CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, September 9, 2025, 6:00 p.m.
In person at:
Arroyo Grande City Council Chamber
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following meeting:
August 26, 2025
a) Public Employee Performance Evaluation pursuant to Government Code Section 54957:
Title: City Attorney
5.b Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing September 15-October 15, 2025 as "National Hispanic Heritage Month"
6.b City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of August 26, 2025, as submitted.
9.b Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of August 1 through August 15, 2025.
9.c Statement of Investment Deposits for July 2025
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of July 31, 2025, as required by Government Code Section 53646(b).
9.d Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
(VALENTINE)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to enter into the National Opioid Settlement Agreement with Opioid Manufacturers, Alvogen, Inc., Amneal Pharmaceuticals Inc., Apotex Corp., Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals (USA), Inc.; and 2) Find that adopting the Resolution opting-into the settlement agreements is not a project subject to the California Environmental Quality Act (“CEQA”) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.e Adopt Ordinance Amending Various Sections of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code
(MATSON)
Recommended Action:
1) Adopt an Ordinance amending Sections 2.08.030, 2.16.020, 2.17.040, 2.30.020,
2.30.030, and 2.34.010 of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code (AGMC); and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
9.f Amended Tourism Business Improvement District Budget for FY 2025-26 (BOHLKEN)
Recommended Action:
1) Adopt a Resolution amending the Arroyo Grande Tourism Business Improvement District (AGTBID) Budget for FY 2025-26 to reflect the changes in the authorized uses of assessments implemented by Resolution No. 2025-057; and 2) Find that adopting a Resolution to amend the AGTBID budget is not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
9.g Amendments to Bylaws for the Architectural Review Committee and Planning Commission (PEDROTTI)
Recommended Action:
1) Adopt a Resolution amending the bylaws for the Architectural Review Committee; 2) Adopt a Resolution amending the bylaws for the Planning Commission; and 3) Find that adopting the Resolutions amending bylaws is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
9.h Partial Vacation of a Sewer Easement and Acceptance of a Grant of a Sewer Easement (PEDROTTI)
Recommended Action:
1) Adopt a Resolution ordering the partial vacation of a sewer easement and accepting a grant of sewer easement on James Way; and
2) Find that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
9.i Purchase of a 2020 Caterpillar 308 Excavator with Attachment Hardware and Freight (ROBESON)
Recommended Action:
1) Approve the purchase of a 2020 Caterpillar 308 excavator with Masticator, Flail Mower, Hydraulic Thumb, 36” Digging Bucket, 24” Digging Bucket, and Freight; 2) Award the purchase contract to Holt of California;
3) Adopt a resolution to adopt findings that justify an exemption to competitive bid solicitations; and
4) Determine that approving this purchase is exempt from the California Environmental
Quality Act (“CEQA”) under a Class 1 Categorical Exemption, Existing Facilities (CEQA Guidelines § 15301), that consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of existing or former use.
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion (BOHLKEN)
Recommended Action:
1) Confirm the next steps and implementation plan for the Soto Sports Complex Master Plan;
2) Review, discuss, and provide direction on the possible conversion of two tennis courts at Soto Sports Complex into multi-use courts, which include pickleball; and 3) Find that the requested direction and proposed actions are exempt from the California Environmental Quality Act (“CEQA”), including under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301); and alternatively, that the Soto Sports Master Plan discussion is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. CLOSED SESSION
The City Council will recess to a closed session for the following:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
(Paragraph (2) of subdivision (d) of Government Code § 54956.9) Name of Case: San Luis Obispo Coastkeeper, et. al v. County of San Luis Obispo, U.S. District Court Central District of California (Western Division – Los Angeles), Case No. 2:24-cv-06854-SPGAS
14. RECONVENE
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the
meeting is not recorded.
15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.
Item 6.a.
WHEREAS, the City of Arroyo Grande is welcoming, inclusive, and dedicated to improving the quality of life for those who live, work, and visit here; and
WHEREAS, what began in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period starting on September 15, the United States observes Hispanic Heritage Month; and
WHEREAS, Hispanic Heritage Month celebrates the histories, cultures, and contributions of those whose ancestors came to America from Spain, Mexico, the Caribbean, and Central and South America; and WHEREAS, the purpose of Hispanic Heritage Month is to create awareness of the contributions of people of Hispanic Heritage to American culture. Many people of Hispanic Heritage serve as civil rights leaders and community organizers, politicians, teachers, journalists, first responders, artists, healthcare professionals, athletes, inventors, entertainers, and more; and WHEREAS, Hispanic Heritage Month is tied to the celebration of the rich tapestry of our community and reflects an array of distinct cultures;
WHEREAS, Arroyo Grande is fortunate to count among its population a large number of residents of Spanish and Latin American descent, who grow businesses, offer innovative ideas, strengthen our economy, create jobs, and contribute to our daily lives.
NOW, THEREFORE, BE IT RESOLVED that I, Caren Ray Russom, Mayor of the City of Arroyo Grande, do hereby proclaim September 15 - October 15, 2025, as "National Hispanic Heritage Month" in Arroyo Grande and invite the community to learn more about the Hispanic culture, people, traditions, and values that have positively enriched our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 9th day of September 2025.
CAREN RAY RUSSOM, MAYOR
OF
1 Item 9.a.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
August 26, 2025, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem Kate Secrest, Council Member Jim Guthrie,
Council Member Jamie Maraviglia, Council
Member Aileen Loe
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, Recreation Services
Director Sheridan Bohlken, Chief of Police
David Culver, Fire Chief Scott Hallett, Human
Resources Officer Ashley Garcia, City
Engineer Shannon Sweeney, IT Manager
Kevin Waddy
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
2 Item 9.a.
None.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Secrest
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (5): Mayor Ray Russom, Mayor Pro Tem Secrest, Council Member Guthrie, Council Member Maraviglia, and Council Member Loe
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Introduction and Oath of Office - Chief of Police David Culver City Manager Downing introduced Chief of Police David Culver. City Clerk Matson administered the Oath of Office and badge pinning. The Council and Chief Culver gave comments.
The Council recessed from 6:10 pm - 6:22 pm.
6.b City Manager Communications
City Manager Downing provided updates on the Gifford Fire response; Fire Captain Quinlan's retirement and the recruitment for Firefighter; recruitment for Lateral Police Officer and Police Trainee; Day in the Park event for Paulding students that took place after the first day of school; Summer Concert Series; and FlashVote opportunity.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
3 Item 9.a.
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Gaea Powell. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom declared a conflict on item 9.d. and requested the item be pulled for separate consideration.
Mayor Ray Russom invited public comment. No public comments were received.
4 Item 9.a.
Mayor Ray Russom requested more information regarding Item 9.f. Community Development Director Pedrotti responded.
Moved by Council Member Guthrie
Seconded by Council Member Maraviglia
Approve Consent Agenda Items 9.a. through 9.f., with the exception of item 9.d., with the recommended courses of action.
AYES (5): Council Member Guthrie, Council Member Maraviglia, Council Member Loe, Mayor Pro Tem Secrest, and Mayor Ray Russom
Passed (5 to 0)
9.a Approval of Minutes
Approved the minutes of the Regular City Council Meeting of August 12, 2025, as submitted.
9.b Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of July 16 through July 31, 2025.
9.c Opting into Settlement Agreements with Distributors of Opioids; Purdue Pharma, L.P.
National Opioid Settlement
1) Adopted a Resolution authorizing the City Manager to enter into the National Opioid Settlement Agreement with Opioid Distributers, Purdue Pharma, L.P., and the Sackler Family; and
2) Found that adopting the Resolution opting-into the settlement agreements is not a project subject to the California Environmental Quality Act (“CEQA”) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.f General Plan Update Progress Report – August 2025
Received and filed a progress report on the Comprehensive General Plan Update.
9.d Adopt Ordinance to Expand Uses of Arroyo Grande Tourism Business Improvement District
Moved by Council Member Maraviglia
Seconded by Mayor Pro Tem Secrest
1) Adopted an Ordinance to amend the Arroyo Grande Municipal Code Chapter 3.46 amending the authorized improvements and activities to be funded by assessments imposed through the Arroyo Grande Tourism Business Improvement District; and
5 Item 9.a.
2) Found that the recommended actions to support the Arroyo Grande Tourism Business Improvement District are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
AYES (4): Council Member Maraviglia, Mayor Pro Tem Secrest, Council Member Guthrie, and Council Member Loe
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a Introduction of an Ordinance Amending Various Sections of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code
City Clerk Matson presented the report.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Loe
Seconded by Mayor Pro Tem Secrest
1) Introduce an Ordinance amending Section 2.08.030, 2.16.020, 2.17.040, 2.30.020, 2.30.030, and 2.34.010 of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code (AGMC); and
2) Find that the Ordinance is not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
AYES (5): Council Member Loe, Mayor Pro Tem Secrest, Council Member Maraviglia, Council Member Guthrie, and Mayor Ray Russom
Passed (5 to 0)
11.b Sidewalk Management Program
Assistant City Manager/Public Works Director Robeson introduced the Item. City Engineer Sweeney presented the report and responded to questions from Council.
6 Item 9.a.
Mayor Ray Russom requested the updated recommended tree list be placed on the City's website now and then later incorporated into an Engineering Standards update. The Council concurred.
Mayor Ray Russom invited public comment. Speaking from the public was Alexandria Davis. No further public comments were received. City Engineer Sweeney and Assistant City Manager/Public Works Director Robeson responded to questions from the public.
Council discussion ensued regarding tree replacements and potential cost considerations for residents. Director Robeson commented on the current Municipal Code requirement regarding tree replacements.
No action was taken on this item.
12. COUNCIL COMMUNICATIONS
Mayor Pro Tem Secrest commented on the Day of Hope car show at Heritage Square Park last weekend.
Council Member Loe commented on her attendance at a ceremony for Congressional Woman of the Year honoree Lisa Kawamura and requested the City consider recognizing Ms. Kawamura; City Manager Downing commented on the option of providing a Mayor's Commendation.
13. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following:
a) Public Employee Performance Evaluation pursuant to Government Code Section 54957:
Title: City Attorney
Mayor Ray Russom invited public comment. No public comments were received.
City Council adjourned to Closed Session at 7:10 p.m.
14. RECONVENE TO OPEN SESSION
City Council returned to open session at 8:01 p.m. City Attorney Rosen announced there was no reportable action.
The announcement will be repeated at the beginning of the next Regular City Council meeting as this portion of the meeting was not recorded.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:02 p.m.
_________________________
Caren Ray Russom, Mayor
7 Item 9.a.
_________________________
Jessica Matson, City Clerk
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Cash Disbursement Ratification
DATE: September 9, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of August 1 through August 15, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $4,933,001.51 fiscal impact for the period of August 1 through August 15, 2025, that includes the following items:
Accounts Payable Checks $4,421,717.67
Payroll & Benefit Checks $511,283.84
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 and FY 2025-26 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.b.
City Council
Cash Disbursement Ratification
September 9, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. August 1 through August 15, 2025 – Accounts Payable Check Register
2. August 8, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 103307 AFLAC INSURANCE
305492 P 08/01/25 110 2126 SUPPLEMENTAL INSURANCE 535.46
105829 AK & COMPANY
305493 P 08/01/25 10014145 5303 CONTRACTUAL SERVICES 2,500.00
105978 ALLIANT INSURANCE SERVICES INC
305494 P 08/01/25 10014145 5580 SURETY BONDS 1,670.00
112361 ALPHA FIRE & SECURITY ALARM CO
305495 P 08/01/25 10054308 5303 CONTRACTUAL SERVICES 325.00
100719 ARROYO GRANDE POLICE ASSN
305496 P 08/01/25 110 2116 POLICE ASSOCIATION DUES 2,894.60
105507 AT & T
305497 P 08/01/25 10014145 5403 TELECOMMUNICATIONS 184.15
106607 AT&T
305498 P 08/01/25 10014145 5403 TELECOMMUNICATIONS 30.09
116307 ATLAS PERFORMANCE INDUSTRIES INC
305499 P 08/01/25 10014145 5553 RENT-BUILDINGS & LAND 2,100.00
116403 AUTOZONE STORES LLC
305500 P 08/01/25 22064303 5601 MAINTENANCE-VEHICLES 61.91 305500 P 08/01/25 64054712 5601 MAINTENANCE-VEHICLES 138.08
111960 AUTRY, JAMES
305501 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114422 BURROWS, JENNIFER
305502 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
100110 CA ST DEPT OF CORRECTIONS
305503 P 08/01/25 22064303 5303 CONTRACTUAL SERVICES 5,898.10
114451 CAMPITELLI, LUZION
305504 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
116435 CANTIERI, BAYLEY
305505 P 08/01/25 10044424 5352 SERVICES-LEAGUES 132.00
113082 CARTRIDGE WORKS INC
305506 P 08/01/25 10014120 5201 SUPPLIES-OFFICE 319.98
113129 CHARTER COMMUNICATIONS
305507 P 08/01/25 10054307 5303 CONTRACTUAL SERVICES 92.51
115152 COMPUTERSHARE CORP TRUST
305508 P 08/01/25 28614103 5555 BANK CHARGES 2,000.00
116441 CSC OF SANTA MARIA
305509 P 08/01/25 22064303 5601 MAINTENANCE-VEHICLES 83.06
107743 FAMCON PIPE AND SUPPLY INC
305510 P 08/01/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,039.25
100243 FENCE FACTORY
305511 P 08/01/25 22064303 5613 MAINTENANCE-STREETS & BRID 54.48
106135 FIVE CITIES PROF. FIREFIGHTERS
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305594 T 08/01/25 110 2115 FIRE EMPLOYEE DUES 4,370.00
116436 FORDYCE, GRANT
305512 P 08/01/25 10044424 5352 SERVICES-LEAGUES 66.00
112885 GARRISON, SARAH
305513 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 102.00
105998 GRANITE CONSTRUCTION CO
