Agenda — Arvin City Council, April 22, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY APRIL 22, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – April 22, 2025

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of April 04, 2025 – April 17, 2025.

B. Approval of Payroll Register(s) of April 11, 2025.

C. Approval of Minutes of the Regular Meeting of April 08, 2025 and Special Meetings of April 10, 2025 and April 14, 2025.

D. Approval to Participate in the Used Oil Payment Program Managed by the County of Kern for the Fiscal Year of 2025-2026.

E. Approval of A Resolution of the City Council of the City of Arvin (1) Declaring Central Natural Gas (CNG) Gas Station Equipment as Surplus and (2) Authorizing the City Manager to Proceed with the Sale of the Equipment.

F. Approval of Proclamation Proclaiming April 2025 as Autism Acceptance Month.

G. Approval of Proclamation Recognizing Earth Day, April 22nd, 2025.

Staff recommends approval of the consent agenda.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

4. ACTION ITEM(S)
A. Consideration and Approval of Critical Change Orders for the Solar Renewable Energy Generation Project at the Wastewater Treatment Plant.

Staff recommends approval of change orders.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – April 22, 2025

Page 2 of 2 ends

B. Approval of A Resolution of the City Council of the City of Arvin Approving Budget Amendment Number 2425-04 in the amount of $12,089.44 for Replacement of Streetsweeper Impeller Fan Along with the Shaft, Bearings and Pulleys within the Fan Housing.

Staff recommends approval of the Resolution.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

5. PRESENTATION(S)
A. Grants Projects

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9)
Significant exposure to litigation pursuant to §54956.9: six cases B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item)

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated April 17, 2025.

Cecilia Vela, City Clerk
4/8/2025 5:14:06 PM Page 1 of 3
Payment Register
City of Arvin APPKT00966 - FOR AP TRANSIT PER DIEMS
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1173
Vendor Number

CARLOS HERNANDEZ
Total Vendor Amount

40.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/08/2025 40.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MCFARLAND FESTIVAL MCFARLAND FESTIVAL 04/07/2025 04/07/2025 0.00 40.00 1854
Vendor Number

DAVID SEPULVEDA
Total Vendor Amount

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.) Payment Register APPKT00966 - FOR AP TRANSIT PER DIEMS
4/8/2025 5:14:06 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check22 0.00 80.00
Packet Totals:
22 0.00 80.00

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.) Payment Register APPKT00966 - FOR AP TRANSIT PER DIEMS
4/8/2025 5:14:06 PM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -80.00
Packet Totals: -80.00

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.) 4/10/2025 4:16:32 PM Page 1 of 9
Payment Register
City of Arvin APPKT00971 - FOR AP 4/10/25
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1855
Vendor Number
405 EXPRESS LANES
Total Vendor Amount

65.85 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 65.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2500714323 TRIP ENTRY AND EXIT PD 03/26/2025 03/26/2025 0.00 65.85 1283
Vendor Number

ALEJANDRO GARCIA
Total Vendor Amount
316.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 316.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 253 VEHICLE WINDOW TINT FOR FORD EXPLORER 01/14/2025 01/14/2025 0.00 222.42 263 STICKER LOBBY SERVICE HOURS 03/17/2025 03/17/2025 0.00 59.67 265 ACRILYC SIGN FRONT ENTRANCE 04/01/2025 04/01/2025 0.00 34.64 1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount

30.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 30.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 796400 GPR- 53 BLACK TONER 03/19/2025 03/19/2025 0.00 15.00 796595 GPR - 55 BLACK TONER 03/20/2025 03/20/2025 0.00 15.00 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
8,909.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 8,909.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

02.21.25-03.24.25 WATER SERVICES 02.21.25-03.24.25 04/02/2025 04/02/2025 0.00 8,909.48 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
424.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 424.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X03282025 PW + COMM DEV + CH CELL PHONES 02.23.25-03.22.25 04/09/2025 04/09/2025 0.00 424.39 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
1,402.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 1,402.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370775268 EXAM / CONSULTATION EMERGENCY 01/29/2025 01/29/2025 0.00 392.10 5370777390 EXAM/ CONSULTATION EMERGENCY 02/13/2025 02/13/2025 0.00 311.44 5370779688 EXAM / CONSULTATION 04/09/2025 04/09/2025 0.00 699.30 1670
Vendor Number

BLUETRITON BRANDS INC
Total Vendor Amount
203.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 203.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 05C6707940541 WATER DELIVERY 02.27.25 - 03.26.25 03/28/2025 03/28/2025 0.00 203.00

CALIFORNIA DEPT OF TAX AND FEE ADMINISTRATION
Total Vendor Amount
258.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 258.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0-048-211-266 CA TAX USE RETURN 2024 04/02/2025 04/02/2025 0.00 258.00 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 39107891 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT MARCH 25 03/12/2025 03/12/2025 0.00 809.89 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
174.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 174.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 567010 KOVACEVICK PARK - PAINT SUPPLIES 03/12/2025 03/12/2025 0.00 33.69 567059 MATERIAL TO SET STOP SIGN 03/12/2025 03/12/2025 0.00 12.97 567126 RAIN GEAR FOR PW EMPLOYEES 03/13/2025 03/13/2025 0.00 99.55 567148 MATERIAL TO REPAIR FENCE SUMP 03/13/2025 03/13/2025 0.00 20.55 85281 GROUNDING PLUG FOR SPRAY PUMP 03/10/2025 03/10/2025 0.00 7.57 1052
Vendor Number

CSJVRMA
Total Vendor Amount
182,043.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 182,043.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0214 2024/25 4TH QUARTER INVOICE 03/14/2025 03/14/2025 0.00 182,043.00 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
11,864.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 11,864.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-040325 LEASE CHARGE APRIL 2025 04/09/2025 04/09/2025 0.00 11,864.70 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
2,230.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 2,230.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV00358 ARVIN PD FLEET WASH 03.26.25 03/26/2025 03/26/2025 0.00 590.00 INV0353 ARVIN PD FLEET WASH 03.19.25 03/19/2025 03/19/2025 0.00 450.00 INV0359 ARVIN PD FLEET WASH 04.01.25 04/01/2025 04/01/2025 0.00 600.00 INV0360 BUS WASH AND BUMPER SHINE 04.03.25 04/03/2025 04/03/2025 0.00 370.00 INV0361 PW CITY TRUCK WASH 04/04/2025 04/04/2025 0.00 220.00 1811
Vendor Number
FLEETPRIDE, INC.

Total Vendor Amount

90.05 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 90.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 123786417 TP OIL BATH SEAL , OIL BATH SEAL 02/26/2025 02/26/2025 0.00 17.11 123822725 OIL BATH SEAL, QUART HUB OIL 02/27/2025 02/27/2025 0.00 72.94

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
5,667.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 5,667.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1817 CDBG - HOMELESS SERVICE FOR FEBRUARY 2025 03/04/2025 03/04/2025 0.00 5,667.55 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
564.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 564.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3122025 INTERPRETING SERVICES 03.11.25 03/12/2025 03/12/2025 0.00 564.20 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
541.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 541.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38946527 DELL OPTIPLEX COMPUTERS AGREEMENT 04/07/2025 04/07/2025 0.00 541.26 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 23-2489 RAN MED SNAKE ON BATHROOM DRAIN 01/29/2025 01/29/2025 0.00 180.00 1697
Vendor Number

ISABELLA PALACIO
Total Vendor Amount
333.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 333.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SGC OUTREACH 4/7/2025 SGC OUTREACH EVENT 4/7/2025 04/09/2025 04/09/2025 0.00 333.86 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
10,238.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 10,238.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001677 INVOICE 5 03/16/2025 04/15/2025 0.00 10,238.75 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount

75.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 75.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC7386 PLANNING SVCS FEBRUARY 2025 03/12/2025 03/12/2025 0.00 75.00 1226
Vendor Number

JEFF JONES
Total Vendor Amount
786.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 786.68
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CSJVRMA BOARD MEETING CSJVRMA BOARD MEETING 04/02/2025 04/02/2025 0.00 174.14 LEAGUE OF CITIES LEAGUE OF CITIES MEETING 03.27.25 04/02/2025 04/02/2025 0.00 131.18 PER DIEM CITY MANAGER CONFERENCE PER DIEM CITY MANAGER CONFERENCE 04/02/2025 04/02/2025 0.00 481.36

