Arvin City Council
September 24, 2024

CARVIN
/CALIFORNIA
In the Sun
The ga
Incorporated Dec. 21 1960

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL/ SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY/ ARVIN HOUSING

AUTHORITYI ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 24, 2024 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Daniel Borreli

PLEDGE OF ALLEGIANCE

INVOCATION
*****************************************
ROLL CALL Daniel Borreli Mayor
Susana Reyes Mayor Pro Tern
Donny Horton Councilmember
Tim Tarver Councilmember
Vacant Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney - Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

1. APPROVAL OF AGENDA AS TO FORM.

Motion Second Vote
Roll Call: CM Tarver _ CM Horton _ MPT Reyes - Mayor Borreli —

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEM(S)
Paye S-12 A. Approval of Demand Register(s) of September 06, 2024 - September 13, 2024.

Pages 13-15 B. Approval of Payroll Register(s) of September 13, 2024.

Staff recommends approval of the consent agenda.

Motion Second Vote
Roll Call: CM Tarver CM Horton _ MPT Reyes Mayor Borreli

4. PUBLIC HEARING ITEMS)
ages 16-38 A. Alice of Avalagity (NOA) Forthe 2024A025202RCare (GOBG'S Manager)
Staff recommends that the City Council open the hearing, allow for public testimony, and then close the hearing.

Pages 39-51 B. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Declaring the Necessity to Commence Eminent Domain Proceedings for the Acquisition of the Property Located at the Southeast Corner of Rancho Dr. and Millux Rd., Arvin, California 93203: APN 446-010-

04. (City Manager)
Staff recommends that the City Council open the hearing, allow for public testimony, and then close the hearing and approve the Resolution of Necessity.
rvin City Council Meeting Agenda - September 24, 202
age 1 of 1-1
2 5. ACTION ITEM(S)
Payes 52-98 A. Consideration and Approval of a professional services contract agreement between the City of Arvin and Precision Engineering, Inc. for on-call planning services. (City Manager)
Staff recommends approval of the professional services agreement between the City of Arvin and Precision Engineering, Inc.

Motion Second Vote
Roll Call: CM Tarver CM Horton _ MPT Reyes Mayor Borreli -
Pages 99-11
Staff recommends council discuss and provide direction to City Staff begin the appointment process to fill the City Council vacancy.

Motion Second Vote
Roll Call: CM Tarver — CM Horton MPT Reyes Mayor Borreli

6. CITY MANAGER'S REPORT

7. REPORT OF COUNCIL MEMBER MEETINGS & CONFERENCES ATTENDED

8. COUNCIL MEMBER COMMENTS
Arvin City Council Meeting Agenda - September 24, 2024
3 Page 2 of 3 1-2

9. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager
Employee Organizations: Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): six cases C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item)

10. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 19, 2024.

Jeff Jones, Deputy City Clerk
Arvin City Council Meeting Agenda - September 24, 2024
4 Page 3 of 3 1-3
AGENDA ITEM 3A Payment Register
City of Arvin APPKT00792 - FOR AP 9/12/24
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
Vendor Number Vendor DBA Total Vendor Amount
AMERICAN WOODMARK CORPORATION 29.00
Payment Type Payment Number Payment Date Payment Amount 09/12/2024 29.00
Payable Number Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF $29 OVERPAYMENT OF $29 FOR BUSINESS LICENSE 09/03/2024 09/03/2024 0.00 29.00 Vendor Number Vendor DBA Total Vendor Amount
1002 ARVIN COMMUNITY SERVICES DISTRICT 16,939.92
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 16,939.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WATER SERVICES 07.24.24-0 WATER SERVICES 07.24.24-08.23.24 09/01/2024 09/01/2024 0.00 16,939.92 Vendor Number Vendor DBA Total Vendor Amount
1015 AT&T MOBILITY 423.05
Payment Type Payment Number Payment Date Payment Amount 09/12/2024 423.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X08282024 PW + COMM DEV + CH CELL PHONES 08.23.24-09.22.24 09/12/2024 09/12/2024 0.00 423.05 Vendor Number Vendor DBA Total Vendor Amount
1255 BRANDONS TRANSMISSION 999.94
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 999.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8780 UNIT 302 STREET SWEEPER SERVICE 08/22/2024 08/22/2024 0.00 999.94 Vendor Number Vendor DBA Total Vendor Amount
1766 CALIFORNIA TURF EQUIPMENT & SUPPLY, INC 51,463.01
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 51,463.01
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 645030 BLADES FOR TWO NEW MOWERS 08/13/2024 08/13/2024 0.00 478.51 INV0001368 2 RIDING LAWN MOWERS 09/12/2024 09/12/2024 0.00 50,984.50 Vendor Number Vendor DBA Total Vendor Amount
1292 CANON FINANCIAL SERVICES INC 809.89
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34516251 PRINTER LEASE FOR CH, FIN TRL, & TRANSIT AUG 2024 08/12/2024 08/12/2024 Vendor Number Vendor DBA Total Vendor Amount
1020 COLONIAL LIFE PROCESSING CENTER 1,979.46
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,979.46
Payable Number escriptio Payable Date Due Date Discount Amount Payable Amount 5193602-0802743 UPPLEMENTAL INS AUGUST 202 08/02/2024 08/02/2024 0.00 1,979.46 9/12/2024 3:13:59 PM Page 1 of 8
5 3A-1
Payment Register APPKT00792 - FOR AP 9/12/24
Vendor Number Vendor DBA Total Vendor Amount
1204 COMPLETE HARDWARE STORE AND MORE 23.02
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 23.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 542775 COMM CENTER. MATERIAL FOR IRRIGATION REPAIR 08/22/2024 08/22/2024 0.00 17.66 73980 MATERIAL TO REPAIR IRRIGATION LEAK COMM, CENTER 08/21/2024 08/21/2024 0.00 5.36 Vendor Number Vendor DBA Total Vendor Amount
1055 DANIELS TIRE SERVICE 24,075.25
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 24,075.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001365 Daniel's Tire- Est# 199104 - 25 New tires Transit 09/12/2024 09/12/2024 0.00 24,075.25 Vendor Number Vendor DBA Total Vendor Amount
1232 dba ACTION LOCKSMITH 747.95
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 747.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5228 ENTRY LOCK FOR PARKS 08/12/2024 08/12/2024 0.00 602.64 5231 KEYS FOR SGT FILE CABINET 08/12/2024 08/12/2024 0.00 145.31 Vendor Number Vendor DBA Total Vendor Amount
1417 dba ARVIN AUTO 329.47
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 329.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8902 UNIT 292 ENGINE OIL CHANGE / REPLACE FILTER 08/27/2024 08/27/2024 0.00 161.37 8908 UNIT 281 ENGINE OIL CHANGE/ FILTER REPLACED 08/30/2024 08/30/2024 0.00 168.10 Vendor Number Vendor DBA Total Vendor Amount
1340 dba HODGES LAW GROUP 32,983.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 32,983.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount AUG -2024 LEGAL FEES AUG -2024 09/03/2024 09/03/2024 0.00 32,983.00 Vendor Number Vendor DBA Total Vendor Amount
1193 DIAMOND TECHNOLOGIES INC 15,154.89
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 15,154.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 36532MS ARGEEMENT 0365 PD SEPTEMBER 2024 09/01/2024 09/01/2024 0.00 1,232.00 36561MS AGREEMENT MONTHLY TERM MICROSOFT SEP. 2024 09/01/2024 09/01/2024 0.00 978.76 36563 AGREEMENT SERVICES SECURECENTRIC SEP. 2024 09/01/2024 09/01/2024 0.00 8,472.12 INV0001366 PD CRADLEPOINT RENEWAL 09/12/2024 09/12/2024 0.00 4,472.01 Vendor Number Vendor DBA Total Vendor Amount
1776 DIVERSIFIED PROJECT SERVICES INTERNATIONAL, INC. 10,521.25 Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 10,521.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9572314 COA ON CALL ENGINEERING SERVICES 07/29/2024 07/29/2024 0.00 10,521.25 Vendor Number Vendor DBA Total Vendor Amount
1594 ENTERPRISE FM TRUST 11,864.73
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 11,864.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-090524 LEASE CHARGES SEPTMEBER 2024 09/05/2024 09/05/2024 0.00 11,864.73 9/12/2024 3:13:59 PM Page 2 of 8
6 3A-2
Payment Register APPKT00792 - FOR AP 9/12/24
Vendor Number Vendor DBA Total Vendor Amount
1310 ERIC REYES GUERRA 340.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 340.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVO306 TRANSIT BUS WASH 09.10.24 09/10/2024 09/10/2024 0.00 340.00 Vendor Number Vendor DBA Total Vendor Amount
1062 FEDEX 71.10
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 71.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-605-78215 08.23.24 POSTAGE 08/30/2024 08/30/2024 0.00 71.10 Vendor Number Vendor DBA Total Vendor Amount
1100 FERNANDO LOPEZ 160.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 160.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9/10/24 INTERPRETER SERVICES 9/10/24 09/10/2024 09/10/2024 0.00 160.00 Vendor Number Vendor DBA Total Vendor Amount
1367 FLOOD BAKERSFIELD MINISTRIES INC 22,303.47
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 22,303.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1662 ARVIN CDBG FOR JUNE 2024 07/23/2024 07/23/2024 0.00 22,303.47 Vendor Number Vendor DBA Total Vendor Amount
1065 GALLS LLC 409.22
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 409.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 028789788 TLR-2 TACTICAL GUN MOUNTED LIGHT 08/15/2024 08/15/2024 0.00 409.22 Vendor Number Vendor DBA Total Vendor Amount
1372 GREGS PETROLEUM SERVICE INC 6,202.59
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 6,202.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 477925 ARVIN FARMS EMERGENCY REPAIRS 08/16/2024 08/16/2024 0.00 609.61 478354 ARVIN FARMS EMERGENCY REPAIRS 08/20/2024 08/20/2024 0.00 4,165.67 478721 ARVIN FARMS EMERGENCY REPAIRS 08/21/2024 08/21/2024 0.00 1,427.31 Vendor Number Vendor DBA Total Vendor Amount
1403 GRIFFIN GRAPHICS INC 208.16
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 208.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11930 COA SHIRTS 08/09/2024 08/09/2024 0.00 208.16
Vendor Number Vendor DBA Total Vendor Amount
1078 INDEPENDENT FIRE & SAFETY INC 5,848.16
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 5,848.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 67671 MAINTENANCE YARD 5LB ABC DC STORED 08/13/2024 08/13/2024 0.00 312.23 67672 ARVIN PD 5LB ABC DC STORED 08/13/2024 08/13/2024 0.00 4,496.01 67673 TRANSIT 5LB ABC DC STORED 08/13/2024 08/13/2024 0.00 299.24 67674 5LB ABC DC CITY HALL 08/13/2024 08/13/2024 0.00 160.34 67675 PLANNING 5LB ABC DC 08/13/2024 08/13/2024 0.00 48.00 67676 ADOBE/ VETERANS 5LB ABC DC 08/13/2024 08/13/2024 0.00 340.00 9/12/2024 3:13:59 PM Page 3 of 8
7 3A3
Payment Register APPKT00792 - FOR AP 9/12/24
67728 5LB ABC DC STORED PRESSURED COMM. CENTER 08/13/2024 08/13/2024 0.00 192.34 Vendor Number Vendor DBA Total Vendor Amount
1322 JAKE RAPERJR 9,495.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 9,495.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001364 INVOICE 14 08/01/2024 08/15/2024 0.00 9,495.00 Vendor Number Vendor DBA Total Vendor Amount
1164 KERN MACHINERY 2,254.92
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 2,254.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1177710 PPE TO PROTECT FROM SNAKES 08/12/2024 08/12/2024 0.00 401.38 101-1177997 PM SERVICE FOR CHAINSAW #1 08/16/2024 08/16/2024 0.00 160.84 101-1177998 LEAF BLOWER 08/13/2024 08/13/2024 0.00 158.67 101-1177999 PM SERVICES CHAIN SAW #2 08/13/2024 08/13/2024 0.00 160.84 101-1178000 POLE SAW #1 PM SERVICE AND NEW CHAIN 08/13/2024 08/13/2024 0.00 187.87 INVO001369 BATTERY W/ BLUETOOTH & TRIMMER 09/12/2024 09/12/2024 0.00 1,185.32 Vendor Number Vendor DBA Total Vendor Amount
1777 MARIA LOPEZ 850.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 850.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF $850 REIMBURSEMENT OF $850 FOR VET'S HALL 09/03/2024 09/03/2024 0.00 850.00 Vendor Number Vendor DBA Total Vendor Amount
1554 MODERN GREYWOOD, INC 4,000.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 4,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001367 BACKSTOP REMOVAL- DIGORGIO PARK 09/12/2024 09/12/2024 0.00 4,000.00 Vendor Number Vendor DBA Total Vendor Amount
1110 PACIFIC TIRE ARVIN 45.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 45.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 36126 PW BIG TRAILER 08/28/2024 08/28/2024 0.00 45.00
Vendor Number Vendor DBA Total Vendor Amount
294.82
Payment Type Payment Number Payment Date Payment Amount 09/12/2024 294.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8440977428-2 07.31.24-08.2 8440977428-2 07.31.24-08.29.24 08/29/2024 08/29/2024 0.00 294.82 Vendor Number Vendor DBA Total Vendor Amount
1670 ReadyRefresh 388.32
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 388.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 04H6707940541 WATER DELIVERY SERVICES 07.27.24-08.26.24 08/28/2024 08/28/2024 0.00 388.32 Vendor Number Vendor DBA Total Vendor Amount
1596 ROBERT HALF 2,231.46
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 2,231.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64035733 WEEK ENDING 08.30.24 JAZMIN C, 09/04/2024 09/04/2024 1,293.60 9/12/2024 3:13:59 PM Page 4 of 8
8 3A-4
Payment Register APPKT00792 - FOR AP 9/12/24
64046292 WEEK ENDING 09.06.24 FOR JAZMIN C, 09/09/2024 09/09/2024 0.00 937.86 Vendor Number Vendor DBA Total Vendor Amount
1237 SITEONE LANDSCAPE SUPPLY LLC 1,431.52
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,431.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 143835416-001 DIGIORGIO PARK 07/16/2024 07/16/2024 0.00 1,431.52 Vendor Number Vendor DBA Total Vendor Amount
1125 SPARKLE TEXTILE RENTAL SERVICE 2,421.22
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 2,421.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES AUGUST UNIFORM SERVICES AUGUST 2024 08/30/2024 08/30/2024 0.00 2,421.22 Vendor Number Vendor DBA Total Vendor Amount
1033 SPECTRUM BUSINESS 291.37
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 291.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901090124 SERVICE 09.01.24-09.30.24 09/01/2024 09/01/2024 0.00 291.37 Vendor Number Vendor DBA Total Vendor Amount
1131 TEL-TEC SECURITY SYSTEMS 55.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 858030 ARVIN ADOBE COMPLEX FIRE MONITORING SEPTEMBER: 09/01/2024 09/01/2024 0.00 55.00 Vendor Number Vendor DBA Total Vendor Amount
1195 TRAFFIC MANAGEMENT INC 790.38
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 790.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-109474 MATERIAL FOR STREET STRIPING 08/12/2024 08/12/2024 0.00 120.88 06-109475 GLASS BEAD TO HELP PAINT BE SEEN AT NIGHT 08/12/2024 08/12/2024 0.00 669.50 Vendor Number Vendor DBA Total Vendor Amount
1242 TYACK TIRES INC 819.94
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 819.94
Payable Number Description Payable Date Due Date Discount Amount : Payable Amount 235331 UNIT 110 WHEEL BALANCE TIRE REPLACED 08/15/2024 08/15/2024 0.00 207.93 235336 255/70R225 WHEEL BALANCE UNIT 211 08/15/2024 08/15/2024 0.00 612.01 Vendor Number Vendor DBA Total Vendor Amount
1700 UNITED RENTALS INC 1,677.46
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,677.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 235441205-003 SKID STEER BRUSH MOWER EMERGENCY REPAIRS 09/03/2024 09/03/2024 0.00 1,677.46 Vendor Number Vendor DBA Total Vendor Amount
1137 URBAN FUTURES INC 4,300.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 4,300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CD-2023-006 DISCLOSURE / COMPLIANCE FY 2023 REPORTING 05/19/2024 05/19/2024 0.00 4,300.00 9/12/2024 3:13:59 PM Page 5 of 8
9 3A-5
Payment Register APPKT00792 - FOR AP 9/12/24
Vendor Number Vendor DBA Total Vendor Amount
1723 VERIZON WIRELESS 609123961 7 747.54
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 747.54
Payable Number escriptio Payable Date Due Date Discount Amount Payable Amount 9972364594 W CELL PHONES 06.26.24-08.25.2 08/25/2024 08/25/2024 0.00 747.54 Vendor Number Vendor DBA Total Vendor Amount
1140 VERIZON WIRELESS 6091239615 1,287.43
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,287.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9972364592 ARVIN PD CELL PHONES 07.26.24-08.25.24 08/25/2024 08/25/2024 0.00 1,287.43 Vendor Number Vendor DBA Total Vendor Amount
1139 VERIZON WIRELESS 6091239616 1,696.46
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,696.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9972364593 ARVIN PD AIR CARDS 06.26.24-08.25.24 08/25/2024 08/25/2024 0.00 1,696.46 Vendor Number Vendor DBA Total Vendor Amount
1142 WELLS FARGO LEASE PMTS 285.91
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5030994649 COMM DEV LEASE 08.12.24-09.11.24 08/16/2024 08/16/2024 0.00 285.91 Bank: PY - Payroll Vendor Payables
Vendor Number Vendor DBA Total Vendor Amount
1013 ARVIN POLICE OFFICERS 900.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVO001339 APOA Dues 08/30/2024 08/30/2024 0.00 900.00
Vendor Number Vendor DBA Total Vendor Amount
1017 CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES 1,055.90 Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 1,055.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVO001340 SEIU Dues 08/30/2024 08/30/2024 0.00 27.00
INV0001341 SEIU Dues 08/30/2024 08/30/2024 0.00 1,028.90 Vendor Number Vendor DBA Total Vendor Amount
1312 FRANCHISE TAX BOARD 575.00
Payment Type Payment Number Payment Date Payment Amount Check 09/12/2024 275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVO001343 08/30/2024 09/15/2024 0.00 275.00
Check 09/12/2024 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVO001344 08/30/2024 09/15/2024 0.00 300.00
9/12/2024 3:13:59 PM Page 6 of 8
10 3A-6
Payment Register APPKT00792 - FOR AP 9/12/24
Payment Summary
Payable Payment
Bank Code Count Count Discount Payment
Main Pool Ck Tyeck 0.00 239,250.28
Packet Totals: 66 0.00 239,250.28
Payable Payment
Bank Code Type Count Count Discount Payment
PY Check 0.00 2,530.90
Packet Totals: 0.00 2,530.90
9/12/2024 3:13:59 PM Page 7 of 8
3A-7
Payment Register APPKT00792 - FOR AP 9/12/24
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -241,781.18
Packet Totals: -241,781.18
9/12/2024 3:13:59 PM Page 8 of 8
12 ЗА-8
AGENDA TTEM 3B
Detail Register
City of Arvin Payroll Summary
Packet: PYPKT00733 - PY 09.13.24 (8/27/24-9/09/24) Pay Period: 08/27/2024 - 09/09/2024 Payroll Set: 01 - Payroll Set 01
Males Paid:

