Agenda — Arvin City Council, June 14, 2022

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY JUNE 14, 2022 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Mark S. Franetovich Councilmember
Donny Horton Councilmember
Susana Reyes Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Edwin Brock Chief of Police
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. The City may request speakers to designate a spokesperson to provide public input on behalf of a group, based on the number of people requesting to speak and the business of the City.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to the City meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; (b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – June 14, 2022

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. Active Transportation Program Application for Beacon Crosswalk on Bear Mountain Blvd. (Hwy 223) and Walnut. (Christine Viterreli, Grant Writer)

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of May 20, 2022 – June 10, 2022.

B. Approval of Payroll Register(s) of May 27, 2022.

C. Approval of the Minutes of the Regular Meeting of May 24, 2022.

D. Approval of A Resolution of the City Council of the City of Arvin Awarding A Professional Services Agreement to VMax Electric for Electric Charging Station Installation, Integration and Technical Support Services.

E. Approval of Grants Manager Job Description and Revised Salary Schedule.

F. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the Transformative Communities Planning Grant through the California Strategic Growth Council, and Authorizing Related Actions.

G. Approval of An Agreement between Civic Well and the City of Arvin for Hosting A 2022-2023 Civic Spark Fellow; and Authorizing the City Manager to Execute the Agreement.

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – June 14, 2022

Page 2 of 3 ends

5. ACTION ITEM(S)
A. Consideration and Acceptance of Annual Financial Audit for the Period Ending June 30, 2021 and Related Single Audit. (City Manager) Staff recommends to accept and file the following reports:

1. Independent Auditors' Report and Basic Financial Statements for the Year Ended June 30, 2021.

2. Report on Internal Control Over Financial Reporting and On Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards for the Year Ended June 30, 2021. (Federal Single Audit)

3. Auditors' Communication on Engagement dated May 13, 2022.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ B. Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference & Expo to be held on September 07 - 09, 2022 in Long Beach, California. (City Clerk)
Staff recommends that the Council designate a voting delegate and up to two alternates.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ C. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

6. CAPITAL PROJECTS BUDGET WORKSHOP (City Manager)

7. DISCUSSION ITEM(S)
A. Discussion Regarding Letter of Intent for Solar Power Purchase Agreement from Prosun Solar Inc. and Lahav Green Energy Ltd. (Mayor Trujillo) Arvin City Council Meeting Agenda – June 14, 2022

Page 3 of 3 ends

8. STAFF REPORTS

9. COUNCIL MEMBER COMMENTS

10. CLOSED SESSION ITEM(S)
A. Threats to Public Services or Facilities (Pursuant to Government Code, § 54957(a).)
Consultation with: City Attorney and/or City Emergency or Critical Function Personnel.

B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (four potential cases)
C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt. Code § 54956.8)
Property: 1541 Bear Mountain Blvd, Arvin, CA 93203; APN 191-010-01-00-9.

Arvin Successor Agency Negotiator: Jeff Jones, City Manager/Executive Director.

Negotiating parties: Bridgepoint Developments, LLC and Successor Agency to the Arvin Community Redevelopment Agency.

Under negotiation: Price and terms of payment.

D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt. Code § 54956.8)
Property: APN 190-270-01; 190-270-03; 190-270-05; and 190-270-06, located approximately on the northeast side of the intersection of Bear Mountain Blvd. and Walnut Drive.

Arvin Successor Agency Negotiator: Jeff Jones, City Manager/Executive Director.

Negotiating parties: Arvin Walnut Properties and State Market Foods and Successor Agency to the Arvin Community Redevelopment Agency.

Under negotiation: Exclusive Negotiation Agreement.

11. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated June 10, 2022.

Cecilia Vela, City Clerk
City of Arvin ATP Proposal
The City of Arvin is proposing to apply for an Active Transportation grant for the installation of a Cross Walk Beacon on Highway 223@Walnut WHY?
Arvin’s Safe Routes to School Plan
California Walks Study
Dangerous Condition for Bicyclists, Pedestrians, School children who travel across 223@ Walnut to get to Grimmway academy and Arvin High School Recent Collisions at this location
Potential for Increased traffic due to new commercial development and Incoming City College

3.A.1
Attachment: ATP PPT Presentation 06.08.22 (Presentation: ATP Application for Beacon Crosswalk at Hwy City of Arvin- ATP Project Discussion

3.A.1
Attachment: ATP PPT Presentation 06.08.22 (Presentation: ATP Application for Beacon Crosswalk at Hwy

3.A.1
Attachment: ATP PPT Presentation 06.08.22 (Presentation: ATP Application for Beacon Crosswalk at Hwy City of Arvin- Proposed ATP Project

3.A.1
Attachment: ATP PPT Presentation 06.08.22 (Presentation: ATP Application for Beacon Crosswalk at Hwy Questions?

3.A.1
Attachment: ATP PPT Presentation 06.08.22 (Presentation: ATP Application for Beacon Crosswalk at Hwy 5/19/2022 5:58:51 PM Page 1 of 3
Payment Register
City of Arvin APPKT00101 - Check Request to Record Notice of Exemption 1061 S 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/19/2022 50.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PERMIT NO 2022-1061 S. DERBYFILING NOT OF EXEMPT 1061 S DERBY PERMIT 2022-1061 05/19/2022 0.00 05/19/2022 50.00

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) 5/24/2022 1:56:26 PM Page 1 of 3
Payment Register
City of Arvin APPKT00105 - BOFA CC PAYMENT FOR 11.26.21 - 01.25.22 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1209
Vendor Number

BANK OF AMERICA CC
Total Vendor Amount
10,047.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/24/2022 10,047.18
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000203 BOFA CC PAYMENT FOR 11.26.21 - 12.25.21 5,744.46 01/19/2022 0.00 01/19/2022 INV0000204 BOFA CC PAYMENT FOR 12.26.21 - 01.25.22 4,302.72 02/21/2022 0.00 02/21/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) 5/26/2022 5:09:07 PM Page 1 of 7
Payment Register
City of Arvin APPKT00110 - AP 5/26/22
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
1,271.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 1,271.38
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 76522 NOTICE OF PUBLIC HEARING & COLLECT LLMP ASSESMENT04/06/2022 0.00 04/06/2022 703.72 77448 NOTICE BY COAC OF ITS INTENT TO ADOPT ORD 567.66 04/14/2022 0.00 04/14/2022 1037
Vendor Number

CALIFORNIA HIGHWAY PATROL
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 50.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CHP2022VINSP TRANSIT 2022SAFTEY INSPECTION FOR VEHICLES 50.00 05/23/2022 0.00 05/23/2022 1415
Vendor Number

CALIFORNIA RURAL LEGAL ASSISTANCE
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REFUND CR37268 REFUND CR37268 FOR EVENT 04.02.2022 100.00 05/26/2022 0.00 05/26/2022 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 809.89
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 28584602 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT MAY2022 809.89 05/13/2022 0.00 05/13/2022 1224
Vendor Number

CHRISTINE VITERELLI
Total Vendor Amount
593.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 593.37
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REIM05.2022 REIMBURSE SJV POLICY CONFER EXP 593.37 05/17/2022 0.00 05/17/2022 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

41.59 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 41.59
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 435258 PARTS FOR PARKS 27.05 05/03/2022 0.00 05/03/2022 437274 MATERIAL TO REPAIRSPRINKLER WATER LINE DIGIO 10.98 05/19/2022 0.00 05/19/2022 437291 TOOL TO USE TO SATSCREWWS FOR EXIT SIGN 3.56 05/19/2022 0.00 05/19/2022 1057
Vendor Number

DEPARTMENT OF TRANSPORTATION
Total Vendor Amount
1,481.27
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 1,481.27
Payable Number Description Payable Amount Payable Date Discount Amount Due Date SL221091 SIGNAL LIGHTS & LIGHTING JAN22 - MARCH22 1,481.27 05/04/2022 0.00 05/04/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) Payment Register APPKT00110 - AP 5/26/22
5/26/2022 5:09:07 PM Page 2 of 7
1233
Vendor Number

DEWALT CORPORTATION
Total Vendor Amount
3,087.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 3,087.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1089684 GENERAL ENGINEERING SERVICES 3,087.50 05/02/2022 0.00 05/02/2022 1305
Vendor Number

ELIZABETH HAVEY
Total Vendor Amount

95.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 95.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REM05.2022 REM FOR SJV POLICY CONFERENCE MAY2022 95.00 05/10/2022 0.00 05/10/2022 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
480.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 480.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0070 APD UNIT 284 INTERIOR CLEANING, FLEET WASH 480.00 05/24/2022 0.00 05/24/2022 1062
Vendor Number
FEDEX
Total Vendor Amount

44.38 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 44.38
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 776223772 EXPRESS SERVICE COMMUNITY DEVELOPMENT 44.38 05/20/2022 0.00 05/20/2022 1100
Vendor Number

FERNANDO LOPEZ
Total Vendor Amount
320.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 320.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CCM052422 TRANSLATE CCM 05.10 & 05.24 320.00 05/24/2022 0.00 05/24/2022 1315
Vendor Number

GENFARE
Total Vendor Amount
1,560.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 1,560.44
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 90182506 TRANSIT FARE MACHINE REPAIR 1,560.44 04/13/2022 0.00 04/13/2022 1178
Vendor Number

GOLDEN EMPIRE TOWING INC
Total Vendor Amount
3,585.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 3,585.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 484767 UNIT 268 BLK/WHT TOW TO APD 50.00 04/07/2022 0.00 04/07/2022 81380 2010 BMW 3 SERIES WHITE CAR PLATE# 8WRP767 CA 1,847.50 04/01/2022 0.00 04/01/2022 81381 06 LEXUS GS300 GREY, PLATE #5PJE079, CA 1,687.50 04/01/2022 0.00 04/01/2022 1074
Vendor Number

GRAINGER
Total Vendor Amount

39.57 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 39.57
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9306077984 PLEATED AIR FILTER 20X30X2MERV13 FOR FINANCE TRAIL 05/09/2022 0.00 05/09/2022 39.57

GRANITE CONSTRUCTION
Total Vendor Amount
503.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 503.83
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2231869 ROAD BASE MATERIAL FOR POTHOLES REPAIR 503.83 05/10/2022 0.00 05/10/2022 1377
Vendor Number

HILLS WINDOW TINTING
Total Vendor Amount
290.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 290.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 05122022APD WOMENS LOCKER ROOM APD 290.00 05/12/2022 0.00 05/12/2022 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
2,925.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 2,925.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PC6234 BLD AND PERMIT SERVICE FOR THE MONTH APRIL2022 2,925.00 05/10/2022 0.00 05/10/2022 1391
Vendor Number

JOHN WILEY & SONS INC
Total Vendor Amount
695.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 695.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9300011943 CITY ENGINEER RECRUTMENT PROCESS 695.00 04/05/2022 0.00 04/05/2022 1165
Vendor Number

KERN COUNTY FIRE DEPARTMENT
Total Vendor Amount
145.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 145.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date T19-014595 REGULAR INSPECTION APD JAIL 145.00 05/17/2022 0.00 05/17/2022 1095
Vendor Number

KERN RIVER POWER EQUIPMENT INC
Total Vendor Amount
212.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 212.32
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 135113 PPE FOR NEW EE'S PUBLIC WORKS 212.32 05/12/2022 0.00 05/12/2022 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
399.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 399.83
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 64130100 UNIT 110 SERVICE AC TRANSIT 399.83 05/02/2022 0.00 05/02/2022 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
458,687.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 66.94
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 662909 SERVICE PERIOD APRIL 2022 66.94 05/10/2022 0.00 05/10/2022 Check 05/26/2022 458,620.26
Payable Number Description Payable Amount Payable Date Discount Amount Due Date MD01.25,05.25 PROP TX PASS THRU 01.25 - 05.25.22 458,620.26 05/25/2022 0.00 05/25/2022

MUNISERVICES LLC
Total Vendor Amount

21.40 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 21.40
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV06-014076 SUTA CA Q4, 2021 21.40 05/02/2022 0.00 05/02/2022 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
124.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 124.19
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4451215071 LAWNMOWER AND BLOWER STARTER REPLACEMENT 13.83 04/20/2022 0.00 04/20/2022 4451220340 MOTOR OIL & COOLANT FOR PUBLIC WORKS 89.80 05/17/2022 0.00 05/17/2022 4451220341 TRAILER LIGHT CONNECTOR REPLACEMENT 20.56 05/17/2022 0.00 05/17/2022 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
13,510.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 13,510.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date AW-01-22 DIGIORGIO PARK REPLACE 6" MAIN WATER LINE TRENCH 04/12/2022 0.00 04/12/2022 8,660.00 AW-02-22 FELICITA PARK, SER WATER PUMP, BALL ,SPRINK 4,850.00 04/19/2022 0.00 04/19/2022 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 500.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PP041322 SEND PRO POSTAGE 500.00 05/11/2022 0.00 05/11/2022 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
10,538.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 10,538.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 113223.1 ON CALL PROFESS ENGIN. SERV, 03.06 -04.02.22 6,254.00 05/20/2022 0.00 05/20/2022 113223.3 7385 STREETS IMPROVE. FROM 03.06 - 04.02 1,122.00 05/20/2022 0.00 05/20/2022 113223.4 5816 LANDSCAPE PLANS FOR 03.06 - 04.02.22 935.00 05/20/2022 0.00 05/20/2022 113223.5 100 BMB MARKET FROM 03.06 - 04.02.22 527.00 05/20/2022 0.00 05/20/2022 1132232.2 14441 SYCAMORE RD FOR MONTH OF 03.06 - 04.02.22 1,700.00 05/20/2022 0.00 05/20/2022 1347
Vendor Number

RAFAEL ANGUIANO
Total Vendor Amount
884.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 884.10
Payable Number Description Payable Amount Payable Date Discount Amount Due Date ORDER 02.18.22 3 SETS OF MAGNETIC SIGNS FOR ARVIN PD 240.00 02/18/2022 0.00 02/18/2022 ORDER 04.26.22 8 X 10 BACK WALL SET UP FOR EASTER EVENT 644.10 04/26/2022 0.00 04/26/2022 1352
Vendor Number

SUPERIOR GLASS COMPANY
Total Vendor Amount
850.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 850.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 05162022APD APD CLEAR LAMINATOR GLASS 850.00 05/16/2022 0.00 05/16/2022

TIMOTHY RAMOS
Total Vendor Amount
4,400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 4,400.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1468 COM CANNS BACKGROUND CHECK HAPPY TREE FARMS 4,400.00 05/11/2022 0.00 05/11/2022 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/26/2022 79.52
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 0422-TR39927 C2791 MONTHLY FEE 04/01-04/30/2022 79.52 05/01/2022 0.00 05/01/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) 6/2/2022 9:32:29 AM Page 1 of 6
Payment Register
City of Arvin APPKT00113 - AP FOR 6.2.22
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1008
Vendor Number

AMERICAS BEST PLUMBING
Total Vendor Amount
12,100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 12,100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4140 BROKEN SEWAGE PIPE SMOTHERMAN PARK 8,500.00 04/25/2022 0.00 04/25/2022 4141 GAS LINE LEAK DIGIORGIO PARK 3,600.00 05/16/2022 0.00 05/16/2022 1009
Vendor Number

ARCPOINT LABS OF BAKERSFIELD
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 0522553 COVID TEST D CLARK 5.23 100.00 05/28/2022 0.00 05/28/2022 1150
Vendor Number
AT&T
Total Vendor Amount
1,057.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 1,057.40
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 000018200385 9391033189 SERVICE 04.13.22 -05.12.22 370.38 05/13/2022 0.00 05/13/2022 000018202148 9391056024 SERVICE 04.13.22 - 05.12.22 687.02 05/13/2022 0.00 05/13/2022 1419
Vendor Number

BELEN HURTADO
Total Vendor Amount
375.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 375.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date B.HURTADO 05.25.22 PER DIEM POST PUB SFTY DISP BASIC 06.13 - 07.01.22 375.00 05/25/2022 0.00 05/25/2022 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
16,835.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 16,835.76
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 221360032181JUNE22 MEDICAL JUNE22 16,835.76 06/01/2022 0.00 06/01/2022 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,408.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 1,408.42
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 51936020513639 SUPPLEMENTAL INS MAY2022 1,408.42 05/13/2022 0.00 05/13/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
4,743.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 4,743.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122200198 C.DURAN & M.GONZALEZ WEEK ENDING 05.22.2022 2,096.10 05/22/2022 0.00 05/22/2022 122210202 C.DURAN & M.GONZALEZ WEEK ENDING 05.29.22 2,646.90 05/29/2022 0.00 05/29/2022

