Agenda — Arvin City Council, April 8, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY APRIL 08, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderon

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderon Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – April 08, 2025

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderon _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of March 21, 2025 – April 03, 2025.

B. Approval of Payroll Register(s) of March 28, 2025.

C. Approval of Minutes of the Regular Meeting of March 25, 2025 and Special Meeting of April 02, 2025.

D. Approval of a Second Amendment to the Professional Consultant Services Agreement between the City of Arvin and Diversified Project Services International, Inc. (DPSI) for On-Call Engineering Services in the Amount of $907,800.00 for the (1) Design and Construction Management of Three AB617 Road Projects located on Derby, South A Street and Comanche Road.

Staff recommends approval of the consent agenda.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderon _____

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Declaring There Are No Unmet Transit Needs That Can Be Reasonably Met Within the City of Arvin.

Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderon _____ Arvin City Council Meeting Agenda – April 08, 2025

Page 2 of 3 ends

5. ACTION ITEM(S)
A. Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of A Special Municipal Election on Tuesday, November 04, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) Approval of A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisor of the County of Kern to Render Specified Services to the City Relating to the Conduct of A Special Municipal Election to be Held on Tuesday, November 04, 2025.

Staff recommends consideration and direction from Council.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderon _____ B. Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

Staff recommends approval of the Resolutions.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderon _____

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) C. Conference with Real Property Negotiations (§54956.8) Property: APN 190-130-20-00-2; 190-130-21-00-5; 190-130-22-00-8; 190-020- 38-00-3.

City Negotiation: Jeff Jones, Executive Director - Successor Agency Negotiating Parties: Jose Cisneros
Under Negotiation: Price and terms of payment
Arvin City Council Meeting Agenda – April 08, 2025

Page 3 of 3 ends

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated April 03, 2025.

Cecilia Vela, City Clerk
4/1/2025 4:51:41 PM Page 1 of 5
Payment Register
City of Arvin APPKT00961 - FOR AP 3/26/25 MONTH TO MONTH 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1150
Vendor Number
AT&T
Total Vendor Amount
736.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 736.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000023118186 9391059040 SERVICE 02.01.25-02.28.25 03/01/2025 03/01/2025 0.00 736.05 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
21,117.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 21,117.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 250730028502 MEDICAL FEB2022 03/14/2025 03/14/2025 0.00 21,117.14 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
237.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 237.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2376775 CHIRO SVCS APRIL 2025 03/10/2025 03/10/2025 0.00 237.00 1233
Vendor Number

DEWALT CORPORTATION
Total Vendor Amount
3,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 3,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1091981 ARVIN URBAN GREENING GRANT 03/05/2025 03/05/2025 0.00 3,000.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
6,993.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 6,993.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 37587 ELECTRONIC DOC. MANAGEMENT 02/04/2025 02/04/2025 0.00 6,993.00 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
16,231.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 16,231.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001655 INVOICE 3 02/17/2025 03/07/2025 0.00 9,066.49 INV0001656 INVOICE 4 03/01/2025 03/31/2025 0.00 7,164.64 1325
Vendor Number

JORDAN KAUFMAN-TREASURER TAX COLLECTOR COUNTY OF KERN
Total Vendor Amount

81.57 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 81.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2024-1127810-00-4 2024 ANNUAL SECURED PROPERTY TAX 03/26/2025 03/26/2025 0.00 81.57

KAISER PERMANENTE
Total Vendor Amount
28,971.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 28,971.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 APRIL 2025 MEDICAL APRIL 2025 03/10/2025 03/10/2025 0.00 28,971.46 1108
Vendor Number
PG & E
Total Vendor Amount
24,961.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 24,961.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 02.10.25-03.11.25 ELEC SVC 02.10.25-03.11.25 03/12/2025 03/12/2025 0.00 24,961.56 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
2,915.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 2,915.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31148 COA CUP MEYERS & MILLUX SOLAR ARRAY 03/07/2025 03/07/2025 0.00 2,915.00 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount

66.08 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 66.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3/8/25 3/8/25 FINANCE CHARGE 03/08/2025 03/08/2025 0.00 66.08 1121
Vendor Number

SERBANS BACKGROUND MUSIC INC
Total Vendor Amount
4,457.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 4,457.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2238 COA CHAMBER REPAIR AUDIO RECORDERS 02/28/2025 02/28/2025 0.00 4,457.83 1122
Vendor Number

SIRCHIE
Total Vendor Amount
306.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 306.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0684544-IN NITRILE POWD - FREE GLOVES 03/06/2025 03/06/2025 0.00 306.78 1774
Vendor Number
STOCKBRIDGE GENERAL CONTRACTING INC.

Total Vendor Amount
11,074.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 11,074.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 007 KOVACEVICH PARK IMPROVEMENTS 02/11/2025 02/11/2025 0.00 5,269.03 SGC 01-25-048 INSTALL QUICK COUPLERS AT BASEBALL FIELD 02/25/2025 02/25/2025 0.00 5,805.85 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
174,087.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 19,223.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000200510 PASS THROUGH WASTEWATER JANUARY 2025 02/19/2025 02/19/2025 0.00 19,223.38 Check 04/01/2025 154,863.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000202170 O & M SERVICES WASTEWATER FEBRUARY 2025 03/01/2025 03/01/2025 0.00 154,863.86

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5033484240 COPIER LEASE ARVIN PD 02.28.25-03.28.25 03/04/2025 03/04/2025 0.00 183.87 5033494049 COMM DEV LEASE 02.28.25-03.29.25 03/04/2025 03/04/2025 0.00 124.49

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) Payment Register APPKT00961 - FOR AP 3/26/25 MONTH TO MONTH 4/1/2025 4:51:41 PM Page 4 of 5
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 20 17 0.00 295,545.08
Packet Totals: 20 17 0.00 295,545.08

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) Payment Register APPKT00961 - FOR AP 3/26/25 MONTH TO MONTH 4/1/2025 4:51:41 PM Page 5 of 5
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -295,545.08
Packet Totals: -295,545.08

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) 4/1/2025 4:56:09 PM Page 1 of 7
Payment Register
City of Arvin APPKT00962 - AP FOR 3/26/25 MISC.
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1228
Vendor Number

ALL AMERICAN UNIFORMS
Total Vendor Amount
165.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 165.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 220 UNIFORM FOR KIMBERLY G. 03/01/2025 03/01/2025 0.00 165.20 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
707.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 707.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760015557 MASTERLOCK PAD 01/08/2025 01/08/2025 0.00 11.54 03760029189 LONG LIFE MINI 01/30/2025 01/30/2025 0.00 9.24 03760042199 TERM BUTT WP 16-1 02/20/2025 02/20/2025 0.00 24.89 03760042418 TERM RING , BREAK AWAY SYSTEM 02/21/2025 02/21/2025 0.00 120.97 03760046313 GROUND STRAP , ZINC TOP POST T 02/26/2025 02/26/2025 0.00 44.30 03760051653 CLEAR RTV SILICON 03/07/2025 03/07/2025 0.00 10.90 03760051719 PW 304 BATT TERM , MOTORCRAFT 03/07/2025 03/07/2025 0.00 225.73 03760051726 888 STOCK SP BPC ULV 03/07/2025 03/07/2025 0.00 45.34 03760051871 TRANSIT MOTORCRAFT DS 03/07/2025 03/07/2025 0.00 215.03 1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
170.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 170.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 203363 PD MEDICAL SUPPLIES 03/21/2025 03/21/2025 0.00 170.08 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
583.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 583.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 37082158 COMM DEV PEST AWAY SERVICES 03/05/2025 03/05/2025 0.00 102.00 37082191 PEST AWAY SERVICES FOR PD 03/05/2025 03/05/2025 0.00 379.00 37082196 PEST AWAY SERVICE TRANSIT 03/05/2025 03/05/2025 0.00 102.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5420 ARVIN LANDSCAPE & MAINT LLMD NO. 1 FEBRUARY 2025 02/28/2025 02/28/2025 0.00 3,000.00 5421 ARVIN LANDSCAPE & MAINT LLMD NO. 2 FEBRUARY 2025 02/28/2025 02/28/2025 0.00 725.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
435.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 435.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1121833 LTR 450 DISPATCH PW MARCH 2025 03/01/2025 03/01/2025 0.00 255.00 1121834 LTR 450 DISPATCH TRANSIT MARCH 2025 03/01/2025 03/01/2025 0.00 180.00

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
513.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 513.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 564415 KEYS 02/20/2025 02/20/2025 0.00 16.51
565011 GB CLAMP RUBBER S 02/24/2025 02/24/2025 0.00 26.84 565192 KEYS 02/25/2025 02/25/2025 0.00 10.00
565293 5 AMP GLASS TUBE TIME 02/26/2025 02/26/2025 0.00 4.97 565976 PADLOCK STL FOR CITY YARD 03/04/2025 03/04/2025 0.00 220.70 83316 PADLOCK 02/05/2025 02/05/2025 0.00 13.85
83394 BIT DRILL 02/07/2025 02/07/2025 0.00 19.87
83576 BOLTS & NUTS 02/10/2025 02/10/2025 0.00 3.68
83612 BOLTS AND NUTS 02/11/2025 02/11/2025 0.00 39.23
83661 UNBIT STEP DRILL BIT #9 02/12/2025 02/12/2025 0.00 86.59 83999 BOLTS AND NUTS 02/18/2025 02/18/2025 0.00 9.69
84090 BIT DRILL, BOLTS & NUTS 02/20/2025 02/20/2025 0.00 12.49 84362 LATH SDS , HTCH PN - 1/2 02/24/2025 02/24/2025 0.00 17.51 84422 TIE WIRE , ROOF NAIL 02/25/2025 02/25/2025 0.00 15.13 84489 LIBMAN 60 INCH L STEEL BOLT 02/26/2025 02/26/2025 0.00 16.23 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
315.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 315.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 786062 FINGERPRINT SVCS DECEMBER 2024 03/05/2025 03/05/2025 0.00 138.00 799812 FINGERPRINT SVCS FEBRUARY 2025 03/05/2025 03/05/2025 0.00 177.00 1822
Vendor Number
ELITE SITE SERVICES, INC.

