Agenda — Arvin City Council, September 12, 2023

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 12, 2023 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Donny Horton Councilmember
Susana Reyes Councilmember
Juan Murillo Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – September 12, 2023

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of August 19, 2023 – September 07, 2023.

B. Approval of Payroll Register(s) of August 18, 2023 and September 01, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of August 22, 2023 and Special Meeting(s) of August 29, 2023.

D. Approval of A Resolution of the City Council of the City of Arvin Updating the City of Arvin 2023 Transit Title VI Compliance Program.

E. Approval of the Third Amendment to Professional Services Agreement between the City of Arvin and The Pun Group, LLP for Auditing Services and Authorizing the Mayor or City Manager to Sign the Engagement Letter Submitted by The Pun Group, LLC for the Fiscal Year 2022-2023 Audit.

F. Approval of A Resolution of the City Council of the City of Arvin to Approve the Saint Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession to be Held on December 10, 2023, Authorize Closure of Streets and Waive City Costs Associated with this Event Subject to Execution of A Memorandum of Understanding Between the City of Arvin and Saint Thomas Church.

G. Approval to Purchase and Authorize the Arvin Police Department to Implement the IRIMS Law Enforcement Software Program from Sun Ridge Systems, Inc. in the Amount of $14,450.00.

H. Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Apply for Non-Transit Funding from the Mills-AlquistDeddeh (TDA) Act Funds.

I. Approval of Appointment of Manuel Leon to the Arvin Planning Commission (Mayor Trujillo).

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – September 12, 2023

Page 2 of 3 ends

4. PUBLIC HEARING(S)
A. A Public Hearing to Discuss and Approve Resubmittal of the 2019 CDBG Over the Counter (OTC) Application Under the 2023 CDBG NOFA, Disencumbering 18 CDBG Economic Development Grant, Submittal of A PHLA Streamline Application and; A Resolution Approving An Application for Funding and the Execution of a Grant Agreement and Any Amendments Thereto from the 2023-2024 Funding Year of the State CDBG Program for the Resubmittal of the 2019 Over the Counter (OTC) Application; and A Resolution Authorizing the Application and Adopting the PHLA Plan for the Permanent Local Housing Allocation Program. (Grants Manager) Staff recommends to open the hearing, allow for public testimony, close the hearing, and
1) Approve A Resolution of the City Council of the City of Arvin Approving An Application for Funding and the Execution of A Grant Agreement and Any Amendments Thereto from the 2023-2024 Funding Year of the State CDBG Program for the Resubmittal of the 2019 Over the Counter (OTC) Application; and
2) Approve to disencumber the City’s 2018 CDBG Economic Development Grant of $100,000 (18-CDBG-12903); and
3) Approve A Resolution of the City Council of the City of Arvin Authorizing the Application and Adopting the PLHA Plan for the Permanent Local Housing Allocation Program.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

5. ACTION ITEM(S)
A. Consideration and Approval of Purchase and Replacement of Air Conditioning Units at the Arvin Police Department from Holders Air Conditioning and Heating, Inc. in the Amount of $27,133.29. (City Manager) Staff recommends Council consideration and direction.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – September 12, 2023

Page 3 of 3 ends

6. CITY MANAGER’S REPORT

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item)

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 07, 2023.

Cecilia Vela, City Clerk
8/22/2023 4:08:16 PM Page 1 of 6
Payment Register
City of Arvin APPKT00472 - FOR AP 8/23/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
100.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 100.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32205.01 06.26.23-07.25.23 32205.01 06.26.23-07.25.23 08/01/2023 08/01/2023 0.00 100.60 1536
Vendor Number

BADALI GROUP LLC
Total Vendor Amount
1,473.72
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,473.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1646 HIGH CUT HELMET FOR NEW HIRES 07/26/2023 07/26/2023 0.00 1,473.72 1288
Vendor Number

BAKERSFIELD PAINT AND WALLPAPER
Total Vendor Amount
442.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 442.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount B0121948 TOOLS TO STEIP CITY STREETS 07/31/2023 07/31/2023 0.00 442.93 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
120.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 120.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 492684 IRRIGATION MATERIAL @LLMD'S #2 08/09/2023 08/09/2023 0.00 26.72 492801 VETS HALL PAINT ROLLERS 08/10/2023 08/10/2023 0.00 94.19 1369
Vendor Number

COMPUTERSHARE CORPORATE TRUST
Total Vendor Amount
2,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 2,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2235466 TRUSTEE FEE 08.08.2023-08.07.2024 07/05/2023 07/05/2023 0.00 2,500.00 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
654.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 654.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 671478 FINGERPRINT SVCS JULY 2023 08/04/2023 08/04/2023 0.00 654.00 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
26,259.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 26,259.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FBN4812194 AUGUST 2023 MONTHLY LEASE CHARGE 08/03/2023 08/03/2023 0.00 26,259.50

ERIC REYES GUERRA
Total Vendor Amount
230.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 230.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0200 BUS WASH AND BUMPER SHINE 08.18.23 08/18/2023 08/18/2023 0.00 230.00 1070
Vendor Number

GENERAL OFFICE
Total Vendor Amount

33.06 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 33.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 21457 METER READING FOR PD 07.01.23-08.01.23 08/08/2023 08/08/2023 0.00 33.06 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
1,462.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,462.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC 6720 PLANNING SVCS JULY 2023 08/05/2023 08/05/2023 0.00 1,462.50 1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
1,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2186 ADULT SEXUAL ASSAULT EXAM 08/03/2023 08/03/2023 0.00 1,500.00 1408
Vendor Number

KOSMONT REAL ESTATE SERVICES
Total Vendor Amount
861.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 861.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2204.3-015 ARVIN RE ADVISORY & BROKERAGE JULY 2023 07/31/2023 07/31/2023 0.00 861.90 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
4,048.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 4,048.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 238148 CLIENT/MATTER NO: AR100-00001 03/31/2023 03/31/2023 0.00 467.50 240240 CLIENT/MATTER NO: AR100-00001 04/30/2023 04/30/2023 0.00 255.00 242611 CLIENT/MATTER NO: AR100-00001 05/31/2023 05/31/2023 0.00 127.50 242612 CLIENT/MATTER NO: AR100-00006 05/31/2023 05/31/2023 0.00 425.00 245055 CLIENT/MATTER NO:AR100-00001 06/30/2023 06/30/2023 0.00 552.50 245500 CLIENT/MATTER NO: AR100-00006 06/30/2023 06/30/2023 0.00 1,742.50 247048 CLIENT MATTER NO: AR100-00001 07/31/2023 07/31/2023 0.00 87.00 247049 CLIENT MATTER NO: AR100-00006 JULY 2023 07/31/2023 07/31/2023 0.00 391.50 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
1,091.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,091.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14001579 UNIT 209 PERFORMED PM ON UNIT 07/26/2023 07/26/2023 0.00 536.19 14001582 UNIT 211 PM PERFORMED ON UNIT 07/26/2023 07/26/2023 0.00 536.19 15000116 UNIT 211 WINDSHIELD WASHER RESERVOIR CAP 08/22/2023 08/22/2023 0.00 19.16

MOUNTAINSIDE DISPOSAL
Total Vendor Amount

78.04 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 78.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 716601 BIN RENT AND 4 YD ROLL OFF JULY 2023 08/10/2023 08/10/2023 0.00 78.04 1108
Vendor Number
PG & E
Total Vendor Amount
17,040.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 17,040.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 07.11.23-08.08.23 ELEC SVC ELEC SVC 07.11.23-08.08.23 08/11/2023 08/11/2023 0.00 17,040.82 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
434.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 434.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 7/8/2023 ARV 7/8/2023 07/08/2023 07/08/2023 0.00 207.38 ARV 8/8/2023 ARV 8/8/2023 08/08/2023 08/08/2023 0.00 226.81 1115
Vendor Number

RAYMONDS TROPHY & AWARDS
Total Vendor Amount

64.95 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 64.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 91399 PLAQUES - RITA C 07/21/2023 07/21/2023 0.00 64.95 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,293.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,293.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 62412458 WEEK ENDING 8/11/2023 JAZMIN C. 08/14/2023 08/14/2023 0.00 1,293.60 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
291.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 291.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901080123 SERVICE JULY 2023 08/01/2023 08/01/2023 0.00 291.38 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
417.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 417.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2825380 RECERTIFICATION , DOT PHYSICAL, DRUG TEST 08/12/2023 08/12/2023 0.00 417.00 1354
Vendor Number

TIMOTHY RAMOS
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1570 LUIS D. ANNUAL COOM. CANN, BCKGRND UPDATE 07/29/2023 07/29/2023 0.00 250.00

URBAN FUTURES INC
Total Vendor Amount
4,300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 4,300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CD-2022-006 2019 TAX ALLOCATION REFUNDING BONDS 04/20/2023 04/20/2023 0.00 4,300.00 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,035.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 1,035.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9940523381 ARVIN PD CELL PHONES 06.26.23-07.25.23 07/25/2023 07/25/2023 0.00 1,035.00 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
570.23
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 570.23
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9940523382 ARVIN PD AIR CARDS 06.26.23-07.25.23 07/25/2023 07/25/2023 0.00 570.23 1147
Vendor Number

ZEE MEDICAL SERVICE
Total Vendor Amount

86.11 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 86.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34-201413 TRANSIT POVIDONE IODINE 10/PK 08/15/2023 08/15/2023 0.00 86.11 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000820 AFLAC 08/04/2023 08/04/2023 0.00 20.49
INV0000846 AFLAC 08/18/2023 08/18/2023 0.00 20.49
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000848 APOA Dues 08/18/2023 08/18/2023 0.00 900.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
976.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 976.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000849 SEIU Dues 08/18/2023 08/18/2023 0.00 42.00
INV0000850 SEIU Dues 08/18/2023 08/18/2023 0.00 934.03
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/22/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000852 ALEX GHAZARIAN 08/18/2023 09/15/2023 0.00 300.00

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) Payment Register APPKT00472 - FOR AP 8/23/2023
8/22/2023 4:08:16 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 37 26 0.00 66,640.48
Packet Totals: 37 26 0.00 66,640.48
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check64 0.00 2,217.01
Packet Totals:
64 0.00 2,217.01

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) 8/31/2023 2:30:25 PM Page 1 of 8
Payment Register
City of Arvin APPKT00477 - FOR AP 8/31/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1542
Vendor Number

ADLERHORST INTERNATIONAL LLC
Total Vendor Amount
15,871.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 15,871.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000873 2 TITLED POLICE SVC DOGS, 2 BASIC HANDLER COURSES 08/31/2023 08/31/2023 0.00 15,871.58 1433
Vendor Number

ALEX GHAZALPOUR
Total Vendor Amount
200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount POST TRAINING PER DIEM POST TRAINING PER DIEM SEPTEMBER 2023 08/22/2023 08/22/2023 0.00 200.00 1230
Vendor Number

AXON ENTERPRISE INC
Total Vendor Amount
8,912.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 8,912.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INUS174479 AB3 CAMERA BUNDLE 07/28/2023 07/28/2023 0.00 6,669.89 INUS174574 PRO LICENSE BUNDLE BODY CAM 07/28/2023 07/28/2023 0.00 2,242.32 1041
Vendor Number
CALED
Total Vendor Amount
920.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 920.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 300004572 FY 23-24 MEGAN M. MEMEBERSHIP 07/03/2023 07/03/2023 0.00 120.00 300004655 CITIES,COUNTIES,DISTRICTS CHRISTINE V. FY 23-24 07/03/2023 07/03/2023 0.00 800.00 1038
Vendor Number

CALIFORNIA POLICE CHIEFS ASSOCIATION
Total Vendor Amount
462.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 462.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2547 2023-2024 CPCA DUES FOR 26-50 PERSONNEL 07/01/2023 07/01/2023 0.00 462.00 1635
Vendor Number

CALIFORNIA RURAL LEGAL ASSISTANCE, INC
Total Vendor Amount
2,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 2,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DEPOSIT REIMBURSEMENT SECURITY DEPOSIT REIMBURSEMENT OF $2,000 08/15/2023 08/15/2023 0.00 2,000.00 1614
Vendor Number
CAROLLO ENGINEERS, INC.

Total Vendor Amount
9,096.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 9,096.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB39555 FUNDING AND PERMITTING ASSISTANCE JULY 2023 08/07/2023 08/07/2023 0.00 9,096.50

CHRISTINE VITERELLI
Total Vendor Amount
1,263.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 1,263.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount TRAINING FRESNO STATE TRAINING FRESNO STATE 08.13.23-08.18.23 08/29/2023 08/29/2023 0.00 1,263.06 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4251 ARVIN LANDSCAPE & MAINT LLMD NO. 1 JULY 2023 07/31/2023 07/31/2023 0.00 3,000.00 4252 ARVIN LANDSCAPE & MAINT LLMD NO. 2 JULY 2023 07/31/2023 07/31/2023 0.00 725.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
103.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 103.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 44453 FOR VETS HALL ACE CONTRACTOR SEMI GLOSS 08/15/2023 08/15/2023 0.00 99.10 493497 STPL T50 3/8 1250CD 08/16/2023 08/16/2023 0.00 4.75 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
211.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 211.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2265176 CHIRO SVCS SEPTEMBER 2023 08/08/2023 08/08/2023 0.00 211.09 1052
Vendor Number

CSJVRMA
Total Vendor Amount
356,754.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 356,754.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RMA 2024-0002 2023-2024 1ST QUARTER DEPOSITS 07/13/2023 07/13/2023 0.00 356,754.00 1627
Vendor Number

DOUG ROSS, INC
Total Vendor Amount
874,048.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 874,048.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2 FRANKLIN STREET RECONSTRUCTION 08/10/2023 08/10/2023 0.00 874,048.47 1264
Vendor Number

EDWIN JIMENEZ
Total Vendor Amount
225.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 225.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount K9 HANDLER TRAINING K9 HANDLER TRAINING 09.04.23-09.06.23 08/22/2023 08/22/2023 0.00 225.00 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
695.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 695.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0203 ARVIN PD FLEET WASH 08.22.23 08/22/2023 08/22/2023 0.00 695.00

GENERAL OFFICE
Total Vendor Amount
299.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 299.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 21458 METER READING APD & COMM 07.01.23-08.01.23 08/08/2023 08/08/2023 0.00 299.73 1628
Vendor Number

GLENDALE POLICE OFFICERS FOUNDATION
Total Vendor Amount
394.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 394.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 832597 PEACE KEEPER 26" BATONS 08/16/2023 08/16/2023 0.00 394.00 1019
Vendor Number

GUARDIAN
Total Vendor Amount
14,730.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 14,730.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 AUG2023BUNDLE INSURANCE AUG2023 07/20/2023 07/20/2023 0.00 7,060.78 GROUP ID 00 473727 SEPTEMBER 2023 BUNDLE INSURANCE SEPTEMBER 2023 08/22/2023 08/22/2023 0.00 7,669.70 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
10,440.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 10,440.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 12 INVOICE 12 07/31/2023 08/15/2023 0.00 10,440.00 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
155.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 155.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4371 HASP- OPEN & REMOVE LOCKER LOCKS 07/31/2023 07/31/2023 0.00 155.83 1413
Vendor Number

JESUS BRAVO
Total Vendor Amount
3,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 3,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FINANCE TRAILER 8.24.23 FINANCE TRAILER PAINTED 8.24.23 08/24/2023 08/24/2023 0.00 3,500.00 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
1,631.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 1,631.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8337 UNIT 281 SHOCK & STRUT ASSEMBLY 08/16/2023 08/16/2023 0.00 1,631.88 1050
Vendor Number

KERN COUNTY INFORMATION SERVICES - KERN ITS
Total Vendor Amount
210.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 210.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1160-05884 CJIS ACCSS LIC FEE JULY 2023-SEPTEMBER 2023 07/20/2023 07/20/2023 0.00 210.00

LAUREL AG & WATER SOUTH
Total Vendor Amount
1,814.72
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 1,814.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVLAWS-040543 DIGIORGIO PARK 6' LINE REPAIR 08/08/2023 08/08/2023 0.00 1,814.72 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
441.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 441.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV701965 ADAM H. CARRIER AND VEST 05/05/2023 05/05/2023 0.00 441.66 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
2,796.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 2,796.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14001569 UNIT 211 REPLACED HYDROBOOST DUE TO LEAK 08/03/2023 08/03/2023 0.00 2,219.43 14001575 UNIT 205-EV REPLACE REAR RIGHT OUTER TIRE 08/03/2023 08/03/2023 0.00 467.06 14001633 UNIT 110 REPLACE SAFETY LATCH 08/03/2023 08/03/2023 0.00 110.00 1358
Vendor Number

