Agenda — Arvin City Council, December 12, 2023

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY DECEMBER 12, 2023 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Donny Horton Councilmember
Susana Reyes Councilmember
Juan Murillo Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – December 12, 2023

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of November 28, 2023 – December 08, 2023.

B. Approval of Payroll Register(s) of December 08, 2023.

C. Approval of the Minutes of the Special Meeting(s) of November 28, 2023.

D. Retroactive Approval of a Subrecipient Agreement with Self-Help Enterprises for Community Development Block Grant Administrative Support and Retroactive Approval of a Subrecipient Agreement with Flood Ministries for the 2022 Community Development Block Grant (CDBG) Program.

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

4. ACTION ITEM(S)
A. Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Proposal from Harbor Plumbing for Restoration of the DiGiorgio Park Restrooms in the Amount of $92,949.39. (City Manager)
Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – December 12, 2023

Page 2 of 3 ends

B. Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Proposal from Harbor Plumbing for Restoration of the Smothermon Park Restrooms in the Amount of $88,666.01. (City Manager)
Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

5. SUCCESSOR AGENCY ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the Board of Directors of the Successor Agency to the Dissolved Arvin Community Redevelopment Agency, Approving and Adopting A Recognized Obligation Payment Schedule Covering the Period of July 1, 2024 through June 30, 2025 Pursuant to Health and Safety Code Section 34177(l) and (o). (City Manager/Executive Director) Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: AM/CM Murillo ___ AM/CM Reyes ___ AM/CM Horton ___ AM/MPT Borreli ___ Chair/Mayor Trujillo ___

6. CITY MANAGER’S REPORT
A. FY 2022-2023 Annual Impact Fees Report

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): six cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) Arvin City Council Meeting Agenda – December 12, 2023

Page 3 of 3 ends

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated December 08, 2023.

Cecilia Vela, City Clerk
11/29/2023 2:58:56 PM Page 1 of 10
Payment Register
City of Arvin APPKT00555 - FOR AP 11/29/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1004
Vendor Number

A-C ELECTRIC COMPANY
Total Vendor Amount
1,244.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,244.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 60232 NEW FRONT LIGHTING CH & PD BUILDING 11/03/2023 11/03/2023 0.00 1,244.00 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
25,304.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 25,304.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 233170116119 MEDICAL DECEMBER 2023 11/13/2023 11/13/2023 0.00 25,304.00 1255
Vendor Number

BRANDONS TRANSMISSION
Total Vendor Amount
1,363.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,363.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8121 UNIT 301 REPLACED BELT, BOTH IDLER PULLIES 11/15/2023 11/15/2023 0.00 1,363.70 1155
Vendor Number

CENTRAL VALLEY OCCUP
Total Vendor Amount
397.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 397.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00596779-00 PRE-PLACEMENT PHYSICAL EXAM RICHARD B. 11/06/2023 11/06/2023 0.00 397.00 1432
Vendor Number
CHP 420 CLUB
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1323 RENTAL OF RANGE FACILITY 10.9.23 11/06/2023 11/06/2023 0.00 500.00 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
533.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 533.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34302078 COMM DEV 11.15.23 11/15/2023 11/15/2023 0.00 93.00 34302114 ARVIN PD 11.15.23 11/15/2023 11/15/2023 0.00 347.00 34302119 TRANSIT 11.15.23 11/15/2023 11/15/2023 0.00 93.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

98.65 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 98.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 503654 SDS HEX WASHER H 11/07/2023 11/07/2023 0.00 25.97 503758 MATERIAL FOR DEPART. KEYS FOR NEW EMPLOYEE 11/08/2023 11/08/2023 0.00 39.58 504361 LUBE PNTRT WD-40 11/13/2023 11/13/2023 0.00 30.29 504369 BOLTS AND NUTS 11/13/2023 11/13/2023 0.00 2.81

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00555 - FOR AP 11/29/2023
11/29/2023 2:58:56 PM Page 2 of 10
1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
189.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 189.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2283372 CHIRO SVCS DECEMBER 2023 11/08/2023 11/08/2023 0.00 189.94 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
1,620.17
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,620.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 123450206 WEEK ENDING 11.12.23 CAROLINA M. 11/12/2023 11/12/2023 0.00 1,620.17 1526
Vendor Number

DANIEL A ORTIZ
Total Vendor Amount
2,902.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 2,902.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 031323-02 REMOVE SERGENT/ SUPERVISOR DECAL FROM FORD UNITS03/27/2023 03/27/2023 0.00 472.50 050123-01 UNIT 295 WINDOW TINTING GRAPHICS 05/01/2023 05/01/2023 0.00 905.00 050223-01 UNIT 291 REPAIR POLICE GRAPHICS 05/02/2023 05/02/2023 0.00 400.00 080523-01 UNIT 298/2988 K9 GRAPHICS 08/05/2023 08/05/2023 0.00 500.00 111023-01 INSTALLATION CHANNEL WALL LETTERING 11/10/2023 11/10/2023 0.00 625.00 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
324.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 324.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 691730 FINGERPRINT SVCS OCTOBER 2023 11/03/2023 11/03/2023 0.00 324.00 1233
Vendor Number

DEWALT CORPORTATION
Total Vendor Amount
325.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 325.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1090950 HAVEN DR. PAVEMENT REHAB 11/03/2023 11/03/2023 0.00 325.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
2,036.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 723.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34696 CRADLEPOINT LICENSE RENEWAL PD 11/07/2023 11/07/2023 0.00 723.89 Check 11/29/2023 1,312.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000985 PC WARRANTY RENEWAL - JAN 2024 11/28/2023 11/28/2023 0.00 1,312.63 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
1,890.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,890.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0214 BUS WASH 09.29.23 09/29/2023 09/29/2023 0.00 240.00 INV0226 ARVIN PD FLEET WASH 11.7.23 11/07/2023 11/07/2023 0.00 660.00 INV0227 ARVIN PD FLEET WASH 11.14.23 11/14/2023 11/14/2023 0.00 660.00 INV0228 BUS WASH AND BUMPER SHINE 11.17.23 11/17/2023 11/17/2023 0.00 330.00

70.04 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 70.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-327-76327 SHIPPING SVCS 11.16.23 11/24/2023 11/24/2023 0.00 64.79 9-662-81039 SHIPPING SVCS 10.13.23 11/17/2023 11/17/2023 0.00 5.25 1671
Vendor Number

GLORIA MORENO
Total Vendor Amount
470.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 470.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL & KIOSK REIMBURSEMENT FOR VET'S HALL & KIOSK 11/27/2023 11/27/2023 0.00 470.00 1019
Vendor Number

GUARDIAN
Total Vendor Amount
7,832.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 7,832.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 DECEMBER 2023 BUNDLE INSURANCE DECEMBER 2023 11/20/2023 11/20/2023 0.00 7,832.63 1160
Vendor Number

HAAKER EQUIPMENT COMPANY
Total Vendor Amount
118,767.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 118,767.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000986 ONE (1) ELGIN CROSSWIND SWEEPER – SINGLE ENGINE 11/28/2023 11/28/2023 0.00 118,767.57 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
3,780.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 3,780.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 18 INVOICE 18 11/01/2023 11/15/2023 0.00 3,780.00 1664
Vendor Number

JAMIKIA TATE
Total Vendor Amount
1,050.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,050.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 400 NEW TRAINEE 11/10/2023 11/10/2023 0.00 300.00
401 NEW TRAINEE 11/11/2023 11/11/2023 0.00 300.00
402 NEW TRAINEE 11/14/2023 11/14/2023 0.00 150.00
403 NEW TRAINEE 11/15/2023 11/15/2023 0.00 150.00
404 DEFENSIVE DRIVING TRAINING 11/16/2023 11/16/2023 0.00 150.00 1617
Vendor Number
JBK,INC.

Total Vendor Amount

59.80 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 59.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 150073 COLOR R TAB SERIES LABEL 07/28/2023 07/28/2023 0.00 59.80 1413
Vendor Number

JESUS BRAVO
Total Vendor Amount
2,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 2,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

10.31.23 POLICE DEPARTMENT PAINT WALLS, DOORS, CEILING 10/31/2023 10/31/2023 0.00 1,900.00

11.14.23 POLICE DEPARTMENT TOUCH UP 11/14/2023 11/14/2023 0.00 100.00

KAISER PERMANENTE
Total Vendor Amount
27,011.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 27,011.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 DECEMBER 2023 MEDICAL DECEMBER 2023 11/05/2023 11/05/2023 0.00 27,011.78 1185
Vendor Number

KERN COUNTY ANIMAL SERVICES
Total Vendor Amount
40,750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 40,750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10/5/2023 INVOICE JULY THROUGH SEPTEMBER 2023 10/05/2023 10/05/2023 0.00 40,750.00 1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
3,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 3,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2334 ACUTE PED EXAM 10.18.23 11/03/2023 11/03/2023 0.00 1,500.00 2335 ACUTE PED EXAM 10.18.23 11/03/2023 11/03/2023 0.00 1,500.00 1672
Vendor Number

KERN COUNTY PUBLIC HEALTH
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 11/15/2023 11/15/2023 0.00 450.00 1412
Vendor Number

LEXIPOL LLC
Total Vendor Amount
14,998.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 14,998.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVCOR1170 CORDICO LAW ENFORCEMENT WELLNESS APP 09/05/2023 09/05/2023 0.00 4,999.50 INVCOR1182 CORDICO LAW ENFORCEMENT WELLNESS APP 09/05/2023 09/05/2023 0.00 4,999.50 INVCOR1183 CORDICO LAW ENFORCEMENT WELLNESS APP 09/05/2023 09/05/2023 0.00 4,999.50 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
4,210.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 4,210.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 253833 CLIENT MATTER NO: AR100-00008 10/31/2023 10/31/2023 0.00 4,210.50 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
477.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 477.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV763324 CARRIERS AND POUCHES FOR JOSUE R. 11/09/2023 11/09/2023 0.00 477.66 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
597.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 597.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14002145 UNIT 211 REPAIRD COOLANT LEAK ON RADIATOR 11/01/2023 11/01/2023 0.00 597.84

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
1,639.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,639.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 727468 BIN RENT AND 4 YD ROLL OFF OCTOBER 2023 11/10/2023 11/10/2023 0.00 1,639.95 1674
Vendor Number

MYERS ELECTRIC COMPANY INC
Total Vendor Amount
400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 400.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REFUND FOR BP-23-28 REFUND FOR BP-23-28 CANCELLED PERMIT 11/15/2023 11/15/2023 0.00 400.00 1425
Vendor Number

NEXTALK INC
Total Vendor Amount

30.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 30.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11219 INTERPRETING FOR OCTOBER 2023 10/31/2023 10/31/2023 0.00 30.00 1170
Vendor Number

PETTY CASH ELSA CARDOSO GUZMAN
Total Vendor Amount
150.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 150.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PETTY CASH PD PETTY CASH PD 11/27/2023 11/27/2023 0.00 150.02 1108
Vendor Number
PG & E
Total Vendor Amount
16,289.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 16,289.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 10.12.23-11.09.23 ELEC SVC 10.12.23-11.09.23 11/10/2023 11/10/2023 0.00 16,289.74 1653
Vendor Number

PROJECT DEVELOPMENT SOLUTIONS
Total Vendor Amount
4,611.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 4,611.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 204 WASTEWATER SOLAR PROJECT EVALUATION 11/15/2023 11/15/2023 0.00 4,611.25 1345
Vendor Number

PROVOST & PRITCHARD CONSULTING GROUP
Total Vendor Amount
55,742.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 55,742.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 103220 FRANKLIN STREET REHAB PROJECT 08/31/2023 08/31/2023 0.00 55,742.48 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,647.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,647.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 11/8/2023 ARV 11/8/2023 11/08/2023 11/08/2023 0.00 1,647.48

PURCHASE POWER
Total Vendor Amount
614.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 614.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

11.12.23 METER ADD 11.12.23 11/12/2023 11/12/2023 0.00 614.43 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
792.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 792.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 62871088 WEEK ENDING 11.24.23 JAZMIN C. 11/27/2023 11/27/2023 0.00 792.33 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
291.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 291.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901110123 SERVICE 11.01.23-11.30.23 11/01/2023 11/01/2023 0.00 291.38 1354
Vendor Number

TIMOTHY RAMOS
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1615 DWIGHT ANNUAL COMM. CANN. BACKGROUND 11/06/2023 11/06/2023 0.00 500.00 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
932.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 932.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-103355 LIME VESTS PPE 11/08/2023 11/08/2023 0.00 575.15 06-103390 SIGN ALUMINUM UN-SHEETED FLAT BLADE 11/08/2023 11/08/2023 0.00 357.23 1459
Vendor Number

