Agenda — Arvin City Council, August 13, 2024

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 13, 2024 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Daniel Borreli

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Daniel Borreli Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Juan Murillo Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – August 13, 2024

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Murillo ___ CM Horton ___ MPT Reyes ___ Mayor Borreli ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of July 20, 2024 – August 08, 2024.

B. Approval of Payroll Register(s) of July 19, 2024 and August 02, 2024.

C. Approval of the Minutes of the Regular Meeting(s) of July 23, 2024.

D. Approval of A Resolution of the City Council of the City of Arvin to Approve the Saint Thomas Church Special Event Permit Application for the Annual Our Lady of Guadalupe Procession to be Held on December 08, 2024, Authorize Closure of Streets and Waive City Costs Associated with this Event Subject to Execution of A Memorandum of Understanding Between the City of Arvin and Saint Thomas Church.

E. Approval of A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirements and Authorizing the City Manager to Execute the Quote from Borgwarner in the amount of $67,594.55 for the Replacement of An EV Charging Dispenser for the Arvin Transit Buses Based on the Single Vendor Exception.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Murillo ___ CM Horton ___ MPT Reyes ___ Mayor Borreli ___

4. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute A Task Authorization between the City of Arvin and Veolia North America for the amount of $91,703.84 for Emergency Influent Wetwell Piping Repairs at the Arvin Wastewater Treatment Plant; and Authorizing Veolia to Proceed with the Project and to Act on Behalf of the City as Necessary to Complete the Project.

Staff recommends that the Council request clarification from Veolia concerning their classification of this project as a “Capital Project” (Section 5.04 of the Arvin City Council Meeting Agenda – August 13, 2024

Page 2 of 3 ends

Agreement) versus “Corrective Maintenance, Repairs, and Replacement” (Section 5.01(f) of the Agreement). Staff further recommends the Council approve the Resolution authorizing the City Manager to Execute the Task Authorization between Veolia and the City of Arvin for the Amount of $91,703.84 for Emergency Influent Wetwell Piping Repairs at the Arvin Wastewater Treatment Plant if Council determines that the requested project is a Capital Project and not Corrective Maintenance, Repairs, and Replacement; and Authorize Veolia to proceed with the project and to act on behalf of the City as necessary to complete the project.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Murillo ___ CM Horton ___ MPT Reyes ___ Mayor Borreli ___

5. CITY MANAGER’S REPORT

6. REPORT OF COUNCIL MEMBER MEETINGS & CONFERENCES ATTENDED

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Unrepresented Employees: Grants Manager, Transit Manager, Human and Community Resources Manager, City Planner, City Engineer, Senior Building Official / Code Enforcement Officer, and Police Lieutenant.

C. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): six cases D. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) E. CONFERENCE WITH LEGAL COUNSEL--LIABILITY CLAIMS
(Pursuant to Cal. Govt. Code § 54956.95)
Claimant: Fabiola Miranda - AIMs File No. FR102298; RMA Claim No. 23029.

Against: City of Arvin
Arvin City Council Meeting Agenda – August 13, 2024

Page 3 of 3 ends

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated August 08, 2024.

Cecilia Vela, City Clerk
7/23/2024 1:04:43 PM Page 1 of 3
Payment Register
City of Arvin APPKT00745 - FOR AP 7/23/2024
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1051
Vendor Number

COUNTY OF KERN ENVIRONMENTAL HEALTH SVCS DIV
Total Vendor Amount
1,254.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/23/2024 1,254.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount IN0492910 BUS PLAN / STATE SERVICE CHG 06/18/2024 06/18/2024 0.00 204.00 IN0495255 JAIL / INSTITUTION 06/18/2024 06/18/2024 0.00 585.00 IN0496785 PUBLIC POOL / SPA PERMIT 06/18/2024 06/18/2024 0.00 465.00 1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/23/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CEQA FILING BICYCLE LANE STRIPING CEQA FILING BICYCLE LANE STRIPING 07/17/2024 07/17/2024 0.00 50.00 Check 07/23/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CEQA FILING BICYLCE PARKING 4TH STREET CEQA FILING BICYLCE PARKING 4TH STREET 07/17/2024 07/17/2024 0.00 50.00 Check 07/23/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CEQA FILING FOR EV CHARGINGCEQA FILING FOR EV CHARGING FACILITIES 07/17/2024 07/17/2024 0.00 50.00 Check 07/23/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CEQA FILING PUMTREE RENOVATION CEQA FILING PUMTREE RENOVATION 07/17/2024 07/17/2024 0.00 50.00 Check 07/23/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CEQA FILING SMOTHERMON PARK RENOVATION CEQA FILING SMOTHERMON PARK RENOVATION 07/17/2024 07/17/2024 0.00 50.00 1765
Vendor Number

KERN COUNTY RECORDER
Total Vendor Amount

22.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/23/2024 22.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FILING CERTIFICATE HOUSING AUTHORITY FILING CERTIFICATE HOUSING AUTHORITY PROJECT 07/17/2024 07/17/2024 0.00 22.00 1654
Vendor Number
MB APPRAISALS INC.

Total Vendor Amount
3,600.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/23/2024 3,600.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 87-24 OPEN IRRIGATED FARMLAND 06/27/2024 06/27/2024 0.00 3,600.00 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
501.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/23/2024 501.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount METER ADD 07.11.24 METER ADD 07.11.24 07/11/2024 07/11/2024 0.00 501.00

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00745 - FOR AP 7/23/2024
7/23/2024 1:04:43 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 119 0.00 5,627.00
Packet Totals: 11
9 0.00 5,627.00

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00745 - FOR AP 7/23/2024
7/23/2024 1:04:43 PM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -5,627.00
Packet Totals: -5,627.00

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) 8/7/2024 2:39:31 PM Page 1 of 13
Payment Register
City of Arvin APPKT00754 - FOR AP 8/7/2024
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
962.26
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 962.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 241937279 INTERNET ACC 06.11.24-07.10.24 07/27/2024 07/27/2024 0.00 962.26 1542
Vendor Number

ADLERHORST INTERNATIONAL LLC
Total Vendor Amount
7,100.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 7,100.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 120959 OFF SITE RECERTIFICATION FOR K-9'S 02/29/2024 02/29/2024 0.00 1,100.00 121049 BASIC HANDLER COURSE K-9 FOR SNYDER 03/11/2024 03/11/2024 0.00 6,000.00 1767
Vendor Number

ALCO TARGET COMPANY
Total Vendor Amount
692.79
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 692.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 72434 NRA 25 YD RAPID FIRE CENTER 07/18/2024 07/18/2024 0.00 692.79 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
21,920.64
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 21,920.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WATER SERVICES 06.21.24-07.24.24 WATER SERVICES 06.21.24-07.24.24 07/01/2024 07/01/2024 0.00 21,920.64 1150
Vendor Number
AT&T
Total Vendor Amount
716.49
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 716.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000021936338 9391059040 SERVICE 06.01.24-06.30.24 07/01/2024 07/01/2024 0.00 716.49 1459
Vendor Number

ATM AUTOMOTIVE MACHINE SHOP
Total Vendor Amount
1,530.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,530.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV2231 RIDING PAINT MACHINE SPARK PLUG CHANGE 07/16/2024 07/16/2024 0.00 180.00 INV2232 BOBCAT REBUILD HYDRAULIC TILT CYLINDER 07/17/2024 07/17/2024 0.00 600.00 INV2233 BOBCAT REPLACED TILT CYLINDERS 07/18/2024 07/18/2024 0.00 750.00 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
858.20
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 858.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 324293 PUBLIC NOTICE OF ADOPT ORDINANCE 04/02/2024 04/02/2024 0.00 455.08 324299 PUBLIC NOTICE OF ADOPT ORDINANCE 04/02/2024 04/02/2024 0.00 403.12

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
27,826.15
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 27,826.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 241970011084 MEDICAL AUGUST 2024 07/15/2024 07/15/2024 0.00 27,826.15 1756
Vendor Number
CALIFORNIA STAFFING SOLUTIONS INC.

Total Vendor Amount
9,576.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 9,576.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3852 WEEK ENDING 07.07.24 PW TEMPS 07/09/2024 07/09/2024 0.00 2,508.00 3859 WEEK ENDING 7/14/24 PW TEMPS 07/16/2024 07/16/2024 0.00 2,052.00 3863 WEEK ENDING 07.21.24 PW TEMPS 07/22/2024 07/22/2024 0.00 5,016.00 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
910.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 910.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 33842147 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT JULY 24 07/13/2024 07/13/2024 0.00 910.00 1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount

87.52 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 87.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34-202579 MEDICAL SUPPLIES FOR TRANSIT 07/24/2024 07/24/2024 0.00 87.52 1614
Vendor Number
CAROLLO ENGINEERS, INC.