MTZ CONSTRUCTION COMPANY
Total Vendor Amount
8,610.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 8,610.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000869 6’ Chain link fence at Pecan St & Richard St 08/31/2023 08/31/2023 0.00 8,610.00 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount

25.41 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 25.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 33745 FLAT REPAIR UNIT 287 08/23/2023 08/23/2023 0.00 25.41 1108
Vendor Number
PG & E
Total Vendor Amount
5,460.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 5,460.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7149339108-1 07.18.23-08.15.23 7149339108-1 07.18.23-08.15.23 08/17/2023 08/17/2023 0.00 5,460.62 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
2,605.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 2,605.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 28306 22-072.1 COA LEAP FUNDING JUNE 2023 07/06/2023 07/06/2023 0.00 1,700.00 28307 22-072 COA SB2 GRANT FUNDING JUNE 2023 07/06/2023 07/06/2023 0.00 905.00 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
906.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 906.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 119763 KOVACEVICH PARK 06.25.23-07.22.23 07/31/2023 07/31/2023 0.00 906.75

ROBERT HALF
Total Vendor Amount
1,293.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 1,293.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 62463980 WEEK ENDING 8/18/2023 JAZMIN C. 08/23/2023 08/23/2023 0.00 1,293.60 1572
Vendor Number

SAM SPIEGEL
Total Vendor Amount
410.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 410.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GAS FOR AND FROM ARVIN GAS FOR AND FROM ARVIN 07/31/2023 07/31/2023 0.00 51.16 LODGING AND GAS FOR CLEAN ENERGY FAIR LODGING AND GAS FOR CLEAN ENERGY FAIR 06/28/2023 06/28/2023 0.00 359.53 1637
Vendor Number

SMART HOME PROS, INC
Total Vendor Amount

46.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 46.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF $46 OVERPAYMENT OF $46 FOR BUSINESS LICENSE 08/24/2023 08/24/2023 0.00 46.00 1634
Vendor Number

STEVE BADILLA INVESTIGATIONS
Total Vendor Amount
5,359.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 5,359.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount NB 530 2023 CASE- PUBLIC WORKS DEPARTMENT 07/07/2023 07/07/2023 0.00 5,359.00 1618
Vendor Number

TOWNE PLACE SUITES ONTARIO AIRPORT
Total Vendor Amount
278.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 278.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount K9 HANDLER TRAINING EDWIN J. STAY 09.04.23-09.06.23 08/22/2023 08/22/2023 0.00 278.24 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
2,922.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 2,922.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-10033 SIGN ALUMINUM UN-SHEETED FLATE BLADE 07/31/2023 07/31/2023 0.00 216.50 06-10056 PPE FOR STAFF WHEN WORKING ON STREETS 08/08/2023 08/08/2023 0.00 132.62 06-10127 5 GAL YELLOW , ROADMAX, FAST DRY 08/03/2023 08/03/2023 0.00 932.41 06-10128 5 GALLON WHITE PAINT, ROADMAX STANDARD DRY 08/03/2023 08/03/2023 0.00 898.48 06-10188 5 GALLON YELLOW ROADMAX, FAST DRY 08/03/2023 08/03/2023 0.00 742.20 1638
Vendor Number
TRAPEZE SOFTWARE GROUP, INC.

Total Vendor Amount
1,080.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 1,080.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RMSMA00001254 50MB VERIZON DATA 11.01.23-10.31.24 08/01/2023 08/01/2023 0.00 1,080.00 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
176,255.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 176,255.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000109919 O & M SERVICES WASTEWATER MAY 2023 08/17/2023 08/17/2023 0.00 176,255.25

VMAX ELECTRIC CORPORATION
Total Vendor Amount
150,389.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 150,389.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2023-63 PURCHASE OF ELECTRIC VEHICLE CHARGING EQUIPMENT 07/25/2023 07/25/2023 0.00 150,389.00 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5026158486 COPIER LEASE ARVIN PD 07.29.23-08.28.23 08/03/2023 08/03/2023 0.00 183.87 5026173855 COMM DEV LEASE 07.30.23-08.29.23 08/04/2023 08/04/2023 0.00 124.49 1555
Vendor Number

WEX BANK
Total Vendor Amount
8,539.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 8,539.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 91352312 AUGUST FUEL 2023 08/25/2023 08/25/2023 0.00 8,539.73 Bank: PY - Payroll Vendor Payables
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/31/2023 217.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000821 ALLSTATE 08/04/2023 08/04/2023 0.00 108.70
INV0000847 ALLSTATE 08/18/2023 08/18/2023 0.00 108.73

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) Payment Register APPKT00477 - FOR AP 8/31/2023
8/31/2023 2:30:25 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 56 42 0.00 1,675,392.41
Packet Totals: 56 42 0.00 1,675,392.41
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check21 0.00 217.43
Packet Totals:
21 0.00 217.43

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) 9/6/2023 5:08:39 PM Page 1 of 7
Payment Register
City of Arvin APPKT00481 - FOR AP 9/6/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
962.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 962.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 232235725 INTERNET ACC 07.11.23-08.10.23 08/27/2023 08/27/2023 0.00 962.26 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
15,053.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 15,053.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WATER SERVICES 07.25.23 -08.25.23 WATER SERVICES 07.25.23 -08.25.23 09/01/2023 09/01/2023 0.00 15,053.05 1150
Vendor Number
AT&T
Total Vendor Amount
428.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 428.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000020319098 9391059040 SERVICE JULY 2023 08/01/2023 08/01/2023 0.00 210.53 000020319329 9391060015 SERVICE JULY 2023 08/01/2023 08/01/2023 0.00 217.88 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31079869 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT AUG. 23 08/12/2023 08/12/2023 0.00 809.89 1155
Vendor Number

CENTRAL VALLEY OCCUP
Total Vendor Amount
801.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 801.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00575233-00 PRE PLACEMENT PHYSICAL EXAM 7/17/2023 08/07/2023 08/07/2023 0.00 801.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

10.81 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 10.81
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 494368 BLUE DISPOSABLE PROP 08/24/2023 08/24/2023 0.00 10.81 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
187.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 187.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34069 WESTERN DIGITAL NAS HARD DRIVE 08/24/2023 08/24/2023 0.00 187.39

Total Vendor Amount
146.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 146.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5951626945 L MOUTH PIECE FOR DUI 08/09/2023 08/09/2023 0.00 146.95 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
1,055.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 1,055.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0205 ARVIN PD FLEET WASH 8/29/23 09/06/2023 09/06/2023 0.00 630.00 INV0206 BUS WASH AND BUMPER SHINE 09.01.23 09/01/2023 09/01/2023 0.00 425.00 1062
Vendor Number
FEDEX
Total Vendor Amount
268.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 268.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-220-27102 SHIPPING SVCS 8/11/2023 08/11/2023 08/11/2023 0.00 136.18 8-235-05177 SHIPPING SVCS 8/22/23 08/25/2023 08/25/2023 0.00 67.53 8-241-92807 SHIPPING SVCS 09.01.2023 09/01/2023 09/01/2023 0.00 65.21 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
81,662.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 81,662.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1412 ARVIN CDBG CV2-3-00141 NAV SVCS MAY 2023 06/02/2023 06/02/2023 0.00 30,958.94 1431 ARVIN CDBG CV2-3-00141 NAV SVCS JUNE 2023 07/05/2023 07/05/2023 0.00 24,985.96 1448 ARVIN CDBG CV2-3-00141 NAV SVCS JULY 2023 08/03/2023 08/03/2023 0.00 25,717.84 1074
Vendor Number

GRAINGER
Total Vendor Amount
710.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 710.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000570062 PRECISION LINE MARKING WHITE PAINT 08/10/2023 08/10/2023 0.00 10.05 9800570070 VET'S HALL WOMENS RESTROOM 08/10/2023 08/10/2023 0.00 700.48 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4128 ADOBE COMPLEX MENS RESTROOM FLSUH VALVE 08/15/2023 08/15/2023 0.00 200.00 1220
Vendor Number

HESHAM ELSHAZLY
Total Vendor Amount

65.04 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 65.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount LUNCH WITH CHP INSPECTIONLUNCH WITH CHP INSPECTION 09/05/2023 09/05/2023 0.00 65.04 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
1,272.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 1,272.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 62293 5LB ANNUAL MAINT. MAINTENANCE YARD 08/16/2023 08/16/2023 0.00 176.00 62295 COMMUNITY CENTER 5LB ANNUAL MAINT, 08/16/2023 08/16/2023 0.00 176.34

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) Payment Register APPKT00481 - FOR AP 9/6/2023
9/6/2023 5:08:39 PM Page 3 of 7
62296 5LB ANNUAL MAINT. CITY HALL 08/16/2023 08/16/2023 0.00 112.00 62297 5LB ANNUAL MAINT. TRANSIT 08/16/2023 08/16/2023 0.00 320.69 62298 5LB ANNUAL MAINT. POLICE DEPARTMENT 08/16/2023 08/16/2023 0.00 420.26 62299 5LB PRESSURE RECHARGE/BREAKDOWN PLANNING DEPART. 08/16/2023 08/16/2023 0.00 67.58 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
6,345.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 6,345.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 13 INVOICE 13 08/15/2023 08/31/2023 0.00 6,345.00 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
765.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 765.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8355 UNIT 292 INSTALL 2 PIECE STEEL SKID 08/24/2023 08/24/2023 0.00 651.35 8357 2023 FORD POLICE INTERCEPTOR OIL CHANGE 08/26/2023 08/26/2023 0.00 113.87 1081
Vendor Number

JIM BURKE FORD
Total Vendor Amount
118.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 118.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 734783 OIL CHANGE 2022 FORD ESCAPE 08/28/2023 08/28/2023 0.00 118.28 1246
Vendor Number

JIMS TOWING SERVICES INC
Total Vendor Amount
405.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 405.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38036 BUS 209 TOWING 08/29/2023 08/29/2023 0.00 405.00
1185
Vendor Number

KERN COUNTY ANIMAL SERVICES
Total Vendor Amount
36,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 36,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount APRIL 2023- JUNE 2023 AGREEMENT 1058-2001 APRIL 2023- JUNE 2023 07/19/2023 07/19/2023 0.00 36,500.00 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
578.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 578.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV735987 DOUBLE BLACK HANDCUFF TACO 08/14/2023 08/14/2023 0.00 182.95 INV736009 DOUBLE BLACK HANDCUFF TACO 08/14/2023 08/14/2023 0.00 132.61 INV736014 BLACK DUTY PISTOL TACO POUCH 08/14/2023 08/14/2023 0.00 80.38 INV736036 DOUBLE HANDCUFF TACO 08/14/2023 08/14/2023 0.00 182.95 1191
Vendor Number

MARY VALENTI PHD
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8/21/2023 PRE EMPLOYMENT JESUS S. 08/21/2023 08/21/2023 0.00 500.00

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) Payment Register APPKT00481 - FOR AP 9/6/2023
9/6/2023 5:08:39 PM Page 4 of 7
1108
Vendor Number
PG & E
Total Vendor Amount
11,045.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 11,045.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 07.25.23-08.22.23 2004215572-9 07.25.23-08.22.23 09/06/2023 09/06/2023 0.00 278.17 5299823039-6 07.25.23-08.22.23 5299823039-6 07.25.23-08.22.23 08/23/2023 08/23/2023 0.00 5,016.82 7317315093-6 07.25.23-08.22.23 7317315093-6 07.25.23-08.22.23 08/23/2023 08/23/2023 0.00 61.32 7368140966-7 07.24.23-08.21.23 7368140966-7 07.24.23-08.21.23 08/22/2023 08/22/2023 0.00 908.96 9132070691-3 07.25.23-08.22.23 9132070691-3 07.25.23-08.22.23 08/23/2023 08/23/2023 0.00 13.04 9307046200-2 07.25.23-08.22.23 9307046200-2 07.25.23-08.22.23 08/24/2023 08/24/2023 0.00 4,767.11 1163
Vendor Number

PRO AIR
Total Vendor Amount
1,315.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 1,315.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 19471 PD- NOT COOLING UNIT LOW ON FREON 08/22/2023 08/22/2023 0.00 1,315.33 1345
Vendor Number

PROVOST & PRITCHARD CONSULTING GROUP
Total Vendor Amount
33,820.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 33,820.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 102711 FRANKLIN STREET REHAB PROJECT JULY 2023 08/15/2023 08/15/2023 0.00 33,820.49 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
2,970.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 2,970.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 119765 ARVIN TCC PROJECT 06.25.23-07.22.23 07/31/2023 07/31/2023 0.00 2,970.00 1119
Vendor Number

SAN JOAQUIN VALLEY APCD
Total Vendor Amount
161.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 161.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount S171722 ENGINEERING TIME FEES 07/12/2023 07/12/2023 0.00 161.60 1640
Vendor Number

THELMA RENEAU
Total Vendor Amount
684.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 684.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10537 FLAG POLE ROPE, GOLD BALL. FLAG 08/25/2023 08/25/2023 0.00 684.60 1135
Vendor Number

VEOLIA WATER NORTH AMERICA
Total Vendor Amount
48,381.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 48,381.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000107763 WWTP 2023 DIGESTER BLOWER REPLACEMENT 08/03/2023 08/03/2023 0.00 48,381.00 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5026342945 LARGE COPIER LEASE COMM DEV 08.12.23-09.11.23 08/17/2023 08/17/2023 0.00 285.91

WILLDAN FINANCIAL SERVICES
Total Vendor Amount
1,950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 1,950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 010-55683 COST ALLOCATION PLAN FOR SEWER OPERATION JULY 202308/16/2023 08/16/2023 0.00 1,950.00 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000861 APOA Dues 09/01/2023 09/01/2023 0.00 900.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
944.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 944.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000862 SEIU Dues 09/01/2023 09/01/2023 0.00 42.00
INV0000863 SEIU Dues 09/01/2023 09/01/2023 0.00 902.13
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/06/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000865 ALEX GHAZARIAN 09/01/2023 10/15/2023 0.00 300.00

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.) Payment Register APPKT00481 - FOR AP 9/6/2023
9/6/2023 5:08:39 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 52 31 0.00 249,461.60
Packet Totals: 52 31 0.00 249,461.60
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 2,144.13
Packet Totals:
43 0.00 2,144.13

3.A.1
Attachment: Demand Registers of August 19, 2023 - September 07, 2023 (Demand Register(s) of August 19, 2023 - September 07, 2023.)

3.B.1
Attachment: Payroll Registers of August 18, 2023 and September 01, 2023 (Payroll Register(s) of August 18, 2023 and September 01, 2023.)

3.B.1
Attachment: Payroll Registers of August 18, 2023 and September 01, 2023 (Payroll Register(s) of August 18, 2023 and September 01, 2023.) Arvin City Council Meeting Minutes – August 22, 2023

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 22, 2023
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Murillo absent; All others present. CM Reyes arrived late during item 4A; MPT Borreli left the meeting early after agenda item 5A and did not participate for the remaining portion of the meeting for items 6 through 9.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion MPT Borreli Second CM Horton Vote 3-0

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of August 05, 2023 – August 18, 2023.

B. Approval of Payroll Register(s) of August 04, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of August 08, 2023.

Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 3A – 3C.

Motion CM Horton Second MPT Borreli Vote 3-0

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 22, 2023 (Minutes of the Regular Meeting(s) of August 22, 2023 and Arvin City Council Meeting Minutes – August 22, 2023

Page 2 of 3 ends

4. PUBLIC HEARING(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Adopting Certain Findings and Approving A Master Services Agreement for Energy Related Improvements to City of Arvin’s Wastewater Treatment Plant with Enovity, A Veolia Company.

Staff recommends to open the hearing, allow for public testimony, closed the hearing and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to continue the hearing to the Regular City Council Meeting of October 24, 2023.

Motion CM Horton Second Mayor Trujillo Vote 4-0

5. ACTION ITEM(S)
A. Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference & Expo to be held on September 20 - 22, 2023 in Sacramento, California.

Staff recommends that the Council designate a voting delegate and up to two alternates.

Motion to designate Mayor Trujillo as the Voting Delegate.

Motion MPT Borreli Second CM Horton Vote 4-0
Motion to designate MPT Borreli as the Alternate Voting Delegate.

Motion CM Reyes Second Mayor Trujillo Vote 4-0

6. CITY MANAGER’S REPORT

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 22, 2023 (Minutes of the Regular Meeting(s) of August 22, 2023 and Arvin City Council Meeting Minutes – August 22, 2023

Page 3 of 3 ends

Significant exposure to litigation pursuant to §54956.9(b): five cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) D. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Juan Ledesma - AIMs File No. FR101490; RMA Claim No. 22127.

