CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, October 14, 2025, 5:00 p.m.
In person at:
Arroyo Grande City Council Chamber
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION: 5:00 P.M.:
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
5. CLOSED SESSION
The City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to Government Code 54957(a): Consultation with Agency Counsel and Law Enforcement.
6. ADJOURNMENT
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5 Cities Men's Club
5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following meetings:
September 23, 2025
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating Parties: Ed Evans, Broker/Owner Remax; Elissa Williams, Broker/Owner Remax
Under Negotiation: Price and terms of payment
October 14, 2025
a) THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to Government Code 54957(a): Consultation with Agency Counsel and Law Enforcement.
5.b Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring October 2025 as "Domestic Violence Awareness Month"
6.b Honorary Proclamation Recognizing October 13-19, 2025 as "Apprenticeship Week" in Arroyo Grande
6.c Honorary Proclamation Recognizing Arroyo Grande In Bloom for Its Work in Earning Arroyo Grande the Title of a "Clean California City"
6.d City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to
provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of September 23, 2025, as submitted.
9.b Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of September 1 through September 15, 2025.
9.c Statement of Investment Deposits for August 2025
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of August 31, 2025, as required by Government Code Section 53646(b).
9.d Updates to the City Council Handbook
(DOWNING)
Recommended Action:
1) Adopt a Resolution approving an update to the City Council Handbook; and 2)Find that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.).
9.e Offer of Dedication, Frontage at 151 South ElmStreet (ROBESON)
Recommended Action:
1) Adopt a Resolution accepting the Offer of Dedication for an easement for public right-ofway along the frontage of 151 South Elm Street for public purposes to fill in a sidewalk gap on the east side of South Elm Street between Sunset Drive and Poplar Street; and 2) Find that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exception”).
9.f Easement Acceptance on Behalf of City Council
(ROBESON)
Recommended Action:
1) Adopt a Resolution delegating authority to accept grants of easements to the City Manager or authorized designee, for easements that cost up to the City Manager’s purchasing authority for public projects; and
2) Find that this action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project pursuant to State CEQA Guidelines section 15378(b)(5) as an organizational and administrative activity of government and pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
9.g Reject Bids for Roof Repairs on City Structures, PW 2025-08 (ROBESON)
Recommended Action:
1) Adopt a Resolution rejecting all bids received for the Roof Repairs on City Structures (PW 2025-08), directing staff to pursue urgent repairs through informal solicitation, and rebidding reroofing in Spring 2026; and 2) Find that the proposed action is categorically exempt from CEQA review under State CEQA Guidelines section 15301 (Class 1 – Existing Facilities), and alternatively, State CEQA Guidelines section 15(c)(2) and 15061(b)(3), as having no potential to cause a significant effect on the environment.
9.h 2025 ADA Transition Plan
(ROBESON)
Recommended Action:
1) Adopt a Resolution adopting the 2025 Americans with Disabilities Act (ADA) Transition Plan; and
2) Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
9.i Acceptance of an Easement and License Agreement
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to execute an easement deed for PG&E on City-owned parcel 007-462-001 and a license agreement for the establishment of the easement; and
2) Find that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
9.j Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Supportive Housing, Transitional Housing, and Low Barrier Navigation Centers (PEDROTTI)
Recommended Action:
1) Adopt the Ordinance adding Section 16.52.280 to Title 16 of the Arroyo Grande Municipal Code relating to supportive housing, transitional housing, and low barrier navigation centers; and
2) Find that the Ordinance is exempt from review under the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change to the environment (State Guidelines Section 15060(c)(2) and 15061(b)(3)).
10. PUBLIC HEARINGS
10.a Amendments to Title 16 of the Arroyo Grande Municipal Code Regarding Urban Lot Splits and Two-Unit Developments
(PEDROTTI)
Recommended Action:
1) Introduce an Ordinance amending Sections 16.20.180 and 16.32.060 of the Arroyo Grande Municipal Code regarding urban lot splits and two-unit developments; and 2) Find that the Ordinance is exempt from review under the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonable foreseeable indirect physical change in the environment (State Guidelines Section 15060(c)(2) and 15061(b)(3)).
11. BUSINESS ITEMS
11.a Tourism Marketing Report FY 2024-25
(BOHLKEN)
Recommended Action:
1) Receive and file the Tourism Marketing Report FY 2024-25 forwarded by the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board for FY 2024-25; and
2) Find that the recommended actions are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo
Grande’s Government Access Channel 20.
Item 6.a.
Item 6.b.
Item 6.c.
1 Item 9.a.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
September 23, 2025, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Council Member Jim Guthrie, Council Member Jamie
Maraviglia
Council Members Absent: Mayor Pro Tem Kate Secrest, Council Member Aileen Loe
Staff Present: City Clerk Jessica Matson, Assistant City Attorney Scott Shapses, City Manager
Matthew Downing, Assistant City
Manager/Public Works Director Bill Robeson,
Community Development Director Brian
Pedrotti, Administrative Services Director
Nicole Valentine, Police Chief David Culver,
Fire Chief Scott Hallett, Human Resources
Officer Ashley Garcia, Recreation Services
Director Sheridan Bohlken, Planning Manager
Andrew Perez, City Engineer Shannon
Sweeney
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call. Council Member Loe and Mayor Pro Tem Secrest were absent.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
2 Item 9.a.
5. AGENDA REVIEW
5.a Closed Session Announcements
Assistant City Attorney Shapses announced that there was no reportable action.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Maraviglia
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (3): Mayor Ray Russom, Council Member Guthrie, and Council Member Maraviglia ABSENT (2): Mayor Pro Tem Secrest, and Council Member Loe Passed (3 to 0)
6. SPECIAL PRESENTATIONS
6.a Mayor's Commendation Presented Posthumously to Anne McCracken Mayor Ray Russom presented and read the Mayor's Commendation posthumously honoring Anne McCracken. The McCracken Family accepted the Commendation.
6.b Introduction of New Employee - Engineering Technician Anthony Morin Assistant City Manager/Public Works Director Robeson introduced new Engineering Technician, Anthony Morin and highlighted his educational and professional background.
6.c Introductions and Oaths of Office - Commander Greg Pierce, Sgt. Stephen Doherty, Senior Officers Alejandro Estrada and Raymon Easter
Police Chief Culver introduced Commander Greg Pierce, Sgt. Stephen Doherty, Senior Officers Alejandro Estrada and Raymon Easter and highlighted their educational and professional background. City Clerk Matson administered the Oaths of Office. A badge pinning ceremony followed.
6.d City Manager Communications
City Manager Downing provided updates on upcoming Tip-a-Cop fundraiser on October 7; pouring of concrete for the Traffic Way Bridge Replacement Project; success of Summer Concert Series; and upcoming Harvest Festival September 26-27th.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. Audit Committee
3 Item 9.a.
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
7.c COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Betsy Newell, Steven Hanamakai, and Alexandria Davis. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Mayor Ray Russom invited public comment. No public comments were received.
Council Member Maraviglia commented on Item 9.e. and stated that the Lopez Litigation cost will be shared by rate payers.
Moved by Mayor Ray Russom
Seconded by Council Member Guthrie
Approve Consent Agenda Items 9.a. through 9.h., with the recommended courses of action.
AYES (3): Mayor Ray Russom, Council Member Guthrie, and Council Member Maraviglia ABSENT (2): Mayor Pro Tem Secrest, and Council Member Loe Passed (3 to 0)
9.a Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 9, 2025, as submitted.
4 Item 9.a.
9.b Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of August 16 through August 31, 2025.
9.c Consideration of Agreement for Cross-Connection Inspection Services 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RATIFYING THE CITY MANAGER’S APPROVAL AND EXECUTION OF
AN AGREEMENT FOR CROSS-CONNECTION INSPECTION SERVICES WITH THE COUNTY OF SAN LUIS OBISPO"; and
2) Found that the action is not a project subject to the California Environmental Quality Act (“CEQA) because it has no potential to result in either a direct or reasonably foreseeable indirect, physical change of the environment. (State CEQA Guideline §15060, subd. (c)(2)-(3), 15378) or, alternatively, that is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
9.d Accepting an Offer of Dedication for Tract 3101
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE RESCINDING REJECTION AND ACCEPTING FOR PUBLIC PURPOSES AN OFFER OF DEDICATION OF PARCEL “A”, SHOWN ON TRACT MAP 3101"; and 2) Found that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)- (3), 15378.) or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
9.e Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.f Temporary Use Permit 25-008 Authorizing Temporary Closure of Branch Street for Halloween in the Village from 4:30 PM to 6:30 PM Friday, October 31, 2025; Applicant - Cheers Arroyo Grande
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 25-008 AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON FRIDAY, OCTOBER 31, 2025, AND DIRECTING
STAFF TO IMPLEMENT RELATED SAFETY MEASURES, INCLUDING NO PARKING ZONES AND STREET CLOSURES"; and
2) Found that this project is categorically exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land.
9.g Lease Agreement for Public Parking Area
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT WITH BLAIR B. MANKINS AND DEANNE P. MANKINS, TRUSTEES OF THE
5 Item 9.a.
BLAIR AND DEANNE MANKINS REVOCABLE TRUST AND MARK H. MANKINS, TRUSTEE OF THE 2M TRUST FOR PUBLIC OFF-STREET PARKING, SUBJECT TO ANY MINOR,
TECHNICAL, OR NON-SUBSTANTIVE CHANGES AS APPROVED BY THE CITY MANAGER IN CONSULTATION WITH THE CITY ATTORNEY"; and
2) Found that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because approval of a lease agreement for public parking does not in itself have potential to result in either a direct, or reasonably foreseeable indirect, physical change to the environment. (State CEQA Guidelines, §§ 15060(c)(2) and 15061(b)(3).)
9.h General Plan Update Progress Report – September 2025 Received and filed a progress report on the Comprehensive General Plan Update.
10. PUBLIC HEARINGS
10.a Amendments to Title 16 of the Arroyo Grande Municipal Code Regarding Supportive Housing, Transitional Housing, and Low Barrier Navigation Centers Planning Manager Perez presented the item and responded to questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Moved by Council Member Guthrie
Seconded by Council Member Maraviglia
1) Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING SECTION 16.52.280 TO TITLE 16 OF THE ARROYO
GRANDE MUNICIPAL CODE RELATING TO SUPPORTIVE HOUSING, TRANSITIONAL HOUSING, AND LOW BARRIER NAVIGATION CENTERS"; and
2) Find that the Ordinance is exempt from review under the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment (State Guidelines Section 15060(c)(2) and 15061(b)(3)).
AYES (3): Council Member Guthrie, Council Member Maraviglia, and Mayor Ray Russom ABSENT (2): Mayor Pro Tem Secrest, and Council Member Loe Passed (3 to 0)
11. BUSINESS ITEMS
11.a Tourism Marketing Report FY 2024-25
City Manager Downing commented on the lack of a quorum to hear this Item due to Mayor Ray Russom's declared conflict of interest as the owner of a vacation rental and recommended continuing the Item to a date uncertain.
Moved by Council Member Guthrie
Seconded by Council Member Maraviglia
6 Item 9.a.
Due to a lack of quorum, this item was continued to a date uncertain.
AYES (3): Council Member Guthrie, Council Member Maraviglia, and Mayor Ray Russom ABSENT (2): Mayor Pro Tem Secrest, and Council Member Loe Passed (3 to 0)
12. COUNCIL COMMUNICATIONS
Council Member Guthrie commented on the upcoming Harvest Festival.
Council Member Maraviglia commented that she judged the San Francisco Comedy Competition at the Clark Center.
Mayor Ray Russom commented on Council Member Guthrie's service on the Harvest Festival Committee.
13. CLOSED SESSION
Assistant City Attorney Shapses stated that the City Council will recess to a closed session for the following and will report any reportable action at the next regular City Council Regular meeting. a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating Parties: Ed Evans, Broker/Owner Remax; Elissa Williams, Broker/Owner Remax Under Negotiation: Price and terms of payment
Mayor Ray Russom invited public comment. No public comments were received.
City Council adjourned to Closed Session at 6:56 p.m.
14. RECONVENE TO OPEN SESSION
City Council returned to open session at 7:58 p.m. Assistant City Attorney Shapses announced there was no reportable action.
The announcement will be repeated at the beginning of the next Regular City Council meeting as this portion of the meeting was not recorded.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:59 p.m.
7 Item 9.a.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Cash Disbursement Ratification
DATE: October 14, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of September 1 through September 15, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $3,449,374.00 fiscal impact for the period of September 1 through September 15, 2025, that includes the following items:
Accounts Payable Checks $2,953,708.23
Payroll & Benefit Checks $495,665.77
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 and FY 2025-26 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.b.
City Council
Cash Disbursement Ratification
October 14, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. September 1 through September 15, 2025 – Accounts Payable Check Register
2. September 5, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090425 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115009 ADEPT EVENTS LLC
06/03/25 305889 P 09/04/25 10044424 5353 SERVICES-EVENTS 1,150.00 INVOICE: 202899
115803 GERBER, MICHAEL H
05/13/25 305890 P 09/04/25 10044424 5353 SERVICES-EVENTS 700.00 INVOICE: 090725
REPORT TOTALS 1,850.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 1,850.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111145 5 CITIES HOMELESS COALITION
07/10/25 305891 P 09/05/25 26014565 5303 CONTRACTUAL SERVICES 36,603.73 INVOICE: 5CHC SERV PAYMENT #4
08/13/25 305891 P 09/05/25 26014565 5303 CONTRACTUAL SERVICES 35,766.84 INVOICE: 5CHC SER PMT REQ #5
114672 AMAZON CAPITAL SERVICES
08/01/25 305892 P 09/05/25 100 1111 ACCOUNTS RECEIVABLE - FCF 88.04 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 58.42 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 130.49 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 955.91 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 293.61 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 21.74 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM -16.29 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 2.16 INVOICE: 1T7V-94GM-CMNV
08/01/25 305892 P 09/05/25 10014140 5702 DATA PROCESSING EQUIPMENT 10.00 INVOICE: 1T7V-94GM-CMNV
103175 AQUA-METRIC SALES CO
08/13/25 2026010 305893 P 09/05/25 64054712 5611 MAINTENANCE-METERS 9,966.41 INVOICE: INV0109621
08/26/25 2026012 305893 P 09/05/25 64054712 5207 SUPPLIES-WATER METERS 13,985.63 INVOICE: INV0109790
106607 AT&T
08/25/25 305894 P 09/05/25 10014145 5403 TELECOMMUNICATIONS 29.63 INVOICE: 000023968406
08/25/25 305894 P 09/05/25 10014145 5403 TELECOMMUNICATIONS 29.63 INVOICE: 000023968412
101917 BOB'S EXPRESS WASH
07/31/25 305895 P 09/05/25 10034203 5601 MAINTENANCE-VEHICLES 208.00 INVOICE: 25-1633
07/31/25 305895 P 09/05/25 10034204 5601 MAINTENANCE-VEHICLES 169.00 INVOICE: 25-1633
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 07/31/25 305895 P 09/05/25 10054307 5601 MAINTENANCE-VEHICLES 10.00 INVOICE: 25-1633
07/31/25 305895 P 09/05/25 10054301 5601 MAINTENANCE-VEHICLES 26.00 INVOICE: 25-1633
07/31/25 305895 P 09/05/25 22064303 5601 MAINTENANCE-VEHICLES 59.00 INVOICE: 25-1633
07/31/25 305895 P 09/05/25 64054712 5601 MAINTENANCE-VEHICLES 108.00 INVOICE: 25-1633
07/31/25 305895 P 09/05/25 61254610 5601 MAINTENANCE-VEHICLES 33.00 INVOICE: 25-1633
100087 BREZDEN PEST CONTROL, INC
08/14/25 305896 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 153.00 INVOICE: 568462
115944 CALIFORNIA TURF EQUIPMENT &
08/17/25 305897 P 09/05/25 10044420 5603 MAINTENANCE-MACH & EQUIP 133.23 INVOICE: 687467
08/19/25 305897 P 09/05/25 10044420 5603 MAINTENANCE-MACH & EQUIP 155.50 INVOICE: 687684
08/19/25 305897 P 09/05/25 10044420 5603 MAINTENANCE-MACH & EQUIP 167.80 INVOICE: 687757
107085 CALPORTLAND CONSTRUCTION
08/19/25 305898 P 09/05/25 64054712 5610 MAINTENANCE-LINES & PUMPS 656.91 INVOICE: 96896599
08/19/25 305898 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 656.90 INVOICE: 96896599
102223 CIO SOLUTIONS LP
08/11/25 305899 P 09/05/25 10014140 5303 CONTRACTUAL SERVICES 4,956.00 INVOICE: 122504-125
08/11/25 305899 P 09/05/25 10014140 5303 CONTRACTUAL SERVICES 1,350.00 INVOICE: 122504-125
08/11/25 305899 P 09/05/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 6,444.00 INVOICE: 122504-125
08/11/25 305899 P 09/05/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 126.00 INVOICE: 122504-125
08/11/25 305899 P 09/05/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 4.65 INVOICE: 122504-125
05/31/25 305899 P 09/05/25 10014140 5303 CONTRACTUAL SERVICES 131.25 INVOICE: 120659-125
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
109431 CUDDY, GAYLE
09/03/25 305900 P 09/05/25 10044424 5351 SERVICES-CLASSES 399.00 INVOICE: 090325
106653 DATAPROSE LLC
07/31/25 305901 P 09/05/25 64054710 5208 POSTAGE/MAILING 1,582.96 INVOICE: DP2503955
07/31/25 305901 P 09/05/25 64054710 5303 CONTRACTUAL SERVICES 400.00 INVOICE: DP2503955
07/31/25 305901 P 09/05/25 64054710 5555 BANK CHARGES 504.84 INVOICE: DP2503955
07/31/25 305901 P 09/05/25 61254610 5555 BANK CHARGES 126.21 INVOICE: DP2503955
116391 EVERON LLC
08/12/25 305902 P 09/05/25 10014140 5303 CONTRACTUAL SERVICES 3,790.41 INVOICE: 159453503
107743 FAMCON PIPE AND SUPPLY INC
08/12/25 305903 P 09/05/25 64054712 5610 MAINTENANCE-LINES & PUMPS 7,105.73 INVOICE: S100161647.001
100240 FARM SUPPLY CO
08/26/25 305904 P 09/05/25 64054712 5610 MAINTENANCE-LINES & PUMPS 39.15 INVOICE: 116493
101884 FASTENAL COMPANY
08/12/25 305905 P 09/05/25 10044420 5605 MAINTENANCE-GROUNDS 1,554.33 INVOICE: CABAR134527
113533 FIVE CITIES DUPLICATE BRIDGE
09/03/25 305906 P 09/05/25 10044424 5351 SERVICES-CLASSES 2,117.50 INVOICE: 090325
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116447 FORKLIFTS GROUP WEST INC
08/14/25 305907 P 09/05/25 64054712 5603 MAINTENANCE-MACH & EQUIP 521.89 INVOICE: 06629447
08/14/25 305907 P 09/05/25 22064303 5603 MAINTENANCE-MACH & EQUIP 521.89 INVOICE: 06629447
109851 FRYER, ELIZABETH
09/03/25 305908 P 09/05/25 10044424 5351 SERVICES-CLASSES 840.00 INVOICE: 090325
105998 GRANITE CONSTRUCTION CO
08/13/25 305909 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 1,522.50 INVOICE: 3016067
113379 HALL, TAYLER
07/15/25 305910 P 09/05/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-51152
114764 LEONG, PRINCESS
09/03/25 305911 P 09/05/25 10044424 5351 SERVICES-CLASSES 368.00 INVOICE: 090325
116382 LOOMIS, KATHRYN
09/03/25 305912 P 09/05/25 10044424 5351 SERVICES-CLASSES 784.00 INVOICE: 090325
100429 MINER'S ACE HARDWARE, INC
08/11/25 305913 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 74.60 INVOICE: 633051
08/11/25 305913 P 09/05/25 22064303 5273 SMALL TOOLS 180.51 INVOICE: 633064
08/12/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 67.39 INVOICE: 633089
08/13/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 70.42 INVOICE: 633143
08/13/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 43.46 INVOICE: 633146
08/13/25 305913 P 09/05/25 22064303 5273 SMALL TOOLS 155.62 INVOICE: 633169
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 08/18/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 70.68 INVOICE: 633367
08/19/25 305913 P 09/05/25 10054330 5605 MAINTENANCE-GROUNDS 15.20 INVOICE: 633417
08/19/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 16.94 INVOICE: 633427
08/20/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 50.00 INVOICE: 633459
08/21/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 32.92 INVOICE: 633557
08/21/25 305913 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 137.49 INVOICE: 633591
08/22/25 305913 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 33.41 INVOICE: 633620
08/25/25 305913 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 65.22 INVOICE: 633737
115783 MINTIER HARNISH LP
07/16/25 20250025 305914 P 09/05/25 10024130 5303 CONTRACTUAL SERVICES 38,823.78 INVOICE: AGGPU-26-REV
05/19/25 20250025 305914 P 09/05/25 10024130 5303 CONTRACTUAL SERVICES 32,419.35 INVOICE: AGGPU-24
100441 MULLAHEY FORD
08/18/25 305915 P 09/05/25 22064303 5601 MAINTENANCE-VEHICLES 1,202.17 INVOICE: 90151
114042 NELSON, NICCOLA
09/03/25 305916 P 09/05/25 10044424 5351 SERVICES-CLASSES 336.00 INVOICE: 090325
100468 ODP BUSINESS SOLUTIONS LLC
08/18/25 305917 P 09/05/25 10014120 5201 SUPPLIES-OFFICE 241.92 INVOICE: 436386345001
08/18/25 305917 P 09/05/25 10014102 5201 SUPPLIES-OFFICE 2.70 INVOICE: 436386345001
999997 ONE TIME PAY REFUND
09/02/25 305921 P 09/05/25 10004000 4050 BUSINESS LICENSE TAX 36.00 INVOICE: BL25-000137
09/02/25 305922 P 09/05/25 640 2301 DEPOSIT RENTERS 270.33 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 00026037
09/02/25 305920 P 09/05/25 640 2301 DEPOSIT RENTERS 196.16 INVOICE: 00029334
09/02/25 305924 P 09/05/25 640 2301 DEPOSIT RENTERS 116.25 INVOICE: 00029341
09/02/25 305923 P 09/05/25 640 2301 DEPOSIT RENTERS 182.70 INVOICE: 00029488
09/02/25 305918 P 09/05/25 640 2301 DEPOSIT RENTERS 155.65 INVOICE: 00029995 (2)
09/02/25 305919 P 09/05/25 640 2301 DEPOSIT RENTERS 64.53 INVOICE: 00030044
100481 PACIFIC GAS & ELECTRIC CO
08/13/25 305925 P 09/05/25 10054307 5402 POWER 20,258.91 INVOICE: 1940974818-3 8/13/25
105938 PITNEY BOWES
08/08/25 305926 P 09/05/25 10034204 5602 MAINTENANCE-OFFICE EQUIPM 99.28 INVOICE: 1027925166
08/09/25 305927 P 09/05/25 10034204 5602 MAINTENANCE-OFFICE EQUIPM 99.28 INVOICE: 1027935286
109759 PLAY-WELL TEKNOLOGIES
08/19/25 305928 P 09/05/25 10044424 5351 SERVICES-CLASSES 6,216.00 INVOICE: DB27365
115459 PRUDENTIAL OVERALL SUPPLY
08/07/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 82019768
08/07/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 82019770
08/07/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 50.56 INVOICE: 82019769
08/21/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 82022252
08/21/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 82022254
08/21/25 305929 P 09/05/25 10054308 5303 CONTRACTUAL SERVICES 50.56 INVOICE: 82022253
113289 SANTOS, PATIENCE SMITH
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/03/25 305930 P 09/05/25 10044424 5351 SERVICES-CLASSES 4,188.80 INVOICE: 090325
116388 SDI PRESENCE LLC
07/31/25 2026017 305931 P 09/05/25 10014140 5303 CONTRACTUAL SERVICES 24,807.11 INVOICE: 19978
111308 SITEONE LANDSCAPE SUPPLY LLC
08/07/25 305932 P 09/05/25 10044420 5605 MAINTENANCE-GROUNDS 101.13 INVOICE: 157012722-001
08/20/25 305932 P 09/05/25 10044420 5605 MAINTENANCE-GROUNDS 41.74 INVOICE: 157492565-001
114933 SLO APPRAISALS INC
08/22/25 305933 P 09/05/25 35055486 7001 CONSTRUCTION 4,750.00 INVOICE: 65-S25
100605 SOCALGAS
08/22/25 305934 P 09/05/25 10014145 5401 UTILITIES 17.09 INVOICE: 07611524005 8/22/25
08/27/25 305934 P 09/05/25 10014145 5401 UTILITIES 15.91 INVOICE: 05281491315 8/27/25
08/26/25 305934 P 09/05/25 10014145 5401 UTILITIES 19.36 INVOICE: 14501439005 8/26/25
08/26/25 305934 P 09/05/25 10014145 5401 UTILITIES 19.98 INVOICE: 19351491006 8/26/25
100038 SOUTH COUNTY CHAMBERS
08/21/25 305935 P 09/05/25 10014101 5303 CONTRACTUAL SERVICES 2,758.67 INVOICE: 101
08/22/25 2026022 305935 P 09/05/25 10014101 5303 CONTRACTUAL SERVICES 11,332.17 INVOICE: 102
100602 SOUTH SLO COUNTY SANIT DIST
06/30/25 305936 P 09/05/25 760 2304 DEPOSITS-SEWER SVC CHG-S. 254,147.37 INVOICE: 06/30/2025
06/30/25 305936 P 09/05/25 760 2305 DEPOSIT-SEWER HOOKUPS-S.D 5,079.00 INVOICE: 06/30/2025
06/30/25 305936 P 09/05/25 10014145 5401 UTILITIES 105.72 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 06/30/2025
07/31/25 305936 P 09/05/25 760 2304 DEPOSITS-SEWER SVC CHG-S. 195,989.53 INVOICE: 07/31/2025
07/31/25 305936 P 09/05/25 10014145 5401 UTILITIES 105.72 INVOICE: 07/31/2025
100620 STREATOR PIPE & SUPPLY
08/06/25 305937 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 88.36 INVOICE: S1823504.001
08/20/25 305937 P 09/05/25 10054308 5604 MAINTENANCE-BUILDINGS 203.79 INVOICE: S1826420.001
111810 SWCA ENVIRONMENTAL CONSULTANTS
07/16/25 305938 P 09/05/25 10024130 5303 CONTRACTUAL SERVICES 9,045.00 INVOICE: 224335
116451 TECHNOFLO SYSTEMS
08/21/25 305939 P 09/05/25 64054711 5603 MAINTENANCE-MACH & EQUIP 3,694.65 INVOICE: 51521
111796 TRAFFIC MANAGEMENT PRODUCTS
08/13/25 305940 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 330.40 INVOICE: 06-117617
08/18/25 305940 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 268.13 INVOICE: 06-117683
08/18/25 305940 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 2,045.95 INVOICE: 06-117684
110909 TROESH COLEMAN PACIFIC, INC
08/05/25 305941 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 1,476.83 INVOICE: 37420
105134 UK INT'L SOCCER CAMPS INC
09/03/25 305942 P 09/05/25 10044424 5351 SERVICES-CLASSES 13,275.30 INVOICE: 090325
102137 VERIZON WIRELESS
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:090525 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 08/04/25 305943 P 09/05/25 10034201 5403 TELECOMMUNICATIONS 1,550.64 INVOICE: 6120183588
08/04/25 305943 P 09/05/25 10014145 5403 TELECOMMUNICATIONS 76.02 INVOICE: 6120183588
08/04/25 305943 P 09/05/25 10044421 5602 MAINTENANCE-OFFICE EQUIPM 38.01 INVOICE: 6120183588
100685 WALLACE GROUP A CALIF CORP
08/21/25 305944 P 09/05/25 61254610 5303 CONTRACTUAL SERVICES 155.00 INVOICE: 65701
08/21/25 305944 P 09/05/25 61254610 5303 CONTRACTUAL SERVICES 2,035.00 INVOICE: 65702
107599 WATER SYSTEMS CONSULTING INC
07/31/25 305945 P 09/05/25 64054710 5303 CONTRACTUAL SERVICES 1,957.19 INVOICE: 11320-AG
100688 WEST COVINA NURSERIES
08/08/25 305946 P 09/05/25 22064303 5613 MAINTENANCE-STREETS & BRI 300.30 INVOICE: 504323
113459 YOUTH EVOLUTION BASKETBALL
09/03/25 305947 P 09/05/25 10044424 5351 SERVICES-CLASSES 1,690.50 INVOICE: 090325 SOCCER
09/03/25 305947 P 09/05/25 10044424 5351 SERVICES-CLASSES 955.50 INVOICE: 090325 BSKTBALL
09/03/25 305947 P 09/05/25 10044424 5351 SERVICES-CLASSES 1,048.60 INVOICE: 090325 BBALL CAMPS
REPORT TOTALS 781,373.08
COUNT AMOUNT
TOTAL PRINTED CHECKS 57 781,373.08
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091025 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108121 FIVE CITIES FIRE AUTHORITY
08/07/25 305949 P 09/10/25 10014145 5313 FIVE CITIES FIRE AUTHORIT 770,488.88 INVOICE: FCFA-2026-001
08/07/25 305949 P 09/10/25 12014118 5313 FIVE CITIES FIRE AUTHORIT 256,829.62 INVOICE: FCFA-2026-001
REPORT TOTALS 1,027,318.50
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 1,027,318.50
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091125 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115009 ADEPT EVENTS LLC
