Agenda — Arvin City Council, May 27, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY MAY 27, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – May 27, 2025

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of May 10, 2025 – May 23, 2025.

B. Approval of Payroll Register(s) of May 09, 2025.

C. Approval of Minutes of the Regular Meeting of May 13, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) and/or 5339 (49 U.S.C. Section 5339) with California Department of Transportation.

E. Approval of A Resolution of the City Council of the City of Arvin Approving An Application for Funding and the Execution of A Grant Agreement and Any Amendments Thereto from the 2024 Funding Year of the State CDBG Program.

F. Approval of A Resolution of the City Council of the City of Arvin Describing Improvements and Ordering the City Engineer to File A Report With Regard to the Landscape and Lighting Maintenance District No. 1 for the 2025-2026 Fiscal Year.

G. Approval of A Resolution of the City Council of the City of Arvin Describing Improvements and Ordering the City Engineer to File A Report With Regard to the Landscape and Lighting Maintenance District No. 2 for the 2025-2026 Fiscal Year.

Staff recommends approval of the consent agenda.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – May 27, 2025

Page 2 of 2 ends

4. ACTION ITEM(S)
A. Approval of A Resolution of the City Council of the City of Arvin Receiving and Adopting the Annual Statement of Investment Policy and Authorizing the Investment of Surplus Funds Consistent with the Same.

Staff recommends approval of the Resolution.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ B. Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Negotiate and Execute Contracts with Three Selected Consulting Firms for On-Call Professional Engineering Services and to Issue Task Orders Consistent with the Terms of RFQ No. 2025-001.

Staff recommends approval of the Resolution.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

5. COUNCIL MEMBER COMMENTS

6. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): one case
B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) C. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representatives: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association

7. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated May 23, 2025.

Cecilia Vela, City Clerk
5/14/2025 3:55:32 PM Page 1 of 9
Payment Register
City of Arvin APPKT00995 - FOR AP 5/14/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1283
Vendor Number

ALEJANDRO GARCIA
Total Vendor Amount
234.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 234.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 273 ALUMINUM TRANSIT SIGN 05/08/2025 05/08/2025 0.00 234.90 1717
Vendor Number
AMPUP
Total Vendor Amount
4,250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 4,250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 003610 LICENSE + NETWORK FEE CHARGING STATION 04/16/2025 04/16/2025 0.00 4,250.00 1150
Vendor Number
AT&T
Total Vendor Amount
426.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 426.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00002332405 9391056024 SERVICE 03.13.25-04.12.25 04/13/2025 04/13/2025 0.00 50.66 000023330643 9391033189 SERVICE 03.13.25-04.12.25 04/13/2025 04/13/2025 0.00 375.52 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
472.27
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 472.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760078613 PD 284 CABIN FILTER , BUG REMOVER 04/15/2025 04/15/2025 0.00 106.30 03760078614 PD 281 MOTORCRAFT ME , PP GREEN POWER 2 04/15/2025 04/15/2025 0.00 84.13 03760078755 PD 280 CABIN FILTER, BLASTER AC VENT 04/15/2025 04/15/2025 0.00 34.26 03760079240 PD 403 UNINSULANT BUTT CO 04/16/2025 04/16/2025 0.00 7.72 03760079929 PD 280 MOTOR CRAFT OIL 04/17/2025 04/17/2025 0.00 82.12 03760079960 PD 280 MOTORCRAFT , STP PREMIUM AIR 04/17/2025 04/17/2025 0.00 45.15 03760079990 PD 280 DURALAST IDLER/TE 04/17/2025 04/17/2025 0.00 103.77 03760080598 TRUCK 888 MOTORCRAFT OIL 04/18/2025 04/18/2025 0.00 8.82 1057
Vendor Number

DEPARTMENT OF TRANSPORTATION - CASHIERING OFFICE
Total Vendor Amount
4,154.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 4,154.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SL250952 SIGNALS & LIGHTING JANUARY - MARCH 2025 04/21/2025 04/21/2025 0.00 4,154.59 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
10,213.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 2,247.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 37942MS AGREEMENT MONTHLY O365 -PD 05/01/2025 05/01/2025 0.00 1,372.80 37943MS AGREEMENT FOR MICROSOFT 365 MAY 2025 05/01/2025 05/01/2025 0.00 874.30 Check 05/14/2025 7,966.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 37944 SECURECENTRIC + FIREWALL MAY 2025 05/01/2025 05/01/2025 0.00 7,966.34

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
34,147.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 34,147.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9573890 COA PROF SERVICES THROUGH FEBRUARY 23,2025 02/24/2025 02/24/2025 0.00 34,147.50 1821
Vendor Number

ENERGY LINK INDUSTRIAL SERVICES INC
Total Vendor Amount
6,939.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 6,939.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 100676B EV 203 REPLACE FRONT BRAKE PADS 05/07/2025 05/07/2025 0.00 557.89 100680B EV 203 INSTALL A ARM ON DRIVER SIDE 04/11/2025 04/11/2025 0.00 554.96 100817 UNIT 207 REPLACE TIRES 04/11/2025 04/11/2025 0.00 307.89 407651A TRUCK 888 REPLACE OIL PAN GASKET, FRONT BRAKES 04/18/2025 04/18/2025 0.00 1,815.92 407651B TRUCK 888 FABRICATED PLATE MOUNT 04/11/2025 04/11/2025 0.00 1,955.00 407732 UNIT 205-EV REMOVED AC CONDENCERS 04/15/2025 04/15/2025 0.00 1,747.50 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
430.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 430.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0377 BUS WASH AND BUMPER SHINE 05.08.25 05/08/2025 05/08/2025 0.00 430.00 1065
Vendor Number

GALLS LLC
Total Vendor Amount
1,205.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,205.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 031114533 ROAD RUNNER MEASURING WHEEL 04/22/2025 04/22/2025 0.00 1,205.82 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
423.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 423.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4222025 INTERPRETING SERVICES COUNCIL MEETING 4/8/25 04/22/2025 04/22/2025 0.00 423.60 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
541.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 541.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 39174308 DELL OPTIPLEX COMPUTERS AGREEMENT 05/07/2025 05/07/2025 0.00 541.26 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
815.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 815.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 532831 PW FUEL UNIT 323 04/30/2025 04/30/2025 0.00 815.93 1864
Vendor Number
HERITAGE-CRYSTAL CLEAN INC.

Total Vendor Amount
925.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 925.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 19303220 55 GAL DRUM CLOSED , DRUM CONTAINMENT WITH DRAIN04/20/2025 04/20/2025 0.00 925.54

JAKE RAPER JR
Total Vendor Amount
6,255.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 6,255.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001734 INVOICE 8 05/01/2025 05/15/2025 0.00 6,255.00 1823
Vendor Number

JIM BURKE FORD
Total Vendor Amount
496.04
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 496.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1613120 PD 281 SHAFT 04/14/2025 04/14/2025 0.00 222.89
273843C PD 296 MULTI- POINT CARE INSPECTION 04/18/2025 04/18/2025 0.00 273.15 1646
Vendor Number

JOSE ALANIZ JR
Total Vendor Amount
324.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 324.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 693 FORK LIFT OFF LAOD ITEMS FROM GLOBAL 05/09/2025 05/09/2025 0.00 324.75 1807
Vendor Number

JOSE ARGELIO GUTIERREZ SALINAS
Total Vendor Amount
650.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 650.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-205 APD DISPATCH CEILING FAN 05/12/2025 05/12/2025 0.00 650.00 1829
Vendor Number
KERN AUTO PARTS INC.

