Agenda — Arvin City Council, November 28, 2023

SPECIAL MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY NOVEMBER 28, 2023 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Donny Horton Councilmember
Susana Reyes Councilmember
Juan Murillo Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Special Arvin City Council Meeting Agenda – November 28, 2023

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of November 10, 2023 – November 27, 2023.

B. Approval of Payroll Register(s) of November 10, 2023 and November 24, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of October 24, 2023 and November 14, 2023.

D. Approval and Authorization for the City Manager to Sign a Program Participation Agreement with Willdan Energy Solutions for Heat Pump Water Heater Incentives for City Buildings and A Capacity Bid.

E. Approval and Adoption of the “APOA” Arvin Police Officer’s Association Side Letter 11.23.

F. Approval of A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirements and Authorizing the City Manager to Execute the Quotes from ProForce Law Enforcement for the Upgrade and Buyback of Arvin Police Department’s Firearms Based on the Single Vendor Exception.

G. Approval of Proposals from Diamond IT for the Arvin Police Department Computer, Internet, and E-Mail Infrastructure Upgrade to Align with the Department of Justice (DOJ) Requirements in Preparation for the California Law Enforcement Telecommunications System (CLETS) Upgrades; and Authorization for City Manager to Execute Said Proposals.

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___ Special Arvin City Council Meeting Agenda – November 28, 2023

Page 2 of 2 ends

4. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): six cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item)

5. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 24 hours prior to the meeting. Dated November 27, 2023.

Cecilia Vela, City Clerk
11/15/2023 3:31:44 PM Page 1 of 9
Payment Register
City of Arvin APPKT00547 - FOR AP 11/15/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1004
Vendor Number

A-C ELECTRIC COMPANY
Total Vendor Amount
995.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 995.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 59702 REPLACED BAD EXISITING WALL PACK 09/29/2023 09/29/2023 0.00 995.47 1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount
345.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 345.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 708455 POLICE DEPARTMENT BUSINESS CARDS 10/18/2023 10/18/2023 0.00 345.22 1150
Vendor Number
AT&T
Total Vendor Amount
808.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 808.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000020675753 9391033189 SERVICE 09.13.23-10.12.23 10/13/2023 10/13/2023 0.00 360.66 000020677515 9391056024 SERVICE 09.13.23-10.12.12 10/13/2023 10/13/2023 0.00 447.82 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
394.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 394.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X10282023 PW + COMM DEV + CH CELL PHONES 10.23.23-11.22.23 10/22/2023 10/22/2023 0.00 394.66 1288
Vendor Number

BAKERSFIELD PAINT AND WALLPAPER
Total Vendor Amount
798.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 798.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount L0015234 PAINT TO COVER GRAFFITI AT PARKS & LLDS'S 10/25/2023 10/25/2023 0.00 798.41 1514
Vendor Number

BERCHTOLD EQUIPMENT COMPANY
Total Vendor Amount
1,307.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,307.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount P23600 PARTS FOR BOB CAT 09/12/2023 09/12/2023 0.00 1,307.37 1665
Vendor Number

BERTHA PEREZ
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $450 REIMBURSEMENT OF $450 FOR VET'S HALL 11/07/2023 11/07/2023 0.00 450.00

BLUETRITON BRANDS INC
Total Vendor Amount
285.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 285.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03J6707940541 WATER DELIVERY FOR PD 10/28/2023 10/28/2023 0.00 68.93 03J6707940594 WATER DELIVERY FOR CH 10/28/2023 10/28/2023 0.00 68.93 03J6707940609 WATER DELIVERY FOR TRANSIT 10/28/2023 10/28/2023 0.00 80.12 0J6707940603 WATER DELIVERY FOR BUILDING DEPT. 10/28/2023 10/28/2023 0.00 67.20 1614
Vendor Number
CAROLLO ENGINEERS, INC.

Total Vendor Amount
27,266.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 27,266.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB38459.1 PROFESSIONAL SERVICES THROUGH 6/30/23 07/10/2023 07/10/2023 0.00 4,984.00 FB43749 PROFESSIONAL SERVICES THROUGH 10.31.23 11/09/2023 11/09/2023 0.00 22,282.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4442 ARVIN LANDSCAPE & MAINT LLMD NO. 1 OCTOBER 2023 10/31/2023 10/31/2023 0.00 3,000.00 4443 ARVIN LANDSCAPE & MAINT LLMD NO. 2 OCTOBER 2023 10/31/2023 10/31/2023 0.00 725.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
420.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 420.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1116639 LTR 450 DISPATCH PW NOVEMBER 2023 11/01/2023 11/01/2023 0.00 240.00 1116640 LTR 450 DISPATCH TRANSIT NOVEMBER 2023 11/01/2023 11/01/2023 0.00 180.00 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
3,055.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 3,055.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 123430201 WEEK ENDING 10.29.23 FOR CAROLINA M. 10/29/2023 10/29/2023 0.00 1,694.22 123440210 WEEK ENDING 11/5/23 FOR CAROLINA M. 11/05/2023 11/05/2023 0.00 1,361.36 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
12,708.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 9,366.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34588MS MICROSOFT 365 FOR BUSINESS NOVEMBER 2023 11/01/2023 11/01/2023 0.00 1,371.90 34589 SECURECENTRIC + FIREWALL NOVEMBER 2023 11/01/2023 11/01/2023 0.00 7,994.34 Check 11/15/2023 3,341.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 35247938 DELL PWREDGE SERV LIC & EQUIP- WRKSTNS NOV. 2023 11/06/2023 11/06/2023 0.00 3,341.83 1627
Vendor Number

DOUG ROSS INC
Total Vendor Amount
42,830.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 42,830.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3 FRANKLIN STREET RECONSTRUCTION 08/30/2023 08/30/2023 0.00 42,830.21

FERNANDO LOPEZ
Total Vendor Amount
480.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 480.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

11.14.23 INTERPRETER SERVICES 11.14.23 11/15/2023 11/15/2023 0.00 480.00 1070
Vendor Number

GENERAL OFFICE
Total Vendor Amount
459.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 459.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 21966 METER READING APD & COMM 10.01.23-11.01.23 11/07/2023 11/07/2023 0.00 402.90 21967 METER READING FOR PD 10.01.23-11.01.23 11/07/2023 11/07/2023 0.00 56.13 1666
Vendor Number

GERMAN PIZANO
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $180 REIMBURSEMENT OF $180 FOR VET'S HALL 11/07/2023 11/07/2023 0.00 180.00 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount

91.34 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 91.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 416474 FUEL FOR PICK UP #301 10/23/2023 10/23/2023 0.00 91.34 1213
Vendor Number

HOME DEPOT PRO INSTITUTIONAL
Total Vendor Amount
828.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 828.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 771393865 CUSTODIAL SUPPLIES FOR PUBLIC WORKS 10/19/2023 10/19/2023 0.00 828.69 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
653.77
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 653.77
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4546 ELETRIC STRIKE 10/23/2023 10/23/2023 0.00 395.21
4564 ADOBE PLAZA KEYS 10/28/2023 10/28/2023 0.00 258.56 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 300 NEW TRAINEE 11/04/2023 11/04/2023 0.00 300.00
301 NEW TRAINEE 11/10/2023 11/10/2023 0.00 300.00
302 NEW TRAINEE 11/11/2023 11/11/2023 0.00 300.00
1669
Vendor Number

JUAN ARZATE
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $450 REIMBURSEMENT OF $450 FOR VET'S HALL 11/07/2023 11/07/2023 0.00 450.00

LOUS GLOVES
Total Vendor Amount
291.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 291.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 054395 NITRILE EXAM POWDER FREE GLOVES 10/18/2023 10/18/2023 0.00 291.00 1168
Vendor Number
LOWES
Total Vendor Amount
565.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 565.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 289857680 MATERIAL FOR ADOBE COMPLEX 09/12/2023 09/12/2023 0.00 57.71 330746737 MATERIAL FOR ADOBE COMPLEX 09/12/2023 09/12/2023 0.00 399.04 88139258 MATERIAL FOR YARD 09/19/2023 09/19/2023 0.00 108.30 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount

21.63 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 21.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 15000156 UNIT 211 WIPER BLADES 10/23/2023 10/23/2023 0.00 21.63 1668
Vendor Number

MARIA CONTRERAS
Total Vendor Amount
600.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 600.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $600 REIMBURSEMENT OF $600 FOR VET'S HALL 11/07/2023 11/07/2023 0.00 600.00 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
190.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 190.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 116226 CUSTOM LEATHERMAN RAIN WEAR 10/25/2023 10/25/2023 0.00 190.56 1340
Vendor Number

NATHAN M HODGES
Total Vendor Amount
23,785.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 23,785.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 549 LEGAL FEES OCTOBER 2023 11/01/2023 11/01/2023 0.00 23,785.74 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
1,323.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,323.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-319179 BRAKE PADS 09/14/2023 09/14/2023 0.00 54.94 4451-323129 UNIT #317 LED MICROBAR 10/02/2023 10/02/2023 0.00 352.82 4451-323281 TRAFFIC TRAILER FOR PD 10/03/2023 10/03/2023 0.00 173.91 4451-324839 GL WIPER FLD 10/11/2023 10/11/2023 0.00 6.27 4451-324841 WIPER BLADES 10/11/2023 10/11/2023 0.00 356.99 4451-327840 BLUE DEF FOR SHOP USE 10/25/2023 10/25/2023 0.00 46.52 4451-328006 GL WIPERS FLD , BLUE DEF 10/26/2023 10/26/2023 0.00 332.10

OSCAR AGUILERA GONZALEZ
Total Vendor Amount
2,089.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 2,089.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11 BEAR MTN BLVD RETROFIT 4 LIGHTS 10/22/2023 10/22/2023 0.00 1,621.23 13 GRAPEVINE ST LIGHT BALLAST BYBASS BULBS 10/22/2023 10/22/2023 0.00 468.50 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34119 PATCH ON UNIT 400 10/11/2023 10/11/2023 0.00 25.00 34219 UNIT 299 PATCH REPAIR 10/31/2023 10/31/2023 0.00 25.00 1108
Vendor Number
PG & E
Total Vendor Amount
1,400.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,400.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4776920476-0 10.10.23-11.07.23 4776920476-0 10.10.23-11.07.23 11/08/2023 11/08/2023 0.00 1,078.45 8440977428-2 09.30.23-10.31.23 8440977428-2 09.30.23-10.31.23 10/31/2023 10/31/2023 0.00 281.73 8831924329-6 10.10.23-11.07.23 8831924329-6 10.10.23-11.07.23 11/08/2023 11/08/2023 0.00 40.16 1111
Vendor Number