06/03/25 305951 P 09/11/25 10044424 5353 SERVICES-EVENTS 1,150.00 INVOICE: 202900
115741 PURIFY JR, GERALD D.
09/14/25 305952 P 09/11/25 10044424 5353 SERVICES-EVENTS 800.00 INVOICE: 100
REPORT TOTALS 1,950.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 1,950.00
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111452 A-TOWN AUDIO VIDEO
08/28/24 305953 P 09/12/25 10054301 5303 CONTRACTUAL SERVICES 822.88 INVOICE: 24177
108367 ABALONE COAST ANALYTICAL INC
08/15/25 305954 P 09/12/25 64054710 5310 WATER TREATMENT SERVICES 70.00 INVOICE: 25-3134
100008 ADAMSON INDUSTRIES, INC
08/16/25 305955 P 09/12/25 27134202 5255 SPECIAL DEPARTMENT SUPPLI 14,681.67 INVOICE: INV439051
08/19/25 305955 P 09/12/25 10034201 5553 RENT-BUILDINGS & LAND 368.67 INVOICE: INV439116
106130 ALLIANCE READY MIX, INC
08/12/25 305956 P 09/12/25 10034201 5604 MAINTENANCE-BUILDINGS 1,180.81 INVOICE: 34171
115356 ALPINE REFRIGERATION
08/28/25 305957 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 644.63 INVOICE: 33617
114672 AMAZON CAPITAL SERVICES
09/01/25 305958 P 09/12/25 10034201 5201 SUPPLIES-OFFICE 165.67 INVOICE: 1CWJ-M4W4-JW96
09/01/25 305958 P 09/12/25 10014120 5201 SUPPLIES-OFFICE 236.94 INVOICE: 1CWJ-M4W4-JW96
08/01/25 305958 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 583.85 INVOICE: 1T1H-VDTP-7Q1J
08/01/25 305958 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 991.67 INVOICE: 1T1H-VDTP-7Q1J
08/01/25 305958 P 09/12/25 10044420 5255 SPECIAL DEPARTMENT SUPPLI 356.75 INVOICE: 1T1H-VDTP-7Q1J
08/01/25 305958 P 09/12/25 64054712 5601 MAINTENANCE-VEHICLES 61.98 INVOICE: 1T1H-VDTP-7Q1J
08/01/25 305958 P 09/12/25 64054710 5602 MAINTENANCE-OFFICE EQUIPM 238.77 INVOICE: 1T1H-VDTP-7Q1J
08/01/25 305958 P 09/12/25 10054307 5201 SUPPLIES-OFFICE 12.43 INVOICE: 1T1H-VDTP-7Q1J
09/01/25 305958 P 09/12/25 22064303 5255 SPECIAL DEPARTMENT SUPPLI 539.15 INVOICE: 164J-74NR-GRGL
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/01/25 305958 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 854.23 INVOICE: 164J-74NR-GRGL
09/01/25 305958 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 554.79 INVOICE: 164J-74NR-GRGL
09/01/25 305958 P 09/12/25 10044420 5148 BOOT ALLOWANCE 573.36 INVOICE: 164J-74NR-GRGL
09/01/25 305958 P 09/12/25 10054307 5201 SUPPLIES-OFFICE 14.90 INVOICE: 164J-74NR-GRGL
09/01/25 305958 P 09/12/25 10044421 5201 SUPPLIES-OFFICE 143.84 INVOICE: 1JHN-JDGQ-JGY7
09/01/25 305958 P 09/12/25 10044421 5701 OFFICE EQUIPMENT & FURN 358.84 INVOICE: 1JHN-JDGQ-JGY7
09/01/25 305958 P 09/12/25 10044424 5252 SUPPLIES-RECREATION EVENT 108.73 INVOICE: 1JHN-JDGQ-JGY7
09/01/25 305958 P 09/12/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 1,587.00 INVOICE: 116X-LT79-FPGD
09/01/25 305958 P 09/12/25 10034201 5201 SUPPLIES-OFFICE -230.53 INVOICE: 116X-LT79-FPGD
107241 ANIMAL SERVICES
08/11/25 305959 P 09/12/25 10034201 5321 ANIMAL CONTROL SERVICES 44,635.25 INVOICE: Q1 FY 2025-26
106226 APPLIED TECHNOLOGY GROUP INC
09/01/25 305960 P 09/12/25 10034204 5606 MAINTENANCE-RADIO COMM. 168.55 INVOICE: REC0110520
103175 AQUA-METRIC SALES CO
08/28/25 2026010 305961 P 09/12/25 64054712 5611 MAINTENANCE-METERS 1,574.29 INVOICE: INV0109940
104252 ARROYO GRANDE COMM HOSPITAL
08/25/25 305962 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-52077
106607 AT&T
08/25/25 305963 P 09/12/25 10034201 5403 TELECOMMUNICATIONS 35.93 INVOICE: 000023968409
08/25/25 305963 P 09/12/25 10034201 5403 TELECOMMUNICATIONS 178.07 INVOICE: 000023968410
08/25/25 305963 P 09/12/25 10034201 5403 TELECOMMUNICATIONS 88.90 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 000023968413
111190 ATC SEQUOIA LLC
09/01/25 305964 P 09/12/25 10034201 5303 CONTRACTUAL SERVICES 138.42 INVOICE: LEASE#VZ118829 9/25
116307 ATLAS PERFORMANCE INDUSTRIES INC
08/06/25 305965 P 09/12/25 10014145 5553 RENT-BUILDINGS & LAND 2,100.00 INVOICE: RI154618
09/03/25 305965 P 09/12/25 10014145 5553 RENT-BUILDINGS & LAND 2,100.00 INVOICE: RI155084
100053 B & B STEEL & SUPPLY, INC
07/21/25 305966 P 09/12/25 10054301 5273 SMALL TOOLS 31.27 INVOICE: 759750
100055 B & T SVC STN CONTRACTORS, INC
09/03/25 305967 P 09/12/25 10054305 5303 CONTRACTUAL SERVICES 300.00 INVOICE: WO-5106
114310 BACK ON THE ROAD AUTOMOBILE
08/12/25 305968 P 09/12/25 64054712 5601 MAINTENANCE-VEHICLES 239.00 INVOICE: 3278
104753 BEST BEST & KRIEGER LLP
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 8,234.40 INVOICE: 1038924
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 11,913.60 INVOICE: 1038925
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 262.80 INVOICE: 1038926
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 1,511.10 INVOICE: 1038927
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 810.30 INVOICE: 1038928
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 1,445.40 INVOICE: 1038929
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 1,095.00 INVOICE: 1038930
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 1,116.90 INVOICE: 1038931
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 348.00 INVOICE: 1038932
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 1,009.20 INVOICE: 1038933
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 313.20 INVOICE: 1038934
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 742.05 INVOICE: 1038935
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 4,837.20 INVOICE: 1038936
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 4,524.00 INVOICE: 1038937
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 556.80 INVOICE: 1038938
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 2,122.80 INVOICE: 1038939
09/08/25 305969 P 09/12/25 10014003 5304 PROFESSIONAL SERVICES 406.00 INVOICE: 1038940
116410 BOTACH INC
05/07/25 305970 P 09/12/25 10034204 5603 MAINTENANCE-MACH & EQUIP 31.71 INVOICE: 73417957 TAX
112709 BRAND CREATIVE
08/17/25 305971 P 09/12/25 10034201 5504 PUBLIC RELATIONS 141.56 INVOICE: 9383
111497 BRENDLER JANITORIAL SERVICE
09/02/25 305972 P 09/12/25 10054308 5615 JANITORIAL SERVICES 1,285.00 INVOICE: 5175
09/02/25 305972 P 09/12/25 10034201 5615 JANITORIAL SERVICES 500.00 INVOICE: 5175
105726 BRENNTAG PACIFIC INC
08/26/25 305973 P 09/12/25 64054712 5274 CHEMICAL SUPPLIES 1,466.39 INVOICE: BPI544136
100090 BRISCO MILL & LUMBER YARD
07/02/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 139.45 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 190935
07/02/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 195.74 INVOICE: 190942
07/02/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 421.59 INVOICE: 190943
07/03/25 305974 P 09/12/25 64054712 5609 MAINTENANCE-RESERVOIRS 8.15 INVOICE: 190950
07/08/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 7.38 INVOICE: 190967
07/16/25 305974 P 09/12/25 64054712 5610 MAINTENANCE-LINES & PUMPS 27.13 INVOICE: 191025
07/22/25 305974 P 09/12/25 64054712 5255 SPECIAL DEPARTMENT SUPPLI 7.93 INVOICE: 191058
07/29/25 305974 P 09/12/25 64054712 5273 SMALL TOOLS 9.78 INVOICE: 191133
07/31/25 305974 P 09/12/25 64054712 5274 CHEMICAL SUPPLIES 7.93 INVOICE: 191147
08/05/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 7.38 INVOICE: 191181
08/07/25 305974 P 09/12/25 64054712 5273 SMALL TOOLS 17.36 INVOICE: 191194
08/14/25 305974 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 41.30 INVOICE: 191240
08/21/25 305974 P 09/12/25 61254610 5255 SPECIAL DEPARTMENT SUPPLI 13.14 INVOICE: 191288
07/29/25 305974 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 56.99 INVOICE: 191132
07/30/25 305974 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 22.82 INVOICE: 191135
08/01/25 305974 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 34.09 INVOICE: 191157
08/07/25 305974 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 105.48 INVOICE: 191198
08/11/25 305974 P 09/12/25 10044420 5273 SMALL TOOLS 94.57 INVOICE: 191218
08/12/25 305974 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 82.60 INVOICE: 191229
08/13/25 305974 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 3.36 INVOICE: 191236
08/14/25 305974 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 24.56 INVOICE: 191242
08/14/25 305974 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 37.32 INVOICE: 191244
08/19/25 305974 P 09/12/25 10054330 5273 SMALL TOOLS 42.40 INVOICE: 191273
08/27/25 305974 P 09/12/25 10044420 5273 SMALL TOOLS 27.18 INVOICE: 191327
104149 BUNYON BROS TREE SERVICE
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/03/25 305975 P 09/12/25 10044420 5303 CONTRACTUAL SERVICES 4,000.00 INVOICE: 32914
100134 CA ST DEPT OF JUSTICE
08/07/25 305976 P 09/12/25 10034204 5329 LIVE SCAN FINGERPRINTING 145.00 INVOICE: 834512
08/07/25 305976 P 09/12/25 10044421 5316 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 834512
100142 CAL-COAST MACHINERY, INC
08/12/25 305977 P 09/12/25 22064303 5603 MAINTENANCE-MACH & EQUIP 83.23 INVOICE: 994461
115944 CALIFORNIA TURF EQUIPMENT &
09/02/25 305978 P 09/12/25 10044420 5603 MAINTENANCE-MACH & EQUIP 43.06 INVOICE: 689255
100994 CALVARY CHAPEL
01/10/25 305979 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 150.00 INVOICE: 01-47115
115945 CENTRAL COAST EVALUATION SVCS
08/12/25 305980 P 09/12/25 10034201 5315 PRE-EMPLOYMENT PHYSICALS 1,000.00 INVOICE: RR081225MA
113129 CHARTER COMMUNICATIONS
09/01/25 305981 P 09/12/25 10034201 5403 TELECOMMUNICATIONS 199.98 INVOICE: 170562001090125
116352 CITYDATA INC
08/01/25 305982 P 09/12/25 10044424 5353 SERVICES-EVENTS 265.00 INVOICE: 01202704
09/01/25 305982 P 09/12/25 10044424 5353 SERVICES-EVENTS 265.00 INVOICE: 01202720
08/30/25 305982 P 09/12/25 10044424 5353 SERVICES-EVENTS 265.00 INVOICE: CD-1203029
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116336 COMMUNE COMMUNICATIONS CORP
09/02/25 305983 P 09/12/25 24014150 5301 ADVERTISING 22,050.00 INVOICE: 2025109
09/02/25 305983 P 09/12/25 24014150 5301 ADVERTISING 10,600.00 INVOICE: 2025117
106653 DATAPROSE LLC
08/31/25 305984 P 09/12/25 64054710 5208 POSTAGE/MAILING 2,063.47 INVOICE: DP2504503
08/31/25 305984 P 09/12/25 64054710 5303 CONTRACTUAL SERVICES 400.00 INVOICE: DP2504503
08/31/25 305984 P 09/12/25 64054710 5555 BANK CHARGES 555.24 INVOICE: DP2504503
08/31/25 305984 P 09/12/25 61254610 5555 BANK CHARGES 138.81 INVOICE: DP2504503
102102 DE LAGE LANDEN FINANCIAL SVCS
09/08/25 305985 P 09/12/25 10044421 5602 MAINTENANCE-OFFICE EQUIPM 459.21 INVOICE: 592040789
100722 DELTA DENTAL
09/01/25 306067 T 09/12/25 110 2119 VISION INSURANCE 8,185.84 INVOICE: BE006713163
09/01/25 306067 T 09/12/25 10014099 5132 DENTAL INSURANCE 2,361.30 INVOICE: BE006713163
114445 DIMES MEDIA CORP;
08/31/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 230.80 INVOICE: 2639
08/31/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 115.54 INVOICE: 3980
08/31/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 144.24 INVOICE: 4479
08/31/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 57.68 INVOICE: 2579
06/30/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 43.40 INVOICE: 4357
06/30/25 305986 P 09/12/25 10044424 5353 SERVICES-EVENTS 28.84 INVOICE: 2431
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
112834 ESPARZA, ELIA
08/15/25 305987 P 09/12/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 09/2/25-09/5/25
114237 ESTRADA, ANTHONY
08/14/25 305988 P 09/12/25 10034201 5502 TUITION & REIMBURSEMENT 459.00 INVOICE: 85051-BCJ245
09/05/25 305988 P 09/12/25 10034201 5502 TUITION & REIMBURSEMENT 459.00 INVOICE: 85051-BCJ303
116391 EVERON LLC
02/18/25 305989 P 09/12/25 10014140 5303 CONTRACTUAL SERVICES 5,747.14 INVOICE: 158086052
105531 EXECUTIVE INFORMATION SERV INC
04/25/25 305990 P 09/12/25 10034204 5607 MAINTENANCE-COMPUTER SOFT 24,067.00 INVOICE: EISMN0000548
107743 FAMCON PIPE AND SUPPLY INC
08/28/25 305991 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 1,649.51 INVOICE: S100162706.001
109525 FIGUEROA'S TIRES
08/27/25 305992 P 09/12/25 22064303 5601 MAINTENANCE-VEHICLES 840.40 INVOICE: 111220
08/26/25 305992 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 35.00 INVOICE: 111216
08/29/25 305992 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 35.00 INVOICE: 111255
09/02/25 305992 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 960.52 INVOICE: 111267
09/02/25 305992 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 70.00 INVOICE: 111269
110150 FILIPPIN ENGINEERING
08/31/25 2026015 305993 P 09/12/25 35055679 7001 CONSTRUCTION 138,853.43 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 246901-08
116436 FORDYCE, GRANT
08/29/25 305994 P 09/12/25 10044424 5352 SERVICES-LEAGUES 33.00 INVOICE: 082925
09/05/25 305994 P 09/12/25 10044424 5352 SERVICES-LEAGUES 82.50 INVOICE: 090525
111625 GARCIA, MELISSA
08/07/25 305995 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51684
100272 GIBBS INTERNATIONAL TRUCKS INC
08/19/25 305996 P 09/12/25 22064303 5603 MAINTENANCE-MACH & EQUIP 8.37 INVOICE: 218593N
08/21/25 305996 P 09/12/25 22064303 5603 MAINTENANCE-MACH & EQUIP 418.30 INVOICE: 218683N
08/21/25 305996 P 09/12/25 22064303 5603 MAINTENANCE-MACH & EQUIP 174.17 INVOICE: 218684N
08/21/25 305996 P 09/12/25 22064303 5603 MAINTENANCE-MACH & EQUIP 244.40 INVOICE: 218685N
101060 GRACE BIBLE CHURCH
12/18/24 305997 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-46301 01-46415
12/18/24 305997 P 09/12/25 10004000 4125 POLICE PERMITS 73.00 INVOICE: 01-46301 01-46415
12/18/24 305997 P 09/12/25 10004000 4354 PARK USER FEES 400.00 INVOICE: 01-46301 01-46415
108351 HARVEY'S HONEY HUTS
09/01/25 305998 P 09/12/25 35055556 7001 CONSTRUCTION 965.39 INVOICE: 57060
114171 HEALTH AND HUMAN RESOURCE CTR
08/05/25 305999 P 09/12/25 10014145 5147 EMPLOYEE ASSISTANCE PROGR 197.64 INVOICE: E0351382
08/05/25 305999 P 09/12/25 100 1111 ACCOUNTS RECEIVABLE - FCF 49.41 INVOICE: E0351382
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 741.15 YTD INVOICED 741.15 YTD PAID 247.05 112586 HETHERINGTON, HOLLY
05/07/25 306000 P 09/12/25 10004000 4605 SPEC.INT.CLASSES 195.00 INVOICE: 01-49836
VENDOR TOTALS 195.00 YTD INVOICED 195.00 YTD PAID 195.00 100726 ICMA RETIREMENT CORP, PLAN ID 302419
09/05/25 306068 T 09/12/25 110 2117 DEFERRED COMPENSATION 8,051.68 INVOICE: 6579560
09/05/25 306068 T 09/12/25 110 2117 DEFERRED COMPENSATION 18,091.18 INVOICE: 6579560
09/05/25 306068 T 09/12/25 110 2117 DEFERRED COMPENSATION 150.00 INVOICE: 6579560
09/05/25 306068 T 09/12/25 110 2117 DEFERRED COMPENSATION 1,259.76 INVOICE: 6579560
09/05/25 306068 T 09/12/25 110 2117 DEFERRED COMPENSATION 1,765.44 INVOICE: 6579560
116454 ICMA RETIREMENT CORP PLAN ID 100498
09/05/25 306069 T 09/12/25 110 2117 DEFERRED COMPENSATION 1,979.15 INVOICE: 6129469
100208 JB DEWAR, INC
08/31/25 306001 P 09/12/25 10034204 5608 GAS & OIL 26.02 INVOICE: 420411
08/15/25 306001 P 09/12/25 10054330 5608 GAS & OIL 201.25 INVOICE: 417698
08/15/25 306001 P 09/12/25 10054301 5608 GAS & OIL 428.34 INVOICE: 417698
08/15/25 306001 P 09/12/25 22064303 5608 GAS & OIL 574.06 INVOICE: 417698
08/15/25 306001 P 09/12/25 10044420 5608 GAS & OIL 502.83 INVOICE: 417698
08/15/25 306001 P 09/12/25 64054712 5608 GAS & OIL 510.54 INVOICE: 417698
08/15/25 306001 P 09/12/25 61254610 5608 GAS & OIL 309.23 INVOICE: 417698
08/15/25 306001 P 09/12/25 10034203 5608 GAS & OIL 1,998.48 INVOICE: 417698
08/15/25 306001 P 09/12/25 10034204 5608 GAS & OIL 48.18 INVOICE: 417698
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114838 LA PAZ, JHADE
09/09/25 306002 P 09/12/25 10044424 5352 SERVICES-LEAGUES 33.00 INVOICE: 090925
100383 LIEBERT, CASSIDY, WHITMORE
08/31/25 306003 P 09/12/25 10014110 5303 CONTRACTUAL SERVICES 1,395.00 INVOICE: 305295
116387 LOS PADRES FIRE PROTECTION
08/25/25 306004 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 667.54 INVOICE: 2198
09/03/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 763.30 INVOICE: 2226
08/25/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 3,647.17 INVOICE: 2193
08/25/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 260.84 INVOICE: 2194
08/25/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 173.89 INVOICE: 2195
08/25/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 414.82 INVOICE: 2196
08/25/25 306004 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 494.86 INVOICE: 2197
102635 MANGIARDI, HEIDY
09/04/25 306005 P 09/12/25 10044424 5351 SERVICES-CLASSES 2,113.30 INVOICE: 090425
116455 MENDOZA, JESSE DAVID
09/09/25 306006 P 09/12/25 10044424 5352 SERVICES-LEAGUES 16.50 INVOICE: 090925
100426 MIER BROS LANDSCAPE PRODUCTS
06/25/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 163.67 INVOICE: 391112
06/25/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 150.08 INVOICE: 391117
06/25/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 150.08 INVOICE: 391118
06/26/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 125.06 INVOICE: 391186
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 06/26/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 13.59 INVOICE: 391188
06/26/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 150.08 INVOICE: 391193
06/30/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 225.11 INVOICE: 391324
06/30/25 306007 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 31.81 INVOICE: 391334
100429 MINER'S ACE HARDWARE, INC
07/15/25 306008 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 57.24 INVOICE: 566546
08/20/25 306008 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 22.83 INVOICE: 568997
07/24/25 306008 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 28.25 INVOICE: 632096
08/05/25 306008 P 09/12/25 64054712 5604 MAINTENANCE-BUILDINGS 205.10 INVOICE: 632731
08/29/25 306008 P 09/12/25 10054330 5605 MAINTENANCE-GROUNDS 22.77 INVOICE: 569598
09/03/25 306008 P 09/12/25 10054330 5605 MAINTENANCE-GROUNDS 31.23 INVOICE: 569929
08/26/25 306008 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 26.09 INVOICE: 633840
08/27/25 306008 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 43.47 INVOICE: 633868
08/27/25 306008 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 46.73 INVOICE: 633925
08/29/25 306008 P 09/12/25 10044420 5255 SPECIAL DEPARTMENT SUPPLI 13.03 INVOICE: 634020
08/31/25 306008 P 09/12/25 22064303 5613 MAINTENANCE-STREETS & BRI 43.46 INVOICE: 634133
09/02/25 306008 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 59.22 INVOICE: 634184
09/02/25 306008 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 20.33 INVOICE: 634209
09/03/25 306008 P 09/12/25 10054330 5255 SPECIAL DEPARTMENT SUPPLI 72.04 INVOICE: 634269
09/03/25 306008 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 151.43 INVOICE: 634272
09/04/25 306008 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 15.86 INVOICE: 634318
07/29/25 306008 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS -19.56 INVOICE: 632375
08/22/25 306008 P 09/12/25 10054305 5255 SPECIAL DEPARTMENT SUPPLI 62.97 INVOICE: 633627
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100441 MULLAHEY FORD
09/02/25 306009 P 09/12/25 10034203 5601 MAINTENANCE-VEHICLES 1,267.07 INVOICE: 26808
116456 MULTI-AGENCY SUPPORT SERVICES
09/02/25 306010 P 09/12/25 10034204 5501 TRAVEL/CONFERENCE/TRAININ 1,199.00 INVOICE: LPQ-308-KOR
09/02/25 306010 P 09/12/25 10034204 5501 TRAVEL/CONFERENCE/TRAININ 1,199.00 INVOICE: FPT-309-YDC
08/28/25 306010 P 09/12/25 10034203 5501 TRAVEL/CONFERENCE/TRAININ 1,199.00 INVOICE: WFX-253-HWH
107054 NORTH COAST ENGINEERING INC
08/31/25 2026018 306011 P 09/12/25 35505080 7501 DESIGN & SURVEY 4,163.38 INVOICE: 45741
116458 NWESTCO LLC
09/11/25 2026026 306012 P 09/12/25 10054308 5604 MAINTENANCE-BUILDINGS 10,710.77 INVOICE: INV560408
999999 ONE TIME PAY
08/22/25 306026 P 09/12/25 10044424 5351 SERVICES-CLASSES 21.00 INVOICE: 042525
08/22/25 306015 P 09/12/25 10044424 5351 SERVICES-CLASSES 21.00 INVOICE: 081925
08/22/25 306013 P 09/12/25 10044424 5351 SERVICES-CLASSES 21.00 INVOICE: 082025
08/18/25 306022 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51919(1)
07/15/25 306014 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-51152(1)
08/07/25 306017 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51684
06/30/25 306016 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-50858(2)
08/01/25 306021 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51593(1)
08/20/25 306025 P 09/12/25 10004000 4605 SPEC.INT.CLASSES 35.00 INVOICE: 01-52022(1)
09/03/25 306023 P 09/12/25 10004000 4605 SPEC.INT.CLASSES 210.00 INVOICE: 03-01898
08/05/25 306019 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51655