ERIC REYES GUERRA
Total Vendor Amount
700.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 700.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0071 TRANSIT BUS WASH 240.00 05/31/2022 0.00 05/31/2022 INV0072 APD FLEET WASH 460.00 05/31/2022 0.00 05/31/2022 1403
Vendor Number

GRIFFIN GRAPHICS INC
Total Vendor Amount
833.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 833.42
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9886 COA EE LOGO POLO SHIRTS 833.42 05/30/2022 0.00 05/30/2022 1365
Vendor Number

GRIFFITH COMPANY
Total Vendor Amount
82,025.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 82,025.63
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7 FINAL NO 7 FINAL FRANKLIN STPL 5370-028 82,025.63 04/15/2022 0.00 04/15/2022 1019
Vendor Number

GUARDIAN
Total Vendor Amount
7,000.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 7,000.35
Payable Number Description Payable Amount Payable Date Discount Amount Due Date GROUP ID 00 473727 JUN2022BUNDLE INSURANCE JUN2022 7,000.35 05/20/2022 0.00 05/20/2022 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
1,176.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 1,176.94
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7640 UNIT 280 4 TIRES, OIL SERVICE 1,176.94 05/20/2022 0.00 05/20/2022 1418
Vendor Number

JOSE L GARCIA
Total Vendor Amount
375.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 375.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date JL.GARCIA 05.25.22 PER DIEM POST PUB SFTY DISP BASIC 06.13- 07.01.22 375.00 05/25/2022 0.00 05/25/2022 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
19,168.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 19,168.42
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8166262212JUNE22 MEDICAL JUNE22 19,168.42 06/01/2022 0.00 06/01/2022 1422
Vendor Number

LORENA RODRIGUEZ
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 450.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REFUND CR37473 REFUND DEPOSIT VETS HALL EVENT 10.08.22 CR37473 450.00 05/27/2022 0.00 05/27/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) Payment Register APPKT00113 - AP FOR 6.2.22
6/2/2022 9:32:29 AM Page 3 of 6
1168
Vendor Number
LOWES
Total Vendor Amount
228.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 228.55
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9800748917-6 05.02.22 GAS CANS FOR SHOP, SUPPLIES FOR FOUNTAIN GITS PK 228.55 05/02/2022 0.00 05/02/2022 1421
Vendor Number

LUCRECIA ZACARIAS
Total Vendor Amount

30.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 30.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REFUND CR37568 REFUND CR37568 OVERPAYMENT OF DOG LIC FEE TAG 700405/27/2022 0.00 05/27/2022 30.00 1340
Vendor Number

NATHAN M HODGES
Total Vendor Amount
11,453.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 11,453.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 418 LEGAL FEES APRIL 2022 11,453.00 05/02/2022 0.00 05/02/2022 1108
Vendor Number
PG & E
Total Vendor Amount
6,555.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 2,500.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 0008101310-4 PROJ P000008455 BEAR MTN BLVD REMOVE SL #7313 DEPO05/10/2022 0.00 05/10/2022 2,500.00 Check 06/02/2022 4,055.97
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2829173572-9 05.16.22 SERVICE 04.16.22 - 05.16.22 166.08 05/16/2022 0.00 05/16/2022 3232674778-2 05.16.22 SERVICE 04.16.22 - 05.16.22 2,264.69 05/16/2022 0.00 05/16/2022 3441010184-3 05.16.22 SERVICE 04.16.22 - 05.16.22 204.36 05/16/2022 0.00 05/16/2022 4121972200-0 05.16.22 SERVICE 04.16.22 - 05.16.22 268.05 05/16/2022 0.00 05/16/2022 4891617948-3 05.16.22 SERVICE 04.15.22 - 05.15.22 132.23 05/16/2022 0.00 05/16/2022 5422632722-6 05.16.22 SERVICE 04.13.22 - 05.11.22 9.52 05/16/2022 0.00 05/16/2022 6226700721-6 05.16.22 SERVICE 004.16.22 - 05.16.22 61.01 05/16/2022 0.00 05/16/2022 7368140966-7 05.23.22 SERVICE 04.22.22 - .5.22.22 128.94 05/23/2022 0.00 05/23/2022 8139135324-0 05.16.22 SERVICE 04.16.22 - 05.16.22 126.48 05/16/2022 0.00 05/16/2022 9441405278-0 5.16.22 SERVICE 04.16.22 TO 05.16.22 675.09 05/16/2022 0.00 05/16/2022 9853233499-6 05.16.22 SERVICE 04.13.22 - 05.11.22 19.52 05/16/2022 0.00 05/16/2022 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount

63.34 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 63.34
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 863041 PPE FOR EMPLOYEES PUBLIC WORKS 63.34 05/17/2022 0.00 05/17/2022 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
156,843.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 156,843.16
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9000036651 O & M SERVICES WASTEWATER APRIL 2022 156,843.16 05/17/2022 0.00 05/17/2022

VERONICA MEJIA
Total Vendor Amount
628.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 628.95
Payable Number Description Payable Amount Payable Date Discount Amount Due Date REFUND BP22-0011 REFUND BP22-0011 CR37164 628.95 05/27/2022 0.00 05/27/2022 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 285.91
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5020218816 LEASE PAYMENT CANON 285.91 05/17/2022 0.00 05/17/2022 1147
Vendor Number

ZEE MEDICAL SERVICE
Total Vendor Amount
424.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 424.73
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 34210621 FIRST AID SUPPLIES TRANSIT 424.73 05/31/2022 0.00 05/31/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.) 6/2/2022 11:58:28 AM Page 1 of 3
Payment Register
City of Arvin APPKT00114 - PAYROLL RELATED AP 4.29. 5.13, 5.27.22 01 - Vendor Set 01
Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

61.47 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 61.47
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000177 AFLAC 20.49 04/29/2022 0.00 04/29/2022
INV0000190 AFLAC 20.49 05/13/2022 0.00 05/13/2022
INV0000211 AFLAC 20.49 05/27/2022 0.00 05/27/2022
1006
Vendor Number

ALLSTATE
Total Vendor Amount
326.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 326.19
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000178 ALLSTATE 108.73 04/29/2022 0.00 04/29/2022
INV0000191 ALLSTATE 108.73 05/13/2022 0.00 05/13/2022
INV0000212 ALLSTATE 108.73 05/27/2022 0.00 05/27/2022
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
880.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 880.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000179 APOA Dues 300.00 04/29/2022 0.00 04/29/2022
INV0000192 APOA Dues 300.00 05/13/2022 0.00 05/13/2022
INV0000213 APOA Dues 280.00 05/27/2022 0.00 05/27/2022
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
2,376.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 2,376.16
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000180 SEIU Dues 12.00 04/29/2022 0.00 04/29/2022
INV0000181 SEIU Dues 755.12 04/29/2022 0.00 04/29/2022
INV0000193 SEIU Dues 12.00 05/13/2022 0.00 05/13/2022
INV0000194 SEIU Dues 755.12 05/13/2022 0.00 05/13/2022
INV0000214 SEIU Dues 22.00 05/27/2022 0.00 05/27/2022
INV0000215 SEIU Dues 819.92 05/27/2022 0.00 05/27/2022
1018
Vendor Number

VANTAGE POINT TRANSFER AGENTS
Total Vendor Amount
1,529.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 06/02/2022 1,529.88
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000175 457 Contributions 475.00 04/29/2022 0.00 04/29/2022 INV0000176 457 Loan Repayment 9.96 04/29/2022 0.00 04/29/2022 INV0000188 457 Contributions 475.00 05/13/2022 0.00 05/13/2022 INV0000189 457 Loan Repayment 9.96 05/13/2022 0.00 05/13/2022 INV0000209 457 Contributions 550.00 05/27/2022 0.00 05/27/2022 INV0000210 457 Loan Repayment 9.96 05/27/2022 0.00 05/27/2022

4.A.1
Attachment: Demand Register of May 20, 2022 - June 10, 2022 (Demand Register(s) of May 20, 2022 - June 10, 2022.)

4.B.1
Attachment: Payroll Register of May 27, 2022 (Payroll Register(s) of May 27, 2022.)

4.B.1
Attachment: Payroll Register of May 27, 2022 (Payroll Register(s) of May 27, 2022.) Arvin City Council Meeting Minutes – May 24, 2022

Page 1 of 5 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
MAY 24, 2022
CALL TO ORDER @ 6:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Franetovich absent; All others present. CM Horton arrived late during Consent Agenda Item 3A.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion MPT Borreli Second CM Reyes Vote 3-0

3. PRESENTATION(S)
A. Development of the 2022 Regional Transportation Plan / Sustainable Communities Strategy, Key Land Use and Planning Assumptions and Public Outreach.

Rob Ball, Director of Planning – Kern County of Governments

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of May 06, 2022 – May 19, 2022.

B. Approval of Payroll Register(s) of May 13, 2022.

C. Approval of the Minutes of the Regular Meeting of May 10, 2022.

D. Approval of the Second Amendment to Professional Services Agreement between the City of Arvin and The Pun Group, LLP for Auditing Services.

Agreement No. 2022-09

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of May 24, 2022 (Minutes of the Regular Meeting of May 24, 2022.) Arvin City Council Meeting Minutes – May 24, 2022

Page 2 of 5 ends

E. Approval of A Resolution of the City Council of the City of Arvin Receiving and Adopting the Annual Statement of Investment Policy and Authorizing the Investment of Surplus Funds Consistent with the Same.

Resolution No. 2022-32
F. Approval of Budget Amendment Number 2122-04.

Above Consent Agenda Item 4F was removed from the Agenda.

G. Approval of Agreement for Participation in Work Release Program Between the County of Kern and City of Arvin and Authorize the Chief of Police to Execute the Agreement.

Agreement No. 2022-10
H. Approval A Resolution of the City Council of the City of Arvin to Approve A Public Works Agreement with J.L. Plank Inc. DBA Cen-Cal Construction for the Langford Avenue Sidewalk and Pavement Project and to Authorize the Mayor to Execute the Agreement.

Resolution No. 2022-33
Agreement No. 2022-11
I. Approval of Transit Lead Job Description and Corresponding Salary Schedule.

J. Approval of Grants Manager Job Description and Revised Salary Schedule.

Above Consent Agenda Item 4J was removed from the Agenda.

K. Approval of A Resolution of the City Council of the City of Arvin Adopting a List of Projects for the Fiscal Year 2022-2023 Funded by SB-1: The Road Repair and Accountability Act of 2017.

Resolution No. 2022-34
L. Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of the City of Pomona, California; Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Office Furniture from Aguila Office Solutions for the Arvin Police Department.

Resolution No. 2022-35
Staff recommends approval of the Consent Agenda.

Consent Agenda Item 4F was removed from the Agenda.

Motion to approve Consent Agenda Items 4A, 4B, 4C, 4D, 4E, 4G, 4H, 4I, 4K, 4L and remove 4J.

Motion CM Horton Second CM Reyes Vote 4-0

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of May 24, 2022 (Minutes of the Regular Meeting of May 24, 2022.) Arvin City Council Meeting Minutes – May 24, 2022

Page 3 of 5 ends

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Confirming and Ordering the Annual Levy of Assessments for Fiscal Year 2022-23 for Landscaping and Lighting Maintenance District No. 1. (City Manager)
Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the Resolution.

Hearing opened.

No public testimony.

Hearing closed.

Motion to approve the Resolution.

Motion CM Horton Second MPT Borreli Vote 4-0
Resolution No. 2022-36
B. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Confirming and Ordering the Annual Levy of Assessments for Fiscal Year 2022-23 for Landscaping and Lighting Maintenance District No. 2. (City Manager)
Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the Resolution.

Hearing opened.

No public testimony.

Hearing closed.

Motion to approve the Resolution.

Motion CM Horton Second CM Reyes Vote 4-0
Resolution No. 2022-37
C. A Public Hearing to Discuss and Consider Approval of Possible Submittal of A 2022 Community Development Block Grant (CDBG) Application and Housing Rehabilitation Guidelines and Approval of A Sub-Recipient Agreement with Self-Help Enterprises for Community Development Block Grant Administrative Support. (Grant Writer) Staff recommends to open the hearing, allow for public testimony, close the hearing and approve:
1) Submittal of An Application to Apply for the 2022 State Community Development Block Grant (CDBG) Notice of Funding Availability (NOFA), and Housing Rehabilitation Guidelines; and
2) A Resolution of the City Council of the City of Arvin Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2021-2022 Funding Year of the State CDBG Program, and Authorizing Relation Actions; and
Resolution No. 2022-38
3) A Resolution Approving the Adoption of the CDBG Single-Family

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of May 24, 2022 (Minutes of the Regular Meeting of May 24, 2022.) Arvin City Council Meeting Minutes – May 24, 2022

Page 4 of 5 ends

Housing Rehabilitation Program Guidelines; and
Resolution No. 2022-39
4) Adoption of the Housing Rehabilitation Guidelines; and 5) The Subrecipient Agreement with Self-Help Enterprises for Community Development Block Grant Administrative Support.

Agreement No. 2022-12
Hearing opened.

No public testimony.

Hearing closed.

Motion to approve Public Hearing Items 5C.1 – 5C.5.

Motion CM Horton Second MPT Borreli Vote 4-0

6. ACTION ITEM(S)
A. Arvin Community Center Leases and Operations. (Mayor Trujillo) Staff recommends consideration and direction from Council.

Above Action Item 6A was removed from the Agenda.

B. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

No motion and no action taken for above Action Item 6B.

7. BUDGET WORKSHOP – General Fund FY 2022-2023 (City Manager)

8. STAFF REPORTS

9. COUNCIL MEMBER COMMENTS

B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of May 24, 2022 (Minutes of the Regular Meeting of May 24, 2022.) Arvin City Council Meeting Minutes – May 24, 2022

Page 5 of 5 ends

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (four potential cases)
CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

11. ADJOURNED @ 7:31PM
Respectfully Submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of May 24, 2022 (Minutes of the Regular Meeting of May 24, 2022.)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of the City Council of the City of Arvin Awarding a Professional Services Agreement to V-Max Electric for Electric Charging Station Installation, Integration and Technical Support Services
BACKGROUND:

The City of Arvin was awarded funds from the Kern Council of Governments (Kern COG) as a subcontractor of a grant administered by the California Energy Commissions under the project title Electric Vehicle (EV) Ready Communities Phase II – Blueprint Implementation. The City of Arvin is under a Memorandum of Understanding dated June 6, 2021 with Kern COG to install and commission a charging station with 1 DC Fast Charger and 3 Level 2 chargers for public electric vehicle usage at the Park and Ride. As a subcontractor of Kern COG, the City of Arvin is awarded funds of up to $132,000.00 for the completion of this project to include Electric Vehicle Supply Equipment (EVSE), installation, utility, labor and technical support expenses.

Additionally, the City has available funds from the San Joaquin Air Pollution Control District from their Charge Up program under an awarded voucher for up to $40,000. This voucher was executed on April 21, 2020 and is redeemable for the purchase and installation of EV chargers at the Park and Ride.

The City of Arvin published a notice inviting bids titled Electric Vehicle Charging Stations and Installation with Integration in the Bakersfield Californian on March 20, 2022 and bids were due to the City on April 25, 2022. A total of 5 bids were received ranging from $76,834.00 to $138,915.00. The apparent low bidder was V-Max Electric Inc. V-Max Electric Inc. meets the various qualifications as described in their bid and the bid received from V-Max Electric Inc. was determined to be complete and responsive.