Total Vendor Amount
10,506.75
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 10,506.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB53191 ARVIN FUNDING/ PERMIT ASSISTANCE JUNE 2024 07/09/2024 07/09/2024 0.00 10,506.75 1736
Vendor Number

CHAPLIN AND HILL INVESTIGATIVE SERVICES LLC
Total Vendor Amount
2,200.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 2,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 24-20-03 CITY CASE UPDATE 07/03/2024 07/03/2024 0.00 2,200.00 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
785.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 785.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 35426135 PEST AWAY SERVICE 800 WALNUT DR 06/06/2024 06/06/2024 0.00 124.00 35426185 PEST AWAY SERVICES 414 4TH AVE 06/06/2024 06/06/2024 0.00 101.00 35611785 COMM DEV PEST AWAY SERVICES 07.08.24 08/06/2024 08/06/2024 0.00 98.00 35611821 ARVIN PD PEST AWAY SERVICES 07.08.24 07/08/2024 07/08/2024 0.00 364.00 35611826 TRANSIT PEST AWAY SERVICES 07.08.24 07/08/2024 07/08/2024 0.00 98.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4920 ARVIN LANDSCAPE & MAINT LLMD NO. 1 JUNE 2024 06/30/2024 06/30/2024 0.00 3,000.00

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,319.64
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,319.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0705793 SUPPLEMENTAL INS JULY 2024 07/24/2024 07/24/2024 0.00 1,319.64 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
420.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 420.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1119165 LTR 450 DISPATCH PW JULY 2024 07/02/2024 07/02/2024 0.00 240.00 1119166 LTR 450 DISPATCH TRANSIT JULY 2024 07/02/2024 07/02/2024 0.00 180.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
251.37
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 251.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 537735 IRRIGATION PARTS FOR GITS PARK 07/08/2024 07/08/2024 0.00 6.14 537942 MATERIAL/ PARTS FOR WATER COOLER PW YARD 07/10/2024 07/10/2024 0.00 39.57 539560 TOOLS / MATERIAL TO REPAIR APD CARPET 07/25/2024 07/25/2024 0.00 27.45 70757 IRRIGATION PARTS FOR COMM. CENTER 07/08/2024 07/08/2024 0.00 2.15 70758 CAP FOR WATER LINE @ GITS PARK 07/08/2024 07/08/2024 0.00 3.00 70854 MATERIAL TO REPAIR COOLER AT PW YARD 07/10/2024 07/10/2024 0.00 70.24 70916 HAUL STRAPS TO MOVE RIDING LAWNMOWER TO LOCATIONS 07/11/2024 07/11/2024 0.00 43.29 71804 TOOLS FOR PW DEP 07/29/2024 07/29/2024 0.00 59.53 1369
Vendor Number

COMPUTERSHARE CORPORATE TRUST CCT DEBT SERVICE
Total Vendor Amount
2,500.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 2,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2350995 ADMIN CHARGES FOR 08.08.24-08.07.25 07/03/2024 07/03/2024 0.00 2,500.00 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
238.41
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 238.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2330855 CHIRO SVCS AUGUST 2024 07/08/2024 07/08/2024 0.00 238.41 1232
Vendor Number
dba ACTION LOCKSMITH
Total Vendor Amount
399.44
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 399.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5088 SERVICE FRONT DOOR ARVIN PD 06/26/2024 06/26/2024 0.00 85.00 5113 COA ENTRY LOCK , REKEY 07/05/2024 07/05/2024 0.00 314.44 1417
Vendor Number
dba ARVIN AUTO
Total Vendor Amount
3,291.40
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 3,291.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8820 UNIT 292 ENGINE OIL CHANGE/FILTER CHANGE 07/10/2024 07/10/2024 0.00 198.27 8821 UNIT 281 REPLACE RADIATOR 07/10/2024 07/10/2024 0.00 1,317.66 8822 UNIT 283 REPLACE DISC PADS AND ROTORS 07/10/2024 07/10/2024 0.00 784.46 8829 UNIT 293 ENGINE OIL CHANGE/FILTER CHANGE 07/16/2024 07/16/2024 0.00 174.49

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00754 - FOR AP 8/7/2024
8/7/2024 2:39:31 PM Page 4 of 13
8830 2017 FORD UNIT 280 REPLCE TIRE SENSOR / OIL CHANGE 07/16/2024 07/16/2024 0.00 370.12 8838 2023 FORD ENGINE OIL CHANGE UNIT 297 07/19/2024 07/19/2024 0.00 286.90 8843 UNIT 283 ENGINE OIL CHANGE/ FILTER CHANGE 07/24/2024 07/24/2024 0.00 159.50 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
293.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 293.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 744938 FINGERPRINT SVCS JUNE 2024 06/30/2024 06/30/2024 0.00 293.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
7,495.31
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 7,495.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 36324 MITEL PREMIUM 1 YR RENEWAL 07/11/2024 07/11/2024 0.00 2,752.37 36325 WARRANTY DELL POWER 1 YR 07/11/2024 07/11/2024 0.00 4,742.94 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
11,864.73
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 11,864.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-080324 LEASE CHARGE FOR AUGUST 2024 08/03/2024 08/03/2024 0.00 11,864.73 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
1,665.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,665.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0292 BUS WASH 07.19.24 07/19/2024 07/19/2024 0.00 400.00 INV0293 FLEET WASH 07.23.24 07/23/2024 07/23/2024 0.00 450.00 INV0294 APD FLEET WASH 07.30.24 07/30/2024 07/30/2024 0.00 475.00 INV0295 BUS WASH 08.02.24 08/02/2024 08/02/2024 0.00 340.00 1062
Vendor Number
FEDEX
Total Vendor Amount

50.43 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 50.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-570-91005 SHIPPING SVCS 07.18.24 07/26/2024 07/26/2024 0.00 50.43 1100
Vendor Number

FERNANDO LOPEZ
Total Vendor Amount
160.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 160.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

07.23.24 INTERPRETER SERVICES 07.23.24 07/23/2024 07/23/2024 0.00 160.00 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
22,067.61
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 22,067.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1639 22-CDBG-NH-0002 MAY 2024 06/18/2024 06/18/2024 0.00 22,067.61

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
3,098.22
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 3,098.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 466487 COA FUEL FOR PW 06/30/2024 06/30/2024 0.00 485.22 467650 FUEL FOR CITY OF ARVIN FARMS 07/03/2024 07/03/2024 0.00 2,613.00 1019
Vendor Number

GUARDIAN
Total Vendor Amount
7,487.98
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 7,487.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 AUG2024BUNDLE INSURANCE AUGUST 2024 07/15/2024 07/15/2024 0.00 7,487.98 1546
Vendor Number

GUN GALLERY INC
Total Vendor Amount
8,627.06
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 8,627.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001311 FEDERAL 9M GRAIN RANGE AMO FY 24-25 08/07/2024 08/07/2024 0.00 8,627.06 1160
Vendor Number

HAAKER EQUIPMENT COMPANY
Total Vendor Amount
1,079.73
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,079.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount C5A1MO STREET SWEEPER PARTS 07/02/2024 07/02/2024 0.00 1,079.73 1552
Vendor Number

HARBOR PLUMBING COMPANY
Total Vendor Amount
625.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 625.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 728600 VET'S HALL LOCATE AND CAMERA SEWER LINE 07/05/2024 07/05/2024 0.00 625.00 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
845.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 845.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 23-1343 TRANSIT MAINLINE CLOGGED 07/16/2024 07/16/2024 0.00 380.00 23-1373 APD INSPECTED RUNNING TOILET/ REPAIRED SLOAN 07/17/2024 07/17/2024 0.00 240.00 23-1395 REPAIRED LEAK FAUCET IN TRANSIT 07/18/2024 07/18/2024 0.00 225.00 1754
Vendor Number

J & E RESTAURANT SUPPLY INC
Total Vendor Amount
6,204.54
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 6,204.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001254 INDUSTRIAL ICE MAKER+ICE BIN+WATER FILTER MANIFOLD06/26/2024 06/26/2024 0.00 6,204.54 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
27,072.99
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 27,072.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 AUGUST 2024MEDICAL AUGUST 2024 07/05/2024 07/05/2024 0.00 27,072.99

KERN COUNTY CHIEF LAW ENFORCEMENT OFFICERS ASSOC
Total Vendor Amount
100.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 100.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 24-102 FY 2023-2024 ANNUAL MEMBERSHIP DUES 06/12/2024 06/12/2024 0.00 100.00 1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount $50 FOR FILING URBAN GREENING $50 FOR FILING URBAN GREENING 07/23/2024 07/23/2024 0.00 50.00 1095
Vendor Number

KERN RIVER POWER EQUIPMENT INC
Total Vendor Amount
535.31
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 535.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 160285 MOWER #4 PARTS 07/11/2024 07/11/2024 0.00 535.31 1408
Vendor Number

