CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, July 22, 2025, 6:00 p.m.
In person at:
Arroyo Grande City Council Chamber
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Central Coast Community Energy Presentation
6.b City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
• Click the link below to register to join the webinar: https://arroyograndePage 2 of 467 org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of June 1 through June 30, 2025.
9.b Statement of Investment Deposits for May 2025
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of May 31, 2025, as required by Government Code Section 53646(b).
9.c Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of June 24, 2025, as submitted.
9.d Appointment to the Citizens Transportation Advisory Committee (MATSON)
Recommended Action:
1) Adopt a Resolution appointing Linda St. James to the San Luis Obispo Council of Government’s Citizens Transportation Advisory Committee; and 2) Determine that approving the appointment to the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
9.e Appointments to the Citizens’ Sales Tax Oversight Committee (MATSON)
Recommended Action:
1) Adopt a Resolution approving appointments to the Citizens’ Sales Tax Oversight Committee (CSTOC); and
2) Determine that approving appointments to the CSTOC is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
9.f Exclusive Vendor Police Tow Service Agreement with College Towing South (CULVER)
Recommended Action:
Adopt a Resolution authorizing the City Manager to execute an exclusive vendor police tow service agreement with College Towing South, subject to any minor, technical, or nonsubstantive changes as approved by the City Manager in consultation with the City Attorney.
9.g Resolution of Intention to Amend AGTBID Authorized Uses (BOHLKEN)
Recommended Action:
1) Adopt a Resolution of Intention to amend the authorized improvements and activities funded by assessments imposed through the Arroyo Grande Tourism Business Improvement District, initiate the process to amend the City’s Municipal Code, and take other actions related thereto; and
2) Find that the recommended actions to support the Arroyo Grande Tourism Business Improvement District are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060 (c)(2) and (3), 15378).
9.h Notice of Acceptance, 2024 Street Repairs Project, PW 2024-01 (ROBESON)
Recommended Action:
1) Accept the 2024 Street Repairs Project;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five days after the Notice of Completion has been recorded, if no liens have been filed.
9.i Award of Predesign for 2025 Streets Repair Project
(ROBESON)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to execute a contract for the 2025 Streets Repair Project Predesign to Pavement Engineering, Inc. (PEI) for $138,550, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Authorize the City Manager to approve change orders of 10% of the contract amount, $13,855, for unanticipated costs during the predesign phase of 2025 Streets Repair Project; and
3) Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters, and similar facilities.
9.j Fourth Revision to the Sewer System Management Plan (ROBESON)
Recommended Action:
1) Adopt a Resolution approving Revision 4 of the Sewer System Management Plan (SSMP);
2) Authorize the Director of Public Works to certify the completion of the SSMP to the State Water Resource Control Board (SWRCB); and
3) Make findings that approving the Sewer System Management Plan revision is not a project subject to the California Environmental Quality Act (“CEQA”) in accordance with Sections 15301, 15302, 15308 and 15378(b)(5) of the (CEQA) Guidelines.
9.k Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.l Professional Services Agreement for Building Division Staff, Plan Review, and Inspection Services
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement for Consultant Services for Building Division staff, plan review, and inspection services with JAS Pacific, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Find that the approval of a Professional Services Agreement for the contemplated services is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.m General Plan Update Progress Report – July 2025
(PEDROTTI)
Recommended Action:
Receive and file a progress report on the Comprehensive General Plan Update.
10. PUBLIC HEARINGS
10.a Continued Public Hearing to Consider a Resolution Denying Appeal Case 24-002; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen (PEDROTTI)
Recommended Action:
1) Adopt a Resolution denying Appeal Case No. 24-002 and denying with prejudice Tentative Parcel Map 23-001; and
2) Determine that denial of the Project is exempt from environmental review under the California Environmental Quality Act (CEQA) because CEQA does not apply to the disapproval or rejection of projects by a public agency. (Pub Resources Code, § 21080, subd. (b)(5); State CEQA Guidelines, § 15270, subd. (a).). There will be no subdivision or construction as a result of the denial of this application for a subdivision, and therefore the denial has no potential to result in either a direct or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3); 15378.).
11. BUSINESS ITEMS
11.a First Amendment to City Manager Employment Agreement (ROSEN)
Recommended Action:
Approve the First Amendment to the Employment Agreement between the City of Arroyo Grande and Matthew Downing following an oral report by the City Attorney summarizing any changes in the salaries, salary schedules or compensation paid in the form of fringe benefits consistent with the Brown Act.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of
business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.
3CE Annual Update
City of Arroyo Grande
July 22, 2025
1 Item 6.a.
Together,
Power for Good
2 Item 6.a.
2024 Energy Highlights
Sourced 409 Megawatts
of clean & renewable energy in 2024, enough to power
350,850 households with renewable energy.
Sourcing Renewable Energy
avoided more than 445,000 metric tons of CO2,the
equivalent of taking 105,911 gasoline-powered passenger vehicles off the road for a year.
3 Item 6.a.
Renewable Energy Progress Megawatts
(Oct.)
4 Item 6.a.
• Balances intermittent renewables
• Supports stability
• Reduces reliance on fossil fuels
• Drives affordability
• Empowers customers
Battery Energy Storage Systems
Support the Renewable Transition
Item 6.a.
Supply Trend September 2022
• Labor Day Weekend
2022
• Flex Alert
• Text message from
Governor's Office
6 Item 6.a.
Supply Trend July 2024
• Independence Day
holiday weekend
2024
7 Item 6.a.
Utility Scale Battery Safety
8 Item 6.a.
Our Energy Future
New Renewable Energy Projects
9 Willow Rock Energy Storage Center
● 200 MW Advanced Compressed Air Energy Storage
Aratina Solar + Storage
● 120 MW to power 90,000 homes
Atlas Solar
● 150 MW to power 105,100 homes
Victory Pass Solar + Storage – ONLINE
● 100 MW to power 68,000 homes
Item 6.a.
Community Engagement
• Ongoing outreach through events, webinars, and
workshops
• Added bilingual staff and expanded translated
materials
• Adopted Underserved Communities Action Plan
• Increased access with interpreters and bilingual
promotion
10 Item 6.a.
Community Programs
$1,000-4,000
$150,000
Concierge Service
Electrify Your
Ride
Electrify
Your Home*
$17,385
$2,500 per unit
New Construction
Electrification
Program
$5,000 ADU
$250,000
Agricultural
Electrification
Program
$75,000
Residential
Battery Rebate
Program
$13,000
11 *Electrify Your Home Program on temporary pause until October 2025.
Item 6.a.
Public Agency Programs
Fleet &
Charging
Infrastructure Plans
Plan Your
Fleet
Electric Bus
Program
$400,000
Charge Your
Fleet
Up to
$150,000
Electrify
Your Fleet
Up to
$150,000
Reach Codes
Program
Assistance for
development and
adoption
12 Item 6.a.
Making a Difference
Community Investment
Snapshot of Rebates & Incentives:
● 2,843 electric vehicles
● 2,085 EV chargers
● 1,663 projects for EV readiness
● 38 electric buses
● 746 all-electric water heaters & HVAC systems
● 1,458 all-electric affordable housing units
● 93 all-electric agriculture equipment projects
13 Item 6.a.
Community Investment
Rebates & Incentives
City of Arroyo Grande 3CE Investment:
• $ 16,700 – Electrify Your Home
• $ 426,812 – Electrify Your Ride
• $10,000 – New Construction Electrification Program
• $ 21,600 – Residential Battery Rebate Program
City of Pismo Beach 3CE Investment:
• $ 12,685 – Electrify Your Home
• $ 269,059 – Electrify Your Ride
• $ 189,500 – New Construction Electrification Program
• $ 12,300 – Residential Battery Rebate Program
14 Item 6.a.
Legislative Update
• EV and Home Energy Tax Credits
• Federal Taxes and & Tax Credits
• Resource Adequacy Slice of Day
• Pathways Initiative (SB 540)
15 Item 6.a.
Thank You!
Contact Us:
• Community Relations Manager: Spencer Brandt
([email protected])
• Senior Advisor for Policy and Legislative Affairs: Das Williams ([email protected])
Learn more & apply for programs at 3Cenergy.org
16 Item 6.a.
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Cash Disbursement Ratification
DATE: July 22, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of June 1 through June 30, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $7,765,014.00 fiscal impact for the period of June 1 through June 30, 2025, that includes the following items:
Accounts Payable Checks $6,693,457.09
Payroll & Benefit Checks $1,071,556.91
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.a.
City Council
Cash Disbursement Ratification
July 22, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. June 1 thought June 30, 2025 – Accounts Payable Check Register
2. June 13, 2025, and June 27, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111145 5 CITIES HOMELESS COALITION
304806 P 06/02/25 26014565 5303 CONTRACTUAL SERVICES 46,164.61
115523 ADAMSKI MOROSKI MADDEN
304807 P 06/02/25 10014101 5303 CONTRACTUAL SERVICES 277.50
103307 AFLAC INSURANCE
304808 P 06/02/25 110 2126 SUPPLEMENTAL INSURANCE 578.76
114672 AMAZON CAPITAL SERVICES
304809 P 06/02/25 10014001 5201 SUPPLIES-OFFICE 52.89
304809 P 06/02/25 10014002 5201 SUPPLIES-OFFICE 257.48
304809 P 06/02/25 10014120 5201 SUPPLIES-OFFICE 81.38
304809 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 34.76 304809 P 06/02/25 10054307 5201 SUPPLIES-OFFICE 67.36
304809 P 06/02/25 10054330 5255 SPECIAL DEPARTMENT SUPPLIE 623.64 304809 P 06/02/25 22064303 5255 SPECIAL DEPARTMENT SUPPLIE 95.03
106226 APPLIED TECHNOLOGY GROUP INC
304810 P 06/02/25 10034204 5606 MAINTENANCE-RADIO COMM. 417.99
100719 ARROYO GRANDE POLICE ASSN
304811 P 06/02/25 110 2116 POLICE ASSOCIATION DUES 2,894.60
107086 ARROYO GRANDE VALLEY KIWANIS
304812 P 06/02/25 10004000 4354 PARK USER FEES 50.00
105507 AT & T
304813 P 06/02/25 10014145 5403 TELECOMMUNICATIONS 184.34
114289 AUTOSYS LLC
304814 P 06/02/25 61254610 5610 MAINTENANCE-LINES & PUMPS 615.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100053 B & B STEEL & SUPPLY, INC
304815 P 06/02/25 64054712 5610 MAINTENANCE-LINES & PUMPS 418.69
114310 BACK ON THE ROAD AUTOMOBILE
304816 P 06/02/25 22064303 5601 MAINTENANCE-VEHICLES 713.83
115380 BAKER TILLY US LLP
304817 P 06/02/25 10014120 5303 CONTRACTUAL SERVICES 12,118.75
114449 BARNARD, KRISTIN
304818 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
107492 BATTERY SYSTEMS
304819 P 06/02/25 22064303 5601 MAINTENANCE-VEHICLES 543.74
111049 BAZA, JESSICA
304820 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
111599 BOHLKEN, SHERIDAN
304821 P 06/02/25 24014150 5301 ADVERTISING 644.77
113890 BOONE PRINTING & GRAPHICS INC
304822 P 06/02/25 12014118 5201 SUPPLIES-OFFICE 2,593.40
115811 BOOT BARN INC
304823 P 06/02/25 10054330 5148 BOOT ALLOWANCE 181.06
304823 P 06/02/25 61254610 5148 BOOT ALLOWANCE 181.06
304823 P 06/02/25 64054710 5148 BOOT ALLOWANCE 390.85
100087 BREZDEN PEST CONTROL, INC
304824 P 06/02/25 10054308 5303 CONTRACTUAL SERVICES 620.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100090 BRISCO MILL & LUMBER YARD
304825 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 40.54 304825 P 06/02/25 10054308 5604 MAINTENANCE-BUILDINGS 39.43 304825 P 06/02/25 22064303 5273 SMALL TOOLS 40.23
304825 P 06/02/25 22064303 5613 MAINTENANCE-STREETS & BRID 151.48
100095 BURKE AND PACE OF AG, INC
304826 P 06/02/25 22064303 5613 MAINTENANCE-STREETS & BRID 340.38
112669 BURT INDUSTRIAL SUPPLY INC
304827 P 06/02/25 61254610 5255 SPECIAL DEPARTMENT SUPPLIE 198.36
111185 CAMP FIRE CENTRAL COAST OF CA
304828 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
112118 CK CONSULTING
304829 P 06/02/25 12014118 5303 CONTRACTUAL SERVICES 375.00
100174 COASTLINE EQUIPMENT
304830 P 06/02/25 64054712 5603 MAINTENANCE-MACH & EQUIP 585.98
105777 CONTRACTORS MAINT.SERVICE
304831 P 06/02/25 10054330 5605 MAINTENANCE-GROUNDS 98.46
105577 COUNTY OF SAN LUIS OBISPO
304832 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
112568 CSG CONSULTANTS INC
304833 P 06/02/25 10024160 5303 CONTRACTUAL SERVICES 24,662.23
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 106653 DATAPROSE LLC
304834 P 06/02/25 35055679 7501 DESIGN & SURVEY 37.41
304834 P 06/02/25 61254610 5555 BANK CHARGES 136.78
304834 P 06/02/25 64054710 5208 POSTAGE/MAILING 1,868.73 304834 P 06/02/25 64054710 5303 CONTRACTUAL SERVICES 400.00 304834 P 06/02/25 64054710 5555 BANK CHARGES 547.12
110268 DUNNE, JENNINE
304835 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
100225 EARTH SYSTEMS PACIFIC
304836 P 06/02/25 64055977 7001 CONSTRUCTION 771.25
107743 FAMCON PIPE AND SUPPLY INC
304837 P 06/02/25 64054712 5610 MAINTENANCE-LINES & PUMPS 2,951.42
100240 FARM SUPPLY CO
304838 P 06/02/25 10054308 5604 MAINTENANCE-BUILDINGS 20.89 304838 P 06/02/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 19.55 304838 P 06/02/25 64054712 5610 MAINTENANCE-LINES & PUMPS 40.20
101884 FASTENAL COMPANY
304839 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 477.46 304839 P 06/02/25 10054308 5615 JANITORIAL SERVICES 854.78
108121 FIVE CITIES FIRE AUTHORITY
304840 P 06/02/25 10014145 5303 CONTRACTUAL SERVICES 745,875.00 304840 P 06/02/25 12014118 5303 CONTRACTUAL SERVICES 248,625.00
106135 FIVE CITIES PROF. FIREFIGHTERS
304898 T 06/02/25 110 2115 FIRE EMPLOYEE DUES 4,370.00
112624 GROVER TOOL AND RENTALS
304841 P 06/02/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 126.50 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
111601 HAPPY TIME CO-OP
304842 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
108351 HARVEY'S HONEY HUTS
304843 P 06/02/25 22064303 5303 CONTRACTUAL SERVICES 106.08 304843 P 06/02/25 35055556 7001 CONSTRUCTION 1,290.62
114412 HONGO, LAUREN
304845 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
100726 ICMA RETIREMENT CORP, PLAN ID 302419
304899 T 06/02/25 110 2117 DEFERRED COMPENSATION 20,789.82
100208 JB DEWAR, INC
304846 P 06/02/25 64054712 5608 GAS & OIL 763.34
114838 LA PAZ, JHADE
304847 P 06/02/25 10044424 5352 SERVICES-LEAGUES 99.00
108856 LEGALSHIELD
304848 P 06/02/25 110 2125 PREPAID LEGAL SERVICE 43.90
116375 MEJIA JR, ALEJANDRO
304849 P 06/02/25 10044424 5352 SERVICES-LEAGUES 99.00
100426 MIER BROS LANDSCAPE PRODUCTS
304850 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 1,201.88
100429 MINER'S ACE HARDWARE, INC
304851 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 30.51 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 304851 P 06/02/25 10054301 5255 SPECIAL DEPARTMENT SUPPLIE 93.50 304851 P 06/02/25 10054301 5273 SMALL TOOLS 140.29
304851 P 06/02/25 10054308 5604 MAINTENANCE-BUILDINGS 264.18 304851 P 06/02/25 10054330 5605 MAINTENANCE-GROUNDS 24.99 304851 P 06/02/25 22064303 5613 MAINTENANCE-STREETS & BRID 366.90 304851 P 06/02/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 477.15 115783 MINTIER HARNISH LP
304852 P 06/02/25 10024130 5303 CONTRACTUAL SERVICES 17,650.00 115784 MOSAIC PUBLIC PARTNERS LLC
304853 P 06/02/25 10014110 5316 JOB RECRUITMENT EXPENSE 8,700.00 100439 MOSS, LEVY & HARTZHEIM LLP
304854 P 06/02/25 10014120 5303 CONTRACTUAL SERVICES 6,878.34 304854 P 06/02/25 61254610 5303 CONTRACTUAL SERVICES 6,878.33 304854 P 06/02/25 64054710 5303 CONTRACTUAL SERVICES 6,878.33 114938 MUNOZ JR, CHRIS
304855 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 100466 NOBLE SAW, INC
304856 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 89.59 304856 P 06/02/25 10044420 5608 GAS & OIL 45.55
999999 ONE TIME PAY
304857 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304858 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304859 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304860 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304861 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 304862 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304863 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304864 P 06/02/25 10004000 4509 HOME OCCUP.PERMITS 283.00 304864 P 06/02/25 10004000 4521 GENERAL PLAN UPDATE FEE 8.49 304864 P 06/02/25 10004000 4522 TECHNOLOGY FEE 5.66
TOTAL FOR 304864 297.15
304865 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 304866 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
999997 ONE TIME PAY REFUND
304867 P 06/02/25 640 2301 DEPOSIT RENTERS 21.23
304868 P 06/02/25 640 2301 DEPOSIT RENTERS 212.53
304869 P 06/02/25 640 2301 DEPOSIT RENTERS 4.05
304870 P 06/02/25 640 2301 DEPOSIT RENTERS 180.00
304871 P 06/02/25 640 2301 DEPOSIT RENTERS 225.05
100481 PACIFIC GAS & ELECTRIC CO
304872 P 06/02/25 10054307 5402 POWER 20,258.72
116399 PERRY FORD
304873 P 06/02/25 10044421 6301 VEHICLES 49,991.63
101697 PET PICK-UPS
304874 P 06/02/25 10044420 5255 SPECIAL DEPARTMENT SUPPLIE 1,525.95
115459 PRUDENTIAL OVERALL SUPPLY
304875 P 06/02/25 10044420 5143 UNIFORM ALLOWANCE 64.06 304875 P 06/02/25 10054308 5143 UNIFORM ALLOWANCE 25.53 304875 P 06/02/25 10054308 5303 CONTRACTUAL SERVICES 143.13 304875 P 06/02/25 10054330 5143 UNIFORM ALLOWANCE 24.02 304875 P 06/02/25 22064303 5143 UNIFORM ALLOWANCE 40.03 304875 P 06/02/25 61254610 5143 UNIFORM ALLOWANCE 24.77 304875 P 06/02/25 64054712 5143 UNIFORM ALLOWANCE 49.83
116325 RAFTELIS FINANCIAL CONSULTANTS INC
304876 P 06/02/25 10014101 5303 CONTRACTUAL SERVICES 14,750.00
113406 READYREFRESH BY NESTLE
304877 P 06/02/25 10054308 5303 CONTRACTUAL SERVICES 5.43
112466 RIZO, ALMA
304878 P 06/02/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 1,000.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113127 ROBERT HALF
304879 P 06/02/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00
100732 S.E.I.U. LOCAL 620
304900 T 06/02/25 110 2118 S.E.I.U. EMPLOYEE DUES 1,700.24
109086 SCOTT O'BRIEN FIRE & SAFETY CO
304880 P 06/02/25 10054308 5303 CONTRACTUAL SERVICES 658.22
116414 SHOP TALK LOS ANGELES INC
304881 P 06/02/25 24014150 5301 ADVERTISING 1,450.00
111308 SITEONE LANDSCAPE SUPPLY LLC
304882 P 06/02/25 10044420 5605 MAINTENANCE-GROUNDS 8.92 304882 P 06/02/25 22654306 5303 CONTRACTUAL SERVICES 790.03 304882 P 06/02/25 64054712 5273 SMALL TOOLS 84.68
100605 SOCALGAS
304883 P 06/02/25 10014145 5401 UTILITIES 285.84
103641 SOUTH COUNTY SANITARY SVC, INC
304884 P 06/02/25 10044420 5303 CONTRACTUAL SERVICES 437.02 304884 P 06/02/25 10054308 5303 CONTRACTUAL SERVICES 702.66
109335 STATE OF CALIFORNIA
304885 P 06/02/25 10014145 5801 DEBT- PRINCIPAL PAYMENT 5,547.16 304885 P 06/02/25 10014145 5802 DEBT- INTEREST PAYMENT 252.67
100620 STREATOR PIPE & SUPPLY
304886 P 06/02/25 10054308 5604 MAINTENANCE-BUILDINGS 58.73 304886 P 06/02/25 64054712 5610 MAINTENANCE-LINES & PUMPS 88.48 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
110550 SWRCB-DWOCP
304887 P 06/02/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 160.00
116341 THE J.F. WILL COMPANY INC
304888 P 06/02/25 64055977 7001 CONSTRUCTION 205,176.73 304888 P 06/02/25 64055977 7201 CONSTRUCTION CONTINGENCY 4,036.54
