CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, October 28, 2025, 6:00 p.m.
In person at:
Arroyo Grande City Council Chamber
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing November 2025 as "Native American & Indigenous Peoples Heritage Month"
6.b Mayor’s Commendation Presented to Lisa Kawamura
6.c City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link
provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of October 14, 2025, as submitted.
9.b Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of September 16 through September 30, 2025.
9.c Fiscal Year 2024-25 Year-End Financial Status Report (VALENTINE)
Recommended Action:
Receive and file the Fiscal Year 2024-25 Year-End Financial Status Report.
9.d Resolution of Intention to Adopt Ordinance Granting Franchise to Phillips 66 for Pipeline (ROBESON)
Recommended Action:
1) Adopt a Resolution declaring the City Council’s intention to adopt an ordinance to grant to Phillips 66 Pipeline, LLC (Phillips 66), a Pipeline Franchise Agreement (Franchise Agreement) to construct, operate, and maintain pipelines for the transportation of oil, and other specified materials, in the City of Arroyo Grande; and 2) Find that the adoption of a Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because adoption of a resolution of intention to grant a franchise has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.);
9.e Acceptance of Parkside Park Playground and Play Structure Project, PW 2024-09 (ROBESON)
Recommended Action:
1) Accept the Parkside Park Playground and Play Structure Project; 2) Direct staff to file a Notice of Completion; and
3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters and similar facilities.
9.f Reject Bids for Traffic Way Bridge Revegetation, PW 2025-02 (ROBESON)
Recommended Action:
1) Adopt a Resolution rejecting all bids received for the Traffic Way Bridge Revegetation Project (PW 2025-02); and
2) Find that the proposed action is exempt from CEQA review under State CEQA Guidelines section 15060(c)(2) and 15061(b)(3), as the activity will not result in a direct or reasonably foreseeable indirect physical change to the environment, and that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
9.g Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.h Temporary Use Permit 25-009 Authorizing Use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving Temporary Use Permit 25-009 authorizing the use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival and approving an application fee waiver request; and
2) Determine that this project is categorically exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land.
9.i General Plan Update Progress Report – October 2025
(PEDROTTI)
Recommended Action:
Receive and file a progress report on the Comprehensive General Plan Update.
10. PUBLIC HEARINGS
10.a Amendment to Title 8 and 15 of the AGMC and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
Recommended Action:
1) Introduce an Ordinance amending provisions in Titles 8 and 15 of the Arroyo Grande Municipal Code and adopting by reference the 2025 California Building Standards Code (California Code Of Regulations, Title 24), including the 2025 California Administrative Code, 2025 California Building Code, 2025 California Electrical Code, 2025 California Mechanical Code, 2025 California Plumbing Code, 2025 California Fire Code, 2025 California Residential Code, 2025 California Energy Code, 2025 California Green Building Standards Code, 2025 Wildland-Urban Interface Code, and the 1997 Uniform Code for the Abatement of Dangerous Buildings and 2024 International Property Maintenance Code; 2) Set a public hearing for November 25, 2025 regarding the proposed Ordinance; and 3) Find that it can be seen with certainty that there is no possibility that the proposed action may have a significant adverse effect on the environment, since the Ordinance merely adopts updated building and safety standards. The adoption of this Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15061(b)(3) of the CEQA Guidelines. The adoption of the Ordinance will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
11. BUSINESS ITEMS
None.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or
request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.
Item 6.a.
Item 6.b.
1 Item 9.a.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
October 14, 2025, 5:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem Kate Secrest, Council Member Jim Guthrie,
Council Member Jamie Maraviglia, Council
Member Aileen Loe
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Administrative Services Director Nicole
Valentine, Community Development Director
Brian Pedrotti, Human Resources Officer
Ashley Garcia, Recreation Services Director
Sheridan Bohlken, Police Chief David Culver,
Fire Chief Scott Hallett, City Engineer
Shannon Sweeney, Deputy City Clerk Julie
Hawkins, Commander Greg Pierce, Sergeant
Jeremy Burns, Senior Officer Anthony Estrada
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION 5:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No comments were received.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
2 Item 9.a.
a) THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to Government Code 54957(a):
Consultation with Agency Counsel and Law Enforcement.
City Council adjourned to Closed Session at 5:01 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:51 p.m.
REGULAR MEETING 6:00 P.M.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Sean Shure, 5 Cities Men's Club, led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen announced that there was no reportable action from the meetings of:
September 23, 2025
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating Parties: Ed Evans, Broker/Owner Remax; Elissa Williams, Broker/Owner Remax Under Negotiation: Price and terms of payment
October 14, 2025
a) THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to Government Code 54957(a):
Consultation with Agency Counsel and Law Enforcement.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Secrest
3 Item 9.a.
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (5): Mayor Ray Russom, Mayor Pro Tem Secrest, Council Member Guthrie, Council Member Maraviglia, and Council Member Loe
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring October 2025 as "Domestic Violence Awareness Month"
Council Member Loe read and presented the Proclamation Declaring October 2025 as "Domestic Violence Awareness Month". Jill LeMieux, Lumina Alliance Board Chair, accepted the Proclamation.
No action was taken on this item.
6.b Honorary Proclamation Recognizing October 13-19, 2025 as "Apprenticeship Week" in Arroyo Grande
Mayor Pro Tem Secrest read and presented a Proclamation Recognizing October 13-19, 2025 as "Apprenticeship Week" in Arroyo Grande. David Baldwin and Cody Hunstad, Local IBEW, accepted the Proclamation.
No action was taken on this item.
6.c Honorary Proclamation Recognizing Arroyo Grande In Bloom for Its Work in Earning Arroyo Grande the Title of a "Clean California City"
Mayor Ray Russom read and presented a Proclamation Recognizing Arroyo Grande In Bloom for Its Work in Earning Arroyo Grande the Title of a "Clean California City." Arroyo Grande In Bloom Board Members Bob Lund, Kendra Paulding, and Tina Storton, accepted the Proclamation.
No action was taken on this item.
6.d City Manager Communications
City Manager Downing thanked all of those attending the meeting to accept the proclamations; provided updates on the Traffic Way Bridge Project; Cops N Kids event on November 2nd at Soto Sports Complex; Law Enforcement Drone Training on November 3rd-5th; Hazardous Fuel Reduction Project at James Way Open Space and other sites; Halloween Carnival Chaos event October 25th-26th; Parkside Park play structure project completion; new Transient Occupancy Tax (TOT) payment portal; and announced the South County Sanitary Clean-up Week beginning October 20th.
No action was taken on this item.
7. CITY COUNCIL REPORTS
4 Item 9.a.
None. This item is heard at the second meeting of the month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Garry Schmidt, and Carol Cranfeld. No further public comments were received. City Attorney Rosen and City Manager Downing responded to questions from the public. Community Development Director Pedrotti responded to questions from the public.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Guthrie
Seconded by Council Member Maraviglia
Approve Consent Agenda Items 9.a. through 9.j., with the recommended courses of action.
AYES (5): Council Member Guthrie, Council Member Maraviglia, Council Member Loe, Mayor Pro Tem Secrest, and Mayor Ray Russom
Passed (5 to 0)
9.a Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 23, 2025, as submitted.
9.b Cash Disbursement Ratification
Reviewed and ratified the attached listing of cash disbursements for the period of September 1 through September 15, 2025.
9.c Statement of Investment Deposits for August 2025
Received and filed the attached report listing investment deposits of the City of Arroyo Grande as of August 31, 2025, as required by Government Code Section 53646(b).
9.d Updates to the City Council Handbook
1) Adopted a Resolution approving an update to the City Council Handbook; and 2)Found that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.).
9.e Offer of Dedication, Frontage at 151 South ElmStreet
5 Item 9.a.
1) Adopted a Resolution accepting the Offer of Dedication for an easement for public right-ofway along the frontage of 151 South Elm Street for public purposes to fill in a sidewalk gap on the east side of South Elm Street between Sunset Drive and Poplar Street; and 2) Found that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)- (3), 15378.) or alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exception”).
9.f Easement Acceptance on Behalf of City Council
1) Adopted a Resolution delegating authority to accept grants of easements to the City Manager or authorized designee, for easements that cost up to the City Manager’s purchasing authority for public projects; and
2) Found that this action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project pursuant to State CEQA Guidelines section 15378(b)(5) as an organizational and administrative activity of government and pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
9.g Reject Bids for Roof Repairs on City Structures, PW 2025-08 1) Adopted a Resolution rejecting all bids received for the Roof Repairs on City Structures (PW 2025-08), directing staff to pursue urgent repairs through informal solicitation, and re-bidding reroofing in Spring 2026; and
2) Found that the proposed action is categorically exempt from CEQA review under State CEQA Guidelines section 15301 (Class 1 – Existing Facilities), and alternatively, State CEQA Guidelines section 15(c)(2) and 15061(b)(3), as having no potential to cause a significant effect on the environment.
9.h 2025 ADA Transition Plan
1) Adopted a Resolution adopting the 2025 Americans with Disabilities Act (ADA) Transition Plan; and
2) Found that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment.
9.i Acceptance of an Easement and License Agreement
1) Adopted a Resolution authorizing the City Manager to execute an easement deed for PG&E on City-owned parcel 007-462-001 and a license agreement for the establishment of the easement; and
2) Found that the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.(c)(2)-
6 Item 9.a.
(3), 15378.) or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (the “common sense exemption”).
9.j Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Supportive Housing, Transitional Housing, and Low Barrier Navigation Centers
1) Adopted the Ordinance adding Section 16.52.280 to Title 16 of the Arroyo Grande Municipal Code relating to supportive housing, transitional housing, and low barrier navigation centers; and
2) Found that the Ordinance is exempt from review under the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change to the environment (State Guidelines Section 15060(c)(2) and 15061(b)(3)).
10. PUBLIC HEARINGS
10.a Amendments to Title 16 of the Arroyo Grande Municipal Code Regarding Urban Lot Splits and Two-Unit Developments
City Attorney Rosen provided information regarding recent signed legislation related to Housing Bills and the Item's revised recommendation. Community Development Director Pedrotti presented the Item. Director Pedrotti and City Manager Downing responded to questions from Council. City Attorney Rosen responded to questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Council requested staff provide visuals to help tell the story when the Item comes back to Council.
No action was taken on this item.
11. BUSINESS ITEMS
11.a Tourism Marketing Report FY 2024-25
Mayor Ray Russom announced she would abstain from participating in the Item and left the meeting. Mayor Pro Tem Secrest presided.
Recreation Services Director Bohlken presented the Item. Richard Reigart, Commune Communications, presented the Tourism Marketing Report. Mr. Reigart responded to questions from Council.
Mayor Pro Tem Secrest invited public comment. Speaking from the public was Judy Ceccheti.
No further public comments were received. Director Bohlken responded to questions from the public.
Council comments ensued regarding visitorship to the Village and tracking mechanisms, conversion rate for hotel stays, the new tourism website, and messaging strategy.
No action was taken on this item. The item was received and filed.
7 Item 9.a.
1) Receive and file the Tourism Marketing Report FY 2024-25 forwarded by the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board for FY 2024-25; and 2) Find that the recommended actions are not subject to the California Environmental Quality Act (“CEQA”) because these efforts have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378).
12. COUNCIL COMMUNICATIONS
Council Member Loe commented on the IBEW Climate and Energy Event and the October 8-10 LOCC Annual Conference.
Council Members Guthrie and Maraviglia commented that they also attended the LOCC Annual Conference.
Mayor Pro Tem Secrest commented on the Hazardous Fuel Reduction project; the Parkside Park Project Event; and Harvest Festival activities.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Secrest adjourned the meeting at 7:36 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager
SUBJECT: Cash Disbursement Ratification
DATE: October 28, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of September 16 through September 30, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $2,254,068.94 fiscal impact for the period of September 16 through September 30, 2025, that includes the following items:
Accounts Payable Checks $1,740,249.85
Payroll & Benefit Checks $513,819.09
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 and FY 2025-26 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.b.
City Council
Cash Disbursement Ratification
October 28, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. September 16 through September 30, 2025 – Accounts Payable Check Register
2. September 19, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115523 ADAMSKI MOROSKI MADDEN
09/15/25 306073 P 09/18/25 10014101 5303 CONTRACTUAL SERVICES 407.00 INVOICE: 70809
100008 ADAMSON INDUSTRIES, INC
09/11/25 306074 P 09/18/25 10034201 6201 MACHINERY & EQUIPMENT 973.32 INVOICE: INV440257
09/13/25 306074 P 09/18/25 10034201 6201 MACHINERY & EQUIPMENT 792.79 INVOICE: INV440403
114672 AMAZON CAPITAL SERVICES
09/01/25 306075 P 09/18/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 10.11 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5702 DATA PROCESSING EQUIPMENT 178.35 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 10.86 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 32.46 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5702 DATA PROCESSING EQUIPMENT 233.63 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 29.99 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5702 DATA PROCESSING EQUIPMENT -47.74 INVOICE: 199M-XDPV-3CRL
09/01/25 306075 P 09/18/25 10014140 5702 DATA PROCESSING EQUIPMENT 10.00 INVOICE: 199M-XDPV-3CRL
109989 ARROYO GRANDE CHEVROLET
08/11/25 306076 P 09/18/25 61254610 5601 MAINTENANCE-VEHICLES 128.36 INVOICE: CTCS75189
106083 ARROYO GRANDE IN BLOOM INC
09/02/25 306077 P 09/18/25 10044420 5605 MAINTENANCE-GROUNDS 700.00 INVOICE: 090125
114289 AUTOSYS LLC
07/14/25 306078 P 09/18/25 64054712 5609 MAINTENANCE-RESERVOIRS 3,223.87 INVOICE: INV-0324
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116403 AUTOZONE STORES LLC
08/07/25 306079 P 09/18/25 64054712 5601 MAINTENANCE-VEHICLES 76.10 INVOICE: 04021073110
08/14/25 306079 P 09/18/25 10034203 5601 MAINTENANCE-VEHICLES 73.93 INVOICE: 04021079133
08/05/25 306079 P 09/18/25 22064303 5601 MAINTENANCE-VEHICLES -31.33 INVOICE: CK00305500
114689 B3CK & COMPANY
08/12/25 306080 P 09/18/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 274.50 INVOICE: 8809
110728 BADGE FRAME, INC.
08/12/25 306081 P 09/18/25 10034201 5255 SPECIAL DEPARTMENT SUPPLI 423.39 INVOICE: 43282
111868 BIO, REGGIE
09/15/25 306082 P 09/18/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 10/2/25-10/4/25
101917 BOB'S EXPRESS WASH
08/31/25 306083 P 09/18/25 10034201 5601 MAINTENANCE-VEHICLES 39.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 10034203 5601 MAINTENANCE-VEHICLES 377.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 10034204 5601 MAINTENANCE-VEHICLES 78.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 10054301 5601 MAINTENANCE-VEHICLES 65.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 22064303 5601 MAINTENANCE-VEHICLES 26.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 64054712 5601 MAINTENANCE-VEHICLES 32.00 INVOICE: 25-1645
08/31/25 306083 P 09/18/25 10044421 5601 MAINTENANCE-VEHICLES 13.00 INVOICE: 25-1645
115811 BOOT BARN INC
09/10/25 306084 P 09/18/25 22064303 5148 BOOT ALLOWANCE 200.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: INV00521092
09/10/25 306084 P 09/18/25 22064303 5148 BOOT ALLOWANCE 146.81 INVOICE: INV00521093
09/10/25 306084 P 09/18/25 22064303 5148 BOOT ALLOWANCE 171.27 INVOICE: INV00521094
09/10/25 306084 P 09/18/25 64054712 5148 BOOT ALLOWANCE 171.27 INVOICE: INV00521095
09/10/25 306084 P 09/18/25 64054712 5148 BOOT ALLOWANCE 171.27 INVOICE: INV00521096
09/10/25 306084 P 09/18/25 64054711 5148 BOOT ALLOWANCE 171.27 INVOICE: INV00521097
09/10/25 306084 P 09/18/25 10054330 5148 BOOT ALLOWANCE 185.91 INVOICE: INV00521098
09/10/25 306084 P 09/18/25 10044420 5148 BOOT ALLOWANCE 151.70 INVOICE: INV00521099
09/10/25 306084 P 09/18/25 10054330 5148 BOOT ALLOWANCE 181.06 INVOICE: INV00521100
09/10/25 306084 P 09/18/25 10044420 5148 BOOT ALLOWANCE 151.70 INVOICE: INV00521101
112709 BRAND CREATIVE
05/15/25 306085 P 09/18/25 64054712 5143 UNIFORM ALLOWANCE 34.12 INVOICE: 8906
05/07/25 306085 P 09/18/25 64054712 5143 UNIFORM ALLOWANCE 38.34 INVOICE: 8871
04/04/25 306085 P 09/18/25 64054712 5143 UNIFORM ALLOWANCE 12.00 INVOICE: 8704
09/17/25 306085 P 09/18/25 10034204 5272 PROTECTIVE/SAFETY CLOTHIN 180.00 INVOICE: 9549
100087 BREZDEN PEST CONTROL, INC
09/05/25 306086 P 09/18/25 10054308 5303 CONTRACTUAL SERVICES 142.00 INVOICE: 572459
09/08/25 306086 P 09/18/25 10054308 5303 CONTRACTUAL SERVICES 174.00 INVOICE: 572949
09/08/25 306086 P 09/18/25 10054308 5303 CONTRACTUAL SERVICES 204.00 INVOICE: 573242
100090 BRISCO MILL & LUMBER YARD
07/28/25 306087 P 09/18/25 64054712 5604 MAINTENANCE-BUILDINGS 48.38 INVOICE: 191114
100095 BURKE AND PACE OF AG, INC
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 08/12/25 306088 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 51.59 INVOICE: 2508-018826
100134 CA ST DEPT OF JUSTICE
09/05/25 306089 P 09/18/25 10034204 5329 LIVE SCAN FINGERPRINTING 250.00 INVOICE: 841452
09/05/25 306089 P 09/18/25 10044420 5303 CONTRACTUAL SERVICES 32.00 INVOICE: 841452
09/05/25 306089 P 09/18/25 10054301 5316 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 841452
108615 CARR'S BOOTS & WESTERN
08/08/25 306090 P 09/18/25 61254610 5148 BOOT ALLOWANCE 200.00 INVOICE: 17746
09/03/25 306090 P 09/18/25 64054710 5148 BOOT ALLOWANCE 185.92 INVOICE: 17800
08/08/25 306090 P 09/18/25 61254610 5148 BOOT ALLOWANCE 184.86 INVOICE: 17747
08/08/25 306090 P 09/18/25 64054712 5148 BOOT ALLOWANCE 200.00 INVOICE: 17748
08/12/25 306090 P 09/18/25 10054301 5148 BOOT ALLOWANCE 200.00 INVOICE: 17757
09/03/25 306090 P 09/18/25 64054712 5148 BOOT ALLOWANCE 200.00 INVOICE: 17801
113129 CHARTER COMMUNICATIONS
09/01/25 306091 P 09/18/25 21114101 5330 CABLE CASTING EXPENSE 1,349.00 INVOICE: 170563301090125
09/01/25 306091 P 09/18/25 10014140 5303 CONTRACTUAL SERVICES 1,349.00 INVOICE: 170563401090125
115376 CHERRY LANE NURSERY LLC
08/27/25 306092 P 09/18/25 10044420 5274 CHEMICAL SUPPLIES 86.97 INVOICE: 102000
107743 FAMCON PIPE AND SUPPLY INC
09/10/25 306093 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 2,990.13 INVOICE: S100163603.001
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100240 FARM SUPPLY CO
09/08/25 306094 P 09/18/25 10044420 5605 MAINTENANCE-GROUNDS 29.33 INVOICE: 116686
101884 FASTENAL COMPANY
09/12/25 306095 P 09/18/25 10044420 5255 SPECIAL DEPARTMENT SUPPLI 1,375.71 INVOICE: CABAR134740
116436 FORDYCE, GRANT
09/12/25 306096 P 09/18/25 10044424 5352 SERVICES-LEAGUES 66.00 INVOICE: 091225
100272 GIBBS INTERNATIONAL TRUCKS INC
08/07/25 306097 P 09/18/25 64054712 5603 MAINTENANCE-MACH & EQUIP 157.97 INVOICE: 218227N
112057 GOVERNMENTJOBS.COM INC, NEOGOV
08/08/24 306098 P 09/18/25 10014110 5303 CONTRACTUAL SERVICES 25,858.00 INVOICE: INV-29395
07/09/24 306098 P 09/18/25 10014110 5303 CONTRACTUAL SERVICES 6,413.84 INVOICE: INV-42871
100726 ICMA RETIREMENT CORP, PLAN ID 302419
09/18/25 306132 T 09/18/25 110 2117 DEFERRED COMPENSATION 7,671.08 INVOICE: 6217216
09/18/25 306132 T 09/18/25 110 2117 DEFERRED COMPENSATION 18,151.18 INVOICE: 6217216
09/18/25 306132 T 09/18/25 110 2117 DEFERRED COMPENSATION 150.00 INVOICE: 6217216
09/18/25 306132 T 09/18/25 110 2117 DEFERRED COMPENSATION 1,259.76 INVOICE: 6217216
09/18/25 306132 T 09/18/25 110 2117 DEFERRED COMPENSATION 1,415.61 INVOICE: 6217216
116454 ICMA RETIREMENT CORP PLAN ID 100498
09/18/25 306133 T 09/18/25 110 2117 DEFERRED COMPENSATION 875.00 INVOICE: 6333817
09/18/25 306133 T 09/18/25 110 2117 DEFERRED COMPENSATION 1,000.00 INVOICE: 6333817
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/18/25 306133 T 09/18/25 110 2117 DEFERRED COMPENSATION 104.15 INVOICE: 6333817
108947 ICONIX WATERWORKS (US) INC
09/03/25 306099 P 09/18/25 64054712 5610 MAINTENANCE-LINES & PUMPS 582.90 INVOICE: U2516035968
100208 JB DEWAR, INC
08/28/25 306100 P 09/18/25 22064303 5601 MAINTENANCE-VEHICLES 795.21 INVOICE: 419962
08/31/25 306100 P 09/18/25 22064303 5608 GAS & OIL 491.82 INVOICE: 420570
08/31/25 306100 P 09/18/25 64054712 5608 GAS & OIL 799.03 INVOICE: 420570
08/31/25 306100 P 09/18/25 61254610 5608 GAS & OIL 97.07 INVOICE: 420570
08/31/25 306100 P 09/18/25 10054330 5608 GAS & OIL 448.21 INVOICE: 420570
08/31/25 306100 P 09/18/25 10054308 5608 GAS & OIL 114.31 INVOICE: 420570
08/31/25 306100 P 09/18/25 10054301 5608 GAS & OIL 84.14 INVOICE: 420570
08/31/25 306100 P 09/18/25 10044420 5608 GAS & OIL 275.72 INVOICE: 420570
08/31/25 306100 P 09/18/25 10034201 5608 GAS & OIL 306.89 INVOICE: 420570
08/31/25 306100 P 09/18/25 10034204 5608 GAS & OIL 188.10 INVOICE: 420570
08/31/25 306100 P 09/18/25 10034203 5608 GAS & OIL 1,930.14 INVOICE: 420570
09/15/25 306100 P 09/18/25 10034204 5608 GAS & OIL 21.91 INVOICE: 423102
08/06/25 306100 P 09/18/25 10034203 5608 GAS & OIL 338.12 INVOICE: 416239
115070 JD ELECTRIC
08/28/25 306101 P 09/18/25 10054308 5604 MAINTENANCE-BUILDINGS 170.00 INVOICE: 082825
108599 L. DIESEL MOBILE SERVICE
08/16/25 306102 P 09/18/25 22064303 5603 MAINTENANCE-MACH & EQUIP 3,065.00 INVOICE: 8890
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116464 LC ACTION POLICE SUPPLY LTD
09/16/24 306103 P 09/18/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 1,361.06 INVOICE: 40625
100426 MIER BROS LANDSCAPE PRODUCTS
08/14/25 306104 P 09/18/25 64054712 5610 MAINTENANCE-LINES & PUMPS 141.38 INVOICE: 393034
08/06/25 306104 P 09/18/25 10044420 5605 MAINTENANCE-GROUNDS 800.40 INVOICE: 392739
08/21/25 306104 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 201.19 INVOICE: 393313
100429 MINER'S ACE HARDWARE, INC
09/11/25 306105 P 09/18/25 64054712 5273 SMALL TOOLS 28.26 INVOICE: 634686
09/08/25 306105 P 09/18/25 64054712 5603 MAINTENANCE-MACH & EQUIP 39.95 INVOICE: 634541
09/05/25 306105 P 09/18/25 10054308 5604 MAINTENANCE-BUILDINGS 30.44 INVOICE: 634386
09/05/25 306105 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 24.53 INVOICE: 634389
09/05/25 306105 P 09/18/25 10054308 5604 MAINTENANCE-BUILDINGS 27.15 INVOICE: 634396
09/10/25 306105 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 52.16 INVOICE: 634619
09/11/25 306105 P 09/18/25 10054308 5255 SPECIAL DEPARTMENT SUPPLI 17.38 INVOICE: 634675
07/29/25 306105 P 09/18/25 10054301 5273 SMALL TOOLS 6.51 INVOICE: 632370
09/09/25 306105 P 09/18/25 10054301 5273 SMALL TOOLS 22.82 INVOICE: 634578
09/16/25 306105 P 09/18/25 10054308 5604 MAINTENANCE-BUILDINGS 35.84 INVOICE: 634891
100441 MULLAHEY FORD
08/01/25 306106 P 09/18/25 22064303 5601 MAINTENANCE-VEHICLES 45.20 INVOICE: 26145
101265 NEW TIMES
09/11/25 306107 P 09/18/25 10014002 5301 ADVERTISING 398.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 384443
09/04/25 306107 P 09/18/25 10014002 5301 ADVERTISING 518.00 INVOICE: 384198
999999 ONE TIME PAY
03/19/25 306108 P 09/18/25 10004000 4522 TECHNOLOGY FEE 26.97 INVOICE: 01-48817
03/19/25 306108 P 09/18/25 10004000 4521 GENERAL PLAN UPDATE FEE 47.71 INVOICE: 01-48817
03/08/23 306110 P 09/18/25 10004000 4050 BUSINESS LICENSE TAX 41.00 INVOICE: 01-30764
03/29/23 306109 P 09/18/25 10004000 4510 MISC.PLAN FEES 756.00 INVOICE: 01-30766 01-31210
03/29/23 306109 P 09/18/25 10004000 4801 OTHER REVENUE 417.00 INVOICE: 01-30766 01-31210
09/16/25 306111 P 09/18/25 22654306 5554 REBATES 200.00 INVOICE: 13-3500-01
100481 PACIFIC GAS & ELECTRIC CO
09/08/25 306112 P 09/18/25 21954560 5304 PROFESSIONAL SERVICES 18.22 INVOICE: 3212461606-4 9/8/25
107108 PARAMOUNT CLEANERS
09/01/25 306113 P 09/18/25 10034201 5303 CONTRACTUAL SERVICES 120.00 INVOICE: 76906
09/01/25 306113 P 09/18/25 10034203 5303 CONTRACTUAL SERVICES 529.00 INVOICE: 76906
09/01/25 306113 P 09/18/25 10034204 5303 CONTRACTUAL SERVICES 293.00 INVOICE: 76906
100492 PETTY CASH
08/25/25 306114 P 09/18/25 100 1033 CHANGE CASH-SPECIAL RECRE 700.00 INVOICE: 092625
114729 PIERCE, GREGORY
09/15/25 306115 P 09/18/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 10/2/25-10/4/25
115459 PRUDENTIAL OVERALL SUPPLY
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/11/25 306116 P 09/18/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 82025512
09/11/25 306116 P 09/18/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 82025510
09/11/25 306116 P 09/18/25 10054305 5143 UNIFORM ALLOWANCE 17.31 INVOICE: 82025507
09/11/25 306116 P 09/18/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 82025511
09/11/25 306116 P 09/18/25 10054330 5143 UNIFORM ALLOWANCE 24.02 INVOICE: 82025508
09/11/25 306116 P 09/18/25 64054712 5143 UNIFORM ALLOWANCE 49.49 INVOICE: 82025506
09/11/25 306116 P 09/18/25 10044420 5143 UNIFORM ALLOWANCE 38.35 INVOICE: 82025509
116459 ROCHA, VICTOR
08/27/25 306117 P 09/18/25 10044420 5501 TRAVEL/CONFERENCE/TRAININ 280.00 INVOICE: 082725
109618 SANTA MARIA CHRYSLER JEEP
07/08/25 306118 P 09/18/25 10044420 5601 MAINTENANCE-VEHICLES 220.00 INVOICE: 54039
110594 SART PROGRAM
09/03/25 306119 P 09/18/25 10034204 5324 FORENSIC MANDATE SERVICES 894.00 INVOICE: 33481-0925-16
111308 SITEONE LANDSCAPE SUPPLY LLC
09/03/25 306120 P 09/18/25 10044420 5273 SMALL TOOLS 334.60 INVOICE: 157492841-001
09/03/25 306120 P 09/18/25 10044420 5273 SMALL TOOLS 408.87 INVOICE: 157794858-001
09/08/25 306120 P 09/18/25 10044420 5273 SMALL TOOLS 113.55 INVOICE: 157975636-001
106096 SLO COUNTY SHERIFF-CORONER
09/08/25 306121 P 09/18/25 10034204 5324 FORENSIC MANDATE SERVICES 284.00 INVOICE: CS-0825-01
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 104393 SP MAINTENANCE SERVICES, INC
08/31/25 306122 P 09/18/25 22064303 5303 CONTRACTUAL SERVICES 7,342.50 INVOICE: 98778
08/31/25 306122 P 09/18/25 10054307 5303 CONTRACTUAL SERVICES 7,342.50 INVOICE: 98778
100622 SUN BADGE CO
09/12/25 306123 P 09/18/25 10034201 5272 PROTECTIVE/SAFETY CLOTHIN 268.47 INVOICE: 425119
111796 TRAFFIC MANAGEMENT PRODUCTS
08/26/25 306124 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 303.22 INVOICE: 06-117910
09/11/25 306124 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 105.73 INVOICE: 06-118311