URIEL JESSE ORTIZ
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 100.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV2189 UNIT 318 HEATER CONTROL ASSEMBLY 11/20/2023 11/20/2023 0.00 100.00 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
173,052.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 173,052.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000120844 O & M SERVICES WASTEWATER SEPTEMBER 2023 10/25/2023 10/25/2023 0.00 173,052.11 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
2,406.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 2,406.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9947762558 ARVIN PD CELL PHONES 09.26.23-10.25.23 10/25/2023 10/25/2023 0.00 2,406.87

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00555 - FOR AP 11/29/2023
11/29/2023 2:58:56 PM Page 7 of 10
1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
1,577.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 1,577.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9947762559 ARVIN PD AIR CARDS 09.26.23-10.25.23 10/25/2023 10/25/2023 0.00 1,577.88 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5027314315 COPIER LEASE ARVIN PD 10.29.23-11.28.23 11/02/2023 11/02/2023 0.00 183.87 5027353053 COMM DEV LEASE 10.30.23-11.29.23 11/03/2023 11/03/2023 0.00 124.49 1555
Vendor Number

WEX BANK
Total Vendor Amount
15,050.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 15,050.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 93354065 FUEL FOR NOVEMBER 2023 11/25/2023 11/25/2023 0.00 15,050.93 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000953 AFLAC 11/10/2023 11/10/2023 0.00 20.49
INV0000973 AFLAC 11/24/2023 11/24/2023 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000937 ALLSTATE 10/27/2023 10/27/2023 0.00 108.73
INV0000954 ALLSTATE 11/10/2023 11/10/2023 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000975 APOA Dues 11/24/2023 11/24/2023 0.00 950.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
896.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 896.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000976 SEIU Dues 11/24/2023 11/24/2023 0.00 27.00
INV0000977 SEIU Dues 11/24/2023 11/24/2023 0.00 869.22

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/29/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000979 ALEX GHAZARIAN 11/24/2023 12/15/2023 0.00 300.00

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00555 - FOR AP 11/29/2023
11/29/2023 2:58:56 PM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 73 50 0.00 540,392.39
Packet Totals: 73 50 0.00 540,392.39
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check85 0.00 2,404.66
Packet Totals:
85 0.00 2,404.66

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00555 - FOR AP 11/29/2023
11/29/2023 2:58:56 PM Page 10 of 10
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -542,797.05
Packet Totals: -542,797.05

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) 12/7/2023 2:18:14 PM Page 1 of 6
Payment Register
City of Arvin APPKT00561 - FOR AP 12/7/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1000
Vendor Number
A1 BATTERY
Total Vendor Amount
289.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 289.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 94872 12V MAINT, COMMERCIAL BATTERY HOT BOX ASPHALT 11/07/2023 11/07/2023 0.00 289.40 1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
962.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 962.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 233156571 INTERNET ACC 10.11.23-11.10.23 11/27/2023 11/27/2023 0.00 962.26 1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount

74.41 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 74.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 713739 BUSINESS CARDS FOR JEFF J. 11/17/2023 11/17/2023 0.00 74.41 1676
Vendor Number

ANTONIA ALVAREZ
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $450 REIMBURSEMENT OF $450 FOR VET'S HALL 11/28/2023 11/28/2023 0.00 450.00 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
12,104.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 12,104.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WATER SERVICES 10.24.23-11.22.23 WATER SERVICES 10.24.23-11.22.23 11/30/2023 11/30/2023 0.00 12,104.16 1150
Vendor Number
AT&T
Total Vendor Amount
1,166.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 1,166.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000020758955 9391059040 SERVICE 10.01.23-10.31.23 11/01/2023 11/01/2023 0.00 1,142.55 000020759186 9391060015 SERVICE 10.01.23-10.31.23 11/01/2023 11/01/2023 0.00 23.98 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
381.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 381.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 264707 PROPOSAL SMOTHERMON PARK RESTROOM 10/31/2023 10/31/2023 0.00 195.28 264708 PROPOSAL DIGIORGIO PARK RESTROOMS 10/31/2023 10/31/2023 0.00 186.62

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31589857 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT NOV. 23 11/11/2023 11/11/2023 0.00 809.89 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,367.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 1,367.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 51936021110331 SUPPLEMENTAL INS NOV.2023 12/07/2023 12/07/2023 0.00 1,367.78 1591
Vendor Number

DEPARTMENT OF GENERAL SERVICES
Total Vendor Amount
279.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 279.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0000001549774 0.75 ALJ HOURS - 2022100173 11/30/2023 11/30/2023 0.00 279.75 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
11,864.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 11,864.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-120623 VEHICLE LEASE CHARGE 12.01.23-12.31.23 12/06/2023 12/06/2023 0.00 11,864.73 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
2,170.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 2,170.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0201 ARVIN PD FLEET WASH 8.18.23 08/18/2023 08/18/2023 0.00 1,000.00 INV0230 ARVIN PD FLEET WASH 11.21.23 11/21/2023 11/21/2023 0.00 660.00 INV0233 BUS WASH AND BUMPER SHINE 12.01.23 12/01/2023 12/01/2023 0.00 510.00 1072
Vendor Number

GRANITE CONSTRUCTION
Total Vendor Amount
2,302.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 2,302.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2611164 MATERIAL FOR POTHOLES 11/15/2023 11/15/2023 0.00 2,302.64 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
351.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 351.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 63544 CHEM SYSTEM MAINT, SERVICE SENIOR CENTER 11/08/2023 11/08/2023 0.00 164.50 63545 SEMI ANNUAL MAINT, VET'S HALL 11/08/2023 11/08/2023 0.00 186.50 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
8,415.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 8,415.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000989 INVOICE 19 11/16/2023 12/01/2023 0.00 8,415.00

JAMIKIA TATE
Total Vendor Amount
1,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 1,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 405 DEFENSIVE DRIVING CLASSROOM TRAINING 11/20/2023 11/20/2023 0.00 300.00 406 DEFENSIVE DRIVING CLASSROOM TRAINING 11/21/2023 11/21/2023 0.00 300.00 407 CLASSROOM DEFENSIVE DRIVING 11/27/2023 11/27/2023 0.00 300.00 408 CLASSROOM DEFENSIVE DRIVING 11/28/2023 11/28/2023 0.00 300.00 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
2,250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 2,250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC 6834 PLANNING SVCS 10.01.23-10.31.23 11/05/2023 11/05/2023 0.00 2,250.00 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
272.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 272.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4621 DIGIORGIO PARK REKEY, DEADBOLT 11/09/2023 11/09/2023 0.00 272.84 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
1,734.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 1,734.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8499 UNIT 288 REPLACE FRONT DISC PADS 11/17/2023 11/17/2023 0.00 223.93 8513 UNIT 281 REPLACE BATTERY, ALTERNATOR ASSEMBLY 11/29/2023 11/29/2023 0.00 1,332.26 8514 UNIT 293 ENGINE OIL CHANGE 11/30/2023 11/30/2023 0.00 178.37 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 303 DEFENSIVE TRAINING 11/18/2023 11/18/2023 0.00 300.00 304 DEFENSIVE TRAINING 11/28/2023 11/28/2023 0.00 300.00 305 DEFENSIVE TRAINING 11/29/2023 11/29/2023 0.00 300.00 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
1,776.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 1,776.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14002087 UNIT 203-EV SERVICE AIR COMPRESSOR ON UNIT 10/16/2023 10/16/2023 0.00 1,040.00 14002182 UNIT 203-EV REPAIR FOG LIGHT BRACKETS 11/10/2023 11/10/2023 0.00 373.71 14002184 UNIT 205-EV REPAIR INTERIOR STORAGE BOX 11/13/2023 11/13/2023 0.00 184.13 14002185 UNIT 211 JUMP START UNIT 11/13/2023 11/13/2023 0.00 178.71 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
550.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 550.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 116361 PW STAFF PPE 11/08/2023 11/08/2023 0.00 550.59

NATHAN M HODGES
Total Vendor Amount
21,566.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 21,566.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 550 LEGAL FEES NOVEMBER 2023 12/01/2023 12/01/2023 0.00 21,566.50 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount

41.65 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 41.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34345 UNIT 293 PATCH PLUG 11/21/2023 11/21/2023 0.00 41.65 1108
Vendor Number
PG & E
Total Vendor Amount
6,519.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 6,519.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 10.24.23-11.21.23 2004215572-9 10.24.23-11.21.23 11/22/2023 11/22/2023 0.00 416.44 5299823039-6 10.24.23-11.21.23 5299823039-6 10.24.23-11.21.23 11/22/2023 11/22/2023 0.00 5,892.02 7317315093-6 10.24.23-11.21.23 7317315093-6 10.24.23-11.21.23 11/27/2023 11/27/2023 0.00 67.90 8906737625-4 10.24.23-11.21.23 8906737625-4 10.24.23-11.21.23 11/22/2023 11/22/2023 0.00 9.53 9132070691-3 10.24.23-11.21.23 9132070691-3 10.24.23-11.21.23 11/22/2023 11/22/2023 0.00 122.13 9307046200-2 10.24.23-11.21.23 9307046200-2 10.24.23-11.21.23 11/27/2023 11/27/2023 0.00 11.71 1675
Vendor Number

PSYCHOLOGICAL CONSULTING ASSOCIATES, INC
Total Vendor Amount
2,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 2,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 526812 FITNESS FOR DUTY ARVIN PD 11/21/2023 11/21/2023 0.00 2,200.00 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
798.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 798.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 136559311-001 IRRIGATION SUPPLIES FOR PARKS 11/16/2023 11/16/2023 0.00 798.33 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
155.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 155.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-103458 STREET NAME BRACKETS 11/14/2023 11/14/2023 0.00 155.88 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
170,812.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 170,812.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000115345 O & M SERVICES WASTEWATER AUGUST 2023 09/21/2023 09/21/2023 0.00 170,812.36 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 12/07/2023 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5027516906 COMM DEV LEASE 11.12.23-12.11.23 11/16/2023 11/16/2023 0.00 285.91

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00561 - FOR AP 12/7/2023
12/7/2023 2:18:14 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 50 30 0.00 254,054.35
Packet Totals: 50 30 0.00 254,054.35

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00561 - FOR AP 12/7/2023
12/7/2023 2:18:14 PM Page 6 of 6
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -254,054.35
Packet Totals: -254,054.35

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) 12/8/2023 11:48:36 AM Page 1 of 3
Payment Register
City of Arvin APPKT00563 - COUNTY CLERK 12.08.2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 43079 12/08/2023 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ADMIN FEE OF $50 CEQA ADMIN FEE OF $50 CEQA FILING 12/07/2023 12/07/2023 0.00 50.00

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00563 - COUNTY CLERK 12.08.2023
12/8/2023 11:48:36 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check11 0.00 50.00
Packet Totals:
11 0.00 50.00

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.) Payment Register APPKT00563 - COUNTY CLERK 12.08.2023
12/8/2023 11:48:36 AM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -50.00
Packet Totals: -50.00

3.A.1
Attachment: Demand Register(s) of November 28, 2023 - December 08, 2023 (Demand Register(s) of November 28, 2023 - December 08, 2023.)

3.B.1
Attachment: Payroll Register(s) of December 08, 2023 (Payroll Register(s) of December 08, 2023.)

3.B.1
Attachment: Payroll Register(s) of December 08, 2023 (Payroll Register(s) of December 08, 2023.) Special Arvin City Council Meeting Minutes – November 28, 2023

Page 1 of 3 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
NOVEMBER 28, 2023
CALL TO ORDER @ 6:02PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Horton absent (attended Closed Session only via phone); All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion MPT Borreli Second CM Murillo Vote 4-0

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of November 10, 2023 – November 27, 2023.

B. Approval of Payroll Register(s) of November 10, 2023 and November 24, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of October 24, 2023 and November 14, 2023.

D. Approval and Authorization for the City Manager to Sign a Program Participation Agreement with Willdan Energy Solutions for Heat Pump Water Heater Incentives for City Buildings and A Capacity Bid.

Agreement No. 2023-32
E. Approval and Adoption of the “APOA” Arvin Police Officer’s Association Side Letter 11.23.

3.C.1
Attachment: Minutes of the Special Arvin City Council Meeting of November 28, 2023 (Minutes of the Special Meeting(s) of November 28, 2023.) Special Arvin City Council Meeting Minutes – November 28, 2023

Page 2 of 3 ends

F. Approval of A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirements and Authorizing the City Manager to Execute the Quotes from ProForce Law Enforcement for the Upgrade and Buyback of Arvin Police Department’s Firearms Based on the Single Vendor Exception.