116278 TOTAL COMMUNICATIONS SOLUTIONS
304889 P 06/02/25 10014140 5303 CONTRACTUAL SERVICES 21,575.46
111796 TRAFFIC MANAGEMENT PRODUCTS
304890 P 06/02/25 35505170 7001 CONSTRUCTION 1,496.81
106551 UNITED STAFFING ASSOC.
304891 P 06/02/25 10044420 5303 CONTRACTUAL SERVICES 2,108.35
109403 US BANK OF CALIFORNIA
304901 T 06/02/25 110 2107 PARS RETIREMENT 747.26
100660 USA BLUE BOOK
304892 P 06/02/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,619.73
102137 VERIZON WIRELESS
304893 P 06/02/25 10014145 5403 TELECOMMUNICATIONS 253.41
100685 WALLACE GROUP A CALIF CORP
304894 P 06/02/25 10054301 5303 CONTRACTUAL SERVICES 1,362.70
107599 WATER SYSTEMS CONSULTING INC
304895 P 06/02/25 64054710 5303 CONTRACTUAL SERVICES 3,750.93 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060225 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114734 WORTHEN, JARED
304896 P 06/02/25 10024130 5501 TRAVEL/CONFERENCE/TRAINING 969.08
115850 ZEPEDA, MISTY
304897 P 06/02/25 10044424 5352 SERVICES-LEAGUES 66.00
REPORT TOTALS 1,523,639.73
COUNT AMOUNT
TOTAL PRINTED CHECKS 91 1,496,032.41
TOTAL EFT TRANSFERS 4 27,607.32
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060525 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111868 BIO, REGGIE
304903 P 06/05/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 225.00
116421 REIF, JESSIKA
304904 P 06/05/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 375.00
REPORT TOTALS 600.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 600.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060525PY TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
305014 M 06/12/25 110 2108 STATE WITHHOLDING 27,557.92
305014 M 06/12/25 110 2111 STATE DISABILITY INSURANCE 6,665.04
105981 CA STATE DISBURSEMENT UNIT
305016 M 06/12/25 110 2114 GARNISHMENTS 401.06
100039 CITY OF ARROYO GRANDE
305015 M 06/12/25 110 2104 FEDERAL WITHHOLDING 67,374.32 305015 M 06/12/25 110 2105 SOCIAL SECURITY 90,929.98
100729 PERS - RETIREMENT
305017 M 06/12/25 110 2106 PERS RETIREMENT 114,400.74
REPORT TOTALS 307,329.06
COUNT AMOUNT
TOTAL MANUAL CHECKS 4 307,329.06
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108367 ABALONE COAST ANALYTICAL INC
304905 P 06/06/25 35055679 7501 DESIGN & SURVEY 70.00
115300 AC DESIGNS
304906 P 06/06/25 10034204 5601 MAINTENANCE-VEHICLES 1,869.48
115356 ALPINE REFRIGERATION
304907 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 300.00
114672 AMAZON CAPITAL SERVICES
304908 P 06/06/25 100 1111 ACCOUNTS RECEIVABLE - FCFA 207.56 304908 P 06/06/25 10014140 5303 CONTRACTUAL SERVICES 127.23 304908 P 06/06/25 10014140 5602 MAINTENANCE-OFFICE EQUIPME 115.56 304908 P 06/06/25 10014140 5702 DATA PROCESSING EQUIPMENT 383.85
103175 AQUA-METRIC SALES CO
304909 P 06/06/25 64054712 5207 SUPPLIES-WATER METERS 11,086.13
114289 AUTOSYS LLC
304910 P 06/06/25 64054712 5303 CONTRACTUAL SERVICES 2,357.50
100053 B & B STEEL & SUPPLY, INC
304911 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 542.88
100055 B & T SVC STN CONTRACTORS, INC
304912 P 06/06/25 10054305 5303 CONTRACTUAL SERVICES 300.00
114310 BACK ON THE ROAD AUTOMOBILE
304913 P 06/06/25 10054307 5601 MAINTENANCE-VEHICLES 175.33
107492 BATTERY SYSTEMS
304914 P 06/06/25 10044420 5601 MAINTENANCE-VEHICLES 209.96 304914 P 06/06/25 10054330 5601 MAINTENANCE-VEHICLES 147.50 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113248 BEATTY, IRINA
304915 P 06/06/25 10044424 5351 SERVICES-CLASSES 704.00
115858 BOLTON, DUSTIN
304916 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 380.00
115888 BOWLING, KENDRA
304917 P 06/06/25 10044424 5351 SERVICES-CLASSES 1,456.00
112709 BRAND CREATIVE
304918 P 06/06/25 22064303 5603 MAINTENANCE-MACH & EQUIP 258.60
111497 BRENDLER JANITORIAL SERVICE
304919 P 06/06/25 10034201 5615 JANITORIAL SERVICES 500.00 304919 P 06/06/25 10054308 5615 JANITORIAL SERVICES 1,285.00
105726 BRENNTAG PACIFIC INC
304920 P 06/06/25 64054712 5274 CHEMICAL SUPPLIES 2,932.12
100087 BREZDEN PEST CONTROL, INC
304921 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 395.00
100090 BRISCO MILL & LUMBER YARD
304922 P 06/06/25 10044420 5605 MAINTENANCE-GROUNDS 52.17 304922 P 06/06/25 10054308 5604 MAINTENANCE-BUILDINGS 151.06 304922 P 06/06/25 22064303 5613 MAINTENANCE-STREETS & BRID 1,544.40 304922 P 06/06/25 64054712 5255 SPECIAL DEPARTMENT SUPPLIE 32.12 304922 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 33.35
100134 CA ST DEPT OF JUSTICE
304923 P 06/06/25 10034203 5303 CONTRACTUAL SERVICES 32.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113129 CHARTER COMMUNICATIONS
304924 P 06/06/25 10014140 5303 CONTRACTUAL SERVICES 1,349.00 304924 P 06/06/25 10014145 5401 UTILITIES 3,260.35
304924 P 06/06/25 21114101 5330 CABLE CASTING EXPENSE 1,349.00
102223 CIO SOLUTIONS LP
304925 P 06/06/25 10014140 5303 CONTRACTUAL SERVICES 6,336.00 304925 P 06/06/25 10014140 5607 MAINTENANCE-COMPUTER SOFTW 6,528.00
100288 CITY OF GROVER BEACH
304926 P 06/06/25 10014145 5401 UTILITIES 109.14
116352 CITYDATA INC
304927 P 06/06/25 10044424 5353 SERVICES-EVENTS 265.00
112118 CK CONSULTING
304928 P 06/06/25 10024130 5303 CONTRACTUAL SERVICES 1,500.00 304928 P 06/06/25 61505050 7701 CONCEPT STUDIES 312.50
304928 P 06/06/25 64505030 7701 CONCEPT STUDIES 500.00
115466 CONSOR NORTH AMERICA INC
304929 P 06/06/25 35055679 7501 DESIGN & SURVEY 29,648.14
104869 CREATIVE FENCE CO.
304930 P 06/06/25 10054308 5604 MAINTENANCE-BUILDINGS 6,455.00
115324 CROSS, SHIRLEY J
304931 P 06/06/25 10044424 5351 SERVICES-CLASSES 944.00
109431 CUDDY, GAYLE
304932 P 06/06/25 10044424 5351 SERVICES-CLASSES 394.80 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
115460 D AND H WATER SYSTEMS INC
304933 P 06/06/25 64054711 5603 MAINTENANCE-MACH & EQUIP 774.74
116413 DDL TRAFFIC INC
304934 P 06/06/25 35505180 7001 CONSTRUCTION 37,015.38
100722 DELTA DENTAL
305012 T 06/06/25 10014099 5132 DENTAL INSURANCE 2,361.30 305012 T 06/06/25 110 2110 DENTAL INSURANCE 8,421.97
102608 DLT SOLUTIONS, LLC
304935 P 06/06/25 10014140 5303 CONTRACTUAL SERVICES 2,691.50
114237 ESTRADA, ANTHONY
304936 P 06/06/25 10034201 5502 TUITION & REIMBURSEMENT 459.00
107743 FAMCON PIPE AND SUPPLY INC
304937 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,721.37
101884 FASTENAL COMPANY
304938 P 06/06/25 10044420 5605 MAINTENANCE-GROUNDS 650.54
109525 FIGUEROA'S TIRES
304939 P 06/06/25 10044420 5601 MAINTENANCE-VEHICLES 260.55
113533 FIVE CITIES DUPLICATE BRIDGE
304940 P 06/06/25 10044424 5351 SERVICES-CLASSES 2,089.50
116417 FS CONSTRUCTION
304941 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 10,180.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
102813 GRAINGER, INC
304942 P 06/06/25 61254610 5610 MAINTENANCE-LINES & PUMPS 69.49
105998 GRANITE CONSTRUCTION CO
304943 P 06/06/25 35055679 7001 CONSTRUCTION 112,500.00
100291 HAAKER EQUIPMENT, INC
304944 P 06/06/25 61254610 5603 MAINTENANCE-MACH & EQUIP 1,314.72
108351 HARVEY'S HONEY HUTS
304945 P 06/06/25 22064303 5552 RENT-EQUIPMENT 106.08
114171 HEALTH AND HUMAN RESOURCE CTR
304946 P 06/06/25 100 1111 ACCOUNTS RECEIVABLE - FCFA 49.41 304946 P 06/06/25 10014145 5147 EMPLOYEE ASSISTANCE PROGRA 197.64
116256 HSU, MATT
304947 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 190.00
108947 ICONIX WATERWORKS (US) INC
304948 P 06/06/25 64054712 5273 SMALL TOOLS 754.74
304948 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,143.77
100208 JB DEWAR, INC
304949 P 06/06/25 10034204 5608 GAS & OIL 80.93
115070 JD ELECTRIC
304950 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 375.00
107299 KETTING OLIVIER, GASTON
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 304951 P 06/06/25 10044424 5352 SERVICES-LEAGUES 450.00
105057 KIMBALL MIDWEST
304952 P 06/06/25 10054305 5603 MAINTENANCE-MACH & EQUIP 123.21
114838 LA PAZ, JHADE
304953 P 06/06/25 10044424 5352 SERVICES-LEAGUES 82.50
116276 LORENCZ, LARISSA
304954 P 06/06/25 10044424 5352 SERVICES-LEAGUES 66.00
100393 LUCIA MAR UNIFIED SCHOOL DIST
304955 P 06/06/25 10044424 5257 SUPPLIES-SPORTS LEAGUES 880.94
102635 MANGIARDI, HEIDY
304956 P 06/06/25 10044424 5351 SERVICES-CLASSES 1,738.66
116420 MARCEL ALAIN PHOTOGRAPHY
304957 P 06/06/25 10014101 5504 PUBLIC RELATIONS 200.00
116323 MAULE, TAMMY L CROSS
304958 P 06/06/25 10044424 5351 SERVICES-CLASSES 436.80
116375 MEJIA JR, ALEJANDRO
304959 P 06/06/25 10044424 5352 SERVICES-LEAGUES 82.50
100426 MIER BROS LANDSCAPE PRODUCTS
304960 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 473.07
100429 MINER'S ACE HARDWARE, INC
304961 P 06/06/25 10044420 5605 MAINTENANCE-GROUNDS 141.30 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 304961 P 06/06/25 10054308 5255 SPECIAL DEPARTMENT SUPPLIE 121.51 304961 P 06/06/25 10054308 5273 SMALL TOOLS 46.75
304961 P 06/06/25 10054308 5604 MAINTENANCE-BUILDINGS 150.93 304961 P 06/06/25 22064303 5273 SMALL TOOLS 60.87
304961 P 06/06/25 22064303 5613 MAINTENANCE-STREETS & BRID 534.22 304961 P 06/06/25 61254610 5273 SMALL TOOLS 123.72
304961 P 06/06/25 64054712 5603 MAINTENANCE-MACH & EQUIP 49.86 304961 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 297.76 TOTAL FOR 304961 1,526.92
304962 P 06/06/25 10054308 5604 MAINTENANCE-BUILDINGS 7.81 304963 P 06/06/25 35055679 7303 LAND ACQUISITION 4,362.00
100441 MULLAHEY FORD
304964 P 06/06/25 10034201 5601 MAINTENANCE-VEHICLES 219.57 304964 P 06/06/25 10034203 5601 MAINTENANCE-VEHICLES 52.20 304964 P 06/06/25 10044420 5601 MAINTENANCE-VEHICLES 446.95 304964 P 06/06/25 10054305 5601 MAINTENANCE-VEHICLES 165.80 304964 P 06/06/25 10054308 5601 MAINTENANCE-VEHICLES 87.05 304964 P 06/06/25 22064303 5601 MAINTENANCE-VEHICLES 31.01
114042 NELSON, NICCOLA
304965 P 06/06/25 10044424 5351 SERVICES-CLASSES 694.40
116372 NEW LIFE BATH & KITCHEN, RESTORATION AND PAINTING 304966 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 6,150.00
106328 NICK'S TELECOM
304967 P 06/06/25 22064303 5603 MAINTENANCE-MACH & EQUIP 6,134.32
116418 OAK COUNTRY CRAFTSMAN LLC
304968 P 06/06/25 64054712 5609 MAINTENANCE-RESERVOIRS 1,823.25
100468 ODP BUSINESS SOLUTIONS LLC
304969 P 06/06/25 10044421 5201 SUPPLIES-OFFICE 79.04
113509 OFFICE1
304970 P 06/06/25 10034204 5602 MAINTENANCE-OFFICE EQUIPME 813.22 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
999999 ONE TIME PAY
304971 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00 304972 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 76.50
304973 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00 304974 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 75.00
304975 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00 304976 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 128.00 304977 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 125.00 304978 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00 304979 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00
112474 PACIFIC CENTRAL COAST HEALTH
304980 P 06/06/25 61254610 5315 PRE-EMPLOYMENT PHYSICALS 277.35
100481 PACIFIC GAS & ELECTRIC CO
304981 P 06/06/25 10014145 5401 UTILITIES 11,221.17
304981 P 06/06/25 10054307 5402 POWER 2,228.01
304981 P 06/06/25 21754560 5355 PARKWAY MAINTENANCE-TR 176 13.74 304981 P 06/06/25 61254610 5402 POWER 3,053.03
304981 P 06/06/25 64054711 5402 POWER 10,712.05
304981 P 06/06/25 64054712 5402 POWER 9,508.32
116339 PAPICH CONSTRUCTION COMPANY INC
304982 P 06/06/25 35055638 7001 CONSTRUCTION 903,470.23
104158 PHOENIX GROUP
304983 P 06/06/25 10034204 5303 CONTRACTUAL SERVICES 200.00
100498 PITNEY BOWES, INC
304984 P 06/06/25 10034201 5608 GAS & OIL 19.55
104757 PLUMBERS DEPOT INC.
304985 P 06/06/25 61254610 5603 MAINTENANCE-MACH & EQUIP 845.35
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 113095 POWELL, KATIE
304986 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 105.00
103655 QUINN RENTAL SERVICES
304987 P 06/06/25 22064303 5552 RENT-EQUIPMENT 1,605.02
114998 RAPPLEYE, STACIE
304988 P 06/06/25 10004000 4607 SPECIAL EVENTS 100.00
113616 RENNER, CANDICE
304989 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 179.00
113127 ROBERT HALF
304990 P 06/06/25 10014120 5303 CONTRACTUAL SERVICES 2,161.25
116419 RODRIGUEZ, AURELIO DOMINICK
304991 P 06/06/25 22064303 5255 SPECIAL DEPARTMENT SUPPLIE 339.20
113441 SCHMIDT, SHELLY LYNN
304992 P 06/06/25 10044424 5351 SERVICES-CLASSES 210.00
113695 SEIBERT, SAMANTHA
304993 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 185.00
111308 SITEONE LANDSCAPE SUPPLY LLC
304994 P 06/06/25 22654306 5303 CONTRACTUAL SERVICES 348.54
100038 SOUTH COUNTY CHAMBERS
304995 P 06/06/25 10014101 5303 CONTRACTUAL SERVICES 11,320.00
105339 ST JOHN'S LUTHERAN CHURCH
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 304996 P 06/06/25 10044424 5251 SUPPLIES-RECREATION CLASSE 1,500.00
100733 STANDARD INSURANCE CO
304997 P 06/06/25 110 2113 LIFE INSURANCE 3,209.65
111810 SWCA ENVIRONMENTAL CONSULTANTS
304998 P 06/06/25 10024130 5303 CONTRACTUAL SERVICES 3,872.69
110550 SWRCB-DWOCP
304999 P 06/06/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 55.00
113174 TCA TOOLS INC
305000 P 06/06/25 10054305 5273 SMALL TOOLS 353.17
109403 US BANK OF CALIFORNIA
305013 T 06/06/25 110 2107 PARS RETIREMENT 743.76
100660 USA BLUE BOOK
305001 P 06/06/25 64054712 5255 SPECIAL DEPARTMENT SUPPLIE 282.05 305001 P 06/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 143.10
102137 VERIZON WIRELESS
305002 P 06/06/25 10014145 5403 TELECOMMUNICATIONS 76.02 305002 P 06/06/25 10034201 5403 TELECOMMUNICATIONS 1,452.88 305002 P 06/06/25 10044421 5602 MAINTENANCE-OFFICE EQUIPME 38.01
100737 VISION SERVICE PLAN
305003 P 06/06/25 10014099 5133 VISION INSURANCE 577.47 305003 P 06/06/25 110 2119 VISION INSURANCE 2,232.52
100685 WALLACE GROUP A CALIF CORP
305004 P 06/06/25 61254610 5303 CONTRACTUAL SERVICES 5,725.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:060625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
107599 WATER SYSTEMS CONSULTING INC
305005 P 06/06/25 64054710 5303 CONTRACTUAL SERVICES 1,309.13
102609 WATERBOYS PLUMBING
305006 P 06/06/25 10044420 5303 CONTRACTUAL SERVICES 175.00 305006 P 06/06/25 10054308 5303 CONTRACTUAL SERVICES 539.50
106578 WHITE CAP LP
305007 P 06/06/25 22064303 5613 MAINTENANCE-STREETS & BRID 752.72
110816 WINEMA INDUSTRIAL &
305008 P 06/06/25 61254610 5255 SPECIAL DEPARTMENT SUPPLIE 664.04 305008 P 06/06/25 64054712 5255 SPECIAL DEPARTMENT SUPPLIE 664.04
115806 YOUNG, LAUREN
305009 P 06/06/25 10004000 4605 SPEC.INT.CLASSES 185.00
113459 YOUTH EVOLUTION BASKETBALL
305010 P 06/06/25 10044424 5351 SERVICES-CLASSES 2,487.10
116338 ZKXKZ LLC
305011 P 06/06/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 3,324.42
REPORT TOTALS 1,286,528.16
COUNT AMOUNT
TOTAL PRINTED CHECKS 107 1,275,001.13
TOTAL EFT TRANSFERS 2 11,527.03
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:061325 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 107241 ANIMAL SERVICES
305018 P 06/13/25 10034201 5321 ANIMAL CONTROL SERVICES 39,079.75
106607 AT&T
305019 P 06/13/25 10014145 5403 TELECOMMUNICATIONS 30.03
111190 ATC SEQUOIA LLC
305020 P 06/13/25 10034201 5303 CONTRACTUAL SERVICES 138.42
105726 BRENNTAG PACIFIC INC
305021 P 06/13/25 64054712 5274 CHEMICAL SUPPLIES 4,320.00
100095 BURKE AND PACE OF AG, INC
305022 P 06/13/25 22064303 5613 MAINTENANCE-STREETS & BRID 68.43
116273 CALIHOUSE OF THREADS
305023 P 06/13/25 10044420 5143 UNIFORM ALLOWANCE 101.75 305023 P 06/13/25 10054308 5143 UNIFORM ALLOWANCE 101.75 305023 P 06/13/25 22064303 5143 UNIFORM ALLOWANCE 101.75 305023 P 06/13/25 64054712 5143 UNIFORM ALLOWANCE 101.75
100288 CITY OF GROVER BEACH
305024 P 06/13/25 61204000 4751 UTILITY BILLING 187.48
103042 COLLEGE TOWING SOUTH
305025 P 06/13/25 10034204 5601 MAINTENANCE-VEHICLES 130.00
116391 EVERON LLC
305026 P 06/13/25 10014140 5303 CONTRACTUAL SERVICES 3,790.41
111838 GSI WATER SOLUTIONS
305027 P 06/13/25 64054710 5303 CONTRACTUAL SERVICES 21,112.71 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:061325 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100208 JB DEWAR, INC
305029 P 06/13/25 10034204 5608 GAS & OIL 61.14
105057 KIMBALL MIDWEST
305030 P 06/13/25 22064303 5603 MAINTENANCE-MACH & EQUIP 280.81
100426 MIER BROS LANDSCAPE PRODUCTS
305031 P 06/13/25 22064303 5613 MAINTENANCE-STREETS & BRID 738.96
100429 MINER'S ACE HARDWARE, INC
305032 P 06/13/25 10044420 5605 MAINTENANCE-GROUNDS 14.13 305032 P 06/13/25 10054308 5604 MAINTENANCE-BUILDINGS 6.92
101265 NEW TIMES
305033 P 06/13/25 10014002 5301 ADVERTISING 531.00
100466 NOBLE SAW, INC
305034 P 06/13/25 22064303 5613 MAINTENANCE-STREETS & BRID 149.42
107054 NORTH COAST ENGINEERING INC
305035 P 06/13/25 35505080 7501 DESIGN & SURVEY 8,440.00
999997 ONE TIME PAY REFUND
305036 P 06/13/25 640 2301 DEPOSIT RENTERS 89.29
305037 P 06/13/25 640 2301 DEPOSIT RENTERS 70.93
305038 P 06/13/25 640 2301 DEPOSIT RENTERS 43.70
305039 P 06/13/25 640 2301 DEPOSIT RENTERS 65.45
305040 P 06/13/25 640 2301 DEPOSIT RENTERS 115.58
305041 P 06/13/25 640 2301 DEPOSIT RENTERS 208.66
305042 P 06/13/25 640 2301 DEPOSIT RENTERS 17.46
113423 PACIFIC GOPHER CONTROL
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:061325 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305043 P 06/13/25 10054330 5605 MAINTENANCE-GROUNDS 920.00
115459 PRUDENTIAL OVERALL SUPPLY
305044 P 06/13/25 10044420 5143 UNIFORM ALLOWANCE 140.76 305044 P 06/13/25 10054305 5143 UNIFORM ALLOWANCE 73.57 305044 P 06/13/25 10054308 5143 UNIFORM ALLOWANCE 76.59 305044 P 06/13/25 10054330 5143 UNIFORM ALLOWANCE 72.06 305044 P 06/13/25 22064303 5143 UNIFORM ALLOWANCE 120.09 305044 P 06/13/25 61254610 5143 UNIFORM ALLOWANCE 74.31 305044 P 06/13/25 64054712 5143 UNIFORM ALLOWANCE 149.16
113093 RAINSCAPE
305045 P 06/13/25 21654560 5304 PROFESSIONAL SERVICES 484.37 305045 P 06/13/25 21954560 5304 PROFESSIONAL SERVICES 1,201.41
100531 RICHETTI COMPLETE WATER
305046 P 06/13/25 10034201 5303 CONTRACTUAL SERVICES 16.50
100570 SAN LUIS POWERHOUSE
305047 P 06/13/25 10054308 5603 MAINTENANCE-MACH & EQUIP 345.00
100605 SOCALGAS
305048 P 06/13/25 10014145 5401 UTILITIES 229.19
103641 SOUTH COUNTY SANITARY SVC, INC
305049 P 06/13/25 10044420 5303 CONTRACTUAL SERVICES 442.02 305049 P 06/13/25 10054308 5303 CONTRACTUAL SERVICES 707.66
104393 SP MAINTENANCE SERVICES, INC
305050 P 06/13/25 10054307 5303 CONTRACTUAL SERVICES 7,342.50 305050 P 06/13/25 22064303 5303 CONTRACTUAL SERVICES 7,342.50
116183 THE SHERWIN-WILLIAMS CO INC
305051 P 06/13/25 10054330 5255 SPECIAL DEPARTMENT SUPPLIE 436.36 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:061325 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