Total Vendor Amount
1,248.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 1,248.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3619 PORTABLE TOILETS SMOTHERMON PARK 12/12/2024 12/12/2024 0.00 1,248.82 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0352 ARVIN PD FLEET WASH 03.11.25 03/11/2025 03/11/2025 0.00 300.00 INV0354 TRANSIT BUS WASH 03.19.25 03/19/2025 03/19/2025 0.00 430.00 INV0355 PW TRUCK WASH 03.21.25 03/21/2025 03/21/2025 0.00 220.00 1811
Vendor Number
FLEETPRIDE, INC.

Total Vendor Amount
544.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 544.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 123860255 TRANSIT 203 BRAKE PAD SET 02/28/2025 02/28/2025 0.00 544.32 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
538.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 538.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 518401 PW FUEL USAGE 02/28/2025 02/28/2025 0.00 538.56

HOME DEPOT PRO INSTITUTIONAL
Total Vendor Amount
2,780.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 2,780.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 853424802 COA ARVIN CLEANING SUPPLIES 03/04/2025 03/04/2025 0.00 2,780.33 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
323.15
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 323.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5661 IGNITION KEY ANIMAL CONTROL TRUCK 03/06/2025 03/06/2025 0.00 323.15 1823
Vendor Number

JIM BURKE FORD
Total Vendor Amount
1,290.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 1,290.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1607365 PD 294 614D SHIELD 02/25/2025 02/25/2025 0.00 102.86 1607712 PD UNIT 276 LAMP A 03/04/2025 03/04/2025 0.00 474.72 1608546 TRANSIT 203 SENSOR 03/06/2025 03/06/2025 0.00 225.41 269142 UNIT 288 CHECK ENGINE LIGHT ON 01/16/2025 01/16/2025 0.00 487.50 1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
2,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 2,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2930 CASE AP25-0170 2/7/25 03/03/2025 03/03/2025 0.00 500.00 2931 NON ACUTE PEDIATRIC EXAM 03/03/2025 03/03/2025 0.00 1,500.00 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
1,483.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 1,483.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1226295 RIDING LAWN MOWER REPAIR 02/28/2025 02/28/2025 0.00 1,170.58 101-1227155 JACTO SPRAYER 4 GAL 03/04/2025 03/04/2025 0.00 313.13 1408
Vendor Number

KOSMONT REAL ESTATE SERVICES
Total Vendor Amount
920.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 920.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2204.3-030 ARVIN RE ADVISORY FEBRUARY 2025 02/28/2025 02/28/2025 0.00 920.40 1096
Vendor Number

LEAGUE OF CA CITIES SSJVD
Total Vendor Amount
7,997.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 7,997.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-26680-D7G3G3 MEMEBERSHIP DUES FOR YEAR 2025 02/28/2025 02/28/2025 0.00 7,997.00 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
1,913.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 1,913.68
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV844670 CARRIER POUCHES OFC ARMANDO P. 07/15/2024 07/15/2024 0.00 398.08 INV913928 CARRIER FOR OFC ABARCA 02/06/2025 02/06/2025 0.00 1,515.60

MARANATHA KERN RIVER POWER
Total Vendor Amount
1,103.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 1,103.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 170816 MATERIAL FOR WEED WACKERS 03/04/2025 03/04/2025 0.00 454.50 170817 MATERIAL FOR WEED WACKERS 03/04/2025 03/04/2025 0.00 183.16 20488 GRASS CUTTING BLADE 02/26/2025 02/26/2025 0.00 23.81 20494 GRASS CUTTING BLADE + RG-KM WEEDER 02/26/2025 02/26/2025 0.00 441.66 1199
Vendor Number

MUNISERVICES / AVENU
Total Vendor Amount
640.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 640.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV06-020495 STARS CA-Q3 2024 03/07/2025 03/07/2025 0.00 640.80 1425
Vendor Number

NEXTALK INC
Total Vendor Amount

8.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 8.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11878 INTERPRETING SERVICES FEBRUARY 2025 03/06/2025 03/06/2025 0.00 8.00 1447
Vendor Number
ON DEMAND AUTO PARTS INC.

Total Vendor Amount

32.91 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 32.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025028 TRUCK 888 OIL PAN GASKET SET 02/28/2025 02/28/2025 0.00 32.91 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
385.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 385.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-428964 TRANSIT 203 MULTI SW 03/03/2025 03/03/2025 0.00 39.10 4451-429037 TOOGLE SWITCH FOR HERBICIDE SO CAL 03/04/2025 03/04/2025 0.00 8.65 4451-429118 1 GAL ANTIFREEZE , MOTOR OIL 03/04/2025 03/04/2025 0.00 227.21 4451-429545 BLUE DEF UNIT 301,302,304,305 03/26/2025 03/26/2025 0.00 110.35 1845
Vendor Number
POWERSTRIDE BATTERY CO, INC.

Total Vendor Amount
149.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 149.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount B 391885 TRANSIT 110 BATTERY 02/26/2025 02/26/2025 0.00 149.59 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
17,780.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 17,780.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31087 COA PLANNING SUPPORT SERVICES 02/18/2025 02/18/2025 0.00 17,780.00 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
194.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 194.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-42429 NOC 1 YEAR LICENSE MONTHLY 03/01/2025 03/01/2025 0.00 194.85

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) Payment Register APPKT00962 - AP FOR 3/26/25 MISC.
4/1/2025 4:56:09 PM Page 5 of 7
1497
Vendor Number
RLH FIRE PROTECTION , INC.

Total Vendor Amount
3,960.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 3,960.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 022841 COMPLETION ENTRY DOOR VIDEO INTERCOM UPGRADE 02/28/2025 02/28/2025 0.00 3,960.00 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,702.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 2,702.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64755337 WEEK ENDING 03.14.25 FOR JAZMIN C, 03/17/2025 03/17/2025 0.00 1,228.92 64777158 WEEK ENDING 02.21.25 JAZMIN C. 03/24/2025 03/24/2025 0.00 180.00 64780522 WEEK ENDING 03.21.25 JAZMIN C. 03/24/2025 03/24/2025 0.00 1,293.60 1069
Vendor Number

ROGER GOODMAN
Total Vendor Amount
933.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 933.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1950 LABOR TO INSTALL 2 WALL GUN LOCKS 03/04/2025 03/04/2025 0.00 736.36 1951 REAR PASSANGER TAIL LIGHT NOT FLASHING 03/04/2025 03/04/2025 0.00 197.50 1121
Vendor Number

SERBANS BACKGROUND MUSIC INC
Total Vendor Amount
11,468.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 11,468.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001657 TRANSLATION DEVICES 03/26/2025 03/26/2025 0.00 11,468.14 1180
Vendor Number

TERESA CONTRERAS
Total Vendor Amount

40.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 40.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MONEY ORDER FOR SECRETARYMONEY ORDER FOR SECRETARY OF STATE 03/21/2025 03/21/2025 0.00 40.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
2,105.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/01/2025 2,105.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 239351 FORD TIRES PD 02/03/2025 02/03/2025 0.00 80.24
239922 PD 299 TPMS REPLACEMENT VALVE STEM 03/03/2025 03/03/2025 0.00 166.48 239924 PD UNIT 295 TIRES 03/03/2025 03/03/2025 0.00 172.48 239983 PD UNIT 288 TIRES 03/04/2025 03/04/2025 0.00 1,029.33 239985 PD STOCK TIRES 03/04/2025 03/04/2025 0.00 656.50

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) Payment Register APPKT00962 - AP FOR 3/26/25 MISC.
4/1/2025 4:56:09 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 82 34 0.00 70,109.11
Packet Totals: 82 34 0.00 70,109.11

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.) Payment Register APPKT00962 - AP FOR 3/26/25 MISC.
4/1/2025 4:56:09 PM Page 7 of 7
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -70,109.11
Packet Totals: -70,109.11

3.A.1
Attachment: Demand Register(s) of March 21, 2025 - April 03, 2025 (Demand Register(s) of March 21, 2025 - April 03, 2025.)

3.B.1
Attachment: Payroll Register(s) of March 28, 2025 (Payroll Register(s) of March 28, 2025.)

3.B.1
Attachment: Payroll Register(s) of March 28, 2025 (Payroll Register(s) of March 28, 2025.) Arvin City Council Meeting Minutes – March 25, 2025

Page 1 of 5 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
MARCH 25, 2025
CALL TO ORDER @ 6:02PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant. Councilmember Horton was not present during case number 6 of Closed Session Agenda Item 8A.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second MPT Reyes Vote 4-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of March 07, 2025 – March 20, 2025.

B. Approval of Payroll Register(s) of March 14, 2025.

C. Approval of Minutes of the Regular Meeting(s) of March 11, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of the Omnia Partners Cooperative Contract R211402; Dispensing with Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Equipment for City Parks from Global Industrial; and Authorizing Related Actions.