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 07/09/25 306020 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-51062
08/25/25 306018 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-52075
09/02/25 306024 P 09/12/25 10004000 4203 PARKING FINES 43.00 INVOICE: 01-34881
999997 ONE TIME PAY REFUND
09/11/25 306029 P 09/12/25 640 2301 DEPOSIT RENTERS 165.30 INVOICE: 00024910
09/11/25 306034 P 09/12/25 640 2301 DEPOSIT RENTERS 27.29 INVOICE: 00003734
09/11/25 306030 P 09/12/25 640 2301 DEPOSIT RENTERS 13.06 INVOICE: 00021224
09/11/25 306032 P 09/12/25 640 2301 DEPOSIT RENTERS 55.55 INVOICE: 00025959
09/11/25 306028 P 09/12/25 640 2301 DEPOSIT RENTERS 165.68 INVOICE: 00026369
09/11/25 306031 P 09/12/25 640 2301 DEPOSIT RENTERS 28.66 INVOICE: 00027524
09/11/25 306033 P 09/12/25 640 2301 DEPOSIT RENTERS 43.95 INVOICE: 00029426
09/11/25 306027 P 09/12/25 640 2301 DEPOSIT RENTERS 62.49 INVOICE: 00030049
100481 PACIFIC GAS & ELECTRIC CO
08/20/25 306035 P 09/12/25 10054307 5402 POWER 1,991.63 INVOICE: 8532998718-5 8/20/25
08/20/25 306035 P 09/12/25 64054712 5402 POWER 12,430.92 INVOICE: 8532998718-5 8/20/25
08/20/25 306035 P 09/12/25 64054711 5402 POWER 5,986.36 INVOICE: 8532998718-5 8/20/25
08/20/25 306035 P 09/12/25 61254610 5402 POWER 3,696.02 INVOICE: 8532998718-5 8/20/25
08/20/25 306035 P 09/12/25 10014145 5401 UTILITIES 13,959.55 INVOICE: 8532998718-5 8/20/25
08/20/25 306035 P 09/12/25 21754560 5355 PARKWAY MAINTENANCE-TR 17 13.82 INVOICE: 8532998718-5 8/20/25
104158 PHOENIX GROUP
08/20/25 306036 P 09/12/25 10034204 5303 CONTRACTUAL SERVICES 200.00 INVOICE: 072025157
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114729 PIERCE, GREGORY
08/19/25 306037 P 09/12/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 9/4/25-9/6/25
115459 PRUDENTIAL OVERALL SUPPLY
08/28/25 306038 P 09/12/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 82023437
08/28/25 306038 P 09/12/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 82023439
08/28/25 306038 P 09/12/25 10044420 5143 UNIFORM ALLOWANCE 38.35 INVOICE: 82023436
08/28/25 306038 P 09/12/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 82023438
08/28/25 306038 P 09/12/25 10054305 5143 UNIFORM ALLOWANCE 17.31 INVOICE: 82023434
08/28/25 306038 P 09/12/25 64054712 5143 UNIFORM ALLOWANCE 49.49 INVOICE: 82023433
08/28/25 306038 P 09/12/25 10054330 5143 UNIFORM ALLOWANCE 24.02 INVOICE: 82023435
09/04/25 306038 P 09/12/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 82024544
09/04/25 306038 P 09/12/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 82024546
09/04/25 306038 P 09/12/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 82024545
09/04/25 306038 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 32.56 INVOICE: 82024540
09/04/25 306038 P 09/12/25 10054305 5143 UNIFORM ALLOWANCE 38.95 INVOICE: 82024541
09/04/25 306038 P 09/12/25 10044420 5143 UNIFORM ALLOWANCE 64.06 INVOICE: 82024543
09/04/25 306038 P 09/12/25 64054712 5143 UNIFORM ALLOWANCE 49.49 INVOICE: 82024539
09/04/25 306038 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 82024538
09/04/25 306038 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 82024536
09/04/25 306038 P 09/12/25 10054330 5143 UNIFORM ALLOWANCE 24.02 INVOICE: 82024542
09/04/25 306038 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 50.56 INVOICE: 82024537
115820 QUEZADA, JAYNIE
08/18/25 306039 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 52.00 INVOICE: 01-51915
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113093 RAINSCAPE
09/01/25 306040 P 09/12/25 21654560 5304 PROFESSIONAL SERVICES 484.37 INVOICE: 076654
09/01/25 306040 P 09/12/25 21954560 5304 PROFESSIONAL SERVICES 1,201.41 INVOICE: 076655
116421 REIF, JESSIKA
07/01/25 306041 P 09/12/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 09/02/25-09/05/25
100531 RICHETTI COMPLETE WATER
09/01/25 306042 P 09/12/25 10034201 5303 CONTRACTUAL SERVICES 16.75 INVOICE: 273929
113127 ROBERT HALF
08/25/25 306043 P 09/12/25 10014120 5303 CONTRACTUAL SERVICES 1,046.50 INVOICE: 65319020
106317 ROULEAU, JOE
02/03/25 306044 P 09/12/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 03-02622
100555 SAN LUIS OBISPO COUNTY
12/01/24 306045 P 09/12/25 64154750 5612 MAINTENANCE & OPERATIONS- -9,928.23 INVOICE: 1001
12/01/24 306045 P 09/12/25 64154750 5612 MAINTENANCE & OPERATIONS- 274,763.69 INVOICE: 1001
12/01/24 306045 P 09/12/25 64154750 5612 MAINTENANCE & OPERATIONS- 45,473.79 INVOICE: 1001
116388 SDI PRESENCE LLC
08/31/25 2026017 306046 P 09/12/25 10014140 5303 CONTRACTUAL SERVICES 17,864.18 INVOICE: 20206
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111308 SITEONE LANDSCAPE SUPPLY LLC
08/28/25 306047 P 09/12/25 10044420 5274 CHEMICAL SUPPLIES 151.96 INVOICE: 157784029-001
08/28/25 306047 P 09/12/25 10044420 5605 MAINTENANCE-GROUNDS 130.11 INVOICE: 157795791-001
100552 SLO COUNTY AUDITOR-CONTROLLER
08/07/25 306048 P 09/12/25 10004000 4203 PARKING FINES 816.00 INVOICE: 740A JULY 2025
100556 SLO COUNTY ENVIRONMENTAL
07/07/25 306049 P 09/12/25 64054710 5303 CONTRACTUAL SERVICES 2,643.50 INVOICE: IN156982
100731 SLO COUNTY SHERIFF'S DEPT
08/05/25 306050 P 09/12/25 10034201 5303 CONTRACTUAL SERVICES 261,019.00 INVOICE: 136-736
08/05/25 306050 P 09/12/25 10034201 5303 CONTRACTUAL SERVICES 20,000.00 INVOICE: 136-739
106096 SLO COUNTY SHERIFF-CORONER
08/18/25 306051 P 09/12/25 10034204 5324 FORENSIC MANDATE SERVICES 426.00 INVOICE: CS-0725-01
103641 SOUTH COUNTY SANITARY SVC, INC
09/01/25 306052 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 95.57 INVOICE: 9075494U120
09/01/25 306052 P 09/12/25 10044420 5303 CONTRACTUAL SERVICES 5.48 INVOICE: 9075631U120
09/01/25 306052 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 328.41 INVOICE: 9075139U120
09/01/25 306052 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 165.41 INVOICE: 9075675U120
09/01/25 306052 P 09/12/25 10054308 5303 CONTRACTUAL SERVICES 111.89 INVOICE: 9075359U120
09/01/25 306052 P 09/12/25 10044420 5303 CONTRACTUAL SERVICES 218.81 INVOICE: 9075263U120
09/01/25 306052 P 09/12/25 10044420 5303 CONTRACTUAL SERVICES 213.81 INVOICE: 9075019U120
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100733 STANDARD INSURANCE CO
09/10/25 306053 P 09/12/25 110 2113 LIFE INSURANCE 2,916.16 INVOICE: 643870 SEPT 2025
112162 TANGENT
07/10/25 306054 P 09/12/25 10014140 5303 CONTRACTUAL SERVICES 300.00 INVOICE: SI123523
116183 THE SHERWIN-WILLIAMS CO INC
09/03/25 306055 P 09/12/25 10054330 5255 SPECIAL DEPARTMENT SUPPLI 872.72 INVOICE: 0255-4
08/26/25 306055 P 09/12/25 10054330 5255 SPECIAL DEPARTMENT SUPPLI 523.63 INVOICE: 9839-6
101030 TUCKFIELD & ASSOCIATES
08/31/25 306056 P 09/12/25 64054710 5303 CONTRACTUAL SERVICES 3,140.00 INVOICE: 0778
08/31/25 306056 P 09/12/25 61254610 5303 CONTRACTUAL SERVICES 1,345.00 INVOICE: 0778
105252 ULTREX BUSINESS PRODUCTS
08/29/25 306057 P 09/12/25 10034204 5303 CONTRACTUAL SERVICES 112.72 INVOICE: 4452479-CAL
100660 USA BLUE BOOK
08/05/25 306058 P 09/12/25 64054711 5603 MAINTENANCE-MACH & EQUIP 330.34 INVOICE: INV00788670
100659 USA OF N CA & NV
07/25/25 306059 P 09/12/25 64054710 5503 MEMBERSHIPS & SUBSCRIPTIO 490.09 INVOICE: 25USB110761
100737 VISION SERVICE PLAN
08/19/25 306060 P 09/12/25 110 2119 VISION INSURANCE 2,148.54 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 823479880
08/19/25 306060 P 09/12/25 10014099 5133 VISION INSURANCE 604.54 INVOICE: 823479880
109908 VISIT SLO CAL
08/28/25 306061 P 09/12/25 24014150 5301 ADVERTISING 20,000.00 INVOICE: 14877
08/28/25 306061 P 09/12/25 24014150 5301 ADVERTISING 6,000.00 INVOICE: 14872
107599 WATER SYSTEMS CONSULTING INC
06/30/25 306062 P 09/12/25 10054301 5303 CONTRACTUAL SERVICES 4,530.25 INVOICE: 11246
102609 WATERBOYS PLUMBING
08/15/25 306063 P 09/12/25 22654306 5303 CONTRACTUAL SERVICES 870.00 INVOICE: 32721
08/19/25 306063 P 09/12/25 22654306 5303 CONTRACTUAL SERVICES 591.00 INVOICE: 32723
114673 WHITE BRENNER LLP
08/19/25 306064 P 09/12/25 64054710 5575 INSURANCE CLAIMS/SETTLEME 4,348.87 INVOICE: 53267
115052 YOUTH TECH INC.
09/04/25 306065 P 09/12/25 10044424 5351 SERVICES-CLASSES 13,471.50 INVOICE: 8143
115850 ZEPEDA, MISTY
09/03/25 306066 P 09/12/25 10044424 5352 SERVICES-LEAGUES 82.50 INVOICE: 090325
09/08/25 306066 P 09/12/25 10044424 5352 SERVICES-LEAGUES 82.50 INVOICE: 090825
REPORT TOTALS 1,141,216.65
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 10/03/2025 12:10
User: mschotborgh
Program ID: appdwarr
INV GROUP:091225 TO FISCAL 2026/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
COUNT AMOUNT
TOTAL PRINTED CHECKS 114 1,099,372.30
TOTAL EFT TRANSFERS 3 41,844.35
** END OF REPORT - Generated by Megan Schotborgh **
Attachment 1
General Fund 430,793.30 5101 Salaries Full time 293,995.41 Streets Fund 20,176.47 5101 Volunteer Employee Retirement - Sewer Fund 16,531.89 5102 Salaries Part-Time - PPT 10,303.73 Water Fund 28,164.11 5103 Salaries Part-Time - TPT 4,356.42 495,665.77 5105 Salaries OverTime 17,779.24
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,116.72
5108 Holiday Pay 9,568.24
5109 Sick Pay 4,433.84
Administrative Services 229.07 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 15,831.57 5113 Vacation Pay 8,937.13
Public Works - Maintenance 667.43 5114 Comp Pay 1,869.16 Public Works - Enterprise 1,051.17 5115 Annual Leave Pay 5,214.33 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 40,661.70 17,779.24 5122 Social Security 26,912.06
- 5123 PARS Retirement 209.55
5126 State Disability Ins. 4,211.68
5127 Deferred Compensation 1,979.15
5131 Health Insurance 55,913.73
5132 Dental Insurance 2,833.92
5133 Vision Insurance 752.92
5134 Life Insurance 372.11
5135 Long Term Disability 484.59
5137 Leave Payouts -
5142 Unemployment Insurance (750.10)
5143 Uniform Allowance 884.66
5144 Car Allowance 1,058.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 164.58
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,252.50
495,665.77
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
8/15/25-8/28/25
9/5/2025
BY FUND BY ACCOUNT
Attachment 2
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Statement of Investment Deposits for August 2025 DATE: October 14, 2025
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of August 31, 2025, as required by Government Code Section 53646(b).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact on the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc.).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
ANALYSIS OF ISSUES:
This report represents the City’s investments as of August 31, 2025, and includes all investments managed by the City. As of August 31, 2025, the investment portfolio complied with all State laws and the City’s investment policy.
Item 9.c.
City Council
Statement of Investment Deposits for August 2025
October 14, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: August 31, 2025
CITY OF ARROYO GRANDE
Portfolio Summary
August 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Local Agency Investment Fund $ 6,503,452.92 $ 6,503,452.92 4.251% 29.688% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 3.680% February 21, 2025 12 mos February 21, 2026 1.121% Chief Financial FCU 249,000.00 249,000.00 4.600% October 14, 2022 36 mos October 14, 2025 1.121% Live Oak Banking Company Inc 249,000.00 249,000.00 3.150% May 26, 2022 48 mos May 26, 2026 1.121% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 1.121% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 1.117% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 1.117% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 1.094% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 1.117% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 1.117% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 1.121% Paragon Bank TN 245,000.00 245,000.00 4.050% March 19, 2025 24 mos March 19, 2027 1.103% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 1.108% United Teletech Financial Credit Union 248,000.00 248,000.00 5.100% November 8, 2023 48 mos November 8, 2027 1.117% Medallion Bank UT 249,000.00 249,000.00 4.000% March 14, 2025 36 mos March 14, 2028 1.121% Amerant Bank NA 245,000.00 245,000.00 4.050% March 28, 2025 36 mos March 28, 2028 1.103% Freedom Northwest Credit Union 249,000.00 249,000.00 4.000% March 28, 2025 36 mos March 28, 2028 1.121% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 1.099% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 1.121% SkyOneFederal Credit Union 249,000.00 249,000.00 3.900% October 25, 2024 48 mos October 25, 2028 1.121% Merrick Bank UT 249,000.00 249,000.00 4.000% March 19, 2025 48 mos March 19, 2029 1.121% Bank Hapoalim BM New York 244,000.00 244,000.00 4.500% May 21, 2024 60 mos May 21, 2029 1.099% Morgan Stanley Private Bank 244,000.00 244,000.00 4.650% May 22, 2024 60 mos May 22, 2029 0.901% Goldman Sachs Bank USA 245,000.00 245,000.00 4.000% March 18, 2025 60 mos March 18, 2030 0.905% BMW Bank NA Salt Lake 245,000.00 245,000.00 4.000% May 16, 2025 48 mos May 16, 2029 1.103% Texas Exchange Bank Crowley 249,000.00 249,000.00 4.000% May 23, 2025 48 mos May 23, 2029 1.121% Security First Bk Lincoln Neb 245,000.00 245,000.00 3.950% July 3, 2025 48 mos July 3, 2030 1.103% Total Certificates of Deposit 6,425,000.00 6,425,000.00 28.534% ATTACHMENT 1
Agency Bonds
Federal Natl Mortgage Assn 1,000,000.00 995,000.00 0.500% October 20, 2020 60 mos October 20, 2025 4.503% Federal Home Loan Bank 999,500.00 983,280.00 0.800% March 17, 2021 60 mos March 10, 2026 4.501% Federal Home Loan Bank 994,396.00 978,660.00 2.400% March 17, 2021 72 mos March 29, 2027 4.478% Federal Home Loan Bank 500,000.00 495,710.00 3.375% May 17, 2022 60 mos May 17, 2027 2.252% Federal Agriculture Mortgage Corp 495,174.00 498,760.00 3.580% October 28, 2024 36 mos October 7, 2027 2.230% Federal Agriculture Mortgage Corp 2,029,036.00 2,062,740.00 4.650% May 17, 2024 60 mos April 26, 2029 9.138% Total Agency Bonds 6,018,106.00 6,014,150.00 27.102%
Municipal Bonds
California State GO Various Purp Bond $ 491,810.00 $ 496,245.00 2.500% May 12, 2022 47 mos April 1, 2026 2.215% California State Taxable GO Unlimited 1,256,116.00 1,335,310.00 3.500% November 1, 2023 53 mos April 1, 2028 5.657% California State Taxable GO Unlimited 525,935.25 548,584.50 2.500% December 19, 2024 57 mos October 1, 2029 2.369% Total Municipal Bonds 2,273,861.25 2,380,139.50 10.241% Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 976,550.00 1.100% December 6, 2021 53 mos May 31, 2026 4.435% Total Treasury Obligations 984,728.00 976,550.00 4.435% TOTAL INVESTMENTS $ 22,205,148.17 $ 22,299,292.42 100.000%
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Updates to the City Council Handbook
DATE: October 14, 2025
RECOMMENDATION:
1) Adopt a Resolution approving an update to the City Council Handbook; and 2)Find that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact from this action.
BACKGROUND:
On December 9, 1997, the City Council adopted a Policy/Procedure for Conducting City Council Business. Due to several policies being adopted by various City Council Resolutions, these policies were then compiled into a City Council Operations Manual.
On October 24, 20171, the City Council directed staff to develop a more comprehensive and organized document that would combine the City Council’s existing policies with other relevant statutory requirements and regulations governing the responsibilities of the City Council. On April 10, 20182, the City Council adopted a City Council Handbook.
On October 25, 20223, the City Council adopted an updated City Council Handbook incorporating Council-adopted policies that had occurred since the 2018 adoption.
1 https://www.arroyogrande.org/AgendaCenter/ViewFile/Minutes/_10242017-937 2 https://www.arroyogrande.org/AgendaCenter/ViewFile/Agenda/_04102018-1005?html=true 3https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=daf4a55f-3372-4f03-befd73a68a6bd231&lang=English&Agenda=Agenda&Item=40&Tab=attachments
Item 9.d.
City Council
Updates to the City Council Handbook
October 14, 2025
On August 13, 20244, the City Council adopted the updated City Council Handbook incorporating Council-adopted policies that had occurred since the 2022 adoption.
ANALYSIS OF ISSUES:
The City Council Handbook ("Handbook") is intended to serve as an introduction for future Council Members unfamiliar with the operations of the City, serve as a resource guide and compilation of agreed-upon operational practices for Council Members throughout their terms, and provide clarity for the public regarding those same operational practices.
Staff has reviewed the current Handbook and has identified the need for substantive updates, language clean-up, as well as additional content that reflects Council-adopted policies that occurred since the current Handbook was last re-adopted in 2024.
Substantive items that have been added to or updated in the Handbook include the following:
Ticket Distribution Policy
On December 10, 20245, City Council adopted Resolution No. 5404 updating the City’s Tickets and Passes Distribution Policy pursuant to Title 2, Section 18944.1 of the California Code of Regulations. Accordingly, Section 3.10 has been added along with Exhibit J.
Meeting Disruption Policy
Modifications have been made to the City’s policy regarding disruptive speakers. As updated, the revised process reflects the City’s current practices and procedures, consistent with the Brown Act.
Flag Display Policy
On April 23, 20246, City Council adopted Resolution No. 5351, authorizing the recurring annual display for specified commemorative flags at City Hall and Heritage Square Park.
Accordingly, Section 4.14 and Exhibit F have been updated to reflect Council action.
AB 2561 City Workforce Vacancies, Recruitment, and Retention Trends Compliance Procedure
On April 8, 20257, the City Council adopted Resolution No. 2025-020 establishing a procedure for public hearings under Assembly Bill 2561 related to legal obligations for
4https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=4a103a94-f18d-4190-b238- 6549ff52e809&lang=English&Agenda=Agenda&Item=59&Tab=attachments 5https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=d97188a8-cbd4-44a5-8b29- 561fdea7102b&lang=English&Agenda=Agenda&Item=51&Tab=attachments 6https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=1715cb60-d2e5-47fd-b59b8f135a05f7c2&lang=English&Agenda=Agenda&Item=27&Tab=attachments 7https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=8e22fe14-5950-4a1e-96a9- f5e78b7b10e5&lang=English&Agenda=Agenda&Item=48&Tab=attachments
Item 9.d.
City Council
Updates to the City Council Handbook
October 14, 2025
annual reporting of workforce vacancies and recruitment and retention efforts. Section
4.15 with Exhibit K have been added to reflect this new Procedure.
City Commissions, Committees, and Boards
Section 5.3 regarding appointments has been updated to reflect the addition of a Citizens’ Sales Tax Oversight Committee, pursuant to Council action on March 11, 20258.
Conflict of Interest Code
On September 24, 20249, City Council adopted Resolution No. 5392, updating the City’s Conflict of Interest Code. Exhibit D has been updated to reflect Council action.
Staff recommends adoption of the Resolution approving the updated City Council Handbook (Attachment 1). The Handbook will be maintained on file in the City Clerk's Office, distributed to all Council Members and the City's Department Head Team, made available to the public during business hours, and posted on the City website.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution approving the updated City Council Handbook;
2. Modify the Handbook and Adopt a Resolution approving the City Council Handbook;
3. Direct that specific changes or additions be made to the Handbook and return to Council at a future date for consideration and approval; or
4. Provide other direction to staff.
ADVANTAGES:
Approving the updated Handbook will provide a comprehensive document that includes the most recently updated policies, procedures, and guidelines that will serve as a reference document for the City Council, staff and the public.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
Adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
8https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=e2469712-e4af-4392-84a0- dfb31256f5d7&lang=English&Agenda=Agenda&Item=51&Tab=attachments 9https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=cb414697-3ad5-43e7-81b7- 797772c76bb6&lang=English&Agenda=Agenda&Item=52&Tab=attachments
Item 9.d.