111796 TRAFFIC MANAGEMENT PRODUCTS
305052 P 06/13/25 22064303 5613 MAINTENANCE-STREETS & BRID 252.85
106551 UNITED STAFFING ASSOC.
305053 P 06/13/25 10044420 5303 CONTRACTUAL SERVICES 3,568.08
109403 US BANK OF CALIFORNIA
305057 T 06/13/25 110 2107 PARS RETIREMENT 971.73
109908 VISIT SLO CAL
305054 P 06/13/25 10004000 4771 COUNTY TMD ASSESSMNT ADMIN -324.52 305054 P 06/13/25 761 2007 DUE TO COUNTY OF SLO 16,226.19
116408 WICKS ROOFING AND SOLAR LLC
305055 P 06/13/25 10054308 5303 CONTRACTUAL SERVICES 1,200.00
100699 WILSON ELECTRIC COMPANY INC, LEE
305056 P 06/13/25 10054307 5303 CONTRACTUAL SERVICES 5,000.00
REPORT TOTALS 127,166.06
COUNT AMOUNT
TOTAL PRINTED CHECKS 38 126,194.33
TOTAL EFT TRANSFERS 1 971.73
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062025 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115300 AC DESIGNS
305059 P 06/20/25 10034201 5201 SUPPLIES-OFFICE 222.26
115489 ALCANTAR, MARIA
305060 P 06/20/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00
114672 AMAZON CAPITAL SERVICES
305061 P 06/20/25 10014102 5201 SUPPLIES-OFFICE 296.10
305061 P 06/20/25 10014120 5201 SUPPLIES-OFFICE 37.24
305061 P 06/20/25 10014140 5602 MAINTENANCE-OFFICE EQUIPME 446.74 305061 P 06/20/25 10014140 5702 DATA PROCESSING EQUIPMENT 1,412.64 305061 P 06/20/25 10024130 5201 SUPPLIES-OFFICE 39.27
305061 P 06/20/25 10034201 5201 SUPPLIES-OFFICE 217.10
305061 P 06/20/25 10034201 5604 MAINTENANCE-BUILDINGS 516.24 305061 P 06/20/25 10034201 5701 OFFICE EQUIPMENT & FURN 1,630.18
106226 APPLIED TECHNOLOGY GROUP INC
305062 P 06/20/25 10034204 5606 MAINTENANCE-RADIO COMM. 168.55
109989 ARROYO GRANDE CHEVROLET
305063 P 06/20/25 10054301 6301 VEHICLES 44,029.44
106607 AT&T
305064 P 06/20/25 10034201 5403 TELECOMMUNICATIONS 307.05
115380 BAKER TILLY US LLP
305065 P 06/20/25 10014120 5303 CONTRACTUAL SERVICES 12,626.25
104753 BEST BEST & KRIEGER LLP
305066 P 06/20/25 10014101 5303 CONTRACTUAL SERVICES 33,813.25
113890 BOONE PRINTING & GRAPHICS INC
305067 P 06/20/25 10014102 5255 SPECIAL DEPARTMENT SUPPLIE 711.23 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062025 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
101577 BURDINE PRINTING
305068 P 06/20/25 35055679 5504 PUBLIC RELATIONS 173.78
113129 CHARTER COMMUNICATIONS
305069 P 06/20/25 10014140 5303 CONTRACTUAL SERVICES 1,349.00 305069 P 06/20/25 10034201 5403 TELECOMMUNICATIONS 199.98 305069 P 06/20/25 21114101 5330 CABLE CASTING EXPENSE 1,349.00
102223 CIO SOLUTIONS LP
305070 P 06/20/25 10014140 5303 CONTRACTUAL SERVICES 6,326.00 305070 P 06/20/25 10014140 5607 MAINTENANCE-COMPUTER SOFTW 6,534.00
114515 CRISP IMAGING
305071 P 06/20/25 35505080 7501 DESIGN & SURVEY 586.45
114007 EQUIPPERS CHURCH
305072 P 06/20/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
100499 GRAND AWARDS, INC
305073 P 06/20/25 10014001 5201 SUPPLIES-OFFICE 78.30
108351 HARVEY'S HONEY HUTS
305074 P 06/20/25 35055556 7001 CONSTRUCTION 965.39
100726 ICMA RETIREMENT CORP, PLAN ID 302419
305089 T 06/20/25 110 2117 DEFERRED COMPENSATION 51,368.39
113759 LOTT, CANDIS
305075 P 06/20/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062025 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115492 MATTHEWS, VICTORIA
305076 P 06/20/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305076 P 06/20/25 10004000 4354 PARK USER FEES 30.00
100429 MINER'S ACE HARDWARE, INC
305077 P 06/20/25 10034204 5601 MAINTENANCE-VEHICLES 233.50
115459 PRUDENTIAL OVERALL SUPPLY
305078 P 06/20/25 10054308 5303 CONTRACTUAL SERVICES 143.13
116325 RAFTELIS FINANCIAL CONSULTANTS INC
305079 P 06/20/25 10014101 5303 CONTRACTUAL SERVICES 14,750.00
113127 ROBERT HALF
305080 P 06/20/25 10014120 5303 CONTRACTUAL SERVICES 2,184.00
100575 SANTA MARIA TIRE, INC
305081 P 06/20/25 10034204 5601 MAINTENANCE-VEHICLES 690.47
116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
305082 P 06/20/25 10034203 5272 PROTECTIVE/SAFETY CLOTHING 1,191.10 305082 P 06/20/25 10034204 5272 PROTECTIVE/SAFETY CLOTHING 3,527.10
106096 SLO COUNTY SHERIFF-CORONER
305083 P 06/20/25 10034204 5324 FORENSIC MANDATE SERVICES 232.00
100602 SOUTH SLO COUNTY SANIT DIST
305084 P 06/20/25 10014145 5401 UTILITIES 211.44
305084 P 06/20/25 760 2304 DEPOSITS-SEWER SVC CHG-S.D 453,097.50 305084 P 06/20/25 760 2305 DEPOSIT-SEWER HOOKUPS-S.D. 2,476.00
111796 TRAFFIC MANAGEMENT PRODUCTS
305085 P 06/20/25 22064303 5613 MAINTENANCE-STREETS & BRID 112.16 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062025 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
105252 ULTREX BUSINESS PRODUCTS
305086 P 06/20/25 10014102 5602 MAINTENANCE-OFFICE EQUIPME 202.77
114995 WALLACE, SARAH
305087 P 06/20/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
114673 WHITE BRENNER LLP
305088 P 06/20/25 64054710 5575 INSURANCE CLAIMS/SETTLEMEN 5,857.93
REPORT TOTALS 650,642.93
COUNT AMOUNT
TOTAL PRINTED CHECKS 30 599,274.54
TOTAL EFT TRANSFERS 1 51,368.39
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062525 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100301 HEACOCK TRAILERS
305091 P 06/25/25 10014145 5555 BANK CHARGES 50.00
305091 P 06/25/25 22064303 5601 MAINTENANCE-VEHICLES 570.96
114729 PIERCE, GREGORY
305090 P 06/24/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 225.00
REPORT TOTALS 845.96
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 845.96
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 103307 AFLAC INSURANCE
305097 P 06/26/25 110 2126 SUPPLEMENTAL INSURANCE 535.46
106083 ARROYO GRANDE IN BLOOM INC
305098 P 06/26/25 10044420 5605 MAINTENANCE-GROUNDS 750.00
100719 ARROYO GRANDE POLICE ASSN
305099 P 06/26/25 110 2116 POLICE ASSOCIATION DUES 2,894.60
113462 ASBURY ENVIROMENTAL SVCS
305100 P 06/26/25 10054305 5303 CONTRACTUAL SERVICES 153.00
105507 AT & T
305101 P 06/26/25 10014145 5403 TELECOMMUNICATIONS 184.15
116428 AYALA, KAI
305102 P 06/26/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 1,790.00
100055 B & T SVC STN CONTRACTORS, INC
305103 P 06/26/25 10054305 5303 CONTRACTUAL SERVICES 2,403.60
114310 BACK ON THE ROAD AUTOMOBILE
305104 P 06/26/25 10044420 5601 MAINTENANCE-VEHICLES 324.23 305104 P 06/26/25 22064303 5601 MAINTENANCE-VEHICLES 129.83 305104 P 06/26/25 64054712 5601 MAINTENANCE-VEHICLES 129.60
101917 BOB'S EXPRESS WASH
305105 P 06/26/25 10024160 5601 MAINTENANCE-VEHICLES 11.00 305105 P 06/26/25 10034201 5601 MAINTENANCE-VEHICLES 107.00 305105 P 06/26/25 10034203 5601 MAINTENANCE-VEHICLES 312.00 305105 P 06/26/25 10034204 5601 MAINTENANCE-VEHICLES 146.00 305105 P 06/26/25 10054301 5601 MAINTENANCE-VEHICLES 52.00 305105 P 06/26/25 10054330 5601 MAINTENANCE-VEHICLES 13.00 305105 P 06/26/25 22064303 5601 MAINTENANCE-VEHICLES 39.00 305105 P 06/26/25 64054712 5601 MAINTENANCE-VEHICLES 58.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100087 BREZDEN PEST CONTROL, INC
305106 P 06/26/25 10054308 5303 CONTRACTUAL SERVICES 108.00 305106 P 06/26/25 10054308 5604 MAINTENANCE-BUILDINGS 204.00
100090 BRISCO MILL & LUMBER YARD
305107 P 06/26/25 64054712 5610 MAINTENANCE-LINES & PUMPS 27.05
100110 CA ST DEPT OF CORRECTIONS
305108 P 06/26/25 22064303 5303 CONTRACTUAL SERVICES 8,822.00
100134 CA ST DEPT OF JUSTICE
305109 P 06/26/25 10034203 5303 CONTRACTUAL SERVICES 282.00
107085 CALPORTLAND CONSTRUCTION
305110 P 06/26/25 64054712 5610 MAINTENANCE-LINES & PUMPS 835.05
108558 CAME SECURITY ALARMS
305111 P 06/26/25 10054308 5303 CONTRACTUAL SERVICES 4,950.00 305111 P 06/26/25 10054308 5604 MAINTENANCE-BUILDINGS 1,062.40
105355 CHANNEL COUNTIES DIVISION
305112 P 06/26/25 10014101 5503 MEMBERSHIPS & SUBSCRIPTION 300.00
113129 CHARTER COMMUNICATIONS
305113 P 06/26/25 10014145 5401 UTILITIES 3,260.35
100171 CLINICAL LABORATORY OF
305114 P 06/26/25 64054710 5310 WATER TREATMENT SERVICES 992.50
116336 COMMUNE COMMUNICATIONS CORP
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305115 P 06/26/25 24014150 5301 ADVERTISING 14,350.00
115466 CONSOR NORTH AMERICA INC
305116 P 06/26/25 35055679 7501 DESIGN & SURVEY 20,826.31
104869 CREATIVE FENCE CO.
305117 P 06/26/25 64054712 5609 MAINTENANCE-RESERVOIRS 845.00
112568 CSG CONSULTANTS INC
305118 P 06/26/25 10024160 5303 CONTRACTUAL SERVICES 26,990.98
109431 CUDDY, GAYLE
305119 P 06/26/25 10044424 5351 SERVICES-CLASSES 441.00
116416 DARWAY, SANDRA CHRISTINE
305120 P 06/26/25 10044424 5351 SERVICES-CLASSES 819.00
102102 DE LAGE LANDEN FINANCIAL SVCS
305121 P 06/26/25 10044421 5602 MAINTENANCE-OFFICE EQUIPME 771.13
110047 DOHERTY, STEPHEN
305122 P 06/26/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 811.80
114211 ESTRADA, ALEJANDRO
305123 P 06/26/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 938.70
116391 EVERON LLC
305124 P 06/26/25 10014140 5303 CONTRACTUAL SERVICES 855.00
100240 FARM SUPPLY CO
305125 P 06/26/25 10044420 5605 MAINTENANCE-GROUNDS 22.82 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305125 P 06/26/25 10054330 5605 MAINTENANCE-GROUNDS 985.97
109525 FIGUEROA'S TIRES
305126 P 06/26/25 22064303 5603 MAINTENANCE-MACH & EQUIP 4,341.20
110150 FILIPPIN ENGINEERING
305127 P 06/26/25 35055679 7301 CONTRACT ADMIN/INSPECTION 182,792.43
106135 FIVE CITIES PROF. FIREFIGHTERS
305166 T 06/26/25 110 2115 FIRE EMPLOYEE DUES 4,370.00
105998 GRANITE CONSTRUCTION CO
305128 P 06/26/25 35055679 7001 CONSTRUCTION 2,058,583.00
111838 GSI WATER SOLUTIONS
305129 P 06/26/25 64054710 5303 CONTRACTUAL SERVICES 4,402.39
113558 HANSON, CHRIS
305130 P 06/26/25 22064303 5143 UNIFORM ALLOWANCE 70.00
100301 HEACOCK TRAILERS
305131 P 06/26/25 10054301 6301 VEHICLES 1,468.13
116426 HUBBALICIOUS SWEET SHOPPE INC
305132 P 06/26/25 10044424 5352 SERVICES-LEAGUES 271.88
100726 ICMA RETIREMENT CORP, PLAN ID 302419
305167 T 06/26/25 110 2117 DEFERRED COMPENSATION 21,976.00
115070 JD ELECTRIC
305133 P 06/26/25 10054308 5604 MAINTENANCE-BUILDINGS 275.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
110210 JUAREZ, SR, LARRY
305134 P 06/26/25 10044424 5352 SERVICES-LEAGUES 380.00
108856 LEGALSHIELD
305135 P 06/26/25 110 2125 PREPAID LEGAL SERVICE 43.90
116276 LORENCZ, LARISSA
305136 P 06/26/25 10044424 5352 SERVICES-LEAGUES 66.00
100393 LUCIA MAR UNIFIED SCHOOL DIST
305137 P 06/26/25 10044424 5257 SUPPLIES-SPORTS LEAGUES 1,796.17
116375 MEJIA JR, ALEJANDRO
305138 P 06/26/25 10044424 5352 SERVICES-LEAGUES 165.00
112129 METROPOLITAN TRANSPORT. COMM.
305139 P 06/26/25 10054301 5303 CONTRACTUAL SERVICES 3,000.00
100429 MINER'S ACE HARDWARE, INC
305140 P 06/26/25 10044420 5605 MAINTENANCE-GROUNDS 5.75 305140 P 06/26/25 10054308 5604 MAINTENANCE-BUILDINGS 229.94 305140 P 06/26/25 10054330 5605 MAINTENANCE-GROUNDS 52.04 305140 P 06/26/25 22064303 5613 MAINTENANCE-STREETS & BRID 383.55
107053 MNS ENGINEERS INC
305141 P 06/26/25 10054301 5303 CONTRACTUAL SERVICES 3,132.62
100468 ODP BUSINESS SOLUTIONS LLC
305142 P 06/26/25 10044421 5201 SUPPLIES-OFFICE 161.77
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 999999 ONE TIME PAY
305143 P 06/26/25 100 2208 DEPOSITS-SMIP 50.70
305143 P 06/26/25 100 2223 DEPOSITS--STATE GREEN BLDG 16.00 305143 P 06/26/25 10004000 4181 BUILDING PERMIT 413.00
305143 P 06/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 14.39 305143 P 06/26/25 10004000 4522 TECHNOLOGY FEE 9.59
111410 PAVEMENT ENGINEERING INC
305144 P 06/26/25 35055638 7401 TESTING 10,396.00
100520 QUINN COMPANY
305145 P 06/26/25 22064303 5603 MAINTENANCE-MACH & EQUIP 13.83
113093 RAINSCAPE
305146 P 06/26/25 21954560 5304 PROFESSIONAL SERVICES 4,999.00
113406 READYREFRESH BY NESTLE
305147 P 06/26/25 10054308 5303 CONTRACTUAL SERVICES 85.39
113127 ROBERT HALF
305148 P 06/26/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00
100732 S.E.I.U. LOCAL 620
305168 T 06/26/25 110 2118 S.E.I.U. EMPLOYEE DUES 1,700.24
116368 SANTA MARIA VALLEY SMALL ENGINE REPAIR LLC
305149 P 06/26/25 22064303 5603 MAINTENANCE-MACH & EQUIP 517.56
116432 SCHOTBORGH, MEGAN
305150 P 06/26/25 10014120 5501 TRAVEL/CONFERENCE/TRAINING 316.00
111308 SITEONE LANDSCAPE SUPPLY LLC
305151 P 06/26/25 10044420 5605 MAINTENANCE-GROUNDS 235.88 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305151 P 06/26/25 10054308 5604 MAINTENANCE-BUILDINGS 74.97 305151 P 06/26/25 10054330 5605 MAINTENANCE-GROUNDS 567.01 305151 P 06/26/25 22064303 5255 SPECIAL DEPARTMENT SUPPLIE 128.92
100605 SOCALGAS
305152 P 06/26/25 10014145 5401 UTILITIES 61.92
111953 SUNRUN INSTALLATION SERVICES
305153 P 06/26/25 10004000 4183 ELECTRICAL PERMITS 525.00 305153 P 06/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 15.75 305153 P 06/26/25 10004000 4522 TECHNOLOGY FEE 10.50
113174 TCA TOOLS INC
305154 P 06/26/25 10054305 5601 MAINTENANCE-VEHICLES 1,115.99
116427 THE LAND CONSERVANCY OF SLO COUNTY
305155 P 06/26/25 35055679 7001 CONSTRUCTION 100,000.00
116431 THE SIGN PLACE
305156 P 06/26/25 10014001 5201 SUPPLIES-OFFICE 383.89
116147 THE TEMPLE OF THE PEOPLE
305157 P 06/26/25 10044424 5251 SUPPLIES-RECREATION CLASSE 120.00
111796 TRAFFIC MANAGEMENT PRODUCTS
305158 P 06/26/25 22064303 5613 MAINTENANCE-STREETS & BRID 1,085.97
106551 UNITED STAFFING ASSOC.
305159 P 06/26/25 10044420 5303 CONTRACTUAL SERVICES 1,858.83 305159 P 06/26/25 10044421 5354 BUILDING SUPERVISION 113.76
109403 US BANK OF CALIFORNIA
305169 T 06/26/25 110 2107 PARS RETIREMENT 772.30
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062625 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
111913 VALENTINE, NICOLE
305160 P 06/26/25 10014120 5501 TRAVEL/CONFERENCE/TRAINING 316.00
103429 VAN BEVEREN, CARRIE
305161 P 06/26/25 10044424 5252 SUPPLIES-RECREATION EVENTS 51.49
116429 VEGA, ELIZABETH
305162 P 06/26/25 10034201 5303 CONTRACTUAL SERVICES 226.24
102137 VERIZON WIRELESS
305163 P 06/26/25 10014145 5403 TELECOMMUNICATIONS 1,224.52
116332 WEST & ASSOCIATES ENGINEERING INC
305164 P 06/26/25 64054710 5303 CONTRACTUAL SERVICES 950.00
115850 ZEPEDA, MISTY
305165 P 06/26/25 10044424 5352 SERVICES-LEAGUES 165.00
REPORT TOTALS 2,517,127.94
COUNT AMOUNT
TOTAL PRINTED CHECKS 69 2,488,309.40
TOTAL EFT TRANSFERS 4 28,818.54
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/09/2025 21:11
User: mschotborgh
Program ID: appdwarr
INV GROUP:062725PY TO FISCAL 2025/12 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
305092 M 06/26/25 110 2108 STATE WITHHOLDING 25,847.27
305092 M 06/26/25 110 2111 STATE DISABILITY INSURANCE 6,143.19
105981 CA STATE DISBURSEMENT UNIT
305094 M 06/26/25 110 2114 GARNISHMENTS 401.06
100039 CITY OF ARROYO GRANDE
305093 M 06/26/25 110 2104 FEDERAL WITHHOLDING 50,665.46 305093 M 06/26/25 110 2105 SOCIAL SECURITY 84,083.22
VENDOR
100729 PERS - RETIREMENT
305095 M 06/26/25 110 2106 PERS RETIREMENT 110,409.45
115959 STERLING ADMINISTRATION
305096 M 06/26/25 110 2127 FLEXIBLE SPENDING ACCOUNTS 2,027.60
REPORT TOTALS 279,577.25
COUNT AMOUNT
TOTAL MANUAL CHECKS 5 279,577.25
** END OF REPORT - Generated by Megan Schotborgh **
Attachment 1
General Fund 507,053.01 5101 Salaries Full time 268,303.41 Streets Fund 18,220.58 5101 Volunteer Employee Retirement - Sewer Fund 15,447.49 5102 Salaries Part-Time - PPT 7,767.54 Water Fund 24,772.39 5103 Salaries Part-Time - TPT 4,278.54 565,493.47 5105 Salaries OverTime 21,692.59
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,079.80
5108 Holiday Pay 32,350.68
5109 Sick Pay 3,320.21
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 19,971.57 5113 Vacation Pay 8,451.72
Public Works - Maintenance 573.22 5114 Comp Pay 4,662.67 Public Works - Enterprise 1,147.80 5115 Annual Leave Pay 4,380.62 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 40,904.04 21,692.59 5122 Social Security 32,144.64
5123 PARS Retirement 186.05
5126 State Disability Ins. 5,029.82
5127 Deferred Compensation 791.66
5131 Health Insurance 55,730.93
5132 Dental Insurance 2,912.64
5133 Vision Insurance 751.98
5134 Life Insurance 386.44
5135 Long Term Disability 449.34
5137 Leave Payouts 66,429.91
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 140.74
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,310.00
565,493.47
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
5/23/25-6/5/25
6/13/2025
BY FUND BY ACCOUNT
Attachment 2
General Fund 445,959.89 5101 Salaries Full time 256,594.12 Streets Fund 19,387.37 5101 Volunteer Employee Retirement - Sewer Fund 15,128.78 5102 Salaries Part-Time - PPT 3,129.66 Water Fund 25,587.40 5103 Salaries Part-Time - TPT 7,135.52 506,063.44 5105 Salaries OverTime 46,491.51
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,078.30
5108 Holiday Pay 23,939.89
5109 Sick Pay 4,998.40
Administrative Services 421.60 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 44,699.23 5113 Vacation Pay 12,201.76
Public Works - Maintenance 356.10 5114 Comp Pay 3,338.50 Public Works - Enterprise 1,014.58 5115 Annual Leave Pay 11,287.33 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 38,405.36 46,491.51 5122 Social Security 28,222.20
5123 PARS Retirement 144.08
5126 State Disability Ins. 4,418.22
5127 Deferred Compensation 741.66
5131 Health Insurance 55,730.93
5132 Dental Insurance 2,991.36
5133 Vision Insurance 779.04
5134 Life Insurance 398.70
5135 Long Term Disability 510.26
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 214.14
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,275.00
506,063.44
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
06/06/2025-06/19/2025
6/27/2025
BY FUND BY ACCOUNT
Attachment 2
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Statement of Investment Deposits for May 2025
DATE: July 22, 2025
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of May 31, 2025, as required by Government Code Section 53646(b).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact on the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc.).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
ANALYSIS OF ISSUES:
This report represents the City’s investments as of May 31, 2025, and includes all investments managed by the City. As of May 31, 2025, the investment portfolio complied with all State laws and the City’s investment policy.
Item 9.b.