305514 P 08/01/25 35055679 7001 CONSTRUCTION 997,670.00
113379 HALL, TAYLER
305515 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
115686 JARA, JOCELYN
305516 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
111798 KAUFMAN, JEREMY
305517 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
115708 KEARNEY, SETH
305518 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
108856 LEGALSHIELD
305519 P 08/01/25 110 2125 PREPAID LEGAL SERVICE 43.90
116257 LINDSEY, JERA
305520 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
115763 MOBILEWORKS TINTWORKS
305521 P 08/01/25 10044424 5353 SERVICES-EVENTS 798.63
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114938 MUNOZ JR, CHRIS
305522 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
116445 NETZLEY, DARYL
305523 P 08/01/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 165.20
106328 NICK'S TELECOM
305524 P 08/01/25 10034204 5607 MAINTENANCE-COMPUTER SOFTW 140.00
113509 OFFICE1
305525 P 08/01/25 10034204 5602 MAINTENANCE-OFFICE EQUIPME 195.25
999999 ONE TIME PAY
305526 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 25.00
305527 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305528 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 169.00 305529 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305530 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 305531 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305532 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305533 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 935.00 305533 P 08/01/25 10004000 4353 RENT-COMMERCIAL BUILDINGS 65.00 TOTAL FOR 305533 1,000.00
305534 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305535 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 155.00 305536 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305537 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 305537 P 08/01/25 10004000 4354 PARK USER FEES 65.00
TOTAL FOR 305537 165.00
305538 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305539 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305540 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 305540 P 08/01/25 10004000 4354 PARK USER FEES 220.00
TOTAL FOR 305540 320.00
305541 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305542 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305543 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305544 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 305545 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305545 P 08/01/25 10004000 4354 PARK USER FEES 50.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION TOTAL FOR 305545 100.00
305546 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305547 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305548 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305549 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305549 P 08/01/25 10004000 4354 PARK USER FEES 65.00
TOTAL FOR 305549 115.00
305550 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305551 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305552 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305553 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305554 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305555 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305556 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305557 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305558 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305559 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305560 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305561 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305562 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305563 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305564 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 50.00
305565 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305566 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 75.00
305567 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 305568 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
116339 PAPICH CONSTRUCTION COMPANY INC
305569 P 08/01/25 35055638 7001 CONSTRUCTION 727,469.09 305569 P 08/01/25 35055638 7201 CONSTRUCTION CONTINGENCY 399,986.24
112600 PAULDING, KENDRA
305570 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
104158 PHOENIX GROUP
305571 P 08/01/25 10034204 5303 CONTRACTUAL SERVICES 200.00
100498 PITNEY BOWES, INC
305572 P 08/01/25 10014145 5208 POSTAGE/MAILING 535.21
100531 RICHETTI COMPLETE WATER
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305573 P 08/01/25 10034201 5303 CONTRACTUAL SERVICES 16.50
113127 ROBERT HALF
305574 P 08/01/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00
114866 ROSAS, KIMBERLY
305575 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
100732 S.E.I.U. LOCAL 620
305595 T 08/01/25 110 2118 S.E.I.U. EMPLOYEE DUES 1,703.11
116186 SALAIS, AUDREY
305576 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
114576 SALAS O'BRIEN
305577 P 08/01/25 35055473 7301 CONTRACT ADMIN/INSPECTION 1,180.00
100555 SAN LUIS OBISPO COUNTY
305578 P 08/01/25 64154750 5612 MAINTENANCE & OPERATIONS-L 1,960,316.20
116132 SANTA BARBARA & VENTURA COUNTY OVERHEAD DOOR
305579 P 08/01/25 10054308 5604 MAINTENANCE-BUILDINGS 1,950.00
100575 SANTA MARIA TIRE, INC
305580 P 08/01/25 10034203 5601 MAINTENANCE-VEHICLES 1,118.73
116443 SIMPSON, BLAKE
305581 P 08/01/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 140.00
106443 SLO COUNCIL OF GOVERNMENTS
305582 P 08/01/25 10014145 5503 MEMBERSHIPS & SUBSCRIPTION 6,443.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100552 SLO COUNTY AUDITOR-CONTROLLER
305583 P 08/01/25 10004000 4203 PARKING FINES 363.50
106096 SLO COUNTY SHERIFF-CORONER
305584 P 08/01/25 10034204 5324 FORENSIC MANDATE SERVICES 348.00
100605 SOCALGAS
305585 P 08/01/25 10014145 5401 UTILITIES 83.50
110550 SWRCB-DWOCP
305586 P 08/01/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 60.00 305587 P 08/01/25 64054712 5501 TRAVEL/CONFERENCE/TRAINING 80.00
100673 US POSTAL SERVICE
305588 P 08/01/25 10014145 5208 POSTAGE/MAILING 3,000.00
100822 US POSTMASTER
305589 P 08/01/25 10044421 5504 PUBLIC RELATIONS 5,544.80
114942 VALDEZ, MARTHA
305590 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00
111852 VATSA, SHEFALI
305591 P 08/01/25 10004000 4605 SPEC.INT.CLASSES 125.00
102137 VERIZON WIRELESS
305592 P 08/01/25 10014145 5403 TELECOMMUNICATIONS 514.03
115543 ZIMMERMAN, EMILY
305593 P 08/01/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080125 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
REPORT TOTALS 4,140,502.56
COUNT AMOUNT
TOTAL PRINTED CHECKS 102 4,134,429.45
TOTAL EFT TRANSFERS 2 6,073.11
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116440 ACTION TARGET
305596 P 08/07/25 10034203 5255 SPECIAL DEPARTMENT SUPPLIE 1,478.83
100008 ADAMSON INDUSTRIES, INC
305597 P 08/07/25 10034203 5272 PROTECTIVE/SAFETY CLOTHING 7,676.67
115009 ADEPT EVENTS LLC
305598 P 08/07/25 10044424 5353 SERVICES-EVENTS 1,150.00 305599 P 08/07/25 10044424 5353 SERVICES-EVENTS 1,150.00
114672 AMAZON CAPITAL SERVICES
305600 P 08/07/25 10014120 5201 SUPPLIES-OFFICE 142.80
305600 P 08/07/25 10034201 5201 SUPPLIES-OFFICE 52.85
305600 P 08/07/25 10034201 5701 OFFICE EQUIPMENT & FURN 205.54 305600 P 08/07/25 10034203 5272 PROTECTIVE/SAFETY CLOTHING 47.53
108823 APEX AUTO GLASS
305601 P 08/07/25 10034201 5601 MAINTENANCE-VEHICLES 189.00
106226 APPLIED TECHNOLOGY GROUP INC
305602 P 08/07/25 10034204 5606 MAINTENANCE-RADIO COMM. 168.55
113462 ASBURY ENVIROMENTAL SVCS
305603 P 08/07/25 10054305 5303 CONTRACTUAL SERVICES 143.94
106607 AT&T
305604 P 08/07/25 10014145 5403 TELECOMMUNICATIONS 30.02 305604 P 08/07/25 10034201 5403 TELECOMMUNICATIONS 309.90
111190 ATC SEQUOIA LLC
305605 P 08/07/25 10034201 5303 CONTRACTUAL SERVICES 138.42
107492 BATTERY SYSTEMS
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305606 P 08/07/25 10034201 5601 MAINTENANCE-VEHICLES 404.03 305606 P 08/07/25 10034203 5601 MAINTENANCE-VEHICLES 415.82
115917 BELLA VISTA INVESTIGATIVE SVCS
305607 P 08/07/25 10034201 5315 PRE-EMPLOYMENT PHYSICALS 2,400.00
101917 BOB'S EXPRESS WASH
305608 P 08/07/25 10034201 5601 MAINTENANCE-VEHICLES 104.00 305608 P 08/07/25 10034203 5601 MAINTENANCE-VEHICLES 286.00 305608 P 08/07/25 10034204 5601 MAINTENANCE-VEHICLES 39.00 305608 P 08/07/25 10054301 5601 MAINTENANCE-VEHICLES 78.00 305608 P 08/07/25 10054307 5601 MAINTENANCE-VEHICLES 10.00 305608 P 08/07/25 22064303 5601 MAINTENANCE-VEHICLES 58.00 305608 P 08/07/25 64054712 5601 MAINTENANCE-VEHICLES 26.00
115811 BOOT BARN INC
305609 P 08/07/25 10044420 5148 BOOT ALLOWANCE 151.70
305609 P 08/07/25 10054330 5148 BOOT ALLOWANCE 166.38
112709 BRAND CREATIVE
305610 P 08/07/25 10014001 5201 SUPPLIES-OFFICE 54.38
105726 BRENNTAG PACIFIC INC
305611 P 08/07/25 64054712 5274 CHEMICAL SUPPLIES 1,583.49
107958 BURNS, JEREMY
305612 P 08/07/25 10034201 5501 TRAVEL/CONFERENCE/TRAINING 225.00
100134 CA ST DEPT OF JUSTICE
305613 P 08/07/25 10024130 5316 JOB RECRUITMENT EXPENSE 32.00 305613 P 08/07/25 10034204 5329 LIVE SCAN FINGERPRINTING E 125.00 305613 P 08/07/25 10054307 5316 JOB RECRUITMENT EXPENSE 128.00
107085 CALPORTLAND CONSTRUCTION
305614 P 08/07/25 64054712 5610 MAINTENANCE-LINES & PUMPS 429.93 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114621 CENTRAL COAST ILLUMINATIONS
305615 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 1,988.00
113129 CHARTER COMMUNICATIONS
305616 P 08/07/25 10034201 5403 TELECOMMUNICATIONS 199.98
100288 CITY OF GROVER BEACH
305617 P 08/07/25 10014145 5401 UTILITIES 109.14
305618 P 08/07/25 61204000 4751 UTILITY BILLING 245.14
106653 DATAPROSE LLC
305619 P 08/07/25 10014101 5303 CONTRACTUAL SERVICES 843.55
116282 DOWNING, MATTHEW
305620 P 08/07/25 10014101 5501 TRAVEL/CONFERENCE/TRAINING 890.00
107743 FAMCON PIPE AND SUPPLY INC
305621 P 08/07/25 64054712 5610 MAINTENANCE-LINES & PUMPS 738.38
100240 FARM SUPPLY CO
305622 P 08/07/25 10054330 5605 MAINTENANCE-GROUNDS 141.21 305622 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 90.25
101884 FASTENAL COMPANY
305623 P 08/07/25 10044420 5255 SPECIAL DEPARTMENT SUPPLIE 308.67 305623 P 08/07/25 10054308 5604 MAINTENANCE-BUILDINGS 1,975.60
109525 FIGUEROA'S TIRES
305624 P 08/07/25 22064303 5601 MAINTENANCE-VEHICLES 1,290.09
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116447 FORKLIFTS GROUP WEST INC
305625 P 08/07/25 22064303 5603 MAINTENANCE-MACH & EQUIP 1,251.70
115683 GOLDSMITH, MARC
305626 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 195.00
116412 GONZALEZ, JOSEPH
305627 P 08/07/25 10044424 5353 SERVICES-EVENTS 1,600.00
100499 GRAND AWARDS, INC
305628 P 08/07/25 10014101 5504 PUBLIC RELATIONS 78.30
112624 GROVER TOOL AND RENTALS
305629 P 08/07/25 10044420 5552 RENT-EQUIPMENT 325.00
108351 HARVEY'S HONEY HUTS
305630 P 08/07/25 22064303 5552 RENT-EQUIPMENT 106.08
116316 IMPRIVATA INC
305631 P 08/07/25 10014140 5303 CONTRACTUAL SERVICES 2,035.99
100208 JB DEWAR, INC
305632 P 08/07/25 100 1202 INVENTORY-GAS & OIL 28,352.51 305632 P 08/07/25 10034204 5608 GAS & OIL 53.20
111528 JTS INC
305633 P 08/07/25 10044420 5303 CONTRACTUAL SERVICES 1,775.00
105057 KIMBALL MIDWEST
305634 P 08/07/25 10054305 5255 SPECIAL DEPARTMENT SUPPLIE 285.47
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108056 MATHESON TRI-GAS INC
305635 P 08/07/25 64054712 5610 MAINTENANCE-LINES & PUMPS 170.40
112415 MCDANIEL, KENNETH
305636 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 200.00
100417 MELLO & SON'S PUMPS & MOTORS
305637 P 08/07/25 64054711 5603 MAINTENANCE-MACH & EQUIP 200.00
100429 MINER'S ACE HARDWARE, INC
305638 P 08/07/25 10034201 5604 MAINTENANCE-BUILDINGS 58.44 305638 P 08/07/25 10044420 5605 MAINTENANCE-GROUNDS 54.93 305638 P 08/07/25 10054308 5255 SPECIAL DEPARTMENT SUPPLIE 24.10 305638 P 08/07/25 10054308 5604 MAINTENANCE-BUILDINGS 98.40 305638 P 08/07/25 10054330 5605 MAINTENANCE-GROUNDS 12.27 305638 P 08/07/25 22064303 5273 SMALL TOOLS 76.09
305638 P 08/07/25 22064303 5603 MAINTENANCE-MACH & EQUIP 17.38 305638 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 86.96 305638 P 08/07/25 64054712 5255 SPECIAL DEPARTMENT SUPPLIE 204.70 305638 P 08/07/25 64054712 5273 SMALL TOOLS 15.20
305638 P 08/07/25 64054712 5604 MAINTENANCE-BUILDINGS 429.92
115763 MOBILEWORKS TINTWORKS
305639 P 08/07/25 64054712 5601 MAINTENANCE-VEHICLES 847.82
115784 MOSAIC PUBLIC PARTNERS LLC
305640 P 08/07/25 10014110 5316 JOB RECRUITMENT EXPENSE 8,700.00
100441 MULLAHEY FORD
305641 P 08/07/25 10034201 5601 MAINTENANCE-VEHICLES 175.00
999999 ONE TIME PAY
305642 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 370.00 305643 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 185.00 305644 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 195.00 305645 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 400.00 305646 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 195.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305647 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 75.00
305648 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 185.00 305649 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 185.00 305650 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 105.00 305651 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 20.00
305652 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 185.00 305653 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 575.00
999997 ONE TIME PAY REFUND
305654 P 08/07/25 640 2301 DEPOSIT RENTERS 10.59
305655 P 08/07/25 640 2301 DEPOSIT RENTERS 137.76
305656 P 08/07/25 640 2301 DEPOSIT RENTERS 35.50
305657 P 08/07/25 640 2301 DEPOSIT RENTERS 117.62
305658 P 08/07/25 640 2301 DEPOSIT RENTERS 122.71
305659 P 08/07/25 640 2301 DEPOSIT RENTERS 147.34
305660 P 08/07/25 640 2301 DEPOSIT RENTERS 22.36
305661 P 08/07/25 640 2301 DEPOSIT RENTERS 7.19
305662 P 08/07/25 640 2301 DEPOSIT RENTERS 22.94
100481 PACIFIC GAS & ELECTRIC CO
305663 P 08/07/25 10014145 5401 UTILITIES 14,222.07
305663 P 08/07/25 10054307 5402 POWER 22,434.59
305663 P 08/07/25 21754560 5355 PARKWAY MAINTENANCE-TR 176 14.15 305663 P 08/07/25 61254610 5402 POWER 3,868.55
305663 P 08/07/25 64054711 5402 POWER 5,398.54
305663 P 08/07/25 64054712 5402 POWER 12,478.97
113423 PACIFIC GOPHER CONTROL
305664 P 08/07/25 10054330 5605 MAINTENANCE-GROUNDS 920.00
101697 PET PICK-UPS
305665 P 08/07/25 10044420 5255 SPECIAL DEPARTMENT SUPPLIE 1,523.65
100498 PITNEY BOWES, INC
305666 P 08/07/25 10034204 5602 MAINTENANCE-OFFICE EQUIPME 253.31
115459 PRUDENTIAL OVERALL SUPPLY
305667 P 08/07/25 10044420 5143 UNIFORM ALLOWANCE 102.41 305667 P 08/07/25 10054305 5143 UNIFORM ALLOWANCE 56.26 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 305667 P 08/07/25 10054308 5143 UNIFORM ALLOWANCE 51.06 305667 P 08/07/25 10054308 5303 CONTRACTUAL SERVICES 143.13 305667 P 08/07/25 10054330 5143 UNIFORM ALLOWANCE 48.04 305667 P 08/07/25 22064303 5143 UNIFORM ALLOWANCE 80.06 305667 P 08/07/25 61254610 5143 UNIFORM ALLOWANCE 49.54 305667 P 08/07/25 64054712 5143 UNIFORM ALLOWANCE 100.35
100531 RICHETTI COMPLETE WATER
305668 P 08/07/25 10034201 5303 CONTRACTUAL SERVICES 16.50
113127 ROBERT HALF
305669 P 08/07/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00
115614 SANTA MARIA MOTORCYCLES LLC
305670 P 08/07/25 10034204 5601 MAINTENANCE-VEHICLES 2,111.41
116368 SANTA MARIA VALLEY SMALL ENGINE REPAIR LLC
305671 P 08/07/25 10054330 5603 MAINTENANCE-MACH & EQUIP 507.13
113523 SINDEL, SHARON
305672 P 08/07/25 10004000 4605 SPEC.INT.CLASSES 400.00
111308 SITEONE LANDSCAPE SUPPLY LLC
305673 P 08/07/25 10054330 5605 MAINTENANCE-GROUNDS 1,115.80
116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
305674 P 08/07/25 10034203 5272 PROTECTIVE/SAFETY CLOTHING 160.23
100605 SOCALGAS
305675 P 08/07/25 10014145 5401 UTILITIES 74.31
100613 STATEWIDE SAFETY & SIGNS INC
305676 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 984.86 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113174 TCA TOOLS INC