Resolution No. 2025-15
E. Authorization for the Arvin Little League to Place Booth on City-owned Empty Lot Located on Bear Mountain Blvd. between Walnut Drive and Campus Drive (APN 190-270-06) for Fireworks Fundraising Sales During the Period of July 1, 2025 to

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of March 25, 2025 (Minutes of the Regular City Council Meeting of March 25, Arvin City Council Meeting Minutes – March 25, 2025

Page 2 of 5 ends

July 4, 2025 Contingent Upon the Arvin Little League Obtaining Zoning Clearance from the City of Arvin’s Planning Department and Approval from the Kern County Fire Department.

F. Approval of Proclamation Proclaiming March 2025 as Red Cross Month in the City of Arvin, California.

G. Approval of Proclamation Proclaiming March 2025 as Women’s History Month in the City of Arvin, California.

H. Authorization for City Manager to Execute Proposal from Granicus for Livestreaming of Board Meetings.

Agreement No. 2025-07
I. Approval of (1) A Resolution of the City Council of the City of Arvin Accepting the City of Arvin’s 2024 General Plan Annual Progress Report and Transmittal to the California Governor’s Office of Planning and Research (OPR) by the City Manager or Designee; and (2) A Resolution of the City Council of the City of Arvin Accepting the City of Arvin’s 2024-Housing Element 2023-2031 Annual Progress Report and Transmittal to the California Department of Housing and Community Development (HCD) by the City Manager or Designee.

Resolution No. 2025-16 (General Plan Annual Progress Report) Resolution No. 2025-17 (Housing Element 2023-2031 Annual Progress Report) J. A Resolution of the City Council of the City of Arvin Consenting to the Submittal of A Grant Application and Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Arvin Electric Bus Infrastructure Installation Project $51,951.

Resolution No. 2025-18
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 3A – 3J.

Motion CM Perez Second CM Horton Vote 4-0

4. PRESENTATION(S)
A. Certificates of Recognition to ADELANTE Arvin Art Collective.

B. Certificates of Recognition to Miss Kern County Pageant - Scholarship 2025 Title Holders: Miss Arvin, Miss Teen Arvin, Miss Lamont, & Miss Teen Lamont.

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of March 25, 2025 (Minutes of the Regular City Council Meeting of March 25, Arvin City Council Meeting Minutes – March 25, 2025

Page 3 of 5 ends

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption of An Ordinance of the City Council of the City of Arvin Adopting Zoning Code Amendment 2025 Amends Title 17 Zoning - Chapter 17.055 Multiple Family Residential Design Review Ministerial Permits.

Staff recommends the City Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to waive second reading of the Ordinance to be read by title only, and adopt the Ordinance.

Motion CM Perez Second MPT Reyes Vote 4-0
Ordinance No. 2025-498

6. ACTION ITEM(S)
A. Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

Staff recommends approval of the Resolutions.

Motion to approve the Resolutions.

Motion CM Perez Second Mayor Calderon Vote 2-2 (CM Horton & MPT Reyes voted No.) B. Consideration and Approval of Appointments of Councilmembers to Serve on Agency Boards/Committees.

Kern Council of Governments (KernCOG): Appointment of
One Primary Board Member and One Alternate Board Member by the City Council.

San Joaquin Valley Air Pollution Control District Special City Selection Committee: Appointment of One Primary
Board Member and One Alternate Board Member by the City Council.

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of March 25, 2025 (Minutes of the Regular City Council Meeting of March 25, Arvin City Council Meeting Minutes – March 25, 2025

Page 4 of 5 ends

City Selection Committee: Appointment of One Alternate
Board Member by the Mayor.

Staff recommends that the Council nominate and appoint a councilmember to serve on each Board/Committee.

Nominations for the Kern Council of Governments (KernCOG):

For Primary Board Member:

Motion by Susana Reyes to nominate Olivia Calderon.

Second by Donnay Horton to nominate Olivia Calderon.

Vote 4-0
Mayor Olivia Calderon is appointed to serve as the Primary Board Member to the Kern Council of Governments (KernCOG).

For Alternate Board Member:

Motion by Olivia Calderon to nominate Susana Reyes.

Second by Jaime Perez to nominate Susana Reyes.

Vote 4-0
Mayor Pro Tem Susana Reyes is appointed to serve as the Alternate Board Member to the Kern Council of Governments (KernCOG).

Nominations for the San Joaquin Valley Air Pollution Control District Special City Selection Committee:

For Primary Board Member:

Motion by Olivia Calderon to nominate Jaime Perez.

Second by Jaime Perez to nominate Jaime Perez (self).

Vote 4-0
Councilmember Jaime Perez is appointed to serve as the Primary Board Member to the San Joaquin Valley Air Pollution Control District Special City Selection Committee.

For Alternate Board Member:

Motion by Donny Horton to nominate Donny Horton (self).

Second by Jaime Perez to nominate Donny Horton.

Vote 4-0
Councilmember Donny Horton is appointed to serve as the Alternate Board Member to the San Joaquin Valley Air Pollution Control District Special City Selection Committee.

Appointment to the City Selection Committee:

Mayor Olivia Calderon appointed Councilmember Jaime Perez to serve as the Alternate Board Member.

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): six cases B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item)

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of March 25, 2025 (Minutes of the Regular City Council Meeting of March 25, Arvin City Council Meeting Minutes – March 25, 2025

Page 5 of 5 ends

CLOSED SESSION REPORT BY CITY MANAGER:
8A. Case #’s 1 through 5: No reportable action.

Case 6: Direction was provided to the City Manager.
8B. No reportable action.

9. ADJOURNED @ 8:45PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of March 25, 2025 (Minutes of the Regular City Council Meeting of March 25, Special Arvin City Council Meeting Minutes – April 02, 2025

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
APRIL 02, 2025
CALL TO ORDER @ 6:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second CM Perez Vote 4-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE EMPLOYMENT (Government Code §54957)
Title: City Attorney
CLOSED SESSION REPORT BY MAYOR CALDERON:

No reportable action.

3. ADJOURNED @ 10:40PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of April 02, 2025 (Minutes of the Regular City Council Meeting of March 25, 2025

Page 1 of 2 ends

Staff Report – Second Amendment to PSA with DPSI

CITY OF ARVIN
Staff Report
Meeting Date: April 8, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of a Second Amendment to the Professional Consultant Services Agreement between the City of Arvin and DPSI Engineers, Inc. for On-Call Engineering Services in the Amount of $907,800.00 for the (1) Design and Construction Management of Three AB617 Road Projects located on Derby, South A Street and Commanche Road.

BACKGROUND:

The City of Arvin had a significant need for On-Call Engineering services based on current grant funding already awarded, pending grants, and planned future infrastructure projects. To meet the anticipated obligations and deadlines for existing and planned projects, the City needed to expand its ability to grow its engineering capacity and technical expertise to be responsive to its current and future needs for engineering support.

The City of Arvin published a Request for Qualifications for On-Call Engineering services on Planet Bids on April 18, 2024. The prepared scope of work was broad and included representation on behalf of the City in all needed engineering capacities. Three RFQ responses were received on May 7, 2024. The City interviewed all three firms and reviewed the responses for qualifications, ability to perform locally and in a hybrid environment, and experience and expertise in implementing State and Federal grant projects.

Staff determined that it would be appropriate to award an agreement to Diversified Project Services, Inc. (“DPSI”), a local firm in Bakersfield that could operate remotely and in Arvin and had the most experience and qualifications in completing federally funded infrastructure projects.

On or about July 15, 2024, the City Council approved an Agreement with DPSI for On-Call Engineering Services. On or about December 12th, 2024, the City amended that agreement to include two additional projects. These projects are related to (1) the design and construction of 4th Street between Campus Drive and Walnut Drive, and (2) the project to pave and reconstruct Meyer Street from Bear Mountain Boulevard to Sycamore Drive. Thus, City Staff previously prepared an amendment to the Agreement with DPSI to include these two projects within the Scope of Work to be provided by DPSI, which the City Council approved.

Since entering that Agreement, the City has determined that the Agreement with DPSI should be amended again to include three additional projects funded by the California Air Resources Board (CARB) and administered by the San Joaquin Valley Air Pollution District (SJVAPCD). These projects are related to (1) the design and construction management of three upcoming AB617 road projects slated to begin over the summer of 2025 along Derby/Tejon, South

3.D.1
Attachment: Staff Report re Second Amendment to Consultant Agreement with DPSI [Revision 2] (Second Amendment to Agreement with DPSI

Page 2 of 2 ends

Staff Report – Second Amendment to PSA with DPSI
A Street, and Commanche Road. Thus, City Staff has prepared a second amendment to the Agreement with DPSI to include these three projects within the Scope of Work provided by DPSI.

STAFF RECOMMENDATION:

Staff recommends that this item be approved and the contract with DPSI be amended as mentioned above.

FINANCIAL IMPACT:

The proposed second amendment totals $907,800. This amendment would increase the total cost of the Agreement with DPSI from $470,900 to $1,378,700.

The funding will be reimbursable as pre-development engineering, design, and construction management costs designated on the City of Arvin’s grant contract with the San Joaquin Valley Air Pollution Control District list of projects for AB617 Road Projects previously approved by the City Council. The total amount of the AB617 Road funding project that was previously approved and under contract with the air district for the three AB617 road projects is $ 5,882,630.

ALTERNATIVE TO CONSIDER
DPSI has the knowledge and ability to start projects quickly based on its relationship with the city.

The original RFP process showed that DPSI’s billing rates were comparable to those of other responsive bidders. Should the City decide not to approve the amendments and instead go out to bid on the open market, the City's projects will be severely delayed due to the RFP process.