Resolution No. 2023-68
Agreement No. 2023-33 (Quote from ProForce Law Enforcement) G. Approval of Proposals from Diamond IT for the Arvin Police Department Computer, Internet, and E-Mail Infrastructure Upgrade to Align with the Department of Justice (DOJ) Requirements in Preparation for the California Law Enforcement Telecommunications System (CLETS) Upgrades; and Authorization for City Manager to Execute Said Proposals.

Agreement No. 2023-34 Multi-factor Authentication (MFA) Deployment Agreement No. 2023-35 Microsoft Endpoint Manager (InTune) Agreement No. 2023-36 Police Department Email Migration Staff recommends approval of the Consent Agenda.

Motion to pull Consent Agenda Items 4F and 4G for discussion.

Motion CM Murillo Second CM Reyes Vote 4-0
Motion to approve Consent Agenda Items 4A – 4E.

Motion MPT Borreli Second CM Murillo Vote 4-0
Motion to approve Consent Agenda Item 4F.

Motion CM Murillo Second CM Reyes Vote 4-0
Motion to approve Consent Agenda Item 4G.

Motion MPT Borreli Second CM Murillo Vote 4-0

4. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

Page 3 of 3 ends

CLOSED SESSION REPORT BY CITY ATTORNEY:
4A. No reportable action related to the Central California Association of Public Employees SEIU Local 521; The City Council provided direction to the City Manager concerning negotiation of potential wage increase for the Arvin Police Officers Association (APOA).
4B. Case 1: Removed from the agenda.

Case 2: Staff provided an update to the City Council; No reportable action.

Case 3: Staff provided an update to the City Council; Office of Administrative Hearing process started for appeal.

Case 4: Staff provided an update to the City Council; No reportable action.

Case 5: The City Council provided direction to the City Manager regarding finalizing CEQA and providing notice regarding Resolution of Necessity to initiate Eminent Domain Action.

Case 6: The City Council provided direction to the City Manager regarding City Council voting districts.
4C. The City Council provided direction to the City Attorney and City Manager regarding Wastewater Treatment Facility Management.

5. ADJOURNED @ 7:31PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Special Arvin City Council Meeting of November 28, 2023 (Minutes of the Special Meeting(s) of November 28, 2023.)

CITY OF ARVIN
Staff Report
Meeting Date: December 12, 2023
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: Retroactive Approval of a Subrecipient Agreement with Self-Help Enterprises for Community Development Block Grant Administrative Support and Retroactive Approval of a Subrecipient Agreement with Flood Ministries for the 2022 Community Development Block Grant (CDBG) Program
BACKGROUND:

The City of Arvin has been awarded CDBG Grant funds under the 2022 NOFA, totaling $1,000,000. Two contracts must be executed to administer and implement the awarded programs. City Council approved Resolution No. 2022-38 to apply for these CDBG Funds to provide the residents of Arvin with a Housing Rehabilitation Program for $500,000 and additional ongoing funding support for the Arvin Homeless Navigation Center for $500,000 with Flood Ministries.

City Staff requests approval of two sub-recipient agreements, one with Self-Help Enterprises (SHE) to administer the fiduciary loan responsibility and implement the housing rehabilitation program. This includes providing fiduciary responsibilities, such as reviewing residential forgivable loan applications for home improvement funding that the City staff does not have the finance staff capacity to implement.

The second subrecipient agreement with Flood Ministries is for the grant implementation of the homeless navigation center's continuing operations. The agreements are attached, and City staff is requesting retroactive approval as of July 26th, 2023.

STAFF RECOMMENDATION:

Staff recommends approval of the subrecipient agreements.

FINANCIAL IMPACT:

No fiscal impact. The activity delivery and administration costs incurred by Self-Help enterprises and Flood Ministries will be billable to the grant.

ATTACHMENTS:

CDBG subrecipient agreement with Self-Help Enterprises (SHE) CDBG subrecipient agreement with Flood Ministries

3.D.1
Attachment: Staff Report for Subrecipient Agreements with SHE and Flood 12.12.23 (Approval of Subrecipient Agreements SHE and Flood

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries)

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries) withholding, taxes and payment; and (ii) any claim of right or interest in GRANTEE employment benefits, entitlements, programs and/or funds offered employees of GRANTEE whether arising by reason of any common law, de facto, leased, or coemployee rights or other theory. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to GRANTEE or to this Agreement.

17. INDEMNIFICATION
To the furthest extent allowed by law including California Civil Code section 2782, SUBRECIPIENT shall indemnify, hold harmless and defend GRANTEE and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in Contract, tort or strict liability, including, but not limited to personal injury, death at any time and property damage) incurred by GRANTEE, SUBRECIPIENT or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Agreement. SUBRECIPIENT's obligations under the preceding sentence shall apply regardless of whether GRANTEE or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or willful misconduct, of GRANTEE or any of its officers, officials, employees, agents or volunteers.

If SUBRECIPIENT should contract or subcontract all or any portion of the work to be performed under this Agreement, SUBRECIPIENT shall require each SUBRECIPIENT and/or subcontractor to indemnify, hold harmless and defend GRANTEE and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

18. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this Agreement shall be directed to the following contract representatives:

GRANTEE
City of Arvin
C/O Jeff Jones/Christine Viterelli
200 Campus Drive
Arvin, CA 93203
10 SUBRECIPIENJ
Self-Help Enterprises
C/O Melissa Valdez
8445 W Elowin Ct
Visalia, CA 93290

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries)

33. NO WAIVER
Neither failure nor delay on the part of the GRANTEE in exercising any right under this Agreement shall operate as a waiver of such right, nor shall any single or partial exercise of any such right preclude any further exercise thereof or the exercise of any other right. No waiver of any provision of this Agreement or consent to any departure by the SUBRECIPIENT therefrom shall be effective unless the same shall be in writing, signed on behalf of the GRANTEE by a duly authorized officer thereof, and the same shall be effective only in the specific instance for which it is given. No notice to or demand on the SUBRECIPIENT in any case shall entitle the SUBRECIPIENT to any other or further notices or demands in similar or other circumstances, or constitute a waiver of any of the GRANTEE's right to take other or further action in any circumstances without notice or demand.

34. NON-RELIANCE
SUBRECIPIENT hereby acknowledges having obtained such independent legal or other advice as it has deemed necessary and declares that in no manner has it relied on GRANTEE, it agents, employees or attorneys in entering into this Agreement.

35. PRECEDENCE OF DOCUMENTS
In the event of any conflict between the body of this Agreement and any exhibit or attachment hereto, the terms and conditions of the body of this Agreement will control.

36. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties have executed this Agreement at Arvin, California, the day and year first above written.

Addresses:

City of Arvin
C/O Jeff Jones/Christine Viterelli
200 Campus Drive
Arvin CA 93203
13 SUBRECIPIENT:

Self-Help Enterprises
Thomas J. Collishaw
8445 W. Elowin Ct
Visalia, CA 93290

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries) IN WITNESS WHEREOF, the parties have executed this Agreement at Arvin California, the day and year first above written.

GRANTEE
City of Arvin

SUBRECIPIENT

SELF-HELP ENTERPRISES
Jeff Jones, City Manager �?enVCEO
Addresses:

City of Arvin
C/O Jeff Jones/Christine Viterelli
200 Campus Drive
Arvin CA 93203
Attachments
EXHIBIT A: SCOPE OF WORK
EXHIBIT B: PROPOSED BUDGET
EXHIBIT C: INSURANCE REQUIRMENTS
EXHIBIT D: CONFLICT OF INTEREST
SU BRECI Pl ENT:

C/O Melissa V.
8445 W Elowin Ct
Visalia, CA 93290
EXHIBIT E: CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS
14 3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries)

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries)

3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries) implement Executive Orders 12549 (3 CFR Part 1986 Comp., p.189) and 12689 (3 CFR Part 1989 Comp., p. 235), "Debarment and Suspension." The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (K) See §200.322 Procurement of recovered materials.
27 3.D.2
Attachment: Subrecipient Agreement SHE (Approval of Subrecipient Agreements SHE and Flood Ministries)

CITY OF ARVIN

SUBRECIPIENT AGREEMENT
THIS AGREEMENT, entered this 26th day of July 2023 _____by and between the City of Arvin, California, a municipal corporation, (GRANTEE) and Flood Ministries (SUBRECIPIENT).

WHEREAS, the California Department of Housing and Community Development, hereinafter “HCD”, is authorized to allocate Community Development Block Grant Program, hereinafter "CDBG" funds made available from the U.S. Department of Housing and Urban Development, hereinafter referred to as "HUD", as, as authorized under Title I of the Housing and Community Development Act of 1974, as amended, and implemented under Title 24 of the Code of Federal Regulations, hereinafter collectively referred to as the "Act", incorporated herein by its reference; and
WHEREAS, GRANTEE is a recipient of CDBG funding for use in funding eligible activities furthering established national objectives to benefit its low- and moderate-income residents as defined in the Act; and
WHEREAS, GRANTEE in accordance with its 2019-2023 Housing Element, desires to provide CDBG funds to SUBRECIPIEN, for activities and services, as more fully described in Exhibit A, Scope of Services, upon the terms and conditions in this Agreement; and
WHEREAS, pursuant to City Resolution No. 2022-038, the City Manager is authorized to execute CDBG Agreements, on behalf of GRANTEE, that are within available allocated CDBG funding and in a standard form approved by the City Attorney.

NOW, THEREFORE, it is agreed between the parties hereto that:

1. TERM
The term of this Agreement shall commence on July 26th, 2023, unless terminated earlier pursuant to the terms of this Agreement, shall continue for three years. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including Program Income.

2. SCOPE OF WORK
SUBRECIPIENT will be responsible for administering services in a manner satisfactory to GRANTEE and consistent with any standards required as a condition of providing these funds. GRANTEE will also perform the services set forth in Exhibit "A" entitled "Scope of Work" attached hereto and incorporated by reference herein and made a part hereof.
1 3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 2 SUBRECIPIENT shall administer the Program for the whole of the term of the Agreement. SUBRECIPIENT shall administer the Program in compliance with the CDBG requirements and in a manner that meets the CDBG national objective(s) of 24 CFR 570.208.

GRANTEE will monitor the performance of SUBRECIPIENT against goals and performance standards as stated above. Substandard performance as determined by GRANTEE will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by SUBRECIPIENT within a reasonable amount of time after being notified by GRANTEE, contract suspension or termination procedures will be initiated.

3. RECORDS ANDREPORTS
On a quarterly basis, SUBRECIPIENT shall submit to GRANTEE, in a form acceptable to GRANTEE, a performance report summarizing the number of unduplicated persons served, including race, ethnicity, and income data. The performance report shall be submitted within thirty days of the close of each quarter.

SUBRECIPIENT shall ensure the CDBG grant funds provided by GRANTEE are clearly identified as sub awards and include the following information:
• SUBRECIPIENT NAME: Flood Ministries
• Subrecipient ID(DUNS):
• State Award Identification Number: (CDBG Grant# 22-CDBG-NH-0002) • State Award Date: 6/19/23
• Period of Performance: 7/1/2023 through 07/01/2026
• Federal/State Funds Obligated by this Agreement:
• Total Federal/State Funds Obligated to SUBRECIPIENT: up to $500,000.
• Total Amount of the Federal/State Award: $500,000.
• Federal/State Award project description: Homeless Navigation Center • Name of State awarding agency: CA Dept. of Housing and Community Development
• Name of pass-through entity: City Arvin,California
• Award Official Contact Information: Name and Address
• CFDA Number: 14.218
• CFDA Name: Community Development Block Grant
• Identification of R&D: No
• Indirect cost rate for the Federal award: De minimus
SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities funded under this Agreement. Such records shall include but not be limited to:
a) A full description of each activity undertaken;
b) Records demonstrating each activity undertaken meets one of the National Objectives of the CDBG program;

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 3 c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance;
e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
f) Financial records as required by 2 CFR Part 200 as amended by 24 CFR 570.502, and
g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

SUBRECIPIENT shall retain all project files, financial records, and any other documents related to the Program for a period of three years from the date of the close out of this Agreement, except in the following cases:
• If any litigation, claim, or audit is started before the expiration of the three year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken.
• When the SUBRECIPIENT is notified in writing by the GRANTEE to extend the retention period.
• Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition.

GRANTEE shall monitor and evaluate SUBRECIPIENT's performance under this Agreement to determine compliance with this Agreement and CDBG requirements. SUBRECIPIENT shall cooperate with GRANTEE and any federal or state auditors authorized by GRANTEE and shall make available all information, documents, and records reasonably requested and shall provide GRANTEE the reasonable right of access to both records and personnel during normal business hours for the purpose of assuring compliance with this Agreement and evaluating performance hereunder. The rights of access in this section are not limited to the required retention period but last as long as the records are retained.