KOSMONT REALTY
Total Vendor Amount
2,418.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 2,418.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2204.3-026 ARVIN RE ADVISORY JUNE 2024 06/30/2024 06/30/2024 0.00 2,418.00 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
261.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 261.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 270890 CLIENT MATTER NO AR100-00001 06/30/2024 06/30/2024 0.00 261.00 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
10,554.13
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 10,554.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14002878 UNIT 110 POWER STEERING LEAK 07/11/2024 07/11/2024 0.00 2,027.14 14003234 UNIT 211 REPAIR ELECTRICAL WIRING ISSUES 07/09/2024 07/09/2024 0.00 1,447.32 14003242 UNIT 110 REPAIR LIFT GATE 07/09/2024 07/09/2024 0.00 520.00 14003496 UNIT 110 REPAIR COOLANT LEAK ON RESERVOIR 07/09/2024 07/09/2024 0.00 471.21 14003523 UNIT 207-EV REPLACED MAIN GROUND CONTACTOR 07/09/2024 07/09/2024 0.00 780.00 14003524 UNIT 207-EV REPLACE VOLTAGE BATTERIES 07/09/2024 07/09/2024 0.00 1,763.98 14003550 UNIT 211 REPLACE REAR BRAKES 07/09/2024 07/09/2024 0.00 642.07 14003551 205-EV 45 DAY INSPECTION 07/09/2024 07/09/2024 0.00 325.00 14003552 UNIT 203-EV 45 DAY INSPECTION 07/09/2024 07/09/2024 0.00 325.00 14003553 UNIT 211 45 DAY INSPECTION 07/09/2024 07/09/2024 0.00 325.00 14003554 UNIT 110 45 DAY INSPECTION 07/09/2024 07/09/2024 0.00 325.00 14003555 UNIT 207-EV 45 DAY INSPECTION 07/09/2024 07/09/2024 0.00 325.00 14003565 UNIT 777 PM SERVICE 07/09/2024 07/09/2024 0.00 503.39 14003568 UNIT 999 REPLACE WIPE BLADES 07/09/2024 07/09/2024 0.00 202.83 14003581 UNIT 203-EV REPLACE LIGHT BULB & CARBIN AIR FILTER 07/09/2024 07/09/2024 0.00 571.19

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
753.35
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 753.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855031198 BIN RENT AND 4 YD ROLL OFF JULY 2024 07/01/2024 07/01/2024 0.00 753.35 1425
Vendor Number

NEXTALK INC
Total Vendor Amount

75.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 75.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11560 INTERPRETING USAGE JUNE 2024 06/30/2024 06/30/2024 0.00 75.00 1760
Vendor Number

OGS TECHNOLOGIES, LLC
Total Vendor Amount
373.08
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 373.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0000251858 ARVIN POLICE PINS 07/01/2024 07/01/2024 0.00 373.08 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount

40.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 40.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 35790 UNIT 110 TIRE REPAIR 07/22/2024 07/22/2024 0.00 40.00 1108
Vendor Number
PG & E
Total Vendor Amount
34,920.40
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 34,920.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 06.11.24-07.11.24 ELEC SVC 06.11.24-07.11.24 07/12/2024 07/12/2024 0.00 34,920.40 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,290.09
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,290.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 7/8/24 ARV 7/8/24 07/08/2024 07/08/2024 0.00 1,290.09 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
20,940.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 20,940.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 123875 ON CALL SURVEYING SERVICES 05.26.24-06.30.24 06/30/2024 06/30/2024 0.00 2,873.50 123929 KOVACEVICH PARK CONSTRUCTION 05.26.24-06.22.24 06/30/2024 06/30/2024 0.00 7,493.00 123932 KOVACEVICH PARK FIELF OF DREAMS 06/30/2024 06/30/2024 0.00 2,265.00 123945 PROJECT ESTIMATION SMOTHERMON PARK 06/30/2024 06/30/2024 0.00 7,470.00 123967 ON CALL PROD. SERVICES 05.26.24-06.30.24 06/30/2024 06/30/2024 0.00 838.50 1348
Vendor Number

RINCON CONSULTANTS INC
Total Vendor Amount
890.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 890.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 58163 ARVIN ROADWAY NEPA FOR JUNE 2024 07/11/2024 07/11/2024 0.00 890.00

ROBERT HALF
Total Vendor Amount
1,473.60
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,473.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 63852923 WEEK ENDING 07.05.24 FOR JAZMIN C. 07/22/2024 07/22/2024 0.00 180.00 63856715 WEEK ENDING 07.19.24 FOR JAZMIN C, 07/22/2024 07/22/2024 0.00 1,293.60 1181
Vendor Number

ROUTEMATCH SOFTWARE INC
Total Vendor Amount
2,188.19
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 2,188.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RMSMA00002511 HOSTING FEES 09.01.24-08.31.25 08/01/2024 08/01/2024 0.00 2,188.19 1119
Vendor Number

SAN JOAQUIN VALLEY APCD
Total Vendor Amount
290.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 290.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount S176594 PERMIT FEES 24/25 07/01/2024 07/01/2024 0.00 290.00 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
1,536.81
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 490.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JUNE - 2024 22-CDBG-NH-00002 07/25/2024 07/25/2024 0.00 490.17 Check 08/07/2024 1,046.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JUNE 2024 22-CDBG-HA-10029 07/25/2024 07/25/2024 0.00 1,046.64 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
119.48
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 119.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 06.21.24-07.23.24 SERVICES 06.21.24-07.23.24 07/25/2024 07/25/2024 0.00 119.48 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
108.99
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 108.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101072224 PUBLIC WORKS SVC 07.29.24 - 08.28.24 08/05/2024 08/05/2024 0.00 108.99 1126
Vendor Number

STAPLES BUSINESS CREDIT
Total Vendor Amount
1,311.07
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,311.07
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7001122578 OFFICE SUPPLIES FOR THE CITY JUNE 2024 06/25/2024 06/25/2024 0.00 1,311.07 1768
Vendor Number

TACTICAL FIREARMS TRAINING INSTITUTE INC,
Total Vendor Amount
12,000.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 12,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 001 FIREARM REFRESHER CLASS 07.19.24 07/13/2024 07/13/2024 0.00 12,000.00

TRAFFIC MANAGEMENT INC
Total Vendor Amount
1,520.15
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,520.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-108633 MATERIAL FOR STREET STRIPING 07/08/2024 07/08/2024 0.00 891.22 06-108792 MATERIAL FOR STREET STRIPPING 07/08/2024 07/08/2024 0.00 628.93 1133
Vendor Number

TYLER TECHNOLOGIES INC
Total Vendor Amount
33,469.40
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 33,469.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-469440 ANNUAL FEES AUGUST 2024- JULY 2025 07/01/2024 07/01/2024 0.00 35,873.40 CM025-419776 OUTSTANDING CM - NOTIFICATION ON EMAIL 08.06.24 06/30/2024 06/30/2024 0.00 -2,404.00 1136
Vendor Number
UNDERGROUND SERVICE ALERT OF NORTHERN CAL. AND NEV
Total Vendor Amount
361.78
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 361.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 110814USB24 STATE FEE FOR REGULATORY COSTS JULY 24 - JUNE 2025 07/26/2024 07/26/2024 0.00 361.78 1700
Vendor Number

UNITED RENTALS INC
Total Vendor Amount
13,724.34
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 13,724.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 229076235-011 SKID STEER AMCO STRUCTURE 07/13/2024 07/13/2024 0.00 8,615.69 234855460-003 MOTORGRADER AMCO PROJECT 07/24/2024 07/24/2024 0.00 5,108.65 1769
Vendor Number

VEOLIA SUSTAINABLE BUILDINGS USA WEST INC
Total Vendor Amount
450.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $450 REIMBURSEMENT OF $450 FOR VET'S HALL 07/29/2024 07/29/2024 0.00 450.00 1764
Vendor Number
VEOLIA SUSTAINABLE BUILDINGS USA WEST, INC.

Total Vendor Amount
136,165.09
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 136,165.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000153024 CITY OF ARVIN SOLAR PV 05/01/2024 05/01/2024 0.00 136,165.09 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
161,833.87
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 150,063.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000162613 O &M WASTE WATER TREATMENT FOR JUNE 2024 06/30/2024 06/30/2024 0.00 150,063.33 Check 08/07/2024 11,770.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000166498 PASSTHROUGH WASTEWATER JUNE 2024 06/30/2024 06/30/2024 0.00 11,770.54 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
594.17
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 594.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5030447578 COPIER LEASE ARVIN PD 06.29.24-07.28.24 07/03/2024 07/03/2024 0.00 183.77

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00754 - FOR AP 8/7/2024
8/7/2024 2:39:31 PM Page 10 of 13
5030457667 COMM DEV LEASE 06.30.24-07.29.24 07/04/2024 07/04/2024 0.00 124.49 5030621631 COMM DEV LEASE 07.12.24-08.11.24 07/17/2024 07/17/2024 0.00 285.91 1555
Vendor Number