Total Direct Deposits: 142,394.75 Females Paid:

Total Check Amounts: 136.87 Total Employees: 61
9/11/2024 4:22:27 PM Page 38 of 42
13 3B-1

EARNINGS BENEFITS
Pay Code Pay Amount Pay Code Units Pay Amount
1X 19,090.21 COMP 114.00 0.00
AUTO ALLOW 200.00 PERS-Classic 11.00 676.94
BILINGUAL 1,453.81 Uniform Classic 3.00 33.24
CELL ALLOW 225.00 Total: 128.00 710.18
CTO-CLASSIC 2,253.89
1,298.92 TAXES
1,608.76 Code Subject To Employee Employer
576.95 Federal W/H 178,760.57 12,755.00 0.00
263.90 MC 192,757.38 2,795.01 2,795.01
HOL 8,655.22 SDI 191,907.38 2,111.00 0.00
5,358.66 sS 192,757.38 11,950.99 11,950.99
3,315.50 State W/H 178,760.57 5,841.41 0.00
3,500.24 Unemployment 194,334.03 0.00 0.00
1,575.74 Total: 35,453.41 14,746.00
4,125.65
1,697.21
6,100.80
970.61
118,812.74
615.11
280.85
971.43
6,443.32
159.95
812.70
TS 2,800.00
228.80
1,579.20
2,099.00
2,192.60
Total: 199,266.77

DEDUCTIONS
Code Subject To
457K-Flat 0.00 0.00
457LO 0.00 9.96 0.00
AFLAC 0.00 0.00
ALLST 0.00 0.00
APOA Dues 0.00 0.00
BLUE 0.00 0.00
COLONIAL-AT 0.00 0.00
COPRE 0.00 0.00
DUES-COPE 0.00 0.00
EWO_FTB 0.00 0.00
GARNISHMENT 0.00 0.00
GUARDI 0.00 0.00
GUARD2 0.00 0.00
KAISR 0.00 0.00
PERS SCP 0.00 0.00
PERS2 21,117.67 0.00
PERS2 ER CLASSIC 31,630.61 0.00
PERSZD-EE/ER-CLASSIC 7,420.32 0.00
PERS3-EE/ER SAFETY 6,164.44 0.00
PERS3-ER-SAFETY 6,287.52 0.00
PERSS CLASSIC 2,538.76
PERSSE-EE/ER CL 2,538.76
PERS6 PEPRA 62,650.89
PERS6-ER-PEPRA 62,650.89 0.00
PERS& ER SAFETY 61,842.02 0.00
PERS8-SAFETY 61,842.02
PERS-CL DED 0.00
SEIU Dues 0.00
Total:

RECAP 01 - Payroll Set 01
Earnings: 199,266.77 Benefits: 710.18 Deductions: 21,281.74 Taxes: 35,453.41 Net Pay: 142,531.62 7/11: 2024 4 22:27 PM Page 39 of 47
3B-2
Detail Register
City of Arvin Department Summary
acket: PYPKT00733 - PY 09.13.24 8/27/24-9/09/24 Pay Period: 08/27/2024 - 09/09/2024 ayrall Set: 01 - Payroll Set 0
Department: 003 - ANIMAL CONTROL
Total Direct Deposits:

Total Check Amounts:

EARNINGS
Pay Code Units Pay AmounT
1X 10.00 430.74
Department: 013 - Non Sworn PD
Total Direct Deposits:

Total Check Amounts:

EARNINGS
Pay Code Units Pay Amount
1X 34.00 1,550.27
Department: 014 - POLICE DEPARTMENT
Total Direct Deposits:

Total Check Amounts

EARNINGS
Pay Code Units Pay Amount
1X 239.00 15,867.46
Department: 020 - STREETS - GAS TAX
Total Direct Deposits:

Total Check Amounts

EARNINGS
Pay Code Units Pay Amount
1X 23.00 905.23
Department: 023 - TRANSIT
Total Direct Deposits:

Total Check Amounts:

EARNINGS
Pay Code Units Pay Amount
1X 9.00 336.51
3в.3
AGENDA ITEM 4-A
ARVIN

CITY OF ARVIN
Staff Report
Meeting Date: September 24, 2024
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: PUBLIC HEARING TO DISCUSS THE APPLICATION FOR CDBG FUNDS FOR THE FISCAL YEAR 2024/2025/2026 CYCLE
BACKGROUND:

CDBG Program regulations require that the City conduct a public hearing on all CDBG-related matters to provide for and encourage citizen participation, particularly by low- and moderate- income persons residing in areas where CDBG funds are used. Therefore, when the public hearing is opened, the public will be invited to comment on the City's application for CDBG funding for the 2024/2025/2026 cycle
4 public notice was posted on September 14 at the Arvin City Hall, Arvin Transit Department und Arvin Community Development Building, notifying the public of this public hearing On August 30, 2024, HCD released a NOFA announcing the availability of CDBG funds for the 2024/2025/2026 cycle. The City plans to submit an application in response to this NOFA.

DISCUSSION
When the Public Hearing is opened, citizens are encouraged to ask questions and/or comment on the application for CDBG funds. Citizens are also invited to submit written comments to the City.

STAFF RECOMMENDATION:

Staff recommends that the City Council open the public hearing, allow for public testimony, and then close the hearing.

FINANCIAL IMPACT:

No fiscal impact for this hearing.

ATTACHMENTS:

CDGB/NOFA presentation PowerPoint.
16 AA+
City of Arvin
Community Development Block Grant
Public Hearing and Community Input
Christine Viterelli, Grants Manager
4A-3

CITY OF ARVIN
Housing Keeping

1. Sign in Sheet- Please sign in

2. Public Meetings in Council Chambers:

September 24, 2024- City Council Chambers 6 pm
October 08, 2024- City Council Chambers 6 pm
-Li
A
L
CDBG Time Line
• August 30, 2024- NOFA Released
- Posting of Public Hearing (September 12,
2024)
• September 24, 2024 - First Public Hearing
October 8, 2024- Final Public Hearing with
Application Resolution
October 29, 2019 - CDBG Applications Due
to the State
Other Application Highlights
• Application Deadline is October 29, 2024
• The CDBG Program is a grant funding
source for fiscal years 2024/2025/2026.
• If awarded, project implementation will
begin in fiscal year 2024-2025.

Potential Projects & Programs
• 1 OTC Project + 1 OTC Program + 1 Competitive
• 1 OTC Project + 2 Competitive -OR-
• 1 OTC Program + 2 Competitive. Up to
$ 3.6 Million
Public Facilities or Public Infrastructure (OTC)-only 1 allowed Housing Program Service (OTC Program)-only one allowed
$ 500K- 1.5 M
Public Service (Competitive) only 1 allowed) $ 300K
*Arvin proposes to apply for 1 OTC Project + 1 OTC Program + 1 Competitive (3 separate applications are required)
Planning Projects & Programs
Up to $ 300,000
• Economic Development Planning
and Technical Assistance
• Community Development Planning
and Technical Assistance
22 Eligible Activities
& Funding Limits
Samples of Eligible Activity Funding
• Street Improvements • Water/Sewer
• Sidewalks Improvements
• Tree Planting • Fire Station
• Operating Costs for • Other Public Improvements
Homeless • Senior Services
• Transportation Services • Food Banks
• Energy Efficiency • Homeownership Assistance
Improvements • Health Facilities
• Senior Centers
• Legal Services
Community Input
CDBG
Community
Workshops
24 Community Development Block Grant (CDBG)
National Objectives
• Benefit low and moderate
income persons;
• Prevent or eliminate slums
and blight; or
• Meet an urgent community need that poses an
immediate threat to the community's health/welfare.
4A-
Community Development Block Grant (CDBG)
Public Improvement Projects
• Projects must be located
in a predominantly
residential area.
• Examples: Water/sewage
facilities, flood/drainage
facilities, street
improvements, utilities.
26 12
A-
Community Development Block Grant (CDBG)
Public Facilities SENIOR CENTER
• Examples: Acquisition,
rehabilitation or new
construction of buildings
used for public purposes
• Facilities can focus on training, health services, shelter, education, recreation, nutrition, day care, temporary
housing and fire protection.
44-
Community Development Block Grant (CDBG)
Public Service Projects
(Requires Partner)
• Examples: Childcare, health
care, recreation programs, ING CENTER
fair housing counseling,
drug/alcohol abuse counseling
and testing, homeless services,
senior services, nutrition services
28 Community Development Block Grant (CDBG)
Planning/Technical Assistance
• Products must assist with
an eligible CDG activity that,
meets a National Objective.
• Examples include studies, analysis, data gathering,
preparation of plans/identification of action that
will implement plans.

Community Development Block Grant (CDBG)
Housing Activities
(Potential Partners: Kern HA and RCAC)
• Housing Rehabilitation,
such as repairs and
improvements of owner-or
renter-occupied units
• Homeownership Assistance, such as assistance with
down-payment or closing costs.

Community Development Block Grant (CDBG)
Housing Activities (cont.)
• Housing Rehabilitation for Multi-family Sites -Five or More Units, such as repairs/improvements of renter-
occupied units for sites where the majority are low-or
moderate-income households.
• Housing Acquisition Projects for Multi-family Sites,
such as acquisition of existing rental housing where
the majority are low or moderate income residents,
acquisition of vacant land as part of an affordable
housing development project.

L
Community Development Block Grant (CDBG)
Economic Development
(Requires Advanced Partnership_
• Business Assistance such as
financing of working capital,
furniture, equipment, and
property repairs/improvements.
• Microenterprise Assistance
such as business training, financing of working
capital, furniture, equipment, and property
repairs/improvements.
'A-18
Community Development Block Grant (CDBG)
Potential Projects

1. Public Improvement Project - Street Rehabilitation
Project - Meyer Street (AB617 Supported)

2. New Street Expansion, Sidewalk, Curb, and Gutter
Projects new projects- not repaving)

3. Continue to Support the Homeless Navigation Center

4. Code Enforcement to Support New Housing
Rehabilitation and ADU Funding Programs that are
rolling out
Community Development Block Grant (CDBG)
Other Projects?
Considerations: shovel ready (plans)
The project is greatly needed
The project has previously been identified as a
community need (i.e., Street and Sidewalk
Improvements)

CITY OF ARVIN
Next Steps in Process
Additional Public Meetings:

Community Input
• Community Surveys
October 8, 2024-6:00 PM (Council Chambers) - Staff
Recommendation to CC to Authorize Submission of CDBG
application.

ALL ARE WELCOME!
Decision Making Process
• Review of Public Hearing Results.
• Review of Online Survey Results.
• Staff Recommendation for Projects that
satisfy community desires and needs,
make the application competitive, and
are feasible given the application
deadline.

Community Development Block Grant (CDBG)
Community Input & Feedback
Tell us what you think!
37 Questions?
4A-23
AGENDA ITEM 4-B

STAFF REPORT

CITY OF ARVIN
TO: Honorable Mayor and City Council Members
FROM: Jeff Jones, City Manager
DATE: September 24, 2024
SUBJECT: Report, Discussion, and Potential Approval of Resolution No Adopting the Resolution of Necessity.

Recommendation:

Adopt the Resolution of Necessity (2/3 vote required).

Background:

In 2023, the City was ordered by the State Water Control Board to comply with new requirements related to its Wastewater Treatment Facility to comply with a Cease and Desist Order. In order to comply with these requirements, the City needs additional land to properly disperse the effluent from its Wastewater Treatment Facility.

The City, however, does not own sufficient land in the vicinity of the Wastewater Treatment Facility, and after analyzing the property surrounding the Treatment Facility, it was determined that the property located at the Southeast Corner of Rancho Dr. and Millux Rd., Arvin, California 93203: APN 446-010-04, is the best property to allow the City to comply with the State Water Control Board's requirements. While this Property is not within the territorial limits of the City of Arvin, California Code of Civil Procedure §1240.125 states, "Except as otherwise expressly provided by statute and subject to any limitations imposed by statute, a local public entity may acquire property by eminent domain outside its territorial limits for water, gas, or electric supply purposes or for airports, drainage or sewer purposes if it is authorized to acquire property by eminent domain for the purposes for which the property is to be acquired." A map showing the location of the property is attached as an exhibit to the proposed Resolution.

Staff has been in contact with the property owners. Additionally, an appraiser, retained by the City, assigned a fair market value to the property necessary to complete the Project. An offer from the City to acquire the property for the amount stated in the appraisal was made on July 23, 2024.

After receiving no response from the Property Owner, on August 19, 2024 the City sent a second letter to the Property Owner, reiterating the previous offer to Purchase the Property. Additionally, since sending the offer to acquire the property, the City has sought to negotiate the purchase of the property in good faith. On August 29, 2024, the City Attorney received a telephone call from the Property Owner. During this call, the Property Owner stated that the best and final counteroffer to the City's offer would be $3,750,000, or approximately $50,000 per acre. This best and final offer exceeds the appraised value of the property by $2,680,000. Thus, the Property Owner and the City are unable to agree to a purchase price for the Property. To comply with the State Water 39 4-B-1
Control Board's requirements, the City must consider the filing of an eminent domain action, which will allow the City to proceed with the project while the fair market value is determined by the Court.

After the notice to the Property owner concerning this public hearing had been mailed, the property owner's attorney contacted the City Attorney and informed the City Attorney that the property owner would be seeking its own property valuation. Additionally, the property owner's attorney claimed that there may be other properties that are more suitable for the City's project.

Before an eminent domain case can be filed, the City Council must adopt, by at least a 2/3 vote (4 of 5 council members), a "Resolution of Necessity." This resolution makes certain findings required by state law and authorizes the city attorney to begin the proceedings.

It must be emphasized that the price to be paid for the property is NOT the subject of this hearing.

This hearing has the sole purpose of determining whether the statutory findings can be made.

Statutory Findings:

The statutory findings required to be made, and the facts supporting the making of the findings, are as follows:

1. The project is planned and located in a manner that will be most compatible with the greatest public good and the least private injury.

Facts: Yes, this is the closest property, which would allow the City to comply with the new requirements related to effluent mandated by the State Water Control Board. There is another property that the City evaluated using for the Project. However, due to the proximity of that property to a private lake, the property at issue has a lower risk of causing an environmental hazard. This property is vacant and will require minimal work in order to allow the City to utilize it as intended. This Project is deemed important for the safety of the residents of Arvin and is necessary to allow the City to continued compliance with the State Water Board's Cease and Desist requirements.

2. The taking of the project is necessary for the proposed project.

Facts: Yes, as stated above, the City does not own sufficient land within the vicinity of its Wastewater Treatment Facility to allow it to comply with the State Water Control Board's requirements. Additionally, because this land is currently vacant, it will require minimal work to allow it to be utilized for the public's interest.

3. The offer to purchase required by California Government Code Sec. 7267.2 was made to the owners of the property interests.

Facts: Yes, a written offer to acquire the property at the fair market value as determined by the appraiser was made on July 23, 2024. A follow-up offer letter was sent on August 19, 2024 after the property owner failed to respond to the initial offer.

4. The necessary notice of this hearing was given as required by Code of Civil Procedure Sec. 1245.235.

Facts: Yes, the notice was given by the City Clerk on August 29, 2024. 40 48-2

5. The City of Arvin has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain.

Facts: Yes, as outlined in this staff report.

6. The City of Arvin has complied with all provisions of the California Environmental Quality Act for the project.

Facts: Yes, CEQA documents are prepared and will be submitted to the State Clearinghouse and the Kern County Clerk.