City Council
Updates to the City Council Handbook
October 14, 2025
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution with Exhibit A - City Council Handbook Update 2025
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AN UPDATE TO THE
CITY COUNCIL HANDBOOK
WHEREAS, in 1997, the City Council adopted by Resolution a Policy/Procedure for Conducting City Council Business, which has been reviewed from time to time and amended as appropriate; and
WHEREAS, since that time, the City Council has adopted various Resolutions creating additional policies and guidelines, all of which are compiled into the City Council Operations Manual; and
WHEREAS, at its meeting on October 24, 2017, the City Council directed staff to develop a comprehensive City Council Handbook; and
WHEREAS, at its meeting on April 10, 2018, the City Council adopted a Resolution approving a City Council Handbook to include the City Council’s existing policies and other relevant statutory requirements and regulations governing the responsibilities of the City Council; and
WHEREAS, at its meeting on October 24, 2022, the City Council adopted a Resolution approving a City Council Handbook update; and
WHEREAS, at its meeting on August 13, 2024, the City Council adopted a Resolution approving a City Council Handbook update; and
WHEREAS, staff has reviewed the Handbook and identified the need for some substantive updates, clean-up language as well as content that reflects City Counciladopted policies and direction that occurred since the adoption of the 2024 Handbook; and
WHEREAS, the City of Arroyo Grande City Council Handbook provides a summary of relevant statutory requirements, regulations, policies and procedures governing responsibilities of the City Council that will serve as a reference document for the City Council, serve as an introduction for future Council Members unfamiliar with the operations of the City of Arroyo Grande; and enable the City Council to effectively compile, maintain, and implement operational practices that are agreed upon.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The updated City Council Handbook is hereby approved as set forth in Exhibit A, attached hereto and incorporated herein by this reference in substantially final
RESOLUTION NO.
PAGE 2
form.
2. The City Council Handbook may be amended administratively by the City Clerk's Office to the extent necessary to remain current with Federal, State, and local law, and effectuate specific direction of the City Council.
3. The City Manager is hereby authorized and directed to place copies of the City Council Handbook in suitable places, including on the City website, for the guidance of the public.
4. Adoption of the City Council Handbook hereby supersedes any previous version of the Handbook.
5. This Resolution shall take effect immediately upon its adoption.
On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 14
th day of October, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
EXHIBIT A
City Council Handbook
Adopted by the City Council:
October 14, 2025
Resolution No.
THIS PAGE LEFT INTENTIONALLY BLANK
TABLE OF CONTENTS
1. INTRODUCTION ...............................................................................................6
1.1 General Law City ........................................................................................6
1.2 City Organization Chart...............................................................................7
1.3 Arroyo Grande Municipal Code (AGMC) .........................................................7
1.4 City of Arroyo Grande Administrative Policy Manual ........................................7
1.5 Diversity, Equity, Inclusion and Justice..........................................................8
2. COUNCIL ORGANIZATION & DUTIES ................................................................8
2.1 City Council Districts...................................................................................8
2.2 Newly-Elected Members ..............................................................................8
2.3 Appointment of Mayor Pro Tem ....................................................................8
2.4 Meeting Duties of Mayor and Mayor Pro Tem..................................................9
2.5 Seating Order ............................................................................................9
2.6 Signing of City Documents...........................................................................9
2.7 Representation at Ceremonial Functions ........................................................9
2.8 Issuance of Proclamations, Commendations, Special Recognition .....................9
2.9 Annual Events.......................................................................................... 10
3. COUNCIL ADMINISTRATION ..........................................................................10
3.1 Salaries and Benefits ................................................................................ 10
3.2 Travel and Expense Reimbursements .......................................................... 10
3.3 Appointment of City Manager and City Attorney ........................................... 10
3.4 City Council/City Manager Mutual Expectations ............................................ 11
3.5 Ethics Policy ............................................................................................ 13
3.6 Sexual Harassment Prevention Training and Education.................................. 13
3.7 Workplace Violence Prevention Plan…………………………………………………………………….13
3.8 The Brown Act ......................................................................................... 13
3.9 Political Reform Act................................................................................... 14
3.10 Tickets and Passes Distribution Policy ....................................................... 145
4. CONDUCTING CITY COUNCIL BUSINESS ......................................................166
4.1 Meetings ................................................................................................. 16
4.2 Attendance / Quorum ............................................................................... 16
4.3 Best Practices of Civility and Civil Discourse................................................. 17
4.4 Agendas.................................................................................................. 17
4.5 Agenda Order .......................................................................................... 18
4.6 Meeting Procedures .................................................................................. 18
4.7 Public Comment (Written and Oral) …………………………………………………………………….19
4.8 Public Use of Visual Aids at Council Meetings ............................................... 21
4.9 Council Member Requests and Questions..................................................... 21
4.10 Disturbance of City Council Meetings .......................................................... 22
4.11 Council Action Items ................................................................................. 22
4.12 Process for City Council Appeal of Planning Commission Decisions .................. 24
4.13 Televised and Webstreamed Meeting Coverage ............................................ 24
4.14 Flag Display Policy.................................................................................... 24
4.15 AB 2561 City Workforce Vacancies, Recruitment, and Retention Trends Compliance Procedure ………………………………………………………………………………………… 25
5. COMMISSIONS/COMMITTEES/BOARDS..........................................................25
5.1 Ad Hoc Committees (“Ad Hocs”) ................................................................. 26
5.2 City Commissions, Committees and Boards (“Standing Committees”) ............. 26
5.3 Appointment............................................................................................ 26
5.4 Removal.................................................................................................. 27
5.5 City of Arroyo Grande Commissioners Handbook .......................................... 28
5.6 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees.................................................................... 28
5.7 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees 29
5.8 Appointment of Primary Voting Delegate and Alternate to National League of Cities and/or League of California Cities Annual Conferences ................................... 30
6. COMMUNICATIONS ........................................................................................30
6.1 General Communication ............................................................................ 30
6.2 Processing and Delivering of City Council Mail .............................................. 30
6.3 Written Correspondence ............................................................................ 31
6.4 Use of City Seal, City Logo, and Police Badge............................................... 31
6.5 Speaking Engagements ............................................................................. 31
6.6 Media Relations........................................................................................ 32
6.7 City Council Protocol Regarding Communications with Project Applicants ......... 32
6.8 Access to Communications/Technology Systems........................................... 33
6.9 Electronic Communications Prohibited During Meetings ................................. 33
6.10 Electronic Communications Using City-Issued and Personal Devices................ 33
6.11 Communications with Staff ........................................................................ 34
6.12 Complaints Regarding Performance of Staff ................................................. 34
6.13 Citizen Inquiries ....................................................................................... 35
6.14 Handling of Litigation/Confidential Information............................................. 35
6.15 Legislative Communications at the Request of City Affiliated Organizations ...... 35 APPENDIX: Reference Table of Amendments ........................................................... 36 EXHIBIT A: Expanded Description of City Departments ............................................. 37 EXHIBIT B: Travel Policy ....................................................................................... 40 EXHIBIT C: Ethical Standards Policy ....................................................................... 49 EXHIBIT D: Conflict of Interest Code ...................................................................... 53 EXHIBIT E: Best Practices of Civility and Civility Discourse ........................................ 59 EXHIBIT F: Display of Flags Policy.......................................................................... 62 EXHIBIT G: Diversity, Equity, Inclusion and Justice Policy ......................................... 66 EXHIBIT H: City Council Districts ........................................................................... 71 EXHIBIT I: Use of City Seal, City Logo, and Police Badge Policy ................................. 77 EXHIBIT J: Tickets and Passes Distribution Policy ……………………………………………………………83 EXHIBIT K: AB 2561 City Workforce Vacancies, Recruitment, and Retention Trends Compliance Procedure ………………………………………………………………………………………………………… 92
CITY COUNCIL HANDBOOK
PAGE 6
1. INTRODUCTION
The City Council Handbook includes policies and procedures approved by the City Council regarding City Council activities. The objectives of the Manual are to:
a) Serve as a reference document for the City Council;
b) Provide comprehensive orientation information for new City Council Members; and
c) Enable the City Council to effectively compile and maintain operational practices that are agreed upon.
The guidelines and protocols set forth herein are not intended to limit the inherent power and general legal authority of the City Council. Any of the protocols herein may be waived by a majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances.
The policies shall be amended by a majority vote of the City Council and may be amended administratively by the City Clerk’s Office in order to remain current with federal, state, and local law.
A. General Law City
Arroyo Grande was incorporated as a city on July 10, 1911. Arroyo Grande is a general law city and the City Council is the governing body. The City Council is vested with all the regulatory and corporate powers of a municipal corporation provided for by state law governing general law cities.
Certain state laws and other established regulations exist, which govern various responsibilities of the City Council. This manual is not intended to duplicate, fully articulate all requirements, or repeal any existing statutes or regulations. City Council Members are responsible for becoming familiar with these statutes and regulations.
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B. City Organization Chart
C. Arroyo Grande Municipal Code (AGMC)
Since the City of Arroyo Grande is a General Law City, as opposed to a Charter City, its City Council must act within the framework of limitations and procedures established by State Law. Local laws are established by Ordinance and are compiled in the AGMC. The Municipal Code sets forth the regulatory, penal and administrative laws of general application to the City.
These laws are enforceable by the City, and violations thereof can constitute a misdemeanor or an infraction. Other directives and policies of the City Council are recorded in Council Ordinances, Resolutions or by minute action of the Council.
D. City of Arroyo Grande Administrative Policy Manual
The Administrative Policy Manual consolidates all administrative policies and procedures of a general or inter-departmental nature into one City document. Administrative regulations meet the following criteria: 1) are directed toward an ongoing City process or procedure; 2) are limited to one major subject area; and 3) are applicable to more than one City department. Administrative regulations are issued from the City Manager’s Office. Certain administrative policies that pertain to City Council Members are included as Exhibits to this Manual and/or will be provided to members at the time of assuming office.
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E. Diversity, Equity, Inclusion, and Justice
It is the mission of the City to make Arroyo Grande the best place possible for everyone who lives, works and visits Arroyo Grande. The City Council adopted Resolution 5142 adopting a Diversity, Equity, Inclusion, and Justice Policy as a commitment to support diversity, equity, inclusion, and justice in all facets of society and to model and implement the objectives within the community and City organization (Exhibit G).
2. COUNCIL ORGANIZATION & DUTIES
2.1 City Council Districts
On April 12, 2022, the City Council adopted Ordinance 713 establishing a bydistrict election system and created four (4) district boundaries (Exhibit H).
By 2024, each Councilmember will be elected by voters within their district boundary for a four-year term. The Mayor continues to be elected at-large for a two-year term.
The City Council wishes to remain united in its service to the community and will govern on an at-large basis, considering the needs and interests of the entire community. Professional management of the City will continue to be a Council-Manager form of government under the policy leadership of the City Council as a governing body. City resources will be allocated to address priorities and needs on a citywide basis with a budget adopted by the City Council as a governing body.
As customer service is a priority, any Council Member will help any member of the community who contacts them. Current practices regarding invitations of City Council Members to events and activities and appointments to committees and various bodies will remain in effect.
2.2 Newly-Elected Members
Newly-elected Council Members are sworn into office generally at a regular meeting in December following a regular municipal election.
Immediately upon election (even before being sworn into office), newlyelected Council Members are subject to the provisions of the Brown Act.
A reception is traditionally held immediately following the reorganization meeting.
2.3 Appointment of Mayor Pro Tem
The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence.
The Mayor Pro Tem shall serve a term of one year.
The appointment of the Mayor Pro Tem takes place at the first meeting in December of each year.
It is the City Council’s policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. City Council Members become eligible to serve as Mayor Pro Tem after serving on the City Council for a period of one year.
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If two Members of the City Council have the same seniority, the order of rotation will be based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council.
2.4 Meeting Duties of Mayor and Mayor Pro Tem
The Mayor shall preside at the meetings of the Council. If he/she is absent or unable to act, the Mayor Pro Tem shall serve until the Mayor returns or is able to act.
In the absence of the Mayor and Mayor Pro Tem, the City Clerk shall call the Council to order, whereupon a temporary Chairperson shall be elected by the members of the Council present.
2.5 Seating Order
Following the Council reorganization, the City Clerk shall designate the seating order for the Council dais. The Mayor Pro Tem shall sit to the Mayor’s left.
2.6 Signing of City Documents
The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts/agreements and other documents which have been adopted by the City Council and require an official signature, except when the City Manager has been authorized by Council action to sign such documents. In the event the Mayor is unavailable or has a conflict of interest, the Mayor Pro Tem’s signature may be used.
2.7 Representation at Ceremonial Functions
The Mayor shall represent the Council at ceremonial functions. The Mayor may, at his/her own discretion, ask the Mayor Pro Tem or another Council Member to represent the Council at the function. Voluntary attendance at ceremonial functions by Council Members is encouraged.
2.8 Issuance of Proclamations, Commendations, Special Recognition PROCLAMATIONS AND COMMENDATIONS: All requests for proclamations are subject to the review and approval of the City Manager or his/her designee, or Mayor. Proclamations and commendations are signed by the Mayor, and are prepared in response to the type of recognition requested (which may include recognition of individuals, groups, and events of significance to the Arroyo Grande community). Proclamations and commendations may be presented at a City Council meeting or at an outside event or meeting.
Typically, requests are honored for presentation at a Council meeting only if a local representative from the requesting party can appear to accept the proclamation or certificate.
IN MEMORY OF: A meeting may be adjourned in memory of an individual at the direction of the Mayor or a member of the City Council if the Council Member submits a request to the Mayor or to the City Clerk ahead of the meeting. The announcement will be made at adjournment of the meeting.
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2.9 Annual Events
There are a number of Annual Events that the Mayor and Council Members may attend or participate in, including but not limited to the following:
a. City of Arroyo Grande Volunteer Recognition Dinner
b. South County Chambers of Commerce Annual Installation Dinner c. League of California Cities New Mayors and Council Members Academy d. Tip-A-Cop Dinner/Fundraiser for Special Olympics
e. League of California Cities Annual Conference
f. League of California Cities Channel Counties Dinners g. Harvest Festival Parade
h. Village Holiday Parade
i. Arroyo Grande Police Department Santa Cop Program
j. Annual Employee Recognition and Awards Luncheon
3. COUNCIL ADMINISTRATION
3.1 Salaries and Benefits
AGMC Chapter 2.04 sets forth that Council compensation is established by City Council Resolution. Currently, the Mayor receives a monthly salary of $798.00, and City Council Members receive a monthly salary of $648.00. The City contributes an amount equivalent to that received by management employees towards the Mayor and Council Member’s participation in medical, dental and vision insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. If the Mayor and Council Members elect to opt out of medical, dental and vision, that individual will not receive the opt out amount.
3.2 Travel and Expense Reimbursements
The Council shall establish in the biennial budget funding for conferences, meetings, training, and representation at ceremonial functions. Council Members shall attend these functions at his/her own discretion for purposes of improving comprehension of and proficiency in municipal affairs and/or legislative operations.
The expenses of spouses who accompany public officials in the conduct of their public duties cannot be reimbursed [75 Cal. Op. Att’y. Gen. 20 (1992)].
Council Members shall be subject to the City’s Administrative Policy and Procedures for travel and expense reimbursement. Council Members shall make an oral report on the meeting or conference during Council Communications as appropriate (EXHIBIT B).
3.3 Appointment of City Manager and City Attorney
The City Manager shall be appointed by the City Council solely on the basis of his/her executive and administrative qualifications (AGMC Section
2.08.020). The powers and duties of the City Manager are set forth in AGMC Section 2.08.070. The City Council shall conduct an annual evaluation for the City Manager in closed session.
The City Attorney shall be appointed by the City Council and shall serve as legal counsel to the City government and all officers, departments, boards,
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commissions, and agencies thereof. The powers and duties of the City Attorney are prescribed by State law. The City Council shall conduct an annual evaluation for the City Attorney in closed session.
In the event a Council Member has issues with, or is concerned about the performance of either the City Manager or City Attorney, or the City Manager or City Attorney has concerns or issues regarding his or her relationship with or treatment by a Council Member, he or she should pursue the following steps in seeking to resolve the issue:
a. The issues or concerns should be communicated in an appropriate way, so that the City Manager, City Attorney, or the Council Member is clearly aware of them and can respond constructively in an effort to resolve the matter.
b. If the matter is not resolved, request that a closed session be scheduled to discuss the personnel matter consistent with the Brown Act. At the closed session, the City Council and affected individual should seek to resolve the issue or concern, and as appropriate, obtain a clear consensus on the expectations for the individual and/or Council Member and communicate those expectations clearly.
c. Depending on the issues or concerns and the circumstances, the City Council may also consider appointing an ad hoc committee to review the matter, meet with the individual, and report back on its recommendations in a follow up closed session. The City Council may also consider retaining a facilitator to meet with the parties to the conflict, to seek solutions to the concerns or issues that have been identified.
3.4 City Council/City Manager Mutual Expectations
The following mutual expectations have been agreed upon by the City Council and City Manager regarding their respective roles and support the successful operation of the City Manager/Council form of government. They serve as a general framework to foster a constructive working relationship and provide new Council Members an overall outline of how we have committed to operate. They may also serve as a basis for discussion to resolve potential problems or when changes in the expectations are desired.
Expectation of City Manager
a. Promote a high level of customer service to be provided by the organization.
b. Clearly communicate to the City Council the operational impacts of policy decisions and direction.
c. Deal with the City Council, staff and community in an up front and honest manner at all times.
d. Be responsive to Council direction and needs and keep Council members informed of key issues, activities and follow-up to requests. Take necessary steps to avoid surprises for Council in public.
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e. Provide information equally to all Council members.
f. Provide complete information regarding an issue or item. Never manipulate information in order to promote one viewpoint. g. Ensure staff reports include alternatives, potential impacts of each alternative and staff’s best recommendation.
h. Be fully committed to successfully implementing City Council’s decisions, whether or not they are consistent with staff’s recommendations.
i. Involve the community in planning activities regarding issues impacting the public and make every effort to develop a consensus on issues in which there are differing viewpoints.
j. Demonstrate and insist from all staff the highest level of ethics and integrity.
k. Be an active and visible member of the community.
l. Be an effective problem solver.
m. Provide strong leadership in the organization, but also promote participation and responsibility on the part of the executive staff in accomplishing the City’s goals.
n. Promote professional development of staff in the organization. o. Be accessible.
Expectations of the City Council
a. Recognize that the City Council gives direction only as a convened body.
Share opinions and views, but refrain from providing direction without the participation of the full Council. Do not individually attempt to influence the decisions or recommendations of staff.
b. Conclude discussions requiring staff follow-up or action with specific direction agreed upon by the City Council.
c. Make an effort to let staff know concerns and questions prior to public meetings so staff can be prepared as best possible. Questions regarding agenda items should be submitted to the City Manager by noon on the Monday prior to a Tuesday Council meeting.
d. Share in staff’s commitment to the highest ethical standards and avoid any appearances of impropriety.
e. Direct questions or requests for information to the City Manager or Department Directors only. Make requests that will require staff to prepare information to the City Manager. Non-emergency
communications to the City Manager or Department Directors should be made during regular business hours to the extent reasonably possible.
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f. Treat staff in a respectful manner at all times. Recognize good work by staff. Communicate any concerns involving staff to the City Manager.
Refrain from criticizing staff in public.
g. Prevent disagreements with each other, the City Manager or staff from becoming personal. Commit to and support teambuilding efforts when necessary and appropriate.
h. Provide feedback on an ongoing basis.
i. In addition to ongoing communications, meet individually with the City Manager at least monthly for Council members and twice a month for the Mayor.
j. Seek and provide honesty, directness and openness.
k. Immediately communicate to the City Manager any items that are perceived not to be handled in accord with these expectations. l. Respect staff’s impartiality involving elections and campaign activities.
3.5 Ethics Policy
City Council Resolution No. 3951, adopted by the Arroyo Grande City Council on September 12, 2006, established an Ethics Policy for City Employees, Elected Officials and Appointed Officials. The City Council has adopted this code of ethics and values to promote and maintain the highest standards of personal professional conduct in the City’s government. Ethics training shall be required for all elected officials within one year of assuming office, and every two years thereafter, as required by State law. (Exhibit C)
3.6 Sexual Harassment Prevention Training and Education State law requires that elected officials who receive any type of compensation, salary, or stipend from a local agency receive at least two hours of sexual harassment prevention training and education within the first six months of taking office, and every two years thereafter (Government Code Sections 53237-53237.5).
3.7 Workplace Violence Prevention Plan
The City established a Workplace Violence Prevention Plan in compliance with Labor Code section 6401.9 to outline procedures to handle and respond to reports of workplace violence, inspections to correct workplace violence hazards, emergency response protocols and employee training on the plan.
Members of the City Council will be included in annual training to understand job-specific violence hazards and preventative measures.
3.8 The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed advisory bodies, shall be open and public and all persons shall be permitted to attend. Notices of regular meetings must be made 72 hours prior to the meeting. Special meetings may be called by the Mayor or a majority of the
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City Council and must be noticed 24 hours prior to the time of the meeting.
The Open & Public Guide to the Ralph M. Brown Act will be provided to all Council Members upon assuming office.
3.9 Political Reform Act
The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them.
The Political Reform Act establishes regulations regarding conflicts of interests and campaign receipts and expenditures. (Government Code, Title 9, Sections 81000- 91015)
Conflict of Interest - General Provisions of the Law
The Political Reform Act requires state and local government agencies to adopt a Conflict of Interest Code, which shall be reviewed biennially in evennumbered years. The Arroyo Grande City Council adopted Resolution No. 5223 amending the City of Arroyo Grande’s Conflict of Interest Code on September 27, 2022 (Exhibit D).
The Political Reform Act regulates conflicts of interest through disclosure and prohibition of participation in decisions, which constitutes conflicts of interest. Specifically, it requires City Council Members and other public officials to annually disclose all financial interests that may be affected by decisions made in their official capacity; this includes interests such as investments, real property, income, and gifts.
Council Members must disqualify themselves from making or participating in making or influencing any governmental decision that will have a foreseeable material financial effect on any economic interest of the Council Member or certain family members. Government Code Section 87105 states that a Council Member who has a conflict of interest must take the following steps after determining that a conflict of interest exists under the Political Reform Act:
a. Publicly identify the financial interest. This must be done in enough detail for the public to understand the financial interest that creates the conflict of interest. Note: Residential street addresses do not have to be disclosed.
b. Recuse yourself from both the discussion and the vote on the matter.
You must recuse yourself from all proceedings related to the matter. c. Leave the room until the matter has been completed. The matter is considered complete when there is no further discussion, vote or any other action.
Exception: According to the FPPC, if the matter is on the consent agenda, you do not have to leave the room.
Exception: Under limited circumstances, if you wish to speak during public comment, you may do so as long as you have complied with the disclosure and recusal requirements, left the dais and the matter you appear on is related solely to your personal interest.
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Government Code Section 1090
Government Code Section 1090 is similar to the Political Reform Act, but applies only to City contracts in which a public official has a financial interest. The financial interests covered by GC §1090 are different from those in the Political Reform Act. Having an interest in a contract may preclude the City from entering into the contract at all, even if the individual Council Member with the conflict recuses him or herself. In addition, the penalties for violating GC §1090 are severe. If a Council Member believes that he or she may have any financial interest in a contract that will be before the Council, the member should immediately seek advice from the City Attorney and/or the Fair Political Practices Commission.
Gifts
Council Members should carefully consider and monitor “gifts” from any person or organization whether the gift be financial support, loans, event tickets or passes, meals, etc. Many of these gifts may need to be reported and may present a conflict of interest when considering and/or voting on projects or issues related to the person presenting the gift.
Advice
It is critical to note that compliance with the State’s conflict of interest laws is each public official’s personal responsibility. While the City Attorney can render advice on the interpretation of State laws and regulations on conflict matters, such advice is solely an interpretation of the law. The only authority that can provide binding interpretations and possible immunity from civil or criminal liability on such matters is the Fair Political Practices Commission (FPPC). Council Members or the full Council are encouraged to solicit opinions on such matters directly from the FPPC.
It is also important to keep in mind that the City Attorney represents the City and City Council as a whole and not individual Council Members.
FPPC Filing Requirements
Elected officials file a Statement of Economic Interest (Form 700) to disclose certain investments, interests in real property, sources of income, gifts, loans and business positions within 30 days of assuming office; annually by April 1st covering the previous calendar year or from the last filing period, as required; and within 30 days of leaving office. Certain City advisory body members and designated City employees are also subject to this disclosure requirement.
Form 460/470 – Campaign Disclosure Statements (Form 460 or 470) are filed annually in July; or semi-annually in January and July as required by the FPPC.
3.10 Tickets and Passes Distribution Policy
The Fair Political Practices Commission regulates the distribution of tickets and passes by public agencies to government officials and certain employees of their agency; and from time to time, the City may receive complimentary or discounted tickets or passes from outside sources or may purchase tickets or passes for distribution to City officials and certain City employees. Title 2, Section 18944.1 of the California Code of Regulations requires the City Council to adopt a written policy governing the distribution of complimentary tickets and passes that includes the public purposes of the agency for which
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tickets or passes may be distributed. [EXHIBIT J]
4. CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business and are procedural only. Failure to strictly observe such procedures shall not affect the jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise held in conformance with the law.
Except as otherwise provided for in this Handbook, any special rule adopted by the City Council, or as otherwise provided by state statute, the procedures of the City Council meetings shall be governed by the latest revised edition of “Sturgis Standard Code of Parliamentary Procedure”, as modified by Council practices. The City Attorney is designated as the parliamentarian for City Council meetings. The City Manager shall preside as the parliamentarian in the City Attorney’s absence.
4.1 Meetings
City Council Meetings
The City Council shall meet in regular session on the second and fourth Tuesday of each month.
Business at regular sessions shall be conducted from 6:00 PM to 11:00 PM only, unless extended by unanimous consent of the City Council Members present.
A special meeting may be called at any time by the presiding officer (Mayor) or by a majority of the City Council.