305678 P 08/07/25 10054305 5601 MAINTENANCE-VEHICLES 389.98
116183 THE SHERWIN-WILLIAMS CO INC
305679 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 27.82
111796 TRAFFIC MANAGEMENT PRODUCTS
305680 P 08/07/25 22064303 5613 MAINTENANCE-STREETS & BRID 5,033.69
110017 TRANSUNION RISK
305681 P 08/07/25 10034204 5303 CONTRACTUAL SERVICES 75.00
100904 TYLER TECHNOLOGIES INC
305682 P 08/07/25 10014140 5303 CONTRACTUAL SERVICES 114,535.00
106551 UNITED STAFFING ASSOC.
305683 P 08/07/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 305683 P 08/07/25 10044421 5354 BUILDING SUPERVISION 348.11
100660 USA BLUE BOOK
305684 P 08/07/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,523.01
102137 VERIZON WIRELESS
305685 P 08/07/25 10014145 5403 TELECOMMUNICATIONS 76.02 305685 P 08/07/25 10034201 5403 TELECOMMUNICATIONS 2,980.34 305685 P 08/07/25 10044421 5602 MAINTENANCE-OFFICE EQUIPME 38.01
100685 WALLACE GROUP A CALIF CORP
305686 P 08/07/25 10054301 5303 CONTRACTUAL SERVICES 5,016.25
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080725 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 102609 WATERBOYS PLUMBING
305687 P 08/07/25 10054308 5604 MAINTENANCE-BUILDINGS 400.00 305687 P 08/07/25 10054330 5605 MAINTENANCE-GROUNDS 504.95
116406 WILLIAMS, FORRESTT
305688 P 08/07/25 10044425 5303 CONTRACTUAL SERVICES 1,000.00
REPORT TOTALS 280,465.11
COUNT AMOUNT
TOTAL PRINTED CHECKS 92 280,465.11
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 08/26/2025 19:25
User: mschotborgh
Program ID: appdwarr
INV GROUP:080825 TO FISCAL 2025/02 07/01/2025 TO 06/30/2026
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116449 CRESWELL, ALEXANDRA
305689 P 08/08/25 10014001 5501 TRAVEL/CONFERENCE/TRAINING 750.00
REPORT TOTALS 750.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 750.00
** END OF REPORT - Generated by Megan Schotborgh **
Attachment 1
General Fund 444,456.01 5101 Salaries Full time 260,254.26 Streets Fund 21,699.50 5101 Volunteer Employee Retirement - Sewer Fund 16,147.35 5102 Salaries Part-Time - PPT 11,608.02 Water Fund 28,980.98 5103 Salaries Part-Time - TPT 9,141.22 511,283.84 5105 Salaries OverTime 19,201.12
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,220.22
5108 Holiday Pay 18,542.16
5109 Sick Pay 4,605.71
Administrative Services 436.32 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 15,340.36 5113 Vacation Pay 19,156.21
Public Works - Maintenance 2,761.84 5114 Comp Pay 5,764.86 Public Works - Enterprise 662.60 5115 Annual Leave Pay 16,192.85 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 41,746.54 19,201.12 5122 Social Security 27,899.65
- 5123 PARS Retirement 294.05
5126 State Disability Ins. 4,327.26
5127 Deferred Compensation -
5131 Health Insurance 55,913.73
5132 Dental Insurance 2,676.48
5133 Vision Insurance 705.81
5134 Life Insurance 352.31
5135 Long Term Disability 533.87
5137 Leave Payouts 7,343.56
5142 Unemployment Insurance (750.10)
5143 Uniform Allowance 907.20
5144 Car Allowance 1,052.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 156.85
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,287.50
511,283.84
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
07/18/2025-07/31/2025
8/8/2025
BY FUND BY ACCOUNT
Attachment 2
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Statement of Investment Deposits for July 2025 DATE: September 9, 2025
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of July 31, 2025, as required by Government Code Section 53646(b).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact on the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc.).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
ANALYSIS OF ISSUES:
This report represents the City’s investments as of July 31, 2025, and includes all investments managed by the City. As of July 31, 2025, the investment portfolio complied with all State laws and the City’s investment policy.
Item 9.c.
City Council
Statement of Investment Deposits for July 2025
September 9, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: July 31, 2025
CITY OF ARROYO GRANDE
Portfolio Summary
July 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Local Agency Investment Fund $ 9,803,452.92 $ 9,803,452.92 4.269% 38.556% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 3.680% February 21, 2025 12 mos February 21, 2026 0.976% Chief Financial FCU 249,000.00 249,000.00 4.600% October 14, 2022 36 mos October 14, 2025 0.976% Live Oak Banking Company Inc 249,000.00 249,000.00 3.150% May 26, 2022 48 mos May 26, 2026 0.976% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.976% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.973% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 0.973% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.953% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 0.973% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.973% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.976% Paragon Bank TN 245,000.00 245,000.00 4.050% March 19, 2025 24 mos March 19, 2027 0.961% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.965% United Teletech Financial Credit Union 248,000.00 248,000.00 5.100% November 8, 2023 48 mos November 8, 2027 0.973% Medallion Bank UT 249,000.00 249,000.00 4.000% March 14, 2025 36 mos March 14, 2028 0.976% Amerant Bank NA 245,000.00 245,000.00 4.050% March 28, 2025 36 mos March 28, 2028 0.961% Freedom Northwest Credit Union 249,000.00 249,000.00 4.000% March 28, 2025 36 mos March 28, 2028 0.976% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.957% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 0.976% SkyOneFederal Credit Union 249,000.00 249,000.00 3.900% October 25, 2024 48 mos October 25, 2028 0.976% Merrick Bank UT 249,000.00 249,000.00 4.000% March 19, 2025 48 mos March 19, 2029 0.976% Bank Hapoalim BM New York 244,000.00 244,000.00 4.500% May 21, 2024 60 mos May 21, 2029 0.957% Morgan Stanley Private Bank 244,000.00 244,000.00 4.650% May 22, 2024 60 mos May 22, 2029 0.901% Goldman Sachs Bank USA 245,000.00 245,000.00 4.000% March 18, 2025 60 mos March 18, 2030 0.905% BMW Bank NA Salt Lake 245,000.00 245,000.00 4.000% May 16, 2025 48 mos May 16, 2029 0.961% Texas Exchange Bank Crowley 249,000.00 249,000.00 4.000% May 23, 2025 48 mos May 23, 2029 0.976% Security First Bk Lincoln Neb 245,000.00 245,000.00 3.950% July 3, 2025 48 mos July 3, 2030 0.961% Total Certificates of Deposit 6,425,000.00 6,425,000.00 25.083% Attachment 1
g y
Federal Natl Mortgage Assn 1,000,000.00 991,440.00 0.500% October 20, 2020 60 mos October 20, 2025 3.922% Federal Home Loan Bank 999,500.00 979,420.00 0.800% March 17, 2021 60 mos March 10, 2026 3.920% Federal Home Loan Bank 994,396.00 972,500.00 2.400% March 17, 2021 72 mos March 29, 2027 3.900% Federal Home Loan Bank 500,000.00 493,195.00 3.375% May 17, 2022 60 mos May 17, 2027 1.961% Federal Agriculture Mortgage Corp 495,174.00 495,100.00 3.580% October 28, 2024 36 mos October 7, 2027 1.942% Federal Agriculture Mortgage Corp 2,023,548.90 2,040,560.00 4.650% May 17, 2024 60 mos April 26, 2029 7.936% Total Agency Bonds 6,012,618.90 5,972,215.00 23.581%
Municipal Bonds
California State GO Various Purp Bond $ 491,810.00 $ 494,730.00 2.500% May 12, 2022 47 mos April 1, 2026 1.929% California State Taxable GO Unlimited 1,256,116.00 1,321,280.20 3.500% November 1, 2023 53 mos April 1, 2028 4.926% California State Taxable GO Unlimited 525,935.25 539,700.75 2.500% December 19, 2024 57 mos October 1, 2029 2.063% Total Municipal Bonds 2,273,861.25 2,355,710.95 8.918%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 971,740.00 1.100% December 6, 2021 53 mos May 31, 2026 3.862% Total Treasury Obligations 984,728.00 971,740.00 3.862% TOTAL INVESTMENTS $ 25,499,661.07 $ 25,528,118.87 100.000% Attachment 1
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Nicole Valentine, Director of Administrative Services SUBJECT: Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
DATE: September 9, 2025
RECOMMENDATION:
1) Adopt a Resolution authorizing the City Manager to enter into the National Opioid Settlement Agreement with Opioid Manufacturers, Alvogen, Inc., Amneal Pharmaceuticals Inc., Apotex Corp., Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals (USA), Inc.; and 2) Find that adopting the Resolution opting-into the settlement agreements is not a project subject to the California Environmental Quality Act (“CEQA”) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
California is to receive approximately $70 million from the settlements and is required to distribute these funds pursuant to intrastate allocation agreements for the new settlements. The City of Arroyo Grande has been allocated 0.024% of the 70% of the $70 million. The City can opt into this settlement and potentially receive up to $11,760 in direct funding. This amount will be disbursed over a period of 15 years, with payments decreasing as each settlement finishes paying out. The first payments are scheduled to occur in the latter half of 2025.
BACKGROUND:
The national opioid crisis created by opioid manufacturers, distributors, and dispensers has been well-documented over the last decade as communities have struggled to address its devastating impacts. Since 2018, numerous jurisdictions across the country have been engaged in a multi-jurisdictional lawsuit against some of the principal parties responsible for creating the crisis. After years of Court-supervised negotiations, the parties reached a resolution of the case against several defendants.
Item 9.d.
City Council
Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
September 9, 2025
Litigation brought by states and cities across the United States against the three largest pharmaceutical distributors of opioid painkillers, Amerisource Bergen, Cardinal Health, and McKesson (the “Distributors”), and the opioid painkiller manufacturer, Janssen (owned by Johnson & Johnson) (“J&J”), resulted in two proposed settlements totaling approximately $26 billion dollars. The City has previously opted into the Distributors and the J&J Settlements on December 14, 20211, and has started receiving payments.
Between November and December 2022, five additional parties; Walgreens, Walmart, CVS, Teva, and Allergan entered into National Opioid Settlements with terms identical to the Distributors/J&J Settlements. The City opted into the settlements with the these parties on April 11, 20232. In 2024, Kroger Co. reached a tentative settlement regarding its outstanding opioid distribution claims and the City opted into this settlement on July 23, 20243. On August 26, 20254, the City opted into Settlement Agreements with Distributors of Opioids; Purdue Pharma, L.P. National Opioid Settlement, as well.
In March 2024, the State of California entered into a Subdivision Agreement Regarding Distribution and Use of Settlement Funds with the Other Manufacturers National Opioid Settlement with terms identical to the previous opioid settlements. The deadline to opt into the settlements with the New Parties is October 8, 2025.
ANALYSIS OF ISSUES:
Allocation of Funds
Additional litigation brought by states and cities across the United States against the Other Opioid Manufacturers National Opioid Settlement has resulted in a proposed settlement totaling approximately $720 million dollars.
As outlined in the Intrastate Allocation Agreements, Settlement Fund payments due to the State of California are allocated as follows: 15% to the State Fund; 70% to the California Abatement Accounts Fund; and 15% to the California Subdivision Fund. This results in the State receiving 15% of the payments allocated to California and local subdivisions receiving the remaining 85%. The percentages paid out to the California Subdivision Fund is reserved for entities that participated in the litigation of the claims giving rise to the settlement agreements. The percentages paid out to local subdivisions that did not litigate but choose to opt into the settlements comes from the share of the settlement proceeds that are placed in the California Abatement Accounts Fund (70% of the total allocated to the State). Essentially, this means that the City of Arroyo Grande, if it chooses to opt into the settlement, is entitled to receive a percentage share from the California Abatement Accounts Fund. Of the amounts above, California is to receive approximately $70 million and is to distribute these funds pursuant to intrastate allocation agreements for the new settlement.
1 https://pub-arroyogrande.escribemeetings.com/FileStream.ashx?DocumentId=553 2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=6230 3 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=11834 4 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=15701
Item 9.d.
City Council
Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
September 9, 2025
The City of Arroyo Grande has been allocated 0.024% of the 70% of the approximate $70,000,000 total settlement amount, which is equal to $11,760. It should be noted that this amount is the maximum amount that the City can receive from this settlement. In order to encourage maximum participation, the amount of funds to be paid to each government entity is tied to the overall amount of government entities that opt into the settlements. The more government entities opt in, the higher the amount that the City will receive. The final amount to be received by the City will be finalized after the September 30th deadline when the total participation in the settlement can be determined. This total amount will be disbursed over a period of 15 years, with payments decreasing as each settlement finishes paying out.
The default distribution of funds in the settlement agreements provides that the funds will go directly to the county in which a city is located. A city can elect to have its funds delivered directly to the city by providing notice in the settlement agreements. Additionally, a city within a county may opt in or out of direct payment at any time, and it may also elect direct payment of only a portion of its share, with the remainder going to the county, by providing notice to the settlement fund administrators at least sixty days prior to a payment date.
In deciding whether to allow a city’s funds to go directly to the county in which a city is located, a city should consider the following: (1) whether the amount of money is substantial enough for the city to handle it on its own; (2) whether the city offers the services and has the employees to spend the money in accordance with its prescribed uses; and (3) whether the city wants to engage in the reporting requirements over the course of the next sixteen years (fifteen years of distribution and an additional year following final distribution).
Use of Received Funds
Similar to the other opioid settlements, funds received from this additional settlement must be used for future opioid remediation or abatement. For instance, participating subdivisions may use funds for areas such as services to treat opioid use disorder; support people in treatment and recovery; connect people to care; address needs of criminal justice-involved persons; address the needs of pregnant or parenting women and their families, including babies with neonatal abstinence syndrome; prevent overprescribing and ensure appropriate prescribing and dispensing of opioids; prevent misuse of opioids; prevent overdose deaths and other harms; provide leadership, planning, and coordination of programs; provide training; and conduct research.
In addition to these requirements, there is also a time limit on the spending of received funds. If funds are not expended or encumbered within five years of receipt and in accordance with the settlement agreements and the Intrastate Allocation Agreements, the funds are required to be transferred back to the State.
Item 9.d.
City Council
Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
September 9, 2025
Management of Funds
Each county and city that receives payment of funds from the settlements must prepare written reports at least annually regarding the use of those funds until the funds are fully expended and for one year thereafter. Each county and city will need to track all deposits and expenditures. These reports will also include a certification that all funds received have been used in compliance with the allocation agreements. The California Department of Healthcare and Services (“DHCS”) may review these reports in order to determine compliance with the settlement agreements and the Intrastate Allocation Agreement.
If the DHCS determines that a participating subdivision’s use of abatement funds is inconsistent with the settlement agreements or Intrastate Allocation Agreements, the parties are required to meet and confer. If the meet and confer process does not provide a resolution, the DHCS may conduct an audit, which can lead to a court action if the matter is still not resolved after an audit.
Opting In
The City must opt into the settlements by October 8, 2025, which requires the City to release its claims against the Other Opioid Manufacturers. If the City takes no action, it will have opted out of the settlements and its designated funds will flow to the State. The City would still have the opportunity to bring its own action against the Other Opioid Manufacturers.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
Include a brief summary of each feasible alternative available for consideration. It is important to provide a complete list. Do not exclude potential alternatives simply because staff believes they will be detrimental.
1. Opt into the settlements and elect to receive the payments directly (subject to the use and reporting requirements);
2. Opt into the settlements, but allow the County to receive the payments (City would not be responsible for any use/reporting requirements and the money would stay within the County);
3. Do not opt-into the settlements; or
4. Provide other direction to staff.
ADVANTAGES:
Approval of the settlement agreement will provide funding for training, programs, and interventions to avoid drug overdoses and addiction in the City.
DISADVANTAGES:
Approval of the settlement agreement will increase reporting requirements for the City elects to retain the funding rather than allocate it to the County. However, should reporting
Item 9.d.