City Council
Statement of Investment Deposits for May 2025
July 22, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: May 31, 2025
ATTACHMENT 1
CITY OF ARROYO GRANDE
Portfolio Summary
May 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Local Agency Investment Fund $ 11,374,767.16 $ 11,374,767.16 4.272% 42.008% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 3.680% February 21, 2025 12 mos February 21, 2026 0.919% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.919% Chief Financial FCU 249,000.00 249,000.00 4.600% October 14, 2022 36 mos October 14, 2025 0.919% Live Oak Banking Company Inc 249,000.00 249,000.00 3.150% May 26, 2022 48 mos May 26, 2026 0.919% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.919% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.916% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 0.916% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.897% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 0.916% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.916% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.919% Paragon Bank TN 245,000.00 245,000.00 4.050% March 19, 2025 24 mos March 19, 2027 0.905% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.908% United Teletech Financial Credit Union 248,000.00 248,000.00 5.100% November 8, 2023 48 mos November 8, 2027 0.916% Medallion Bank UT 249,000.00 249,000.00 4.000% March 14, 2025 36 mos March 14, 2028 0.919% Amerant Bank NA 245,000.00 245,000.00 4.050% March 28, 2025 36 mos March 28, 2028 0.905% Freedom Northwest Credit Union 249,000.00 249,000.00 4.000% March 28, 2025 36 mos March 28, 2028 0.919% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.901% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 0.919% SkyOneFederal Credit Union 249,000.00 249,000.00 3.900% October 25, 2024 48 mos October 25, 2028 0.919% Merrick Bank UT 249,000.00 249,000.00 4.000% March 19, 2025 48 mos March 19, 2029 0.919% Bank Hapoalim BM New York 244,000.00 244,000.00 4.500% May 21, 2024 60 mos May 21, 2029 0.901% Morgan Stanley Private Bank 244,000.00 244,000.00 4.650% May 22, 2024 60 mos May 22, 2029 0.901% Goldman Sachs Bank USA 245,000.00 245,000.00 4.000% March 18, 2025 60 mos March 18, 2030 0.905% BMW Bank NA Salt Lake 245,000.00 245,000.00 4.000% May 16, 2025 48 mos May 16, 2029 0.905% Texas Exchange Bank Crowley 249,000.00 249,000.00 4.000% May 23, 2025 48 mos May 23, 2029 0.919% Total Certificates of Deposit 6,429,000.00 6,429,000.00 23.736% g y
Federal Natl Mortgage Assn 1,000,000.00 984,970.00 0.500% October 20, 2020 60 mos October 20, 2025 3.693% Federal Home Loan Bank 999,500.00 973,530.00 0.800% March 17, 2021 60 mos March 10, 2026 3.691% Federal Home Loan Bank 994,396.00 971,840.00 2.400% March 17, 2021 72 mos March 29, 2027 3.672% Federal Home Loan Bank 500,000.00 492,945.00 3.375% May 17, 2022 60 mos May 17, 2027 1.846% Federal Agriculture Mortgage Corp 495,174.00 495,005.00 3.580% October 28, 2024 36 mos October 7, 2027 1.829% Federal Agriculture Mortgage Corp 2,029,036.00 2,039,580.00 4.650% May 17, 2024 60 mos April 26, 2029 7.493% Total Agency Bonds 6,018,106.00 5,957,870.00 Page 71 of 467 22.224% ATTACHMENT 1
CITY OF ARROYO GRANDE
Portfolio Summary
May 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Municipal Bonds
California State GO Various Purp Bond $ 491,810.00 $ 493,670.00 2.500% May 12, 2022 47 mos April 1, 2026 1.816% California State Taxable GO Unlimited 1,256,116.00 1,316,992.20 3.500% November 1, 2023 53 mos April 1, 2028 4.638% California State Taxable GO Unlimited 525,935.25 535,480.25 2.500% December 19, 2024 57 mos October 1, 2029 1.942% Total Municipal Bonds 2,273,861.25 2,346,142.45 8.396%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 966,960.00 1.100% December 6, 2021 53 mos May 31, 2026 3.636% Total Treasury Obligations 984,728.00 966,960.00 3.636% TOTAL INVESTMENTS $ 27,080,462.41 $ 27,074,739.61 100.000%
1 Item 9.c.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
June 24, 2025, 5:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem Kate Secrest, Council Member Jim Guthrie,
Council Member Jamie Maraviglia, Council
Member Aileen Loe
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Recreation Services Director
Sheridan Bohlken, Recreation Coordinator
Brianna Gould, Interim Police Chief David
Culver, Police Commander Zak Ayala, Capital
Improvement Project Manager Theresa Wren,
City Engineer Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:00 P.M.:
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No comments were received.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Pursuant to Government Code Section 54957 (b)(1)
Title: City Manager
b) CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Attorney Isaac Rosen
Title: City Manager
2 Item 9.c.
City Council adjourned to Closed Session at 5:02 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:47 p.m.
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen will announced that the City Council met in Closed Session for the following items and there was no reportable action:
June 24, 2025
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Pursuant to Government Code Section 54957 (b)(1)
Title: City Manager
b) CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Attorney Isaac Rosen
Title: City Manager
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Maraviglia
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (5): Mayor Ray Russom, Mayor Pro Tem Secrest, Council Member Guthrie, Council Member Maraviglia, and Council Member Loe
Passed (5 to 0)
3 Item 9.c.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring July 2025 as "Parks Make Lives Better Month" Mayor Ray Russom presented the Proclamation declaring July 2025 as "Parks Make Lives Better Month." Recreation Services Director Bohlken and Recreation Coordinator Gould accepted the Proclamation.
No action was taken on this item.
6.b City Manager Communications
City Manager Downing provided an update on the Traffic Way Bridge Replacement Project and the demolition of the Bridge beginning Monday; fireworks sales beginning June 28th and City regulations regarding the discharge of safe and sane fireworks; Summer Concert Series beginning July 4th; and recruitment for Engineering Technician.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. State of South County Event
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. Visit SLO CAL Advisory Board
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
4 Item 9.c.
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. REACH Economic Development Roundtable
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Ellen Tealander, and Patricia Price. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom commented on Item 9h and 9j. City Manager Downing responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Leigh Martin. No further public comments were received.
Moved by Mayor Pro Tem Secrest
Seconded by Council Member Loe
Approve Consent Agenda Items 9.a. through 9.j., with the recommended courses of action.
AYES (5): Mayor Pro Tem Secrest, Council Member Loe, Council Member Guthrie, Council Member Maraviglia, and Mayor Ray Russom
Passed (5 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of May 16 through May 31, 2025.
9.b Resolution Accepting the Fiscal Year 2025-26 Appropriation Limit (Gann Limit) 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A TAX PROCEEDS EXPENDITURE APPROPRIATION LIMIT FOR FISCAL YEAR 2025-26"; and
2) Determined that establishing the appropriation limit for FY 2025-26 is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either
5 Item 9.c.
a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of June 10, 2025, as submitted.
9.d Amendment to Memorandum of Understanding Between the Arroyo Grande Police Department and the Lucia Mar Unified School District for School Resource Officer Services
1) Approved the amended School Resource Officer Memorandum of Understanding authorizing the City Manager or designee to execute the amendment, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and
2) Found that approving the Memorandum of Understanding is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.e Amendments to Arroyo Grande Municipal Code Sections 8.36.020 and 8.36.050 Regarding Sales to Minors and Sales and Distribution of Electronic Tobacco Products 1) Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, AMENDING SECTIONS 8.36.020 AND 8.36.050 OF TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE SALE OF TOBACCO PRODUCTS"; and
2) Found that the proposed ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct, or reasonably foreseeable, indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
9.f Contract with the County of San Luis Obispo for Animal Care and Control Services 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR ANIMAL CARE AND SERVICES IN SUBSTANTIALLY FINAL FORM"; and
2) Found that adopting the Resolution and Contract approval are exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
9.g Public Works Surplus Vehicles
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING SPECIFIED EQUIPMENT TO BE SURPLUS AND AUTHORIZING THE SALE OR DISPOSAL THEREOF".
9.h Award Contract for Parkside Park Play Structure, PW 2024-09
6 Item 9.c.
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AWARDING A CONSTRUCTION CONTRACT FOR THE PARKSIDE PARK PLAY STRUCTURE PROJECT TO LANDSCAPE STRUCTURES, INC. (PW 2024-09)"; and
2) Authorized the City Manager to approve change orders of 10% of the contract amount, up to $22,398.02, for unanticipated costs during the construction phase of the Parkside Park Play Structure Project; and
3) Found the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15302 as replacement or reconstruction of existing structures or facilities.
9.i Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.j General Plan Update Progress Report – June 2025
Received and filed a progress report on the Comprehensive General Plan Update.
10. PUBLIC HEARINGS
10.a Directing the Levy of Annual Assessments for Fiscal Year 2025-26 Assistant City Manager/Public Works Director Robeson introduced the Item. Capital Improvement Projects Manager Wren presented the report and responded to questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Moved by Council Member Maraviglia
Seconded by Mayor Pro Tem Secrest
Adopt a Resolution entitled: " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND DIRECTING
THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE PARKSIDE VILLAGE
ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2025-2026";
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND DIRECTING
THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE GRACE LANE
ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2025-2026"; and
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND DIRECTING
THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769,
7 Item 9.c.
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2025-2026".
AYES (5): Council Member Maraviglia, Mayor Pro Tem Secrest, Council Member Guthrie, Council Member Loe, and Mayor Ray Russom
Passed (5 to 0)
11. BUSINESS ITEMS
None.
12. COUNCIL COMMUNICATIONS
Mayor Pro Tem Secrest commented on the Central Coast Autism Spectrum Center and its support services and activities; and Festival Mosaic community mid-day concert on July 24th at St. Barnabas Church.
Mayor Ray Russom commented on the Summer Concert Series beginning July 4th; and fireworks regulations.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 6:56 pm.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/City Clerk
BY: Julie Hawkins, Deputy City Clerk/Communications Coordinator SUBJECT: Appointment to the Citizens Transportation Advisory Committee DATE: July 22, 2025
RECOMMENDATION:
1) Adopt a Resolution appointing Linda St. James to the San Luis Obispo Council of Government’s Citizens Transportation Advisory Committee; and 2) Determine that approving the appointment to the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact and minimal staff impact associated with preparing the staff report for this action.
BACKGROUND:
The Citizens Transportation Advisory Committee (CTAC) reviews and prepares recommendations to the San Luis Obispo Council of Governments (SLOCOG) on all phases of their transportation planning program, including transit, streets and road, bicycle facilities, airports, funding and plan preparation. Its membership is comprised of appointments from each supervisorial district and each incorporated city as well as four at-large appointments made by SLOCOG.
ANALYSIS OF ISSUES:
SLOCOG notified the City on March 10, 2025, that the City’s representative resigned from the CTAC effective the same day. Linda St. James has applied to serve on the CTAC and, after review of her application, is recommended by Council Member Loe, the City Council’s designated representative for the SLOCOG.
Item 9.d.
City Council
Appointment to the Citizens Transportation Advisory Committee July 22, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a resolution approving the appointment of Linda St. James to SLOCOG’s CTAC;
2. Do not approve the recommended appointment; or
3. Provide other direction to staff.
ADVANTAGES:
Approving the recommended appointment to the CTAC will fill the Arroyo Grande vacancy on the committee.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Approving the appointment to the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
2. Application – Linda St. James
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPOINTING LINDA ST. JAMES TO THE SAN LUIS OBISPO COUNCIL OF GOVERNMENT’S CITIZENS TRANSPORTATION
ADVISORY COMMITTEE
WHEREAS, the Citizens Transportation Advisory Committee (CTAC) reviews and prepares recommendations to the San Luis Obispo Council of Governments (SLOCOG) on all phases of their transportation planning program, including transit, streets and roads, bicycle facilities, airports, funding and plan preparation; and WHEREAS, its membership is comprised of appointments from each supervisorial district and each incorporated city, as well as four at-large appointments made by SLOCOG; and WHEREAS, on March 10, 2025, the City of Arroyo Grande received official notification that its representative on the CTAC Committee had resigned, effective immediately; and WHEREAS, the appointment of Linda St. James will fill the City’s vacancy on the Committee.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein by reference.
2. Linda St. James is appointed to the Citizens Transportation Advisory Committee.
3. Environmental Review. The City Council hereby determines that approving appointment to the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.)
4. Effective Date. This Resolution shall take effect upon adoption.
ATTACHMENT 1
RESOLUTION NO.
PAGE 2
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of July, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 2
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/City Clerk
BY: Julie Hawkins, Deputy City Clerk/Communications Coordinator SUBJECT: Appointments to the Citizens’ Sales Tax Oversight Committee DATE: July 22, 2025
RECOMMENDATION:
1) Adopt a Resolution approving appointments to the Citizens’ Sales Tax Oversight Committee (CSTOC); and
2) Determine that approving appointments to the CSTOC is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact and minimal staff impact associated with preparing the staff report for this action.
BACKGROUND:
In November 2024, voters in the City of Arroyo Grande approved Measure E-24, a Transactions and Use Tax measure, which increased the local sales tax rate by one percent to 8.75%. As part of the City’s commitment to transparency and accountability, on February 25, 2025, the City Council directed staff to initiate steps toward the creation of a Citizens’ Sales Tax Oversight Committee (CSTOC). Subsequently, at the March 11, 2025, regular meeting, the City Council adopted Resolution 2025-0161, officially establishing the CSTOC to act as an advisory body to the City Council.
Following its establishment, the City published a notice of vacancy on its website, social media platforms, and community bulletin board inviting residents to apply to serve on the Committee.
1 http://ag-lfiche-2016/WebLink/DocView.aspx?id=355689&dbid=0&repo=ArroyoGrande
Item 9.e.
City Council
Appointments to the Citizens’ Sales Tax Oversight Committee July 22, 2025
ANALYSIS OF ISSUES:
The CSTOC is responsible for advising the City Council on the administration and use of Measure E-24 Sales Tax funds. Specifically, that body is to periodically—and at least once annually—review revenue, expenditure, and other related reports and information produced regarding Measure E, and report to the City Council on whether revenues were collected and expended as approved. Pursuant to Council policy, the Mayor and each Council Member shall recommend one representative to each respective Commission, Board, or Committee, subject to approval by a majority of the Council. Members of the Committee shall serve for a term ending on January 31 following the expiration of the term of their appointing Mayor or Council Member, as applicable, unless reappointed. The City Council reviewed the submitted applications and is making the appointments as outlined in Exhibit A of the Resolution.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a resolution approving the appointments set forth in Exhibit A;
3. Do not approve the recommended appointments; or
4. Provide other direction to staff.
ADVANTAGES:
Approving the recommended appointments will fill all five vacancies on the CSTOC.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Approving appointments to CSTOC is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
2. Application – Barbara Harmon
3. Application – Debbie Malicoat
4. Application – Gary Borsos
5. Application – Sheila Simmons-Semana
6. Application – Melissa Watkins
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING APPOINTMENTS TO THE CITIZENS’ SALES
TAX OVERSIGHT COMMITTEE
WHEREAS, the City Council adopted Resolution 2025-016 establishing a Citizens’ Sales Tax Oversight Committee for the Oversight of Measure E-24 Funds; and WHEREAS, pursuant to Council policy, the Mayor and each Council Member shall recommend one representative to each respective Commission, Board, or Committee, subject to approval by a majority of the Council; and
WHEREAS, the Mayor and City Council Members have reviewed applications for individuals interested in serving on the Citizens’ Sales Tax Oversight Committee and are recommending appointment of the individuals listed in Exhibit A; and WHEREAS, members of the Committee shall serve for a term ending on the January 31st following the expiration of the term of the respective appointing Mayor or Council Member; and
WHEREAS, all Committee members serve at the discretion of the Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein by reference.
2. The individuals listed in Exhibit A are hereby appointed to the Citizens’ Sales Tax Oversight Committee.
3. Environmental Review. The City Council hereby determines that approving the appointment to the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.)
4. Effective Date. This Resolution shall take effect upon adoption.
ATTACHMENT 1
RESOLUTION NO.
PAGE 2
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of July, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
Gary Borsos
Sheila Simmons-Semana
Melissa Watkins
Council Member
Mayor Ray Russom
Mayor Pro Tem Secrest
District 2
Council Member Loe
District 3
Council Member Maraviglia
District 4
Council Member Guthrie
Recommended Citizens' Sales Tax Oversight
Committee Appointee
Barbara Harmon
Debbie Malicoat
EXHIBIT A
Rev 02/26/2025
CITY OF ARROYO GRANDE
“List of Citizens to Serve”
300 East Branch Street
Arroyo Grande, CA 93420
Application to Board, Committee, or Commission
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMITTEE/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection):
Planning Commission Architectural Review Committee
Tourism Business Improvement District Advisory Board Community Service Grant Committee Downtown Parking Advisory Board Citizen Sales Tax Oversight Committee Special committees/subcommittees
************************************************************************************ Date of Application
Name
Last First
Home Address
Home or Cell Phone ( Business Phone ( )
E-mail address (Optional)
Do you reside within the City limits of Arroyo Grande? Yes No Are you a registered voter? Yes No
Occupation
Employer
Education (Include professional or vocational licenses or certificates) Community involvement (List organization memberships and committee assignments) Please describe any background, training, education or interests that qualify you as an appointee (Please attach additional pages if necessary)
(PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM)
03/01/2025
Harmon Barbara
8 Retired
BA Psychology; Santa Barbara County
Probation Department -Supervisor, retired 2010.
Architectural Review
Committee 2013-2014; City Councilmember 2014-2018; Founding Director of non-profit Friends of FCFA, served As a member of the city council, I set budget priortities and made recommendations for allocations of city resources. Also, I prioritized the allocation of sales tax revenue generated from Measure M-06. My service 9 years on Board; APCD Board member 2014-2018, FCFA Board member 2014-2018. on the city council, non-profit, and FCFA Board and APCD Board made me well versed in budget review, prioritization of revenues, and enhanced my ability to build consensus within groups.
ATTACHMENT 2
Rev 02/26/2025
What do you see as the objectives and goals of the advisory board, committee or commission for which you are applying?
Please list three (3) Arroyo Grande references. PLEASE OBTAIN PERMISSION FROM INDIVIDUALS BEFORE LISTING THEM AS A REFERENCE.
Name: Address: Phone:
Name: Address: Phone:
Name: Address: hone:
Current meeting schedules are indicated below:
Planning Commission, 1st and 3rd Tuesday of each month, 6:00 p.m.
Downtown Parking Advisory Board, meets as needed
Architectural Review Committee, 1st Monday at 2:30 p.m. and 3rd Monday at 2:30 p.m. each month Tourism Business Improvement District (TBID) Advisory Board, to be determined by the Advisory Board Community Service Grant Program Committee, typically meets once per year in the spring Citizen Sales Tax Oversight Committee, meets as needed, likely 1-2 times per year Are you willing to commit to the time necessary to fulfill the obligations of an appointment to a Board, Committee or Commission? Yes No
I hereby declare that the foregoing information is true and complete to the best of my knowledge and belief.
Applicant Signature Date
Notice to Applicants:
1. Applicants appointed by the City Council are required to take an Oath of Office.
2. State law and the City’s Conflict of Interest Code requires that Board Members, Committee Members, and Commissioners file Statements of Economic Interests (Form 700) upon assuming office, annually, and upon leaving an appointed office (e.g. sources of income, loans, gifts, investments, interests in real property within the City).
3. This application is a matter of public record and portions thereof are subject to disclosure pursuant to the California Public Records Act.
4. Applications will remain active and on file for one (1) year.
Please return completed Application to:
CITY CLERK’S OFFICE
300 East Branch Street
Arroyo Grande CA 93420
The objectives are to provide public oversight of reveunes generated from measure E-24 and advise the Council on fund expenditures. Also, an important goal of the committee is to assure the funds are earmarked and prioritized as voters intended; for public safety service, city infrastructure, i.e., street repairs, sidewlak improvements.
Steve Lieberman
Linda Osty
Sean Schuur
March 1, 2025
ATTACHMENT 3
ATTACHMENT 4
ATTACHMENT 5
ATTACHMENT 6
Item 9.f.
MEMORANDUM
TO: City Council
FROM: David Culver, Interim Chief of Police
BY: Jeremy Burns, Police Sergeant
SUBJECT: Exclusive Vendor Police Tow Service Agreement with College Towing South
DATE: July 22, 2025
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute an exclusive vendor police tow service agreement with College Towing South, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
This action will generate an administrative fee of $62.00 for each tow, as established by the Council under the terms and agreement. Based on previous years, an exclusive tow agreement generates approximately $13,000 in revenue per year for the two-year contractual period.
BACKGROUND:
In 2017, the City entered into an exclusive vendor police tow service agreement for lightduty towing after a request for proposal (RFP) process in which proposals were solicited from 15 vendors from both San Luis Obispo and Santa Barbara Counties. Only two (2) proposals were received in 2017. At that time, College Towing South submitted the lowest proposal that complied with the Police Department's towing requirements and was granted the exclusive vendor police tow service agreement for light-duty towing. This process was repeated every two years after the exclusive vendor police tow service agreement with College Towing South expired.
ANALYSIS OF ISSUES:
The exclusive vendor police tow service agreement has been with College Towing South since 2015 and is set to expire on September 12, 2025. In anticipation of the agreement's expiration, the Police Department solicited bids from 15 vendors in San Luis Obispo and Santa Barbara Counties in June of 2025. Our existing vendor, College Towing South, was
Item 9.f.
City Council
Exclusive Vendor Police Tow Service Agreement with College Towing South July 22, 2025
the only vendor to submit the contract bid for service fees for the 2025-2027 term, attached and referenced in Attachment 1 Exhibit A, the City Tow Service Agreement. The agreement, with the exception of the term dates and fees, is unchanged from the previous tow service agreements.
The Police Department has had an exclusive contract agreement with College Towing South since 2015. College Towing South has provided adequate service to the City during these contractual time periods. College Towing South has met the Police Department’s needs as stipulated in the contractual agreement.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution authorizing the City Manager or designee to execute a two year exclusive vendor police tow service agreement with College Towing South subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2. Do not approve staff’s recommendation; or
3. Provide direction to staff.
ADVANTAGES:
Adopting the staff recommendation would continue the practice of awarding exclusive vendor police tow service agreements for the next two-year term. In addition, adopting the staff recommendation would ensure consistency in the Police Department mandated high standards of police tow service while maintaining the revenue stream that recovers the actual and reasonable costs incurred in connection with the towing service program.
DISADVANTAGES:
There are no known disadvantages currently.
ENVIRONMENTAL REVIEW:
Adopting the Resolution and Contract approval are exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution with Exhibit A Proposed Tow Service Agreement
2. Police Department Towing Program
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN EXCLUSIVE VENDOR POLICE TOWING SERVICE
AGREEMENT WITH COLLEGE TOWING SOUTH
WHEREAS, The City Council of the City of Arroyo Grande has previously approved the exclusive vendor towing service agreement for police towing operations, which is set to expire on September 12, 2025; and
WHEREAS, after a request for proposal process in which proposals were solicited from vendors in San Luis Obispo and Santa Barbara Counties; and WHEREAS, College Towing South has summited the lowest cost proposal that is in compliance with the Arroyo Grande Police Department Towing Program; and WHEREAS, College Towing South has served as the vendor for the Police Department’s exclusive vendor towing service since 2015, having provided adequate towing services to the city; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. The recitals set for herein are true, correct, and incorporated herein by this reference.
2. The City Manager is authorized to execute the accompanying Exclusive Vendor Police Towing Service Agreement (Exhibit A) with College Towing South for a period of two years, in substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this th day of , 2025.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
CITY OF ARROYO GRANDE
TOW SERVICE AGREEMENT
EXHIBIT A
CITY OF ARROYO GRANDE
TOW SERVICE AGREEMENT
This AGREEMENT is made and entered into this 23
rd day of July, 2025 by and between
the CITY OF ARROYO GRANDE, (hereinafter referred to as “CITY”) and College Towing South, whose address is 94 Atlantic City Ave., Grover Beach, CA 93420 (hereinafter referred to as “Operator”), and is made with reference to the following:
I. RECITALS
A. The City of Arroyo Grande Police Department (“AGPD”) has established a Towing Program in order to provide for the designation of a specific company as the police tow service provider. The AGPD desires to ensure the availability of prompt, efficient and reliable police towing services in emergency or arrest situations and in the removal of vehicles that are abandoned, involved in an accident, or constitute an obstruction to traffic because of mechanical failure within the CITY.