WEX BANK
Total Vendor Amount
14,445.95
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 14,445.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 98567608 FUEL FOR JULY 2024 07/25/2024 07/25/2024 0.00 14,445.95 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001263 AFLAC 07/05/2024 07/05/2024 0.00 20.49
INV0001280 AFLAC 07/19/2024 07/19/2024 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001264 ALLSTATE 07/05/2024 07/05/2024 0.00 108.73
INV0001281 ALLSTATE 07/19/2024 07/19/2024 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,800.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001282 APOA Dues 07/19/2024 07/19/2024 0.00 900.00
INV0001301 APOA Dues 08/02/2024 08/02/2024 0.00 900.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
2,105.90
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 2,105.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001283 SEIU Dues 07/19/2024 07/19/2024 0.00 27.00
INV0001284 SEIU Dues 07/19/2024 07/19/2024 0.00 1,025.95 INV0001302 SEIU Dues 08/02/2024 08/02/2024 0.00 27.00
INV0001303 SEIU Dues 08/02/2024 08/02/2024 0.00 1,025.95 1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
1,150.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 08/07/2024 275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001286 MEGAN SNYDER 07/19/2024 08/15/2024 0.00 275.00 Check 08/07/2024 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001287 ALEX GHAZARIAN 07/19/2024 08/15/2024 0.00 300.00 Check 08/07/2024 275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001305 MEGAN SNYDER 08/02/2024 09/15/2024 0.00 275.00

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00754 - FOR AP 8/7/2024
8/7/2024 2:39:31 PM Page 11 of 13
Check 08/07/2024 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001306 ALEX GHAZARIAN 08/02/2024 09/15/2024 0.00 300.00

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.) Payment Register APPKT00754 - FOR AP 8/7/2024
8/7/2024 2:39:31 PM Page 12 of 13
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 127 70 0.00 651,246.91
Packet Totals: 127 70 0.00 651,246.91
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check 148 0.00 5,314.34
Packet Totals: 14
8 0.00 5,314.34

3.A.1
Attachment: Demand Register(s) of July 20, 2024 - August 08, 2024 (Demand Register(s) of July 20, 2024 - August 08, 2024.)

3.B.1
Attachment: Payroll Register(s) of July 19, 2024 (Approval of Payroll Register(s) of July 19, 2024 and August 02, 2024)

3.B.2
Attachment: Payroll Register(s) of August 02, 2024 (Approval of Payroll Register(s) of July 19, 2024 and August 02, 2024)

3.B.2
Attachment: Payroll Register(s) of August 02, 2024 (Approval of Payroll Register(s) of July 19, 2024 and August 02, 2024) Arvin City Council Meeting Minutes – July 23, 2024

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 23, 2024
CALL TO ORDER @ 6:02PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Murillo absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Tarver Second MPT Reyes Vote 4-0

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of July 04, 2024 – July 19, 2024.

B. Approval of Payroll Register(s) of July 05, 2024.

C. Approval of the Minutes of the Regular Meeting(s) of July 09, 2024.

D. Approval of A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2024-2025 for the California State of Good Repair Program and Authorizing Related Actions.

Resolution No. 2024-46
E. Approval and Adoption of the Special Narcotics Investigator and Crime Analyst Classifications.

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 3A – 3E.

Motion CM Tarver Second CM Horton Vote 4-0

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 23, 2024 (Minutes of the Regular Meeting(s) of July 23, 2024.) Arvin City Council Meeting Minutes – July 23, 2024

Page 2 of 4 ends

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption of An Uncodified Ordinance of the City Council of the City of Arvin Accepting the Mutual Termination of Uncodified Ordinance No. 2021-475 Dated July 27, 2021, and Agreement No. 2021-19 Dated June 18, 2022, Between the City of Arvin and Payne's Distribution LLC, A California Corporation (818 S. Derby LLC), Recorded June 16, 2022, DOC# 222095342 Kern County Official Records. (City Planner)
Staff recommends the City Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to waive second reading of the Ordinance and approve the adoption of the Ordinance.

Motion MPT Reyes Second CM Horton Vote 4-0
Ordinance No. 2024-495
Agreement No. 2024-28
B. A Public Hearing to Consider Adoption of an Ordinance of the City Council of the City of Arvin ZCA 2024-03 – Title 17 Zoning Adding, Amending, and Deleting Various Chapters and Sections That; Amends Chapter 17.02 Title and Definitions; Amends Chapter 17.06 Zones and Zoning Map; Amends Chapter 17.18 Estate Residential Zone; Amends Chapter 17.37 OS-Open Space Zone; Add Chapter 17.38 PF-Public Facility Zone; Delete Existing Chapter 17.38 P-Parking Zone; Delete Chapter 17.40 D-Architectural Design Zone; Delete Chapter 17.42 B-Buffer Zone; Add Chapter 17.42 SZ-School Zone; Amends Chapter 17.45 Planned Unit Development District; Amends Chapter 17.48 Automobile Parking Requirements; Add Chapter 17.83 Agricultural Preserves/Willamson Act Management and Acknowledge that the Code Amendments are Exempt from the California Environmental Quality Act (CEQA). (City Planner)
Staff recommends the City Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to waive second reading of the Ordinance and approve the adoption of the Ordinance.

Motion CM Tarver Second MPT Reyes Vote 4-0
Ordinance No. 2024-496

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 23, 2024 (Minutes of the Regular Meeting(s) of July 23, 2024.) Arvin City Council Meeting Minutes – July 23, 2024

Page 3 of 4 ends

5. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of California Turf Equipment and Supply Inc., Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Two (2) Exmark Lawnmowers for an amount of $50,984.50 for the Public Works Department. (City Manager)
Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Tarver Second CM Horton Vote 4-0
Resolution No. 2024-47

6. CITY MANAGER’S REPORT

7. REPORT OF COUNCIL MEMBER MEETINGS & CONFERENCES ATTENDED

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) D. CONFERENCE WITH LEGAL COUNSEL--LIABILITY CLAIMS
(Pursuant to Cal. Govt. Code § 54956.95)
Claimant: Jaime Rodriguez-Acevedo - AIMs File No. FR102062; RMA Claim No. 22776.

Against: City of Arvin
CLOSED SESSION REPORT BY CITY ATTORNEY:
9A. No reportable action.
9B. Case 1: No reportable action.

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 23, 2024 (Minutes of the Regular Meeting(s) of July 23, 2024.) Arvin City Council Meeting Minutes – July 23, 2024

Page 4 of 4 ends

Case 2: No reportable action.

Case 3: Motion to send offer to purchase property letter; Approved by motion 4-0.

Case 4: No reportable action.

Case 5: No reportable action
9C. No reportable action.
9D. The City Council voted to deny the claim; Vote 4-0.

10. ADJOURNED @ 7:28PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 23, 2024 (Minutes of the Regular Meeting(s) of July 23, 2024.) Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2024

Page 1 of 2 ends

CITY OF ARVIN
Agenda Report
Meeting Date: August 13, 2024
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the St.

Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession to be held on December 08, 2024, Authorize Closure of Streets and Waive City Costs Associated with this Event Subject to Execution of A Memorandum of Understanding between the City of Arvin and St.

Thomas Church.

RECOMMENDATION:

Staff recommends approval of the St. Thomas Church’s Special Event Permit Application due to Caltrans’ requirement for authorization from the City to approve an encroachment permit, which is necessary for the parade route on State Highway 223. Staff also recommends the City Council approve the Memorandum of Understanding and consider waiving costs associated with this event.

BACKGROUND:

Our Lady of Guadalupe Procession is scheduled for December 08, 2024. Set up will begin at 10:00 am. The procession will begin at 11:00am and conclude at 12:30pm. The procession will begin at the intersection of Campus Drive and Fourth St. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E.

Bear Mountain Boulevard.

The Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard.

In the past, the City has provided an in-kind contribution of city staff time to support this event.

After reviewing the current budget, staff has determined there are sufficient funds to cover the cost of this year’s event.

The St. Thomas Church is required to provide a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents, and volunteers as additional insured and include commercial general liability coverage in the amount of $1,000,000 each occurrence.

3.D.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 08, 2024_081324 (Special Event Permit Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2024

Page 2 of 2 ends

ENVIRONMENTAL REVIEW:

Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

FINANCIAL IMPACT:

Estimated total cost for City staff time is $1,300.

3.D.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 08, 2024_081324 (Special Event Permit Reso St. Thomas Our Lady of Guadalupe Procession 2024

Page 1 of 2 ends

RESOLUTION NO. ____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO

APPROVE THE SAINT THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION TO BE HELD ON DECEMBER 08, 2024, AUTHORIZE

CLOSURE OF STREETS AND WAIVE CITY COSTS ASSOCIATED

WITH THIS EVENT SUBJECT TO EXECUTION OF A MEMORANDUM

OF UNDERSTANDING BETWEEN THE CITY OF ARVIN AND SAINT
THOMAS CHURCH.

WHEREAS, the Saint Thomas Church has submitted a Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; and
WHEREAS, the procession is scheduled for December 08, 2024 and will begin at 11:00 a.m.; and
WHEREAS, set up will begin at 10:00 am, the procession will begin at 11:00 a.m. and conclude at 12:30 pm; and
WHEREAS, the procession will begin at the intersection of Campus Drive and Fourth Street. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard; and WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the procession event on State Highway 223 (Bear Mountain Boulevard); and
WHEREAS, in past years, the City has provided an in-kind contribution of city staff time to support this event; and
WHEREAS, this has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade; and after a review of the current budget, there are sufficient funds to cover the cost of this year’s event; and
WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable. //////

3.D.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 08, 2024_081324 (Special Event Permit Application - St.