Total Vendor Amount
354.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 354.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 027144 TRANSIT 888 BK CREEPER 05/08/2025 05/08/2025 0.00 354.62 1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
1,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3008 ACUTE PEDIATRIC EXAM 05/02/2025 05/02/2025 0.00 1,500.00 1328
Vendor Number

KERN MEDICAL CENTER KERN COUNTY HOSPITAL AUTHORITY
Total Vendor Amount

49.30 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 49.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8000000979 VENIPUNCTURE COLLECTION 04/07/2025 04/07/2025 0.00 49.30 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
8,460.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 8,460.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 290659 AR100-00001 03/31/2025 03/31/2025 0.00 6,840.75
290660 AR100-00011 03/31/2025 03/31/2025 0.00 1,620.00

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.) Payment Register APPKT00995 - FOR AP 5/14/2025
5/14/2025 3:55:32 PM Page 4 of 9
1168
Vendor Number
LOWES
Total Vendor Amount
2,750.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 2,750.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 21030149 TOOLS FOR SHOP 03/20/2025 03/20/2025 0.00 81.24 225071651 44 GAL TRASH FOR WILDFLOWER FESTIVAL 04/24/2025 04/24/2025 0.00 410.17 252767207 44 GAL TRASH FOR WILDFLOWER FESTIVAL 04/27/2025 04/27/2025 0.00 878.94 339168586 MATERIAL TO REPAIR WATER LINE @ PW SHOP 04/08/2025 04/08/2025 0.00 100.53 433232008 REPLACNIG STOLEN EQUIPMENT 04/29/2025 04/29/2025 0.00 875.28 852346985 128 FL OZ SIMPLE GREEN 03/06/2025 03/06/2025 0.00 119.85 891053730 MATERIAL RO REPAIR WATERLINE @ PW YARD 03/05/2025 03/05/2025 0.00 54.21 965005457 WHITE EXTERIOR VINYL SINGLE HUNG 03/28/2025 03/28/2025 0.00 230.14 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
877.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 877.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855233361 BIN RENT AND 4 YD ROLL OFF APRIL 2025 04/30/2025 04/30/2025 0.00 877.30 1199
Vendor Number

MUNISERVICES / AVENU
Total Vendor Amount
453.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 453.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV06-020801 SUTA CA - Q4 2024 04/18/2025 04/18/2025 0.00 453.90 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
1,050.04
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,050.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-436791 MOTOR OIL, 1 GAL CLEANER 04/09/2025 04/09/2025 0.00 254.15 4451-437013 STRING INSERT -PW 04/10/2025 04/10/2025 0.00 15.13 4451-438153 1 GAL ANTI FREEZE 04/15/2025 04/15/2025 0.00 43.28 4451-438667 COOLANT HOSE , 1 GAL ANTIFREEZE 04/17/2025 04/17/2025 0.00 216.29 4451-438682 BELT TOOL 04/17/2025 04/17/2025 0.00 34.63
4451-439677 MOTOR OIL, AIR FILTER, FOR PD CHIEF CAR 04/22/2025 04/22/2025 0.00 113.63 4451-439678 PW 319 AIR FILTER 04/22/2025 04/22/2025 0.00 69.30 4451-439922 BATTERY 04/23/2025 04/23/2025 0.00 180.28
4451-439924 OIL FILTER, AIR FILTER , MOTOR OIL 04/23/2025 04/23/2025 0.00 108.96 SC04800888 LATE FEE CHARGES 04/28/2025 04/28/2025 0.00 14.39 1642
Vendor Number

OSCAR AGUILERA GONZALEZ
Total Vendor Amount
2,470.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 2,470.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 274 DIGIORGIO PARK INSTALL NEW LIGHTING TIMER 04/08/2025 04/08/2025 0.00 950.00 275 DIGIORGIO PARK FAULTY LIGHTING TIMER 04/10/2025 04/10/2025 0.00 675.00 276 SMOTHERMON PARK TROUBLESHOOT MAIN BREAKER 04/10/2025 04/10/2025 0.00 845.00 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
2,900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 2,900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DIGIORGIO 1 DIGIORGIO PRK INSTALLED 1 HYMEX METAL COUPLING 05/05/2025 05/05/2025 0.00 650.00 DIGIORGIO 2 DIGIORGIO PARK REPAIRED MAIN WATER LINE 05/05/2025 05/05/2025 0.00 750.00 F1 FELICITA PARK INSTALL NEW RAIN BIRD TIMER 05/05/2025 05/05/2025 0.00 950.00

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.) Payment Register APPKT00995 - FOR AP 5/14/2025
5/14/2025 3:55:32 PM Page 5 of 9
F2 FELICITA PARK ADJUST SPRINKLER ZONES 05/05/2025 05/05/2025 0.00 550.00 1108
Vendor Number
PG & E
Total Vendor Amount
6,736.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 6,736.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 04.01.25-04.30.25 5299823039-6 04.01.25-04.30.25 05/01/2025 05/01/2025 0.00 6,434.82 8440977428-2 04.01.25-04.29.25 8440977428-2 04.01.25-04.29.25 04/29/2025 04/29/2025 0.00 301.56 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
9,885.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 9,885.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31388 COA ON CALL PLANNING SERVICES 04/08/2025 04/08/2025 0.00 9,885.00 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,717.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,717.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES APRIL 2025UNIFORM SERVICES APRIL 2025 04/30/2025 04/30/2025 0.00 1,717.54 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
314.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 314.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901050125 SERVICE MAY 2025 05/01/2025 05/01/2025 0.00 314.52 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 882734 ARVIN ADOBE COMPLEX FIRE MONITORING MAY 2025 05/01/2025 05/01/2025 0.00 55.00 1354
Vendor Number

TIMOTHY RAMOS
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1875 ANNUAL COMM. BACKGROUND CHECK 04/18/2025 04/18/2025 0.00 250.00 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
128.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 128.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-114795 ALUMINUM SIGN 04/17/2025 04/17/2025 0.00 128.54 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
1,842.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,842.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 240995 UNIT 280 TPMS REPLACEMENT 04/17/2025 04/17/2025 0.00 86.24 241040 UNIT 298 TIRES 04/17/2025 04/17/2025 0.00 464.23 241041 TIRES FOR TRANSIT 04/17/2025 04/17/2025 0.00 1,292.22

TYLER TECHNOLOGIES INC
Total Vendor Amount
1,250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-507687 SERVER MIGRATION SERVICES 04/22/2025 04/22/2025 0.00 1,250.00 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
498.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 498.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6111940914 ARVIN PW CELL PHONES 03.26.25-04.25.25 04/25/2025 04/25/2025 0.00 498.84 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,413.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 1,413.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6111940912 ARVIN PD CELL PHONES 03.26.25-04.25.25 04/25/2025 04/25/2025 0.00 1,413.38 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 848.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6111940913 ARVIN PD AIR CARDS 03.26.25-04.25.25 04/25/2025 04/25/2025 0.00 848.28 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
628.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 628.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6112173026 TRANSIT SVCS 03.29.25-04.26.25 04/25/2025 04/25/2025 0.00 628.49 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0425-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA APRIL 2025 05/01/2025 05/01/2025 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
110.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 110.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034113505 COMM DEV LEASE 04.21.25-05.20.25 04/23/2025 04/23/2025 0.00 110.88 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001721 APOA Dues 05/09/2025 05/09/2025 0.00 950.00

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
987.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 987.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001722 SEIU Dues 05/09/2025 05/09/2025 0.00 27.00
INV0001723 SEIU Dues 05/09/2025 05/09/2025 0.00 960.47
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/14/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001725 ALEX GHAZARIAN 05/09/2025 06/15/2025 0.00 300.00