City Council
Opting into Settlement Agreements with Manufacturers of Opioids, National Opioid Settlement
September 9, 2025
requirements prove to become too onerous, the City may allocate its funding to the County to support its addiction programs.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution opting-into the settlement agreements is not a project subject to the California Environmental Quality Act (“CEQA”) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE CITY MANAGER TO ENTER INTO THE
NATIONAL OPIOID SETTLEMENT AGREEMENT WITH OPIOID
MANUFACTURERS, ALVOGEN, INC., AMNEAL PHARMACEUTICALS
INC., APOTEX CORP., HIKMA PHARMACEUTICALS USA, INC.,
INDIVIOR INC., MYLAN, SUN PHARMACEUTICAL INDUSTRIES, INC., AND ZYDUS PHARMACEUTICALS (USA), INC.
WHEREAS, the United States is facing an ongoing public health crisis of opioid abuse, addiction, overdose, and death, forcing the State of California and California counties and cities to spend billions of dollars each year to address the direct consequences of this crisis; and
WHEREAS, pending in the U.S. District Court for the Northern District of Ohio is a multidistrict litigation (“MDL”) being pursued by numerous public entity plaintiffs against the manufacturers and distributors of various opioids based on the allegation that the defendants’ unlawful conduct caused the opioid epidemic; and WHEREAS, in 2024, the State of California entered into a Subdivision Agreement Regarding Distribution and Use of Settle Funds with Other Manufacturers National Opioid Settlement with terms identical to the previous opioid settlements; and WHEREAS, the Other Manufactuers shall be referred in this Resolution as the “Settling Defendants”; and
WHEREAS, as part of the settlements with the Settling Defendants, local subdivisions, including certain cities, that are not plaintiffs in the MDL may participate in the settlements in exchange for a release of the Settling Defendants; and WHEREAS, copies of the proposed terms have been set forth in the Master Settlement Agreements with the Settling Defendants; and
WHEREAS, California local governments in the MDL have engaged in extensive discussions with the State Attorney General’s Office (“AGO”) as to how the California Opioid Funds will be allocated, which has resulted in the Proposed California StateSubdivision Agreements Regarding Distribution and Use of Settlement Funds (“Allocation Agreement”) from the settlements with the Settling Defendants; and WHEREAS, copies of the Allocation Agreement for the settlement with the Settling Defendants have been provided with this Resolution; and
RESOLUTION NO.
PAGE 2
WHEREAS, the Allocation Agreement allocate the California Opioid Funds as follows:
15% to the State Fund; 70% to the Abatement Accounts Fund; and 15% to the Subdivision Fund. For the avoidance of doubt, all funds allocated to California from the Settlements shall be combined pursuant to the Allocation Agreement, and 15% of total from each settlement shall be allocated to the State of California (the “State of California Allocation”), 70% to the California Abatement Accounts Fund (“CA Abatement Accounts Fund”), and 15% to the California Subdivision Fund (“CA Subdivision Fund”); and WHEREAS, under the Master Settlement Agreement, certain local subdivisions that did not file a lawsuit against the Settlement Defendants may qualify to participate in the settlements and obtain funds from the Abatement Account Fund; and WHEREAS, the City is eligible to participate in the Settlement and become a CA Participating Subdivision; and
WHEREAS, the funds in the CA Abatement Accounts Fund (the 70% allocation) will be allocated based on the allocation model developed in connection with the proposed negotiating class in the National Prescription Opiate Litigation (MDL No. 2804), as adjusted to reflect only those cities and counties that are eligible, based on population or litigation status, to become a CA Participating Subdivision (those above 10,000 in population). The percentage from the CA Abatement Accounts Fund allocated to each CA Participating Subdivision is set forth in Appendix 1 to the Allocation Agreements and provided to the City Council with this Resolution. The City’s share of the CA Abatement Accounts Fund will be a product of the total in the CA Abatement Accounts Fund multiplied by the City’s percentage set forth in Appendix 1 of the Allocation Agreements (the “Local Allocation”); and
WHEREAS, a CA Participating Subdivision that is a city will be allocated its Local Allocation share as of the date on which it becomes a Participating Subdivision. The Local Allocation share for a city that is a CA Participating Subdivision will be paid to the county in which the city is located, unless the city elects to take a direct election of the settlement funds, so long as: (a) the county is a CA Participating Subdivision, and (b) the city has not advised the Settlement Fund Administrator that it requests direct payment at least 60 days prior to a Payment Date; and
WHEREAS, it the intent of this Resolution is to authorize the City Manager to enter into the Master Settlement Agreement with the Settling Defendants by executing the Participation and the Allocation Agreements by executing the signature pages to those agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
RESOLUTION NO.
PAGE 3
SECTION 2. The City Manager is authorized to settle and release the City’s claims against the Settling Defendants in exchange for the consideration set forth in the Settlement Agreement and Allocation Agreements, including taking the following measures:
1. The execution of the Participation Agreement with the Settling Defendants and any and all documents ancillary thereto.
2. The execution of the Proposed California State-Subdivision Agreement Regarding Distribution and Use of Settlement Funds with the Settling Defendants by executing the signature pages to those Allocation Agreements.
3. Notify the Settlement Fund Administrator that the City requests a direct payment under the Allocation Agreements at least 60 days prior to the Payment Date in the Settlement Agreements.
SECTION 3. CEQA. That the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 9th day of September, 2025.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Adopt Ordinance Amending Various Sections of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code DATE: September 9, 2025
RECOMMENDATION:
1) Adopt an Ordinance amending Sections 2.08.030, 2.16.020, 2.17.040, 2.30.020,
2.30.030, and 2.34.010 of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code (AGMC); and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no impact on financial and personnel resources as this is an administrative “cleanup” of certain sections of the AGMC.
BACKGROUND AND ANALYSIS:
Pursuant to Government Code sections 36934 and 36937, ordinances are “introduced” by first reading at a City Council meeting, “passed” (i.e., approved) at a later City Council meeting by conducting a second reading, and then take effect 30 days after passage.
On August 26, 20251, the City Council introduced the Ordinance as proposed. The Ordinance amendments are now ready for adoption. The Ordinance amendments will become effective thirty (30) days after adoption.
ALTERNATIVES:
1. Adopt the Ordinance as proposed;
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=6e7c7c76-fee2-401c-8aa3- 090ededae737&lang=English&Agenda=Agenda&Item=41&Tab=attachments
Item 9.e.
City Council
Adopt Ordinance Amending Various Sections of Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code
September 9, 2025
2. Modify the Ordinance with amendments and direct staff to return at a future public hearing to introduce the modified amendments; or
3. Provide other direction to staff.
ADVANTAGES:
The advantage of adopting the Ordinance ensures Code consistency with current City organizational structure and practices and State law.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. An Ordinance making administrative updates to Title 2 of the AGMC is not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Ordinance
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING SECTIONS 2.08.030, 2.16.020, 2.17.040,
2.30.020, 2.30.030, AND 2.34.010 OF TITLE 2 (ADMINISTRATION AND
PERSONNEL) OF THE ARROYO GRANDE MUNICIPAL CODE
WHEREAS, on October 28, 2003, the City Council adopted Ordinance No. 547 amending Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code to add Chapter 2.34.010 establishing the appointment and removal of the Chief of Police by the City Manager with confirmation of the City Council; and WHEREAS, in June 2009, the City Council adopted the Fiscal Year 2009-10 Budget which affected organizational changes that occurred as a result of a major restructuring of City departments; and
WHEREAS, on February 26, 2013, the City Council adopted Ordinance No. 650 amending Title 2 (Administration and Personnel) of the Arroyo Grande Municipal Code to reflect the 2009 restructuring; and
WHEREAS, in June 2021, the City Council adopted the Fiscal Years 2021-23 Biennial Budget which again affected organizational changes that occurred as a result of another restructuring of City departments; and
WHEREAS, the City Council now desires to amend Sections 2.08.030, 2.16.020,
2.17.040, 2.030.020, 2.30.030, and 2.34.010 of the Arroyo Grande Municipal Code as described below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The recitals above are true and correct and are incorporated herein by reference and adopted as findings by the City Council.
SECTION 2. CEQA Compliance. The City Council finds that the recommended actions to make administrative amendments in Title 2 of the Arroyo Grande Municipal Code (“AGMC”) are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378). Alternatively, the organizational changes made by the amendments to Title 2 of the AGMC by this Ordinance are not a project under CEQA because such changes constitute organizational or administrative activities of a government that will not result in direct or indirect physical changes in the environment. (State CEQA Guidelines § 15378(b)(5).)
SECTION 3. Amendment. Section 2.08.030, Residence, of the Arroyo Grande Municipal Code is deleted in its entirety.
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PAGE 2
SECTION 4. Amendment. Section 2.16.020, Functions and duties, of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
Section. 2.16.020 Functions and duties.
The Administrative Services Department shall be responsible for the entire financial, accounting, and information technology operations of the City, including, but not necessarily limited to, the receipt, disbursement and deposit in the treasury of all city moneys, assistance in the preparation of the City budget, maintenance of all accounting procedures and records, centralized purchasing for all City departments, and any other duties and responsibilities that may be assigned by the City Manager, Council or state laws.
SECTION 5. Amendment. Section 2.17.040, Community development department, engineering division, of the Arroyo Grande Municipal Code is deleted in its entirety.
SECTION 6. Amendment. Section 2.30.020, Functions, of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
Section. 2.30.020 Functions.
The functions of the Public Works Department shall be to serve the City and the public in providing professional services to maintain the city's infrastructure for use by residents, businesses, and visitors. The Public Works Department administers the design, construction and inspection of all major publicly funded capital projects involving the upgrade of the city's infrastructure and facilities; ensures all construction in the public right-of-way related to land development entitlements comply with adopted codes and engineering standards; is responsible for all subdivision processing, approval of final subdivision maps, accepting related offers of dedications and entering into agreements to complete subdivision agreements. The Public Works Department operates and maintains the equipment, tools, and other resources necessary to construct, operate and maintain the city's infrastructure. Infrastructure consists of water system, sewer system, road network, storm drain system, city facilities, parks, urban forest and landscaped and open space areas. The Public Works department also maintains the city's vehicle fleet and community tree program.
SECTION 7. Amendment. Section 2.30.030, Public works director—Position created— Appointment—Duties, of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
Section. 2.30.030 Public works director—Position created—Appointment— Duties.
The position of Public Works Director is created and established and shall be filled by appointment of, and serve at the pleasure of, the City Manager. The Public Works Director shall be fully responsible for all the functions and duties of the Public Works Department as established by state laws, ordinances, or resolutions. The Public Works Director or his or her designee shall:
1. Assume full management responsibility for assigned services and activities of the Public Works Department, including planning and park development and maintenance of all city parks, streets, buildings, fleet, and utilities;
2. Assume full management responsibility of engineering standards and projects;
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PAGE 3
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures;
4. Develop, implement and oversee effective and cost-efficient work, equipment and asset management systems and programs;
5. Plan, direct, coordinate and review the work plan for maintenance staff; assign work activities, projects and programs;
6. Develop, implement and maintain systems to inventory infrastructure deficiencies and program, assign and track corrective measures;
7. Recommend to the City Manager budget, staff, equipment, material and supply needs;
8. Coordinate capital improvement projects and services related to maintenance of the city's infrastructure;
9. Advise the planning commission on issues related to maintenance of parks facilities and open space areas; and
10.Consider tree removal permit requests.
SECTION 8. Amendment. Section 2.34.010, Established, of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
Section. 2.34.010 Established
The Police Department and the office of Chief of Police is created and established. The Chief of Police shall be appointed or removed by the City Manager.
SECTION 9. Savings Clause. Neither the adoption of this Ordinance nor the repeal of any other ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof.
SECTION 10. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 11: Effective Date. This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage.
SECTION 12: City Clerk’s Certification. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within fifteen (15) days after passage and adoption as required by law; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and post a certified copy of the text of this Ordinance in the Office of the City Clerk five (5) days prior to the date of adoption of this Ordinance, and, within fifteen (15) days after adoption, the City Clerk shall cause to be published the aforementioned summary and shall post a certified copy
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PAGE 4
of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.
On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,
2025.
ORDINANCE NO.
PAGE 5
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Sheridan Bohlken, Director of Recreation Services SUBJECT: Amended Tourism Business Improvement District Budget for FY 2025- 26 DATE: September 9, 2025
RECOMMENDATION:
1) Adopt a Resolution amending the Arroyo Grande Tourism Business Improvement District (AGTBID) Budget for FY 2025-26 to reflect the changes in the authorized uses of assessments implemented by Resolution No. 2025-057; and 2) Find that adopting a Resolution to amend the AGTBID budget is not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
With the recent amendments expanding the authorized uses of AGTBID funds, an amended FY 2025-26 budget is now needed to incorporate funding for infrastructure, public art, and special event support, in addition to traditional marketing and administration. As a result, total proposed expenditures in FY 2025-26 are $521,850 and are further detailed below
BACKGROUND:
The AGTBID was established in May 2013 under the Parking and Business Improvement Law of 1989 and codified in the Arroyo Grande Municipal Code Chapter 3.46. On April 28, 20251, the City Council adopted the AGTBID budget for FY 2025-26. In August 20252, the City Council approved amendments to expand the authorized uses of AGTBID funds to include infrastructure, public art, and special event support in addition to marketing, promotion, and administration. These amendments align Arroyo Grande with best practices in neighboring jurisdictions and provide new opportunities to enhance the visitor experience while supporting long-term economic growth.
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=14401 2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=15514
Item 9.f.
City Council
Amended Tourism Business Improvement District Budget for FY 2025-26 September 9, 2025
AGTBID activities are funded through assessments, and any surplus or deficit is carried over from the previous fiscal year. On August 21, 20253, the AGTBID Advisory Board recommended that the City Council adopt an amended AGTBID budget for FY 2025-26, incorporating the newly approved authorized uses.
ANALYSIS OF ISSUES:
The proposed amended AGTBID budget for FY 2025-26 (Table 1) maintains allocations for core categories: advertising, contractual services, membership & subscriptions, public relations, and services & supplies (administration), while also incorporating new allocations consistent with the recently adopted ordinance amendments.
The proposed amended budget introduces $60,000 in expanded uses:
$25,000 for public art and beautification (murals, sculptures, seasonal décor); $20,000 for infrastructure improvements (benches, wayfinding signage, ADA access, trash receptacles); and
$15,000 for special event-supporting infrastructure (lighting, staging, and signage).
Total proposed expenditures are $521,850 as shown in Table 1, which intentionally exceeds projected revenues of $299,450 in order to fund the new activities and improvements that were recently authorized, which will also draw down the existing fund balance.
3 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=15684
Item 9.f.
City Council
Amended Tourism Business Improvement District Budget for FY 2025-26 September 9, 2025
Table 1: FY 2025-26 AGTBID Proposed Amended Budget
FY 2025-26 AGTBID Budget
Beginning Fund Balance $ 438,184 $ 366,211 $ 366,211
FY 2024-25
Unaudited
Actuals
FY 2025-26
Adopted
Budget
FY 2025-26
Proposed
Amended
Budget
TBID Assessments $ 283,117 $ 298,700 $ 298,700
Interest 7,789 750 750
Total Revenue $ 290,906 $ 299,450 $ 299,450
Expenditures
FY 2024-25
Adopted
Budget
FY 2025-26
Proposed
Budget
FY 2025-26
Proposed
Budget
Advertising
Marketing Services $ 248,033 $ 250,000 $ 250,000
Photo/Video Assets 7,750 25,000 25,000
Promotional Product - 5,000 5,000
Website - - -
Travel and Trade Shows 2,469 7,500 7,500
Coop Advertising 33,000 50,000 50,000
Sub-total Advertising $ 291,251 $ 337,500 $ 337,500
Contractual Services
Short-term compliance $ 11,350 $ 11,350 $ 11,350
Chamber - Contract admin. - - -
Sub-total Contractual Services $ 11,350 $ 11,350 $ 11,350 Membership & Subscriptions
CCTC $ 475 $ 500 $ 500
Sub-total Membership & Subs. $ 475 $ 500 $ 500
Public Relations
Event Sponsorships 9,799 50,000 50,000
Influencers - 10,000 10,000
Sub-total Public Relations $ 9,799 $ 60,000 $ 60,000
Services & Supplies
Sub-total Services & Supplies $ 50,004 $ 52,500 $ 52,500 Destination Improvements & Activities
Public art and beautification $ - $ - $ 25,000
Infrastructure improvements - - 20,000
Special event-supporting infrastructure - - 15,000
Sub-total Destination Improvements & Activities $ - $ - $ 60,000 Total Expenditures $ 362,879 $ 461,850 $ 521,850
Ending Fund Balance $ 366,211 $ 203,811 $ 143,811
Revenue
Item 9.f.