Land pay portion por the prop coy is ay propriated or a public 20, the out i ese are cessary unreasonably interfere with or impair the continuance of the public use as it then exists or can be reasonably expected to exist in the future.

Facts: No portion of the property is currently appropriated for a public purpose. The City proposes to use the property public purposes, including disbursement of effluent from the City's Wastewater Treatment facility.

Fiscal Impact:

Acquisition of this property is included in the costs of the Project budget.

Conclusion:

If the City Council wishes to proceed with the project, then this Resolution should be adopted.

Attachments:
1) Resolution with Exhibits
41 4B-3
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DECLARING THE NECESSITY TO COMMENCE EMINENT DOMAIN

PROCEEDINGS FOR THE ACQUISITION OF THE PROPERTY LOCATED AT THE SOUTHEAST CORNER OF RANCHO DR. AND MILLUX RD., ARVIN, CALIFORNIA 93203: ASSESSORS PARCEL NO. 446-010-04
WHEREAS after consideration of the staff report, staff presentation, discussion, oral testimony and evidence presented at the hearing on the date of the adoption of this Resolution, all of which are incorporated as if set forth herein, the City Council of the City of Arvin by vote of at least two-thirds of its members, FINDS, DETERMINES, DECLARES AND RESOLVES a) The public interest, convenience and necessity require the proposed project, to wit:

Disposal of Wastewater Treatment Facility Effluent and all uses appurtenant thereto ("Project"); and
b) The interests in real property to be acquired are fee simple, which are described in Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein by this reference ("Property"). The Property is located within the City of Arvin, County of Kern, State of California.
c) The use of eminent domain to acquire the Property is authorized by California Government Code §37350.5;
d) The Project is planned and located in a manner that will be most compatible with the greatest public good and least private injury; and
e) The taking of the Property is necessary for the proposed project and such taking is authorized by Section 19, Article I of the California Constitution, Section 1230.010 et seq of the California Code of Civil Procedure, and other applicable law; and f) The offer to purchase required by California Government Code Sec. 7267.2 was made to the owners of the Property; and
g) The necessary notice of this Resolution has been given, as required by Code of Civil Procedure section 1245.235;
h) The City of Arvin has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain to acquire the property interests described herein; 42 4B.4
i) The City of Arvin has fully complied with all provisions of the California Environmental Quality Act for the Project; and
WHEREAS the City Council hereby declares that it is its intention to acquire the Property in the name of the City of Arvin in accordance with the laws of the State of California governing condemnation proceedings; and
WHEREAS the City Council further finds that if any portion of the area of the Property has been appropriated to some public use, the public uses to which it is to be applied by the City, as described above, are more necessary and paramount public uses, pursuant to Code of Civil Procedure Sec. 1240.610 or, alternatively, will not unreasonably interfere with or impair the continuance of the public use as it then exists or may reasonably be expected to exist in the future, pursuant to Code of Civil Procedure Sec. 1240.510;
NOW, THEREFORE, BE IT RESOLVED that the City Attorney is authorized and directed to prepare, institute and prosecute in the name of the City of Arvin such proceedings in the proper Court having jurisdiction thereof as may be necessary for the acquisition of said Property, including the filing of a motion for an Order of Possession prior to judgment.

BE IT FURTHER RESOLVED that this Resolution shall be effective immediately upon its adoption.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the _ _ day of September 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORELLI, Mayor
43 43-5
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
→ City Clerk of the City of Arvin, California, DO
HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed anc adopted by the City Council of the City of Arvin on the date and by the vote indicated herein 44 4B-6

CITY OF ARVIN NOTICE OF INTENT TO ADOPT RESOLUTION OF NECESSITY,

THE REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF RANCHO DR. AND MILLUX RD., ARVIN, CALIFORNIA 93203: APN 446-010-04, INM 2910, LLC OWNER
INM 2910, LLC
Attn: Mr. Ismael Nunez
P.O. Box 607
McFarland, CA 93250
Re: Notice of Intent to Adopt Resolution of Necessity
The Real Property Located at the Southeast Corner of Rancho Dr. and Millux Rd., Arvin, California 93203: APN 446-010-04
Owner: Eduardo and Amalia Garcia
To the Owner or Owners of the Subject Property:

The City of Arvin is in the process of acquiring land in the vicinity of its Wastewater Treatment Facility to allow compliance with the California State Water Control Board's Requirements related to the City's Wastewater Treatment Facility and the effluent produced therefrom (the "Project"). The law provides procedures for public agencies to acquire private property for public use. It requires every agency which intends to condemn property to notify the owners of its intention to condemn. California Code of Civil Procedure (CCP) Section 1240.030 provides that the power of eminent domain may be exercised to acquire property for a proposed project if the following three conditions are established:

1. The public interest and necessity require the project.

2. The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury.

3. The property sought to be acquired is necessary for the project.

Also, CCP Section 1245.230 requires that the offer required by Section 7267.2 of the Government Code has been made to the owner of record, unless the owner cannot be located with reasonable diligence. A written offer required by Section 7267.2 of the Government Code was sent to the address that was listed on the last equalized county assessment roll on or about September 15, 2023.

YOU ARE HEREBY NOTIFIED THAT THE CITY OF ARVIN, AT ITS MEETING TO BE HELD ON SEPTEMBER 24, 2024, AT 6:00 P.M., AT 200 CAMPUS DRIVE, ARVIN, CA 93203, WILL BE ASKED TO DECIDE IF THE ABOVE CONDITIONS HAVE BEEN MET AND, IF SO, TO ADOPT A RESOLUTION OF NECESSITY ("RESOLUTION" TO ACQUIRE THE SUBJECT PROPERTY BY EMINENT DOMAIN.

Questions regarding the amount of compensation to be paid or the value of the property to be acquired are not part of this proceeding and the City Council will not consider such in determining whether a Resolution should be adopted.

45 4B-7
If the City Council adopts the Resolution, the Resolution will authorize the City of Arvin to acquire the property by eminent domain. Within six months of the adoption of the Resolution, the City will prepare and file a complaint in the Kern County Superior Court commencing the eminent domain proceeding. All issues related to the compensation to be awarded for the acquisition of your property will be resolved in this court proceeding. A description of the required property is attached to this notice.

The law provides you with an opportunity to appear before the City Council and raise questions concerning the three conditions referred to in CCP 1240.030, as cited above. You are entitled to appear and object to the adoption of the Resolution. If you intend to appear, please provide a written request to appear before the City Council. Failure to file a written request to appear and be heard within 15 days after the notice was mailed will result in waiver of the right to appear and be heard. Please include with any written request to appear a statement indicating which of the three conditions listed in the first paragraph above you contend have not been met. By designating which of the conditions form the basis of your challenge and explaining why you believe they have not been met, you will enable the City Council to conduct a full and expeditious review of the project's effect on your property. If you request an appearance and review, you will be notified of the time and date for participation in that review. Staff will conduct the review on behalf of the City Council and ask for your participation. Based on this review, the City will then prepare a report to be presented to the City Council at the meeting at which you intend to appear. The request to appear should be sent to: Clerk of the City of Arvin, 200 Campus Drive, Arvin, CA 93203.

Your written request to appear must be on file with the Clerk of the City of Arvin within the 15- day period set forth above. Failure to timely file a written request to appear will result in a waiver of your right to appear and be heard by the City Council. or your convenience.
bretour convenience, if you are unable a person City ancil wil consider any writer objections so long as they are received by the Clerk prior to the meeting date. All written objections filed with the City Council will become part of the official record of the meeting at which the City Council hears and considers the Resolution.

Attachment: Description of Property to be Acquired

46 4B8

EXHIBIT A

PARCELQUEST
LIST 1
DETAIL
21 Property Address:

Ownership
County: KERN, CA
Assessor: LAURA AVILA, ASSESSOR
Parcel # (APN): 446-010-04-00-5
Parcel Status: ACTIVE
Owner Name: INM 2910 LLC
Mailing Address: PO BOX 606 MCFARLAND CA 93250
Legal Description:S 3 T 32 R 29 *N1/2 OF NE1/4 FRL EXC RDS.91A 74A Assessment
Total Value: $428,958 Use Code: 4300 Use Type: AGRICULTURAL Land Value: $341,189 Tax Rate Area:054-005 PQ Zoning Type:

Impr Value: $87,769 Year Assd: 2024 PQ Zoning Code:

Other Value: Property Tax: Census Tract: 62.02/2
% Improved:20% Delinquent Yr: Price/SqFt:

Exempt Amt: HO Exempt: N
Sale History
Sale 1 Sale 2 Sale 3 Transfer
Document Date: 04/07/2015 01/28/2011 06/21/2005 04/07/2015 Document Number: 215040285 211013021 205159071 215040285 Document Type: GRANT DEED GRANT DEED
Transfer Amount: $391,500 $525,000
Seller (Grantor): NUNEZ ISMAEL
Property Characteristics
Bedrooms: Fireplace: Units:

Baths (Full): A/C: Stories:

Baths (Half): Heating: Quality:

Total Rooms: Pool: Building Class:

BIdg/Liv Area: Park Type: Condition:

Lot Acres: 74.820 Spaces: Site Influence:

Lot SqFt: 3,259,159 Garage SqFt: Timber Preserve:

Year Built: Ag Preserve:

Effective Year:
41 4B-9

EXHIBIT B
(PARCELQUEST
ho.Dr.

MilluX Ra Millux Rd Millu:

N Rancho Dr
Google
Map data ©2024 100 m
© 2015 ParcelQuest www.parcelquest.com (888) 217-8999
4B-10

EXHIBIT B

AERIAL PHOTOGRAPH
Viana Dr
N Rancho Dr
N Rancho Dr
Millux Rd llux Rd Millux Rd Millux Rd

SUBJECT
Burkett Blvd
Rancho Dr
CENTRAL CALIFORNIA APPRAISALS 87-24
i
49 4B-1l

EXHIBIT B

ASSESSOR MAP
446.01 T. 32 S. R. 29 E SCHOOL DIST. 34-32 446-01
9-26 9-24
BK189 9-25
Ca Ro
NG 2 NO2 NG.
3767 3806 38.24 3820 3819 38/9 3878
3609

84.02. 7A.82AC. 100 AC
NO I
- 5
150.33 AC. 183TAC. (384C
68) 55-
/36.734C
A00
63219 632.76
239.21AC
7909AC.
160. (5 222012.

58.:8AC 80ÁC T8I8AC 28592
22) 79.694C
79/943
Ra No.m
1OLS4
34 18 OSAC. 7909AC 19.354C
1S SAC.
18501c. (62)

60.46 AC (67

86.50AC
ISTABE
(30)

79.09AC. MAP
PAR.

S8 36.AC.
7T. 27AC
428
302 30
Herring
30 ASSESSORS MAP NO. 446-01
Revised: 03/10/2022

TONO TO

COUNTY OF KERN
CENTRAL CALIFORNIA APPRAISALS 87-24 34
50 4B-12

NOTICE OF EXEMPTION AFFIDAVIT OF FILING AND POSTING
Filing of Notice of Exemption
in Compliance with Section 15061(b)(3) of the
California Environmental Quality Act- Resolution
of Necessity - Acquistion of Land for Wastewater
Disposal Court Records Supervisor Office of the County Clerk TO: COUNTY CLERK FROM: City of Arvin
County of Kern, City Clerk, P.O. Box 548
1115 Truxtun Ave. 1ª Floor, 200 Campus Drive, Arvin, CA 93203 Bakersfield, CA 93301 661-854-3134 Office, 661-854-0817 Fax TO: ceqasubmit.opr.ca.gov SCH Number:

Project title: Resolution of Necessity - Acquistion of Land for Wastewater Disposal Project location: Southeast Corner of Millux Road and Rancho Drive APN: APN 446-010-04—00-5 Township/Range: T32S R29E Section 3 Latitude and Longitude: 35.17944° N /118.75248° W
Nearest Railroad: Southern Pacific Rail Nearest State Hwy: Hwy 223 Nearest School: Arvin High School Description of nature, purpose, and beneficiaries of project: The City of Arvin is in the process of acquiring land in the vicinity of its Wastewater Treatment Facility. The acquisition of the land will allow compliance with the California State Water Control Boards Requirements related to the City's Wastewater Treatment Facility. This action will support the goal of the City Council in ensuring operations of city facilities are maintained.

Name of public agency • City Council The project approved by the City Council - Resolution of Necessity for Property approving project: Located at the SE Corner of Millux Road and Rancho Drive - September 24, 1024 Name and person or agency carrying out the City of Arvin, City Manager/Finance Director project: 200 Campus Drive, Arvin, CA 93203, Email: [email protected] Phone:
661-854-3134
Exempt status: General Rule Exemption (Sections 15061 (b) (2) and (3) AND Categorical Exempt Activity Section 15325 /B)- Acquisition, sale, or other transfer areas to allow continued agricultural use of the areas
Reasons why the project is exempt: The land acquisition meets the exemption criteria pursuant to California Environmental Quality Act (CEQA) Guidelines, Chapter 18.04 CEQA Implementation and Environmental Clearance and Resolution No. 2022-08 CEQA Implementation Guidelines. Pursuant to Title 14 of the California Code of Regulations, Sections 15061 (b) (2) and (b)(3), that this project is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a project which has the potential for causing a significant effect on the environment. This project and the associated project approvals are exempt from review under the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(2) and (3) because it can be seen with certainty that there is no possibility that it will have a significant effect on the environment, as the proposed project is merely a transfer of ownership with no other changes to the land or use. In addition, the project is exempt pursuant to Section 15325, Class 25 (Transfers of Ownership of Interest in Land to Preserve Existing Natural Conditions and Historical Resources), subsection (b)- as the acquisition will allow the continued agricultural use of the area. The project is also not located next to any scenic highway or resources, nor is located on a hazardous waste site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. Finally, there are no structures on the site that could qualify as historical resources. The project will not have a significant adverse impact on a historic resource.

The Notice of Exemption is to be filed with Kern County Clerk in accordance with the City of Arvin's Guideline for the implementation of CEQA and with the State of California - CEQA Submit. For all the foregoing, including evidence in the administrative record, the City Planner recommends the City of Arvin adopts a Class 3 Categorical Exemption under CEQA Guidelines section 15301- Existing Facilities and 15061(b)(1) and (bl(3).

Contact Jake Raper, Project Coordinator, 200 Campus Drive, Arvin, CA 93203 Email:
person: [email protected] Phone: 805-234-7908
Signature/Title/
Jeffrey Jones, City Manager/Finance Director,
Record available to General Public: This is to certify that the environmental document and record of project approval is available to the General Public at City of Arvin, City Clerk's Office, 200 Campus Drive, Arvin, California, 93203. This Notice of Exemption and its supporting documents may be reviewed/obtained during normal working hours at the above address. The filing of a Notice of Exemption and the posting on the list of notices start a 35-day statute of limitations period on legal challenges to the agency's decision that the project is exempt from CEQA. If a Notice of Exemption is not filed, a 180-day statute of limitations will apply.

Refer to Section 15061(d) for filing instructions.
4B-13
AGENDA ITEM 5-A

CITY OF ARVIN
Staff Report
Meeting Date: September 24, 2024
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: Consideration and Approval of A Professional Consultant Services Agreement between the City of Arvin and Precision Engineering, Inc. for On-Call Planning Services
BACKGROUND:

The City of Arvin has a significant need for On Call Planning services based on current grant funding already awarded, pending grants, and planned projects. Existing funded projects include:

AB 617 $ 6.0 million
CDBG Haven Drive $ 3.1 million
FTA Microgrid Project 3.5 million
SB 1 projects $ 2.8 million
New CDBG Project $ 3.6 million (TBD)
4th Street Build-out $ 2.5 million
Additionally, the City has pending planning projects that contain various grouped infrastructure projects for which it will need on-call planning support. To meet the anticipated obligations and deadlines for existing and planned projects, the city must expand its ability to grow its planning capacity and technical expertise to be responsive to its current and future needs for planning support.

The City of Arvin published a Request for Qualifications for On-Call Planning services on Planet Bids on August 1, 2024. The prepared scope of work is broad and includes representation on behalf of the city in all needed planning capacities. Four RFQ responses were received on August 22, 2024. The City reviewed all four RFQ responses, conducted personal interviews with the top two most responsive firms, and reviewed the responses for qualifications, ability to perform locally and in a hybrid environment, and experience and expertise in implementing State and Federal grant projects. The On-Call Planning services company may act as a City Planner as needed.

The City Received 4 RFQ responses as follows:

Engineering Firm Combined Qualifications and Interview Score Precision Civil Engineering (PCE) 181 (Interiewed
UES 164 (interiaved)
4 Creeks 152
4 Leaf, Inc. 145

Staff Report - PSA with Precision Civil Engineering, Inc. 52 5A-1
Staff determined it would be appropriate to award an agreement to Precision Civil Engineering, Inc. This experienced planning firm can operate remotely and in Arvin and has the most experience and qualifications in completing federally funded infrastructure projects.

STAFF RECOMMENDATION:

Staff recommends that the Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. be approved.

FINANCIAL IMPACT:

The proposed contract is $298,000. A portion of the funding will be via reimbursable grants. The remaining financing for non-grant reimbursable services is included in the Fiscal Year 2024- 2025 budget as the existing City Planning budget for City Planning activities.