B. In accordance with the AGPD Towing Program, it is the purpose of this Agreement to provide a fair and impartial means of reviewing competitive bids for police towing services from qualified Operators and to ensure that such service is prompt and reasonably priced and in the best interests of the public as well as the interest of efficient policing operations for the removal of vehicles from public property.
C. The Chief of Police of AGPD has selected College Towing South to operate as the AGPD’s exclusive tow service company to provide lightduty tow service at the request of the Police Department throughout the CITY.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained in this Agreement, the undersigned parties agree as follows:
II. TERM
A. The term of this Agreement shall be for two (2) years, and shall commence on the 12th day of September, 2025, and shall terminate on the 13th day of September, 2027, unless terminated earlier as set forth herein.
Revised 08/07/2023.
III. SERVICES TO BE PERFORMED BY OPERATOR
A. The Operator agrees to operate as the AGPD’s exclusive light-duty police tow service company pursuant to the terms of this Agreement.
B. All services of the Operator shall be performed in accordance with the AGPD Towing Program requirements, a copy of which is attached hereto as Attachment “1,” and incorporated herein.
IV. RATES AND FEES
A. The Operator shall charge the rates and fees for services in accordance with the AGPD Towing Program requirements and Operator’s proposal attached hereto as Attachment “2” and made a part of this Agreement as it falls set forth at this point.
B. In accordance with this Agreement, the Operator shall pay to the CITY a fee of $62 for each vehicle provided tow service at the request of the AGPD for which a CHP 180 Form is completed. The parties agree that based upon the analysis contained in the Staff Report dated January 12, 2010 from the Chief of Police to the Arroyo Grande City Council, this fee represents an amount necessary for the CITY to recover its actual and reasonable costs incurred in connection with its towing service program, consistent with the requirements of Vehicle Code Section 12110(b).
1. Fee payments shall be made on a quarterly basis to the Director of Administrative Services for the CITY, payable no later than the 15th calendar day of the month following the close of each preceding quarter.
V. INDEPENDENT CONTRACTOR
A. The parties of this Agreement intend that the relationship between them created by this Agreement is that of CITY-independent contractor. The manner and means of conducting the work are under the control of the Operator, except to the extent limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment will be acquired by virtue of the Operator’s services. None of the benefits provided by the CITY or the AGPD to its employees, including but not limited to unemployment insurance, workers’ compensation insurance, retirement and deferred compensation plans, vacation and sick leave, are available from the CITY to the Operator, its employees or agents.
Revised 08/07/2023.
VI. HOLD HARMLESS
A. The Operator shall indemnify, defend and hold harmless the CITY, its City Council, boards and commissions, officers, agents, servants and employees from and against any and all loss, damages, liability, claims, suits, costs and expenses (including attorney’s fees) for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of the Operator, its employees, agents or subcontractors which arise out of or result from, or occur in connection with the Operator’s performance of services pursuant to this Agreement.
This hold harmless and indemnification provision shall survive termination of this Agreement.
VII. INSURANCE
A. Without limiting the indemnification provided in Section VI above, the Operator shall obtain and maintain throughout the term of this Agreement, at the Operator’s sole cost and expense, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the services provided by the Operator under this Agreement. On or before the commencement of the term of this Agreement, the Operator shall furnish the CITY with certificates showing the type, amount, class or operations covered by such insurance, and the effective dates and dates of expiration of such insurance policies.
Such certificates shall also contain substantially the following statement:
“The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days written notice has been received by the CITY.”
B. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact the business of insurance in the State of California, with an assigned policyholders’ Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Bests Key Rating Guide, unless otherwise approved by the CITY Director of Administrative Services. The policies required are as follows:
1. Commercial Liability: The Operator shall obtain and maintain at all times during the term of this Agreement comprehensive general commercial liability insurance covering third-party liability risks in a minimum amount of $2 million combined single limit per occurrence for bodily injury, personal injury and property damage.
2. Automobile Liability: Commercial automobile liability and property insurance covering any vehicles owned, leased, hired or borrowed
Revised 08/07/2023.
by the Operator in a minimum amount of $2 million combined single limit per occurrence for bodily injury and property damage, and shall include sudden and accidental coverage.
3. Workers’ Compensation: The Operator shall maintain full Worker’s Compensation Insurance for all persons for whom it employs in accordance with the requirements of the most current and applicable State Workers’ Compensation Insurance laws in effect
4. Subrogation Waiver: The Operator agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, the Operator shall look solely to its insurance for recovery. The Operator hereby grants to the CITY, on behalf of any insurer providing insurance to either the Operator or the CITY with respect to the services of the Operator herein, a waiver of any right of subrogation that any such insurer of said the Operator may acquire against the CITY by virtue of the payment of any loss under such insurance.
5. Additional Insured: The CITY, its City Council, boards and commissions, officers, agents, servants and employees shall be named as an additional insured on all policies of insurance required by this Agreement. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured and an additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy.
Proceeds from any such policy or policies shall be payable to the CITY primarily, and to the Operator secondarily, if necessary.
C. The Operator agrees that if any policy of insurance required by this Agreement is not maintained in full force and effect, the Chief of Police or his/her designee may, in his/her sole discretion, suspend this Agreement, immediately, until such time as the required insurance is in effect and the required certificates and endorsements are delivered to the CITY.
XVII. PROHIBITION AGAINST TRANSFER
A. The Operator shall not assign, sublease, hypothecate or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise, without the prior written consent of the CITY. Any attempt to do so without the consent of the CITY shall be null and void, and any assignee, subleasee, hypothecatee or transferee shall acquire
Revised 08/07/2023.
no right or interest by reason of such attempted assignment, hypothecate or transfer.
B. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of the Operator, or of the interest of any general partner or joint venture or syndicate member or cotenant, which shall result in change in the control of the Operator, shall be construed as an assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of the corporation, partnership, joint venture, syndicate, or co-tenancy.
XVIII. PERMITS AND LICENSES
A. The Operator, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses and certificates that may be required in connection with the performance of services provided hereunder including, but not limited to CITY zoning and business license requirements and the appropriate display of the business license on a tow vehicle or business location.
XIX. NOTICES
A. All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and shall be deemed served when delivered personally or on the second business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided.
All notices, demands, requests or approvals from the Operator to the CITY shall be addressed to the AGPD at:
Arroyo Grande Police Department
200 North Halcyon Road
Arroyo Grande, California 93420
Attention: Chief of Police
All notices, demands, requests or approvals from the CITY to the Operator shall be addressed to Operator at:
94 Atlantic City Ave.
Grover Beach, CA 93420
XX. TERMINATION OF AGREEMENT
A. The grounds for termination of this Agreement include breach of any terms of this Agreement. In the event the Operator has breached the terms of this Agreement or other grounds for termination exist, the CITY
Revised 08/07/2023.
shall provide written notice of the nature of the default and the steps necessary to cure the default. If such default is not cured within a period of two (2) days after receipt by the Operator of written notice of default, this Agreement may be terminated by the Chief of Police by giving written notice to the Operator. Notice that the Agreement has been terminated shall state the reasons for termination. Notwithstanding any other term or provision of this Agreement, either party may terminate this Agreement upon 30 days written notice.
XXI. COST OF LITIGATION
A. If any legal action is necessary to enforce any provisions of this Agreement or for damages by reason of an alleged breach of any provisions of this Agreement, the prevailing party shall be entitled to receive from the losing party all reasonable attorneys’ fees and costs.
XXII. COMPLIANCE WITH ALL LAWS
A. The Operator shall comply with all laws, state or federal, and all ordinances, rules and regulations enacted or issued by the CITY.
XXIII. WAIVER
A. A waiver by the CITY of any breach of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character.
XXIV. INTEGRATED CONTRACT
A. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both the CITY and the Operator.
The CITY hereby reserves every right and power, in the exercise thereof, which is reserved or authorized by any provision of any lawful ordinance or resolution of the CITY, whether enacted before or after the effective date of this Agreement. Neither the decision to select the Operator as a rotational police tow service provider nor any provision of this Agreement shall constitute a waiver or a bar to the exercise of any governmental right or power of the CITY.
Revised 08/07/2023.
XIV. OPERATOR MEETINGS
A. As necessary, the Chief of Police or his/her designee will schedule and chair a meeting with the Operator. The purpose of the meeting will be to discuss and, if possible, resolve mutual problems. While attendance is not mandatory, it is strongly encouraged.
B. The undersigned agrees that as a condition for inclusion in the towing list of the AGPD, he/she will fully comply with the Agreement and all towing service procedures as established by the AGPD. Furthermore, the undersigned agrees that any failure to fully comply with the provisions of this Agreement, by him/her or anyone in his/her employment may be cause for immediate suspension or removal from the towing list and/or termination of the Agreement, upon notification by the Chief of Police.
Revised 08/07/2023.
IN WITNESS THEREOF, the parties hereto have caused the Agreement to be executed the day and year first above written.
CITY OF ARROYO GRANDE CONTRACTOR
By: By:
Matthew Downing, City Manager
Its:
(Title)
Attest:
Jessica Matson, City Clerk
Approved As To Form:
Isaac Rosen, City Attorney
Revised 08/07/2023.
ATTACHMENT 1
ARROYO GRANDE POLICE DEPARTMENT
TOWING PROGRAM
I. PURPOSE AND INTENT
This Towing Program is established to set forth standards to provide for a method of establishing a towing program whereby a towing service company can be designated the exclusive police tow service provider for the Arroyo Grande Police Department (AGPD). The AGPD desires to ensure the availability of prompt, efficient and reliable police towing services in emergency or arrest situations and in the removal of vehicles that are abandoned, involved in an accident, or constitute an obstruction to traffic because of mechanical failure within the City of Arroyo Grande (City).
It is the purpose and intent of this Towing Program to provide a fair and impartial means of requesting bid proposals for police towing services from qualified tow companies (hereinafter called "Operator") and to ensure that police towing service is prompt and reasonably priced and in the best interests of the public as well as the interest of efficient policing operations for the removal of vehicles from public property. Agreements entered into by the City pursuant to this Towing Program shall be exclusive based upon a review of the bids submitted that are consistent with the specifications of the AGPD.
II. OPERATOR AGREEMENT AND TOWING PROCEDURE.
A. The City may enter into an Agreement with an Operator to provide exclusive towing service for the AGPD pursuant to the terms of this Towing Program.
8. The Operator shall be available on a 24-hour, 7-day a week basis and the area of availability of such service shall be within the incorporated City limits. The Operator shall provide a 20-minute response time. In the event the Operator is unable to respond or will be delayed, AGPD Dispatch shall be notified immediately and another tow service company may be requested by the AGPD.
Ill. RATES AND FEES.
A. The Operator shall charge rates for services originating from the AGPD based upon an open competitive bid process announced by a Request for Proposal (RFP).
Revised 08/07/2023.
1. Based upon the rates submitted, the Chief of Police or his/her designee shall determine the lowest reasonable bid that is consistent with the requirements of the AGPD.
a. A reasonable rate shall be not in excess of 115% of the average of rates charged for similar services by all
competitive bids submitted by the Operators.
2. The rates shall apply to all vehicles towed at the request of the AGPD, whether or not a CHP Form 180 is completed,
including vehicles towed at the driver's/owner's request if the driver/owner does not specifically request the contract Operator. For example, a vehicle involved in a traffic collision may be towed at the request of the driver/owner because the driver/owner has no preference for a specific Operator, but a CHP Form 180 would not be completed. The AGPD rates
shall apply to that vehicle.
3. The rates submitted shall be all-inclusive based upon the type of towing service, e.g. light, medium or heavy duty.
B. An Operator who submits a rate that is determined by the Chief of Police or his/her designee to be unreasonable shall be allowed to resubmit rates only onetime. 1 If the re-submitted rate is determined to be unreasonable, the Operator shall be disqualified until the next enrollment period.
2. The Operator shall be provided with written notification regarding disqualification within thirty (30) days.
C. Rate requirements represent the maximum the Operator may charge.
The Operator is not precluded from charging less when deemed appropriate by the Operator.
1. These requirements shall not be construed as requiring a charge if an Operator would not normally charge for a specific service.
D. In an effort to remain competitive in the open market, the Operator may lower retail rates at any time by notifying the AGPD. When the Operator lowers the retail rate, that retail rate becomes the Operator's new approved rate. Operators may raise rates for non- AGPD calls at any time.
Revised 08/07/2023.
E. Any Operator who charges rates above the submitted rates for an AGPD call shall be in violation of the Agreement and subject to disciplinary action up to and including termination of the Agreement.
F. No Operator or employee shall refer to any rate as a required or "AGPD Rate."
G. The approved schedule of rates charged by the Operator shall be available in the tow vehicle and shall be presented upon demand to the vehicle owner/agent for whom the tow service was provided or to any AGPD member at the scene.
H. There shall be no additional charge for moving, e.g. driving, towing, pushing or utilizing a forklift a stored vehicle from inside an Operator's storage yard to the front of the business establishment.
I. Operators may only raise rates during the RFP period or upon approval after a mid-term agreement review.
J. The rate for towing service shall be computed from portal to portal when a vehicle is towed to the Operator's storage yard.
1. Portal to portal is defined as follows: Time shall start from either the point of dispatch or upon departure from the place of business, whichever is closer to the location of the call, and shall end at the estimated time of return to the place of business or completion of the call, if any other call is pending, whichever is shorter.
2. The time expended for towing a vehicle back to the Operator's storage yard shall be charged at a rate not to exceed the hourly rate. Time expended in excess of the hourly rate shall be in no more than one-minute increments. There shall be no additional charges for mileage, labor, etc.
K. The Operator may charge up to a one-hour minimum per call on AGPD response calls.
L. The Operator may submit two tow rates to the AGPD: One rate for calls originating during normal business hours and another rate for calls originating after normal business hours.
M. The Operator shall base towing charges upon the class of vehicle being towed regardless of the class of tow vehicle used, except when the vehicle recovery operation requires a large class tow vehicle.
Revised 08/07/2023.
1. The Operator shall only provide bids on the type of towing service, i.e. light, medium or heavy duty, that the Operator can provide with his/her own company. As such, based upon a review of the bids, it may be necessary to determine one designated Operator for light and medium duty towing service and another designated Operator for heavy duty towing
service.
N. Fees for special operations shall be reasonable and consistent with industry standards for similar operations.
O. Storage Fees
1. The Operator shall submit proposed storage fees for inside and outside storage to the AGPD. The Chief of Police or his/her designee shall determine the reasonableness of the storage fees for inside and outside storage based upon the average of the proposed storage fees submitted.
a. Fees charged for storage of a vehicle originating from the AGPD shall be reasonable and not in excess of
115% of the average of rates charged for similar
storage services by all competitive bids submitted by
the Operators.
b. The Operator shall display in plain view at all cashiers' stations a sign as described in Section 3070(d)(2)(E) of the Civil Code disclosing all storage fees and charges
in force, including the maximum storage rate.
c. Vehicles stored 24 hours or less shall be charged no more than one-day storage pursuant to Section
3068.1(a) of the Civil Code. Each day thereafter may be calculated on a full calendar-day basis, pursuant to
Section 3068.1(a) of the Civil Code.
d. Inside storage fees shall only be charged when inside storage is requested by the AGPD, registered owner,
legal owner, insurance company, or when inside
storage can be reasonably justified by the Operator.
P. AAA Rates
1. If an AGPD tow and/or storage involves a vehicle subject to special tow and/or storage rates, e.g. AAA or a similar company requested by the driver/owner, the tow and/or
storage rate shall not exceed the rate established by AAA or a similar company.
Revised 08/07/2023.
Q. Collusion
1. The Operator and/or applicant shall not conspire, attempt to conspire, or commit any other act of collusion with any other Operator and/or applicant for the purpose of secretly, or otherwise, establishing an understanding regarding rates or conditions to the Towing Program agreement that would bring about any unfair condition that could be prejudicial to the AGPD or the public.
2. A finding by the AGPD that any Operator or applicant has been involved in collusion shall be cause for denial of an application or shall nullify the Towing Program agreement with that Operator. Any Operator or applicant found to be involved in any act, or attempted act, of collusion shall be disqualified from participation in all AGPD tow lists for the current term of the Agreement, plus three (3) years.
R. In accordance with this Towing Program, the Agreement shall provide that the Operator shall pay to the City a fee for each vehicle towed for which a CHP 180 Form is completed. This fee shall be calculated so as to be consistent with the requirements of California Vehicle Code Section 12110(b) which permits the City to collect a fee to recover its actual and reasonable costs incurred in connection with its towing service program. As of February 12, 2010, such fee shall be $62/vehicle towed for which a CHP 180 Form is completed under the terms of the Towing Program and Agreement.
1. Fee payments shall be made on a quarterly basis to the Director of Administrative Services for the City of Arroyo Grande, payable no later than the 15th calendar day of the month following the close of each preceding quarter.
IV. STORAGE OF VEHICLES
A. The Operator shall store all impounded/stored vehicles, together with all accessories, equipment, and personal property located on or in each vehicle, in a storage facility approved by the AGPD and within reasonable driving distance from the City. Such storage facility shall contain a minimum of 25 vehicle storage spaces.
B. The Operator shall maintain minimum operating hours for the storage facility of Monday through Friday, 8:00 AM to 5:00 PM, except legal holidays. An attendant responsible for arranging the release of vehicles to the public shall be present in person or on call during those days and times to respond to police requests and to assist the public in obtaining vehicles within a reasonable time.
Revised 08/07/2023.
C. Provisions will be made for the adequate off-street security of vehicles and property at the place of storage. As a minimum, a 6- foot high fenced or enclosed area shall be provided.
D. The Operator shall take any and all reasonable measures necessary to prevent theft or damage to vehicles and the accessories, equipment, or other personal property on or in them while in the storage facility.
E. At the discretion of the vehicle owner, the Operator shall repair damage to a vehicle that occurs while the vehicle is under his/her control or shall reimburse vehicle owners for such damage if such damage is caused by the action(s) of the Operator. "Damage" includes, but is not limited, to body damage such as dents, paint damage, and chrome damage; transmission damage; undercarriage damage caused by unreasonable towing procedures; and cut, broken, removed or damaged accessories and wires caused by unreasonable towing procedures.
F. Vehicles that are impounded as evidence shall be stored in a secure area and under conditions approved by the AGPD. The storage area shall be protected against access by persons not authorized by the AGPD. The AGPD shall retain sole custody of the lock mechanism used to prevent unauthorized access to vehicles impounded as evidence.
1. At the reasonable discretion of the AGPD, the Operator agrees to tow a vehicle impounded as evidence to an alternative secure storage facility, e.g. the San Luis Obispo County Sheriff's Department. The Operator shall be entitled to charge all reasonable towing fees associated with towing a vehicle impounded as evidence to an alternative secure storage
facility.
G. The Operator shall take all reasonable precautions required by the AGPD to avoid damage to any evidence in or on a vehicle, e.g. fingerprints, stains, or forensic evidence.
H. The Operator agrees to reduce or waive towing and/or storage fees when reasonably requested by any AGPD supervisor of the rank of Police Sergeant or above. Such request shall generally be limited to the towing of City or AGPD vehicles and the towing and storage of other vehicles as a result of a mistake or error by a City or AGPD member.
I. The Operator agrees to hold the registered owner of a vehicle impounded as evidence by AGPD responsible for all towing and impound/storage fees, including towing fees created by towing a vehicle to an alternative secure storage facility outside the City.
Revised 08/07/2023.
J. The tow service will provide a receipt with a copy placed in the stored vehicle whenever any item is removed from that vehicle and taken to another place of storage.
K. Only upon approval from the AGPD and with AGPD present shall the Operator release personal property from a vehicle impounded for evidence or investigation. The personal property shall only be released to the person approved by the AGPD.
1. There shall be no charge for the release of personal property during normal business hours as per California Vehicle Code Section 22851(b). Pursuant to Section 22851(b) of the
California Vehicle Code, an Operator may charge a release fee for property released after normal business hours that shall not exceed one-half the hourly tow rate charged, or less, for initially towing the vehicle.
2. Personal property is considered to be items that are not affixed to the vehicle.
a. Personal property includes: papers, transportable
cellular telephones, portable stereo equipment, clothes, luggage, tools, etc.
b. Personal property from a stored vehicle shall be
released upon request of the vehicle owner or agent.
3. Cargo shall be released upon demand of the carrier or pursuant to a court order.
4 No lien shall be attached to any personal property in or on the vehicle, pursuant to Section 22851(b) of the California Vehicle Code.
L. All vehicles towed and stored by the AGPD shall be made available by the Operator to the owner of the vehicle or his/her representative, any insurance agent, insurance adjuster, or any body shop or car dealer for the purpose of estimating or appraising damages, except vehicles impounded as evidence.
M. All vehicles towed and stored as a result of an AGPD request shall be towed directly to the Operator's storage lot unless the AGPD or other person legally responsible for the vehicle requests that it be taken to another location.
N. The Operator shall not proceed with any repair work on a vehicle or place any charges against a vehicle other than those required for towing and storage at the request of the AGPD, unless authorized by the vehicle owner or his/her designated agent.
Revised 08/07/2023.
O. The Operator shall keep a written record of every vehicle stored for a period longer than 12 hours, pursuant to Section 10650(a) of the California Vehicle Code.
1. Such record shall contain the name and address of the person storing or requesting the tow, the names of the owner and driver of the vehicle (if reasonably ascertainable) and a brief description of the vehicle (make, model, license plate and any vehicle damage) pursuant to Section 10650(b) of the California Vehicle Code.
V. RECORDS
A The Operator will maintain records of towing and storage services furnished at the Operator's primary business office. Records for each call shall indicate the description of each vehicle, the nature of service, start time, end time, location of call, itemized costs of towing and storage and tow vehicle driver's name and tow vehicle used. If Form CHP422A, Notice of Stored Vehicle, is not received within one week from the date of storage, the Operator must contact the AGPD. The Operator's lien for towing and storage is contingent upon the required notice being forwarded to the legal and registered owners of such vehicle. The Operator will comply with Section 10652 of the California Vehicle Code in reporting the storage of vehicles over 30 days.
B. When disposing of unclaimed vehicles, the Operator shall abide by all applicable California Civil Code regulations and requirements.
C. Upon specific request from the AGPD, or at least on a quarterly basis on or before the 15th calendar day of the month following the close of the preceding quarter, an Operator shall submit a report to the Chief of Police and/or the Administrative Services Director which shall include the following: ·
1. Total calls for police tows and storage/impounds.
2. Location of the calls.
3. Number of vehicles towed and stored/impounded.
4. License number, make and model of each vehicle towed or stored/impounded.
5. Date of release of each vehicle.
6. Person or firm to whom the vehicle was released.
7. Charges imposed and proceeds received.
8. Number of vehicles sold on lien sale under authority of Section 3072, California Civil Code and reporting such lien sales as per authority of Section 22851.2 of the California Vehicle Code.