JEFFREY B KELLEY
Total Vendor Amount

80.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 80.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5667 OPEN UP POLICE INVESTIGATOR VEHICLE 03/10/2025 03/10/2025 0.00 80.00 1823
Vendor Number

JIM BURKE FORD
Total Vendor Amount
1,980.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 1,980.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1607713 SOR VMC3 PW,PD, TRANSIT 02/28/2025 02/28/2025 0.00 1,568.06 1609352 PD 299 COVER 03/13/2025 03/13/2025 0.00 127.01
272031 PD 285 PROGRAM ADDITIONAL KEY 03/13/2025 03/13/2025 0.00 576.38 CM1610028 LAMP FOR PD CREDIT 03/20/2025 03/20/2025 0.00 -290.95 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
708.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 708.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1228714 TRAILER TO APPLY HERBICIDE 03/10/2025 03/10/2025 0.00 654.74 101-1229280 WIND SPEED READER PW TOOL 03/12/2025 03/12/2025 0.00 54.11 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
391.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 391.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV927747 CARRIER AND POUCHES OFC ALWAW 03/19/2025 03/19/2025 0.00 391.80 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
142.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 142.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 119604 PPE FOR PW 03/03/2025 03/03/2025 0.00 142.24
1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
1,200.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 1,200.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855204741 BIN RENT AND 4 YD ROLL OFF MARCH 2025 03/31/2025 03/31/2025 0.00 1,200.92 1447
Vendor Number
ON DEMAND AUTO PARTS INC.

Total Vendor Amount

11.07 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 11.07
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025096 THROTTLE BODY GASKET 03/03/2025 03/03/2025 0.00 11.07 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount
103.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 103.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 37259 TIRE FOR HERBICIDE TRAILER 03/12/2025 03/12/2025 0.00 103.99

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.) Payment Register APPKT00971 - FOR AP 4/10/25
4/10/2025 4:16:32 PM Page 5 of 9
1108
Vendor Number
PG & E
Total Vendor Amount
6,707.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 6,707.68
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 03.03.25-03.31.25 5299823039-6 03.03.25-03.31.25 04/01/2025 04/01/2025 0.00 6,406.12 8440977428-2 03.01.25-03.31.25 8440977428-2 03.01.25-03.31.25 03/31/2025 03/31/2025 0.00 301.56 1730
Vendor Number

RHOMBUS ENERGY SOLUTIONS INC
Total Vendor Amount
54,657.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 54,657.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001605 EV CHARGING DISPENSER 02/11/2025 02/11/2025 0.00 54,657.50 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,185.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 2,185.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64805928 WEEK ENDING 03.28.25 JAZMIN C. 03/31/2025 03/31/2025 0.00 1,293.60 64830995 WEEK ENDING 04.04.25 JAZMIN C. 04/07/2025 04/07/2025 0.00 711.48 64844110 WEEK ENDING 04.04.25 JAZMIN C. 04/09/2025 04/09/2025 0.00 180.00 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
782.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 376.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FEBRUARY 2025 22-CDBG-HA-10029 FEBRUARY 2025 03/17/2025 03/17/2025 0.00 376.22 Check 04/10/2025 405.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FEBRUARY 25 22-CDBG-NH-00002 FEBRUARY 2025 03/17/2025 03/17/2025 0.00 405.90 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
254.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 254.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 145772073-001 IRRITROL CENTURY PLUS GLASS NYLON GLOBE 09/06/2024 09/06/2024 0.00 254.98 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
651.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 651.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 02.25.25-03.26.25 SERVICES 02.25.25-03.26.25 03/28/2025 03/28/2025 0.00 651.42 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,715.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 1,715.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES MARCH 2025 UNIFORM SERVICES MARCH 2025 04/02/2025 04/02/2025 0.00 1,715.90

TAG AMS INC
Total Vendor Amount

95.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 95.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2955 RANDOM URINE COLLECTION 03/13/2025 03/13/2025 0.00 95.00 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 879942 ARVIN ADOBE COMPLEX FIRE MONITORING 04/01/2025 04/01/2025 0.00 55.00 1180
Vendor Number

TERESA CONTRERAS
Total Vendor Amount
365.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 365.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CAL ACT EXPO CAL ACT EXPO 04/09/2025 04/09/2025 0.00 365.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
546.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 546.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 240163 PD STOCK TIRES 03/12/2025 03/12/2025 0.00 172.48 240164 PW 301 TPMS SENSORS 03/12/2025 03/12/2025 0.00 284.80 240211 PD 295 FLAT REPAIR 03/14/2025 03/14/2025 0.00 24.33 240257 PD 280 TPMS SENSOR 03/17/2025 03/17/2025 0.00 64.95 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
498.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 498.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6109446452 ARVIN PW CELL PHONES 02.26.25-03.25.25 03/25/2025 03/25/2025 0.00 498.84 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,413.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 1,413.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6109446450 ARVIN PD CELL PHONES 02.26.25-03.25.25 03/25/2025 03/25/2025 0.00 1,413.38 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 848.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6109446451 ARVIN PD AIR CARDS 02.26.25 - 03.25.25 03/25/2025 03/25/2025 0.00 848.26 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
776.17
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 776.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6109679409 TRANSIT SVCS 03.01.25- 03.28.25 03/28/2025 03/28/2025 0.00 776.17

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0325-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA MARCH 2025 04/01/2025 04/01/2025 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
396.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 396.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5033652503 COMM DEV LEASE 03.12.25-04.11.25 03/17/2025 03/17/2025 0.00 285.91 5033759453 COMM DEV LEASE 03.21.25- 04.20.25 03/26/2025 03/26/2025 0.00 110.88 1555
Vendor Number

WEX BANK
Total Vendor Amount
11,742.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 11,742.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 103720356 FUEL USAGE FOR MARCH 2025 03/25/2025 03/25/2025 0.00 11,742.11 1852
Vendor Number

WRAPS AND PRINTS INC
Total Vendor Amount
380.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/10/2025 380.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-1112 ID STICKERS 04/02/2025 04/02/2025 0.00 380.00

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.) Payment Register APPKT00971 - FOR AP 4/10/25
4/10/2025 4:16:32 PM Page 8 of 9
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 77 50 0.00 315,980.24
Packet Totals: 77 50 0.00 315,980.24

3.A.1
Attachment: Demand Register(s) of April 04, 2025 - April 17, 2025 (Demand Register(s) of April 04, 2025 - April 17, 2025.)

3.B.1
Attachment: Payroll Register(s) of April 11, 2025 (Payroll Register(s) of April 11, 2025.)

3.B.1
Attachment: Payroll Register(s) of April 11, 2025 (Payroll Register(s) of April 11, 2025.) Arvin City Council Meeting Minutes – April 08, 2025

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
APRIL 08, 2025
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second CM Perez Vote 4-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of March 21, 2025 – April 03, 2025.

B. Approval of Payroll Register(s) of March 28, 2025.

C. Approval of Minutes of the Regular Meeting of March 25, 2025 and Special Meeting of April 02, 2025.

D. Approval of a Second Amendment to the Professional Consultant Services Agreement between the City of Arvin and Diversified Project Services International, Inc. (DPSI) for On-Call Engineering Services in the Amount of $907,800.00 for the (1) Design and Construction Management of Three AB617 Road Projects located on Derby, South A Street and Comanche Road.

Agreement No. 2025-08
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 3A – 3D.

Motion CM Perez Second CM Horton Vote 4-0

3.C.1
Attachment: Minutes of the Arvin City Council Meeting of April 08, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special Meetings of Arvin City Council Meeting Minutes – April 08, 2025

Page 2 of 4 ends

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Declaring There Are No Unmet Transit Needs That Can Be Reasonably Met Within the City of Arvin.

Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion MPT Reyes Second CM Perez Vote 4-0
Resolution No. 2025-19

5. ACTION ITEM(S)
A. Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of A Special Municipal Election on Tuesday, November 04, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) Approval of A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisor of the County of Kern to Render Specified Services to the City Relating to the Conduct of A Special Municipal Election to be Held on Tuesday, November 04, 2025.

Staff recommends consideration and direction from Council.

Motion to approve (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of A Special Municipal Election on Tuesday, November 04, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) Approval of A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisor of the County of Kern to Render Specified Services to the City Relating to the Conduct of A Special Municipal Election to be Held on Tuesday, November 04, 2025.

Motion CM Horton Second CM Perez Vote 1-3 (CM Perez, MPT Reyes, & Mayor Calderon voted No.)
B. Consideration and Approval of (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

3.C.1
Attachment: Minutes of the Arvin City Council Meeting of April 08, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special Meetings of Arvin City Council Meeting Minutes – April 08, 2025

Page 3 of 4 ends

Staff recommends approval of the Resolutions.

Motion to approve (1) A Resolution of the City Council of the City of Arvin, California, Calling For the Holding of An All Mail Ballot Special Municipal Election on Tuesday, August 26, 2025, for the Election of One (1) Member of the City Council to Fill A Vacancy as Required by the Provisions of the Laws of the State of California; and (2) A Resolution of the City Council of the City of Arvin, California, Requesting the Board of Supervisors of the County of Kern to Render Specified Services to the City Relating to the Conduct of An All Mail Ballot Special Municipal Election to be Held on Tuesday, August 26, 2025.

Motion CM Perez Second Mayor Calderon Vote 4-0
(1) Resolution No. 2025-20
(2) Resolution No. 2025-21

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): five cases B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) C. Conference with Real Property Negotiations (§54956.8) Property: APN 190-130-20-00-2; 190-130-21-00-5; 190-130-22-00-8; 190-020- 38-00-3.

City Negotiation: Jeff Jones, Executive Director - Successor Agency Negotiating Parties: Jose Cisneros
Under Negotiation: Price and terms of payment
CLOSED SESSION REPORT BY CITY MANAGER:
7A. Case 1: No reportable action.

Case 2: The Council provided direction to the City Manager.

Case 3: The Council provided direction to the City Manager.

Case 4: No reportable action.

Case 5: No reportable action.
7B. The City Manager provided an update.
7C. The City Manager provided an update. The Council agreed with the City Manager’s recommendation to obtain current appraisals.

3.C.1
Attachment: Minutes of the Arvin City Council Meeting of April 08, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special Meetings of Arvin City Council Meeting Minutes
– April 08, 2025

Page 4 of 4 ends

8. ADJOURNED @ 9:00PM
Respectfullysubmitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Arvin City Council Meeting of April 08, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special Meetings of Special Arvin City Council Meeting Minutes – April 10, 2025

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
APRIL 10, 2025
CALL TO ORDER @ 12:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second CM Horton Vote 4-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE EMPLOYMENT (Government Code §54957)
Title: City Attorney
CLOSED SESSION REPORT BY MAYOR CALDERON:

The City Council selected the law firm of Burke, Williams, & Sorensen, LLP to provide City Attorney legal services to the City of Arvin. The agreement with Burke, Williams, & Sorensen, LLP will be considered in open session at a Special Council Meeting on Monday, April 14th, 2025 at 10:00am.

3. ADJOURNED @ 12:57PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of April 10, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special Special Arvin City Council Meeting Minutes – April 14, 2025

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
APRIL 14, 2025
CALL TO ORDER @ 10:02AM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second CM Perez Vote 4-0

2. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin, California Appointing Stephanie Gutierrez as City Attorney for the City of Arvin and Approving the Retainer Agreement for Legal Services between the City of Arvin and Burke, Williams, and Sorensen, LLP.

Motion to approve the Resolution Appointing Stephanie Gutierrez as City Attorney for the City of Arvin and Approving the Retainer Agreement for Legal Services between the City of Arvin and Burke, Williams, and Sorensen, LLP.

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-22
Agreement No. 2025-09

3. ADJOURNED @ 10:06AM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of April 14, 2025 (Minutes of Regular Meeting of April 08, 2025 & Special

3.D.1
Attachment: Request for Letter of Authorization_Used Oil Payment Program FY 25-26_042225 (Used Oil Payment Program (OPP) FY 2025-2026) April 23, 2025
To: CalRecycle
Sent via email to: [email protected]
Aaron Guarnizo, Waste Management Specialist
Kern County Public Works Department
RE: Letter of Authorization
I am the City Manager of the City of Arvin. I am authorized to contractually bind the City of Arvin. Pursuant to this authority, I hereby authorize the County of Kern to submit a regional Used Oil Payment Program (OPP) application and act as Lead Agency on behalf of the City of Arvin.

The County of Kern is hereby authorized to execute all documents necessary to implement and secure payment under the OPP.

Sincerely,
Jeff Jones, City Manager
(661) 854-3134
[email protected]
MAYOR
Olivia Calderon

MAYOR PRO TEM
Susana Reyes

COUNCIL MEMBERS
Donny Horton
Jaime Perez

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

3.D.2
Attachment: City of Arvin Authorization Letter__Used Oil Payment Program FY 25-26_042225 (Used Oil Payment Program (OPP) FY 2025-2026)

Page 1 of 2 ends

Staff Report Declare CNG Equipment as Surplus.

CITY OF ARVIN
Staff Report
Meeting Date: April 22, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin (1) Declaring Central Natural Gas (CNG) Station Equipment as Surplus and (2) Directing the City Manager to Authorize Sale of the Equipment.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution declaring the equipment listed below, titled as surplus items, as surplus and authorize its sale pursuant to the procedures set forth in Arvin Municipal Code section 3.08.110.

BACKGROUND
Arvin Municipal Code section 3.08.110 specifies that current department heads of the city shall submit reports showing surplus stock, materials, and equipment. When it is found by the City Council that such materials owned by the City are not needed for use by any city department, the Council may declare such materials as surplus and authorize the sale thereof and proceeds from any such sale shall be deposited into City treasury.

Removal of these items from the City’s public works yard would assist in providing additional space needed to store other items and with the general housekeeping and maintenance of the areas.

The following equipment is to be sold as surplus in their current operational condition:
• All CNG station equipment –
Compressed natural gas station and appurtenant facilities including one 75 scfm compressor, one single tower dyer without self-contained regeneration, two 12,000 SCF storage vessels, one-dual hose fast fill dispenser, one card access device and all power and control equipment. All required trenching, conduit, wiring, plumbing, hardware and signage.

The CNG station was installed starting in 2010 and was completed in 2012. The cost of the facility was $677,684.83 and was funded by a CMAQ grant by Cal Trans.

The facility was never used, mostly due to the City changing direction in 2016 to move to the use of electric buses instead of procuring buses which would be fueled by CNG.

If the City Council determines that these items are surplus and authorizes their sale, the Transportation Department intends to sell them at auction to the highest bidder.

FINANCIAL IMPACT
There will be a cost to dismantle the CNG Equipment. It is anticipated that the proceeds received from the sale of the asset will be equal to or exceed the amount of the dismantling costs.

3.E.1
Attachment: Staff Report Declare Equipment as Surplus_042225 (Declaring CNG Gas Station Equipment as Surplus)

Page 2 of 2 ends

Staff Report Declare CNG Equipment as Surplus.

ATTACHMENT

1. Cal Trans project approval letters including schmetric drawings of the CNG facility.

2. Resolution declaring CNG station equipment as surplus and authorizing its sale pursuant to the procedures set forth in Arvin Municipal Code section 3.08.11

3.E.1
Attachment: Staff Report Declare Equipment as Surplus_042225 (Declaring CNG Gas Station Equipment as Surplus) Reso Approving Sale of CNG Equipment Declared as Surplus.

Page 1 of 2 ends

RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN (1)

DECLARING CENTRAL NATURAL GAS (CNG) GAS STATION
EQUIPMENT AS SURPLUS AND (2) AUTHORIZING THE CITY

MANAGER TO PROCEED WITH THE SALE OF THE EQUIPMENT
WHEREAS, Arvin Municipal Code (AMC) Section 3.08.110 (Surplus property-Sale or other disposal) establishes a procedure to declare equipment surplus; and WHEREAS, AMC Section 3.08.110 (A) states that all department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department.