Additional costs would be incurred during the learning process, as another vendor will incur costs while being brought up to speed on the projects and City processes. Currently, staff does not recommend that the AB617 projects go out for a separate RFP since the underlying original contract was procured correctly, and DPSI has been functioning as Arvin’s City engineer. DPSI has been participating in the AB617 process and meetings and assisted the City in the preparation of the road projects and estimating for these projects.

ATTACHMENTS:

- Proposed Second Amendment to the Agreement between the City of Arvin and DPSI - DPSI’s proposal related to AB617 Road Projects.
- Fully endorsed Contract between the San Joaquin Valley Air District and the City of Arvin for the AB617 Road Projects.

3.D.1
Attachment: Staff Report re Second Amendment to Consultant Agreement with DPSI [Revision 2] (Second Amendment to Agreement with DPSI

Page 1 of 5 ends

Second Amendment to Professional Consultant Services Agreement for On-Call Engineering Services
AGREEMENT NO. _____________

SECOND AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES

AGREEMENT FOR ON-CALL ENGINEERING SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA
AND
DIVERSIFIED PROJECT SERVICES INTERNATIONAL, INC.

THIS SECOND AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR ON-CALL ENGINEERING SERVICES (this “Amendment”) is made as of ____________________, 2025 (the “Effective Date”) by and between the City of Arvin, a California municipal corporation (the “City”) and Diversified Project Services International, Inc. (“Consultant”).

RECITALS:

A. City and Consultant entered that certain Professional Consultant Services Agreement For On-Call Engineering Services dated July 15, 2024 (“Agreement”).

B. City and Consultant desire to amend the Agreement to modify (1) the Consultants Scope of Work under the Agreement and (2) the Payment related to the amended Scope of Work.

NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, and the above recitals which are by this reference incorporated herein, the sufficiency of which is hereby acknowledged by the parties hereto, the parties hereto agree as follows:

AGREEMENT:

1. Defined Terms. All initially capitalized terms used but not defined herein shall have the meanings ascribed to such terms in the Agreement.

2. Page 2, Section 3.1 of the Agreement entitled Payment for Services shall be amended as follows:

Payment to Consultant to perform its Scope of Work is set forth in Attachment “A,” attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment “A.” This contract shall not exceed $1,378,700.00 unless further amended by both parties.

3.D.2
Attachment: 2nd Amend to Consultant Agmt with DPSI for On-Call Engineering Services_040825 (Second Amendment to Agreement with DPSI

Page 2 of 5 ends

Second Amendment to Professional Consultant Services Agreement for On-Call Engineering Services

3. Page 16, Attachment “A,” Scope of Work and Payment for Services, Project Budget, Project Schedule and Timeline shall be amended as follows:

Contract Amount and Fee Schedule: The contract amount shall not exceed $1,378,700.00 unless further amended by both parties. Refer to the following attached Proposals for the schedule of fees:
(1) Provide On-Call Engineering Services from Diversified Project Solutions International, Inc. dated May 7, 2024;
(2) Provide Services for Meyer Street Design dated September 16, 2024; and (3) Provide Services for 4th Street Design dated September 16, 2024; and (4) Provide Services for South A Street, South Derby Street, and Comanche Drive Design dated March 13, 2025

4. Page 16, Attachment “A,” Scope of Work and Payment for Services, Project Budget, Project Schedule and Timeline shall be amended as follows:

Incorporation of DPSI Proposal for Services related to Meyer Street Design dated September 16, 2024, and
Incorporation of DPSI Proposal for Services related to 4th Street Design dated September 16, 2024, and
Incorporation of DPSI Proposal for Services related to South A Street, South Derby Street, and Comanche Drive dated March 13, 2025, and attached hereto as Exhibit “A.”

5. Ratification; Conflicts; Headings. Except as modified by this Amendment, the Agreement and all the terms, covenants, conditions and agreements thereof are hereby in all respects ratified, confirmed and approved. In the event of any conflict or inconsistency between the terms and provisions of the Agreement and the terms and provisions of this Amendment, the terms and provisions of this Amendment shall govern and control. The headings herein are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of this Amendment.

6. Entire Understanding. This Amendment contains the entire understanding between the parties with respect to the matters contained herein. Except as modified by this Amendment, the Agreement shall remain unchanged and shall continue in full force and effect.

No representations, warranties, covenants or agreements have been made concerning or affecting the subject matter of this Amendment, except as are contained herein and in the Agreement. This Amendment may not be changed orally, but only by an agreement in writing signed by the party against whom enforcement of any waiver, change or modification or discharge is sought.

3.D.2
Attachment: 2nd Amend to Consultant Agmt with DPSI for On-Call Engineering Services_040825 (Second Amendment to Agreement with DPSI

Page 3 of 5 ends

Second Amendment to Professional Consultant Services Agreement for On-Call Engineering Services

7. Counterparts. This Amendment may be executed in any number of identical counterparts each of which shall be deemed to be an original and all, when taken together, shall constitute one and the same instrument. A facsimile or similar transmission of a counterpart signed by a party hereto shall be regarded as signed by such party for purposes hereof. [Signature page follows]

3.D.2
Attachment: 2nd Amend to Consultant Agmt with DPSI for On-Call Engineering Services_040825 (Second Amendment to Agreement with DPSI

Page 4 of 5 ends

Second Amendment to Professional Consultant Services Agreement for On-Call Engineering Services
IN WITNESS WHEREOF, the Parties hereto have duly executed this First Amendment to the Professional Consultant Services Agreement For On-Call Engineering Services dated July 15, 2024, as of the date and year first above written.

CITY CONSULTANT

CITY OF ARVIN,
a California municipal corporation
By: _______________________________
Jeff Jones, City Manager
Dated: _____________________________

DIVERSIFIED PROJECT SERVICES
INTERNATIONAL, INC.

By: _______________________________
Name: _____________________________
Title: ______________________________
Dated: _____________________________
By: _______________________________
Name: _____________________________
Title: ______________________________
Dated: _____________________________
Approved as to Form:

Nathan M. Hodges, City Attorney

3.D.2
Attachment: 2nd Amend to Consultant Agmt with DPSI for On-Call Engineering Services_040825 (Second Amendment to Agreement with DPSI

Page 5 of 5 ends

Second Amendment to Professional Consultant Services Agreement for On-Call Engineering Services
EXHIBIT “A”
DPSI Proposal for Services related to South A Street, South Derby Street, and Comanche Drive dated March 13, 2025

3.D.2
Attachment: 2nd Amend to Consultant Agmt with DPSI for On-Call Engineering Services_040825 (Second Amendment to Agreement with DPSI Bakersfield  San Luis Obispo  Long Beach | www.dpsiinc.com March 18, 2025
Christine Viterelli
City of Arvin
200 Campus Drive
Arvin, CA 93203
via email: [email protected]
SUBJECT: PROPOSAL FOR SERVICES | AB617 PROJECT – ARVIN, CALIFORNIA Dear Ms. Viterelli:

We are pleased to provide you with this proposal for land surveying and engineering services for the AB617 project in Arvin, California. The project will consist of roadway, curb, gutter, and sidewalk rehabilitation and improvements primarily on South Derby Street, South A Street, and South Comanche Drive from Bear Mountain Boulevard to Sycamore Avenue. It is our understanding that the City of Arvin is looking to limit the impacts to the surrounding community and schools within the project area and requires final design plans for bidding purposes by June 2, 2025.

Diversified Project Services International, Inc. (DPSI) will provide the following services as described below.

SCOPE OF SERVICES
TASK 1 TOPOGRAPHIC SURVEY (AB617 Milestone 1.1)
DPSI will provide surveying services using a combination of drone-based aerial LiDAR and traditional ground survey methods to collect topographic information for the design of road rehabilitation, curb, gutter, and sidewalk improvements. Existing rights-of-way and potential conflicts will be identified.

Key Activities:
 Conduct a hybrid topographic survey utilizing both drone-based aerial LiDAR and conventional field surveys methods for accurate topographic mapping
 Verify existing right-of-way (ROW) boundaries using a combination of record data, GIS data, and field survey verification
 Locate and document potential conflicts (utilities, encroachments, etc.)  Prepare and deliver a comprehensive survey basemap in CAD format suitable for design integration, including information on right right-of-way boundaries and potential conflicts

DELIVERABLES
 Survey basemap (CAD and PDF format)
 Aerial imagery with overlaid topographic survey

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 2
TASK 2 INITIAL PROJECT RESEARCH (AB617 Milestone 1.1)
DPSI will conduct extensive research and investigation to support the design process. A geotechnical investigation, site inspection, and coordination with utility providers to assess relocation needs and potential conflicts are included within the scope of this task.

Key Activities:
 Conduct a geotechnical investigation, including field borings at key locations, soil testing, and pavement structure evaluation
 Perform site inspection and condition assessment of the roadway, curb, gutter, and sidewalks to assess rehabilitation needs
 Research and map all underground and overhead utilities, including water, sewer, gas, electric, and telecom infrastructure
 Coordinate directly with utility companies to confirm potential conflicts and explore relocation options

DELIVERABLES
 Utility conflict maps with detailed annotations of potential conflicts  Utility basemap (CAD and PDF) with detailed existing utility alignments and proposed relocation needs
 Geotechnical report with R-values and pavement recommendations TASK 3 PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) (AB617 Milestone 1.1 and 1.2) DPSI will develop project plans, specifications, and estimates in a phased approach. Deliverable submittals will be made at the key milestones noted below for City review and comment.