102377 TURF STAR, INC
08/27/25 306125 P 09/18/25 10054330 5605 MAINTENANCE-GROUNDS 339.15 INVOICE: INV110150
106551 UNITED STAFFING ASSOC.
08/27/25 306126 P 09/18/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 INVOICE: 257021
09/03/25 306126 P 09/18/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 INVOICE: 257256
09/10/25 306126 P 09/18/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 INVOICE: 257564
100659 USA OF N CA & NV
07/21/25 306127 P 09/18/25 64054710 5503 MEMBERSHIPS & SUBSCRIPTIO 1,490.34 INVOICE: 2025110761
102137 VERIZON WIRELESS
09/04/25 306128 P 09/18/25 10034201 5403 TELECOMMUNICATIONS 1,527.88 INVOICE: 6122669660
09/04/25 306128 P 09/18/25 10014145 5403 TELECOMMUNICATIONS 1,104.85 INVOICE: 6122669660
09/04/25 306128 P 09/18/25 10044421 5602 MAINTENANCE-OFFICE EQUIPM 42.47 INVOICE: 6122669660
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:091825 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
109908 VISIT SLO CAL
07/31/25 306129 P 09/18/25 761 2007 DUE TO COUNTY OF SLO 26,028.29 INVOICE: 07312025
07/31/25 306129 P 09/18/25 10004000 4771 COUNTY TMD ASSESSMNT ADMI -520.57 INVOICE: 07312025
100699 WILSON ELECTRIC COMPANY INC, LEE
08/07/25 306130 P 09/18/25 10054307 5303 CONTRACTUAL SERVICES 1,635.00 INVOICE: 2507
07/03/25 306130 P 09/18/25 10054307 5303 CONTRACTUAL SERVICES 1,635.00 INVOICE: 2506
07/30/25 306130 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 1,055.05 INVOICE: 3825
08/31/25 306130 P 09/18/25 22064303 5613 MAINTENANCE-STREETS & BRI 200.00 INVOICE: 3838
115850 ZEPEDA, MISTY
09/15/25 306131 P 09/18/25 10044424 5352 SERVICES-LEAGUES 82.50 INVOICE: 091525
REPORT TOTALS 155,779.48
COUNT AMOUNT
TOTAL PRINTED CHECKS 59 125,152.70
TOTAL EFT TRANSFERS 2 30,626.78
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100008 ADAMSON INDUSTRIES, INC
09/24/25 306135 P 09/26/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 1,956.96 INVOICE: INV440890
103307 AFLAC INSURANCE
09/25/25 306136 P 09/26/25 110 2126 SUPPLEMENTAL INSURANCE 535.46 INVOICE: 413823
114672 AMAZON CAPITAL SERVICES
09/01/25 306137 P 09/26/25 10024130 5201 SUPPLIES-OFFICE 35.32 INVOICE: 1944-41V4-KYVW
100719 ARROYO GRANDE POLICE ASSN
09/25/25 306138 P 09/26/25 110 2116 POLICE ASSOCIATION DUES 2,589.20 INVOICE: SEPTEMBER 2025
105507 AT & T
09/07/25 306139 P 09/26/25 10014145 5403 TELECOMMUNICATIONS 184.15 INVOICE: 23845101839190 9/7
114689 B3CK & COMPANY
09/22/25 306140 P 09/26/25 10034204 5272 PROTECTIVE/SAFETY CLOTHIN 190.33 INVOICE: 9105
114310 BACK ON THE ROAD AUTOMOBILE
09/18/25 306141 P 09/26/25 10034203 5608 GAS & OIL 131.39 INVOICE: 003512
110728 BADGE FRAME, INC.
06/27/25 306142 P 09/26/25 10034201 5604 MAINTENANCE-BUILDINGS 1,334.72 INVOICE: 43236
115380 BAKER TILLY US LLP
09/05/25 306143 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 6,390.00 INVOICE: BT3310757
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113890 BOONE PRINTING & GRAPHICS INC
09/19/25 306144 P 09/26/25 10034201 5255 SPECIAL DEPARTMENT SUPPLI 634.80 INVOICE: 106751
09/09/25 306144 P 09/26/25 10054301 5201 SUPPLIES-OFFICE 115.23 INVOICE: 106819
112709 BRAND CREATIVE
05/12/25 306145 P 09/26/25 35055679 5504 PUBLIC RELATIONS 158.84 INVOICE: 8890
105726 BRENNTAG PACIFIC INC
09/12/25 306146 P 09/26/25 64054712 5274 CHEMICAL SUPPLIES 1,712.37 INVOICE: BPI548188
107958 BURNS, JEREMY
09/23/25 306147 P 09/26/25 10034204 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: 10/6/25-10/8/25
107085 CALPORTLAND CONSTRUCTION
09/09/25 306148 P 09/26/25 64054712 5610 MAINTENANCE-LINES & PUMPS 638.84 INVOICE: 96918852
113129 CHARTER COMMUNICATIONS
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 26.72 INVOICE: 170563101090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 91.19 INVOICE: 248470601090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 58.44 INVOICE: 090058901090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 104.48 INVOICE: 248473701090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 987.20 INVOICE: 170562201090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 157.65 INVOICE: 248481301090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 736.80 INVOICE: 170564001090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 770.71 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 170563801090125
09/01/25 306149 P 09/26/25 10014145 5401 UTILITIES 327.16 INVOICE: 170562601090125
08/14/25 306149 P 09/26/25 10054307 5303 CONTRACTUAL SERVICES 92.51 INVOICE: 170564101081425
112039 CITY OF SAN LUIS OBISPO
08/06/25 306150 P 09/26/25 10034201 5328 TASK FORCE SERVICES 5,125.00 INVOICE: 1475046
112118 CK CONSULTING
08/07/25 306151 P 09/26/25 10014110 5303 CONTRACTUAL SERVICES 625.00 INVOICE: 013
08/07/25 306151 P 09/26/25 10024130 5303 CONTRACTUAL SERVICES 1,000.00 INVOICE: 013
08/07/25 306151 P 09/26/25 10024130 5303 CONTRACTUAL SERVICES 375.00 INVOICE: 013
100171 CLINICAL LABORATORY OF
09/08/25 306152 P 09/26/25 64054710 5310 WATER TREATMENT SERVICES 1,597.50 INVOICE: 1016906
115466 CONSOR NORTH AMERICA INC
09/17/25 2026014 306153 P 09/26/25 35055679 7501 DESIGN & SURVEY 31,099.92 INVOICE: N192663CA.00-70
114515 CRISP IMAGING
09/10/25 306154 P 09/26/25 10054301 5201 SUPPLIES-OFFICE 59.55 INVOICE: 642667
09/05/25 306154 P 09/26/25 10054301 5255 SPECIAL DEPARTMENT SUPPLI 128.52 INVOICE: 641512
115293 DELMORE, LYNSEY
08/27/25 306155 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-52130
107947 DUNBAR, CONSTANCE
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 06/30/25 306156 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-50857
109950 FENCE FACTORY ATASCADERO
08/21/25 306157 P 09/26/25 10054308 5604 MAINTENANCE-BUILDINGS 170.10 INVOICE: 895614
116469 FIDELITY NATIONAL TITLE COMPANY
08/04/25 306158 P 09/26/25 35005658 5508 MISCELLANEOUS EXPENSE 250.00 INVOICE: FSLC-512500435-1
08/01/25 306158 P 09/26/25 35005658 5508 MISCELLANEOUS EXPENSE 250.00 INVOICE: FSLC-512500434-1
08/04/25 306158 P 09/26/25 35005658 5508 MISCELLANEOUS EXPENSE 250.00 INVOICE: FSLC-512500436-1
08/04/25 306158 P 09/26/25 35005658 5508 MISCELLANEOUS EXPENSE 250.00 INVOICE: FSLC-512500439-1
109525 FIGUEROA'S TIRES
08/19/25 306159 P 09/26/25 10054301 5601 MAINTENANCE-VEHICLES 600.16 INVOICE: 111138
106135 FIVE CITIES PROF. FIREFIGHTERS
09/25/25 306208 T 09/26/25 110 2115 FIRE EMPLOYEE DUES 4,370.00 INVOICE: SEPTEMBER 2025
104372 GARING TAYLOR & ASSOCIATES INC
08/31/25 306160 P 09/26/25 10054301 5303 CONTRACTUAL SERVICES 3,315.00 INVOICE: 20951
105998 GRANITE CONSTRUCTION CO
08/31/25 2026016 306161 P 09/26/25 35055679 7001 CONSTRUCTION 1,433,959.30 INVOICE: 3035966
108351 HARVEY'S HONEY HUTS
08/18/25 306162 P 09/26/25 22064303 5552 RENT-EQUIPMENT 106.08 INVOICE: 56795
09/15/25 306162 P 09/26/25 22064303 5552 RENT-EQUIPMENT 106.08 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 57195
104288 ICC - INTL CODE COUNCIL, INC
07/18/25 306163 P 09/26/25 10024160 5501 TRAVEL/CONFERENCE/TRAININ 78.00 INVOICE: 1002109939
07/03/25 306163 P 09/26/25 10024160 5501 TRAVEL/CONFERENCE/TRAININ 69.00 INVOICE: 1002102288
116468 INVARION LLC
09/23/25 306164 P 09/26/25 10054301 5303 CONTRACTUAL SERVICES 1,678.00 INVOICE: INV-3515
108599 L. DIESEL MOBILE SERVICE
09/16/25 306165 P 09/26/25 22064303 5601 MAINTENANCE-VEHICLES 955.00 INVOICE: 8958
09/16/25 306165 P 09/26/25 61254610 5601 MAINTENANCE-VEHICLES 250.00 INVOICE: 8958
108856 LEGALSHIELD
09/25/25 306166 P 09/26/25 110 2125 PREPAID LEGAL SERVICE 43.90 INVOICE: 15839 SEPT 2025
116444 MACEDO, JORGE
09/22/25 306167 P 09/26/25 10034201 5605 MAINTENANCE-GROUNDS 140.00 INVOICE: INV0298
115261 MENDELSON, REBECCA
03/18/25 306168 P 09/26/25 10004000 4354 PARK USER FEES 65.00 INVOICE: 01-48757 01-49228
03/18/25 306168 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 INVOICE: 01-48757 01-49228
116463 MEREDITH OPERATIONS CORPORATION
09/11/25 306169 P 09/26/25 24014150 5301 ADVERTISING 7,800.00 INVOICE: OPP-0621287
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116192 MIHLHAUSER, KATHY
01/31/25 306170 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-47666
100429 MINER'S ACE HARDWARE, INC
08/29/25 306171 P 09/26/25 10054301 5273 SMALL TOOLS 93.50 INVOICE: 569663
116467 NORTHERN CHUMASH TRIBAL COUNCIL
07/01/25 306172 P 09/26/25 35055679 7001 CONSTRUCTION 9,225.00 INVOICE: 1123
116462 O'REILLY AUTO PARTS
08/27/25 306173 P 09/26/25 22064303 5601 MAINTENANCE-VEHICLES 43.48 INVOICE: 3025-464130
09/10/25 306173 P 09/26/25 64054712 5603 MAINTENANCE-MACH & EQUIP 32.62 INVOICE: 3025-468224
08/11/25 306173 P 09/26/25 64054712 5603 MAINTENANCE-MACH & EQUIP 76.72 INVOICE: 3025-459484
07/22/25 306173 P 09/26/25 64054712 5601 MAINTENANCE-VEHICLES 90.41 INVOICE: 3025-453408
999999 ONE TIME PAY
03/04/25 306178 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48474
03/04/25 306186 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48476
04/14/25 306174 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-49325 (1)
04/14/25 306174 P 09/26/25 10004000 4354 PARK USER FEES 110.00 INVOICE: 01-49325 (1)
04/21/25 306187 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-49520
04/28/25 306181 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-49639
05/23/25 306176 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-50178 (1)
07/14/25 306179 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-51141 (2)
07/14/25 306180 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 01-51141 (3)
07/17/25 306190 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-51221
08/19/25 306188 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 25.00 INVOICE: 01-51915
08/19/25 306189 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 25.00 INVOICE: 01-51915 (1)
08/27/25 306185 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-52130
09/04/25 306184 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-52307
08/18/25 306183 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-51915 (2)
08/21/25 306177 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-52041
08/27/25 306175 P 09/26/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-52129
09/25/25 306182 P 09/26/25 22654306 5554 REBATES 500.00 INVOICE: 98-01820-04
112474 PACIFIC CENTRAL COAST HEALTH
09/10/25 306191 P 09/26/25 10034201 5315 PRE-EMPLOYMENT PHYSICALS 689.75 INVOICE: EG0002735 9/10/25
100481 PACIFIC GAS & ELECTRIC CO
09/12/25 306192 P 09/26/25 10054307 5402 POWER 20,164.93 INVOICE: 1940974818-3 9/12/25
104158 PHOENIX GROUP
09/18/25 306193 P 09/26/25 10034204 5303 CONTRACTUAL SERVICES 916.88 INVOICE: 082025157
115459 PRUDENTIAL OVERALL SUPPLY
09/18/25 306194 P 09/26/25 10054308 5303 CONTRACTUAL SERVICES 32.56 INVOICE: 82026701
09/18/25 306194 P 09/26/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 82026705
09/18/25 306194 P 09/26/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 82026707
09/18/25 306194 P 09/26/25 10054330 5143 UNIFORM ALLOWANCE 24.02 INVOICE: 82026703
09/18/25 306194 P 09/26/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 82026706
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/18/25 306194 P 09/26/25 10044420 5143 UNIFORM ALLOWANCE 64.06 INVOICE: 82026704
09/18/25 306194 P 09/26/25 64054712 5143 UNIFORM ALLOWANCE 49.49 INVOICE: 82026700
09/18/25 306194 P 09/26/25 10054305 5143 UNIFORM ALLOWANCE 38.95 INVOICE: 82026702
09/18/25 306194 P 09/26/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 82026699
09/18/25 306194 P 09/26/25 10054308 5303 CONTRACTUAL SERVICES 50.56 INVOICE: 82026698
09/18/25 306194 P 09/26/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 82026697
113127 ROBERT HALF
09/01/25 306195 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,149.33 INVOICE: 65343831
09/08/25 306195 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00 INVOICE: 65367353
116459 ROCHA, VICTOR
09/18/25 306196 P 09/26/25 10044420 5501 TRAVEL/CONFERENCE/TRAININ 98.00 INVOICE: 091825
100732 S.E.I.U. LOCAL 620
09/25/25 306209 T 09/26/25 110 2118 S.E.I.U. EMPLOYEE DUES 1,768.07 INVOICE: SEPTEMBER 2025
100552 SLO COUNTY AUDITOR-CONTROLLER
09/11/25 306197 P 09/26/25 10004000 4203 PARKING FINES 513.00 INVOICE: 740A 8/25
100605 SOCALGAS
09/09/25 306198 P 09/26/25 10014145 5401 UTILITIES 130.00 INVOICE: 12041607008 9/9/25
09/10/25 306198 P 09/26/25 10014145 5401 UTILITIES 17.99 INVOICE: 09301508454 9/10/25
111953 SUNRUN INSTALLATION SERVICES
08/13/24 306199 P 09/26/25 10004000 4183 ELECTRICAL PERMITS 525.00 Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 01-42868
08/13/24 306199 P 09/26/25 100 2208 DEPOSITS-SMIP 2.80
INVOICE: 01-42868
08/13/24 306199 P 09/26/25 100 2223 DEPOSITS--STATE GREEN BLD 1.00 INVOICE: 01-42868
08/13/24 306199 P 09/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 15.86 INVOICE: 01-42868
08/13/24 306199 P 09/26/25 10004000 4522 TECHNOLOGY FEE 10.57 INVOICE: 01-42868
05/10/24 306199 P 09/26/25 10004000 4183 ELECTRICAL PERMITS 604.00 INVOICE: 01-41052
05/10/24 306199 P 09/26/25 100 2208 DEPOSITS-SMIP 1.61
INVOICE: 01-41052
05/10/24 306199 P 09/26/25 100 2223 DEPOSITS--STATE GREEN BLD 1.00 INVOICE: 01-41052
05/10/24 306199 P 09/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 18.19 INVOICE: 01-41052
05/10/24 306199 P 09/26/25 10004000 4522 TECHNOLOGY FEE 12.13 INVOICE: 01-41052
05/31/24 306199 P 09/26/25 10004000 4183 ELECTRICAL PERMITS 786.00 INVOICE: 01-41461
05/31/24 306199 P 09/26/25 100 2208 DEPOSITS-SMIP 3.02
INVOICE: 01-41461
05/31/24 306199 P 09/26/25 100 2223 DEPOSITS--STATE GREEN BLD 1.00 INVOICE: 01-41461
05/31/24 306199 P 09/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 23.70 INVOICE: 01-41461
05/31/24 306199 P 09/26/25 10004000 4522 TECHNOLOGY FEE 15.80 INVOICE: 01-41461
09/03/24 306199 P 09/26/25 10004000 4183 ELECTRICAL PERMITS 525.00 INVOICE: 01-43295
09/03/24 306199 P 09/26/25 100 2208 DEPOSITS-SMIP 2.60
INVOICE: 01-43295
09/03/24 306199 P 09/26/25 100 2223 DEPOSITS--STATE GREEN BLD 1.00 INVOICE: 01-43295
09/03/24 306199 P 09/26/25 10004000 4521 GENERAL PLAN UPDATE FEE 15.85 INVOICE: 01-43295
09/03/24 306199 P 09/26/25 10004000 4522 TECHNOLOGY FEE 10.57 INVOICE: 01-43295
113174 TCA TOOLS INC
09/18/25 306200 P 09/26/25 10054305 5273 SMALL TOOLS 890.06 INVOICE: 091825143017
116278 TOTAL COMMUNICATIONS SOLUTIONS
08/27/25 306201 P 09/26/25 10014140 5303 CONTRACTUAL SERVICES 550.32 INVOICE: 1570
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:092625 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100904 TYLER TECHNOLOGIES INC
07/10/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-529164
07/10/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-529164
07/10/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-529164
07/16/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-530091
07/16/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-530091
07/16/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 1,600.00 INVOICE: 045-530091
07/30/25 306202 P 09/26/25 10014120 5303 CONTRACTUAL SERVICES 800.00 INVOICE: 045-531573
116466 VERITONE INC
09/05/25 306203 P 09/26/25 10034201 5303 CONTRACTUAL SERVICES 2,700.00 INVOICE: 1000394
102137 VERIZON WIRELESS
09/04/25 306204 P 09/26/25 10014145 5403 TELECOMMUNICATIONS 514.03 INVOICE: 6122669661
100685 WALLACE GROUP A CALIF CORP
08/21/25 306205 P 09/26/25 10054301 5303 CONTRACTUAL SERVICES 7,093.75 INVOICE: 65808
107599 WATER SYSTEMS CONSULTING INC
08/31/25 306206 P 09/26/25 64054710 5303 CONTRACTUAL SERVICES 1,794.67 INVOICE: 11478-AG
115578 ZARATE, LIZABETH
03/28/25 306207 P 09/26/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-49042
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:093025 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION REPORT TOTALS 1,579,922.77
COUNT AMOUNT
TOTAL PRINTED CHECKS 73 1,573,784.70
TOTAL EFT TRANSFERS 2 6,138.07
Attachment 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 0/20/2025 09:37
User: mschotborgh
Program ID: appdwarr
INV GROUP:093025 TO FISCAL 2025/03 07/01/2025 TO 06/30/2026
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 110084 SMITH, JEFFREY
09/30/25 306210 T 09/30/25 10034203 5199 SALARY REIMBURSEMENT 4,547.60 INVOICE: ADPP-2
REPORT TOTALS 4,547.60
COUNT AMOUNT
TOTAL EFT TRANSFERS 1 4,547.60
** END OF REPORT - Generated by Megan Schotborgh **
Attachment 1
General Fund 448,942.73 5101 Salaries Full time 283,445.30 Streets Fund 22,242.47 5101 Volunteer Employee Retirement - Sewer Fund 16,870.54 5102 Salaries Part-Time - PPT 5,098.01 Water Fund 25,763.35 5103 Salaries Part-Time - TPT 3,520.55 513,819.09 5105 Salaries OverTime 36,800.93
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,274.22
5108 Holiday Pay 23,596.25
5109 Sick Pay 1,577.47
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 34,223.93 5113 Vacation Pay 9,490.40
Public Works - Maintenance 2,150.82 5114 Comp Pay 3,744.62 Public Works - Enterprise 426.18 5115 Annual Leave Pay 2,804.45 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 39,060.84 36,800.93 5122 Social Security 28,656.22
- 5123 PARS Retirement 151.99
5126 State Disability Ins. 4,466.24
5127 Deferred Compensation 1,979.15
5131 Health Insurance 56,742.67
5132 Dental Insurance 2,912.64
5133 Vision Insurance 763.19
5134 Life Insurance 382.69
5135 Long Term Disability 484.59
5137 Leave Payouts 3,175.25
5142 Unemployment Insurance (750.10)
5143 Uniform Allowance 884.66
5144 Car Allowance 971.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 160.36
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,275.00
513,819.09
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
8/29/25-9/11/25
9/19/2025
BY FUND BY ACCOUNT
Attachment 2
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Fiscal Year 2024-25 Year-End Financial Status Report DATE: October 28, 2025
RECOMMENDATION:
Receive and file the Fiscal Year 2024-25 Year-End Financial Status Report.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Preparation of the Fiscal Year (FY) 2024-25 Year-End Financial Status Report (the “YearEnd Report”) requires staff time within the existing work plan and budget for the Administrative Services Department. At year-end, FY 2024-25 revenues for the Consolidated General Fund were $27.8 million, or ten percent (10%), higher than the Adjusted Budget. Actual Expenditures were $30.7 million and below the Adjusted Budget by approximately $2.6 million, or eight percent (8%).
