SPECIAL MEETING AGENDA
OF THE
ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE
ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING
AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
FRIDAY MARCH 17, 2023 12:15p.m.
CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo
PLEDGE OF ALLEGIANCE
INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Donny Horton Councilmember
Susana Reyes Councilmember
Juan Murillo Councilmember
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STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
PUBLIC COMMENTS:
The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. The City may request speakers to designate a spokesperson to provide public input on behalf of a group, based on the number of people requesting to speak and the business of the City.
In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to the City meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.
AGENDA STAFF REPORTS AND HANDOUTS:
Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.
CONDUCT IN THE CITY COUNCIL CHAMBERS:
Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).
Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; (b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.
AMERICANS with DISABILITIES ACT:
In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Special Arvin City Council Meeting Agenda – March 17, 2023
1. APPROVAL OF AGENDA AS TO FORM.
Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___
2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)
3. PRESENTATION(S)
A. Arvin Community Services District – Clean Energy Project Raul Barraza, Jr., General Manager – ACSD
Jessica Ritter, Facility Solutions Specialist – SitelogIQ B. Possible Arvin Clean Energy Projects
Jessica Ritter, Facility Solutions Specialist – SitelogIQ
4. SUCCESSORY AGENCY ACTION ITEM(S)
A. Consideration and Approval of A Letter of Intent Between the Successor Agency to the Arvin Community Redevelopment Agency and the Arvin Community Services District for A Ground Lease of Approximately Six (6) Acres, APN 189-353-07. (City Manager)
Staff recommends approval of Letter of Intent Between the Successor Agency to the Arvin Community Redevelopment Agency and the Arvin Community Services District for A Ground Lease of Approximately Six (6) Acres, APN 189-353-07 and Authorizing the Mayor to Execute the Letter of Intent to Ground Lease.
Motion __________ Second __________ Vote __________
Roll Call: AM/CM Murillo ___ AM/CM Reyes ___ AM/CM Horton ___ AM/MPT Borreli ___ Chair/Mayor Trujillo ___
5. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 24 hours prior to the meeting. Dated March 15, 2023.
Cecilia Vela, City Clerk
Arvin CSD – Clean Energy Project
March 14, 2023
Presented By: Raul Barraza,
Jr.
General Manager, Arvin
Community Services District
&
SitelogIQ
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
OUR MISSION
PROPOSED CLEAN ENERGY PROJECT
COMMUNITY BENEFITS
NEXT STEPS/LETTER OF INTENT
Q&A
2 3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
OUR MISSION
To provide safe drinking water through a dependable water system to the community of Arvin with a commitment to customer service & cost efficiency 3 • $5MM grant awarded to Arvin CSD for
completion of Arsenic Mitigation Project Phase
2. • 123-TCP treatment at well site 13
• Successful Litigation battle between Arvin
CSD vs. DOW chemical and Shell oil company
• Successful EPA funding for Brown and Bryant
superfund site - replacement well
District Accomplishments on behalf of the citizens of Arvin
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
PROPOSED CLEAN ENERGY PROJECT
4 Project Details:
• 1.62-Megawatt
System
• Simple Payback 13
Years
• Ground Mounted
• Single Axis Tracker
System
• Located on Cityowned property
near Arvin CSD well
site 11
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
PROJECTED PROGRAM FINANCIALS
Arvin CSD Project Investment $7.1M
Year 1 Annual Utility Savings
$542k
30 Year Net Project Savings
$23.5M
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
COMMUNITY BENEFITS
6 • Reduce Arvin CSD’s dependence on PG&E • Reduce Arvin CSD’s operating expenses • Free’s up funding for capital improvement projects throughout the District
• Reduces Arvin CSD’s Carbon footprint &
improves local air quality
• Lays foundation for future EV vehicle
infrastructure
*Stabilize Rate Increases for the Citizens of Arvin*
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Proprietary and Confidential
NEXT STEPS - LETTER OF INTENT
7 • Included in Council Agenda Packet • Approximately +/- 6 Acres of Land Needed
• Arvin CSD intends to lease this land
from the City of Arvin, for the purpose
of building/owing & operating solar
array
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD Thank You
Raul Barraza,Jr
General Manager
M 661.205.6432
E [email protected]
3.A.1
Attachment: Presentation Arvin CSD Clean Energy Project_031723 (Presentation: ACSD City of Arvin – Clean Energy Projects
Presented By: SitelogIQ's
Central Valley Local Government Energy Team
March 14, 2023
3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
WHO WE ARE
OUR CALIFORNIA PRESENCE
CITY OF ARVIN CLEAN ENERGY PROJECTS
HOW SITELOGIQ CAN HELP
NEXT STEPS
Q&A
2 3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
WHO WE ARE
We deliver world-class energy, water, renewable and infrastructure programs for State and Local Governments.