City Council
Amended Tourism Business Improvement District Budget for FY 2025-26 September 9, 2025
ALTERNATIVES:
The following alternatives are provided for Council’s consideration:
1. Adopt a Resolution approving the proposed Amended TBID Budget for FY 2025- 26;
2. Do not adopt a Resolution and continue with the existing TBID budget; or
3. Provide other direction to staff.
ADVANTAGES:
The proposed amended budget provides the funding needed to implement the recently approved changes to the authorized uses which expands community benefits through investments in infrastructure, public art, and event support providing additional benefit to the assessed businesses.
DISADVANTAGES:
There are no foreseen disadvantages to approving an amended budget to fund the new authorized uses of the AGTBID funds.
ENVIRONMENTAL REVIEW:
Adopting a Resolution to amend the AGTBID budget is not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE REVISED FISCAL
YEAR 2025-26 BUDGET FOR THE ARROYO GRANDE
TOURISM BUSINESS IMPROVEMENT DISTRICT
WHEREAS, on February 26, 2013, the City Council adopted Resolution No. 4516 establishing the Advisory Board ("Advisory Board") to the Arroyo Grande Tourism Business Improvement District ("AGTBID" or "District"); and WHEREAS, on May 14, 2013, the City Council adopted Ordinance No. 651 establishing the AGTBID; and
WHEREAS, the purpose of the Advisory Board is to consult with and advise the City Council on those matters dealing with the method and basis of levying assessments within the AGTBID; expenditures of revenues derived from such assessments; and programs, services, improvements, and activities intended to promote lodging establishments within the District; and
WHEREAS, on March 13, 2025, the Advisory Board approved the FY 2025-26 AGTBID annual report (the "Annual Report"); and
WHEREAS, on March 25, 2025, the City Council approved the Advisory Board's Annual Report and adopted a Resolution of Intention to levy and collect assessments for the 2025-26 fiscal year and to set a date for a public hearing for May 13, 2025; and
WHEREAS, on May 13, 2025, the City Council adopted a Resolution confirming the Annual Report and levying an annual assessment for the AGTBID for the 2025-26 fiscal year; and
WHEREAS, on April 28, 2025, the City Council adopted a Resolution confirming the annual budget for the 2025-26 fiscal year; and
WHEREAS, on August 26, 2025, the City Council adopted an Ordinance to amend the Municipal Code Chapter 3.46 to expand the authorized uses of assessments of the AGTBID; and
WHEREAS, the budget recommendations attached hereto as Exhibit A are based upon City revenue projections and will fund a work plan that meets the objectives, goals, and responsibilities of the AGTBID.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
RESOLUTION NO.
PAGE 4
2. The City Council hereby adopts the revised FY 2025-26 budget for the Arroyo Grande Tourism Business Improvement District attached hereto as Exhibit A.
On motion of Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT
the foregoing Resolution was passed and adopted this 9
th day of September, 2025.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development Jessica Matson, Director of Legislative & Information Services/ City Clerk
BY: Andrew Perez, Planning Manager
SUBJECT: Amendments to Bylaws for the Architectural Review Committee and Planning Commission
DATE: September 9, 2025
RECOMMENDATION:
1) Adopt a Resolution amending the bylaws for the Architectural Review Committee; 2) Adopt a Resolution amending the bylaws for the Planning Commission; and 3) Find that adopting the Resolutions amending bylaws is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No financial impact is anticipated.
BACKGROUND:
The City Council has established various advisory and decision-making bodies by resolution, including:
The Planning Commission (PC) is authorized by Arroyo Grande Municipal Code (AGMC) Chapter 2.18 and is responsible for reviewing various planning and development projects.
The Architectural Review Committee (ARC) is authorized by AGMC Chapter 2.19, and is responsible for reviewing and making architectural review recommendations on certain development projects.
All of the City’s advisory bodies consist of five members appointed by the City Council.
The ARC and PC conduct business in accordance with the bylaws for that body. The bylaws establish the time and place of meetings, process for elections of a chairperson
Item 9.g.
City Council
Amendments to Bylaws for the Architectural Review Committee and Planning Commission
September 9, 2025
and vice chairperson, and conduct of meetings. The bylaws for the ARC and PC are inconsistent with the Arroyo Grande Municipal Code (AGMC) with regards to the process of amending their respective by-laws. Bylaws for both PC and ARC currently authorize these bodies to amend their bylaws independent of City Council consideration.
ANALYSIS OF ISSUES:
To ensure alignment with City policies and goals, and act in accordance with the AGMC, it is recommended that the Council formally adopt the bylaws of all advisory bodies. The proposed amendments will give City Council the sole authority to amend the bylaws for these advisory bodies. This change would:
1. Enhance consistency between these bodies and overall City policies.
2. Provide greater transparency in the operation of these committees.
3. Allow for Council input on the governance of these important advisory and decision-making bodies.
Future changes to the by-laws will be made by City Council Resolution only. The bylaws for the AGTBID already contain this language, and the DPAB and CSGPC operate without bylaws, therefore only amendments to the bylaws for ARC and PC are proposed at this time associated with approval by City Council Resolution. The City has also made some clean-up, more minor revisions to the ARC and PC bylaws.
ARC Bylaws
The ARC bylaws were adopted by the ARC in August of 2016 and have been historically amended by the ARC themselves. The proposed amendments consist of: 1) specifying City Council Chamber as the location of ARC meetings, 2) defining the quorum for ARC meetings, and 3) requiring that amendments to the bylaws shall only be made by the City Council. The proposed bylaws for ARC are included as Exhibit A of Attachment 1.
PC Bylaws
The current PC by-laws were adopted by PC in 2003, with the most recent amendment approved by the PC in 2009. The proposed amendments to the bylaws consist of 1) requirement that amendments to the bylaws shall only be made by the City Council, and 2) overall formatting changes for consistency across the bylaws. The proposed bylaws for PC are included as Exhibit A of Attachment 2.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolutions amending the bylaws of the ARC and PC;
2. Modify and adopt the Resolutions as necessary;
3. Do not adopt the Resolutions; or
4. Provide other direction to staff.
Item 9.g.
City Council
Amendments to Bylaws for the Architectural Review Committee and Planning Commission
September 9, 2025
ADVANTAGES:
A process by which the bylaws of the City’s advisory bodies must be approved by the City Council enhances consistency and greater transparency in the governance of these bodies.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
The proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The amendments would only establish a process for amending the bylaws for ARC and PC, which is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, the activity is not subject to CEQA.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution adopting updated ARC Bylaws
2. Resolution adopting updated PC Bylaws
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING THE BYLAWS FOR THE ARCHITECTURAL
REVIEW COMMITTEE
WHEREAS, AGMC Section 2.19.060 provides the City Council with the authority to adopt bylaws for the Architectural Review Committee (ARC); and WHEREAS, under the ARC’s current bylaws, the ARC may amend their bylaws themselves; and
WHEREAS, proposed amendments to the bylaws for the ARC establish that the authority to make future amendments to the bylaws rests with solely with the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The recitals set forth herein are true, correct and incorporated herein by this reference.
2. The bylaws for the ARC Advisory Board are hereby amended as set forth in Exhibit A which is attached hereto and incorporated herein by this reference.
3. This Resolution shall be deemed effective upon its adoption.
4. Approving changes to the Bylaws of the ARC is not subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment.
Moreover, the action merely constitutes an administrative activity of the City and is additionally exempt from CEQA on that basis. (State CEQA Guidelines, §§ 15060(c)(2) and 15061(b)(3).)
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 9
th day of September, 2025.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
ARROYO GRANDE ARCHITECTURAL REVIEW COMMITTEE BYLAWS
The Architectural Review Committee, hereinafter referred to as “ARC”, shall abide by the City Council adopted bylaws; pursuant to Arroyo Grande Municipal Code Section
2.19.060, for the rules and regulations for the operation and conduct of its business.
A. Attendance of Members: Absence from three consecutive regular committee meetings or twenty-five (25) percent of the regular meetings during any one-year period, without the formal consent of the City Council, shall constitute the resignation of such absent member and the position declared vacant.
B. Officers: At its first regular meeting in March, the members of the ARC shall elect a chairperson and vice-chairperson, who shall hold office for one year. The duties of such officers shall be as follows:
Sec. 1: Chairperson: The chairperson shall preside at all meetings; shall call all special meetings, and shall perform such other duties as necessary.
Sec. 2: Vice-Chairperson: The vice-chairperson shall preside in the absence of the chairperson, and shall perform such other duties as are assigned to him/her by the chairperson, or ARC as a body.
Sec. 3: Community Development Director: The Community Development Director, or designee shall keep records of the actions of the ARC.
C. Meetings: The regular meetings of the ARC shall be held on the first and third Monday each month at 2:30 P.M. in the City Council Chambers located at 215 E. Branch Street, Arroyo Grande, California.
Sec. 1: Special meetings may be called by the chairperson or by a majority of the members of the ARC provided that written notice of such special meeting so called shall be given to each member of the committee at least 24 hours in advance of the time fixed for the meeting, and which notice shall contain the time, place, and business to be transacted.
Sec. 2: The Community Development Director shall notify the public and the press of all special meetings of the ARC, in accordance with the Brown Act.
Sec. 3: The ARC may at any meeting adjourn over to the next regular meeting by a majority vote, or, may recess at a stated time, date and place for continuance of the meeting. A copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the adjourned meeting was held within 24 hours after the time of the adjournment.
RESOLUTION NO.
PAGE 4
Sec. 4: A majority vote will be required to continue discussion of agenda times after 5:00 P.M., with a goal of meeting duration not to exceed four (4) hours in total length.
D. Quorum: Three members of the ARC shall constitute a quorum for the transaction of ARC business. Should there not be a quorum present, the members present may adjourn to a later date.
E. Voting:
Sec. 1: The chairperson or presiding officer shall call for a minute motion in the transaction of all business and matters before the ARC, unless a separate voting process is required by State law or the Arroyo Grande Municipal Code.
Sec. 2: One member may demand the ayes and noes on any question.
F. Conduct of Meetings: All business of the ARC shall be conducted according to “The Standard Code of Parliamentary Procedure” by Alice Sturgis.
G. Committees: Special committees for particular purposes may be created by the presiding officer with consent of committee members.
H. Representation: Representatives to appropriate Community or City meetings may be designated by the presiding officer with the consent of the Committee.
I. Amendments: Any amendments to the bylaws shall be approved by Resolution of the City Council.
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE BYLAWS FOR THE
PLANNING COMMISSION
WHEREAS, AGMC Section 2.18.110 provides the City Council with the authority to adopt of bylaws for the Planning Commission (PC); and
WHEREAS, proposed amendments to the bylaws for the PC establish that the authority to make future amendments to the bylaws rests with solely with the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The recitals set forth herein are true, correct and incorporated herein by this reference.
2. The bylaws for the PC are hereby amended as set forth in Exhibit A which is attached hereto and incorporated herein by this reference.
3. This Resolution shall be deemed effective upon its adoption.
4. Approving changes to the bylaws of the PC is not subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment.
Moreover, the action merely constitutes an administrative activity of the City and is additionally exempt from CEQA on that basis. (State CEQA Guidelines, §§ 15060(c)(2) and 15061(b)(3).)
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 9
th day of September, 2025.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
ARROYO GRANDE PLANNING COMMISSION BYLAWS
The Planning Commission, hereinafter referred to as “PC”, shall abide by the City Council adopted bylaws; pursuant to Arroyo Grande Municipal Code Section 2.18.110, for the rules and regulations for the operation and conduct of its business.
A. Attendance of Members: Absence from three consecutive regular committee meetings or twenty-five (25) percent of the regular meetings during any one-year period, without the formal consent of the City Council, shall constitute the resignation of such absent member and the position declared vacant.
B. Officers: At its second regular meeting in March, the members of the PC shall elect a chairperson and vice-chairperson, who shall hold office for one year. The duties of such officers shall be as follows:
Sec. 1: Chairperson: The chairperson shall preside at all meetings; shall call all special meetings, appoint persons to all committees subject to confirmation by the PC, execute documents on behalf of the PC, ensure that all PC business is conducted in accordance with law, assist staff in determining agenda items, and perform such other duties as are assigned by the Commission.
Sec. 2: Vice-Chairperson: The vice-chairperson shall preside in the absence of the chairperson, and shall perform such other duties as are assigned to him/her by the chairperson, or PC.
Sec. 3: Secretary to the Commission: The Secretary to the Commission shall keep permanent and complete records of the proceedings of the PC, join with the Chairperson in executing all instruments of writing requiring formal execution on the part of the PC, and post PC agendas in the manner required by law.
Sec. 4: Secretary to the Commission: The Secretary to the Commission may be designated by the Community Development Director to fulfill such duties as assigned by the PC.
C. Meetings: The regular meetings of the PC shall be held on the first and third Tuesdays each month at 6:00 P.M. in the City Council Chambers located at 215 E. Branch Street, Arroyo Grande, California.
Sec. 1: A motion will be required to continue discussion of agenda items after 10:00 p.m.
RESOLUTION NO.
PAGE 4
Sec. 2: A special meeting may be called by the Chair or by the Secretary to the Commission at the written request of at least three members; provided that written notice of such special meeting so called shall be received by each member of the Commission at least 24 hours in advance of the time fixed for the meeting, and which notice shall contain the time, the place, and shall set out the business to be transacted. Notice may be dispensed with by written waiver of each member .
Sec. 3: The Secretary of the Commission shall notify the public and the press of all special meetings of the PC, pursuant to the Brown Act.
Sec. 4: The Commission may at any meeting adjourn over to the next regular meeting by a majority vote, or, may recess to a stated time, date and place for continuance of the meeting .
D. Quorum: Three members of the Commission shall constitute a quorum for the transaction of Commission business.
Sec. 1: Should there not be a quorum present, the members present may adjourn to a later date.
Sec. 2: In the absence of both the Chair and Vice-Chair at any meeting, but a quorum existing, a chair shall be selected Pro Tem by the Commissioners present and the business transacted as though the regular officers were present.
E. Committees: Special committees for particular purposes may be created by the presiding officer with consent of the Commission.
F. Voting: The Chair of the Commission, or presiding officer if another Commissioner presides, shall be entitled to vote with the other Commissioners in the transaction of any business and in all matters coming before the Commission.
Sec. 1: Commission action for adoption or amendment to the General Plan, Development Code, Specific Plan, and Planned Development (PD) Ordinance projects shall require the affirmative vote of at least three members.
Sec. 2: The affirmative vote of a majority of the Commission present shall be required for the approval of all other Commission business.
Sec.3: One member may demand a roll call of the ayes and noes on any question.
Sec 4: When a member of the Commission abstains from voting on any matter before it because of a potential conflict of interest, said abstention shall not constitute nor be considered as either a vote in favor of or opposition to the matter being considered.
RESOLUTION NO.
PAGE 5
Sec.5: The order of voting shall be that the motion maker shall vote first, the Commissioner seconding the motion shall vote second, the remaining Commissioners alphabetical with the Chair always voting last.
Sec.6: The minutes of the Commission's proceedings shall show the vote of each member for roll call votes, including if they were absent or abstained to vote on a matter considered.
Sec.7: A member shall disqualify himself/herself from voting in accordance with the Conflict of Interest Law. When a person disqualifies himself/herself, he/she shall state prior to the consideration of such matter by the Commission that he/she is disqualifying himself/herself due to a possible conflict of interest, state the general nature of the conflict of interest, and shall then leave the voting area.
G. Minutes: All motions, orders, and resolutions, and such other matters as the Commission orders shall be entered into the minutes.