ATTACHMENTS:
- Draft Professional Consultant Services Agreement between the City of Arvin and DPSI Assistance.
- Proposal from DPSI Inc dated May 7", 2024

Staff Report - PSA with Precision Civil Engineering, Inc. 53 5A-2
AGREEMENT NO. 2024-

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR ON-CALL PLANNING SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA,
AND
PRECSION CIVIL ENGINERRING, INC.

CHIS AGREEMENT ("Agreement") is made and entered into as of the date of execution by th ITY OF ARVIN (the "City") and Precision Civil Engineering, Inc. ("Consultant")

RECITALS
The City requires outside assistance to provide the following services: On-Call Planning services.

WHEREAS, Consultant represents itself as possessing the necessary skills and qualifications to provide the services required by the City and as being duly qualified to perform those services in accordance with the standard of quality ordinarily expected of competent professionals in Consultant's field of expertise;
WHEREAS, Consultant will render such professional services, as hereinafter defined, on the following terms and conditions;
NOW THEREFORE, in consideration of these recitals, and the mutual covenants contained herein, the City and Consultant agree as follows:

AGREEMENT

1. TERM OF AGREEMENT.

1.1. This Agreement shall be effective on and from the day, month and year of the execution of this document by the City.

1.2. Consultant shall commence the performance of the services in accordance with the Scope of Work section provided in Attachment A to this Agreement and shall continue such services until all tasks to be performed are completed, or this Agreement is otherwise terminated.

2. CONSULTANT'S OBLIGATIONS- SCOPE OF WORK (ATTACHMENT A).

2.1. Consultant shall provide the City with the following services: The specific manner in which the services are to be performed is described in Attachment A which is attached hereto and incorporated herein as though fully set forth at length, collectively hereinafter referred to as "Described Services."

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2.2. Consultant shall perform all work required to accomplish the Described Services in conformity with applicable requirements of Federal, State and Local law.

2.3. Consultant is hired to render the Described Services and any payments made to Consultant are compensation fully for such services.

2.4. Consultant shall maintain professional certifications as required to properly comply with all City, State, and Federal law.

2.5. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If the City, in good faith, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

2.6. If a license or certification of any kind is required of Consultant, its employees, agents, or subcontractors by federal, state or law and regulation, Consultant warrants that such license has been obtained, is valid and in good standing, and shall keep in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

2.7. Consultant shall provide the City with timely written reports of all significant developments or delays arising during performance of its services.

3. PAYMENT FOR SERVICES (ATTACHMENT A).

3.1. Payment to Consultant to perform its Scope of Work is set forth in Attachment B, attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment A. This contract shall not exceed $ 298,000 unless further amended by both parties.

3.2. Consultant shall submit monthly bills to the City, describing its services and costs provided during the previous month, based upon percentage of task completed. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant's monthly bills shall include the following information to which such services or costs pertain:
a description of services performed;
the date the services were performed;
the number of hours spent and by whom;
- a description of all costs incurred, and the Consultant's signature.

Consultant agrees to use every appropriate method to contain fees and costs under this Agreement. Once invoice is submitted and approved by the City, City payment will be made within 30 days of approval.

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3.3. The amount set forth in Attachment A may be modified or amended only by a written document executed by both Consultant and authorized City representative prior to the performance of the additional work. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.

4. SUBCONTRACTING.

4.1. Consultant will not subcontract any portion of its Scope of Work without prior written approval of City. If Consultant subcontracts for any of the work to be performed under this Agreement, Consultant shall be as fully responsible to the City for the acts and omissions of Consultant's subcontractors/subconsultants and for the persons either directly or indirectly employed by the subcontractors/subconsultants, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between subcontractor/subconsultant of Consultant and the City. Consultant will be responsible for payment of subcontractors/subconsultants. Consultant shall bind every subcontractor/sub- consultant to the terms of the Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract in question and approved in writing by the City. Consultant agrees that the City is an intended third-party beneficiary of any services agreement entered into between Consultant and any subcontractor or sub- consultant.

5. PROJECT SCHEDULE AND COMPLETION DATE (ATTACHMENT A).

5.1. Attachment A is the project schedule that Consultant shall strictly meet, including benchmark dates and completion date, which is attached hereto and incorporated herein.

Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified herein. In the performance of this Agreement, time is of the essence.

5.2. Consultant shall promptly notify the City of any anticipated or unforeseen delays to the project schedule. Extensions to the project schedule and to this Agreement shall not be made without the prior written approval of the City. All requests for extensions to the project schedule shall be by written request only and submitted to the City prior to the commencement of such work.

5.3. Consultant is not responsible for damage or delay in performance caused by events beyond the reasonable control of Consultant. In the event Consultant's services are suspended, delayed or interrupted for the convenience of the City or delays occur beyond the reasonable control of Consultant, an equitable adjustment in Consultant's time of performance and cost of Consultant's personnel and subcontractors may be made.

6. CHANGES IN WORK AND EXTRA WORK. Consultant shall not change the scope or duration of work or perform work in excess of the Scope of Work without the prior, written approval of the City by an executed Change Order, describing in detail the revision to Scope of Work, revisions in payment and/or time, fully executed by both parties. Failure to obtain a Change Order prior to the commencement of any revision waives Consultant's right to payment for such additional services.

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7. RESPONSIBILITIES OF AND TASKS TO BE PERFORMED BY CITY. City designates Jeff Jones, its City Manager, to represent the City in all matters within the scope of this Agreement relating to the conduct and approval of the work to be performed. Whenever the term "approval of City," "consult with City," "confer with City," or similar terms are used, they shall refer to the City Manager. The City Manager may designate an assistant to act in his/her stead
The CITY shall furnish upon request, without charge, all standard plans and specifications and any other information which the City now has in its files that may be of use to the Consultant.

Consultant shall be entitled to use and reasonably rely upon all such information provided by the City or others in performing Consultant's services under this Agreement.

8. VERBAL AGREEMENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatsoever.

9. TERMINATION OF AGREEMENT.

9.1. Termination for Convenience. City may terminate this Agreement for City's convenience at any time by providing Consultant thirty days written notice. Upon receipt of the notice of termination, Consultant shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities. City shall pay Consultant its reasonable and allowable costs through the effective date of termination and those reasonable and necessary costs incurred by Consultant to effect the termination. Thereafter, Consultant shall have no further claims against City under this Agreement. All finished and unfinished documents and materials procured for or produced under this Agreement, including all intellectual property rights City is entitled to, shall become City property upon the date of the termination. Consultant agrees to execute any documents necessary for City to perfect, memorialize, or record City's ownership of rights provided herein.

9.2. Termination for Breach of Agreement.

9.2.1. If Consultant fails to perform any of the provisions of this Agreement or so fails to make progress as to endanger timely performance of this Agreement, City may give Consultant written notice of the default. City's default notice will indicate whether the default may be cured and the time period to cure the default to the sole satisfaction of City. Additionally, City's default notice may offer Consultant an opportunity to provide City with a plan to cure the default, which shall be submitted to City within the time period allowed by City. At City's sole discretion, City may accept or reject Consultant's plan. If the default cannot be cured or if Consultant fails to cure within the period allowed by City, then City may terminate this Agreement due to Consultant's breach of this Agreement.

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9.2.2. If the default under this Agreement is due to Consultant's failure to maintain the insurance required under this Agreement, Consultant shall immediately: (1) suspend performance of any services under this Agreement for which insurance was required; and (2) notify its employees and Subconsultants of the loss of insurance coverage and Consultant's obligation to suspend performance of services. Consultant shall not recommence performance until Consultant is fully insured and in compliance with City's requirements.

9.2.3. If a federal or state proceeding for relief of debtors is undertaken by or against Consultant, or if Consultant makes an assignment for the benefit of creditors, then City may immediately terminate this Agreement.

9.2.4. If Consultant engages in any dishonest conduct related to the performance or administration of this Agreement or violates City's laws, regulations or policies relating to lobbying, then City may immediately terminate this Agreement.

9.2.5. Acts of Moral Turpitude
a. Consultant shall immediately notify City if Consultant or any Key Person, as defined below, is charged with, indicted for, convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, any act which constitutes an offense involving moral turpitude under federal, state, or local laws ("Act of Moral Turpitude"). b. If Consultant or a Key Person is convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, an Act of Moral Turpitude, City may immediately terminate this Agreement. c. If Consultant or a Key Person is charged with or indicted for an Act of Moral Turpitude, City may terminate this Agreement after providing Consultant an opportunity to present evidence of Consultant's ability to perform under the terms of this Agreement.
d. Acts of Moral Turpitude include, but are not limited to: violent felonies as defined by Penal Code Section 667.5, crimes involving weapons, crimes resulting in serious bodily injury or death, serious felonies as defined by Penal Code Section 1192.7, and those crimes referenced in the Penal Code

9.2.6. In the event City terminates this Agreement as provided in this section, City may procure, upon such terms and in the manner as City may deem appropriate, services

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similar in scope and level of effort to those so terminated, and Consultant shall be liable to City for all of its costs and damages, including, but not limited to, any excess costs for such services.

9.2.7. If, after notice of termination of this Agreement under the provisions of this section, it is determined for any reason that Consultant was not in default under the provisions of this section, or that the default was excusable under the terms of this Agreement, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Article 8 Termination for Convenience.

9.2.8. The rights and remedies of City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

9.3. In the event that this Agreement is terminated, Consultant shall immediately notify all employees and Subconsultants, and shall notify in writing all other parties contracted with under the terms of this Agreement within five (5) working days of the termination.

10. COVENANTS AGAINST CONTINGENT FEES. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, at the City's discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

11. OWNERSHIP OF DOCUMENTS.

11.1. All computer data, computer drawing files, plans, studies, sketches, drawings, reports, specifications, and all work product produced by Consultant under this Agreement are the property of the City, whether or not the City completes the Scope of Work or proceeds with the project for which such documents are prepared.

11.2. This Agreement creates a nonexclusive and perpetual right or license for City to copy, use, modify, reuse, and sublicense any and all copyrights, designs, and other intellectual property embodied in the writings prepared by Consultant, and Consultant subcontractors, under this Agreement. In the event the City should ever desire to undertake a project or review other proposed projects based upon the documents, the Consultant agrees that the City shall have the right to reuse all or any portion of the

12. INDEPENDENT CONTRACTOR.

12.1. The Consultant shall perform the services provided for herein in a manner of Consultant's own choice, as an independent contractor and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the Project.

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12.2. If the Consultant subcontracts any of the work to be performed under this Agreement pursuant to the terms of this Agreement, Consultant shall be as fully responsible to the City or the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontract by the terms of the Agreement applicable to Consultant's work, including indemnity and insurance requirements.

13. HOLD HARMLESS AND INDEMNIFICATION.

13.1. Indemnification - It is understood and agreed that Consultant has the professional skills, experience, and knowledge necessary to perform the work agreed to be performed under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.

13.2. Acceptance by City of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed. It is further understood and agreed that Consultant is apprised of the scope of the work to be performed under this Agreement and Consultant agrees that said work can and shall be performed in a fully competent manner.

13.3. Consistent with California Civil Code section 2782.8, when the services to be provided under this Agreement are design professional services to be performed by a design professional, as that term is defined under said section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, protect, immediately defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against all claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officers, employees, subcontractors, subconsultants or agents during the performance this Agreement, or from any violation of any federal, state, or municipal law or ordinance to the extent caused, in whole or in part, by the negligence, reckless, or willful misconduct of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant's work, excepting only liability arising from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. In no event shall the cost to defend charged to Consultant exceed Consultant's proportionate percentage of fault.

13.4. Other than in the performance of professional services by a design professional, which law shall be solely as addressed in subparagraph 12.3 above, and to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against any claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration

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proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of the performance of this Agreement by Consultant, its officers, employees, agents, subcontractors and subconsultants, excepting only that resulting from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.

13.5. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

13.6. Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental, liquidated, or consequential damages to the City or any third party.

Additionally, Consultant shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Consultant's subconsultants, that impact project completion and/or success.

14. ASSIGNMENT OF AGREEMENT. Consultant is without right to and shall not assign this Agreement or any part thereof or any monies due hereunder without the prior written consent of the City.

15. INSURANCE.

15.1. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement (including all extensions provided), and provide proof thereof that is acceptable to the City the insurance specified in subsections (A) through (F) below with insurers and under forms of insurance satisfactory in all respects to the City.

Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. The Certificate of Insurance shall clearly identify the project name and number in the space labeled "Description of Operations/Locations/Special Items" on the form.

A. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against

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claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto).

Each of the following shall be included in the insurance coverage or added as an additional insured endorsement to the policy: City, its officers, employees, agents, and volunteers are to be covered as insured's as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. In the event that Consultant purchases automobiles during the term of this Agreement, said automobiles shall be likewise covered. The coverage shall contain no special
An endorsement must state that coverage is primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under the coverage.

Insurance is to be placed with California-admitted insurers with a Best's rating of no less than A: VII.

B. Professional Liability. Consultant shall obtain, and during the term of this Agreement shall maintain, a policy of professional liability insurance that shall:
i. Be from an insurance company authorized to be in business in the State of California;
ii. Be in an insurable amount of not less than $1,000,000 for each occurrence; and
ili. Provide that the policy shall remain in full force during the full term of this Agreement and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to the City from the C. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability insurance for any and all persons employed directly or indirectly by Consultant shall be provided with limits not less than one million dollars. In the alternative, Consultant may rely on a self-insurance program to meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is

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provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City for loss arising from work performed under this Agreement.

D. Deductibles and Self-Insured Retentions. During the period covered by this Agreement, upon express written authorization of City Risk Manager, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

E. Notice of Reduction in Coverage. In the event that any coverage required under subsections (A), (B), or (C) of this section of the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five day after Consultant is notified of the change in coverage.

F. Other Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ii. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof;
iii. Terminate this Agreement.
iv. Exercise of any of the above remedies, however, is an alternative to other remedies City may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements.

16. DISPUTES.

16.1. If a dispute should arise regarding the performance of this Agreement, the following initial dispute resolution procedures shall be used:

A. Within twenty (20) City working days after a dispute regarding the performance of this Agreement arises, it shall be reduced to writing at staff level by the complaining party setting forth the nature of the dispute in detail, along with al ertinent back up documentation in support. The writing shall be delivered t

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the receiving party by first class mail or personal delivery directly to the party's project manager, along with recommended methods of resolution.

B. The party receiving the letter shall reply to the letter with a detailed response, long with a recommended method of resolution, it any, within ten (10) Cit vorking days of receipt of the lette

16.2. If the dispute is not resolved at staff level in accordance with Section 15.1, within five (5) City working days of the receiving party response (or longer if agreed between the parties), the aggrieved party, through its respective project manager shall deliver to the General Manager's office a letter outlining the dispute for the General Manager's review.

The receiving party may submit further response, if required, to the General Manager within five (5) City working days thereafter. The General Manager, at his/her sole discretion may respond as he/she deems appropriate, including recommendations for resolution, discussions or rejection of the dispute within fifteen (15) working days of receipt of the complaint.

16.3. If the dispute remains unresolved and the parties have exhausted the procedures outlined in this section, the parties may then seek remedies available to them under this Agreement and at law, including, but not limited to, under the termination procedures.

This provision does not relieve Consultant of its obligation and Consultant is required to timely comply with all applicable provisions of the Government Claims Act before initiating any legal proceeding against City.

17. CONFLICT OF INTEREST. Consultant warrants and covenants that it presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law, including, but not limited to, Government Code section 1090. If any principal provider of services is a "consultant" for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721 Statement of Economic Interests filing requirements in accordance with state or City local Conflict of Interest Code. In addition, if any other conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement.

18. CONSULTANT'S BOOKS AND RECORDS.

18.1. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant.

18.2. Consultant shall maintain all documents and records which demonstrate porter ace neid lame on animo period of too mean or an

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Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City General Counsel, City Auditor, General Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.

18.4. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in the General Manager's office. Access to such records and documents shall be granted to any party authorized by Consultant's representatives, or Consultant's successor in interest.

19. WRITTEN NOTIFICATION. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
If to Consultant: Precision Civil Engineering, Inc.

Attn: Edward D. Dunkel
1234 O Street
Fresno, CA 93721
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

20. GENERAL PROVISIONS.

20.1. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20.2. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

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20.3. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Kern.

20.4. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

20.5. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersedes any prior oral and written agreements and understandings between the parties with respect thereto.

20.6. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

20.7. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.

20.8. This Agreement may be executed in counterparts. A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.

20.9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Consultant shall not assign this Agreement or any part thereof to any other entity or

20.10. City and Consultant each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without réference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.

20.11. All references to a statute or ordinance, shall incorporate any, or all, successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to

20.12. The services to be performed by Consultant are intended solely for the benefit to a third party as a result of this Agreement or the performance of Consultant's services hereunder.

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
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21. CONSULTANT'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Agreement.

22. ACCESS AND ACCOMMODATIONS

22.1. Consultant shall comply with the Americans with Disabilities Act, as amended, 42 U.S.C. Section 12101 et seq., the Rehabilitation Act of 1973, as amended, 29 U.S.C.

Section 701 et seq., the Fair Housing Act, and its implementing regulations and any subsequent amendments, and California Government Code Section 11135;

22.2. Consultant shall not discriminate on the basis of disability or on the basis of a

2. person's malianship, person's relationship to, or association with, a person who has a disability;

22.3. Consultant shall provide reasonable accommodation upon request to ensure equal access to CITY-funded programs, services and activities;

22.4. Construction, if any, will be performed in accordance with the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 40; and

22.5. The buildings and facilities used to provide services under this Agreement are in compliance with the federal and state standards for accessibility as set forth in the 2010 ADA Standards, California Title 24, Chapter 11, or other applicable federal and state law.