Against: City of Arvin
E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt. Code § 54956.8)
Property: 816 Sycamore Rd, Arvin, CA 93203; APN 192-110-16.

Arvin Successor Agency Negotiator: Jeff Jones, City Manager/Executive Director.

Negotiating parties: Joe Walker and Successor Agency to the Arvin Community Redevelopment Agency.

Under negotiation: Price and terms.

CLOSED SESSION REPORT BY CITY ATTORNEY:
8A. No reportable action taken concerning APOA; Direction was given to remove SEIU negotiations from further meeting agendas.
8B. Update provided on all matters;
Case 1: The City Council provided direction to the City Manager.

Case 2: No reportable action taken.

Case 3: No reportable action taken.

Case 4: No reportable action taken.

Case 5: No reportable action taken.
8C. The City Council provided direction to the City Attorney. 8D. The claim was denied.
8E. The City Council provided direction to the City Manager concerning price Successor Agency will accept for sale of property.

9. ADJOURNED @ 7:53PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 22, 2023 (Minutes of the Regular Meeting(s) of August 22, 2023 and Special Arvin City Council Meeting Minutes – August 29, 2023

Page 1 of 2 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 29, 2023
CALL TO ORDER @ 4:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Murillo absent; All others present. MPT Borreli arrived late during agenda item 2A.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion MPT Borreli Second CM Reyes Vote 3-0

2. SUCCESSOR AGENCY ACTION ITEM(S)
A. Consideration and Approval of (1) Solar Power Land Lease between the Successor Agency to the City of Arvin Redevelopment Agency and the Arvin Community Services District, and (2) the Easement Agreement between the Successor Agency to the City of Arvin Redevelopment Agency and Arvin Community Services District related to the Solar Power Land Lease.

Staff recommends approval of the Solar Power Land Lease and the Easement Agreement.

Motion to approve 1) Solar Power Land Lease between the Successor Agency to the City of Arvin Redevelopment Agency and the Arvin Community Services District, and (2) the Easement Agreement between the Successor Agency to the City of Arvin Redevelopment Agency and Arvin Community Services District related to the Solar Power Land Lease.

Motion AM/MPT Borreli Second AM/CM Reyes Vote 4-0
(1) Solar Power Lease (Agreement No. 2023-17)
(2) Easement Agreement (Agreement No. 2023-18)

3.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of August 29, 2023 (Minutes of the Regular Meeting(s) of August 22, 2023 and Special Arvin City Council Meeting Minutes – August 29, 2023

Page 2 of 2 ends

3. ACTION ITEM(S)
A. Consideration and Approval of the Easement Agreement between the City of Arvin and Arvin Community Services District related to the Solar Power Land Lease between the Successor Agency to the City of Arvin Redevelopment Agency and the Arvin Community Services District.

Staff recommends approval of the Easement Agreement.

Motion to approve the Easement Agreement between the City of Arvin and Arvin Community Services District related to the Solar Power Land Lease between the Successor Agency to the City of Arvin Redevelopment Agency and the Arvin Community Services District.

Motion CM Horton Second Mayor Trujillo Vote 4-0
Agreement No. 2023-19

4. ADJOURNMENT
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of August 29, 2023 (Minutes of the Regular Meeting(s) of August 22, 2023 and

CITY OF ARVIN
Agenda Report
Meeting Date: September 12, 2023
TO: Arvin City Council
FROM: Hesham Elshazly, Transportation Manager
Jeff Jones, City Manager
SUBJECT: Consideration and Adoption of a Resolution of the City Council of the City of Arvin, CA, Updating the City of Arvin’s Transit Title VI Compliance Program (2023)

RECOMMENDATION
Staff recommends that the City Council adopt the Resolution of the City Council of the City of Arvin updating the City of Arvin’s Transit Title VI Compliance Program and authorize submission of same to the California Department of Transportation (“CalTrans”).

BACKGROUND
The Federal Transit Administration (“FTA”) requires that all direct and primary grant recipients document their compliance by submitting a Title VI Compliance Program to their FTA regional civil rights officer once every three years or as otherwise directed by FTA. The last update was approved by the Council and submitted in July 2020, so the 2023 update is now due.

The 2023 Transit Title VI Compliance Program is essentially identical to the 2020 version. This is now before the City Council for approval.

FISCAL IMPACTS
There will be no fiscal impact to the General Fund. All expenses, printing and translating costs will be paid from the Arvin Transit Division fund.

ATTACHMENTS
Resolution, with attached Arvin Transit Title VI Compliance Program September 12, 2023.

3.D.1
Attachment: Staff Report Title VI Transit Program Update 2023 (City of Arvin 2023 Transit Title VI Compliance Program) Reso Updating the City of Arvin 2023 Transit Title VI Compliance Program

Page 1 of 2 ends

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
UPDATING THE CITY OF ARVIN 2023 TRANSIT TITLE VI

COMPLIANCE PROGRAM
WHEREAS, Title VI of the Federal Civil Right Act of 1964 states that: No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance; and
WHEREAS, as a subrecipient of federal transportation funds, the City of Arvin is required to comply with Title VI of the Civil Rights Act of 1964, including provisions detailed in U.S.

Department of Transportation's FTA Circular 4702.1B, Title VI Requirements and Guidelines for Federal Transit Administration Recipients and the California Department of Transportation (“CalTrans”) regulations; and
WHEREAS, the City Council of the City of Arvin previously approved City of Arvin’s Transit Title VI Compliance Program on July 28, 2020; and WHEREAS, to remain in compliance with the above agencies’ regulations, the City has updated its Title VI Compliance Program, covering the period 2023 through 2026, and which will be submitted to the appropriate state and federal agencies; and WHEREAS, the City Council of the City of Arvin desires to approve the updated Transit Title VI Compliance Program ("Program") to comply with the Federal Transportation Act and CalTrans requirements and to authorize the City Manager or designee to submit the Program to the appropriate state or federal agencies.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARVIN AS FOLLOWS:

Section 1. The City of Arvin 2023 Title VI Compliance Program, is hereby adopted and approved as updated pursuant to the attached “City of Arvin 2023 Title VI Compliance Program”.

Section 2. This Resolution is approved as of September 12, 2023. ///
///

3.D.2
Attachment: Resolution Title VI Compliance Program (City of Arvin 2023 Transit Title VI Compliance Program) Reso Updating the City of Arvin 2023 Transit Title VI Compliance Program

Page 2 of 2 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of September 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney

HODGES LAW GROUP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.D.2
Attachment: Resolution Title VI Compliance Program (City of Arvin 2023 Transit Title VI Compliance Program) eTrans
Title VI Program
Fiscal Years 2023-2024 to 2025-2026

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

CITY OF ARVIN
TITLE VI PROGRAM FOR ArvinTrans
FISCAL YEARS 2023-2024 to 2025-2026

TABLE OF CONTENTS

Page
Introduction.....................................................................................................................

City of Arvin ArvinTrans Policy Statement .....................................................................

Environmental Justice Requirements………………………………………………........

ArvinTrans Service Area Map ..........................................................................................

Title VI Requirements....................................................................................................

1. Requirement to Notify Beneficiaries of Protection under Title VI.............................

Title VI Notice to the Public.......................................................................................

2. Requirement to Post Notice of Title VI.......................................................................

ArvinTrans Locations Where Title VI Notice is Posted……………………………..

3. Requirement to Develop Title VI Complaint Procedures and Complaint Form..........................................................................................................

City of Arvin ArvinTrans Title VI Complaint Procedures.........................................

4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits......................................................................................................................

5. Promoting Inclusive Public Participation and Language Assistance Plan .............................................................................................................................

6. Title VI Equity Analysis…………………………………………………………….

7. Requirement to Provide Meaningful Access to LEP Persons......................................

8. Minority Representation on Planning and Advisory Bodies ......................................

9. Requirement to Develop System-Wide Standards and Policies.................................

EXHIBITS
EXHIBIT A: Notice to the Public – English……………………………………………..… EXHIBIT B: Title VI Complaint Procedure……………………………………..………...

EXHIBIT C: Title VI Complaint Form – English………………………….………….......

EXHIBIT D: Public Participation Plan……………………………………………….. …..

EXHIBIT E: Limited English Proficiency (LEP) Plan …………………………………… EXHIBIT F: Minority Representation on Planning and Advisory Bodies…………….

EXHIBIT G: System-wide Standards and Policies………………………………………

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) CITY OF ARVIN - ArvinTrans

TITLE VI PROGRAM
FISCAL YEARS 2023-2024 to 2025-2026
Reference: FTA Circular 4702.1B Title VI Requirements and Guidelines for Federal Transit Administration (FTA) Recipients (October 1, 2012).

INTRODUCTION
The purpose of this Title VI Program is to establish guidelines to effectively monitor and ensure that the City of Arvin transit services (“ArvinTrans”) are in compliance with FTA Title VI requirements.

Title VI states that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The FTA is required to ensure that federally supported transit services and related benefits are provided consistent with Title VI. The Title VI Program requires an update every three years.

The City of Arvin (ArvinTrans) will ensure that its programs, policies, and activities comply with Department of Transportation’s (DOT) Title VI Regulations (49 CFR Part 21) and with Limited English Proficient (LEP) Persons requirements (70 FR 74087, December 14, 2005). The City of Arvin is committed to creating and maintaining a public transportation system that is free of all forms of discrimination. The City of Arvin will take necessary preventive corrective and disciplinary actions to stem behavior that violates this policy or the rights and privileges it is designed to protect. FTA requires recipients to document compliance with DOT Title VI regulations by submitting a Title VI Program once every three years.

City of Arvin - Title VI Policy Statement
The City of Arvin is committed to ensuring that
no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

ENVIRONMENTAL JUSTICE REQUIREMENTS
The City of Arvin shall integrate an environmental justice analysis into its National Environmental Protection Act (NEPA) documentation of construction projects. The City of Arvin is not required to conduct environmental justice analyses of projects where NEPA documentation is not required.

City of Arvin will consider preparing an environmental assessment (EA) or environmental impact statement (EIS) to integrate into its documents the following components when performing construction projects:
• A description of the low-income and minority population within the study area affected by the project, and a discussion of the method used to identify this; • Population (e.g., analysis of Census data, direct observation, or a public involvement process);
• A discussion of all adverse effects of the project both during and after construction that would affect the identified minority and low-income populations; • A discussion of all positive effects of the project that would affect the identified minority and low-income populations, such as improvements in transit service, mobility, or accessibility;
• A description of all mitigation and environmental enhancement actions incorporated into the project to address the adverse effects, including, but not limited to, any special features of the relocation program that go beyond the requirements of the Uniform Relocation Act and address adverse community effects such as separation or cohesion issues; and the replacement of the community resources destroyed by the project; • A discussion of the remaining effects, if any, and why further mitigation is not proposed; • For projects that traverse predominantly minority and low-income and predominantly nonminority and non-low-income areas, a comparison of mitigation and environmental enhancement actions that affect predominantly low-income and minority areas with mitigation implemented in predominantly non-minority or non-low-income areas.

In addition, the State of California through the California Environmental Quality Act (CEQA), is a statute that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those impacts, if feasible. When NEPA documents are prepared, the City will also comply with CEQA regulations.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Arvin Transit SERVICE AREA MAP
Local Routes:

Fares / Tarifas
General Public │ Publico General $1.50
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $1.25 ADA Certified │ Clasificado de ADA $1.25
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $1.50
Children 5 & older │Niños 5 años y mayor $1.50
Children 4 and younger │Ninos 4 años y menor son gratis. FREE Monthly Pass / Pase Mensual
General Public │Publico General $40.00
Senior or ADA │Mayor de Edad or AD: $35.00
Students │Estudiantes $35.00
*Exact fare only. Drivers DO NOT make change.
*Solamente tarifa exacta. Conductores NO HACEN cambio.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Arvin to Lamont:

Fares / Tarifas
General Public │ Publico General $2.00
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $1.50 ADA Certified │ Clasificado de ADA $1.50
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $2.00
Children 5 & older │Niños 5 años y mayor $2.00
Children 4 and younger │Ninos 4 años y menor son gratis. FREE

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Arvin to Tejon:

Location Pickup
Arvin Transit Center 4:00am 1:00pm
Hwy 223 & Hwy 184 4:05am 1:15pm
Tejon Ranch Arrive 4:30am 1:30pm
Tejon Ranch Depart 4:35am 1:35pm
Hwy 223 & Hwy 184 4:50am 1:50pm
Arvin Transit Center 5:00am 2:00pm
Arvin to Bakersfield
Location Pickup
Arvin Transit Center 8:00am 11:30am
7-Eleven 8:05am 11:35am
Di Giorgio & Comanche 8:10am 11:40am
Bakersfield Adult School (Brundage & Mt. Vernon R R
Social Security Office (Haley St.) 8:35am 12:00pm
Bakersfield College 8:40am 12:10pm
K.M.H (Kern Medical Hospital) 8:55am 12:15pm
Chester & 21st Street (Downtown) 9:10am 12:25pm
Walmart (Panama Lane) 9:20am 12:45pm
Job Spot (Panama Lane) R R
Arvin Transit Center 9:50am 1:40pm
Monthly Pass / Pase Mensual
General Public │Publico General $45.00
Senior or ADA │Mayor de Edad or AD: $35.00
Students │Estudiantes $35.00
*Exact fare only. Drivers DO NOT make change.
*Solamente tarifa exacta. Conductores NO HACEN cambio.

Fares / Tarifas
All Fares │ $3.00
Monthly Pass / Pase Mensual
All Monthly Passes │ $50.00
*Exact fare only. Drivers DO NOT make change
*Solamente tarifa exacta. Conductores NO HACEN cambio.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) R= REQUEST ONLY, the bus will only stop on request, to request must call office, as well as for pick-up 1 hour in advance. Pick up and Drop off will be on the EASTSIDE of Mt Vernon ONLY.

Dial-A-Ride
Dial-A-Ride service is available to seniors 60 or older, and a person with disabilities. For more information call (661) 854-3139.

Servicio de Dial-A-Ride - El servicio de Dial-A-Ride es disponible para los mayores de 60 años O más y para personas con de información llame al (661) 854-3139.

The City of Arvin’s objectives are to:
• Ensure that the level and quality of transportation service is provided without regard to race, color, or national origin.
• Identify and address, as appropriate, disproportionately high, and adverse human health, and environmental effects, including social and economic effects of programs and activities on minority populations and low-income populations. • Promote the full and fair participation of all affected populations in transportation decision making.
• Prevent the denial, reduction or delay in benefits related to programs and activities that benefit minority populations or low-income populations. • Ensure meaningful access to programs and activities by persons with limited English proficiency (LEP).

Fares / Tarifas
General Public │ Publico General $3.00
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $2.00 ADA Certified │ Clasificado de ADA $2.00
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $3.00
Children 5 & older │Niños 5 años y mayor $3.00
Children 4 and younger │Ninos 4 años y menor son gratis. FREE Monthly Pass / Pase Mensual
General Public │Publico General $50.00
Senior or ADA │Mayor de Edad or AD: $40.00
Students │Estudiantes $45.00
*Exact fare only. Drivers DO NOT make change.
*Solamente tarifa exacta. Conductores NO HACEN cambio.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

TITLE VI REQUIREMENTS

1. Requirement to Notify Beneficiaries of Protection under Title VI.

To comply with 49 CFR, Section 21.9(d), the City of Arvin shall provide information to the public regarding the City of Arvin’s obligations under DOT’s Title VI regulations and apprise members of the public of the protections against discrimination afforded to them by Title VI.

2. Requirement to Post Notice of Title VI.

The City of Arvin is required to post a public notice of the protections against discrimination afforded by Title VI.

The City of Arvin informs members of the public of its Title VI protection rights by posting a Title VI Notice to the Public and providing bilingual complaint procedures, as shown in Exhibits A and B. The Title VI Notice to the Public is posted at several locations, including the Arvin City Hall, on buses, inside ArvinTrans Rider’s Guide and on the City’s website, www.Arvin.org.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

EXHIBIT A

NOTICE TO THE PUBLIC
In compliance with the U.S. Department of Transportation Title VI regulations (49 CFR part 21), the City of Arvin operates programs without regard to race, color, and national origin. Contact the City of Arvin Transit at 200 Campus Drive, Arvin, CA 93203, (661) 854-3134, or email [email protected] to request additional information regarding City of Arvin’s nondiscrimination obligations.