Key Activities:
 30% Design: Develop base plans for preliminary review, focusing on horizontal alignments and major project elements
 75% Design: Refine plans based on feedback, incorporating detailed specifications and cost estimates
 Final (100%) Design: Finalize bid-ready PS&E package, integrating all revisions and approvals

DELIVERABLES
 30% Plan Set – General layout, initial cost estimate, major design components  75% Plans and Estimate – Detailed drawings and preliminary estimate of probable cost  Final PS&E (CAD and PDF) – Complete bid package ready for contractor solicitation TASK 4 PROJECT MANAGEMENT (AB617 Milestone 1.1)
DPSI will provide project management and coordination throughout the initial project design and thru the completion of the construction process and project closeout. Meetings with City staff, subconsultants, and stakeholders are included as noted below.

Key Activities:

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 3
 Kickoff meeting: Define scope, schedule, roles, and communication protocols  Regular coordination meetings: Held at key milestones (30%, 75%, Final) to review progress and resolve issues
 Utility and subconsultant coordination: Ongoing engagement with stakeholders to prevent conflicts

DELIVERABLES
 Meeting minutes and action items from all project coordination meetings  Project status updates, including schedule tracking and risk mitigation strategies  Required addendums and RFI responses
TASK 5 CONSTRUCTION MANAGEMENT (AB617 Milestone 2.3, 3.2, 4.2, 5.2, 6.2 7.2, 8.2, 9.3, & 10.3) DPSI will provide construction management services in accordance with the Caltrans process and documentation requirements. This includes overseeing the construction activities to ensure compliance with project plans and specifications, coordination with the contractor, and ensuring quality control through geotechnical and materials testing.

Key Activities:
 Maintain daily construction diaries documenting work progress, issues, and resolutions.  Review and process Requests for Information (RFIs) submitted by the contractor.  Review and approve submittals to ensure compliance with design specifications.  Assist in contractor negotiations regarding change orders, schedule adjustments, and unforeseen conditions.
 Provide construction staking services, including setting points for roadways, curb, gutter, sidewalk, and ADA ramps.
 Re-staking due to construction activities will be charged at current hourly rates.  Conduct geotechnical and materials testing using Soils Engineering, Inc.  Any necessary retesting will be charged on a time and materials basis at current hourly rates.

DELIVERABLES
 Daily construction management reports documenting progress and key activities.  RFI log and response documentation.
 Approved submittal log and documentation.
 Construction staking reports and records.
 Geotechnical and materials testing reports, including any retesting documentation.  Conform Plans and Specifications (PDF)
 Final construction management summary report.

SCHEDULE
DPSI is prepared to begin this project within two (2) days of receiving your authorization to proceed and will require an estimated 90 days to complete. While every effort will be made to adhere to the schedule provided, unexpected field conditions, design constraints, or other conditions may arise that extend out the estimated schedule. DPSI will keep the client informed on any substantial changes to the scheduling for deliverables.

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 4
DPSI requires 72-hour advance notice prior to start of work to allow for mandatory written request for dispatch of apprentices (excluding weekends and holidays).

CLARIFICATIONS AND ASSUMPTIONS
The following clarifications and assumptions apply to this proposal and are in addition to those stated in the above scope descriptions:
 Right-of-way verification will be based on existing record maps, title reports, and GIS data. Any discrepancies or encroachments will be reported but not legally resolved under this contract.  Survey cross-sections will be taken at 100-foot intervals, unless otherwise requested by the City.  Survey will document visible utility features and markings from USA (Underground Service Alert). No private utility locating services (e.g., electromagnetic detection, potholing) are included within the scope of this proposal.
 Geotechnical borings will be limited to five (5) feet in depth, unless unforeseen subsurface conditions require deeper investigation.
 Pavement core sampling will include material thickness measurements and R-value testing to determine rehabilitation needs.
 No hazardous material testing or remediation is included in the scope of this proposal.  Utility research is limited to publicly available records and coordination with utility providers.  Direct utility relocation coordination will not include design or cost responsibility for utility adjustments, which remain with the utility owner.
 Utility conflicts will be identified based on record drawings and surface locates. Additional verification (e.g., potholing, GPR scanning) can be provided under an Additional Services Agreement.
 Construction costs are based on available estimates and may require updates as the design is finalized.
 Construction management costs are estimated based on grant quantities and the assumption that the project will be constructed over 144 working days.  Additional testing and re-staking services required beyond the initial estimate will be billed separately.
 Any changes to scope or schedule will be communicated to the City in advance for approval.  Any additional studies and reports (i.e. traffic, air quality, biological, archaeological, cultural) are the responsibility of the client. If required, DPSI can coordinate obtaining consultant proposals on a time and materials basis with prior written authorization from client.  City review periods are assumed to be two (2) weeks per design phase. Delays beyond this timeframe may impact the project schedule.
 Cost estimates are based on historical bid data and engineering judgment but do not guarantee actual bid prices.
 Any design changes that significantly alter the scope of work or change the location of site features as shown in the original site plan will require additional time and budget will be handled under an Additional Services Agreement.
 It is assumed that the client will provide all applicable environmental clearances required for the project. Any studies or reports required for clearances are the responsibility of the client.

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 5
 All negotiations with agencies or adjacent property owners for obtaining or vacating easements, right-of-ways, or other interests required are the responsibility of the client.  The client will communicate any design, budgetary, or scheduling criteria or constraints prior to work commencing and provide timely input and responses throughout the course of the project to facilitate the work progress.
 Permit fees are unknown and not included. If requested by client, DPSI will handle permit fee payment and invoice for this service with a 15% markup.  Deliverables will be submitted in electronic format (PDF) unless otherwise noted or requested.

ADDITIONAL SERVICES
The following services can be provided under an Additional Services Agreement:
 Utility design and coordination
 Hydrology and hydraulic studies
 QSD / QSP services
 Structural engineering (including calculations, retaining walls, foundation design)

FEE SUMMARY

TASK DESCRIPTION TIME & MATERIALS
Task 1 Topographic Survey (AB617 Milestone 1.1) $ 75,400 Task 2 Initial Project Research (AB617 Milestone 1.1) $ 88,500 Task 3 Plans, Specifications, and Estimates (PS&E) (AB617 Milestone 1.1 &

1.2)
$332,900
Task 4 Project Management (AB617 Milestone 1.1) $ 5,600 Task 5 Construction Management (AB617 Milestone 2.3, 3.2, 4.2, 5.2, 6.2

7.2, 8.2, 9.3, & 10.3)
$405,400
TOTAL $907,800
 The fees stated above are based on prevailing wage rates as required by the Department of Industrial Relations (DIR) for Public Works Projects. Rates reflect general prevailing wage determinations that expire 9/30/2025. The rates are subject to change to reflect increases/decreases to the general prevailing wage determinations made by the DIR.  Estimated time & materials fees may be more or less than the amount listed based on actual hours worked but will not exceed the amount listed without prior written authorization from client.
 Reimbursable expenses, including but not limited to reproduction costs, are in addition to the fees quoted above.

TERMS AND CONDITIONS

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 6
This agreement consists of the scope of services, the following terms, and any exhibits or applicable documents attached. This agreement supersedes any and all prior negotiations, correspondence, or agreements either written or oral. Any changes to this agreement must be mutually agreed to in writing.

It is understood that all work done by DPSI for client will be performed in accordance with the terms and conditions as stated in the agreement between the DPSI and City of Arvin dated July 15, 2024.

If the terms of this proposal are acceptable, please sign the following acceptance and return a copy, which will serve as our notice to proceed. The fees quoted in this proposal are valid for 60 days from this date.

If you have any questions or would like clarification on the scope of services or fees outlined above, please do not hesitate to contact us. We thank you for this opportunity to offer our services.

Respectfully submitted,
DIVERSIFIED PROJECT SERVICES INTERNATIONAL, INC.

Scott Radsick, PE
Director of Civil Engineering

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects) AB617 Project | 240463 Page | 7

ACCEPTANCE OF TERMS AND AUTHORIZATION TO PROCEED
Proposal Date: March 18, 2025
Project Name: AB617 Project – Arvin, California
Client agrees to accept work described in this proposal letter, including all terms and conditions, to be executed as of the date noted below. Payment is NOT contingent on third-party funds. Each of the signatories below represents that he or she is authorized to enter into this agreement.

City of Arvin Diversified Project Services International, Inc.

Signature Date Signature Date
Print Name Print Name
Title Title
Billing Email:
(for electronic invoices)
Billing Address:
(if different than mailing address)
Billing Code:
(i.e. PO, AFE, NWA, etc.)
Tasks Authorized:
(All tasks authorized unless otherwise noted)

3.D.3
Attachment: 2025-2-28_DPSI Proposal_AB617 Project_03_17_25 (002) (Second Amendment to Agreement with DPSI for AB 617 Road Projects)

3.D.4
Attachment: SJVAPCD Agmt No. G244014A1 City of Arvin (Second Amendment to Agreement with DPSI for AB 617 Road Projects)

Page 1 of 2 ends

Staff Report Unmet Transit Needs Hearing 2025

CITY OF ARVIN
Staff Report
Meeting Date: April 08, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: A PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF ARVIN DECLARING THERE

ARE NO UNMET TRANSIT NEEDS THAT CAN BE REASONABLY MET

WITHIN THE CITY OF ARVIN
ISSUE
To consider public comments and establish a finding for unmet needs which are reasonable to meet in the public transportation system.

MOTION
Move to approve the resolution establishing the unmet and reasonable to meet transit needs finding.

RECOMMENDATION
Staff recommends that the City Council consider all public comments and City Council testimony during the public hearing and approve the resolution establishing the unmet and reasonable to meet transit needs finding.