The City Received 5 bids as follows:

Contra Costa Electric $ 138,915.00
MJK Construction $ 101,514.00
National Car Charging $ 88,234.08
Jeff Periera Home Energy $ 85,360.00
VMax Electric $ 78,835.00

4.D.1
Attachment: Staff Report Awarding PSA to Vmax Electric 06.02.22 (Approval of A PSA to VMax Electric for Installation & Integration of Electric Staff determined that it would be appropriate to award an agreement to V-Max Electric Inc. for its bid of $ 78,835 (with total costs not to exceed $140,000.00). The justification for the not to exceed amount is because the City discovered (post-bid) that the project will require a transformer upgrade to power the DC Fast charger, requires a larger concrete pad, and technical professional assistance with the transformer upgrade to include communications and permitting upgrades with PG&E. The not to exceed amount reflects the need for additional services, including additional transformer electrical upgrades, concrete pad installation, and technical support with PG&E as needed. The project has grant funds secured in the amount of $ 140,000 to cover the project costs.

STAFF RECOMMENDATION:

Staff recommends approval and award of a professional services contract to V-Max Electric.

FINANCIAL IMPACT:

No fiscal impact, the project is fully funded by two grants.

ATTACHMENTS:

Bid from V-Max Electric
Draft Professional Services Agreement

4.D.1
Attachment: Staff Report Awarding PSA to Vmax Electric 06.02.22 (Approval of A PSA to VMax Electric for Installation & Integration of Electric

Page 1 of 2 ends

Reso Awarding A Professional Services Agreement to VMAX Electric for Charging Station Installation, Integration and Technical Support.

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO VMAX

ELECTRIC FOR CHARGING STATION INSTALLATION,

INTEGRATION AND TECHNICAL SUPPORT SERVICES
WHEREAS, the City of Arvin was awarded two grants for the installation of electric Charging Stations at the Park and Ride by Kern COG and the San Juaquin Valley Air District; and WHEREAS, the City of Arvin desires to enter a contract for charging station installation, integration, and technical support services to implement the awarded projects; and WHEREAS, the project was placed on the City of Arvin’s website and advertised for bid on February 11, 2022, in the Bakersfield Californian, and bids were opened publicly at Arvin City Hall on March 17, 2022, with a total of three bids received; and WHEREAS, the City received five bids for professional services, with the total bid amounts as follows:

Company Bid Amount
Contra Costa Electric $ 138,915.00
MJK Construction $ 101,514.00
National Car Charging $ 88,234.08
Jeff Periera Home Energy $ 85,360.00
VMax Electric $ 78,835.00
; and
WHEREAS, the City has determined that the grant funding is sufficient to fund the entirety of the project by the lowest responsible, responsive qualified bidder; and WHEREAS, the General Provisions of the Bid Instructions provide in relevant part:
“The award of the contract, if made by the City, will be to the lowest responsible and qualified bidder. If alternate bids are called for, the contract shall be awarded to the lowest responsible, responsive bidder on the base bid.;” and WHEREAS, the City has reviewed the five bids and determined VMAX Electric, to be the lowest responsive, responsible, bidder based on all specifications, qualifications, and level of experience reflected in the bid; and
WHEREAS, the City has available $ 140,000 the project, and has determined post bid that additional technically services, transformer upgrades, and concrete pouring will be necessary for the DC Fast Charger; and

4.D.2
Attachment: Reso to Award PSA to VMAX Electric for Charging Station Installation (Approval of A PSA to VMax Electric for Installation &

Page 2 of 2 ends

Reso Awarding A Professional Services Agreement to VMAX Electric for Charging Station Installation, Integration and Technical Support.

WHEREAS, the City desires to enter into an agreement with VMAX Electric for $ 78,835 and a not to exceed $ 140,000 clause to include all additional work that is needed; NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

Section 1: The City Council of the City of Arvin does hereby accept the bids received, award the bid to VMAX Electric., and authorizes the City Manager to execute an agreement with VMAX electric for $ 78,835 with a not to exceed total of $ 140,000 to include all additional services subject to the City Attorney’s review and approval as to form of the agreement documents.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 14 th day of June 2022 by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.D.2
Attachment: Reso to Award PSA to VMAX Electric for Charging Station Installation (Approval of A PSA to VMax Electric for Installation &

CITY OF ARVIN

REQUEST FOR BID

ELECTRIC VEHICLE CHARGING STATIONS AND

INSTALLATION WITH INTEGRATION
This document is a Request for Bid (“RFB”) for four (4) electric vehicle charging stations:

One (1) DC Fast Charger, Three (3) Level 2 Chargers, and Installation of Electric Vehicle (EV) Charging Equipment and Integration Please submit 2 paper copies and 1 digital copy (PDF) on a USB flash drive of your bid no later than 5:00 p.m. PST on April 25, 2022, addressed to:

Attn: City Clerk
RFB – Charging Stations
City of Arvin
City Hall
200 Campus Drive
Arvin, CA 93203
The City Clerk’s timestamp shall be the official clock for determining the date and time an RFB has been submitted to the City.

BIDDERS INFORMATION – A copy of this Request for Bid that includes Bidder’s instructions and specifications may be secured from the City Clerk’s Office, City of Arvin, City Hall, 200 Campus Dr., Arvin CA 93203; Telephone: (661) 854-3134 or via the City’s website at www.arvin.org.

4.D.3
Attachment: Bid from V-Max Electric Inc - Electric Vehicle Charging Stations[100] (Approval of A PSA to VMax Electric for Installation & City of Arvin, CA
RFB – 2022 EV Charging Stations with Installation and Integration

Page 2 of 18 ends

IMPORTANT

NOTICE INVITING BIDS
2022 EV Charging Stations with Installation and Integration NOTICE IS HEREBY GIVEN that Bids for the 2022 EV Charging Stations, one (1) DC Fast Charger (DCFC) and three (3) Level 2 Chargers, and Installation, will be received by the City of Arvin. Bids will be accepted ONLY at the City Clerk’s Office at the City of Arvin City Hall, 200 Campus Drive, Arvin, California, 93203 until 5:00 p.m. Pacific Standard Time, April 25, 2022.

Said Bids will be evaluated, and results will be made public after completion of the negotiation process with the selected consultant. The City of Arvin reserves the right to reject any or all Bids and to waive any informalities or irregularities in any bid or in the bidding process. The City of Arvin is not responsible for misdelivered bids, and the bidder is strictly liable for its chosen method of delivery. It is the bidder’s sole responsibility to make sure that bids arrive at the proper location. Any bid which does not actually arrive in the City Clerk’s Office by the RFB due date and time will be rejected as nonresponsive, even if properly addressed or delivered to another City Department. The City Clerk’s timestamp shall be the official clock for the determination of timeliness of submittals of bids.

Dated: __________, 2021 CITY OF ARVIN
By:

Cecilia Vela, City Clerk

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PURCHASE OF 2022 EV CHARGING STATIONS WITH

INSTALLATION AND INTEGRATION

TABLE OF CONTENTS
I. Introduction
II. General Information
III. Vendor / Bid & Submittal Requirements
IV. Bid Format
V. Desired Features
VI. Evaluation Process, Award and Execution of Contract VII. Errors in the RFB
VIII. Questions Regarding the RFB
IX. Rejection of Bids
X. Addenda
XI. Withdrawal and Resubmission/Modification of Bids
XII. Disposition of Materials
XIII. Detailed RFB Specifications – Attachments A to E

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I. INTRODUCTION
Project Purpose and Scope: The City of Arvin is soliciting bids for the purchase of EV charging equipment and installation to include one (1) DCFC and three (3) Level 2 Chargers to existing charging infrastructure at the project site, 200 Plumtree Drive. Specifications regarding the charging equipment will be included in Section XIII.

The City believes that this RFB will provide enough information for all potential vendors to make a bid for this product.

Timeline/Schedule of Events: The following are key dates for this RFB. The City reserves the right to modify this schedule of events at any time:
• Issue RFB – By March 25, 2022.
• Vendor Questions Due – April 11, 2022
• Responses to Vendor Questions Posted – April 14, 2022 • Pre-Bid Site Visits (as needed) – April 12, 2022 (10 am-4 pm) • Bids Due – 5 pm PST on April 25, 2022
• Vendor Interviews/Demos (verification of bid compliance) - TBD by City • Final Selection – April 27, 2022
• Approval by City Council – May 10, 2022
• Installation of Charging Infrastructure – installation to begin within 60 days of charging equipment delivery to City.
• Project Completion Deadline Date-November 1, 2022 (or sooner) • Final Invoicing Due Date-December 1, 2022 (or sooner) II. GENERAL INFORMATION
The submission requirements for this RFB are set forth below. A bid shall constitute an irrevocable offer for 30 days following the deadline for its submission. Reference to a certain number of days in this RFB shall mean calendar days unless otherwise specified.

III. VENDOR / BID & SUBMITTAL REQUIREMENTS
Bids which fail to address each of the submission requirements may be deemed non-responsive and will not be further considered.

A. Vendor Requirements:

1. The proposing Vendor will have been in business for more than five years.

2. Vendor must possess an EVIPT certification as a requirement of the California Energy Commission

3. By submitting a bid, Vendor certifies that it is not party to any collusive action or any action that may be in violation of state and/or federal law.

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B. Bids are subject to the following requirements:

1. Contract term: Payment will be made to the Vendor upon acceptance.

2. Delivery of materials: The one (1) DCFC and three (3) Level 2 Chargers shall be delivered to the City of Arvin within 60 days after the City’s payment of the equipment invoice from Vendor. All prices shall include delivery and applicable taxes.

3. Delivery Coordination: Vendor shall provide a delivery and installation schedule to Christine Viterelli, at Arvin Transit Department, 165 Plumtree Drive, Arvin, CA 93203 or via email at [email protected].

4. Training: N/A.

5. Pricing: Bids must include the total cost for charging stations and installation to the existing infrastructure not to exceed $139,000. Proposed prices will include all federal, state, and local taxes.

6. Return of Equipment: N/A.

7. A responding Vendor taking exception to any part or section of this solicitation shall indicate such expectations in a separate section of the submitted bid – such section shall be entitled “Exception of Conditions.” Failure to indicate any exception will be interpreted as the respondent’s intent to comply fully with the requirements of this RFB as written.

C. Submittal Requirements:

All bids must be received no later than April 25, 2022 by 5:00 p.m. PST. Late bids will not be accepted. All bids and any accompanying documentation become the property of the City of Arvin and will not be returned. Please submit the pdf of the bid via a USB flash drive with the hard copies via mail or hand delivery. The City Clerk’s timestamp will be the official clock for determining the date and time an RFB has been submitted to the City. Bids should be addressed to:

Attn: City Clerk, City of Arvin
RFB – Charging Stations
City of Arvin
City Hall
200 Campus Drive
Arvin, CA 93203

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IV. BID FORMAT
Bid must contain the following, referenced by number and in the order below:

No. Information Item
I. Vendor Contact – List the name, address, FAX number, e-mail address, and phone number of the vendor's authorized negotiator. Vendor's authorized negotiator shall be empowered to make binding commitments for the vendor's firm.

II. Vendor Profile – Provide a description of the company including a brief company history and prospectus. Include the location of your organization's headquarters and of the office or facility.

III
.

Professional References – Provide a list of at least three (3) client references.

References of local government or related agencies preferred. The reference list must include:
▪ Client name, location, current contact person, and phone number.

IV
.

Delivery Schedule of the charging equipment, 1 DCFC and 3 L2 chargers, installation, and integration with the current operating system, Green Lots.

Project must be completed by November 1, 2022.

V. Cost – The following cost information is to be provided:
▪ EV Charging Equipment to include 1 DCFC, and 3 Level 2 chargers by item; installation, taxes and fees, if any.

VIII. “Exceptions of Conditions” see Bid Terms and Conditions No. 15 ▪ Indicate exception(s) to any part/section of this solicitation. Failure to indicate exceptions will be interpreted as the respondent’s intent to comply fully with the requirements of the RFB as written.

V. DESIRED FEATURES
Desired Equipment for the City of Arvin include the following:

A. One (1) – DC Fast Charger
B. Three (3) – Level 2 Chargers
C. Installation of charging equipment to existing infrastructure and operating system D. See Section XIII. DETAILED RFB SPECIFICATIONS below
VI. EVALUATION PROCESS, AWARD AND EXECUTION OF CONTRACT Subject to the City’s right to reject any or all bids, the lowest responsible and responsive bid that meets the maximum desired functionality for the project will be selected for further discussions.

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Upon selection, the City and the selected Vendor will enter into good faith negotiations on a contract. No contract or agreement, express or implied, shall exist or be binding on the City before the execution of a written contract by both parties. If agreement on the terms of such a contract cannot be reached after a period deemed reasonable by the City in its sole discretion, the City may enter negotiations and sign a contract with any other bidder who submitted timely, responsive, and responsible bids to this RFB.

VII. ERRORS IN THE RFB
If a bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFB, the bidder should immediately provide the City with written notice of the problem and request that the RFB be clarified or modified. Without disclosing the source of the request, the City may modify the document prior to the date fixed for submission of bids by issuing an addendum to all potential bidders to whom the RFB was sent. If prior to the date fixed for submissions, a bidder knows of or should have known of an error in the RFB but fails to notify the City of the error, the bidder shall bid at its own risk, and if, awarded the contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

VIII. QUESTIONS REGARDING THE RFB
All questions regarding the RFB may be addressed in writing to Christine Viterelli at [email protected].

All questions should be emailed with a subject header entitled, “2022 EV Charging Stations and Installation and Integration.”
Please submit any questions on or before 5:00 PM on April 11, 2022.

No later than 5:00 PM on April 14, 2022, the City will post responses to all questions received, on the City website at www.arvin.org. The identity of the Vendor asking the question will not be posted. The City does not expect to respond to inquiries received after April 11, 2022; in the event that the City chooses to respond to such inquiries, however, it will post the responses on the City website.

IX. REJECTION OF BIDS
The City reserves the right in its sole discretion to reject any or all bids in whole or in part, without incurring any cost or liability whatsoever. All bids will be reviewed for completeness and compliance with the submission requirements. If a bid fails to meet a material requirement of the RFB, or if it is incomplete or contains irregularities, the bid may be rejected. A deviation is material to the extent that a bid is not in substantial accord with RFB requirements. Immaterial deviations may cause a bid to be rejected. The City may or may not waive an immaterial deviation or defect in a bid. The City’s waiver of an immaterial deviation or defect shall in no way modify the RFB or excuse a bidder from full compliance with the RFB requirements. Bids that contain false or misleading statements may be rejected if in the City’s opinion the information was intended to mislead the City regarding a requirement of the RFB.

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By submitting a response to this RFB, Vendors waive all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFB. Although it is the City’s intent to choose the most qualified bid, the City reserves the right to reject all or choose any number of qualified bids.

X. ADDENDA
The City may modify the RFB prior to the date fixed for submission by posting, mailing, emailing or faxing an addendum to the bidders known to be interested in submitting a bid. If any bidder determines that an addendum unnecessarily restricts its ability to bid, it must notify the City in writing no later than five (5) days before the deadline for submitting bids. Failure of a bidder to receive or acknowledge receipt of any addendum shall not relieve the bidder of the responsibility for complying with the terms thereof.

XI. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF BIDS
A bid may be withdrawn at any time prior to the deadline for submitting bids by notifying the City in writing of its withdrawal. The notice must be signed by the bidder. The bidder may thereafter submit a new modified bid, provided that it is received at the City no later than the deadline. Modification offered in any other manner, oral or written, will not be considered. Bids cannot be changed after the evaluation process begins.

XII. DISPOSITION OF MATERIALS
All materials submitted in response to an RFB will become the property of the City and will be returned only at the City’s option and at the expense of the bidder. One copy of each bid will be retained for official files and shall become a public record subject to public review.

XIII. DETAILED RFB SPECIFICATIONS
Scope of EV Charging Stations and Installation of Equipment:
• One (1) DC Fast Charger
• Preference for DCFC to include 2 port options to include Combined Charging System (CCS) and TESLA charging ports
• DCFC and parts, not to include installation, must not exceed $50,000 • Three (3) Level 2 Chargers
• J1772 Connectors
• Must not exceed $5,000 per charger.
o Three (3) L2 JI772 connectors must not exceed $15,000 in total for equipment and parts, not to include installation costs
• Coordination and Network Integration with Green Lots, Arvin’s pre-existing electric vehicle charging system, including networking fees, if applicable for new chargers. • See Attachment A for detailed drawings and additional specifications according to the San Joaquin Valley Air Pollution Control District

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Notes:
• Pre-Bid Site Visit (as needed) coordinated with Christine Viterelli, [email protected]
• All equipment will be through a Purchase Order or Invoice and will be delivered to the City of Arvin facilities.