PITNEY BOWES
Total Vendor Amount
244.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 244.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3106360794 LEASE 08.28.23-11.27.23 10/29/2023 10/29/2023 0.00 244.56 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
18,232.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 18,232.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 120874 ON CALL LAND SURVEYING 09.17.23-10.14.23 10/25/2023 10/25/2023 0.00 4,386.00 120898 KOVACEVICH PARK PROJECT 09.17.23-10.14.23 10/28/2023 10/28/2023 0.00 12,272.40 120910 ON CALL PROF.ENGINEERING SERVICE 09.17.23-10.14.23 10/26/2023 10/26/2023 0.00 1,573.80 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
1,463.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 149.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE #14 CDBG CV2 ADMIN SERVICES 12.01.22 -12.31.22 06/30/2023 06/30/2023 0.00 149.41 Check 11/15/2023 47.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE #15 CDBG CV2 ADMIN SERVICES 01.01.23-01.31.23 06/30/2023 06/30/2023 0.00 47.93 Check 11/15/2023 198.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE #16 CDBG CV2 ADMIN SERVICES 02.01.23-02.28.23 06/30/2023 06/30/2023 0.00 198.63 Check 11/15/2023 237.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 17 CDBG CV2 ADMIN SERVICES 03.1.23-03.31.23 06/30/2023 06/30/2023 0.00 237.21 Check 11/15/2023 180.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 18 CDBG CV2 ADMIN SERVICES 04.01.23-04.30.23 06/30/2023 06/30/2023 0.00 180.55

3.A.1
Attachment: Demand Register(s) November 10, 2023 - November 27, 2023 (Demand Register(s) of November 10, 2023 - November 27, 2023.) Payment Register APPKT00547 - FOR AP 11/15/2023
11/15/2023 3:31:44 PM Page 6 of 9
Check 11/15/2023 136.67
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 19 CDBG CV2 ADMIN SERVICES 05.01.23-05.31.23 06/30/2023 06/30/2023 0.00 136.67 Check 11/15/2023 187.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 20 CDBG CV2 ADMIN SERVICES 06.01.23-06.30.23 09/06/2023 09/06/2023 0.00 187.86 Check 11/15/2023 324.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 21 CDBG CV2 ADMIN SERVICES 07.01.23-07.31.23 09/06/2023 09/06/2023 0.00 324.93 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
520.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 520.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 135650266-001 IRRIGATION MATERIAL FOR PARKS 10/17/2023 10/17/2023 0.00 520.54 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
108.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 108.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101102123 PUBLIC WORKS SVC 10.29.23-11.28.23 10/21/2023 10/21/2023 0.00 108.99 1126
Vendor Number

STAPLES BUSINESS CREDIT
Total Vendor Amount
1,276.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,276.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1651842732 OFFICE SUPPLIES FOR THE CITY OCTOBER 2023 10/25/2023 10/25/2023 0.00 1,276.89 1662
Vendor Number
TimeClock Plus, LLC
Total Vendor Amount
1,531.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,531.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV00297743 SCHEDULE ANYWHERE LICENSE 09.29.23-09.28.24 09/27/2023 09/27/2023 0.00 1,531.20 1459
Vendor Number

URIEL JESSE ORTIZ
Total Vendor Amount
1,207.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,207.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV2181 UNIT 315 VAPOR CANISTER VENT SOLENOID 10/03/2023 10/03/2023 0.00 476.61 INV2183 UNIT 319 DIAGNOSTIC AND REPAIRS 11/08/2023 11/08/2023 0.00 628.95 INV2184 UNIT 318 OIL CHANGE 10/11/2023 10/11/2023 0.00 101.85 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
576.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 576.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9947983030 TRANSIT SVCS 09.29.23-10.28.23 10/28/2023 10/28/2023 0.00 576.38 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1023-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA OCT. 2023 11/01/2023 11/01/2023 0.00 79.52

WELLS FARGO LEASE PMTS
Total Vendor Amount
265.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 265.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5027237616 COMM DEV LEASE 10.21.23-11.20.23 10/26/2023 10/26/2023 0.00 265.79 1201
Vendor Number

WESTERN ALLIANCE BANK LOAN PMT
Total Vendor Amount
292,298.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 292,298.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount A#4500161025-61025 12.01.23LOAN 450016025-6102 JEWETT SQUARE 12.01.23 10/31/2023 10/31/2023 0.00 292,298.10 1639
Vendor Number

WILLDAN FINANCIAL SERVICES
Total Vendor Amount
3,010.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 3,010.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 010-56458 COA FOR PROFESSIONAL SERVICES FROM 8/26/23 10/23/2023 10/23/2023 0.00 3,010.00 1147
Vendor Number

ZEE MEDICAL SERVICE
Total Vendor Amount
126.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 126.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34-201724 FIRST AID SUPPLIES FOR PD 11/13/2023 11/13/2023 0.00 126.80 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 1,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000955 APOA Dues 11/10/2023 11/10/2023 0.00 1,000.00 1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
917.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 917.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000956 SEIU Dues 11/10/2023 11/10/2023 0.00 37.00
INV0000957 SEIU Dues 11/10/2023 11/10/2023 0.00 880.22
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/15/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000959 ALEX GHAZARIAN 11/10/2023 12/15/2023 0.00 300.00

3.A.1
Attachment: Demand Register(s) November 10, 2023 - November 27, 2023 (Demand Register(s) of November 10, 2023 - November 27, 2023.) Payment Register APPKT00547 - FOR AP 11/15/2023
11/15/2023 3:31:44 PM Page 8 of 9
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 83 54 0.00 450,691.65
Packet Totals: 83 54 0.00 450,691.65
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 2,217.22
Packet Totals:
43 0.00 2,217.22

3.A.1
Attachment: Demand Register(s) November 10, 2023 - November 27, 2023 (Demand Register(s) of November 10, 2023 - November 27, 2023.)

3.B.1
Attachment: Payroll Register(s) of November 10, 2023 (Payroll Register(s) of November 10, 2023 and November 24, 2023.)

3.B.2
Attachment: Payroll Register(s) of November 24, 2023 (Payroll Register(s) of November 10, 2023 and November 24, 2023.)

3.B.2
Attachment: Payroll Register(s) of November 24, 2023 (Payroll Register(s) of November 10, 2023 and November 24, 2023.) Arvin City Council Meeting Minutes – October 24, 2023

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
OCTOBER 24, 2023
CALL TO ORDER @ 6:01PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: Mayor Trujillo absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton Second CM Murillo Vote 4-0

3. PRESENTATION(S)
A. The Arvin Navigation Center: A Year in Review
Andrew Dominguez, Program Manager – ANC Flood Ministries

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of October 06, 2023 – October 19, 2023.

B. Approval of Payroll Register(s) of October 13, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of October 10, 2023.

D. Approval of A Resolution of the City Council of the City of Arvin Regarding the Preparation of the 2024 Local Appointments List and Posting of the Same.

Resolution No. 2023-61
E. Approval of A Resolution of the City Council of the City of Arvin Authorizing Submittal of A Financial Assistance Application to the State Water Resources Control Board for the Tertiary Treatment Upgrades at the City of Arvin’s

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of October 24, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 and Arvin City Council Meeting Minutes – October 24, 2023

Page 2 of 4 ends

Wastewater Treatment Plant.

Resolution No. 2023-62
F. Approval of A Resolution of the City Council of the City of Arvin to Approve the Arvin Chamber of Commerce Special Event Permit Application for their Annual Christmas Parade to be Held on December 04, 2023, Authorize Closure of Streets and Waive City Costs Associated with this Event Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Chamber of Commerce.

Resolution No. 2023-63
Agreement No. 2023-28
G. Authorization to Hold Haunted House and Trunk-or-Treat City of Arvin and Bear Mountain Recreation and Park District Joint Special Event on October 31, 2023; Approval of Memorandum of Understanding with Bear Mountain Parks and Recreation for Use of the DiGiorgio Park Pool Facility from October 26, 2023 to November 1, 2023; and Approval of the Joint/Multiple Client Disclosure and Consent from Hodges Law Group.

Agreement No. 2023-29
Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 4A – 4G.

Motion CM Horton Second CM Reyes Vote 4-0

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption and Second Reading of An Ordinance of the City Council of the City of Arvin Adopting Zoning Code Amendment ZCA No. 2023-04 to Title 17 Zoning - Deleting Chapter 17.50, Section

17.50.060 Additional Dwelling Units and Adding Chapter 17.51 Accessory Dwelling Units and to Accept California Environmental Quality Act (CEQA) A Notice of Exemption. (City Planner).

Staff recommends the City Council approve the adoption of the Ordinance to be read by title only; open the hearing; allow for public testimony; close the hearing; waive second reading of the Ordinance; and approve the adoption of the Ordinance.

Hearing opened.

No public testimony.

Hearing closed.

Motion to waive second reading and approve the adoption of the Ordinance.

Motion CM Horton Second CM Reyes Vote 4-0
Ordinance No. 2023-486

Page 3 of 4 ends

B. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Adopting the Findings and Approving A Master Services Agreement and Statement of Work for Energy Related Improvements to City of Arvin’s Wastewater Treatment Plant (WWTP) with Enovity, Inc., A Veolia Company. (City Manager)
Staff recommends to open the hearing, allow for public testimony, closed the hearing and approve the Resolution.

No motion and no action taken for Public Hearing Item 5B.

6. ACTION ITEM(S)
A. Consideration and Approval of Appointment of Board of Trustee to the Kern Mosquito & Vector Control District (KMVCD) and Setting the Term of the Appointment. (City Clerk)
Staff recommends that the City Council appoint a qualified Arvin resident or a member of the City Council to serve as the KMVCD Board Trustee and set the term of the appointment.

Motion to appoint Fatima Arrellano Gonzalez as the City of Arvin’s Kern Mosquito and Vector Control District (KMVCD) Board of Trustee through December 31, 2025.

Motion CM Murrillo Second MPT Borreli Vote 4-0
B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Establishing An Ad Hoc Committee to Review Methods of Employee Retention. (City Attorney)
Staff recommends approval of the Resolution and that the Mayor appoint two (2) Council Members to serve on the Ad Hoc Committee.

Motion to approve the Resolution.