H. Conduct of Meetings: All business of the Commission shall be conducted according to "Robert's Rules of Order.”
I. Resolutions: Resolutions shall be numbered consecutively on an annual basis and must be signed by the Chair and Secretary to the Commission and shall be kept in a resolution file, and may be referred to by number .
J. Order of Meetings: Unless the Chair directs, the order of business shall be as follows:
Sec. 1: The Chair shall take the chair precisely at the time appointed for the meeting and shall immediately call the Commission to order.
Sec. 2: Members present and absent shall be recorded.
Sec. 3: The minutes of any preceding meeting shall be submitted for approval.
Sec. 4: Any member of the audience may comment on any matter that is not listed on the agenda but within the subject matter jurisdiction of the Planning Commission. A time limit of 3 minutes may be imposed on each individual speaker if the Chair so directs.
Sec. 5: The public shall be advised of the procedures to be followed in the meeting.
Sec. 6: The Commission shall then hear and act upon those items outlined on the agenda.
RESOLUTION NO.
PAGE 6
Sec. 7: Agenda Item for Approved Minor Use Permits: All approved Minor Use Permits listed on the Agenda for Commission and Public Information shall be subject to a 10-day appeal period.
Sec. 8: Planning Commission/Community Development Director Comments and Items.
Sec. 9: Adjournment.
K. Presentation or Hearing of Proposals: The following shall be the order of procedure for public hearings or other proposals concerning City matters, unless the Chair in his/her discretion shall otherwise directed:
Sec. 1: The Chair shall announce the item listed on the agenda.
Sec. 2: If a request is made for continuance, a motion may be made and voted upon to continue the item to a definite time and date, or continue indefinitely. If a previously advertised public hearing item is continued indefinitely, the item must be legally re-advertised.
Sec. 3: The staff shall be asked to present the substance of the agenda item, staff report, recommendation, and answer technical questions of the Commission.
Sec. 4: Order of Testimony:
A: Applicant’s statement;
B: Statements from the public;
C: If determined by the Chair to be necessary, a rebuttal from the applicant; D: Public hearing closed; and
E: The Commission shall then deliberate and either take action on the matter or continue the matter to another date and time certain, or indefinitely.
L. Rules of Testimony:
Sec. 1: Persons presenting testimony to the Commission are encouraged to give their name and address for the record. They may also be requested to voluntarily sign the attendance sheet.
Sec. 2: If there are numerous people in the audience who wish to participate on an issue, and it is known that all represent the same opinion, a spokesperson should be selected to speak for the entire group. The spokesperson will have the opportunity of speaking for a reasonable length of time and of presenting a complete case.
Sec. 3: To avoid unnecessary cumulative evidence, the Chair may limit the individual and/or total amount of time allocated for public testimony on a particular issue provided it is done so uniformly for all speakers.
RESOLUTION NO.
PAGE 7
Sec. 4: Irrelevant and off-the-subject comments will be ruled out of order.
Sec. 5: The Chair will not permit personal remarks regarding the staff or individual Commissioners during a public hearing. Complaints should be submitted in writing or presented verbally as a separate item on the agenda.
Sec 6: No person shall address the Commission without first securing the permission of the Chair to do so.
M. Amendments: Any amendments to the bylaws shall be approved by Resolution of the City Council.
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Natalie Riddering, Planning and Engineering Permit Technician SUBJECT: Partial Vacation of a Sewer Easement and Acceptance of a Grant of a Sewer Easement
DATE: September 9, 2025
RECOMMENDATION:
1) Adopt a Resolution ordering the partial vacation of a sewer easement and accepting a grant of sewer easement on James Way; and
2) Find that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial impact associated with partially vacating the existing sewer easement and accepting the grant of sewer easement.
BACKGROUND:
The subject 10-foot-wide public sewer easement encumbers three properties: 1271, 1281 and 1299 James Way. The sewer easement was initially established with the recordation of Parcel Map 79-838 on January 29, 1982. The easement was incorrectly plotted on the recorded map. This effort to partially vacate the misaligned easement and acquire a new sewer easement, as shown in Exhibits A and B of the Resolution (Attachment 1), will correct that mistake in accordance with the procedures established by the Streets and Highways Code.
ANALYSIS OF ISSUES:
The property owner of 1271 and 1281 James Way requested a modification of the existing sewer easement because the easement does not fully encompass the sewer main that it was intended to cover. The purpose of the sewer easement is to provide the City legal access to the sewer main for repairs, maintenance, and replacement, when required. The
Item 9.h.
City Council
Partial Vacation of a Sewer Easement and Acceptance of a Grant of a Sewer Easement
September 9, 2025
misaligned easement complicates the City’s ability to access the sewer line, which is the impetus for this request. It is standard practice in such scenarios to summarily vacate the erroneous easement and establish a new easement in its entirety.
Staff were unable to secure participation in the grant of a new easement from the property owner of the third parcel, 1299 James Way. As a result, the new sewer easement footprint will be approximately 10 square feet less than the existing easement. This area is located along the perimeter of the proposed sewer easement that encumbers 1299 James Way.
Utility Division staff have evaluated the impact of losing the 10 square feet of the sewer easement and concluded that the exclusion of this small section will not affect the City’s ability to access or maintain existing sewer infrastructure.
To maintain the sewer easement that currently encumbers 1299 James Way and make the other imperative easement alterations, the City will vacate portions of the existing sewer easement and accept a grant of easement from the property owner of 1271 and 1281 James Way. This will enable the City to vacate the erroneous portions of the existing sewer easement and acquire new easement rights from the participating property owner of 1271 and 1281 James Way.
This action preserves essential utility access and maintains the City’s operational capabilities, while adapting to the lack of participation from one property owner.
The portion of this sewer easement that is determined to be excess would be vacated in accordance with California Streets and Highways Code Section 8333, et seq., which authorizes the City to vacate an excess public utility easement if it is not required.
Specifically, Section 8333 provides that the City Council may vacate a public service easement in any of the following situations:
a. The easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation. b. The date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.
c. The easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.
In this case, the City is vacating a portion of the sewer easement that was incorrectly recorded, which has been determined to be excess by the easement holder because it does not contain any city-maintained sewer facilities, pursuant to Section 8333(c). There are no other public facilities located within the easement area, and all other requirements
Item 9.h.
City Council
Partial Vacation of a Sewer Easement and Acceptance of a Grant of a Sewer Easement
September 9, 2025
of the Streets and Highways Code are satisfied. Therefore, the City may vacate the sewer easement.
To rectify the City’s sewer line being located outside of an easement and ensure that the sewer line is accessible for maintenance and emergencies, the City is accepting the grant of a sewer easement to record a new sewer line easement, which encompasses city infrastructure. A plat and legal description of the proposed sewer easement are included as Exhibit A to the Resolution.
ALTERNATIVES:
1. Adopt a Resolution vacating a portion of the sewer easement at 1271 and 1281 James Way pursuant to Streets and Highways Code Section 8330, et. seq. and accept the grant of a sewer easement; or
2. Do not adopt the Resolution to vacate the sewer easement and accept the grant of a sewer easement; or
3. Provide other direction to staff.
ADVANTAGES:
By vacating the excess portion of the sewer easement and accepting the grant of a new sewer easement, the City will gain access and maintenance rights to the sewer line on the affected parcels, and the owners of the parcels will have an accurate depiction of easements encumbering their parcels.
DISADVANTAGES:
None have been identified.
ENVIRONMENTAL REVIEW:
The proposed partial vacation of the sewer easement and acceptance of a sewer easement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3).) Alternatively, the partial vacation of the sewer easement and acceptance of a sewer easement is exempt from CEQA on the basis that it can be seen with certainty that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3), the “common sense exception.”) PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ORDERING THE PARTIAL VACATION OF
A SEWER EASEMENT AND ACCEPTING A GRANT OF A
SEWER EASEMENT ON JAMES WAY
WHEREAS, Chapter 4 of the Public Streets, Highways and Services Easements Vacation Law, commencing with Streets and Highways Code Section 8330, provides for vacation of streets and public service easements; and WHEREAS, the subject sewer easement to be vacated is a ten-foot wide (10’) easement spanning two properties along James Way established with the recordation of Parcel Map No. 79-838 in 1982, described in Exhibit “A”, a copy of which is attached hereto and incorporated herein by this reference.
WHEREAS, Section 8333, subdivision (c), of the Streets and Highways Code authorizes the City Council to vacate a public service easement when it has been determined to be excess by the easement holder, and there are no other public facilities within the easement; and
WHEREAS, the sewer easement is not needed for public utility purposes and there are no utilities or public improvements located within the portion to be vacated; and WHEREAS, the owners of the real property located at 1271 and 1281 James Way, Arroyo Grande, CA, desire to grant to the city a sewer easement; and WHEREAS, the City desires to accept the sewer easement for sewer line installation and maintenance purposes, as described and depicted in Exhibit “A” and “B”, which is attached hereto and incorporated herein by this reference; and WHEREAS, all other prerequisites required by the Streets and Highways Code have been met, including that from the date this resolution is recorded, the vacated sewer easement no longer constitutes a street, highway, or public service easement.
NOW, THEREFORE, the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein by reference.
2. Vacation of Easement. This Resolution is adopted pursuant to the vacation procedures set forth in California Streets and Highways Code section 8330, et seq., as the portion of the public service easement to be vacated is excess, not required for public utility purposes, and there are no public facilities located within
RESOLUTION NO.
PAGE 2
the easement area. The easement area to be vacated is described and depicted in Exhibits “A”, copies of which are attached hereto and incorporated herein by this reference.
4. Acceptance of Easement. The City Council of the City of Arroyo Grande hereby accepts the grant of a sewer easement legally described in the Grant of a Sewer Easement for the property described and depicted in Exhibit “A”, a copy of which is attached hereto and incorporated herein by this reference, and authorizes execution of said Grant of a Sewer Easement, a copy of which is attached hereto in Exhibit “B” and incorporated herein by this reference.
5. Certificate of Acceptance. The Certificate of Acceptance attached in Exhibit “C” is hereby approved and this Resolution serves as the Resolution of Acceptance as required by Government Code Section 27281. The City Manager is hereby authorized and directed to execute the Certificate of Acceptance on behalf of the City.
6. Certification and Recordation. The City Clerk shall certify to the adoption of this Resolution and cause the Grant of a Sewer Easement, along with the Certificate of Acceptance, to be recorded in San Luis Obispo County’s Office of the Clerk-Recorder.
7. Environmental Review. The City Council hereby determines that the partial vacation of the sewer easement and acceptance of a sewer easement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3)) Alternatively, the acceptance of a sewer easement and partial vacation of the sewer easement is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3), the “common sense exception”.)
8. Effective Date. This Resolution shall take effect upon adoption.
On a motion by Council member , seconded by Council member , and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted on this __ day of September, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
C:\0-WORK FILES\0-CFryE&S_Inc\CFry Jobs\00101_AG-James Way (Sheppel Meadow Creek)\WORKING\SS Abandon & Dedicate v3.doc
EXHIBIT “A”
LEGAL DESCRIPTION
ABANDONMENT of portions of Sewerline Easement
(over APNs 007-771-080 and 081)
Located in the City of Arroyo Grande, County of San Luis Obispo, State of California and being those portions of that “Easement for Sewerline Purposes” described in Certificate of Acceptance recorded as Doc. No.: 1982-026124 in Book 2415 at Page 338 of Official Records in the office of the Recorder of said County, lying within Parcel 1 and Parcel 2, AGAL 16-0147 per City of Arroyo Grande Certificate of Compliance for Lot Line Adjustment Case No. 16-001 recorded as Doc. No.:2019-029358 of said Official Records.
EXCEPT that portion of said “Easement for Sewerline Purposes” lying within Parcel 2 of Certificate of Lot Line Adjustment AGAL 92-27, recorded as Doc. No.: 1993-022994 of said Official Records.
Legal Description prepared by
or under the supervision of:
________________________________
Cristi E. Fry, LS 8356 8/8/2025
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EXHIBIT “A”
LEGAL DESCRIPTION
DEDICATION of Easement for Sewerline Purposes
(over APNs 007-771-080 and 081)
Those portions of Parcel 1 and Parcel 2, AGAL 16-0147, in the City of Arroyo Grande, County of San Luis Obispo, State of California, per City of Arroyo Grande Certificate of Compliance for Lot Line Adjustment Case No. 16-001 recorded as Doc. No.: 2019- 029358 of Official Records and that portion of Parcel 2 of Certificate of Lot Line Adjustment AGAL 92-27 recorded as Doc. No: 1993-022994 of said Official Records in the office of the Recorder of said County, more particularly described as follows:
Commencing at the southwesterly corner of Parcel A of Parcel Map No. AG 79-838 as per map filed in Book 31 of Parcel Maps at Page 47 in the office of the said Recorder; thence along the southerly line of said Parcel A, also being the northerly line of said Parcel 1, South 69°44’56” East 25.00 feet to an angle point in said northerly line, said angle point being the True Point of Beginning; thence along the southeasterly prolongation of said northerly line, South 69°44’56” East 10.00 feet; thence North 20°15’04” East 13.00 feet; thence North 69°44’56” West 55.00 feet; thence South 20°15’04” West 10.00 feet; thence South 69°44’56” East 45.00 feet; thence South 20°15’04” West 3.00 feet to the True Point of Beginning.
EXCEPT that portion thereof lying within Parcel 2 of Certificate of Lot Line Adjustment AGAL 92-27 recorded as Doc. No: 1993-022994 of said Official Records.
Containing: 109 square feet, more or less, within said Parcel 1 and 380 square feet, more or less, within said Parcel 2, AGAL 16-0147 Legal Description prepared by
or under the supervision of:
________________________________
Cristi E. Fry, LS 8356 8/8/2025
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RECORDING REQUESTED BY
WHEN RECORDED RETURNTO:
City Clerk
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420 FOR RECORDER'S USE ONLY
NO RECORDING FEE - PUBLIC AGENCY - GC §§ 6103, 27383
APN: 007-771-080
APN: 007-771-081
THIS TRANSACTION IS EXEMPT FROM CALIFORNIA DOCUMENTARY TRANSFER TAX PURSUANT TO SECTION 11922 OF THE CALIFORNIA REVENUE AND TAXATION CODE. THIS DOCUMENT IS EXEMPT FROM RECORDING FEES PURSUANT TO SECTIONS 6103 and 27383 OF THE CALIFORNIA GOVERNMENT CODE.
GRANT OF SEWER EASEMENT
For valuable consideration, receipt of which is hereby acknowledged, Sheppel Arroyo Grande, LLC a California limited liability company(referred to herein as “Grantors”) hereby grants to the City of Arroyo Grande, a municipal corporation, within the County of San Luis Obispo, State of California, and its successors and assigns (referred to herein as "Grantee"), a sewer easement, in, on, over, under, upon, along, and through that certain real property described and depicted on Exhibits "A" and "B,” attached hereto and incorporated herein by this reference (referred to herein as the “Sewer Easement Area”), together with the right to forever install, operate, maintain, improve, inspect, repair, and replace, the underground sanitary sewer facilities, along with any appurtenances and incidental uses (“Sewer Easement”). The Sewer Easement Area is an area containing 417 square feet described in Exhibit “A”.
The Sewer Easement shall include the right and privilege of Grantee and its employees, agents, representatives, contractors, subcontractors, and workmen (collectively, “Permittees”) to: (i) perform all activities as may be necessary to facilitate the purposes of the Sewer Easement ; (ii) have access to, ingress to, and egress from the Sewer Easement Area as may be necessary to facilitate the purposes of the Sewer Easement; and (iii) take such reasonable action as many be necessary, in Grantee’s reasonable discretion, to protect the Sewer Easement.
EXHIBIT "B"
Grantor’s Use of Easement Area. It is further understood and agreed that, subject to the terms contained herein, the Grantor retains the right to use the Sewer Easement Area for any purpose whatsoever, to the extent that such use does not unreasonably interfere with Grantee’s use of the Sewer Easement. Grantor’s ingress and egress to the Property across the Easement Area shall be uninterrupted.