Reso St. Thomas Our Lady of Guadalupe Procession 2024

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Arvin does hereby:

Section 1. Approve the St. Thomas Church Special Event Permit Application, closure of streets, and further waives City costs associated with this event.

Section 2. Approve the encroachment permit for the procession event on State Highway 223.

Section 3. Approve the Memorandum of Understanding between the City of Arvin and Saint Thomas Church.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 13th day of August 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.D.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 08, 2024_081324 (Special Event Permit Application - St.

3.D.4
Attachment: Route Map and Traffic Control Plan_081324 (Special Event Permit Application - St. Thomas

3.D.4
Attachment: Route Map and Traffic Control Plan_081324 (Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe

3.D.4
Attachment: Route Map and Traffic Control Plan_081324 (Special Event Permit Application - St. Thomas

3.D.4
Attachment: Route Map and Traffic Control Plan_081324 (Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe

3.D.4
Attachment: Route Map and Traffic Control Plan_081324 (Special Event Permit Application - St. Thomas

Page 1 of 7 ends

AGREEMENT NO. __________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding Agreement (this “Agreement”) is dated _____________________, 2024 and is entered into by and between Saint Thomas Parish (“CHURCH”), on the one hand, and the City of Arvin (“CITY”), a California municipal corporation, on the other hand. CHURCH and CITY are collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, CHURCH is a local church located in the City of Arvin, California and the “Our Lady of Guadalupe” procession has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade;
WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities.

WHEREAS, CHURCH approached CITY and requested to provide the following special event for the community: Our Lady of Guadalupe Procession 2024 (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by Church; b. All preparation and coordination of event activities to be completed by Church; c. Procession will commence on Campus Drive through Bear Mtn. Blvd. (SR 223) to Towerline Rd.;
d. A completed Special Event Permit Application submitted to the City Clerk; and WHEREAS, the CITY offered to participate in the Special Event through the donation of police time and resources necessary to undertake the Special Event. The City Council approved the original proposal as well as the CITY’s participation at its August 13, 2024 Regular Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place on December 08, 2024; and
WHEREAS, the Parties have agreed CHURCH will be the lead entity and CITY, notwithstanding staff and police time and resources, will have no responsibility to pay for, in whole or in part, with public funds, including the payment of money or the equivalent of money, directly to, or on behalf of CHURCH and related in any way to the Special Event; and WHEREAS, CHURCH and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 2 of 7 ends

AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
a. CHURCH will donate the time and resources and control all actions, excepting therefrom the CITY’s staff and police resources, necessary for the Special Event, including, but not limited to the following:
i. Conduct all set-up, dismantling, and clean-up; and
ii. Conduct all preparation and coordination of event activities; and iii. Provide all equipment and materials; and
iv. Provide any and all other items required for completion of event; and v. Provide all staff and/or volunteers (excepting therefrom the City Staff and Police determined to be necessary by the City) required for the Special Event to be conducted.
b. CITY will make all reasonable accommodations it believes, in its sole discretion, will allow the Special Event to be completed, including, on the day of the Special Event, providing police time and resources necessary for the Special Event to proceed.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. CHURCH’s Representations and Warranties. CHURCH represents and warrants as follows:
a. CHURCH has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CHURCH and this Agreement constitutes a legal, valid and binding obligation of CHURCH.
b. CHURCH has had a full and unhindered opportunity to consult with attorneys and other consultants of her own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to CHURCH.

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 3 of 7 ends

5. Release by CHURCH. CHURCH, for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, coowners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 4 of 7 ends

States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
CHURCH: Saint Thomas Parish
350 Bear Mountain Blvd.

Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. CHURCH’s Insurance. CHURCH, at its sole cost and expense, commencing on the date December 08, 2024 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by CHURCH of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14.

Further, all such liability insurance shall include, but not be limited to, personal injury, blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. CHURCH shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 5 of 7 ends

automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of CHURCH herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, CHURCH and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to CHURCH, its agents or employees taking any action related to the Special Event for any purpose. Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of CHURCH herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by CHURCH shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, CHURCH’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, CHURCH

COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS, AGENTS, AND

EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR LIABILITY OF ANY

KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS RELATED TO OR

ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER CHURCH

TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. CHURCH SHALL PAY FOR,

DEFEND (WITH AN ATTORNEY REASONABLY APPROVED BY CITY),

INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND FROM ANY REAL OR

ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT;

PROVIDED, HOWEVER (AND THOUGH CHURCH SHALL IN ALL CASES ACCEPT

ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN WHICH CITY IS

NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING ANY

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 6 of 7 ends

ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY,

DEFEND CITY AS PROVIDED HEREIN), CHURCH, ITS OFFICERS, DIRECTORS,

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS OR

DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON OCCURRING FROM

AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE WHATSOEVER RELATED

TO THE SPECIAL EVENT TO THE EXTENT AND IN THE PROPORTION THAT THE

SAME IS ULTIMATELY DETERMINED TO BE ATTRIBUTABLE TO THE WILLFUL

NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND

SAVE CHURCH HARMLESS AGAINST AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE

OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS, INVESTIGATION COSTS AND

COURT COSTS AND ALL OTHER COSTS, EXPENSES AND LIABILITIES INCURRED

BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL INDEMNITY OBLIGATIONS

UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

CHURCH’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively,

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

Page 7 of 7 ends

one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: SAINT THOMAS PARISH (CHURCH)
By:

Print name:

Print Title:

3.D.5
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2024_081324 (Special Event Permit

3.D.6
Attachment: Certificate of Insurance St Thomas Church Our Lady of Guadalupe Procession 2024_081324_Redacted (Special Event Permit

Page 1 of 1 ends

Staff Report re replacing EV Charging Dispenser for Arvin Transit Buses.

CITY OF ARVIN
Staff Report
Meeting Date: August 13, 2024
TO: Arvin City Council
FROM: Hesham Elshazly, Transit Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirements and Authorizing the City Manager to Execute the Quote from Borgwarner in the amount of $67,594.55 for the Replacement of An EV Charging Dispenser for the Arvin Transit Buses Based on the Single Vendor Exception.

BACKGROUND:

The Arvin Transit Department is in need of a new EV charging dispenser for the buses to replace one that no longer functions. The Transit Department has three charging dispensers. Of the three charging dispensers, one has failed, one works and the other works intermittently.

City staff obtained a quote from Borgwarner for the amount of $67,594.55 to replace the failed charging dispenser. This includes a PCS (Power Control System) upgrade kit, a Generation 3 EV charging dispenser including all cables and connectors, an HMI 7-inch touch display, connectivity, 5-year cellular data, a 5-year subscription & license, and a 5-year warranty; along with door fans, installation, shipping, and tax.

The current failed charging dispenser was purchased from Proterra in 2020. Proterra declared bankruptcy and no other vendors are available to replace the charging dispenser. Chapter

3.08.070 of the Arvin Municipal Code provides that the public bidding or open market procedure may be dispensed with when the commodity can be obtained from only one (1) vendor.

STAFF RECOMMENDATION:

Staff recommends approval of the Resolution dispensing with the public bidding requirements and authorizing the City Manager to execute the quote from Borgwarner in the amount of $67,597.55 for the replacement of an EV charging dispenser for the Arvin Transit buses based on the single vendor exception.

FINANCIAL IMPACT:
$67,594.55 from the Arvin Transit Fund.

ATTACHMENTS:

Resolution
Quote from Borgwarner

3.E.1
Attachment: Staff Report Replace EV Charging Dispenser for Transit_081324 (Replace EV Charging Dispenser for Arvin Transit Buses)

Page 1 of 2 ends

Reso for Replacement of EV Charging Dispenser for Arvin Transit Buses.

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DISPENSING WITH THE PUBLIC BIDDING REQUIREMENT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A QUOTE FROM
BORGWARNER IN THE AMOUNT OF $67,594.55 FOR THE

REPLACEMENT OF AN EV CHARGING DISPENSER FOR THE ARVIN
TRANSIT BUSES BASED ON THE SINGLE VENDOR EXCEPTION.

WHEREAS, the City of Arvin is in need of one EV charging dispenser for the Arvin Transit buses; and
WHEREAS, Government Code section 54201 requires local agencies to adopt procedures of the acquisition of supplies and equipment; and WHEREAS, Chapter 3.08 of the Arvin Municipal Code sets forth rules and regulations regarding the purchase of equipment and supplies for city departments; and WHEREAS, Chapter 3.08 of the Arvin Municipal Code generally requires that purchases of supply and equipment in excess of thirty thousand dollars ($30,000.00) shall be subject to a formal public bidding process; and
WHEREAS, Chapter 3.08.070 of the Arvin Municipal Code provides that the public bidding requirement may be dispensed with when the service, material, or group of commodities can be obtained from only one vendor; and
WHEREAS, the cost to replace the failed charging dispenser will cost more than thirty thousand dollars and would normally require the City of Arvin to comply with the public bidding process; and
WHEREAS, the City Manager has represented that the EV charging dispenser can only be obtained from one vendor.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follow:

1. The above recitals are true and correct.

2. With respect to the purchase of one EV charging dispenser from Borgwarner, the City Council of Arvin hereby declares that the public bidding requirements of the Arvin Municipal Code are hereby dispensed with pursuant to Chapter 3.08.070, because the appropriate findings have been made that the EV charging dispenser can only be obtained from one vendor.