SUBMISSION CERTIFICATION
I hereby submit to the City of Arvin the following bid proposal for work outlined in plans and specifications entitled “2022 EV Charging Stations and Installation with Integration”; One (1) DC Fast Charger, Three (3) Level 2 Chargers, and Installation of Electric Vehicle (EV) Charging Equipment.

All of the following documents (check below) are completed, fully executed, and included in my bid as required in the bid document:

Submission Certification
Bid Proposal Forms
Proposer Identification
Exception Form
Signature Authorization
Non-Collusion Declaration
Debarred Certification
Service & Parts
Product Specifications, Complete Detailed Drawing(s), and Other Descriptive Matter for the Installation of Equipment Proposed.

Acknowledgment Pages for all Bid Addenda (if any)
[SIGNATURE PAGE FOLLOWS]
My signature on this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the proposal as required. I understand that x
x
x
x
x
x
x
x
x

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failure to complete and/or submit any of the required documents may be cause for rejection of my bid proposal.

Dated: Business Name:

By:

Name:

Title:

Telephone Number:
4/25/2022 V-Max Electric Inc.

Shawn Herman
Shawn Herman
Vice Presdident
661-204-2250

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BID PROPOSAL FORM
By the submission of this proposal, the undersigned agrees to deliver, install and integrate one (1) DCFC charger and three (3) L2 chargers in accordance with the specifications attached hereto.

The Bidder acknowledges and agrees by signature below that the purchaser shall have the right to accept or reject any or all bids as deemed to be in its best interest and waives the right of protest. All bids are to be valid and binding for at least sixty (60) days from the advertised date on which bids are received. Bids must include all applicable taxes, fees, licenses, charges, and costs whatsoever involved for the City of Arvin to take full ownership of the charging equipment upon delivery.

Equipment Quantity Description Price
DCFC 1 Dual ports needed:

CCS and TESLA
ports
Level 2 Charger 3 J1772 Chargers
Installation Costs N/A To include labor
costs
Networking Fees N/A Integration with
Greenlots software
Delivery, Sales
Tax, and Other
Fees
N/A All other fees and
sale taxes
TOTAL BID IN WORDS:

Warranty Period in months:

FOB: Arvin, CA (Freight Prepaid):

Number of days until delivery upon receipt of order:

Bidder:

Address:

Phone: Fax: Email:
12 Months
V-Max Electric Inc.
7812 Fruitvale Ave., Bakersfield, CA. 93308
661-392-1111 661-392-1112 [email protected]
$ 27,927.00
$ 9,142.00
$ 1,275.00/YR.
$ 9,067.00
$ 32,698.00
Shipping Charges included Above
Seventy Eight Thousand, Eight Hundred Thirty Four Dollars Tentatively 15 Weeks

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Dated: Signature:

Name Printed:

Title:
4/25/2022
Shawn Herman
Vice President

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BIDDER IDENTIFICATION

1. Legal name of Bidder:

2. Street Address:

3. Mailing Address:

4. Business Telephone:

5. Facsimile Telephone:

6. Email Address:

7. Type of Business:
___ Sole Proprietor
___ Partnership
___ Corporation
___ Other:

If corporation, indicate State where incorporated:

8. Business License number issued by the City where the Bidder’s principal place of business is located.

Number: Issuing City:

9. Federal Tax Identification Number:

10. Bidder’s Project Manager:

11. Bidder’s Name and Title of Authorized to sign legal document:

V-Max Electric Inc.
7812 Fruitvale Ave., Bakersfield, CA. 93308
7812 Fruitvale Ave., Bakersfield, CA. 93308
661-392-1111
661-392-1112
[email protected]
XX
California
77-0518856
Shawn Herman
Shawn Herman / V.P.
22-00052082 Bakersfield, CA.

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EXCEPTION FORM
Should Bidder take exception to ANY of the terms and conditions, or other contents provided in the “Request for Bid,” list the exceptions below. THIS COMPLETED FORM MUST BE RETURNED WITH YOUR BID. If no exception(s) are taken, enter “NONE” for the first item. (Make additional copies of this form as necessary) Page Number: Section Title:

Paragraph Number: Exception Taken:

Page Number: Section Title:

Paragraph Number: Exception Taken:

Page Number: Section Title:

Paragraph Number: Exception Taken:

Page Number: Section Title:

Paragraph Number: Exception Taken:

N/A N/A
N/A We have received a submittal for the
(1) BTC Power Slim Line 50kw DCFC Charging Station. I see a problem with the size of the existing Pad already installed. The New Chgarge is 34" wide. I am excluding any work to enlarge the existing pad unless agreeds to with a change order.

E1 N/A
N/A We are excluding any additional
purchases for any circuit breakers due to it showing the correct size circuit should be installed in the existing Meter Pedestal.

N/A N/A
N/A We will assist in set up for Monitoring
which should take roughly 30 minutes per charger, by phone, but we do not have any Internet, Comm work, design or construction to install any monitoring infrastructure associated with this project.

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SIGNATURE AUTHORIZATION
Bidder:

A. I hereby certify that I have the authority to offer this proposal/bid to the City of Arvin for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal/bid.

Signature:

Name:

B. The following information relates to the legal Bidder listed above, whether an individual or a company. Place check marks as appropriate:
a. If successful, the contract language should refer to me as:
___ Individual
___ Partnership
Partners’ names:
___ Corporation
___ Limited Liability Company
___ Other:

C. My tax identification number is: ________________________________ (For individuals, this number is usually the Social Security Number) D. ___ I am a certified small business and Small Business Preference is applicable to this proposal/bid. A copy of my certification from the Office of Small and Minority Business is attached.

E. ___ I have recently filed for Small Business Preference but have not yet received certification.

F. ___ I am not a Small Business.

G. ___ My business is owned by a minority whose ethnicity is:

H. ___ My business is owned by a woman.

I. ___ My business is owned by a disabled veteran.

V-Max Electric Inc.

Shawn Herman
X
V-Max Electric Inc.
77-0518856
X

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NON-COLLUSION DECLARATION

MUST BE EXECUTED BY BIDDER AND SUBMITTED WITH PROPOSAL
(Public Contract Code Section 7106)
The undersigned declares:

I am the of , the
party making the foregoing bid proposal. The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal. The proposer has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or to refrain from proposing. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposed price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposed price, or of that of any other proposer. All statements contained in the proposal are true. The proposer has not, directly, or indirectly, submitted his or her proposed price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of the proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______ [date], at _______________ [city], ______________________[state].

Signature Company Name
Printed Name
Title

DEBARRED CERTIFICATION ACKNOWLEDGEMENT
The Bidder certifies, to the best of its knowledge and belief, that the Bidder and/or any of its Principals, nor any person in a position with management responsibility or responsibility related to this Bid:

Vice President V-Max Electric Inc.
4/25/2022 Arvin
California
V-Max Electrric Inc.

Shawn Herman
Vice President

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a. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

The Bidder shall provide immediate written notice to the City if, at any time prior to contract award, the Offeror/Bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

A certification that any of the items in paragraph (a) – (d) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s/Bidder’s responsibility.

Failure of the Bidder to furnish a certification or provide such additional information as requested by the City may render the Bidder non-responsible.

Nothing contained in the foregoing shall be construed to require establishment of a system of records to render, in good faith, the certification required by this Acknowledgement. The knowledge and information of an Offeror/Bidder is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Offeror/Bidder knowingly rendered an erroneous certification, in addition to other remedies available to the City, the City may terminate the contract resulting from this solicitation for default.

The Bidder certifies that the foregoing is true and correct:

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Bidder: Federal I.D. No:

Address:

Phone: Fax: Email:

Signature: Date:

Name Printed:

Title:

ATTACHMENT A
• See next page – Arvin Park and Ride Charging Station Drawings V-Max Electric Inc. 77-0518856
7812 Fruitvale Ave., Bakersfield, CA. 93308
661-392-1111 661-392-1112 [email protected]
4/25/2022
Shawn Herman
Vice Presdident

4.D.3
Attachment: Bid from V-Max Electric Inc - Electric Vehicle Charging Stations[100] (Approval of A PSA to VMax Electric for Installation &

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
AGREEMENT NO. ________

AGREEMENT FOR ELECTRIC VEHICLE CHARGING STATION

EQUIPMENT AND INSTALLATION WITH INTEGRATION

CONSULTANT SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA,
AND
V-MAX ELECTRIC, INC.

THIS AGREEMENT (“Agreement”) is made and entered into as of the date of execution by the CITY OF ARVIN (the "City") and VMAX Electric, Inc., (“Consultant”).

RECITALS
The City requires outside assistance to provide the following services:

Purchase of electric vehicle (EV) charging equipment and installation to include but not limited to one (1) DC Fast Charger and three (3) Level 2 Chargers to existing charging infrastructure at the project site, 200 Plumtree Drive and other related electrical services as needed corresponding to this project.

WHEREAS, Consultant represents itself as possessing the necessary skills and qualifications to provide the services required by the City and as being duly qualified to perform those services in accordance with the standard of quality ordinarily expected of competent professionals in Consultant’s field of expertise;
WHEREAS, Consultant will render such professional services, as hereinafter defined, on the following terms and conditions;
NOW THEREFORE, in consideration of these recitals, and the mutual covenants contained herein, the City and Consultant agree as follows:

AGREEMENT

1. TERM OF AGREEMENT.

1.1. This Agreement shall be effective on and from the day, month and year of the execution of this document by the City.

1.2. Consultant shall commence the performance of the services in accordance with the Scope of Work section provided in Attachment “A” to this Agreement and shall continue such services until all tasks to be performed are completed, or this Agreement is otherwise

4.D.4
Attachment: PSA VMax (Approval of A PSA to VMax Electric for Installation & Integration of Electric Charging Station)

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
terminated. Consultant shall complete the services and provide final data and reports no later than November 1st, 2022 unless an extension of time is mutually agreed to by both parties in writing.

2. CONSULTANT'S OBLIGATIONS- SCOPE OF WORK (ATTACHMENT A).

2.1. Consultant shall provide the City with the following services: The specific manner in which the services are to be performed is described in Attachment “A” which is attached hereto and incorporated herein as though fully set forth at length, collectively hereinafter referred to as “Described Services.”

2.2. Consultant shall perform all work required to accomplish the Described Services in conformity with applicable requirements of Federal, State and Local law.

2.3. Consultant is hired to render the Described Services and any payments made to Consultant are compensation fully for such services.

2.4. Consultant shall maintain professional certifications as required to properly comply with all City, State, and Federal law.

2.5. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If the City, in good faith, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

2.6. If a license or certification of any kind is required of Consultant, its employees, agents, or subcontractors by federal, state or law and regulation, Consultant warrants that such license has been obtained, is valid and in good standing, and shall keep in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

2.7. Consultant shall provide the City with timely written reports of all significant developments or delays arising during performance of its services.

3. PAYMENT FOR SERVICES (ATTACHMENT B).

3.1. Payment to Consultant to perform its Scope of Work is set forth in Attachment B, attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment A.

3.2. Consultant shall submit monthly bills to the City, describing its services and costs provided during the previous month, based upon percentage of task completed. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant's monthly bills shall include the following information to which such services or costs pertain:
- a description of services performed;
- the date the services were performed;

4.D.4
Attachment: PSA VMax (Approval of A PSA to VMax Electric for Installation & Integration of Electric Charging Station)

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
- the number of hours spent and by whom;
- a description of all costs incurred, and the Consultant's signature.

Consultant agrees to use every appropriate method to contain fees and costs under this Agreement. Once invoice is submitted and approved by the City, City payment will be made within 30 days of approval.

3.3. The amount set forth in Attachment B may be modified or amended only by a written document executed by both Consultant and authorized City representative prior to the performance of the additional work. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.

4. SUBCONTRACTING.

4.1. Consultant will not subcontract any portion of its Scope of Work without prior written approval of City. If Consultant subcontracts for any of the work to be performed under this Agreement, Consultant shall be as fully responsible to the City for the acts and omissions of Consultant’s subcontractors/subconsultants and for the persons either directly or indirectly employed by the subcontractors/subconsultants, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor/subconsultant of Consultant and the City. Consultant will be responsible for payment of subcontractors/subconsultants. Consultant shall bind every subcontractor/subconsultant to the terms of the Agreement applicable to Consultant’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the City. Consultant agrees that the City is an intended third-party beneficiary of any services agreement entered into between Consultant and any subcontractor or subconsultant.

5. PROJECT SCHEDULE AND COMPLETION DATE (ATTACHMENT C).

5.1. Attachment C is the project schedule that Consultant shall strictly meet, including benchmark dates and completion date, which is attached hereto and incorporated herein.

Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified herein. In the performance of this Agreement, time is of the essence.

5.2. Consultant shall promptly notify the City of any anticipated or unforeseen delays to the project schedule. Extensions to the project schedule and to this Agreement shall not be made without the prior written approval of the City. All requests for extensions to the project schedule shall be by written request only and submitted to the City prior to the commencement of such work.

6. CHANGES IN WORK AND EXTRA WORK. Consultant shall not change the scope or duration of work or perform work in excess of the Scope of Work without the prior, written approval of the City by an executed Change Order, describing in detail the revision to Scope of Work, revisions in payment and/or time, fully executed by both parties. Failure to obtain a

4.D.4
Attachment: PSA VMax (Approval of A PSA to VMax Electric for Installation & Integration of Electric Charging Station)

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Change Order prior to the commencement of any revision waives Contractor’s right to payment for such additional services.

7. RESPONSIBILITIES OF AND TASKS TO BE PERFORMED BY CITY. The city designates the City Manager, Jeff Jones, to represent the City in all matters within the scope of this Contract relating to the conduct and approval of the work to be performed. Whenever the term “approval of City,” “consult with City,” “confer with City,” or similar terms are used, they shall refer to the City Manager for authorization of documents and the Grant Writer, Christine Viterelli, for day-to-day activities. The City Manager may designate an assistant to act in his/her stead. For day-to-day, activities the designated person shall be, Christine Viterelli, the Grant Writer.

The CITY shall furnish upon request, without charge, all standard plans and specifications and any other information which the City now has in its files that may be of use to Consultant.

8. VERBAL AGREEMENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatsoever.

9. TERMINATION OF AGREEMENT.

9.1. Termination for Convenience City may terminate this Contract for City’s convenience at any time by providing Consultant thirty days written notice. Upon receipt of the notice of termination, Consultant shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities. City shall pay Consultant its reasonable and allowable costs through the effective date of termination and those reasonable and necessary costs incurred by Consultant to effect the termination. Thereafter, Consultant shall have no further claims against City under this Contract. All finished and unfinished documents and materials procured for or produced under this Contract, including all intellectual property rights City is entitled to, shall become City property upon the date of the termination. Consultant agrees to execute any documents necessary for City to perfect, memorialize, or record City’s ownership of rights provided herein.

9.2. Termination for Breach of Contract.

9.2.1. Except as provided in Attachment “C”, if Consultant fails to perform any of the provisions of this Contract or so fails to make progress as to endanger timely performance of this Contract, City may give Consultant written notice of the default.

City’s default notice will indicate whether the default may be cured and the time period to cure the default to the sole satisfaction of City. Additionally, City’s default notice may offer Consultant an opportunity to provide City with a plan to cure the default, which shall be submitted to City within the time period allowed by City. At City’s sole discretion, City may accept or reject Consultant’s plan. If the default cannot be cured or if Consultant fails to cure within the period allowed by City, then City may terminate this Contract due to Consultant’s breach of this Contract.

4.D.4
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9.2.2. If the default under this Contract is due to Consultant’s failure to maintain the insurance required under this Contract, Consultant shall immediately: (1) suspend performance of any services under this Contract for which insurance was required; and (2) notify its employees and Subconsultants of the loss of insurance coverage and Consultant’s obligation to suspend performance of services. Consultant shall not recommence performance until Consultant is fully insured and in compliance with City’s requirements.