BACKGROUND:
Each Fiscal Year, the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The Year-End Report is the fourth and final financial performance report that staff will present to Council during the 2024-25 Fiscal Year. The purpose of the FY 2024-25 Year-End Report is to:
Compare year-end revenues received and expenditures incurred to the end of the prior year and to the Adjusted Budget to determine the City’s financial performance;
Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
Provide other key year-end information, including headcount statistics, status of Capital Improvement Projects, and completed Budget Adjustment Requests.
Item 9.c.
City Council
Fiscal Year 2024-25 Year-End Financial Status Report
October 28, 2025
ANALYSIS OF ISSUES:
Current Year-End Revenue and Expenditures Compared to Prior Year Table 1: Current Year Year-End Actuals Compared to Prior Year Year-End Actuals The Consolidated General Fund shown in Table 1 is the primary operating fund of the City, which accounts for resources and services traditionally associated with government.
The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community.
The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund.
The City has historically reported on the Consolidated General Fund separately from the Local Sales Tax Fund, although the City’s auditors combine this information in the Annual Comprehensive Financial Report.
The Measure O-06 Sales Tax Fund accounts for the revenues derived from Measure O06, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O06 included advisory measures when passed, providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.
This report presents information for the Consolidated General Fund that includes Measure O-06 and Measure E-24 Tax Fund revenues and expenditures. Consolidated General Fund revenues at the end of FY 2024-25 of this year were approximately $2.1 million more than at the end of FY 2023-24. Expenditures were approximately $1.5 million higher through the end of this year compared to prior year. A more thorough explanation of year-end variances is set forth in the attached financial report (Attachment 1).
Year-End Revenue and Expenditures Compared to Adjusted Budget Table 2: Year-End Actuals Compared to Adjusted Budget
Year End
FY 2024-25
Year End
FY 2023-24 Variance
Revenue 27,843,296 25,752,679 2,090,618
Expenditures 30,718,042 29,196,236 1,521,806
FY 2024-25
Adjusted Budget
FY 2024-25
Year-End Actuals Variance
Revenue 25,217,970 27,843,296 2,625,326
Expenditures 33,329,528 30,718,042 (2,611,487)
Item 9.c.
City Council
Fiscal Year 2024-25 Year-End Financial Status Report
October 28, 2025
Table 2 above compares year-end actual results to the Adjusted Budget. FY 2024-25 Year-End actual revenue was above the Adjusted Budget by $2.6 million. Year-End actual expenditures were lower than the Adjusted Budget by approximately $2.6 million. A more thorough explanation of year-end variances is set forth in the attached financial report.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the Fiscal Year Year-End Financial Status Report; or
2. Provide other direction to staff.
ADVANTAGES:
The financial report presents an updated review of the City’s financial performance in FY 2024-25.
DISADVANTAGES:
No disadvantages have been identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Fiscal Year 2024-25 Year-End Financial Status Report
ATTACHMENT 1
City of Arroyo Grande
Fiscal Year 2024-25
Year-End Financial Status Report
INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the Fiscal Year (FY) 2024-25.
The purpose of this report is to update the public and the City Council on the City’s financial position at year-end and compare actual results to the prior year and the Adjusted Budget to determine the City’s performance. The year-end report timeframe is July 1, 2024, through June 30, 2025.
The financial report is organized in the following sections:
Section 1 – an overview of City’s financial position after the end of FY 2024-25. As part of the analysis, brief
explanations of significant revenue and expenditure
variances are included.
Section 2 – a listing of any personnel changes occurring during the year and a summary of headcount by
department. This section also includes the City’s calculated vacancy rate.
Section 3 – an update on the Capital Improvement Projects (CIPs) managed by the Public Works and Community
Development Departments. This section includes CIPs that were completed along with their final costs.
Section 4 – a listing of Budget Amendment Requests
previously approved by Council and completed in the
fourth quarter of the fiscal year.
Section 5 – an update on the Goal Status Reports to Council that includes progress towards completing Major City Goals and Capital Improvement Plan.
ENSURING FISCAL
STABILITY:
In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.
ATTACHMENT 1
SECTION 1: OVERVIEW OF FINANCIAL POSITION
CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the Consolidated General Fund but will also report on all Governmental Funds.
Consolidated General Fund – The Consolidated General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the Consolidated General Fund separately from the Measure O-06 Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report (ACFR). The Measure O-06 Sales Tax Fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O-06 included advisory measures when passed, providing guidance on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. Measure E-24, passed during the November 5, 2024 election, will increase the city’s sales tax by 1%. Funds began being collected on April 1, 2025. To aid in the collection and reporting of this information, the City has accounted for these two funds in separate accounts. This report will present information for the Consolidated General Fund that includes Measure O-06 and Measure E-24 Sales Tax Fund revenues and expenditures.
Special Revenue Funds – Special revenue funds are used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.
Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.
Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenditures are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.
Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.
Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are three Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The second is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village
ATTACHMENT 1
parking lots. The third is the San Luis Obispo Tourism Marketing District (SLOTMD) Fund, which accounts for the receipt and remittance of assessments collected from lodging operators on behalf of the SLOTMD.
The following chart below shows an overview of the City’s fund structure.
CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns of FY 2024-25 and compares the current yearend results against the prior year’s results for all Governmental Funds as well as the City’s Consolidated General Fund. The totals in the table reflect the year-end actuals for both revenue and expenditures.
Table 1
The following discussion focuses on both the City’s Governmental Funds and the Consolidated General Fund and provides a comparison between year-end results for the current and prior year for both revenue and expenditures. Governmental Funds and Consolidated General Fund revenue and expenditures for this year are generally on Target. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the Consolidated General Fund.
Governmental Funds – At year-end, Governmental Fund revenue was 10.4% or $3.1 million higher than prior year, and expenditures were higher by 6.5% or $2.1 million.
Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water San Luis Obispo Tourism Police Department Park Development Water Facility Marketing District Recreation Services Park Improvement Lopez Water (SLOTMD) Public Works Recreation Community Center
Local Sales Tax Fund Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.
Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant Agency Funds Special Revenue Funds GOVERNMENTAL FUNDS FIDUCIARY FUNDS
ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund Year-End
FY 2024-25
Year-End
FY 2023-24 Variance
Revenue $ 33,515,018 $ 30,370,544 $ 3,144,473
Expenditures $ 35,196,544 $ 33,047,468 $ 2,149,076
Year-End
FY 2024-25
Year-End
FY 2023-24 Variance
Revenue $ 27,843,296 $ 25,752,679 $ 2,090,618
Expenditures $ 30,718,042 $ 29,196,236 $ 1,521,806
Governmental Funds
Consolidated General Fund Page 47 of 174
ATTACHMENT 1
The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the Consolidated General Fund and the American Rescue Plan Act (ARPA) Fund, which is separate from the Consolidated General Fund and not otherwise addressed in this report.
The Governmental Funds category includes the Consolidated General Fund as well as other Special Revenue Funds. The Consolidated General Fund and ARPA Fund variances are explained as follows:
Consolidated General Fund - Consolidated General Fund revenue at year-end was 8.1%, or $2.1 million higher than the prior year, $1.4 million of this is from Measure E-24 Local Sales Tax revenue received from April through June. Expenditures increased by 5.2%, or $1.5 million higher than the prior year.
The majority of the variance between the two fiscal years is related to increased costs of one-time payments for Liability and Property Insurance, CalPERS Unfunded Accrued Liability, Workers Compensation, and increased allocation to the Pavement Management Program.
ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date the City has received the full amount allocated totaling $4,300,241. In FY 2021-22 expenditures totaled $604,246. In FY 2022-23 expenditures totaled $745,837. In FY 2023-24 expenditures incurred totaled $1,163,495 the remaining $1,786,663 is currently recognized as revenue in FY 2024-25.
CONSOLIDATED GENERAL FUND IMPACTS
The following discussion focuses on the City’s Consolidated General Fund performance. Chart 1 starts off with a simple overview of Consolidated General Fund performance compared to the Adjusted Budget.
Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2024-25 actual expenditures compared to the Adjusted Budget (Table 3). Lastly, a discussion of Consolidated General Fund revenue is included, which compares actual results to the Adjusted Budget (Table 4).
Chart 1
Chart 1 shows a simple
comparison of actual revenue and
expenditures to the Adjusted
Budget. The actual Consolidated
General Fund revenue exceeds the
Adjusted Budget by $2.6 million.
Property Tax, Measure E-06,
Measure E-24, Franchise Fees,
User Fees, Planning Fees, and
Recreation Fees exceeded the
Adjusted Budget. The actual
expenditures totaled $30.7
million, or 92% of the full year’s
Budget, and are under the Target
by $2.6 million. A more detailed discussion on Consolidated General Fund revenue and expenditure variances is included later in this report.
ATTACHMENT 1
Table 2
Table 2 reflects major expenditure cost
categories within the Consolidated General
Fund. This chart is intended to explain where
the City’s resources were spent during the
fiscal year. Within the total expenditures of
$30.7 million, 44.8% of the City’s costs are
associated with personnel, 34.3% with
operating and maintenance, 1.0% for the
City’s debt service, 1.2% for Capital Outlay,
and 18.7% with transfers to other funds.
Table 3 reflects the year-end status of all Consolidated General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.
Table 3 – Consolidated General Fund Expenditures by Department Overall, the City was under the Adjusted Budget by 8%, or $2.6 million. The majority of City departments were under spent, except for Administrative Services, Non-Departmental Annual Payments, and Recreation Services. Some of the more significant savings occurred in the Measure O-06 CIP Allocation, Community Development, Police, and Public Works Departments. A more detailed explanation of key expenditure variances by individual department/division is provided below.
City Administration $ 1,918,650 $ 1,779,964 $ 138,686 7% Legislative & Information Services 577,060 472,056 105,004 18% Measure O-06 Sales Tax Fund 1,331,900 1,253,665 78,235 6% Measure O-06 CIP Allocation 4,782,532 3,523,066 1,259,466 26% Measure E-24 Sales Tax Fund - 3,035 (3,035) -
Administrative Services 7,326,705 7,459,902 (133,197) (2%) Non-Departmental Annual Payments 3,066,141 3,174,467 (108,326) (4%) Community Development 2,323,522 1,704,321 619,201 27%
Police Department 7,779,909 7,265,495 514,414 7%
Recreation Services 768,750 1,001,901 (233,151) (30%)
Public Works 3,454,359 3,080,170 374,189 11%
TOTAL EXPEDITURES 33,329,528 30,718,042 2,611,486 8%
%
Fav/(Unfav)
Consolidated General Fund Department Variances - Year-End Consolidated General Fund
Department
FY 2024-25
Adjusted Budget
FY 2024-25
Actuals
Dollar
Fav/(Unfav)
FY 2024-25 % of
Year-End Actuals Actuals
Personnel Costs $ 13,745,122 44.8%
Operating Costs 10,547,728 34.3%
Debt Service 302,422 1.0%
Capital Outlay 379,500 1.2%
Transfers Out 5,743,270 18.7%
Total $ 30,718,042
Expenditure Category
ATTACHMENT 1
KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS FOR FISCAL YEAR 2024-25
This fund accounts for the revenues derived from
Measure O-06, a local 1/2% sales tax approved by the
City's voters in November 2006. This budget included
$4.8 million allocated to ongoing CIP projects. A large amount of progress was made but with timely of
projection completion there is a significant amount of
savings. It is anticipated that a large amount of these savings will be carried over in FY 2025-26.
The Community Development Department includes the
functions of Planning and Building & Safety Divisions.
The majority of the favorable variance in this
department can be attributed to salary savings and
lower spending in contractual services. Some of the
more significant variances include:
Contractual services for the Planning Division had savings of approximately $450,000 related to the Comprehensive General Plan Update, this is an ongoing update that is anticipated to be carried over into FY 2025-26.
The Intern position has been vacant the entire fiscal year resulted in a portion of the Division’s overall labor savings totaling approximately $30,200.
The Building Division contractual services has a variance of $110,500 resulting in a savings to the overall department budget.
Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, Police Services will be analyzed in total rather than by individual divisions. Some of the more significant variances include:
The Police Department had three vacancies throughout the fiscal year, resulting in labor savings of approximately $267,100.
The Police Department administers the CHP Grant, ABC Grant and OTS Traffic Enforcement program that operate of the federal fiscal year from October 1, 2024, to September 30, 2025, these programs had savings totaling $149,000 that is anticipated to be carried over in FY 2026-26.
The Public Works Department includes the functions of Government Buildings, Engineering, Auto Shop, Administration, Park Maintenance, and Soto Sports Complex Divisions within the Consolidated General Fund. The majority of the favorable variance in this department can be attributed to salary savings. For simplicity. Some of the more significant variances include:
Department: Measure O-06 Sales & Use Tax
Fund CIP Allocations
Division: Fund 120
Issue: Overall savings in Transfers Out to
CIP Projects and debt service
Impact to Consolidated General Fund:
$1,259,466 savings
Department: Community Development
Division: Various (4130, 4160)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$619,201 savings
Department: Police Services
Division: Various (4201, 4203, 4204, 4207)
Issue: Overall savings in salaries and benefits
and contractual services
Impact to Consolidated General Fund:
$514,414 savings
ATTACHMENT 1
The Public Works Administration Division had a
vacant Capital Projects Manager position for the first
half of the fiscal year and an Assistant Projects Manager position during the full fiscal year resulting in labor savings of approximately $198,800.
The Engineering Division has savings of
approximately $76,300 that can be attributed to lower
spending in contractual services. Contractual Services in this Division is generally spent towards contract engineering services, including services for State and Federal grant coordination, development review, special assignments, checking of maps and plans, surveying services, traffic engineering, GIS, and other related storm water permits and reports. The Public Works Administration Division has savings of approximately $65,000 can be attributed to lower spending in contractual services. Contractual Services in this Division is generally spent towards street sweeping, upgrading signal controls, installation of new street name signs, and monthly routine maintenance costs for traffic signals and miscellaneous consultant services. The Parks Division has savings related to the purchase of the bucket truck. The original budget was $160,000 but actual cost was $133,300 in savings of approximately $26,700.
KEY REVENUE VARIANCES BY ACCOUNT FOR THE YEAR-END
Table 4 – Consolidated General Fund Revenue
Department: Public Works
Division: Various (4301, 4305, 4307, 4308,
4320, 4330)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$374,189 savings
ATTACHMENT 1
As reflected in Table 4, actual revenue exceeded the Adjusted Budget by $2.6 Million. Property Tax, Measure O-06 Sales Tax, Measure E-24 Sales Tax, Franchise Fees, User Fees, Planning Fees, and Recreation Fees revenues are all showing positive results while Sales Tax, Transient Occupancy Tax, Transfers in and Other Revenue reflect an unfavorable variance. A more detailed discussion is included below to help explain actual revenue variances.
Property Tax – The majority of the City’s property tax revenue comes from Secured Property Taxes.
Property tax revenues ended the year in a favorable position by $672,235, or 10% above the Adjusted Budget. Property tax collected grew 4.5% over the previous fiscal year, as the housing market continues to rise. Property tax represents 25.6% of the City’s annual revenue.
Sales Tax, Measure O-06 Fund, and Measure E-24 Fund – Actual Sales tax is lower than anticipated, while Measure exceeded the Adjusted Budget by $232,345, or 8%. Certain business categories like building and construction, online shopping, general consumer goods, fuel and service stations, and food and drugs continued to show strong sales tax receipts and exceeded expectations. Measure E-24 Fund began collection on April 1, 2025, and was collected for the final three months of the fiscal year, resulting in a positive variance of $1.4 million.
Transient Occupancy Tax (TOT) – TOT revenue is reflecting a $148,807 unfavorable variance to the Adjusted Budget. Following a decline in FY 2023-24, revenues have rebounded to FY 2022-23 levels. A gradual growth trend is anticipated in future periods.
Property Tax in Lieu of Vehicle License Fees (VLF) – Actual Property tax in lieu of VLF revenue exceeded the Adjusted Budget by $12,016, or 1% above the Adjusted Budget.
Property Tax $ 6,458,359 $ 7,130,594 $ 672,235 10%
Sales Tax 5,236,392 5,166,347 (70,045) (1%)
Measure O-06 Sales & Use Tax 2,955,000 3,187,345 232,345 8% Measure E-24 Sales & Use Tax - 1,412,063 1,412,063 -
Transient Occupancy Tax 1,591,350 1,442,543 (148,807) (9%) Property Tax in Lieu of VLF 2,215,938 2,227,954 12,016 1% Franchise Fees 811,500 969,900 158,400 20%
License & Permit Fees 590,800 615,825 25,025 4%
User Fees 682,340 951,818 269,478 39%
Planning Fees 402,100 507,549 105,449 26%
Recreation Fees 371,600 458,899 87,299 23%
Transfers In 2,796,300 2,751,258 (45,042) (2%)
Other Revenue 1,106,291 1,021,201 (85,090) (8%)
TOTAL $ 25,217,970 $ 27,843,296 $ 2,625,326 10%
%
Fav/(Unfav)
Consolidated General Fund Revenue Variances - Year-End
REVENUE BY CATEGORY FY 2024-25
Adjusted
FY 2024-25
Actuals
Dollar
(Unfav)/Fav
ATTACHMENT 1
Franchise Fees – The City received Franchise Fees from Charter Communication, Waste Connections, College Towning, Southern California Gas, PG& E, and Phillips 66. Franchise Fee revenues ended the year in a favorable position by $158,400, or 20% above the Adjusted Budget.
License & Permit Fees, User Fees, and Planning Fees – License and permit revenue is below the Adjusted Budget by $25,025. Planning revenue exceeded the Adjusted Budget by $105,449. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.
Recreation Fees – Recreation revenue is above the Adjusted Budget by $87,299.
Other Revenues – This revenue category includes business license tax, fines, revenue from other government agencies, charges for services and any other revenues accounts received in the consolidated general fund. This results in a revenue shortfall of approximately $85,090 related to the revenue from other government agencies accounts for the SB 1090 funds earmarked for use of the general plan update.
Once these funds are spent for this project, the revenue will be recognized at that time. The remainder of the variance is related to the timing of the Police Grant programs.
SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (YEAR-END) None made during this quarter.
ATTACHMENT 1
FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire part-time staff on a regular or seasonal basis, they are not included in the analysis below.
EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of FY 2024-25 was 5.1%. This equates to four (4) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees who separated during the period, the vacancy rate only looks at vacancies at the end of period.
The costs associated with turnover include the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.
SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the Council apprised of the status of the City’s Capital Improvement Projects (CIP).
Department
Adopted Budget
Headcount (FTE’s)
Vacancies
(Year-End)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 3 - 4%
Administrative Services 7 - 9%
Community Development 10 - 13%
Legislative & Info Services 2 - 3%
Police Department 29 3 37% 2 Police Officer,
Chief of Police
Public Works 24 1 31% Assistant Projects Manager
Recreation Services 3 - 4%
Total 78 4 100%
ATTACHMENT 1
SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Project Fund Total Budget
Current
Status
Project Budget
Expended
Swinging Bridge Rehabilitation Sales Tax $ 1,100,292 Completed $ 1,052,902 Public Safety Video Cameras COPS/Sales Tax $ 1,125,000 Completed $ 863,780 Replacement Generator at Fire Station 1
Other Gov
Agencies/General/Sales
Tax $ 610,714 Completed $ 475,968
Trenchless Sewer Rehabilitation - El
Camino Real to West Branch St. ARPA $ 282,000 Completed $ 360,703 Phased Main Replacement - Highway
101 Crossing Upgrade, El Camino
Real to West Branch Street ARPA/Water Fund $ 335,000 Completed $ 178,695 Fire Station 1 Apparatus Bay Doors Sales Tax $ 115,000 Completed $ 123,275 191 Tally Ho Sales Tax $ 110,000 Completed $ 110,000
Lift Station 3 FEMA/CalOES/Sales Tax $ 850,000 Completed $ 69,826 Public Works Office Space Remodel Sales Tax $ 100,000 Completed $ 27,148 City Hall Front Door ADA (CDBG) CDBG $ 53,341 Completed $ 375 Galvanized Service Replacements Water $ 63,655 Completed $ - Pavement Management Program
USHA/General/SB1/Sales
Tax/General
Fund/Betterments
Grant/ARPA/CDBG $ 11,825,153 In Progress $ 9,903,851
Halcyon Road Complete Streets
HSIP/RSHA/USHA/Safe
Routes to
School/General/Sales
Tax/ATP $ 5,737,500 In Progress $ 1,409,453
Traffic Way Bridge Replacement HBP/Sales Tax $ 8,077,062 In Progress $ 4,726,339 Phased Mains Replacement - South
Halcyon Road, Cornwall Street to Fair
Oaks Avenue Water Facility/ARPA $ 785,892 Completed $ 705,530 Financial Management Software Sewer/Water/Sales Tax $ 413,000 In Progress $ 197,338 Arroyo Grande Creek Remediation
Sales Tax, FEMA,
CalOES $ 400,000 Completed $ 188,638
Active Transportation Plan ATP/Sales Tax $ 250,000 Completed $ 136,736 Soto/Elm Street Master Plan Sales Tax $ 119,745 In Progress $ 133,083 Bridge Street Bridge Habitat Mitigation HBP $ 148,918 In Progress $ 164,006 Virginia Drive and S. Halcyon Road Curb
Ramp and Sidewalk Improvement CDBG $ 56,749 Not Started $ - Arroyo Grande Creek Stabilization Sales Tax $ 46,300 Completed $ 45,289 Water Plan Update Water Fund $ 100,000 Completed $ 37,299 Wayfinding Sales Tax $ 60,000 Completed $ 35,838
Wastewater Master Plan Update Sewer Fund $ 100,000 Completed $ 21,997 Le Point Street Parking Lot Expansion
Sales Tax/In-Lieu Parking
Fee $ 42,500 In Progress $ 3,295
Corrugated Metal Pipe (CMP)
Investigation and Repair Sales Tax $ 100,000 In Progress $ 4,200 ADA Transition Plan
CDBG/Other Gov
Agencies/Sales Tax $ 111,725 In progress $ 1,870
SCADA Software/Electronics Design and
Upgrade Water Fund $ 330,000 In Progress $ -
New Play Structure - Parkside Park
Parkside Assessment
District $ 250,000 In Progress $ -
PD EOC Upgrade
Other Gov
Agencies/Sales Tax $ 100,000 In Progress $ 129,043
Women's Club Lighting Project Donations $ 821 In Progress $ - Sidewalk Repairs and Improvements
Sales Tax/Betterments
Grant $ 1,249,644 Not Started $ -
ADA Bathrooms Elm Street Park Sales Tax $ 235,000 Not Started $ - Water Well #11 Facilities Water Availability $ 42,771 Not Started $ - Opticom Preemptive Devices Sales Tax $ 48,200 In Progress $ 37,015 City Hall Second Story Water Leak
Repair Sales Tax $ 20,000 Not Started
ATTACHMENT 1
Administrative and Previously Approved Year-End Budget Adjustments The following year-end budget adjustments were previously approved by Council or are classified as administrative and do not require Council approval.
Public Works Department: Carried over $160,000 of unspent FY 2023-24 funds into FY 2024-25 for the replacement of a bucket truck. Reallocate $140,000 in FY 2024-25 funds from the purchase of a mediumduty dump truck to the purchase of three light-duty trucks. Approved on April 8, 2025, Council meeting, item 9.g.
SECTION 5: UPDATE ON MAJOR CITY GOALS AND CAPITAL IMPROVEMENT PLAN
ATTACHMENT 1
This information is provided to keep the Council apprised of the status of the Goal Status Reports to Council that includes progress towards completing Major City Goals and Capital Improvement Plan. These reports present updates and communications about the status of City projects, goals, and performance measures. The four major goals are:
The following tables provide a breakdown of the Council Goal’s Work Plan by goal. Here is a key for purposes of defining each department.
Funding
Support a thriving community through fiscal responsibility, economic development efforts, and additional and alternative revenue streams.
Fire Services
Implement operational and fire and emergency service delivery improvements through the Five Cities Fire Authority, and complete the transition of services to Oceano due to its exit from the Authority.
Infrastructure
Invest in and complete critical infrastructure projects throughout the City through the strategic prioritization of projects based on available resources.
General Plan Update
Prioritize and complete major work efforts for the comprehensive General Plan update to provide a vision and framework for future development within the City.