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.) Payment Register APPKT00995 - FOR AP 5/14/2025
5/14/2025 3:55:32 PM Page 8 of 9
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 84 44 0.00 119,531.31
Packet Totals: 84 44 0.00 119,531.31
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 2,237.47
Packet Totals:
43 0.00 2,237.47

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.) 5/22/2025 4:18:51 PM Page 1 of 8
Payment Register
City of Arvin APPKT00999 - FOR AP 5/21/25 - 5/30/25
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
969.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 969.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2871562011 INTERNET ACC 04.11.25-05.10.25 05/11/2025 05/11/2025 0.00 969.93 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
479.15
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 479.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760084638 PD 288 MOTOR CRAFT OIL 04/24/2025 04/24/2025 0.00 128.47 03760085337 TRANSIT 888 MOTOR CRAFT OIL 04/25/2025 04/25/2025 0.00 8.91 03760085342 MICRO EDGE WIPER - PD STOCK 04/25/2025 04/25/2025 0.00 86.49 03760085343 TRANSIT 888 BATT PROTECT , SP BPC ULV 04/25/2025 04/25/2025 0.00 54.68 03760085439 PD 296 H11 ZEVO FOG LIGHT 04/25/2025 04/25/2025 0.00 104.99 03760087429 PD 401 MOTOR CRAFT OIL , AIR FILTER 04/28/2025 04/28/2025 0.00 104.43 CM0000045 TRUCK 888 MOTORCRAFT 04/25/2025 04/25/2025 0.00 -8.82 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
961.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 961.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370786613 EXAM/ CONSULTATION 04/11/2025 04/11/2025 0.00 392.10 5370789466 EXAM / CONSULTATION XRAY STUDY 04/28/2025 04/28/2025 0.00 270.65 5370789467 EUTHANASIA 04/28/2025 04/28/2025 0.00 299.22 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
736.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 736.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 470178 COA SPECIAL COUNCIL MEMBER ELECTION 05/02/2025 05/02/2025 0.00 736.53 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5533 ARVIN LANDSCAPE & MAINT LLMD NO. 1 APRIL 2025 04/30/2025 04/30/2025 0.00 3,000.00 5534 ARVIN LANDSCAPE & MAINT LLMD NO. 2 APRIL 2025 04/30/2025 04/30/2025 0.00 725.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
2,772.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 2,772.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1119687 MINI UHF CRIMP CONN - TRANSIT 05/02/2025 05/02/2025 0.00 1,360.39 1122404 MOTO RZ UHF PORTABLE 05/01/2025 05/01/2025 0.00 962.34 1122417 LTR 450 DISPATCH PW MAY 2025 05/01/2025 05/01/2025 0.00 270.00 1122418 LTR 450 DISPATCH TRANSIT MAY 2025 05/01/2025 05/01/2025 0.00 180.00

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

52.86 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 52.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 577900 WD-40 12OZ MATERIAL FOR SHOP 04/25/2025 04/25/2025 0.00 30.29 578514 TOOL FOR IRRIGATION REPAIR @ PARKS 04/30/2025 04/30/2025 0.00 19.04 87305 BOLTS AND NUTS 04/09/2025 04/09/2025 0.00 3.53
1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
30,870.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 30,870.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9574380 PROF SERVICES THROUGH APRIL 27, 2025 04/28/2025 04/28/2025 0.00 30,870.00 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
810.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 810.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0379 ARVIN PD FLEET WASH 05.13.25 05/13/2025 05/13/2025 0.00 500.00 INV0380 TRANSIT BUS WASH 05.19.25 05/19/2025 05/19/2025 0.00 310.00 1062
Vendor Number
FEDEX
Total Vendor Amount

75.50 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 75.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-856-48850 SHIPPING SVCS 04.28.25 05/09/2025 05/09/2025 0.00 75.50 1160
Vendor Number

HAAKER EQUIPMENT COMPANY
Total Vendor Amount
190.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 190.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount C5A374 UNIT 302 2 PACK OF KEYS 04/30/2025 04/30/2025 0.00 190.75 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
155.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 155.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5810 PD SERVICE FRONT DOOR CUT IN STRIKE HOLE 04/21/2025 04/21/2025 0.00 155.00 1823
Vendor Number

JIM BURKE FORD
Total Vendor Amount
1,540.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 1,540.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1614189 PW 321 WHEEL 04/23/2025 04/23/2025 0.00 372.13
1614528 PW 321 PANEL 04/30/2025 04/30/2025 0.00 995.20
1614978 PD 401 SPO LATCH 05/01/2025 05/01/2025 0.00 172.76 1246
Vendor Number

JIMS TOWING SERVICES INC
Total Vendor Amount
232.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 232.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 51967 PD 282 TOWING 05/07/2025 05/07/2025 0.00 232.80

Total Vendor Amount
700.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 700.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 027355 TRUCK 888 GRILL GUARD 05/14/2025 05/14/2025 0.00 700.37 1834
Vendor Number

MARANATHA KERN RIVER POWER
Total Vendor Amount
1,805.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 1,805.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 172944 PPE FOR STAFF 04/29/2025 04/29/2025 0.00 345.27
25147 REPLACING STOLEN TOOLS WEEDER 04/22/2025 04/22/2025 0.00 465.46 25150 REPLACING STOELN EQUIPMENT 04/22/2025 04/22/2025 0.00 541.24 25182 WILD FLOWER FESTIVAL QUICK COUPLER 04/22/2025 04/22/2025 0.00 280.04 25776 PPE FOR STAFF 04/29/2025 04/29/2025 0.00 173.18
1615
Vendor Number

NVA STIERN VETERINARY MANAGEMENT
Total Vendor Amount

66.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 66.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 356140 OFFICE VISIT ROUTINE FOR DUUK 04/25/2025 04/25/2025 0.00 66.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
973.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 973.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-441327 REPLACING STOLEN PARTS- 3 TON JACK 04/29/2025 04/29/2025 0.00 227.31 4451-441508 TRANSIT 207 EV BATTERY 04/30/2025 04/30/2025 0.00 746.57 1108
Vendor Number
PG & E
Total Vendor Amount
23,198.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 23,198.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 04.10.25-05.08.25 ELEC SVC 04.10.25-05.08.25 05/09/2025 05/09/2025 0.00 23,198.25 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
502.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 502.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount METER ADD 05.11.25 METER ADD 05.11.25 05/11/2025 05/11/2025 0.00 502.25 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
194.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 194.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-42737 NOC 1 YR LICENSE 05/01/2025 05/01/2025 0.00 194.85 1069
Vendor Number

ROGER GOODMAN
Total Vendor Amount
3,242.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 3,242.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1971 RADIO BATTERY IMPRES 04/26/2025 04/26/2025 0.00 2,679.19 1972 RADIO BATTERY IMPRES 04/26/2025 04/26/2025 0.00 562.90

SHAW SERVICES
Total Vendor Amount
4,130.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 4,130.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R8-2 UNIT# WP-1 SCANIA WATER WELL ENGINE 05/09/2025 05/09/2025 0.00 4,130.00 1122
Vendor Number

SIRCHIE
Total Vendor Amount
336.77
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 336.77
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0691503-IN NITRILE FREE GLOVES XL 04/28/2025 04/28/2025 0.00 336.77 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
1,456.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 1,456.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 152722428-001 FELECITA PARK RAIN BIRD GEN CONTROLLER 04/29/2025 04/29/2025 0.00 733.34 152792418-001 FELECITA PARK RAIN BIRD EXPANSION MODULE 04/29/2025 04/29/2025 0.00 723.28 1126
Vendor Number

STAPLES BUSINESS CREDIT
Total Vendor Amount
3,577.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 3,577.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7005025017 OFFICE SUPPLIES FOR THE CITY APR2025 04/25/2025 04/25/2025 0.00 3,577.06 1833
Vendor Number
TELETRAC NAVAMAN US LTD.