Consultant understands that City is relying upon these certifications and representations as a condition to funding this Agreement. Any subcontract entered into by Consultant for work to be performed under this Agreement must include an identical provision. [Signature Page Follows]

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
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IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement on the day and year written below.
"CITY" "CONSULTANT"
CITY OF ARVIN, PRECISION CIVIL ENGINEERING, INC. (
a municipal corporation
By:

By: Name: Edward D. Dunkel
Jeff Jones, City Manager
Title: President and CEO
Dated: ,202. Dated: _ 202-
By:

ATTEST:

Name:

Cecilia Vela, City Clerk Title:

Dated: _202.

APPROVED AS TO FORM:

Nathan M. Hodges, City Attorney

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
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ATTACHMENT A
Scope of Work and
Payment for Services, Project Budget, Project Schedule and Timeline Project Approach & Scope of Work: Refer to attached Proposal to Provide for On-Call Planning Services from Precsion Civil Engineering, Inc. dated August 22, 2024. In addition to the projects listed in the Proposal, it is expressly stated that the Consultant will act as City Planner on an as-needed basis.

Contract Amount and Fee Schedule: The contract amount shall not exceed $298,000 unless both parties further amend it. For the schedule of fees, refer to the attached Proposal to Provide On- Call Planning Services from Precsion Civil Engineering, Inc., dated August 22. 2024.

Once an invoice from Precision Civil Engineering is submitted and approved by the City, City payment will be made within 30 days of approval. The payment provided is full compensation for the funding and permit assistance services as mentioned in Attachment A. Precision Civil Engineering, Inc. shall bill every 30 days. The City shall pay each invoice within 30 days of approval of the invoice until project completion and close-out.

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
69 5A-18

REQUEST FOR PROPOSAL

ON-CALL PLANNING SUPPORT SERVICES FOR

CITY OF ARVIN
CARVIN

CALIFORNIA
Source, google images
The garden in the Sun
Prepared for Incorporated Dec. 21, 1960
City of Arvin
Prepared by

PRECISION

CIVIL ENGINEERING, INC
August 22, 2024
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TABLE OF CONTENTS
On-Call Planning Support Services for City of Arvin
A. LETTER OF INTRODUCTION......... 1
B. EXPERIENCE AND QUALIFICATIONS 2
C. REFERENCES 12
D. COMPENSATION ......... 16
E. ADDITIONAL ITEMS......... 18

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A. LETTER OF INTRODUCTION
City of Arvin
ATTN: Cecilia Vela, City Clerk
200 Campus Drive, Arvin CA 93203
RE: Request For Proposals: On-Call Planning Support Services for the City of Arvin Dear Cecilia Vela:

Precision Civil Engineering, Inc. (PCE) is pleased to submit our request for proposals (RFP) to the City of Arvin in response to the Request for Proposals (RFP) for On-Call Planning Support Services for City of Arvin. PCE understands that the City is requesting proposals from a master consultant for services related to the processing of zoning verifications, ministerial permits, performing plan check functions for various project, assist with discretionary applications and with preparation of a variety of documents and presentations.

PCE is a California corporation, and a state-certified small business located in Fresno, CA. PCE offers a full range of development consulting services, including Civil Engineering, Land Surveying, Landscape Architecture, Construction Management, and Environmental and Land Use Planning. The PCE Project Team has extensive experience in providing on-call planning services for jurisdictions throughout California. PCE's Project Team brings:

Recent Similar Experience | PCE's Project Team has extensive experience working with public sector clients, including environmental planning and on-call planning services for the City of Atwater, City of Clovis, City of Dunsmuir, City of Hanford, City of Kerman, City of Lemoore, City of Modesto, City of Porterville, City of Reedley, City of Salinas, City of San Fernando, City of Vacaville, and City of Yreka.

Management and Coordination | PCE's key to successful project management is responding to clients' requests and smooth communication to ensure that projects are prioritized and delivered as needed Strong Project Team | PCE's Project Team is composed of individuals who bring experience on similar projects throughout California. PCE's Vice President of Planning and Senior Project Manager, Bonique Emerson, MAUP, AICP will serve as the Project Manager providing technical direction, oversight, and overall project management for On-Call Planning Support Services requested by the City. Bonique will oversee PCE's multidisciplinary team of Senior Planners, Senior Associate Planner, Associate Planners, and Assistant Planners, bringing years of experience in planning and environmental services.

On behalf of the PCE team, I would like to thank you for considering our firm to provide these services.

We greatly look forward to the opportunity to work together.

Edward D. Dunkel, Jr. Project Manager (Main Contact)
President & CEO, Precision Civil Engineering Bonique Emerson, MAUP, AICP VP of Planning Division | Senior Project Manager
Office: 1234 O Street, Fresno, CA 93721 Office: 1234 O Street, Fresno, CA 93721 Tel: (559) 449-4500 | Fax: (559) 449-4515 Tel: (559) 449-4500 | Fax: (559) 449-4515 Email: [email protected] Email: [email protected] PRECISION 1
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B. EXPERIENCE AND QUALIFICATIONS
Precision Civil Engineering's History
Precision Civil Engineering, Inc. (PCE) was founded in Fresno in 2002. PCE is an established, full-service firm with a history of providing comprehensive and sustainable solutions on a wide range of complex projects and issues throughout California. We have built a notable reputation by providing services and Firm Founded:
solutions which parallel our commitment and expertise in 2002 executing well-planned, timely, and cost-efficient results for public agencies and private sector companies. Firm Legal Identity:

California Corporation
Our key asset is our highly-skilled core team of staff members State-Certified Small Business who have worked together for many years. Collectively, our team Firm Representative:
has an incomparable background of knowledge and experience Edward D. Dunkel, Jr. working with local and state-wide standards, polices, and CEO & President procedures. Today, our firm employees over 50 full-time staff members with offices in Fresno, Merced, and Visalia. Our Firm Size:
divisions include: 50 Total Staff Members
Firm Website:

Planning / Entitlements www.precisioneng.net
Land Surveying Office Locations:

Civil Engineering 1234 O Street, Fresno, CA
2807A G Street, Merced, CA
Landscape Architecture 3000 W Main street, Visalia, CA
Construction Management
Qualifications
PCE's Planning Division Team is led by Bonique Emerson, AICP, who brings more than 20 years of experience as a Planner and Project Manager, spending a majority of those years in municipal planning. PCE's Planning Division Team ranges from entry-level to experienced Senior Planners. Qualifications are further described on the following pages. Resumes are also attached to this proposal.
8 Urban & Environmental Planners
3 Certified Planners
Main Point of Contact/
2 GIS Specialists Project Manager:

Bonique Emerson, AICP
VP of Planning Division
(559) 449-4500
[email protected]
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Experience and Planning Team Highlights On-Call Planning Support Services:
• Current Planning
PCE has experience managing various types of private and public • Long Range Planning sector projects. PCE's experience in processing various types of • General Plan Amendments planning entitlement applications from zone clearances to plan • CEQA/NEPA Environmental Assessment and Technical
amendments and tract maps for large-scale development projects Studies aids the understanding of how long-range plans are implemented by • Zoning Text Amendments private and public developers. PCE has experience in processing • Area Plan and Specific Plans smaller applications including zoning verifications, various ministerial permits, planning applications, and building permits. We have a Areas of Expertise:
strong inderstanding of the planning process includin • Environmental Review inderstanding how to implement complex development codes an • Municipal Planning general plans at the project level. We will follow the protocols • Land Development and outlined by the governing agency to make sure projects are Entitlement Processing • Design Review
processed consistently and accurately. However, if there is no • Geographic Information established procedure for a project type or process, we have the Systems, Spatial Analysis, and experience and expertise to be able to write up a procedure. Due to Mapping this experience, our firm is intimately aware of the challenges and • Policy, Procedure, and requirements of governmental processes while also being aware of Program Development constraints that are often caused by regulations. We bring a unique • Community and Stakeholder perspective of understanding municipal and state requirements while Engagement providing the efficiency, timeliness, and cost-effectiveness of the • Research, Data Collection, and Analysis
private sector.
• Visualization, Digital
Communication, Branding, and
PCE's Planning Division recent experience providing planning and Graphic Design environmental services to public sector agencies is summarized • Site Planning below.
• Entitlement Processing (staff reports, conditions of approval, Public Agency Clients:
resolutions, etc.): City of Kerman | City of Atwater | City of City of Arvin (Pop: 19,611) City of Atwater (Pop: 32,372)
Hanford
City of Chowchilla (Pop: 18,738)
• Zoning Ordinance Amendments, Reorganization, and Updates:

City of Clayton (Pop: 11,585)
City of Yreka | City of San Fernando City of Clovis (Pop: 124,556) • Objective Design Standards: City of Arvin | City of Woodlake | City of Dunsmuir (Pop: 1,687) City of San Clemente City of Fresno (Pop: 545,567)
• ADU Ordinance: City of Arvin | City of Clayton | City of Kerman | City of Hanford (Pop: 58,470) City of Merced City of Kerman (Pop: 16,208)
• CEQA for Text Amendments: City of Fresno Mixed-Use Zoning City of Lemoore (Pop: 27,185) City of Merced (Pop: 91,563)
Density Increase Text Amendment CEQA Project, City of Fresno City of Modesto (Pop: 218,069)
Office-to-Residential Conversion Text Amendment CEQA Project City of Oakley (Pop: 44,688)
• CEQA Review (Projects / Plans): City of Fresno | City of Salinas | City of Orange Cove (Pop: 9,525) City of Yreka | City of Kerman | City of Arvin | City of Atwater | City of Porterville (Pop: 62,998) City of Hanford | City of Porterville City of Salinas (Pop: 161,020) • Housing Element Update: City of Chowchilla | City of Taft City of San Clemente (Pop: 63,457) • Housing Element Program Implementation: City of Chowchilla | City of San Fernando (Pop: 23,685) City of Taft | City of Vacaville | City of San Clemente | City of San City of Taft (Pop: 7,034) Fernando City of Vacaville (Pop: 101,918)
City of Yreka (Pop: 7,827)
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MEET THE TEAM MEMBERS
The following provides the name, title, project roles, short profile, and certification/training of the key personnel assigned to this project. Resumes are provided at the end of this proposal.

Name | Title Role | Qualifications
Bonique Emerson, Project Manager | Primary Point of Contact

MAUP, AICP
Vice President of Bonique has over 20 years of experience as a Planner and Project Manager, Planning Division spending the majority of those years with the City of Fresno. From Planner I to the Current Planning Division Manager, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At PCE, Bonique leverages her extensive planning knowledge to manage both public and private sector projects in various communities.
[email protected] NOTE: Substitution of the Project Manager must receive prior written approval of the 1(559) 449-4500
County. The Project Manager will attend all public meetings or hearings.

Jenna Chilingerian, Project Planner | Community Engagement & CEQA Lead

MCRP, AICP
Senior Planner Jenna brings more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for public and private sector clients.

Current Planning Experience: Processed entitlements for City of Kerman, City of Hanford, and City of Clovis. Current entitlement processing includes two residential projects in the City of Kerman, Whispering Falls (Annexation, [email protected]
1(559) 449-4500 Prezone/Rezone, General Plan Amendment, Tentative Subdivision Map, Conditional Use Permit, Variance, Development Plan) and Crown-Schaad (Annexation, Prezone/Rezone, Tentative Subdivision Map), in addition to all hearing documents, resolutions, ordinances, and the environmental review.

Tom Navarro Project Planner | Entitlement Processing
Senior Planner
Tom brings over 25 years of experience in planning, community and economic development, and project management. Tom worked as a Planner in GENER governments and private firms, with a diverse portfolio of projects: Housing ULY 1883 "TED MAY
Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, maps, and entitlements.

Current Planning Experience: Processed entitlements and/or was the on-call [email protected] planner for the City of Gustine, City of Atwater and the City of Kerman. Worked 559) 449-4500 as a planner in the City of Sanger, County of Fresno and the County of Madera.

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Shin Tu, MUP, AICP Project Planner | Data and Visualization Lead / CEQA Support Senior Associate
Planner Shin brings her experience in site planning, data analysis, environmental planning, and digital communications. Shin provides services to public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management, fiscal analysis, data visualization, and branding/graphic design.

Current Planning Experience: City of Kerman the Orchards at Gill Estates Residential Project Entitlement Processing and CEQA (ANX/GPA/RZ/TPM/TTM), [email protected] City of Fresno Mira Vista Residential Subdivision Entitlement Submittal 1(559) 449-4500 (TTM/PD), City of Fowler Industrial Subdivision Entitlement Submittal (ANX/TTM) Luke Risner Project Planner | Entitlement Processing and Zoning Update Support Associate Planner
Luke brings experience in planning and planning entitlement processes. He holds a Bachelor of Arts degree in Geography with a minor in Anthropology from California State University, Fresno. Luke has worked as a planner with City government processing and reviewing entitlement applications and CEQA documents.

Current Planning Experience: City of Fresno Site Plan Review for 3 Multi-Family [email protected] Development Permits, City of Fresno AB 2162 Affordable Housing Entitlement I (559) 449-4500 (2), City of Fresno Staff Laison for Tower District Design Review Committee required public notice
Isaiah Medina Project Planner | Zoning Update and CEQA Support Assistant Planner
Isaiah brings experience in planning, environmental planning, planning entitlement processes, and data analysis. He holds a Bachelor of Science degree in Environmental Policy Analysis and Planning with a concentration in City and Regional Planning from the University of California, Davis.

Current Planning Experience: City of Kerman Whispering Falls and Crown-Schaad noticing documents, City of Atwater noticing, City of Porterville South of Tule River Master Plan staff reports and EIR
[email protected]
I (559) 449-4500
Sonia Ho, MURP Project Planner | Research and Zoning Update Support Assistant Planner
Sonia brings experience in planning and community development to our team.

She holds a Bachelor of Arts degree in Urban Studies and Master of Urban and Regional Planning from the University of California, Irvine.

Current Planning_ Experience: City of San Fernando Reorganization of Zoning Ordinance and Text Amendments, City of San Clemente Objective Design Standards, City of Madera Avenue 17 Notice of Preparation (NOP) [email protected]
| (559) 449-4500
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APPROACH TO SERVICES PROVIDED
This section describes the general tasks and deliverables that would be provided for on-call planning services. PCE will provide a strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting schedules, and staying within budget.

PCE understands that the City of Arvin is seeking assistance from qualified Planning firms to provide on- call current planning services to support the City's Community Development Department to provide timely responses to planning inquiries and application submittals. PCE also understands that the City desires a firm with a range of expertise and experience because experience level is dependent on project type and project types will vary. PCE also understands that on-call services will include answering phone calls and emails, providing zoning and land use information to developers, and processing various types of planning applications (both ministerial and discretionary). We understand that processing applications will include preparing all necessary documentation for such applications and being available to present at public hearings.

PCE has staff ranging from entry-level to Senior Planners. PCE's Division Manager has experience managing a Current Planning Division in a city of over half a million and thus has the experience needed to delegate and respond to emails and inquiries as needed.

APPROACH TO PROCESSING PLANNING/DEVELOPMENT APPLICATIONS PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. PCE has a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. PCE will follow the protocols outlined by the agency to make sure projects are processed consistently and accurately. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms.

PCE's approach to processing planning applications is grounded in our perspective that project management is ultimately about managing expectations through project mobilization, delivery, and closeout, always keeping the end users) in mind. With that in mind, every project will be approached as follows:
• Task 1. Reconnaissance/Background Research: PCE will review the City's planning application submittal requirements and development review processes in addition to the zoning code, land use plans, and other relevant regulations.
• Task 2. Coordination Meeting: PCE will facilitate a coordination meeting with City staff to ensure that we have a clear understanding of the City's processes and procedures for reviewing and managing development applications and ensure we are utilizing all standard and current forms and documents when processing applications. The end goal is to make sure work products are consistent with those produced internally.
• Task 3. Project Review: After having a clear understanding of the process, when PCE is assigned an individual development project, we will devise a simple implementation strategy that includes a project understanding, key dates, and deliverables.

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PCE will complete the following tasks on each individual project. Our timelines will be dependent on the individual project but will range from 3-16 weeks:
• Task a: Outline Project Requirements (i.e., deliverables, key deadlines, budget, etc.). • Task b: Assess the capability (e.g. skill levels, experience) and capacity (e.g. resources) of the PCE project team. PCE will assign project accordingly.
• Task c: Confirm deliverables and key dates with City. • Task d: Route Project and Coordinate Project comments from other departments and agencies. • Task e: Review Project in accordance with City standards (design review, site plan review, zoning ordinance compliance, general plan compliance, etc.). Conduct site visit if needed. • Task f: Coordinate CEQA document and required technical studies with consultant or prepare the document in-house.
• Task g: Revise documents as needed based on staff review and input. • Task h: Prepare staff reports, resolutions, presentations, and attend public hearings, as needed.

APPROACH TO GENERAL INQUIRIES
Our approach to responding to general inquiries is to have either our Division Manager or most Senior Planner review the inquiry and delegate or respond to the inquiry, depending on the level of expertise needed. PCE will swiftly respond to phone calls and emails.

Timeline: PCE will respond to simple inquiries within 24 hours (excluding weekends) of receiving call or email. For more complex inquiries, PCE will provide an initial response within 24 hours indicating that the inquiry has been received and that a response will be provided within 5 business days.