CMO City Manager's Office
AS Administrative Services
LIS Legislative and Information Services
PD Police Department
PW Public Works
Rec Recreation Services
Fire Five Cities Fire Authority
CD Community Development
Key
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 3Q FY 2024-25 In Progress
1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.1c Support Modifications to the AGTBID New CMO/CA/Rec/LIS In Progress 2Q FY 2023-24 Completed
1.1c.i. Transition Administration to City staff New CMO/Rec/PW In Progress 1Q FY 2023-24 Completed
1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24 Completed
1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 2Q FY 2024-25 In Progress
1.1e Complete Transition of Temporary Parklets to Permanent Parklets Carryover CD/PW In Progress 1Q FY2023-24 Completed
1.1f Develop 1-3 Special Events that drive visitation during shoulder and winter months and build destination awareness New Rec In Progress 2Q FY 2024-25 In Progress
1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2b Award contract with consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25 Completed
1.2d Bring Revenue ballot measure to Council for consideration Carryover
CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 Completed
1.3 Evaluate Potential to Enable
Cannabis Businesses within City
1.3a Conduct study session with the City Council regarding potential cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.3b Prepare and adopt cannabis ordinance, if directed by the City Council New CD/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 In Progress Fire Services 2.1 Work with Regional Partners on
Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24 Completed
2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 Completed
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
Infrastructure 3.1 Pursue Alternative Funding
Sources for Infrastructure Needs
3.1a Consider Community partnership for Mark M. Millis Community Center construction Carryover CMO/Rec/PW In progress 4Q FY 2024-25 In Progress
3.1b Include infrastructure in new Revenue Measure plans and outreach Carryover AS/CMO/LIS/ PW/CD 1Q FY 2023-24 4Q FY 2024-25 Completed
3.1c Collect FEMA reimbursement for January - March 2023 storm damage New AS In progress 3Q FY 2024-25 In Progress
3.1d Pursue Grant applications and administration for infrastructure projects Carryover PW/CD/AS In progress Ongoing In Progress
3.2 Work with Regional Partners on
Infrastructure Projects
3.2a Support ongoing development and financing of Central Coast Blue project Carryover CMO/AS/PW In Progress 2Q FY 2024-25 Project Stopped
Due to Council
Direction
3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing In Progress
3.3 Prioritize Key Infrastructure
Projects 3.3a Traffic Way Bridge Carryover PW In progress 2Q FY 2025-26 In Progress
3.3a.i. Traffic Way Bridge Design Carryover PW Completed 4Q FY 2023-24 Completed
3.3a.ii. Traffic Way Bridge ROW Carryover PW Completed 1Q FY 2024-25 Completed
3.3a.iii. Traffic Way Bridge Construction Carryover PW 3Q FY 2024-25 2Q FY 2025-26 In Progress
3.3b Swinging Bridge Rehabilitation Carryover PW Completed 2Q FY 2024-25 Completed
3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover PW Completed 3Q FY 2023-24 Completed
3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover PW Completed 3Q FY 2023-24 Completed
3.3b.iii. Swinging Bridge Construction New PW Completed 2Q FY 2024-25 Completed
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
3.3c Halcyon Complete Streets New PW In Progress
3.3c.i. Halcyon Complete Streets Design New PW 1Q FY 2024-25 3Q FY 2025-26 In Progress
3.3c.ii. Halcyon Complete Streets ROW acquisition New PW 1Q FY 2023-24 2Q FY 2025-26 In Progress
3.3c.iii. Halcyon Complete Streets Construction New PW 3Q FY 2025-26 4Q FY 2026-27 Not started
3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25 Completed
3.3d.i. Award ATP Contract to Consultant New CD/PW Completed 4Q FY 2022-23 Completed
3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25 Completed
3.3e 2022 Pavement Management Program Construction New PW 1Q FY 2023-24 2Q FY 2023-24 Completed
3.3f 2024 Pavement Management Program Design New PW 2Q FY 2023-24 1Q FY 2024-25 Completed
3.3g 2024 Pavement Management Program Construction New PW 4Q FY 2023-24 3Q FY 2024-25 Completed
3.3h Community Safety Camera Network Carryover PD/PW/AS In Progress 4Q FY 2023-24 Completed
3.3i Replacement Generator at Station 1 New PW/Fire Completed 4Q FY 2023-24 Completed
3.3j Lift Station 3 New PW Completed 1Q FY 2024-25 Completed
3.3k AG Creek Remediation (Debris removal and bank stabilization) New PW 4Q FY 2022-23 4Q FY 2023-24 Completed
3.3l Concrete Repair Program New PW 1Q FY 2024-25 3Q FY 2025-26 In Progress
3.3m Concept plan/design for new Mark M. Millis Community Center Building New PW/Rec 1Q FY 2023-24 4Q FY 2025-26 In Progress
3.3n CMP Lining New PW 1Q FY 2024-25 2Q FY 2025-26 In Progress Infrastructure (continued)
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24 Completed
4.2 Diversity Equity Iinclusivity
Justice Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing In Progress
4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25 In Progress
4.4 Baseline Analysis of Existing
and Future Business Needs 4.4a Survey Local Businesses Carryover Action CD 1Q FY 2023-24 3Q FY 2024-25 In Progress
4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 3Q FY 2024-25 In Progress
4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26 In Progress
4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26 Not started
4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26 Not started
4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25 Not started
4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25 Not started
4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 4Q FY 2024-25 In Progress General Plan Update
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Natalie Riddering, Planning/Engineering Permit Technician SUBJECT: Resolution of Intention to Adopt Ordinance Granting Franchise to Phillips 66 for Pipeline
DATE: October 28, 2025
RECOMMENDATION:
1) Adopt a Resolution declaring the City Council’s intention to adopt an ordinance to grant to Phillips 66 Pipeline, LLC (Phillips 66), a Pipeline Franchise Agreement (Franchise Agreement) to construct, operate, and maintain pipelines for the transportation of oil, and other specified materials, in the City of Arroyo Grande; and 2) Find that the adoption of a Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because adoption of a resolution of intention to grant a franchise has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.);
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The annual franchise fee for the proposed franchise is set by state statute, pursuant to Public Utilities Code Section 6231.5, which establishes a rate per lineal foot based on the diameter of the pipeline, multiplied by the Consumer Price Index for the area. In addition, staff have negotiated a $15,000 granting fee to offset City costs related to administering, monitoring, and enforcing the franchise. A separate $5,000 transactional fee was also negotiated to reimburse the City for the costs of negotiating and drafting the proposed Pipeline Franchise Agreement.
BACKGROUND:
California Public Utilities Code section 62011 et seq. authorizes the City Council to adopt an ordinance to grant a franchise to a utility company to transmit oil, gas, water, or electricity through the City by means of a pipeline, conduit, or other transmission method.
1https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PUC&division=3.&title=&part= &chapter=2.&article=1.
Item 9.d.
City Council
Resolution of Intention to Adopt Ordinance Granting Franchise to Phillips 66 for Pipeline
October 28, 2025
As applicable here, Phillips 66 requests renewal of its existing franchise agreement to transport oil, and other specified materials, through the City. A brief history of the agreements relating to the pipeline are summarized below.
On November 9, 1999, the City Council granted a franchise to Unocal California Pipeline Company, a California corporation (“Unocal”), for a term of 10 years.
On August 25, 2009, the City Council adopted Ordinance No. 613 (Attachment 2), reissuing the franchise to ConocoPhillips Pipeline Company, a Delaware corporation and successor-in-interest to Unocal (”ConocoPhillips”), for a term of 15 years.
On July 18, 2024, Phillips 66 Pipeline, LLC, a Delaware corporation and successor-ininterest to ConocoPhillips requested an extension and renewal of the franchise. The City began reviewing the franchise terms and requested updated maps of current lines within city limits from Phillips 66. Updating these maps required additional time from Phillips 66 staff, which could not be completed by December 1, 2024, the date the franchise would expire. To memorialize that the franchisee’s obligations would continue during negotiations, the City executed a Letter of Understanding (Attachment 3) with the franchisee.
Following execution of the Letter of Understanding, the City has received the requested updated maps of Phillips 66 facilities and developed the proposed franchise agreement with a 15-year term that is amenable to both parties.
ANALYSIS OF ISSUES:
Public Utilities Code Sections 6231 et. seq. establishes a multi-phase process for considering a pipeline franchise agreement.
The first step requires adoption of a resolution declaring the City’s intention to grant the requested franchise. This resolution must state the character of the franchise and provide notice of the day, hour, and place when and where all individuals with objections may appear before the legislative body to be heard. Within 15 days after the resolution is passed, the notice provided in the resolution must be published in a newspaper of general circulation in the City.
The hearing must be held no less than 20 days and no more than 60 days after the date the resolution of intention is adopted. This hearing gives the public an opportunity to formally object to the proposed franchise.
At the scheduled hearing, the legislative body must hear and consider all protests to the grant of the franchise. Council then takes action on the franchise application by the City’s standard ordinance adoption procedure. The ordinance granting the franchise is scheduled to be considered for introduction at the public hearing on November 25, 2025.
Item 9.d.
City Council
Resolution of Intention to Adopt Ordinance Granting Franchise to Phillips 66 for Pipeline
October 28, 2025
If Council introduces the ordinance at that time, the ordinance will return for adoption at the City Council meeting on December 9, 2025.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the proposed Resolution declaring City Council’s intention to adopt an ordinance to grant to Phillips 66 Pipeline, LLC, a franchise to construct, operate, and maintain pipelines for the transportation of oil, and other specified materials, in the City of Arroyo Grande;
2. Do not adopt the proposed Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the proposed Resolution will allow consideration of the proposed Pipeline Franchise Agreement pursuant to the process set forth in Public Utilities Code, as required by law. Adoption of the resolution does not bind the Council to subsequently adopt the ordinance granting the proposed Pipeline Franchise Agreement.
DISADVANTAGES:
Staff has identified no disadvantages with adoption of the Resolution.
ENVIRONMENTAL REVIEW:
The adoption of a Resolution declaring City Council’s intention to adopt an ordinance granting Phillips 66 Pipeline a franchise to construct, operate, and maintain pipelines for the transportation of oil, and other specified materials, in the City of Arroyo Grande, is not a project subject to the California Environmental Quality Act (“CEQA”) because the adoption of a resolution intention to grant a franchise has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
2. Ordinance No. 613
3. Letter of Understanding
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING THE CITY COUNCIL'S
INTENTION TO ADOPT AN ORDINANCE TO GRANT TO PHILLIPS
66 PIPELINE, LLC, A PIPELINE FRANCHISE AGREEMENT TO
CONSTRUCT, OPERATE, AND MAINTAIN PIPELINES FOR THE
TRANSPORTATION OF OIL, AND OTHER SPECIFIED
MATERIALS, IN THE CITY OF ARROYO GRANDE
WHEREAS, Public Utilities Code section 6201 et seq. authorizes the City Council to grant a utility a franchise· to use, or to lay and use, pipes and appurtenances for transmitting and distributing oil or products thereof in, along, across, upon, over, and under the public streets, ways, and alleys within a city; and WHEREAS, on November 9, 1999, the City Council granted a franchise to Unocal California Pipeline Company, a California corporation ("Unocal"), for a term of 10 years to construct, operate, and maintain pipelines for the transportation of oil and other specified products in the City of Arroyo Grande ("City"); and WHEREAS, on August 25, 2009, the City Council adopted Ordinance No. 613 reissuing the franchise to ConocoPhillips Pipeline Company, a Delaware corporation and successor-in-interest to Unocal ("ConocoPhillips"), for a term of 15 years; and WHEREAS, on July 18, 2024, Phillips 66 Pipeline, LLC, a Delaware limited liability company, California common carrier, and successor-in-interest to ConocoPhillips ("Phillips 66"), requested an extension and renewal of the franchise; and WHEREAS, Phillips 66 has indicated its interest in renewing its franchise, and if granted the franchise, will pay to the City during the life of such franchise, a sum equivalent to the compensation provided in Public Utilities Code section 6231.5, which provides for the applicable base rate, as defined therein, multiplied by the Consumer Price Index for the area; and further that in the event the California Legislature amends the Franchise Act of 1937 to permit a franchise payment greater than the percentage formula specified herein, the franchise fee paid by Phillips 66 shall be automatically changed to the level expressed by the Legislature; and
WHEREAS, the City desires to extend and renew the franchise on the same or similar terms and conditions of the existing franchise; and
WHEREAS, the City and Phillips 66 are amenable to the proposed franchise agreement described and depicted in Exhibit "A", a copy of which is attached hereto and incorporated herein by this reference; and
WHEREAS, pursuant to Public Utilities Code section 6232, prior to considering approval of a pipeline franchise, the City Council is required to adopt a resolution of intention to
RESOLUTION NO.
PAGE
grant a pipeline franchise, and direct the City Clerk to publish notice of a public hearing on the franchise application and
WHEREAS, all prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, as follows:
Section 1. Pursuant to Public Utilities Code section 6232, the City Council of the City of Arroyo Grande does hereby declare its intention to grant to Phillips 66 a franchise of fifteen (15) years to construct, operate, and maintain pipelines for the transportation of oil, and other specified products, in the City of Arroyo Grande, California.
Section 2. The City Council will consider granting the franchise to Phillips 66 at a public hearing during the City Council's regularly scheduled meeting to be held on November 25, 2025, at the hour of 6:00 p.m. at the Arroyo Grande City Council Chambers located at 215 East Branch Street, Arroyo Grande, CA 93420, whereby all persons having any objection to the granting of the franchise hereinabove described may appear before the City Council and be heard thereon.
Section 3. The City Council hereby directs the City Clerk to publish a notice at least once within fifteen (15) days after the adoption of this Resolution, in a newspaper of general circulation within the City of Arroyo Grande, in the words and figures as follows:
"NOTICE OF INTENTION TO GRANT PIPELINE FRANCHISE"
TO WHOM IT MAY CONCERN:
Notice is hereby given by the City Council of the City of Arroyo Grande that it intends to grant, under and pursuant to Division 3, Chapter 2 of the Public Utilities Code of the State of California, known as the Franchise Act of 1937, to Phillips 66 Pipeline, LLC, a Delaware limited liability company and California common carrier, a franchise to construct, operate, and maintain pipelines for the transportation of oil, and other specified products under the public streets, ways, and alleys within the City, as the same now or may hereafter exist within the City of Arroyo Grande. The City Council will consider granting the franchise at a public hearing during the City Council's regularly scheduled meeting to be held on November 25, 2025, at the hour of 6:00 p.m. at the Arroyo Grande City Council Chambers located at 215 East Branch Street, Arroyo Grande, CA 93420, where any and all persons having any objection to the granting of said franchise may appear before this City Council and be heard thereon. At any time not later than the hour so set for the hearing of objections, any person interested may make written protest, stating objections against the granting of said franchise. Such protest must be signed by the protestant and be delivered to the Clerk of this City Council.
The term for which said franchise is proposed to be granted is 15 years.
RESOLUTION NO.
PAGE
The grantee of said franchise, and its successors and assigns, will, during the life of said franchise, pay to the City of Arroyo Grande those fees prescribed by California Public Utilities Code section 6231.5, provided that the rate shall be increased each calendar year to the maximum rate established in subsequent amendments of the California Public Utilities Code or as allowed by law. Said fees will be paid annually from the date of the granting of said franchise, and in the event such payment shall not be made, said franchise will be forfeited.
On motion of
wit:
AYES:
NOES:
ABSENT:
, seconded by , and on the following roll call vote, to The foregoing Resolution was passed and adopted this 28th day of October, 2025.
RESOLUTION NO.
PAGE
CAREN RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE
EXHIBIT A
FRANCHISE AGREEMENT
TABLE OF CONTENTS
Page
EXHIBIT A
ARTICLE 1 NATURE OF FRANCHISE ............................................................................ 3 ARTICLE 2 APPURTENANCES ...................................................................................... 6 ARTICLE 3 LOCATION OF PIPELINES ........................................................................... 6 ARTICLE 4 CONSTRUCTION OF NEW PIPELINES ....................................................... 7 ARTICLE 5 COMMENCEMENT OF CONSTRUCTION ................................................... 7 ARTICLE 6 MAPS AND REPORTS TO BE FURNISHED ................................................ 8 ARTICLE 7 COMPENSATION TO THE CITY .................................................................. 8 ARTICLE 8 EMERGENCY EQUIPMENT AND CREWS ................................................ 10 ARTICLE 9 REPAIR OF DEFECTIVE FACILITIES AND REPAIR OF DAMAGE TO CITY STREETS ........................................................................................................ 11 ARTICLE 10 REARRANGEMENT OF FACILITIES ........................................................ 11 ARTICLE 11 GRANTEE'S REMOVAL OR ABANDONMENT OF FACILITIES .............. 13 ARTICLE 12 COMPLETION OF WORK. ........................................................................ 16 ARTICLE 13 RECOVERY OF COSTS OF REPAIRS AND UNPAID FEES ................... 16 ARTICLE 14 BOND ........................................................................................................ 17 ARTICLE 15 INSURANCE ............................................................................................. 18 ARTICLE 16 INDEMNIFICATION BY GRANTEE .......................................................... 19 ARTICLE 17 CHANGES IN CONTROL OF FRANCHISE .............................................. 18 ARTICLE 18 WAIVER OF BREACH .............................................................................. 22 ARTICLE 19 DEFAULT .................................................................................................. 23 ARTICLE 20 SCOPE OF RESERVATION ..................................................................... 23 ARTICLE 21 NOTICE ..................................................................................................... 24 ARTICLE 22 SUCCESSORS ......................................................................................... 24 ARTICLE 23 ACCEPTANCE OF FRANCHISE .............................................................. 24 ARTICLE 24 FORCE MAJEURE .................................................................................... 25 ARTICLE 25 LIQUIDATED DAMAGES .......................................................................... 25 ARTICLE 26 ATTORNEY'S FEES ................................................................................. 26 ARTICLE 27 FAILURE TO COMPLY WITH ORDINANCE ..................................... 27 ARTICLE 28 COMPLIANCE WITH APPLICABLE LAW ......................................... 27 ARTICLE 29 SEVERABILITY ........................................................................... 27 ARTICLE 30 EFFECTIVE DATE ....................................................................... 27
EXHIBIT A
ORDINANCE NO. __ _
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE GRANTING TO PHILLIPS 66 PIPELINE LLC, A FRANCHISE TO CONSTRUCT,
OPERATE, AND MAINTAIN PIPELINES FOR THE TRANSPORTATION OF OIL, AND
OTHER SPECIFIED MATERIALS, IN THE PUBLIC STREETS OF THE CITY OF
ARROYO GRANDE, STATE OF CALIFORNIA
RECITALS
WHEREAS, the Franchise Act of 1937 (the "Act") codified at California Public Utilities Code section 6201 et seq. authorizes cities to grant franchises to public utilities to use, or to construct or lay and use, under, along, across, or upon the public streets, ways and alleys and places within the city, facilities that are part of a pipeline system transmitting oil or products thereof;
WHEREAS, on December 1, 2009, the City Council of the City of Arroyo Grande ("City") approved a franchise agreement with ConocoPhillips Pipe Line Company, a Delaware corporation and California public utility and common carrier, for a term of fifteen (15) years, granting the pipeline company a franchise to use, or to construct or lay and use, pipeline facilities and appurtenances under, along, across, or upon the City's streets for the purposes of transmitting oil or products thereof;
WHEREAS, on July 10, 2012, the City adopted Resolution No. 4470 consenting to the transfer of the franchise from ConocoPhillips Pipe Line Company to Phillips 66 Pipeline LLC, a Delaware limited liability company ("Phillips 66"), pursuant to Article 17 of the franchise, which continues to operate oil pipelines within the City's streets and otherwise controls and holds the franchise;
WHEREAS, the franchise with Phillips 66 expired on December 1, 2024 and Phillips 66 has applied to the City for the re-issuance of the franchise on similar terms and conditions; and
WHEREAS, Phillips 66 desires to continue to use City streets for the purposes of transmitting oil and products thereof and the City and Phillips 66 have agreed to enter into a new franchise for such purpose.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY ORDAIN AS FOLLOWS:
ARTICLE 1
NATURE OF FRANCHISE
A. Grant of Franchise and Terms.
1. The City hereby grants to Phillips 66 ("Grantee"), for the term which 1
EXHIBIT A
shall begin on the effective date of this franchise and which term shall be for fifteen (15) years ending at 5:00 p.m. Pacific Prevailing Time on January_, 2024, subject, however, to all the limitations and restrictions herein contained, the non-exclusive right, privilege and franchise to, within the City, construct, erect, maintain, operate, repair, renew, abandon, and change the size of and remove pipelines, not to exceed twelve (12) inches nominal internal diameter, for the transportation of oil, oil products, hydrocarbon gases and other gases necessary for the operation and maintenance of the pipelines, water and mixtures thereof, movable by pipeline, in, under, along, and across the public streets, ways, alleys and places (hereinafter, "streets"), more fully described and shown on the site maps in Exhibit A, attached hereto and made a part hereof.
2. Unless otherwise specifically stated, the following provisions shall govern the interpretation and construction of the franchise granted herein:
(a) This franchise shall supersede any and all prior franchise agreements between the parties and/or their predecessors in interest, including, but not limited to, that Franchise Agreement granted to Unocal California Pipeline Company, dated November 9, 1999, and that Franchise Agreement granted to ConocoPhillips Pipe Line Company, dated December 1, 2009, and shall include the right, for the period and subject to the conditions hereof, to construct, erect, maintain, operate, repair, renew, abandon and change the size and remove said pipelines, if any, of Grantee, as laid and constructed in said streets.
(b) The terms and conditions of this franchise shall also apply to any pipeline or other facilities of Grantee which are located within the right of way of any public road or street at the time such road or street becomes a City street, except in cases where Grantee maintains easement rights that are prior to or pre-date the establishment of such public road or street.
(c) Grantee shall not be relieved of its obligation to promptly comply with any provision of this franchise by failure of the City to enforce prompt compliance. (d) Any right or power conferred, or duly imposed upon any officer, employee, department, or _other City entity, by the terms of this franchise, may be legally transferred to any other City officer, employee, department, or other City entity. (e) Grantee shall have no recourse whatsoever against the City for any loss, cost, expense, or damage suffered by Grantee and arising out of any provision or requirement of this franchise or its lawful enforcement by the City. (f) This franchise does not relieve Grantee of any applicable requirements of the Arroyo Grande Municipal Code or of any applicable federal, state, or county law, ordinance, rule, regulation, or specification, including, but not limited to, any requirement relating to street work, street excavation permits, or the use, removal or relocation of property in streets, or the payment of applicable permit fees, except as specifically prescribed herein. This franchise is non-exclusive. Neither the granting of this franchise nor any of the provisions contained herein shall be construed to prevent the City 2
EXHIBIT A
of this franchise, shall be bound thereby and to comply with any action or requirement of the City in its exercise of any such right power.
2. The City shall have the power and right at all times during the term of this franchise to require Grantee to conform to the laws, rulesand regulations governing the operation of pipelines now or hereafter adopted by the City Council to the extent permitted by law.
3. The City may enforce, when not preempted by other state or federal authority and to the maximum extent permitted by law, the inspection and testing of pipelines, pursuant to state and federal standards. Failure to meet state and/or federal standards shall result in liquidated damages to the City for each day of noncompliance after the initial ten (10) days of non-compliance, unless the oil pipeline is shutdown.
ARTICLE 2
APPURTENANCES
The Grantee shall have the right, subject to the prior written approval of the City Engineer, to construct and maintain such traps, manholes, conduits, valves, appliances, attachments, and appurtenances (hereinafter, "appurtenances"), as may be necessary for the proper maintenance and operation of the pipelines under said franchise. Said appurtenances shall be so located as to conform to any order of the City Engineer in regard thereto and not to interfere with the use of the streets for travel. The Grantee shall have the right, subject to such ordinances, rules, or regulations as are now or may hereafter be in force, to make all necessary excavations in said streets for theconstruction and repair of said pipelines and appurtenances subject, to the prior written approval of the City Engineer. "Appurtenances" shall also include any adjunct communications lines and/or conduits as coaxial cable, optical fiber, wire, or other transmission lines or forms of transmission, and associated equipment and devices located in, upon, along, across, under or over the streets of the City, the sole function of which is to monitor or control the operation or safety of the pipeline system via the distribution of video, audio, voice, or data signals. An adjunct communications line shall not include any facility which distributes, through any means, to subscribers or persons other than Grantee, the signal of one or more broadcast television or radio stations or other sources of video, audio, voice, or data signals.
ARTICLE 3
LOCATION OF PIPELINES
Any pipeline hereinafter laid shall be located as directed in writing by the City Engineer. Repairs to the streets shall be pursuant to the City's laws, regulations and policies then in effect.
4
EXHIBIT A
ARTICLE 4
ARTICLE4 CONSTRUCTION OF NEW PIPELINES
A. Terms of Construction. The pipelines and appurtenances laid, constructed or maintained under the provisions of this franchise shall be installed, maintained, and inspected by the Grantee in a satisfactory, safe, and workmanlike manner, of good material, and in conformity with all applicable ordinances, rules, or regulations now or hereafter adopted or prescribed by the City Council, state, or federal authorities.
B. Restoration of Streets. The work of laying, constructing, maintaining, operating, renewing, repairing, changing and moving any of the pipeline system contemplated by this franchise and all other work in exercise of this franchise shall be conducted according to the provisions of the City's encroachment ordinances and other rules from time to time prevailing, and otherwise in accordance with applicable federal and state law and City ordinances, and with the least possible hindrance or interference to the use of City streets by the public, and Grantee shall provide all necessary warning, safety and traffic control devices as are or may be required by City, state or federal regulations. All excavations shall be pursuant to the City's laws, regulations and policies then in effect. The City streets shall be placed in as good and serviceable condition as existed at the beginning of this work, to the satisfaction of the City Engineer and pursuant to the City's laws, regulations and policies then in effect.
ARTICLE 5
COMMENCEMENT OF CONSTRUCTION
The Grantee, in good faith, shall commence with the work of laying any new pipelines and appurtenances within four (4) months from the date of the written approval of the work by the City, and if any such pipelines be not so commenced within said time, this franchise shall be declared forfeited; provided, however, that if the Grantee is maintaining and operating an existing pipeline system consistent with this Franchise Agreement over the route referred to inArticle 1 herein, it shall be deemedto be in compliance with the foregoing.
The Grantee shall not commence the construction of any new pipelines under the provision of this franchise or add to such existing pipeline system, if any there be, until it first shall have applied for and obtained a permit therefor from the City Engineer and the Director of Community Development, where appropriate.
The application of the Grantee for the construction of new pipelines shall show the following facts: the length, approximate depth and proposed location of the pipeline proposed to be laid or constructed, the size and description of the pipeline intended to be used, and such other facts as the City Engineer may require. The Grantee shall pay any and all processing and inspection fees of the City. Upon the completion of the construction of any pipelines constructed pursuant to said franchise, the Grantee shall render a statement to the City showing in detail the permit or permits issued and the total length of pipeline, the construction of which was authorized under such permit, or permits, and the total length of pipeline actually laid, and the Grantee shall accompany said report with payment to the City 5
EXHIBIT A
for the pipelines which have actually been constructed under said franchise at the rate of $100 per mile.
ARTICLE 6
MAPS AND REPORTS TO BE FURNISHED
A. Within six (6) months of the effective date of this Franchise Agreement for existing pipelines, and within ninety (90) days following the date in which any additional pipelines have been laid or constructed under this franchise, the Grantee shall file a map in such form as may be required by the City Engineer showing the approximate location and size of all its facilities then in place, and shall, upon installation of any additional facilities or upon removal, change or abandonment of all or any portion thereof, file a revised map or maps showing the location and size of all such additional and/or abandoned facilities as of said date. Cathodic protection is to be used for all facilities installed or maintained pursuant to this franchise. For facilities previously in liquid service and where the liquids have been removed and the facilities inerted, or for facilities previously in gas service that are not pressurized, cathodic protection shall be maintained consistent with City or other legal requirements. A description of all the protective devices shall be furnished to the City Engineer which shall show the location and types of anodes, including a description of methods to be used as a protection against corrosion and electrolytic leakage.