Motion CM Reyes Second CM Horton Vote 4-0
Resolution No. 2023-64
MPT Borreli appointed CM Horton and CM Reyes to serve on the Ad Hoc Committee to Review Methods of Employee Retention.

7. SUCCESSOR AGENCY ACTION ITEM(S)
A. Consideration and Approval of Real Estate Purchase and Sale Agreement between City of Arvin as Successor Agency to the Arvin Community Redevelopment Agency and Larry Joseph Walker Related to Real Property known as 816 Sycamore Road, Arvin (APN 192-110-16). (City Manager)

Page 4 of 4 ends

Staff recommends approval of the Real Estate Purchase and Sale Agreement.

Motion to approve the Reale Estate Purchase and Sale Agreement between City of Arvin as Successor Agency to the Arvin Community Redevelopment Agency and Larry Joseph Walker Related to Real Property known as 816 Sycamore Road, Arvin (APN 192-110-16).

Motion CM Horton Second CM Murillo Vote 4-0
Agreement No. 2023-30

8. CITY MANAGER’S REPORT

9. COUNCIL MEMBER COMMENTS

10. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) CLOSED SESSION REPORT BY CITY ATTORNEY:
10A. Council provided direction to City Manager regarding negotiation with APOA and side letter with SEIU.
10B. No reportable action taken for four (4) cases. Council provided direction to City Attorney concerning negotiation of purchase and sale (5th case). 10C. No reportable action.

11. ADJOURNED @ 7:45 PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of October 24, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 and Arvin City Council Meeting Agenda – November 14, 2023

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
NOVEMBER 14, 2023
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; Mayor Trujillo was not present during all items of Closed Session.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton Second MPT Borreli Vote 5-0

3. PRESENTATION(S)
A. Proclamation Honoring Mr. Jess Ortiz for His Service to the Community and the City of Arvin.

Mayor Olivia Trujillo
B. Little Free Libraries / Neighborhood Book Exchange Boxes Michael Simpson
C. SB1383: Edible Food Recovery
Shari Rightmer – Laborers of the Harvest

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of October 20, 2023 – November 09, 2023.

B. Approval of Payroll Register(s) of October 27, 2023.

C. Approval of A Proclamation Honoring Mr. Jess Ortiz for His Service to the

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of November 14, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 Arvin City Council Meeting Agenda – November 14, 2023

Page 2 of 4 ends

Community and the City of Arvin.

D. Approval of A Resolution of the City Council of the City of Arvin Setting Forth the Meeting Dates and City Holidays for Calendar Year 2024.

Resolution No. 2023-65
E. Approval of Letter of Support for Arvin-Edison Water Storage District’s Application for the United States Bureau of Reclamation (USBR) WaterSMART Drought Response Program, No. R24AS00007.

Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 4A – 4E.

Motion CM Horton Second MPT Borreli Vote 5-0

5. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Adopting the Findings and Approving A Master Services Agreement and Statement of Work for Energy Related Improvements to City of Arvin’s Wastewater Treatment Plant (WWTP) with Enovity, Inc., A Veolia Company. (City Manager)
Staff recommends to approve the Resolution.

Motion to approve the Resolution.

Motion CM Horton Second MPT Borreli Vote 4-1 (CM Murillo voted No.) Resolution No. 2023-66
Agreement No. 2023-31
B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Establishing A Five-Year Capital Improvement Plan Standing City Council Committee. (City Manager)
Staff recommends approval of the Resolution and that the Mayor appoint two (2) Council Members to serve on the Committee.

Motion to approve the Resolution.

Motion CM Horton Second MPT Borreli Vote 5-0
Mayor Trujillo appointed CM Murillo and CM Horton to serve on the Five-Year Capital Improvement Plan Standing City Council Committee.

6. CITY MANAGER’S REPORT
A. Monthly Financial Report – October 2023 (City Manager)

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of November 14, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 Arvin City Council Meeting Agenda – November 14, 2023

Page 3 of 4 ends

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) D. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957)
Consultation with: Chief of Police, Public Works Supervisor, and Building Official.

CLOSED SESSION REPORT BY CITY ATTORNEY:
8A. City Council provided direction to the City Manager to bring City Council more detailed financial breakdown of proposed offer to APOA; City Council provided direction to the City Manager and the HR Manager regarding SEIU negotiations.
8B. Case 1: Removed from future agendas.

Case 2: No reportable action.

Case 3: No reportable action.

Case 4: No reportable action.

Case 5: City Council provided direction to the City Attorney regarding resolution of necessity.
8C. An update was provided to the City Council concerning finding by the Central Valley Regional Water Control Board that the City needs additional land for effluent disposal; No reportable action taken. 8D. City Council provided direction to the City Manager and Chief of Police regarding code enforcement; and City Council provided direction to the City Attorney regarding proposed ordinance to strengthen code enforcement.

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of November 14, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 Ar
vinCity CouncilMeeting Agenda– November 14,2023
Page4of4

9. ADJOURNED @ 9:30PM
Respectfully submitted, Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of November 14, 2023 (Minutes of the Regular Meeting(s) of October 24, 2023 Staff Report – PPA with Wildan Energy Solutions for Heat Pump Water Heater Incentives.

CITY OF ARVIN
Staff Report
Special Meeting Date: November 28, 2023
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: Approval and Authorization for the City Manager to Sign a Program Participation Agreement with Willdan Energy Solutions for Heat Pump Water Heater Incentives for City Buildings and A Capacity Bid.

BACKGROUND:

Willdan Energy Solution’s (WES) Government and K12 (GK12) program offers incentives to replace existing natural gas water heaters with electric heat pump water heaters (HPWH). The GK12 program is implemented by WES and administered by Pacific Gas and Electric Company (PG&E) under the auspices of the California Public Utility Commission. GK12 is a California utility ratepayer-funded program designed to service local government, educational, and federal agencies.

GK12 works with a single turn-key partner, Enovative Mechanical. Enovative is an implementing party to GK12, has executed a contract with WES, has agreed to competitive fixed pricing, and has been trained to comply with all program rules and requirements. GK12 and Enovative will provide all services necessary to install the heat pump water heaters properly.

Participation in the Municipality Heat Pump Water Heater Program will help the city meet its emission reduction and energy efficiency goals.

The City of Arvin is eligible for this PGE incentive. With the installation of a new electric heat pump hot water heater (HPWH), Arvin will switch from gas to an efficient electric heat pump solution, reducing its carbon and air emissions. This program only affects the city’s water heaters in its facilities. Arvin’s enrollment includes substantial incentives to cover the entire installation cost. The program helps Arvin reduce its gas bill, reduce greenhouse gas emissions, improve air quality, and support grid stability in California.

Organized by the city staff, GK12 completed water heater assessments for City Hall, the police department, the transportation building, the planning department, the Adobe complex, and the community center. Total incentives, including assessments, project management, purchase of the HPWH, and installations, are valued at $51,202. Table 1 on the following page presents scoping and costs.

3.D.1
Attachment: Staff report re Willdan Incentive (Approval and Authorization for the City Manager to Sign an Agreement with Willdan) Staff Report – PPA with Wildan Energy Solutions for Heat Pump Water Heater Incentives.

Table 1. Proposed HPWH Upgrades for the City of Arvin
City of Arvin City Hall Transportation
Building Planning Dept Police Dept - Outside Closet
Police Dept -
Inside Closet
Adobe
Complex
Community
Center
Total
Existing Gas WH (1) 50 gallons (1) 50 gallons (1) 40 gallons (1) 30 gallons (1) 75 gallons (1) 40 gallons (1) 75 gallons Proposed HPWH (1) 50 gallons (1) 50 gallons (1) 50 gallons (1) 50 gallons (1) 80 gallons (1) 50 gallons (1) 80 gallons Project # 1 2 3 5 6
Base Cost $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 8,590.00 $ 50,542.00 Add On: Electric Run $ - $ - $ - $ - $ - $ 360.00 $ - $ 360.00 Add On: Core thru concrete $ - $ - $ - $ - $ - $ - $ - $ - Add On: $ - $ - $ - $ - $ - $ - $ - $ -
Add On: Additional Labor @
Standard Rate $ - $ - $ - $ - $ - $ 300.00 $ - $ 300.00 Total $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 7,652.00 $ 8,590.00 $ 51,202.00 Less PG&E Incentive $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 6,992.00 $ 7,652.00 $ 8,590.00 $ 51,202.00 Net Cost $ - $ - $ - $ - $ - $ - $ - $ -
COSTS
4 The city manager must be authorized to sign the GK12 Program Participation Agreement (PPA) to participate. The PPA sets the terms and conditions for accessing the noted incentives and is used by GK12 to commit/accrue incentive dollars with PG&E. Signing the PPA is the trigger point for Willdan staff to begin obtaining a certificate of insurance, permitting, and coordination with City Staff for scheduling future installations.

The heat pump water heaters that will be installed are demand response enabled. This will allow the city to participate in demand response programs to maximize the value of the installation.

Additional value is delivered by reducing energy use during grid events such as Flex-Alerts.

Willdan coordinates with AutoGrid and PG&E to incorporate installed heat pump water heaters in PG&E’s Capacity Bid demand response program (CBP). The CBP participation agreement will authorize AutoGrid to enroll your water heaters into PG&E’s CBP program. This program will be beneficial to all future solar projects on City facilities.

The attached and populated agreement needs to be signed before installation.

FINANCIAL IMPACT:

None
STAFF RECOMMENDATION:

Staff recommends approval of the agreement.

ATTACHMENTS:

Attachment 1 – Willdan Energy Solutions Program Participation Agreement And Capacity Demand Program Participation Agreement

3.D.1
Attachment: Staff report re Willdan Incentive (Approval and Authorization for the City Manager to Sign an Agreement with Willdan)

3.D.2
Attachment: City of Arvin GK12 PPA 11.17.2023_CC Mtg 112823 (Approval and Authorization for the City Manager to Sign an Agreement with

3.D.2
Attachment: City of Arvin GK12 PPA 11.17.2023_CC Mtg 112823 (Approval and Authorization for the City

3.D.2
Attachment: City of Arvin GK12 PPA 11.17.2023_CC Mtg 112823 (Approval and Authorization for the City Manager to Sign an Agreement with

CITY OF ARVIN
Staff Report
Meeting Date: November 28, 2023
TO: Arvin City Council
FROM: Megan Miller, Human & Community Resources Manager Jeff Jones, City Manager
SUBJECT: Approval and Adoption of the “APOA” Arvin Police Officer’s Association Side Letter 11.23
BACKGROUND:

The City of Arvin/Arvin Police Department underwent an audit conducted by the CalPERS retirement system. At the conclusion of the audit, it was found that the reporting methodologies for holidays for the APOA and the corresponding MOU language were not compliant with the CalPERS requirements. The finance team has worked closely with the CalPERS representatives to derive the most transparent and compliant language which is detailed in the side letter agreement. CalPERS representatives have reviewed the language and provided their approval.