4. METHOD OF PAYMENT
Grant funds shall be disbursed to reimburse SUBRECIPIENT in accordance with the Proposed Budget attached hereto as Exhibit "B'' and incorporated herein.

SUBRECIPIENT's sole source of compensation hereunder will be in the form of a grant of CDBG funds as described herein. It is expressly agreed and understood that the total amount to be paid by GRANTEE under this Agreement shall not exceed Five Hundred Thousand Dollars and 00/100 ($500,000).

SUBRECIPIENT shall submit to GRANTEE a request for payment, in a form acceptable to GRANTEE, on a monthly basis for the term of the Agreement. Said request shall be accompanied with supporting documentation, including but not limited to paid receipts, invoices and timesheets, to allow GRANTEE to determine compliance with applicable federal regulations, including cost allowability.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 4 GRANTEE shall pay all approved requests for payment pursuant to this Agreement within the normal course of business, typically within forty-five days of receipt. If GRANTEE disallows any cost submitted by SUBRECIPIENT, within ten business days GRANTEE will provide written notification to SUBRECIPIENT of the disallowance, including any corrective action necessary to process payment.

All funds are paid contingent upon SUBRECIPIENT's continuous compliance with all applicable, uniform administrative requirements, program regulations, and recapture and reversion requirements set out in the Act. Any unearned or recaptured CDBG funding shall be returned to GRANTEE within thirty days of the earlier of termination of this Agreement or notice by GRANTEE. Any interest earned or received by SUBRECIPIENT thereon shall be remitted to the GRANTEE.

An authorized official for SUBRECIPIENT must provide a signed certification with each request that states the following: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."
SUBRECIPIENT understands and agrees the availability of CDBG funds is subject to the control of HUD, other federal agencies, HCD, or other state agencies and should the CDBG funds be encumbered, withdrawn or otherwise made unavailable to GRANTEE, whether earned by or promised to SUBRECIPIENT, and/or should GRANTEE in any fiscal year hereunder fail to allocate CDBG funds, GRANTEE shall not provide said funds unless and until they are made available for payment to GRANTEE by HUD, HCD and GRANTEE receives and allocates said funds. No other funds owned or controlled by GRANTEE shall be obligated under this Agreement to the Project(s).

5. PROGRAM INCOME
Any income generated by SUBRECIPIENT from the use of CDBG funds governed by this Agreement shall be considered CDBG program income. All CDBG program income (as defined at 24 CFR 570.500(a)) shall be retained by SUBRECIPIENT for the term of this Agreement. The use of all CDBG program income is reserved specifically for services outlined in the Scope of Work and is subject to the terms of this Agreement.

6. UNIFORM ADMINISTRATIVE REQUIREMENTS
SUBRECIPIENT shall adhere to and follow the Uniform Administrative Requirements found in the U.S. federal regulations at 2 CFR Part 200.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 5 SUBRECIPIENT shall establish and maintain effective internal control over CDBG funds made available through this Agreement to provide reasonable assurance that the Program is administered in compliance with applicable federal statutes, regulations, state guidelines and the terms and conditions of this Agreement. This includes evaluation and internal monitoring of the Program and prompt, appropriate action when instances of noncompliance are identified.

SUBRECIPIENT shall follow a written procurement policy that allows for full and open competition that meets the minimum standards of the U.S. federal regulations at 2 CFR 200.317 through 200.326.

SUBRECIPIENT shall take reasonable measures to safeguard protected personally identifiable information and other information GRANTEE designates as sensitive consistent with applicable Federal, state and local laws regarding privacy and obligations of confidentiality.

SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women 's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms "small business" means abusiness that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least 51% owned and controlled by minority group members or women.

SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

SUBRECIPIENT is prohibited from using CDBG funds or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities.

SUBRECIPIENT shall comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement.

SUBRECIPIENT shall comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. SUBRECIPIENT shall maintain documentation that demonstrates compliance with hour and wage requirements of this part.

SUBRECIPIENT agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities.

SUBRECIPIENT shall maintain a financial management system that identifies all federal awards received and expended and the federal programs under which they were received, including:

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 6 • The CFDA title and number,
• Federal award identification number and year,
• Name of the Federal/State agency, and
• Name of the pass-through entity, if any.

SUBRECIPIENT shall follow written financial management policies and procedures that, at a minimum, provide for:
• Determination of allowable costs in accordance with the terms and conditions of this Agreement and the federal cost principles published in the U.S. federal regulations at 2 CFR 200 Subpart E; • Effective control over, and accountability for, all funds, property, and other assets to ensure all assets are safeguarded and they are used solely for authorized purposes; and
• Accurate financial reporting on federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation.

7. AUDIT REQUIREMENTS
Within thirty days of the close of SUBRECIPIENT's fiscal year, SUBRECIPIENT shall provide to GRANTEE a certification stating the total amount of federal awards expended in the fiscal year. The certification shall be signed by an authorized official.

SUBRECIPIENT agrees to have a single or program-specific audit conducted in accordance with the provisions of 2 CFR 200 Subpart F if SUBRECIPIENT expends $750,000 or more in federal awards during any fiscal year that overlaps with the term of this Agreement. SUBRECIPIENT shall submit a copy of the audit to GRANTEE and the Federal Audit Clearinghouse (FAC) within thirty calendar days after receipt of the auditor's report(s). SUBRECIPIENT shall make copies of the audit available for public inspection for three years from the date of submission to the FAC.

GRANTEE shall issue a management decision for audit findings that relate to this Agreement within six months of acceptance of the audit report by the FAC.

8. USE AND REVERSION OF ASSETS
SUBRECIPIENT shall transfer to GRANTEE any CDGB funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR 570.502-504, as applicable.

9. CONFLICT OF INTEREST
SUBRECIPIENT shall maintain written standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award and administration of contracts. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of SUBRECIPIENT. If SUBRECIPIENT has a

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 7 parent, affiliate, or subsidiary organization, the standards of conduct must cover organizational conflicts of interest to ensure SUBRECIPIENT is able to be impartial in conducting a procurement action involving a related organization.

At a minimum, the standards of conduct shall include any person who is an employee, agent, consultant, officer, or elected official or appointed official of SUBRECIPIENT. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to the proceeds of the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during theirtenure or for one year thereafter.

Both SUBRECIPIENT and any subcontractors shall complete a Disclosure of Conflict of Interest From included as Exhibit "D ". Upon written request, GRANTEE may grant an exception to the conflict of interest provisions on a case-by-case basis.

10. OTHER PROGRAM REQUIREMENTS
SUBRECIPIENT agrees to administer the services in compliance with all applicable City/County, State, and Federal guidelines including, but not limited to the following federal program requirements as now in effect and as may be amended from time to time:

Section 109 of the Housing and Community Development Act of 1974 requires that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act. Section 109 also directs that the prohibitions against discrimination on the basis of age under the Age Discrimination Act and the prohibitions against discrimination on the basis of disability under Section 504 shall apply to programs or activities receiving Federal financial assistance under Title I programs.

Equal Opportunity requirements as described in Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107.

Equal Protection of the Laws for Faith-Based and Community Organizations as described in Executive Order 13279 and the implementing regulations at 41 CFR chapter 60.

Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR part 135.

The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851- 4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part apply.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 8 Exclusion of Debarred and Suspended Contractor requirements as described in 2 CFR Part 180.

Certain newly legalized aliens, as described in 24 CFR part 49, are not eligible to apply for CDBG benefits, including financial assistance, public services, jobs and access to new or rehabilitated housing and other facilities made available with CDBG. Benefits do not include relocation services and payments to which persons displaced are entitled by law (24 CFR §570.613).

A building or facility designed, constructed, or altered with CDBG funds governed by this Agreement that meets the definition of "residential structure" as defined in 24 CFR 40.2 or the definition of "building" as defined in 41 CFR 101-19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-19, subpart 101-19.6, for general type buildings).

The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA) provides comprehensive civil rights to individuals withdisabilities in the areas of employment, public accommodations, State and local government services, and telecommunications.

The contract provisions for non-federal entity contract under federal awards as set forth in Exhibit "E".

11. CLOSEOUT AND REVERSION OF ASSETS
GRANTEE will close out this Agreement when it determines that all applicable administrative actions and all required work of the Agreement have been completed by SUBRECIPIENT .

Unless provided an extension through written notification by GRANTEE, SUBRECIPIENT shall complete the following actions no later than thirty calendar days after the end date of the term of this Agreement:
• Submit, all financial, performance, and other reports as required by the terms of this Agreement;
• Liquidate all obligations incurred under the Agreement; and • Transfer to GRANTEE any accounts receivable attributable to the use of CDBG funds, including CDBG program income.

Notwithstanding the expiration or earlier termination of this Agreement, SUBRECIPIENT's obligations to GRANTEE shall not terminate until all closeout requirements are completed. The following obligations of SUBRECIPIENT shall survive the termination of this Agreement:
• SUBRECIPIENT'S indemnity obligations;
• the obligation to cause audits to be performed relating to SUBRECIPIENT'S activities and costs under this Agreement; • the obligation to repay to GRANTEE any CDBG proceeds
improperly disbursed to SUBRECIPIENT or disbursed for ineligible expenditures;

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 9 • any other obligations which cannot by their nature be performed until after the expiration of the Agreement such as the submittal of final payment request and performance reports.

Any real or personal property purchased in whole or in part with CDBG funds provided under this Agreement are subject to the following requirements that shall survive the termination of this Agreement:
• Insurance and reporting requirements regarding real and personal property acquired with federal funds in accordance with the uniform administrative requirements contained in the U.S. federal regulations published at 2 CFR Part 200; and
• For real property under SUBRECIPIENT's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000, said property shall be used to meet one of the national objectives in 24 CFR 570.208 for five years after close out of this Agreement. If the property is disposed of within five years of the close out of this Agreement, SUBRECIPIENT shall reimburse GRANTEE the a percentage of the current fair market value of the property equal to the percentage of CDBG funds expended to the overall acquisition and improvement cost of the property.

12. SUSPENSION ANDTERMINATION
Termination for Convenience. This Agreement may be terminated by either party if SUBRECIPIENT and GRANTEE mutually agree in writing to its termination and upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated.

Furthermore, GRANTEE may suspend or terminate this Agreement if SUBRECIPIENT materially fails to comply with any terms of this Agreement.

If, through any cause, the SUBRECIPIENT fails to fulfill in timely and proper manner its obligations under this Agreement, ineffectively or improperly use funds provided under this Agreement, or if SUBRECIPIENT shall violate any of the covenants, agreements, or stipulations of this Agreement, GRANTEE shall thereupon have the right to terminate this Agreement by giving written notice to SUBRECIPIENT of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents and reports prepared by SUBRECIPIENT under this Agreement shall, at the option of GRANTEE, become its property and SUBRECIPIENT shall be entitled to receive just and equitable payment for any satisfactory work completed subject to the limitations of this Agreement.

13. MANDATORY DISCLOSURES
SUBRECIPIENT shall provide written notice to the GRANTEE within five days of all potential conflicts of interest and violations of criminal law involving fraud, bribery, or gratuity violations potentially affecting this Agreement. Failure to make required disclosures can result in termination of the Agreement and suspension or debarment from future federal awards.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 10 14. FINDINGS CONFIDENTIAL
Any reports, information or data given to or prepared by SUBRECIPIENT concerning GRANTEE under this Agreement shall not be made available to any individual or organization by SUBRECIPIENT without first submitting them to GRANTEE.

15. GENERAL CONDITIONS
SUBRECIPIENT shall implement this Agreement in accordance with applicable Federal, State, County, and City laws, ordinances and codes. Should a Project receive additional funding after the commencement of this Agreement, SUBRECIPIENT shall notify GRANTEE in writing within thirty days of receiving notification from the funding source and submit a cost allocation plan for approval by GRANTEE within forty-five days of said official notification.

SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604and (2) SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

SUBRECIPIENT shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of thisAgreement.

SUBRECIPIENT shall comply with the bonding and insurance requirements set forth in 2 CFR Part 200. The SUBRECIPIENT shall additionally carry sufficient insurance and bond coverage as set forth in Exhibit "C".