Total Vendor Amount
184.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 184.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 93306262 TN360 SAFETY SERVICES 05/01/2025 05/01/2025 0.00 184.16 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
483.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 483.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 241141 UNIT 321 TPMS VALVE STEM 04/24/2025 04/24/2025 0.00 483.78 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
212,562.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 38,428.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000209808 SL RAPID ASSESSMENT TOOL STANDARD PACKAGE 04/21/2025 04/21/2025 0.00 38,428.75 Check 05/22/2025 19,270.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000209809 PASS THROUGH FOR MARCH 2025 04/21/2025 04/21/2025 0.00 19,270.37 Check 05/22/2025 154,863.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000211317 O & M SERVICES WASTEWATER APRIL 2025 05/01/2025 05/01/2025 0.00 154,863.86

VINCENTE MEDRANO
Total Vendor Amount
161.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 161.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DRINKS FOR CRIME SCENE PERSONEEL DRINKS FOR CRIME SCENE PERSONEEL 05/10/2025 05/10/2025 0.00 161.16 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034219766 COPIER LEASE ARVIN PD 04.29.25-05.28.25 05/02/2025 05/02/2025 0.00 183.87 5034219767 COMM DEV LEASE 04.30.25-05.29.25 05/02/2025 05/02/2025 0.00 124.49 1201
Vendor Number

WESTERN ALLIANCE BANK LOAN PMT
Total Vendor Amount
63,434.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 63,434.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount A#4500161025-61025 05.01.25LOAN 450016025-6102 JEWETT SQUARE 05.01.25 05/01/2025 05/01/2025 0.00 63,434.00 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001719 AFLAC 05/09/2025 05/09/2025 0.00 20.49
INV0001737 AFLAC 05/23/2025 05/23/2025 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001720 ALLSTATE 05/09/2025 05/09/2025 0.00 108.73
INV0001738 ALLSTATE 05/23/2025 05/23/2025 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001739 APOA Dues 05/23/2025 05/23/2025 0.00 950.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,048.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 1,048.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001740 SEIU Dues 05/23/2025 05/23/2025 0.00 27.00
INV0001741 SEIU Dues 05/23/2025 05/23/2025 0.00 1,021.30

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/22/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001743 ALEX GHAZARIAN 05/23/2025 06/15/2025 0.00 300.00

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.) Payment Register APPKT00999 - FOR AP 5/21/25 - 5/30/25
5/22/2025 4:18:51 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 59 34 0.00 360,890.08
Packet Totals: 59 34 0.00 360,890.08
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check85 0.00 2,556.74
Packet Totals:
85 0.00 2,556.74

3.A.1
Attachment: Demand Register(s) of May 10, 2025 - May 23, 2025 (Demand Register(s) of May 10, 2025 - May 23, 2025.)

3.B.1
Attachment: Payroll Register(s) of May 09, 2025 (Payroll Register(s) of May 09, 2025.)

3.B.1
Attachment: Payroll Register(s) of May 09, 2025 (Payroll Register(s) of May 09, 2025.) Arvin City Council Meeting Agenda – May 13, 2025

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
MAY 13, 2025
CALL TO ORDER @ 6:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second CM Horton Vote 4-0

3. PRESENTATION(S)
A. Kern COG 101 – Introduction to the Metropolitan Transportation Planning Process Rob Ball, Planning Deputy Director - Kern Council of Governments B. Grants Projects
Christine Viterelli, Grants Manager – City of Arvin

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of April 18, 2025 – May 09, 2025.

B. Approval of Payroll Register(s) of April 25, 2025.

C. Approval of Minutes of the Regular Meeting of April 22, 2025.

D. Approval of Proclamation Proclaiming May 2025 as Community Action Month.

E. Approval of the City Council of the City of Arvin Awarding a Public Works Agreement to Energy Link for the Construction of an Electric Vehicle Charger for Transit Parking Lot Improvements, Subject to Approval as to Form by the City Attorney.

Agreement No. 2025-10

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of May 13, 2025 (Minutes of Regular Meeting of May 13, 2025.) Arvin City Council Meeting Agenda – May 13, 2025

Page 2 of 3 ends

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 4A – 4E.

Motion CM Perez Second CM Horton Vote 4-0

5. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Initiating the Annexation Process for 16000 S. Comanche Drive, Arvin (APN 189-280-04).

Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-25
B. Consideration of Waiver of Any and All Fees Associated with a General Plan Amendment, Zone Change Amendment, and Lot Merger for APN 191-181-23.

1. Consideration and Approval of A Resolution of the City Council of the City of Arvin Waiving Any and All Fees Associated with A General Plan Amendment and Zone Change for City Owned Property to Upzone Property in Compliance with SB330 and SB8 (State Law) Resulting from the Proposed Removal of Residential Density Resulting from the Proposed Rezoning of APN 191-181-23.

Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-26

2. Consideration of A Resolution of the City Council of the City of Arvin Waiving Any and All Fees Associated with the General Plan Amendment and Zone Change Amendment for the Property Located at the Northeast Corner of Hill Street and Tucker Street and Identified by the Kern County Assessor as APN 191-181-23.

Staff recommends consideration and direction from Council.

Motion to approve the Resolution.

Motion CM Perez Second MPT Reyes Vote 4-0
Resolution No. 2025-27

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of May 13, 2025 (Minutes of Regular Meeting of May 13, 2025.) Arvin City Council Meeting Agenda – May 13, 2025

Page 3 of 3 ends

3. A Resolution of the City Council of the City of Arvin Waiving Any and All Fees Associated with the Lot Merger for the Property Located at the Northeast Corner of Hill Street and Tucker Street and Identified by the Kern County Assessor as APN 191-181-23.

Staff recommends consideration and direction from Council.

Motion to approve the Resolution.

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-28

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): one case
B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) CLOSED SESSION REPORT BY CITY ATTORNEY:
7A. No reportable action.
7B. No reportable action.

8. ADJOURNED @ 10:04PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of May 13, 2025 (Minutes of Regular Meeting of May 13, 2025.)

Page 1 of 1 ends

Staff Report re Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339.

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) and/or 5339 (49 U.S.C. Section 5339) with California Department of Transportation.

BACKGROUND:

The U.S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration to support capital/operating assistance projects for non-urbanized public transportation systems under Section 5311 of the Federal Transit Act (FTA C 9040.1G), and Section 5339 of the Federal Transit Act (FTA C 5100.1). The California Department of Transportation has been designated by the Governor of the State of California to administer Section 5311 and Section 5339 grants for transportation projects for the general public for the rural transit and intercity bus.

The City of Arvin desires to apply for said financial assistance to permit operation of service/purchase of capital equipment in Kern County. The City of Arvin has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including social service agencies).

STAFF RECOMMENDATION:

Staff recommends that the Council approve the Resolution authorizing the federal funding under FTA Section 5311 (49 U.S.C. Section 5311) and/or 5339 (49 U.S.C. Section 5339) with California Department of Transportation that includes authorizing the City Manage to file and execute applications on behalf of the City of Arvin with the California Department of Transportation to aid in the financing of capital/operating assistance projects pursuant to Section 5311 of the Federal Transit Act (FTA C 9040.1G), as amended, and pursuant to Section 5339 of the Federal Transit Act (FTA C 5100.1), as amended.

FINANCIAL IMPACT:

None.