Additionally, the finance team has created a spreadsheet that details the items that need backed out and overage contributions returned to employees.

STAFF RECOMMENDATION:

The recommendation to approve and adopt the side letter between the City of Arvin and the “APOA” Arvin Police Officers Association.

FINANCIAL IMPACT:

Funds are based on overpayment of CalPERS contributions and will be returned to the employees. The retired employees have potential for a penalty, however this only applies to one to two employees and in turn has a very minimal impact on the city’s total budget, if any.

ATTACHMENTS:

APOA Side Letter 11.23

3.E.1
Attachment: APOA Side Letter Staff Report [Revision 1] (Approval of APOA Side Letter 11.23) Side Letter Between
The City of Arvin, ("CITY") and
Arvin Police Officers Association, ("APOA")
The City and APOA started negotiating regarding a mid-term negotiation in quarter two of 2023 under the necessity for retention. On or about, the 10th day of November 2023, the City of Arvin had an audit of CalPERS retirement and corresponding payroll reports and documentation. The findings of a CalPERS audit determined there were several items that needed to be modified in the existing MOU. Once this has been adopted by both parties, it will be submitted to CalPERS to reflect the necessary changes and corresponding compliance. All necessary changes for current and former employees impacted by the necessary modifications will be provided with a statement and payment. This side letter is to enter a mutually agreeable place and afford full compliance with the required modifications. The updated MOU terms is and will continue to be a priority for employee retention endeavors and will be submitted for council approval first available. The CalPERS modifications defined herein will be directly reflected in the updated MOU in negotiations presently. The catastrophic leave is an additional measure being implemented across all city staff on a voluntary basis. Negotiating teams for both the city and APOA met and conferred and entered a preliminary agreement. The parties share a mutual interest in not delaying the implementation of the below changes. Accordingly, the parties agree to the following:

CALPERS MODIFICATIONS – HOLIDAY

CURRENT MOU VERBIAGE
Section 13.3 - Any employee whose regular work day falls on a scheduled City holiday as defined in Section 13.2 (number 1-13), and who is required to work on that day because such position requires scheduled staffing without regard to holidays, shall be compensated at the regular rate of pay and then in addition “Holiday Pay” caluclated at the 1.5 times the regular rate of pay, which shall be reported to CalPERS accordingly. Additionally, those employees working in overtime status on a scheduled city holiday shall be compensated at either the normal regular pay rate or the overtime pay rate for the hours worked depending on whether the time is normal work hours or overtime work hours and then paid an additional 1.5 times the regular rate of pay as Holiday Pay, which shall be reported to CalPERS accordingly. In this instance, the amount of such overtime compensation over and above the rate of Holiday Pay (defined as regular rate of pay times 1.5) shall be reported to CalPERS as special compensation. An employee whose regularly scheduled workday or work shift falls on a holiday and who calls in sick on that holiday, or a part thereof, shall receive straight-time sick pay for those hours scheduled to work but not actually worked due to illness.

MODIFIED VERBIAGE
Approved language per CalPERS
Any employee whose regular work day falls on a scheduled City holiday as defined in Section 13.2 (number 1-13), and who is required to work on that day because such position requires scheduled staffing without regard to holidays, shall be compensated at the base rate of pay for the hours during the holiday, as defined in section 13.4, and then in addition “Holiday Pay” for the hours worked calculated at the base

3.E.2
Attachment: APOA Sideletter 11.23 [Revision 1] (Approval of APOA Side Letter 11.23) Side Letter Between
The City of Arvin, ("CITY") and
Arvin Police Officers Association, ("APOA")
rate of pay plus the hourly equivalent of any special compensation (Education Incentive, Bilingual, Longevity, POST,) times 1.5, which shall be reported to CalPERS as special compensation effective July 01, 2019.

In the event that the holiday falls on the employee’s regularly scheduled day off, the employee shall receive compensation for the holiday, the hours depending on their schedule as defined in SECTION 13.4, at the base rate of pay and the payment shall be reported to CalPERS as special compensation holiday pay.

Additionally, those employees already working in overtime status on a scheduled city holiday shall be compensated at the overtime pay rate for the hours worked and then paid an additional 1.5 times the regular rate of pay as Holiday Pay, which shall NOT be reportable to CalPERS. In this instance, any payments from overtime earnings are not pensionable and shall not be reported to CalPERS .

An employee whose regularly scheduled workday or work shift falls on a holiday and who calls in sick on that holiday, or a part thereof, shall receive straight-time sick pay for those hours scheduled to work but not actually worked due to illness.

3.E.2
Attachment: APOA Sideletter 11.23 [Revision 1] (Approval of APOA Side Letter 11.23) Staff Report Police Department Firearms Upgrade and Buyback

Page 1 of 2 ends

CITY OF ARVIN
Staff Report
Meeting Date: November 28, 2023
TO: Arvin City Council
FROM: Alex Ghazalpour, Police Chief
Jeff Jones, City Manager
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirements and Authorizing the City Manager to Execute the Quotes from ProForce Law Enforcement for the Upgrade and Buyback of Arvin Police Department’s Firearms Based on the Single Vendor Exception.

BACKGROUND:

The Arvin Police Department is requesting to upgrade the current firearms that the police officers are using. This staff report outlines the proposal to replace the current departmentissued Glock 22, .40 caliber handguns with the newer Glock Model 45, 9mm handguns equipped with RMR sights. Additionally, the report recommends selling the phased-out Glock 22 handguns to officers upon their request for a nominal fee.

The rationale for replacement falls upon a major cost savings factor coupled with additional benefits such as:

1. Ammunition Standardization:
a. The shift to the 9mm caliber aligns with the trend of many law enforcement agencies moving towards standardization, allowing for ease of ammunition procurement and training.
b. 9MM ammunition can also be procured at a lower price than the .40 caliber ammunition, hence allowing for a long-term saving on ammunition.

2. Improved Firearm Features:
a. The Glock Model 45 offers advancements in design, ergonomics, and functionality, enhancing officer safety and performance.

The addition of RMR sights provides improved accuracy and target acquisition.

As a part of this process, we would dispose of our current firearms through a transparent process giving each officer the option to purchase the firearm for a nominal fee in line with the current resale value of the firearm. We also have a second option of selling all of the firearms to ProForce which would be a credit towards the invoice amount for the firearms, and lastly, we will be selling our property and evidence firearms that have a court order for destruction to ProForce as well which will be an additional credit amount towards the total invoice for the new firearms.

3.F.1
Attachment: Staff Report - ProForce Firearms Upgrade and Buyback_112823 (Arvin PD Firearms Upgrade and Buyback - Dispense with Public Staff Report Police Department Firearms Upgrade and Buyback

Page 2 of 2 ends

FINANCIAL IMPACT:

The cost of this project in its entirety is $36,158.27.

ProForce is an organization and entity that works directly with Glock Firearms and is a law enforcement authorized distributor. No other distributor does firearm buyback and applies credit towards new firearms purchases, hence allowing us to bypass the bidding process.

This project is not included in the General Fund budget for FY 23/24. It may be paid for by either (1) a reduction of other police department budgeted items or (2) re-allocation of other budgeted but unspent American Rescue Plan Act (ARPA) funds.

RECOMMENDATION:

Staff recommends approval of the Resolution to dispense with the public bidding requirements and authorizing the City Manager to execute the quotes from ProForce Law Enforcement for the upgrade and buyback of Arvin Police Department’s firearms based on the single vendor exception.

Approval of Police Department Firearms Upgrade and Buyback.

ATTACHMENTS:

1. Resolution

2. ProForce Order Quote

3. ProForce Quote for Trade in Firearms

3.F.1
Attachment: Staff Report - ProForce Firearms Upgrade and Buyback_112823 (Arvin PD Firearms Upgrade and Buyback - Dispense with Public

Page 1 of 2 ends

Reso dispensing public bidding and authorizing firearms upgrade and buyback_112823 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DISPENSING WITH THE PUBLIC BIDDING REQUIREMENT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE QUOTES

FROM PROFORCE LAW ENFORCEMENT FOR THE UPGRADE AND
BUYBACK OF ARVIN POLICE DEPARTMENT’S FIREARMS BASED
ON THE SINGLE VENDOR EXCEPTION.

WHEREAS, the Arvin Police Department is requesting to upgrade the current firearms that the police officers are using; and
WHEREAS, there is a major cost savings and benefits with the upgrade such as lower cost for ammunition and improved firearm features; and
WHEREAS, the Arvin Police Department will dispose of their current firearms through a transparent process giving each police officer the option to purchase the firearm for a nominal fee in line with the current resale value of the firearm; and WHEREAS, the Arvin Police Department also has a second option of selling all of the firearms to ProForce Law Enforcement which would provide a credit towards the invoice amount for the firearms; and
WHEREAS, the Arvin Police Department will be selling its property and evidence firearms that have a court order for destruction to ProForce Law Enforcement which will provide an additional credit amount towards the total invoice for the new firearms; and WHEREAS, Government Code Section 54201 requires local agencies to adopt procedures for the purchase and sale of supplies and equipment; and WHEREAS, Chapter 3.08 of the Arvin Municipal Code contains rules and regulations regarding the purchase and sale of equipment and supplies for city departments; and WHEREAS, Chapter 3.08 generally requires that purchases of supplies and equipment in excess of fifteen-thousand dollars ($15,000.00) shall be subject to a formal public bidding process; and
WHEREAS, Section 3.08.070 of the Arvin Municipal Code provides that the public bidding requirement may be dispensed with when the service, material, or group of commodities can be obtained from only one vendor; and
WHEREAS, ProForce Law Enforcement is an organization and entity that works directly with Glock Firearms and is a law enforcement authorized distributor, and no other distributor provides firearm buyback and applies credit towards new firearms purchases, hence allowing the City to bypass the bidding process.