B. Grantee shall file with the City's Director of Administrative Services, Within sixty (60) days after the expiration of the calendar year, or fractional calendar year, following the date of the granting of this franchise and within sixty (60) days after the expiration of each calendar year thereafter, two copies of a report verified by the oath of Grantee or by the oath of a duly authorized representative of Grantee, showing, for the immediately preceding franchise period, the length of pipelines in streets, the nominal internal diameter of such pipelines, the rate per foot per year (when applicable} and the total amount due to the City. In this report, Grantee shall also show any change in franchise footage since the last franchise report, segregating such footage as to new pipelines and adjunct communications lines laid, old pipelines and adjunct communications lines removed, and old pipelines and adjunct communications lines abandoned in place.
C. Grantee shall file with the City Engineer within sixty (60) days after the end of the calendar year a report, in duplicate, showing the permit number of each permit obtained for the installation of new pipelines during the immediately preceding franchise report period, together with the length and size of said pipelines.
ARTICLE 7
COMPENSATION TO THE CITY
A. During the term of this franchise, Grantee shall pay to the City annual fees for this franchise, said fees to be those fees prescribed by the California Public Utilities Code section 6231.5, provided that the rate shallbe increased each calendar year to the maximum rate established in subsequent amendments of the California Public Utilities Code or as 6
EXHIBIT A
allowed by law. Annual payments to be made pursuant to this franchise shall be due and payable in arrears April 1 of each year of this franchise. The first annual fees payment hereunder shall be prorated for the remainder of the current calendar year based on a 365- day year.
At the time of payment of fees by Grantee, Grantee shall file a verified statement with the Director of Administrative Services, with a copy to the City Engineer, showing in detail the number of lineal feet and the diameter thereof, expressed in inches, of pipelines covered by this franchise during the previous calendar year, or portion thereof.
The compensation provided for in this Article shall be increased after the first year of the franchise and each subsequent year during the term of this franchise, to the maximum rate established in subsequent amendments of the California Public Utilities Code or as allowed by law.
In addition to the increase in fees above described, the compensation provided for in this Article shall be increased annually as provided in Section 6231.5 which provides that the applicable base rate, as defined therein, shall be multiplied by the Consumer Price Index for the area, as published by the United States Department of Labor, Office of Information for the month of September immediately preceding the month in which payment is due and payable, and divided by the Consumer Price Index for June 30, 1989, which is declared to be 100.0. Under no circumstances shall the multiplying factor be less than one.
Nothing regarding the re-issuance of this franchise to Grantee shall re-set the current fees paid for by Grantee or otherwise modify the formula or base rate and applicable Consumer Price Index adjustments applicable to past or current franchises, and such fees and adjustments shall continue for the life of this franchise.
Notwithstanding the provisions as otherwise stated in this Article and franchise, the Grantee shall be liable to pay the City the annual fee for the period to and including the date of either actual removal of the facilities or the effective date of the abandonment "in place," and until the Grantee shall have fully complied with all of the provisions of law relative to such abandonments.
In the event of partial abandonment of facilities as provided in this Franchise Agreement, or in the event of partial removal of such facilities by the Grantee, the payments otherwise due the City for occupancy of the streets by such facilities shall be reduced by the length and diameter of pipelines abandoned or the actual pipeline removed beginning with the first day of the next succeeding franchise year, and for each franchise year thereafter; provided, however, that the base rate shall be modified to reflect the adjustment (per this Article) applicable to such abandoned or removed pipeline at the beginning of the next succeeding franchise year following abandonment or removal.
Grantee shall pay to the City, upon demand, the cost of all repairs made by the City to public property arising out of the operations of the Grantee under this franchise.
Any fees charged or expenses charged to Grantee by City pursuant to this Article, or 7
EXHIBIT A
any other provision of this Franchise Agreement, unless disputed in good faith, shall be paid when due or shall be deemed delinquent. Any undisputed delinquent amounts shall be charged a ten percent (10%) penalty and, in addition, shall accrue interest commencing thirty (30) days after the due date, at a rate of one and one-half percent (1.5%) per month (based upon a 30-day calendar month) or any lesser amount if required by law. Any neglect, omission or refusal by said Grantee to pay any undisputed delinquent franchise fee with any late charges, within thirty (30) days of delinquency, at the times or in the manner herein provided, shall be grounds for a declaration of a forfeiture of this franchise and of all rights hereunder.
Payments are to be made to the City of Arroyo Grande, Director of Administrative Services, 300 E. Branch Street, Arroyo Grande, CA 93420, or at such place as the City shall, from time to time, designate in writing.
B. In addition to any other fee specified herein, Grantee shall pay the City a granting fee of Fifteen Thousand Dollars ($15,000.00) and an additional Five Thousand Dollars ($5,000.00) for City transactional costs associated with this franchise within thirty (30) days after the date the City approves this franchise.
C. Grantee shall pay the City, within sixty (60) days after the end of each calendar year, for each year during the life of this franchise, an initial construction charge calculated at the rate of One Hundred Dollars ($100.00) per mile or fraction thereof for all new pipelines laid pursuant to this Franchise Agreement during the preceding year.
D. The City shall have the right to inspect Grantee's pipeline accounting and other records relating to its annual report and to audit and re-compute any and all accounts payable under this franchise. Costs of audit shall be borne by Grantee when an audit results in an increase of more than five percent of Grantee's annual payments to the City.
Acceptance of any payment shall not be construed as a release, waiver, acquiescence, or accord and satisfaction of any claim the City mayhave for further or additional sums payable under this franchise or for the performance of any other obligation hereunder.
ARTICLE 8
EMERGENCY EQUIPMENT AND CREWS
At all times during the term of this franchise, the Grantee shall maintain or arrange for, on a 24-hour-a-day basis, adequate emergency equipment and a properly trained emergency crew within a reasonable distance so as to provide a response time of no more than ten (10) minutes from any pipelines, appurtenances and facilities installed or maintained pursuant hereto for the purpose of monitoring the leak detection system and the communications systems if applicable, and of shutting off the pressure and the flow of contents of such facilities in the event of an emergency resulting from an earthquake, act of war, civil disturbance, fire, flood, or any other cause or nature whatsoever. At all timesduring the term of this franchise, Grantee shall provide City Engineer with the name, address and telephone numbers of Grantee's emergency crew supervisors. 8
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ARTICLE 9
REPAIR OF DEFECTIVE FACILITIES AND REPAIR OF DAMAGE TO CITY STREETS If any portion of any street shall be damaged by any reason related to the Grantee's operations pursuant to this franchise including defective facilities laid or constructed under this franchise, Grantee shall, at its own expense, repair any defect of its facilities and put such street in as good condition as it was before such damage was incurred, to the satisfaction of the City Engineer. Repairs to streets shall be pursuant to the City laws, regulations and policies then in effect shall require repairing the asphalt for at least one- half (1/2) the width of the street in order to assure uniformity of the street section. If Grantee, within ten (10) days after receipt of written notice from the City Engineer instructing it to repair such damage, fails to commence to comply with such instruction, or, thereafter, fails diligently to prosecute such work to completion, then the City Engineer immediately may take any actions which are, in the sole judgment and discretion of the City Engineer, necessary to repair said damage. Any and all costs and expenses so incurred shall be the sole responsibility of Grantee including the current rate of overhead being charged by the City for reimbursable work, which cost and expense, by the acceptance of this franchise, Grantee agrees to pay upon demand. If such damage constitutes an immediate danger to public health or safety requiring the immediate repair thereof, the City Engineer, without notice, may repair such damage and Grantee agrees to pay the cost thereof upon demand.
ARTICLE 10
REARRANGEMENT OF FACILITIES
A. Expense of Grantee.
1. If any of the Grantee's facilities, in the opinion of the City Engineer, shall endanger the public or interfere with the use of any street by the public or, for public purposes, the City shall have the right to require the Grantee, and the Grantee shall repair, replace, move, alter or relocate the same (hereinafter, "rearrangement") to avoid such danger, interference orobstruction, in conformity with the written notice of the City Engineer, at the Grantee's sole expense.
2. The City reserves the rights for itself and for all other public entities which are now or may later be established, to change the grade, to change the width or to alter or change the location, of any street which is located within the service area for which this franchise is granted. If any of the facilities heretofore or hereafter constructed, installed or maintained by Grantee pursuant to this franchise on, along, under, over, in, upon or across any street are located in a manner which prevents or interferes with the change of grade, traffic needs, operation, maintenance, improvement, repair, construction, reconstruction, widening, alteration or relocation of the street, or any work or improvement upon the street, Grantee shall relocate permanently or temporarily, as directed at the sole discretion of the City Engineer, any such facility at no expense to the City or other public entity upon receipt of a written request from the City Engineer to do so, and shall commence such work, by beginning engineering, surveying, or other pre- construction activities, on or 9
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before the date specified in such written request, which date shall be not less than ninety (90) days from receipt of (a) final plans of the public works improvement project approved by the City, and (b) all requisite governmental permits and authorizations necessary to undertake the pipeline facility location. Grantee shall thereafter diligently prosecute such work to completion. Should Grantee neglect or fail to relocate its facilities in a timely manner after receipt of any such notice, Grantee shall be responsible for and shall reimburse the City for any and all additional and properly incurred costs or expenses incurred by City due to or resulting from such delay in the relocation of the facilities plus the current rate of overhead being charged by the City for reimbursable work. Grantee's obligation for such damages and/or costs will not apply if its failure to relocate arises from the sole proven negligence of the City or a third party. If such street is subsequently constituted a state highway, while it remains a state highway the rights of the State of California shall be as provided in Streets and Highways Code section 680.
3. The City reserves the right, to lay, construct, repair, alter, relocate and maintain subsurface, surface or other improvements of any type or description in a governmental but not proprietary capacity within, over or under the streets over which this franchise is granted. If the City, or other public entity finds that the location or relocation of such subsurface, surface or other improvements conflicts with the facilities laid, constructed or maintained under this franchise, whether such facilities were laid before or after the improvements of the City, or such public entity, Grantee shall relocate permanently or temporarily, as directed at the sole discretion of the City Engineer, any such facility at no expense to the City, or other public entity, upon receipt of a written request from the City Engineer to do so and shall commence such work, by beginning engineering, surveying or other pre- construction activities, on or before the date specified. in such written request, which date shall not be less than ninety (90) days from receipt of (a) final plans of the public works improvement project approved by the City, and (b) all requisite governmental permits and authorizations necessary to undertake the pipeline facility location. Repairs to the street shall be pursuant to the City's laws, regulations and policies then in effect. The Grantee shall thereafter diligently prosecute such work to completion. Should Grantee neglect or fail to relocate its facilities in a timely manner after receipt of any such notice, in addition to the liquidated damages as set forth in Article 25, Grantee shall be responsible for and shall reimburse the City for any and all additional costs or expenses incurred by City due to or resulting from such delay in the relocation of the facilities plus the current rate of overhead being charged by the City for reimbursable work. Grantee's obligation for such damages and/or costs will not apply if its failure to relocate arises from the sole proven negligence of the City or its agents or contractors. If such street is subsequently constituted a state highway, while it remains.a state highway the rights of the State of California shall be as provided in Streets and Highways Code Section 680.
4. If Grantee, after the notice provided for herein from the City, or other public entity, fails orrefuses to relocate permanently or temporarily its facilities located in, on, upon, along, under, over, across, or above any street, or to pave, surface, grade, repave, resurface, or regrade as required pursuant to any provision of this Franchise Agreement, the City or public entity may cause the work to be done, and shall keep an itemized account of the entire costs thereof, and Grantee shall defend, indemnify and hold harmless the City, 10
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its officers and employees from any liability which may arise or be claimed to arise from the moving, cutting or alteration of any of Grantee's facilities, or any necessary relocation of the facilities of other utilities.
5. Grantee agrees to, and shall, reimburse the City, or other public entity for such cost within thirty (30) days after presentation to Grantee of an itemized account documenting properly incurred costs arising out of the actions taken in this Section A of Article 10.
B. Expense of Others.
1. The City shall have the right to require the Grantee to rearrange any part of the Grantee's facilities for the accommodation of any person, firm, or corporation.
When such rearrangement is done for the accommodation of any person, firm or corporation, other than one of said utility systems owned or operated by the City, the cost of such rearrangement shall be borne by the accommodated party. Such accommodated party, in advance of such rearrangement, shall deposit with the Grantee or the City Clerk cash or a corporate surety bond in an amount, as in the reasonable discretion of the City Engineer, shall be required to pay the costs of such rearrangement, and such accommodated party shall execute an instrument agreeing to defend, indemnify and hold harmless the Grantee and the City from any and all damages or claims caused by such rearrangement.
2. The rearrangement referred to in this Article 10, Section B.1 shall be accomplished in conformity with the written notice of the City Engineer.
C. Rearrangement of the Facilities of Others.
Nothing in this franchise shall be construed to require the City to move, alter or relocate any of its facilities upon said streets, at its own expense, for the convenience, accommodation or necessity of any other public utility, person, firm or corporation now or hereafter owning a public utility system of any type or nature, to move, alter or relocate any part of its system upon said streets for the convenience, accommodation or necessity of the Grantee.
D. Notice.
The Grantee shall be given not less than ninety (90) days written notice of any rearrangement of facilities which the Grantee is required to make hereunder. Such notice shall specify in reasonable detail the work to be done by the Grantee and shall specify the time that such work is to be accomplished. In the event that the City shall change the provisions of any such notice given to the Grantee, the Grantee shall be given an additional period of not less than thirty (30) days to initiate such work. 11
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ARTICLE 11
GRANTEE'S REMOVAL OR ABANDONMENT OF FACILITIES
A. The City reserves the right to require Grantee to remove its facilities from the City streets in the event of the expiration, revocation or termination of this Franchise Agreement or at any time thereafter with respect to those facilities abandoned in place, or for the facilities affected by the permanent discontinuance of all or a portion of the facilities.
Further, so long as any facilities installed under the authority of this franchise remain in a City street, Grantee shall maintain a performance bond, security fund, or other form of collateral, acceptable to the City, sufficient to cover the cost of the removal of all such facilities from the City streets.
B. At the expiration, revocation or termination of this Franchise Agreement or of the permanent discontinuance of the use of all or a portion of its facilities, Grantee shall, within thirty (30} days thereafter, make written application to the City Engineer for authority either:
1. To abandon all or a portion of such facilities in place; or
2. To remove all or a portion of such facilities. Such an application shall describe the facilities desired to be abandoned, their location with reference to City streets, and shall describe with reasonable accuracy the physical condition of such facilities. Aspart of the application forremoval or abandonment of these facilities, Grantee shall submit a soil test, taken within thirty (30) days of the submittal of the application, for those materials to be tested annually pursuant to federal, state and local laws. A soil test shall be taken along that portion of the pipeline to be removed or abandoned at such intervals as directed in writing by the City Engineer and reasonably consistent with established sampling protocols. The City Engineer shall determine whether any abandonment or removal which is thereby proposed may be effected without detriment to the public interest and the conditions under which such proposed abandonment or removal may be effected. The City Engineer shall then notify Grantee of the City Engineer's determinations. Grantee shall also obtain permits to abandon or remove the pipeline from the City for all pipelines prior to the removal, abandonment or discontinuation of use of all or a portion of Grantee's facilities. TheCity also reserves the right to require removal of Grantee's facilities abandoned in place at any time following the expiration, revocation or termination of this franchise. Grantee shall be required to meet the bonding, insurance, indemnification and annual franchise fee requirements of this franchise, for facilities abandoned in place.
C. Within thirty (30) days after receipt of Notification from the City Engineer pursuant toArticle 11.B.2 above, Grantee shall apply for a permit from the City to abandon or remove the facility.
D. Grantee shall, within sixty (60) days after obtaining such a permit, commence and diligently prosecute to completion the work authorized by the City permit. 12
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E. In the event Grantee applies to remove its facilities, and the City Engineer determines that any or all of the facilities cannot be removed due to a moratorium preventing work in the City streets, the payment of annual franchise fees may be deferred during any such moratorium period, provided that Grantee promptly removes its facilities after notice by the City of the cessation of the moratorium and direction to remove such facilities. In the event Grantee does not promptly remove such facilities as directed, any deferred annual franchise fees shall be due and payable within thirty (30) days of notice to pay.
F. Failure to Comply with City's Orders Regarding the Removal or Abandonment of Facilities.
1. If any orders or prescribed conditions relating to the abandonment of any facilities are not complied with, the City may impose such additional orders and conditions as the City Engineer deems appropriate, including an order that the Grantee remove any or all of such facilities. Grantee shall comply with such additional orders.
2. In the event that Grantee fails to comply with the terms and conditions of abandonment or removal as may be required by this Franchise Agreement, and within such time as may be prescribed by the City Engineer, then the City may remove or cause such facilities to be removed at Grantee's expense. Grantee shall pay to the City all of the costs of removing and disposing of these facilities, as well as returning the rights-of-way occupied pursuant to this franchise to a good and safe condition, including, but not limited to: (a) the cost of all environmental testing the City must conduct to determine the environmental condition of any rights-of-way occupied pursuant to this franchise; (b) all cleanup costs, disposal costs, and any other costs associated with returning these rightsof-way to a safe condition; (c) all costs of removing, storing, and disposing of the Grantee's facilities; (d) all costs of returning all streets to a safe structural condition; (e) plus the current rate of overhead being charged by the City for reimbursable work.
3. If, at the expiration, revocation or termination of this franchise, or of the permanent discontinuance of the use of all or a portion of its facilities, Grantee, within thirty (30) days thereafter, fails or refuses to make written application for the above- mentioned authority to remove or abandon its facilities, the City Engineer shall make the determination as to whether the facilities shall be abandoned in place or removed. The City Engineer shall then notify Grantee of his determinations. Grantee shall thereafter comply with the applicable provisions of this Article 11.
G. For those facilities Grantee abandons in place, Grantee shall be required to maintain an acceptable performance bond, letter of credit or security fund, as determined by the City, to cover the costs for the removal of any such abandoned facilities from the City streets for any and all periods of time, including those periods following the expiration, revocation or termination of this franchise, that Grantee's facilities remain in the City streets.
Grantee shall be required to maintain insurance and to indemnify the City pursuant to this Article during any periods the abandoned facilities remain within the City streets. Provided, however, that any pipelines which cannot be removed due to a moratorium preventing work in the City streets may be deferred from the payment of annual franchise fee. The payment of annual franchise fees may be deferred during any such moratorium period, provided that 13
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Grantee promptly removes its facilities after notice by the City of the cessation of the moratorium and direction to remove such facilities. In the event Grantee does not promptly remove such facilities as directed, any deferred annual franchise fees shall be due and payable within thirty (30) days of notice to pay.
H. Notwithstanding anything herein to the contrary, City shall have the right take possession of and use Grantees pipeline facilities that are abandoned in place. City shall provide Grantee with written notice of the specific pipeline facility it will take possession of and use. When City takes possession of a pipeline facility abandoned in place, Grantee shall be relieved of its obligation to bond, insure, indemnify and pay annual franchise fees for said facility.
ARTICLE 12
COMPLETION OF WORK
In the event that the Grantee fails to commence any work or act and diligently proceed therewith or to complete any such act or work required of the Grantee by the terms of this franchise within the time limits required hereby (and except as is otherwise provided in Articles 10 and 11 ), the City may cause such act or work to be completed by the City or, at the election of the City, by a private contractor. The Grantee agrees to pay the City, within thirty (30) days after delivery of an itemized bill, the cost of performing such an act or work plus an amount equal to fifteen percent (15%) thereof for City administrative costs, including but not limited to, staff and overhead costs. If the Grantee is dissatisfied with any decision made by the City Engineer hereunder or the determination of the cost of any work performed by the City pursuant to this Agreement, it may petition the City Council to review the same within sixty (60) days after such decision or determination.
ARTICLE 13
RECOVERY OF COSTS OF REPAIRS AND UNPAID FEES
If the Grantee has not paid the City for such fees and expenses and/or liquidated damages incurred by or payable to the City as hereinabove set forth, the City may institute the following collection procedures (which procedures are in addition to any other rights, in law or equity, which the City has to collect amounts due under this franchise and to enforce the terms of this franchise):
A. The City Engineer shall keep an itemized account of the expenses incurred by the City pursuant hereto, or the fees unpaid by the Grantee. Sixty (60) days after the presentation of the bill to the Grantee therefore, the City Engineer shall prepare and file with the City Clerk a report specifying the work done by the City, or the unpaid fees, the itemized and total cost of the work, a description of the work performed, and the name and address of the Grantee entitled to notice pursuant to this Article.
B. Upon receipt of said report, the City Clerk shall present it to the City Council for consideration. The City Council shall fix a time, date and place for hearing said report, and 14
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any protest or objections thereto. The City Clerk shall cause notice of said hearing to be posted in a newspaper of general circulation in the City, and served by certified mail, postage prepaid, addressed to the Grantee as set forth herein. Such notice shall be given at least ten (10) days prior to the date set for hearing and shall specify the day, hour, and place when the City Council will hear and pass upon the City Engineer's report, together with any objections or protests which may be filed as hereinafter provided.
C. The Grantee may file written protests or objections with the City Clerk at any time prior to the time set for the hearing on the report of the City Engineer. Any such protest or objection must contain a description of the work or unpaid fee or liquidated damages in which the Grantee is interested and the grounds of such protest or objection and the date it was received by him. He or she shall present such a protest or objection to the City Council at the time set for the hearing, and no other protest or objection shall be considered.
D. Upon the day and hour fixed for the hearing, the City Council shall hear and pass upon the report of the City Engineer, together with any such objections or protests, make such revision, correction or modification to the charge as it may deem just; and when the City Council is satisfied with the correctness of the charge, the report (as revised, corrected or modified), together with the charge, shall be confirmed or rejected. The decision of the City Council on the report and the charge, and on all protests or objections, shall be the final and conclusive decision of the City.
E. The City Council may thereupon order that such charge shall be made a personal obligation of the Grantee or assess such charge against the property of the Grantee.
1. If the City Council orders that the charge shall be a personal obligation of the Grantee, it shall direct the City Attorney to collect the same on behalf of the City by use of all appropriate legal remedies.
2. If the City Council orders that the charge shall be assessed against the property of the Grantee, it shall confirm the assessment, cause the same to be recorded on the assessment roll, and thereafter, said assessment shall constitute a special assessment secured by a lien against the property.
F. The validity of any assessment made under the provisions of this franchise shall not be contested in any action or proceeding unless the same is commenced within ninety (90) days after the assessment is placed upon the assessment roll as provided herein.
ARTICLE 14
BOND
A. Grantee shall, concurrently with the filing of and acceptance of award of this franchise, file with the City Clerk, and yearly thereafter, maintain in full force and effect, a bond in favor of the City in the penal sum of Two Million and 00/100 Dollars ($2,000,000.00), with a surety to be approved by the City, conditioned that Grantee shall, 15
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well and truly observe, fulfill and perform each and every term and condition of this franchise, and in case of a breach of condition of said franchise, at the discretion of the City, a percentage of the amount of the bond shall be paid to the City according to the following schedule, which cumulative amount for any said breach not cured within the time specified below shall not exceed the full amount of the bond, in addition to any damages recoverable by the City and shall be recoverable from the principal and sureties of the bond:
Following receipt of notice by Certified
Mail sent by the City, failure to cure said
breach of condition, within:
10 business days
30 calendar days
60 calendar days
90 calendar days
Penal sum paid to City:
5% of the amount of the bond
30% cumulative amount of the bond
70% cumulative amount of the bond
100% cumulative amount of the bond
B. The faithful performance bond shall continue to exist for one (1) year following the City's approval of any sale, transfer, assignment or other change of ownership of this franchise, or of the expiration or termination of this franchise. The City may release said bond prior to the end of the one (1) year period upon satisfaction by Grantee of all the obligations under this franchise, as determined in City's sole discretion.
ARTICLE 15
INSURANCE
A. The Grantee shall procure and shall keep in force for the term of the franchise, at the sole cost and expense of the Grantee, the following insurance. All insurance coverages are to be placed either with insurers which have A.M. Best's rating of not less than B + VIIIW, or with financially sound stock or mutual insurers of recognized responsibility at the sole discretion and approval of the City. Grantee may satisfy the requirements of this Article 15 by showing proof of self-insurance satisfactory to City, in City's sole discretion.
Commercial General Liability Insurance {CGL}: Grantee shall maintain in full force and effect Commercial General Liability Insurance with the following coverages:
1. Personal Injury and Bodily Injury, including death resulting therefrom.
2. Property Damage.
The amount of insurance shall be: Single limit on the coverage applying to bodily and personal injury, including death resulting therefrom, property damage, and automobile coverage in the total amount of $5,000,000.00. 16
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The following endorsements must be provided in the CGL policy:
1. If the insurance policy covers on an "accident" basis, it must be changed to "occurrence."
2. The policy must cover personal injury as well as bodily injury.
3. Blanket contractual liability must be afforded, and the policy must contain a cross-liability or severability of interest endorsement.
4. Broad Form Property Damage Liability must be afforded.
5. Products and Completed Operations coverage must be provided.
6. Sudden and Accidental Pollution Liability Insurance must be provided.
7. The City, its officers, employees and agents shall be named as additional insured under the policy to the extent of the risks, liabilities and indemnification obligations assumed by Grantee in the Agreement. The policy shall provide that the insurance will operate as primary insurance to the extent of the risks, liabilities and indemnification obligations assumed by Grantee in the Agreement. No other insurance affected by the City, whether commercial or self- insurance, will be called upon to contribute to a loss hereunder.
Auto Liability Insurance: Grantee shall maintain in full force and effect Auto Liability Insurance with a combined bodily injury and property damage limit of US $5,000,000 per accident, or per statutory requirements, whichever amount is greater, covering all owned, non-owned, and/or leased vehicles.
The following requirements apply to all insurance to be provided by Grantee:
1. A certificate of insurance or letter of self-insurance shall be furnished to the City upon request.
2. Certificates shall state that the City shall be notified, as soon as is reasonably practicable, but no later than thirty (30) days thereafter, of any cancellation, reduction in coverage or change in any other material matter.