SUBRECIPIENT shall subcontract all work or services through written contract or agreement subject to each provision of this Agreement and applicable City, County, State and Federal guidelines and regulations. Prior to execution of any subcontract hereunder, such subcontracts must be submitted by SUBRECIPIENT to GRANTEE for its review and approval, which will specifically include a determination of compliance. None of the work or services covered by this Agreement, including but not limited to consultant work or services, shall be subcontracted by SUBRECIPIENT or reimbursed by GRANTEE without prior written approval.

16. INDEPENDENT CONTRACTOR
In furnishing the services provided for herein, SUBRECIPIENT is acting solely as an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venturer, partner or associate of GRANTEE for any purpose. GRANTEE shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, GRANTEE shall

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) l l
retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.

This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and GRANTEE. SUBRECIPIENT shall have no authority to bind GRANTEE absent GRANTEE's express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof.

Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to GRANTEE's employees. SUBRECIPIENT shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employees all employee benefits including, without limitation, health, welfare and retirement benefits. In addition, together with its other obligations under this Agreement, SUBRECIPIENT shall be solely responsible, indemnify, defend and save GRANTEE harmless from all matters relating to employment and tax withholding for and payment of SUBRECIPIENT's employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in GRANTEE employment benefits, entitlements, programs and/or funds offered employees of GRANTEE whether arising by reason of any common law, de facto, leased, or coemployee rights or other theory. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to GRANTEE or to this Agreement.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 12 GRANTEE and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

Communication and details concerning this Agreement shall be directed to the following contract representatives:

GRANTEE
City of Arvin
Jeff Jones, City
Manager
Christine
Viterelli,
Grants Manager
200 Campus Drive
P.O Box 548
Arvin, CA 93203

19. AMENDMENTS

SUBRECIPIENT
Flood Ministries
C/O Jim Wheeler,
Executive Director
1830 Truxtun Ave. Ste. 210
Bakersfield, CA 93301
GRANTEE or SUBRECIPIENT may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the GRANTEE's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the GRANTEE or SUBRECIPIENT from its obligations under this Agreement.

GRANTEE may, in its discretion, amend this Agreement to conform withFederal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both GRANTEE and SUBRECIPIENT.

20. ASSIGNMENT
SUBRECIPIENT shall not assign or transfer any interest in this Agreement without the prior written consent of the GRANTEE.

21. SEVERABILITY
If any term, provision, covenant, or condition of this Agreement is held by a court

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 13 of competent jurisdiction to be invalid, void, or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 14 provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement.

22. ATTORNEY FEES
If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party will be entitled to recover from the other party its reasonable attorney's fees and legal expenses.

23. BINDING ON ALL SUCCESSORS ANDASSIGNS
Unless otherwise expressly provided in this Agreement, all the terms and provisions of this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective nominees, heirs, successors, assigns, and legal representatives.

24. COUNTERPARTS
This Agreement may be executed in counterparts, each of which when executed and delivered will be deemed an original, and all of which together will constitute one instrument. The execution of this Agreement by any party hereto will not become effective until counterparts hereof have been executed by all parties hereto.

25. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. All powers and remedies given by this Agreement shall be cumulative and in addition to those otherwise provided by law.

26. EFFECTIVE DATE
This Agreement shall be effective upon the Parties' complete execution following City Council approval.

27. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement of the parties with respect to the subject matter hereof. This Agreement supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by written instrument duly authorized and executed by both GRANTEE and SUBRECIPIENT.

28. EXHIBITS
Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.

29. EXPENSES INCURRED UPON EVENT OF DEFAULT
SUBRECIPIENT shall reimburse GRANTEE for all reasonable expenses and costs of collection and enforcement, including reasonable attorney's fees, incurred by GRANTEE as a result of one or more Events of Default by SUBRECIPIENT under this Agreement.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 15 30. GOVERNING LAW AND VENUE
Except to the extent preempted by applicable federal law, the laws of the State of California shall govern all aspects of this Agreement, including execution, interpretation, performance, and enforcement. Venue for filing any action to enforce or interpret this Agreement will be Kern County, California.

31. HEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

32. INTERPRETATION
This Agreement in its final form is the result of the combined efforts of the parties.

Any ambiguity will not be construed in favor or against any party, but rather by construing the terms in accordance with their generally acceptedmeaning.

33. NO THIRD PARTY BENEFICIARY
The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties other than expressly identified herein. No subcontractor , mechanic, materialman, laborer, vendor, or other person hired or retained by SUBRECIPIENT shall have any rights hereunder and shall look to SUBRECIPIENT as their sole source of recovery if not paid. No third party may enter any claim or bring any such action against GRANTEE under any circumstances. Except as provided by law, or as otherwise agreed to in writing between GRANTEE and such person, each such person shall be deemed to have waived in writing all right to seek redress from GRANTEE under any circumstances whatsoever. SUBRECIPIENT shall include this paragraph in all contracts/subcontracts.

34. NO WAIVER
Neither failure nor delay on the part of the GRANTEE in exercising any right under this Agreement shall operate as a waiver of such right, nor shall any single or partial exercise of any such right preclude any further exercise thereof or the exercise of any other right. No waiver of any provision of this Agreement or consent to any departure by the SUBRECIPIENT therefrom shall be effective unless the same shall be in writing, signed on behalf of the GRANTEE by a duly authorized officer thereof, and the same shall be effective only in the specific instance for which it is given. No notice to or demand on the SUBRECIPIENT in any case shall entitle the SUBRECIPIENT to any other or further notices or demands in similar or other circumstances, or constitute a waiver of any of the GRANTEE's right to take other or further action in any circumstances without notice or demand.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 16 35. NON-RELIANCE
SUBRECIPIENT hereby acknowledges having obtained such independent legal or other advice as it has deemed necessary and declares that in no manner has it relied on GRANTEE, it agents, employees or attorneys in entering into this Agreement.

36. PRECEDENCE OFDOCUMENTS
In the event of any conflict between the body of this Agreement and any exhibit or attachment hereto, the terms and conditions of the body of this Agreementwill control.

37. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties have executed this Agreement at Arvin, California, the day and year first above written.

Addresses:

GRANTEE: SUBRECIPIENT:

City of Arvin Flood Ministries
Attention: Jeff Jones, City Manager Attention: Jim Wheeler Executive Director
200 Campus Drive 1830 Truxtun Ave.

P.O. Box 543 Ste. 120
Arvin, CA 93203
Phone: (661)
FAX:

Bakersfield, CA 93290
Phone: (661)323-5663
FAX:

Attachments:

EXHIBIT A: SCOPE OF WORK
EXHIBIT B: PROPOSED BUDGET
EXHIBIT C: INSURANCE REQUIRMENTS
EXHIBIT D: CONFLICT OF INTEREST
EXHIBIT E: CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) CDBG Subrecipient Ag! 2018 - 4/5/18 16
IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, the day and year first above written.

GRANTEE

CITY OF ARVIN

SUBRECIPIENT
Flood Ministries
Jeff Jones, City Manager Jim Wheeler, Executive Director Addresses :

GRANTEE:

City of Arvin
Attention: Jeff Jones
City Manager
200 Campus Drive
P.O. Box 543
Arvin, CA 93203
Phone: (661)854-3134
FAX: (661) 854-0817
SUBRECIPIENT:

Flood Ministries
Attention: Jim Wheeler,
Executive Director
1830 Truxtun Ave.

Ste. 120
Bakersfield, CA 93290
Phone: (661)323-5663
FAX: (661)
Attachments :

EXHIBIT A: SCOPE OF WORK
EXHIBIT B: PROPOSED BUDGET
EXHIBIT C: INSURANCE REQUIRMENTS
EXHIBIT D: CONFLICT OF INTEREST
EXHIBIT E: CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 17 EXHIBIT A

SCOPE OF WORK
Matrix Code: 05C Other Public Services
NationalObjective: 24 CFR 570.207(b)(4)
CDBG Eligibility: Homeless Services
Project Description:

The Arvin Navigation Center Program (ANC) is a low demand emergency response to protect people living on the streets, or experiencing a crisis situation to provide resources and services to persons who have no other options. The Program provides homeless individuals in the Arvin/Lamont area with a safe place to rest, receive a meal, and supportive services, such as health and mental health services; job training and placement opportunities; and other personal care and housing assistance needs.

Basic Activity Information
Flood Bakersfield Ministries, Inc. (SUBRECIPIENT) will perform all services set forth in the program description and will be responsible for administering the program funded with federal, State or local funds, as described as follows, in a manner satisfactory to the funders and consistent with any standards required as a condition of providing these funds.

The SUBRECIPIENT shall maintain a project file that contains a full description of each activity assisted with CDBG and funds, including its location, the amount of CDBG funds budgeted, obligated and expended for the activity, and the eligibility and national objective under which it is eligible.

Data on the extent to which each racial and ethnic group and have applied for, participated in, or benefited from, any program or activity funded in whole or in part with CDBG funds. Such information shall be used only as a basis for further investigation as to compliance with nondiscrimination requirements. No recipient is required to attain or maintain any particular statistical measure by race, ethnicity, or gender in covered programs.

Data will be collected to document duplication of benefits at application and will be collected throughout the expenditure period and provided to the City.

Financial Management Records
The SUBRECIPIENT shall maintain financial records in accordance with the applicable requirements listed in Sec. 570.502, including source documentation.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 18 The project file must document how the CDBG funds are expended. Such documentation must include, to the extent applicable:
• Invoices with supporting documentation
• Evidence that adequate procurement practices were in place and followed • Schedules containing comparisons of budgeted amounts and actual expenditures,
• Progress schedules signed by appropriate parties (e.g., general contractor and/or a project architect), if applicable • Other documentation appropriate to the nature of theactivity National Objective Compliance - Low Mod Clientele (LMC) - The SUBRECIPIENT shall insure records are maintained for each individual, including:
• The total cost of the activity, including both CDBG and non-CDBG funds. • a determination of beneficiary's household size and
estimated annual income (as defined under the 24 CFR

5.609) completed and signed by the SUBRECIPIENT
supported by documentation such as pay stubs and other
accepted forms of income verification, as required.

SUBRECIPIENT shall ensure the CDBG grant and program
income funds provided by GRANTEE are clearly identified as a subaward and include the following information:
• SUBRECIPIENT NAME: Flood Ministries
• Subrecipient ID (DUNS):
• State Award Identification Number:
• State Award Date: 6-19-23
• Period of Performance: 3years
• Funds Obligated by this Agreement: 22-CDBG-NH-00002 Grant and Program Income
• Total Funds Obligated to SUBRECIPIENT: up to $500,000 • Total Amount of the Award: $500,000
• Award project description: See Exhibit A - Scope of Work • Name of awarding agency: CA Dept. of Housing and Community Development
• Name of pass-through entity: City of Arvin, California • Award Official Contact Information: See Section 18 - Notices • CFDA Number:
• CFDA Name: Community Development Block Grant
• Identification of R&D: No
• Indirect cost rate for the Federal award: De Minimis Rate

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries)

EXHIBIT B

PROPOSED BUDGET

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements 20 EXHIBIT C

INSURANCE REQUIREMENTS
Agreement between City of Arvin (“CITY”)
and Flood Ministries ("SUBRECIPIENT")

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for "bodily injury, " "property damage" and "personal and advertising injury" with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under "Minimum Limits of Insurance."

2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds.

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Professional Liability (Errors andOmissions) that includes Cyber Liability (Privacy and Data breach) insurance appropriate to SUBRECIPIENT profession.

MINIMUM LIMITS OF INSURANCE
SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured:

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 21 1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property damage;
(ii) $1,000,000 per occurrence for personal and advertising injury;
(iii) $2,000,000 aggregate for products and completed
operations; and,
(iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement.

2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.

3. WORKERS' COMPENSATION INSURANCE as required by the
State of California with statutory limits.

4. EMPLOYER'S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.

5. PROFESSIONAL LIABILITY (Errors and Omissions) & (Privacy & Data breach coverage):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.

UMBRELLA OR EXCESS INSURANCE
In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers.

DEDUCTIBLES AND SELF-INSURED RETENTIONS
SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or selfinsured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY's Risk Manager or designee. At the option of the CITY's Risk Manager or designee, either:
(i) The insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or
(ii) SUBRECIPIENT shall provide a financial guarantee,
satisfactory to CITY's Risk Manager or designee,
guaranteeing payment of losses and related investigations,

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 22 claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions.

OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11

85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured.

3. For any claims relating to this Agreement, SUBRECIPIENT's insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT's insurance and shall not contribute with it.

SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and noncontributory status as broad as that contained in ISO Form CG 20 010413.

The Workers' Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers.

If the Professional Liability (Errors and Omissions) with Cyber Liability insurance policy is written on a claims-made form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by
SUBRECIPIENT.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 23 first, or, in the alternative, the policy shall be endorsed to provide not less than a five (5) year discovery period.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by
SUBRECIPIENT, SUBRECIPIENT must purchase "extended
reporting" coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first.