Revised 08/07/2023.
9. Number of vehicles sold under authority of Section 3073, California Civil Code (under $200 value).
10. Names and addresses of buyers and descriptions of vehicles when sold.
11. Total price and net price the Operator received from each vehicle disposed of by lien sale.
D. Operators shall maintain all records related to police tows and storage/impounds under the Agreement for a period of three (3) years.
Such records shall include, but are not limited to:
1. Information described in Section V. A through C.
2. Vehicle impound reports (CHP 180).
3. Copies of registered letters to vehicle owners.
4. Charge sheets that list police tow, labor and storage fees charged against each vehicle and administrative fees collected on behalf of the City or the AGPD. Charge sheets must contain the signature of the vehicle owner or legal representative and be available for reasonable periodic data collection.
5. Inventory list of personal property in each vehicle impounded or stored.
6. Record of all vehicles sold under authority of California Civil Code Section 3074.
7. Record of all vehicles sold under authority of California Civil Code Section 3072.
E. All required reports and records shall be furnished at the sole expense of the Operator and shall be submitted on computer disk, or by modem, in a format compatible with the City computer system at no additional charge to the City.
F. All Operator records shall be subject to periodic inspection without notice during normal business hours by AGPD personnel.
G. All reports provided by the Operator pursuant to this Towing Program shall be signed under penalty of perjury by a responsible official representing the Operator that the report is complete and true.
VI. FINANCIAL INTEREST
A. No Operator or applicant shall be directly involved in the towingrelated business of any other Operator or applicant in the AGPD Towing Program.
Revised 08/07/2023.
B. The sale or transfer of the controlling interest in a company shall immediately terminate the Agreement. A new owner may apply for the Towing Program at any time during the remainder of the current Agreement term regardless of the open enrollment period.
VII. OPERATION
A. Operators and tow vehicle drivers will be sufficiently capable to ensure safe and proper discharge of their service responsibilities.
1. Operators applying for the Towing Program shall have a minimum of three (3) verifiable years of for-hire towing experience, as an owner or principal, prior to the final filing date of an enrollment period in order to qualify for the towing list. a. The three (3) verifiable years of for-hire towing
experience shall be decided by the AGPD.
2. Operators and owners who do not meet the three (3) verifiable years of for-hire towing experience may be considered for the towing list if a full-time manager is employed who possesses three (3) verifiable years of for- hire towing experience as an owner, principal or full-time manager.
a. The three (3) verifiable years of for-hire towing
experience as an owner, principal or full-time manager
shall be decided by the AGPD.
b. Management experience shall be decided and qualified by the AGPD as an individual with general powers that
reasonably infers that the individual so designated is
vested with the general conduct and control of his/her
employer's business or an individual who has charge
and control of a business and is vested with a certain
reasonable level of discretion and independent
judgment.
c. If a manager ceases to be employed by an Operator,
the Agreement shall be terminated until a new manager
is approved by the AGPD.
B. Operators and tow vehicle drivers will be properly licensed in accordance with the requirements of the California Vehicle Code.
C. Tow vehicles will be maintained in compliance with the applicable California Vehicle Code Sections and the California Revenue and Taxation Code.
1. The Operator shall arrange with the AGPD or the CHP for inspection of new and/or replacement tow vehicles prior to placing them in service.
Revised 08/07/2023.
2. The Operator must equip each tow vehicle in compliance with Section 27700(a) of the California Vehicle Code. This Section of the California Vehicle Code requires the driver of the tow vehicle to remove all glass and debris deposited upon the roadway by the disabled vehicle.
3. The Operator must comply with Section 27907 of the California Vehicle Code regarding signs on tow vehicles.
D. An Operator on the AGPD towing list is required to have an ample supply of highway flares in each tow vehicle. Flares used by a tow vehicle prior to the arrival of the AGPD will be replaced by the AGPD.
E. All tow vehicles must be equipped with two-way radios between the tow vehicle and the Operator's dispatch personnel.
F. A request from the AGPD for any type of towing services shall not be accepted unless:
1. A tow vehicle and competent driver are immediately available.
2. The specific rig and/or equipment requested is/are
immediately available.
G. In the event there is to be a delay in responding to the call, such fact shall be made known to the AGPD so that a determination may be made if the call should be directed to another towing company.
Deliberately providing misleading information shall result in disciplinary action. If the Operator will be unavailable for any extended period of time, the AGPD must be notified.
H. AGPD calls shall not be referred to nor accepted from another towing agency unless requested to do so by the AGPD. If the Operator cannot respond, the AGPD must be advised. The AGPD will then decide what alternative tow service will be called.
1. If the Operator assigned to an initial call requires assistance from an additional towing company, the Operator may, with the concurrence of the AGPD personnel at the scene of the
incident, request a specific towing company for additional assistance. Such request shall be routed through the AGPD.
I. When tow service is requested by the AGPD, then cancelled prior to the vehicle actually being towed, the Operator shall not charge the AGPD. The Operator may collect fees for services from the vehicle owner, if appropriate. (This paragraph does not apply to "owner's request" for services).
Revised 08/07/2023.
J. Unreasonable excessive failures to comply with the response provisions above without reasonable explanation(s) shall result in removal from the towing list, subject to the
termination provisions in the Tow Service Agreement.
K. If it is determined that the Operator is not needed and is canceled by the AGPD, up to and including arrival at the scene, there shall be no monetary charges. There shall be no monetary charges for standby time that does not result in a tow.
1. If the tow service is canceled by the vehicle's owner or agent prior to the Operator taking possession of the vehicle, there shall be no charges for towing. The Operator shall immediately contact the AGPD and advise of the cancellation.
L. If an Operator who is not called to a collision comes upon a collision scene where a vehicle or vehicles is/are blocking a roadway or where immediate tow assistance is needed for lifesaving operations, the AGPD officer on scene may direct that Operator to move vehicle(s).
The Operator shall provide the assistance as directed. There shall be no charge for this assistance.
M. The Operator receiving a call shall be certain that it is understood exactly where the accident or incident is located and the type of equipment required before leaving to the call. If there is a question as to this information, the AGPD Dispatch should be contacted at 473- 5100. If the tow driver is unable to find the vehicle or accident scene, the driver should use the nearest telephone and request further instruction.
N. Speed and driving procedure enroute to a tow request must be within lawful limits. Unless an emergency is encountered, no stops should be made enroute to the accident or incident scene. If a delay in response is unavoidable, a reasonable effort should be made to advise the AGPD Dispatch.
1. No flashing or rotating warning lights are to be used enroute to any calls.
O. All tow drivers should receive and sign a copy of the AGPD storage report from the officer requesting his/her services, as well as to indicate agreement with the inventory in and on the vehicle being towed. The tow driver, upon signing for the inventory of the contents of the vehicle stored by the AGPD, is responsible for this property.
Revised 08/07/2023.
P. The AGPD officer at the scene investigating an accident or incident is in charge. Anyone called to the scene will act under his/her direction.
Any problems that may arise at the scene may be addressed to the Chief of Police or his/her designee by telephone, in writing, or by appointment in person. An officer at the scene will normally not involve himself/herself in towing techniques, but only in maintaining the security of the incident scene.
1. If two or more towing companies are called to the same incident, distribution of the vehicles shall be at the discretion of the AGPD.
Q. The Operator is required to have in its possession Transportation Permits that are issued by the Department of Transportation authorizing the movement of extra-legal size loads and/or equipment.
Operators of heavy-duty tow vehicles shall obtain permits for movements involving extra-legal size and/or weight. An Operator desiring such a permit should contact the California Department of Transportation Permit Department in San Luis Obispo.
R. All towing services that will result in road blockage in excess of 30 minutes during a salvage operation and where there will be no AGPD officer in attendance shall have an appropriate encroachment permit obtained at first opportunity. These permits can be secured from the California Department of Transportation or the San Luis Obispo County Road Department, whichever is appropriate.
S. ALL VEHICLES TOWED AT THE REQUEST OF THE AGPD FOR
WHICH A CHP FORM 180 HAS BEEN COMPLETED MUST BE
RELEASED ONLY WITH AUTHORIZATION FROM THE AGPD.
All vehicle owners requesting the release of their vehicles shall be directed to the AGPD to obtain the necessary
documentation to authorize the release.
VIII. STANDARD OF CARE
A. Operators shall warrant and guarantee that all services performed pursuant to an Agreement with the City shall be provided in a manner reasonably consistent with the highest professional standards and shall be performed by qualified, licensed, and experienced personnel.
The Operator shall be responsible for the acts employees while on duty. The Operator shall not permit any of the following conditions to occur:
1. Failure to comply with the requirements and provisions of the signed AGPD Tow Service Agreement.
2. Repeated and/or flagrant violations of the provisions of the California Vehicle Code by the driver(s) or Operator(s).
Revised 08/07/2023.
3. A pattern of not being available, failure to answer calls, or failure to respond to calls within the required 20-minute time frame.
4. Failure to reimburse the owner for property stolen or lost while under control of the Operator.
5. Failure to maintain reasonably clean and orderly storage facilities.
6. Failure to perform all towing operations in the safest and most expeditious manner reasonably possible.
7. Failure to ensure that all tow drivers who respond to AGPD tows are at least 18 years of age and in possession of current and proper class of license and endorsements for the towed and towing vehicle.
8. Failure to ensure that all tow drivers who respond to AGPD tows are wearing an identifiable uniform, e.g. shirts and pants or coveralls, displaying the company and driver name while engaged in AGPD tows.
9. Failure to ensure that all tow drivers who respond to AGPD tows present a professional personal appearance. An
unacceptable personal appearance would include, but is not limited to, unbathed or excessively dirty/torn uniform.
10. Failure to ensure that all tow drivers who respond to AGPD tows are wearing appropriate warning garments, e.g. vests, jackets, shirts or retro-reflective clothing, for daylight and hours of darkness in accordance with California Code of Regulations, Title 8, Section 1598.
a. If the tow driver is working on a Federal-aid highway, the driver shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways,
Chapter 1, Federal Highway Administration,
Department of Transportation, Part 634, Worker
Visibility that requires high-visibility personal protective safety clothing to be worn that meets the Performance
Class 2 or 3 requirements of the ANSI/ISEA 107-2004
(compliance date of November 24, 2008).
11. Failure to comply with the secure storage requirements for vehicles impounded as evidence by the AGPD.
12. Failure to maintain reasonable business records related to AGPD tows.
13. Engaging in unethical business practices.
Revised 08/07/2023.
14. Failure to maintain a current City of Arroyo Grande business license.
15. Failure to participate in and/or comply with the AGPD 72- hour vehicle abatement program.
16. For any reasonably justifiable cause as determined by the Chief of Police or his/her designee.
IX. INSPECTION OF TOW SERVICES
A. The AGPD shall provide or arrange for not less than one annual inspection of all tow vehicles at no charge to the Operator. The AGPD may_ conduct additional inspections without notice during normal business hours. The Operator shall not dispatch a tow vehicle to an AGPD initiated call that has not been inspected and approved.
1. Inspection of tow vehicles by the AGPD may be waived when there is documentation of current CHP inspection of the vehicle provided to the AGPD.
B. Storage facilities for the Operator will be inspected at random to ensure compliance with the applicable provisions of the California Vehicle Code and this Agreement.
X. DEMEANOR AND CONDUCT
A. While involved in AGPD towing operations or related business, the Operator and/or employees shall refrain from any acts of misconduct including, but not limited to, any of the following:
1. Rude or discourteous behavior.
2. Lack of service, selective service, or refusal to provide service that the operator is/should be capable of performing.
3. Any act of sexual harassment or sexual impropriety.
4. Unsafe driving practices.
5. Exhibiting any objective symptoms of alcoholic beverage and/or illegal narcotic use.
6. Appearing at the scene of an AGPD towing call with the odor of an alcoholic beverage emanating from the driver's or employee's breath.
a. The tow driver shall submit to a preliminary alcohol screening (PAS) examination upon demand of the
AGPD.
Revised 08/07/2023.
XI. TOW COMPLAINTS
A. All AGPD related tow service complaints received by the AGPD against an Operator or the Operator's employees will be accepted and investigated in a fair and impartial manner.
1. The Operator and his/her employees shall cooperate with the AGPD and/or its designated representative during the course of an investigation.
2. As a result of the investigation, the AGPD may remove the Operator from the towing list.
3. The Operator will be notified of the results of all investigations if legally permitted and/or if notification will not jeopardize a criminal investigation in writing within 30 calendar days of the conclusion of the investigation.
B. Should the filing of criminal charges be a possibility, the AGPD will conduct the investigation to conclusion or assist the lead investigating agency and, if warranted, request criminal prosecution.
XII. COMPLIANCE WITH LAW
A. The Operator and his/her employees shall at all times comply with federal, state and local laws and ordinances.
B Any conviction of the Operator or an employee involving a stolen or embezzled vehicle, fraud related to the towing business, stolen or embezzled property, a crime of violence, an illegal drug-related offense, felony driving under the influence of an alcoholic beverage or drugs, misdemeanor driving under the influence of an alcoholic beverage or drugs or moral turpitude should be cause for suspension or removal of an Operator or employee, denial of an Operator's application or termination of the Agreement.
C. Operators and their employees shall not accept gratuities pursuant to Section 12110(a) of the California Vehicle Code.
D. Operators and their employees shall not accept a gratuity from a repair shop for the delivery of a vehicle not owned by the repair shop or tow company, for the purpose of storage or repair pursuant to Section 12110(c) of the California Vehicle Code.
E. Operators shall satisfy a court order mandating reimbursement to the vehicle or property owner for damage or loss that occurred while the vehicle or property was in the Operator's custody.
F. Any Operator or employee arrested/charged with any of the above issues should be suspended until the case is adjudicated.
Revised 08/07/2023.
XIII. COMPLIANCE WITH THE AGREEMENT
A. The Operator agrees, as a condition of inclusion in the Towing Program, to comply with the terms and conditions of the Agreement.
Failure to comply with the requirements of the Program will result in removal as the designated Operator for police tows, subject to the termination provisions in the Tow Service Agreement.
B. A violation of the equipment requirement related to safety shall be cause for immediate suspension that shall remain in effect until the suspension period is completed and the AGPD has inspected the equipment and determined that the Operator is in compliance.
C. A violation of intentionally overcharging or a pattern of overcharging shall be cause for immediate suspension that shall remain in effect until the suspension period is completed and proof of reimbursement to the aggrieved customer(s) has been provided to the AGPD.
D. Operators and/or their employees shall not record, e.g. videotape or photograph, a scene unless it is for official use by the tow company for business-related reasons.
1. The AGPD personnel on scene shall determine when an
Operator or his/her employee may record a scene for towrelated business reasons.
2. If an Operator or his/her employee is determined to be in violation of this condition, the recording shall be immediately surrendered to the AGPD.
XIV. MID-TERM REVIEW
A. A mid-term review of the terms and conditions of the existing Agreement may be provided by the AGPD if there is a legitimate and substantial change in conditions or laws impacting the majority of tow service companies in the Arroyo Grande area or the AGPD.
B. A mid-term review, if granted, will not automatically authorize a change in the terms or conditions of an existing Agreement.
1. It is the responsibility of the AGPD to review the conditions that initially caused the mid-term review and determine if any change in the terms or conditions of the existing Agreement is justified. If the mid-term review is requested by the Operator, it is the responsibility of the Operator to provide the relevant information necessary for the AGPD to review the request.
1 XV. ADVERTISING
A. An Operator shall not display any sign or engage in any advertisement indicating an official or unofficial connection with the AGPD.
XVI. 72-HOUR/ABATEMENT TOWS
A. The Operator agrees to participate in the AGPD established vehicle abatement program. When a vehicle is found to be in violation of an applicable section of the California Vehicle Code or the Arroyo Grande Municipal Code regarding abandoned
vehicles, call out procedures for abatement towing are the same as regular towing with some defined exceptions:
1. Dispatch or any member of the AGPD authorized by the Traffic Unit commander will contact the Operator.
2. A CHP 180 form will be completed by AGPD personnel
and delivered to Dispatch after the vehicle has been
removed by the Operator.
3. Abatement towing should only be completed during
normal business hours.
B. Failure to comply with the requirements of the Towing Program regarding vehicle abatement towing may be
considered adequate grounds for removal from the towing list, subject to the termination provisions in the Tow
Service Agreement.
C. The Operator must respond to an abatement tow request within 24 hours. Under special limited circumstances, e.g. an
abandoned vehicle causing a public safety hazard, the Operator must respond as soon as reasonably possible. Failure to comply with this requirement of the Towing Program may be
considered adequate grounds for removal from the towing list, subject to the termination provisions in the Tow Service Agreement.
XVII. ENROLLMENT PERIOD
A. The request for proposal (RFP) bid period must be held at least once every FOUR (4) years. The RFP period will be open for at least 30 days and the date is determined by the Chief of Police or his/her designee.
2 ATTACHMENT 2
OPERATOR PROPOSAL
ATTACHMENT 2
Revised 08/07/2023.
ARROYO GRANDE POLICE DEPARTMENT
TOWING PROGRAM
I. PURPOSE AND INTENT
This Towing Program is established to set forth standards to provide for a method of establishing a towing program whereby a towing service company can be designated the exclusive police tow service provider for the Arroyo Grande Police Department (AGPD). The AGPD desires to ensure the availability of prompt, efficient and reliable police towing services in emergency or arrest situations and in the removal of vehicles that are abandoned, involved in an accident, or constitute an obstruction to traffic because of mechanical failure within the City of Arroyo Grande (City).
It is the purpose and intent of this Towing Program to provide a fair and impartial means of requesting bid proposals for police towing services from qualified tow companies (hereinafter called "Operator") and to ensure that police towing service is prompt and reasonably priced and in the best interests of the public as well as the interest of efficient policing operations for the removal of vehicles from public property. Agreements entered into by the City pursuant to this Towing Program shall be exclusive based upon a review of the bids submitted that are consistent with the specifications of the AGPD.
II. OPERATOR AGREEMENT AND TOWING PROCEDURE.
A. The City may enter into an Agreement with an Operator to provide exclusive towing service for the AGPD pursuant to the terms of this Towing Program.
8. The Operator shall be available on a 24-hour, 7-day a week basis and the area of availability of such service shall be within the incorporated City limits. The Operator shall provide a 20-minute response time. In the event the Operator is unable to respond or will be delayed, AGPD Dispatch shall be notified immediately and another tow service company may be requested by the AGPD.
Ill. RATES AND FEES.
A. The Operator shall charge rates for services originating from the AGPD based upon an open competitive bid process announced by a Request for Proposal (RFP).
ATTACHMENT 2
Revised 08/07/2023.
1. Based upon the rates submitted, the Chief of Police or his/her designee shall determine the lowest reasonable bid that is consistent with the requirements of the AGPD.
a. A reasonable rate shall be not in excess of 115% of the average of rates charged for similar services by all
competitive bids submitted by the Operators.
2. The rates shall apply to all vehicles towed at the request of the AGPD, whether or not a CHP Form 180 is completed,
including vehicles towed at the driver's/owner's request if the driver/owner does not specifically request the contract Operator. For example, a vehicle involved in a traffic collision may be towed at the request of the driver/owner because the driver/owner has no preference for a specific Operator, but a CHP Form 180 would not be completed. The AGPD rates
shall apply to that vehicle.
3. The rates submitted shall be all-inclusive based upon the type of towing service, e.g. light, medium or heavy duty.
8. An Operator who submits a rate that is determined by the Chief of Police or his/her designee to be unreasonable shall be allowed to resubmit rates only onetime. 1 If the re-submitted rate is determined to be unreasonable, the Operator shall be disqualified until the next enrollment period.
2. The Operator shall be provided with written notification regarding disqualification within thirty (30) days.
C. Rate requirements represent the maximum the Operator may charge.
The Operator is not precluded from charging less when deemed appropriate by the Operator.
1. These requirements shall not be construed as requiring a charge if an Operator would not normally charge for a specific service.
D. In an effort to remain competitive in the open market, the Operator may lower retail rates at any time by notifying the AGPD. When the Operator lowers the retail rate, that retail rate becomes the Operator's new approved rate. Operators may raise rates for non- AGPD calls at any time.
ATTACHMENT 2
Revised 08/07/2023.
E. Any Operator who charges rates above the submitted rates for an AGPD call shall be in violation of the Agreement and subject to disciplinary action up to and including termination of the Agreement.
F. No Operator or employee shall refer to any rate as a required or "AGPD Rate."
G. The approved schedule of rates charged by the Operator shall be available in the tow vehicle and shall be presented upon demand to the vehicle owner/agent for whom the tow service was provided or to any AGPD member at the scene.
H. There shall be no additional charge for moving, e.g. driving, towing, pushing or utilizing a forklift a stored vehicle from inside an Operator's storage yard to the front of the business establishment.
I. Operators may only raise rates during the RFP period or upon approval after a mid-term agreement review.
J. The rate for towing service shall be computed from portal to portal when a vehicle is towed to the Operator's storage yard.
1. Portal to portal is defined as follows: Time shall start from either the point of dispatch or upon departure from the place of business, whichever is closer to the location of the call, and shall end at the estimated time of return to the place of business or completion of the call, if any other call is pending, whichever is shorter.
2. The time expended for towing a vehicle back to the Operator's storage yard shall be charged at a rate not to exceed the hourly rate. Time expended in excess of the hourly rate shall be in no more than one-minute increments. There shall be no additional charges for mileage, labor, etc.
K. The Operator may charge up to a one-hour minimum per call on AGPD response calls.
L. The Operator may submit two tow rates to the AGPD: One rate for calls originating during normal business hours and another rate for calls originating after normal business hours.
M. The Operator shall base towing charges upon the class of vehicle being towed regardless of the class of tow vehicle used, except when the vehicle recovery operation requires a large class tow vehicle.
ATTACHMENT 2
Revised 08/07/2023.
1. The Operator shall only provide bids on the type of towing service, i.e. light, medium or heavy duty, that the Operator can provide with his/her own company. As such, based upon a review of the bids, it may be necessary to determine one designated Operator for light and medium duty towing service and another designated Operator for heavy duty towing
service.
N. Fees for special operations shall be reasonable and consistent with industry standards for similar operations. -
0. Storage Fees
1. The Operator shall submit proposed storage fees for inside and outside storage to the AGPD. The Chief of Police or his/her designee shall determine the reasonableness of the storage fees for inside and outside storage based upon the average of the proposed storage fees submitted.
a. Fees charged for storage of a vehicle originating from the AGPD shall be reasonable and not in excess of
115% of the average of rates charged for similar
storage services by all competitive bids submitted by
the Operators.
b. The Operator shall display in plain view at all cashiers' stations a sign as described in Section 3070(d)(2)(E) of the Civil Code disclosing all storage fees and charges
in force, including the maximum storage rate.
c. Vehicles stored 24 hours or less shall be charged no more than one-day storage pursuant to Section
3068.1(a) of the Civil Code. Each day thereafter may be calculated on a full calendar-day basis, pursuant to
Section 3068.1(a) of the Civil Code.
d. Inside storage fees shall only be charged when inside storage is requested by the AGPD, registered owner,
legal owner, insurance company, or when inside
storage can be reasonably justified by the Operator.