3.F.2
Attachment: Reso Sole Source for Firearms Upgrade and Buyback_ProForce Law Enforcement_112823 (Arvin PD Firearms Upgrade and

Page 2 of 2 ends

Reso dispensing public bidding and authorizing firearms upgrade and buyback_112823 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follow:

1. The above recitals are true and correct; and

2. The City Council of Arvin does hereby dispense with public bidding under Arvin Municipal Code Chapter 3.08.070, because the appropriate findings have been made that ProForce Law Enforcement is a unique organization and entity that works directly with Glock Firearms and is a law enforcement authorized distributor, and no other distributor provides firearm buyback and applies credit towards new firearms purchases resulting in a financial benefit to the City; and

3. The City Council hereby approves and authorizes the City Manager to execute the quotes from ProForce Law Enforcement for the upgrade and buyback of the Arvin Police Department firearms.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the Arvin City Council at a special meeting thereof held on the 28th day of November 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.F.2
Attachment: Reso Sole Source for Firearms Upgrade and Buyback_ProForce Law Enforcement_112823 (Arvin PD Firearms Upgrade and QUOTE#

O R D E R

SHIP DATE

Q U O T E
PAGE

SOLD SHIP
TO TO
JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT.

QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE

COMMENT
TERMS
659336 1
A.S.A.P.

ARVIN POLICE DEPARTMENT ARVIN POLICE DEPARTMENT
P.O. BOX 156 200 CAMPUS DRIVE
ARVIN CA 93203 ARVIN CA 93203
661-854-0421
N/A 11/27/23 008537 A GREGG MCCLUNG FX G-FOB ORIGIN
30 NON-STOCK 993.48 EA 29,804.40
PA455SP02MOS5A GLK 45 GN5 W/ .00

RMR & SUPPRSR SIGHTS TRITIUM
1 XFET .00 EA .00
THIS ITEM FET OUT .00
30 6360RD-2832-481 130.32 EA 3,909.60
SFL 6360 HLST L-III STK BW BLK .00
RH G19/23 W/X300U
IMPORTANT NOTICES:

This quotation is based on the issuance of a department purchase order and F.E.T. form.

ATF or the manufacturer may require additional
forms. Sample forms may be found at:
http://www.ProForceonline.com/forms.html
Standard Terms are Net 30 days. If department policy does not allow for partial shipments and payments, separate
purchase orders for each item will be necessary.

Standard manufacturer's warranty applies to all department This quote is valid for 45 days from date of issue,
pending credit approval, and is subject to manufacturer's availability and price change. Please call (800) 367-5855

3.F.3
Attachment: Order Quote (Arvin PD Firearms Upgrade and Buyback - Dispense with Public Bidding) QUOTE#

O R D E R

SHIP DATE

Q U O T E
PAGE

SOLD SHIP
TO TO
JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT.

QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE

COMMENT
TERMS
659336 2
A.S.A.P.

ARVIN POLICE DEPARTMENT ARVIN POLICE DEPARTMENT
P.O. BOX 156 200 CAMPUS DRIVE
ARVIN CA 93203 ARVIN CA 93203
661-854-0421
N/A 11/27/23 008537 A GREGG MCCLUNG FX G-FOB ORIGIN
if this bid is still pending on the expiration date for updated pricing.

ProForce Law Enforcement agrees to defend, indemnify and hold harmless its customers from claims for personal
injury or property damages, to the extent arising from the negligent acts or omissions of ProForce Law Enforcement or its employees, agents or independent contractors.

ORDERING INSTRUCTIONS: Please reply to your sales represen- tative in writing to process this order or send an email to [email protected]. For orders over $5,000, a PO or signed quote is required to process the order.

Returned items are subject to 20% restocking fee. All sales are final on non-stocked/special order items
IMPORTANT: To order from this quotation, please sign below.

Printed Name: ____________________________________________ -
Date: ___________________________ P.O.:___________________ -
Signature: _______________________________________________ SALES AMOUNT 33,714.00
for brandon snyder
by ryan s 7.250% SALES TAX 2,444.27
SUB TOTAL 36,158.27
DUE NET 30 DAYS

3.F.3
Attachment: Order Quote (Arvin PD Firearms Upgrade and Buyback - Dispense with Public Bidding) QUOTE#

O R D E R

SHIP DATE

Q U O T E
PAGE

SOLD SHIP
TO TO
JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT.

QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE

COMMENT
TERMS
670776 1
A.S.A.P.

ARVIN POLICE DEPARTMENT ARVIN POLICE DEPARTMENT
P.O. BOX 156 200 CAMPUS DRIVE
ARVIN CA 93203 ARVIN CA 93203
661-854-0421
N/A 08/22/23 008537 A GREGG MCCLUNG FX G-FOB ORIGIN
1 TRADES-CA 14,203.50- EA 14,203.50CR
CREDIT FOR TRADES-IF NOT SENT .00

AS SPECIFIED, MAY BE REDUCED

FOR ALL GUNS LISTED ON ATTACHEMENT LABELED
"ARVINPDTRADES08222023"
***ALL GUNS MUST BE SHIPPED TO A 3RD PARTY LOCATION AT
PROFORCE CHOOSING***
IMPORTANT: To order from this quotation, please sign below.

Printed Name: ____________________________________________ -
Date: ___________________________ P.O.:___________________ -
Signature: _______________________________________________ SALES AMOUNT 14,203.50CR
for jasmin garcia
by ryan s 7.250%
DUE NET 30 DAYS

3.F.4
Attachment: Order Quote trades (Arvin PD Firearms Upgrade and Buyback - Dispense with Public Bidding) Police Department Computer/Internet/E-Mail Infrastructure Upgrade

Page 1 of 2 ends

CITY OF ARVIN
Staff Report
Special Meeting Date: November 28 2023
TO: Arvin City Council
FROM: Alex Ghazalpour, Police Chief
Jeff Jones, City Manager
SUBJECT: Police Department Computer/Internet/E-Mail Infrastructure Upgrade BACKGROUND:

The Arvin Police Department will need to update its computer infrastructure to meet requirements set forth by the Department of Justice. These requirements will also allow our police officers to utilize the in car mobile data computers to access CLETS/Law Enforcement related inquiries upon vehicle and pedestrian related enforcement stops, along with investigative inquires.

The Department of Justice has recently released updated guidelines and requirements for law enforcement agencies regarding cybersecurity and digital infrastructure. These requirements are designed to ensure the protection of sensitive information, maintain operational continuity, and safeguard against emerging cyber threats. Included are detailed assessments of the current email, servers, internet, and multifactor authentication systems, highlighting any weaknesses, vulnerabilities, or areas of non-compliance with DOJ standards that this system upgrade will ensure we have. The scope of work in detail is included in the quotes provided by Diamond IT under the attachments section.

Proposed Updates:

Upgrade to the latest email platform with enhanced security features.

Implement encryption protocols for sensitive communications.

Provide training for staff on secure email practices.

Server Infrastructure:

Conduct a thorough audit of the current server infrastructure.

Upgrade servers to meet recommended specifications for performance and security.

Implement regular security patches and updates.

Internet Security:

Install a robust firewall and intrusion detection system.

Implement content filtering to prevent access to malicious websites.

Establish secure VPN connections for remote access.

3.G.1
Attachment: Staff Report - Arvin PD Computer, Internet, and Email Upgrade for DOJ_CLETS_112823 (Arvin PD Computer, Internet & Email Police Department Computer/Internet/E-Mail Infrastructure Upgrade

Page 2 of 2 ends

Multifactor Authentication:

Implement multifactor authentication for all user accounts.

Conduct training sessions to educate staff on the importance of multifactor authentication.

Regularly review and update authentication protocols.

FINANCIAL IMPACT:

The cost of this project in its entirety is $18,491.21.

RECOMMENDATION:

Staff recommends Approval of Proposals from Diamond IT for the Arvin Police Department Computer, Internet, and E-Mail Infrastructure Upgrade to Align with the Department of Justice (DOJ) Requirements in Preparation for the California Law Enforcement Telecommunications System (CLETS) Upgrades; and Authorization for City Manager to Execute Said Proposals.

ATTACHMENTS:

1. Diamond IT Quote 006419- Microsoft Endpoint Manager (In-Tune)

2. Diamond IT Quote 006926- MFA Deployment

3. Diamond IT Quote 006945- PD Email Integration

3.G.1
Attachment: Staff Report - Arvin PD Computer, Internet, and Email Upgrade for DOJ_CLETS_112823 (Arvin PD Computer, Internet & Email We have prepared a quote for you
Microsoft Endpoint Manager (InTune)
Quote # 006419
Version 8
Prepared for:

City of Arvin
Jeffrey Jones
[email protected]

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Monday, November 06, 2023
City of Arvin
Jeffrey Jones
200 Campus Dr
Arvin, CA 93203
[email protected]
Dear Jeffrey,
DiamondIT recommends the deployment of Microsoft Endpoint Manager, also known as InTune. Microsoft Endpoint Manager is a cloudbased device management service that allows organizationsto manage device compliance and configuration to ensure they meet security and health standards. Endpoint Manager can also be used to lock or wipe enrolled devices to remove organizational data in the event the devices are lost or stolen and has support for all modern Windows, MacOS, iOS, and Android platforms.

The City of Arvin currently has entitlement for (60) InTune licenses included with existing Microsoft 365 Business Premium licenses. The project is scoped with a focus on the initial deployment of Microsoft InTune for disk encryption on no more than (60) windows workstations. Additional policy configurations and support for personal devices, including mobile phones and tablet policies, are available but not included in this initial project. Audits and cleanups of devices in Active Directory are not included in the project and may be required to attain the estimated license quantities. These cleanup projects are not included in this quote.

To proceed with the proposed recommendationssimply sign the authorization page with detailed pricing. If you have any questions pertaining to the information we have prepared, please let me know.