When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official; and WHEREAS, AMC Section 3.08.110 (B) states, when it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale thereof, and the proceeds from any such sale or sales shall be deposited in the city treasury; and
WHEREAS, AMC Section 3.08.110 (C) states, upon the city council's finding and authorization of the sale of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city; and WHEREAS, the Compressed Natural Gas (CNG) station equipment is no longer in use and is surplus.

NOW, THEREFORE, the City Council of the City of Arvin, does hereby resolve as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Arvin hereby declares the above-described equipment is surplus and authorizes its sale by the city manager.

3. The City Council finds that this action is in the best interests of the City of Arvin.

3.E.2
Attachment: Reso Declaring Equipment and Vehicles as Surplus_CNG_042225 (Declaring CNG Gas Station Equipment as Surplus) Reso Approving Sale of CNG Equipment Declared as Surplus.

Page 2 of 2 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams, & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.E.2
Attachment: Reso Declaring Equipment and Vehicles as Surplus_CNG_042225 (Declaring CNG Gas Station Equipment as Surplus)

3.E.3
Attachment: Photos of CNG_042225 (Declaring CNG Gas Station Equipment as Surplus)

3.E.3
Attachment: Photos of CNG_042225 (Declaring CNG Gas

3.E.3
Attachment: Photos of CNG_042225 (Declaring CNG Gas Station Equipment as

PROCLAMATION
Autism Acceptance Month – April 2025
WHEREAS, the City of Arvin joins communities around the world in recognizing April as Autism Acceptance month; and
WHEREAS, we celebrate the many ways autistic individuals add to the diversity and strength of our city, while raising awareness of the challenges faced by children, teens, adults on the autism spectrum in living their full potential; and
WHEREAS, in California, one in 22 children have a diagnosis of autism spectrum disorder.

There is not one autism but many subtypes and each person with autism can have unique strengths and challenges. We recognize the many ways autistic individuals enrich our community with their perspectives, talents, and achievements; and WHEREAS, currently there is no cure for autism, though with early intervention and treatment, the diverse symptoms related to autism can be greatly improved, and in some cases completely overcome; and
WHEREAS, this year’s theme is, “Autism Is,” highlights the diversity and complexity of the Autism spectrum and it encourages moving beyond simple awareness to deeper understanding and acceptance, emphasizing the importance of inclusion and respect for everyone, regardless of where they fall on the spectrum; and WHEREAS, we share our deep appreciation of individuals, families, and many others who are dedicated to uplifting the experiences of autistic people. We affirm our commitment to supporting and including individuals with autism in our schools, workplaces, and neighborhoods.

NOW, THEREFORE, be it resolved, I, Mayor Calderón, and the members of the Arvin City Council proclaim April 2025 as Autism Acceptance Month. Together, we will continue to build a community where everyone belongs.

In Witness Whereof, I have hereunto set my hand and caused to be affixed the seal of the City of Arvin, California, this 22
nd day of April 2025.

Olivia Calderón, Mayor
City of Arvin

3.F.1
Attachment: Proclamation - Autism Acceptance Month April 2025_042225 (Proclamation Proclaiming April 2025 as Autism Acceptance Month)

PROCLAMATION
EARTH DAY 2025
WHEREAS, Earth Day is an annual event designed to educate and promote advocacy about the environmental movement worldwide. April 22, 2025 represents the 55th Anniversary of the first Earth Day.

WHEREAS, The theme for Earth Day 2025 is “Our Power, Our Planet,” inviting everyone around the globe to unite behind renewable energy and triple global generation of clean electricity by 2030; and
WHEREAS, according to EarthDay.org, a nonprofit organization promoting and organizing Earth Week events, over 1 billion individuals and 75,000 partner organizations in over 190 countries participate annually in environmental protection and educational events; and
WHEREAS, the global community now faces extraordinary challenges such as environmental degradation, global health issues, climate change, and water shortages, and all life forms on Earth have a right to a healthy, sustainable environment; and WHEREAS, all of us have an obligation to preserve the Earth’s beauty as well as its resources; this obligation extends not only to today’s generation but also future generations who will inherit our planet from us; and
WHEREAS, Arvin exemplifies the ethos of Earth Day by its continued commitment renewable energy, conserving water, reducing carbon emissions and waste, and increasing the fuel efficiency of the city’s vehicle and transit fleet.

WHEREAS, we recognize our obligation to live up to the significance of environmental stewardship every day; and
NOW, THEREFORE, be it resolved, I, Mayor Olivia Calderón, and the members of the Arvin City Council proclaim April 22, 2025 as Earth Day. Together, we encourage all community members to be aware of their impacts on our environment and to participate in opportunities to preserve our local resources and keep our city clean and green.

In Witness Whereof, I have hereunto set my hand and caused to be affixed the seal of the City of Arvin, California, this 22nd day of April 2025.

Olivia Calderón, Mayor
City of Arvin

3.G.1
Attachment: Proclamation Proclaiming April 22, 2025 as Earth Day_042225 (Proclamation Proclaiming April 22, 2025 as Earth Day) Solar Renewable Energy System
for the City of Arvin Wastewater Treatment Plant
Program Update & Contract Amendment
Prepared by: John J. Burdette III, CEM, CDSM, LEED AP
Veolia North America
Facilities, Buildings and Service
04/22/2025
Environmental solutions for business, industry and communities 2 John J. Burdette III, CEM, CDSM, LEED AP
Senior Program Development Manager
Sustainable Industries & Buildings (SIB)
Veolia Sustainable Buildings USA West, Inc.

Mobile: (530) 368-7886
Email: [email protected]

INTRODUCTIONS
Ricardo Sfeir, PE, PMP
Manager, Project Management Office
Sustainable Industries & Buildings (SIB)
Veolia Sustainable Buildings USA West, Inc.

Mobile: (415) 509-9379
Email: [email protected]
Environmental solutions for business, industry and communities City of Arvin Sustainability Journey
• Introduction to Veolia’s Facility & Building Services (SIB) Program 11/17/2022 • Utility and Site Data Collection 12/21/2022
• Preliminary Site Walks 12/21/2022
• Preliminary Utility Data Analysis 01/12/2023
• Presentation of the Preliminary Analysis and ECM Selection 01/24/2023 • City Council directed Veolia to move forward w/ Engineering & PG&E NEM v2.0 Interconnection Applications at no cost to city 03/06/2023 • PG&E Interconnection Applications have been uploaded and submitted. NEM v2.0 has been secured 04/14/2023 • City Council Meeting to act and directed Veolia to proceed with PPA or the CEC ECAA (1.0% Interest ) Loan Application 04/25/2023 • Master Services Agreement (MSA) contract negotiations with City Manager & City Attorney 08/03/2023 • City of Arvin to Post Two Week Public Notice as required by CA Gov’t Code 4217 08/08/2023 • City Council Public Hearing Moved to Continue Decision to 10/24/2023 08/22/2023 • Worked with Consultant Project Development Solutions (PDS) to identify cost reduction 10/13/2023 • Provided proposed revisions to WWTP O&M Contract as well as Solar O&M Contract per City Attorney 10/13/2023 • City Council Meeting – Public Hearing and Resolution Vote to move forward with proposed Veolia Program (No Motion) 10/24/2023 • City Council Meeting – Public Hearing and Resolution Vote to move forward with proposed Veolia Program 11/12/2024 • City Council Meeting – Present Resolution for Contract Amendment 01/28/2025 • City Council Meeting – Present Resolution for Contract Amendment Round 2 02/25/2025 • City Council Meeting – Present Change Order #03, #05 & #06 for City Council Approval 04/22/2025 Environmental solutions for business, industry and communities 4 VEOLIA’S PROVEN (SIB) PROGRAM PROCESS
Data
Collection,
Site Walks
and
Interviews
Discovery
Meeting
Preliminary
Analysis
Findings
Presentation
Program
Verification
&
Development
Agreement
Final
Program
Development
Contract &
Implementation
• Introduce FBS
Program
• Identify
Challenges/ Trends
• Identify Goals &
Objectives
• Action Plan
• Collect facility
information and
square footages of
your facilities.
• Collect and analyze
your utility cost and
consumption data.
• Identify any existing
technical issues or
deferred
maintenance scope
items..
• Select Scope of
Work Measures to
include in the
program
development
process
• Estimated Savings
• Estimated
Implementation
Costs
• Estimated
Greenhouse Gas
Emission
Reductions
• Verify Detailed
Scope of Work
• Funding Solution
• Identify and Apply
for Rebates,
Grants and
Incentives
• Confirm Schedule
• Review Financial
Performance
• Draft Program
Contract Review
• Finalize Funding
Solutions
• Post Two Week
Notice for CA
Government Code
4217 Compliance
• Public Hearing &
Resolution During
Regularly
Scheduled Board
Meeting
• Present Final
Guaranteed Costs
& Savings
• Board Resolution
• Execute Contract
• Implementation
• Measurement &
Verification (M&V)
• Energy Management
Services
• Hubgrade
Environmental solutions for business, industry and communities Current Implementation Status Update
Environmental solutions for business, industry and communities CEC ECAA Funding Package
Approved Funding approved
with Federal ITC Direct Pay
Option
Contingency
Budget for PG&E
Service Upgrade
and other required
scope items
Environmental solutions for business, industry and communities Financial Cash Flow Analysis
Veolia lowered program
cost $229,433 from
$3,900,000 to $3,670,561
Contingency
Budget Increased
Total Funding
Package Does
not change
Return on Investment
is unchanged
Environmental solutions for business, industry and communities Revised Funding Summary
Energy Efficiency Measures
Estimated
Total Project
Cost
Energy
Commission
Loan
Estimated
Annual
Energy Cost
Savings
Simple
Payback*
(Years)
Wastewater Treatment Plant:

Install 997.2 kW-DC ground
mounted solar PV system
$ 3,670,561.00 $ 3,000,000.00 $ 233,091.00 12.9
Wastewater Treatment Plant:

PG&E Utility Side Service
Upgrade & City Controlled
Contingency
$ 615,153.00 $ - $ - N/A
TOTALS: $ 4,285,714.00 $ 3,000,000.00 $ 233,091.00 12.9 Environmental solutions for business, industry and communities Contract Agreement / Master Services Agreement
MSA term below (page 16) dictating exclusion of unknown modifications required by the AHJ - Section 5. term C. iv.

With respect to exclusion of the PG&E upgrade costs see term C. ii. below Environmental solutions for business, industry and communities Options for City Council
Questions?
Environmental solutions for business, industry and communities CPUC Decision
Net Energy Metering (NEM 2.0)
• Reducing the economic value of going solar 50-75%
from what it is today.
• Consumers get some of the best net metering
benefits across the country under NEM 2.0
• These benefits will come to an end with the
implementation of California’s NEM 3.0
Environmental solutions for business, industry and communities CPUC will grandfather older systems in and continue
to uphold the original agreements. This means going
solar now would most likely allow you to lock in the
net metering 2.0 benefits for 20 years.

Veolia has completed all project development,
engineering and interconnection applications with
PG&E and has received acknowledgment that
application has been received before sunset date
CPUC Decision
Net Energy Metering (NEM 2.0)
Environmental solutions for business, industry and communities 14 Over 25% escalation in the last two years!
Environmental solutions for business, industry and communities What do these three numbers have in common?
1908 1960 2023
The City of Arvin has
been in existence since
1908 when the Staples
Store opened on the East
of Bear Mountain
Boulevard.

The City of Arvin was
incorporated on
December 21, 1960.

The City of Arvin has
been in existence for
over a 115 years!
How many more
years will it be here?
100, 200 years, and
beyond? Let’s think
long term!
Environmental solutions for business, industry and communities Vision Statement
• Veolia’s vision for the City of Arvin’s wastewater treatment plant is to reduce electricity costs through solar renewable energy generation. • The proposed system will also reduce air pollution and lower the cities carbon footprint which will aid in meeting the Climate Action Plan requirements set forth in AB32 for cities, counties and special districts here in the State of California. • The proposed system will also fix the cost of electricity over the next 20+ years, hedging against the high utility escalation experienced over the last 40 years and forecasted due to undergrounding of PG&E transmission lines and the adoption of EV Vehicles in the State of California.

Environmental solutions for business, industry and communities Goal Alignment – City of Arvin General Plan
Environmental solutions for business, industry and communities VEOLIA’S WWTP Solar Renewable Energy Location
Program Implementation Cost: $3,900,000.00
Revised Implementation Cost: $3,670,561.00
• High Efficiency Tier 1 Solar Equipment with extended
warranties.
• Complete Turnkey Design & Installation
• Generates 100% of the electricity for the wastewater
treatment facility.
• Includes a grandfathered NEM v2.0 electric meter under Veolia’s account
• Veolia to pass through PG&E savings by reducing cost of O&M contract
• Includes Extended Payment Terms
Environmental solutions for business, industry and communities 19 Veolia’s Recommendation
Avoided Capital Expenditures to be included in the project Upgrade main electrical service from 800 amps to 2000 amps.

This is required for future plant modifications.

Relocate and upsize the “Centrate Line”
which is also required.

Environmental solutions for business, industry and communities So what? What does that mean for us?
Environmental solutions for business, industry and communities So what? What does that mean for us?
Environmental solutions for business, industry and communities So what? What does that mean for us?
Environmental solutions for business, industry and communities 23

FUNDING SOLUTIONS
Leveraging Available Funding & Tax Incentives
California Energy Commission (CEC) Energy
Conservation Assistance Act (ECAA) One Percent
(1.0%) Interest Loan Program
Veolia has completed the required feasibility study and all application forms and has submitted application to secure $3,000,000.00 through this program subsidized by the State of California.

Inflation Reduction Act (IRA) 30%-40% Investment Tax
Credit/Grant Direct Payment to Municipalities
Veolia assist the City of Arvin to apply for and secure the direct payment from the US Treasury. We may be able to
get an additional 10% as a bonus for “Disadvantaged
Community”, however, the WWTP is located just outside of the area on the map, however, we are going to apply for it.

Environmental solutions for business, industry and communities 24

FINANCIAL PERFORMANCE
PPA versus CEC ECAA Loan
• Provides Return on Investment (ROI) = 317%-900%+
• Secures Federal Direct Payment from US Treasury
Will pay for 30-40% of eligible project costs.
• Financing at (1.0%) interest which is the lowest financed cost to the City of Arvin or any entity in this high interest rate environment.
• Veolia proposes to deduct the electricity costs out of O&M contract for the WWTP, and City of Arvin to realize $230,000 in today’s dollars of guaranteed energy
savings. Will be CPI adjusted higher when solar system
goes online.

Environmental solutions for business, industry and communities 25

ENVIRONMENTAL BENEFITS
Carbon Reduction & Climate Action Planning Goals per AB32 Environmental solutions for business, industry and communities Hubgrade
Advanced Intelligence coupled with Human Experience
Environmental solutions for business, industry and communities Only with Veolia can you achieve!
• Secured Net Energy Metering (NEM) v2.0 Grandfathered PG&E Electric Meter: Veolia has invested in the design and development of the solar array and interconnection application to get the PG&E electric meter grandfathered on the NEM v2.0 program before the program closed on April 14th, 2023.
• Leverage of Tax Incentives and Cash Payments Funding: Veolia aids the client in identifying and applying for grants, rebates and incentives.
• Upgrade to Energy Efficient Equipment: Upgrade today and pay for it with future energy savings. No need for capital funds or additional funding, just re-directs funds already in the budget for utilities and O&M to these smart investments. • Perform Capital Improvements: Capital Budget Avoidance • Decrease Operating Costs (Utility and O&M): Veolia helps stabilize budgets from volatility in the energy marketplace and once the debt service is paid in full, all subsequent energy cost savings are realized, and operating budgets are permanently lowered.
• Hedge Against Historical High Utility Escalation Rates: PG&E has high electric escalation rates as illustrated by the data over the last 40 years. Veolia will help hedge against these inflationary pressures.