P. AAA Rates
1. If an AGPD tow and/or storage involves a vehicle subject to special tow and/or storage rates, e.g. AAA or a similar company requested by the driver/owner, the tow and/or
storage rate shall not exceed the rate established by AAA or a similar company.
EXHIBIT "A"
Revised 08/07/2023.
Q. Collusion
1. The Operator and/or applicant shall not conspire, attempt to conspire, or commit any other act of collusion with any other Operator and/or applicant for the purpose of secretly, or otherwise, establishing an understanding regarding rates or conditions to the Towing Program agreement that would bring about any unfair condition that could be prejudicial to the AGPD or the public.
2. A finding by the AGPD that any Operator or applicant has been involved in collusion shall be cause for denial of an application or shall nullify the Towing Program agreement with that Operator. Any Operator or applicant found to be involved in any act, or attempted act, of collusion shall be disqualified from participation in all AGPD tow lists for the current term of the Agreement, plus three (3) years.
R. In accordance with this Towing Program, the Agreement shall provide that the Operator shall pay to the City a fee for each vehicle towed for which a CHP 180 Form is completed. This fee shall be calculated so as to be consistent with the requirements of California Vehicle Code Section 12110(b) which permits the City to collect a fee to recover its actual and reasonable costs incurred in connection with its towing service program. As of February 12, 2010, such fee shall be $62/vehicle towed for which a CHP 180 Form is completed under the terms of the Towing Program and Agreement.
1. Fee payments shall be made on a quarterly basis to the Director of Administrative Services for the City of Arroyo Grande, payable no later than the 15th calendar day of the month following the close of each preceding quarter.
IV. STORAGE OF VEHICLES
A. The Operator shall store all impounded/stored vehicles, together with all accessories, equipment, and personal property located on or in each vehicle, in a storage facility approved by the AGPD and within reasonable driving distance from the City. Such storage facility shall contain a minimum of 25 vehicle storage spaces.
B. The Operator shall maintain minimum operating hours for the storage facility of Monday through Friday, 8:00 AM to 5:00 PM, except legal holidays. An attendant responsible for arranging the release of vehicles to the public shall be present in person or on call during those days and times to respond to police requests and to assist the public in obtaining vehicles within a reasonable time.
EXHIBIT "A"
Revised 08/07/2023.
C. Provisions will be made for the adequate off-street security of vehicles and property at the place of storage. As a minimum, a 6- foot high fenced or enclosed area shall be provided.
D. The Operator shall take any and all reasonable measures necessary to prevent theft or damage to vehicles and the accessories, equipment, or other personal property on or in them while in the storage facility.
E. At the discretion of the vehicle owner, the Operator shall repair damage to a vehicle that occurs while the vehicle is under his/her control or shall reimburse vehicle owners for such damage if such damage is caused by the action(s) of the Operator. "Damage" includes, but is not limited, to body damage such as dents, paint damage, and chrome damage; transmission damage; undercarriage damage caused by unreasonable towing procedures; and cut, broken, removed or damaged accessories and wires caused by unreasonable towing procedures.
F. Vehicles that are impounded as evidence shall be stored in a secure area and under conditions approved by the AGPD. The storage area shall be protected against access by persons not authorized by the AGPD. The AGPD shall retain sole custody of the lock mechanism used to prevent unauthorized access to vehicles impounded as evidence.
1. At the reasonable discretion of the AGPD, the Operator agrees to tow a vehicle impounded as evidence to an alternative secure storage facility, e.g. the San Luis Obispo County Sheriff's Department. The Operator shall be entitled to charge all reasonable towing fees associated with towing a vehicle impounded as evidence to an alternative secure storage
facility.
G. The Operator shall take all reasonable precautions required by the AGPD to avoid damage to any evidence in or on a vehicle, e.g. fingerprints, stains, or forensic evidence.
H. The Operator agrees to reduce or waive towing and/or storage fees when reasonably requested by any AGPD supervisor of the rank of Police Sergeant or above. Such request shall generally be limited to the towing of City or AGPD vehicles and the towing and storage of other vehicles as a result of a mistake or error by a City or AGPD member.
I. The Operator agrees to hold the registered owner of a vehicle impounded as evidence by AGPD responsible for all towing and impound/storage fees, including towing fees created by towing a vehicle to an alternative secure storage facility outside the City.
EXHIBIT "A"
Revised 08/07/2023.
J. The tow service will provide a receipt with a copy placed in the stored vehicle whenever any item is removed from that vehicle and taken to another place of storage.
K. Only upon approval from the AGPD and with AGPD present shall the Operator release personal property from a vehicle impounded for evidence or investigation. The personal property shall only be released to the person approved by the AGPD.
1. There shall be no charge for the release of personal property during normal business hours as per California Vehicle Code Section 22851(b). Pursuant to Section 22851(b) of the
California Vehicle Code, an Operator may charge a release fee for property released after normal business hours that shall not exceed one-half the hourly tow rate charged, or less, for initially towing the vehicle.
2. Personal property is considered to be items that are not affixed to the vehicle.
a. Personal property includes: papers, transportable
cellular telephones, portable stereo equipment, clothes, luggage, tools, etc.
b. Personal property from a stored vehicle shall be
released upon request of the vehicle owner or agent.
3. Cargo shall be released upon demand of the carrier or pursuant to a court order.
4 No lien shall be attached to any personal property in or on the vehicle, pursuant to Section 22851(b) of the California Vehicle Code.
L. All vehicles towed and stored by the AGPD shall be made available by the Operator to the owner of the vehicle or his/her representative, any insurance agent, insurance adjuster, or any body shop or car dealer for the purpose of estimating or appraising damages, except vehicles impounded as evidence.
M. All vehicles towed and stored as a result of an AGPD request shall be towed directly to the Operator's storage lot unless the AGPD or other person legally responsible for the vehicle requests that it be taken to another location.
N. The Operator shall not proceed with any repair work on a vehicle or place any charges against a vehicle other than those required for towing and storage at the request of the AGPD, unless authorized by the vehicle owner or his/her designated agent.
EXHIBIT "A"
Revised 08/07/2023.
0 The Operator shall keep a written record of every vehicle stored for a period longer than 12 hours, pursuant to Section 10650(a) of the California Vehicle Code.
1. Such record shall contain the name and address of the person storing or requesting the tow, the names of the owner and driver of the vehicle (if reasonably ascertainable) and a brief description of the vehicle (make, model, license plate and any vehicle damage) pursuant to Section 10650(b) of the California Vehicle Code.
V. RECORDS
A The Operator will maintain records of towing and storage services furnished at the Operator's primary business office. Records for each call shall indicate the description of each vehicle, the nature of service, start time, end time, location of call, itemized costs of towing and storage and tow vehicle driver's name and tow vehicle used. If Form CHP422A, Notice of Stored Vehicle, is not received within one week from the date of storage, the Operator must contact the AGPD. The Operator's lien for towing and storage is contingent upon the required notice being forwarded to the legal and registered owners of such vehicle. The Operator will comply with Section 10652 of the California Vehicle Code in reporting the storage of vehicles over 30 days.
B. When disposing of unclaimed vehicles, the Operator shall abide by all applicable California Civil Code regulations and requirements.
C. Upon specific request from the AGPD, or at least on a quarterly basis on or before the 15th calendar day of the month following the close of the preceding quarter, an Operator shall submit a report to the Chief of Police and/or the Administrative Services Director which shall include the following: ·
1. Total calls for police tows and storage/impounds.
2. Location of the calls.
3. Number of vehicles towed and stored/impounded.
4. License number, make and model of each vehicle towed or stored/impounded.
5. Date of release of each vehicle.
6. Person or firm to whom the vehicle was released.
7. Charges imposed and proceeds received.
8. Number of vehicles sold on lien sale under authority of Section 3072, California Civil Code and reporting such lien sales as per authority of Section 22851.2 of the California Vehicle Code.
EXHIBIT "A"
Revised 08/07/2023.
9. Number of vehicles sold under authority of Section 3073, California Civil Code (under $200 value).
10. Names and addresses of buyers and descriptions of vehicles when sold.
11. Total price and net price the Operator received from each vehicle disposed of by lien sale.
D. Operators shall maintain all records related to police tows and storage/impounds under the Agreement for a period of three (3) years.
Such records shall include, but are not limited to:
1. Information described in Section V. A through C.
2. Vehicle impound reports (CHP 180).
3. Copies of registered letters to vehicle owners.
4. Charge sheets that list police tow, labor and storage fees charged against each vehicle and administrative fees collected on behalf of the City or the AGPD. Charge sheets must contain the signature of the vehicle owner or legal representative and be available for reasonable periodic data collection.
5. Inventory list of personal property in each vehicle impounded or stored.
6. Record of all vehicles sold under authority of California Civil Code Section 3074.
7. Record of all vehicles sold under authority of California Civil Code Section 3072.
E. All required reports and records shall be furnished at the sole expense of the Operator and shall be submitted on computer disk, or by modem, in a format compatible with the City computer system at no additional charge to the City.
F. All Operator records shall be subject to periodic inspection without notice during normal business hours by AGPD personnel.
G. All reports provided by the Operator pursuant to this Towing Program shall be signed under penalty of perjury by a responsible official representing the Operator that the report is complete and true.
VI. FINANCIAL INTEREST
A. No Operator or applicant shall be directly involved in the towingrelated business of any other Operator or applicant in the AGPD Towing Program.
EXHIBIT "A"
Revised 08/07/2023.
B. The sale or transfer of the controlling interest in a company shall immediately terminate the Agreement. A new owner may apply for the Towing Program at any time during the remainder of the current Agreement term regardless of the open enrollment period.
VII. OPERATION
A. Operators and tow vehicle drivers will be sufficiently capable to ensure safe and proper discharge of their service responsibilities.
1. Operators applying for the Towing Program shall have a minimum of three (3) verifiable years of for-hire towing experience, as an owner or principal, prior to the final filing date of an enrollment period in order to qualify for the towing list. a. The three (3) verifiable years of for-hire towing
experience shall be decided by the AGPD.
2. Operators and owners who do not meet the three (3) verifiable years of for-hire towing experience may be considered for the towing list if a full-time manager is employed who possesses three (3) verifiable years of for- hire towing experience as an owner, principal or full-time manager.
a. The three (3) verifiable years of for-hire towing
experience as an owner, principal or full-time manager
shall be decided by the AGPD.
b. Management experience shall be decided and qualified by the AGPD as an individual with general powers that
reasonably infers that the individual so designated is
vested with the general conduct and control of his/her
employer's business or an individual who has charge
and control of a business and is vested with a certain
reasonable level of discretion and independent
judgment.
c. If a manager ceases to be employed by an Operator,
the Agreement shall be terminated until a new manager
is approved by the AGPD.
B. Operators and tow vehicle drivers will be properly licensed in accordance with the requirements of the California Vehicle Code.
C. Tow vehicles will be maintained in compliance with the applicable California Vehicle Code Sections and the California Revenue and Taxation Code.
1. The Operator shall arrange with the AGPD or the CHP for inspection of new and/or replacement tow vehicles prior to placing them in service.
EXHIBIT "A"
Revised 08/07/2023.
2. The Operator must equip each tow vehicle in compliance with Section 27700(a) of the California Vehicle Code. This Section of the California Vehicle Code requires the driver of the tow vehicle to remove all glass and debris deposited upon the roadway by the disabled vehicle.
3. The Operator must comply with Section 27907 of the California Vehicle Code regarding signs on tow vehicles.
D. An Operator on the AGPD towing list is required to have an ample supply of highway flares in each tow vehicle. Flares used by a tow vehicle prior to the arrival of the AGPD will be replaced by the AGPD.
E. All tow vehicles must be equipped with two-way radios between the tow vehicle and the Operator's dispatch personnel.
F. A request from the AGPD for any type of towing services shall not be accepted unless:
1. A tow vehicle and competent driver are immediately available.
2. The specific rig and/or equipment requested is/are
immediately available.
G. In the event there is to be a delay in responding to the call, such fact shall be made known to the AGPD so that a determination may be made if the call should be directed to another towing company.
Deliberately providing misleading information shall result in disciplinary action. If the Operator will be unavailable for any extended period of time, the AGPD must be notified.
H. AGPD calls shall not be referred to nor accepted from another towing agency unless requested to do so by the AGPD. If the Operator cannot respond, the AGPD must be advised. The AGPD will then decide what alternative tow service will be called.
1. If the Operator assigned to an initial call requires assistance from an additional towing company, the Operator may, with the concurrence of the AGPD personnel at the scene of the
incident, request a specific towing company for additional assistance. Such request shall be routed through the AGPD.
I. When tow service is requested by the AGPD, then cancelled prior to the vehicle actually being towed, the Operator shall not charge the AGPD. The Operator may collect fees for services from the vehicle owner, if appropriate. (This paragraph does not apply to "owner's request" for services).
EXHIBIT "A"
Revised 08/07/2023.
J. Unreasonable excessive failures to comply with the response provisions above without reasonable explanation(s) shall result in removal from the towing list, subject to the termination provisions in the Tow Service Agreement.
K. If it is determined that the Operator is not needed and is canceled by the AGPD, up to and including arrival at the scene, there shall be no monetary charges. There shall be no monetary charges for standby time that does not result in a tow.
1. If the tow service is canceled by the vehicle's owner or agent prior to the Operator taking possession of the vehicle, there shall be no charges for towing. The Operator shall immediately contact the AGPD and advise of the cancellation.
L. If an Operator who is not called to a collision comes upon a collision scene where a vehicle or vehicles is/are blocking a roadway or where immediate tow assistance is needed for lifesaving operations, the AGPD officer on scene may direct that Operator to move vehicle(s).
The Operator shall provide the assistance as directed. There shall be no charge for this assistance.
M. The Operator receiving a call shall be certain that it is understood exactly where the accident or incident is located and the type of equipment required before leaving to the call. If there is a question as to this information, the AGPD Dispatch should be contacted at 473- 5100. If the tow driver is unable to find the vehicle or accident scene, the driver should use the nearest telephone and request further instruction.
N. Speed and driving procedure enroute to a tow request must be within lawful limits. Unless an emergency is encountered, no stops should be made enroute to the accident or incident scene. If a delay in response is unavoidable, a reasonable effort should be made to advise the AGPD Dispatch.
1. No flashing or rotating warning lights are to be used enroute to any calls.
0. All tow drivers should receive and sign a copy of the AGPD storage report from the officer requesting his/her services, as well as to indicate agreement with the inventory in and on the vehicle being towed. The tow driver, upon signing for the inventory of the contents of the vehicle stored by the AGPD, is responsible for this property.
EXHIBIT "A"
Revised 08/07/2023.
P. The AGPD officer at the scene investigating an accident or incident is in charge. Anyone called to the scene will act under his/her direction.
Any problems that may arise at the scene may be addressed to the Chief of Police or his/her designee by telephone, in writing, or by appointment in person. An officer at the scene will normally not involve himself/herself in towing techniques, but only in maintaining the security of the incident scene.
1. If two or more towing companies are called to the same incident, distribution of the vehicles shall be at the discretion of the AGPD.
Q. The Operator is required to have in its possession Transportation Permits that are issued by the Department of Transportation authorizing the movement of extra-legal size loads and/or equipment.
Operators of heavy-duty tow vehicles shall obtain permits for movements involving extra-legal size and/or weight. An Operator desiring such a permit should contact the California Department of Transportation Permit Department in San Luis Obispo.
R. All towing services that will result in road blockage in excess of 30 minutes during a salvage operation and where there will be no AGPD officer in attendance shall have an appropriate encroachment permit obtained at first opportunity. These permits can be secured from the California Department of Transportation or the San Luis Obispo County Road Department, whichever is appropriate.
S. ALL VEHICLES TOWED AT THE REQUEST OF THE AGPD FOR
WHICH A CHP FORM 180 HAS BEEN COMPLETED MUST BE
RELEASED ONLY WITH AUTHORIZATION FROM THE AGPD. All
vehicle owners requesting the release of their vehicles shall be directed to the AGPD to obtain the necessary documentation to authorize the release.
VIII. STANDARD OF CARE
A. Operators shall warrant and guarantee that all services performed pursuant to an Agreement with the City shall be provided in a manner reasonably consistent with the highest professional standards and shall be performed by qualified, licensed, and experienced personnel.
The Operator shall be responsible for the acts employees while on duty. The Operator shall not permit any of the following conditions to occur:
1. Failure to comply with the requirements and provisions of the signed AGPD Tow Service Agreement.
2. Repeated and/or flagrant violations of the provisions of the California Vehicle Code by the driver(s) or Operator(s).
EXHIBIT "A"
Revised 08/07/2023.
3. A pattern of not being available, failure to answer calls, or failure to respond to calls within the required 20-minute time frame.
4. Failure to reimburse the owner for property stolen or lost while under control of the Operator.
5. Failure to maintain reasonably clean and orderly storage facilities.
6. Failure to perform all towing operations in the safest and most expeditious manner reasonably possible.
7. Failure to ensure that all tow drivers who respond to AGPD tows are at least 18 years of age and in possession of current and proper class of license and endorsements for the towed and towing vehicle.
8. Failure to ensure that all tow drivers who respond to AGPD tows are wearing an identifiable uniform, e.g. shirts and pants or coveralls, displaying the company and driver name while engaged in AGPD tows.
9. Failure to ensure that all tow drivers who respond to AGPD tows present a professional personal appearance. An
unacceptable personal appearance would include, but is not limited to, unbathed or excessively dirty/torn uniform.
10. Failure to ensure that all tow drivers who respond to AGPD tows are wearing appropriate warning garments, e.g. vests, jackets, shirts or retro-reflective clothing, for daylight and hours of darkness in accordance with California Code of Regulations, Title 8, Section 1598.
a. If the tow driver is working on a Federal-aid highway, the driver shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways,
Chapter 1, Federal Highway Administration,
Department of Transportation, Part 634, Worker
Visibility that requires high-visibility personal protective safety clothing to be worn that meets the Performance
Class 2 or 3 requirements of the ANSI/ISEA 107-2004
(compliance date of November 24, 2008).
11. Failure to comply with the secure storage requirements for vehicles impounded as evidence by the AGPD.
12. Failure to maintain reasonable business records related to AGPD tows.
13. Engaging in unethical business practices.
EXHIBIT "A"
Revised 08/07/2023.
14. Failure to maintain a current City of Arroyo Grande business license.
15. Failure to participate in and/or comply with the AGPD 72- hour vehicle abatement program.
16. For any reasonably justifiable cause as determined by the Chief of Police or his/her designee.
IX. INSPECTION OF TOW SERVICES
A. The AGPD shall provide or arrange for not less than one annual inspection of all tow vehicles at no charge to the Operator. The AGPD may_ conduct additional inspections without notice during normal business hours. The Operator shall not dispatch a tow vehicle to an AGPD initiated call that has not been inspected and approved.
1. Inspection of tow vehicles by the AGPD may be waived when there is documentation of current CHP inspection of the vehicle provided to the AGPD.
B. Storage facilities for the Operator will be inspected at random to ensure compliance with the applicable provisions of the California Vehicle Code and this Agreement.
X. DEMEANOR AND CONDUCT
A. While involved in AGPD towing operations or related business, the Operator and/or employees shall refrain from any acts of misconduct including, but not limited to, any of the following:
1. Rude or discourteous behavior.
2. Lack of service, selective service, or refusal to provide service that the operator is/should be capable of performing.
3. Any act of sexual harassment or sexual impropriety.
4. Unsafe driving practices.
5. Exhibiting any objective symptoms of alcoholic beverage and/or illegal narcotic use.
6. Appearing at the scene of an AGPD towing call with the odor of an alcoholic beverage emanating from the driver's or employee's breath.
a. The tow driver shall submit to a preliminary alcohol screening (PAS) examination upon demand of the
AGPD.
EXHIBIT "A"
Revised 08/07/2023.
XI. TOW COMPLAINTS
A. All AGPD related tow service complaints received by the AGPD against an Operator or the Operator's employees will be accepted and investigated in a fair and impartial manner.
1. The Operator and his/her employees shall cooperate with the AGPD and/or its designated representative during the course of an investigation.
2. As a result of the investigation, the AGPD may remove the Operator from the towing list.
3. The Operator will be notified of the results of all investigations if legally permitted and/or if notification will not jeopardize a criminal investigation in writing within 30 calendar days of the conclusion of the investigation.
B. Should the filing of criminal charges be a possibility, the AGPD will conduct the investigation to conclusion or assist the lead investigating agency and, if warranted, request criminal prosecution.
XII. COMPLIANCE WITH LAW
A. The Operator and his/her employees shall at all times comply with federal, state and local laws and ordinances.
B Any conviction of the Operator or an employee involving a stolen or embezzled vehicle, fraud related to the towing business, stolen or embezzled property, a crime of violence, an illegal drug-related offense, felony driving under the influence of an alcoholic beverage or drugs, misdemeanor driving under the influence of an alcoholic beverage or drugs or moral turpitude should be cause for suspension or removal of an Operator or employee, denial of an Operator's application or termination of the Agreement.
C. Operators and their employees shall not accept gratuities pursuant to Section 12110(a) of the California Vehicle Code.
D. Operators and their employees shall not accept a gratuity from a repair shop for the delivery of a vehicle not owned by the repair shop or tow company, for the purpose of storage or repair pursuant to Section 12110(c) of the California Vehicle Code.
E. Operators shall satisfy a court order mandating reimbursement to the vehicle or property owner for damage or loss that occurred while the vehicle or property was in the Operator's custody.
F. Any Operator or employee arrested/charged with any of the above issues should be suspended until the case is adjudicated.
EXHIBIT "A"
Revised 08/07/2023.
XIII. COMPLIANCE WITH THE AGREEMENT
A. The Operator agrees, as a condition of inclusion in the Towing Program, to comply with the terms and conditions of the Agreement.
Failure to comply with the requirements of the Program will result in removal as the designated Operator for police tows, subject to the termination provisions in the Tow Service Agreement.
B. A violation of the equipment requirement related to safety shall be cause for immediate suspension that shall remain in effect until the suspension period is completed and the AGPD has inspected the equipment and determined that the Operator is in compliance.
C. A violation of intentionally overcharging or a pattern of overcharging shall be cause for immediate suspension that shall remain in effect until the suspension period is completed and proof of reimbursement to the aggrieved customer(s) has been provided to the AGPD.
D. Operators and/or their employees shall not record, e.g. videotape or photograph, a scene unless it is for official use by the tow company for business-related reasons.
1. The AGPD personnel on scene shall determine when an
Operator or his/her employee may record a scene for towrelated business reasons.
2. If an Operator or his/her employee is determined to be in violation of this condition, the recording shall be immediately surrendered to the AGPD.
XIV. MID-TERM REVIEW
A. A mid-term review of the terms and conditions of the existing Agreement may be provided by the AGPD if there is a legitimate and substantial change in conditions or laws impacting the majority of tow service companies in the Arroyo Grande area or the AGPD.
B. A mid-term review, if granted, will not automatically authorize a change in the terms or conditions of an existing Agreement.
1. It is the responsibility of the AGPD to review the conditions that initially caused the mid-term review and determine if any change in the terms or conditions of the existing Agreement is justified. If the mid-term review is requested by the Operator, it is the responsibility of the Operator to provide the relevant information necessary for the AGPD to review the request.