3. The City of Arvin hereby approves the quotation from Borgwarner in the amount of $67,594.55 for the purchase of one EV charging dispenser, and authorizes the City Manager to complete the purchase, in accordance with the quotation attached hereto as Exhibit “A”.

3.E.2
Attachment: Reso Replace EV Charging Dispenser for Arvin Transit Buses_081324 (Replace EV Charging Dispenser for Arvin Transit Buses)

Page 2 of 2 ends

Reso for Replacement of EV Charging Dispenser for Arvin Transit Buses.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 13th day of August 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit “A”: Quote from Borgwarner.

I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.E.2
Attachment: Reso Replace EV Charging Dispenser for Arvin Transit Buses_081324 (Replace EV Charging Dispenser for Arvin Transit Buses)

3.E.3
Attachment: Quote from Borgwarner - EV Charging Dispenser for Transit Buses_081324 (Replace EV Charging Dispenser for Arvin Transit

Page 1 of 2 ends

Staff Report – Veolia Task Authorization - Emergency Influent Wetwell Piping Repairs at WWTF.

CITY OF ARVIN
Staff Report
Meeting Date: August 13, 2024
TO: Arvin City Council
FROM: Gerry Lemus, Veolia Water
Jeff Jones, City Manager
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute A Task Authorization between the City of Arvin and Veolia North America for the amount of $91,703.84 for Emergency Influent Wetwell Piping Repairs at the Arvin Wastewater Treatment Plant; and Authorizing Veolia to Proceed with the Project and to Act on Behalf of the City as Necessary to Complete the Project.

BACKGROUND:

Veolia informed the City that on June 18, 2024, one of the influent wetwell discharge pipes at the Wastewater Treatment Plant burst inside the wetwell. There are two influent pumps that discharge into the wetwell. The wetwell supports the split of the influent flow between the Oxidation Ditch and the Orbal and helps manage the collection system's level. Corrosion appears to be the reason for the problem due to the conditions inside the infrastructure, which create high concentrations of hydrogen sulfide gas (H2S). Records show that, as per the drawings dated September 15, 1998, this infrastructure and material inside the wetwell have been in place for approximately 24 years from the final construction date in 2000 with the plant upgrade. This issue raises several safety and operational concerns. The attached pictures show the deterioration and corrosion of the piping and the pump railing guides also show signs of corrosion.

To mitigate the impact on the wetwell with the burst discharge pipe, the associated pump is locked out and tagged out of service, making the second pump the only one in operation. If the second pump happens to fail during the time the first pump is out of service, running the first pump with a damaged discharge pipe will not be an option since the pipe has burst, which could result in additional damage to the concrete inside the wetwell, causing repairs to be more expensive.

This project is considered an emergency due to the criticality in which, if pump two fails leaving no pumps operational, that will require many long hours of monitoring the plant 24 hours to avoid sanitary sewer overflows (SSO's).

To perform this emergency replacement of the 6-inch discharge piping for both corroded discharge pipes and guiderails, the wetwell will have to be bypassed during the work. The Contractor will have to utilize a vactor truck to remove solids from the wetwell so they can pressure wash the inside using confined space safety methods and ventilation. The piping that needs to be replaced goes through the concrete, therefore the Contractor will cut and remove the existing rotted piping and guiderails and replace with new guiderails, 6-inch coated piping in the wetwell, flanges, gaskets, and bolts.

Veolia reached out to three contractors to solicit proposals for this work but have only received one response, as the other contractors are too busy to provide a proposal at this time. It will not be wise to continue waiting. Per the Veolia Operations contract Section 5.01 VWWOS Scope of Service (m) and Section 5.02 Sewage Collection System, Veolia has requested to move forward with repairs at this time.

4.A.1
Attachment: Staff Report Veolia Task Authorization - Emergency Influent Wetwell Piping Repairs_081324 [Revision 1] (Veolia Task

Page 2 of 2 ends

Staff Report – Veolia Task Authorization - Emergency Influent Wetwell Piping Repairs at WWTF.

Veolia provided a Task Authorization for a total cost of $91,703.84 which includes a 5% contingency.

FINANCIAL IMPACT:
$91,703.84 from the sewer fund.

RECOMMENDATION:

Staff recommends that the Council request clarification from Veolia concerning their classification of this project as a “Capital Project” (Section 5.04 of the Agreement) versus “Corrective Maintenance, Repairs, and Replacement” (Section 5.01(f) of the Agreement). Staff further recommends the Council approve the Resolution authorizing the City Manager to Execute the Task Authorization between Veolia and the City of Arvin for the Amount of $91,703.84 for Emergency Influent Wetwell Piping Repairs at the Arvin Wastewater Treatment Plant if Council determines that the requested project is a Capital Project and not Corrective Maintenance, Repairs, and Replacement; and Authorize Veolia to proceed with the project and to act on behalf of the City as necessary to complete the project.

ATTACHMENTS:

Veolia Task Authorization
Veolia Master Cost Summary Sheet
Proposal from Mariott Welding Inc.

Photos of influent pipes & wetwell pump guide rails.

4.A.1
Attachment: Staff Report Veolia Task Authorization - Emergency Influent Wetwell Piping Repairs_081324 [Revision 1] (Veolia Task Reso Approving Task Authorization for Emergency Influent Wetwell Piping Repairs at WWTF.

Page 1 of 2 ends

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK

AUTHORIZATION BETWEEN THE CITY OF ARVIN AND VEOLIA
NORTH AMERICA FOR THE AMOUNT OF $91,703.84 FOR

EMERGENCY INFLUENT WETWELL PIPING REPAIRS AT THE
ARVIN WASTEWATER TREATMENT FACILITY; AND AUTHORIZING

VEOLIA TO PROCEED WITH THE PROJECT AND ACT ON BEHALF
OF THE CITY AS NECESSARY TO COMPLETE THE PROJECT.

WHEREAS, Veolia operates the City of Arvin Wastewater Treatment Facility on behalf of the city; and
WHEREAS, on June 18, 2024, one of the influent wetwell discharge pipes at the Wastewater Treatment Plant burst inside the wetwell; and WHEREAS, there are two influent pumps that discharge into the wetwell. The wetwell supports the split of the influent flow between the Oxidation Ditch and the Orbal and helps manage the collection system's level. Corrosion appears to be the reason for the problem due to the conditions inside the infrastructure, which create high concentrations of hydrogen sulfide gas (H2S). Records show that, as per the drawings dated September 15, 1998, this infrastructure and material inside the wetwell have been in place for approximately 24 years from the final construction date in 2000 with the plant upgrade. This issue raises several safety and operational concerns; and
WHEREAS, to mitigate the impact on the wetwell with the burst discharge pipe, the associated pump is locked out and tagged out of service, making the second pump the only one in operation. If the second pump happens to fail during the time the first pump is out of service, running the first pump with a damaged discharge pipe will not be an option since the pipe has burst, which could result in additional damage to the concrete inside the wetwell, causing repairs to be more expensive.

WHEREAS, this project is considered an emergency due to the criticality in which, if pump two fails leaving no pumps operational, that will require many long hours of monitoring the plant 24 hours to avoid sanitary sewer overflows (SSO's); and WHEREAS, Veolia reached out to three contractors to solicit proposals for this work but have only received one response, as the other contractors are too busy to provide a proposal at this time; it will not be wise to continue waiting. Per the Veolia Operations contract Section 5.01 VWWOS Scope of Service (m) and Section 5.02 Sewage Collection System, Veolia has requested to move forward with repairs at this time; and
WHEREAS, Veolia provided a Task Authorization for a total cost of $91,703.84 which includes a 5% contingency; and
WHEREAS, the City Manager believes this cost to be fair and reasonable, and for the Task Authorization to be approved; and

4.A.2
Attachment: Reso Approving Task Auth Veolia Emergency Influent Wetwell Piping Repairs_081324 (Veolia Task Authorization - Emergency Reso Approving Task Authorization for Emergency Influent Wetwell Piping Repairs at WWTF.

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARVIN AS FOLLOWS:

Section 1: The foregoing recitals are true and correct.

Section 2: The Council approves the allocation of $91,703.84 to be taken from the sewer fund.

Section 3: The Council authorizes Veolia to proceed with this project and to act on behalf of the City of Arvin.