9.2.3. If a federal or state proceeding for relief of debtors is undertaken by or against Consultant, or if Consultant makes an assignment for the benefit of creditors, then City may immediately terminate this Contract.

9.2.4. If Consultant engages in any dishonest conduct related to the performance or administration of this Contract or violates City’s laws, regulations or policies relating to lobbying, then City may immediately terminate this Contract.

9.2.5. Acts of Moral Turpitude
a. Consultant shall immediately notify City if Consultant T or any Key Person, as defined below, is charged with, indicted for, convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, any act which constitutes an offense involving moral turpitude under federal, state, or local laws (“Act of Moral Turpitude”). b. If Consultant or a Key Person is convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, an Act of Moral Turpitude, City may immediately terminate this Contract. c. If Consultant or a Key Person is charged with or indicted for an Act of Moral Turpitude, City may terminate this Contract after providing Consultant an opportunity to present evidence of Consultant’s ability to perform under the terms of this Contract.
d. Acts of Moral Turpitude include, but are not limited to: violent felonies as defined by Penal Code Section 667.5, crimes involving weapons, crimes resulting in serious bodily injury or death, serious felonies as defined by Penal Code Section 1192.7, and those crimes referenced in the Penal Code and articulated in California Public Resources Code Section 5164(a)(2); in addition to and including acts of murder, rape, sexual assault, robbery, kidnapping, human trafficking, pimping, voluntary manslaughter, aggravated assault, assault on a peace officer, mayhem, fraud, domestic abuse, elderly abuse, and child abuse, regardless of whether such acts are punishable by felony or misdemeanor conviction.
e. For the purposes of this provision, a Key Person is a principal, officer, or employee assigned to this Contract, or owner (directly or indirectly, through one or more intermediaries) of ten percent or more of the voting power or equity interests of Consultant.

4.D.4
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9.2.6. In the event City terminates this Contract as provided in this section, City may procure, upon such terms and in the manner as City may deem appropriate, services similar in scope and level of effort to those so terminated, and Consultant shall be liable to City for all of its costs and damages, including, but not limited to, any excess costs for such services.

9.2.7. If, after notice of termination of this Contract under the provisions of this section, it is determined for any reason that Consultant was not in default under the provisions of this section, or that the default was excusable under the terms of this Contract, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Article 8 Termination for Convenience.

9.2.8. The rights and remedies of City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

9.3. In the event that this Contract is terminated, Consultant shall immediately notify all employees and Subconsultants, and shall notify in writing all other parties contracted with under the terms of this Contract within five (5) working days of the termination.

10. COVENANTS AGAINST CONTINGENT FEES. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, at the City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

11. OWNERSHIP OF DOCUMENTS.

11.1. All computer data, computer drawing files, plans, studies, sketches, drawings, reports, specifications, and all work product produced by Consultant under this Agreement are the property of the City, whether or not the City completes the Scope of Work or proceeds with the project for which such documents are prepared.

11.2. This Agreement creates a nonexclusive and perpetual right or license for City to copy, use, modify, reuse, and sublicense any and all copyrights, designs, and other intellectual property embodied in the writings prepared by Consultant, and Consultant subcontractors, under this Agreement. In the event the City should ever desire to undertake a project or review other proposed projects based upon the documents, the Consultant agrees that the City shall have the right to reuse all or any portion of the documents at no additional compensation to the Consultant.

12. INDEPENDENT CONTRACTOR.

12.1. The Consultant shall perform the services provided for herein in a manner of Consultant's own choice, as an independent Contract and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control

4.D.4
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of the City only as to the result to be accomplished and the personnel assigned to the Project.

12.2. If the Consultant subcontracts any of the work to be performed under this Agreement pursuant to the terms of this Agreement, Consultant shall be as fully responsible to the City or the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontract by the terms of the Agreement applicable to Consultant's work, including indemnity and insurance requirements.

13. HOLD HARMLESS AND INDEMNIFICATION.

13.1. Indemnification - It is understood and agreed that Consultant has the professional skills, experience, and knowledge necessary to perform the work agreed to be performed under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.

13.2. Acceptance by City of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed. It is further understood and agreed that Consultant is apprised of the scope of the work to be performed under this Agreement and Consultant agrees that said work can and shall be performed in a fully competent manner.

13.3. Consistent with California Civil Code section 2782.8, when the services to be provided under this Agreement are design professional services to be performed by a design professional, as that term is defined under said section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, protect, immediately defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against all claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officers, employees, subcontractors, subconsultants or agents during the performance this Agreement, or from any violation of any federal, state, or municipal law or ordinance to the extent caused, in whole or in part, by the negligence, reckless, or willful misconduct of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant’s work, excepting only liability arising from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers.

13.4. Other than in the performance of professional services by a design professional, which law shall be solely as addressed in subparagraph 12.3 above, and to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against any claims, demands,

4.D.4
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damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of the performance of this Agreement by Consultant, its officers, employees, agents, subcontractors and subconsultants, excepting only that resulting from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.

13.5. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

14. ASSIGNMENT OF AGREEMENT. Consultant is without right to and shall not assign this Agreement or any part thereof or any monies due hereunder without the prior written consent of the City.

15. INSURANCE.

15.1. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement (including all extensions provided), and provide proof thereof that is acceptable to the City the insurance specified in subsections (A) through (F) below with insurers and under forms of insurance satisfactory in all respects to the City.

Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. The Certificate of Insurance shall clearly identify the project name and number in the space labeled “Description of Operations/Locations/Special Items” on the form.

A. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.D.4
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Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto).

Each of the following shall be included in the insurance coverage or added as an additional insured endorsement to the policy: City, its officers, employees, agents, and volunteers are to be covered as insured’s as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. In the event that Consultant purchases automobiles during the term of this Agreement, said automobiles shall be likewise covered. The coverage shall contain no special
An endorsement must state that coverage is primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under the coverage.

Insurance is to be placed with California-admitted insurers with a Best's rating of no less than A:VII.

B. Professional Liability. Consultant shall obtain, and during the term of this Agreement shall maintain, a policy of professional liability insurance that shall:
i. Be from an insurance company authorized to be in business in the State of California;
ii. Be in an insurable amount of not less than $1,000,000 for each occurrence; and
iii. Provide that the policy shall remain in full force during the full term of this Agreement and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to the City from the insurance company.

C. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability insurance for any and all persons employed directly or indirectly by Consultant shall be provided with limits not less than one million dollars. In the alternative, Consultant may rely on a self-insurance program to meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City for loss arising from work performed under this Agreement.

4.D.4
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D. Deductibles and Self-Insured Retentions. During the period covered by this Agreement, upon express written authorization of City Risk Manager, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

E. Notice of Reduction in Coverage. In the event that any coverage required under subsections (A), (B), or (C) of this section of the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five day after Consultant is notified of the change in coverage.

F. Other Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ii. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof;
iii. Terminate this Agreement.
iv. Exercise of any of the above remedies, however, is an alternative to other remedies City may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements.

16. DISPUTES.

16.1. If a dispute should arise regarding the performance of this Agreement, the following initial dispute resolution procedures shall be used:

A. Within twenty (20) City working days after a dispute regarding the performance of this Agreement arises, it shall be reduced to writing at staff level by the complaining party setting forth the nature of the dispute in detail, along with all pertinent back up documentation in support. The writing shall be delivered to the receiving party by first class mail or personal delivery directly to the party’s project manager, along with recommended methods of resolution.

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B. The party receiving the letter shall reply to the letter with a detailed response, along with a recommended method of resolution, if any, within ten (10) City working days of receipt of the letter.

16.2. If the dispute is not resolved at staff level in accordance with Section 15.1, within five (5) City working days of the receiving party response (or longer if agreed between the parties) , the aggrieved party, through its respective project manager shall deliver to the General Manager’s office a letter outlining the dispute for the General Manager’s review. The receiving party may submit further response, if required, to the General Manager within five (5) City working days thereafter. The General Manager, at his/her sole discretion may respond as he/she deems appropriate, including recommendations for resolution, discussions or rejection of the dispute within fifteen (15) working days of receipt of the complaint.

16.3. If the dispute remains unresolved and the parties have exhausted the procedures outlined in this section, the parties may then seek remedies available to them under this Agreement and at law, including, but not limited to, under the termination procedures.

This provision does not relieve Consultant of its obligation and Consultant is required to timely comply with all applicable provisions of the Government Claims Act before initiating any legal proceeding against City.

17. CONFLICT OF INTEREST. Contractor warrants and covenants that it presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law, including, but not limited to, Government Code section 1090. If any principal provider of services is a "consultant" for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721 Statement of Economic Interests filing requirements in accordance with state or City local Conflict of Interest Code. In addition, if any other conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement.

18. CONSULTANT’S BOOKS AND RECORDS.

18.1. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant.

18.2. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

18.3. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours,

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upon written request by the City General Counsel, City Auditor, General Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.

18.4. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in the General Manager's office. Access to such records and documents shall be granted to any party authorized by Consultant’s representatives, or Consultant’s successor in interest.

19. WRITTEN NOTIFICATION. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
If to Consultant: V-Max Electric, Inc.

Attn: Shawn Herman
7812 Fruitvale Ave.

Bakersfield, CA 93308
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

20. GENERAL PROVISIONS.

20.1. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20.2. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

20.3. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Kern.

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20.4. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

20.5. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersedes any prior oral and written agreements and understandings between the parties with respect thereto.

20.6. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

20.7. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.

20.8. This Agreement may be executed in counterparts. A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.

20.9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Consultant shall not assign this Agreement or any part thereof to any other entity or individual.

20.10. City and Consultant each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.

20.11. All references to a statute or ordinance, shall incorporate any, or all, successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to the Developer under this Agreement.

21. CONSULTANT'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Agreement.

22. ACCESS AND ACCOMMODATIONS

22.1. Consultant shall comply with the Americans with Disabilities Act, as amended, 42 U.S.C. Section 12101 et seq., the Rehabilitation Act of 1973, as amended, 29 U.S.C.

Section 701 et seq., the Fair Housing Act, and its implementing regulations and any subsequent amendments, and California Government Code Section 11135;

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22.2. Consultant shall not discriminate on the basis of disability or on the basis of a person’s relationship to, or association with, a person who has a disability;

22.3. Consultant shall provide reasonable accommodation upon request to ensure equal access to CITY-funded programs, services and activities;

22.4. Construction, if any, will be performed in accordance with the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 40; and

22.5. The buildings and facilities used to provide services under this Contract are in compliance with the federal and state standards for accessibility as set forth in the 2010 ADA Standards, California Title 24, Chapter 11, or other applicable federal and state law.

Consultant understands that City is relying upon these certifications and representations as a condition to funding this Contract. Any subcontract entered into by Consultant for work to be performed under this Contract must include an identical provision. [Signature Page Follows]

4.D.4
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IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement on the day and year written below.
“CITY” “CONSULTANT”

CITY OF ARVIN,
a municipal corporation
By: __________________________
Name: ________________________
Title: _________________________

Dated: _______________, 2022
ATTEST:

Cecilia Vela, City Clerk
Insert Name:

Insert Entity Type:

By: ____________________________
Name: __________________________
Title: ___________________________
Dated: ______________, 2022
APPROVED AS TO FORM:
____________________________
Nathan M. Hodges, City Attorney

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“ATTACHMENT “A”
Scope of Work
Consultant is to:

1. Attain the electric vehicle (EV) charging equipment needed for the project site at 200 Plumtree Drive to include but not limited to one (1) DC Fast Charger and three (3) Level 2 Chargers and corresponding products and equipment a. DCFC to include 2 port options to include Combined Charging System (CCS) and TESLA charging ports
i. DCFC and parts, not to include installation, must not exceed $50,000
b. J1772 Connectors
i. Must not exceed $5,000 per charger.
ii. Three (3) L2 JI772 connectors must not exceed $15,000 in total for equipment and parts, not to include installation costs

2. Install the products, equipment, and devices for four (4) full functioning integrated electric vehicle charging stations at the project site a. Network Integration with Green Lots, Arvin’s pre-existing electric vehicle charging system, including networking fees, if applicable for new chargers

3. Provide the labor associated with purchasing, installation, and integration of products and services at the project site

4. Upgrade needed improvements to the existing system at the project site to include attainment of additional products and equipment and correlating labor and installation services. Change Orders will be required for any additional work to include upgrades and the costs associated with additional equipment and services required.

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ATTACHMENT “B”
Payment for Services
Once an invoice is submitted and approved by the City, City payment will be made within 30 days of approval. The payment provided is full compensation for the DESCRIBED SERVICES Equipment Quantity Description Price
DCFC 1 Dual ports needed:

CCS and TESLA
ports
$ 27,927.00
Level 2 Charger 3 J1772 Chargers $ 9,142.00
Installation Costs N/A To include labor
costs
$ 32,698.00
Networking Fees N/A Integration with
Greenlotssoftware
$ 1,275.00/YR.

Delivery, Sales
Tax, and Other
Fees
N/A All other fees and
sales taxes
$ 9,067.00
Additional upgrades,
products, and services
as needed
N/A To include
additional
installation and
labor costs
Total costs, to include
all prices listed above,
is not to exceed
$140,000.00
Total costs as listed in the Described Services is not to exceed $140,000.00. (Attach Progress Payment Schedule)

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ATTACHMENT “C”
Project Schedule and Completion Date
• Approval by City Council June 14, 2022
• Coordination-June 18th, 2022 and ongoing through December 1, 2022 • Project Completion Deadline Date: November 1, 2022 (or sooner) • Final Invoicing Due Date: December 1, 2022 (or sooner) Neither party shall be liable for its delay or failure to perform any obligation under and in accordance with this Contract, if the delay or failure arises out of fires, floods, earthquakes, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by the party or any of the party’s Subconsultants), freight embargoes, terrorist acts, insurrections or other civil disturbances, or other similar events to those described above, but in each case the delay or failure to perform must be beyond the control and without any fault or negligence of the party delayed or failing to perform (these events are referred to in this provision as "Force Majeure Events").

Notwithstanding the foregoing, a delay or failure to perform by a Subconsultant of Consultant shall not constitute a Force Majeure Event, unless the delay or failure arises out of causes beyond the control of both Consultant and Subconsultant, and without any fault or negligence of either of them. In such case, Consultant shall not be liable for the delay or failure to perform, unless the goods or services to be furnished by the Subconsultant were obtainable from other sources in sufficient time to permit Consultant to perform timely. As used in this Contract, the term “Subconsultant” means a subconsultant at any tier. In the event Consultant’s delay or failure to perform arises out of a Force Majeure Event, Consultant agrees to use commercially reasonable best efforts to obtain the goods or services from other sources, and to otherwise mitigate the damages and reduce the delay caused by the Force Majeure Event.

4.D.4
Attachment: PSA VMax (Approval of A PSA to VMax Electric for Installation & Integration of Electric Charging Station)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Megan Miller, Human Resources Manager
Jeff Jones, City Manager
SUBJECT: Adoption of the Grant Manager position, job description and corresponding salary schedule
BACKGROUND:

The City of Arvin relies heavily on grant funding to move otherwise financially infeasible projects forward for the city. After performing an analysis of the Grant Writer classification, it is a notable variation of the additional responsibilities not accounted for in the job description. The untold added value to the city is inherently clear.

Since the inception of the position, the Grant Writer has secured funding for projects ranging from parks, electric busses, to roads, and so much more. The over 80 grants secured result in over $25,000,000 in funding benefiting the City of Arvin.

This position is both open and promotional. The hiring process shall be in accordance with City of Arvin Municipal Code 2.06.100 - Power of appointment and removal and Resolution 87-13 Personnel Rules, Rule VII Method of Filling Vacancies and the City Manager and Human Resources Ad Hoc shall approve final selection.

STAFF RECOMMENDATION:

The recommendation to adopt the Grants Manager job description and revised salary schedule.

This position is expected to be subject to an employment contract.

FINANCIAL IMPACT:

Varies based on candidate selected and contract terms. Please note this position has an annual salary that is somewhat cost recoverable with grant funding and in turn a minimal impact on the city’s total personnel budget.