Environmental solutions for business, industry and communities Veolia Brings Value!
• Guaranteed Performance: Veolia’s typically install systems and equipment that it guarantees will generate savings for the payback period of the loan. If a piece of equipment fails during the payback period of the project, Veolia is responsible for replacing it.
• Responsibility: Veolia is obligated to pay in the event of an energy savings shortfall and must guarantee the energy savings. If actual savings are lower than guaranteed, Veolia reimburses the owner for the shortfall. • Measurement & Verification: Annul energy savings verification is conducted per the International Performance Measurement & Verification Protocol (IPMVP), an industry standard to prove the savings is being achieved. • Accountability: Veolia serves as the single point of accountability. No finger pointing between consultants, subcontractors and equipment manufactures / vendors.
• Financing Solutions: Veolia assists the Owner in identifying rebate, incentives, and low interest financing options that are available.
• Greenhouse Gas Reduction Compliance Reporting: Hubgrade energy & carbon footprint reduction dashboards.

Page 1 of 2 ends

Staff Report re Critical Change Orders for the Solar Renewable Energy Generation Project at the Wastewater Treatment Plant.

CITY OF ARVIN
Staff Report
Meeting Date: April 22, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: City Council Action Item to Approve Critical Change Orders for the Solar Renewable Energy Generation Project at the Wastewater Treatment Plant.

BACKGROUND:

At a regularly scheduled City Council meeting on November 28th, 2023, the City of Arvin City Council voted to contract with Veolia Sustainable Buildings USA West, Inc. (f/k/a Enovity, Inc.) (“Veolia”) aka (“Service Provider”) to install a solar renewable energy generating system at the City of Arvin wastewater treatment plant to take advantage of the Net Energy Metering (NEM) v2.0 program that offered the City of Arvin significant energy savings over the useful life of the system.

Certain costs were unknown at the time of contract execution and city controlled contingency dollars were set aside in the financial budgeting stage for these unknown costs.

At a regularly scheduled City Council meeting on March 11, 2025, the City of Arvin City Council voted to approve the Contract Amendment authorizing the City Manager to utilize the City controlled contingency budget. Change orders that were upcoming were presented to the City Council and details of each change order are attached to this staff report.

STAFF RECOMMENDATION:

Staff recommends that the City Council approve the following critical Change Orders with Veolia in order to maintain critical project milestones to meet the PG&E Net Energy Metering v2.0 requirements.

CHANGE ORDER #03: $108,883.54
The Kern County Fire Department (the applicable Authority Having Jurisdiction (AHJ)), has approved the solar design, provided that the North-South access road on the East side of the solar installation is reinforced to support a load of 75,000 lbs. The Kern County Fire Department has made this modified requirement for emergency access to the solar project area. To meet these requirements, Service Provider’s subcontractor proposed that the road be compacted to 95% with 6” AC grinding compacted over the surface of the roadway, which the Kern County Fire Department stated in a letter dated October 3, 2024 would be acceptable. This work will need to be completed on the North-South access roadway on the East side of the solar project area, East of the fence line. This roadway is outside of the solar project installation area, and this work was not contemplated in the Statement of Work (SOW). Service Provider has obtained estimates from subcontractors to perform grading, compacting, and sampling consistent with the proposal made to the Kern County Fire Department.

4.A.1
Attachment: 1 - Staff Report Request from Arvin Staff to City Council re Change Order Approval_042225 (Change Orders for Solar Renewable

Page 2 of 2 ends

Staff Report re Critical Change Orders for the Solar Renewable Energy Generation Project at the Wastewater Treatment Plant.

CHANGE ORDER #05: $96,986.25
To meet the flood zone requirements of FEMA (the applicable Authority Having Jurisdiction (AHJ)) for the City of Arvin Wastewater Treatment Plant solar project, 6,500 Cubic Yards of imported fill dirt was required to be transported to the project site. This fill dirt was used to get the site up to the same grade of the highest adjacent grade (HAG) so that the project was compliant with FEMA flood zone requirements in the project area. The FEMA flood zone requirements were noted by the City of Arvin’s engineer during the permitting and AHJ approval process. As noted in the Master Services Agreement (MSA) assumptions and exclusions section 5 C iv, these unknown modifications required by the AHJ in excess of the project scope are excluded, resulting in additional costs.

CHANGE ORDER #06: $58,903.17
PG&E service upgrades are outside of the Veolia SOW. The City of Arvin has elected to use the project contingency and Service Provider financing for this scope, per Amendment #1 to the MSA dated March 11th, 2025. This change order came in over $200,000 Under Budget. PG&E upgrade charges include costs for Rule 2, 21, and 16. Further details are set forth in the attached PG&E Rule 2, 21, and 16 contracts, and the Service Provider will manage this process with PG&E and pay PG&E, with reimbursement to be provided as set forth in the MSA and SOW, as amended.

Service Provider will finance PG&E service upgrade costs for the City of Arvin per the terms agreed in the MSA and SOW, as amended, to be repaid seven (7) days from the date of receipt by Client of Investment Tax Credit or within a period of five hundred and forty-seven (547) days from the invoice date of the first invoice designated for deferral.

ATTACHMENTS:

1. Veolia Detailed Change Order #03

2. Veolia Detailed Change Order #05

3. Veolia Detailed Change Order #06

4. Fully Executed Master Services Agreement (MSA) – Fully Executed by City of Arvin

5. Fully Executed MSA Amendment #1 - Fully Executed by City of Arvin

4.A.1
Attachment: 1 - Staff Report Request from Arvin Staff to City Council re Change Order Approval_042225 (Change Orders for Solar Renewable Change Order 3 - page 1 of 2

CHANGE ORDER TO STATEMENT OF WORK UNDER THE MASTER SERVICES AGREEMENT CHANGE ORDER 3 – CITY OF ARVIN WASTEWATER TREATMENT PLANT SOLAR PROJECT THIS CHANGE ORDER ("Change Order'') is entered into as of ___________, 2025 ("Effective Date") is a modification to the scope of work under that certain Statement of Work (the “SOW”) entered into pursuant to the Master Services Agreement between Veolia Sustainable Buildings USA West, Inc., formerly known as Enovity, Inc., ("Service Provider") and the City of Arvin, California, ("Client"), each dated December 4, 2023 (as may be amended, the "Agreement"). Service Provider and Client are each a "Party" and, collectively, the "Parties." Capitalized terms used in this Change Order but not otherwise defined herein shall have the same meaning given to such terms in the Agreement.

IN CONSIDERATION of the promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to amend the scope of work under the SOW as follows:

A. Change Order Details
Change Order 3 - ($108,883.54) This change order addresses one project change:
(1) The Authority Having Jurisdiction (AHJ), the Kern County Fire Department, has approved the solar design, provided that the North-South access road on the East side of the solar installation is reinforced to support a load of 75,000 lbs. The Kern County Fire Department has made this modified requirement for emergency access to the solar project area. To meet these requirements, Service Provider’s subcontractor proposed that the road be compacted to 95% with 6” AC grinding compacted over the surface of the roadway, which the Kern County Fire Department stated in a letter dated October 3, 2024 would be acceptable. This work will need to be completed on the North-South access roadway on the East side of the solar project area, East of the fence line. This roadway is outside of the of the solar project installation area, and this work was not contemplated in the SOW. Service Provider has obtained estimates from subcontractors to perform grading, compacting, and sampling consistent with the proposal made to the Kern County Fire Department.

The Scope of Work under the Agreement will include the additional work set forth in the attached exhibits, with such additional work to be completed for an amount not to exceed $108,883.54, which includes project management and a 15% markup for Service Provider, as set forth below.

Contract Amount $4,285,714.00
Initial Client Contingency Amount $615,153.00
Less Previously Approved Change Orders (1, 2, and 4) $13,307.22 Subcontractor Mr Backhoe $82,959.60
Subcontractor Soils Engineering, Inc. $4,800.00
Project Management $7,960.00
15% Markup $13,163.94
Change Order 3 Total $108,883.54
REVISED CLIENT CONTINGENCY AMOUNT $492,962.24
B. General Provisions

1. No representations or statements of any kind made by either Party that are not expressly stated herein or in any written amendment hereto shall be binding on either Party. The Parties agree this Change Order, the SOW and all previous change orders thereto, and the Agreement shall constitute the complete and exclusive statement of the agreement between them, and supersede all prior or contemporaneous proposals, oral or written, and all other communications between them relating to the subject matter hereof.