U.S. Owned Organization
Single-source of accountability and responsibility from conception to completion. 3 3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
• Our largest client base is in California
• Staffed by nearly 150 energy professionals,
engineers, and highly-trained technicians
• Extensive experience implementing
Federal, State, and Utility programs for
California Local Governments
OUR CALIFORNIA PRESENCE 3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
CITY OF ARVIN PROPOSED ENERGY PROJECTS
5 Veolia’s proposed Wastewater Treatment
Plant Solar Power Purchase Agreement
• Power Purchase Agreement – Contract
Details Unknown
• Potential Design Flaws
• Better location for potential array near
Wastewater treatment plant
• Alternative funding options
3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
CITY OF ARVIN PROPOSED ENERGY PROJECTS
6 City of Arvin Grant Funded Microgrid
Project
• Exciting Opportunity for the City of Arvin
• Potential Construction Budget Shortfalls
• SitelogIQ can assist the City with Final
Design/Engineering, Implementation or
Construction Management – Depending on
Federal Grant Procurement Requirements
• SitelogIQ can Assist the City with Alternative
funding options to compensate for any
budget shortfalls
3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Proprietary and Confidential
HOW SITELOGIQ CAN HELP
7 • Submit NEM 2.0 Interconnection Application for City Hall microgrid project
• Advise City of Arvin with regards to any potential energy projects • Review Veolia’s Power Purchase Agreement for Wastewater Treatment Plant
• Provide alternative options for solar at Wastewater Treatment Plant • Provide additional funding options for any construction cost deficits for City Hall Microgrid project
3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin Thank You
Jessica Ritter
Local Government Relations
M 559.547.1834
E [email protected]
3.B.1
Attachment: SitelogiQ City of Arvin Presentation_031723 (Presentation: Possible Arvin 1 | P a g e
AGREEMENT NO. _____________
LETTER OF INTENT TO GROUND LEASE
The purpose of this Letter of Intent (“Letter of Intent”) is to set forth the basic terms and conditions upon which ____________________________ (“Lessor”) and Arvin Community Services District ("Lessee") have agreed to enter into an exclusive Thirty (30) day negotiating period (“Negotiation Period”) for the preparation of a final ground lease agreement (the “Ground Lease”) for certain portions of the following site(s) located at the addresses set forth below. Lessor and Lessee may be referred to individually as a "Party" or collectively as the "Parties."
Site Address Potential Acreage
Parcel #: 189-353-07 Appx. +/- 6 Acres
The identified site is hereinafter referred to as the “Property.” Other than the provisions of Paragraph (1) below, which is expressly intended by the parties to be binding, this Letter of Intent is a non-binding agreement, and shall be superseded by execution and delivery of the Ground Lease and "Definitive Agreements" as defined in this Letter of Intent.
1. Good Faith Negotiation
(a) Definitive Agreements. Upon the execution of this Letter of Intent by Lessor, the Parties shall enter into an exclusive Negotiation Period with respect to (a) the preparation and execution of the Ground Lease and, (b) any other document that may be appropriate or necessary in connection with execution and delivery of the Ground Lease including, but not limited to, an Easement Agreement (together, the “Definitive Agreements”). The Ground Lease and Definitive Agreements shall contain representations, warranties, indemnities and covenants that are agreed to by both Parties. The Parties agree to cooperate fully with each other and use commercially reasonable, good faith efforts to negotiate, execute and deliver the Ground Lease and the Definitive Agreements within the Negotiation Period. The Ground Lease and Definitive Agreements shall be drafted by counsel of the Lessee. Neither Lessor nor Lessee shall have any liability or obligation to the other if the Ground Lease and Definitive Agreements are not executed and delivered within the Negotiation Period or at all. (b) Due Diligence Investigation. During the Negotiation Period, Lessor shall provide Lessee and its employees, agents, representatives and contractors full and complete access to the Property, and all records, surveys, reports, documents and information pertaining to the Property that are in the possession or control of Lessor (collectively, “Property Information”) so that Lessee may conduct a due diligence investigation of the Property.
During the Negotiation Period, Lessee shall identify all areas to be leased during the Lease
4.A.1
Attachment: Letter of Intent Ground Lease ACSD_031723 (Successor Agency: Letter of Intent to Ground Lease between Successor Agency & 2 | P a g e
Term. Only useable acreage identified as viable for solar and elected by the Lessee shall be covered under the Ground Lease.
2. Legal Counsel and Financial Advice. Prior to fully executing and delivering the Ground Lease and Definitive Agreements, each Party shall have had sufficient opportunity to consult with its legal counsel and financial advisors in connection with the rights and obligations arising from this Letter of Intent.
This Letter of Intent contains the entire agreement between the Parties in connection with the subject matter of this Letter of Intent and supersedes all prior agreements, whether written or oral, between the Parties regarding the same subject. This Letter of Intent may only be modified by subsequent written agreement signed by both Parties. This Letter of Intent may be executed in any number of counterparts, all of which together shall constitute one agreement.
All terms of this Letter of Intent shall terminate at the end of the Negotiation Period.
The parties hereby agree to the forgoing terms and conditions of this Letter of Intent.
LESSEE: Arvin Community Services District
Name: Raul Barraza Jr.
Title: General Manager
Date:______________________
LESSOR:
Name:_____________________
Title:______________________
Date:______________________
4.A.1
Attachment: Letter of Intent Ground Lease ACSD_031723 (Successor Agency: Letter of Intent to Ground Lease between Successor Agency &