APPROACH TO ENVIRONMENTAL ASSESSMENT AND DOCUMENTATION (CEQA) Task 1. Review Project Information
Upon receiving receipt of Task Order for a CEQA and/or NEPA project, PCE will review the provided project information and prepare a Scope of Work, Schedule, and Budget estimate for the project. PCE will also prepare a Preliminary Environmental Review (PER) memo (as needed) to identify and recommend impact areas that would need technical studies from sub-consultants. PCE will identify the level of CEQA review. The following tasks are most relevant for an Initial Study/Negative Declaration/Mitigation Negative Declaration. If an exemption is more appropriate, a simplified approach will be taken.

Task 2. Kick-Off Meeting.(1).

After agreeing with the City on a scope of work, PCE will coordinate a kick-off meeting with City staff to refine the scope of work, confirm timeline, and identify technical studies to be performed. For the kick-off meeting, PCE will prepare a detailed Work Program. During the meeting, PCE and City staff will review and discuss the approach, deliverables, and timelines. PCE will finalize the work program based on the discussions at the kick-off meeting. The work program will include a budget, tasks and subtasks, revised schedule, and deliverables. This meeting will ensure that the direction PCE takes is based on clear City input and consideration of PCE's research and recommendations.

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Task 3. Administrative Draft
PCE will prepare an Administrative Draft in conformance with CEQA or NEPA and any relevant case law.

PCE will utilize any established templates, specifications, background information, or setting language provided by the City. The NEPA Administrative Draft will be compliant to established templates and contents as required by the Lead Agency. This usually includes project description, purpose and need, alternatives, environmental impact analysis, determination, and mitigation measures as required. The CEQA Administrative Draft will include the following at a minimum:
• Introduction - Regulatory Information and Document Format • Project Description - Project Title, Lead Agency, Contacts, Location and Coordinates, Land Use and Zoning, Project Description, Setting, Required Approval from Other Agencies, Tribal Consultation • Environmental Determination (ND/ MND)
• Impact Analysis (per CEQA Guidelines Appendix G: Aesthetics, Agriculture, etc.) • Mitigation Monitoring and Reporting Program - Mitigation Measure(s), Responsible Party for Implementation, Responsible Party for Monitoring, Timeframe for Implementation, Confirmation of Implementation
• Technical Appendices - technical studies, including air quality/greenhouse gas emission study, biological assessment, traffic study, cultural resources study, noise study, and infrastructure study as necessary;
• Cover Page, Table of Contents, List of Tables and Figures As part of drafting the environmental document, PCE will do the following:
• Utilize the applicant's project description and project drawings to prepare a more detailed project description/operational statement for the IS.
• Establish thresholds of significance and analyze the project in relation to these thresholds for all impact sections identified in the 2024 (or any updated) CEQA Guidelines, Appendix G and/or as identified by the Lead Agency.
• Analyze and determine the significance of project impacts for each area of potential impact. (Adverse) Impacts that are found to be less than significant will be described, and impacts found to be potentially significant (if any) will be described and mitigation measures that will bring impacts below the significance thresholds, will be identified.
• Identify and evaluate further permitting needs, which will be listed in the Project Description.

Task 4. Public Review Draft
Following City review, PCE will revise the Administrative Draft for public review. PCE will provide the City with a Screencheck Draft before finalizing the document. After City reviews and accepts, PCE will finalize the Public Review Draft for public circulation, review, and comment. PCE will complete all required materials for submittal to the State Clearinghouse (e.g., Notice of Completion and Summary Form) as well as Public Noticing (e.g., Notice of Intent, Legal Blurb). In the case that the Public Review Draft shall be submitted to the OPR, PCE will prepare and electronically submit the required materials including the Notice of Completion (NOC) and Summary Form. PCE will track comments received during the public review period and prepare a response to comments for inclusion/incorporation in the final environmental document.

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Task 1.5. Notice of Determination/ FONSI
For CEQA projects, PCE will prepare a Notice of Determination (NOD) to be filed with the City Clerk and State Clearinghouse within five (5) days of approval. For NEPA projects, PCE will prepare a FONSI and send to the commenting/affected units of federal, state, and local government and to the State Clearinghouse in compliance with Executive Order 12372. PCE will be responsible for filing of the determination documents.

Task 1.6. Attend Public Hearings
PCE will prepare presentation slides as needed. PCE staff will be available to attend public hearings for adoption, present, and answer questions, as necessary. PCE expects to attend public hearings in- person.

Timeline:
• "Tier 1" CEQA/NEPA Documents (Categorical Exemptions/Exclusions): administrative drafts can typically be completed within 4 weeks from receiving application materials including site plan and operational statement. PCE prepares more robust exemption documents that range from 8-12 pages.

PCE also consults with responsible agencies/divisions as required or appropriate (e.g., air district, water purveyor, school district). Lastly, as available, PCE will incorporate project comments and draft conditions of approval.
• "Tier 2" CEQA/NEPA Documents (Mitigated Negative Declarations/Negative Declarations/Environmental Assessments): administrative drafts can typically be completed within 6 weeks from receiving application materials including site plan and operational statement, project comments and draft conditions of approval, and all technical studies and analysis completed for the project. For NEPA documents, the timeline may be shortened or lengthened based on required consultation processes.
• "Tier 3" CEQA/NEPA Documents (EIRs/EISs): for CEQA, administrative drafts can typically be completed within 6 months from the notice to proceed with the entire EIR process taking approximately 12 months (or more for more complex projects). For NEPA, the entire process would occur within 24 months.

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Relevant Services with References
The following provides descriptions and references of past projects in the last three (3) years that PCE's Planning Division worked on. We are uniquely qualified to serve the City of Arvin based on our experience working on planning projects in both the private and public sectors in both large and small communities throughout California. Our staff understands the dynamics of local government planning and responds quickly to needs.

City of Kerman On-Call Planning Support Staff (2021-Present) PCE provides on-call Planning staff support services to the City of Kerman Community Development Department on an as-needed basis. Completed projects include:
• Application Processing and Review for Conditional Use Permits and Site Plan Review applications including the preparation of the staff reports, resolutions, and conditions of approval.

Ongoing projects include providing entitlement review and processing, preparing CEQA noticing, drafting initial studies, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, for three residential development projects:
• Whispering Falls: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Subdivision Map, Conditional Use Permit, and Development Plan applications for 119 single-family lots and 56 multi- family units on a 20-acre parcel.
• Crown & Schaad: Annexation, Rezone/Prezone, Ordinance Text Amendment, and Tentative Subdivision Map applications for 123 single-family lots two parcels totaling 29 acres. • Gill Orchard Estates: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Parcel Map, and Tentative Subdivision Map applications for 179 single-family lots on a 39-acre parcel.

PCE is also providing entitlement review and processing, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, and providing peer review of the environmental document (EIR) for the following residential development project:
• Del Norte Estates: Annexation, Rezone/Prezone, General Plan Amendment, and Tentative Subdivision Map applications for 200 single-family lots on a 38-acre parcel.

PCE is also managing and developing three (3) housing programs for Kerman:
• Management of the City's ADU Program including preparation of pre-approved ADU plans and a how- to-guide for homeowners. PCE also peer-reviewed City's ADU ordinance. (complete, see next page) • Management of the City's Mixed-Use Conceptual Design Program which includes the preparation of mixed-use conceptual designs and design guidelines. (complete) • Management of the City's Multi-Family Conceptual Design Program including preparation of an infill and site evaluation report and multi-family conceptual designs and design guidelines. (complete) Cost and Time Control: All projects/tasks are currently on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Arvin because it demonstrates PCE's proficiency in handling entitlement processes, maintaining schedule/timeline, coordinating City staff, applicant, and sub-consultants, managing LAFCo applications, and managing City programs.

Current Status: Completed
Reference: John Jansons, City Manager | jjansons@cityof kerman.org | (559) 846-9450.

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2023 SAN JOAQUIN VALLEY BLUEPRINT AWARD
CITY OF KERMAN ADU PROGRAM (2021)
The City of Kerman ADU Program is designed for Kerman residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

PRE- APPROVED ADU PLANS
27-9° 3 sets of code-compliant, pre-approved detached ADU standard plans available at no-cost for use by residents property for the permitting and
construction of ADUs in the city of Kerman. The Pre-

KITCHEN
Approved ADU Plans are available in three sizes and

LIVING ROOM
layouts including a 386 square foot studio/1 bathroom,
498 square foot 1 bedroom/1 bathroom, and 748
square foot 1 bedroom with flex space/1 bathroom,
WASHER
each available in three varying architectural styles
including California Ranch, Spanish/Mediterranean,
FLEX and Cottage. The pre-approved plans ultimately help

ALDROOM
interested residents and property owners avoid design
costs and reduce the overall time it takes to submit
and receive building permit approval.

HOW-TO GUIDE
The City of Kerman ADU Program also FINDING YOUR ADU PIT IADU - THE BIG PICTURE consists of a detailed, how-to guide with
hail oil out cirely
step-by-step instructions for building an
Archatextural and Dealen Serves i
ADU in the city of Kerman. The 20-page mn profestonal
neod andbuderi Tite 24 Incey Compliance Report
How-to Guide introduces residents and
+ 1 and regulations - let pago s
Checklist
property owners to ADU basics and walks
e Application Packate Planning and Permitting Conti
through ADU requirements, Pun Reviaw Cost,
or hones on chelsi
designing an ADU, and preparing and a settisonal Information (Solar, Fare Spurntlers, Demotion reguredbyllie City
submitting an ADU application. ADU Developmeni impact fees i concepts and requirements are illustrated How and accolame Shool Development Fees 1 aminess
with graphics, icons, and checklists for Buing Peanut kiwalke 1a INSte Connection/preverent fer
ease of use and understanding. The How-
and hee seetracto Construe Din and labor Cous
to Guide also provides an overview of the
asock on
available Pre-Approved ADU Plans,
copyl e- bisection Fees
answers frequently asked questions, and
Save this cost by participaling on the cy's Abu Program! offers references and further reading for
Exempt for sues under 730 sowne fet
additional assistance and information. (empt for wes ander 500 square Feet Papi ta

ADU BUILDING PERMIT APPLICATION
The ADU building permit application specifies submittal requirements that are unique to ADUs, provides general information about ADUs, introduces the pre-approved ADU program, and describes the permit processing procedure.

The submittal requirements checklist contained in the application describes each requirement in detail. This takes the guesswork out of the application process for residents and property owners and ensures that current and future City staff are consistent in implementing the City's process and procedure for permitting ADUs.

Reference: John Jansons, City Manager | [email protected] / (559) 846-9450

PRECIS/ON
8 Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black 5A-31 City of Atwater On-Call Planning Support Staff (2020-Present) Since 2020, PCE has been offering comprehensive on-call planning services to the City of Atwater. These services encompass the preparation of CEQA documents, from Categorical Exemptions to Initial Studies, and include the drafting of public notices. Additionally, PCE handles the processing and review of Conditional Use Permit Applications, and assists in the creation of staff reports for the City. Beyond these services, PCE also provides in-person staff augmentation, supporting the City of Atwater's planning needs directly. In this role, PCE acts on behalf of the City in pre-application meetings with developers and applicants, processing and reviewing planning entitlements, and creating applicable procedures and standardized approval documents. At the end of 2023, PCE signed another on-call contract for on-call planning services for the City of Atwater. PCE is currently providing in-person staff at a minimum of 8 hours per week under this contract.

Relevance: This experience is relevant to the services requested by the City of Chowchilla because it demonstrates PCE's proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Reference: Greg Thompson, Community Development Director | [email protected] | 209-357- 6370
City of Yreka On-Call Planning and Environmental Consulting Services (2022-Present) PCE provides on-call planning staff support services to the City of Yreka Planning Department on an as- needed basis. Current, on-going projects include:
• Preparation and submittal of California Department of Fish and Wildlife Lake and Streambed Alteration Program Routine Maintenance Agreement.
• Assisting with a comprehensive zoning code update to facilitate two new housing programs. • Assisting with general department work on an as-need basis which includes processing entitlements as well as staff training and environmental services.

Cost and Time Control: All projects/tasks are currently on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Arvin because it demonstrates PCE's proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Current Status: Ongoing
Reference: Juliana Lucchesi, Planning Director | [email protected] | (530) 841-2324 City of Hanford On-Call Planning Support Staff (2021-2022) PCE provided on-call Planning staff support services to the City of Hanford Community Development Department on an as-needed basis. Completed projects include:
• Preparation of CEQA Documents for three (3) General Plan Amendment/Rezone projects, including technical analyses, public noticing, and State Clearinghouse documents. • Application Processing and Review for three (3) General Plan Amendment/Rezone projects through Public Hearing and Adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.
• Application Processing and Review for two (2) Roadway Abandonments through adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents. • Weekly processing of Plan Checks for single-family, accessory structures, and pools.

Cost and Time Control: All projects/tasks were on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Arvin because it demonstrates PCE's proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Current Status: Completed
Reference: Gabrielle Myers, Senior Planner | [email protected] | (559) 585-2580 PRECS/ON 12

CIVIL ENGINEERINGETN
83 5A-32

CITY OF PORTERVILLE SOUTH OF TULE RIVER
MASTER PLAN (2022-CONT.)
PCE is preparing the South of the Tule River (SoTu) Master Plan for the City of Porterville under Local Early Action Plan (LEAP) funding. The SoTu Master Plan will create a vision and direction for future development and further refine the goals and objectives of the Porterville General Plan for the SoTu area. The SoTu Master Plan will serve as a guiding comprehensive planning document that will encourage and facilitate development on a parcel-by-parcel basis, meaning individual projects may come in and develop their parcel without needing to annex or master plan the entire plan area. The content of the Master Plan includes: 1) goals and objectives, 2) community design and development, 3) land use element, 4) circulation element, and 5) implementation and administration. PCE is also preparing the CEQA environmental assessment that will assess the environmental impacts of the SoTu Master Plan.

YOU ARE INVITED! PCE established a community outreach strategy that SOTU MASTER PLAN worked well for the City of Porterville and the COMMUNITY WORKSHOP community. This strategy included:
• Property owner meetings in person
Learn about a City-initiated effort to create a
SOCIAL master plan on t 447 acres of property South • Interactive community-wide workshops of Tule River adjacent southeast of the city.

MEDIA Let us know your thoughts and questions! • Social media posts, website and event POSTER calendar content
MAY 11, 2023 5:30 PM
• Branding, including flyer and social media
Centennial Plaza Multi-Purpose Room
15 E Thurman Ave Porterville, CA post creation
• Market analysis with graphics outlining data
Joln us VIRTUALLY via Zoom
(link in description) collected

CONCEPTUAL LAND USE MAP SKETCH
«lin. live +
restarranes, agsai.
porsenal serviets workt proposed
N
pedestrian
residencial+
park recail, offin. bridge
restaurans, coffee shops, etc.
proposed Bridge single-famity
office
shopping
08 use Indugerial Park
e cortge lerade schols,
school thails Armirjal revrentina,
rescarrants, hrtels,(1c.

IN -PERSON &
ONLINE

WORKSHOPS
Approved Budget: $260,000 5A -3
Reference: Jason Ridenour, Assistant City Manager | [email protected] / (559) 784-7460

PRECISION
8L lie Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, sial Medina

CITY OF SAN CLEMENTE HOUSING ELEMENT
REZONING PROGRAM (2022-CONT.)
PCE is working with city staff to update the city's Zoning Ordinance on multi-family residential zones and the housing overlay district, rezone several properties to add a Housing Overlay District, and develop Objective Design Standards (ODS) for residential development in the City of San Clemente. This will streamline the processing time for residential projects as well as introduce more housing opportunities within the city. PCE is also responsible for one (1) community survey, one (1) stakeholder workshop, one (1) property owner workshop, and four (4) stakeholder interviews to ensure public engagement and input in these efforts.

PCE conducted extensive public
OUTREACH REPORT outreach for the City of San
Clemente's Housing Element
Implementation. The Public

BORING ELEVENT EMPLYMENTATION RESPONDENT DEMOGRAPHICS
Outreach and Engagement efforts
OBJECTIVE DESIGN STANDARDS included the following tasks:

OUTREACH REPORT hard sninver
• Community-wide survey
• 1-on-1 stakeholder
interviews
• In-person and virtual
community workshops
• Branding, including flyer
Manen 23. 2023
and social media post
i5xa- Bi creation
831 • Outreach Report that
aesthetically depicted the
summary and results of the
combined outreach efforts
...

PRESENTATION
Assessment of ODS
Exarople No. 2: Seatiago Alized tea Doradapronas (leuel) KEY TAKEAWAYS Barnan & Conymint to b. Parking Access and Driveways
Davaloping Malti-Family Residestial Davalogomot The number of driveway opening: to public streets shall be limited to one (1) driveway opening per 150 linear feet of street frontage.

Camoliant Compliant
Calrade Mixed-Dee Projact Tembardo Apartments
• Teeters 1 cinemay euch sule andreas
pad requirene do fresnely so listen struct dos do iva GrandE access mulher the sie ar Removing Barrian & Contraist
Davaloping Aclti-Family Benidastial Development
Wich deigh Tuiems do you like most tet shli beling?
L Cust many defles benefaultan les burn.
c. Internal Circulation (Larger Development)
NIUM 065.4

4. Deluman Landarde: alas this purses and all fut radushues shall be a minimum width of 5-feet along the entire length of the drive.