The Council may adjourn any regular, or special meeting, to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Brown Act.
A regular meeting may be cancelled by a majority vote of the Council.
Historically, it has been the Council’s policy to cancel the first regular meeting in July so the City Council and staff can coordinate vacation time during the summer months. In addition, the City Council generally cancels the second regular meeting in December due to the holidays and related City office closures. The City Council adopts the regular meeting schedule each December for the following calendar year.
The order of business for the City Council shall be as arranged by the City Manager, except for matters set at a specific time by the Council.
4.2 Attendance / Quorum
Council Members acknowledge that attendance at lawful meetings of the City Council is part of their official duty. Council Members shall make a good faith effort to attend all such meetings unless unable. Council Members will notify the City Manager or City Clerk if they will be absent from a meeting.
Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three appear at a regular meeting,
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the Mayor, Mayor Pro Tem in the absence of the Mayor, any Council Member in the absence of the Mayor and Mayor Pro Tem, or in the absence of all Council Members, the City Clerk, or his/her designee, shall adjourn the meeting to a stated day and hour or cancel the meeting due to the lack of a quorum.
Council Members may attend meetings remotely, in compliance with all applicable Brown Act or other legal requirements, if in-person attendance is not possible due to extenuating circumstances. If attending a meeting remotely, Council Members are responsible for ensuring that they are using reliable teleconferencing or videoconferencing services.
4.3 Best Practices of Civility and Civil Discourse
In order to ensure civility and civil discourse in all of its meetings, the City Council has pledged its commitment to the best practices of civility and civil discourse. The Arroyo Grande City Council adopted Resolution No. 4872 amending the pledge to reaffirm the importance of civility and civil discourse by including a Regional Code of Civility on June 26, 2018 (Exhibit E). a. To respect the right of all people to hold different opinions in all of our meetings;
b. To avoid rhetoric intended to humiliate, malign, or question the motivation of those whose opinions are different from ours in all our meetings;
c. To strive to understand differing perspectives in all our meetings; d. To choose words carefully in all our meetings;
e. To speak truthfully without accusation, and avoid distortion in all our meetings; and
f. To building a civil political community in which each person is respected and spirited public and political debate is aimed at the betterment of the City of Arroyo Grande and its people and not the disparagement of those with whom we disagree.
The City Council shall promote the use of and adherence to the principles of civility and civil discourse in conducting business with appointed and elected officials, staff, and citizens.
4.4 Agendas
a. Agendas for the Council will be prepared by the City Manager. b. The purpose of the agenda is to provide a framework within which Council meetings can be conducted and to effectively implement the approved Council Goals, Long Term Financial Plan and Budget, Critical Needs Action Plan and also work programs, objectives, and business of the City as established by the City Council. Agenda items may also include, but are not limited to, recommendations to the City Council from advisory bodies, public hearings for land use and zoning actions or appeals, awarding bids, contracts, agreements, and adoption of resolutions and ordinances establishing various City regulations or policies. Agenda items will be within the policy context established by the Council, the scope of existing work programs, and within the jurisdiction of the City.
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For items that are of a regional, State, or Federal nature, including but not limited to proposed legislation, the item may be placed on the City Council agenda if it meets any of the following criteria:
1. Items that will result in any direct significant financial impact to the City;
2. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens;
3. Items that will create or increase a fee, tax or other charge unique to Arroyo Grande residents.
c. The electronic City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents that are available, or other matters to be considered by the City Council at the regular meeting, will be delivered electronically to members of the City Council no later than 72 hours preceding the Tuesday Council meeting to which the agenda packet pertains. Agenda packets for special meetings will be delivered electronically to members of the City Council no later than 24 hours preceding the date and time set for the special meeting.
d. Agendas shall be posted on a bulletin board, publicly accessible, at City Hall, 300 E. Branch Street, Arroyo Grande, and posted on the City website at www.arroyogrande.org.
4.5 Agenda Order
The order of the Regular Meeting Agenda is generally as follows:
Call to Order
Roll Call
Moment of Reflection
Flag Salute
Agenda Review
Special Presentations and City Manager Communications
City Council Reports (2nd Meeting of Month)
Community Comments and Suggestions
Consent Agenda
Public Hearings
Business Items
Council Communications
Adjournment
As permitted by the Brown Act, the City Council Agenda may include a Closed Session before the regular City Council meeting or at the end of the City Council Agenda.
4.6 Meeting Procedures
a. Council ordinances and resolutions must be reviewed in written form before binding action is taken on same.
b. A Council order applies mainly as a directive to City officers or employees. It need not be in writing, as it generally applies to one specific act only.
c. In the absence or inability of the Mayor and the Mayor Pro Tem to attend
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a meeting of the City Council, the Members present shall select one Member to temporarily preside.
d. A motion shall not be debated or “put to vote”, unless the same is seconded. When a motion is seconded, if requested, it shall be stated by the Mayor or the City Clerk before debate.
e. Upon a motion having been made and seconded, it shall be deemed to be in possession of the Council, but it may be withdrawn at any time, before decision or amendment, with the assent of a second. f. A Member called to order should relinquish the floor, unless permitted to explain; and the Council, if appealed to, shall decide on the case, but without debate. If there is no appeal, the decision of the Mayor shall be final.
g. Upon demand of any Council Member, or at the discretion of the Mayor, the vote shall be by roll call. Votes on all ordinances or resolutions shall be by roll call vote.
h. Tie votes shall be lost motions.
i. Tie votes on the appeal of a Commission/Board/Committee or staff decision sustain the action of the Commission/Board/Committee, or staff.
j. Every Council Member, unless disqualified by reason of a conflict of interest or as otherwise provided by law, shall cast his/her vote upon any matter put to vote by the legislative body.
k. Any Council Member who abstains from voting without a valid reason shall be deemed to have voted with the majority on that particular issue. l. A Council Member who publicly announces that he/she is abstaining from voting on a particular matter for specified reasons shall not subsequently be allowed to withdraw that abstention.
m. In order to avoid any attack on the validity of Council hearings, Council Members shall avoid forming final conclusions or making commitments with proponents and opponents during any meetings, conferences, or discussions regarding the merits of the matter or issue before the body, including but not limited to, specific zoning and related land-use proposals, comprehensive planning, and like matters.
n. A motion to reconsider a legislative or quasi-legislative action taken by the Council may be made only at the same meeting at which the action was taken. Quasi-judicial actions shall not be subject to a motion to reconsider.
4.7 Public Comment (Written and Oral)
a. Comments on agenda items are encouraged. As a courtesy to the Council, citizens are encouraged to submit written comments at least one day prior to the meeting. This provides the Council with a greater opportunity to review and consider issues and/or concerns expressed in written communications prior to a meeting. Written comments received before 2 p.m. day-of, at, or during a Council meeting are included in the public record and posted to the City’s website.
b. “Agenda Correspondence,” in general, includes correspondence and other documents from the public, the City Council, and City staff regarding Council agenda items that are received after the agenda packets have been distributed. Agenda Correspondence may take the following form: letters and emails from citizens; memos of clarification or revision from City staff; liaison reports from the City Council; communication items from the City Council; and late release or addedon agenda reports. c. Agenda Correspondence shall be date-stamped. Agenda
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Correspondence are distributed by the City Clerk via a Supplemental Memo and made available for public review, if received prior to 2 p.m. on the day-of the meeting.
d. The Mayor will invite comments from the public, including in support of, or in opposition to, specific agenda items following the staff report. Oral communications on matters that are not on the agenda may be provided during the Public Comment period of every regular meeting. e. The following are guidelines for providing oral public comments:
i. Members of the public may address the City Council on items that are not on the printed agenda during the Community Comments and Suggestions portion of the Agenda. A time limit of one minute is provided. A speaker may not yield time to another speaker. ii. There may only be one person at the podium and using the microphone at a time to speak during the Community Comments and Suggestions portion of the Agenda to ensure that it is clear which speaker is conveying the message and avoid cross-talk.
There is an exception to this rule if an additional person is needed to provide language translation services or if there is an accessibility-related need under the ADA.
iii. For all hybrid (in-person and via teleconference) meetings, those requesting to speak in-person will be called first, then those requesting to speak via teleconference will be called.
iv. Pursuant to the Brown Act, action may not be taken on issues not listed on the agenda. Staff may be asked to follow up on such items.
v. Individuals desiring to speak on an item on the agenda shall:
i. Address the Council from the podium or via teleconference after giving their name and city of residence. Speakers shall direct their comments to the Council, not the staff or
audience.
ii. Comment on the specific matter before the Council with reasons for the position taken.
iii. Limit comments to three (3) minutes until others have had opportunity to address the Council. The Presiding Officer with the consensus of Council Members, in their discretion and after all others have spoken, may allow additional brief comment from speakers who have already commented on
the same agenda item. A speaker may not yield their time to another speaker.
iv. Shall avoid personal attacks, abusive language or other disruptive behavior.
vi. Applicants, applicant representatives, or appellants desiring to speak shall:
i. Be permitted to speak first prior to the public comment portion of the public hearing for not more than ten (10) total minutes unless extended by vote of the City Council. ii. Address the Council from the podium or via teleconference after giving their name and address, and/or the name and address of the applicant/appellant they are representing, if applicable.
iii. Following discussion by Council, and prior to a vote on the item, the applicant, applicant representative or appellant will be entitled to a three-minute rebuttal period upon the applicant’s request.
iv. Be permitted to use City audio-visual equipment for their
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presentation to City Council only if the items are emailed to the City Clerk by 12:00 noon on the day of the meeting so that the items can be scanned for viruses or malware and prepared for viewing in the meeting. Portable storage
devices (i.e. USB, flash drive, etc.) will not be accepted (see section 4.8).
v. After the public comment portion of the public hearing is closed, no member of the public shall be permitted to
address the Council or the staff from the audience, except at the discretion of the Presiding Officer. Staff and invited guests, meaning those invited by Staff or the City Council to speak on an item because of that speaker’s expertise on the item, may speak for such length of time and use such materials or visual aids that are necessary for the legislative body to appropriately deliberate the item, determined at the discretion of the Presiding Officer.
4.8 Public Use of Visual Aids at Council Meetings
Applicants, applicant representatives or appellants who desire to utilize electronic visual aids to supplement their oral presentations:
a. Must provide display ready material to the City Clerk by 12:00 noon on the day of the meeting via email.
i. No data provided to the City Clerk later than 12:00 noon on the day of the meeting will be accepted.
ii. Staff may recommend that the presenter produce hard copies of their materials and present the copies to Council during their presentations.
iii. Electronic presentations must be provided in a format that can be read on a standard PC-compatible computer running
Microsoft Windows or Microsoft Office.
iv. Upon receipt, the City Clerk will promptly transmit electronic visual aids to the City’s Information Technology Division for a determination as to whether the material is free of viruses. v. Staff shall preload and queue the electronic visual aid in the City’s media system and display it when the public member is called upon to speak.
vi. Members of the public shall not be permitted to connect equipment, devices, or storage media directly to the City’s computer system during a live Council meeting.
vii. Members of the public shall not be permitted to access the internet from the City’s computer equipment.
viii. Nothing in this Policy is intended to warrant or otherwise guarantee that electronic visual aids will successfully display at a City Council meeting.
ix. Members of the public are urged to have hard copies of their presentations available at the City Council meetings in the event a media system malfunction occurs.
b. Members of the public shall not wear or display signs, placards, banners, hats, costumes or similar items at any time in the Council Chamber or Committee room that obstruct the view of other audience members. In no event shall signs, placards, banners, props or similar items be larger than 8 ½ by 11 inches, be illuminated, or be attached to any pole, stick or other device. This sub-clause only applies to general public comment.
Applicant/appellants may use visual aids as stated in sub-clause a of this
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section. Staff and invited guests are regulated in the manner provided in Section 4.7 (at the discretion of the Presiding Officer).
4.9 Council Member Requests and Questions
a. Under the Council Communications portion of the meeting agenda, Council Members may ask a question for clarification, make an announcement, or report briefly on his or her activities. Council Members may also request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of two other Council Members.
b. Proper action will then be taken by staff.
4.10 Disturbance of City Council Meetings
The following procedure and format will be used by the City Council and presiding officer to address disruptive persons at a Council Meeting:
1. Provide a warning, consistent with the Brown Act, that clearly describes the conduct at issue and why it is disruptive to the meeting.
2. If the conduct continues, the presiding officer may take an intermediary step like muting the speaker’s microphone, ask that the person return to their seat, or take another such step consistent with state law or local policy regarding disruptive behavior.
3. The presiding officer may call a brief recess to restore order.
4. On return from the recess, note that, any disruptive conduct that continues will result in a warned individual being asked to leave the meeting or the individual will be removed by law enforcement pursuant to Government Code §54957.95.
5. If, after attempting to restore order by removing one or more disrupting individuals, it is determined that order cannot be restored, the City Council may adjourn the meeting to a date certain or take such action as advised by the City Attorney’s Office, including, when appropriate, clearing City Council Chambers consistent with the Brown Act.
Note: An individual engaging in behavior that constitutes a use of force or true threat of force is subject to immediate removal.
4.11 Council Action Items
Staff Reports
Each City Council agenda business item shall have a coordinating staff report prepared by the originating department. Staff reports are written specifically for the purpose of communicating information necessary for policy and decision-making and generally includes a recommended action, impact on financial and personnel resources, background, analysis of issues, alternatives, advantages, disadvantages, environmental review (if applicable), and public notification methods.
Ordinances
Ordinances are the laws of a municipality. An ordinance generally prescribes some permanent rule of conduct or government that remains in force
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until the ordinance is repealed. Ordinances are required to be read in their entirety at the time of introduction or at the time of passage, unless a regular motion waiving further reading is adopted by a majority of all Council Members present (this occurs during the meeting under Agenda Review).
Ordinances may only be passed at a regular meeting or at an adjourned regular meeting. Except for urgency ordinances, ordinances may not be passed at a special meeting. Ordinances generally take effect 30 days following the date of adoption. The following Ordinances take effect immediately: Ordinances relating to an election; and urgency ordinances for the immediate preservation of the public peace, health, or safety, containing a declaration of the facts constituting the urgency, and passed by a fourfifths vote of the City Council.
Resolutions
A Resolution expresses City Council policy or directs certain types of administrative action and may be changed by a subsequent Resolution.
Resolutions are generally effective on the date of adoption.
Agreements/Contracts
Municipal governments enter into contracts for many different types of goods and services. These contracts are usually written agreements that are legally binding upon the parties. Typically, agreements are entered into with the approval of the City Council or, if legally authorized, the City Manager.
Minute Motion
A minute motion or motion is appropriate when: 1) the action is not of a penal nature or intended to be a local law; 2) an ordinance or resolution is not specifically required; or 3) a formal document reflecting the City Council’s action is not necessary. The only record of such action is in the form of minutes taken of the meeting at which the action is taken.
Submitted Materials at Meetings are Public Record
Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at an open public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay.
Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.
Minutes
The minutes serve as a permanent record of the City Council’s actions. The City Clerk, or his/her Deputy, shall attend and prepare action minutes of all public meetings of the City Council [Gov’t Code Sections 36814 and 40801 and Resolution No. 4341, adopted February 22, 2011].
Minutes ready for Council approval shall be placed on the regular City Council meeting agenda and included in the Council packet. Minutes of Council meetings are available for review in the City Clerk's Office and online at www.arroyogrande.org.
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4.12 Process for City Council Appeal of Planning Commission Decisions Pursuant to Municipal Code Section 1.12.050, the City Council may appeal decisions of the Planning Commission. The following procedure has been established for such appeals:
a. City Council will receive the Planning Commission Agenda the Friday prior to the Planning Commission meeting.
b. The Wednesday following the Planning Commission meeting, staff will distribute to the City Council an annotated copy of the Planning Commission Agenda with the action of the Commission highlighted if any final actions were taken.
c. City Council Members may determine if an appeal is desired after reviewing the annotated Agenda.
d. Any Council Member that desires to appeal a decision shall contact the City Manager or City Clerk by 2:00 p.m. on Thursday following the Planning Commission meeting to direct that the request be placed on the next City Council Agenda under “Council Communications.” e. In order to proceed with an appeal, the City Council shall adopt a motion to appeal the action of the Planning Commission.
f. If approved by the City Council, the City Clerk will set a date for the hearing within 60 days of the City Council’s decision to appeal the action and notify the affected applicant and Planning Commission.
4.13 Televised and Webstreamed Meeting Coverage
All regular City Council meetings are held in a hybrid in-person and virtual format in the City Council Chambers and online. Meetings are broadcast live and rebroadcast on the City’s government access channel, webstreamed live on the City’s website, and archived online for on-demand viewing. The purpose of televising and webstreaming meetings of the Arroyo Grande City Council is to enhance the awareness and education of the general public regarding the actions and deliberations of the City Council. a. Council coverage is not to be edited or subjected to editorial comment. b. All regular City Council meetings shall be televised and webstreamed, except for meetings or portions of meetings which are closed to the public, or when the Council or City Manager directs otherwise. c. Cameras used shall be owned by the City and operated only by City employees or persons under contract with the City.
d. Cameras shall be operated so that they are focused only on the officially recognized speaker, and on any visually displayed information they may be showing.
e. The City Clerk’s minutes shall remain the official record of Council proceedings.
f. To assure timely information for the public, a link to the Council meeting video will be placed on the City’s website as soon as possible.
4.14 Flag Display Policy
City Council adopted a Resolution authorizing the recurring annual display of specified commemorative flags at City Hall and Heritage Square Park (Exhibit F). The Flag Display Policy provides guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags. The desire of
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the Council is to reflect the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy. Flying of flags on City facilities is a nonpublic forum for the display of the United States flag, the State of California flag, City flags, and any commemorative flag authorized by the City Council.
4.15 AB 2561 City Workforce Vacancies, Recruitment, and Retention Trends Compliance Procedure
Assembly Bill 2561, effective January 1, 2025, established new legal obligations for the City to report the status of their workforce vacancies and recruitment and retention efforts during a public hearing before the City Council at least once per fiscal year. AB 2561 also requires the City to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the City's hiring process. Under AB 2561 the recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council during the public hearing. Council-adopted procedural rules and policies regarding this public hearing are intended to ensure a fair, orderly, and efficient hearing process. [EXHIBIT K]
5. COMMISSIONS/COMMITTEES/BOARDS
The City Council shall appoint committees as deemed necessary for the proper conduct of City business.
No committee or subcommittee shall include in its membership more than two (2) Council Members.
The City Manager, or his/her designee, shall be an ex-officio member of all committees.
The City Clerk will maintain a list of all ad hoc and standing committees, and the list of all such committees will be reviewed annually by Council as an agenda item to determine whether such committees should be dissolved or extended, as the case may be. The list shall include the name of the committee, its purpose, the names of the active members, and in the case of ad hoc committees, the estimated date that it will be dissolved.
5.1 Ad Hoc Committees (“Ad Hocs”)
An ad hoc committee is an advisory committee that is comprised solely of less than a quorum of the Council and is formed for a specific task or objective for a limited period of time. Ad hoc committees should be dissolved after the completion of the task or achievement of the objective. They are not subject to the Brown Act, and are distinct from the City Commissions, Committees and Boards discussed below. An ad hoc committee must be limited to members of the legislative body, and in no instance may be comprised of a quorum of the legislative body. This means that only two Councilmembers may serve on an ad hoc committee.
Those appointed to an ad hoc committee must take care to only discuss the subject matter of the ad hoc only amongst themselves, and with no other members of the legislative body, to avoid creating a quorum or serial meeting
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issue. City officials and staff must treat those members of the ad hoc appropriately, meaning that if the Planning Commission creates an ad hoc discussing the same subject matter as an ad hoc formed by the City Council, those two bodies cannot work together and report back to the same legislative body. For example, a Council-formed ad hoc must report back only to the City Council, and a Planning Commission-formed ad hoc must report back only to the Planning Commission. Failure to follow this protocol could cause the ad hocs to be treated as a City Commission, Committee, or Board (“Standing Committee”), discussed in the subsequent Section 5.2. Those bodies are subject to the Brown Act’s requirements.
Ad hoc committees may be proposed by motion of a Councilmember, which is seconded and receives a majority vote in favor. The motion must identify a specific task or objective of the ad hoc committee and the two members of the proposed ad hoc.
The ad hoc committee shall regularly report back to Council on its progress in accomplishing its stated objective. Once the ad hoc committee completes its task or objective, it should report back to the City Council at a noticed public meeting, if contemplated by the ad hoc’s creation. After that time, the ad hoc committee should then be dissolved. Ad hoc committees will be presumed to dissolve two years following their creation, unless they are extended for a limited duration by Council upon a factual showing of a need for that committee’s continued existence and why the ad hoc committee was unable to accomplish its stated purpose within the two-year timeframe.
5.2 City Commissions, Committees and Boards (“Standing Committees”) City commissions (which hereinafter include standing Council-appointed boards, commissions, and committees) serve as advisory bodies to facilitate public input and citizen participation in the determination of public policies. This is accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. The Planning Commission (AGMC Chapter 2.18, “Planning Commission”) has authority to make final determination in applicable circumstances (AGMC Title 16, “Development Code”). These kinds of bodies are subject to the requirements of the Brown Act.
5.3 Appointment
Pursuant to Council Resolution, the City Council appoints representatives to the following City boards, commissions and committees:
Planning Commission
Downtown Parking Advisory Board
Architectural Review Committee
Tourism Business Improvement District (TBID) Board
Community Service Grant Program (CSGP) Committee
Citizens’ Sales Tax Oversight Committee (CSTOC)
The Mayor and each Council Member shall appoint one representative to each respective Commission/Board/Committee. All appointments are subject to approval by a majority of the Council.
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Members of each respective Commission/Board/Committee shall serve for a term ending the January 31st following the expiration of the term of the respective appointing Mayor or Council Member, as applicable. Members of each respective Commission/Committee/Board may be removed prior to expiration of their term by a majority vote of the Council.
Applicants, with the exception of the Downtown Parking Advisory Board, and TBID Board must be registered voters of Arroyo Grande. Applicants for the Downtown Parking Advisory Board shall have a business within the Arroyo Grande City Parking and Business Improvement Area. The TBID Board shall consist of five (5) members, with a preference that at least three (3) members shall be owners of lodging businesses within the AGTBID, or others with knowledge of tourism and/or the lodging industry. Members of the Board who are lodging owners shall have a valid permit to operate and be current with TOT payments.
It is preferred that members of the CSGP Committee reside within the appointing Council Member’s District, but is not required. TBID Advisory Board members will not be subject to the City’s residency requirements otherwise required of advisory body members.
Those seeking appointment to a Commission/Board/Committee must submit an application to the City Clerk’s Office. Those Commission/Board/Committee members whose terms have expired must submit a new application (terms are not automatically renewed), and the City Clerk will notify said Commission/Board/Committee members with a letter and new application form.
Applications shall remain valid and on file for one year.
Following Council appointment, the new Commission/Board/Committee member will be notified by the City Clerk’s Office via letter of the appointment and c onflict of interest filing obligations. Copies of the letter and completed application form(s) will be forwarded to the appropriate staff liaison, who will contact the successful member(s) regarding meeting dates, times and responsibilities. All appointees to a City Commission/Board/Committee are also subject to the City’s Ethics Policy and training requirements.
The City Council also appoints an Arroyo Grande representative to the San Luis Obispo Council of Government’s (SLOCOG) Citizens Transportation Advisory Committee (CTAC). The CTAC provides citizen review and recommendations on agenda items to SLOCOG staff and the SLOCOG Board of Directors. Those seeking appointment to the CTAC must submit an application to the City Clerk’s Office. The City Clerk will then forward the application to the City’s appointee to the SLOCOG Board of Directors for review and recommendation for appointment by the City Council.
5.4 Removal
A person appointed by the City Council to a Commission/Board/Committee shall continue to serve as a member thereof except when:
a. The person's term of office expires and a different person has been appointed.
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b. The person voluntarily resigns from the Commission, Board, or Committee.
c. The person no longer meets the eligibility requirements. d. The person fails to attend three (3) consecutive and/or 25% of meetings of the Commission and does not have prior approval for said absences by way of a majority action of the City Council. e. A majority of the City Council determines the member shall be removed.
Any member of the City Council may initiate a person's removal from a Commission by requesting that consideration of the person's removal be placed on the Council's agenda at a regular or special meeting for discussion and potential action. The City Clerk shall notify the person affected of the time and place of the meeting. When the item is on the City Council agenda, the City Council may, by majority vote, remove the person from a Commission/Board/Committee.
A member of City Council, by contrast, may only be removed in the manner authorized by state law and are not subject to the guidelines of this section.
5.5 City of Arroyo Grande Commissioners Handbook
The Commissioners Handbook assists members of all City commissions, committees, and boards in carrying out responsibilities in accordance with the policies and guidelines established by Council. The Handbook outlines the general purpose and duties of each commission.
5.6 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees
There are a number of local and regional boards, commissions and committees that either require a member of the City Council as the City representative or it has been established practice for a Council Member to serve as the representative. They include, but may not be limited to, the following:
Air Pollution Control District Board of Directors (APCD) Audit Committee
California Joint Powers Insurance Authority (CJPIA)
Central Coast Community Energy (CCCE) Policy Board (rotation among South County Cities)
City Selection Committee (Mayors)
Community Action Partnership San Luis Obispo (CAPSLO) (3-year rotation among South County Cities)
Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) County Water Resources Advisory Committee
Five Cities Fire Authority JPA Board of Directors
Homeless Services Oversight Council (HSOC) Board
Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
South County Chambers of Commerce Governmental Affairs Committee South San Luis Obispo County Sanitation District (SSLOCSD) Board Visit SLO CAL Advisory Board
Zone 3 Water Advisory Board
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The City Council makes these appointments at the first regular meeting in December following a municipal election and reviews appointments each December.