En cumplimiento con las regulaciones del Título VI del Departamento de Transporte de los Estados Unidos (49 CFR parte 21), la Ciudad de Arvin opera programas sin distinción de raza, color y origen nacional. Comuníquese con la Ciudad de Arvin Tránsito en 200 Campus Drive, Arvin, CA 93203, (661) 854-3134, o envíe un correo electrónico a [email protected] para solicitar información adicional sobre las obligaciones de no discriminación de la Ciudad de Arvin.

Any person who believes himself, herself, or any specific class of persons to be subjected to discrimination prohibited by Title VI may by himself, herself, or by a representative file a written complaint with the City of Arvin or with the Federal Transit Administration (FTA) Office of Civil Rights, Attention: Title VI Program Coordinator, East Building – 5 th Floor TCR, 1200 New Jersey
Avenue SE, Washington, DC 20590. A complaint must be filed no later than 180 days after the date of the alleged discrimination unless the time for filing is extended by the FTA.

Cualquier persona que crea que sí misma o cualquier clase específica de personas está sujeta a discriminación prohibida por el Título VI puede presentar una queja por escrito ante la Ciudad de Arvin o ante la Oficina de Derechos Civiles de la Administración Federal de Tránsito (FTA), Atención: Coordinador del Programa del Título VI, Edificio Este - 5to Piso TCR, 1200 New Jersey Avenue SE, Washington, DC 20590. Una queja debe presentarse a más tardar 180 días después de la fecha de la presunta discriminación, a menos que el plazo para la presentación sea extendido por el TLC.

City of Arvin Locations Where Title VI Notice is Posted The following is a list of locations where transit-related bilingual Title VI Public Notices are posted: www.arvin.org/transportation.htm.
• ArvinTrans buses
• ArvinTrans Ride Guide
• City of Arvin website: www.Arvin.org
• Arvin City Hall: 200 Campus Drive, Arvin, CA 93203.

3. Requirement to Develop Title VI Complaint Procedures and Complaint Form.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) The City of Arvin is required to develop procedures for investigating and tracking Title VI complaints filed against the City of Arvin and to make these procedures for filing a complaint available to the general public.

EXHIBIT B

CITY OF ARVIN TITLE VI COMPLAINT PROCEDURES
Submission of Complaint: Any person who believes she or he has been discriminated against on the basis of race, color, or national origin by the City of Arvin (hereinafter referred to as “City”) may file a Title VI complaint by completing and submitting the City of Arvin Title VI Complaint Form.

Any passenger, vendor, supplier, or member of the public who feels that he or she has been subjected to conduct that violates this policy may file a complaint with the Transit Manager in which the alleged discriminatory action originated. Complaints may be filed either in writing, setting out the details of the complaint, or by telephone. The Transit Manager will follow up with the complainant and determine the appropriate venue for investigation of the complaint.

The complaint shall be in writing and signed by the complainant(s). Written complaints shall include:
• Date of the alleged discrimination.
• Date when the complainant(s) became aware of the alleged act of discrimination; or • Date that conduct was discontinued or the latest instance of conduct. • Detailed description of the issues, including names and job titles of those individuals perceived as parties in the complaint.

The complaint can be sent to the following:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
➢ State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001. ➢ Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Investigation of Complaints
The City of Arvin investigates complaints received no more than 180 days after the alleged incident. The City will process complaints that are complete. Once the complaint is received, the City will review it to determine if our office has jurisdiction. The complainant will receive an

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) acknowledgement letter informing her/him whether the complaint will be investigated by our office.

Any passenger, vendor, supplier, or member of the public who feels that he or she has been subjected to conduct that violates this policy may file a complaint with the Transit Manager in which the alleged discriminatory action originated. This may be done either in writing, setting out the details of the complaint, or by telephone. The Transit Manager will follow up with the complainant and determine the appropriate venue for investigation of the complaint.

All complaints which allege illegal harassment are serious and shall be investigated immediately.

Depending upon the circumstances of the complaint, the investigation will be conducted by the Transit Manager, City Manager, or private investigator. If, through investigation, the complaint is found to have merit, appropriate disciplinary action, which may include termination, will be taken against the offender. The disciplinary action/termination will be taken pursuant to the collective bargaining unit, if any, applicable to the offender.

After the investigator reviews the complaint, she/he will issue one of two letters to the complainant:
a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member, or other action will occur.

Appeals Process
If the complainant wishes to appeal the decision, she/he has 180 days after the date of the letter or the LOF to do so with the following agencies:
• The Federal Transit Administration Office of Civil Rights, 1200 New Jersey Avenue SE, Washington, DC 20590 if the complainant believes the occurrence of the discriminatory act is in violation of federal laws. Complainants must be filed within 180 days of the alleged discriminatory act.
• The Federal Equal Employment Opportunity Commission if the complainant believes the occurrence of the discriminatory act is in violation of federal laws. Complainants are reminded that the complaint to the federal Equal Employment Opportunity Commission must be filed within 180 days of the alleged discriminatory act or 300 days if the charge is also covered by a state or local anti-discrimination law.

In accordance with FTA Circular 4702.1B, Chapter 9, Complaints, such a complaint must be filed within 180 calendar days after the date of the alleged discrimination.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

ANEXO B
CIUDAD DE ARVIN TÍTULO VI PROCEDIMIENTOS DE QUEJA
Presentación de la Queja: Cualquier persona que crea que ha sido discriminada por motivos de raza, color u origen nacional por la Ciudad de Arvin (en lo sucesivo denominada "Ciudad") puede presentar una queja conforme al Título VI completando y enviando el Formulario de Quejas del Título VI de la Ciudad de Arvin.

Cualquier pasajero, vendedor, proveedor o miembro del público que sienta que ha sido víctima de una conducta que viola esta política puede presentar una queja ante el Coordinador de Tránsito en el que se originó la supuesta acción discriminatoria. Las quejas se pueden presentar por escrito, exponiendo los detalles de la queja o por teléfono. El Coordinador de Tránsito hará un seguimiento con el demandante y determinará el lugar apropiado para la investigación de la queja.

La queja debe ser por escrito y firmada por el denunciante (s). Las quejas escritas incluirán:

Fecha de la supuesta discriminación.
• Fecha en que el querellante se dio cuenta del presunto acto de discriminación; o • Fecha en que se discontinuó la conducta o la última instancia de conducta. • Descripción detallada de los problemas, incluidos los nombres y los títulos de los puestos de trabajo de las personas consideradas partes en la denuncia.

La queja se puede enviar a lo siguiente:
• City of Arvin, Attn: Transit Coordinador, 200 Campus Drive, Arvin, CA 93203; or email to: [email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001. • Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Investigación de Quejas
La Ciudad de Arvin investiga las quejas recibidas no más de 180 días después del presunto incidente. La Ciudad procesará las quejas que estén completas. Una vez que se reciba la queja, la Ciudad la revisará para determinar si nuestra oficina tiene jurisdicción. El demandante recibirá una carta de acuse de recibo en la que le informará si nuestra oficina investigará la queja.

Cualquier pasajero, vendedor, proveedor o miembro del público que sienta que ha sido víctima de una conducta que viola esta política puede presentar una queja ante el Coordinador de Tránsito en el que se originó la supuesta acción discriminatoria. Esto puede hacerse por escrito, exponiendo los detalles de la queja, o por teléfono. El Coordinador de Tránsito hará un seguimiento con el demandante y determinará el lugar apropiado para la investigación de la queja.

Todas las quejas que alegan acoso ilegal son serias y se investigarán de inmediato. Dependiendo

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) de las circunstancias de la queja, la investigación será conducida por el Coordinador de Tránsito, el Administrador de la Ciudad o el investigador privado.

EXHIBIT C
CITY OF ARVIN (ArvinTrans) TITLE VI COMPLAINT FORM
The City of Arvin operates it programs and services without regard to race, color and national origin in accordance with Title VI of the Civil Rights Act of 1964. Any person who believes that she or he has been aggrieved by any unlawful discriminatory practice under Title VI must file a complaint within 180 days of the alleged occurrence to any of the following by mail, in person, fax and/or email as explained at the end of the form.

Section I:

Name:

Address:

Telephone (Home): Telephone (Work):

Electronic Mail Address:

Accessible Format Requirements?
☐ Large Print ☐ Audio Tape
☐ TDD ☐ Other
Section II:

Are you filing this complaint on your own behalf? ☐Yes* ☐No *If you answered “yes” to this question, go to Section III.

If not, please supply the name and relationship of
the person for whom you are complaining.

Please explain why you have filed for a third party:

Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. ☐Yes ☐No Section III:

I believe the discrimination I experienced was based on (check all that apply):
☐ Race ☐ Color ☐ National Origin ☐ Disability
Date of Alleged Discrimination (Month, Day, Year):

Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form.

Section VI:

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Have you previously filed a discrimination complaint with this agency? ☐Yes ☐No
If yes, please provide any reference information regarding your previous complaint.

Section V:

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
☐ Yes ☐ No
If yes, check all that apply:
☐ Federal Agency:
☐ Federal Court: ☐ State Agency:
☐ State Court: ☐ Local Agency:

Please provide information about a contact person at the agency/court where the complaint was filed.

Name:

Title:

Agency:

Address:

Telephone:

Section VI:

Name of agency complaint is against:

Name of person complaint is against:

Title:

Location:

Telephone Number (if available):

You may attach any written materials or other information that you think is relevant to your complaint. Your signature and date are required below
Signature Date
Mail, fax, email or deliver completed form to:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) • Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

If any transit related information is needed in an alternative language, contact the City of Arvin Transit Manager at 200 Campus Drive, Arvin, CA 93203; or email to: [email protected].

ANEXO C
CIUDAD DE ARVIN (Arvin Trans) TÍTULO VI FORMULARIO DE QUEJA La Ciudad de Escalón opera sus programas y servicios sin distinción de raza, color y origen nacional de acuerdo con el Título VI de la Ley de Derechos Civiles de 1964. Cualquier persona que crea que ha sido perjudicada por alguna práctica discriminatoria ilegal bajo el Título VI debe presentar una queja dentro de los 180 días de la supuesta ocurrencia a cualquiera de los siguientes por correo, en persona, fax y / o correo electrónico como se explica al final del formulario.

Sección I:

Nombre:

Teléfono (Casa):

Telephone (Home): Teléfono (Trabajo):

Dirección de correo electrónico:

Requisitos de formato accesible? ☐ Impresión grande ☐ Cinta de audio ☐ TDD ☐ Otro
Sección II:
¿Está presentando esta queja en su propio nombre? ☐Sí * ☐No * Si respondió "sí" a esta pregunta, vaya a la Sección III.

De lo contrario, proporcione el nombre y la
relación de la persona por la que se queja.

Explique por qué ha solicitado un tercero:

Confirme que ha obtenido el permiso de la parte perjudicada si está presentando una demanda en nombre de un tercero ☐Sí ☐No Sección III:

Creo que la discriminación que experimenté se basó en (marque todo lo que corresponda):
☐ Raza ☐ Color ☐ Origen nacional ☐ Discapacidad
Fecha de presunta discriminación (mes, día, año): __________________________ Explique con la mayor claridad posible qué sucedió y por qué cree que fue discriminado.

Describe a todas las personas que estuvieron involucradas. Incluya el nombre y la información de contacto de la persona (s) que lo discriminó (si lo conoce), así como los nombres y la información de contacto de los testigos. Si necesita más espacio, utilice la parte de atrás de este formulario.

Sección VI:
¿Ha presentado anteriormente una queja por discriminación con esta agencia? ☐Sí ☐No

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) En caso afirmativo, proporcione cualquier información de referencia con respecto a su queja anterior.

Sección V:

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
☐ Sí ☐ No
En caso afirmativo, marque todo lo que corresponda:☐ Tribunal Federal:
☐ Tribunal Federal: ☐ Agencia Estatal:
☐ Tribunal estatal: ☐ Agencia local:

Proporcione información sobre una persona de contacto en la agencia / tribunal donde se presentó la queja.

Nombre:

Título:

Agencia:

Dirección:

Teléfono:

Sección VI:

El nombre de la queja de la agencia está en contra:

La queja del nombre de la persona es contra:

Título:

Ubicación:

Número de teléfono (si está disponible):

Puede adjuntar cualquier material escrito u otra información que considere relevante para su reclamo. Su firma y fecha son requeridas a continuación Firma Fetcha
Envíe por correo, fax, correo electrónico o entregue el formulario completo a:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001. • Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Si se necesita información relacionada con el tránsito en un idioma alternativo, comuníquese con el Coordinador de Tránsito de la Ciudad de Arvin en 200 Campus Drive, Arvin, CA 93203; or email to: [email protected].

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits.

The City of Arvin is required to prepare and maintain a list of investigations, complaints, or lawsuits that pertain to allegations of discrimination on the basis of race, color, and/or national origin in transit-related activities and programs and that pertain to the entity submitting the report, not necessarily the larger agency or department of which the entity is a part.

The City of Arvin has not been involved in any transit-related Title VI investigations, complaints or lawsuits. The City of Arvin’s Transit Manager will maintain a list of Title VI investigations, complaints, and lawsuits and include a summary and description of actions taken by the City of Arvin , as required by the Title VI regulations The list will include the date that the investigation, lawsuit, or complaint was filed; a summary of the allegations(s); the status of the investigation; lawsuit, or complaint; and actions taken in response, or final findings related to the investigation, lawsuit, or complaint. The list will be included in the City of Arvin’s Title VI Program submittal every three (3) years.

5. Promoting Inclusive Public Participation and Language Assistance Plan.

The City of Arvin is required to develop a Public Participation Plan that includes an outreach plan to engage minority and limited English proficient populations, as well as a summary of outreach efforts made since the last Title VI Program submission. These plans are shown in Exhibit D respectively.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

EXHIBIT D - CITY OF ARVIN

PUBLIC PARTICIPATION PLAN
Introduction
Located in California's Central Valley, Arvin is an attractive city of 19,568 persons (2023 California Department of Finance population estimates) in a productive area of Kern County, which comprises of 4.9 square miles. The city is surrounded on all sides by scenic agricultural land and open spaces.

The City of Arvin (City) is geographically located approximately 25 minutes from Bakersfield.

As part of this transportation planning process, The City desires and requests citizen input on the work, projects, and products proposed and created by the City.

ArvinTrans is provided directly by the City, without the need for a private operator. The present services include a local dial-a-ride service within the City limits and local bus service as well as bus service from between Arvin, Lamont, Tejon, and Bakersfield.

The City recognizes the importance and necessity of the public participation process.

The following groups govern the activities of the City:

The Arvin City Council sets the overall policy for the transit system. There is a total of five City Council members. The City Council meets on the 2
nd and 4th Tuesday of each month at 6:00 pm
at Arvin City Hall.

All meetings of the Arvin City Council are open to the public. Members of the public may request time on the agenda of the Arvin City Council to comment on specific subjects of interest to the City Council Members. A minimum of two weeks advance notice should be given for requested agenda time. Additional subcommittees and working groups may be appointed at any time by Mayor to address specific transportation- related topics or areas of interest to the City.

Goals and Objectives
The public participation process required by 23 CFR 450 should “… provide complete information, timely public notice, full public access to key decisions, and support early and continuing participation of the public in developing plans and Transportation Improvement Programs…”
The City is committed to the availability of timely, complete information; to the notification of and public access to the decision-making process; and to ongoing public participation throughout the transportation planning process including, but not limited to, the development of the Short Range Transit Plan, the Transportation Improvement Program, review of transit services, fares and operating perimeters and Federal Transit Administration civil rights issues such as Title VI, Disadvantage Business Enterprise (DBE), Equal Opportunity Program (EEO), Americans With Disabilities Act (ADA), Unmet Transit Needs Hearing and the Public Participation Process.

Through this Public Participation Process, the City aims to identify methods for obtaining public

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) input and encouraging public participation in the transportation planning process.

Stakeholders and Public Groups
The City has identified the following groups and individuals as those having potential interest in public input and participation opportunities:
• Neighborhood organizations;
• Homeowner associations;
• Chamber of Commerce and other business groups;
• Groups representing travel modes - transit, bicycle, pedestrian, freight; • Advocacy groups for the disadvantaged and/or minority groups; • Media – newspapers, television, radio;
• Governmental agencies;
• Educational Institutions (school districts, community colleges, private schools, State universities;
• Organizations or individuals who have been notified of public hearings for major projects, or organizations and individuals who have submitted written comments relating to public hearings for major projects, service changes and plans. These individuals and organizations would remain on the mailing list as long as the major project is under development.

Information Access
All planning and programming information of the City's transit system is available for public review. The information can be viewed at the Arvin City Hall, 200 Campus Drive, Arvin, CA 93203.

Outreach Techniques
Information about all the City meetings is placed on the City's website. In addition, the agenda for the meetings is posted at Arvin City Hall and on the website, all agendas are posted a minimum of seventy-two (72) hours prior to the meetings.