Sincerely,
Michael Leftwich
VP/GM
DiamondIT
Quote #006419 v8 Page: 2 of 8

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Statement of Work
Provision and Configure Microsoft Endpoint Manager Deployment  Configure Existing Azure AD Connect to Hybrid Join Devices to Azure AD  Turn on Device Auto-enrollment for devices registered with Azure AD  Enable Group Policy to deploy automated Azure Join and InTune Enrollment  Enable Office Health Reporting
 Enable Endpoint Analytics and perform a baseline collection  Enable integration between InTune and Microsoft Defender  Collect the hardware hash of all devices using RMM PowerShell script  Manually register collected device hardware hashes with Windows Autopilot for future capabilities  Configure Compliance Policies for Windows
o OS versions
o Encryption status
 Configure compliance notifications to mark devices as non-compliant  Configure BitLocker Profiles for Windows ti enable silent Disk Encryption  Configure Software Application Policy
o Deploy RMM agent
 Assign all profiles and polices to device and user groups Report on Device Enrollment Status
 Generate report from portal on enrollment numbers and status  Provide report to point to client of contact
 Any troubleshooting, individual user enrollment assistance, and or policy adjustments are billed at T&M Rates SPECIFIC ASSUMPTIONS & EXCLUSIONS:
 Adds, moves, changes and deletions not included in this Scope of Work  Client's existing Active Directory environment had been audited and is clean before the start of the project  Auditing users, groups, and aliases during the implementation is excluded  Any remediation is not included in the scope and will be billed at T&M rates  Enrollment remediation is not included in the scope and will be billed at T&M rates  Compliance remediation is not included in the scope and will be billed at T&M rates  Users and devices will be enrolled as discovered during start or project  All baseline policies will be configured as listed in the scope of work  These polices may map towards specific regulatory requirements but DO NOT meet all regulations or guarantee overall compliance  All devices must joined and connected to local active directory environment for enrollment (OR) enrolled by User Self-Service enrollment process
 All devices must be running a supported version of a compatible platform. Supported platforms are Windows, MacOS, iOS, and Android.
 Estimate is only based on enrollment and policies for named Windows Workstations  Mobile Devices/tables enrollments and policies are not included STANDARDASSUMPTIONS & EXCLUSIONS:
 No preexisting conditions exist that will prevent or delay the successful completion of the work included in this scope.  Capacity at existing patch panel and POE switch is available to accommodate additional equipment / wiring installations.

Quote #006419 v8 Page: 3 of 8

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Statement of Work
 Existing cabling, low voltage, and data drops will be used and are available in required locations.  Additional services requested outside the above-mentioned scope will require a signed Change Order and approval by Client and will be billed as quoted.
 All services will be provided during 8am to 5pm Monday thru Friday. If after hours or weekend service is required additional hourly rate will be increased by 1.5 per hour factor.
 DiamondIT staff will be allowed access to client location to complete necessary installation requirements.  DiamondIT does not warranty installed hardware. All equipment installed is warranted by manufacturer and subject to manufacturing warranty policies.
 DiamondIT reserves the right to sub-contract as needed based on project type, project specialization and scheduling.  Coordination with utility & service providers or remote sites is excluded unless otherwise specified in the scope of work.  Low voltage and cabling is excluded unless otherwise specified in the scope of work.  Electrical power/ UPS upgrades/changes or special requirements are excluded.  HVAC upgrades/changes or special requirements are excluded.  Custom programming and software development are excluded.  Expedited shipping is excluded unless otherwise stated in this proposal (overnight, 2-day,red, orange or other expressshipping types)
Services
Description Price Qty Ext. Price
Project Labor - Fixed Fee $3,357.00 1 $3,357.00
Subtotal: $3,357.00
Quote #006419 v8 Page: 4 of 8

DiamondIT City of Arvin Quote #: 006419
Michael Leftwich
(661) 473-7667
Fax (661) 833-5608
[email protected]
200 Campus Dr
Arvin, CA 93203
Jeffrey Jones
(661) 606-6040
[email protected]
Version: 8
Delivery Date: 11/06/2023
Expiration Date: 12/02/2023
Quote Summary
Description Amount
Services $3,357.00
Total: $3,357.00
Quote #006419 v8 Page: 5 of 8

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Contract Summary
The enclosed materials are proprietary to Diamond TechnologiesInc. (“DiamondIT”), and are therefore copyrighted material. The materials are presented for the purpose of agreement to services and may not be disclosed in any manner to anyone other than the addressee and employees or an authorized representative of the herein addressed firm hereafter referred to as "CUSTOMER". This Quote is time sensitive and are therefore considered firm for 30 daysfrom date of quote.

Hardware/Software Purchases: Due to the fast-paced nature of technology and the unique needs of each project, DiamondIT does not typically stock Hardware and Software. Thus, all hardware and software orders require advance payment and will be ordered within one business day of payment being received unless otherwise noted in this proposal.

Returns may only occur with an RMA. RMA’smay not be issued for all items. Assuming we are able to return the product to the distributor or manufacturer, a restocking fee will typically apply to allowed returns.

DiamondIT reserves the right to modify any of the enclosed or related details thereafter.This Quote and pricing outlined herein is only valid when purchased as a complete hardware, software, and service solution unless otherwise agreed to by the Account Manager in writing in the “Modifications” section of the Quote.

SUMMARY OF BASIC CONTRACT PROVISIONS (“SUMMARY”)

1. Date of Contract (the “EffectiveDate”): The Contract is effective as of the date we first provide the services described herein.

2. Name and Address of DIAMONDIT (“DIAMONDIT”):

DIAMONDIT
8701 Swigert Ct.,
Bakersfield, California, 93311
(661) 833-5600
[email protected]

3. Name and Address of CUSTOMER (the “CUSTOMER”):

City of Arvin
200 Campus Dr
Arvin, CA, 93203
(661) 606-6040
[email protected]

4. Statement of Work (the “Work”): DIAMONDIT and CUSTOMER acknowledge and agree that DIAMONDIT is to provide CUSTOMER with the following WORK:

Project Services: Project Services are provided as scoped in the Statement of Work section of the Quote

5. Contract Documents (the “Contract Documents”):

5.1 This Summary.

5.2 The accompanying MSA Terms and Conditions of Contract.

5.3 The Addendum(s) referenced and acknowledged above in Section 4 entitled “Statement of Work”.

5.4 The Quote(s) referenced and acknowledged below in Section 10.1.

6. Initial Contract Term and Renewal (the “Contract Term”)Unless otherwise specified in the QUOTE SUMMARY,the Initial Contract Termshall be thirty-six (36) months. Upon the expiration of the Initial Contract Termof an Managed Services Agreement, Cloud Services Subscription, SaaS License, or Equipment Rental. The Agreement, Subscription, SaaS License and/or Equipment Rental will automatically renew for Quote #006419 v8 Page: 6 of 8

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Contract Summary
successive twelve (12) month Terms at the then current rate unless You notify DiamondIT of Yourintent not to renew at least ninety (90) days prior to the termination date.

7. Initial Term Commitment (the “Term Commitment”) The pricing reflected in Your SUMMARY is directly related to the commitment to complete the Initial Termof your Summary. You are not able to downgrade or reduce the number of users and/or devices and maintain the pricing provided for your original number of users and/or devices. Youmay extend your Initial Termunder Your pricing specified in Your Summary or take advantage of volume pricing by committing to a new Contract Termto be agreed upon by DiamondIT,so long as the new Contract Termis equal to or greater than the time remaining on YourInitial Term.

8. Contract TargetCommencement Date (the “Target Commencement Date”): 11/2/2023 12:00:00 AM.

9. Contract TargetCompletion Date (the “Completion Date”): 2/29/2024 12:00:00 AM.

10. Contract Sum (the “Contract Sum”): CUSTOMER shall pay DIAMONDIT for the WORK in the amount(s) ("Contract Sums"), as hereinafter provided:

10.1. The Contract Sum as set forth in Quote #006419 v8 attached hereto,subject to modification as provided for.

Monthly Fee may be modified based on changes to number of users/computers/serversor covered devices/software during term of contract.

CUSTOMER agrees that all new users/items added during the term of this contract will be added to the monthly service fee as per the current per user/item fee.

11. Add-ons for Users, Devices, and Subscription Licenses. (the ”Add-On(s)”) Youmay purchase additional Add-Ons at any time at the Add-On Rate specified on YourQUOTE SUMMARY.Your Add-on Rate is determined by the Initial Termand number of users, devices and/or services purchased for YourInitial Term. This Add On rate shall remain in effect unless you extend Your Termand/or Your user, device and/or service count is altered. Any changes to Your Add-On Rate and Termmust be mutually agreed by You and DiamondIT.

12. Additional Provisions: I have read, understand and accepted the following:
 DiamondIT Master Service Agreement Terms and Conditions (MSA): https://diamondit.pro/MasterServiceAgreement  DiamondIT Privacy Policy: https://diamondit.pro/PrivacyPolicy  DiamondIT Microsoft Cloud Services Terms and Conditions: https://diamondit.pro/CloudTerms  DiamondIT Microsoft Online Services Terms and Conditions: https://diamondit.pro/MicrosoftTerms  DiamondIT ManageCentric Complete Addendum: https://diamondit.pro/MCC-Addendum  DiamondIT ManageCentric Essentials Addendum: https://diamondit.pro/MCE-Addendum  DiamondIT SecureCentric Addendum: https://diamondit.pro/SecureCentric-Addendum  DiamondIT CloudCentric Azure Addendum: https://diamondit.pro/CloudCentric-Addendum  DiamondIT Co-ManageCentric Addendum: https://diamondit.pro/Co-Managed-Addendum The parties hereto acknowledge that the Contract Documents constitute all of the documents listed in section 5 of this Summary (collectively the “Contract Documents”) and that there are no other agreements, written or oral, between the parties as to the Work. By their signatures below,the parties acknowledge and agree that, as of the EffectiveDate, they are bound by all of the provisions of the Contract Documents and that the Contract Documents are in full force and effect.

I have read and agree to the Contract Documents provided. I am an authorized agent with authority to enter into this agreement with DIAMONDIT. I hereby confirm to you that the information and arrangements outlined and the terms of payment are acceptable to us. Our deposit is forthcoming. This agreement cannot be canceled or modified without written permissions. Service rates are subject to change with notification.

Quote #006419 v8 Page: 7 of 8

Name: Michael Leftwich
Title: VP/GM
Date: 11/06/2023
Signature:

Name: Jeffrey Jones
Date:

Quote #006419 v8 Page: 8 of 8

3.G.2
Attachment: DiamondIT.006419.v8.35-InTune_Redacted (Arvin PD Computer, Internet & Email Upgrade) We have prepared a quote for you
MFA Deployment
Quote # 006926
Version 5
Prepared for:

City of Arvin
Jeffrey Jones
[email protected]

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Monday, November 06, 2023
City of Arvin
Jeffrey Jones
200 Campus Dr
Arvin, CA 93203
[email protected]
Dear Jeffrey,
Please find enclosed our proposal to deploy Desktop Multi-factor Authentication to all devices connected to your Active Directory Domains including Arvin PD's MDC devices. Connecting the MDCs to the departments Active Directory will allow for centralized authentication and enforcement of security policies. It aids in the delivery of DOJ compliant NIST standards that are delivered by domain policies. It will also streamline the logon process and reduce the number of passwords an Officer needs to remember or change on a regular basis.