B. Failure on the part of Grantee to procure or maintain required insurance and bonding shall constitute a material breach of this franchise upon which the City may immediately terminate or suspend this franchise however only upon reasonable notice to the Grantee and ability of Grantee to remedy.
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ARTICLE 16
INDEMNIFICATION BY GRANTEE
The Grantee, by the acceptance or use of the franchise hereby granted, shall defend and indemnify and shall keep and save free and harmless theCity, its officers, agents and/or employees against any and all liability, claims, demands or causes of action which may be asserted, prosecuted or established against them, or any of them, for damage to persons, or property, of whatsoever nature, arising out of the use by it of the City streets hereunder or arising out of any of the operations or activities of the Grantee pursuant to this franchise, whether such damage shall be caused by its own sole negligence or negligence concurrent with the City. Grantee shall not be responsible for any liability, claim, demand, or cause of action which may be asserted, prosecuted or established against the City under the provision of the Worker's Compensation Act forinjury to or the death of any of City's officers, agents or employees while acting within the scope of their employment.
ARTICLE 17
CHANGES IN CONTROL OF FRANCHISE
A. On and after the Grantee's acceptance of this franchise as provided in Article 23 herein, Grantee, its partners, its shareholders, or any other person or persons holding an interest in Grantee shall not transfer any interest in the franchise - where such a transfer would lead to another person achieving a twenty-five percent (25%) or greater interest in this franchise - or change control of this franchise, unless the City approves such a transfer or change in control. The City shall approve a request for transfer or change in control only if doing so serves the public interest. As used in this Franchise Agreement, "control" includes actual working control in whatever manner exercised.
1. The City shall deny any such request for transfer or change in control if the transferor or transferee fails to comply with any applicable provision of this Article of this franchise or if the City determines the transferor is in non-compliance with the terms and conditions of this franchise or if a transferee is lacking in experience and/or financial ability to operate the pipelines authorized by this franchise, or if the proposed transfer will be detrimental to the public interest.
B. Both the Grantee and the proposed transferee shall inform the City of any pending change in control of this franchise or of any pending transfer of an interest in the franchise requiring the City's consent pursuant to this Article, and each shall provide applications containing all documents on which the transfer or change in control is predicated and all documents which the City determines are necessary to evaluate the transfer or change of control. These applications shall be signed by duly authorized representatives of the Grantee and the proposed transferee, with signatures acknowledged by a notary. The appropriate transfer fee described in Article 17.C, infra, shall accompany these applications.
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1. Grantee's application shall include:
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(a) Identification and ownership of the proposed transferee in the same detail as if the proposed transferee were an applicant for an initial grant; (b) Current financial statements showing the financial condition of the Grantee as of the date of the application. In this application, the Grantee shall also agree to submit financial statements showing the condition of the franchise as of the closing. Said financial statements shall have been audited and certified by an independent certified public accountant, and shall be submitted within ninety (90) days of the closing.
2. The proposed transferee's application shall contain current financial statements of the proposed transferee and othersuch information and data, including but not limited to sources of capital, as will demonstrate conclusively that the proposed transferee has all the financial resources necessary to acquire the pipeline(s), carry out all of the terms and conditions of the franchise, remedy any and all defaults and violations of the provisions of this franchise in the Grantee's past and present operations, make such other improvements and additions as may be required or proposed to maintain and conduct the services andfacilities required underthis franchise. The proposed transferee will be required to authorize the release of financial information to the City from financial institutions relating to information supplied by the proposed transferee in support of the application. The proposed transferee's application shall also include:
(a) A construction schedule, describing type and placement of construction, detail phases of construction, and include map(s) correlated to the phases of construction. Map(s) shall include detail on the location, length, depth, and internal diameter of any planned pipelines.
(b) Copies of any agreements with utility companies for the use of any facilities including, but not limited to, poles, lines and conduit. (c) A description of plans for emergency equipment and personnel enabling the transferee to meet the emergency equipment personnelrequirements in Article 8 herein.
(d) Any information indicating as specifically as possible that any principal, manager, or associate of the proposed transferee or a parent entity of the proposed transferee has previously been or is currently:
i. A party to a criminal proceeding (involving felonies or misdemeanors) in which any of the following offenses have been charged: fraud, embezzlement, tax evasion, bribery, extortion, jury tampering, obstruction ofjustice (or other misconduct affecting public or judicial officers in the performance of their duties), false/misleading advertising, perjury, antitrust violations (state or federal), violation of environmental laws or regulations, or conspiracy to commit any of the foregoing; 19
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ii. A party to a civil proceeding concerning liability for any of the following: unfair or anticompetitive business practice, antitrust violations (state or federal) including instances in which consent decrees were entered, violations of security laws (state or federal), false/misleading advertising, racketeer influences and corrupt organizations, violation of environmental laws or regulations, or contraband forfeitures; iii. Subject to any penalty, criminal or civil, involving failure to comply with the requirements of a pipeline franchise;
authorities;
iv. Involved in instituting legal action against its franchising v. Involved in revocation/non-renewal of any other franchise; (e) Any other details, statements, information or references pertinent to the subject matter of such application which shall be required or requested by the City or by any provision of law.
(f) An express and unconditional written acceptance of the terms and conditions of this franchise Agreement, in its most current form, as a condition to the transfer.
C. A fee shall be submitted with the application(s) for the City's consent to transfer or change of control.
1. Where the City's consent to a transfer or a change of control of this franchise does not result in the modification of this franchise the fee for each application shall be as set forth in the City's fee schedule, or if not set forth in said schedule said fee shall be established by the City Council in its sole discretion.
2. Where the City's consent to a transfer or a change of control of this franchise results in the modification of this franchise this fee shall be as set forth in the City's fee schedule, or if not set forth in said schedule said fee shall be established by the City Council, in its sole discretion.
3. In the event the costs to process the applications exceed the fees detailed above, the applicants may be required to pay any additional costs incurred by the City in processing the applicants' requests for the City's consent to the transfer of change of control of this franchise. Such costs may include the cost incurred for hiring consultants to assist in evaluating the applications. Such costs shall be paid by the applicants prior to final consideration of the request by the City.
D. Within thirty (30) days of theeffective date of the City's approval of the transfer or change of control, or within thirty (30) days of the date of the close of the transfer or change of control, the Grantee shall file with the City (1) a certified copy of each duly executed instrument of such a transfer or change in control; and (2) the submittal of a final accounting and report of all fees due under this franchise. The proposed transferee shall be 20
EXHIBIT A
responsible for any underpayment, and shall be entitled to a credit for any overpayment.
Within ninety (90) days of the closing of the transfer or change of control, the Grantee shall submit financial statements, audited and certified by an independent certified public accountant, showing the condition of the franchise as of the closing. If such duly executed instruments are not filed with the City by the deadlines imposed in this Article, or if the final documents are different from the preliminary documents, the City may inform the proposed transferee that the transfer or change in control is not deemed to be in force and effect. The City may then administratively determine that this franchise is forfeited and the City Council may, without notice, repeal this franchise.
E. As a condition to the granting of consent to such a transfer or change in control, the City Council may impose such additional terms and conditions upon this franchise and upon the proposed transferee as are in the public interest. Such additional terms and conditions shall be imposed by ordinance. Nothing herein contained shall be construed to grant the Grantee the right to transfer or change control of this franchise or any part thereof, except in the manner aforesaid. This Article 17 applies to any transfer of this franchise, or of any change in control of this franchise, whether by operation of law, by voluntary act of Grantee, or otherwise.
ARTICLE 18
WAIVER OF BREACH
No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of this franchise by the City shall be construed to be a waiver of any succeeding breach of the same or other covenant, agreements, restrictions or conditions of this franchise. No delay or omission of the City in exercising the right, power or remedy herein provided in the event of default shall be construed as a waiver thereof, or acquiescence therein, nor shall the acceptance of any payments made in a manner or at a time other than is herein provided be construed as a waiver of or variation in any of the terms of this franchise.
ARTICLE 19
DEFAULT
A. In the event that the Grantee shall default in the performance of any of the terms, covenants and conditions herein, the City shall give written notice to the Grantee of such default by certified mail. In the event that the Grantee does not commence the work necessary to cure such defaultwithin fifteen (15) business daysafter such noticeis received or prosecute such work diligently to completion, the City may declare this franchise forfeited by giving written notice thereof to the Grantee by certified mail, whereupon this franchise shall be void and the rights of the Grantee hereunder shall terminate and the Grantee shall execute an instrument of surrender and deliver the same to the City. If the City Council declares this franchise forfeited, it may thereupon and thereafter exclude the Grantee from further occupancy or use of all City roads authorized under this franchise. A forfeiture of said franchise shall not of itself operate to release any bond filed for said franchise. Upon declaring a franchise forfeited, the City Council may elect to draw against the bond as 21
EXHIBIT A
liquidated damages or pursue any other legal remedy for any damage, loss or injury suffered by the City as a result of such breach or both. After forfeiture, any bond shall remain in full force and effect for a period of one (1) year unless exonerated by the City Council. No bond shall be exonerated unless a release is obtained from the City Engineer and is filed with the City Clerk. The release shall state whether all excavations have been back filled, all obstructions removed, and whether the substratum or surface of City streets occupied or used have been placed in good and serviceable condition.
Release shall not constitute a waiver of any right or remedy which the City may have against the Grantee or any person, firm or corporation for any damage, loss orinjury suffered by the City as a result of any work or activity performed by the Grantee in the exercise of this franchise.
B. No provision herein made for the purpose of securing the enforcement of the terms and conditions of this franchise shall be deemed an exclusive remedy, or to afford the exclusive procedure, forthe enforcement of said terms and conditions, but the remedies and procedure herein provided, in addition to those provided by law shall be deemed to be cumulative.
ARTICLE20
SCOPE OF RESERVATION
Nothing herein contained shall ever be construed so as to exempt the Grantee from compliance with all applicable ordinances of the City now in effect or which may be hereafter adopted which are not inconsistent with the terms of this franchise. The enumeration herein of specific rights reserved shall not be construed as exclusive; or as limiting the general reservation herein made or as limiting such rights as the City may now or hereafter have in law.
ARTICLE 21
NOTICE
Any notice required to be given under the terms of this franchise, the manner of service of which is not specifically provided for, may be served as follows:
Upon the City, by serving the City Clerk, personally or by addressing a written notice to the Director of Administrative Services of the City of Arroyo Grande, and depositing such notice in the United States mail, postage prepaid.
Upon the Grantee, by addressing a written notice to Grantee addressed to Phillips 66 Pipeline LLC,2331 CityWest Blvd., Houston, TX 77042, Attn: Real Estate Manager, Real Estate Services, or such other address as may from time to time be furnished in writing by one party to the other and depositing said notice in the United States mail, postage prepaid.
When service of any such notice is made by mail, the time of such notice shall begin with and run from the date of the deposit of same in the United States mail. 22
EXHIBIT A
ARTICLE22
SUCCESSORS
The terms herein shall inure to the benefit of and shall bind, as the case may be, the permitted successors and assigns of the parties hereto, subject, however, to the provisions of Article 17.
ARTICLE 23
ACCEPTANCE OF FRANCHISE
A. This franchise is granted and shall be held and enjoyed only upon the terms and conditions herein contained.
1. Grantee shall, within thirty (30) days after the passage of this approval of this Franchise Agreement, file with the City Clerk an express and unconditional written letter of acceptance of, and consent to, the terms and conditions of this Franchise Agreement, in its current version, and as subsequently amended.
B. Grantee's letter of acceptance shall be signed by one (1) duly authorized representative of Grantee, whose signature shall be acknowledged by a notary and shall be accompanied by the performance bond and evidence of insurance required by this Franchise Agreement.
ARTICLE24
FORCE MAJEURE
The time within which Grantee is obligated hereunder to construct, erect, maintain, operate, repair, renew, change the size of and remove pipelines or other improvements shall be extended for a period of time equal in duration to, and performance in the meantime shall be excused on account of, and for, and during the period of any delay caused by strikes, threats of strikes, lockouts, war, threats of war, insurrection, invasion, acts of God, calamities, violent action of the elements, fire, action or regulation of any governmental agency law or ordinance, impossibility of obtaining materials, or other things beyond the reasonable control of Grantee.
ARTICLE 25
LIQUIDATED DAMAGES
A. By acceptance of this franchise, Grantee understands and acknowledges that failure to timely comply with any performance requirements stipulated in this Franchise Agreement will result in damages to the City, and that it is and will be impractical to determine the actual amount of such damage in the event of delay or nonperformance. Each of the amounts set forth below has been set in recognition of the difficulty of affixing actual 23
EXHIBIT A
damages arising from breach of these times of performance requirements. Each of said amounts constitute a reasonable estimate of these damages. This section does not limit the rights and remedies available to the City for damages other than the timely compliance with performance requirements as described in this section. The liquidated damages set forth below shall be chargeable to the bond, letter of credit or security fund provided for herein, supra, should Grantee not make payment within thirty (30) days of written notice by certified mail by the City that the following amounts are due for the following concerns:
1. Failure to provide data, documents, or reports within ten (10) business days after written request by the City, by certified mail, or such longer time as may be specified in said request: Two Hundred Fifty Dollars ($250.00) per day for each day, or part thereof that each violation continues.
2. Failure to provide to the Citywithin ten (10) business days after written request by the City, by certified mail, current evidence of insurance and bonding: Two Hundred Fifty Dollars ($250.00) per day for each day, or part thereof, that each noncompliance continues. Nothing in this Section shall preclude immediate termination or suspension of this franchise as provided for herein.
3. After ten (10) business days written request by the City, by certified mail, to do so, the failure by Grantee to timely restore public or private property after performance of work: Two Hundred Fifty Dollars ($250.00) per day or part thereof, that each non-compliance continues.
4. Failure to timely comply with any performance requirements stipulated in this Franchise Agreement within ten (10) business days after written request or notice by the City, by certified mail: Two Hundred Fifty Dollars ($250.00} per day or part thereof, that each non-compliance continues.
B. If the City Engineer determines that Grantee is liable for liquidated damages, the City Engineer shall issue to Grantee by certified mail written notice of intention to charge liquidated damages. Liquidated damages shall begin to accrue as of the date of the written notice and as set forth in said notice. The notice shall set forth the basis for the liquidated damages and give Grantee a reasonable time in which to remedy the violation.
C. Grantee shall have the right to appeal any notice to the City by certified mail within fifteen (15} days after issuance of the notice by the City Engineer. The City shall make a determination within sixty (60} days after receipt of an appeal. The City Council's decision shall be the final decision of the City.
D. If Grantee does not appeal to the notice within said fifteen (15} day period, Grantee shall pay the amount(s) of liquidated damages as stated in the notice. If payment is not made as provided for in this Article, the City may withdraw against the bond provided for in Article 14 herein.
24
EXHIBIT A
ARTICLE 26
ATTORNEY'S FEES
In the event the City or Grantee brings legal action against the other, or against Grantee's bonding companies or insurance carriers to compel performance of, or to recover for breach of any covenant, agreement or condition contained in this franchise, or for damages, the prevailing party shall be entitled to, in addition to any other relief obtained, such reasonable attorney's fees as are fixed by the judge of the court in which such action is brought.
ARTICLE 27
FAILURE TO COMPLY WITH ORDINANCE
If Grantee shall fail, neglect or refuse to comply with any of the provisions or conditions hereof, or of the Act, as amended, in accordance with the provisions ofwhich this Franchise is granted, and shall not within fifteen (15) business days, or within such other time period provided herein otherwise, after the written demand for compliance, begin the work of compliance, or after such beginning, shall not prosecute the same with due diligence to completion, then the City may declare this franchise forfeited. The City may sue in its own name for the forfeiture of this franchise in the event of non-compliance by Grantee, its successors or assigns, with any of the condition hereof.
ARTICLE28
COMPLIANCE WITH APPLICABLE LAW
Until such time as (a) this franchise terminates, (b) the Grantee removes all of its facilities, and (c) the Grantee completes any necessary remedial work, the Grantee will comply with all applicable law.
ARTICLE 29
SEVERABILITY
This ordinance and the various parts, sections and clauses thereof are hereby declared to be severable. If any part, sentence, paragraph, section or clause is adjudged unconstitutional or invalid, the remainder of this ordinance shall not be affected thereby. If any part, sentence, paragraph, section or clause of this ordinance, or its application to any person or entity is adjudged unconstitutional or invalid, such unconstitutionality or invalidity shall affect only such part, sentence, paragraph, section or clause of this ordinance, or person or entity; and shall not affect or impair any of the remaining provisions, parts, sentences, paragraphs, sections or clauses of this ordinance, or its application to other persons or entities. The City Council hereby declares that this ordinance would have been adopted had such unconstitutional or invalid part, sentence, paragraph, section or clause of this ordinance not been included herein; or had such person or entity been expressly 25
EXHIBIT A
exempted from the application of this ordinance.
ARTICLE 30
EFFECTIVE DATE
This ordinance shall take effect thirty (30) days after its adoption by the Arroyo Grande City Council.
26
EXHIBIT A
On motion by Council Member ____ , seconded by Council Member ___ _ and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing ordinance was adopted on _____ , 2025.
Caren Ray Russom, Mayor
ATTEST:
Jessica Matson, City Clerk
APPROVED AS TO CONTENT:
Matthew Downing, City Manager
APPROVED AS TO FORM:
Isaac Rosen, City Attorney
27
EXHIBIT A
EXHIBIT A
FRANCHISE MAPS OF ACTIVE PIPELINES AND OTHER APPURTENANCES AND
FACILITIES
ORDINANCE NO. 613
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE GRANTING TO
CONOCOPHILLIPS CALIFORNIA PIPELINE COMPANY A
FRANCHISE TO CONSTRUCT, OPERATE, AND
MAINTAIN PIPELINES FOR THE TRANSPORTATION OF
OIL, AND OTHER SPECIFIED MATERIALS, IN THE CITY
OF ARROYO GRANDE, STATE OF CALIFORNIA
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS:
1. The City Council hereby approves and authorizes the Mayor to execute an Agreement Granting To ConocoPhillips California Pipeline Company, A California Corporation, A Franchise To Construct, Operate, And Maintain Pipelines For The Transportation Of Oil and Other Specified Materials, In The City Of Arroyo Grande, State Of California "Pipeline Franchise Agreement a true and correct copy of which is on file, and at all relevant times shall be kept on file, in the Office of the City Clerk. Said Pipeline Franchise Agreement expires on November 30, 2024, unless sooner terminated pursuant to the terms and conditions thereof.
On motion by Council Member Fellows, seconded by Council Member Arnold, and by the following roll call vote, to wit:
AYES: Council Members Fellows, Arnold, Guthrie, Costello, and Mayor Ferrara NOES: None
ABSENT: None
the foregoing Ordinance was adopted this 13 day of October 2009.
ATTACHMENT 2
ORDINANCE NO. (p 13
PAGE 2
TONY FER rr
MAYOR
ATTEST:
KELLY ETbRE, CITY CLERK
APPROVED AS TO CONTENT:
A A S, CITY MANAGER
APPROVED AS TO FORM:
TIn Y J. EL, CITY ATTORNEY
2 ATTACHMENT 2
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached is a true, full, and correct copy of Ordinance No. 613 which was introduced at a regular meeting of the City Council /Redevelopment Agency on September 22, 2009; was passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 13 day of October 2009; and was duly published in accordance with State law (G.C. 40806).
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 14 day of October 2009.
KELLY W TM RE, CITY CLERK
ATTACHMENT 2
ATTACHMENT 3
ATTACHMENT 3
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Theresa Wren, Capital Improvement Projects Manager
SUBJECT: Acceptance of Parkside Park Playground and Play Structure Project, PW 2024-09
DATE: October 28, 2025
RECOMMENDATION:
1) Accept the Parkside Park Playground and Play Structure Project; 2) Direct staff to file a Notice of Completion; and
3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters and similar facilities.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2024-25 budget included $250,000 for the Parkside Park Playground and Play Structure Project from the Parkside Village Assessment District. The project was completed under budget.
Contract with Landscape Structures, Inc. $223,980.25
BSafe Playground Inspection Services, Inc. $ 1,650.00
Total Project Cost: $225,630.25
BACKGROUND:
Residents in the Parkside Village Assessment District (Parkside AD) requested the replacement of the existing playground equipment of that district, and staff agreed that the condition of the playground necessitated replacement. The FY 24-25 Engineer's Report for Parkside AD found the cost estimate of $250,000 to replace the playground equipment and surfacing was reasonable, would be within the Assessment District’s total budget, and would not increase assessment charges. On June 25, 20241, the City Council adopted a Resolution directing the levy of the annual assessment for the Parkside AD pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=e4fec941-ba9c-4535-932afa7d8ff7d8ad&lang=English&Agenda=Merged&Item=50&Tab=attachments
Item 9.e.
City Council
Acceptance of Parkside Park Playground and Play Structure Project, PW 2024-09 October 28, 2025
Sections 22500 et. seq.) for Fiscal Year 2024-25, which included $250,000 for playground and play structure replacement.
On June 24, 20252, the City Council awarded the contract to Landscape Structures, Inc., whose playground proposal received the most votes of the six options presented to the residents of Parkside AD.
ANALYSIS OF ISSUES:
The Parkside Park playground and play structure project has been completed. The City hired an independent certified playground inspector, BSafe Playground Inspections, Inc., to inspect the playground and complete impact testing on the rubber surfacing on October 15, 2025. Parkside Park residents were invited to the playground reopening on October 16, 2025, at 4:00 pm.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Parkside Park Play Structure Project and direct staff to file the Notice of Completion;
2. Do not accept the project; or
3. Provide other direction to staff.
ADVANTAGES:
The project is substantially complete and in use by the public. Accepting the improvements will allow staff to file the Notice of Completion and close out the project.
DISADVANTAGES:
No disadvantages have been identified in accepting this project. The construction has been reviewed by an independent playground inspector. All items identified in the punchlist are scheduled for completion by the City Council date of October 28, 2025.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Notice of Completion
2https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=60faff90-31d9-4324-9567- e9f982c0d649&lang=English&Agenda=Agenda&Item=46&Tab=attachments
ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED October 16, 2025
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Landscape Structures, Inc.
9. The street address of said property is: Parkside Park, 484 Bakeman Lane, Arroyo Grande, CA
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Parkside Park Play Structure PW 2024-09 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director _________________________________________________
Date Signed, Arroyo Grande, California
-- END OF DOCUMENT --
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shannon Sweeney, City Engineer
SUBJECT: Reject Bids for Traffic Way Bridge Revegetation, PW 2025-02 DATE: October 28, 2025
RECOMMENDATION:
1) Adopt a Resolution rejecting all bids received for the Traffic Way Bridge Revegetation Project (PW 2025-02); and
2) Find that the proposed action is exempt from CEQA review under State CEQA Guidelines section 15060(c)(2) and 15061(b)(3), as the activity will not result in a direct or reasonably foreseeable indirect physical change to the environment, and that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Federal Highway Bridge Program (HBP) allocated $400,000 over five years for the planting and maintenance of plants necessary to meet habitat mitigation requirements associated with the construction of the Traffic Way Bridge. The lowest bid received was $526,100, which is 31% higher than the funds allocated for this project.
BACKGROUND:
On December 10, 2024,
1 City Council awarded a construction contract to Granite Construction Company for the replacement of Traffic Way Bridge. This project is scheduled to be completed by December 31, 2025. Environmental permits require that project impacts from the Traffic Way Bridge Replacement Project be mitigated with landscaping within six months of completion of the construction project.
ANALYSIS OF ISSUES:
The City received only one bid, which was well over the allocated funds.
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=d97188a8-cbd4-44a5-8b29- 561fdea7102b&Agenda=Agenda&lang=English&Item=62&Tab=attachments
Item 9.f.
City Council
Reject Bids for Traffic Way Bridge Revegetation, PW 2025-02 October 28, 2025
If this one bid is rejected, City staff will reevaluate how to address these project environmental requirements in a more cost-effective manner.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Reject all bids received for the PW 2025-02 Traffic Way Bridge Revegetation;
2. Accept the bid received and provide additional funding; or
3. Provide other direction to staff.
ADVANTAGES:
Fiscal guardianship of public funds suggests that the City reject all bids because the single bid received is approximately 31% over the funds allocated for this project.
DISADVANTAGES:
Following bid rejection, staff time and resources will be required to reevaluate mechanisms for meeting environmental mitigation requirements for the Traffic Way Bridge Replacement Project.
ENVIRONMENTAL REVIEW:
The proposed action to reject all bids for the Traffic Way Bridge Revegetation Project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3), because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Rejecting these bids is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE REJECTING ALL BIDS FOR TRAFFIC WAY BRIDGE
REVEGETATION PROJECT (PW 2025-02)
WHEREAS, the Traffic Way Bridge Replacement Project is scheduled to be completed by December 31, 2025; and
WHEREAS, environmental permits require that project impacts from the Traffic Way Bridge Replacement Project be mitigated with landscaping within six months of completion of the construction project; and
WHEREAS, Federal project #BRLS – 5199 (037) allocated $400,000 over five years through the Federal Highway Bridge Program (HBP) for this work; and WHEREAS, the one bid received for this work is $526,100, which is $126,100, or 31% higher than the funds allocated for this work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. RECITALS. The foregoing recitals are true and correct and are incorporated herein.
2. BID REJECTION. The City Council rejects all bids received for Traffic Way Bridge revegetation (PW 2025-02).
3. CEQA FINDINGS. The City Council finds that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Rejecting these bids is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment, the activity is not subject to CEQA.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 28th day of October 2025.
RESOLUTION NO.
PAGE 2
_________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
ISAAC ROSEN, CITY ATTORNEY
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: October 28, 2025
RECOMMENDATION:
Receive and file the Monthly Water Supply and Demand Update.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately two (2) hours of staff time are required to prepare the report.
BACKGROUND:
The City of Arroyo Grande’s water entitlements are calculated on a water year that began April 1, 2025. The current water supply for water 2025/2026 includes:
2,290 Acre Feet (AF) from Lopez Lake Reservoir/Lopez contract entitlement. The current modeled safe yield is 357 Acre Feet (AF) of groundwater from the Santa Maria River Groundwater Basin, with an entitlement of 1,323 AF. An additional 160 AF of groundwater is available from the Pismo formation from the existing City well system.