Section 4: The Council authorizes the City Manager to sign the task authorization between Veolia and the City of Arvin.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 13th day of August 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

4.A.2
Attachment: Reso Approving Task Auth Veolia Emergency Influent Wetwell Piping Repairs_081324 (Veolia Task Authorization - Emergency Date:

Activity Classification (Check applicable)
Administration x VWNA Project #:

Engineering
Planning Proposed by: Michelle McLey
Design x Michelle McLey, PM CPM, VNA
Construction x
Construction Approved by: Gerry Lemus
Sanitary Sewer Gerry Lemus, PM Operations, VNA
Storm Sewer
Sanitary P.S. Reviewed by:

Storm P.S. City of Arvin, Jeff Jones, City Manager
Wastewater x
Other (specify below)
Approval Date:

Project Cost: $74,948.40
Markup: $12,388.59
5% Contingency: $4,366.85
Total Authorized Amt.: $91,703.84 Scope of Services
TBD
On June 18, 2024, one of the influent wet well discharge pipes at the Wastewater Treatment Plant burst (inside the wetwell) . There are two influent pumps that discharge into the wetwell. The wet well supports the split of the influent flow between the Oxidation Ditch and the Orbal and helps manage the collection system's level. Corrosion appears to be the reason for the problem due to the conditions inside the infrastructure, which create high concentrations of hydrogen sulfide gas (H2S). Records show that, as per the drawings dated September 15, 1998, this infrastructure and material inside the wet well have been in place for approximately 24 years from the final construction date in 2000 with the plant upgrade. This issue raises several safety and operational concerns. The attached pictures show the deterioration and corrosion of the piping and that the pump railing guides also show signs of corrosion.

To mitigate the impact on the wet well with the burst discharge pipe, the associated pump is locked out and tagged out (out of service), making the second pump the only one in operation. If the second pump happens to fail during the time the first pump is out of service, running the first pump with a damaged discharge pipe will not be an option since the pipe has burst, which could result in additional damage to the concrete inside the wet well, causing repairs to be more expensive.

Veolia reached out to three contractors to solicit proposals for this work but have only received one response, as the other contractors are too busy to provide a proposal at this time; it will not be wise to continue waiting. Per the Veolia Operations contract Section 5.01 VWWOS Scope of Service (m) and Section 5.02 Sewage Collection System we request to move forward with repairs at this time.

To perform this emergency replacement of the 6-inch discharge piping for both corroded discharge pipes and guiderails, the wetwell will have to be bypassed during the work. The Contractor will have to utilize a vactor truck to remove solids from the wet well so they can pressure wash the inside using confined space safety methods and ventiliation. The piping that needs to be replaced goes through the concrete, therefore the Contractor will cut and remove the existing rotted piping and guiderails and replace with new guiderails, 6-inch coated piping in the wetwell, flanges, gaskets, and bolts.

Veolia Operations will be handling the bypass of the wet well during the course of construction as detailed below:

1. The gate can be closed to isolate the wet well.

2. Veolia Operations has a pump and hoses to pump what is in the wet well.

3. Any solids in wet well will need to be removed with vactor truck and disposed of at the plant. (included in Contractor quote) Veolia Water West Operating Services, Inc. will provide the following services to provide and install a new generator at the City of Arvin Wastewater Treatement Plant.

TASK

AUTHORIZATION
Arvin WWTP - Emergency Influent Wet Well Piping Repairs 8/1/24

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell Attachments

1. Veolia proposal letter and cost spreadsheet.

2. Proposal from Mariott Welding Inc. (Contractor)

3. Photos of deteriorated conditions inside wet well and bursted piping

1. Request contractor/vendor proposals to perform the work. (COMPLETED)

2. Issue Subcontract and Purchase Order to Mariott Welding Inc. to perform the emergency work.

3. Provide Project and Construction management and start up support and oversight to monitor the bypass and installation and test the new piping.

4. A 5% contingency has been included in the total cost for any unforeseen conditions. Any unused Contingency funds will revert to the City at the end of the project

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell Summary Sheet Page 1 of
Job No. Project Name Revision Date JCE Model
TBD Emergency Influent Wet Well Repairs 0 08/01/24 V1.0R4, 7-31-18 Project Name:

Job Number:

Location:

Project Manager:

Proposal Manager:

Date:

Revision:

CONTINGENCY MARKUP
Build: 0.0% 15.000% Sell Price $ 87,337
Professional Services: 0.0% 15.000% Markup $ 12,389
Labor: 0.0% 0.000%
Equipment: 0.0% 15.000%
Travel & Entertainment 0.0% 0.000%
Site Costs: 0.0% 0.000% Calc'd Gross Margin:

Financial Costs 0.0% 0.000% 14.18%
Contingency 0.000%
TOTAL: $ - $ 12,389

2.0 - 61P1/00000C00X-1-002 - BUILD
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-002 BUILD General Contractor $ 70,202 $ - $ 12,389 $ 82,591 94.6% 1-002 BUILD Demolition $ - $ - $ - $ - 0.0%
1-002 BUILD Geotechnical $ - $ - $ - $ - 0.0%
1-002 BUILD Civil / Structural $ - $ - $ - $ - 0.0%
1-002 BUILD Mechanical Installation $ - $ - $ - $ - 0.0% 1-002 BUILD HVAC Plumbing $ - $ - $ - $ - 0.0%
1-002 BUILD Electrical Installation $ - $ - $ - $ - 0.0% 1-002 BUILD Security Systems $ - $ - $ - $ - 0.0%
1-002 BUILD Fencing / Landscaping $ - $ - $ - $ - 0.0%
1-002 BUILD CM Services $ - $ - $ - $ - 0.0%
1-002 BUILD Installation Other $ - $ - $ - $ - 0.0%
SUBTOTAL: $ 70,202 $ - $ 12,389 $ 82,591 94.6%
CALC'ED MARGIN: 15.00%

3.0 - 61P1/00000C00X-1-003 - PROFESSIONAL SERVICES
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-003 PROF SVC Engineering Consultant $ - $ - $ - $ -
1-003 PROF SVC Technical Engineering $ - $ - $ - $ - 0.0% 1-003 PROF SVC Electrical/Instrumentation Engineering $ - $ - $ - $ - 0.0% 1-003 PROF SVC Professional Fees Other $ - $ - $ - $ - 0.0% 1-003 PROF SVC License/Permit Fees $ - $ - $ - $ - 0.0% SUBTOTAL: $ - $ - $ - $ - 0.0%
CALC'ED MARGIN: -

4.0 - 61P1/00000C00X-1-004 - LABOR
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-004 LABOR Salaries and wages $ 3,053 $ - $ - $ 3,053 3.5% 1-004 LABOR Retirement/pensions (allowances) $ 96 $ - $ - $ 96 0.1% 1-004 LABOR Social security contributions $ 218 $ - $ - $ 218 0.2% 1-004 LABOR Ops Resources Labor $ - $ - $ - $ - 0.0%
SUBTOTAL: $ 3,366 $ - $ - $ 3,366 3.9%
CALC'ED MARGIN: 0.00%

5.0 - 61P1/00000C00X-1-005 - EQUIPMENT
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-005 EQUIP Mechanical Equipment $ - $ - $ - $ - 0.0%
1-005 EQUIP Electrical Equipment $ - $ - $ - $ - 0.0%
1-005 EQUIP Instrumentation $ - $ - $ - $ - 0.0%
1-005 EQUIP Emergency Generators $ - $ - $ - $ - 0.0%
1-005 EQUIP HVAC Equipment $ - $ - $ - $ - 0.0%
1-005 EQUIP Pipe & Fittings $ - $ - $ - $ - 0.0%
1-005 EQUIP Valves $ - $ - $ - $ - 0.0%
1-005 EQUIP Paint & Fasteners $ - $ - $ - $ - 0.0%
1-005 EQUIP Equipment Other $ - $ - $ - $ - 0.0%
SUBTOTAL: $ - $ - $ - $ - 0.0%
CALC'ED MARGIN: -

6.0 - 61P1/00000C00X-1-006 - TRAVEL & ENTERTAINMENT
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-006a T&E PM Travel & Entertainment $ 600 $ - $ - $ 600 0.7% 1-006b T&E CM Travel & Entertainment $ - $ - $ - $ - 0.0% SUBTOTAL: $ 600 $ - $ - $ 600 0.7%
CALC'ED MARGIN: 0.00%

7.0 - 61P1/00000C00X-1-007 - SITE COSTS
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-007 SITE COSTS Telephones $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Office Supplies $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Safety $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Trailer Costs $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Utilities $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Fleet $ - $ - $ - $ - 0.0%
1-007 SITE COSTS Laboratory & Start-up Costs $ - $ - $ - $ - 0.0% SUBTOTAL: $ - $ - $ - $ - 0.0%
CALC'ED MARGIN: -

8.0 - 61P1/00000C00X-1-008 - FINANCIAL COSTS
WBSe Description Direct Cost Contingency Markup Total % of Sell 1-008 FIN COST Surety Bonds $ - $ - $ - $ - 0.0%
1-008 FIN COST Bid Bonds $ - $ - $ - $ - 0.0%
1-008 FIN COST Corporate Guarantee N/A $ - $ - 0.0%
1-008 FIN COST Builders Risk Insurance $ - $ - $ - $ - 0.0%

PROPOSAL INFORMATION

MULTIPLIERS
Emergency Influent Wet Well Repairs
TBD
Arvin, CA
Michelle McLey
Michelle McLey
8/1/2024
0 Master Cost
Summary Sheet