4. A copy of the claims reporting requirements must be submitted to CITY for review.

5. These requirements shall survive expiration or termination of the Agreement.

All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non- renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy.

Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits.

The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers , agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them.

SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement , SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter intoa separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 24 documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENTwill be solely responsible for ensuring that it's subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry.

VERIFICATION OF COVERAGE
SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY'S Risk Manager or his/her designee prior to CITY'S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shallsurvive expiration or termination of this Agreement.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 25 EXHIBIT D

CONFLICT OF INTEREST
YES* NO
1 Are you currently in litigation with the City of Arvin or any of its agents? □ X
2 Do you represent any firm, organization or person who is in litigation with the City of Arvin? □ X
3 Do you currently represent or perform work for any clients who do business with the City of Arvin? □ X
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Arvin, or in a business which is in litigation with the City of Arvin? □ X 5 Are you or any of your principals, managers or professionals, related by blood or marriage to any City of Arvin employee who has any significant role in the subject matter of this service? □ X 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project? □
X
* If the answer to any question is yes, please explain in full below.

Explanation: --
: -- -- · :- -
Date
Jim Wheeler, Executive Director
Flood Ministries
1830 Truxtun Ave.

Ste.120
Bakersfield, CA 93301
Additional page(s) attached.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 26 EXHIBIT E

CONTRACT PROVISIONS FOR NON-FEDERALENTITY CONTRACTS

UNDER FEDERAL AWARDS
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department ofLabor."
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction").

In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.

The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) 27 inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).

Where applicable, all contracts awarded by the non-Federal entity in excessof $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements, " and any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended- Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the nonFederal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).

Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(H) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201).
(I) Debarment and Suspension (Executive Orders 12549 and 12689)- A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide Excluded Parties List System in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 CFR 180 that

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235), "Debarment and Suspension." The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (K) See §200.322 Procurement of recovered materials.

3.D.3
Attachment: 22CDBG Flood Ministries Subrecipient Agreement (Approval of Subrecipient Agreements SHE and Flood Ministries) Staff Report Awarding Bid to Harbor Plumbing for Restoration of DiGiorgio Park Restrooms_121223.

Page 1 of 1 ends

CITY OF ARVIN
Staff Report
Meeting Date: December 12, 2023
TO: Arvin City Council
FROM: Pedro Barraza, Public Works Supervisor
Jeff Jones, City Manager
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Proposal from Harbor Plumbing for Restoration of the DiGiorgio Park Restrooms in the amount of $92,949.39.

BACKGROUND
The restrooms located at DiGiorgio Park are in need of restoration. The plumbing has rusted, the floor drains clog, the water lines leak, and the restroom fixtures have decayed.

Arvin Municipal Code section 3.08.090 establishes a formal contract procedure for purchases over thirty thousand dollars and requires a notice inviting sealed bids to be published in a newspaper of general circulation, printed and published in the city of Arvin; requiring sealed bids submitted to the City Clerk; and identifying the time and place of the bid opening.

City staff issued a Request for Proposal (RFP) inviting sealed bids for restoration of the DiGiorgio Park restrooms. The restoration includes all materials and labor for replumbing and replacement of toilets, urinals, sinks and lavatory fixtures.

The City received one bid in response to the RFP from Harbor Plumbing in the amount of $92,949.39.

RECOMMENDATION
Staff recommends that the City Council approve the Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Proposal from Harbor Plumbing for the restoration of DiGiorgio Park restrooms.

FINANCIAL IMPACT
The project is funded by the Prop 68 Statewide Per Capita Parks Fund and the American Rescue Plan Act.

ATTACHMENTS
Bid from Harbor Plumbing

4.A.1
Attachment: Staff Report Award Bid to Harbor Plumbing for DiGiorgio Park Restroom Restoration_121223 (Approve Bid from Harbor Plumbing Reso Awarding Bid to Harbor Plumbing for Restoration of DiGiorgio Park Restrooms_121223.

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ACCEPTING AND AWARDING BID AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE PROPOSAL FROM HARBOR

PLUMBING FOR RESTORATION OF THE DIGIORGIO PARK
RESTROOMS IN THE AMOUNT OF $92,949.39.

WHEREAS, the restrooms located at the DiGiorgio Park are in need of restoration; and WHEREAS, the City of Arvin desires to restore the restrooms by replumbing and replacing the old and deteriorated toilets, urinals, sinks, and lavatory fixtures; and WHEREAS, Arvin Municipal Code section 3.08.090 establishes a formal contract procedure for purchases over thirty thousand dollars and requires a notice inviting sealed bids to be published in a newspaper of general circulation, printed and published in the city of Arvin; requiring sealed bids submitted to the City Clerk; and identifying the time and place of the bid opening; and
WHEREAS, on October 30, 2023 the City issued a Request for Proposal (RFP) following the procedures as prescribed by AMC 3.08.090, seeking sealed proposals from qualified vendors to restore the DiGiorgio Park restrooms; and WHEREAS, on November 08, 2023, at 3:00 pm, the following bid was received and were opened by the City Clerk at the Arvin City Hall:

Harbor Plumbing: $92,949.39
WHEREAS, Staff has examined the bid received, and found the bid from Harbor Plumbing to be a qualified responsive and responsible bid, and has recommended it for the award of this project; and
WHEREAS, the City desires to finance this purchase using Prop 68 Statewide Per Capita Parks Fund and American Rescue Plan Act fund; and
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

1. The recitals above are true and correct and incorporated by this reference.

2. The City Council finds that Harbor Plumbing is the only qualified responsive and responsible bidder.

3. The City Council of the City of Arvin does hereby accept the bid received, awards the bid to Harbor Plumbing, and authorizes the City Manager to execute the proposal with Harbor Plumbing for the restoration of the DiGiorgio Park restrooms.

4. The City Council finds that this action is in the best interests of the City of Arvin.

5. The City Clerk shall certify the passage and adoption of this Resolution.

4.A.2
Attachment: Reso Awarding Bid to Harbor Plumbing for DiGiorgio Park Restroom Restoration__121223 (Approve Bid from Harbor Plumbing for Reso Awarding Bid to Harbor Plumbing for Restoration of DiGiorgio Park Restrooms_121223.

Page 2 of 2 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12 th
day of December 2023
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.A.2
Attachment: Reso Awarding Bid to Harbor Plumbing for DiGiorgio Park Restroom Restoration__121223 (Approve Bid from Harbor Plumbing for

4.A.3
Attachment: Bid from Harbor Plumbing - DiGiorgio Park_Redacted (Approve Bid from Harbor Plumbing for Restoration of DiGiorgio Park

4.A.3
Attachment: Bid from Harbor Plumbing - DiGiorgio Park_Redacted (Approve Bid from Harbor Plumbing for Restoration of DiGiorgio Park DiGiorgio Park Men
’s Restroom

4.A.4
Attachment: DiGiorgio Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of DiGiorgio Park Restrooms) DiGiorgio Park Women
’s Restroom

4.A.4
Attachment: DiGiorgio Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of DiGiorgio Park Restrooms) DiGiorgio Park
Plumbing

4.A.4
Attachment: DiGiorgio Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of DiGiorgio Park Restrooms) Staff Report Awarding Bid to Harbor Plumbing for Restoration of Smothermon Park Restrooms_121223.

Page 1 of 1 ends

CITY OF ARVIN
Staff Report
Meeting Date: December 12, 2023
TO: Arvin City Council
FROM: Pedro Barraza, Public Works Supervisor
Jeff Jones, City Manager
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Proposal from Harbor Plumbing for Restoration of the Smothermon Park Restrooms in the amount of $88,666.01.

BACKGROUND
The restrooms located at Smothermon Park are in need of restoration. The plumbing has rusted, the floor drains clog, the water lines leak, the restroom fixtures have decayed and the drinking water fountain does not work.

City staff issued a Request for Proposal (RFP) inviting sealed bids for restoration of the Smothermon Park restrooms. The restoration includes all materials and labor for replumbing and replacement of toilets, urinals, sinks, lavatory fixtures, vents, and drinking water fountain.

The City received bids from two different vendors in response to the RFP:

Harbor Plumbing $ 88,666.01
HPS Mechanical, Inc. $ 174,115.00

FINANCIAL IMPACT
The project is funded by the Prop 68 Statewide Per Capita Parks Fund and the American Rescue Plan Act.

ATTACHMENTS
Bid from Harbor Plumbing

4.B.1
Attachment: Staff Report Award Bid to Harbor Plumbing for Smothermon Park Restroom Restoration_121223 (Approve Bid from Harbor Reso Awarding Bid to Harbor Plumbing for Restoration of Smothermon Park Restrooms_121223.

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ACCEPTING AND AWARDING BID AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE PROPOSAL FROM HARBOR

PLUMBING FOR RESTORATION OF THE SMOTHERMON PARK
RESTROOMS IN THE AMOUNT OF $88,666.01.

WHEREAS, the restrooms located at the Smothermon Park are in need of restoration; and
WHEREAS, the City of Arvin desires to restore the restrooms by replumbing and replacing the old and deteriorated toilets, urinals, sinks, lavatory fixtures, vents, and drinking water fountain; and
WHEREAS, Arvin Municipal Code section 3.08.090 establishes a formal contract procedure for purchases over thirty thousand dollars and requires a notice inviting sealed bids to be published in a newspaper of general circulation, printed and published in the city of Arvin; requiring sealed bids submitted to the City Clerk; and identifying the time and place of the bid opening; and
WHEREAS, on October 30, 2023 the City issued a Request for Proposal (RFP) following the procedures as prescribed by AMC 3.08.090, seeking sealed proposals from qualified vendors to restore the Smothermon Park restrooms; and WHEREAS, on November 08, 2023, at 3:00 pm, the following bid was received and were opened by the City Clerk at the Arvin City Hall:

Harbor Plumbing: $88,666.01
HPS Mechanical, Inc. $ 174,115.00
WHEREAS, Staff has examined the bids received, and found the bid from Harbor Plumbing to be the lowest qualified responsive and responsible bid, and has recommended it for the award of this project; and
WHEREAS, the City desires to finance this purchase using Prop 68 Statewide Per Capita Parks Fund and American Rescue Plan Act fund; and
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

1. The recitals above are true and correct and incorporated by this reference.

2. The City Council finds that Harbor Plumbing is the lowest qualified responsive and responsible bidder.

4.B.2
Attachment: Reso Awarding Bid to Harbor Plumbing for Smothermon Park Restroom Restoration__121223 (Approve Bid from Harbor Plumbing Reso Awarding Bid to Harbor Plumbing for Restoration of Smothermon Park Restrooms_121223.

Page 2 of 2 ends

3. The City Council of the City of Arvin does hereby accept the bids received, awards the bid to Harbor Plumbing, and authorizes the City Manager to execute the proposal with Harbor Plumbing for the restoration of the Smothermon Park restrooms.

4. The City Council finds that this action is in the best interests of the City of Arvin.

5. The City Clerk shall certify the passage and adoption of this Resolution.

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.B.2
Attachment: Reso Awarding Bid to Harbor Plumbing for Smothermon Park Restroom Restoration__121223 (Approve Bid from Harbor Plumbing

4.B.3
Attachment: Bid from Harbor Plumbing - Smothermon Park (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park

4.B.3
Attachment: Bid from Harbor Plumbing - Smothermon Park_Redacted (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park

4.B.3
Attachment: Bid from Harbor Plumbing - Smothermon Park_Redacted (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park Smothermon Park Women
’s Restroom

4.B.4
Attachment: Smothermon Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park Restrooms) Smothermon Park Men
’s Restroom

4.B.4
Attachment: Smothermon Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park Restrooms) Smothermon Park
Drinking Water Fountain
Smothermon Park Plumbing

4.B.4
Attachment: Smothermon Park Restroom Photos (Approve Bid from Harbor Plumbing for Restoration of Smothermon Park Restrooms)

CITY OF ARVIN
Staff Report
Meeting Date: December 12, 2023
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

SUCCESSOR AGENCY TO THE DISSOLVED ARVIN COMMUNITY

REDEVELOPMENT AGENCY, APPROVING AND ADOPTING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(l) AND (o).

BACKGROUND:

As part of the RDA wind down process, each successor agency is responsible for drafting a Recognized Obligations Payment Schedule (ROPS) delineating the enforceable obligations of the former RDA and their source of payment every year. ROPS are subject to the approval of the local oversight board.