Most appointments include selection of a primary representative and an alternate.
5.7 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees
After each election year, the City Council appoints members of the City Council to serve on regional and local boards and committees that request Council representation. Appointees represent the City on these various boards and committees and are granted authority to make decisions in the best interest of the City of Arroyo Grande, as well as the general public and interests served by the specific agency. However, it is appropriate to seek City Council input and/or direction on items meeting criteria that has been established by the City Council. The following guidelines outline the criteria and process:
a. When time permits prior to an item scheduled to be voted on by a board or committee that a member of the City Council has been appointed to by the City Council, City Council Members are advised to place items on the City Council agenda for direction and/or input if they meet any of the following criteria:
i. Items that will result in a one-time or annual direct financial impact to the City of over $100,000 (goods and services), or over $200,000 (public projects).
ii. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens.
iii. Items that will create or increase a fee, tax or other charge to Arroyo Grande residents.
iv. Items of a controversial nature that have been frequently reported in the media and have resulted in vocal opposition from the public and/or diverse vocal opinions from interest groups and the public. v. Items involving issues that the City Council has received a significant number of comments or correspondence from members of the community.
b. If time permits, City Council Members are advised to brief the remainder of the City Council on any item that may meet any of these criteria under “City Council Reports” and request whether the City Council would like the item to be placed on the next agenda for formal direction. c. If an upcoming item meets any of these criteria, and there is not sufficient time to brief the City Council under the next scheduled “City Council Reports,” Council Members are advised to notify the City Manager or City Clerk/Director of Legislative & Information Services to place the item on the next City Council agenda. If there is not time available, referral of items from other boards and committees may bypass the normal requirement for Council Members to first place under “Council Communications” the request that the item be placed on a future agenda. The City Manager will
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determine where on the agenda the item will be placed depending upon the nature of the item.
d. If an item is scheduled to be decided by the board and committee prior to the next City Council meeting, Council Members are advised to request the item be continued until feedback from the entire City Council can be placed on an agenda. If postponement of the item is not possible or is refused by the board or committee, Council Members are advised to vote on the item independently and report to the full City Council during the next “City Council Reports.”
5.8 Appointment of Primary Voting Delegate and Alternate to National League of Cities and/or League of California Cities Annual Conferences The City Council shall appoint a voting delegate and an alternate to serve as the voting delegate for all League of California Cities annual business meetings.
However, if the Mayor or a Council Member serves on the League of California Cities (LOCC) Executive Board of Directors, the LOCC Channel Counties Division Board of Directors, or in any other League capacity, priority shall be given to that individual to be designated as the Voting Delegate. In the event that this individual does not attend, the Council shall appoint a voting delegate and alternate.
6. COMMUNICATIONS
6.1 General Communication
A fundamental role of a Councilmember is communication – communication with the public to assess community opinions and needs – communication with members of the legislature and other public agencies to represent the community’s interests – and, communication with the media to inform the public about the functions of government.
Because the City Council functions as a body, i.e. acting on a majority vote, it is important that members represent the City’s official position, or if expressing personal views, the public is so advised. To ensure that accurate City communications reach the public in a timely manner, the following shall apply.
6.2 Processing and Delivering of City Council Mail
Members of the City Council sometimes receive a large volume of mail and other hard copy materials from the public and staff. The City Manager’s Office maintains a mailbox at City Hall for each member. The City Manager, or his/her designee, is authorized to receive and open all mail addressed to the City Council as a whole, the Mayor and/or individual City Council Member, and said mail shall be opened and date stamped the day it was received. Letters addressed to the Mayor and/or individual City Council members will be copied to the full Council. Letters received which include issues directly related to a particular department shall be copied to the City Manager and the Department Director. Mail relating to a legal issue may also be forwarded to the City Attorney. Council Members may pick up their mail any time at City Hall.
Notwithstanding mail that is time sensitive needing immediate attention, all other mail that is not picked up at City Hall will be delivered to the Council at every Council meeting.
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All correspondence, including email, addressed to the City Council or to individual Council members relating to the conduct of the City’s business is a public record as defined in Government Code Section 6252 and will be retained by the City in accordance with its Records Retention Policy.
6.3 Written Correspondence
Members of the City Council will often be called upon to write letters to citizens, businesses or other public agencies. Typically, the Mayor will be charged with transmitting the City’s position on policy matters to outside agencies on behalf of the City Council. Individual members of the Council will often prepare letters for constituents in response to inquiries or to provide requested information.
City letterhead is available for this purpose, and staff can assist in the preparation of such correspondence.
On occasion, members may wish to transmit correspondence on an issue upon which the Council has yet to take a position or about an issue for which the Council has no position. In these circumstances, members should clearly indicate either in correspondence or verbally that they are not speaking for the City Council as a whole, but for themselves as one member of Council. City letterhead and office support may be utilized in these circumstances.
After the City Council has taken a position on an issue, official correspondence should reflect this position. While members who may disagree with a position are free to prepare correspondence on such issues as private citizens, City letterhead, official Council title, and staff support should not be utilized. In addition, City letterhead and staff support cannot be utilized for any personal or political purposes.
Council members are often asked to prepare letters of recommendation for students and others seeking employment or appointment. It is appropriate for individual Council members to utilize City letterhead and their Council titles for such letters.
All Council member correspondence using City letterhead shall be copied to the full Council, the City Manager, the City Attorney, and the City Clerk. In addition, all Council correspondence to public agencies in which the Mayor or Council Member identifies themselves as such, shall be copied to the full Council.
6.4 Use of City Seal, City Logo, and Police Badge
The seal, logo, and police badge are considered symbols of the authority and jurisdiction of the City and, as such, are valuable assets of the City and its citizens. The City seal, logo, and police badge shall be used for official purposes only and according to policies and guidelines developed by the City Manager, or as authorized by the City Council. [EXHIBIT I]
6.5 Speaking Engagements
Council members may accept public speaking invitations.
Presentations shall clearly articulate the Council’s adopted policy position.
A Councilmember may indicate that their individual position differs from that which was adopted.
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6.6 Media Relations
Typically, the Mayor is the designated representative of the Council to speak on official City positions.
Individual Council members may comment to the media but should be clear about whether their comments represent the official City position or a personal viewpoint.
Generally, press releases shall be prepared and routed to the City Manager and Legislative & Information Services Director/City Clerk for approval before release to the media.
Police and Fire responses to, and/or press releases regarding, emergencies may be reported directly to the media by the designated department spokesperson.
6.7 City Council Protocol Regarding Communications with Project Applicants
The following are informal protocol guidelines and procedures regarding meetings between developers and City Council members to discuss upcoming projects.
a. When meeting with a project applicant, a council member should state that they represent one vote on the City Council and any statements represent the opinion of the individual council member only. Formal direction or action requires consideration and approval by a majority of the City Council at a lawfully scheduled and notified meeting. b. A council member should encourage the applicant to meet with all other members of the City Council and to seek their input.
c. When a council member meets with an applicant regarding a potential project, the council member should attempt to notify the City Manager when possible. When appropriate, the City Manager will contact the applicant and request they meet with other members of the City Council. d. If any materials are provided by an applicant, the council member should provide them to the City Manager, who will forward copies to each of the other members of the City Council.
e. A council member may request staff to attend a meeting if desired. If staff attends, it should be communicated to the applicant that staff is present to answer any process or technical questions. It is not appropriate for staff to participate in discussion regarding the merits of the project at such a meeting.
f. While the meeting is an appropriate opportunity to express concerns, ask questions and identify issues, the council member should refrain from stating how he/she intends to vote on a project and should avoid making representation or commitments regarding future actions. A vote should be based upon information presented as part of the formal application process.
g. Council members are encouraged to disclose ex parte contacts with a project applicant before consideration of the project.
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6.8 Access to Communications/Technology Systems
The City will provide each Council Member with equal and appropriate communications and technological devices to facilitate their public service and within the confines of the Information Technology standards for hardware and software. Use of such devices shall be subject to the City’s Administrative Policies, a copy of which is provided to Council Members upon assuming office.
6.9 Electronic Communications Prohibited During Meetings The following policy shall define electronic communications and establish guidelines and procedures regarding electronic communications during public meetings that have implications under the Ralph M. Brown Act (“Brown Act”) and/or the Public Records Act.
a. Electronic Communications shall mean electronic text or visual communications and attachments distributed via e-mails, websites, instant messaging, text messages, social media messages or comparable services.
b. Electronic devices (i.e., iPads or laptops) issued by the City to Council Members for use of storing agenda materials and accessing agenda materials during City Council meetings shall be the property of the City and returned to the City when a Council Member is no longer serving in his or her elected capacity. Agenda packets will be distributed through the City’s Paperless Agenda Program so that Council Members receive their agenda packets electronically. Council Members may access agendas and agenda packets using City issued iPads or other electronic devices (including, but not limited to personal computers and smart phones). c. City Council Members shall not use electronic devices or electronic communications at any time during a meeting of the City Council at which he or she is in attendance to access the internet or to receive or send emails, text messages or other communications. The presiding officer of the meeting may use electronic devices to receive messages from City staff regarding procedural issues arising during the course of the meeting. d. The limitations on use of electronic devices and electronic communications during meetings contained herein shall not apply to the receipt of telephone calls or text messages from family members in the event of an urgent family matter. A Council Member wishing to respond to such a message during a meeting shall do so during a recess or shall excuse him or herself from the meeting to place the return call or text in a manner that does not disrupt the meeting.
6.10 Electronic Communications Using City-Issued and Personal Devices As a public official, your communications regarding City business are potentially subject to disclosure via a Public Records Act (PRA) request, regardless of the medium used to send, receive, or store the records. In order to minimize potential risk, embarrassment, or awkward situations for yourself and for the City, please take the following into consideration when using various electronic communication methods:
a. All City business should be conducted using City communications equipment and accounts to the greatest extent feasible. Conducting work communications in this way assures that the City has a record of your communications, which can then be searched and produced in a nonPage 96 of 353
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invasive manner should a public records request be received. However, should you need, under limited circumstances, to use personal devices and/or personal accounts, such as text messaging, email, or social media, to communicate with others regarding City business, please be prepared to timely search for and provide copies of work-related communications if the City receives a related PRA request.
b. Exercise tact and caution when communicating in writing regarding City business, regardless of the medium or recipient. While the PRA's definition of work-related "records" is essentially limited to communications relating to actual conduct of the City's business by an individual in their official capacity, there is no guarantee that any particular personal or seemingly incidental work-related communication will ultimately be deemed exempt from production or disclosure.
While the law attempts to strike a balance between the public's interest in disclosure and the official's personal right to privacy, permitted exemptions from production and disclosure are rather narrow, and the City Attorney must act impartially when determining whether a record is exempt. Factors such as potential embarrassment cannot be accounted for in determining what to produce, and the City is obligated by law to err on the side of disclosure.
Additionally, bear in mind that in the event of litigation, a subpoena for records is a more powerful tool that can potentially compel the City to produce a broader array of records, including those that would not have been produced under a PRA request.
c. Consider the appropriate platform for all work-related communications.
As always, a good rule of thumb before hitting "send" is to consider how you would feel if the communication were to be reprinted in the newspaper. If a communication is sensitive enough that you would not want it to be reprinted, you are encouraged to consider using the telephone and personal visits to communicate instead, when appropriate.
A copy of the City’s Administrative Policy regarding the use of electronic communication and City-issued devices will be provided to Council Members upon assuming office.
6.11 Communications with Staff
Pursuant to AGMC Section 2.08.080, “Administrative relationships,” the City Council and its members, except for the purpose of inquiry, shall deal with administrative services solely through the City Manager, and neither the City Council nor any member thereof shall give orders to any officer or employee of the City under the supervision of the City Manager.
In regard to questions relating to agenda items, Council Members are encouraged to contact the City Manager or appropriate Department Director to ask questions for clarification prior to the meeting at which the subject will be discussed.
6.12 Complaints Regarding Performance of Staff
Any concerns by a member of Council over the behavior or work of a City employee should be directed to the City Manager privately to ensure the
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concern is resolved. Council Members shall not reprimand employees directly, nor shall they communicate their concerns to anyone other than the City Manager.
6.13 Citizen Inquiries
Often a constituent will call a Council Member with a question or a complaint about a particular problem or issue. Sometimes the complaint is related to not understanding why a particular action is taken and sometimes it relates to how a service has been provided or not provided.
When particular service issues or questions come up, the staff is also concerned about getting a quick and accurate response to a citizen. The most effective way for staff to ensure this response is for the Council Member to contact the City Manager's office to relay the question or complaint. Staff will take the information, coordinate with the appropriate Department, follow up with the citizen directly or provide information back to the Council Member, whichever is preferred.
6.14 Handling of Litigation/Confidential Information
Council Members shall keep all written materials and verbal information provided to them on matters that are confidential in complete confidence to ensure that the City’s position is not compromised. No disclosure or mention of information in these materials shall be made to anyone other than Council Members, the City Attorney, or City Manager.
Council Members may not disclose information obtained in closed session unless authorized by a majority vote of the Council, or as otherwise required by law.
6.15 Legislative Communications at the Request of City Affiliated Organizations
From time to time, the City is asked by the League of California Cities or other City-affiliated organizations to take a support and/or oppose position on a particular piece of legislation and/or proposal. When such a request is received, the matter shall be placed on the agenda and acted upon at the next regularly scheduled City Council meeting. When a request is received necessitating a more timely response in that action is required prior to the next regularly scheduled City Council meeting, the Mayor, or his/her designee, on behalf of the City, may sign and submit the requested communication so long as the position is consistent with the position taken by the League and/or other City-affiliated organizations and previous positions, if any, taken by the City. A copy of the communication shall be provided to the City Council and reported on as an informational item under City Manager Communications or Council Communications at the next regularly scheduled City Council meeting.
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APPENDIX
Reference Table of Amendments
DATE DESCRIPTION ACTION
4/23/2024 Authorized the recurring annual display for specified commemorative flags at City Hall and Heritage Square Park Resolution No. 5351
9/24/2024 Adoption of updated Conflict of Interest Code Resolution No. 5392 12/10/2024 Adoption of updated Tickets and Passes Distribution Policy Resolution No. 5404 3/11/2025 Addition of Citizens’ Sales Tax Oversight Committee to Section
5.3 Resolution No.
2025-016
4/8/2025 Adoption of AB 2561 City Workforce Vacancies, Recruitment, and Retention Trends Compliance Procedure
Resolution No.
2025-020
10/14/2025 Update of Meeting Disruption Policy Resolution No. 10/14/2025 City Council adopted City Council Handbook Update Resolution No.
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EXHIBIT A: Expanded Description of City Departments
The following is a short description of the services of each of the City’s departments.
City Manager
The City Manager serves at the will of the City Council and is responsible for providing them with policy recommendations, staff support and implementing their directions and decisions.
The City Manager is responsible for overseeing day to day operations of the City and appoints professionals to direct departments responsible for a wide variety of services provided to the community. The City Manager is responsible for overall direction and coordination of the City organization to provide services and projects in an efficient manner. The City Manager coordinates with community organizations and individuals to ensure the City is responsive to the community’s needs and concerns.
The City Manager is committed to providing leadership to the organization that promotes professionalism, responsiveness to the community, and decision making focused on addressing both current and future needs. The City Manager is dedicated to addressing financial challenges in a prudent and responsible manner, while maintaining critical services the community depends upon and protecting the community’s heritage, natural resources and quality of life.
The City’s Human Resources Officer reports directly to the City Manager. Human Resources includes ensuring compliance with State and Federal employment-related laws and regulations, participating in collective bargaining with employee unions and administering union contracts, Risk Management, Recruitment, Employee Development, Performance Management, administering benefits and worker safety, as well as administering job classifications and compensation plans.
City Attorney
The City Council appoints a city attorney to whom it turns to for legal advice. He/she attends Council meetings to advise on points of the law and to ensure that all proper procedures are maintained. The City Attorney also provides legal advice and represents the City Council, City Manager, City departments and other City boards and commissions on legal matters. The City Attorney is responsible for drafting ordinances, reviewing contracts and prosecuting municipal code violations.
Administrative Services
The Administrative Services Department collects and disburses all City monies. It maintains accounting records of all monetary transactions, involving cash receipts, accounts payable, payroll, utility billing, and business licensing, and oversees the information technology function of the City. The Department manages the prudent investment of currently idle City funds. It also prepares the proposed biennial City budget, in conference with various City department directors and key personnel and under the general direction of the City Manager.
Following City Council adoption, the final budget is then prepared.
Legislative and Information Services (City Clerk)
The Legislative and Information Services Department is responsible for managing the legislative history of the City; responding to requests for information and researching legislative data for the public, staff, media, and the City Council; recording actions taken at City Council meetings; preparing and distributing City Council meeting agenda packets; coordinating official filings with the California Fair Political Practices Commission; updating the City’s Conflict of Interest and Municipal Codes; maintaining official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance
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documents and minutes; and conducting elections for the City. The Legislative and Information Services Department also is responsible for the City’s public information program to include the City’s website, social media, mobile app, local government access channel, and media relations.
Recreation Services
The Recreation Services Department is responsible for providing recreation and leisure opportunities for residents and visitors of all ages. These programs are offered with the hope that they not only meet the community's interests, but also inspire residents to try something new. The Department offers adult and youth programs and classes, sport leagues, and special events which are highlighted in a seasonal Activity Guide. The Recreation Services Department manages scheduling and reservations for all recreational facilities, including parks and barbeque areas, community centers, and athletic fields. The Department provides staff assistance for the Arroyo Grande Tourism Business Improvement District Advisory Board.
Community Development
The primary goal of the Community Development Department is to assist the community, City Council, and Planning Commission in preparing for the City’s future growth and development, as well as review current development plans for consistency with local ordinances. The Department deals with transportation, housing, community facilities, public safety, open space, design, and the use of land. Additionally, the Department oversees economic development efforts to create an atmosphere conducive to the retention, expansion, and creation of quality businesses, consistent with the community’s vision of Arroyo Grande. This effort will result in maintaining and increasing the number of jobs and enhancing the fiscal position of the City through increased business tax, sales, tax, and property tax revenues. The building division
reviews project plans, issues permits, and provides inspection services for compliance of California's building, fire, mechanical, electrical, plumbing, energy, and disabled access codes, as well as city ordinances, for all new and existing buildings in the city. The Department provides staff assistance for the Planning Commission, Architectural Review Committee, Downtown Parking Advisory Board, and Community Service Grant Committee.
Public Works
The Public Works Department is responsible for maintaining all City infrastructure (streets, parks, sports complex, city-owned buildings, water and sewer facilities) as well as maintaining the City’s vehicle fleet and equipment. The capital improvement projects manager administers the design, construction and inspection of all publicly funded capital projects. The engineering division ensures all construction in the public right-of-way related to land development entitlements comply with adopted codes and engineering standards.
Engineering is also responsible for all subdivision processing, approval of final subdivision maps, accepting related offers of dedications and entering into agreements to complete subdivision agreements. The Public Works Department also administers the City of Arroyo Grande Community Tree Program including the administration of tree removal requests and permits.
Police
The mission of the Police Department is to maintain the public peace, safeguard lives and property, and to provide for a quality of life whereby those persons within the City have a sense of security and freedom in their daily activities. To accomplish this, the Department provides a wide variety of public safety-related services. These services are provided through the program areas: Uniformed patrol, traffic management, investigations, crime prevention, delinquency prevention, records management, communications, and disaster management.
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Five Cities Fire Authority
Pursuant to the Joint Exercise of Powers Agreement (JPA) creating the Five Cities Fire Authority (FCFA), the FCFA serves the City of Arroyo Grande to provide its citizens with fire protection and other emergency services. The fire chief is overseen by the Management Committee which is made up of the current City Manager of each Member Agency of the JPA (currently the two member agencies are the City of Arroyo Grande and the City of Grover Beach). The Fire Prevention Division assists in the elimination of fire hazards through the inspection of commercial, residential, and industrial areas. The Fire Division is also responsible for the fire protection requirements on new subdivisions and occupancies.
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EXHIBIT B: Travel Policy
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EXHIBIT C: Ethical Standards Policy
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EXHIBIT D: Conflict of Interest Code
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EXHIBIT E – BEST PRACTICES OF CIVILITY AND CIVIL DISCOURSE
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EXHIBIT F – FLAG DISPLAY POLICY
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EXHIBIT G – DIVERSITY, EQUITY, INCLUSION, AND JUSTICE POLICY
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EXHIBIT H – CITY COUNCIL DISTRICTS
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EXHIBIT I – CITY SEAL, CITY LOGO, AND POLICE BADGE POLICY
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EXHIBIT J – TICKETS AND PASSES DISTRIBUTION POLICY
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EXHIBIT K – AB 2561 CITY WORKFORCE VACANCIES, RECRUITMENT, AND
RETENTION TRENDS COMPLIANCE PROCEDURE
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Item 9.e.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shannon Sweeney, City Engineer
SUBJECT: Offer of Dedication, Frontage at 151 South Elm Street DATE: October 14, 2025
RECOMMENDATION:
1) Adopt a Resolution accepting the Offer of Dedication for an easement for public rightof-way along the frontage of 151 South Elm Street for public purposes to fill in a sidewalk gap on the east side of South Elm Street between Sunset Drive and Poplar Street; and 2) Find that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exception”).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Offer of Dedication has no financial impact, other than the cost of construction of the curb gutter and sidewalk (CG&SW).
The estimated cost to complete the curb, gutter, and sidewalk to fill in the sidewalk gap at 151 South Elm Street (approximately 60 feet), is $25,000, which will be paid for from the $500,000 in the FY 2025-26 budget for the Sidewalk Repairs and Improvements Capital Improvement Project (CIP) and funded through Measure E -24 sales tax funds.
For economy of scale/cost efficiency and ease of project management, this work is being designed and scheduled for completion along with the $340,560 Highway Safety Improvement Program grant funds slated for pedestrian improvements on East Branch Street east of Mason Street and across Huasna Road in front of Strother Park.
BACKGROUND:
Due to the current sidewalk gap at 151 South Elm Street, the City plans to install a new concrete curb, gutter, and sidewalk in the right-of-way to fill in the gap. This new CG&SW will connect to the existing CG&SW to the south of this property and to a new segment of
Item 9.e.
City Council
Offer of Dedication, Frontage at 151 South Elm Street
October 14, 2025
CG&SW to the north that will continue up South Elm Street to Sunset Drive. The new CG&SW up South Elm to Sunset Drive did not require an Offer of Dedication but will be installed at the same time.
The 151 South Elm Street Offer of Dedication for the easement being offered includes an approximate 90.00-foot by 35.00-foot area of the property frontage. The 151 South Elm Street ‘IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE’ is included in Attachment 2, which also includes a survey map of the offered property. The hatched area on the survey map shows the area of dedication. This area extends out to the centerline of South Elm Street and was not properly acquired when the street was originally aligned, nor when the original pavement was installed. Staff is correcting this oversight with this Offer of Dedication, which the property owner fully supports. The exchange of property will allow for the City to install new CG&SW, and a new driveway apron.
This Offer of Dedication includes a portion of already-improved asphalt roadway to the original centerline of South Elm Street. Accepting this Offer of Dedication adjusts the property line to behind the sidewalk, which is the appropriate location to differentiate rightof-way from private property. The red highlighted line on the aerial photo shows the extent of the new sidewalk CG&SW for the frontage of 151 and for context, the green highlighted line shows the segment of CG&SW up South Elm Street to Sunset Drive.
The 2025 Active Transportation Plan1(ATP) recommend 72 pedestrian enhancements.
One of those recommendations is infilling this sidewalk gap on Elm Street from Poplar
1 https://www.arroyogrande.org/DocumentCenter/View/13337/Active-Transportation-Plan?bidId= NORTH
Item 9.e.
City Council
Offer of Dedication, Frontage at 151 South Elm Street
October 14, 2025
Street to Sunset Drive. On August 26, 20252, the City Council provided input on the City’s Sidewalk Management Program and supported the use of the Sidewalk Repairs and Improvements. CIP funding for the infill of sidewalk gaps identified in the ATP.
ANALYSIS OF ISSUES:
The Offer of Dedication for the segment of street frontage along 151 South Elm is required to allow the City to install CG&SW and connect sidewalk gaps. The connection of sidewalk gaps was a priority direction to staff when the City Council considered the 2025 Annual Sidewalk Management Program. This connection and infill encourage pedestrian travel, allowing pedestrians to use the City’s sidewalk system safely.
The City requires this Offer of Dedication to meet sidewalk width requirements. If this offer is not accepted, this sidewalk will not align with adjacent sidewalk or will not meet standard sidewalk width.
ALTERNATIVES:
1. Adopt a Resolution accepting the Offer of Dedication for an easement for a public right-of-way along the frontage of 151 South Elm Street;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
Accepting this Offer of Dedication provides the City the property necessary to construct the curb, gutter, and sidewalk to fill in a sidewalk gap identified in the City’s ATP and create a safer and more aesthetic pathway for pedestrian travel.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
This action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exception”).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
2 https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=6e7c7c76-fee2-401c-8aa3- 090ededae737&Agenda=Agenda&lang=English&Item=40&Tab=attachments
Item 9.e.