ATTACHMENTS:

Salary Table 05.22.V2
Grant Manager Job Description

4.E.1
Attachment: grant mgr staff report (Grant Manager Job Description and Salary Schedule Approval) City of Arvin

GRANT MANAGER
DEPARTMENT: FINANCE DEPARTMENT
FLSA STATUS: EXEMPT
UNIT: UNREPRESENTED
GRADE:

JOB SUMMARY
Under general direction, coordinates and oversees the grant application and management process for the city including identification of potential new funding sources, development of funding resources for existing and proposed programs and/or services, writing grants, developing budgets, collaborating on grant applications with various departments and community organizations. The Grant Manager is responsible for processing, monitoring, and coordinating required report evaluations on existing grants; assists Finance Director with writing and preparing presentations and providing support to the City. The Grant Manager is responsible for the activities of the organization or foundation, both before and after the awards process. Establishes standards and deadlines for proposals, reviews proposals for completeness, and ensures compliance with organizational or foundation standards.

DISTINGUISHING CHARACTERISTICS
The Grant Manager is a single position classification responsible for coordinating and overseeing the grant application and management process for the city. The incumbent is expected to be fully competent to independently perform the full range of duties utilizing tact, discretion, initiative, and independent judgment. The incumbent receives only occasional instruction or direction as new, unusual, or unique situations arise.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Finance Director. Incumbents in this class manage grant funded staff members.

EXAMPLE OF ESSENTIAL FUNCTIONS (Illustrative only)
• Identifies the need, drafts, and submits grant applications; works under limited supervision following standardized practices and/or methods; leads, guides, and/or coordinates others; and monitors budget expenditures.
• Perform all activities to prepare and manage all grant proposals for various government agencies.
• Collaborates with a variety of parties (e.g. city personnel, community organizations, businesses, etc.) to secure funding to maintain and enhance services and/or programs.

4.E.2
Attachment: Grant Manager Job Description - draft (Grant Manager Job Description and Salary Schedule Approval) Grant Manager

Page 2 of 4 ends

• Develops and submits highly effective grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) to the appropriate funding agency. • Develops forms, processes, procedures, and policies to ensure the implementation of a consistent grant application methodology.
• Evaluates degree of match between listed grant priority areas and the needs of the City the purpose of matching needs with funding sources.
• Monitors and evaluates grant proposals and funding application requirements, content, delivery method and labeling, deadlines, eligibility for grant, etc. to ensure time and resources are utilized to maximize successful awarding of grant funds and ensures compliance. • Prepare and maintain records of database and prepare files for City Staff and prepare reports to maintain track of all grant activities, deadlines and associated terms in time constraints set forth.
• Maintain project records and prepare all modifications to resolve various application issues for grant funds.
• Perform all federal and state audits on all grant-related information on subgrantees and prepare all reports for all expenses.
• Presents concepts, status, and information to a variety of groups (e.g. funding requests, grant applications, identifying underfunded services, etc.) to gain the required administrative and board approvals, provide progress reports to administration and funding sources, and/or advise other staff of potential funding sources.
• Provides support to the City Manager and department directors through preparation of written materials and presentations to disseminate clear and effective communications and to ensure the City’s strategic goals are met.
• Prepares Staff reports and resolutions related to grants. • Administer all programs and prepare a schedule for site visits with help of various members and submit to management.
• Research grant opportunities (e.g., facility improvements, professional development, curriculum development, administrative needs, etc.) to develop additional funding resources for both current and proposed services, programs and administrative operations as well as serving as a clearinghouse for potential grant funding opportunities. • Develops relationships with community leaders to further their support of the grant opportunities via letters of support.
• Utilization of resources from other work units may be required to perform the job's functions. • Participates in and leads, if appropriate, meetings, workshops, and seminars to convey, share, and/or gather information required to performfunctions. • Assists with the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, etc.) to ensure compliance with all program and funding guidelines of awarding organizations.
• Coordinates with other Grant Writers to obtain information about upcoming grants. • Ability to interpret federal, state, and local government laws and regulations regarding grant administration.
• Responsible for implementing the various grant projects. • Regular and timely attendance.

4.E.2
Attachment: Grant Manager Job Description - draft (Grant Manager Job Description and Salary Schedule Approval) Grant Manager

Page 3 of 4 ends

• Performs other duties as required.

MINIMUM QUALIFICATIONS
Sufficient experience and education to demonstrate the knowledge and skills listed and to perform the essential duties is required. A typical way of obtaining the required qualifications is:

Education:

Graduation from an accredited college or university with a Bachelor’s degree in Business or Public Administration, English or a related field.

Experience:

Three (3) years of progressively complex and responsible experience in the public or non-profit sector demonstrating proficient grant writing which has resulted in the awarding of grant funds, grant administration and management.

Licenses and Certifications:

Valid California driver’s license and satisfactory driving record.

Knowledge:
• Principles and practices of community organizations, and public, non-profit, and/or private agency funding sources.
• Grant writing techniques and strategies.
• Familiarity with research techniques for grant prospect research. • Pertinent local, State, and Federal laws, ordinances. and rules. • Principles and practices of financial record keeping, reporting and records management. • Office procedures, methods, and equipment including computers, all Microsoft Office applications, and other relevant software applications. • English usage including grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.

Ability to:
• Write clear, structured, articulate, and persuasive proposals to effectively apply for and receive grant awards.
• Review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions.
• Identify issues and create action plans, meeting deadlines and schedules. • Set priorities while performing work with minimal direct day-to- day supervision. • Organize and communicate information and concepts effectively. • Analyze situations to define issues and draw conclusions to perform single, technical tasks to meet changing job conditions.
• Plan and manage multiple projects and assignments effectively. • Prepare and maintain accurate records.

4.E.2
Attachment: Grant Manager Job Description - draft (Grant Manager Job Description and Salary Schedule Approval) Grant Manager

Page 4 of 4 ends

• Define organizational, operational, and management needs. • Collect appropriate data to support research aims, draw reasonable conclusions, and conceptualize solutions effectively.
• Work with and maintain confidentiality of information. • Work effectively with diverse groups and individuals. • Operate and use modern office equipment including computers and applicable software and databases.
• Respond effectively to difficult and sensitive public inquiries. • Work after hours, and evenings and weekends
• Provide high quality customer service.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily performed indoors in an air-conditioned office environment with natural and fluorescent lighting and moderate noise level. There may be some travel to different sites and incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings. Position requires prolonged sitting, standing, walking; and occasional kneeling, squatting and stooping in the performance of daily activities. While performing the duties of this job, the employee is regularly exposed to video display terminals. The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Acute hearing is required when providing phone and personal service. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.

HISTORY
Approved by:

Date:

4.E.2
Attachment: Grant Manager Job Description - draft (Grant Manager Job Description and Salary Schedule Approval)

B C D E F
$ 15.53 $ 16.31 $ 17.13 $ 17.98
$ 15.96 $ 16.47 $ 17.13 $ 18.17
$ 17.99 $ 18.89 $ 19.83 $ 20.82 $ 21.87
$ 18.91 $ 19.85 $ 20.84 $ 21.89 $ 22.98
$ 19.86 $ 20.85 $ 21.89 $ 22.99 $ 24.14
Transit Lead $ 19.86 $ 20.85 $ 21.89 $ 22.99 $ 24.14
$ 22.11 $ 23.21 $ 24.38 $ 25.59 $ 26.87
$ 22.11 $ 23.21 $ 24.38 $ 25.59 $ 26.87
$ 22.42 $ 23.53 $ 24.71 $ 25.95 $ 27.25
$ 24.13 $ 25.34 $ 26.61 $ 27.94 $ 29.33
$ 26.57 $ 27.90 $ 29.29 $ 30.76 $ 32.29
$ 28.64 $ 30.08 $ 31.58 $ 33.16 $ 34.81
$ 30.07 $ 31.58 $ 33.16 $ 34.81 $ 36.55
17-R $ 33.26 $ 34.93 $ 36.67 $ 38.51 $ 40.43
$ 33.92 $ 35.62 $ 37.40 $ 39.27 $ 41.23
Custodian $ 15.00
Animal Control $ 19.49

B C D E F
$ 24.73 $ 25.97 $ 27.23 $ 28.63 $ 30.06
$ 52.97 $ 27.28 $ 28.63 $ 30.06 $ 31.57
$ 28.63 $ 30.06 $ 31.57 $ 33.14 $ 34.84

B C D E F
$ 30.07 $ 31.58 $ 33.15 $ 34.81 $ 36.55
$ 30.07 $ 31.58 $ 33.15 $ 34.81 $ 36.55
$ 33.26 $ 34.93 $ 36.67 $ 38.51 $ 40.43
$ 33.26 $ 34.93 $ 36.67 $ 38.51 $ 40.43
$ 33.26 $ 34.93 $ 36.67 $ 38.51 $ 40.43
$ 33.26 $ 34.93 $ 36.67 $ 38.51 $ 40.43
$ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
$ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
$ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
$ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
$ 46.78 $ 49.12 $ 51.57 $ 54.15 $ 56.86
Minimum Maximum
$ 47.50 $ 61.89
$ 47.50 $ 61.89
$ 47.50 $ 61.89
$ 49.15 $ 68.06
$ 60.10 $ 74.52
$ 84.13 $ 84.13
$ 900.00
$ 300.00
$ 300.00
10 $ 18.91
Part-Time Positions
Council Members EL-C
Hourly Rates
Finance Supervisor $ 31.68
Sr. Bldg Officer/Code Enforcement
Elected Officials (Monthly)
Assistant City Manager J
City Manager X
Finance Director D
Police Chief
Mayor EL-M
Mayor Pro Tem EL-C
Classification Range Per Month
F
Director of Administrative Services D
Community Dev Director D
City Engineer 65 $ 44.55
Executive Tier/Exempt Hourly Schedule
Classification Range
City Planner 60 $ 40.59
Lieutenant - Police Dept. 60 $ 40.59
60 Senior Planner 45 $ 31.68
$ 40.59
Grants Manager 60 $ 40.59
Building Official/Code Enforcement 45 $ 31.68
Human Resources Administrator 45 $ 31.68
Transportation Manager 35 $ 28.64
Management Analyst 45 $ 31.68
Mid-Manager Non-Union/Exempt Hourly Schedule
Classification Range A
Financial Analyst 35 $ 28.64
Senior Officer 14-A $ 24.73
Sergeant 16-A $ 27.27
APOA Union Hourly Schedule
Classification Range A
Officer 13-A $ 23.56
Public Works Supervisor 17 $ 28.64
City Clerk 18 $ 32.30
Accountant 15 $ 25.30
Grant Writer 16 $ 27.28
Accounting Technician 13 $ 21.35
Police Admin Asst. 14 $ 22.98
Animal Control 12 $ 21.05
Community Services Officer 12 $ 21.05
Police Dispatchers 10 $ 18.91
SEIU Union Positions
Bus Drivers 8 $ 17.13
Groundskeeper I 4
Receptionist 5

CITY OF ARVIN

EMPLOYEE CLASSIFICATION & SALARY SCHEDULE
City Council Approved 06/14/2022 Not all positions are currently in budget Classification Range A
Public Works 9 $ 18.00

4.E.3
Attachment: SALARY TABLE 05.22v2 (Grant Manager Job Description and Salary Schedule Approval)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the Transformative Communities Planning Grant through the California Strategic Growth Council, and Authorizing Related Actions
BACKGROUND:

The California Strategic Growth Council ("SGC") is accepting applications for funds from the Transformative Climate Communities Planning Grant ("Program") available through the SGC to fund the community planning process that is a prerequisite to submittal of an implementation grant of $35 million for construction and implementation affordable housing, public transit, and renewable energy projects that will provide a direct benefit to the City of Arvin. City Staff, in collaboration with the Kern Community College District and multiple community groups, desires to apply for a planning grant as the first step in the process.

The program is a source of planning funds for up to $300,000 per grantee. The SGC Program application guidelines require the submission of a Resolution from the City Council of Arvin.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

FINANCIAL IMPACT:

No fiscal impact.

ATTACHMENTS:
1) A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the Transformative Communities Planning Grant through the California Strategic Growth Council, and Authorizing Related Actions.

4.F.1
Attachment: Staff Report TCC Planning Grant (Reso Authorizing the Submittal of A Grant Application to TCC Planning Grant through SGC)

Page 1 of 2 ends

Reso Authorizing Submittal of Grant Application to Transformative Communities Planning Grant through the California Strategic Growth Council, and Authorizing Related Actions.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO

THE TRANSFORMATIVE COMMUNITIES PLANNING GRANT

THROUGH THE STRATEGIC GROWTH COUNCIL, AND

AUTHORIZING RELATED ACTIONS
WHEREAS, The City Council of Arvin ("City") is the governing entity of the City of Arvin and wishes to support economic development, construction of affordable housing, and the integration of renewable energy and energy efficiency measures; and; WHEREAS, The California Strategic Growth Council ("SGC") is accepting applications for funds from the Transformative Climate Communities Planning Grant ("Program") available through the SGC to fund the community planning process that is a prerequisite to submittal of an implementation grant of $35 million for construction and implementation affordable housing, public transit, and renewable energy projects that will provide a direct benefit to the District and the City of Arvin; and
WHEREAS, The City of Arvin desires to apply for and participate in the Program which provides for up to $300,000 per grantee; and
WHEREAS, The SGC Program application guidelines require submission of a Resolution from the City Council of Arvin or a duly authorized official with authority to make financial decisions, authorizing the submittal of the application and identifying the individual authorized to implement the new project;
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

1. The above recitals are true.

2. The City Council declares its approval of the City of Arvin's participation in this Program for the purposes set forth in the Recitals to this Resolution.

3. This City Council further resolves that the City Manager, or his designee, is authorized to oversee the City of Arvin’s participation in the Program and the City Manager is authorized to execute any and all documents for the purpose of applying and managing any award made to the City of Arvin and use of the funds available under the Program. //////
//////
//////

4.F.2
Attachment: Reso TCC Planning Grant (Reso Authorizing the Submittal of A Grant Application to TCC Planning Grant through SGC)

Page 2 of 2 ends

Reso Authorizing Submittal of Grant Application to Transformative Communities Planning Grant through the California Strategic Growth Council, and Authorizing Related Actions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 14th day of June 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.F.2
Attachment: Reso TCC Planning Grant (Reso Authorizing the Submittal of A Grant Application to TCC Planning Grant through SGC)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager
SUBJECT: Approval of an Agreement between Civic Well and the City of Arvin for Hosting a 2022-2023 Civic Spark Fellow; and Authorizing the City Manager to Execute the Agreement.

BACKGROUND:

In March of 2022, the City of Arvin applied to Civic Well for the partial funding of a Civic Spark fellow for 2022-2023 and an 11-month contract wherein the Civic Spark fellow will be required to work 1300 hours during the service term. The City of Arvin has had remarkable success utilizing the Civic Spark program, which provides a methodology to augment City Staff capacity for a limited-term assignment. We have been notified that our application has been awarded for 50% of the costs. As such, Civic Well requires an agreement to be authorized by the City Council of Arvin. This agreement is included as an attachment.

The Civic Spark Fellow will perform the following duties in the Community Development Department for the 2022-2023 fiscal year:
1) Project Specific Scope of Work
i. In support of Arvin’s Housing Opportunity Accelerator Position, the fellow will support the Planning, and Community Development Department with the implementation of programs related to housing programs and Arvin’s new ADU program, support the City Planner in the upcoming Housing Element update, and new state legislation impacting zoning and housing in Arvin. ii. Coordinate the Housing Element update process alongside the consultant team and staff to include but not limited to tasks associated with outreach and preparation of materials for the planning commission, sub-groups, stakeholders, and residents iii. Research SB1000 implementation and analyze the community health element of Arvin’s General Plan to recommend next steps and action plan for the City if not aligned
iv. Assist the planning department in tasks and research around but not limited to, affordable housing and infill development to support activities related to the Housing Element, AFFH, housing equity and access, housing affordability, and housing development
Support and implement community outreach to include developing education and promotion materials, developing networks and connections between residents, stakeholders, and the City to facilitate information and resource sharing, and direct engagement with the public utilizing community engagement best practices.