Not Complant If applicabie Compllant
Proces: stand bille-val pruses Calvade Mbard Dae Project Inboree Ipartsants SIUN
• Sidewas along parking me not continuau: • 7h silenalk provided on one side of the to can dev a taste logan so i Lie uruer a
Uttercond is come
Approved Budget: $106,000
Reference: Adam Atamian, Deputy Community Development Director/ City Planner | [email protected] | (949) 361-6190 Sroject Team: Bonique Emerson, Jenna Chilingerian, Shin Tu A-34 CITY OF CHOWCILLA 2024-2032 HOUSING
ELEMENT UPDATE (2023 - PRESENT)
PCE is preparing the 2024-2032 Housing Element for the City of Chowchilla. PCE has prepared a public outreach plan and has conducted outreach that has included a survey, community workshops, stakeholder interviews, and attendance at community events. PCE prepared all required components of the housing element document and published the public review draft. In addition to work on the Housing Element itself, PCE is also preparing zoning code text amendments to comply with various housing element programs, the related CEQA document, and is also preparing the Public Safety Element and Environmental Justice Element of the Chowchilla General Plan.

CITY WEBSITE PRESENTATION
The City of Chowchilla Housing Element Update webpage
is here: https://www.cityofchowchilla.org/397/Housing= Housing Element Update Process: Typical Update Process
Element-Update-2024-2032 • Must be updated every
eight years. Determine Future Housing Need
View the following on the website: • The eight-year planning period is called a "cycle." Community Input • HCD Review Draft • Must be reviewed and Draft Housing Element • Introduction to the Housing Element w and Comment
• Ways to Get Involved (including past presentations) Determining Future Housing Need ind Comment
no Element
Allocation of Housing Need Madera County Fings

OUTREACH FLYERS
2024-2032
Jurisdiction eiting & Next Cyele
Housing
Chowchilta Unit Need
1,730
2024-2032 Housing Element Update City of Chowchilia Actualización del elemento de vivienda 3024203: City of Chowchilla Madera
5,910
COMMUNITY TALLERES Step 2. Allocate
Unine.
(County) 4,603

WORKSHOPS, COMUNITARIOS
Total 12,243
622 Mo

SOCIAL MEDIA POST
2024-2032
Housing Element
City of Chowchilla would like you to review and
COMMUNITY ENCUESTA comment on the Draft Housing Element!

SURVEY, COMUNITARIA,,
Submit comments to:

Lel your voice be heardl The Take the save tune OR cada Vista el Codico QR City of Chonchills is loong for City of Chowchilla
community input on housin Community and Economic Development Department, informs the 20242032 Houng 130 South Second Street, Chowchilla, CA 93610 Houring Nand or
and Constraints Survey is open Via email: [email protected] doNacesidedes viestricciones d
before November 9, 2023 CHOW GHILLA CA
CATERA
cityofchowchilla.org/397/Housing-Element-Updatc-2024-2032 PROSPENTS Approved Budget: $199,900
Reference: Mark Hamilton / Director of Community Development/ [email protected]/(559) 665-8615 x400

PRECSION
8 Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu 5A-35 D. COMPENSATION
Hourly Rates
Hourly rates for all positions and classifications of key personnel that may be involved are provided below for Precision Civil Engineering staff as identified in this RFP. PCE will bill for services rendered at the beginning of each month. For larger projects, PCE will provide the City with a not to exceed amount with a proposed scope prior to initiating a project. For small projects and tasks, PCE will bill the hourly rates noted below.

Position Hourly Rate
Planning Manager •$215
Senior Planner $160
Senior Associate Planner $135
Assistant Planner .. $120
Associate Planner .. $105
NOTES
Direct, Indirect, and Transportation Fees: Travel costs are based on direct reimbursements for mileage, and door-to-door travel time. Per diem is charged at the government rate for the region. Equipment (GPS, sampling equipment, etc.) rates are based on full- and half-day rates.

Overhead: Overhead is included in labor rates, otherwise, only direct costs are charged. No markups are charged on expenses.

Price Increases/Decreases
PCE understands hourly rates shall remain in effect during the first twelve (12) months of the contract term and no price increases will be permitted during the first year of the Contract. Upon the one-year anniversary of the contract, and upon each anniversary thereafter, the hourly rates may be increased once a year. The Community Development Department requires bona fide proof of rate increases on Contracts prior to any price adjustment. Any proposed adjustments to the rates shall be submitted to the City Manager, in writing, no later than forty-five (45) days prior to the one-year anniversary date of the Agreement, and prior to the annual anniversary date in any subsequent year. The City Manager may enforce, adjust, negotiate, or cancel price increases or take any other action it deems appropriate.

Payment Terms
PCE understands invoices are to be submitted in arrears, after services have been completed, to the address specified below. Payment will be net thirty (30) days after receipt of an invoice in a format acceptable to the City. Each invoice shall have a unique number and be verified and approved by the City and subject to routine processing requirements. The responsibility for providing an acceptable invoice to the City for payment rests with the Consultant for correction. Invoices from the Consultant will be made available to project applicants at their request.

PRECISION 16
OVIL ENGINEERING: INS
87 5A-36

INVOICING INSTRUCTIONS
PCE will provide invoices for the City each month. The invoices will include hours and tasks that identify work progress and the stage of the project is currently under. PCE will ensure that all invoices include all needed information. See below example invoice:

Invoce!
такую 74-3054937
Aging Summary
007152020 Current Over 30 Overdo
1,090.00
Profes 0811512024 7.870 00 7870 00
Total 8 960 00 8 960 00 00 0.00
- 160 Co
DE: 12
Agency / Grant Rat.: CA Dept Parts & Rec. / PR SW-10-009 Tayabia upon recoil ef invoice a francal chago of 1 9% por rosi (18% annuly) on accounts over 3a days.

Bang Forlos 07112021 Drough 077312024, Grant Ten Schedule

1. Protestional Senices
Houn
Alestant Flereer
3300 Remarch 200 105.00 210.00
5504 ResteN 100 105.00
315.00
Carcal
130 Documers Preparador 1.00 80.00 $0.00
ratessions Licenses Sinty
8328 Easerpent Review 100 215 pl 21800
Recorder Suomen
горос Еласи!
6342 Dranc 3600 18500 5.940.00
Project Mansger: Professional Enginee
100 22000 23000
6017 Coordnation 8.00 220.001.100.00

6.00 1.92000
47 30) 1.410.00
Phase nesee 7.870.00
trace rento PET CAN 09190901

Invoice Supporting Detail noice Supportina Retail

1. Professional Services Renaug
Laber 14272 50 14.222 50
Experto
Later mo ever beate connoun
tita 1437250
son Remare
5501 Posteron
5500 Rosauros Amana
3501 Ronna
315c0
And A LuN
3130 Documeni Prepeation 0000 80 00
100 8500
Adelore mered draper
IrM Beange
5320 Lawmei Retre 631123024 -100 211.00 :295.00

1.00 21500
0212 Dratro 400 18S 00 380 00
8343 Drateg 07/23/2024 400 185.00 1.20000
Dal port impromorers sana
8242 Datoo 0120/2024 800 183 00 132000
0242 Orstra 071262024 400 183 00 1.320 00
One cort conner bon plent
0N2 Der 0702/2024 600 183 00 890 00
Dat part cominton plen
S400 3341-10
30so Corescondmor 07118/2024 190 270.00
ty Come no 100 220 00
e317 Coonserton 67/152024 200 22000 66000
0017 Coordnation 071172021 100 27000 720 0
Mil Condem 22003 22 or
400
Laborare 7.870 00
hey are 0ev15004
Papes wis Pers all
PRECIS/ON 17
EVIL ENGINEERING. INC
88 5A37

RESUMES
89 54-38

BONIQUE EMERSON, MAUP, AICP
VICE PRESIDENT OF PLANNING | SENIOR PROJECT MANAGER

PROFILE
Bonique Emerson, MAUP, AICP has over 20 years of experience as a Planner and Project Manager, spending a majority of those years with the City of Fresno Current Planning Division. While at the City of Fresno, Mrs. Emerson worked her way from a Planner I to the Current Planning Division Manager. Through these roles, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At Precision Civil Engineering, Mrs. Emerson leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

AREAS OF EXPERTISE
EDUCATION • Project Management
Master of Arts Urban • Processing Entitlement Applications Planning, University of • Environmental On-Call Planning Support Services (CEQA/NEPA) California, Los Angeles with an • Policies, Procedures, and Processes emphasis in transportation • VMT Screening and Trip Generation Analysis planning • Oversight and Management of Environmental Consultants Bachelor of Arts, Political EXPERIENCE
Science with minor in Public
Policy, University of California, Project Management. Managed the building and implementation of the City of Los Angeles Fresno's Land Management Software System, a citywide, multi-million dollar project YEARS OF EXPERIENCE that modernized the way permits and entitlements were processed Business Analyst. Regularly analyzed organizational and procedural issues and 20 years (PCE: 4 years) solutions, including but not limited to modifying project workflows through a land management system, implementing new processing procedures, and CERTIFICATION delegating work assignments.

Certified Planner through the Implementation. Responsible for reviewing, interpreting, and analyzing new American Institute of Certified legislation and maintaining current knowledge of directives, policies, and regulations Planners (AICP) that affected the operation of the current planning division. Also responsible for implementation of the General Plan and Development Code at the project level.

PROFESSIONAL ORG Process Management. Managed (both directly and indirectly, through subordinate supervisors) all operations of a division which processes approximately 3,000 American Planning Association, entitlement applications a year and operates a planning public front counter serving California Chapter, Central hundreds of customers weekly.

Section (Member) Supervisor and Trainer. Performed various supervisorial duties, including training, employee selection, evaluations, coaching, and discipline by supervising 4-5 staff Association of Environmental
Professionals, California, Central directly, and managing a division of 20 staff directly and indirectly through subordinate supervisors.

Chapter (Member)

EXPERIENCE - MASTER PLANNING PROJECTS
Institute of Transportation
Engineers (Member) Project Manager and Planner - Villages at Almond Grove Specific Plan | Madera, CA Mrs. Emerson was involved in the drafting sections of the Specific Plan and provided CONTACT planning consultation and services, including drafting staff reports, ordinances, Precision Civil Engineering resolutions, annexation documents, etc. 1234 "O" Street Project Manager - Citywide Density Increase Text Amendment CEQA Environmental Fresno, CA 93721 Review | City of Fresno, CA
[email protected] Mrs. Emerson managed the PCE Planning Division to prepare an IS/MND for 559-449-4500 environmental clearance for Fresno's citywide density increase text amendment. The text amendment removed the density cap in 5 mixed-use zones. During the process, Mrs. Emerson provided various approach to move the project forward and corresponded with multiple agencies and city departments to address all environmental concerns.

PUBLIC SECTOR PROJECTS
• City of Atwater- On-Call Environmental Planning
• City of Kerman - On-Call Planning Staff Support Services • City of Clovis- On-Call Planning Staff Support Services • City of Hanford- On-Call Planning Staff Support Services • City of Oakley- Pre-Approved Accessory Dwelling Unit Program 90 54-39

JENNA CHILINGERIAN, MCRP, AICP

SENIOR PLANNER

PROFILE
Jenna serves as a senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for private sector clients. Jenna is an Certified Planners (AICP) in July 2022.

AREAS OF EXPERTISE

EDUCATION
• CEQA/NEPA Process, Compliance, and Guidance
Master of Community and
• Project-Level land use planning/permitting
Regional Planning, University of • Policy writing for housing element updates, zoning ordinances, general plans Oregon • Proiect Coordination and Management
Bachelor of Arts, Political Science EXPERIENCE
with minor in Civic Engagement,
University of California, Los Environmental Review and Compliance. Assisted with the preparation of Angeles environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies/MNDs and NDs and categorical YEARS OF EXPERIENCE exemptions, coordination of the environmental review process (e.g., 10 years (PCE: 3.5 years) consultation, tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis. To date, have completed over 35 CEQA documents.

CERTIFICATION ADU Program Implementation and Technical Assistance. After successfully Certified Planner through the implementing Pre-Approved ADU Programs in Clayton, Kerman, Merced, and Oakley, established the San Joaquin Valley ADU Program through the San Joaquin Valley American Institute of Certified
Planners (AICP ID 34152) Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADU Programs in Valley communities. Prepared the "Local Agency's Guide to Implementing ADUs in the San Joaquin Valley" guidebook PROFESSIONAL ORG and suite of tools including templates for: ADU ordinance, staff report and hearing American Planning Association, building application and checklist, California Chapter, Central procedure, front counter handout, and how-to guide. Coordinated the design of four Section (Member and Director standard ADU plans for adoption by San Joaquin Valley communities. Currently for Membership and Public providing technical assistance to local governments to customize the suite of tools Information) and standard plans. Assisted agencies include: Kings County, Lodi, Madera County, Merced County, Parlier, Selma, Stockton, and Wasco.

Association of Environmental Community and Stakeholder Engagement. Organized community and stakeholder Professionals, California, Central outreach and engagement for the City of Chowchilla 6th Cycle Housing Element Chapter (Member) Update, City of San Clemente Objective Design Standards and Rezoning Program, and City of Arvin Multi-Family Residential Text Amendments; assisted with outreach Institute of Transportation efforts for City of Porterville South of Tule River Master Plan. Outreach and Engineers (Member) engagement methods have included websites, surveys, workshops (in-person and virtual), focus groups, and public meetings. Prepared outreach and engagement CONTACT materials including social media, newspaper, and newsletter content, press releases, and interactive activities and presentations.

Precision Civil Engineering Policy, Procedure, and Program Development. Assisted several communities with 1234 "O" Street preparation of policies, procedures, and programs including Zoning Ordinance Text Fresno, CA 93721 Amendments, internal policies and procedures, Housing Element programs, ADU [email protected] Programs, and General Plan Elements. Projects range from establishing a new permit 559-449-4500 review procedure for multi-family residential development in Arvin, objective design standards and an Affordable Housing Overlay in San Clemente, ADU Programs for various agencies, Duplex/Triplex Program in Merced, Multi-Family Conceptual Design Program in Kerman, and preparation of Environmental Justice, Public Safety, and Housing General Plan Elements in Chowchilla.

PUBLIC SECTOR PROJECTS
• City of Arvin- Pre-Approved ADU Program; Multi-Family Residential Test Amendments • City of Chowchilla- 6th Cycle Housing Element Update; General Plan Amendments; Zoning Ordinance Text Amendments
• City of Clovis- On-Call Land Use and Environmental Planning • City of Fresno- Mixed-Use Zoning Density Increase Text Amendment CEQA Project; Office-to-Residential Conversion Text Amendment CEQA Project
91 5A4

TOM NAVARRO

SENIOR PLANNER

PROFILE
Tom serves as a Senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 25 years of experience in planning, community and economic development, and project management to our team. Tom has worked as a Planner in both City and County governments, as well as at private consulting firms. He has experience in municipal planning throughout the state of California and has worked on a diverse portfolio of urban planning projects including Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector lanning roles he has developed extensive experience in writing zoning codes, processing entitlement applications, anc managing large scale projects.

AREAS OF EXPERTISE
EDUCATION • Municipal Planning
• Land Development
Bachelor of Arts, Social • Planning Entitlement Processing Science (Geography/Urban
Planning), California State • Economic Development
University, Fresno EXPERIENCE
YEARS OF EXPERIENCE Principal Planner, City of Gustine. Principal Planner (PT) in charge of entitlement applications including Conditional Use Rezoning,
25 years Amendments. The primary area of focus is to address the completion of the Multijurisdictional Housing Element Update.

PROFESSIONAL ORG Community Development Director, City of Sanger. Responsible for residential and commercial projects throughout the City. Managed the Building Department, Code California Association of Code Enforcement Department, and the Planning Department. Coordinated and managed Enforcement Officers (CACEO) the Planning Commission and presented projects to the City Council. Proposed amendments to the ordinance, development incentives, and special programs.

CALBO - California Building Management of the annual budget as required for the daily functions and operations Officials of the City. Ongoing coordination with consultants for project review Principal Planner, CSG Engineering. Planning Consultant for Central California ICSC - International Council of jurisdictions. Areas of focus include Housing Element Updates, Entitlements, New Shopping Centers Development, Economic Development, Acquisition and Management of State Grants, Zoning Ordinance updates, and Amendments.

CONTACT Senior Planner, Fresno County. Supervised the Zoning and Permitting Units.

Supervised the Code Enforcement Unit. Oversaw the permitting and Land Use Precision Civil Engineering
1234 "O" Street Project Manager/Department Manager, CEl Engineering. Management of the Fresno, CA 93721 Fresno office for a national civil engineering firm. Marketing work for engineering [email protected] and survey departments. Development of the office-wide annual budget. Preparation 559-449-4500
of consultant proposals and contracts for the development of commercial projects.

Planning Consultant, Law Firm. Coordinate with commercial developers, city staff, attorneys, real estate agents, and sub-consultants to oversee the completion of commercial development projects. Preparation and management of various entitlement applications including; conditional use permits, rezoning, and general plan amendments. Coordination with private firms, county and city staff, and state and federal agencies such as Caltrans and FEMA Oversight of environmental impact reports for each project.

Senior Planner, County of Madera. Preparation of staff reports for Planning Commission review. Site Plan reviews for commercial developments. Analysis and review of subdivisions and parcel maps for residential developments. Development and management of the county-wide dairy standards. Oversee and manage State funding for the development of County standards under Proposition 13 funding.