Press releases to area newspapers, social media, and City website are used to notify citizens of upcoming activities of the City.

The City's website, www.Arvin.org, is be used to provide information about the City's activities including information about the development of the Short-Range Transit Plan, the Transportation Improvement Program, Unmet Transit Needs Hearing and Federal Transit Administration civil rights documents such as Title VI and others. The City's representatives are listed along with contact information.

Formal notices for public input meetings are published in the Bakersfield Californian.

The City of Arvin posts transit schedules and rider information on its website in English and Spanish. The City of Arvin also provides easy access to bilingual (English and Spanish)

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) administrative staff and bus operators during operating hours to answer questions for limited English proficiency passengers.

Public Meetings
The City of Arvin reaches out to the community directly through meetings with agency and community staff and their clients, as needed. Information regarding the City of Arvin’s transit services is disseminated at these meetings. Information is also made available at various locations throughout the community, including Arvin City Hall, and on the City of Arvin’s website at www.Arvin.org.

The City of Arvin Transit Manager participates in monthly meetings with the Kern County Council of Governments (KernCOG) Interagency Transit Committee, Social Services Transportation Advisory Committee, Technical Advisory Committee to discuss transit planning activities and coordination.

When transit issues are discussed, the City of Arvin schedules transit workshops to invite the public to provide feedback on transit related issues and also uses the City Council, whom sets the policy for the transit system, as an opportunity to gather public feedback before enacting on a decision.

General Awareness Surveys
The City of Arvin, from time to time conducts on-board rider and general awareness surveys in conjunction with various service planning related projects. These personal one-on-one surveys allow passengers to convey any concerns or comments they have regarding ArvinTrans transit services.

Bilingual Outreach
ArvinTrans provide Spanish speaking passengers with bilingual information on public transit services. Staff assistance is utilized in outreach programs and offered for programs and public meetings. In addition, if any transit related information is needed an alternative language, passengers can contact the City’s Transit Manager. The city has contracted with the NexTalk app allowing for translation services in over 200 languages affording accessibility for all.

Input Mechanisms
The City accepts input and comments from the public through a variety of means:
a) The City's website at www.Arvin.org
b) By mail to 200 Campus Drive, Arvin, CA 93203.
c) By emailing to [email protected].

The public may submit comments to the individual Arvin City Council members or directly

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) to the City Council itself. Comments on the City's transit services, plans, reports, and programs may be made at public input meetings. The City ensures that all public input meeting locations are accessible in accordance with the Americans with Disabilities Act.

Members of the public, or a representative of a group, with expressed comments on a particular topic may make a request to the Mayor an appointment to serve as a citizen representative on an appropriate subcommittee, if one is activated.

Interested members of the public are able to offer input to the committees at a public forum element of each agenda.

The City does consider and respond to all public input received during the planning and program development processes. If significant written oral comments are received on transit services, FTA civil rights or plans, a summary, analysis, and report on the disposition of the comments is made a part of the conclusion of the public participation process.

Schedule
Notification and announcement of all upcoming public meetings are made approximately 30 days in advance of the scheduled meeting through the methods described in the Outreach Techniques section of this plan. Legal notice of a scheduled public input meeting is published in the Bakersfield Californian approximately 7 to 10 days prior to the meeting.

Regularly scheduled public meetings occur on an as needed basis based on specific subject matter such as the development of the Short-Range Transit Plan, the Transportation Improvement Program, review of transit services, fares and operating perimeters, Unmet Transit Needs Hearing, Federal Transit Administration civil rights issues such as Title VI, Disadvantage Business Enterprise, Equal Opportunity Program and Americans With Disabilities Act. Other public input meetings are held throughout the year, as necessary.

Updates and revisions to the City's Public Participation Plan require a 10-day public comment period. The City Council will approve this plan following the completion of the public comment period, if revisions are needed after the initial adoption of the plan.

Evaluation
The City will review this Public Participation Plan periodically in order to monitor the effectiveness of the procedures outlined in this document. Following evaluation of the outputs and outcomes of the Public Participation Plan, The City may revise these methods to incorporate new and innovative ways to involve the public in the transportation decision-making process.

Summary of Public Participation Activities
During Fiscal Years 2020-2023, the following is a summary of Title VI policy planning activities that took place:
• Promoted the Unmet Transit Needs process which included consultation and soliciting

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) feedback regarding current and future transit service needs in Arvin. The public outreach process included Bakersfield Newspaper
• Promoted the Title VI Policy and Public Participation Process for a 10-day period and sought feedback from the public. The public outreach process included www.arvin.org/transportation.htm and lastly holding a formal public hearing at the Arvin City Council on 2
nd and 4th Tuesday of the month, 2023. The draft plan was available for review by the public at Arvin City Hall, 200 Campus Drive, Arvin, CA 93203 and online at www.Arvin.org.
• There have been no changes to routes and services since 2020.

6. Title VI Equity Analysis.

The City of Arvin does not have transit related facilities in the planning stages and that would soon be under construction using Federal Transit Administration funding. A separate Title VI Equity Analysis would be prepared by a third-party consultant and will be submitted separate cover if applicable. Therefore, this section does not apply.

7. Requirement to Provide Meaningful Access to LEP (Limited English Proficiency) Persons.

The City of Arvin must have a language assistance plan for providing language assistance to persons with LEP. Title VI and its implementing regulations require that FTA recipients take responsible steps to ensure meaningful access to the benefits, services, information, and other important portions of their programs and activities for individuals who are LEP. This plan is shown in Exhibit E.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

EXHIBIT E

CITY OF ARVIN

LIMITED ENGLISH PROFICIENCY (LEP) PLAN
Introduction
This Limited English Proficiency (LEP) Plan has been prepared to address the City of Arvin’s responsibilities as a recipient of federal financial assistance as they relate to the needs of individuals with limited English language skills. The Plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, Federal Transit Administration Circular 4702.1A dated May 13, 2007, which state that no person shall be subjected to discrimination on the basis of race, color, or national origin.

Executive Order 13166, titled Improving Access to services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person’s inability to speak, read, write, or understand English is a type of national origin discrimination. It directs each federal agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discrimination does not take place. This order applies to all State and local agencies which receive federal funds, including City departments receiving federal grant funds.

Background
The City of Arvin directly administers transit services. The Arvin City Council is the policymaking body for the transit system.

Transit services consist of a fixed route and demand response service. Transit generally operates from Monday to Friday.

The City of Arvin has developed this LEP Plan to help identify reasonable steps for providing language assistance to persons with limited English proficiency who wish to access services provided by the City. As defined by Executive Order 13166, LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write, or understand English.

This plan outlines how to identify a person who may need language assistance, the ways in which assistance may be provided, and how to notify LEP persons that assistance is available. In order to prepare this plan, the City of Arvin undertook the U.S. Department of Transportation four-factor LEP analysis which considers the following factors:

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the transit activities or services.

2. The frequency with which LEP persons come in contact with transit activities or services.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

3. The nature and importance of programs, activities, or services provided by the City to the LEP population.

4. The interpretation services available to City ArvinTrans passengers and overall cost to provide LEP assistance.

A summary of the results of ArvinTrans four-factor analysis is reflected in the following section.

Meaningful Access: Four-Factor Analysis

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the City of Arvin’s transit activities, or services.

The 2020 United States Census reported that Arvin had a population of 19,498 The population density was 3,979 people per square mile. The racial makeup of Arvin was 61.4% White, .4% African American, .6% Native American, 1.1% Asian, 0% Pacific Islander, 23.4% from other races, and 13% from two or more races. Hispanic or Latino of any race were 95.7%.

Of its 19,568 total residents, the City has 87.8% that speak other languages than English. People of Spanish descent are the primary LEP persons likely to be involved with the City programs and transit services. For the City, California place, the American Community Survey of the U.S.

Census Bureau (2014-2018) shows that among the area’s population, 10% speak English as a first language or “very well” as a second language. For groups who speak English “less than very well", "not well" and/or "not at all", 95 % are Hispanic, and 5% percent of the City’s population is limited English speaking persons of varied descent.

2. The frequency with which LEP come in contact with ArvinTrans transit services.

ArvinTrans staff reviewed the frequency with which the Transit Manager and staff could have contact with LEP persons. To date, the City of Arvin has had 0 requests for interpreters and 0 requests for translated transit program documents. This is a result as all documentation being provided in English and Spanish. Should requests for interpretation come, the City will use certified translators on staff or the use of NextTalk to provide the interpretation.

Bus operators are in regular contact with LEP persons on ArvinTrans transit services of which the majority is Spanish. All transit information is available in alternative languages. City of Arvin staff have Spanish proficiency or access to Spanish speaking staff at all times as well as the use of NexTalk.

3. The nature and importance of programs, activities, or services provided by the ArvinTrans transit services to the LEP population.

4. The resources available to ArvinTrans and overall cost to provide LEP assistance.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) City of Arvin Transit Manager has access to a variety of services and resources that can help in outreaching and providing LEP assistance at low or no cost. Community and regionally based resources include:
• Arvin Senior Lunch Program
• Kern County Social Services Agencies
The above resources will be used on a regular basis or as needed to assist in identifying the needs of the City of Arvin LEP population. They will also serve as a means to widely disseminate bilingual transit service information and announcements and to notify the LEP population of planned workshops and outreach efforts.

Based on the four-factor analysis, the City of Arvin will develop its LEP Plan as outlined in the following section.

Identification of LEP Population
The City of Arvin has developed several possible ways to assist in identifying LEP populations within the City, including:

1. Examine records to see if requests for language assistance have been received in the past, either at meetings or over the phone, to determine whether language assistance might be needed at future events or meetings.

2. Have a staff person greet participants as they arrive to City sponsored transit events or other community events where ArvinTrans has a presence. By informally engaging participants in conversation, it is possible to gauge each attendee’s ability to speak and understand English.

3. Survey vehicle operators and other front-line staff, such as ArvinTrans bus operators, on their experience concerning any contacts with LEP persons.

4. Network with local social and human services organizations to assist in identifying LEP groups and individuals most in need of LEP assistance and to further facilitate dissemination of information about the ArvinTrans transit services.

Language Assistance Measures
There are plans for several language assistance options available to LEP persons, including both oral and written language services. There are also various ways in which transit staff can respond to LEP persons, whether in person, by telephone, or in writing. • Provide a bilingual transit representative at community events and public hearings. • Placement of statements in notices and publications that interpreter services are available for these meetings.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) • Survey bus operators, dispatchers, and other front-line staff on their experience concerning any contacts with LEP persons during the previous year. • Post City of Arvin Title VI Policy and LEP plan on the City’s website, www.Arvin.org. • When an interpreter is needed, for a language other than Spanish, in person or on the telephone, staff will attempt to access language assistance services from a professional translation service or qualified community volunteers.

Outreach Techniques
When staff prepares a document or schedules a meeting, for which the target audience is expected to include LEP individuals, documents, meeting notices, flyers, and agendas will be printed in an alternative language based on the known LEP population. Interpreters will be available as needed.

The City of Arvin currently uses a variety of outreach approaches, as described below.

Public Outreach Activities
The City of Arvin website posts transit information at www.Arvin.org. The City provides easy access to bilingual (English and Spanish) administrative staff and bus operators during operating hours to answer questions during their regular shift schedules for those LEP passengers who use the ArvinTrans transit services.

The City of Arvin reaches out to the community directly through meetings with agency and community staff and their clients, as needed. Information regarding the ArvinTranstransit services is disseminated at these meetings, including schedules and appropriate fliers. Transit information also is made available at a variety of locations throughout the community and on ArvinTrans buses.

Public Meetings
The City of Arvin conducts and participates in transit meetings that are open to the general public.

The City of Arvin collaborates with the KernCOG, and other agencies regarding public meetings relating to public transit services.

Participation in Community Activities
The City staff uses a number of public outreach techniques, including the following:

Public Meetings & Workshops
• Encourage opportunities for public input directly to City Council members and City staff. • When City staff makes community presentations to groups whom they know in advance are limited-English speakers, an interpreter is hired to translate information from the presentation to meeting attendees.
• When passengers communicate with City staff and state a language preference, requested materials are provided in the requested language.
• English
• Spanish
• On-call translators for meetings. (Nextalk available for other translation)

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Techniques for Public Meetings/Workshops
• Open Houses.
• Facilitated discussions.
• Question and Answer session with City transit staff and City Council members. • Customized presentations.
• Vary the time of day for workshops (day/evening).

Visualization Techniques
• Maps.
• Charts, Illustrations, Photographs.
• Web content.
• PowerPoint presentations.

Polls/Surveys
• For major planning studies, conduct statistically valid telephone polls in English as well as in Spanish.
• Printed surveys distributed at meetings, transit hubs, on-board transit vehicles etc.

Printed Materials
• User- friendly documents (including use of executive summaries. • Outside review of written materials to ensure clear, concise language. • Maps, charts, photographs, and other visual means of displaying information.

Targeted Mailings/Flyers
• Work with community-based organizations to distribute flyers. • Distribute "Take-one" flyers to key community organizations. • Notices that are posted on City transit vehicles are provided in English and Spanish, as drivers most frequently come into contact with Spanish-speaking individuals. The City provides these notices to other limited-English speaking passengers upon request.

Utilize local media
• News releases.
• Civic journalism and non-profit partnerships.

Use of the Internet/Electronic Access to Information
• Web site with updated content.
• Use social media to reach a larger audience.
• Access to planning data (such as maps, charts, background on travel models, forecasts, census data, and research reports.
• Provide information in advance of public meetings.

Notify Public via
• Notice widely disseminated through new partnerships with community-based and interest organizations.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) • Printed materials.
• Electronic access to information.
• Local media.
• Notices placed on board transit vehicles at transit hubs.

Techniques for Involving Low Income Communities and Communities or Color • "Take One" flyer on transit vehicles and transit hub. • Outreach in the community (flea markets, churches, health centers, etc.). • Include information on meeting notices and how to request translation assistance. • Robust use of "visualization" techniques, including maps and graphics to illustrate trends, choices being debated, etc.

Techniques for Reporting on Impact of Public Comments
• Direct mail and email to participants from meetings, surveys, etc., to report final outcomes. • Updated and interactive web content.

Techniques for Involving Limited-English Proficient Populations • Personal interviews or use of audio recording devices to obtain oral comments. • Translated documents and web content on key initiatives. • On-call translators for meetings. (Nextalk available for other translation) • Translated news releases and outreach to alternative language media, such as radio, television, newspapers, and social media.
• Include information on meeting notices on how to request translation services. • Robust use of visualization techniques, including maps and graphics to choices being debated, etc.
• Train staff to be alert to and anticipate the need of low-literacy participants in meetings, workshops, and the like.
• Information/comment tables or booths at community events and public gathering places. • Comment cards/”take one” cards on board transit vehicles.

LEP Training and Implementation by City Staff
• When new hires start employment, City’s transit contractor provides copies to the City of its own policies and procedures regarding Title VI. These materials have been updated to include City’s policy on outreach to and communication with limited-English speaking persons.
• As new policies/procedures are developed, or existing policies/procedures are amended, these new documents are distributed to affected employees through various methods, including but not limited to paper distribution, electronic documents, postings in employee break rooms, and scheduled group or individual training sessions. • Vehicle operators, who are the most direct point of contact for LEP persons, have several methods to respond to an LEP individual. In many instances, LEP individuals are accompanied by a companion who speaks English and can translate for the passenger. In

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) addition, some vehicle operators are bilingual. If vehicle operators are not bilingual, they are instructed to ask for assistance from a bilingual passenger. In the few cases where there is no one on the bus who can offer language assistance, the bus operator contacts a dispatcher. Some of ArvinTrans dispatchers speak Spanish, and they are available to assist bus operators in translating for their passengers.

Assurances
The City of Arvin will ensure that no person, on the grounds of race, color, national origin, as provided by Title VI of the Civil Rights Act of 1964, will be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination. Further, City of Arvin will notify the public of protections against discrimination afforded them by Title VI regulations and will take preventive corrective and disciplinary action necessary to stem behavior that violates the rights and privileges the regulations are designed to protect.

The City of Arvin will post information on its website and ensure that it reflects current information consistent with the requirements of 49 CFR Section 21.9(d).