EXHIBIT "A"
Revised 08/07/2023.
XV. ADVERTISING
A. An Operator shall not display any sign or engage in any advertisement indicating an official or unofficial connection with the AGPD.
XVI. 72-HOUR/ABATEMENT TOWS
A. The Operator agrees to participate in the AGPD established vehicle abatement program. When a vehicle is found to be in violation of an applicable section of the California Vehicle Code or the Arroyo Grande Municipal Code regarding abandoned vehicles, call out procedures for abatement towing are the same as regular towing with some defined exceptions:
1. Dispatch or any member of the AGPD authorized by the Traffic Unit commander will contact the Operator.
2. A CHP 180 form will be completed by AGPD personnel and delivered to Dispatch after the vehicle has been removed by the Operator.
3. Abatement towing should only be completed during normal business hours.
B. Failure to comply with the requirements of the Towing Program regarding vehicle abatement towing may be considered
adequate grounds for removal from the towing list, subject to the termination provisions in the Tow Service Agreement.
C. The Operator must respond to an abatement tow request within 24 hours. Under special limited circumstances, e.g. an abandoned vehicle causing a public safety hazard, the Operator must respond as soon as reasonably possible. Failure to comply with this requirement of the Towing Program may be considered adequate grounds for removal from the towing list, subject to the termination provisions in the Tow Service Agreement.
XVII. ENROLLMENT PERIOD
A. The request for proposal (RFP) bid period must be held at least once every FOUR (4) years. The RFP period will be open for at least 30 days and the date is determined by the Chief of Police or his/her designee.
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Sheridan Bohlken, Director of Recreation Services SUBJECT: Resolution of Intention to Amend AGTBID Authorized Uses DATE: July 22, 2025
RECOMMENDATION:
1) Adopt a Resolution of Intention to amend the authorized improvements and activities funded by assessments imposed through the Arroyo Grande Tourism Business Improvement District, initiate the process to amend the City’s Municipal Code, and take other actions related thereto; and
2) Find that the recommended actions to support the Arroyo Grande Tourism Business Improvement District are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Amending authorized improvements and activities (the “Authorized Uses”) to be funded with assessments collected through the Arroyo Grande Tourism Business Improvement District (“AGTBID”), and to amend the Municipal Code accordingly, will not impact the current AGTBID budget but may shift future funding toward different project types. Staff time will be required to draft ordinance language, update policies, and oversee project implementation and alignment with tourism goals.
BACKGROUND:
The AGTBID was established to fund activities that promote tourism and increase overnight stays, specifically to benefit lodging businesses. Currently, AGTBID funds are restricted to uses such as marketing, advertising, and administrative activities that directly promote tourism or otherwise put “heads in beds.”
On October 15, 20241, a majority of AGTBID Advisory Board agreed to hold a future discussion about the potential for expanding eligible uses of assessment funds. At the
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=13245
Item 9.g.
City Council
Resolution of Intention to Amend AGTBID Authorized Uses July 22, 2025
December 17, 20242, regular meeting, the Advisory Board voted unanimously to recommend the City Council amend the AGTBID Authorized Uses and to amend the Arroyo Grande Municipal Code to allow greater flexibility in the use of these funds. The proposed amendments to the Authorized Uses would include the following categories, as authorized by State law:
Improvements, including the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful life of five years or more including, but not limited to, the following:
o Parking facilities, benches, trash receptacle, street lighting, decorations including public art and cultural enhancements and decorations, parks, and fountains; and
o Activities which benefit businesses located and operating within the AGTBID.
Promotion and furnishing of, but not limited to, the following activities:
o Promotion of public events which benefit businesses within the AGTBID and which take place on or in public spaces within the AGTBID; and o Furnishing of music in any public place within the AGTBID; and o Promotion of tourism within the AGTBID.
The proposed amendment aligns with practices in other regional jurisdictions, including Pismo Beach, San Luis Obispo, and Paso Robles.
ANALYSIS OF ISSUES:
Expanding the Authorized Uses of AGTBID assessment funds is a strategic and researchsupported approach to increase Arroyo Grande’s competitiveness as a visitor destination while enhancing public amenities that benefit both tourists and residents. Broadening the Authorized Use of these funds aligns with proven models in peer communities and reflects national tourism and economic development trends.
Regional Comparisons and Economic Impact
Several cities in San Luis Obispo County have successfully implemented broader TBID spending authorities, demonstrating measurable improvements in tourism performance and community impact:
City of Paso Robles
Uses: Streetscape improvements, public art installations, wayfinding, and infrastructure to support large-scale tourism events.
Impact: TOT revenues increased by 25% from 2017 to 2022. The internationally acclaimed Sensorio light installation has attracted over 1 million visitors since 2019, extending stays and increasing overnight bookings.
2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=13247
Item 9.g.
City Council
Resolution of Intention to Amend AGTBID Authorized Uses July 22, 2025
City of San Luis Obispo
Uses: Public art (murals, sculptures), pedestrian-scale lighting, wayfinding, tree planting, and sustainability-focused programs like Keys for Trees. Impact: Achieved record TOT collections exceeding $11 million in FY 2022-23 — surpassing pre-pandemic highs. Investments have enhanced downtown vibrancy and visitor experience.
City of Pismo Beach
Uses: Beautification projects, murals, ADA-accessible beach infrastructure, public restrooms, and eco-tourism enhancements.
Impact: Improved infrastructure has supported longer visitor stays and increased repeat visitation, as noted in TBID evaluations. Events like the Clam Festival are better supported with modern, visitor-ready amenities.
Why It Matters for Arroyo Grande
Currently, AGTBID funds are restricted to uses such as marketing, advertising, and administration. While essential, these activities alone do not fully leverage the destination’s physical potential. Broadening the Authorized Uses would allow the AGTBID to:
1. Invest in event-supporting infrastructure, such as public art and accessibility improvements;
2. Activate and enhance public spaces through beautification, lighting and signage;
3. Incorporate sustainability and placemaking efforts such as tree planting and wayfinding, benefitting the AGTBID businesses, visitors and residents.
These enhancements could amplify the effectiveness of marketing campaigns by improving the physical environment experienced by guests, increasing visitor satisfaction and a likelihood of return.
ALTERNATIVES:
1. Adopt the Resolution of Intention;
2. Modify and adopt the Resolution of Intention;
3. Do not approve the Resolution of Intention, or
4. Provide other direction to staff.
ADVANTAGES:
Modifications to the Authorized Uses would enhance destination appeal, aligns with regional and national best practices, and provides additional benefit to the AGTBID businesses, visitors, and residents.
DISADVANTAGES:
Modifying the Authorized Uses would shift spending from solely marketing and advertising focus, potentially increase administrative oversight, and require clear criteria and guardrails.
Item 9.g.
City Council
Resolution of Intention to Amend AGTBID Authorized Uses July 22, 2025
ENVIRONMENTAL REVIEW:
The recommended actions to support the Arroyo Grande Tourism Business Improvement District are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution of Intention to Amend the AGTBID Authorized Uses and City’s Municipal Code
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE DECLARING ITS INTENTION TO AMEND THE AUTHORIZED
IMPROVEMENTS AND ACTIVITIES FUNDED BY ASSESSMENTS
IMPOSED THROUGH THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT, INITIATE THE PROCESS TO AMEND THE CITY’S MUNICIPAL CODE, AND TAKING OTHER ACTIONS RELATED
THERETO
WHEREAS, the Arroyo Grande Tourism Business Improvement District (the “AGTBID”) was established to promote tourism and increase overnight stays in the City of Arroyo Grande pursuant to California Streets and Highways Code section 36500 et seq., known as the Parking and Business Improvement Area Law of 1989 (the “Act”); and WHEREAS, the AGTBID is also codified pursuant to Chapter 3.46 of the Arroyo Grande Municipal Code and the use of AGTBID assessment funds is currently limited to activities including marketing, advertising, and administration in support of tourism promotion; and WHEREAS, on December 17, 2024, the AGTBID Advisory Board voted unanimously to recommend that the City Council amend the authorized improvements and activities funded by the assessments (the “Authorized Uses”) to benefit the businesses located within the AGTBID pursuant to the Act and to amend the Arroyo Grande Municipal Code to broaden the allowable uses of AGTBID revenues; and
WHEREAS, the proposed amendment to the Authorized Uses seeks to authorize the use of assessment funds for additional purposes that enhance the tourism experience and improve the quality of public amenities, including public art projects, beautification efforts, event infrastructure, and sustainability-related initiatives located within the boundaries of the AGTBID for the benefit of businesses included in the AGTBID, as further described below; and
WHEREAS, the City Council finds that expanding the AGTBID’s Authorized Uses of the assessment funds is in the best interest of the businesses located within the AGTBID, the City, and its residents and will further the goals of tourism development and economic vitality; and
WHEREAS, the recommended actions to support the Arroyo Grande Tourism Business Improvement District are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby declare the foregoing recitals are all true and correct and are incorporated herein by this reference, the City Council further declares its intention to amend the AGTBID Authorized Uses and to amend Chapter 3.46 of the Arroyo Grande Municipal Code to expand the Authorized Uses of AGTBID assessment revenues.
The proposed amendments to the Authorized Uses would include the following categories, as authorized by State law:
Improvements, including the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful live of five years or more including, but not limited to, the following:
o Parking facilities, benches, trash receptacle, street lighting, decorations including public art and cultural enhancements and decorations, parks, and fountains; and
o Activities which benefit businesses located and operating within the AGTBID.
Promotion and furnishing of, but not limited to, the following activities:
o Promotion of public events which benefit businesses within the AGTBID and which take place on or in public spaces within the AGTBID; and o Furnishing of music in any public place within the AGTBID; and o Promotion of tourism within the AGTBID.
BE IT FURTHER RESOLVED by the City Council of the City of Arroyo Grande shall provide notice of a public hearing on the question to amend the AGTBID Authorized Uses pursuant to section 36523 of the Act.
BE IT FURTHER RESOLVED, the City Council of the City of Arroyo Grande has scheduled a public hearing on the question to amend the AGTBID Authorized Uses for August 12, 2025 at 6:00pm, or as soon as practicable thereafter, in the City Council Chamber located at 215 E. Branch Street, Arroyo Grande, CA 93420 where all protests against the amendments of the Authorized Uses shall be heard and considered.
BE IT FURTHER RESOLVED by the City Council of the City of Arroyo Grande that upon the conclusion of such public hearing, absent a majority protest, it is the intention of the City Council to approve the amendment to the Authorized Uses pursuant to the Act.
BE IT FURTHER RESOLVED by the City Council of the City of Arroyo Grande that the City Council directs staff to prepare and present a draft ordinance language amending Chapter 3.46 of the Arroyo Grande Municipal Code consistent with this Resolution.
BE IT FURTHER RESOLVED by the City Council of the City of Arroyo Grande this Resolution shall become effective immediately upon its adoption.
RESOLUTION NO.
PAGE 3
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this th day of , 2025.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Theresa Wren, Capital Improvement Projects Manager
SUBJECT: Notice of Acceptance, 2024 Street Repairs Project, PW 2024-01 DATE: July 22, 2025
RECOMMENDATION:
1) Accept the 2024 Street Repairs Project;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five days after the Notice of Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final total construction contract cost and contingency for the 2024 Street Repairs Project was $4,399,888.90, including $221,000 in contract costs and $399,989.90 in contingency costs for changes in materials quantities and field change orders, including the overlay and traffic circle on Fair Oaks Avenue in front of Arroyo Grande High School.
The FY 2024-25 budget included $4,430,000 for the Project, consisting of the following funds: $390,000 of Regional SHA, $2,360,000 of the general fund, $450,000 of SB 1 Funds, $966,833 of Measure O-06 Local Sales Tax Fund, $204,207 of American Rescue Plan Act (ARPA), and $58,960 of CDBG. A carryover from FY 2023-24 of $65,083.90 was approved by the Council with the FY 2024-25 First Quarter Financial Status Report.
It was used to address a shortfall in construction, contingency, and special materials testing costs. With this final total, the project was completed on time and on budget.
BACKGROUND:
At its October 22, 2024,
1 meeting, the City Council awarded a construction contract to Papich Construction Company, Inc. (Papich) to complete the 2024 Street Repair Project.
Staff value engineered the information available in the 2022 PMP to provide a recommended list of work to be done with available funds. This 2024 Street Repairs Project included treatment of 5.2 miles of streets in Stagecoach, Brighton, and Rancho
1 https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=83d01e22-c872-418b-a248- 1eabf256b8a5&lang=English&Agenda=Agenda&Item=40&Tab=attachments
Item 9.h.
City Council
Notice of Acceptance, 2024 Street Repairs Project, PW 2024-01 July 22, 2025
Grande neighborhoods, as well as Station Way and overlay of Fair Oaks Avenue in front of Arroyo Grande High School before installing the temporary traffic circle.
ANALYSIS OF ISSUES:
The 2024 Street Repairs Project was completed to the satisfaction of Engineering staff and Public Works Manager. Papich worked with City staff and was cognizant of the timing considerations for the Traffic Way Bridge project that affected both the work on Station Way and Fair Oaks Avenue. There are a few minor punch list and administrative items that Papich is working to complete, including monument corner records, warranty documentation, and certified payroll paperwork. These items are scheduled to be completed before the final retention is released.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the 2024 Street Repairs Project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention;
4. Provide other direction to staff.
ADVANTAGES:
The project is complete pending some minor punch list items, and accepting the improvements will allow staff to file the Notice of Completion and close out the project.
DISADVANTAGES:
No disadvantages have been identified in accepting this project.
ENVIRONMENTAL REVIEW:
At its October 22, 20242 meeting, the City Council determined the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Notice of Completion
2 https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=83d01e22-c872-418b-a248- 1eabf256b8a5&lang=English&Agenda=Agenda&Item=40&Tab=attachments
ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED June 24, 2025
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Papich Construction Company, Inc.
9. The street address of said property is: Various locations including Stagecoach, Brighton, Rancho Gramde, Station Way
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: 2024 Street Repairs Project PW 2024-01 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director _________________________________________________
Date Signed, Arroyo Grande, California
-- END OF DOCUMENT --
Item 9.i.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Theresa Wren, Capital Improvement Projects Manager
SUBJECT: Award of Predesign for 2025 Streets Repair Project DATE: July 22, 2025
RECOMMENDATION:
1) Adopt a Resolution authorizing the City Manager to execute a contract for the 2025 Streets Repair Project Predesign to Pavement Engineering, Inc. (PEI) for $138,550, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Authorize the City Manager to approve change orders of 10% of the contract amount, $13,855, for unanticipated costs during the predesign phase of 2025 Streets Repair Project; and
3) Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters, and similar facilities.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Fiscal Year (FY) 2025-26 budget includes $4,139,506 for the annual Streets Repairs Project for 2025, consisting of the following funds: $481,000 of SB 1 Funds, $3,577,640 of the Measure E-2024 Sales Tax, and $80,866 of CDBG. CDBG funds will only be used for Construction, not for Predesign nor Design costs. The predesign cost plus contingency is $152,405, which is within budget.
BACKGROUND:
At its April 22, 20251 meeting, the City Council reviewed the 13-year Plan for Pavement Management. The City Council found the plan acceptable and the next step was to schedule deflection testing for the streets recommended for maintenance in the upcoming budget. This predesign accomplishes that step in the process for FY 2025-26 and FY 2026-27.
1 https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=43ec42d2-defc-44f6-ad47- 8a8c8b0bdea4&lang=English&Agenda=Agenda&Item=43&Tab=attachments
Item 9.i.
City Council
Award of Predesign for 2025 Streets Repair Project
July 22, 2025
ANALYSIS OF ISSUES:
The City issued a Request for Proposal for Predesign Services of the 2025 Streets Repair Project on June 12, 2025. The City received five responses. One was a “no-bid,” and the other four consultants submitted proposals. The proposals were reviewed by a committee per the criteria listed in the RFP, including understanding of the work to be performed, experience with similar assignments, assigned Project Manager/team, ability to complete the project on schedule, and overall value to the City. The committee ranked PEI as the top proposal in all categories.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution authorizing the City Manager to execute the contract with PEI for $138,550 and to approve change orders of 10% of the contract amount, $13,855;
2. Modify staff’s recommendation and adopt the Resolution approving the contract;
3. Do not approve staff’s recommendation and request further information; or
4. Provide other direction to staff.
ADVANTAGES:
Completing the predesign testing of the streets provides empirical data through deflection testing and asphalt coring to determine the most cost-efficient treatment course for streets scheduled for pavement maintenance. It provides an accurate reflection of the existing conditions of the streets instead of an assumption of treatment based on visual observation of pavement condition.
DISADVANTAGES:
The predesign deflection testing requires traffic control and generates some noise. These conditions only last for several minutes at any one location.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters, and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution with Exhibit A Proposed Agreement
2. Request for Proposal with Addendum #1
3. Predesign Proposal Review Sheet
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR THE 2025 STREETS REPAIR PROJECT PREDESIGN
TO PAVEMENT ENGINEERING, INC. (PEI) FOR $138,550, SUBJECT TO
ANY MINOR, TECHNICAL, OR NON-SUBSTANTIVE CHANGES AS
APPROVED BY THE CITY MANAGER IN CONSULTATION WITH THE
CITY ATTORNEY AND AUTHORIZING THE CITY MANAGER TO
APPROVE CHANGE ORDERS OF 10% OF THE CONTRACT AMOUNT,
$13,855, FOR UNANTICIPATED COSTS DURING THE PREDESIGN
PHASE OF 2025 STREETS REPAIR PROJECT
WHEREAS, at its April 22, 2025, meeting, the City Council reviewed the 13-year Plan for Pavement Management and found the plan acceptable. The next step was to schedule deflection testing for the streets recommended for maintenance in the upcoming budget; and
WHEREAS, completing the predesign testing of the streets provides empirical data through deflection testing and asphalt coring to determine the most cost-efficient treatment course for streets scheduled for pavement maintenance. It provides an accurate reflection of the existing conditions of the streets WHEREAS, the City issued a Request for Proposal for Predesign Services for the 2025 Streets Repair Project on June 12, 2025. Four proposals were received and evaluated per the criteria in the Request for Proposal by a committee. Pavement Engineering, Inc., was ranked as the top proposal; and
WHEREAS, the Fiscal Year 2025-26 budget includes $4,139,506 for the annual Streets Repairs Project for 2025, consisting of the following funds: $481,000 of SB 1 Funds, $3,577,640 of the Measure E-2024 Sales Tax, and $80,866 of CDBG. CDBG funds will only be used for Construction, not for Predesign nor Design costs.; and WHEREAS, adequate funds exist in the budget to cover the predesign cost proposal from Pavement Engineering, Inc.($138,550) plus ten percent contingency ($13,855); and
WHEREAS, all prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby:
RESOLUTION NO.
PAGE 2
1. RECITALS. The foregoing recitals are true and correct and are incorporated herein.
2. CEQA FINDINGS. The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters, and similar facilities, involving a project for which there is negligible or no expansion of use of such facilities. None of the exceptions set forth in State CEQA Guidelines Section 15300.2 apply. The City Council hereby directs staff to prepare, execute, and file a Notice of Exemption with the County Clerk and the State Clearinghouse within five (5) working days of the Project’s approval and adoption of this Resolution.
3. CONTRACT AWARD. Authorizes the City Manager to execute a contract for the 2025 Streets Repair Project Predesign to Pavement Engineering, Inc. (PEI) for $138,550, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney (Exhibit A).
The City Council incorporates the analysis of the Staff Report dated July 22, 2025, accompanying this item, as part of the passage of this Resolution.
4. CONTINGENCY. Authorizes the City Manager or designee to approve change orders of ten percent (10%) of this contract amount, $138,550, for unanticipated costs during the execution of the predesign phase of this project.
5. EFFECT. This Resolution shall take effect immediately upon adoption.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of July 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
EXHIBIT A
BB&K (2023) -1- PROFESSIONAL SERVICES AGREEMENT
CITY OF ARROYO GRANDE
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 22nd day of July, 2025, by and between the City of Arroyo Grande, a municipal corporation organized under the laws of the State of California with its principal place of business at 300 E. Branch Street, Arroyo Grande, California 93420, County of San Luis Obispo, State of California ("City") and Pavement Engineering, Inc., a California, with its principal place of business at 3485 Sacramento Drive, Suite A ("Consultant").
City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing pavement testing and predesign services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional services for the Predesign of 2025 Streets Repair Project PW 2025-01 ("Project") as set forth in this Agreement.
2.3 Authority
On July 22, 2025, the City Council approved this Agreement and authorized the City Manager to execute the Agreement with Consultant.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional pavement testing and evaluation consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from July 22, 2025, to July 22, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
EXHIBIT A
BB&K (2023) -2- PROFESSIONAL SERVICES AGREEMENT
3.2 Compensation.
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Thirty-Eight Thousand Five Hundred Dollars ($138,500) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.
3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "B" of this Agreement.
3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3 Responsibilities of Consultant.
3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.
Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "A" attached hereto and incorporated herein by reference. Consultant represents that it has the
EXHIBIT A
BB&K (2023) -3- PROFESSIONAL SERVICES AGREEMENT
professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:
Joseph L Ririe, President and Senior Principal Engineer
3.3.5 City's Representative. The City hereby designates Matthew Downing, City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.3.6 Consultant's Representative. Consultant hereby designates Joseph L.
Ririe, President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services
EXHIBIT A
BB&K (2023) -4- PROFESSIONAL SERVICES AGREEMENT
necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.3.9 Period of Performance.
3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.
3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.
Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
3.3.10 Laws and Regulations; Employee/Labor Certification.
3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations
EXHIBIT A
BB&K (2023) -5- PROFESSIONAL SERVICES AGREEMENT
of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.
3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.
3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.
3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.
3.3.11 Insurance.
EXHIBIT A
BB&K (2023) -6- PROFESSIONAL SERVICES AGREEMENT
3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
EXHIBIT A
BB&K (2023) -7- PROFESSIONAL SERVICES AGREEMENT
Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:
Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall
EXHIBIT A
BB&K (2023) -8- PROFESSIONAL SERVICES AGREEMENT
deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.3.11.9 Enforcement of Agreement Provisions (non estoppel).
Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
EXHIBIT A
BB&K (2023) -9- PROFESSIONAL SERVICES AGREEMENT
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and
EXHIBIT A
BB&K (2023) -10- PROFESSIONAL SERVICES AGREEMENT
1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.
3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6 Indemnification.
3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
EXHIBIT A
BB&K (2023) -11- PROFESSIONAL SERVICES AGREEMENT
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.7 General Provisions.
3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.7.2 Independent Contractors and Subcontracting.
3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.
3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.
EXHIBIT A
BB&K (2023) -12- PROFESSIONAL SERVICES AGREEMENT
3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: Pavement Engineering, Inc.
3485 Sacramento Drive, Suite A
San Luis Obispo, CA 93401
ATTN: Joseph L. Ririe, President
[email protected]
Eric Wells, Corporate Secretary
[email protected]
City: City of Arroyo Grande
300 E. Branch Street
Arroyo Grande, CA 93420
ATTN: Matthew Downing, City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.7.4 Ownership of Materials and Confidentiality.
3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.