RECENT PUBLIC SECTOR PROJECTS
• City of Sanger - Academy Annexation Project
• City of Sanger Housing Element Update
• City of Sanger General Plan Update
• City of Sanger - Amend to City/County Tax Share Agreement • City of Gustine Housing Element Update
• City of Sonora - Accessory Dwelling Unit Ordinance
92 5A-41

SHIN TU, MUP, AICP

SENIOR ASSOCIATE PLANNER

PROFILE
Shin brings over 5 years of experience in site planning, data analysis, environmental planning, and digital communications. With a Master of Urban Planning degree from Texas A&M University and graduate certificates in Environmental Hazard Management and Geographic Information Science (GIS), Shin has experience working in the public, private, and academic sectors. At PCE, Shin provides services to both public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management and mapping, fiscal analysis, data visualization, and branding/graphic design. Shin joined the American Institute of Certified Planners (AICP) in December 2023. Portfolio | https://tushin2.wixsite.com/tushin

AREAS OF EXPERTISE

EDUCATION
• Research, Data Collection and Analysis
Master of Urban Planning, • Geographic Information Systems, Spatial Analysis, and Mapping Environmental Hazard
• Visualization, Digital Communication, Branding, and Graphic Design Management Certificate, GIS
Graduate Certificate, Texas • Planning Entitlement Processing • Environmental Analysis and Planning
A&M University

EXPERIENCE
Bachelor of Science, Urban
Planning, National Cheng Kung Environmental Review and Compliance. Assisted with the preparation of 30+ University, Taiwan environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies and (mitigated) negative

YEARS OF EXPERIENCE
declarations, categorical exemptions, coordination of the environmental review 5 years (PCE: 3 years) process (e.g., tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis.

CERTIFICATION Land Development Processing and Review. Submitted and managed 15+ private land Certified Planner through the development projects through the planning entitlement process, including pre- American Institute of Certified application, annexation, tentative parcel map, tentative tract map, rezone/prezone, Planners (Candidate) planned development, general plan amendment, and Williamson act contract cancellation processes. On the other hand, as Kerman's on-call contract planner, PROFESSIONAL ORG processed entitlement applications including tentative parcel map, tentative American Planning Association, subdivision map, annexation, pre-zones/rezone, general plan amendment, and California Chapter, Central environmental review. Coordinated comments, conduct review of Section (Member) entitlement applications on behalf of the City, carry out the environmental review process including preparation of environmental documents, prepare approval and Association of Environmental public hearing documents (e.g., conditions of approval, staff reports, resolutions, Professionals, California, Central ordinances), and handle applicant correspondence and management of sub- Chapter (Member)
Urban Design and Site Planning. Drafted 20+ conceptual site plans and land use

CONTACT
plans for various land development, including commercial, residential, and mixed-use Precision Civil Engineering projects. Drafted and submitted for tentative tract and parcel maps for single-family 1234 "O" Street residential subdivisions, industrial subdivisions, and mixed use projects. Designed Fresno, CA 93721 according to City, County, and Caltrans restrictions and regulations. Received awards [email protected] for 2 design competitions that focused on designing human-oriented space/streets 559-449-4500 for transit and pedestrian connectivity and revitalization.

Graphics Communication. Designed branding and data visualization for multiple PUBLIC SECTOR PROJECTS Housing Programs in the Valley. Leaded Graphics and Written Communications Team to develop the first comprehensive plan of the City of Caldwell, TX. Coordinated with • On-Call Planning Staff data analytics and public outreach team to design flyers, posters, presentations, and Support (planning permit the final plan document.
review and Research and Analysis. Conducted data cleansing, labeling, categorizing, and environmental/CEQA): City statistical analysis. Co-authored for journal publication and was responsible for the of Atwater, City of Hanford, management of 2+ datasets. Performed technical studies, including 1) Infill Study to City of Kerman, City of inform the development of Merced's Duplex/Triplex Program, 2) Infill and Site Lemoore, City of Yreka Evaluation Report for Kerman's Multi-Family Conceptual Design Program, 2) Fiscal • City of Modesto Agricultural Analysis reports for annexation projects, 3) Biological Assessment Reports for Mitigation Program Cost environmental review (CEQA), 4) Agricultural Mitigation Cost Analysis for the and Feasibility Study establishment of Agricultural Mitigation Program in Modesto.

Planning Assistant. Performed traffic flow and land use analysis for 3 city-scale plans to provide a fact base for the planning process. Performed zoning inquiries, environmental assessments, building and conditional use permit applications.

Produced multiple exhibits, drafted proposals, and corresponded with clients and 9 3 54-42

LUKE RISNER

ASSOCIATE PLANNER

PROFILE
planning and planning entitlement processes. He holds a Bachelor of Arts degree in Geography with a minor in Luke serves as an associate planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing experience in Anthropology from California State University, Fresno. Luke has worked as a planner with City government processing and reviewing entitlement applications and CEQA documents.

EDUCATION AREAS OF EXPERTISE
Bachelor of Arts, Geography • Municipal Planning
with a minor in Anthropology, • Environmental Planning
California State University, • Planning Entitlement Processes Fresno • Design Review
• State Housing laws
GIS Certificate, California State
University, Fullerton EXPERIENCE
YEARS OF EXPERIENCE Planner II, City of Fresno

1.5 years Planner in charge of entitlement applications including, but not limited to, CONTACT Permits (Site Plan Review), Zone Clearances, Planned Developments, Variances, and Conditional Use Permits, Tentative Parcel Maps, Tentative Tract Maps, Development Precision Civil Engineering Certificates of Compliance. Ensured all proposed projects met local development 1234 "O" Street codes and ordinances. Served as the staff liaison to the Tower District Design Review Fresno, CA 93721 Committee, and reviewed projects for conformance with adopted Tower District [email protected] Design Guidelines.
559-449-4500 • Environmental Planning and Review. Reviewed and drafted environmental planning documents throughout the CEQA process to ensure compliance with all documents reviewed include IS/MNDs and Categorical Exemptions. rules and regulations, document integrity, and general proofreading. CEQA

EXPERIENCE (ENVIRONMENTAL PLANNING)
• Gas Station, Categorical Exemption, Fresno, CA (while at City of Fresno) • Blythe Village (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) • Water's Edge (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) • Tentative Tract Map, Review of IS/MND, Fresno, CA (while at City of Fresno) • 10+ Tentative Parcel Maps, Categorical Exemptions, Fresno, CA (while at City of Fresno)

EXPERIENCE (HOUSING)
• Welcome Home Affordable Housing (AB 2162) Planning Entitlement (while at City of Fresno) • West Creek Village Multi-Family Residences (AB 2162) Planning Entitlement (while at City of Fresno) • Fresno Mission City Center Planning Entitlements (while at City of Fresno) • 15+ ADU and SFR Planning Entitlements (while at City of Fresno) 94 JUAN RAMIREZ

ASISSTANT PLANNER/PROJECT COORDINATOR

PROFILE
years of experience in planning, community and economic development, and project management to our team. He has Juan serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 4 experience in land use management, planning and policy development, and grant management throughout his career. gained experience working with a variety of government agencies, non-profits, and academic institutions. He has systems in Kern County. Juan also has experience in managing state and federal projects for environmental compliance Over the years he has provided technical assistance and managed wastewater and drinking water projects for small water International Agricultural Development from the University of California, Davis. throughout Fresno County. Juan holds a Bachelor of Science in Community and Regional Development and a minor in

EDUCATION AREAS OF EXPERTISE
Bachelor of Science, Community • Project coordination and management and Regional Development • Environmental Compliance
and • Transportation Planning
Minor in International • Grant Writing & Management
Agricultural Development, • Air Quality Conformity & Analysis University of California, Davis • Housing Policy

YEARS OF EXPERIENCE EXPERIENCE

4.5 years
CONTACT Associate Regional Planner-Fresno Council of Governments • Presented project at board meetings,
Precision Civil Engineering • Managed and conducted research for a regional feasibility study for microtransit, 1234 "O" Street
Fresno, CA 93721 • Managed multi-jurisdictional housing elements and managed various grants. [email protected] Community Development Specialist-Self Help Enterprises 559-449-4500
• Developed and managed work plans and budgets,
• Evaluated and prepared CEQA documents,
• Conducted community outreach.
• Held monthly meetings with community water boards and stakeholders Planning Intern-Senior Level Sacramento Planning & Environmental Review • Provided policy information and research on ADUs and other planning topics, • Reviewed environmental documents for planning projects to determine compliance with CEQA
• Provided Spanish translation for customers and in documents.

EXPERIENCE (PROJECTS)
• Project Manager for the 6th Cycle Multijurisdictional Housing Element in Fresno County. Managed the 16 jurisdictions of Fresno County and PlaceWorks consultant team to complete the Multi-Jurisdictional Housing Element to have all housing elements sent to HCD by the deadline. Ensured compliance by HCD for the housing elements and became the only County throughout the San Joaquin Valley • Project Manager for Congestion Mitigation & Air Quality Conformity (CMAQ). Developed guidelines and scoring criteria to fund projects throughout that would reduce traffic congestion and improve air quality throughout Fresno congestion and improving air quality. County. Managed a scoring committee and awarded projects based primarily on their impact for reducing traffic • Project Manager for Fresno County Microtransit Feasibility Study. Managed consultants and managed the three major transit agencies in Fresno County, Fresno Area Express, Fresno County Rural Transit Agency, and Clovis Transit to conduct a Micro transit Feasibility Study for the region. • Community Development-Wastewater & Drinking Water. Provided Technical Assistance to small water systems in Kern County to apply for State funding to resolve drinking water and wastewater treatment. 15 ISAIAH MEDINA

ASSISTANT PLANNER

PROFILE
planning, environmental planning, planning entitlement processes, and data analysis. He holds a Bachelor of Science Isaiah serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in University of California, Davis. degree in Environmental Policy Analysis and Planning with a concentration in City and Regional Planning from the

EDUCATION AREAS OF EXPERTISE
Bachelor of Science, • Environmental Planning
Environmental Policy Analysis • Land Use Planning
and Planning (City & Regional • Planning Entitlement Processes Planning), University of • Data Analysis
California, Davis

CONTACT EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721 • Land Entitlement and Development Review. Reviewed development projects [email protected] throughout the planning entitlement process, including, pre-application, 559-606-0609 annexation, tentative parcel map, tentative tract map, rezoning, plannec development, general plan amendment, and Williamson act
cancellation processes. Ensured all proposed projects met local development codes and ordinances.
• Environmental Planning and Review. Reviewed environmental planning documents throughout the CEQA process to ensure compliance with all rules and regulations, document integrity, and general proofreading. • Data Analysis and Visualization. Researched, compiled, and analyzed datasets for various academic projects using various languages and methods. Visualized data sets in various formats, such as maps, tables, and graphs. 96 SONIA HO, MURP

ASSISTANT PLANNER

PROFILE
Sonia serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in planning and community development to our team. She holds a Bachelor of Arts degree in Urban Studies and Master of Urban and Regional Planning from the University of California, Irvine.

EDUCATION AREAS OF EXPERTISE
Master of Urban and Regional • Municipal Planning
Planning, University of • Policy writing for housing element updates California, Irvine

EXPERIENCE
Bachelor of Arts, Urban Studies,
University of California, Irvine Planning Intern, Precision Civil Engineering.

YEARS OF EXPERIENCE comprehensive Municipal Code updates. Ensured all documents met federal Assisted in drafting housing element updates, reviewing CEQA documents, and 1 year standards and were updated according to new laws/regulations in California.

CONTACT • Housing Element Assistance. Drafted and reviewed sections of the Affirmatively Furthering Fair Housing for a Housing Element update.

Precision Civil Engineering
1234 "O" Street Resident Services Coordinator Assistant Intern, Jamboree Housing Corporation.

Fresno, CA 93721 RSC intern in charge of managing the training calendar for the entire staff. In charge [email protected] of calling residents and conducting Wellness Checks to assess their needs and 559-449-4500
concerns living on-site. Designed flyers and organized events each month for

EXPERIENCE (ACADEMIC PROJECTS)
• Neighborhood Plan Vision Poster. Researched, compiled, and engaged with residents at Garden Grove, CA to understand the needs of the neighborhood. Visualized planning projects on areas of opportunity in the neighborhood by creating a vision poster compiling all the proposed design features for the neighborhood. • Site Plan Design. Conducted SWOT analysis on-site and researched various designs and ideas for creating a mixed-use development project. Designed and drafted multiple iterations of housing and commercial development following diagrams to present the final site plan. municipal code regulations and on-site issues. Performed grading, cross-section drawings, vignettes, and bubble 97 PROVEN
EXPERTISE.

PRECISION

CIVIL ENGINEERING IN
Edward Dunkel, Jr., CEO & President
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]
Location: 1234 O Street, Fresno, CA 93721
98 544]
AGENDA ITEM 5-B

CITY OF ARVIN

STAFF REPORT
TO: The Honorable Mayor, And Members of The City Council FROM: Jeff Jones, City Manager
DATE: September 24, 2024
SUBJECT: CITY COUNCIL DISCUSSION OF OPTIONS REGARDING THE PROCESS

FOR FILLING THE VACANCY ON THE CITY COUNCIL AND DIRECTION

TO STAFF REGARDING THE SAME
RECOMMENDATION:

Staff recommends the City Council discuss initial options regarding how to fill the vacancy on the City Council and provide recommendations to Staff regarding the same BACKGROUND:

Under State law the City Council is required to fill a vacancy on the City Council either by appointing another Councilmember or holding a special election. There are various options for appointment. Staff is requesting direction from the Council as to how to proceed.

By way of background, Councilmember Murillo was elected to office in 2022, and has approximately two years remaining in his term of office as a Councilmember. Councilmember Murillo vacated his seat pursuant to Government Code section 36513 on September 7, 2024, in November 2026. This staff report outlines the Council's options and seeks direction from the City Council regarding how to proceed with filling the vacancy.

Options for Filling Vacancies
Government Code Section 36512 establishes the means by which a City Council vacancy nay be filled. The City does not have an ordinance requiring a certain method for filling a vacancy Consequently, under Section 36512(b), the City Council has the discretion to either (i) fill the vacancy by appointment or (ii) call for a special election.

The City Council must make this decision - to either fill the vacancy by appointment or call for a special election - within 60 days after the vacancy is created.

Filling Vacancy by Appointment
99 5B-1
appointment is within in the Council's discretion, so long at the appointment is made within the If the City Council chooses to fill the vacancy by appointment, the specific method of required to run for office. For the City of Arvin, these are: 60-day time period. To be eligible, any person appointed must meet the minimum legal requires • The candidate must maintain a legal residence or domicile within the City. • The candidate must be a registered voter of the City (including age requirements).

The willingness to be appointed.
other factors that may affect a potential appointee's suitability to serve in office, including In addition to the minimum qualifications, the City Council can consider a wide variety of experience, background, etc.
by many public agencies: (i) applications by interested persons; ii) the candidate with the next When filling a vacancy by appointment, there are three common approaches that are used highest number of votes (next-highest vote getter); or ili) outright appointment (no application). (i) Application Method.
appointee hopefuls to submit an official City application with the City Clerk, with the intention of Under the "application" option, the City Council would establish an application period for making an appointment at a future Council meeting after consideration of the applications. direction such as: If Council wishes to fill the vacancy under this method, Staff request the Council provide • Notice: How notice is to be provided (publication in paper, posting, word of mouth, etc.). • Application content: Would the Council like to make any changes to the application? • Deadline for Distribution: When the applications should be provided to the Council (either Deadline for Submittals: When the applications should be submitted to the City Clerk? prior to or concurrent with the Agenda for the meeting)? interviews conducted by the entire City Council to be held in open session. Note: If the City Council opts to fill the vacancy by appointment, the Brown Act requires any (ii) Next-Highest-Vote-Getter Method.
number of votes in the election among the candidates who were not elected. Under this option, the City Council would appoint the candidate who received the highest (iii) Outright Appointment (No Application) Method.
application process. The appointee is legally required to meet the age, residency, and voter Under this option, the Council may make an appointment without going through an registration requirements, and must be willing to be appointed. If the Council is inclined to pursue this option, it can direct staff to place an item on the agenda for appointment at a future meeting. 100
(iv) Other.
discussed above. The City Council could also select another method of appointment, different from those (v) Exception to Filling Vacancy by Appointment
Government Code Section 36512 prohibits filling a vacancy by appointment if the appointment would result in a majority of the members serving on the council having been appointed. Rather, the vacancy must filled through the following: The city council may call an election to fill the vacancy, to be held on the next regularly established election date not less than 114 days after the established election date. call; or if the city council does not call an election, the vacancy shall be filled at the next regularly Filling Vacancy by Special Election
election shall be held on the next regularly established election date not less than 114 days Alternatively, the City Council may call a special election to fill the vacancy. The special calculated after the call of the special election. In other words, the special election must be at least 115 days or more after the date of the determination to hold the election. The next available a special election is estimated to be at least $28,000 - this information was provided very recently established election date that is more than 114 days away is November 2026. The cost of holding from Kern County Elections.

Due to the cost of holding a special election, most cities fill vacancies by appointment.

City staff also recommend using the appointment method in order to avoid such costs. this seat will need to remain vacant until the 2026 election. However, if the Council is unable to reach consensus on an appointment method or an appointee, FISCAL IMPACT:

Unless the decision is made to fill the vacancy via special election, there are minimal fiscal in fil the vaaey with spoint let inh, tha simate cast will ere head the Council decid inbudgeted expense