Monitoring and Updating the LEP Plan
The City of Arvin will update the LEP as required by U.S. DOT. At a minimum, the plan will be reviewed and updated when data the U.S. Census is available, or when it is clear that higher concentrations of LEP individuals are present in the ArvinTrans transit service area. Updates will include the following:

Documentation of LEP Personal Contacts
• How the needs of LEP persons have been addressed.
• Determination of the current LEP population in the service area. • Determination as to whether the need for translation services has changed. • Determine whether local language assistance programs have been effective and sufficient to meet the need.
• Determine whether the City of Arvin’s financial resources are sufficient to fund language assistance resources needed.
• Determine whether the City of Arvin has fully complied with the goals of this LEP Plan. • Determine whether complaints have been received concerning the City of Arvin failure to meet the transit needs of LEP individuals.

Safe Harbor Provision
The City of Arvin (“Recipient”) will comply with the Safe Harbor Provision which outlines circumstances that can provide a "safe harbor" for recipients regarding translation of written materials for LEP populations. The Safe Harbor Provision stipulates that, if a recipient provides written translation of vital documents for each eligible LEP language group that constitutes five percent (5%) or 1,000 persons, whichever is less, of the total population of persons eligible to be served or likely to be affected or encountered, then such action will be considered strong evidence

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) of compliance with the recipient's written translation obligations. These safe harbor provisions apply to the translation of written documents only.

Availability of Title VI Plans and Procedures
The City of Arvin LEP Plan and the Title VI procedures are included in the City of Arvin’s website at www.Arvin.org. Any person or agency with internet access will be able to access and download the plan from the City of Arvin’s website. Alternatively, any person or agency may request a copy of the plan via telephone, fax, mail, or in person. LEP individuals may request copies of the plan in translation which the City of Arvin will provide, if feasible.

Questions or comments regarding the LEP Plan may be submitted to City of Arvin’s Transit Manager:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 95203, call to: 661- 854-3134 or email to: [email protected].

8. Minority Representation on Planning and Advisory Bodies.

The City of Arvin must describe efforts to encourage participation of minorities on committees, board, councils, or other bodies. The City of Arvin must provide a table of transit-related, nonelected planning boards, advisory councils or committees, or similar bodies, the membership of which is selected by the City of Arvin City Council and must indicate the racial breakdown of the membership of such committees or councils.

The City of Arvin does not have any transit advisory committees or non-elected committees.

9. Requirement to Develop System-Wide Standards and Policies.

FTA requires all fixed-route transit providers to develop quantitative service standards and policies for their fixed-route service. Individual public transportation providers may set standards that best reflect their local environment.

Since the City of Arvin operates a fixed route bus service, the exhibit on the next page will discuss system-wide standards and policies.

EXHIBIT G
CITY OF ARVIN ArvinTrans

SYSTEM-WIDE STANDARDS AND POLICIES
In addition to the general reporting requirements, FTA Circular 4702.1B requires providers of fixed route public transportation to submit additional information specific to fixed route service.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) Since the City of Arvin does NOT operate fifty or more fixed route vehicles in peak service, it is subject only to the requirements for system-wide standards and policies.

Title 40 CFR Section 21.5(b)(2) specifies that a recipient shall not utilize criteria or methods of administration which have the effect of subjecting persons to discrimination because of their race, color, or national origin. In addition, Appendix C to 49 CFR part 21 establishes that no person or group of persons shall be discriminated against with regard to routing, scheduling, or quality of service on the basis of race, color, or national origin. Frequency of service, age and quality of vehicles assigned to routes, quality of stations serving different routes, and locations of routes may not be determined on the basis of race, color, or national origin.

City of Arvin has adopted the following service standards and policies in compliance with these regulations:

1. Vehicle Load
Measure: Provides service levels to prevent overcrowding and standees.

The City of Arvin system‐wide goal is to have an average maximum load factor for local service not to exceed 1.25, as measured by a ratio of total passengersto seats on board the vehicles. This equates to a maximum of approximately five (5) standees on a 21-foot vehicle.

The City works to ensure passengers are not left behind due to overcrowding or overloads.

Overcrowding is particularly monitored on routes monthly. The City provides bus service using 40 foot buses to minimize overcrowding and ensure passengers wait no longer than 15 minutes for the next local bus during peak periods.

Buses in City fleet currently used have seating capacities of:

Length Make Model Seats

26.3 Glaval Ford 16
35ft Proterra Catalyst 35 27
35ft Proterra Catalyst 35 27
35ft Proterra Catalyst 35 27

39.1 Glaval F Liner 38

2. Vehicle Headway
Measure: Provides adequate service frequency based on the corridor of operation and ridership demand.

The City system‐wide goal is to provide service every 15 minutes during the peak, 30 minutes during times between Arvin and Lamont, 30 minutes during times between Arvin and Tejon, and 45 minutes during times between Arvin and Bakersfield, as demand warrants. Services in rural areas of the City is deployed as demand warrants. The vehicle headway standard is designed to

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) ensure that passengers have equitable wait times for transit vehicles. Vehicle headways are measured as the amount of time between the departure of two subsequent buses along the same route or service corridor. The peak period is defined as Monday through Friday between 7:00a.m. and 10:00a.m. and 2:00 p.m. to 4:00 p.m.

3. On-time Performance
Measure: Provides accessible and reliable transit services to Arvin To ensure reliable services, the city aimsto have a 99% on‐time performance target at majorstops and transfer hubs and a 99% on‐time performance target at minor timepoint stops for fixed route operations. In addition, the City standard is less than 0% of fixed‐route trips missed or removed from the daily schedule. For dial-a-ride services, the standard for on‐time performance is at least 99% of all dial-a-ride trips arriving within the 5minute (15) pick‐up window.

4. Service Availability
Measure: Provides accessible and reliable transit services to Arvin The city’s goal is to provide transit service to major origins and activity centers within Arvin and in Bakersfield. This goal includes providing transit within ½ mile of 100% of all Arvin residents by census block, 50% of major employers and other large trip generators, and 50% of large multifamily housing developments as well as ensuring that 40% and 100% of middle and high schools are within 2 mile and 5 miles, respectively, of transit service.

Service Policies

1. Distribution of Transit Amenities
The transit amenities policy is designed to provide the framework for the distribution of bus stop amenities equitably throughout the system. When resources allow for improvements at multiple stop locations, the City will prioritize resources based on passenger activity and transfer opportunities. The city will also recognize the amount of observed boarding versus alighting activity when citing amenities such as shelters, benches, and real‐time information screens.

In situations where the City has the authority and available resources to site new amenities at multiple bus stops, amenities will be programmed for placement at those stops based on a ranked score. Amenities may include, but are not limited to, shelters, seating, trash receptacles, and transit information displays. Rankings are based on total scores assigned to each candidate stop and are based on weighted factors, including passenger boardings, transfer opportunities, and access to major activity nodes. While the City will use rankings to program the installation of amenities, external factors (e.g., site limitations, regulations of local jurisdictions, etc.) may dictate that amenities be installed out of order or not at all. The maintenance and replacement of existing amenities will not be subject to ranked scoring.

2. Vehicle Assignment

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program) The vehicle assignment policy is designed to provide the framework for the distribution of buses in an equitable fashion throughout the system. All vehicles used in transit service will be ADA accessible and accommodate at least two wheelchairs and two bicycles. Vehicle size and capacity will be assigned based on demand and passenger load factors.

3.D.3
Attachment: TITLE VI Program (003) (City of Arvin 2023 Transit Title VI Compliance Program)

CITY OF ARVIN
Staff Report
Meeting Date: September 12, 2023
TO: Arvin City Council
FROM: Dennis Clark, Finance Supervisor
Jeff Jones, City Manager
SUBJECT: Approval of the Third Amendment to Professional Services Agreement for Auditing Services between the City of Arvin and The Pun Group LLC and authorizing the Mayor or the City Manager to sign the engagement letter submitted by The Pun Group, LLC for the FY 2022-2023 audit.

BACKGROUND:

As required by state law, a year-end independent audit is required to be completed by a qualified accountant, who examines the City's books, records, inventories and reports as directed by the City Council. At the end of the year, a final audit report shall be submitted by such accountant to the City Council, City management, and the general public.

The Pun Group, LLC is an accounting firm which has done the annual audit for the City of Arvin since 2013. The current contract with the Pun Group, LLC expired at the end of the FY 2021- 2022 audit. It is customary that a representative of the City sign an audit engagement letter with the firm performing the annual audit. The Pun Group, LLC has submitted to the City such a letter for approval for extension of the Professional Services Agreement for auditing services to include fiscal year ending June 20, 2023.

STAFF RECOMMENDATION:

Staff recommends approval of the Third Amendment to Professional Services Agreement for Auditing Services between the City of Arvin and The Pun Group LLC and authorizing the Mayor or the City Manager to sign the engagement letter submitted by The Pun Group, LLC for the FY 2022-2023 audit.

FINANCIAL IMPACT:

The audit is budgeted at $48,900 and is included in the Fiscal Year 2023-2024 budget.

3.E.1
Attachment: Staff Report Third Amend to PSA with The Pun Group LLC for Audit Services for FY22-23 (Third Amendment to PSA with The Pun 1 AGREEMENT NO. __________

CITY OF ARVIN

THIRD AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT
(AUDITING SERVICES)
THIS THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (herein “Third Amendment”) is made and entered into this ____ day of _____________, 2023, by and between the CITY OF ARVIN, a California municipal corporation herein (“City”) and The Pun Group, LLP herein (“Contractor”).

R E C I T A L S
A. WHEREAS, The parties entered into a Professional Services Agreement dated June 20th, 2017 (“Agreement”) for the provision of auditing services (Agreement No. 2017-13). A true and correct copy of the Agreement is attached hereto as Exhibit “A”; and B. WHEREAS, on July 14, 2021, the parties entered into a First Amendment to the Professional Services Agreement (Agreement No. 2021-14) for an extension to include the Fiscal Year ending June 30, 2021; and
C. WHEREAS, on June 08, 2022, the parties entered into a Second Amendment to the Professional Services Agreement (Agreement No. 2022-09) for an extension to include the Fiscal Year ending June 30, 2022; and
D. WHEREAS, on August 17, 2023, Contractor proposed an extension to the Agreement to include the Fiscal Year ending June 30, 2023. A true and correct copy of the proposal is attached hereto as Exhibit “B;” and
E. WHEREAS, The parties now desire to enter into this Third Amendment to amend the Agreement to update the term of the Contract and the Contract Sum and to clarify that general services may be authorized by Task Order.

A G R E E M E N T
In consideration of the foregoing Recitals and for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the City and Consultant agree as follows:

1. Section 2.1 of the Agreement is amended to read in entirety as follows:

2.1 Contract Sum. Subject to any limitations set forth in this Agreement, the City agrees to pay contractor an amount not exceeding Forty-Eight Thousand, Nine Hundred dollars ($48,900.00) (“Contract Sum”), unless additional compensation is approved pursuant to Section 2.3. The term of the agreement is extended to June 30th, 2024, and includes professional auditing services for Fiscal Year 2022-

23. 3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with

Page 2 of 7 ends

2. Section 2.3 of the Agreement is added to read in its entirety as follows:

2.3 Additional Services. The City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to five percent (5%) of the Contract Sum or twenty-five thousand dollars ($25,000.00), whichever is less; or in the time to perform of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by majority vote of the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in Exhibit “A” or reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to Exhibit “A” may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor, unless a Task Order is approved in writing by the City Council. A Task Order approved by writing by the City Council may also be used to amend the Contract Sum.

3. Incorporated Provisions. A copy of the Agreement (Exhibit A) is attached hereto and, except as otherwise amended in this Third Amendment, are incorporated as though set forth in full herein.

4. Full Force and Effect. Except as expressly provided in this Second Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. [Signatures on following page]

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with

Page 3 of 7 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF ARVIN, a municipal corporation
Olivia Trujillo, Mayor
ATTEST:

Cecilia Vela, City Clerk
APPROVED AS TO FORM:

HODGES LAW GROUP
Nathan Hodges, City Attorney
CONTRACTOR:

THE PUN GROUP, LLP
Signature
Print Name:

Title:

Signature
Print Name:

Title:

Two signatures are required if a
corporation.

NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
[END OF SIGNATURES]

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF KERN
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with EXHIBIT “A”

PROFESSIONAL SERVICES AGREEMENT FOR AUDITING SERVICES
(AGREEMENT NO. 2017-13)

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with

3.E.3
Attachment: Exhibit A - 2017-13 Professional Services Agmt for Auditing Services_Pun Group_062017 (Third Amendment to PSA with The Pun

EXHIBIT
“B”

EXTENSION PROPOSAL FROM THE PUN GROUP, LLC
DATED AUGUST 17, 2023

3.E.2
Attachment: Third Amend to PSA for Auditing Services_The Pun Group Extension Request for FY 22-23_091223 (Third Amendment to PSA with 200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
August 17, 2023
City of Arvin
Mr. Jeffrey Jones – City Manager
200 Campus Drive
Arvin, CA 93203
RE: Audit Services Contract Extension – Fiscal Year Ended June 30, 2023 Dear Mr. Jones:

I would like to take this opportunity to thank you for the confidence and support the City of Arvin (the “City”) has provided to us over the past years and present this letter for your consideration regarding extending The Pun Group, LLP’s contract with the City.

We have developed an understanding of the City’s operations that has aided us in providing quality Audit Services. With that knowledge, we have been able to expand our audit efforts and provide observations that have assisted the City’s staff. We have also demonstrated our ability to respond to requests of the City and our ability to deliver quality services. It is our understanding the City of Arvin has been satisfied with our efforts.

We would like to propose an extension of our Audit Services contract to include the Fiscal Year Ended June 30, 2023. The objective of our audits is to issue an opinion regarding the fairness of the presentation of the City’s financial statements in accordance with generally accepted accounting principles. The proposed total all-inclusive maximum price breakdown is presented as follows:
(1) Single Audit fee includes up to one (1) major program. Fees for auditing additional major programs will be $4,000 each. The number of programs determined to be “major” will be based on OMB Uniform Guidance. The Engagement Team will discuss this with the City’s Management before starting Single Audit work. (2) Supplemental reports, audits, or agreed-upon procedures must be added in a written agreement prior to commencing audit work. The Firm and the City will discuss and approve the scope and associated costs of these tasks.

If the City agrees with the foregoing, please sign the copy of this letter in the space provided and return it to us.

We would very much like to continue our relationship with the City of Arvin and stand ready to provide the level of service and commitment to which the City has become accustomed. If you have any questions, please feel free to call me at (949) 777-8801.

Sincerely,
The Pun Group, LLP
Kenneth H. Pun, CPA, CGMA | Managing Partner
Cost Breakdown for Services Performed in Connection With: Total (2) City Audit and Related Reports $ 42,645
Single Audit and Related Reports (1 Major Program) (1) $ 3,980 Cities Financial Transactions Report $ 1,706
Transit Operations' Financial Transactions Report $ 570 Total for Fiscal Year (Not-to-Exceed) (2) $ 48,900

3.E.4
Attachment: Exhibit B - Engagement Extension Letter from The Pun Group 2023 (Third Amendment to PSA with The Pun Group for Auditing City of Arvin
Audit Services Contract Extension

Page 2 ends

***
This letter correctly sets forth the understanding of the City of Arvin as described.

Acknowledged by:
_______________________________________________________ City of Arvin
_______________________________________________________ Signature
_______________________________________________________ Name and Title
_______________________________________________________ Date

3.E.4
Attachment: Exhibit B - Engagement Extension Letter from The Pun Group 2023 (Third Amendment to PSA with The Pun Group for Auditing

CITY OF ARVIN
Agenda Report
Meeting Date: September 12, 2023
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the St.

Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession to be held on December 10, 2023, Authorize Closure of Streets and Waive City Costs Associated with this Event Subject to Execution of A Memorandum of Understanding between the City of Arvin and St.

Thomas Church.

RECOMMENDATION:

Staff recommends approval of the St. Thomas Church’s Special Event Permit Application due to Caltrans’ requirement for authorization from the City to approve an encroachment permit, which is necessary for the parade route on State Highway 223. Staff also recommends the City Council approve the Memorandum of Understanding and consider waiving costs associated with this event.

BACKGROUND:

Our Lady of Guadalupe Procession is scheduled for December 10, 2023. Set up will begin at 10:00 am. The procession will begin at 11:00am and conclude at 12:30pm. The procession will begin at the intersection of Campus Drive and Fourth St. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E.

Bear Mountain Boulevard.

The Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard.

In the past, the City has provided an in-kind contribution of city staff time to support this event.

After reviewing the current budget, staff has determined there are sufficient funds to cover the cost of this year’s event.

The St. Thomas Church is required to provide a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents, and volunteers as additional insured and include commercial general liability coverage in the amount of $1,000,000 each occurrence.

ENVIRONMENTAL REVIEW:

Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public

3.F.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 10, 2023_091223 (Special Event Permit gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

FINANCIAL IMPACT:

Estimated total cost for City staff time is $1,100.