ATTACHMENTS:

Resolution

3.D.1
Attachment: Saff Report FTA 5311 FY 2025-2026_052725 (Authorizing the Federal Funding Under FTA Section 5311 and/or 5339)

Page 1 of 2 ends

Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339 with CalTrans.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
AUTHORIZING THE FEDERAL FUNDING UNDER FTA SECTION 5311
(49 U.S.C. SECTION 5311) AND/OR 5339 (49 U.S.C. SECTION 5339) WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION.

WHEREAS, the U. S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration to support capital/operating assistance projects for nonurbanized public transportation systems under Section 5311 of the Federal Transit Act (FTA C 9040.1G), and Section 5339 of the Federal Transit Act (FTA C 5100.1); and WHEREAS, the California Department of Transportation (Department) has been designated by the Governor of the State of California to administer Section 5311 and Section 5339 grants for transportation projects for the general public for the rural transit and intercity bus; and WHEREAS, the City of Arvin desires to apply for said financial assistance to permit operation of service/purchase of capital equipment in Kern County; and WHEREAS, the City of Arvin has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including social service agencies).

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Arvin as follows:

Section 1. The City Manager is authorized to file and execute applications on behalf of the City of Arvin with the Department to aid in the financing of capital/operating assistance projects pursuant to Section 5311 of the Federal Transit Act (FTA C 9040.1G), as amended, and pursuant to Section 5339 of the Federal Transit Act (FTA C 5100.1), as amended; and Section 2. The City Manager is authorized to execute and file all certification of assurances, contracts or agreements or any other document required by the Department; and Section 3. The City Manager is authorized to provide additional information as the Department may require in connection with the application for the Section 5311 and/or Section 5339 projects; and
Section 4. The City Manager is authorized to submit and approve requests for reimbursement of funds from the Department for the Section 5311 and/or Section 5339 project(s). /////
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3.D.2
Attachment: Reso FTA 5311 FY 2025-2026_052725 (Authorizing the Federal Funding Under FTA Section 5311 and/or 5339)

Page 2 of 2 ends

Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339 with CalTrans.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 27 th day of May 2025
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.D.2
Attachment: Reso FTA 5311 FY 2025-2026_052725 (Authorizing the Federal Funding Under FTA Section 5311 and/or 5339)

Page 1 of 1 ends

Staff Report re: A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2024 Funding Year of the State CDBG Program

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2024 Funding Year of the State CDBG Program
BACKGROUND:

The Department of Housing and Community Development recently notified the City of Arvin that it intends to award its competitive application to the 2024 CDBG program. The funding is for a public services program to support the Arvin Navigation Center. These funds are critical to continuing the homeless services provided by the Flood Ministries Program. The Arvin Navigation Center offers food, clothing, showers, laundry, haircuts, and referral services to Kern County health, shelter, and home placement resources, including counseling and wrap-around services with individualized plans to address barriers, increase income, and secure permanent housing.

DISCUSSION
The Arvin City Council previously approved Resolution No. 2024-056 for the application and submission of this grant. HCD is now requesting that the City of Arvin update the resolution with an updated signature from our new elected mayor.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

FINANCIAL IMPACT:

No fiscal impact.

ATTACHMENTS:
1) Resolution 2025- ____ A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2024 Funding Year of the State CDBG Program

3.E.1
Attachment: Staff Report re 2024 CDBG Revised Reso for Navigation Center_052725 (Reso Approving 2024 CDBG Award Navigation Center 1 Department of Housing and Community Development
Resolution Form Revised 7/23/2024 2024 CDBG NOFA
Appendix C: Resolution Template of the Governing Body
(Required)
Applicants are required to use the resolution form on the following page with no changes to content other than what is in the fillable fields.

When completing and preparing the Resolution, please refer to section V.F.4 of the 2024 NOFA.

Please note: On the next page, hidden text is used to provide instructions. Once a document is printed or converted to a pdf, the hidden text will be omitted.

To display hidden text:

1. Go to the Files Tab

2. Select Options from the bottom of the left-hand column

3. Click on the “Display” option

4. Check the “Hidden Text” box.

5. Make sure the “Print hidden text” box is not checked. This will ensure that when you convert to PDF or print the document, the instructional, hidden text is not displayed.

Note 1: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

Note 2: Unless there is a city ordinance stating otherwise, the mayor must be the designated official in Section 5.

3.E.2
Attachment: appendix-c-resolution-template-of-the-governing-body 05.15.25 (Reso Approving 2024 CDBG Award Navigation Center Flood) Resolution of the Governing Body
RESOLUTION NO. 2025-

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2024 FUNDING YEAR OF THE STATE CDBG

PROGRAM
BE IT RESOLVED by the City Council of the City of Arvin as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $300,000 for the following CDBG activities, pursuant to the and 2024 CDBG NOFA:

List activities and amounts
Activity (e.g. Public Services,
Infrastructure, etc.)
Dollar Amount Being Requested for the
Activity
Public Service and General Administration $ 300,000.
$
$
$
$
SECTION 2:

The City Council hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG activities described in Section 1.

SECTION 3:

The City Council acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The City Council hereby authorizes and directs the Mayor or Mayor Pro Tem or designee*, to execute and deliver all applications and act on the City’s behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the Mayor or Mayor Pro Tem or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement), any

3.E.2
Attachment: appendix-c-resolution-template-of-the-governing-body 05.15.25 (Reso Approving 2024 CDBG Award Navigation Center Flood) recordable or nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the City Manager or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Arvin held on 5/27/2025 by the following vote:

AYES: Enter # of votes or names
NOES: Enter # of votes or names
ABSENT: Enter # absentees or names
ABSTAIN: Enter # of abstains or names
Olivia Calderon, Mayor
City Council

STATE OF CALIFORNIA
City of Arvin, Kern County
I, Cecilia Vela, City Clerk of the City of Arvin, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 27th day of May, 2025 and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.

Cecilia Vela, City Clerk of the City of Arvin, State of California
______________________________________
By: Cecilia Vela, City Clerk

3.E.2
Attachment: appendix-c-resolution-template-of-the-governing-body 05.15.25 (Reso Approving 2024 CDBG Award Navigation Center Flood)

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Samuel Lux, P.E.; City Engineer
SUBJECT: Consideration and Approval of a Resolution of the City Council of the City of Arvin Describing Improvements and Ordering the City Engineer to File A Report With Regard to the Landscape and Lighting Maintenance District No. 1 for the 2025-2026 Fiscal Year.

BACKGROUND:

The City of Arvin maintains various landscapes, lighting and drainage improvements within the boundaries of Landscape and Lighting Maintenance District #1. Pursuant with the Landscaping and Lighting Act of 1972, a report of the improvements and the proposed special assessments must be prepared annually for review by the Council and the public so that annual assessments can be made. The first step in the process is for the City Council to initiate proceedings and to direct the City Engineer to prepare an updated report.

Currently, there are no substantial changes to the limits of the district, and no annexations are proposed.

FINANCIAL IMPACT:

The funds from the Maintenance District will be collected by the Kern County Assessor’s Office and disbursed to the City as a special assessment. When collected, these assessments will go into a fund that shall be used to pay for the maintenance and operation of the lighting, landscaping, walls, drainage, and administration of the district. As provided by the Landscaping and Lighting Act of 1972, a reassessment may provide for additional funds to be collected based on the Consumer Price Index of Los Angeles / Anaheim / Riverside for 2024. Said assessment may be for an amount up to a 3.4% increase from the previous fiscal year assessment.

RECOMMENDATION:

Staff recommend that the City Council approve a resolution which initiates the above-described actions.