Grantor hereby covenants, by and for itself, its assigns, and its voluntary and involuntary successors in interest to the Property or any part thereof, that Grantor shall not, without the prior written consent of Grantee, erect, place, or maintain any building, wall, fence, or other permanent structure within the Sewer Easement Area, or undertake any other activity, which may materially interfere with the Sewer Easement and/or Grantee’s exercise of all rights and privileges thereof.
Miscellaneous. This Grant of Sanitary Sewer Easement may be executed in any number of counterparts, each of which when executed and delivered shall be deemed an original, and all such counterparts shall constitute one and the same instrument.
GRANTOR:
Sheppel Arroyo Grande, LLC a California Limited Liability Company By:
Name:
Title: ____________________
Date: , 2024
(insert name and title of the officer)
personally appeared
,
,
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
C:\0-WORK FILES\0-CFryE&S_Inc\CFry Jobs\00101_AG-James Way (Sheppel Meadow Creek)\WORKING\SS Abandon & Dedicate v3.doc
EXHIBIT “A”
LEGAL DESCRIPTION
DEDICATION of Easement for Sewerline Purposes
(over APNs 007-771-080 and 081)
Those portions of Parcel 1 and Parcel 2, AGAL 16-0147, in the City of Arroyo Grande, County of San Luis Obispo, State of California, per City of Arroyo Grande Certificate of Compliance for Lot Line Adjustment Case No. 16-001 recorded as Doc. No.: 2019- 029358 of Official Records and that portion of Parcel 2 of Certificate of Lot Line Adjustment AGAL 92-27 recorded as Doc. No: 1993-022994 of said Official Records in the office of the Recorder of said County, more particularly described as follows:
Commencing at the southwesterly corner of Parcel A of Parcel Map No. AG 79-838 as per map filed in Book 31 of Parcel Maps at Page 47 in the office of the said Recorder; thence along the southerly line of said Parcel A, also being the northerly line of said Parcel 1, South 69°44’56” East 25.00 feet to an angle point in said northerly line, said angle point being the True Point of Beginning; thence along the southeasterly prolongation of said northerly line, South 69°44’56” East 10.00 feet; thence North 20°15’04” East 13.00 feet; thence North 69°44’56” West 55.00 feet; thence South 20°15’04” West 10.00 feet; thence South 69°44’56” East 45.00 feet; thence South 20°15’04” West 3.00 feet to the True Point of Beginning.
EXCEPT that portion thereof lying within Parcel 2 of Certificate of Lot Line Adjustment AGAL 92-27 recorded as Doc. No: 1993-022994 of said Official Records.
Containing: 109 square feet, more or less, within said Parcel 1 and 380 square feet, more or less, within said Parcel 2, AGAL 16-0147 Legal Description prepared by
or under the supervision of:
________________________________
Cristi E. Fry, LS 8356 8/8/2025
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(APN 007-771-080)
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PO BOX 444
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0L_ ____________________ Page 93 of 148 8-8-25 _
EXHIBIT “C”
CERTIFICATE OF ACCEPTANCE
Pursuant to Section 27281 of the
California Government Code
This is to certify that the interest in that certain real property referred to as 1271, 1281, and 1299 James Way in the City of Arroyo Grande, conveyed by the deed or grant deed dated _______, 2025 from Sheppel Arroyo Grande, LLC a California Limited Liability Company and Arroyo Grande Partners, LLC, a California limited liability company, to the City of Arroyo Grande, a California municipal corporation, is hereby accepted by the undersigned officer on behalf of the City of Arroyo Grande, pursuant to authority conferred by Resolution No. ______, adopted by the City Council of the City of Arroyo Grande on June ___ , 2025, and the City of Arroyo Grande consents to recordation thereof by its duly authorized officer.
Date: CITY OF ARROYO GRANDE
By: ______________________________
Its: City Manager
Item 9.i.
kolt
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Dan Kies, Public Works Manager
SUBJECT: Purchase of a 2020 Caterpillar 308 Excavator with Attachment Hardware and Freight
DATE: September 9, 2025
RECOMMENDATION:
1) Approve the purchase of a 2020 Caterpillar 308 excavator with Masticator, Flail Mower, Hydraulic Thumb, 36” Digging Bucket, 24” Digging Bucket, and Freight; 2) Award the purchase contract to Holt of California;
3) Adopt a resolution to adopt findings that justify an exemption to competitive bid solicitations; and
4) Determine that approving this purchase is exempt from the California Environmental Quality Act (“CEQA”) under a Class 1 Categorical Exemption, Existing Facilities (CEQA Guidelines § 15301), that consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of existing or former use.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $145,000 is budgeted in the Fiscal Year 205-26 budget for the purchase of an excavator and attachments. The $140,000 purchase is coming from the Measure O-06 Sales Tax Fund budget. An estimated $45,000 is spent on subcontractor services in fire fuel reduction and the frequent rental of a larger excavator for various jobs. It is expected that Public Works staff will significantly reduce rental costs due to this equipment being readily available and part of the equipment fleet.
BACKGROUND:
Fire fuel mitigation is important to the safety and well-being of the residents and properties of the City. Open spaces are a valuable asset to the City; however, they pose a potential safety threat when not adequately maintained. The City has hired multiple subcontractors over the past decade to help maintain fire fuels. The purchase of this excavator and attachments will simplify the maintenance process, enabling Public Works to schedule
Item 9.i.
City Council
Purchase of a 2020 Caterpillar 308 Excavator with Attachment Hardware and Freight
September 9, 2025
and safely maintain focused fire fuel areas on an annual basis, and in some cases, yearround. For example, places like the City-owned Miller Way and Pearwood Avenue property, as well as portions of the James Way Open Space, can be addressed more frequently and on an as-needed basis.
The 308 excavator can safely navigate the uneven and steep terrain of the open spaces using rubber tracks that have minimal ground impact. The masticator head and flail mower will be driven by the hydraulic outputs of the excavator and will mow (approximately 6 inches above ground), mulch, and grind fire fuels into a fine bark/mulch that offers added benefits of soil and slope stabilization. As part of each fire fuels management project scope, live trees are trimmed up to reduce ladder fuels, and no living trees are removed.
The added hydraulic thumb will enable the excavator operator to pick up and move debris such as dead/fallen trees and stumps. It will also enable the excavator to be used on other Public Works projects, such as the upcoming demolition of the abandoned/ condemned residence located in the Le Point Street Parking Lot and cleaning out of a large amount of the decomposing and dead debris surrounding many of the massive trunks of the eucalyptus trees along The Pike.
The size of the 308 excavator enables the Public Works department to transport it with a semi-truck and trailer already in the Public Works equipment inventory which eliminates the need for the purchase of additional equipment such as a trailer or semi-truck.
Purchasing Policy Process and Exemption Request:
The City of Arroyo Grande Municipal Code Section 3.08.070(A)(3) requires that purchases of goods with an estimated cost exceeding $50,000 be made pursuant to formal procurement procedures, which include a publicly posted invitation to submit a sealed bid or proposal. Section 4.4(3) of the City’s Procurement Manual aligns with the Municipal Code and requires a formal solicitation process for purchases exceeding $50,000.
Municipal Code Section 3.08.070(C)(5), allows the City to forego formal solicitation when it would be “impractical, inefficient, or otherwise not in the best interest of the City.” Due to the unique and time-sensitive nature of suitable used excavator units and attachment packages, staff determined that a formal sealed bid process would not be in the City’s best interest. To adhere to the City’s purchasing policy requirements, staff is recommending the approval of an exemption from competitive solicitation in accordance with Section 4.6, Exceptions to Competitive Solicitations, of the Purchasing Policies and Procedures Manual. In this case, it is impractical to issue a solicitation due to unique requirements such as:
Budget threshold of $145,000;
The need for a used excavator and attachment package ($250,000 new);
Item 9.i.
City Council
Purchase of a 2020 Caterpillar 308 Excavator with Attachment Hardware and Freight
September 9, 2025
The need for a certain level of quality and expected longevity (this excavator has less than 1,000 use hours, which is about 10% of its operational life); and
This used equipment package is uncommon.
Here, Staff obtained 3 price quotes for similar equipment (Attachments 2, 4, and 5). Based on the evaluation of these quotes, staff is recommending the Board select the lowest cost quote by Holt of California Caterpillar.
ANALYSIS OF ISSUES:
Currently, the Public Works Department does not have an excavator that can safely achieve the open space/residential interface fire fuel mitigation needed to properly reduce the risks imposed by the current levels of fire fuels in the open spaces of the City. The size of the 308 excavator will also improve Public Works’ capabilities on projects that require a larger or more powerful excavating machine.
The 2020 308 excavator is built with a Tier 4 Final diesel engine that complies with the highest EPA standards and meets or exceeds all regulations set forth by the EPA and San Luis Obispo County Air Pollution Control District.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Authorize a Purchase in the amount of $140,000 for the purchase of a 2020 Caterpillar 308 excavator with masticator, flail mower, 24” bucket, 36” bucket, hydraulic thumb, and associated hardware and adopt the Resolution;
2. Do not approve the Purchase Order, do not adopt the Resolution, and continue to rent equipment and hire outside contractors; or
3. Provide other direction to staff.
ADVANTAGES:
Purchase of the 308 excavator with masticator, flail mower, and associated hardware will allow the City’s Public Works Department to more safely address fire fuels in the open spaces of the City. The size of the 308 excavator adds to the overall capabilities of the Public Works Department.
DISADVANTAGES:
Purchase of the excavator and associated hardware and attachments will require an expenditure of $140,000, however, this cost is lower than the approved budget amount of $145,000.
ENVIRONMENTAL REVIEW:
Approving this purchase is exempt from the California Environmental Quality Act (“CEQA”) under a Class 1 Categorical Exemption, Existing Facilities (CEQA Guidelines §
Item 9.i.
City Council
Purchase of a 2020 Caterpillar 308 Excavator with Attachment Hardware and Freight
September 9, 2025
15301), that consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of existing or former use.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
2. Sales quote from Holt of California a Caterpillar Equipment Dealership
3. Competitive Bid/Proposal Exemption Request Form
4. Sales quote from KCI Equipment (Oregon)
5. Sales quote from Carter Machinery (Virginia)
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
AWARDING A CONTRACT FOR THE PURCHASE OF EQUIPMENT TO
HOLT OF CALIFORNIA CATERPILLAR
WHEREAS, the City of Arroyo Grande (“City”) understands that fire fuel mitigation is important to the safety and well-being of the residents and properties of the City; and WHEREAS, the City has hired contractors over the past decade to help maintain fire fuels; and
WHEREAS, the City intends to purchase an excavator which will help simplify and streamline the maintenance of these fire mitigation actions enabling Public Works to schedule and safely maintain focused fire fuel areas; and WHEREAS, a total of $145,000 is budgeted in the Fiscal Year 205-26 budget for the purchase of an excavator and attachments. The $140,000 purchase is coming from the Measure O-06 Sales Tax Fund budget; and
WHEREAS, currently, the Public Works Department does not have an excavator that can safely achieve the open space/residential interface fire fuel mitigation needed to properly reduce the risks imposed by the current levels of fire fuels in the open spaces of the City; and
WHEREAS, Municipal Code Section 3.08.070(A)(3) requires that purchases of goods with an estimated cost exceeding $50,000 be made pursuant to formal procurement procedures, which include a publicly posted invitation to submit a sealed bid or proposal; and
WHEREAS, Section 3.08.070(C)(5) of the City Municipal Code, allows for exceptions to competitive solicitations when bidding would be “impractical, inefficient, or otherwise not in the best interest of the City”; and
WHEREAS, due to the unique and time-sensitive nature of suitable used excavator units and attachment packages, staff determined that a formal sealed bid process would not be in the City’s best interest; and
WHEREAS, City staff solicited price quotes from a number of vendors, but due to the specialized nature and non-availability of this type of equipment, received only three price quotes for the excavator equipment, one of which was based in Oregon; and WHEREAS, City Staff has determined that the quote provided by Holt of California, a Caterpillar Dealership (“Holt”) is in the best interest of the City as it represents the lowest cost for an excavator that meets the needs of the Public Works Department.
RESOLUTION NO.
PAGE 3
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The above recitals are true and correct and incorporated herein in their entirety.
Section 2. The City Council finds that approving this purchase is exempt from the California Environmental Quality Act (“CEQA”) under a Class 1 Categorical Exemption, Existing Facilities (CEQA Guidelines § 15301), that consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of existing or former use.
Section 3. The City Council hereby ratifies the actions taken by Staff in this procurement, approves the Purchasing Manual Exemption Form, and adopts the Staff Findings above related to the use of Municipal Code Section 3.08.070(C)(5) for this procurement as its own (“Council Findings”).
Section 4. The City Council hereby approves the purchase and procurement of the excavator equipment from Holt.
Section 5. The City Manager or their designee is hereby authorized to execute said purchase and procurement from Holt, in a form of contract to be approved by the City Attorney, on behalf of the City of Arroyo Grande.
On motion of Council Member ________________, seconded by Council Member _________________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 9
th day of September, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 2
ATTACHMENT 3
In this case, it is impractical to issue a solicitation due to unique requirements such as: Budget threshold of %145,000, the need for a used excavator and attachment package (new $250,000), the need for a certain level of quality and expected longevity, this excavator has less than 1,000 use hours, which is about 10% of its operational life, and this used equipment package is uncommon.
ATTACHMENT 4
ATTACHMENT 5
Item 11.a.
MEMORANDUM
TO: City Council
FROM: Sheridan Bohlken, Director of Recreation Services SUBJECT: Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
DATE: September 9, 2025
RECOMMENDATION:
1) Confirm the next steps and implementation plan for the Soto Sports Complex Master Plan;
2) Review, discuss, and provide direction on the possible conversion of two tennis courts at Soto Sports Complex into multi-use courts, which include pickleball; and 3) Find that the requested direction and proposed actions are exempt from the California Environmental Quality Act (“CEQA”), including under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301); and alternatively, that the Soto Sports Master Plan discussion is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Council budgeted $275,000 in FY 2025-26 for the community survey and development of a master plan to address connectivity, a community center, Elm Street Park, and the Soto Sports Complex. In FY 2026-27, $600,000 is budgeted for the design of a Recreation Services/Community Center building, inclusive of ADA restroom design and construction.
BACKGROUND:
Soto Sports Complex
The Soto Sports Complex (“Complex”) is a hub for community sports and recreation.
Located at 1275 Ash Street, the complex encompasses 18 acres, including seven sports fields, four tennis courts, four pickleball courts, a meeting room with pool tables, a concessions facility, 2 sets of public restrooms, a community garden with 24 plots, and
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
two water retention basins. The Complex supports seasonal softball, baseball, football, soccer, and flag football, as well as youth and adult tournaments and community events such as Cops-N-Kids and Meet the Machines. The facility serves a mix of high to lowdensity neighborhoods, in addition to regional and traveling sports teams. While smaller in size and scope, the nearest comparable facility is in Pismo Beach and contains three sports fields on five acres.
Image 1: Soto Sports Complex and Elm Street Park
Elm Street Park
Elm Street Park, a 3.2-acre site adjacent to the Complex, includes the nationally accredited Kiwanis Inclusive Playground, gazebo with barbeque, grass area for sports and events, and the only dog park in the Five Cities Area that hosts approximately 38,400 annual visitors and is operated by the Elm Street Dog Park Association. Until its demolition in January 2025, the approximately 5,000-square-foot Mark M. Millis Community Center provided office space for Recreation Services staff, classrooms for programs and meetings, a small playground, and two public restrooms, with 38 on-site parking spaces. Following demolition, the site now provides 34 parking spaces along with temporary facilities, including a mobile office unit for Recreation Services and four portable restrooms.
City Council Goals
Staff presented the results of a Community Priorities Survey during the Council GoalSetting meeting on February 10, 20251 . This survey was conducted December 9, 2024-
January 15, 2025, and results indicated Community Events/Recreation Activities and ‘more pickleball courts’ in the top four community priorities, however, these specific topics were not prioritized as City Goals due to limited staff time and resources, as well as competing work priorities.