3.F.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 10, 2023_091223 (Special Event Permit Reso St. Thomas Our Lady of Guadalupe Procession 2023

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO

APPROVE THE SAINT THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION TO BE HELD ON DECEMBER 10, 2023, AUTHORIZE

CLOSURE OF STREETS AND WAIVE CITY COSTS ASSOCIATED

WITH THIS EVENT SUBJECT TO EXECUTION OF A MEMORANDUM

OF UNDERSTANDING BETWEEN THE CITY OF ARVIN AND SAINT
THOMAS CHURCH.

WHEREAS, the Saint Thomas Church has submitted a Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; and
WHEREAS, the procession is scheduled for December 10, 2023 and will begin at 11:00 a.m.; and
WHEREAS, set up will begin at 10:00 am, the procession will begin at 11:00 a.m. and conclude at 12:30 pm; and
WHEREAS, the procession will begin at the intersection of Campus Drive and Fourth Street. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard; and WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the procession event on State Highway 223 (Bear Mountain Boulevard); and
WHEREAS, in past years, the City has provided an in-kind contribution of city staff time to support this event; and
WHEREAS, this has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade; and after a review of the current budget, there are sufficient funds to cover the cost of this year’s event; and
WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable. //////

3.F.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 10, 2023_091223 (Special Event Permit Application - St.

Reso St. Thomas Our Lady of Guadalupe Procession 2023

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Arvin does hereby:

Section 1. Approve the St. Thomas Church Special Event Permit Application, closure of streets, and further waives City costs associated with this event.

Section 2. Approve the encroachment permit for the procession event on State Highway 223.

Section 3. Approve the Memorandum of Understanding between the City of Arvin and Saint Thomas Church.

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.F.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 10, 2023_091223 (Special Event Permit Application - St.

3.F.3
Attachment: Special Event Permit Application - Annual Procession of Our Lady of Guadalupe Dec 10, 2023_CC Mtg 091223_Redacted (Special

3.F.3
Attachment: Special Event Permit Application - Annual Procession of Our Lady of Guadalupe Dec 10,

3.F.3
Attachment: Special Event Permit Application - Annual Procession of Our Lady of Guadalupe Dec 10, 2023_CC Mtg 091223_Redacted (Special

3.F.3
Attachment: Special Event Permit Application - Annual Procession of Our Lady of Guadalupe Dec 10,

Page 1 of 7 ends

AGREEMENT NO. __________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding Agreement (this “Agreement”) is dated _____________________, 2023 and is entered into by and between Saint Thomas Parish (“CHURCH”), on the one hand, and the City of Arvin (“CITY”), a California municipal corporation, on the other hand. CHURCH and CITY are collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, CHURCH is a local church located in the City of Arvin, California and the “Our Lady of Guadalupe” procession has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade;
WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities.

WHEREAS, CHURCH approached CITY and requested to provide the following special event for the community: Our Lady of Guadalupe Procession 2023 (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by Church; b. All preparation and coordination of event activities to be completed by Church; c. Procession will commence on Campus Drive through Bear Mtn. Blvd. (SR 223) to Towerline Rd.;
d. A completed Special Event Permit Application submitted to the City Clerk; and WHEREAS, the CITY offered to participate in the Special Event through the donation of police time and resources necessary to undertake the Special Event. The City Council approved the original proposal as well as the CITY’s participation at its September 12, 2023 Regular Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place on December 10, 2023; and
WHEREAS, the Parties have agreed CHURCH will be the lead entity and CITY, notwithstanding staff and police time and resources, will have no responsibility to pay for, in whole or in part, with public funds, including the payment of money or the equivalent of money, directly to, or on behalf of CHURCH and related in any way to the Special Event; and WHEREAS, CHURCH and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 2 of 7 ends

AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
a. CHURCH will donate the time and resources and control all actions, excepting therefrom the CITY’s staff and police resources, necessary for the Special Event, including, but not limited to the following:
i. Conduct all set-up, dismantling, and clean-up; and
ii. Conduct all preparation and coordination of event activities; and iii. Provide all equipment and materials; and
iv. Provide any and all other items required for completion of event; and v. Provide all staff and/or volunteers (excepting therefrom the City Staff and Police determined to be necessary by the City) required for the Special Event to be conducted.
b. CITY will make all reasonable accommodations it believes, in its sole discretion, will allow the Special Event to be completed, including, on the day of the Special Event, providing police time and resources necessary for the Special Event to proceed.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. CHURCH’s Representations and Warranties. CHURCH represents and warrants as follows:
a. CHURCH has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CHURCH and this Agreement constitutes a legal, valid and binding obligation of CHURCH.
b. CHURCH has had a full and unhindered opportunity to consult with attorneys and other consultants of her own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to CHURCH.

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 3 of 7 ends

5. Release by CHURCH. CHURCH, for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, coowners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 4 of 7 ends

States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
CHURCH: Saint Thomas Parish
350 Bear Mountain Blvd.

Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. CHURCH’s Insurance. CHURCH, at its sole cost and expense, commencing on the date December 10, 2023 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by CHURCH of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14.

Further, all such liability insurance shall include, but not be limited to, personal injury, blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. CHURCH shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 5 of 7 ends

automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of CHURCH herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, CHURCH and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to CHURCH, its agents or employees taking any action related to the Special Event for any purpose. Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of CHURCH herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by CHURCH shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, CHURCH’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, CHURCH

COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS, AGENTS, AND

EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR LIABILITY OF ANY

KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS RELATED TO OR

ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER CHURCH

TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. CHURCH SHALL PAY FOR,

DEFEND (WITH AN ATTORNEY REASONABLY APPROVED BY CITY),

INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND FROM ANY REAL OR

ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT;

PROVIDED, HOWEVER (AND THOUGH CHURCH SHALL IN ALL CASES ACCEPT

ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN WHICH CITY IS

NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING ANY

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 6 of 7 ends

ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY,

DEFEND CITY AS PROVIDED HEREIN), CHURCH, ITS OFFICERS, DIRECTORS,

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS OR

DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON OCCURRING FROM

AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE WHATSOEVER RELATED

TO THE SPECIAL EVENT TO THE EXTENT AND IN THE PROPORTION THAT THE

SAME IS ULTIMATELY DETERMINED TO BE ATTRIBUTABLE TO THE WILLFUL

NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND

SAVE CHURCH HARMLESS AGAINST AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE

OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS, INVESTIGATION COSTS AND

COURT COSTS AND ALL OTHER COSTS, EXPENSES AND LIABILITIES INCURRED

BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL INDEMNITY OBLIGATIONS

UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

CHURCH’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively,

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

Page 7 of 7 ends

one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: SAINT THOMAS PARISH (CHURCH)
By:

Print name:

Print Title:

3.F.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2023_091223 (Special Event Permit

CITY OF ARVIN
Staff Report
Meeting Date: September 12th, 2023
TO: Arvin City Council
FROM: Alex Ghazalpour, Chief of Police
Jeff Jones, City Manager
SUBJECT: Police Department Sunridge Systems Software Addition of IRIMS BACKGROUND:

As part of our ongoing commitment to optimizing our resources and equipping our personnel with much needed tools, we are planning to update our current CAD dispatching software and introduce the Incident Records and Information Management System (IRIMS).

The upgrade to our IRIMS dispatching software is a strategic move aimed at improving the coordination and communication of our officers in the field. The new software version brings enhanced features such as real-time tracking, seamless integration with mapping and navigation tools, and improved data visualization. This means that our dispatchers will be able to accurately pinpoint the location of incidents and allocate resources more effectively, leading to quicker response times and ultimately, safer communities.

This system has been carefully designed to streamline the process of capturing and managing incidentrelated data. IRIMS will allow our officers to research information directly from the field, ensuring that critical details are accurately recorded in real time. This information will then seamlessly integrate with our central database, enabling more efficient data analysis and informed decision-making. By enabling our personnel to access and share crucial information seamlessly, we are fostering a safer environment for both our officers and the communities we serve.

Sunridge Systems is our current vendor that handles our Computer Aided Dispatch and Record Management Systems. This program is an add on to the current systems we have in place.

I am confident that these enhancements will have a positive impact on our field operations and contribute to our ongoing mission to ensure the safety and security of our community.

STAFF RECOMMENDATION:

Staff is recommending that the City Council authorize and approve the police department to purchase and implement the IRIMS Law Enforcement Software.

FINANCIAL IMPACT:

The cost of this project is $14,450.00. The ongoing yearly cost will be $1650.00, which is included in the first-year cost. The funding source for this software update and cost will come from the Edward J. Byrne Grant.

ATTACHMENTS:

1. Quotation provided by Sunridge Systems for the IRIMS upgrade.

3.G.1
Attachment: Staff Report Police Dept IRIMS Software Addition_091223 (IRIMS Software for Arvin Police Department) To:

From:

Subject:

Date:

Chief Alex Ghazalpour, Arvin Police Department
Tamera Melrose
Quotation for RIMS Software
August 2, 2023
The following is a quotation for RIMS software based upon your recent request.

Item Price
iRIMS Law iOS/Android App Software $11,000
Installation Completed via Remote Access and Phone. $1,800 Annual Support and Updates - First Year $1,650
TOTAL $14,450
iRIMS/Law will run on the Apple iPhone and iPad plus, Android phones and tablet computers. iRIMS is not a substitute for Mobile RIMS nor is it "RIMS" running on an iPhone or iPad device. iRIMS is a iOS/Android software App with a rapidly expanding portfolio of RIMS functionality.

Before Sun Ridge Systems can accept a purchase order, we may require you to make some minor modifications to any Standard Terms and Conditions required. Specifically, these may include sections related to Warranty and Indemnification. Examples of these modifications will be providedupon request.

This quotation is valid for 90 days and may change thereafter. If you have any questions, please callme at 800-474-2565. Thank you for your continued interest in RIMS.

By signing and accepting this quote, I agree that I have signature authority on behalf of my department and/or organization and this signature will be an electronic representation of my signature for all purposes when I use them on documents, including legally binding contracts – just the same as a wet ink signature on paper. _______________________________________________________ _________________________ Authorized by: Name and Title Date:

3.G.2
Attachment: Arvin PD - iRIMS v2 Quote (IRIMS Software for Arvin Police Department)

CITY OF ARVIN
Staff Report
Meeting Date: September 12, 2023
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN AUTHORIZING THE CITY MANAGER TO APPLY FOR MILLSALQUIST-DEDDEH (TDA) ACT FUNDS.

BACKGROUND / DISCUSSION:

The Transportation Development Act (TDA) is a funding source for the development and support of maintaining our public transit needs that exist in California. TDA provides two major sources of funding. Local Transportation Fund and State Transit Assistance Fund. TDA Funds are distributed to KernCOG who oversees the administration and distribution of the funds to the various city and county agencies for transit operations. Excess TDA monies not used for transit, after going through an unmet transit needs process, are then available for street maintenance purposes. This resolution authorizes reimbursement for excess TDA monies not used for transit.

FISCAL IMPACT:

This is actual revenue item in the full amount of $1,625,838in fiscal year 2022-2023 and is being reimbursed in fiscal year 2023-2024. No impact to the City's general fund.

RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to file a claim from TDA (transit only) funding for the City’s transit projects for FY 2022-2023 with the Kern Council of Governments (KernCOG).

ATTACHMENTS:

TDA Claim Form
Notice of Public Meeting -Unmet Transit Needs

3.H.1
Attachment: 22-23 TDA Non-Transit SR (Authorization to apply for Non-Transit TDA funds) Reso Authorizing City Manager to Apply for Non-Transit Funding from Mills-Alquist-Deddeh (TDA) Act Funds.

Page 1 of 2 ends

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE CITY MANAGER TO APPLY FOR NON-TRANSIT
FUNDING FROM THE MILLS- ALQUIST-DEDDEH (TDA) ACT FUNDS.

WHEREAS, Public Utilities Code§§ 99200, et seq., known as the Mills-Alquist Deddeh Act, also know as the Transportation Development Act ("TDA"), allocates funds to local entities from the Local Transportation Fund and the State Transit Assistance Fund for various transportation purposes; and
WHEREAS, entities in Kern County that wish to receive funding from the Local Transportation Fund or the State Transit Assistance Fund must file their requests with the Kern Council of Governments (KemCOG) pursuant to the provisions of the TDA and California Code of Regulations ("CCR"), Title 21, §§ 6600, et seq.; and WHEREAS, the City of Arvin currently provides public transportation within the jurisdiction through existing bus services provided by the City of Arvin Transit Dept., thereby reasonably meeting its transportation needs for the Fiscal Year 2022-2023; and WHEREAS, the City of Arvin Transit Department needs to obtain funding for Fiscal Year 2022-2023 in the amount of $1,625,838.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

1. The above recitals are true and correct;

2. The Arvin City Council hereby authorizes the City Manager to file a claim and any other ancillary documents thereto, for Fiscal Year 2022-2023 in the amount of $1,625,838 and to accept on behalf of the City any funds received from KemCOG based on this claim. ///
///
///
///
///
///
///
///

3.H.2
Attachment: 22-23 Non-Transit claim - reso (Authorization to apply for Non-Transit TDA funds) Reso Authorizing City Manager to Apply for Non-Transit Funding from Mills-Alquist-Deddeh (TDA) Act Funds.

Page 2 of 2 ends

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

3.H.2
Attachment: 22-23 Non-Transit claim - reso (Authorization to apply for Non-Transit TDA funds)

3.H.3
Attachment: TDA 22-23 NT claim to Council (Authorization to apply for Non-Transit TDA funds)

CITY OF ARVIN
Staff Report
Meeting Date: September 12, 2023
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Public Hearing to Discuss and Approve Resubmittal of the 2019 CDBG Over the Counter (OTC) Application under the 2023 CDBG NOFA, Disencumbering 18 CDBG Economic Development Grant, Submittal of A PHLA Streamline Application and: A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and Any Amendments Thereto from the 2023-2024 Funding Year of the State CDBG Program for the Resubmittal of the 2019 Over the Counter (OTC) Application; and A Resolution Authorizing the Application and Adopting the PHLA Plan for the Permanent Local Housing Allocation Program.

1. BACKGROUND:

CDBG Program regulations require that the City conduct a public hearing on all CDBG-related matters to provide for and encourage citizen participation, particularly by low- and moderateincome persons who reside in areas in which CDBG funds are used.

Therefore, when the public hearing is opened, the public will be invited to comment on the City’s proposed resubmittal of the 2019 CDBG Over-the-Counter under the 2023 CDBG NOFA to make their comments known on the proposed activities and program guidelines.

A public notice was published in the September 1st, 2023, issue of the Bakersfield Californian notifying the public of this public hearing as required by the Housing and Community Development 2023 CDBG NOFA set to be released in September 2023. This notice was also posted in public locations throughout the City of Arvin.

The City will resubmit the 2019 CDBG Over-the-Counter under the 2023 CDBG NOFA anticipated to be released in September 2023 for the maximum allowable amount of $3.25 Million for an infrastructure project.

2. BACKGROUND
CDBG Program regulations require that the City conduct a public hearing on all CDBG-related matters to provide for and encourage citizen participation, particularly by low- and moderateincome persons who reside in areas in which CDBG funds are used.

Therefore, when the public hearing is opened, the public will be invited to comment on the City’s proposed disencumbering of the 2018 CDBG Economic Development grant.

4.A.1
Attachment: STAFF REPORT DRAFT CDBG PHLA (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) The City will be disencumbering the 2018 CDBG Economic Development grant of $100,000 (18-CDBG-12903) for the following reasons: Reduction and turnover of staff at the Community Development Department and Covid-19 pandemic delays.

3. BACKGROUND
CDBG Program regulations require that the City conduct a public hearing on all CDBG-related matters to provide for and encourage citizen participation, particularly by low- and moderateincome persons who reside in areas in which CDBG funds are used.

Therefore, when the public hearing is opened, the public will be invited to comment on the City’s proposed submittal of a streamline application for the 2023 Permanent Local Housing Allocation (PLHA).

A public notice was published in the September 1st, 2023, issue of the Bakersfield Californian notifying the public of this public hearing as required by the Housing and Community Development CDBG NOFA set to be released in September 2023, the disencumbering of the 2018 CDBG Economic Development grant, and submittal of the PLHA streamline application.

The City will submit a streamline application under the 2023 PLHA NOFA.

DISCUSSION

1. Approval of Resolution No. 2023-XX for the resubmittal of an application by the City of Arvin and Self-Help Enterprises and execution of a Standard Agreement for up to $3,250,000 in grant funding for an application for an infrastructure improvements grant to benefit City of Arvin residents. The resubmittal of the application is in preparation and anticipated to be released September 2023.