City Council
Offer of Dedication, Frontage at 151 South Elm Street
October 14, 2025
ATTACHMENTS:
1. Resolution
2. Offer of Dedication for 151 South Elm Street
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
ACCEPTING AN OFFER OF DEDICATION OF FRONTAGE AT 151 ELM
STREET FOR PUBLIC PURPOSES TO FILL IN A SIDEWALK GAP ON
EAST SIDE OF SOUTH ELM STREET BETWEEN SUNSET DRIVE AND
POPLAR STREET
WHEREAS, the Active Transportation Plan (ATP) identified multiple sidewalk gaps in need of infill, one of which exists on the east side of South Elm Street between Sunset Drive and Poplar Street; and
WHEREAS, on August 26, 2025, City Council supported the infill of sidewalk gaps identified in the ATP using Sidewalk Repairs and Improvements Capital Improvement Project funding; and
WHEREAS, during design, the need for additional right-of-way along the frontage of APN 007-171-001 at 151 South Elm Street was identified; and WHEREAS, the property owner of APN 007-171-001 at 151 South Elm Street has agreed to offer the necessary land for additional right-of-way for public purposes, with no financial impact to the City, as shown in the “Offer of Dedication for 151 South Elm Street” provided in Attachment 2 to the Staff Report dated October 14, 2025, subject line “Offer of Dedication, Frontage at 151 South Elm Street” and on file with the City Clerk. Both the Staff Report and Offer of Dedication for 151 Elm Street are incorporated herein by this reference; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. All recitals above are true and correct and incorporated herein.
2. The City Council of the City of Arroyo Grande finds that acceptance of the Offer of Dedication for 151 South Elm Street is not a project subject to the California
65501.00014\44272638.2
RESOLUTION NO.
PAGE
Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-(3), 15378.) or alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exception”).
3. The City Council of the City of Arroyo Grande does hereby accept the Offer of Dedication for 151 South Elm Street, for the property described on Exhibit “A” (the “Property”), attached and incorporated herein by reference.
4. The City Manager or his designee is hereby authorized to take any actions necessary or incidental to effect the purposes of this Resolution.
5. This Resolution shall take effect immediately upon adoption.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 14th day of October, 2025.
65501.00014\44272638.2
RESOLUTION NO.
PAGE
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
____________________________________
ISAAC ROSEN, CITY ATTORNEY
65501.00014\44272638.2
RESOLUTION NO.
PAGE
EXHIBIT “A”
Legal Description
65501.00014\44272638.2
RESOLUTION NO.
PAGE
EXHIBIT B
Depiction of Parcel
(for reference purposes)
ATTACHMENT 2
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shannon Sweeney, City Engineer
SUBJECT: Easement Acceptance on Behalf of City Council
DATE: October 14, 2025
RECOMMENDATION:
1) Adopt a Resolution delegating authority to accept grants of easements to the City Manager or authorized designee, for easements that cost up to the City Manager’s purchasing authority for public projects; and
2) Find that this action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project pursuant to State CEQA Guidelines section 15378(b)(5) as an organizational and administrative activity of government and pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact resulting from the acceptance of most easements. Some easement purchase or maintenance costs are associated with the improvements existing or constructed in the easements; however, these costs are already factored into the budgets associated with these projects. Easements whose costs exceed the City Manager’s purchasing authority for public projects will be brought to the Council for action.
Even where the cost of an easement does not exceed the City Manager’s purchasing authority, the proposed Resolution will grant the City Manager the discretion to bring the item to Council when the offered easement may create a significant maintenance burden on the City.
BACKGROUND:
Currently, all easements dedicated to the City are presented to Council for formal acceptance. Other jurisdictions have taken advantage of California Government Code section 27281(b),1 which provides that a governmental agency may authorize one or more of its officers or agents to accept and consent to deeds or grants conveying an
1 https://codes.findlaw.com/ca/government-code/gov-sect-27281/
Item 9.f.
City Council
Easement Acceptance on Behalf of City Council
October 14, 2025
interest in or easement upon real estate for public purposes. For instance, the City of Paso Robles passed such a resolution on January 19, 20212, and amended that resolution on September 16, 20253, modifying the authority granted to its City Manager to accept easements. Now, easements may be accepted by the City Manager when the cost of the easement is less than the City Manager’s purchasing authority, unless such easement creates a significant maintenance burden on the City. Staff recommend a similar grant of authority in the attached Resolution (Attachment 1).
ANALYSIS OF ISSUES:
Public improvements, such as road widening and utility installation, at times, require easements from private landowners to ensure orderly development. The City also occasionally acquires temporary easements for construction access.
Currently, all easements dedicated to the City are presented to Council for formal acceptance. The easement acceptance process can be time-consuming and may delay private projects from obtaining permits and certificates of occupancy. In addition, formal easement acceptance uses valuable staff time for staff report preparation.
California Government Code section 27281(b) provides that a governmental agency may authorize one or more of its officers or agents to accept and consent to deeds or grants conveying an interest in or easement upon real estate for public purposes. Delegation speeds project permitting and issuance of a certificate of occupancy, optimizes available staff time, and streamlines the easement acceptance process.
The Resolution would delegate the City Council’s authority to accept easements to the City Manager or their designee for easements that cost less than or equal to the City Manager’s purchasing authority for public projects ($200,000). Easements that require expenditure of City funds in excess of the City Manager’s purchasing authority for public projects would still be brought to Council for acceptance. The Resolution also grants the City Manager discretion to bring an offer of an easement within the City Manager’s purchasing authority to Council if accepting the easement could create a significant ongoing maintenance burden on the City. Modifying the current process will allow the City to streamline the acceptance of easements.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Delegate easement acceptance authority to the City Manager or authorized designee, for easements that cost up to an amount equal to the City Manager’s purchasing authority for public projects ($200,000);
2. Delegate easement acceptance authority to the City Manager at a lower dollar threshold;
2https://www.prcity.com/DocumentCenter/View/30868/January-19-2021-City-Council-Agenda-Item-11- PDF
3 https://pub-pasorobles.escribemeetings.com/filestream.ashx?DocumentId=10094
Item 9.f.
City Council
Easement Acceptance on Behalf of City Council
October 14, 2025
3. Do not delegate easement acceptance authority to the City Manager or authorized designee, including those requiring City funds to acquire up to an amount up to the City Manager spending authority for public projects; or
4. Provide other direction to staff.
ADVANTAGES:
Delegating easement acceptance authority will benefit both the City and developers by expediting easement acceptance, thereby streamlining project construction and completion. Streamlining acceptance authority will also reduce staff time spent on projects, which will enable that time to be spent on higher priorities.
DISADVANTAGES:
Easement acceptances would be processed administratively by staff below the dollar threshold set by Council.
ENVIRONMENTAL REVIEW:
The proposed action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project pursuant to State CEQA Guidelines section 15378(b)(5) as this is an organizational and administrative activity of government delegating authority for easement acceptances. Further, the proposed action is exempt from CEQA pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Delegating easement authority is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution with Exhibit A – Acceptance of Offer to Dedicate
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE DELEGATING AUTHORITY TO ACCEPT GRANTS OF
EASEMENTS TO THE CITY MANAGER OR AUTHORIZED DESIGNEE,
FOR EASEMENTS THAT COST UP TO THE CITY MANAGER’S
SPENDING AUTHORITY FOR PUBLIC PROJECTS
WHEREAS, public improvements often require easements from landowners to ensure orderly development; and
WHEREAS, currently, all proposed City easements are presented to the City Council for acceptance; and
WHEREAS, the easement acceptance process takes time and can delay a project from obtaining permits and certificates of occupancy and uses valuable staff time for report preparation; and
WHEREAS, California Government Code section 27281 provides that a governmental agency may authorize one or more of its officers or agents to accept and consent to deeds or grants conveying an interest in or easement upon real estate for public purposes; and WHEREAS, delegation speeds projects, increases available staff time, and streamlines the easement acceptance process.
WHEREAS, easements whose cost exceeds the City Manager’s spending authority for public projects will be brought to Council for acceptance; and WHEREAS, all prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. All recitals above are true, correct, and incorporated herein.
2. The City Council of the City of Arroyo Grande finds that this action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project pursuant to State CEQA Guidelines section 15378(b)(5) as an organizational and administrative activity of government delegating authority for easement acceptances. Further, the proposed action is exempt from CEQA pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment;
RESOLUTION NO.
PAGE 2
and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
Delegating easement authority is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA.
3. The City Council delegates its easement acceptance authority to the City Manager, or his authorized designee, for easements that cost less than or equal to the City Manager’s purchasing authority for public projects. All easements that require the expenditure of City funds in excess of the City Manager’s spending authority for public projects will still be brought to the City Council for acceptance.
4. The City Manager may bring the decision to accept an easement that is within the City Manager’s purchasing authority for public projects to the City Council when, in the City Manager’s discretion, the easement may create a significant maintenance burden to the City.
5. The City Manager shall sign the easement acceptance on the City Council’s behalf, after review by the City Attorney and City Engineer or Capital Project Engineer.
6. The City Manager or his authorized designee will include, in substantially the same form, the attached Exhibit “A” – ACCEPTANCE OF OFFER TO DEDICATE with each signed easement for recordation.
7. This Resolution is effective immediately upon adoption.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 14th day of October, 2025.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 E. BRANCH STREET
ARROYO GRANDE, CA 93420
Space above this line reserved for the Recorder’s Office
ACCEPTANCE OF OFFER TO DEDICATE
This is to certify that the interest in real property conveyed by the Grant of Easement or Dedication from ______________________________________ , to the City of Arroyo Grande, a municipal corporation of the State of California and/or government agency is hereby accepted by Resolution 25-XXX, adopted by the City Council on MONTH DATE YEAR, and the grantee consents to recordation thereof by its duly authorized officer.
By: ____ Dated
Matthew Downing, City Manager
ATTEST:
Jessica Matson, City Clerk
-------------------------------------------------------------------------------------------------------------------
ACKNOWLEDGMENT
State of _CALIFORNIA _________ _
ss.
County of _SAN LUIS OBISPO_______
On _______________________, before me, _______________________________________________, (here insert name and title of the officer)
personally appeared ________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacities, and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Witness my hand and official seal.
Signature ___________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Matthew Downing, City Manager
Exhibit A
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Theresa Wren, Capital Improvement Projects Manager
SUBJECT: Reject Bids for Roof Repairs on City Structures, PW 2025-08 DATE: October 14, 2025
RECOMMENDATION:
1) Adopt a Resolution rejecting all bids received for the Roof Repairs on City Structures (PW 2025-08), directing staff to pursue urgent repairs through informal solicitation, and re-bidding reroofing in Spring 2026; and
2) Find that the proposed action is categorically exempt from CEQA review under State CEQA Guidelines section 15301 (Class 1 – Existing Facilities), and alternatively, State CEQA Guidelines section 15(c)(2) and 15061(b)(3), as having no potential to cause a significant effect on the environment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2025-26 budget allocated $370,000 for the CIP to address City Structure Roof Repairs. Of this total budget, $170,000 was estimated for repair/replacement of the balcony, deck, and siding at City Hall. The other $200,000 of this CIP was allocated to repair or replace the roofs on seven City facilities. The Engineer’s Estimate was $136,905 for roof repairs at four City facilities, and roof replacement at three City facilities. The lowest bid received was $359,868, which is 163% higher than the estimate, and 80% over budget.
BACKGROUND:
Roofs on two City facilities leaked after last year’s rainy season, and staff observed potential roof issues at other facility locations. Subsequently, the roofs of seven facilities were inspected: City Hall, Council Chamber, 1467 Ash Street/ Soto Concession Restrooms, Fire Department Station #1, Police Department, and the Woman’s Club. Staff contracted with Wick’s Roofing to conduct an assessment of the roofs at these seven locations. A report was provided for each location, which included findings, recommended actions, estimates, and photos.
Item 9.g.
City Council
Reject Bids for Roof Repairs on City Structures, PW 2025-08 October 14, 2025
The reports provided were used to develop a Bid Book. The Bid Book was used to solicit appropriately licensed roofing or General Contractors to bid on the repairs and/or replacement of roofs at the seven facilities. Old City Hall was shown as a Bid Alternate because the direction regarding the status of the building is still undecided and under consideration. The Bid Book was sent to six local contractors, bid boards, advertised in the newspaper and posted on the City’s website. Four contractors from the Los Angeles area attended the pre-bid meeting. No local contractors were present nor did any local contractors bid on the project.
Bids were received from two bidders by the bid opening date of September 25th at 2:00 pm:
ANALYSIS OF ISSUES:
The bids received were 163% and 299% over the Engineer’s Estimate. The Bid Summary demonstrates a wide variation between line items from the two bidders. City Staff contacted Southland Roofing, Inc., the lowest apparent bidder, and indicated that the City wanted to remove two of the complete re-roof locations from the project since it was significantly over the available budget. Southland Roofing Inc. indicated that it is not interested in the project if any of the full re-roofs are removed because it would affect the cost-effectiveness of mobilizing its crew to Arroyo Grande.
The repairs to the Police Department and the Fire Department are urgently needed and staff can pursue those through on-call or request for quotes. The City Hall roof repairs will be folded into the City Hall Balcony and Siding Project. The remaining roofs will be rebid in the spring with the anticipation that local bidders may be more available during the usually less busy time immediately following the rainy season.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Reject all bids received for the PW 2025-08 Roof Repairs on City Structures, direct staff to pursue urgent repairs on Police Department and Fire Department, and rebid the re-roofing on remaining structures in Spring 2026;
2. Accept the lowest bid and provide additional funding; or
3. Provide other direction to staff.
Engineer's
Estimate
Southland Roofing,
Inc.
Best Contracting
Services, Inc.
BASE BID: $ 76,405.00 $ 242,608.00 $ 450,936.00
BID ALTERNATE: $ 60,500.00 $ 117,260.00 $ 96,514.00
TOTAL: $ 136,905.00 $ 359,868.00 $ 547,450.00
Item 9.g.
City Council
Reject Bids for Roof Repairs on City Structures, PW 2025-08 October 14, 2025
ADVANTAGES:
Fiscal guardianship of public funds suggests that the City reject all bids because the bids received were 300% more than the Engineer’s Estimate, and far exceeded typical prices expected for the roofing scope of work. By rebidding the project in Spring 2026 with only the facilities requiring full re-roofing, the City anticipates more participation from local contractors and more competitive pricing.
DISADVANTAGES:
Rebidding the projects means the structures needing new roofs will not receive new roofs until Spring 2026.
ENVIRONMENTAL REVIEW:
The proposed action to reject all bids, conduct emergency repairs through informal solicitation, and rebid the reroof project in Spring 2026 is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Any necessary emergency repairs will not result in reasonably foreseeable physical changes to the environment, and such repairs are necessary to maintain service essential to public health, safety or welfare. Alternatively, this action is categorically exempt from CEQA under State CEQA Guidelines section 15301 (Class 1 – Existing Facilities), which exempts projects that involve the operation, repair, or maintenance of existing public structures or facilities, involving negligible or no expansion of use. The proposed roof work, which involves only replacement and repair, will be negligible or no expansion of the existing or former use of the structures. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA. None of the exceptions to the categorical exemptions set forth in State CEQA Guidelines section 15300.2 apply.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
2. Bid Summary
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE REJECTING ALL BIDS FOR ROOF
REPAIRS ON CITY STRUCTURES (PW 2025-08), DIRECTING
STAFF TO PURSUE URGENT REPAIRS THROUGH INFORMAL
SOLICITATION, AND RE-BID REROOFING IN SPRING 2026.
WHEREAS, Roofs on two city facilities leaked after last year’s rainy season.
Subsequently, roofs of seven city facilities were inspected: City Hall, Council Chambers, 1467 Ash St Soto Restrooms, Fire Department Station #1, Police Department and Women’s Club. Staff contracted with Wick’s Roofing to conduct an assessment of the roofs at these seven locations; and
WHEREAS, the reports provided by Wick’s Roofing were used to develop a Bid Book to competitively bid the repairs and/or replacement of roofs at the seven facilities; and WHEREAS, the Engineer’s Estimate for the project was $136,905 and $200,000 was allocated in the FY 2025-26 budget; and
WHEREAS, two bids were received by the bid opening date of September 25, 2025, at 2:00 pm, and the lowest bid was 163% over the Engineer’s Estimate; and WHEREAS, the bid summary demonstrates wide variation between the line items of the two bidders; and
WHEREAS, the lowest bidder indicated no interest in performing on the project if any of the re-roof locations were removed from the scope to bring it under budget; and WHEREAS, the urgent repairs needed can be accomplished through informal solicitation; and
WHEREAS, the City anticipates more availability of local bidders by rebidding the remaining roof replacements in Spring 2026 just following the rainy season.
WHEREAS, the City may reject any or all bids or proposals in response to a City solicitation in its sole discretion pursuant to section 3.08.080 of the Arroyo Grande Municipal Code; and
WHEREAS, all prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
RESOLUTION NO.
PAGE 2
1. RECITALS. The foregoing recitals are true and correct and are incorporated herein.
2. BID REJECTION. The City Council rejects all bids received for the Roof Repairs on City Structures (PW 2025-08), directs staff to pursue urgent repairs through informal solicitation, and directs staff to rebid the reroofing project in Spring 2026. The City Council incorporates the analysis of the Staff Report dated October 14, 2025, accompanying this item, as part of the passage of this Resolution.
3. CEQA FINDINGS. The City Council finds that the proposed action to reject all bids, conduct emergency repairs through informal solicitation, and rebid the reroof project in Spring 2026 is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Any necessary emergency repairs will not result in reasonably foreseeable physical changes to the environment, and such repairs are necessary to maintain service essential to the public health, safety or welfare. Alternatively, this action is categorically exempt from CEQA under State CEQA Guidelines section 15301 (Class 1 – Existing Facilities), which exempts projects that involve the operation, repair, or maintenance of existing public structures or facilities, involving negligible or no expansion of use. The proposed roof work, which involves only replacement and repair, will negligible or no expansion of the existing or former use of the structures. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA. None of the exceptions to the categorical exemptions set forth in State CEQA Guidelines section 15300.2 apply.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 14 th day of October 2025.
RESOLUTION NO.
PAGE 3
_________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
ISAAC ROSEN, CITY ATTORNEY
BID SUMMARY
Roof Repairs on City Structures - PW 2025-08
Bid Opening: September 25, 2025 at 2:00 pm
Engineer's Estimate Southland Roofing, Inc. Best Contracting Services, Inc. 2202 S. Figueroa St. #4672 19027 S. Hamilton AveLos Angeles, CA 90007 Gardena, CA 90248License No.: 1042623 License No.: 456263DIR #: 1000648643 DIR #: 1000000563 Item # Description Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 City Hall - 300 E. Branch St. LS 1 1,850.00 $ 1,850.00 $ 10,000.00 $ 10,000.00 $ 167,257.00 $ 167,257.00 $ 2 Council Chambers - 215 E. Branch St. LS 1 19,025.00 $ 19,025.00 $ 105,083.00 $ 105,083.00 $ 111,524.00 $ 111,524.00 $ 3 Ash St. Restroom - 1467 Ash St. LS 1 21,680.00 $ 21,680.00 $ 70,300.00 $ 70,300.00 $ 72,367.00 $ 72,367.00 $ 4 Fire Department at 140 Traffic Way LS 1 2,975.00 $ 2,975.00 $ 8,000.00 $ 8,000.00 $ 34,696.00 $ 34,696.00 $ 5 Police Department at 200 N. Halcyon LS 1 30,000.00 $ 30,000.00 $ 40,000.00 $ 40,000.00 $ 50,642.00 $ 50,642.00 $ 6 Women's Club at 211 Vernon St. LS 1 875.00 $ 875.00 $ 9,225.00 $ 9,225.00 $ 14,450.00 $ 14,450.00 $ $ 242,608.00 76,405.00 $ 450,936.00 $
Item # Description Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 7 Old City Hall at 214 E. Branch St. LS 1 60,500.00 $ 60,500.00 $ 117,260.00 $ 117,260.00 $ 96,514.00 $ 96,514.00 $ Best Contracting Services, Inc.
BASE BID: $ 242,608.00 76,405.00 $ 450,936.00 $
BID ALTERNATE: $ 117,260.00 60,500.00 $ 96,514.00 $
TOTAL: 136,905.00 $ 359,868.00 $ 547,450.00 $
Engineer's Estimate Southland Roofing, Inc. Best Contracting Services, Inc.
BASE BID
BASE BID
Engineer's Estimate Southland Roofing, Inc.
BID ALTERNATE
ATTACHMENT
2
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shannon Sweeney, City Engineer
SUBJECT: 2025 ADA Transition Plan
DATE: October 14, 2025
RECOMMENDATION:
1) Adopt a Resolution adopting the 2025 Americans with Disabilities Act (ADA) Transition Plan; and
2) Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Development of this 2025 ADA Transition Plan had minor financial cost to the City as it was developed in-house with a cost of $1,870 in assistance from the City’s building inspector to review City facilities. Its adoption enables the City to remain in compliance with federal ADA regulations and be eligible for grant funding that requires the City to maintain a current 2025 ADA Transition Plan.
Implementing this 2025 ADA Transition Plan will be achieved as part of the associated Capital Improvement Program (CIP) projects shown below, and is estimated to cost:
$5.1 million – install or upgrade curb ramps as part of the annual Pavement Management Program;
$5.0 million – sidewalk gaps and deficiencies as part of the annual Sidewalk Repairs and Improvement Program; and
$75,000 – address facility deficiencies as part of the ongoing improvements to Public Facilities.
These funds are included in the City’s 10-year CIP.
Item 9.h.
City Council
2025 ADA Transition Plan
October 14, 2025
BACKGROUND:
The ADA is a federal civil rights law initially passed in 1990 that prohibits discrimination against people with disabilities in everyday activities. The ADA prohibits discrimination on the basis of disability just as other civil rights laws prohibit discrimination on the basis of race, color, sex, national origin, age, and religion. The ADA guarantees that people with disabilities have the same opportunities as everyone else to enjoy employment opportunities, purchase goods and services, and participate in state and local government programs.
On October 14, 1997, the City Council approved the City’s initial ADA Transition Plan, which is included as Attachment 2.
The ADA Amendments Act of 2008 expanded the definition of "disability" to provide broader protection and clarified that impairments that are episodic or in remission are still considered disabilities if they would substantially limit a major life activity when active.
Transition Plans are to be periodically updated to reflect changes in the City’s facilities, programs, and activities and to ensure ongoing compliance. This 2025 ADA Transition Plan represents that periodic update.
ANALYSIS OF ISSUES:
At a minimum, ADA Transition Plans must include the following items:
Self-evaluation;
Mechanisms for addressing deficiencies;
Schedule to achieve compliance;
Identification of a responsible official; and
Opportunity for public comment.
Self-evaluation
City staff conducted a self-evaluation of curb ramps, sidewalks, traffic signals, parks and facilities (with assistance from its contracted Building Official), and website. Results of the curb ramp evaluation are included in the Pavement Management Program, 1 sidewalks
in the Sidewalk Management Program,
2 and traffic signals and facilities as an appendix
to the Transition Plan. Website accessibility3 can be found on the City’s homepage along with its website accessibility certification.
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=43ec42d2-defc-44f6-ad47- 8a8c8b0bdea4&Agenda=Agenda&lang=English&Item=43&Tab=attachments 2https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=6e7c7c76-fee2-401c-8aa3- 090ededae737&Agenda=Agenda&lang=English&Item=40&Tab=attachments 3https://www.arroyogrande.org/accessibility
Item 9.h.
City Council
2025 ADA Transition Plan
October 14, 2025
Mechanisms for Addressing Deficiencies
Curb ramp deficiencies will be addressed through curb ramp replacement when adjacent streets are paved through the Pavement Management Program. Sidewalk deficiencies will be addressed through the Sidewalk Management Program. Facilities, parks, and traffic signal deficiencies will be addressed through a FY 2025-26 CIP specific to ADA improvements. No website deficiencies were identified.
Schedule to Achieve Compliance
Curb ramp and sidewalk deficiencies will be addressed by and funded through the 13- year Pavement Management Program and 10-year Sidewalk Management Program, respectively. Remaining deficiencies as identified in the 2025 ADA Transition Plan will be addressed with $75,000 allocated in the FY 2025-26 budget for ADA Improvements.
Identification of a Responsible Official
The City Engineer has been identified as the Responsible Official for implementing this 2025 ADA Transition Plan and has attended a comprehensive 8-hour ADA Coordinator training through the California Joint Powers Insurance Authority.
Opportunity for Public Comment
The draft 2025 ADA Transition Plan was posted on the City’s website on July 25, 2025, and public comment remained open until September 23, 2025. Outreach included emails to over 100 community engagement groups, such as the Cal Poly and Cuesta College Disability Resource Centers and the Independent Living Resource Center. Other outreach efforts were conducted through social media and the City’s website.
By the close of the public comment period, one comment was received, from the San Luis Obispo County Arts Council, requesting that the City consider budgeting funding toward artist-led outreach initiatives and public art integration. This comment is included as Attachment 3.
In researching this comment, staff identified that previous Recreation Activity Guides did not contain inclusive language that would help address some of the requests by the San Luis Obispo County Arts Council. Language was developed that will be added to future Activity Guides to indicate that City recreation programs are inclusive.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution approving the 2025 ADA Transition Plan;
2. Modify the 2025 ADA Transition Plan and adopt the Resolution;
3. Do not adopt the Resolution approving the 2025 ADA Transition Plan; or
4. Provide other direction to staff.
Item 9.h.
City Council
2025 ADA Transition Plan
October 14, 2025
ADVANTAGES:
Benefits to the City associated with the 2025 ADA Transition Plan include better access to City programs and facilities by members of the disabled community. Adopting this 2025 ADA Transition Plan is required for the City to maintain compliance with federal ADA regulations and remain eligible for certain grant funding.