BACKGROUND
The Transportation Development Act of 1971 (TDA), as amended, provides for the disbursement of funds from the Local Transportation Fund for various eligible transportation uses. The funds are distributed by the Kern Council of Governments (KCOG), in its capacity as the Regional Transportation Planning Agency. An eligible claimant wishing to receive TDA funding through KCOG must conduct an annual review of the transit needs of the individuals and groups in the community. A public hearing must be conducted to receive written and oral comments regarding any “unmet transit needs” and whether these are “reasonable to meet”.

An unmet need exist if an individual of any age or physical condition is unable to transport himself or herself due to deficiencies in the existing transportation system. Excluded are: 1) those request for minor operational improvements, and 2) those improvements funded and scheduled for implementation, in the following fiscal year.

An unmet need is “reasonable to meet” if it is (1) safe to operate and has adequate roadways for transit vehicles, (2) not a duplication of an existing transportation service, (3) a response to an existing need, not a future need, and (4) has the ridership to meet the legally required farebox requirements (Pub. Util. Code §§ 99268.2, 99268.5 and 21 CCR §§ 6633.2, 6633.5 with fares close to fares of similar service).

4.A.1
Attachment: 1. Staff Report No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025) Page
2 of 2
Staff Report Unmet Transit Needs Hearing 2025

FISCAL IMPACTS
There are no budget impacts at this time.

ATTACHMENTS
Resolution

4.A.1
Attachment: 1. Staff Report No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025) Reso Declaring there are no unmet transit needs 2025.

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DECLARING THERE ARE NO UNMET TRANSIT NEEDS THAT CAN
BE REASONABLY MET WITHIN THE CITY OF ARVIN.

WHEREAS, Section 99238.5 of the Public Utilities Code requires the establishment and implementation of a citizen participation process to solicit input of transit dependent and transit disadvantaged persons, including the elderly, disabled, and persons of limited means; and WHEREAS, the City Council of the City of Arvin by way of this public hearing is complying with California Public Utilities Code 99238.5 in addressing any unmet transit need that can be reasonably met; and
WHEREAS, a public notice was given at least 30 days prior to this public hearing stating the date, place, time and specific purpose of the hearing and said public notice was be posted at the following designated places for posting of public notices: (1) Arvin City Hall/City Council Chambers; (2) Arvin Police Department; and (3) Community Development Department; (4) City of Arvin’s website at www.arvin.org; and
WHEREAS, for persons unable to attend the public hearing, the public notice provided for written and electronic comments to be received by the City Clerk; and WHEREAS, said public hearing was held at on April 08, 2025, at which time the Arvin City Council, after receiving all public testimony and any and all other public testimony (written and/or electronic) determined there were no unmet transit needs that be reasonably met.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Arvin finds that there are no unmet transit needs that are reasonable to meet. //////
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4.A.2
Attachment: 2. Reso No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025) Reso Declaring there are no unmet transit needs 2025.

Page 2 of 2 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.A.2
Attachment: 2. Reso No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025)

PUBLIC HEARING NOTICE

TRANSIT UNMET NEEDS HEARING
The Arvin City Council will hold a public hearing on Tuesday, April 08, 2025, at 6:00p.m., to receive comments related to unmet and reasonable transit needs in the City of Arvin and the surrounding county areas serviced by the Arvin Transit System.

Kern Council of Governments is required to define “unmet needs” and “reasonable to meet”, and has defined them as follows:

Unmet Need:

An unmet need exists if an individual of any age or physical condition is unable to transport himself or herself due to deficiencies in the existing transportation system. Excluded are: 1) those requests for minor operation improvements, and 2) those improvements funded and scheduled for implementation, in the following fiscal year.

Reasonable to Meet:

A. Operational feasibility- The requested improvement must be safe to operate and there must be adequate roadways for transit vehicles.

B. Duplication of Service- The proposed service shall not duplicate other transit services.

C. Timing- The proposed service shall be in response to an existing, rather than a future need.

D. Service must meet the legally required farebox ratio. (Public Utilities Code Sections 99268.2, 99268.5 and 21 CCR Sections 6633.2, 6633.5 with fares close to fares of similar service.)
Citizens unable to attend the meeting may submit written and/or electronic comments up until 12:00 pm on the date of the meeting to the City Clerk, City of Arvin, 200 Campus Drive, Arvin, CA 93203, [email protected].

Cecilia Vela, City Clerk
Posted: February 27, 2025
City Council of the City of Arvin Public Hearing Information Date: April 08, 2025
Time: 6:00 PM
Place: City of Arvin Council Chambers
200 Campus Drive, Arvin, CA 93203

4.A.3
Attachment: 3. Public Hearing Notice - No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025)

NOTICIA DE AUDIENCIA PUBLICA

ASUNTO A TRATAR

NECESIDADES DE TRANSPORTE URBANO INCUMPLIDAS
El consejo de la Ciudad de Arvin conducira una audiencia publica el 08 de abril de 2025 a las 6:00 de la tarde. El proposito es para recibir comentarios del publico en general relacionados con las necesidades razonables de transporte urbano e incumplidas en la Ciudad de Arvin y otras poblaciones del condado de Kern, en las cuales el sistema de transporte urbano de la Ciudad de Arvin presta el servicio.

El Consejo de Gobernacion del Condado de Kern define “necesidades incumplidas” y “razonable de satisfacer” de la signiente manera:

Necesidad Incumplida:

Una necesidad incumplida existe, si una persona de cualquier edad o condicion fisica no es capaz transportarse por si mismo o por si misma debido a las deficiencias en el actual sistema de transporte urbano.

Excluyendo: 1) Peticiones menores para mejoras operacionales, y 2) Mejoras ya financiadas y programadas para su implementacion en el siguiente año fiscal.

Razonable de Satisfacer:

A. Viabilidad Operacional: Las Mejoras solicitadas deberan ser seguaras de operar y deben existir caminos adecuados para el transito vehicular.

B. Duplicacion de Servicio: El servicio que se proponga no debe duplicar otros servicios de transporte urbano.

C. Intervalos de Tiempo: El servicio propuesto debe ser en respuesta a una necesidad existente en lugar de a una necesidad futura.

D. El servicio debe cumplir con la racion legalmente establecida por ley, esto quiere decir que por cada Dolar que se invierta en el Sistema de Transporte Urbano un porcentage de cada dolar debe ser recuperado en las tarifas que se cobren, como se estipula en la Secciones 99268.2, 99268.5 del Comision de Utilidades Publicas pos sus siglas en Ingles (PUC) y en las Secciones 6633.2, 6633.5 del Codigo Administrativo de California pos sus siglas en Ingles (CAC) con cobros cercanos a tarifas para un servicio similar.

Personas incapaces de asistir pueden someter comentarios escritos y/o electrónicos hasta las 12:00p.m. en la fecha de la reunión. Atencion: City Clerk, City of Arvin, 200 Campus Drive, Arvin, CA 93203, [email protected].

Cecilia Vela, City Clerk
Publicado: 27 de febrero de 2025
Consejo de la Ciudad de Arvin - Audiencia Publica
Fecha: 08 de abril de 2025
Hora: 6:00 PM
Lugar: Cámara del Consejo de la Ciudad de Arvin
200 Campus Drive, Arvin, CA 93203

4.A.3
Attachment: 3. Public Hearing Notice - No Unmet Transit Needs 2025_CC mtg of 040825 (Public Hearing - Unmet Transit Needs 2025)

Page 1 of 2 ends

Reso Calling for the Holding of A Special Municipal Election on Nov 04, 2025.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA CALLING FOR THE HOLDING OF A SPECIAL
MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 04, 2025, FOR
THE ELECTION OF ONE (1) MEMBER OF THE CITY COUNCIL TO

FILL A VACANCY AS REQUIRED BY THE PROVISIONS OF THE
LAWS OF THE STATE OF CALIFORNIA.

WHEREAS, effective September 07, 2024 and pursuant to Government Code 36513(a), a vacancy in the office of City Council Member was created by Juan Murillo due to his absence without permission of sixty (60) days consecutively from the last regular meeting he attended on July 09, 2024; and
WHEREAS, the term of office in which the vacancy occurs ends November 03, 2026;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AND FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Arvin, California, on Tuesday, November 04, 2025, a Special Municipal Election for the purpose of the election of one (1) Member of the City Council for the term of office in which the vacancy was created by the resignation of Juan Murillo which ends on November 03, 2026.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the Elections Department of the County of Kern to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the polls shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, pursuant to Election Code Section 10242, except as provided in Sections 14212 and 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons received an equal and the highest number of votes for an office) as certified by the County of Kern Elections

5.A.1
Attachment: Reso Notice of Special Election Nov 4, 2025_CC Mtg 040825 (Special Municipal Election of November 04, 2025)

Page 2 of 2 ends

Reso Calling for the Holding of A Special Municipal Election on Nov 04, 2025.

Department, the City Council, in accordance with Election Code §15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administration or judicial certification of the election which resulted in a tie vote.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.A.1
Attachment: Reso Notice of Special Election Nov 4, 2025_CC Mtg 040825 (Special Municipal Election of November 04, 2025)

Page 1 of 2 ends

Reso Requesting County Services for Special Municipal Election of Nov 04, 2025.

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF KERN TO CANVASS THE RETURNS OF A CITY OF

ARVIN SPECIAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 04, 2025, AND TO REQUEST THAT THE REGISTRAR OF

VOTERS OF SAID COUNTY BE PERMITTED TO RENDER SPECIFIED

SERVICES TO THE CITY OF ARVIN RELATING TO THE CONDUCT
OF SAID SPECIAL ELECTION.