ATTACHMENTS:

Resolution

3.F.1
Attachment: Staff Report - LLMD #1 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #1 for FY 25-26)

Page 1 of 2 ends

Reso Ordering Engineering Report for LLMD No. 1 FY 2025/2026 RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ORDERING THE CITY ENGINEER TO FILE A REPORT WITH REGARD TO THE LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR THE 2025-2026 FISCAL YEAR
WHEREAS, the City of Arvin is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the Landscaping and Lighting Act of 1972 requires the review of annual assessment of existing Districts; and
WHEREAS, Landscape and Lighting Maintenance District No. 1 has been formed pursuant to the Landscaping and Lighting Act of 1972, and has been brought into compliance with Proposition 218; and
WHEREAS, the City Council of the City of Arvin desires that assessments be levied and collected in said assessment districts for the 2025-2026 fiscal year in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highways Code of the State of California; and
WHEREAS, the City Council wishes to secure an engineer’s report in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the Streets and Highways Code of the State of California.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

Section 1. There are no proposed new improvements or any substantial changes in existing improvements for Landscape and Lighting Maintenance District No. 1. The City Engineer is hereby ordered to prepare and file a report in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the Streets and Highways Code of the State of California for fiscal year 2025-2026 Landscape and Lighting Maintenance District No. 1 assessments.

Section 2. This Resolution shall take effect immediately. //////
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3.F.2
Attachment: Resolution - LLMD #1 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #1 for FY 25-26)

Page 2 of 2 ends

Reso Ordering Engineering Report for LLMD No. 1 FY 2025/2026 I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 27 th day of May 2025 by
the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ___________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City on the date and by the vote indicated herein.

3.F.2
Attachment: Resolution - LLMD #1 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #1 for FY 25-26)

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Samuel Lux, P.E.; City Engineer
SUBJECT: Consideration and Approval of A Resolution of the City Council of the City of Arvin Describing Improvements And Ordering the City Engineer to File A Report With Regard to the Landscape And Lighting Maintenance District No. 2 for the 2025-2026 Fiscal Year.

BACKGROUND:

The City of Arvin maintains various landscape, lighting, and drainage improvements within the boundaries of Landscape and Lighting Maintenance District #2. Pursuant with the Landscaping and Lighting Act of 1972, a report of the improvements and the proposed special assessments must be prepared annually for review by the Council and the public so that annual assessments can be made. The first step in the process is for the City Council to initiate proceedings and to direct the City Engineer to prepare an updated report.

Currently, there are no substantial changes to the limits of the district, and no annexations are proposed.

FINANCIAL IMPACT:

The funds from the Maintenance District will be collected by the Kern County Assessor’s Office and disbursed to the City as a special assessment. When collected, these assessments will go into a fund that shall be used to pay for the maintenance and operation of the lighting, landscaping, walls, drainage, and administration of the district. As provided for by the Landscaping and Lighting Act of 1972, a reassessment may provide for additional funds to be collected based on the Consumer Price Index of Los Angeles / Anaheim / Riverside for 2024. Said assessment may be for an amount of up to a 3.4% increase from the previous fiscal year assessment.

RECOMMENDATION:

Staff recommend that the City Council approve a resolution which initiates the above-described actions.

ATTACHMENTS:

Resolution

3.G.1
Attachment: Staff Report - LLMD #2 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #2 for FY 25-26)

Page 1 of 2 ends

Reso Ordering Engineering Report for LLMD No. 2 FY 2025/2026 RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ORDERING THE CITY ENGINEER TO FILE A REPORT WITH REGARD TO THE LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR THE 2025-2026 FISCAL YEAR
WHEREAS, the City of Arvin is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the Landscaping and Lighting Act of 1972 requires the review of annual assessment of existing Districts; and
WHEREAS, Landscape and Lighting Maintenance District No. 2 has been formed pursuant to the Landscaping and Lighting Act of 1972, and has been brought into compliance with Proposition 218; and
WHEREAS, the City Council of the City of Arvin desires that assessments be levied and collected in said assessment districts for the 2025-2026 fiscal year in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highways Code of the State of California; and
WHEREAS, the City Council wishes to secure an engineer’s report in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the Streets and Highways Code of the State of California.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

Section 1. There are no proposed new improvements or any substantial changes in existing improvements for Landscape and Lighting Maintenance District No. 2. The City Engineer is hereby ordered to prepare and file a report in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the Streets and Highways Code of the State of California for fiscal year 2025-2026 Landscape and Lighting Maintenance District No. 2 assessments.

Section 2. This Resolution shall take effect immediately. //////
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3.G.2
Attachment: Resolution - LLMD #2 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #2 for FY 25-26)

Page 2 of 2 ends

Reso Ordering Engineering Report for LLMD No. 2 FY 2025/2026 I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 27 th day of May 2025
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor

APPROVED AS TO FORM
By:

3.G.2
Attachment: Resolution - LLMD #2 Initiate Proceedings FY2025-2026 (Order City Engineer to file report for LLMD #2 for FY 25-26)

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager/Finance Director
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

RECEIVING AND ADOPTING THE ANNUAL STATEMENT OF

INVESTMENT POLICY AND AUTHORIZING THE INVESTMENT OF
SURPLUS FUNDS CONSISTENT WITH THE SAME.

BACKGROUND:

This statement is intended to provide a guideline for the prudent investment of funds and to outline the policies for maximizing the efficiency of the City of Arvin and its components units (“Entity”) cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds. This investment policy has been prepared so as to be in conformance with all pertinent existing laws of the State of California for General Law cities. The investment policy should be reviewed and adopted on an annual basis. The investment policy most recently adopted by the Council was on June 26,2023. There are no proposed changes to the current investment policy.

OBJECTIVE:

The goal of the City’s investment policy is to enable the City to invest funds to enhance the economic status while protecting its pooled cash. The city attempts to obtain a market rate of interest without assuming undue risk to principal. The objective of such investments is:
1) preservation of capital with maintenance of liquidity ; and 2) a competitive rate of return.

DELEGATION OF AUTHORITY:

The authority of the legislative body to invest or to reinvest funds of the Entity is delegated to the City Finance Director in accordance with State Statutes.

INVESTMENT RESPONSIBILITY / REPORTING:

Investments are the responsibility of the City Finance Director. He shall be responsible for reporting the status of investments to the City Council and the City Manager on a quarterly basis.

In addition, to be in compliance with the California Government Code, a report will be submitted to City Council not later than thirty (30) days after the end of the quarter which shows the type of investment, institution, cost, par, market value, interest rate, date of maturity, and source of market value for all investments of more than twelve months. The report will contain a certification regarding the compliance of investments with the Entity’s investment policy and disclosure regarding the availability to provide sufficient liquidity to meet six months of estimated expenditures.

4.A.1
Attachment: Investment policy SR FY 26 (City of Arvin Investment Policy FY 25-26) PRUDENCE:

The standard of prudence to be applied by the City Finance Director shall be the “prudent investor” rule, which states, “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence description and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital, as well as the probable income to be derived.” The prudent investor rule shall be applied in the context of managing the overall portfolio.

INVESTMENT CRITERIA:

Criteria for selecting investments and the order of priority are:

1. SAFETY
The safety and risk associated with an investment refers to the potential loss of principal, interest or a combination of these amounts. The City only operates in those investments that are considered secure.

2. LIQUIDITY
This refers to the ability to “cash in” at any moment in time with a minimal chance of losing some portion of principal or interest. Liquidity is an important investment quality especially when the need for unexpected funds occurs occasionally.

3. YIELD
Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return.

INVESTMENT INSTRUMENTS:

California cities may invest in any instrument allowable under current legislation of the State of California (Government Code Section 53600 et al.) so long as the investment is appropriate when the City’s investment objectives and policies are taken into consideration. Please see the attached proposed City of Arvin 2025-2026 Investment Policy for specifics.