4.G.1
Attachment: Staff Report Approval of 2022-2023 Civic Spark Fellow (Approval of An Agreement with Civic Well for 2023 Civic Spark Fellow) The Civic Spark fellow is greatly needed in the planning department because our 2023 Housing Element is due to be updated, and the City is also rolling out multiple programs in 2022-2023 that support affordable housing, Accessory Dwelling Units (ADUs), and numerous programs to speed up the planning department permitting processing. The Civic Spark fellow will be supervised by the Grant Writer and report to the City Planner for day-to-day assignments.

STAFF RECOMMENDATION:

Staff recommends approval of the Agreement and to authorize the City Manager to execute the Agreement.

FINANCIAL IMPACT:

The City of Arvin’s 50% cost share is $ 29,000. Civic Well is paying for half of the costs for the 2022-2023 fiscal year. Additionally, it should be noted that Civic Well will provide all medical insurance and liability insurance for the Civic Spark Fellow during the period of performance.

This is a substantial benefit for the City of Arvin. The Grant Writer also intends to apply for the LEAP 2.0 program which may provide for a portion of the City’s cost for the fellow beginning in January 2023.

ATTACHMENTS:

Agreement

4.G.1
Attachment: Staff Report Approval of 2022-2023 Civic Spark Fellow (Approval of An Agreement with Civic Well for 2023 Civic Spark Fellow) {00022649.1} Page 1 of 15
AGREEMENT NO. __________

AGREEMENT FOR SERVICES OF INDEPENDENT CONTRACTOR
THIS AGREEMENT (“Agreement”) is made and entered into as of September 1, 2022 (“Effective Date”) by and between City of Arvin (“Partner”) and CivicWell (formerly, Local Government Commission), a California nonprofit public benefit corporation.

RECITALS
A. CivicWell administers the CivicSpark program as part of the federal AmeriCorps program. The CivicSpark Program provides capacity-building services to local organizations through project implementation activities performed by CivicWell teams, CivicWell staff and CivicSpark Fellows (“Fellows”). Fellows can only work on contracted and allowable service activities. CivicSpark will provide this service to the Partner by conducting assessments, implementing planning or action projects, engaging volunteers, and transferring knowledge to Partner’s staff.

B. Partner desires to engage CivicWell to provide certain services through the CivicSpark program.

CivicWell desires to provide those services and to be compensated accordingly.

C. Partner and CivicWell enter into this Agreement in order to memorialize the terms concerning CivicWell's performance of the services and Partner's obligations with respect thereto.

NOW, THEREFORE, in consideration of the foregoing recitals and the mutual agreements set forth herein, Partner and CivicWell hereby covenant and agree as follows:

AGREEMENT

1. CivicWell’s Scope of Services. During the term of this Agreement, CivicWell agrees to perform the services described in Exhibit B - Scope of Services, (“Services”) attached hereto and incorporated herein. The project for which the services are provided must align with the performance measures and may not involve any of the prohibited activities set forth in Exhibit A – Contracted Performance Measures and Prohibited Activities attached hereto and incorporated herein.

2. Partner’s Responsibilities. During the term of this Agreement, Partner agrees to perform the responsibilities and roles as described in Exhibit C – Partner Responsibilities, attached hereto and incorporated herein, as such responsibilities and roles relate to Partner’s participation in the CivicSpark program.

3. Compensation; Reimbursable Expenses.
(a) For the Services provided by CivicWell under this Agreement, Partner shall pay CivicWell the compensation set forth in Exhibit D - Compensation, attached hereto and incorporated herein. (b) CivicWell shall be entitled to reimbursement for out-of-pocket expenses incurred in the performance of this Agreement limited to those expenses listed in Exhibit E - Reimbursable Expenses, attached hereto and incorporated herein, up to the maximum amount set forth in Exhibit E.- Reimbursable Expenses. Upon receipt of CivicWell’s invoice, Partner shall notify CivicWell if it has any exceptions to CivicWell’s invoice. When CivicWell and Partner are in agreement on the terms of CivicWell’s invoice, Partner shall submit the invoice for payment. Partner shall reimburse CivicWell within thirty (30) days of receiving the invoice.

4.G.2
Attachment: 22-23 CivicSpark Service Agreement - Arvin Final 06.04.22 (Approval of An Agreement with Civic Well for 2023 Civic Spark Fellow) {00022649.1} Page 2 of 15

4. Term. The term of this Agreement shall commence and CivicWell's duties and responsibilities under this Agreement shall begin as of the date first written above and shall continue, as agreed to in the timeline defined in Exhibit F (“Term”). This Agreement is subject to earlier termination as provided herein, until the services are complete and all compensation and reimbursable expenses are paid to CivicWell.

5. Termination. This Agreement may be terminated prior to the end of the Term upon the bankruptcy or insolvency of either party or upon 30 days’ written notice by the terminating party to the non-terminating party.

If either party defaults in the performance of this Agreement or materially breaches any of its provisions, the nonbreaching party may terminate the Agreement by giving written notice to the breaching party. Termination will take effect immediately on receipt of notice by the breaching party or five days after mailing of notice, whichever occurs first. For purposes of this provision, material breach of this Agreement includes, but is not limited to, the following: (a) Partner’s failure to pay CivicWell any compensation due within 30 days after written demand for payment; (b) CivicWell’s failure to perform the Services as provided in this Agreement; or (c) either party’s material breach of any representation or agreement contained in this Agreement.

5. Excuse of Performance. CivicWell's obligation to perform the services specified in this Agreement shall be excused if the performance is prevented or substantially delayed due to circumstances not caused, in whole or in part, by CivicWell, including any such circumstances caused by Partner.

6. Independent Contractor. It is the express intention of the parties that CivicWell is an independent contractor and not an employee, agent, joint venturer, or partner of Partner. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer and employee between Partner and CivicWell or any employee or agent of CivicWell. Both parties acknowledge that CivicWell may retain the services of others to assist it but that such persons as CivicWell’s employees are not Partner employees for any purpose. CivicWell further agrees that it shall be exclusively responsible for payment of compensation and benefits to any employee it retains and shall be liable for all taxes required to be reported and remitted to appropriate tax authorities.

7. Insurance. CivicWell agrees to maintain: (1) commercial general liability insurance with minimum limits of $1,000,000, written on an occurrence form basis and $3,000,000 general aggregate, protecting it from claims for personal injury (including bodily injury and death) and property damage which may arise from or in connection with the performance of CivicWell’s Services hereunder or from or out of any act or omission of CivicWell, its officers, directors, agents, subcontractors or employees; (2) professional liability insurance with minimum limits of $2,000,000; (3) worker’s compensation insurance as required by law; and (4) hired and non-owned auto insurance with minimum limits of $1,000,000 for each accident. If requested, CivicWell shall provide a certificate of said insurance and an additional insured endorsement to Partner within 10 days of the execution of this Agreement.

8. Indemnification. To the extent limited by applicable law, each party to this Agreement (“Indemnitor”) shall defend, indemnify, defend and hold harmless the other party (“Indemnitee”) and its directors, officers, agents, contractors, volunteers, and employees, from and against any and all liabilities and claims, including attorney’s fees and other legal expenses. arising directly or indirectly from any act or failure by the Indemnitor of or in any way related to the Indemnitor’s performance of this Agreement or representations made in this Agreement. This provision shall survive the termination of this Agreement.

9. Ownership of Documents. Ownership of any designs, plans, maps, reports, specifications, drawings, and other information or items produced by CivicWell while performing Services under this Agreement will be assigned to and owned jointly by CivicWell and Partner. The original of all reports, memoranda, studies, plans, specifications, drawings, materials, exhibits, maps or other similar or related documents prepared by CivicWell in the performance of the Services for Partner shall be the joint property of CivicWell and Partner.

4.G.2
Attachment: 22-23 CivicSpark Service Agreement - Arvin Final 06.04.22 (Approval of An Agreement with Civic Well for 2023 Civic Spark Fellow) {00022649.1} Page 3 of 15

10. Notices. All notices or other communications required or permitted to be given hereunder shall be in writing and shall be deemed to have been given when delivered if personally delivered, or three (3) business days after mailing if mailed by certified mail, postage prepaid, return receipt requested, and shall be addressed as follows:

To Partner:

Jeff Jones, City Manager
City of Arvin
200 Campus Drive, P.O. Box 548
Arvin, CA. 93203
(661) 854-3134
(661) 854-0817
[email protected]
To CivicWell:

Lare Bloodworth
CivicWell
980 9th Street, Suite 1700
Sacramento, CA 95814-2736
916-448-1198 x302
916-448-8246 fax
[email protected]
Either party may change its address by giving written notice thereof to the other party.

11. Attorneys' Fees. The party prevailing in any action at law or in equity necessary to enforce or interpret the terms of this Agreement shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which that party may be entitled.

12. Governing Law. This Agreement shall be governed by the laws of the State of California, Washington or Colorado.

13. Entire Agreement; Amendments. This Agreement contains all of the agreements of the parties hereto with respect to the matters contained herein and no prior or contemporaneous agreement or understanding, oral or written, pertaining to any such matters shall be effective for any purpose. No provision of this Agreement may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. In particular, neither party may vary the scope of services described in Exhibit B – Scope of Services or responsibilities in Exhibit C – Partner Responsibilities except as expressly agreed to in writing by the other party. The budgets for direct labor and expenses are based on the Services described in Exhibit B – Scope of Services and any modification may affect direct labor costs and project expenses and must be approved in writing by Partner

14. Headings. The headings of this Agreement are for purposes of reference only and shall not limit or define the meaning of the provisions of this Agreement.

15. Severability. If, for any reason, any provision or partial provision of this Agreement is held invalid, such invalidity shall not affect the remainder of such provision or any other provision of this Agreement not so held invalid, and each other provision, or portion thereof, shall, to the full extent consistent with law, continue in full force and effect.

16. Waiver. The waiver of any breach of any provision hereunder by any party hereto shall not be deemed to be

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a waiver of any preceding or subsequent breach hereunder.

17. Warranty of Authority. Each of the undersigned hereby warrants that he/she has authority on behalf of his or her principal to execute this Agreement and to bind such principal to the terms hereof.

18. Counterparts. This Agreement may be executed by electronic or hard-copy signature and in counterparts, each of which shall be deemed to be one and the same instrument. The exchange of executed copies of this Agreement by facsimile, email or other electronic transmission will constitute effective execution and delivery of this Agreement for all purposes. Signatures of the parties transmitted by such methods will be treated in all respects as having the same effect as an original signature.

Dated as of the Effective Date set forth above.

PARTNER:
[Full legal name of Partner]
By
Jeff Jones, City Manager
CIVICWELL;
CIVICWELL, a California nonprofit public benefit corporation By
Lare Bloodworth, Chief Financial Officer

4.G.2
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Exhibit A
Contracted Performance Measures and Policies
CivicWell has contracted with AmeriCorps to implement CivicSpark as an AmeriCorps program. Fellows can only work on service outlined in performance measures approved by AmeriCorps and must abide by Federal guidelines for AmeriCorps program implementation. Performance measures define how CivicSpark will provide service to Partner by: conducting assessments; implementing planning, research or implementation projects; engaging volunteers; and transferring knowledge to Partner staff. The project scope in Exhibit B must align with the measures below:
1) Capacity Building for Local Public Organizations – Fellows’ direct service hours should be spent building capacity for local service recipients to address their relative needs with regard to specific issues (e.g., climate, water, housing etc.). Fellows will address these needs by assisting one or more local service recipients to develop or implement projects that they would otherwise not be able to complete. Capacity building will be delivered in 3 stages, including: (1) gap assessments; (2) research, planning, and implementation service projects; and (3) transition of knowledge. 2) Volunteer Engagement – All Fellows should have the opportunity to build further capacity by engaging, recruiting, and supporting volunteers. Volunteers may be engaged as either one-time volunteers (e.g., – volunteers to assist for a specific event such as Earth Day or service activities) or as on-going volunteers such as interns).
3) Training and Professional Development for Fellows – Fellows can spend up to 20% of their service year (340 of their 1700 total hours) on training. Training includes the one-week orientation at the start of the service year, mid-year gathering, continued monthly trainings, and professional development and networking opportunities. Training hours ensure that Fellows have the training and tools they need to succeed in their service work and to grow as professionals.

The majority of the work provided by CivicSpark to Partner via direct service only involves the first measure (Capacity Building). The second and third measure is predominantly met through training, service and professional development activities provided to the Fellows by CivicWell. Some activities that occur while working with local government beneficiaries or other project partners may be considered training and professional development, such as networking events and trainings conducted by or attended in partnership with Partner.

Prohibited Activities: Federal guidelines further restrict certain activities, which cannot be engaged in by CivicSpark Fellows or Supervisors while charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the CivicSpark program or AmeriCorps, this includes direct fundraising or grant writing which are not allowable activities in CivicSpark. In addition to only working on contracted performance measure service activities, the following activities are prohibited (see 45 CFR § 2520.65):
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities

4.G.2
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devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and
(v) An organization engaged in the religious activities described above, unless AmeriCorps assistance is not used to support those religious activities; (9) Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as AmeriCorps may prohibit.

Fellows, like other private citizens, may participate in the above listed activities on their own time, at their own expense, and on their own initiative. However, the AmeriCorps logo must not be worn while doing so.

Reasonable Accommodations: Per Federal Guidelines and CivicWell policies, the CivicSpark programs and activities must follow equal opportunity employment requirements and be accessible to persons with disabilities by providing reasonable accommodation. In support of this:
(1) CivicWell and Partner will comply with Equal Opportunity Employment guidelines. (2) CivicWell and Partner will endeavor to make reasonable accommodations to known physical or mental limitations of qualified AmeriCorps members with disabilities unless the accommodation would impose an undue hardship on the program operations.
(3) CivicWell and Partner will endeavor to accommodate the sincere religious beliefs of AmeriCorps Members to the extent such accommodation does not pose an undue hardship on the Organization's operations.
(4) CivicWell and Partner will not allow any form of retaliation against individuals who raise issues of equal employment opportunity or reasonable accommodation.

Non-Duplication and Non-Displacement: Federal guidelines further restrict engagement of CivicSpark Fellows to duplicate or displace staff (see 45 CFR § 2540.100(e)-(f) (1) Nonduplication. AmeriCorps assistance may not be used to duplicate an activity that is already available in the locality of a program. And, unless the requirements of paragraph (f) of this section are met, AmeriCorps assistance will not be provided to a private nonprofit entity to conduct activities that are the same or substantially equivalent to activities provided by a State or local government agency in which such entity resides.
(2) Nondisplacement.
(i) An employer may not displace an employee or position, including partial displacement such as reduction in hours, wages, or employment benefits, as a result of the use by such employer of a participant in a program receiving AmeriCorps assistance. (ii) An organization may not displace a volunteer by using a participant in a program receiving AmeriCorps assistance.
(iii) A service opportunity will not be created under this chapter that will infringe in any manner on the promotional opportunity of an employed individual.

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(iv) A participant in a program receiving AmeriCorps assistance may not perform any services or duties or engage in activities that would otherwise be performed by an employee as part of the assigned duties of such employee.
(v) A participant in any program receiving assistance under this chapter may not perform any services or duties, or engage in activities, that—

1. Will supplant the hiring of employed workers; or

2. Are services, duties, or activities with respect to which an individual has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures. (vi) A participant in any program receiving assistance under this chapter may not perform services or duties that have been performed by or were assigned to any— i. Presently employed worker;
ii. Employee who recently resigned or was discharged;
iii. Employee who is subject to a reduction in force or who has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures; iv. Employee who is on leave (terminal, temporary, vacation, emergency, or sick); or v. Employee who is on strike or who is being locked out.