WHEREAS, a Special Municipal Election (Special Election), pursuant to Elections Code Sections 1000 - 1005 is to be held in the City of Arvin, California on November 04, 2025, for the purpose of the election of one (1) Member of the City Council of the City of Arvin; and WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and that the Election Department of the County of Kern canvass the returns of the City’s Special Election; and
WHEREAS, the City seeks the provision of election services from the County relating to the conduct of the City’s Special Election; and
WHEREAS, the City Council approves the printing of the City’s Special Election information for the election to be held on Tuesday, November 04, 2025, in the foreign languages requiring translation pursuant to the Voting Rights Act of 1965; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Arvin.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARVIN DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The Board of Supervisors of the County of Kern is hereby respectfully requested to order the provision of election services by the Kern County Office of the RegistrarRecorder/County Clerk to the City of Arvin for the City’s Special Election to be held on November 04, 2025.

SECTION 2. The Board of Supervisors of the County of Kern is hereby authorized and respectfully requested to authorize and permit the Kern County of the Registrar-Recorder/County Clerk to canvass the returns of said City Special Election. The election will be held and conducted in accordance with the provisions of law regulating special elections.

SECTION 3. The Board of Supervisors of the County of Kern is hereby authorized and respectfully requested to authorize and permit the Kern County Office of the RegistrarRecorder/County Clerk to:
a) Print and supply ballots for said City Special Election; and b) Mail the City’s sample ballots to the registered voters in the City of Arvin in the form and manner as required by law; and

5.A.2
Attachment: Reso Requesting Kern County Board of Sup to Render Services for Special Election Nov 4, 2025_CC Mtg 040825 (Special

Page 2 of 2 ends

Reso Requesting County Services for Special Municipal Election of Nov 04, 2025. c) Provide voter signature verification services as needed; and d) Perform such other and further services and take any and all steps necessary as may be required for the conduct of said City Special Election on November 04, 2025.

SECTION 4. That the City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill.

SECTION 5. That the City Clerk of the City of Arvin is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Elections Department of the County of Kern.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.A.2
Attachment: Reso Requesting Kern County Board of Sup to Render Services for Special Election Nov 4, 2025_CC Mtg 040825 (Special

NOTICE OF ELECTION
NOTICE IS HEREBY GIVEN that a Special Municipal Election conducted by all mail ballot will be held in the City of Arvin on Tuesday, November 04, 2025 for the following Officer:

For One (1) Council Member (Short term of 1 year)
The nomination period for this office begins on July 14, 2025 and closes on August 08, 2025 at 5:00 p.m.

If no one or only one person is nominated for an elective office, appointment to the elective office may be made as prescribed by §10229, Elections Code of the State of California.

The polls will be open between the hours of 7:00 a.m. and 8:00 p.m. /s/
Cecilia Vela, City Clerk of the City of Arvin
Dated: [Month, day], 2025 (To be posted between June 30, 2025 & July 14, 2025) AVISO DE LA ELECCIÓN
POR MEDIO DE LA PRESENTE SE DA AVISO que se llevara a cabo una Elección Municipal Especial por correo postal en la Ciudad de Arvin el martes, 04 de Noviembre del 2025, para el siguiente Funcionario:

Para (1) un Miembro (Período breve de aproximadamente 1 año) del Concejo Municipal
El periodo de nominación para esta oficina comienza el 14 de julio del 2025 y cierra el 08 de agosto del 2025 a las 5:00p.m.

Si no se nomina a nadie o solamente una persona resulta nominada para un puesto de elección popular, se puede hacerse el nombramiento a la titularidad de dicho puesto, de acuerdo con lo que determina la subsección §10229 del Código de Elecciones del Estado de California.

Los centros electorales estarán abiertos entre las 7:00 a.m. y 8:00 p.m. /s/
Cecilia Vela, Secretaria Municipal de Arvin
Fechada: XX de XXXX del 2025

5.A.3
Attachment: Notice of Special Election of Nov 4, 2025_English and Spanish_Post between June 30 and July 14, 2025 (Special Municipal

Page 1 of 5 ends

Staff Report re Reso Calling for Holding of An All Mail Ballot Special Election to Fill Council Vacancy.

CITY OF ARVIN
Staff Report
Meeting Date: April 08, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

BACKGROUND
Effective September 07, 2024 and pursuant to Government Code 36513(a), a vacancy in the office of City Council Member was created by Juan Murillo due to his absence without permission of sixty (60) days consecutively from the last regular meeting he attended on July 09, 2024.

The Grand Jury has recommended that a Special Election be held to bring the City into compliance with the laws to fill the vacant City Council seat.

Local jurisdictions have regular election dates established as to when their elected officials are on the ballot. Jurisdictions that are authorized to call for a special election to fill a vacancy, may do so on either their regularly scheduled election date of November of each even-numbered year or on any of the other established elections listed in Elections Code §1000.

Elections Code §1000:

The established election dates are as follows:
a. The first Tuesday after the first Monday in March of each even-numbered year that is evenly divisible by four. (Election Date: March 03, 2026; E-114 deadline Nov. 9, 2025) b. The first Tuesday after the first Monday in March of each odd-numbered year. (Election Date:

March 4, 2025; E-114 deadline Nov. 10, 2024) (The deadline for this date has passed) c. The second Tuesday of April in each even-numbered year. (Election Date: April 14, 2026; E-114 deadline Dec. 21, 2025)
d. The first Tuesday after the first Monday in June in each even-numbered year that is not evenly divisible by four. (Election Date: June 02, 2026; E-114 deadline Feb. 08, 2026) e. The first Tuesday after the first Monday in November of each year. (Election Date: Nov 4, 2025; E-114 deadline July 13, 2025)

5.B.1
Attachment: Staff Report Calling for Special Election to Fill Council Vacancy_040825 (All Mail Ballot Special Municipal Election of August 26,

Page 2 of 5 ends

Staff Report re Reso Calling for Holding of An All Mail Ballot Special Election to Fill Council Vacancy.

Elections Code §1100:

No election shall be held on any day other than a Tuesday, nor shall any election be held on the day before, the day of, or the day after, a state holiday.

Elections Code §1002:

Except as provided in §1003, notwithstanding any other provisions of law, all state, county, municipal, district, and school district elections shall be held on an established election date.

Exception as provided by Elections Code §1003:

There is an exception to Elections Code Division 1. Establish Election Dates Sections 1000-1500. The exception applicable to the City of Arvin may be found in Elections Code §1003(f). To call an election on any other Tuesday, the jurisdiction must meet specific criteria. Elections held on a date other than an established election date must be one of the following listed below.

Elections Code Section 1003:

This chapter shall not apply to the following:
a. Any special election called by the Governor.
b. Elections held in chartered cities or chartered counties in which the charter provisions are inconsistent with this chapter.
c. School governing board elections consolidated pursuant to §1302.2 or initiated by petition pursuant to §5091 of the Education Code.
d. Elections of any kind required or permitted to be held by a school district located in a chartered city or county when the election is consolidated with a regular city or county election held in a jurisdiction that includes 95 percent or more of the school district’s population. e. County, municipal, district, and school district initiative, referendum, or recall elections. f. Any election conducted solely by mailed ballot pursuant to Division 4 (commencing with §4000).
g. Elections held pursuant to Article 1 (commencing with §15100) of Chapter 1, or pursuant to Article 4 (commencing with §15340) of Chapter 2 of, Part 10 of the Education Code.

Mail Ballot Elections
Elections conducted by all-mail ballots are exempt from calling elections on the established election dates.

Established Mail Ballot Election Dates
Elections Code Section §1500
The established mailed ballot election dates are as follows:
a.The first Tuesday after the first Monday in May of each year. (Election Date: May 6, 2025; E-88 deadline Feb. 07, 2025) (The deadline for this date has passed)
b.The first Tuesday after the first Monday in March of each even-numbered year. (Election Date: March 3, 2026; E-88 deadline Dec. 5, 2025) c.The last Tuesday in August of each year.
(Election Date: Aug 26, 2025; E-88 deadline May 30, 2025) This is the earliest date available for an All-Mail Ballot Election.

5.B.1
Attachment: Staff Report Calling for Special Election to Fill Council Vacancy_040825 (All Mail Ballot Special Municipal Election of August 26,

Page 3 of 5 ends

Staff Report re Reso Calling for Holding of An All Mail Ballot Special Election to Fill Council Vacancy. “Small City” or “Eligible Entity” Mailed Ballot Election Cities with a population of less than 100,000 and school and special districts may hold special vacancy elections by all-mailed ballot on any Tuesday other than a statewide primary or general election providing the special vacancy mailed ballot election is not consolidated with any other election.

Elections Code §4004 states:
a. "Small city” means a city with a population of 100,000 or less, as determined by the annual city total population rankings by the Demographic Research Unit of the Department of Finance. b. “Eligible entity” means a school district or a special district. c. Notwithstanding §§1500 and 4000, an election in a small city or an eligible entity may be conducted wholly as an all-mail ballot election, subject to the following conditions:

1. The legislative body of the small city or the governing body of the eligible entity, by resolution, authorizes the use of mailed ballots for the election.

2. The election is a special election to fill a vacancy in the legislative body or governing body.

3. The election is not held on the same date as a statewide primary or general election.

4. The election is not consolidated with any other election.

5. The return of voted mail ballots is subject to Elections Code §3017.

Elections Code §3017 states:
(a) (1) All vote by mail ballots cast under this division shall be voted on or before the day of the election.