Multi-Factor Authentication (MFA) is an important security control that can proactively reduce the risk of a data breach. User names and passwords are easily stolen or compromised. There is a reason that mature and security focused organizationsrequire both clients and employees to use MFA to access their systems. DiamondIT is recommending Cisco's MFA solution DUO. DUO is designed to require users to enter their network password at log on and then a second factor of authentication in the form of an MFA code.

DUO is primarily intended for use with Smartphones push notifications and there are options for purchasing dedicated Hardware Tokensif needed. Once users get DUO registered and deployed to the first application its much easier to add new ones. This project will first deploy Multi-Factor Authentication to your Windows Desktop logins and then we will extend protections to Microsoft 365 Logins.

DUO will be provisioned and licensed for all enabled users accounts as discovered during start or project. Audits and cleanup of user accounts in Active Directory are not included in the project and may be required to attain the estimated license quantities.

This project requires both City and PD have dedicated Microsoft 365 tenants with Azure AD Connect deployed for user synchronization. We have included pricing for DUO hardware tokensfor the City side users. The hardware tokens option will eliminate the need for employees to use their personal cell phones. The hardware tokens provide a code that can be used as an alternative to SMS TextMessages or the DUO Mobile App push notifications on smartphones. PD users will be expected to use Smartphone applications. If the City of Arvin would like to purchase additional hardware tokens, please let your account manager know and we can provide a dedicated quote for the number of Quote #006926 v5 Page: 2 of 9

We will work with your organization to deploy agents, enroll users, and enforce Multi-Factor Authentication for your desktop computers. The project is written for users to complete the self enrollment process using their smartphones by following end-user documentation and a scheduled/recorded group training session. All Onsite support, Individual User Enrollment and End-User assistance is available and will be billed in addition on time and materials basis.

Please sign the authorization page with detailed pricing to proceed with the proposed recommendations. Please let me know if you have any questions about our prepared information.

Sincerely,
Michael Leftwich
VP/GM
DiamondIT
Quote #006926 v5 Page: 3 of 9

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Statement of Work
The following Scope of Work details the major steps involved in the completion of the recommended services included in this proposal.

Provision and Configure Desktop MFA
 Provision client for DUO portal account
 Configure Group in Azure AD and add members for user synchronization for City and Police Department  Configure User synchronization with Azure AD based on sync group for City and Police Department  Provision client Default Application policy and Desktop Application policies for City and Police Department  Provision client Desktop Application packages for City and Police Department  Update application policies to allow temporary access without enforcing MFA  Deploy DUO agent to devices at main location using automated installation via RMM  Configure Exclusion Group in Azure AD for disabled user and service accounts  Configure User synchronization for all enabled user in Azure AD User Enrollment and Training
 Provision DUO hardware tokensfor up to (50) City side users.  Email documentation to primary client contact for organization to distribute to all of the PD End-Users for users to complete Smartphone App Self-Enrollment
 Send enrollment emails and messages to PD users
 Schedule and conduct a (1) Virtual Training Session for up to (30) minute each to assist PD users with smartphone app enrollment  Update application policies to require enrollment and enforce MFA  Troubleshooting individual user enrollment assistance, and or policy adjustments are billed at T&M Rates Desktop MFA Enforcement
 Provide client with reporting of PD users missing enrollment  Provide client with reporting of current history of authentication methods  Coordinate a date for policy enforcement
 Provide up to (8) hours of Go-live remote support (Additional support time will be billed at T&M hourly rates) Configure Microsoft 365 Conditional Access Policy
 Provision client Azure Application policy
 Provision client Application package for Microsoft Azure Active Directory  Provision conditional access policy to protect all logons  Enable policy in a "Report-Only" mode for 1 week to evaluate impacted devices and review audit logs  Enable policy to enforce conditional access for all logons SPECIFIC ASSUMPTIONS & EXCLUSIONS:
 This project assumes both City and PD have dedicated Microsoft 365 tenants with Azure AD Connect deployed  This project assumes all City and PD workstations and MDCs are joined to local Active Directory Domains.  Adds, moves, changes and deletions not included in this Scope of Work  Devices at remote site not on the domain must have user names configure to match with M365 users  This project assumes dedicated Microsoft 365 tenants
 Client's existing environment had been audited and is clean before the start of the project  Auditing users, groups, and aliases during the implementation is excluded Quote #006926 v5 Page: 4 of 9

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Statement of Work
 Any remediation is not included in the scope and will be billed at T&M rates  DUO will be provisioned and licensed for all enabled users accounts as discovered during start or project  DUO Agent deployment requires existing RMM agent
 New users must be enrolled prior to first logon to protected desktops  Shared user accounts and users with blank passwords are not supported  Bypass Codes are a Help Desk Function and time may be billable  DUO for Windows Logon adds two-factor to all logins
 DUO for Windows Logon supports these factor types for online 2FA: DUO Mobile Push, DUO Mobile Passcodes, SMS Passcodes, Phone Call
 DUO Mobile app requires supported smartphone device
 Users will receive SMS Textmessages with MFA Codes by default  DUO is intended for use by push notifications using installed Mobile app  DUO license includes 100 SMS telephony credits per user per year.Unused allowance credits do not roll over.  Backup credits can be purchased and do not expire. For more details on telephony credits: https://duo.com/docs/telephony-credits  Hardware TokenPasscodes are available but required additional hardware  Hardware Tokensmust be manually assigned by client when issued to users  Default policy is configured for bypass when desktops are offline (FailOpen)  Support OS Versions: Windows 8.1, 10, 11, Windows Server 2016, 2019, 2022 STANDARDASSUMPTIONS & EXCLUSIONS:
 No preexisting conditions exist that will prevent or delay the successful completion of the work included in this scope.  Capacity at existing patch panel and POE switch is available to accommodate additional equipment / wiring installations.  Existing cabling, low voltage, and data drops will be used and are available in required locations.  Additional services requested outside the above mentioned scope will require a signed Change Order and approval by Client and will be billed as quoted.
 All services will be provided during 8am to 5pm Monday thru Friday. If after hours or weekend service is required additional hourly rate will be increased by 1.5 per hour factor.
 DiamondIT staff will be allowed access to client location to complete necessary installation requirements.  DiamondIT does not warranty installed hardware. All equipment installed is warranted by manufacturer and subject to manufacturing warranty policies.
 DiamondIT reserves the right to sub-contract as needed based on project type, project specialization and scheduling.  Coordination with utility & service providers or remote sites is excluded unless otherwise specified in the scope of work.  Low voltage and cabling is excluded unless otherwise specified in the scope of work.  Electrical power/ UPS upgrades/changes or special requirements are excluded.  HVAC upgrades/changes or special requirements are excluded.  Custom programming and software development are excluded.  Expedited shipping is excluded unless otherwise stated in this proposal (overnight, 2-day,red, orange or other expressshipping types)
Quote #006926 v5 Page: 5 of 9

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Hardware
Description Price Qty Ext. Price
10-Pack of Duo D-100 Hardware Token Devices
Sold in packs of 10 Tokens
$285.71 5 $1,428.55
Flat Rate Shipping per Order $10.00 1 $10.00
MFA Tokencan be added on as needed. This item not included in total purchase. Please contact your Account Management team to purchase.

Subtotal: $1,438.55
Services
Description Price Qty Ext. Price
Project Labor - Fixed Fee $5,193.00 1 $5,193.00
Subtotal: $5,193.00
Quote #006926 v5 Page: 6 of 9

DiamondIT City of Arvin Quote #: 006926
Michael Leftwich
(661) 473-7667
Fax (661) 833-5608
[email protected]
200 Campus Dr
Arvin, CA 93203
Jeffrey Jones
(661) 606-6040
[email protected]
Version: 5
Delivery Date: 11/06/2023
Expiration Date: 12/02/2023
Quote Summary
Description Amount
Hardware $1,438.55
Services $5,193.00
Subtotal: $6,631.55
Estimated Tax: $117.86
Total: $6,749.41
Quote #006926 v5 Page: 7 of 9

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Contract Summary
The enclosed materials are proprietary to Diamond TechnologiesInc. (“DiamondIT”), and are therefore copyrighted material. The materials are presented for the purpose of agreement to services and may not be disclosed in any manner to anyone other than the addressee and employees or an authorized representative of the herein addressed firm hereafter referred to as "CUSTOMER". This Quote is time sensitive and are therefore considered firm for 30 daysfrom date of quote.

SUMMARY OF BASIC CONTRACT PROVISIONS (“SUMMARY”)

1. Date of Contract (the “EffectiveDate”): The Contract is effective as of the date we first provide the services described herein.

2. Name and Address of DIAMONDIT (“DIAMONDIT”):

DIAMONDIT
8701 Swigert Ct.,
Bakersfield, California, 93311
(661) 833-5600
[email protected]

3. Name and Address of CUSTOMER (the “CUSTOMER”):

City of Arvin
200 Campus Dr
Arvin, CA, 93203
(661) 606-6040
[email protected]

4. Statement of Work (the “Work”): DIAMONDIT and CUSTOMER acknowledge and agree that DIAMONDIT is to provide CUSTOMER with the following WORK:

Project Services: Project Services are provided as scoped in the Statement of Work section of the Quote Quote #006926 v5 Page: 8 of 9

Name: Michael Leftwich
Title: VP/GM
Date: 11/06/2023
Signature:

Name: Jeffrey Jones
Date:

Quote #006926 v5 Page: 9 of 9

3.G.3
Attachment: DiamondIT.006926.v5.27-MFA Deployment Quote_Redacted (Arvin PD Computer, Internet & Email Upgrade) We have prepared a quote for you
PD Email Migration
Quote # 006945
Version 3
Prepared for:

City of Arvin
Jeff Jones
[email protected]

3.G.4
Attachment: DiamondIT.006945.v3.18 Email Migration_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Monday, November 06, 2023
City of Arvin
Jeff Jones
200 Campus Dr
Arvin, CA 93203
[email protected]
Dear Jeff,
I have prepared the following proposal to move the Arvin Police Department email hosting services to a dedicated Microsoft 365. The Police Department is currently sharing a Microsoft 365 tenant with the City. This creates multiple challenges, but most significant is security and compliance concerns with DOJ requirements. There are additional challenges when connecting two separate organizationsthat limit password synchronization and deployment of tools like Multi Factor Authentication, Microsoft InTune for device management, and disk encryption.