2. Order of Precedence. In the event of any inconsistencies between the SOW and all previous change

4.A.2
Attachment: 2 - City of Arvin - Veolia CO#03 Reinforce N-S Road - rev1 -3-31-2025 (Change Orders for Solar Renewable Energy Generation Change Order 3 - page 2 of 2
orders thereto and this Change Order, this Change Order shall take precedence.

3. Subject to the modifications herein, all other terms and conditions of the SOW and the Agreement remain unchanged and shall remain in full force and effect.

IN WITNESS WHEREOF, Client authorizes Service Provider to implement this Change Order and agrees to the above project impact on the SOW. By executing below, the Parties hereto, each acting under due and proper authority, have executed this Change Order as of the Effective Date.

City of Arvin, California Veolia Sustainable Buildings USA West, Inc. (Client) (Service Provider)
By: _____________________________________ By: _____________________________________ Name: Name:

Title: Title:

Date: Date:

4.A.2
Attachment: 2 - City of Arvin - Veolia CO#03 Reinforce N-S Road - rev1 -3-31-2025 (Change Orders for Solar Renewable Energy Generation Change Order 5 - page 1 of 2

CHANGE ORDER TO STATEMENT OF WORK UNDER THE MASTER SERVICES AGREEMENT CHANGE ORDER 5– CITY OF ARVIN WASTE WATER TREATMENT PLANT SOLAR PROJECT THIS CHANGE ORDER ("Change Order'') is entered into as of ___________, 2025 ("Effective Date") is a modification to the scope of work under that certain Statement of Work (the “SOW”) entered into, pursuant to the Master Services Agreement between Veolia Sustainable Buildings USA West, Inc., formerly known as Enovity, Inc., ("Service Provider") and the City of Arvin, California, ("Client"), dated December 4, 2023 (as may be amended, the "Agreement"). Service Provider and Client are each a "Party" and, collectively, the "Parties." Capitalized terms used in this Change Order but not otherwise defined herein shall have the same meaning given to such terms in the Agreement.

A. Change Order Details
Change Order 5 - ($96,986.25) This change order addresses one project change:
(1) To meet the flood zone requirements of FEMA (the applicable Authority Having Jurisdiction (AHJ)) for the City of Arvin WWTP solar project, 6,500 CY of imported fill dirt was required to be transported to the project site. This fill dirt was used to get the site up to the same grade of the highest adjacent grade (HAG) so that the project was compliant with FEMA flood zone requirements in the project area. The FEMA flood zone requirements were noted by the City of Arvin’s engineer during the permitting and AHJ approval process. As noted in the MSA assumptions and exclusions section 5 C iv, these unknown modifications required by the AHJ in excess of the project scope are excluded, resulting in additional costs. These additional costs are included in this Change Order #5 . ($96,986.25) The Scope of Work under the Agreement will include the additional work set forth in the attached exhibits, with such additional work to be completed for an amount not to exceed $96,986.25, which includes project management and a 15% markup for Service Provider, as set forth below.

Contract Amount $4,285,714.00
Initial Client Contingency Amount $615,153.00
Less Previously Approved Change Orders (1, 2, 3, and 4) $118,998.82 Subcontractor Mr Backhoe $79,755.00
Subcontractor Soils Engineering, Inc. $1,120.00
Project Management $3,980.00
15% Markup $13,163.94
Change Order 5 Total $96,986.25
REVISED CLIENT CONTINGENCY AMOUNT $395,975.99
B. General Provisions

2. Order of Precedence. In the event of any inconsistencies between the SOW and all previous change orders thereto and this Change Order, this Change Order shall take precedence.

3. Subject to the modifications herein, all other terms and conditions of the SOW remain unchanged

4.A.3
Attachment: 3 - City of Arvin - Veolia CO#05 - 6,500 CY of imported fill dirt and transportation to the site - rev1 - 3-31-2025 (Change Orders for Change Order 5 - page 2 of 2
and shall remain in full force and effect
IN WITNESS WHEREOF, Client authorizes Service Provider to implement this Change Order and agrees to the above project impact on the SOW. By executing below, the Parties hereto, each acting under due and proper authority, have executed this Change Order as of the Effective Date.

City of Arvin, California Veolia Sustainable Buildings USA West, Inc. (Client) (Service Provider)
By: _____________________________________ By: _____________________________________ Name: Name:

Title: Title:

Date: Date:

4.A.3
Attachment: 3 - City of Arvin - Veolia CO#05 - 6,500 CY of imported fill dirt and transportation to the site - rev1 - 3-31-2025 (Change Orders for Change Order 6 - page 1 of 2

CHANGE ORDER TO STATEMENT OF WORK UNDER THE MASTER SERVICES AGREEMENT CHANGE ORDER 6– CITY OF ARVIN WASTE WATER TREATMENT PLANT SOLAR PROJECT THIS CHANGE ORDER ("Change Order'') is entered into as of ___________, 2025 ("Effective Date") is a modification to the scope of work under that certain Statement of Work (the “SOW”) entered into, pursuant to the Master Services Agreement between Veolia Sustainable Buildings USA West, Inc., formerly known as Enovity, Inc., ("Service Provider") and the City of Arvin, California, ("Client"), dated December 4, 2023 (as may be amended, the "Agreement"). Service Provider and Client are each a "Party" and, collectively, the "Parties." Capitalized terms used in this Change Order but not otherwise defined herein shall have the same meaning given to such terms in the Agreement.

A. Change Order Details
Change Order 6 - ($58,903.17) This change order addresses one project change:
(1) PG&E service upgrades are outside of the scope of work in the SOW. The City of Arvin has elected to use the project contingency and Service Provider financing for this scope, per Amendment #1 to the Agreement dated March 11th, 2025. Service Provider will finance PG&E service upgrade costs for the City of Arvin per the terms agreed in the MSA and SOW, as amended, to be repaid seven (7) days from the date of receipt by Client of Investment Tax Credit or within a period of five hundred and forty-seven (547) days from the invoice date of the first invoice designated for deferral. These PG&E upgrade charges include costs for Rule 2, 21, and 16 charges by PG&E. Further details are set forth in the attached PG&E Rule 2, 21, and 16 contracts, and Service Provider will manage this process with PG&E and pay PG&E, with reimbursement to be provided as set forth in the Agreement and SOW, as amended.

The Scope of Work under the Agreement will include the additional work set forth in the attached exhibits, with such additional work to be completed for an amount not to exceed $58,903.17, which includes project management for Service Provider, as set forth below.

Contract Amount $4,285,714.00
Initial Contingency Amount $615,153.00
Less Previously Approved Change Orders (1, 2, 3, 4, and 5) $215,985.072 Pacific Gas & Electric - Upgrade Charges - Rules 2 and 21 $49,638.83 Pacific Gas & Electric - Remaining Charge - Rules 16 $1,304.34 Project Management $7,960.00
Change Order 6 Total $58,903.17
REVISED CLIENT CONTINGENCY AMOUNT $337,072.82
B. General Provisions

2. Order of Precedence. In the event of any inconsistencies between the SOW and all previous change orders thereto and this Change Order, this Change Order shall take precedence.

3. Subject to the modifications herein, all other terms and conditions of the SOW remain unchanged and shall remain in full force and effect.

4.A.4
Attachment: 4 - City of Arvin - Veolia CO#06 - PG&E - Upgrade Charges - Rules 2, 21, and 16 - rev1 - 3-31-2025 (Change Orders for Solar Change Order 6 - page 2 of 2
IN WITNESS WHEREOF, Client authorizes Service Provider to implement this Change Order and agrees to the above project impact on the SOW. By executing below, the Parties hereto, each acting under due and proper authority, have executed this Change Order as of the Effective Date.