After marking the ballot, the vote by mail voter shall do any of the following:
(A) Return the ballot by mail or in person to the elections official who issued the ballot. (B) Return the ballot in person to a member of a precinct board at a polling place or vote center within the state.
(C) Return the ballot to a vote by mail ballot dropoff location within the state that is provided pursuant to Section 3025 or 4005.
(2) A vote by mail voter who is unable to return the ballot may designate another person to return the ballot to the elections official who issued the ballot, to the precinct board at a polling place or vote center within the state, or to a vote by mail ballot dropoff location within the state that is provided pursuant to Section 3025 or 4005. The person designated shall return the ballot in person, or put the ballot in the mail, no later than three days after receiving it from the voter or before the close of the polls on election day, whichever time period is shorter. Notwithstanding subdivision (d), a ballot shall not be disqualified from being counted solely because it was returned or mailed more than three days after the designated person received it from the voter, provided that the ballot is returned by the designated person before the close of polls on election day. (3) The ballot must be received by the elections official who issued the ballot, the precinct board, or the vote by mail ballot dropoff location before the close of the polls on election day. If a vote by mail ballot is returned to a precinct board at a polling place or vote center, or to a vote by mail ballot dropoff location, that is located in a county that is not the county of the elections official who issued the ballot, the elections official for the county in which the vote by mail ballot is returned shall forward the ballot to the elections official who issued the ballot no later than eight days after receipt.

5.B.1
Attachment: Staff Report Calling for Special Election to Fill Council Vacancy_040825 (All Mail Ballot Special Municipal Election of August 26,

Page 4 of 5 ends

Staff Report re Reso Calling for Holding of An All Mail Ballot Special Election to Fill Council Vacancy. (b) The elections official shall establish procedures to ensure the secrecy of a ballot returned to a polling place and the security, confidentiality, and integrity of any personal information collected, stored, or otherwise used pursuant to this section.
(c) On or before March 1, 2008, the elections official shall establish procedures to track and confirm the receipt of voted vote by mail ballots and to make this information available by means of online access using the county’s elections division Internet Web site. If the county does not have an elections division Internet Web site, the elections official shall establish a toll-free telephone number that may be used to confirm the date a voted vote by mail ballot was received. (d) The provisions of this section are mandatory, not directory, and a ballot shall not be counted if it is not delivered in compliance with this section.
(e) (1) A person designated to return a vote by mail ballot shall not receive any form of compensation based on the number of ballots that the person returns and an individual, group, or organization shall not provide compensation on this basis.
(2) For purposes of this paragraph, “compensation” means any form of monetary payment, goods, services, benefits, promises or offers of employment, or any other form of consideration offered to another person in exchange for returning another voter’s vote by mail ballot. (3) A person in charge of a vote by mail ballot and who knowingly and willingly engages in criminal acts related to that ballot as described in Division 18 (commencing with Section 18000), including, but not limited to, fraud, bribery, intimidation, and tampering with or failing to deliver the ballot in a timely fashion, is subject to the appropriate punishment specified in that division.

STAFF RECOMMENDATION:

Staff recommends approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

The Notice of Election is due to be posted between April 21, 2025 and May 05, 2025. The nomination period will open on May 05, 2025 and close on May 30, 2025.

FINANCIAL IMPACT:

Estimate of $33,000 provided by Kern County Elections Department. Budget Amendment 2425-02 to cover this cost of the special election was approved by the Arvin City Council on January 28, 2025.

ATTACHMENTS:
o A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California.

5.B.1
Attachment: Staff Report Calling for Special Election to Fill Council Vacancy_040825 (All Mail Ballot Special Municipal Election of August 26,

Page 5 of 5 ends

Staff Report re Reso Calling for Holding of An All Mail Ballot Special Election to Fill Council Vacancy. o A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025. o Notice of Election – Due to be posted between April 21, 2025 – May 05, 2025.

5.B.1
Attachment: Staff Report Calling for Special Election to Fill Council Vacancy_040825 (All Mail Ballot Special Municipal Election of August 26,

Page 1 of 2 ends

Reso Calling for the Holding of An All Mail Ballot Special Municipal Election on Aug. 26, 2025.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA CALLING FOR THE HOLDING OF AN ALL MAIL

BALLOT SPECIAL MUNICIPAL ELECTION ON TUESDAY, AUGUST
26, 2025, FOR THE ELECTION OF ONE (1) MEMBER OF THE CITY

COUNCIL TO FILL A VACANCY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AND FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Arvin, California, on Tuesday, August 26, 2025, a Special Municipal Election conducted by all mail ballot for the purpose of the election of one (1) Member of the City Council for the term of office in which the vacancy was created by the resignation of Juan Murillo which ends on November 03, 2026.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 5. That pursuant to the California Elections Code, the City of Arvin Municipal Code, and other applicable provisions of the Ordinances of the City of Arvin, said Special Election shall be conducted by all mail ballot, and shall be conducted pursuant to Chapter 2 of Division 4 (commencing with Section 4100) of the California Elections Code only insofar as required by law, and only where not inconsistent with ordinances of the City of Arvin.

Notwithstanding Elections Code Section 4103, ballots cast in the Special Election shall be returned to the office of the Elections Department of the County of Kern no later than 8 p.m. on election day in order to be counted. Ballots that are postmarked on election day and received no later than 3 days following the day of election will also be counted.

5.B.2
Attachment: Reso Notice of All Mail In Ballot Special Election Aug 26, 2025_CC Mtg 040825 (All Mail Ballot Special Municipal Election of August

Page 2 of 2 ends

Reso Calling for the Holding of An All Mail Ballot Special Municipal Election on Aug. 26, 2025.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons received an equal and the highest number of votes for an office) as certified by the County of Kern Elections Department, the City Council, in accordance with Election Code §15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administration or judicial certification of the election which resulted in a tie vote.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.B.2
Attachment: Reso Notice of All Mail In Ballot Special Election Aug 26, 2025_CC Mtg 040825 (All Mail Ballot Special Municipal Election of August

Page 1 of 2 ends

Reso Requesting County Services for All Mail Ballot Special Municipal Election of Aug 26, 2025.

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF KERN TO CANVASS THE RETURNS OF A CITY OF

ARVIN ALL MAIL BALLOT SPECIAL MUNICIPAL ELECTION TO BE
HELD ON AUGUST 26, 2025, AND TO REQUEST THAT THE

REGISTRAR OF VOTERS OF SAID COUNTY BE PERMITTED TO

RENDER SPECIFIED SERVICES TO THE CITY OF ARVIN RELATING TO THE CONDUCT OF SAID SPECIAL ELECTION.

WHEREAS, an All Mail Ballot Special Municipal Election (Special Election), pursuant to Elections Code Sections 1003, 1500, 3017 and 4004 is to be held in the City of Arvin, California on August 26, 2025, for the purpose of the election of one (1) Member of the City Council of the City of Arvin; and
WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and that the Election Department of the County of Kern canvass the returns of the City’s Special Election; and
WHEREAS, the City seeks the provision of election services from the County relating to the conduct of the City’s Special Election; and
WHEREAS, the City Council approves the printing of the City’s Special Election information for the election to be held on Tuesday, August 26, 2025, in the foreign languages requiring translation pursuant to the Voting Rights Act of 1965; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Arvin.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARVIN DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

5.B.3
Attachment: Reso Requesting Kern County Board of Sup to Render Services for Special Election Aug 26, 2025_CC Mtg 040825 (All Mail Ballot

Page 2 of 2 ends

Reso Requesting County Services for All Mail Ballot Special Municipal Election of Aug 26, 2025. b) Mail the City’s sample ballots to the registered voters in the City of Arvin in the form and manner as required by law; and
c) Provide voter signature verification services as needed; and d) Perform such other and further services and take any and all steps necessary as may be required for the conduct of said City Special Election on August 26, 2025.

SECTION 4. That the City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill.

SECTION 5. That the City Clerk of the City of Arvin is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Elections Department of the County of Kern.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.B.3
Attachment: Reso Requesting Kern County Board of Sup to Render Services for Special Election Aug 26, 2025_CC Mtg 040825 (All Mail Ballot

NOTICE OF ELECTION
NOTICE IS HEREBY GIVEN that a Special Municipal Election conducted by all mail ballot will be held in the City of Arvin on Tuesday, August 26, 2025 for the following Officer:

For One (1) Council Member (Short term of approximately 1.25 years) (For the remaining term of the vacant office –
approximately 15 months)
The nomination period for this office begins on May 05, 2025 and closes on May 30, 2025 at 5:00 p.m.

If no one or only one person is nominated for an elective office, appointment to the elective office may be made as prescribed by §10229, Elections Code of the State of California.

The polls will be open between the hours of 7:00 a.m. and 8:00 p.m. /s/
Cecilia Vela, City Clerk of the City of Arvin
Dated: [Month, day], 2025 (To be posted between April 21, 2025 & May 05, 2025) AVISO DE LA ELECCIÓN
POR MEDIO DE LA PRESENTE SE DA AVISO que se llevara a cabo una Elección Municipal Especial por correo postal en la Ciudad de Arvin el martes, 26 de Agosto del 2025, para el siguiente Funcionario:

Para (1) un Miembro (Período breve de aproximadamente 1.25 años) del Concejo Municipal (Plaza restante del cargo vacante – aproximadamente 15 meses)
El periodo de nominación para esta oficina comienza el 05 de mayo del 2025 y cierra el 30 de mayo del 2025 a las 5:00p.m.

Los centros electorales estarán abiertos entre las 7:00 a.m. y 8:00 p.m. /s/
Cecilia Vela, Secretaria Municipal de Arvin
Fechada: XX de XXXX del 2025

5.B.4
Attachment: Notice of Special Election of Aug 26, 2025_English and Spanish_Post between April 21 and May 5, 2025 (All Mail Ballot Special

Arvin City CouncilApril 8, 2025

Arvin City Council
April 8, 2025