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=13574
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
On May 13, 20252, staff presented its 10-Year Capital Improvement Program (CIP). The CIP allocated $275,000 in FY 2025-26 for the development of a master plan to address connectivity, a community center, Elm Street Park, and Soto Sports Complex including a community survey. The master plan is scheduled to be funded through Measure O-06 Sales Tax Fund, linking infrastructure, public safety, and ADA accessibility with the community’s long-range infrastructure and facility priorities.
Pickleball at Soto Sports Complex
Pickleball was initiated as a pilot program in 2014 by volunteers and the Recreation Services Department. The program grew in popularity, and in 2016 with community fundraising and Council support, Tennis Court #5 at Soto Sports Complex was permanently converted into four pickleball courts. The sport of pickleball has continued to grow locally as seen in Table 1, and nationally. Dubbed as the ‘fastest-growing sport in the U.S.’, pickleball reached 13.6 million players nationally in 2023, growing 224% since 2020, according to the Sports & Fitness Industry Association. Currently, the neighboring communities of Pismo Beach and Grover Beach both have four permanent courts, and Nipomo has six permanent courts. The City of San Luis Obispo has three permanent courts and seven temporary courts.
Table 1: Arroyo Grande Pickleball Club Participation 2019-2025 Count of Resident Status Non-Resident Resident Grand Total 2020 Annual Membership 127 37 164
2021 Annual Membership 169 48 217
2022 Annual Membership 168 48 216
2023 Annual Membership 179 46 225
2024 Annual Membership 204 54 258
2025 Annual Membership 177 46 223
Grand Total of Registrations 1056 279 1335
Pickleball in Arroyo Grande is distinguished by its volunteer and club programs. About 20 volunteers routinely maintain courts, manage equipment and sign-ins, and serve as liaisons with the Recreation Services Department. With volunteer support, the Department facilitates the AG Pickleball Club3, providing registered members with consistent play opportunities. In addition to the Club, the department offers pickleball clinics, classes, leagues, and tournaments to the public.
2https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=156c5494-7627-4d27-8d02- 08af3067520f&Agenda=Agenda&lang=English&Item=49&Tab=attachments 3 https://www.arroyogrande.org/623/Pickleball
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
Tennis
The Five Cities Tennis Association was once very active at Soto Sports Complex roughly between the late 1990s and 2015. The volunteer organization planned tournaments, performed maintenance, and assisted with light access for night play. The group has become less active in the last decade and less available to oversee the functions of the sport and facility at Soto Sports Complex. Aside from the Five Cities Tennis Association, the four permanent tennis courts provide a home base for several women’s leagues and are utilized for regional tennis tournaments and local play. The Recreation Services Department provides youth tennis classes and camps and facilitates court and light use.
Though there was a noted period of decline during and following COVID-19, tennis trends have seen a recent increase in participation with youth camps and court rentals. Per the U.S. Tennis Association, tennis participation surged in 2024, reaching 25.7 million Americans (an 8% increase from the previous year). Regional neighbors in the City of Pismo Beach have one tennis court, Grover Beach has three tennis courts, and Nipomo has two tennis courts. The City of San Luis Obispo currently has seven tennis courts.
Request for Multi-Use Courts
Pickleball demand in Arroyo Grande continues to grow, with 20-30 players often waiting to play at AG Pickleball Club, extending wait times beyond the typical 10-15 minutes.
During Club play, tennis court use has been documented by pickleball volunteers as minimal, resulting in a request to convert two tennis courts to pickleball courts (Attachment 1). On August 12, 2025, Council directed staff to present the cost and operational impacts of restriping tennis courts for shared use with pickleball. As a review of the steps for development of the Soto Sports Complex Master Plan was already scheduled for Council consideration, the two items were merged for discussion.
Multi-use courts that accommodate both tennis and pickleball provide flexibility and maximize use of limited park space, providing the ability to meet the rising demand for pickleball while maintaining traditional tennis play. Below is an image of how to fit two pickleball courts onto one tennis court:
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
Image 1: Multi-Use Court Layout
Multi-use courts are more cost-effective than new court installation since line striping and nets can be modified without full court reconstruction. Adding four more pickleball courts is expected to significantly increase the number of participants frequenting the park by the dozens (four players per court plus those waiting to play). While this will enhance community activation of the facility, it will also place additional strain on currently limited infrastructure, including reliance on portable restrooms and limited parking. Shared use can also create conflicts between user groups, as overlapping demand may limit availability, and multiple sets of lines on the courts can cause visual confusion for players.
Additionally, the differing styles of noise levels between the two sports may reduce the quality of experience for some users.
ANALYSIS OF ISSUES:
Soto Sports Master Plan
The Soto Sports Complex and Elm Street Park serve as key recreational assets for the Arroyo Grande community and region. Given the diverse needs these facilities serve, as
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
well as physical needs for infrastructure maintenance such as the retention basins, updates to ADA access, and facilities that have reached the end of their useful life, staff has identified the need for a comprehensive master plan. The master plan will seek community input, evaluate facility needs with Council oversight, prioritize work, and coordinate projects in a phased manner, ensuring improvements are integrated with the Parks and Recreation Element of the General Plan, currently being updated.
In order to move forward with support for development of the Soto Sports Complex Master Plan, Council direction is needed on the following key issues:
1. Community Engagement: Provide direction on surveying community needs, facility locations, infrastructure, and priorities through:
a) FlashVote and workshops, included in the RFP process (recommended); or b) Alternative statistically valid outreach and workshops, included in the RFP process.
2. Recreation Facilities: Decide whether the master plan should:
a) Include a Recreation Services office alone; or
b) Include a Community Center with multi-generational programming, funding, and partnership opportunities; or
c) Defer this decision until community feedback is obtained through community engagement.
3. Infrastructure: Confirm inclusion of permanent infrastructure at Elm Street Park, including:
a) Restrooms;
b) Parking and access improvements;
c) Phased lighting upgrades;
d) Safe spectator spaces; and
e) Coordination of retention basin projects for efficiencies.
4. Connectivity: Confirm inclusion of safe pedestrian pathways and connectivity throughout the complex and park.
5. Pickleball Courts: Confirm priority for addressing community interest by selecting one of the following options:
a) Defer until survey data and community input establish clear priorities (recommended); or
b) Phase in four multi-use courts after foundational needs (restrooms, parking) are established through the master plan, while continuing with the study of permanent courts; or
c) Convert two tennis courts into four multi-use courts (striping-$600 per court, portable nets-$2,400 per net), estimated at $12,000; or d) Construct dedicated pickleball courts once need and location are confirmed in the master plan, estimated at $100,000-300,000.
Item 11.a.
City Council
Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Provide direction on the scope and process identified for the development of the master plan; or
2. Provide other direction to staff.
ADVANTAGES:
A master plan helps to preserve and improve infrastructure through capital asset construction, rehabilitation, and maintenance, and improves coordination and scheduling of public improvements that require more than one year to complete, while offering an opportunity for residents and the community to participate in decisions that impact their quality of life.
DISADVANTAGES:
A master plan will provide direction, but funding will need to be sourced to support identified efforts.
ENVIRONMENTAL REVIEW:
The requested direction and proposed actions are exempt from the California Environmental Quality Act (“CEQA”), including under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301); and alternatively, that the Soto Sports Master Plan discussion is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
MEMORANDUM
TO: City Council
FROM: Sheridan Bohlken, Director of Recreation Services SUBJECT: Supplemental Information
DATE:
Agenda Item 11.a. - September 9, 2025 City Council Meeting Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 5, 2025
Included is Attachment 1 for Item 11.a. The attachment is correspondence from a resident requesting to convert two of the City’s tennis courts into multi-use courts. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc
ATTACHMENT 1
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Supplemental Information No. 2
DATE:
Agenda Item 11.a. - September 9, 2025 City Council Meeting Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
September 9, 2025
Attached is correspondence received for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Director of Recreation Services
City Attorney
City Clerk
City Website and Public Review Binder
Enc
I ran into Sheridan this morning and she shared that she does not feel like she has the authority to implement this short-term temporary solution based on direction (or lack of direction) form City Council. I do not know much about the long-term history that lead to the conversion of the four courts at Soto. I am told there were some verbal commitments from the recreation department that other tennis courts would not be converted. However, I can share that the tennis courts are rarely used at this site. There may have been a robust tennis group years ago, but these courts are sitting empty most days. Furthermore, you have an active pickleball group that generates income to the city to help with maintenance, utilities, and upkeep of the courts. The demographics have changed and pickleball is taking over for tennis.
I hope you will help our pickleball community by directing your recreation department to implement a temporary solution at Soto sports complex to set up multi-use courts at the two tennis courts immediately adjacent to the pickleball courts. Your recreation department has the data to support this change to multi-use courts. They just need the direction to implement a temporary solution.
I offered to work with Sheridan to reach out to the tennis community to help make this transition to multi-use courts work. That offer still stands.
I also hope you will support the installation of additional pickleball courts at Soto and other city parks to meet the growing demand for this sport.
Finally, I want to invite you to join us for some games during our club hours. We have members ranging in age from 18-90 years old and we have skill levels from beginner to advanced. The thing we share is a desire to have some fun; get some fresh air; and exercise.
But I will warn you that the sport can be habit forming.
Thanks for your time and for your support for increasing access to the sport within our community.
Ronnie Glick
Arroyo Grande Resident
From: Katie McNeill
To: Sheridan Bohlken; public comment
Subject: Comment on Item #11 - Soto Sports Master Plan and Pickleball! Date: Saturday, September 6, 2025 9:27:46 PM
Attachments: emaillogo 190eb98f-3dbf-4ac8-a0d6-5f778ed0ba4d11111111111111111111111111111111111111111.png Dear AG City Council Members,
Thank you for your continued support of our growing pickleball community by installing a new water fountain and AED machine at the Soto pickleball courts.
I have played club pickleball at Soto multiple times a week for three years and taken multiple clinics. More often than not, the tennis courts are completely empty while dozens of people are playing and waiting to play pickleball on the four courts. Often there are twice as many people waiting to play. Others go to nearby cities with newer and more facilities.
I understand that multi-use courts may seem like a one size fits all, but I find that temporary nets overlaying tennis court lines are confusing and difficult to manage. The SLO French Park courts have these movable nets and they are awkward and heavy to maneuver for most anyone.
I am writing to express my support for at least one tennis court closest to the pickleball courts be converted into permanent / dedicated pickle ball courts. Four new pickleball courts would be well used by this amazing “all walks of life” active community! For the City of Arroyo Grande to reflect the interests of this positive growing community, I strongly encourage the Council Members to support more dedicated pickleball courts at Soto.
And then please come out to play with this great group! Thank you for your consideration.
Katie McNeill
From: Trish Wilson >
Sent: Saturday, September 6, 2025 9:15:03 PM
To: Aileen Loe <[email protected]>
Subject: Soto sports complex
Dear Councilmember Loe,
Item 11a on your agenda September 9 will be to discuss the possibility of converting two tennis courts into Pickleball courts.
There is talk among both pickleball players and tennis players that the empty lot up top near the old administration building will be used to build new courts, whether they be tennis or pickleball.
Pickleball is a very social sport and quite loud. Tennis is not. I play both sports and have no problem with anyone on any of the courts. We are all out there enjoying ourselves while getting some good exercise.
However, as a player on the Arroyo Grande women’s tennis team (which has existed for over 35 years), when we have a home match, we often have to give a heads up to our opponents regarding the noise coming from the Pickleball courts.
To have four more courts right next to the last two tennis courts would be very disruptive and upset the flow of our matches and practices.
I would like to suggest that the Pickleball courts are moved up top, so that they are more side-by-side and away from the tennis courts.
Why remove two tennis courts that are already existing - can’t new Pickleball courts can be built up top?
Our area has already lost a few tennis courts to Pickleball: Mentone Park and Shell Beach are just two examples.
It is a weak argument to say that Pickleball courts are full while tennis courts remain empty, so more courts should be built. I know for a fact the courts are used at least 4 times a week by regular groups, and lately with one of the courts being used for lessons, people are having to wait.
Please don’t vote to fix something that is not broken. This is not an argument between Pickleball and tennis players, but about what makes sense for everyone.
Thank you for your consideration on this matter, Trish Wilson Sent from my iPhone
September 8, 2025
Arroyo Grande City Council Members
RE: Soto Sports Complex
Honorable City Council Members,
As a lifelong tennis player and former Cal Poly team member, I have cherished the game of tennis for most of my life. Since moving to the Five Cities area in 1990, I have witnessed a steady decline in public tennis courts as pickleball has rapidly grown in popularity. Over the past decade, the Five Cities tennis community has experienced the following losses, with several tennis courts converted into pickleball-only facilities:
Soto Sports -1 tennis court +4 pickle ball courts
Mentone Basin Park -1 tennis court +4 pickle ball courts Pismo Athletic Club -2 tennis courts + 4 pickle ball courts Shell Beach Park -1 tennis court +4 pickle ball courts
Avila Bay Club -1 tennis court +4 pickle ball courts
Tennis court losses= -6 Pickle ball gains= + 20
Tennis is one of the healthiest sports you can play, benefiting both the body and the brain. Many local children are first introduced to the game through Parks & Recreation lessons at Soto Park, where they develop skills they can enjoy for a lifetime. Tennis also teaches sportsmanship, discipline, and healthy competitiveness.
Beyond youth programs, the Soto tennis facility serves as a home base for the Central Coast Women’s Tennis League Arroyo Grande team for nine months out of the year. Without access to four dedicated courts, many of these activities will no longer be feasible, putting at risk valuable recreational and community opportunities that have long enriched our area.
The tennis community urges you to add another tennis court to Soto, and not reduce please! Local pickle ball players already have 20+ courts to use for their sport.
From: Susan Ritchie
To: public comment
Subject: 9/9/25 Agenda Item 11.a Soto Sports Complex Master Plan Date: Monday, September 8, 2025 4:08:06 PM
Monday, September 8, 2025
Arroyo Grande City Council
9/9/25 Agenda Item: 11.a Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
Honorable City Council Members,
I write today to express my opposition to the conversion of tennis courts at Soto Sports Complex for multi-use/pickleball.
There are only four tennis courts left at Soto Sports Complex, since a court was previously converted for pickleball. Four tennis courts do not come close to accommodating the local tennis community. I attempt to play at Soto twice a week, and many times we are forced to look for a court elsewhere because the Soto courts are full; sometimes we are completely skunked elsewhere.
Tennis leagues alone place a very high demand on the Soto courts, with doubles play (both practice and official competition) at least five days per week. Instruction also has a demand on the courts (rightly so).
I know MANY pickleball players who are current or former tennis players, and many more who are fans of professional tennis. They watch the major tournaments, talk about and follow the players, etc. It’s because tennis is an exciting sport with a rich history. Having access to quality public tennis courts is the cornerstone to the future of the sport.
Communities need an ample supply of public tennis courts for people of all ages and all levels to explore the game, to learn, to practice, and to compete. I began playing at the age of 8, and I am the player I am today because of access to public tennis courts and programs.
The rise in popularity of pickleball shows a growing interest in an active lifestyle, and that is a good thing. But it is unfair and the wrong approach to appease one group in the community by robbing another of its ability to participate in their sport.
In addition, Grover Beach converted the Basin Park tennis court to pickleball, and more are planned in the Ramona Park redesign. So, I see pickleball courts increasing already. I don’t see any new tennis courts being added in AG or Grover.
Thank you for your consideration. Please preserve the four tennis courts at Soto as they currently exist. It is the fair and right thing to do.
Respectfully,
Susan Ritchie Bratcher
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Supplemental Information No. 3
Agenda Item 11.a. - September 9, 2025 City Council Meeting Soto Sports Complex Master Plan and Pickleball Multi-Use Court Request Discussion
DATE: September 9, 2025
Attached is additional correspondence received by 2 pm for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Director of Recreation Services
City Attorney
City Clerk
City Website and Public Review Binder
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