FINANCIAL IMPACT:

N/A.

4.A.1
Attachment: Investment policy SR FY 26 (City of Arvin Investment Policy FY 25-26)

Page 1 of 2 ends

Reso Adopting the Annual Statement of Investment Policy FY 25-26 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

RECEIVING AND ADOPTING THE ANNUAL STATEMENT OF

INVESTMENT POLICY AND AUTHORIZING THE INVESTMENT OF
SURPLUS FUNDS CONSISTENT WITH THE SAME.

WHEREAS, the Legislature of the State of California has declared that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern (California Government Code sections 53600.6 and 53630.1; and WHEREAS, the legislative body of a local agency may invest surplus monies not required for the immediate necessities of the local agency in accordance with the provisions of California Government Code Sections 5920 et seq. and 53601 et seq.; and WHEREAS, the Finance Director of the City of Arvin shall annually prepare and submit a statement of investment policy and such policy, and any changes thereto, shall be considered by the legislative body at a public meeting; (CGC 53646(a)); and WHEREAS, both the Finance Director and the City Council declare the Annual Statement of Investment Policy included as Attachment “A” to this resolution to be the City of Arvin’s Investment Policy for Fiscal Year 2025-2026.

NOW THEREFORE BE IT RESOLVED, by the City Council of Arvin as follows:

1. The City Council receives, files and adopts the Annual Statement of Investment Policy for the City of Arvin.

2. The City Council confirms the authority of the Finance Director of the City of Arvin to invest surplus funds consistent with the adopted Annual Statement of Investment Policy and consistent the requirements of local, state and federal law. //////
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4.A.2
Attachment: Arvin investment policy 25.26 reso (City of Arvin Investment Policy FY 25-26)

Page 2 of 2 ends

Reso Adopting the Annual Statement of Investment Policy FY 25-26 I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 27th day of May2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen
Exhibit A: City of Arvin Investment Policy FY 2025-2026 I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.A.2
Attachment: Arvin investment policy 25.26 reso (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 City of Arvin
Investment Policy
Fiscal Year 2025-2026

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 Table of Contents

1.0 Policy

2.0 Scope

3.0 Prudence

4.0 Investment Objectives
A. Safety
B. Liquidity
C. Yield

5.0 Delegation of Authority

6.0 Ethics and Conflicts of lnterest

7.0 Authorized Financial Dealers and Institutions

8.0 Authorized Suitable Investments

9.0 Review of Investment Portfolio

10.0 Investment Pools/Mutual Funds

11.0 Collateralization

12.0 Safekeeping and Custody

13.0 Diversification

14.0 Maximum Maturities

15.0 Internal Controls

16.0 Performance Standards

17.0 Reporting

18.0 Investment Policy Adoption
Glossary of Investment Policy Terms
Exhibit I -Allowable Investment Instruments Per State Government Code

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26

1. Policy
This statement is intended to establish the policies for prudent investment of the City of Arvin ("City") funds, and to provide guidelines for suitable investments.

It shall be the policy of the City to invest public funds not required for immediate day-to-day operations securely and in such a manner as to comply with federal, state and local laws, ensure prudent money management, and meet the objectives of this Investment Policy ("Policy"), in priority order of safety, liquidity and return on investment.

In the event of any conflict between this policy and the municipal code, the provisions of the municipal code shall govern.

On June 9, 2020 the City Council appointed the Finance Director as the Treasurer of the City of Arvin.

2. Scope
This investment Policy applies to all investment activities and financial assets of the City. The funds covered by this policy are accounted for and incorporated in the City's Comprehensive Annual Financial Report C'CAFR"), and include but are not limited to:
 General Fund
 Special Revenue Funds
 Capital Projects Funds
 Enterprise Funds
 Any new fund created and approved by the City Council.

3. Prudence
In accordance with California Government Code ("CGC") §53600.3, the Treasurer and/or his designee, who are authorized to make investment decisions on the City's behalf, are trustees and therefore fiduciaries subject to the "prudent investor standard":
"When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency."
Indemnification of Investment Officials
Investment officers acting in accordance with written procedures and the City's investment policy and exercising due diligence and prudence shall be relieved of personal liability for an individual security credit risk or market price changes, provided that deviations from expectations are reported in a timely fashion, and appropriate action is taken to control adverse developments.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26

4. Investment Objectives
The City's primary investment objectives, in order of priority, are (1) safety - the preservation of principal, (2) liquidity - maintaining sufficient liquidity to meet its cash flow needs, and (3) yield - achieving a reasonable rate of return on public funds, while minimizing the potential for capital losses.

A. Safety: Preservation of principal is the foremost objective of the investment program.

Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit or default risk, interest rate risk and market risk, as summarized below.

Credit or Default Risk- The risk of loss due to the failure of the security issuer and/or guarantor, or backer, may be mitigated by:
 Limiting purchases to the safest types of investments,  Diversifying the investment portfolio among a variety of securities offering independent returns to minimize any potential losses on individual securities,  Avoiding the concentration of investments in any one specific security type or asset class, in any one financial institution, or in any one specific geographic area or industry,  Pre-qualifying financial institutions, brokers/dealers, intermediaries, and advisers with which the City does business and ensuring competitive transaction pricing.

Interest Rate Risk- The risk that the market value of securities will fall as interest rates rise in the general market may be mitigated by:
 Holding individual securities to maturity: i.e. structuring the investment portfolio to match the timing of cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity;  Employing a laddering strategy: i.e. staggering maturities of individual securities to provide incremental liquidity over a time horizon;
 Investing an appropriate level of operating funds in money market mutual funds, or similar investment pools, which provide for same or next day access to cash.

Market Risk - The risk of market value fluctuations or volatility may be mitigated by:
 Purchasing securities which are readily tradable in active secondary markets, rather than in thinly traded markets;
 Maintaining prudent duration levels;
 Staggering investment maturity dates over a desired overall duration target.

B. Liquidity: The investment portfolio shall remain sufficiently liquid to meet all reasonably anticipated operating requirements. This is accomplished by structuring the portfolio so that securities mature concurrently with the anticipated operational demands. Furthermore, since

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 all possible cash demands cannot be anticipated, it is recommended that a portion of the portfolio consist of money market mutual funds or local government investment pools that offer same-day liquidity for short-term funds, and/or securities with active secondary or resale markets.

C. Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout the budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. In so far as the City generally maintains a "Buyand-Hold" investment posture (one that avoids disposing of security positions prior to scheduled maturity) securities shall not be sold prior to maturity with the following exceptions:
 A declining credit security which could be sold early to minimize loss of principal;  Liquidity needs of the portfolio that require the security be sold;  A capital gain that would be realized to better position the overall portfolio to achieve investment policy goals.

5. Delegation of Authority
The City Council, as permitted under CGC §53607, delegates the responsibility to invest or reinvest City funds, or to sell or exchange securities so purchased, to the City Treasurer ("Treasurer"). Under the oversight of the Treasurer, responsibility of the operation of the investment program may be explicitly delegated to the Finance Director or City Manager who shall act in accordance with established written procedures and internal controls consistent with this policy. No person may engage in an investment transaction except as provided under the terms of this Policy and the investment procedures established by the Treasurer and approved by the Finance Director.

6. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or could impair their ability to make impartial investment decisions. City employees involved in the investment process shall disclose to the City Manager any material financial interest in financial institutions that conduct business within the jurisdiction. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Officers shall refrain from

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 undertaking any personal investment transactions with the same individual with whom business is conducted on behalf of the City.

These disclosure requirements shall include complying with the disclosure requirements as established by the Fair Political Practices Commission and Conflict of Interest Codes of the City.