2. Approval to disencumber the City’s 2018 CDBG Economic Development Grant of $100,000 (18-CDBG-12903).

3. Approval of Resolution NO. 2023-XX authorizing the City Manager to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate

4. When the Public Hearing is opened, citizens are encouraged to ask questions and/or comment on the proposed activities/applications or on any aspect of these proposed activities/applications

RECOMMENDED ACTION
Open the public hearing to accept comments on the City of Arvin’s proposed resubmittal of application to apply under the 2023 State Community Development Block Grant (CDBG) Notice of Funding Availability (NOFA), and to solicit citizen input. At the close of the public hearing, adopt two resolutions approving the resubmittal of the application 2019 OTC application and the submittal of a 2023 PLHA.

4.A.1
Attachment: STAFF REPORT DRAFT CDBG PHLA (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions)

FINANCIAL IMPACT
The cost for assistance in resubmitting the City’s 2019 OTC Waitlisted application under the 2023 CDBG NOFA application by Self-Help Enterprises is $2,200.

ATTACHMENTS
- A Resolution of the City Council of the City of Arvin for the resubmittal of an application by the City of Arvin and Self-Help Enterprises and execution of a Standard Agreement for up to $3,250,000 in grant funding for an application for an infrastructure improvements grant to benefit City of Arvin residents.
- A Resolution of the City Council of the City of Arvin authorizing the City Manager to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.

4.A.1
Attachment: STAFF REPORT DRAFT CDBG PHLA (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) Department of Housing and Community Development
Revised 10/15/21 2023 CDBG NOFA
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION

OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM
THE 2023-2024 FUNDING YEAR OF THE STATE CDBG PROGRAM FOR THE RESUBMITTAL OF THE 2019 OVER THE COUNTER (OTC)

APPLICATION
BE IT RESOLVED by City of Arvin as follows:

SECTION 1:

The City of Arvin has reviewed and hereby approves the resubmission to the State of California of one application, the aggregate amount not to exceed $_3,200,000 for the following CDBG activities, pursuant to the upcoming 2023 CDBG NOFA:

List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity)
Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
Infrastructure Development $ 3,200,000
Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution.

SECTION 2:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 3:

The City hereby authorizes and directs the City Manager, or designee*, to execute and deliver all applications and act on The County’s behalf in all matters pertaining to all such applications.

SECTION 4:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant. * Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Arvin held on September 12, 2023, by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
__________________________________

CECILIA VELA
City Clerk

STATE OF CALIFORNIA
City of Arvin

4.A.2
Attachment: ARV 2019OTC_2023CDBG Resubmittal Reso (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) Department of Housing and Community Development
Revised 10/15/21 2023 CDBG NOFA
I, Cecilia Vela, City Clerk of the City of Arvin, State of California, hereby certify the above and foregoing to be a full, true, and correct copy of a resolution adopted by said City Council on this 12th day of September 2023.
________________________________________________
Cecilia Vela, City Clerk of City of Arvin, State of California

By: _____________________________________
Cecilia Vela, City Clerk
Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

4.A.2
Attachment: ARV 2019OTC_2023CDBG Resubmittal Reso (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) _____________
___________________________________________________________ _______________________________
_______________________________________________
_______________________________________________________ __________________________________________________________________ ____________________________
_______________________________
______________________
council members
A necessary quorum and majority
Resolution No. 2023-
City of Arvin
AUTHORIZING RESOLUTION OF City of Arvin

AUTHORIZING THE APPLICATION AND ADOPTING THE PLHA PLAN FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
_ of the
_ of
City of Arvin, municipality
_ City of Arvin hereby consents to, adopts, and ratifies the following resolution:

A. WHEREAS, the Department is authorized to provide up to $335 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).

B. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) to be released August 2023 under the Permanent Local Housing Allocation (PLHA) Program;
C. WHEREAS The City of Arvin is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation.

D. WHEREAS the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients;
NOW THEREFORE BE IT RESOLVED THAT:

1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.

2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix C of the current NOFA $ 831,563.00 in accordance with all applicable rules and laws.

4.A.3
Attachment: ARV 23PLHA Reso (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) _____________________________________

3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.

4. Pursuant to Section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for the 2019-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.

5. If applicable: Applicant certifies that it was delegated by City of Arvin Council to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.

6. If applicable: Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.

7. If applicable: Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.

8. If applicable: Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.

9. If applicable: Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A),(B) and (C).

10. If applicable: Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years.

11. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.

12. The City Manager _ is/are authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.

4.A.3
Attachment: ARV 23PLHA Reso (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions) ______________________________
___________________________________________
_________________________________
________________________
__________________________________
________________________
Enter no.

PASSED AND ADOPTED at a regular meeting of the City of Arvin Council this 12th day of, 2023, by the following vote:

AYES: ABSTENTIONS: Enter no. NOES: Enter no. ABSENT: Enter no.

Signature of Approving Officer: Signature of Approving Officer _ Jeff Jones, City Manager
INSTRUCTION: The attesting officer cannot be the person identified in the resolution as the authorized signor

CERTIFICATE OF THE ATTESTING OFFICER
The undersigned, Officer of Enter name of Attesting Officer does hereby attest and certify that the Enter as applicable forgoing/attached Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the
City of Arvin which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

ATTEST: Signature of Attesting Officer
Signature of Attesting Officer
_ Printed name and title of Attesting Officer
September

4.A.3
Attachment: ARV 23PLHA Reso (Public Hearing: 2023 CDBG and PLHA and Supporting Resolutions)

CITY OF ARVIN
Staff Report
Meeting Date: September 12th, 2023
TO: Arvin City Council
FROM: Alex Ghazalpour, Chief of Police
Jeff Jones, City Manager
SUBJECT: Police Department Air Conditioning Replacement Project BACKGROUND:

The current air conditioning units, which have served us diligently for a number of years, have unfortunately reached a state of consistent breakdown and unreliability. This ongoing challenge has not only led to discomfort for our officers and staff but has also hindered our ability to maintain an optimal working environment.

Over the past several years, the frequency of air conditioning unit failures and the need for repairs have escalated to an alarming level. These units, having exceeded their expected lifespan, are no longer able to maintain a consistent and suitable indoor climate, leaving staff vulnerable to uncomfortable working conditions during extreme weather. The persistent breakdowns have not only disrupted our daily operations but have also incurred significant maintenance costs.

To address this urgent issue, we engaged Holders Air Conditioning and Heating Incorporated, Bakersfield to conduct a comprehensive walk-through of our facility and provide a project description for the replacement of the aging air conditioning units. Their assessment confirmed that the current units are well beyond their serviceable life, contributing to the frequent breakdowns and increasing repair demands. The proposed solution involves the installation of modern, energy-efficient units that not only guarantee a consistent and comfortable indoor environment but also offer long-term cost savings through reduced energy consumption and lower maintenance requirements.

Holders Air Conditioning and Heating Incorporated's proposal outlines a meticulous plan for the replacement process, ensuring minimal disruption to our daily operations. Their team of experienced professionals will handle the installation with precision and efficiency, aiming to have the new units up and running in the shortest time possible.

Given the critical nature of our operations and the well-being of our personnel, I strongly recommend that we move forward with the replacement of the old air conditioning units as outlined in Holders Air Conditioning and Heating Incorporated's project description.

A detailed description of the project is included in the estimate as an attachment.

5.A.1
Attachment: Staff Report Police Department Air Conditioning Units Project_091223 (Replace A/C Units at Arvin Police Department) Bids were solicited by the police department in accordance to Arvin Municipal Code 3.08.080.

The bid from Holders Air Conditioning and Heating was the lowest responsive bid received.

STAFF RECOMMENDATION:

Staff recommends Council consideration and direction.

FINANCIAL IMPACT:

The cost of this project in its entirety is $27,133.29.

This project is not included in the General Fund budget for FY 23/24. It may be paid for by either (1) a reduction of other police department budgeted items or (2) re-allocation of other budgeted but unspent American Rescue Plan Act (ARPA) funds.

ATTACHMENTS:

1. Proposal and Detailed job description from Holders Air Conditioning and Heating, Incorporated.

5.A.1
Attachment: Staff Report Police Department Air Conditioning Units Project_091223 (Replace A/C Units at Arvin Police Department)

ESTIMATE
44216822

ESTIMATE DATE
Jul 28, 2023
Home Improvement Contract
License #843535

JOB A D D R ES S
Arvin Police Department
200 Campus Drive
Arvin, CA 93203 USA
Job:

D ES C R I PT ION OF T H E P ROJ EC T & D ES C R I PT ION OF T H E S IGNI F I C ANT M AT E R I A L S TO B E US E D &

EQUI P M ENT TO B E INSTA L L E D
Revised 2 Unit Replacement: Remove and dispose of existing heating and air conditioning unit.

Install (1) new (7.5) ton (15.3) SEER2 Heat Pump split heating and air conditioning unit.

Units to be (2) stage cool, (2) stage heat, multi speed blower.

Make final electrical connection at units with new disconnect and electrical whip.

Run Electrical 208/230 to Air handler room
Rerun primary and secondary drains.

Install (1) new Wi-Fi thermostat.

Perform start up and performance tests.

Move thermostat location further south of current location Run new thermostat wire
Remove and dispose of current and 5 ton split systems
Install 5 ton single stage condenser
5 ton multi position coil
5 ton air handler
Dispose of old condenser and other equipment
Braze and purge refrigerant line
Nitrogen pressure test
Charge unit with correct charge
Complete factory start up
Reconnect electrical with new electrical whip and disconnect Install new gas flex line and ball valve
Customer to take care of permitting this job.

Holders Air Conditioning and Heating, Inc.
1140 Black Gold Rd.

Bakersfield, CA 93308
1140 Black Gold Road
Bakersfield, California 93308
(661) 864-1925
License #843535

BILL TO
City of Arvin
165 Plumtree Drive
Arvin, CA 93203 USA
Estimate #44216822 Page 1 of 4

5.A.2
Attachment: Holders Quote PD AC Replacement (Replace A/C Units at Arvin Police Department)

TA S K D ES C R I PT ION QT Y P R I C E TOTA L
5 Ton 80% Split 1
Stage GOODMAN
Work To Be Performed:
• Remove existing equipment
• Recycle the removed equipment
• Install quoted equipment to manufactures specs.
• Install new service disconnect with fuses
• Reconnect existing electrical lines
• Confirm electrical circuit breaker sizing is correct
• Reconnect existing gas line
• Install new gas flex and ball valve
• Install new sediment trap on the gas supply line
• Reconnect condensations lines with approved piping
• Perform initial start up per factory instructions
• Check that the equipment is working properly to meet
manufacture specs.
• Remove interior registers to seal any possible air leaks and reinstall those registers
• All required permits and HERS testing is included
Exclusions:
• Anything not mentioned in this quote
• Guarantee on existing ducts
• Guarantee on existing electrical
• Guarantee on existing gas
• Guarantee on existing condensates

1.00 $14,271.00 $14,271.00
10005 22 Point Check List
Too Cold Checklist
Pilots and Burners, flame Sensor, Ignition Controls, check blower motor amperage, Fans and Limit Controls,
Temperature Splits, Check Heat Exchanger for cracks,
Check drains when applicable, dust and tighten all
electrical, check thermostat and check return air filter.

Too Hot Checklist
Check Temperature Splits, Compressor Amperage
Condenser Motor Amperage, Evaporative Motor
Amperage
Check All Capacitors, Check Contactors
Clean Condensate Drain Clean Exterior Condenser Coil,
Dust and Tighten All Electrical
Check Thermostat, Check Return Air Filter

1.00 $195.00 $195.00
Contract Billing Contract Billing - Install 7.5 ton heat pump split 1.00 $16,021.00 $16,021.00 DE60D44210R402 Evaperator coil used for a 4.0 - 5.0 ton RNC match up 1.00 $0.00 $0.00 Goodman DE60D44210R402
GM9S800805CU Gas furnace used for a 3.5 - 5.0 ton RNC match up 1.00 $0.00 $0.00 Goodman GM9S800805CU
GSXN406010 Air Conditioner Condenser used for a 5.0 ton RNC match up

1.00 $0.00 $0.00
Estimate #44216822 Page 2 of 4

5.A.2
Attachment: Holders Quote PD AC Replacement (Replace A/C Units at Arvin Police Department) Goodman GSXN406010
# D ES C R I PT ION TOTA L
PC AGREEMENT 1

UNIT DISCOUNT
2 TIME SERVICE A YEAR $-195.00
Friends & Family When you were referred to Holders Air conditioning by a family member or a friend. $-2,673.71 Second unit
discount
discount giving for each unit after the first. $-485.00 MEMBER SAVINGS $2,854.00
SUB-TOTAL $27,133.29
TAX $0.00
CONTRACT PRICE $27,133.29
Estimate #44216822 Page 3 of 4

5.A.2
Attachment: Holders Quote PD AC Replacement (Replace A/C Units at Arvin Police Department) You are entitled to a completely filled in copy of this agreement, signed by both you and the contractor, before any work may be started.

CONT R AC T P R I C E : $27,133.29

ANY CHANGES IN THE SCOPE OF WORK OR EXTRA WORK MUST BE CONFIRMED IN WRITING BY BOTH THE CONTRACTOR AND HOMEOWNER IN ADVANCE OF THE WORK COMMENCING. EXTRA WORK OR A CHANGE ORDER IS NOT ENFORCEABLE

AGAINST YOU UNLESS THE CHANGE ORDER ALSO IDENTIFIES ALL OF THE FOLLOWING IN WRITING PRIOR TO THE COMMENCEMENT OF ANY WORK COVERED BY THE NEW CHANGE ORDER: THE SCOPE OF WORK ENCOMPASSED BY THE ORDER; (II) THE AMOUNT TO BE ADDED OR SUBTRACTED FROM THE CONTRACT; AND (III) THE EFFECT THE ORDER WILL MAKE IN THE PROGRESS PAYMENTS OR THE COMPLETION DATE. HOWEVER, FAILURE TO COMPLY WITH THE

REQUIREMENTS OF THIS PARAGRAPH DOES NOT PRECLUDE THE RECOVERY OF COMPENSATION FOR WORK PERFORMED BASED UPON LEGAL OR EQUITABLE REMEDIES DESIGNED TO PREVENT UNJUST ENRICHMENT.

DOWNPAYMENT
THE DOWN PAYMENT MAY NOT EXCEED $1,000 OR 10 PERCENT OF THE CONTRACT PRICE, WHICHEVER IS LESS.

THE SCHEDULE OF PROGRESS PAYMENTS MUST SPECIFICALLY DESCRIBE EACH PHASE OF WORK, INCLUDING THE TYPE

AND AMOUNT OF WORK OR SERVICES SCHEDULED TO BE SUPPLIED IN EACH PHASE, ALONG WITH THE AMOUNT OF EACH PROPOSED PROGRESS PAYMENT. IT IS AGAINST THE LAW FOR A CONTRACTOR TO COLLECT PAYMENT FOR WORK NOT YET COMPLETED, OR FOR MATERIALS NOT YET DELIVERED. HOWEVER, A CONTRACTOR MAY REQUIRE A DOWN PAYMENT.

YOU, THE HOMEOWNER (BUYER) OR TENANT HAVE THE RIGHT TO REQUIRE THE CONTRACTOR TO

FURNISH YOU WITH A PERFORMANCE AND PAYMENT BOND, HOWEVER THE CONTRACTOR CAN REQUIRE YOU TO PAY FOR THAT BOND.

INFORMATION ABOUT THE CONTRACTORS STATE LICENSE BOARD (CSLB) CSLB is the state consumer protection agency that licenses and regulates construction contractors. Contact CSLB for information about the licensed contractor you are considering, including information about disclosable complaints, disciplinary actions and civil judgments that are reported to CSLB. Use only licensed contractors. If you file a complaint against a licensed contractor within the legal deadline (usually four years), CSLB has authority to investigate the complaint.

If you use an unlicensed contractor, CSLB may not be able to help you resolve your complaint. Your only remedy may be in civil court, and you may be liable for damages arising out of any injuries to the unlicensed contractor or the unlicensed contractor’s employees.

For more information:

VISIT CSLB’s website at www.cslb.ca.gov
CALL CSLB at 1-800-321-CSLB (2752)
WRITE CSLB at P.O. Box 26000, Sacramento, CA 95826
Estimate #44216822 Page 4 of 4

5.A.2
Attachment: Holders Quote PD AC Replacement (Replace A/C Units at Arvin Police Department)

Arvin City CouncilSeptember 12, 2023

Arvin City Council
September 12, 2023