In the past, the ROPS were presented every six months. The State of California has changed the reporting period to be an annual report. In compliance with this requirement, Staff has prepared ROPS 24-25 for the Period July 01, 2024 to June 30, 2025 which is due to the Department of Finance (DOF) by February 1, 2024. Attached is the ROPS that Staff is recommending for submittal. This list includes all obligations that have been identified and the amounts requested for payment in this cycle. Items are listed under the RPTTF column for Admin or Non Admin obligations. “RPTTF” stands for Redevelopment Property Tax Trust Fund. These are the revenues collected through the property taxes. These funds must be used first to meet debt obligations and any remaining obligations may be funded with the RPTTF.

The rows highlighted in red on the “Obligation Payment Schedule” are items that have been denied in previous ROPS requests. Staff has kept them on the ROPS schedule in order to keep them active and give the City an opportunity to revisit these requests in future submissions. The main item identified for payment during this cycle will be the funds to meet bond obligations for a principal and interest payment in March and September. In addition to the bond principal and interest payments, a modest amount for general maintenance expenditures for the properties currently owned by the Successor Agency is included on the ROPS schedule. The allowable amount for Administrative Costs is estimated to be $185,000 and will be included on this schedule. This amount is below the ‘minimum amount’ of $250,000 which is authorized per ROPS guidelines and State law. Staff has determined that $185,000 is sufficient to support all administrative costs of the Successor Agency. Administrative costs include staff time, appraisals of property owned by the Successor Agency, City Attorney expense, and other consultant costs.

5.A.1
Attachment: ROPS 24.25 SR (Approval of ROPS 24/25)
In prior years, and most recently in 2014, the total available RPTTF through property taxes was less than the amounts being requested on the ROPS. Should this situation happen during FY 24- 25, the obligations that cannot be funded in this cycle will be carried over into the next ROPS cycle, and the City will be asked to provide a short-term loan to the Successor Agency to cover the shortfall.

Once the ROPS is approved by the Successor Agency, it will be submitted to the Kern County Oversight Board for approval and then to the DOF, Kern County Auditor Controller and the State Controller’s Office for review and approval.

RECOMMENDATION:

Staff recommends that the Successor Agency Board approve the ROPS 24-25 for the period of July 01, 2024 to June 30, 2025 and authorize staff to submit this also to the Kern County Oversight Board for approval.

FISCAL IMPACT:

None. There is cost recovery for staff time which City staff spends on Successor Agency business. Such cost recovery is paid via an administrative allowance that the City requests on the ROPS.

5.A.1
Attachment: ROPS 24.25 SR (Approval of ROPS 24/25)
Reso Successor Agency Approving ROPS 07/01/24 – 06/30/25.

Page 1 of 3 ends

RESOLUTION NO. ______

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

SUCCESSOR AGENCY TO THE DISSOLVED ARVIN COMMUNITY

REDEVELOPMENT AGENCY, APPROVING AND ADOPTING A

RECOGNIZED OBLIGATION PAYMENT SCHEDULE COVERING THE
PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(l) AND (o).

WHEREAS, pursuant to Health and Safety Code Section 34173(d), the City of Arvin became the successor agency to the Arvin Community Redevelopment Agency ("Successor Agency"); and
WHEREAS, pursuant to Health and Safety Code Section 34173(g), the Successor Agency is now a separate legal entity from the City; and WHEREAS, pursuant to Health and Safety Code Section34l79(o), on July 1, 2018 a single oversight board, staffed by the county auditor-controller, was created to oversee the actions of all successor agencies within Kern County, including the Successor Agency to the Arvin Community Redevelopment Agency, and
WHEREAS, Health and Safety Code Section 34177(l) requires the Successor Agency to prepare a recognized obligation payment schedule ("ROPS"), by February 1st of each year, forward looking to the next fiscal year; and
WHEREAS, Health and Safety Code Section 34177(l)(2) requires the Successor Agency to submit the ROPS to the Successor Agency's oversight board for its approval, and upon such approval, the Successor Agency is required to submit a copy of the approved ROPS ("Approved ROPS") to the Kern County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and post the Approved ROPS on the Successor Agency's website; and
WHEREAS, Health and Safety Code Section 34177(o) requires that the Approved ROPS for the period July 1, 2024 through June 30, 2025 ("ROPS 24-25”) is required to be submitted to the Department of Finance, California State Controller and the Kern County Auditor Controller by February 1, 2024; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.
//////
//////
//////
//////

5.A.2
Attachment: ROPS 24.25 reso (Approval of ROPS 24/25)
Reso Successor Agency Approving ROPS 07/01/24 – 06/30/25.

Page 2 of 3 ends

NOW THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR

AGENCY TO THE FORMER ARVIN COMMUNITY REDEVELOPMENT AGENCY RESOLVES AS FOLLOWS:

Section l. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Approval of ROPS. The Successor Agency hereby approves and adopts the ROPS 24-25, covering the period July 1, 2024 through June 30, 2025, in substantially the form attached to this Resolution as Exhibit A, as required by Health and Safety Code Section 34177.

Section 3. Transmittal of ROPS. The City Manager and Finance Director are hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution and comply with applicable law regarding the ROPS 24-25, including submitting the ROPS 24- 25 to the Successor Agency's oversight board for approval, and submission of the Approved ROPS to the Kern County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and posting the Approved ROPS on the Successor Agency's website.

Section 4. Effectiveness. This Resolution shall take effect immediately upon its adoption. //////
//////
//////
//////
//////
//////
//////
//////
//////
//////
//////
//////
//////

5.A.2
Attachment: ROPS 24.25 reso (Approval of ROPS 24/25)
Reso Successor Agency Approving ROPS 07/01/24 – 06/30/25.

Page 3 of 3 ends

The foregoing resolution was passed and adopted by the Board of Directors of the Successor Agency to the Dissolved Arvin Community Redevelopment Agency at a regular meeting thereof held on the 12th day of December 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, Agency Secretary

BOARD OF DIRECTORS OF THE SUCCESSOR

AGENCY TO THE DISSOLVED ARVIN COMMUNITY

REDEVELOPMENT AGENCY
By:

OLIVIA TRUJILLO, Chair
APPROVED AS TO FORM:

By:

NATHAN HODGES, Successor Agency Counsel
Hodges Law Group
I, ______________________________, Secretary to the Board of Directors of the Successor Agency to the Dissolved Arvin Community Redevelopment Agency of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the Board of Directors of the Successor Agency to the Dissolved Arvin Community Redevelopment Agency on the date and by the vote indicated herein.

5.A.2
Attachment: ROPS 24.25 reso (Approval of ROPS 24/25)
Recognized Obligation Payment Schedule (ROPS 24-25) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Successor Agency: Arvin
County: Kern
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
24-25A Total
(July -
December)
24-25B Total
(January -
June)
ROPS 24-25
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 218,001 $ 489,251 $ 707,252 F RPTTF 218,001 489,251 707,252
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ 218,001 $ 489,251 $ 707,252 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date

5.A.3
Attachment: ROPS 24.25 printed (Approval of ROPS 24/25) Arvin
Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
24-25
Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$5,723,750 $707,252 $- $- $- $218,001 $- $218,001 $- $- $- $489,251 $- $489,251 11 Advance from
City
City/County
Loan (Prior
06/28/11),
Other
08/17/
1999
09/01/2038 City of
Arvin
Advance to
RDA to Fund
Initial Activity
City of
Arvin
- N $- - - - - - $- - - - - - $-
12 Note Payable
to City
City/County
Loan (Prior
06/28/11),
Other
09/01/
2003
09/01/2038 City of
Arvin
Advance to
RDA - Bond
Pay Off and
Construction
City of
Arvin
- N $- - - - - - $- - - - - - $-
17 Administrative
Services
Admin Costs 07/01/
2024
06/30/2025 City of
Arvin
Administrative
Service
City of
Arvin
185,000 N $185,000 - - - 92,500 - $92,500 - - - 92,500 - $92,500 46 Maintenance
of SA
properties to
prevent blight
Property
Maintenance
07/01/
2023
06/30/2027 City of
Arvin
contracted
services for
maintenance of
properties
(discing, etc)
11,550 N $11,550 - - - 11,550 - $11,550 - - - - - $-
47 Series 2019A
Tax Exempt
Tax Allocation
Refunding
Bonds
Refunding
Bonds
Issued After
6/27/12
09/01/
2019
09/01/2039 Wells
Fargo
Bank,
Trustee
Series 2019A
Tax Exempt Tax
Allocation
Refunding
Bonds
2,955,000 N $147,750 - - - 73,875 - $73,875 - - - 73,875 - $73,875 48 Series 2019B
Taxable Tax
Allocation
Refunding
Bonds
Refunding
Bonds
Issued After
6/27/12
09/01/
2019
03/01/2032 Wells
Fargo
Bank,
Trustee
Series 2019B
Taxable Tax
Allocation
Refunding
Bonds
2,565,000 N $355,752 - - - 32,876 - $32,876 - - - 322,876 - $322,876 49 Bond Trustee
Fees
Professional
Services
09/01/
2019
03/01/2032 Wells
Fargo
Bank
Trustee fees on
SA series
2019A and
2019B bonds
2,500 N $2,500 - - - 2,500 - $2,500 - - - - - $-
50 Short Term
Loan From
City
City/County
Loans After
6/27/11
02/01/
2014
06/30/2025 City of
Arvin
Balance of
short term loan
from City FY
14-15. Former
ROPS line 38
- N $- - - - - - $- - - - - - $-
51 Continuing
Disclosure
Report Fees
Professional
Services
07/01/
2021
06/30/2035 Urban
Futures
Inc.

Continuing
Disclosure
Report Fees
4,700 N $4,700 - - - 4,700 - $4,700 - - - - - $-

5.A.3
Attachment: ROPS 24.25 printed (Approval of ROPS 24/25) Arvin
Recognized Obligation Payment Schedule (ROPS 24-25) - Report of Cash Balances July 1, 2021 through June 30, 2022
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 21-22 Cash Balances
(07/01/21 - 06/30/22)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/21)
RPTTF amount should exclude "A" period distribution
amount.
248,753 Audited Statements cash 6/30/21 578,470
LESS: retained 188,335 (see line 4)
LESS:ROPS 22A received 5/11/21 141,382
============= nets to 248,753
2 Revenue/Income (Actual 06/30/22)
RPTTF amount should tie to the ROPS 21-22 total
distribution from the County Auditor-Controller
621,498 5/11/21 ROPS 22A $141,382 12/27/21 ROPS
22B $480,566
3 Expenditures for ROPS 21-22 Enforceable Obligations
(Actual 06/30/22)
615,947
4 Retention of Available Cash Balance (Actual 06/30/22) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
188,535 Property sales due CAC : 1/21/17 98,224 + 6/
30/18 5,000 + 4/30/19 20,000 = 123,324
PLUS Short term repayment due City
approved ROPS 20-21 not transferred to City
Gen Fund $82,811 =======
5 ROPS 21-22 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 21-22 PPA
form submitted to the CAC
No entry required 88,755
6 Ending Actual Available Cash Balance (06/30/22) $- $- $- $- $(22,986)

5.A.3
Attachment: ROPS 24.25 printed (Approval of ROPS 24/25) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

Non-Admin
and Admin
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)

5.A.3
Attachment: ROPS 24.25 printed (Approval of ROPS 24/25) Arvin
Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025
Item # Notes/Comments
11 12
17 Amount requested is below statutory minimum of $250,000. The SA intends to market and sell surplus properties. The process is expensive as it involves the use of City staff, City Attorney and a Broker/ Consultant to monitor and sell the surplus properties. Extensive coordination is required with the State HCD throughout the process. Estimated budget: City Staff time $60,000. City Attorney time $50,000.