DISADVANTAGES:
This 2025 ADA Transition Plan obligates the City to make improvements, some costly, to its infrastructure to achieve compliance with federal ADA regulations. However, these costs have been estimated and included in the City’s 10-year Capital Improvement Program.
ENVIRONMENTAL REVIEW:
The proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Adopting the 2025 ADA Transition Plan is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Comment was received as discussed above and included as Attachment 3.
ATTACHMENTS:
1. Resolution Approving the Adoption of the 2025 ADA Transition Plan
2. 1997 Arroyo Grande ADA Transition Plan
3. Public comments received
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING THE 2025 AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN
WHEREAS, the Americans with Disabilities Act (ADA) of 1990 is a federal civil rights law that prohibits discrimination against people with disabilities; and WHEREAS, the City of Arroyo Grande last approved and adopted an ADA Transition Plan on October 14, 1997; and
WHEREAS, ADA Transition Plans are to be periodically updated to reflect changes in the City’s facilities, programs, and activities and to ensure ongoing ADA compliance; and WHEREAS, this 2025 ADA Transition Plan focuses on Title II of the ADA, which specifically prohibits discrimination by public entities based on disability by requiring that all programs, services, and activities be accessible to all people with disabilities and that municipalities that employ 50 or more people develop a Transition Plan to map out the steps to compliance with regulations; and
WHEREAS, this 2025 ADA Transition Plan contains all five legal requirements, including a self-evaluation, public comment period, mechanisms for addressing deficiencies, a schedule to achieve compliance, and the identification of a responsible official; and WHEREAS, the draft 2025 ADA Transition Plan was available on the City’s website for a 60-day public review period from July 25, 2025 to September 23, 2025; City staff reached out to relevant community engagement groups via email and the general public via social media; and comments received were incorporated into the final plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby adopt the 2025 ADA Transition Plan as identified in Exhibit A.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 14th day of October, 2025.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
2025 ADA TRANSITION PLAN
1 CITY OF ARROYO GRANDE
AMERICANS WITH DISABILITIES ACT
SELF-EVALUATION AND TRANSITION PLAN
OCTOBER 2025
2 This Page Left Intentionally Blank
3 Table of Contents
I. INTRODUCTION................................................................................................................... 4 A. Transition Plan Purpose and Need ............................................................................... 4 B. Responsible Official....................................................................................................... 5 II. APPLICABLE LAWS AND REQUIREMENTS........................................................................ 5 A. Section 504 of the Rehabilitation Act of 1973................................................................ 5 B. The Americans with Disabilities Act of 1990................................................................... 5 C. Safe Harbor................................................................................................................... 6 D. Undue Burden............................................................................................................... 6 E. Transition Plan Minimum Requirements ........................................................................ 7 III. PUBLIC INVOLVEMENT...................................................................................................... 7 A. Outreach Efforts ........................................................................................................... 7 B. Outreach to Persons with Visual Impairments ............................................................... 7 C. Public Outreach Results................................................................................................ 8 IV. SELF-EVALUATION.............................................................................................................. 8 A. Identification of Physical Access Barriers...................................................................... 8
1. Barriers on City Right-of-Way........................................................................................ 8
2. City-Owned Buildings....................................................................................................10
3. City-Owned Parks.........................................................................................................10
4. Access Barriers Identified through the City’s ADA Grievance System............................10 B. City Web Accessibility...................................................................................................11 C. City Policies...................................................................................................................11 D. City Programs ..............................................................................................................11 V. METHODS TO IMPROVE ADA ACCESSIBILITY..................................................................11 A. Capital Projects .............................................................................................................11 B. Standalone ADA Access Improvement Projects.............................................................12 C. Maintenance Work ........................................................................................................12 D. Encroachment Permit Projects ......................................................................................12 VI. SCHEDULE.........................................................................................................................12 A. ADA Pedestrian Facilities Improvements .......................................................................12 B. Planned ADA Improvements.........................................................................................12
4 I. INTRODUCTION
It is the City of Arroyo Grande’s (City) intent to provide safe and reliable infrastructure that serves all people. This document serves as the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan (Plan) for the City to identify ADA barriers and provide prioritization criteria to assist City staff with project scoping and programming. The City needs to make its 980 curb ramps, estimated 89 miles of sidewalk, 14 signalized intersections (three have shared responsibility with adjacent agencies), eight public buildings, 16 parks, and website accessible and usable for persons with disabilities as outlined by Title II of the Americans with Disabilities Act of 1990. This Plan identifies how to eliminate barriers and provide equitable use of public facilities for all.
The United States Congress understood that it would be an insurmountable financial burden for a public agency to make all infrastructure for which they were responsible accessible within a short time frame. As a result, public agencies are permitted to transition into full compliance through an ADA Transition Plan that identifies physical access barriers and proposes a schedule for removal of those barriers based on the financial abilities of the agency.
In compliance with Title 28 of Federal Regulations Part 35.150(d), the City has developed this Transition Plan to document the legal requirements and the City’s functional goals and objectives to make public facilities within the City accessible and usable for people with disabilities. This Plan will be used to guide the planning, programming and implementation needed to make the City’s facilities ADA compliant.
The City is committed to bringing its entire infrastructure into compliance with state and federal ADA standards and regulations. This Plan is a continually evolving document, which will be available on the City’s website for comment and will be updated as appropriate.
A. Transition Plan Purpose and Need
The U.S. Department of Justice’s (DOJ) regulations state that state and local governments must perform a self-evaluation of their services, programs, and practices and then identify barriers that may limit accessibility for people with disabilities and develop a Transition Plan describing how identified barriers will be addressed.
For entities with responsibility or authority over streets, roads, or walkways, the Plan shall also include a schedule for providing curb ramps and adjacent walkways on the public right-of-way.
In 1997, the City developed its initial Transition Plan. This current document replaces that original plan and subsequent updates, reassesses the status of City infrastructure, and outlines a realistic schedule for bringing the remainder of its infrastructure into compliance with regulations. As required by law, this document was made available for public comments on July 25, 2025 for a minimum of 60 days. Comments received during the public comment period have been incorporated into this final document.
5 The Final Plan has been posted on the following website:
www.arroyogrande.org/titlevi/ada
B. Responsible Official
The ADA coordinator and official responsible for the implementation of this Plan is:
Shannon Sweeney
City Engineer
City of Arroyo Grande
1375 Ash St.
Arroyo Grande, CA 93420
II. APPLICABLE LAWS AND REQUIREMENTS
A. Section 504 of the Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 1973 stands as a pivotal federal civil rights law that provides protection for individuals with disabilities in the United States. This legislation mandates that recipients of federal financial assistance, including schools, government agencies, and organizations, cannot discriminate against individuals solely based on disability. This prohibition encompasses all aspects of programs and activities, ensuring that people with disabilities have equal access to educational opportunities, employment, transportation, and other services. Section 504 serves as a cornerstone of inclusivity, fostering a society that values and respects the rights of people with disabilities.
B. The Americans with Disabilities Act of 1990
The Americans with Disabilities Act of 1990 (ADA) [42 U.S.C. § 12101] is a civil rights statute that prohibits, under certain circumstances, disability-based discrimination. It further expands the provisions of Section 504 outside of programs receiving federal financial assistance. There are five separate Titles of the Act:
Title I: Employment
Title II: State and Local Government
Title III: Public Accommodation and Services
Title IV: Telecommunications
Title V: Miscellaneous Provisions
Title II of the ADA pertains to the programs, activities, and services that public entities provide. The City’s programs are covered under Title II, as the City is a local government agency, and under Section 504, as the City also receives federal financial assistance.
Title II provides that, “no qualified individual with a disability shall, by reason of such
6 disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity.” (28 CFR Part 35)
C. Safe Harbor
Federal accessibility regulations include a provision known as “safe harbor,” allowing pedestrian elements altered before March 15, 2012, to be exempt from meeting the technical and scoping specifications of the 2010 ADA Standards if they originally complied with the accessibility standards outlined in the Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities (ADAAG) or the Uniform Federal Accessibility Standards (UFAS) when constructed, and continue to comply.
To utilize the safe harbor provision in a project, it must be verified and documented in the project history file that the existing pedestrian feature slated for reconstruction was built before March 15, 2012, and currently meets the accessibility standards outlined in the ADAAG or the UFAS. Physical measurements are necessary to verify the accessibility standards used in construction, such as slopes and widths of pedestrian features.
The City has documented that 138 of its 980 curb ramps meet safe harbor provisions.
D. Undue Burden
There are limitations on the program accessibility requirements. A public entity is exempt from taking any action if it can substantiate that the action would lead to a fundamental modification in the essence of its program or activity or would impose undue financial and administrative burdens. This determination can be made by the head of the public entity or their appointed representative and must be accompanied by a written explanation. The determination that undue burdens would result must be based on all resources available for use in the program. Should an action result in such alterations or burdens, the public entity must pursue alternative measures to ensure that individuals with disabilities still receive the benefits and services of the program or activity.
The City has identified conditions under which geometry at a street corner precludes a curb ramp installation or modification that meets current ADA regulations without undue burden, typically due to hilly areas or built infrastructure. The City’s exception criteria for evaluating the need to replace an existing curb ramp include the following:
8.3% running slope on flares cannot be achieved within 15 feet; Insufficient right-of-way for 5-foot width;
2.1% cross slope cannot be achieved in 5 feet in either main path or ramp; and Sidewalk steeper than 8.3% in main path of travel.
Slope of gutter without cross gutter or spandrel is less than 8% for 18” gutter or less than 7.3% for 24” gutter.
City staff evaluated its existing curb ramps and found that 476 existing ADA curb ramps meet the City’s established exception criteria and are therefore not slated for
7 replacement. Through this evaluation, City staff encourages its limited funding to be focused on installing curb ramps where none exist, rather than spending considerable funds replacing existing curb ramps that will not meet criteria without undue expense.
E. Transition Plan Minimum Requirements
Title 28 Code of Federal Regulations Part 35.150(d) outlines the Transition Plan requirements, which include:
Identify physical obstacles in the public entity’s facilities that limit accessibility of its programs or activities to individuals with disabilities (Appendix A); Provide an opportunity for interested persons, including individuals with disabilities or organizations representing individuals with disabilities, to participate in the development of the transition plan by submitting comments; Describe in detail the methods that will be used to make facilities accessible; Establish an annual schedule to achieve compliance; and Identify an official responsible for the implementation of the plan.
III. PUBLIC INVOLVEMENT
A. Outreach Efforts
This Plan has been made available to the public through the City’s website. The public had a 60-day comment period on the draft document. Comments were submitted through an email box, [email protected] that was monitored by City staff.
The following activities were done to conduct public outreach:
• The City posted availability of the draft plan on the City’s social media platforms.
In the process, various disability – related organizations were also tagged to assist in reaching out to the target stakeholders.
• The City posted the draft plan on the City’s website. • City staff informed the California Walk and Bike Technical Advisory Committee about the draft ADA Transition Plan and encouraged them to reach out to their stakeholders.
B. Outreach to Persons with Visual Impairments
The California Council of the Blind was one of the target organizations engaged through the postings in the City’s social media platform.
8 C. Public Outreach Results
By the close of the public comment period, one comment was received, from the San Luis Obispo County Arts Council, requesting that the City consider budgeting funding toward artist-led outreach initiatives and public art integration.
In researching this comment, City staff identified that previous recreation activity guides did not contain inclusive language. The following language will be added to future activity guides:
The City of Arroyo Grande does not discriminate on the basis of disability in its programs, services, and activities. If you need auxiliary aids and services for effective communication or a reasonable modification in programs, services, or activities, contact the ADA coordinator as soon as possible, preferably 14 days before the activity or event.
A grievance procedure is available at https://www.arroyogrande.org/861/Title-VIADA to resolve complaints.
Shannon Sweeney, ADA Coordinator
(805) 473-5444
[email protected]
IV. SELF-EVALUATION
A self-evaluation is a public entity's assessment of its current programs, services, and activities; facilities; and current policies, practices, and procedures. The self-evaluation identifies barriers to access that are inconsistent with the law and regulations.
A. Identification of Physical Access Barriers
The regulations require the ADA Transition Plan include an inventory of barriers or physical obstacles in facilities available to the public that limit accessibility of programs or activities.
1. Barriers on City Right-of-Way
The City manages 68 miles of roadway, 980 curb ramps and approximately 89 miles of sidewalks. City staff evaluated its curb ramps in 2024. The results of this evaluation are as follows:
Number of existing curb ramps: 980 (includes corners that need ramps); Existing curb ramps that need to be replaced: 83;
Missing curb ramps: 149;
“New” curb ramps (installed after 2012) 132;
Curb ramps installed before 2012 meeting safe harbor criteria: 138; Curb ramps meeting exception criteria: 478; and
Total curb ramps that need to be installed/replaced: 232.
9 City staff evaluated sidewalk irregularities, shown in Table 1. Sidewalk irregularities have been identified as holes larger than a dime, vertical elevation difference greater than 1/2 -inch (note that a vertical change in elevation of a walkway 1-inch or less alone is generally a trivial defect as a matter of law unless the totality of circumstances, i.e., other aggravating surrounding factors, indicates otherwise), etc.
For this ADA Transition Plan, repairs of sidewalk irregularities will be focused on the 530 locations with vertical elevation irregularities greater than 1 inch, encompassing approximately 49,351 square feet of concrete, and estimated to cost $1.73 million to repair at $35 per square foot to repair.
The City’s 10-year capital improvement program has designated $500,000 per year to address sidewalk issues, which includes these irregularities and sidewalk gaps identified in the City’s Active Transportation Plan. Sidewalk irregularities will be addressed in order of displacement, with the greatest displacement being addressed first. Assuming $500,000 is approved by Council during each of its upcoming biennial budget cycles, City staff is estimating that sidewalk irregularities greater than 1-inch and sidewalk gaps that were identified in the City’s Active Transportation Plan can be addressed in the next five years. Holes and displacements less than 1-inch will be reviewed on a case-by-case basis and may be addressed by City staff during normal maintenance activities. The City will complete a self-evaluation of on-street parking, as budget permits, estimated to occur in 2026.
Table 1-Sidewalk Irregularities
Displacement Count Total Square feet Estimated cost to repair @ $35/sq.ft. >0.5”-<=1“ 1,558 78,174 $2.74 million
>1”-<=2” 380 33,295 $1.17 million
>2”-<=3” 111 10,379 $363,300
>3”-<=4” 26 3,498 $122,400
>4” 13 2,179 $76,300
City staff evaluated signalized intersection infrastructure. The City is fully or partially responsible for the following signalized intersections:
James Way and Oak Park Boulevard
El Camino Real and Oak Park Boulevard
Mason Street and East Branch Street
Traffic Way and East Branch Street
Traffic Way and Fair Oaks Avenue
Fair Oaks Avenue and Valley Road
Fair Oaks Avenue and Halcyon Road
Halcyon Road and Grand Avenue
Grand Avenue and Courtland Street
10 Grand Avenue and Elm Street
Grand Avenue and Halcyon Road
Rancho Parkway and West Branch Street
West Branch Street at entrance to Five City Shopping Center Grand Avenue pedestrian signal
2. City-Owned Buildings
The City owns and operates eight buildings that are open to the public. These buildings are:
City Hall - 300 East Branch Street
Council Chambers – 215 East Branch Street
Police Department – 200 North Halcyon Road
Fire Station #1 – 140 Traffic Way
Woman’s Center – 211 Vernon Street
Elm Street Modular – 1221 Ash Street
Corporation Yard – 1375 Ash Street
Old City Hall – 214 East Branch Street
3. City-Owned Parks
The City owns the following parks:
Strother Park – 1150 Huasna Road
Elm Street Park – 1221 Ash Street
Rancho Grande Park – 500 James Way
Centennial Park and Gazebo – Olohan Alley and Short Street Heritage Square, Park – 205 Nelson Street
Heart – Colette Firefighters Memorial Park – 201 Traffic Way Health Fitness Park – 834 Fair Oaks Ave.
Howard Mankins Hoosegow Park – 150 LaPointe Street
Kingo Park – 1501 Huckleberry Avenue
Woodside Park – Woodside Drive
Police Tribute Park – 200 North Halcyon Road
Terra de Oro Park – 311 Oro Drive
Dower Wayside Park – Traffic Way
Fire Resistant Demonstration Garden – Traffic Way and Station Way Soto Sports Complex – 1221 Ash St.
James Way Oak Habitat – James Way
4. Access Barriers Identified through the City’s ADA Grievance System The City directs the public with ADA concerns to its website through its ADA webpage (www.arroyogrande.org/titlevi/ADA). The Title VI complaint/ADA grievance form is then
11 emailed to [email protected] or physically delivered to any City facilities and then will be directed to the Engineering Division to address.
B. City Web Accessibility
The City complies with Assembly Bill 434 (AB 434), which requires public entities to post a certification letter on their homepage biennially (every 2 years), signed by the City Clerk and IT Manager, certifying that the website is compliant with Web Content Accessibility Guidelines (WCAG) 2.0 (or subsequent) standards level AA success criteria.
The City launched a new accessible website in 2019 to meet mandated ADA legislation, modernize the websites, advance equity of online information access, and enhance the user experience for all site visitors, including links to accessibility tools.
C. City Policies
City staff evaluate all new policies for conformance with ADA regulations.
D. City Programs
The City has many administrative and recreational programs available to its residents and the public at large.
V. METHODS TO IMPROVE ADAACCESSIBILITY
The City provides ADA accessibility related infrastructure improvements through its Capital Improvement Program, and through projects constructed via permit by utility companies or private developers. Projects include treatment strategies that correct ADA deficiencies such as missing or noncompliant curb ramps.
A. Capital Projects
Most infrastructure access barriers are removed during capital projects. Curb ramp deficiencies are addressed in the Pavement Management Program. City staff have identified existing curb ramp deficiencies and have identified the streets repair projects in which these curb deficiencies are planned to be addressed. Barring unforeseen budget or project priority issues, the City plans to implement its pavement management program, which will address the paving needs of all City streets over the next 13 years. The City estimates that the cost of ADA curb ramp installation and modification will cost approximately $5.1 million over the next 13 years.
The City’s 10-year capital improvement program has designated $500,000 per year to address sidewalk issues, which includes concrete irregularities and sidewalk gaps identified in the City’s Active Transportation Plan. Sidewalk irregularities will be addressed in order of displacement, with the greatest displacement being addressed first. Assuming $500,000 per year is approved by the Council during each of its upcoming biennial budget cycles, City staff estimates that sidewalk irregularities greater than 1-inch and sidewalk
12 gaps identified in the City’s Active Transportation Plan can be addressed in the next five years.
B. Standalone ADA Access Improvement Projects
Other ADA infrastructure assets will be addressed in new construction projects or rehabilitation of existing facilities.
C. Maintenance Work
Access barriers may be addressed through maintenance projects and by field maintenance crews. Field maintenance crews may be used to address simple access barriers reported in the grievance process to reduce the need to go through the Capital project process.
The work by field maintenance crews includes but is not limited to painting pavement marking, sign installation or relocation, and adjusting pedestrian push button height. Work may also include removing abrupt transitions or filling in sidewalk gaps. Other maintenance work includes the removal of protruding vegetation that restricts the clear width of the pedestrian access route and clearing debris from the base of a curb ramp.
D. Encroachment Permit Projects
The City requires permittees working in the City’s right-of-way to upgrade impacted ADA facilities to current ADA standards. Project applications are reviewed to determine adherence to City and ADA standards.
VI. SCHEDULE
A. ADA Pedestrian Facilities Improvements
While performing its curb ramp assessment, City staff identified 142 of its 980 curb ramp as “new,” as they appear to have been installed or reconstructed within the last decade.
B. Planned ADA Improvements
Curb ramps that require replacement that do not meet safe harbor or exception criteria are scheduled to be replaced upon paving of their adjacent streets. The paving schedule can be found at https://www.arroyogrande.org/874/Pavement-Management-Program.
City Park and facility parking lots are included in the Pavement Management Program.
Parking lot ADA deficiencies will be addressed when these parking lots are repaved.
These parking lots are scheduled to be paved between 2035 and 2037.
The Fiscal Year 2025 – 2027 biennial budget includes $75,000 to address non-parking lot park, facility, and traffic signal deficiencies identified in Appendix A.
The Fiscal Year 2025 – 2027 biennial budget includes $500,000 per year to address sidewalk deficiencies. Sidewalk repairs will prioritize uneven surfaces and sidewalk gaps,
13 with a goal of addressing all displacements greater than 1 inch and sidewalk gaps listed in the City’s Active Transportation Plan in the next five years.
14 Appendix A
Facility Evaluation
15 2025 ADA Transition Plan Site Assessments
Facilities: Inspection
Date:
1 City Hall - 300 W Branch Street 3-18-2025
2 Council Chambers – 215 East Branch Street 3-18-2025
3 Police Department – 200 North Halcyon Road 3-25-2025
4 Fire Station #1 – 140 Traffic Way 3-25-2025
5 Woman’s Center – 211 Vernon Street 3-25-2025
6 Elm Street Modular – 1221 Ash Street 3-25-2025
7 Corporation Yard – 1375 Ash Street 3-25-2025
8 Old City Hall – 214 East Branch Street (Rented/leased) 3-18-2025 Signalized intersections
9 James Way and Oak Park 5-30-2025
10 Mason Street and East Branch Street 5-30-2025
11 Traffic Way and W Branch Street 6-2-2025
12 Traffic Way and Fair Oaks Avenue 5-30-2025
13 Fair Oaks Avenue and Valley Road 5-30-2025
14 Fair Oaks Avenue and Halcyon Road in design
15 Halcyon Road and Grand Avenue in design
16 Grand Avenue and Courtland Street 6-2-2025
17 Grand Avenue and Elm Street 6-2-2025
18 Grand Avenue and Halcyon Road in design
19 Rancho Parkway and West Branch Street 5-30-2025
20 West Branch Street & Town Center Dr at entrance to Five City Shopping Center
6-2-2025
21 E Grand Avenue pedestrian signal – 1040 E Grand 6-2-2025 Parks
22 Strother Park – 1150 Huasna Road 5-20-2025
23 Rancho Grande Park – 500 James Way 5-21-2025
24 Centennial Park, Olohan Alley and Short Street 3-18-2025 25 Heritage Square Park & Gazebo – 205 Nelson Street 3-18-2025 26 Soto Sports Complex – 1221 Ash St. 5-21-2025
Restrooms evaluated based on ADA Standards guides from:
https://www.access-board.gov/ada/guides/
#9-21 evaluated based on Caltrans PERMANENT PEDESTRIAN FACILITIES ADA COMPLIANCE HANDBOOK published March 2018. Referred to Pedestrian Push Buttons and Accessible Pedestrian Signals Checklist. ADA pushbutton available at https://www.mccaininc.com/products/signals/pedestrian-signals/pedestrian-pushbuttons.
Legend:
o Deficiency identified.
Inspected, no deficiency noted.
City of Arroyo Grande ADA transition plan site assessment Date: 3-18-2025 Location: 1 – City Hall 300 W Branch
16 Time: 1 pm -1:30 pm Circle: Facilities - Signalized intersections - Parks Notes: Areas readily available to the General Public including restrooms.
City hall was last remodeled in 2010 prior to January 2011. The handicap parking, access aisle, ramp and public entrance door were installed during that time.
Restrooms remodel completed March 2016.
o The handicap parking and aisle are non-complaint. There is a 3% and 4.6% drop off at the end of the parking stalls. Compliance is 2% in any direction for handicapped parking spot and access aisle.
o There are red domes in the ramp flares and landing. The domes in ramp flares should be removed, otherwise compliant ramp.
o Signage required for leading public from parking lot to ADA accessible door.
If a facility has inaccessible entrances, the ISA must identify compliant entrances. At inaccessible entrances, directional signs meeting the visual requirements (§703.5) must be provided to indicate the nearest compliant entrance. If all entrances are accessible, these labels and directional signs are not required. o Missing the exit sign at waist height with braille blue sign, inside the entry. o Restrooms missing blue wall signs adjacent to door with braille.
Raised characters and braille on signs must be located 48 inches minimum above the finish floor or ground surface, measured from the baseline of the lowest tactile character, and 60 inches maximum above the finish floor or ground surface, measured from the baseline of the highest tactile character. A clear floor space 18 inches minimum by 18 inches minimum must be centered on the tactile characters.
This placement of the clear floor space provides unobstructed standing space at the sign for reading by touch.
o Women’s restroom stall paper dispenser and seat cover dispenser located too high and close to grab bar. Needs to be lowered to below grab bar and enough clearance between toilet.
Toilet paper dispensers shall comply with 309.4 and shall be 7 inches (180 mm) minimum and 9 inches (230 mm) maximum in front of the water closet measured to the centerline of the dispenser. The outlet of the dispenser shall be 15 inches (380 mm) minimum and 48 inches (1220 mm) maximum above the finish floor and shall not be located behind grab bars. Dispensers shall not be of the type that controls delivery or that does not allow continuous paper flow.
o Storage cabinet located in women’s restroom entry impeding required clear floor space.
o Both restroom doors and employee entrance doors swing shut fast, need to adjust spring on doors.
Operable parts shall be operable with one hand and shall not require tight grasping, pinching, or twisting of the wrist. The force required to activate operable parts shall be 5 pounds (22.2 N) maximum.
o The breakroom sink lacks knee and toe space. Move and relocate trash and recycle bin.
Restroom door sign.
Elevator