Non-Harassment and Civil Rights Policy:

4.G.2
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8 of 15

4.G.2
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Exhibit B
Scope of Services
CivicWell will perform the following services:
1) General Program Responsibilities
a. Provide clear guidelines to Fellows regarding AmeriCorps regulations and expectations. b. Recruit and train Fellows to provide capacity building services for the region. c. Work to provide support and guidance for Fellows, addressing any concerns that might develop during the service year.
d. Hold Fellows accountable for the desired service results and work with Fellows on their professional development and behavior.
e. Manage local government beneficiary and/or other partner service contracts. f. Share outcomes from service with Partner.
2) Fellow Responsibilities
a. Pass a state, national, and National Sex Offender Public Website (NSOPW) background check before starting their service year.
b. Participate in a 1-week program orientation and complete at least 100 hours of training through dedicated Fellow training, development, and service days. c. Serve an average of 37 hours per week for 11 months, serving a minimum of 1700 total hours, with at least 1300 hours dedicated to Partner project activities (see below). d. Comply with guidelines for performance measures and abide by regulations on prohibited activities described in Exhibit A above.
e. Complete accurate project reporting in a timely manner as required by AmeriCorps, including:
assessments, implementation, hours served, volunteers recruited and supported, and transition of knowledge to local governments.
f. Avoid participation in prohibited activities.
g. Identify as a Fellow and wear AmeriCorps lapel pins or gear during service hours. h. Participate in days of national service including, but not limited to: Martin Luther King, Jr. Day of Service; State Day of Service, and AmeriCorps week Service Day. 3) Project Specific Scope of Work
i. In support of Arvin’s Housing Opportunity Accelerator Position, the fellow will support the Planning, and Community Development Department with implementation of programs related to housing programs and Arvin’s new ADU program, support the City Planner in the upcoming Housing Element update, and new state legislation impacting zoning and housing in Arvin.
ii. Coordinate the Housing Element update process alongside the consultant team and staff to include but not limited to tasks associated with outreach and preparation of materials for the planning commission, sub-groups, stakeholders, and residents
iii. Research SB1000 implementation and analyze the community health element of Arvin’s General Plan to recommend next steps and action plan for the City if not aligned
iv. Assist the planning department in tasks and research around but not limited to, affordable housing and infill development to support activities related to the Housing Element, AFFH, housing equity and access, housing affordability, and housing development
v. Support and implement community outreach to include developing education and promotion materials, developing networks and connections between residents,

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stakeholders, and the City to facilitate information and resource sharing, and direct engagement with the public utilizing community engagement best practices b. This project will include: (1) an initial gap assessment conducted by the Fellow, (2) a volunteer engagement component, and (3) a transitional support activity. i. Minor changes to the scope following the requisite gap assessment process may be needed.
ii. The project will comply with AmeriCorps service guidelines including prohibited activities described in Exhibit A – Contracted Performance Measures and Prohibited Activities.

4.G.2
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Exhibit C
Partner Responsibilities
Partner will perform the following services:
(1) Support Responsibilities
(a) Support Fellow recruitment by advertising your open placement through appropriate channels and networks (e.g., websites, newsletters, social media, job boards, etc.) (b) Identify one staff member to act as the “Site Supervisor” for the project, and point person for both the Fellow and CivicSpark staff.
(c) Site Supervisor shall support project implementation and professional development by:
(i) Setting aside at least 1 hour/week to check in with each Fellow and provide assistance for each approved project.
(ii) Familiarizing Fellows to the host organization (including safety procedures and protocols), resources, and project scope.
(iii)Completing an initial performance assessment of each Fellow (survey and goal setting) within 1 month of the start of the service year; conducting a mid-year performance review; and completing a final performance review survey prior to the end of the service year.
(iv) Seeking opportunities to integrate Fellows’ professional goals into project activities. (v) As appropriate, facilitating Fellows’ transition at the end of their service year by introducing Fellows to relevant colleagues and networks. (vi) Provide adequate professional workspace for Fellows (e.g., desk, computer, phone), and ensure that site and workplace are accessible to individuals with disabilities if needed. (vii) If needed due to shelter-in-place requirements, be able to support remote service for Fellows (e.g., remote access to files, plans for remote check-in and support, technology support for remote work)
(d) Develop defined project scope(s) and identify goals to be completed in agreed upon timeframe.
(i) Ensure key staff for each defined project completes a pre-service capacity assessment survey before the start of the service year and a post-service capacity assessment towards the end of the year.
(ii) Ensure key staff for each defined project participates in a project interview early on in the service year (within the first 2-3 weeks), a part of the CivicSpark gap assessment process. (e) Support implementation of project(s) consistent with scope above and in line with CivicSpark program goals (including supporting volunteer engagement activities and participating in transitional event)
(f) Keep Regional Coordinators and/or other CivicWell staff apprised of project developments and/or challenges, and working to redefine project scope(s) and goals as necessary. (g) If challenges arise (related to professionalism, work products, etc.) provide specific written feedback to the Fellow and share with CivicWell staff in a timely manner so CivicWell staff can assess the challenges and intervene as needed.
(h) Assist with occasional site visits to Partner by CivicWell staff. (i) Not displace Partner staff or volunteers through the use of CivicSpark Fellows, nor have CivicSpark Fellows perform any services or duties that would supplant the hiring of employed workers.
(j) Not offer the CivicSpark Fellow part-time work that is substantially similar to their CivicSpark scope of work, nor offer them full time employment with a start date prior to the service year-end date.
(2) Reporting Responsibilities

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(a) Complete applications for CivicSpark projects, identifying:
(i) Total hours desired for service work;
(ii) Identification of at least 2 projects for at least 1 beneficiary per fellow (or 1 project for 2 or more beneficiaries).

1. Beneficiaries can be individual departments within a single local government or even individual staff members within the same department.

2. Specific eligibility requirements are provided here: http://civicspark.lgc.org/joincivicspark/project/ (b) Ensure a staff person involved in the project from each local government beneficiary completes a pre-service capacity assessment survey before the start of the service year and a post-service capacity assessment towards the end of the year. The pre-service survey defines goals for the project and establishes a baseline perspective on issues relevant to the specific project issue (i.e., climate, water, housing, mobility, etc.). The post-service survey evaluates the degree to which the Fellows’ work made progress toward the goals and baselines established in the pre-service capacity assessment survey. (c) Ensure a staff person involved in the project from each local government beneficiary participates in a project interview early on in the service year (within the first 2-3 weeks), a part of the CivicSpark gap assessment process.
(d) Submit Fellow performance assessments on time, as described above. (e) Complete any additional project reporting defined as necessary. (f) Allow CivicSpark to share results of all reporting with the state service commission and AmeriCorps, for required grant reporting.

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Exhibit D
Compensation
Costs, total project hours1, additional prep-hours and travel budget for support options on a per-Fellow basis are defined below.

CivicWell will receive no more than $29,000 for 1 Fellow for performing the services set forth in this Agreement.

Per Fellow Benefits
Costs $29,000/Fellow
Project Support 11 Months, 1,300+ project hours
Additional Benefits Up to 80 additional project-prep hours.

Up to 100 volunteer engagement hours.

Work completed under this contract will be performed by CivicSpark AmeriCorps Fellows.

Installment Billing, Option #2
Invoices will be the total amount of the contract divided into 4 equal installments, billed over the Fellow(s)’ term of service with the first installment due at contract signing. CivicWell will bill the Partner for the full installment amount regardless of Fellow activity during any given period. If for some reason CivicWell is unable to provide services for the full contract duration (e.g., a Fellow leaves the program for medical or personal reasons and a suitable replacement cannot be provided), Partner is only responsible for the portion of the contract amount for the hours of service actually provided. Partner must inform CivicWell prior to the project start if they need invoices to include specific format, tasks, billing codes, or other details. Partner must also provide clear instructions to CivicWell about how time should be tracked and reported, if necessary. 1 Note that project hours include all project related activities as well as basic administrative tasks related to CivicSpark service (e.g., completing timecards, progress reports, project related communications with LGC staff, etc.).

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Exhibit E
Reimbursable Expenses
CivicWell does not cover project-related expenses related to the service project. All project-related expenses are the responsibility of the Partner.

Should Partner wish to have a Fellow incur project-related expenses, those expenses shall be submitted to Partner in writing for approval prior to Partner being charged for reimbursement for an expense incurred during the completion of activities outlined in the Scope of Service (Exhibit B”).

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Exhibit F
Timeline
All tasks enumerated in Exhibit B – Scope of Services are to start on September 12, 2022 and should be completed by December 31, 2023.

4.G.2
Attachment: 22-23 CivicSpark Service Agreement - Arvin Final 06.04.22 (Approval of An Agreement with Civic Well for 2023 Civic Spark Fellow)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Jeff Jones City Manager / Finance Director
SUBJECT: Consideration and Acceptance of Annual Financial Audit for the Period Ending June 30, 2021 and Related Single Audit
BACKGROUND:

The City Manager will be presenting the results of the Fiscal Year 2019-20 Basic Financial Statements and the Federal Single Audit.

STAFF RECOMMENDATION:

Staff recommends to accept and file the following reports:

1. Independent Auditors' Report and Basic Financial Statements for the Year Ended June 30, 2021.

3. Auditors' Communication on Engagement dated May 13, 2022

5.A.1
Attachment: SR - accept and file FY 21 audit reports (Financial Audit Results FY 20/21)

5.A.2
Attachment: Letter_The Pun Group re Audit Ended June 30, 2021 (Financial Audit Results FY 20/21)

5.A.3
Attachment: Letter_The Pun Group_Audit Findings_Dated May 13, 2022 (Financial Audit Results FY 20/21)

5.A.4
Attachment: Independent Auditors Report and Basic Financial Statements Ended June 30, 2021 (Financial Audit Results FY 20/21)

5.A.5
Attachment: Single Audit Report Ended June 30, 2021 (Financial Audit Results FY 20/21)

CITY OF ARVIN
Staff Report
Meeting Date: June 14, 2022
TO: Arvin City Council
FROM: Cecilia Vela, City Clerk
Jeff Jones, City Manager / Finance Director
SUBJECT: Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference & Expo to be held on September 07 - 09, 2022 in Long Beach, CA.

BACKGROUND:

The League of California Cities’ Annual Conference will be held during September 07 - 09, 2022. At the League’s Annual Business Meeting, scheduled on the last day of the conference, voting delegates from the state’s cities consider and act on resolutions that establish League policy.

To participate in the establishment of League policy, City Council must designate a voting delegate to participate in the vote. City Council may also appoint an alternate who may vote in the event the designated voting delegate is unavailable.

The City Clerk must provide the delegate information to the League no later than Friday, September 02, 2022.

FINANCIAL IMPACT:

The registration cost to attend the conference is $600 per delegate attendee for those who register by July 27th; $650 for those who register after July 27th plus the cost for hotel which ranges from $200 - $245 per night plus taxes and travel per diem.

RECOMMENDATION:

Staff recommends the Council designate a voting delegate and up to two alternates.

ATTACHMENTS:

League of California Cities Memorandum Dated June 1, 2022 Regarding Designation of Voting Delegates and Alternates.

5.B.1
Attachment: Staff Report Designation of Voting Delegates for League of CA Cities Conference Sept 2022_061422 (Designation of Voting 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.

In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.

Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.

Please view Cal Cities’ event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.

When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.

Council Action Advised by August 31, 2022

5.B.2
Attachment: League of California Cities Memo Re Designation of Voting Delegates Sept 2022_061422 (Designation of Voting Delegate and • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.

The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.

Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form

5.B.2
Attachment: League of California Cities Memo Re Designation of Voting Delegates Sept 2022_061422 (Designation of Voting Delegate and 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.

6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.

7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.

5.B.2
Attachment: League of California Cities Memo Re Designation of Voting Delegates Sept 2022_061422 (Designation of Voting Delegate and CITY:________________________________________
2022 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:

Title: Title:

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to:

Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254

5.B.2
Attachment: League of California Cities Memo Re Designation of Voting Delegates Sept 2022_061422 (Designation of Voting Delegate and City of Arvin’s Capital Projects
Workshop 6-14-22
• 13 projects
• $ 18.847 Million
• All grants are reimbursable, not
advanced cash to the City
• Limited General Fund exposure

6.A.1
Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) City of Arvin’s Capital Projects
Workshop 6-14-22
• Cash flow will be a critical part of a
successful implementation. City
management will have to prioritize how
best to ‘phase in’ the projects

6.A.1
Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) City of Arvin’s Capital Projects
Workshop 6-14-22
• TDA 3 – Langford $ 270,000
• Varsity Sidewalk $ 973,041
• CDBG Franklin $ 2,872,137
• Haven RSTP $ 1,021,809
• Urban Greening $ 809,546
• Sanitation Plant Pond $ 3,000,000*
*Project is not funded at this time

6.A.1
Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) City of Arvin’s Capital Projects
Workshop 6-14-22
• SB -1 Slurry Overlay $ 500,000
• FTA Buses+ Microgrid $ 3,653,187
• Prop. 68 Kovacevich $ 1,970,000
• Per Capita DiGiorgio $ 190,383
• AB617 Streets +Sidewalks $ 2,000,000
• Energy & EV Grants $ 187,000
• CDBG Haven Storm Drain $ 1,400,000*
* Grant applied for, not yet awarded

6.A.1
Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) 2023 Project Highlights
TDA ARTICLE 3 LANGFORD

VARSITY

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Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) 2023 Project Highlights
CDBG Franklin

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Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) 2023 Project Highlights

KOVACEVICH PARK

DIGIORGIO PARK

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Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) 2023 Project Highlights
FTA- Microgrid
Bus Replacement with Zero Emissions

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Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) 2023 Project Highlights
AB617- Up to $ 15 million in Arvin Projects- including sidewalk, Curb, and unpaved roads

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Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) Next Steps
• Receive advice and guidance (direction) from City Council on any changes or adjustments to the proposed projects
presented tonight.
• Include any changes or adjustments in the final version of the budget which will be presented to City Council for
adoption on June 28, 2022.

6.A.1
Attachment: Cap Projects presentation 6.14.22 (Capital Projects Budget Workshop) Arvin Letterhead
May 18, 2022
To: Mr. Arie Amir
Prosun Solar Inc.
21777 Ventura Blvd.

Los Angeles, CA 91364
And
Mr. Amir Gera, CEO
Chief Executive Officer
Lahav Green Energy Ltd.

Greenwork complex, building 'A' (2nd floor),
Yakum, Israel
Dear Sirs,
Re: Letter of Intent (LOI) for Solar Power Purchase Agreement (PPA) In response to your proposal to have Prosun Solar inc, (“Prosun”) and Lahav Green Energy Ltd. ("Lahav") develop a 200 MW solar plant in the vicinity of Arvin, CA (the “Project”) The City of Arvin, CA (the “Purchaser”) intends to sign a long-term power purchase agreement (“PPA”) with Prosun and Lahav to purchase all the electricity to be produced by the Project once the terms and conditions noted below are met.

The following shall be the basis for a more detailed PPA:
- Project size: ~200 MW. It is clear to us that the final capacity of the Project may vary and will be subject to final engineering and obtaining proper grid connection. - Price per kWh: Estimated at 0.13 cents or below
- PPA structure: take or pay.
- PPA term: 25 years.
- Price escalation: 1% per year.
- Environmental Attributes: shall be owned solely by Lahav. - Construction of the Project shall commence upon achieving all of following:
- (i) Abinding detailed PPA has been signed between the Purchaser and Lahav - (ii) All the permits required for the Project have been obtained - (iii) Lahav has secured the financing for the Project.

7.A.1
Attachment: Arvin Letter of Intent - Addressed to Prosun Solar and Lahav_ (Discusion re LOI from Prosun Solar) (iv) The successful creation of a Municipal Utility District as provided by California State Statutes.

Upon execution below, the City of Arvin as Purchaser agrees to enter into a mutually exclusive agreement with Prosun and Lahav regarding the Project for a period of one (2) year from the date of execution of this LOI (the “Exclusivity Period”). During the Exclusivity Period, Prosun and Lahav will conduct significant Project analysis and due diligence at its own expense and thus Purchaser agrees to not solicit or negotiate or permit its agents or employees to solicit or negotiate or furnish information to any other solar power entity concerning the construction and development of the Project. The Exclusivity Period may be extended for an additional 180 days by either Prosun and Lahav providing written notice to Purchaser or by mutual agreement by the Purchaser, Prosun and Lahav.

We look forward to learning about the next steps and working with Prosun and Lahav to support the process necessary to design and build a major renewable energy project that will bring long-term benefits to the citizens of our community.

Respectfully,
___________________________ __________________________________ Mayor Olivia Trujillo City Manager Jefferey Jones
___________________________ _____________________________________ City Attorney Consul Member

7.A.1
Attachment: Arvin Letter of Intent - Addressed to Prosun Solar and Lahav_ (Discusion re LOI from Prosun Solar)

Arvin City CouncilJune 14, 2022

Arvin City Council
June 14, 2022