In addition to the annual Lopez Lake Reservoir contract entitlement, the City will have 689.69 AF of stored Lopez water, which is unused entitlement from water year 2024/2025.
The City also accepted an offer to purchase 470.33 AF of surplus Lopez water. The surplus water cost is $55,146.74 or $117.14 per Acre Feet (AF).
The total supply from Lopez Lake Reservoir for this water year is 3,450 AF. The predicted water use for the 2025/2026 water year is 2,200 AF. The monthly water use for the City in September was 188.0 Acre Feet.
The supply of the additional 1,160.02 AF of Lopez water will be used first, to prevent loss due to the potential for 100% capacity Lopez Lake Reservoir spill over that occurred in
Item 9.g.
City Council
Monthly Water Supply and Demand Update
October 28, 2025
2023 and 2024. This allows for maximum banking of unused entitlement for the water year.
ANALYSIS OF ISSUES:
The United States Drought Monitor, as of October 10, 2025, shows San Luis Obispo County is abnormally dry. Rainfall for the Fiscal Year period of July 1, 2025, through October 10, 2025, is 0.5 inches at the Corporate Yard rain gauge. Lopez Lake is 81.6% full as of October 10, 2025.
The deep well index for the 3rd quarter of 2025 was completed on July 15, 2025, and is
9.45 feet above sea level, which is 1.95 fee above the threshold valve. The current deep well index is 2.62 feet lower than April 2025, and 2.30 feet lower than July 2024.
On January 15, 2025, in response to a preliminary injunction issued by the United States District Court to the County of San Luis Obispo, Lopez Lake downstream releases were increased from 2.0 million gallons per day to 5.1 million gallons per day, or 4,800 AF per year (AFY). These releases are required until the lake is drawn down to 20,000 AFY. The impact on Lopez Lake storage with this release level is shown in Attachment 2.
The increased release rate does not impact the City’s contract entitlement (how much water the City receives) from Lopez Lake. The month-to-month comparisons at this time show a negligible reduction due to Lopez Lake’s high volume during the dry season. The City will continue working with the County to develop a multi-year projection showing how increased downstream releases will likely impact Lopez Lake storage levels.
Attachment 5, the2011 to 2024 Actual Storage vs. Predicted Storage model, provides past annual water storage information from 2011 to 2024. The blue “Actual Storage (AF)” line on the graph shows the water storage levels in Lake Lopez over 13 years. The dark orange line shows what water storage levels would have been if the current court-ordered release rates were in effect during the period. The dashed lines denote specific water storage levels, such as spillway or maximum capacity (49,478 AF) and minimum pool (1,690 AF), or essentially no potable water.
The model shows:
Out of the 13 years, 9 of those years would activate the Los Reservoir Response Plan (LRRP) – below 20,000 AF, which limits water consumption. Approximately 3 years of significant water quality issues. Approximately 2 years of no potable water.
The County has appealed the District Court’s issued preliminary injunction. The City and all other Zone 3 contractors will continue to work with the County to assess and report the impact on our water supply from Lopez Lake until the pending litigation is resolved.
Item 9.g.
City Council
Monthly Water Supply and Demand Update
October 28, 2025
However, the increasingly significant costs of the litigation and future improvements will be shared by the ratepayers of the City and other Zone 3 member agencies.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the report, or
2. Provide other directions for staff.
ADVANTAGES:
The report provides the City Council and the public with the current and projected water supply and demand conditions.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Monthly Operations Report for September
2. Lopez Lake Reservoir Storage Projection
3. Previous Year Water Use Comparison
4. Deep Well Index Levels for 3rd quarter
5. 2011 to 2024 Actual Storage vs. Predicted Storage
6. 2024-2025 End of Water Year Report
Attachment 6
Item 9.h.
B
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Patrick Holub, Associate Planner
SUBJECT: Temporary Use Permit 25-009 Authorizing Use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival
DATE: October 28, 2025
RECOMMENDATION:
1) Adopt a Resolution approving Temporary Use Permit 25-009 authorizing the use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival and approving an application fee waiver request; and
2) Determine that this project is categorically exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The applicant is requesting a waiver of application fees for the Temporary Use Permit, which totals $418.95. Due to the annual nature of the request, the staff time required to review the proposal and prepare the staff report is minimal compared to a one-time event.
Therefore, it is recommended that the fee waiver be approved.
BACKGROUND:
The applicant, Cheers Arroyo Grande, submitted an application for a Temporary Use Permit to utilize Heritage Square Park for a beer and wine festival to be held on Saturday, November 8, 2025. The proposed event is called the Arroyo Grande Beer and Wine Festival (Attachment 2). The net proceeds will help cover costs for the installation of Christmas lights on buildings in the Village and upcoming events in the Village organized by the applicant. The proposed event is expected to attract a substantial number of attendees to Heritage Square Park in the Village.
A proposal for an event on City property, along with the request to reserve street parking adjacent to the event site, requires the approval of a Temporary Use Permit. Furthermore, the service and consumption of alcohol at Heritage Square Park may be permitted solely by City Council Resolution and is contingent upon the issuance of a public safety and welfare permit by the Chief of Police. The purpose of the Temporary Use Permit is to
Item 9.h.
City Council
Temporary Use Permit 25-009 Authorizing Use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival
October 28, 2025
ensure that the event is conducted in a manner that is compatible with the surrounding area and provides a successful experience for the applicant, attendees, neighbors, and the City. This event, which was successfully held in 2023 and 2024, replaced the "Beer Feast," previously hosted at Heritage Square Park from 2016 to 2019.
Staff Advisory Committee
The Staff Advisory Committee (SAC) reviewed the proposed the proposed temporary use (“project”) on October 8, 2025. Members of the SAC, which includes staff from the Police, Fire, and Public Works departments, reviewed various aspects of the project and determined that the project is not anticipated to create problems with parking, neighbors, or security, provided the applicant adheres to the City’s conditions of approval. The SAC supports the project, and supports the conditions of approval outlined in the prepared Resolution.
ANALYSIS OF ISSUES:
Event Description
The applicant proposes to utilize Heritage Square Park between the hours of 6:00 am and 8:00 pm, with the event itself occurring between the hours of 12:00 pm and 4:00 pm.
The hours before and after the event itself will be used for set-up and tear-down. The applicant indicates this event will include approximately thirty (30) breweries, fifteen (15) wineries, three food vendors, and live music. The number of tickets available for the event will be limited to 600. As required by the Department of Alcoholic Beverage Control, waisthigh fencing will be installed around the perimeter of the park to close the event, and only persons 21 years of age and older will be admitted. Live music is proposed at the Rotary Bandstand during the event. The applicant will provide security as approved by the Police Department.
Parking
The applicant is not requesting to reserve parking in City-owned lots, as is usually done for other Village events. Instead, they are requesting to reserve street parking on Nelson Street, immediately adjacent to the park, for loading and unloading equipment, beverages from breweries and wineries, and attendees' pickup and drop-off by designated drivers, rideshare services, or other transportation arrangements.
Attendee Identification
The event will be accessible only to ticket holders. Presale tickets will be available, with additional tickets sold at the event. Attendees who have paid for beer and wine tastings will receive wristbands indicating their participation status. Designated drivers, who are allowed to attend and enjoy food, will receive a different wristband and will not receive a tasting glass. Individuals under 21 years old and those without wristbands will not be permitted to enter the event area. Private security will be on hand to remove anyone found at the event without the proper wristbands.
Item 9.h.
City Council
Temporary Use Permit 25-009 Authorizing Use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival
October 28, 2025
Restrooms
The applicant must ensure there are sufficient restrooms in addition to those available at Heritage Square Park. Previous events at the park have included extra portable restrooms on Short Street next to the venue. The event map (Attachment 3) indicates three (3) restrooms outside the fenced area to meet this requirement.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution approving TUP 25-009 and an application fee waiver;
2. Modify and adopt the Resolution approving TUP 25-009 and an application fee waiver;
3. Do not adopt the Resolution; or
4. Provide other direction to staff.
ADVANTAGES:
This event will offer a platform for local breweries and wineries to present their products, enhancing the City's visibility and stimulating economic activity within the community.
Additionally, net proceeds from the event will support the installation of Christmas lights on buildings in the Village.
DISADVANTAGES:
The event is expected to attract a substantial crowd where alcohol consumption will occur, potentially leading to noise disturbances for nearby residents and an increased risk of impaired driving. To address these concerns, conditions of approval will include notifying residents and providing incentives for designated drivers. These measures are intended to mitigate potential negative impacts and ensure the event's success. Staff feedback indicated that no specific negative issues were reported from last year’s event.
ENVIRONMENTAL REVIEW:
The festival is categorically exempt from the California Environmental Quality Act (“CEQA”) under Section 15304(e) of the CEQA Guidelines, the Class 4 exemption, which applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. Specifically, subsection (e) exempts temporary uses in land having negligible or no permanent effects on the environment.
The event is proposed at Heritage Square Park which is an established park that regularly accommodates events of this size, scale, and duration.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Additionally, the applicant shall mail or hand deliver notification of the event to all properties between Bridge Street and Whitely Street from Branch Street to Allen Street at least one week before the event.
Item 9.h.
City Council
Temporary Use Permit 25-009 Authorizing Use of Heritage Square Park for the 2025 Arroyo Grande Beer and Wine Festival
October 28, 2025
ATTACHMENTS:
1. Resolution
2. Applicant Letter
3. Event Map
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
NO. 25-009 AUTHORIZING THE USE OF HERITAGE SQUARE
PARK FOR THE 2025 ARROYO GRANDE BEER AND WINE
FESTIVAL AND APPROVING AN APPLICATION FEE WAIVER
REQUEST
WHEREAS, Cheers Arroyo Grande, organizers of the Arroyo Grande Beer and Wine Festival, have requested the use of Heritage Square Park for a beer and wine festival; and
WHEREAS, the purpose of the Temporary Use Permit is to ensure the event is conducted in a manner that is compatible with the surrounding area; and WHEREAS, the applicant will be responsible for costs associated with security, cleanup, and payment of all related fees and costs for use of City property and City employee time related to the event.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande resolves, finds, and determines as follows:
1. Recitals. All recitals above are true, correct, and incorporated herein by reference.
2. CEQA. This action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 4 exemption per Section 15304(e) of the CEQA Guidelines, which applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. Further, none of the exceptions to the Class 4 exemption set forth in State CEQA Guidelines section 15300.2 apply. The City Council finds that action is exempt because the event is proposed at Heritage Square Park, which is an established park that regularly accommodates events of this size, scale, and duration.
3. Temporary Use Permit Findings. The City Council finds, in accordance with Arroyo Grande Municipal Code section 16.16.090, after due study and deliberation, that the following circumstances exist:
a. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety, or general welfare.
RESOLUTION NO.
PAGE 2
The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or constitute a menace because the site will be contained via fencing, security will be provided, the attendees will be identified with wristbands, and restrooms will be provided to prevent disruptions to the public health, safety, or general welfare.
b. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site.
The proposed site is adequate in size and shape to
accommodate the temporary use without detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site because the event will be contained by fences and the applicant will provide security, the proposed site functions as a permanent park, and is accustomed to a higher flow of visitors on the site.
c. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate.
The proposed site is adequately served by South Mason and Nelson Streets, which are of significant width and
improvements to accommodate the kind and quantity of traffic that the temporary use will generate.
d. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on-site or at alternate locations acceptable to the City Council.
Adequate temporary parking to accommodate vehicular traffic is available because Heritage Square Park is located in a commercial district that has ample public parking for visitors.
4. Waiver of Application Fees Findings.
a. The applicant is a non-profit organization;
b. The group/organization donates at least 50% of its budget to support programs/activities within the City of Arroyo Grande or Five Cities area; c. Proceeds from the event or activity will be used for a specific City of Arroyo Grande or Five Cities area public project, program, or cause;
RESOLUTION NO.
PAGE 3
d. The event or activity is organized and operated by non-paid volunteers; and
e. The event or activity is open to the public.
5. Approval. The City Council hereby approves Temporary Use Permit 25-009, authorizing the use of City property as presented to the City Council on October 28, 2025, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference.
On motion of , seconded by , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 28 th day of October, 2025.
RESOLUTION NO.
PAGE 4
_________________________________________
CAREN RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 25-009
This approval authorizes the use of Heritage Square Park and on street parking on the north side of Nelson Street, and east side of Short Street adjacent to the park for a beer and wine festival between 6:00 am and 8:00 pm on Saturday, November 8, 2025, with the event occurring from 12:00 pm to 4:00 pm.
General Conditions
1. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department office.
3. The applicant shall comply with all the conditions of the City Council Resolution adopted on October 28, 2025.
4. The applicant shall comply with all California Department of Alcoholic Beverage Control requirements applicable to the project.
5. The applicant shall agree to defend, indemnify and hold harmless the City, its agents, officers, and employees, at its sole expense, from any action brought against the City, its agents, officers, or employees because of said approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the applicant of their obligations under this condition.
Public Works Department Conditions
6. The applicant is responsible for providing dumpster, trash bags and enough restroom facilities to serve the event. Any supplies the Public Works Department may need to provide must be reimbursed by the applicant.
7. The applicant shall have an individual designated to periodically inspect the restrooms and areas around food vendors and waste containers. That individual shall be responsible for maintaining the cleanliness of these areas and gathering and disposing of all debris.
8. The applicant shall reimburse the City for the costs of any Public Works staff services required for this event, including, but not limited to, restroom maintenance, trash, etc.
9. The applicant shall remove any tape placed on streets, parking areas, and grass after the event.
10. Applicant is responsible for notifying the City of Arroyo Grande Public Works Department (805-473-5485), at least two weeks prior to the event date so that sprinkler heads can be marked for avoidance from damage during the event.
RESOLUTION NO.
PAGE 6
11. The applicant shall reimburse the City for any damage to the irrigation system at the park.
Engineering Division Conditions
12. The applicant shall provide restroom facilities, barricades, and signage as required.
13. The applicant shall provide a $1,000,000 comprehensive general liability insurance policy naming the City as additional insured by November 1, 2025.
14. The applicant shall reimburse the City for the costs of Engineering Division services and any other City services required for this event.
Building and Life Safety Division Conditions
15. The project shall comply with the most recent edition of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be met.
16. Emergency access must be maintained to the satisfaction of the Building Official and Fire Chief. A detailed chart or map will be provided to the Building and Life Safety Division and Fire Authority for approval prior to the event, showing placement of all booths and actual dimensions of access pathways for fire apparatus and emergency vehicles.
17. The use of any generators must be reviewed and approved by the Building Official.
18. The applicant shall identify an individual to act as liaison with the Fire Authority for the purpose of maintaining life and safety.
Police Department Conditions
19. All temporary "No Parking" signs shall be posted by the applicant a minimum of 48 hours prior to the event, stating the dates and times of restriction.
20. Private security personnel will be provided by the applicant, to the satisfaction of the Chief of Police.
21. Failure to provide private licensed security will result in AGPD Officers being assigned with expenses billed to the applicant.
Special Conditions
22. The applicant shall mail or hand deliver notification of the event to all properties between Bridge Street and Whitely Street from Branch Street to Allen Street at least one week before the event.
October 9, 2025
City of Arroyo Grande
300 East Branch Street Arroyo Grande, Ca 93420
To Whom it May Concern,
We are submitting the items below for departmental review.
Arroyo Grande Beer & Wine Festival - Saturday, November 8, 2025 We request the use of the lawns and bandstand at Heritage Square Park from 6:00a.m. -8:00p.m. on Saturday, November 9. The event hours will be from 12:00p.m.-4:00p.m.
The net proceeds will help to pay for Christmas lights on buildings in the village and upcoming Village events.
Cheers Arroyo Grande will provide the necessary insurance policy to the city at least 2 weeks prior to the event. We will also obtain the necessary “Daily License Application/Authorization” from the Sate of California Department of Alcohol Beverage Control.
We will compensate the City for any extra expenses incurred as agreed upon. We will abide by all rules and regulations that will be discussed and agreed upon. Cheers Arroyo Grande will provide and place all barricades and signs as necessary. The ABC requires that the Heritage Square area be fenced off with waist high fencing. This will be done by Cheers Arroyo Grande. Entry areas will be monitored and only persons over 21 years old will be granted admission. Cheers Arroyo Grande will provide security as approved by the City of Arroyo Grande Police Department.
We will provide Swinging Bridge security as needed.
This is a community event which will be limited to 30 breweries and 15 wineries and distilleries, plus 3 food vendors. Attendance will be limited to 600 attendees. Cheers Arroyo Grande will provide music at the Rotary Bandstand for the event. Tickets for the event are $70 for general admission and $30 for designated drivers.
There will be two different colored wristbands to differentiate between designated drivers and general admission tickets.
Thank you for your consideration.
Sincerely,
Laura Beth Amy and Mindy Calmenson
Cheers Arroyo Grande
ATTACHMENT 2
Attachment 3
Item 9.i.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: General Plan Update Progress Report – October 2025 DATE: October 28, 2025
RECOMMENDATION:
Receive and file a progress report on the Comprehensive General Plan Update.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The financial and personnel impacts associated with this progress report are included in the budget for the Comprehensive General Plan Update.
BACKGROUND:
Last month’s progress report was provided for the City Council on September 23, 20251.
The report described the process for reviewing the internal drafts of the individual elements and the specific reviews that were under review at that time. It also provided an update on the status of the overall project.
ANALYSIS OF ISSUES:
Staff completed their review of the administrative drafts of the following four elements: (1) Economic Development, (2) Safety, (3) Natural and Cultural Resources, and (4) Parks, Recreation and Community Services. The Economic Development element provides background information about the local and regional economy. That information is derived from the Market Analysis Report prepared by the consultant, and the element also includes policies to retain local businesses, attract head-of-household jobs. The Safety element addresses the City’s preparedness for both climate change and manmade and natural disasters, such as flooding, wildfire, and drought. It also includes policies to guide development to mitigate the risks associated with these hazards. The Natural and Cultural Resources and Parks, Recreation, and Community Services elements were described in last month’s September 23rd report.
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=15985
Item 9.i.
City Council
General Plan Update Progress Report – October 2025
October 28, 2025
The remaining four elements are currently under review, and include following elements:
(1) Land Use and Community Character, (2) Circulation, (3) Noise, and (4) Health and Equity. The Land Use and Community Character Element aims to preserve the historic charm and agrarian identity of Arroyo Grande while creating opportunities for new development and community placemaking. It guides how land in the city is used, as well as the location, design, and character of new development throughout Arroyo Grande.
The Circulation Element presents a set of policies correlated with the Land Use Element of the General Plan to guide the City’s transportation related infrastructure growth over the life of the General Plan. The Noise Element identifies and addresses the impacts of noise from highways and city streets, transit systems, and the gradual increase of ambient noise resulting from urban development on residents. The final of the four remaining elements is the Health and Equity element, which addresses environmental justice topics.
The city’s lack of disadvantaged census tracts resulted in the renaming of this element and a focus policies and programs that promote equitable access to resources for a healthy lifestyle, such as access to nutritious food, clean water, and programs for mental and physical wellness.
Schedule and Timeline Progress
A short-term project schedule that shows tasks through the end of the calendar year is provided as Attachment 1. The complete administrative draft is expected to be available to the public in mid-November ahead of the public workshop and Planning Commission meeting scheduled for the first week of December. The availability of the document will be publicized on the City’s social media channels and email notifications to individuals that have signed up to receive notifications about project updates.
The overall project remains on schedule with the timeline2 provided to the City Council as an attachment to the February 2025 progress report. Table 1 provides a simplified view of the 11 project phases, the status of each, and anticipated completion date. This table shows the project is on schedule, with Phase 6: General Plan, Phase 10: Economic Development Tools, and Phase 11: Climate Action Plan Update currently in process.
Phases 1 through 5 have been completed.
Table 1: General Plan Update Project Schedule
2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=13849
Item 9.i.
City Council
General Plan Update Progress Report – October 2025
October 28, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file this progress report on the Comprehensive General Plan Update; or
2. Provide other direction to staff.
ADVANTAGES:
Regular updates to the City Council will inform decision-makers and the community on the status of the project.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
No environmental review is required to receive and file this progress report on the General Plan Update because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Short Term Project Schedule
ATTACHMENT 1
Item 10.a.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development SUBJECT: Amendements to Title 8 and 15 of the Arroyo Grande Municipal Code and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
DATE: October 28, 2025
RECOMMENDATION:
1) Introduce an Ordinance amending provisions in Titles 8 and 15 of the Arroyo Grande Municipal Code and adopting by reference the 2025 California Building Standards Code (California Code Of Regulations, Title 24), including the 2025 California Administrative Code, 2025 California Building Code, 2025 California Electrical Code, 2025 California Mechanical Code, 2025 California Plumbing Code, 2025 California Fire Code, 2025 California Residential Code, 2025 California Energy Code, 2025 California Green Building Standards Code, 2025 Wildland-Urban Interface Code, and the 1997 Uniform Code for the Abatement of Dangerous Buildings and 2024 International Property Maintenance Code;
2) Set a public hearing for November 25, 2025 regarding the proposed Ordinance; and 3) Find that it can be seen with certainty that there is no possibility that the proposed action may have a significant adverse effect on the environment, since the Ordinance merely adopts updated building and safety standards. The adoption of this Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15061(b)(3) of the CEQA Guidelines. The adoption of the Ordinance will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There has been some financial impact associated with staff and consultant time preparing for the adoption of this Ordinance.
BACKGROUND:
The State mandates that the building and construction codes are updated every three years in all cities and counties throughout the State, known as the tri-annual update. The California Building Standards Code (California Code of Regulations, Title 24) contain
Item 10.a.
City Council
Amendements to Title 8 and 15 of the Arroyo Grande Municipal Code and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
regulations that govern how buildings and structures are designed, constructed, altered, and maintained throughout California. Title 24 applies to nearly all types of buildings, including but not limited to, residential, commercial, schools, and hospitals. Title 24 is comprised of multiple “parts” that together govern building design, construction, accessibility, energy and fire and life safety. Each chapter deals with specific aspects of building and safety regulation as follows:
Part 1 – California Administrative Code Part 8 – California Historical Building Code Part 2 – California Building Code Part 9 – California Fire Code Part 2.5 – California Residential Code Part 10 – California Existing Building Code Part 3 – California Electrical Code Part 11 – California Green Building Standards Code Part 4 – California Mechanical Code Part 12 – California Referenced Standards Code Part 5 – California Plumbing Code
Part 6 – California Energy Code
Part 7 – California Wildland- Urban
Interface Code (new)
ANALYSIS OF ISSUES:
State agencies review the most recent editions of national model codes and standards and make amendments and additions to Title 24 on a triennial basis. The 2025 California Building Standards Code was published by the California Building Standards Commission (CBSC) on July 1, 2025, and takes effect January 1, 2026.
The City adopts Title 24 by reference, by amending Titles 8 and 15 of the Arroyo Grande Municipal Code (AGMC). The State allows cities to make local amendments to the 2025 CBSC code if local geographic, topographic, or climatic conditions warrant changes. In light of recent changes made by AB 130, the City must make additional findings under Health and Safety Code section 17958(b). Staff is recommending Title 24 be adopted by reference, along with local amendments via the attached proposed Ordinance (Attachment 1). The proposed Ordinance sets forth the pertinent findings and substantial evidence to support local amendments. A table specifying the justification for each local amendment is included as Exhibit “A” to the proposed Ordinance. In addition to the 2025 California Building Standards Code, staff is recommending the City Council adopt the 2024 International Property Maintenance Code (IPMC) by reference to replace the currently adopted 2021 version. The IPMC is not part of the mandatory CBSC code update, but is beneficial in addressing code enforcement issues related to property management. Lastly, staff is recommending the City Council adopt the 1997 Uniform Code of the Abatement of Dangerous Buildings by reference.
Summary of the State’s Substantive Changes
As with previous tri-annual code changes, the proposed changes to Title 24 are relatively minor in nature, except for the addition of a new Wildland-Urban Interface (WUI) Code (Part 7). Certain WUI provisions from the previous California Building Code Chapter 7A, California Residential Code Section R337, and California Fire Code Chapter 49, have been compiled into a single unified part, as seen below.
Item 10.a.
City Council
Amendements to Title 8 and 15 of the Arroyo Grande Municipal Code and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
Area/Topic Description of Change Local Impact
Wildland-Urban Interface A new California WildlandUrban Interface Code (WUI) (Part 7) has been
adopted, consolidating and
relocating WUI-related
provisions from CBC
Chapter 7A, CRC R337,
and CFC Chapter 49 into a
single unified part.
Development within the
“High” designation on the
City’s Fire Hazard Severity
Zone Maps will now be
subject to the WUI-Code.
No “Very High” designation
exists in Arroyo Grande.
Local Fire Code
Administrative
Amendments
Additional clarifying
administrative language
added for Fire Code Official
roles, fire land standards,
fire hydrant types, cost
recovery for abatement
efforts, and fire department
emergency access.
Minimal/None: Provides
additional language for
clarity and consistency to
help Fire Department with
emergency operation
response and enforcement
of regulations.
Triggers for Installation of
Fire Sprinkler Systems
Clarifies that fire sprinkler
systems are required for
structures of 1000 square
feet, as specified.
Minimal/None: Removes
ambiguity to interpretation
of square footage, provides
a more reasonable
application date for
determining if sprinklers are
required.
Fire Code Changes – Fire Hazard Severity Zones
California’s WUI Code (Chapter 7) applies to the design and construction of new buildings and additions located in High and Very High Fire Hazard Severity Zones in Local Responsibility Areas. The intention of the WUI Code is to reduce ignition of buildings by flames or burning embers during a wildfire by applying minimum standards for exterior construction on new buildings in the aforementioned high fire-risk areas. These requirements can include ignition-resistant exterior materials, fire-resistant roofs, and ember-resistant openings (such as attic and eave vents).