Broker/Consultant $50,000. Other city admin, overhead and other support costs $25,000. It should be noted that should the SA not expend the full amount requested that whatever is unspent at the end of the FY will be refunded via a Prior Period Adjustments (PPA) in a subsequent year. 46 two prior years = 10,500 per year. Increased this year by 10% so estimate is 11,550 47 Interest payments of $73,875.00 on 9/1/24 and 3/1/25 48 9/1/24 - Interest payment $38,376.25. 3/1/25 - Interest payment $38,376.25 + Principal payment $290,000
49 50
51 5.A.3
Attachment: ROPS 24.25 printed (Approval of ROPS 24/25)

FINANCE DIRECTOR FOR THE CITY OF ARVIN
TUESDAY, DECEMBER 12, 2023

CITY OF ARVIN

IMPACT FEES REPORT
Fiscal Year 2022-2023

PRESENTED BY

JEFF JONES

CITY MANAGER AND

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report) City of Arvin
For the Period: 07/01/2022-06/30/2023
Fund: 100 - GENERAL FUND
Dept: 014 POLICE DEPARTMENT
Public Safety Impact Fee:

Beginning Balance @ 7/01/2022 371.00
FND Receipt Type Customer Name Date Permit
Police Impact
Fee Credit Net Amount
14 841 POLICE IMP 336 COMBS AVE. 12/22/2022 BP 21-0133 $ 100.00 100.00 14 872 POLICE IMP 311 FRANKLIN ST. 12/22/2022 BP 21-0132 $ 100.00 100.00 14 1228 POLICE IMP 901 VARSITY AVE. BAKERSFIELD COLLEGE 02/06/2023 BP 23-0012 $ 10,850.00 10,850.00 14 1343 POLICE IMP 320 BEAR MOUNTAIN BLVD 03/09/2023 PW 23-0011 $ 87.50 87.50 14 1803 POLICE IMP 853 BEAR MOUNTAIN BLVD 05/02/2023 BP 22-0263 $ 35.00 35.00 POLICE DEPARTMENT IMPACT FEE REVENUE 371.00 11,172.50
Fund: 100 - GENERAL FUND

POLICE DEPARTMENT IMPACT FEE EXPENSES
Fund Inv # check number Expense Item Date GL # Expense Amount 100 000627 41757 HELMETS, SHIELDS, RIOT BAGS 3/8/2023 10-00-000-014-14-5040 11,998.00 POLICE DEPARTMENT IMPACT FEE EXPENSES 11,998.00
Ending Balance @ 6/30/2023 (454.50)
IMPACT FEES 2022-2023
GL Type

SAFETY EQUIPMENT
City officials have taken steps to make sure that developers in the city pay their share of the costs the city will have to bear for providing new infrastructure for the Police Department.

This fee is intended for a variety of uses to meet the Police Department needs to assure the department becomes safer and more efficient as the population grows. Items purchased may include tasers, new radios, critical maintenance items and safety supplies. Minimal fees received in Fiscal Year 2022-2023 as a result of prior year settlements with developers. This trend will likely continue into Fiscal Year 2023-2024 and beyond.

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report) City of Arvin
For the Period: 07/01/2022-06/30/2023
IMPACT FEES 2022-2023
Fund: 293 - PARK IMPACT FEES
4061 PARK IMPACT PROP 1B REVENUE
Park and Recreation Impact Fee:

Beginning Balance @ 7/01/2022: $ 65,641.30
FND Receipt Type Customer Name Date Permit

PARK IMPACT
FEES
Interest Income 525.13
293 37860 BUILD 2013 RAYO DE LA LUNA DR. 09/06/2022 BP22-0177 300.00 293 485 BUILD 1911 WALNUT DRIVE 11/01/2022 BP22-0227 300.00 293 503 BUILD 2013 WALNUT DRIVE 11/01/2022 BP22-0218 310.84 293 486 BUILD 1905 WALNUT DRIVE 11/01/2022 BP22-0228 300.00 293 479 BUILD 1935 WALNUT DRIVE 11/01/2022 BP22-0223 300.00 293 478 BUILD 1941 WALNUT DRIVE 11/01/2022 BP22-0222 300.00 293 484 BUILD 1917 WALNUT DRIVE 11/01/2022 BP22-0226 300.00 293 483 BUILD 1923 WALNUT DRIVE 11/01/2022 BP22-0225 303.82 293 480 BUILD 1929 WALNUT DRIVE 11/01/2022 BP22-0224 301.93 293 477 BUILD 1947 WALNUT DRIVE 11/01/2022 BP22-0221 300.00 293 475 BUILD 2007 WALNUT DRIVE 11/01/2022 BP22-0219 303.82 293 476 BUILD 2001 WALNUT DRIVE 11/01/2022 BP22-0220 301.93 293 476 BUILD 311 FRANKLIN ST 12/22/2022 BP21-0132 400.00 293 476 BUILD 336 COMBS AVE 12/22/2022 BP21-0133 400.00 293 1228 BUILD 901 VARSITY - KERN COMM COLLEGE 02/16/2023 BP23-0012 11,715.00 TOTAL PARK IMPACT FEES REVENUE FY 22-23 16,662.47
Expenses Incurred in Fiscal Year 2022-2023
1 Principal/Interest Walnut Street Extension note 10/31/22 and 05/01/23 $ 52,501.27 TOTAL PARK IMPACT FEES EXPENSES FY 22-23 $ (52,501.27)
NET FUND BALANCE, PARK IMPACT FEE ACCOUNT AS OF JUNE 30, 2023 29,802.50 The Park Impact Fee has traditionally been used to expand the existing parks for park maintenance. As the City grows with new development, new parks will need to be built to accommodate the increasing population. Due to a settlement with the previous owners of tract 5816 in 2008, the City agreed to limit Impact Fees for development in that area.

Expenses to this fund in Fiscal Year 2020-21 involved obtaining new maintenance equipment for City parks. This fund can also pay for additional maintenance equipment required to maintain existing parks in a good state of repair as a result of increased use due to population growth. Minimal fees received in Fiscal Year 2022-2023 as a result of prior year settlements with developers. This trend will likely continue into Fiscal Year 2023-2024 and beyond

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report) City of Arvin
For the Period: 07/01/2022-06/30/2023
IMPACT FEES 2022-2023
Fund: 421 - SEWER CONNECTION FEES
4034 SEWER CONNECTION FEE
Sewer Systems Impact Fee:

Beginning Balance @ 7/01/2022: 697,648.76
FND Receipt Type Customer Name Date Permit
SEWER
IMPACT FEES Credit Net Amount
421 38723 BUILD 2013 RAYO DE LA LUNA DR. 9/6/2023 BP 22-0177 2,000.00 2,000.00 421 841 BUILD 336 COMBS AVE. 12/22/2023 BP 21-0133 4,400.00 4,400.00 421 872 BUILD 311 FRANKLIN ST 12/22/2023 BP 21-0132 4,400.00 4,400.00 421 1228 BUILD 901 VARSITY -BAKERSFIELD COLLEGE 2/16/2023 BP 23-0012 71,400.00 71,400.00 421 1343 BUILD 320 BEAR MOUNTAIN BLVD. 3/9/2023 PW 23-11 25,080.00 25,080.00 421 1509 BUILD FRANKLIN ST 4/3/2023 BP 23-0141 4,400.00 4,400.00 421 1803 BUILD 853 BEAR MOUNTAIN BLVD. 5/2/2023 BP 22-0263 16,280.00 16,280.00 Interest Income 10,464.73 10,464.73
TOTAL SEWER SYSTEM IMPACT FEE REVENUE FY 22-23 127,960.00 10,464.73 138,424.73 Expense item in FY 22-23: Principal and Interest on Walnut Street Extension loan (Sewer fund portion) (81,971.92) NET FUND BALANCE, SEWER CONNECTION FEES AS OF JUNE 30, 2023 754,101.57 The Sewer fee was created to help with building new lines and repairing aging structure of the City's sewer system, which was built in the early 1920s. As new development continues in this City, maintenance is required and these fees help offset the cost. Current expenditures are for loan servicing the sewer cost portion of the Walnut Street Extension which was completed during FY 17-18.

Due to a settlement with the previous owners of tract 5816 in 2008, the City agreed to limit Impact Fees for development in that area. Due to this agreement K Hovnanian overpaid their impact fees and as such is owed a refund in the amount of $238,000 to be used as a credit in future development, which will decrease future City sewer connection fee revenue. This amount is included in the beginning balance.

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report) City of Arvin
For the Period: 07/01/2022-06/30/2023
IMPACT FEES 2022-2023
Fund: 291 - TRAFFIC IMPACT FEES
Dept: 091 TRAFFIC IMPACT FEES
Traffic Impact Fee:

Beginning Balance @ 7/01/2022 132,906.30
FND Receipt Type Customer Name Date Permit

TRAFFIC
IMPACT FEES Credit Net Amount
Interest Income 1,063.25 1,063.25
291 872 Bldg Permit 311 FRANKLIN ST. 12/22/2022 BP21-0132 460.00 460.00 291 841 Bldg Permit 336 COMBS AVE. 12/22/2022 BP21-0193 460.00 460.00 291 1228 Bldg Permit 901 VARSITY ST - KERN COMM COLLEGE 02/16/2023 BP23-0012 31,496.00 31,496.00 291 1343 Bldg Permit 320 BEAR MOUNTAIN BLVD. 03/09/2023 PW23-11 12,354.31 12,354.31 291 1471 Bldg Permit 1100 BEAR MOUNTAIN BLVD. 03/27/2023 APN 190-250-06 14,866.08 14,866.08 291 1509 Bldg Permit FRANKLIN ST 04/03/2023 BP23-0141 350.00 350.00 291 1803 Bldg Permit 853 BEAR MOUNTAIN BLVD, 05/02/2023 BP22-0263 14,401.55 14,401.55 TOTAL TRAFFIC IMPACT FEE REVENUE FY 22-23 74,387.94 1,063.25 75,451.19 Expense item in FY 22-23: Principal and Interest on Walnut Street Extension loan (Traffic Impact fee fund portion) (229,361.21) NET FUND BALANCE, TRAFFIC IMPACT FEES AS OF JUNE 30, 2023 (21,003.72) Traffic impact fees are used to ensure that the costs of transportation infrastructure and services necessary to support new development are not borne disproportionately by existing residents, businesses, and/or property-owners.

Furthermore, impact fees offer cities a revenue stream that can be used to fund a variety of transportation improvements which can help to offset transportation impacts. By law, these fees cannot go to a city’s general fund. It must be specifically allocated to traffic or transportation projects, such as roadway and intersection improvements, enhanced transit services, additional parking, new bicycle and pedestrian infrastructure or other transportation needs. These funds are being currently used for funding loan servicing costs related to the Walnut Street Extension near the Garden in The Sun Park which was completed in 2017.

Due to a settlement with the previous owners of tract 5816 in 2008, the City agreed to limit Impact Fees for development in that area. Due to this agreement K Hovnanian overpaid their impact fees and as such is owed a refund to be used as a credit in the amount of $238,000 towards future development, which will decrease City traffic impact fee revenue in future years and may in fact require General Fund contribution in FY 23-24 and beyond to sustain the fund.

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report) Arvin Community
Services District Fees
Arvin Union School
District Fees
Public Safety
Impact Fee
Parks and
Recreation
Impact Fee
Sewer Systems
Impact Fee Traffic Impact Fee
Water (contact
ACSD 661-854-
2127)
School (contact
AUSD 661-854-
6500)
Residential
single family dwelling $150/unit $2,500/unit $4,400/unit $3,943/unit $4,160/unit $6.57sq/ft duplex $100/unit $2,500/unit $4,400/unit $2,740/unit contact ACSD $6.57sq/ft triplex $100/unit $2,500/unit $3,960/unit $2,740/unit contact ACSD $6.57sq/ft 4-plex or larger $100/unit $2,500/unit $3,960/unit $2,740/unit contact ACSD $6.57sq/ft motels and hotels $350/acre $1,320/unit $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft convalescent hospitals $350/acre $1,320/bed $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft rest/nursing homes $350/acre $1,320/bed $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft Commercial
small retail shops/offices $350/acre $4,400/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft laundries/dry cleaners $350/acre $2,112/machine $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft medical/dental offices $350/acre $11,000/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft supermarkets $350/acre $158,400/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft grocery stores $350/acre $16,280/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft restaurants(less than 35 seats) $350/acre $17,160/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft restaurants (35 seats or larger) $350/acre $25,080/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft bars/taverns/lounges $350/acre $15,840/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft car washes $350/acre $7,700/stall $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft service stations $350/acre $6,160/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft auto repair shops $350/acre $6,160/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft mortuaries and kennels $350/acre $6,600/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft recreational uses $350/acre $17,600/facility $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft Quasi-Public/Public
churches $350/acre $4,840/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft schools $350/acre $136/student $7,874/1000 sq. ft. contact ACSD EXEMPT Industry*
food processing $350/acre $25,080/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft light manufacturing uses $350/acre $4,400/bldg. $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft Public/Private Users not listed
Use with 14 Employees or Less $350/acre $4,400/use $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft Use with 15 Employees or More $350/acre $4,400/use $2,200 per Employee $7,874/1000 sq. ft. contact ACSD $0.55 sq/ft 2022-2023 Development Fees
Type of Land Use
City of Arvin Impact Fees

6.A.1
Attachment: 2022-2023 Impact Fee Report v0 (FY 2022-2023 Annual Impact Fees Report)

Arvin City CouncilDecember 12, 2023

Arvin City Council
December 12, 2023