PROJECT DATA INPUT
Location
Arvin, CA
Master
CPM Job Cost Estimate Model
Version V1.0R4, 07-31-2018 (FINAL)
Password (1111)

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell Summary Sheet Page 2 of
1-008 FIN COST General Liability Insurance $ 780 $ - $ - $ 780 0.9% 1-008 FIN COST Sales & Use Tax $ - $ - $ - $ - 0.0%
1-008 FIN COST General Business unit overhead $ - $ - $ - $ - 0.0% SUBTOTAL: $ 780 $ - $ - $ 780 0.9%
CALC'ED MARGIN: 0.00%
TOTALS
Cost Contingency Markup Sell
$ 74,948.40 $ - $ 12,388.59 $ 87,337 100.0%
Gross Margin 14.18%
Cost Verification True $ - 0

END OF SHEET

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell 1-002 Subcontractors Page 1 of
Job Cost Estimate
Installation Subcontractors
Job No. Project Name Revision Date JCE Model
TBD Influent Wet Well Repairs 0 8/1/2024 V1.0R4, 7-31-18 Project Name
Instructions: Input Only Light Yellow Colored Cells
1-002 Subcontractors
Activity
Type WBSe CostElement
Chart of Accounts
Description Company Name / Description Quantity Unit Measure Unit Cost Extended Cost BUILD 1-002 SAP Works construction subcontracting Mariott Welding Inc. 1.00 EA ($ 70,202.00) ($ 70,202.00) General Contractor No. 2 1.00 EA ($ - ) ($ - )
General Contractor No. 3 1.00 EA ($ - ) ($ - )
General Contractor No. 4 1.00 EA ($ - ) ($ - )
General Contractor No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ 70,202.00)
BUILD 1-002 SAP Subcontracted industrial services Demolition No. 1 1.00 EA ($ - ) ($ - ) Demolition No. 2 1.00 EA ($ - ) ($ - )
Demolition No. 3 1.00 EA ($ - ) ($ - )
Demolition No. 4 1.00 EA ($ - ) ($ - )
Demolition No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Other regulatory and non-regulatory controls Geotechnical No. 1 1.00 EA ($ - ) ($ - ) Geotechnical No. 2 1.00 EA ($ - ) ($ - )
Geotechnical No. 3 1.00 EA ($ - ) ($ - )
Geotechnical No. 4 1.00 EA ($ - ) ($ - )
Geotechnical No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Spare parts - building real estate Civil / Structural No. 1 1.00 EA ($ - ) ($ - ) Civil / Structural No. 2 1.00 EA ($ - ) ($ - )
Civil / Structural No. 3 1.00 EA ($ - ) ($ - )
Civil / Structural No. 4 1.00 EA ($ - ) ($ - )
Civil / Structural No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Subcontracting indus tools. and new works Mechanical Installation No. 1 1.00 EA ($ - ) ($ - ) Mechanical Installation No. 2 1.00 EA ($ - ) ($ - )
Mechanical Installation No. 3 1.00 EA ($ - ) ($ - )
Mechanical Installation No. 4 1.00 EA ($ - ) ($ - )
Mechanical Installation No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP HVAC/Plumbing subcontracting HVAC Plumbing No. 1 1.00 EA ($ - ) ($ - ) HVAC Plumbing No. 2 1.00 EA ($ - ) ($ - )
HVAC Plumbing No. 3 1.00 EA ($ - ) ($ - )
HVAC Plumbing No. 4 1.00 EA ($ - ) ($ - )
HVAC Plumbing No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Electricity subcontracting P&J Electric - disconnection/reconnection 1.00 EA ($ - ) ($ - ) Electrical Installation No. 2 1.00 EA ($ - ) ($ - )
Electrical Installation No. 3 1.00 EA ($ - ) ($ - )
Electrical Installation No. 4 1.00 EA ($ - ) ($ - )
Electrical Installation No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Security subcontracting Security Systems No. 1 1.00 EA ($ - ) ($ - ) Security Systems No. 2 1.00 EA ($ - ) ($ - )
Security Systems No. 3 1.00 EA ($ - ) ($ - )
Security Systems No. 4 1.00 EA ($ - ) ($ - )
Security Systems No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Green spaces maintenance Fencing / Landscaping No. 1 1.00 EA ($ - ) ($ - ) Fencing / Landscaping No. 2 1.00 EA ($ - ) ($ - )
Fencing / Landscaping No. 3 1.00 EA ($ - ) ($ - )
Fencing / Landscaping No. 4 1.00 EA ($ - ) ($ - )
Fencing / Landscaping No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Subcontracted administrative services CM Services No. 1 1.00 EA ($ - ) ($ - ) CM Services No. 2 1.00 EA ($ - ) ($ - )
CM Services No. 3 1.00 EA ($ - ) ($ - )
CM Services No. 4 1.00 EA ($ - ) ($ - )
CM Services No. 5 1.00 EA ($ - ) ($ - )
Subtotal ($ - )
BUILD 1-002 SAP Facility management subcontracting Installation Other No. 1 1.00 EA ($ - ) ($ - ) Installation Other No. 2 1.00 EA ($ - ) ($ - )

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell 1-002 Subcontractors Page 2 of
Installation Other No. 3 1.00 EA($ - )($ - )
Installation Other No. 4 1.00 EA($ - )($ - )
Installation Other No. 5 1.00 EA($ - )
($ - )
Subtotal ($ - )
Total Installation Subcontractors ($ 70,202.00)

END OF SHEET

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell Mariott Welding Inc.
200 East Minner Ave.

Bakersfield, CA 93308
License # 803585
Phone: (661) 393-6400
Fax: (661) 393-6404
DATE: 7-25-2024 REV2
Company: Veolia
You’re Reference: 6” piping repair
Our Reference: 6” piping repair
Dear Gerry
Thank you for allowing Mariott Welding Inc. To bid on 6” piping repair. Mariott Welding, Inc. will supply all Material, Labor, Equipment, and Supervision to perform the following work.

Fabricate and Install: “Prevailing wagesincluded”
• Ditch Witch to clear solids out 3 men, 1 day labor
• Cut and remove Two 6” rotted Discharged piping and replace with new 6” Discharge piping 5 days labor
• Cutting concrete 3 men, 2 days labor
• 2- 6” piping with flanges, gaskets, and bolts
• 2- 2” piping to be cut and removed and replaced with new piping • Safety and rescue for confined space 5 days onsite
• NovaGuard 840 Solvent free poxy novolac coating for painting of pipes 2 step paint process Part A and Part B- Labor to paint included
Excluded Items:

1. Exclude all bonding cost

2. Exclude roof hatch

3. Exclude steel canopies

4. Exclude aluminum awnings

5. Exclude standing seam deck

6. Exclude metal studs

7. Exclude guardrail

8. Excluded all glass railing

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell Mariott Welding Inc.
200 East Minner Ave.

Bakersfield, CA 93308
License # 803585
Phone: (661) 393-6400
Fax: (661) 393-6404

9. Exclude all Simpson brackets that are for standard wood to wood connections or wood to masonry connections

10. Exclude all grouting of column base plates

11. Exclude all grouting of embed plates

12. Exclude all rebar and installation of rebar

13. Exclude all masonry anchor bolts

14. Exclude all permit

15. Exclude all inspection cost

16. Exclude all finish paint

17. Exclude all welding of metal studs

18. Exclude all material less than 3/16 thickness

19. Exclude all welding of Simpson brackets

20. Exclude all metal stud attachments to masonry wall

21. Exclude all welding of brackets to metal stud wall

22. Exclude all chain link Handrail and fence

23. Exclude all shop and field inspections

24. Exclude anything NOT specified in SOW
Total Price: $70,202.00
Clarifications:

All work to be done in accordance with the latest building code. All fabrication will be done to AISC standards and to the code of standard practices. Mariott Welding, Inc. is not an AISC certified shop and if that is a requirement this bid is null and void. Mariott Welding is an approved LA City Fabricator – License # FB03327. All welding will be done to the latest version of AWS D1.1. This bid is based on drawings and specifications. Due to escalating steel prices this bid is good for 15 days. If there are any questions you can reach me at (661) 393-6400 or (661) 426-3431
Respectfully,
Henry J Uranday III
ASST. Estimator/PM
[email protected]

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell (2) INFLUENT PIPES - ONE LOCKED OUT TAGGED OUT WHERE PIPE IS BURST IN WET WELL

ALSO SHOWING HOW PIPES GO THROUGH THE CONCRETE

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell P

HOTOOFPIPEBURST INSIDEWETWELLANDCORROSIONONPIPINGANDGUIDERAILS

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell W

ETWELLPUMPGUIDERAILSSHOWINGDETERIORATION

4.A.3
Attachment: Arvin WWTP Emergency Influent Wetwell Repairs Proposal_081324 (Veolia Task Authorization - Emergency Influent Wetwell

Arvin City CouncilAugust 13, 2024

Arvin City Council
August 13, 2024