Assembly Bill 130 – Limitations on Building Code Updates for Residential Buildings Governor Newsom signed Assembly Bill 130 in June 2025, which limits local agencies’ ability to modify the California Building Standards Code for residential buildings between October 1, 2025, and June 1, 2031. The law prohibits cities and counties from adopting new or more restrictive residential building standards beyond those adopted by the State, except under limited circumstances such as emergency standards or home hardening measures for fire resistivity. The local amendments proposed by the City of Arroyo
Item 10.a.
City Council
Amendements to Title 8 and 15 of the Arroyo Grande Municipal Code and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
Grande have been carefully reviewed for consistency with AB 130 and the California Building Standards Code, including by City’s Building Official.
Local Changes
The local amendments in the Ordinance in Attachment 1 are summarized as follows:
General Updates
Adopts by reference the California Building Standards Code with local amendments.
Adopts by reference the 2024 International Property Maintenance Code with local amendments.
Adopts by reference the 1997 Uniform Code of the Abatement of Dangerous Buildings.
Establishes authority, duties, and appointment of the Building Official under the Community Development Director.
Clarifies permit expiration dates for permits issued to correct code violations.
Local Amendments to Building and Residential Code
Aligns Fire Sprinkler requirements for consistency with existing City requirements and State standards.
Clarifies thresholds and timelines for determining when fire sprinklers are required for consistent application.
Incorporates updated definitions and administrative provisions for clarity and alignment with State codes.
Fire Code Local Amendments
Designates the Five Cities Fire Authority (FCFA) as the Fire Code enforcement agency.
Provides additional clarifying language for fire lane standards, hydrant types, cost recovery, and emergency access.
Enhances consistency to support FCFA with emergency operations and response, and enforcement of regulations.
Property Maintenance Code Amendments
Clarifies maintenance standards and enforcement provisions for improved code compliance.
Includes minor administrative revisions with no substantive change to requirements.
In accordance with California Health and Safety Code Sections 17958.5, 17958.7, and 18941.5, findings have been included in the Ordinance as Exhibit “A” to substantiate the City’s local amendments to the California Building Standards Code, including the Fire Code, and the Property Maintenance Code. The supporting findings are based upon the
Item 10.a.
City Council
Amendements to Title 8 and 15 of the Arroyo Grande Municipal Code and Adopting by Reference the 2025 California Building Standard Code and Uniform Code
City’s local topographic, climatic, and geographic conditions and are necessary to ensure the protection of public health, safety, and welfare, and meet one of the exceptions stated in Health and Safety Code Section 17958(b) for new local amendments..
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Do not introduce the Ordinance. If the Ordinance does not take effect on January 1, 2026, the California Building Standards Code will take effect without local amendments; or
2. Provide additional direction to staff.
ADVANTAGES:
Adoption of this Ordinance will keep the City of Arroyo Grande current and compliant with State law regarding construction and building codes, in addition to the City’s local amendments to those state standards. New requirements will also provide for safer and more energy-efficient buildings.
DISADVANTAGES:
Overall, adopting the local amendments to the 2025 California Building Standards Code will implement more stringent requirements for construction, which can increase development costs. New state legislation prohibits cities and counties from adopting new or more restrictive residential building standards beyond those adopted by the State, except under limited circumstances.
ENVIRONMENTAL REVIEW:
The proposed action is exempt from the California Environmental Quality Act (“CEQA”) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant adverse effect on the environment, since the Ordinance merely adopts updated building and safety standards. The adoption of the Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15061(b)(3) of the CEQA Guidelines. The adoption of the Ordinance will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Ordinance
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ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PROVISIONS IN TITLES 8 AND 15 OF THE ARROYO GRANDE MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2025 CALIFORNIA
BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24), INCLUDING THE 2025 CALIFORNIA ADMINISTRATIVE CODE, 2025 CALIFORNIA BUILDING CODE, 2025 CALIFORNIA ELECTRICAL CODE, 2025 CALIFORNIA MECHANICAL CODE, 2025 CALIFORNIA PLUMBING CODE, 2025 CALIFORNIA FIRE CODE, 2025 CALIFORNIA RESIDENTIAL CODE, 2025 CALIFORNIA ENERGY CODE, 2025 CALIFORNIA GREEN BUILDING
STANDARDS CODE, 2025 WILDLAND-URBAN INTERFACE CODE, AND THE 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS AND 2024 INTERNATIONAL PROPERTY MAINTENANCE CODE
WHEREAS, the City of Arroyo Grande (“City”) is a municipal corporation organized under the laws of the State of California; and
WHEREAS, pursuant to California Health and Safety Code Section 17921, the State of California (“State”) must adopt and enforce regulations for the protection of the public governing the construction, alteration, demolition, occupancy, or other use of buildings; and WHEREAS, pursuant to California Health and Safety Code Section 17958, cities may adopt ordinances imposing the California Building Standards requirements as established by the State; and
WHEREAS, the California Building Standards Commission (“Commission”) recently adopted the 2025 Edition of the California Building Standards Code; and WHEREAS, pursuant to Government Code section 50022.1 et seq., the City may adopt by reference the California Building Standards Code, 2025 edition, as provided in Title 24 of the California Code of Regulations and other codes; and
WHEREAS, California Health and Safety Code sections 17958, 17958.5, 17958.7, and 18941.5 allow for a city to adopt and make local amendments and modifications to the building standards in the California Building Standards Code to establish more restrictive building standards than those contained in the California Building Standards Code; and WHEREAS, California Health and Safety Code section 17958, 17958.5, 17958.7, and 18941.5 require a city, before making any amendments and modifications to the California Building Standards Code, to make an express finding that such amendments and modifications are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, pursuant to California Health and Safety Code section 17958, the changes or modifications proposed herein are substantially equivalent to changes or modifications previously adopted by the City, and/or relate to home hardening; and WHEREAS, based upon the recommendations of the Building Code Official and the Fire Chief, the City Council finds that the proposed amendments to the 2025 California Building Standards Code set forth in this Ordinance are more restrictive than the standards adopted by the California Building Standards Commission, would decrease the number of potential incidences of property damage, injury, and death due to fires and earthquakes, and are reasonable and necessary to mitigate local climatic, geological, or topographical conditions; and
WHEREAS, the City held a public hearing on November 25, 2025, at which time all interested
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2 persons had the opportunity to appear and be heard on the matter of adopting these amendments; and
WHEREAS, the City desires to amend its municipal code to adopt the most recent editions of the California Building Standards Codes and Fire Codes established by the State; and WHEREAS, it is the desire and intent of the City Council to provide citizens with the greatest degree of protection from fire; and
WHEREAS, the City Council, in the attached Exhibit “A”, makes findings that the changes or modifications to measures referred to herein are reasonably necessary because of local climatic, geographical, or topographical conditions in the area encompassed by the boundaries of the City of Arroyo Grande or other modifications, as permitted by the Health and Safety Code; and WHEREAS, additionally, by this Ordinance, the City Council desires to make general corrections to its Municipal Code in order to ensure internal consistency with other modifications set forth herein.
WHEREAS, all prerequisites to the adoption of this Ordinance have occurred.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows:
SECTION 1. Recitals. The above recitals and findings are true and correct and are incorporated herein by this reference.
SECTION 2. Authority. The City Council enacts this Ordinance under the authority granted to the City as follows:
A. California Government Code Section 50022 et seq. authorizes the City to adopt by reference the California Building Standards Code and authorizes the City to adopt other uniform codes by reference; and
B. California Health and Safety Code Section 17958.7 and 18941.5 authorize the City to adopt the California Building Standards Code with modifications determined to be reasonably necessary because of local climatic, geological, or topographical conditions.
SECTION 3. Findings.
The City Council hereby finds that the proposed amendments to the 2025 Building Standards Code are more restrictive than the standards adopted by the California Building Standards Commission, and are reasonably necessary because of local climatic, geological, or topographic conditions, based on the express findings and determinations, marked in relation to the respective amendments provided in this Ordinance, described in Exhibit “A” and attached hereto, and hereby adopted by the City Council as the findings to support the modifications to the California Building Standards Code.
SECTION 4. Amendment. Arroyo Grande Municipal Code (“AGMC”) Chapter 15.01, entitled "Building Code," is hereby amended as follows:
Chapter 15.01
BUILDING CODE
15.01.010 Adoption of California Administrative Code.
15.01.020 Adoption of California Building Code.
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3 15.01.020.1 Amendments to Building Code.
15.01.010 Adoption of California Administrative Code
Adoption of the California Administrative Code. The 2025 edition of the California Administrative Code is hereby adopted by reference as the Administrative Code of the City of Arroyo Grande.
15.01.020 Adoption of California Building Code.
Adoption of the California Building Code. The 2025 edition of the California Building Code is hereby adopted by reference as the Building Code of the City of Arroyo Grande, including Appendices B, I, J, P, and Q, except for the following amendments:
15.01.020.1 Amendments to California Building Code.
(a) CBC, Section 105.1, is hereby amended by adding the following:
Permits Required and Violations and Penalties.
It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert, demolish, equip, use, occupy, or maintain any building or structure in the City, or cause or permit the same to be done, contrary to or in violation of any of the provisions of this Code. Any person violating any of the provisions of this Code shall be deemed guilty of a misdemeanor. Each day that a violation continues shall be deemed a separate offense. The Building Official or his/her designee may commence any or all of the following proceedings in accordance with the Arroyo Grande Municipal Code:
(1) Issue an administrative citation in accordance with the provisions of Chapter 1.18 of Title 1 of the Arroyo Grande Municipal Code and related written policies. (2) Request the City Attorney to institute legal action. (b) CBC, Section 109.4, is hereby adopted by reference and Section 109.4.1 is added as follows:
109.4.1 Fees for Work Commencing Before Permit Issuance An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The City Council may adopt or amend the fees set forth in this chapter by resolution.
Subsequent un-permitted work by the same permittee shall result in a progressive investigation fee being accessed, second violation would result in a three times the permit fee for the investigation fee, a third violation would result in a four times the permit fee for the investigation fee, a fourth violation would result in a five times the permit fee for the investigation fee, and so on to a maximum of a ten times the permit fee for the investigation fee.
The payment of such investigation fee shall not exempt an applicant from compliance with all other provisions of either this code or the technical codes nor from the penalty prescribed by law. Swimming Pool Safety Barriers not finaled prior to
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4 pool water placement are subject to an investigation fee. (c) Section 903.2 amended—Automatic sprinkler systems.
Sections 903.2 through 903.2.11.3 of the 2025 California Building Code shall be deleted in its entirety and replaced with the following:
903.2 Where required. Automatic sprinkler systems shall be installed in the following locations:
1. In all new buildings and structures that exceed 1,000 square feet.
2. In additions or alterations for all buildings or structures as follows:
a. Throughout structures where additions add more than 50% of the existing square footage to the structure AND results in a total square footage in excess of 1,000 (one thousand) square feet.
b. Throughout structures where alterations remove more than 50% of the exterior walls and/or remove more than 50% of the roof framing, and are in excess of 1,000 square feet.
c. Throughout structures where additions and alterations combined encompass more than 50% of the existing square footage of the structure AND are in excess of 1,000 (one thousand) square feet.
d. Where there is a change of occupancy to a more hazardous use as determined by the building official or fire chief based on Table 903.2.1:
Table 903.2.1
Hazard Categories
Relative Hazard Occupancy Classifications
1 (Highest Hazard) H
2 I-2, I-2.1, I-3, I-4, L
3 A, E, I-1, M, R-1, R-2, R-2.1, R-4
4 B, F-1, R-3, R-3.1, S-1
5 (Lowest Hazard) F-2, S-2, U
e. These requirements will be applicable to the combined square footage of all building permits issued for the address or site within the last five years. Buildings or structures separated by less than ten (10) feet shall be considered as a single building or structure unless separation is provided by a permitted, code compliant, rated assembly.
For the purpose of requiring the automatic fire sprinkler systems specified in this chapter, the floor area within the surrounding exterior walls shall be considered as one building (measured from the exterior surface of these exterior walls). For the purpose of calculating
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5 square footage for the application of fire sprinkler requirements and fire flow, the floor area shall be as defined by Floor Area, Gross in Section 202 of this code. (d) CBC, Appendix B, Board of Appeals, is adopted by reference and amended as follows:
1. Board of appeals established. In order to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be appointed by the City Council and shall hold office at its pleasure. The building official shall serve as clerk to the board.
2. Membership and qualifications. The board of appeals shall consist of three members who are qualified by experience and training to pass on matters pertaining to building construction and are not employees of the city.
3. Procedures. The board of appeals shall follow the procedures for the conduct of appeals set forth in Chapter 1.12 of Title 1 of the Arroyo Grande Municipal Code, or as may be established by the building official and shall provide for proper notice and a hearing that complies with due process procedures.
SECTION 5. Amendment. AGMC Chapter 15.02, entitled "Electrical Code," is hereby amended as follows:
Chapter 15.02
ELECTRICAL CODE
15.02.010 Adoption of California Electrical Code.
Adoption of the California Electrical Code. The 2025 edition of the California Electrical Code is hereby adopted by reference as the Electrical Code of the City of Arroyo Grande, except for the following amendments:
15.02.010.1 Amendments to Electrical Code.
The California Electrical Code adopted by reference by Section 15.02.010 of this Code is amended as follows:
89.108.4.1 Permits is hereby amended by adding the following:
The following provision is hereby added to the CEC regarding Unused Facilities:
(1) For all existing commercial and industrial establishments and places of assembly, when the service has been disconnected for ninety (90) continuous days or more, the service may not be reconnected without an inspection and approval from the Building Official. A permit shall be required for such inspection, and the fee shall be as set forth in Section 15.1.01.1 of this Article.
(2) For all existing residential buildings, when the service has been disconnected for ninety (90) continuous days or more, the service may not be reconnected without an
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6 inspection and approval from the Building Official. A permit shall be required for such inspection, and the fee shall be as indicated in Section 15.1.01.1 of this Article.
SECTION 6. Amendment. AGMC Chapter 15.03, entitled "Mechanical Code," is hereby amended as follows:
Chapter 15.03
MECHANICAL CODE
15.03.010 Adoption of California Mechanical Code.
Adoption of the California Mechanical Code. The 2025 edition of the California Mechanical Code is hereby adopted by reference as the Mechanical Code of the City of Arroyo Grande, including Appendices B and C.
SECTION 7. Amendment. AGMC Chapter 15.04, entitled "Plumbing Code," is hereby amended as follows:
Chapter 15.04
PLUMBING CODE
15.04.010 Adoption of the California Plumbing Code.
Adoption of the California Plumbing Code. The 2025 edition of the California Plumbing Code is hereby adopted by reference as the Plumbing Code of the City of Arroyo Grande, including Appendices A, B, D, H, I, J, and S, except for the following amendments:
15.04.010.1 Amendments to Plumbing Code.
The California Plumbing Code adopted by reference by Section 15.04.010 of this Code is amended as follows:
(a) The following provision is hereby added to the California Plumbing Code to read as follows:
Section 1205.1.1
In all existing commercial and industrial establishments and places of assembly, when the service has been discontinued for ninety (90) days or more, the gas meter may be turned on only after the piping has been pressure tested and when the test and gas appliances have been approved by the Administrative Authority. A permit shall be required for such test.
In all existing residential buildings where service has been discontinued for ninety (90) days or longer, the gas may be turned on only after the piping has been pressure tested and when the test and gas appliances have been approved by the Administrative Authority. A permit shall be required for such test.
SECTION 8. Amendment. AGMC Chapter 15.05, entitled "Dangerous Buildings," is hereby amended as follows:
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7 Chapter 15.05
DANGEROUS BUILDINGS
15.05.010 Uniform Code for the Abatement of Dangerous Buildings adopted.
For the purpose of providing a just, equitable, and practicable method, to be cumulative with and in addition to any other remedy provided by the California Building Code, 2025 Edition, the International Property Maintenance Code, 2024 Edition, or otherwise available by law, whereby buildings or structures, which from any cause endanger the life, limb, health, morals, property, safety, or welfare of the general public or their occupants, may be required to be repaired, vacated, or demolished, the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings, as prepared by the International Conference of Building Officials, three (3) copies of which have been filed for use and examination by the public in the office of the City Clerk as provided by Section 50022.1 et seq. of the Government Code of the State, is hereby adopted by reference thereto as if fully set forth in this chapter.
SECTION 9. Amendment. AGMC Chapter 15.06 is hereby repealed.
SECTION 10. Amendment. AGMC Chapter 15.08, entitled "Residential Code," is hereby amended as follows:
Chapter 15.08
RESIDENTIAL CODE
15.08.010 Adoption of the California Residential Code.
Adoption of the California Residential Code. The 2025 edition of the California Residential Code is hereby adopted by reference as the Residential Code of the City of Arroyo Grande, including Appendices BB, BF, CI, and CJ, except for the following amendments:
Section R108.6.1 Fees For Work Commencing Before Permit Issuance is hereby added to read as follows:
An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The City Council may adopt or amend the fees in this chapter by resolution.
Subsequent un-permitted work by the same permittee shall result in a progressive investigation fee being accessed, second violation would result in a three times the permit fee for the investigation fee, a third violation would result in a four times the permit fee for the investigation fee, a fourth violation would result in a five times the permit fee for the investigation fee, and so on to a maximum of a ten times the permit fee for the investigation fee.
The payment of such investigation fee shall not exempt an applicant from compliance with all other provisions of either this code or the technical codes nor from the penalty prescribed by law.
Swimming Pool Safety Barriers not finaled prior to pool water placement are subject to an investigation fee.
Section R309.1 Amended—Automatic sprinkler systems.
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8 Sections R309.2 and R309.2, Exception 1 shall be deleted in its entirety and replaced with the following:
Section R309.2 and R309.2, Exception 1. An automatic residential fire sprinkler system shall be installed in additions or alterations for all one- and two-family dwelling buildings or structures as follows:
1. In all new buildings and structures that exceed 1,000 square feet.
2. In additions or alterations for all buildings or structures as follows:
a. Throughout structures where additions add more than 50% of the existing square footage to the structure AND results in a total square footage in excess of 1,000 (one thousand) square feet.
b. Throughout structures where alterations remove more than 50% of the exterior walls and/or remove more than 50% of the roof framing, and are in excess of 1,000 square feet.
c. Throughout structures where additions and alterations combined encompass more than 50% of the existing square footage of the structure AND are in excess of 1,000 (one thousand) square feet.
d. These requirements will be applicable to the combined square footage of all building permits issued for the address or site within the last five years. Buildings or structures separated by less than ten (10) feet shall be considered as a single building or structure unless separation is provided by a permitted, code compliant, rated assembly.
For the purpose of requiring the automatic fire sprinkler systems specified in this chapter, the floor area within the surrounding exterior walls shall be considered as one building (measured from the exterior surface of these exterior walls). For the purpose of calculating square footage for the application of fire sprinkler requirements and fire flow, the floor area shall be as defined by Floor Area, Gross in Section 202 of this code.
SECTION 11. Amendment. AGMC Chapter 15.09, entitled "Energy Code," is hereby amended as follows:
Chapter 15.09
ENERGY CODE
15.09.010 Adoption of the California Energy Code.
Adoption of the California Energy Code. The 2025 edition of the California Energy Code is hereby adopted by reference as the Energy Code of the City of Arroyo Grande.
SECTION 12. Amendment. AGMC Chapter 15.10, entitled "Green Building Standards Code," is hereby amended as follows:
Chapter 15.10
GREEN BUILDING STANDARDS CODE
15.10.010 Adoption of the California Green Building Standards Code.
Adoption of the California Green Building Standards Code. The 2025 edition of the California
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9 Green Building Standards Code is hereby adopted by reference as the Green Building Standards Code of the City of Arroyo Grande including Appendices A4 and A5.
SECTION 13. Amendment. AGMC Sections 8.04.010, 8.04.016, 8.04.018, 8.04.020 and 8.04.22 are hereby repealed and replaced to read as follows:
Section 8.04.010 Adoption of California Fire Code.
Adoption of California Fire Code. The 2025 edition of the California Fire Code, including, Appendices A, B, BB, C, CC, D, F, H, and I is hereby adopted as the Fire Code of the City of Arroyo Grande, except for the following amendments:
Chapter 1 Administration
Section 101.1 Title. These regulations shall be known as the Fire Code of the City of Arroyo Grande, hereinafter referred to as “this code.”
Section 103 – Code Compliance Agency
Section 103.1 is amended to read as follows:
103.1 Creation of agency. The Five Cities Fire Authority is hereby created and the official in charge therefore shall be known as the Fire Code Official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
Section 104 – Duties and powers of the Fire Code Official.
Sections 104.10.2-104.10.5 is added to read as follows:
104.10.2 Fire Department personnel and police. The chief of the fire department and other members of the Five Cities Fire Authority designated by the Chief of the fire department have the authority of peace officers or public officers pursuant to California Penal Code sections 830.2(g), 830.7(d) and 836.5(a) in performing their duties under the California Fire Code. 104.10.3 Fire investigation unit. A fire investigation unit is established within the Five Cities Fire Authority under the direction of the Fire Chief. All members of the fire investigation unit shall, upon completion of requirements as set forth in California Penal Code section 832, or any successor legislation, have the full power, authority, and immunity of a California peace officer to issue citations for violations of this Code. 104.10.4 Arrests. In addition to Five Cities Fire Authority personnel, who are assigned as arson investigators pursuant to California Penal Code section 830.37, any other member of the Five Cities Fire Authority shall have the power to arrest, without a warrant, whenever that member has reasonable cause to believe the person to be arrested has committed the crime of misdemeanor or felony arson, as defined in California Penal Code sections 450 et seq. and California Code of Regulations, Titles 19, 24, and 25, in his/her presence, pursuant to the authority granted by California Penal Code section 836.5. 104.10.5 Citations. The Fire Code Official, or duly authorized agent, is granted the authority as provided in Section 836.5(a) of the California Penal Code to issue citations for violations of this code.
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10 Section 105 – Permits
105.3.3 Occupancy and use prohibited before approval. The building or structure shall not be occupied prior to the fire code official issuing a permit and conducting associated inspections indicating that applicable provisions of this code have been met. No appliance, device, equipment, or system shall be operated or used until the installation has been approved and permitted by the Fire Code Official and all applicable provisions of this code have been met. It shall be the duty of the permit applicant or contractor or both to cause the work to remain accessible and exposed for inspection purposes.
Section 113 – Violations
Section 113.4 is amended to read as follows:
113.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the Fire Code Official, or of a permit or certificate used under the provisions of this code, shall be guilty of a misdemeanor punishable by a fine of not more than one thousand dollars $1,000.00, or by imprisonment not exceeding three hundred sixty five (365) calendar days, or by both such fine and imprisonment.
Each day a violation continues, after due notice has been served, shall be deemed a separate offense.
Section 113.5 is added to read as follows:
113.3.5. Citations. The Fire Chief, Fire Marshal and Battalion Chiefs are each authorized to issue a citation to any person operating or maintaining an occupancy or a premises or vehicle subject to this code, and who allow a hazard to exist or fail to take immediate action to abate a hazard on such occupancy, premises or vehicle when ordered or notified to do so by any of those officials.
Chapter 4 Emergency Planning
Section 405 – Emergency Evacuation Drills
Section 405.8 is amended to read as follows:
405.8 Initiation. Where a fire alarm system is provided, emergency evacuation drills shall be initiated by activating the fire alarm system. Prior to initiating an alarm, the person initiating the alarm shall contact the fire alarm monitoring company and advise the company’s dispatcher of the fire drill. In cases where the fire alarm system is not monitored by a central station, notification shall be provided to the fire department dispatch center.
Chapter 5 Fire Service Features
Section 503 – Fire Apparatus Access Roads
Section 503.3 is amended to read as follows:
503.3 Marking. Fire lanes and fire apparatus access roads shall be identified by curbs painted red on both the top and face along the entire length of the fire lane or fire apparatus access road, as applicable. Where no curb exists or a rolled curb is installed, an eight-inch wide red
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11 (OSHA safety red) strip or approved posted signs applied the full length of the fire lane or fire apparatus access road, as applicable, shall be installed. “FIRE LANE – NO PARKING” shall be painted on top of curb in 3” white lettering at a spacing of 25 feet on center or portion thereof.
Exception: On school grounds, the markings to be implemented shall be as approved by the Fire Chief or his/her designee.
Section 503.4.2 is added to read as follows:
503.4.2 Removal of Obstructions. The Fire Code Official shall have the power and authority to remove or cause to be removed, without notice, any vehicle, vessel, or thing parked or placed in violation of any or all sections of this code. The owner of any item so removed shall be responsible for all charges connected therewith.
Section 503.6 – Security Gates
Sections 503.6.1-503.6.4 is added to read as follows;
503.6.1 Electrically operated gates. Any electrically operated gate which is installed across any required fire access road or fire lane shall have a Knox brand access switch installed which will open the gate. The switch (with dust cover) shall be installed so it will open the gate, and the gate will remain in the open position until re-set by fire department personnel. The key switch shall be placed between 42” and 48” above the roadway surface at the left side of the access gate unless otherwise allowed by the fire code official. The key switch shall be clearly labeled “FIRE DEPT”. The gate shall have a manual means of opening in the event of a power failure and shall be accessible from the exterior of the property. 503.6.2 Click to Enter Remotely Operated Gates. For electrically operated gates, a radiocontrolled system “Click to Enter” may be required in addition to the Knox key switch. A gate serving an individual single-family residence or duplex is exempt from this requirement. 503.6.3 Exiting. If there is no sensing device that will automatically open the gates for exiting, then a Knox brand electrical override switch (or substantially similar as determined by the Fire Chief) shall be placed on each side of the gate in approved locations. 503.6.4 Manually operated gates. Each manually operated gate which is installed across any required fire access road or fire lane and which is locked shall have a Knox brand (or substantially similar as determined by the Fire Chief) padlock installed. The Knox padlock (or substantially similar as determined by the Fire Chief) shall be integrated with any other lock in such a manner as to allow the gate to be opened only by unlocking the Knox padlock (or substantially similar as determined by the Fire Chief).
Section 505 – Premises Identification
Section 505.1 is amended to read as follows:
505.1 Address identification. New and existing buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that