City of Arvin, California Veolia Sustainable Buildings USA West, Inc. (Client) (Service Provider)
By: _____________________________________ By: _____________________________________ Name: Name:

Title: Title:

Date: Date:

4.A.4
Attachment: 4 - City of Arvin - Veolia CO#06 - PG&E - Upgrade Charges - Rules 2, 21, and 16 - rev1 - 3-31-2025 (Change Orders for Solar

4.A.5
Attachment: 5 - 2023-31 Enovity Master Services Agreement City of Arvin (Final)_111423_Redacted (Change Orders for Solar Renewable

4.A.6
Attachment: 6 - 2025-06 Veolia-Arvin - Amendment 1 to Solar MSA and SOW_031125_Redacted (Change Orders for Solar Renewable Energy

4.A.6
Attachment: 6 - 2025-06 Veolia-Arvin - Amendment 1 to Solar MSA and SOW_031125_Redacted (Change Orders for Solar Renewable Energy Staff Report – Budget Amendment to replace streetsweeper impeller fan.

Page 1 of 1 ends

CITY OF ARVIN
Staff Report
Meeting Date: April 22, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager/Finance Director
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Approving Budget Amendment Number 2425-04 for Replacement of Streetsweeper Impeller Fan Along with the Shaft, Bearings, and Pulleys within the Fan Housing in the amount of $12,089.44 and Other Related Action.

BACKGROUND:

The impeller fan in the City’s streetsweeper has failed after normal wear and tear and needs to be replaced along with the shaft, bearings, and pulleys within the fan housing. The City’s streetsweeper cannot function properly without the impeller fan.

There is currently $18,985 in the Fiscal Year 2024-25 Maintenance -Vehicle : State Gas Tax expense account for this item. This is an unexpected expense; therefore, a budget adjustment is required in order to allocate funding to replace the impeller fan along with the shaft, bearings and pulleys within the fan housing. The budget adjustment will require the use of the Maintenance - Vehicle : State Gas Tax FY 24-25 budget.

STAFF RECOMMENDATION:

Staff recommends that the Council adopt budget amendment number 2425-04 to replace the impeller fan along with the shaft, bearings and pulleys within the fan housing.

FINANCIAL IMPACT:

The cost of to replace the impeller fan along with the shaft, bearings and pulleys is approximately $12,089.44, of which $12,089.44 will have to be pulled from Maintenance - Vehicle : State Gas Tax expense account.

ATTACHMENTS:

Budget Adjustment # 2425-04
Quote to replace the impeller fan, shaft, bearings and pulleys.

4.B.1
Attachment: Staff Report Budget Adjustment for Streetsweeper Impeller Fan_042225 (Budget Amendment for Replacement of Streetsweeper

Page 1 of 2 ends

Reso Budget Amendment No. 2425-04 for replacement of streetsweeper impeller fan.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING BUDGET AMENDMENT NUMBER 2425-04 FOR

REPLACEMENT OF THE STREETSWEEPER IMPELLER FAN ALONG

WITH THE SHAFT, BEARINGS, AND PULLEYS WITHIN THE FAN
HOUSING IN THE AMOUNT OF $12,089.44 AND OTHER RELATED
ACTIONS.

WHEREAS, Section 540 of the City of Arvin’s Financial Management Manual requires City Council approval of all budget amendments which have a financial impact on the City’s funds; and
WHEREAS, the City Manager/Finance Director has completed an analysis of projected the City’s general fund revenue and expenses for Fiscal Year (FY) 2024-2025; and WHEREAS, when the Fiscal Year 2024-2025 budget was adopted by the City Council on June 29, 2024, $29,000 in expenses for vehicle repairs were budgeted to the Maintenance – Vehicle:

State Gas Tax Account # 30-20-200-200-19-5012; and
WHEREAS, the impeller fan in the City’s streetsweeper has failed from normal wear and tear and needs to be replaced along with the shaft, bearings, and pulleys within the fan housing; and
WHEREAS, the City’s streetsweeper cannot function properly without the impeller fan; and
WHEREAS, the estimated cost to replace the impeller fan, shaft, bearings, and pulleys is $12,089.44 and would require a budget amendment as follows:
30-20-200-200-19-5012 Maintenance – Vehicle: State Gas Tax Expense $12,089.44 NOW THEREFORE BE IT RESOLVED, by the City Council of Arvin as follows: The Arvin City Council approves that budget amendment number 2425-04 in the amount of approximately $12,089.44 authorized to pay for the cost to replace the City’s streetsweeper impeller fan, shaft, bearings, and pulleys.
/////
/////
/////
/////

4.B.2
Attachment: Reso Budget Adjustment for Streetsweeper Impeller Fan_042225 (Budget Amendment for Replacement of Streetsweeper Impeller

Page 2 of 2 ends

Reso Budget Amendment No. 2425-04 for replacement of streetsweeper impeller fan.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor
APPROVED AS TO FORM:

By:

4.B.2
Attachment: Reso Budget Adjustment for Streetsweeper Impeller Fan_042225 (Budget Amendment for Replacement of Streetsweeper Impeller

CITY OF ARVIN NUMBER

BUDGET AMENDMENT REQUEST
per Arvin Financial Management Manual - Section 540

REQUESTING DEPARTMENT FUND NAME - NUMBER
Finance 10 - General Fund
Account Number Account Name Amount to Amend
30-20-200-200-19-5012 Maintenance - Vehicle: State Gas Tax $12,089.44 TOTAL ALL AMENDMENTS $12,089.44

PURPOSE
Allow budget and spending authority to cover costs for replacement of Streetsweeper Impeller Fan along with the shaft, bearings, and pulleys involved with the fan housing.

Approvals: If total of amendments equals ZERO, City Manager approval If total of amendments does NOT equal ZERO, Council Approval required Finance Department
City Manager
City Council - Resolution #_________________________________________ 2425-04

4.B.3
Attachment: Budget transfer worksheet 2425-04 for Streetsweeper Impeller Fan_042225 (Budget Amendment for Replacement of Streetsweeper City of Arvin 4/15/2025
Equipment Type: Elgin Crosswind J JS41223
Customer Contact: open upon approval
Customer Email: Estimate Revision: 0
Customer Phone:

Haaker Contact: Carina Isidro
Shipping Method: Ground In Shop
Qty. Stock No. Description Total
1 1123186 5 Band Belt $297.22
2 1127111 Bearing - Pillow Block $783.54
2 1078901 Open End Cap Seal $49.80
1 1078765 Wldt Impeller $3,662.28
1 1054573 Shroud Mod $366.69
1 1078902 Closed End Cap Seal $17.07
25 5009215 Lock Washer $20.00
25 5005088 Nut $8.75
1 1124999 Lower Fan Housing Top Liner $535.88
2 1028308 Shaft Seal $12.70
1 1126005 Upper Fan Housing $811.56
4 4910000 18 gauge wire (FT) $0.64
1 1124998 Lower Fan Housing $529.20
NOTES:

TOTAL PARTS $7,095.33
FREIGHT $500.00
SALES TAX $610.11
HEC LABOR HOURS 14 @ 229.00 $ $3,206.00

SUBLET LABOR

ENV CHARGES/SHOP SUPPLIES $300.00
TRAVEL $378.00
Grand Total: $12,089.44
Approved: By:
$811.56
$0.16
$529.20
$17.07
$0.80
$0.35
$535.88
$6.35
Unit Price
$297.22
Parts & Service Estimate Form
2070 N. White Ave La Verne CA 91750 Phone: 909-598-2706 Shipping To:

Customer: Date:

Serial Number:

Work Order Number:
$391.77
$24.90
$3,662.28
$366.69
*Any sales tax shown is subject to change.*
*Due to fluctuation in materials and components, all estimated prices are subject to change and are not guranteed.* *After tear down additional parts and labor may be required to complete this repair due to unforeseen issues.* *Sales tax will be calculated and charged based on current rates for the location of the sale at time of invoice.*

10.0%

8.25%

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4.B.4
Attachment: Estimate - Streetsweeper Impeller Fan_042225 (Budget Amendment for Replacement of Streetsweeper Impeller Fan)

Arvin City CouncilApril 22, 2025

Arvin City Council
April 22, 2025