This will increase security and streamline user names and passwords for PD users. This also necessary to properly deploy Desktop MFA to PD users. All users accounts will have synchronization for passwords, spam filter user provisioning, and MFA user provisioning based on their local active directory user account. PD users will receive a new email address with a new email domain name (i.e. user@new-arvinpddomain.org). The domain purchase will be provided by the City using its existing GoDaddy account with DiamondIIT's assistance.. The City may need to update the expired credit cards stored in the GoDaddy portal.

The project will separate email for the PD from the City of Arvin into dedicated Microsoft 365 tenants. The project scope includes build out of a dedicated domain name for the Police Department and then migrate existing mailboxesto a separate and dedicated Microsoft 365 tenant.

The project includes migration of all existing mail, calendar, and contact data from the City's Microsoft Tenant. Microsoft365 G3 licensing brings together featuresfrom across Microsoft’s offeringsin a solution designed for government customers. This hosted platform provides more security and protections than any organization can reasonably deliver using on-premise server infrastructure.

Microsoft 365 GCC combines featuresincluded in Office 365 with the Windows 10, and Microsoft Enterprise Mobility + Security. Plan Features:
 Business class email (50GB), calendar, and contacts
 Fully installed and web versions of Office apps
 1TB file storage and sharing
 Microsoft Teams
 Mobile Device Management
 Increased Security features
 Single console to manage user and device settings
Microsoft 365 GCC provides all the functionality of its enterprise counterpart but is hosted in a separate, secured environment and adds compliance featureslike accreditation, personnel screening, and data residency that enable the service to meet the unique needs of US Government customers. State and local government customers that require compliance-level data protection and security can also take advantage of Microsoft 365 G3 GCC
The following proposal includes the monthly cost of the recommended services along with the project scope of work detailing the services to be completed, and our assumptions listing items that are out of scope or information that you need to be made a ware. Please review the following proposal and contact me with any questions, changes or concerns you have.

Thank you,
Quote #006945 v3 Page: 2 of 9

Microsoft 365 Email Migration
 Complete Eligibility and Validation for new GCC Tenant  Provision new customer tenant in Microsoft 365
o Authorize Partnerships with Clients Existing Microsoft Tenant o Provision user licensing for Microsoft Tenant
 Assist client with provisioning new email domain name for email services using existing Domain Registrar.  Provision Domain in Microsoft 365
 Provision Domain in Spam Filter
 Provision Domain in SAT Portal
 Configure User Sync from Azure to Spam Filter and SAT  Deploy hardened DNS Records
o Configure SPF Record
o Configure up to two DKIM Record
o Configure DMARC Record
 Deploy hardened policies in Microsoft Tenant
o Apply branding Microsoft Tenant
o Enable Audit Log Search
o Enable Mail Flow Rule for external sender tagging for inbound emails o Enable Mail Flow Rules to Block Auto-Forwarding to External Recipients o Enable Mail Flow Rules to Warn and Block attachmentsfor Ransomware o Enable Safe Attachments and Safe Link policies
o Enable Anti-phishing and TargetedPhishing protections o Enable Anti-Malware common attachmentsfilter
o Enable Mailbox Auditing for All Users
o Set Up Outbound Spam Notifications
o Do not allow Calendar details sharing
 Audit existing list of email users and confirm with customer  Add UPN to Active Directory and update for all users
 Deploy Azure AD Connect on clients existing domain controller for user/password synchronization, and to hybrid join devices to AAD  Assign licensing and provision user mailboxesfor list of approved users  Configure mail enabled groups, shared mailboxes, email aliases, and mailbox permissions  Configure mail hardware including scanners and copiers for outbound smart-host  Configure staged email data migrations using migration utility  Coordinate mail flow cut over schedule with client for after hours migration  Communicate scheduled cut over to all users. Provide users instructionsto access Office 365 and process for contacting support  Update MX Record to cutover mail flow to Office 365 and test  Provision DNS recordsfor Auto-discover and SPF
 Lock-out user accounts in previous email hosting provider/tenant  Configure forwardersin existing tenant to temporarily forward emails to new email domain  Finalize data migration for mailboxes during after hours cut over  Provide up to (4) hours of Go live remote support for the office staff (Additional support time will be billed at T&M hourly rates)  Schedule ticket in 30-days to complete cancellation and de-provisioning of previous email hosting provider Quote #006945 v3 Page: 4 of 9

SPECIFIC ASSUMPTIONS & EXCLUSIONS:
 Adds, moves, changes and deletions not included in this Scope of Work  Client's existing Active Directory environment had been audited and is clean before the start of the project  Auditing users, groups, and aliases during the implementation is excluded  Any remediation is not included in the scope and will be billed at T&M rates  Users and mailboxesincluded in migration will be migrated as discovered during start or project  Mailbox migration requires compatible hosting platform. IMAP or manual migration required additional time billed at T&M hourly rates.
 Mailbox migration licenses are required for each user and cover up to 50GB per mailbox of data.  Public Folder Migration requires a seperate license
 Mailboxes larger than 50GB will required additional licensing including both reoccurring Microsoft mailbox licensing and one-time migration.
 Historical Email Archiving is not included in the project price  If required, administrative takeover or recovery of Domain Registrar,Name Server, Existing Mail Host, or Microsoft Tenantswill be billed separately at T&M hourly rate.
 Client will provide administrative access to existing Domain Registrar and DNS Name Servers.  Client will provide administrative access to existing email hosting platform  Client will provide logo and branding to apply to Microsoft Tenant  All policies will be deployed using DiamondIT’s standard hardened polices. Granular customization is not included and will be billed at T&M Rates
 Policies will be deployed to all users. User exclusions and granular customization are not included and will be billed at T&M Rates  Client Microsoft Office and Outlook software versions are compatible with Microsoft 365 Services  Client assumes all responsibility for any peripheral hardware compatibility STANDARDASSUMPTIONS & EXCLUSIONS:
 No preexisting conditions exist that will prevent or delay the successful completion of the work included in this scope.  Capacity at existing patch panel and PoE switch is available to accommodate additional equipment/wiring installations.  Existing cabling, low voltage, and data drops will be used and are available in required locations.  Additional services requested outside the above-mentioned scope will require a signed Change Order and approval by Client and will be billed as quoted.
 All services will be provided during 8am to 5pm Monday thru Friday. If after hours or weekend service is required additional hourly rate will be increased by 1.5 per hour factor.
 DiamondIT staff will be allowed access to client location to complete necessary installation requirements.  DiamondIT does not warranty installed hardware. All equipment installed is warranted by manufacturer and subject to manufacturing warranty policies.
 DiamondIT reserves the right to sub-contract as needed based on project type, project specialization and scheduling.  Coordination with utility & service providers or remote sites is excluded unless otherwise specified in the scope of work.  Low voltage and cabling are excluded unless otherwise specified in the scope of work.  Electrical power/UPS upgrades/changes or special requirements are excluded.  HVAC upgrades/changes or special requirements are excluded.  Custom programming and software development are excluded.  Expedited shipping is excluded unless otherwise stated in this proposal (overnight, 2-day,red, orange or other expressshipping Quote #006945 v3 Page: 5 of 9

Microsoft 365 Monthly - 1-Year Term
Description Recurring Price Qty Ext. Recurring Ext. Price Microsoft 365 Government Cloud Community
G3
$35.20 $35.20 34 $1,196.80 $1,196.80
Monthly Subtotal: $1,196.80
Subtotal: $1,196.80
Software
Description Price Qty Ext. Price
MigrationWiz Mailbox Migration Bundle $15.00 34 $510.00 Subtotal: $510.00
Services
Description Price Qty Ext. Price
Project Labor - Fixed Fee $6,678.001 $6,678.00
Subtotal: $6,678.00
Quote #006945 v3 Page: 6 of 9

DiamondIT City of Arvin Quote #: 006945
Michael Leftwich
(661) 473-7667
Fax (661) 833-5608
[email protected]
200 Campus Dr
Arvin, CA 93203
Jeff Jones
(661) 854-3134
[email protected]
Version: 3
Delivery Date: 11/06/2023
Expiration Date: 12/02/2023
Quote Summary
Description Amount
Microsoft 365 Monthly - 1-Year Term $1,196.80
Software $510.00
Services $6,678.00
Total: $8,384.80
Recurring Monthly Expenses Summary
Description Amount
Microsoft 365 Monthly - 1-Year Term $1,196.80
Monthly Total: $1,196.80
Quote #006945 v3 Page: 7 of 9

3.G.4
Attachment: DiamondIT.006945.v3.18 Email Migration_Redacted (Arvin PD Computer, Internet & Email Upgrade) 8701 Swigert Court
Bakersfield, CA 93311
www.diamondit.pro
(661) 833-5600
Contract Summary
The enclosed materials are proprietary to Diamond TechnologiesInc. (“DiamondIT”), and are therefore copyrighted material. The materials are presented for the purpose of agreement to services and may not be disclosed in any manner to anyone other than the addressee and employees or an authorized representative of the herein addressed firm hereafter referred to as "CUSTOMER". This Quote is time sensitive and are therefore considered firm for 30 daysfrom date of quote.

SUMMARY OF BASIC CONTRACT PROVISIONS (“SUMMARY”)

1. Date of Contract (the “EffectiveDate”): The Contract is effective as of the date we first provide the services described herein.

2. Name and Address of DIAMONDIT (“DIAMONDIT”):

DIAMONDIT
8701 Swigert Ct.,
Bakersfield, California, 93311
(661) 833-5600
[email protected]

3. Name and Address of CUSTOMER (the “CUSTOMER”):

City of Arvin
200 Campus Dr
Arvin, CA, 93203
(661) 854-3134
[email protected]

4. Statement of Work (the “Work”): DIAMONDIT and CUSTOMER acknowledge and agree that DIAMONDIT is to provide CUSTOMER with the following WORK:

Project Services: Project Services are provided as scoped in the Statement of Work section of the Quote Quote #006945 v3 Page: 8 of 9

Name: Michael Leftwich
Title: VP/GM
Date: 11/06/2023
Signature:

Name: Jeff Jones
Date:

Quote #006945 v3 Page: 9 of 9

3.G.4
Attachment: DiamondIT.006945.v3.18 Email Migration_Redacted (Arvin PD Computer, Internet & Email Upgrade)

Arvin City CouncilNovember 28, 2023

Arvin City Council
November 28, 2023