7.Authorized Financial Dealers and Institutions
The Treasurer, in coordination with the Finance Director, shall maintain a list of approved financial institutions authorized to provide investment services to public agencies in the State of California. These may include '"primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). Deposits shall only be made in a qualified public depository as allowed under State Statute. In selecting financial institutions for the deposit or investment of City funds, the Treasurer will consider the credit rating of the institutions.

All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the City Treasurer and Finance Director with the following:
 Audited financial statements;
 Proof of FINRA certification;
 Trading Resolution;
 Proof of State of California registration;
 Completed broker/dealer questionnaire;
 Written annual certification agreeing to abide by the City's investment policy and depository contracts.

An annual review of the financial condition and registrations of qualified bidders may be conducted by the City Treasurer or designee. As part of any review performed, a current audited financial statement will be obtained for those financial institutions and brokers/dealers subject to review. Whenever reasonable a competitive bid process, utilizing a minimum of two financial institutions deemed eligible by the Treasurer, will be used to place investment purchases. The City shall transact business only with banks, savings and loans, and with brokers/dealers approved by the Treasurer or designee.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26

8. Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 53600 et seq.

Within the context of such limitations, the following investments are authorized:

INVESTMENT TYPE MAXIMUM

MATURITY

MAXIMUM
%

MINIMUM
RATING
U.S. Treasury Obligations 5 years 100% None
U.S. Agency Obligations 5 years 100% None
Bankers' Acceptances 180 days 15%/ 10%
per issuer
None
Commercial Paper 270 days 15%/ 10%
per issuer
Al/Pl issue; AA
issuer
Negotiable Certificates of Deposit 5 years
30%
$250,000 FDIC
Insured
Non-Negotiable Certificates of Deposit 5 years $250,000 FDIC Insured
Placement Service Certificates of Deposit 5 years None
Repurchase Agreements* 1 year 15%/ 10%
per issuer
None
Medium Term Notes 2 years 15%/ 10%
per issuer
AA
Mutual Funds/Money Market Mutual Funds NIA 20%/ 10%
per issuer
Highest rating by 2
NRSROs
Collateralized Bank Deposits 5 years 100% None
CSJVRMA/Chandler Assets Pooled Fund NIA 25% None
Local Agency Investment Fund (LAIF) NIA 100% None
*Requires a Master Repurchase Agreement to be signed and on file with the bank or broker/dealer.

Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment type or percentage allocations will be incorporated into the Investment Policy and supersede any and all previous applicable language (see Exhibit 1, Allowable Investment Instruments Per State Government Code).

Unauthorized Investments
Investment of the City's investment portfolio in any of the following identified instruments is specifically prohibited:
• Local Agency Bonds
• California State and Local Agency Obligations
• Other State Obligations
• Negotiable Certificates of Deposit over $250,000 FDIC Limit • Reverse Repurchase Agreements
• Supranational Obligations
• Derivatives
• Common Stock
• Prohibited investments cited in CGC Section 53601.6, including but not limited to:
o Inverse Floaters
o Range Notes

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 o Mortgage Derivatives or other similar asset backed securities o Interest Only Strips
o Zero Interest Coupon Securities

9. Review of Investment Portfolio
The City's investment portfolio must be in compliance with Section 8 of this Policy at the time an investment is purchased. However, it is possible that, subsequently, the portfolio may be in breach of compliance even without any purchase activity due to a downgrade in a security's ratings, redemptions or maturities resulting in exceeding stipulated maximum percentages of a particular investment type, fluctuation in total portfolio size, or a change in California Government Code.

The portfolio shall be monitored, as often as practical, but at least quarterly. The Treasurer shall report any major and critical incidences of portfolio non-compliance either with statutes or Policy to the City Council and provide recommendations to remedy at least quarterly.

10. Investment Pools/Mutual Funds
A thorough investigation of any government sponsored pool and/or mutual fund is required prior to investing and on a continual basis. There shall be a questionnaire developed which will answer the following general questions:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of how interest is calculated and distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes),and how often the securities are priced and the program audited. • A description of who may invest in the program, how often, and what size of deposits and withdrawals are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves or retained earnings utilized?
• A fee schedule, and method for assessing fee
• Does the pool accept bond proceeds?

11. Collateralization
Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level for certificates of deposit will be 110% of market value of principal and accrued interest. Collateralization level for repurchase agreements shall be 102% of market value of principal and accrued interest. Collateral can be either U.S. Treasury securities or Federal Agency securities.

Section 53649 of the California Government Code specifies that the City Treasurer is responsible for entering into the deposit contracts with each depository. Investments held with third parties

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 holding collateral shall be properly collateralized in accordance with collateralization requirements of the California Government Code.

12. Safekeeping and Custody
A. Delivery vs. Payment: All security transactions entered into by the City shall be conducted on a "delivery vs. payment" (DVP) basis. The DVP basis for delivery applies also to the delivery and safekeeping of repurchase agreement collateral. Any exception to this standard delivery practice, e.g. a DVP failure necessitating delivery other than by simultaneous exchange, will require written procedural approval by the City Treasurer.

B. Custody: To protect against fraud and embezzlement, the investment securities of the City shall be held by a third party custodian according to established safekeeping procedures.

To protect against potential losses caused by the collapse of individual securities dealers, all securities owned by the City, including collateral on repurchase agreements, shall be held in safekeeping by the City's custodian bank or a third party bank trust department, acting as agent for the City under the terms of a custody or trustee agreement executed by the bank and by the City. Custody will be evidenced by safekeeping receipts.

13. Diversification
The City will diversify its investments by security type, issuer, credit risk profile, financial institution and maturity. See Section 8 for limitations by category on the investment of City funds. Maturities shall be selected which provide for stability of income and reasonable liquidity.

Risks of market price volatility shall be controlled through maturity and issuer diversification.

In order to reduce portfolio risk, the City's portfolio will be diversified by type and issuer. The portfolio shall be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. The City shall diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions. In a diversified portfolio, occasional measured losses are inevitable, and must be considered within the context of the overall portfolio's investment return.

14. Maximum Maturities
To the extent possible, the City shall attempt to match its investments to anticipated cash flow requirements. The Treasurer will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with government statute. The weighted average maturity (or duration) of the pooled portfolio shall reflect the liquidity needs and risk profile that the Treasurer deems appropriate. It is intended that all investments will be held to maturity to avoid possible capital loss.

15. Internal Controls
The Finance Director is responsible for establishing and maintaining a system of internal controls to ensure that City assets are protected from loss arising from fraud, employee error, imprudent actions, theft or misuse, and to ensure compliance with this Policy, City-mandated procedures and federal and state laws.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 An internal control structure should include written procedures that encompass the following principles:
• Segregation of duties,
• Explicit delegation of authority and responsibility
• Timely reconciliation and balancing,
• Documentation, recording, and record keeping,
• Management control and oversight,
• Dual or secondary authorization.

The control structure should cover timely projections of cash flow and funding needs, cash collection and disbursements, wire transfers, anti-theft and anti-fraud practices, depository and custody services, collateral management, broker/dealer services, trading and confirmation, and master repurchase agreements (if appropriate).

It should be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management.

The Finance Director shall establish an annual process for independent review of these controls, including cash and investment testing, by an external auditor. This review will help to ensure compliance with the City's investment policies and procedures.

16. Performance Standards
The investment portfolio shall be designed with the objective of principal preservation, liquidity and obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.

The City's investment strategy is passive, i.e. securities are purchased with the intent to hold to maturity. Given this strategy and given that the portfolio strategy may change over time due to the City's cash flow needs or due to market conditions, the Treasurer shall select an appropriate benchmark approximating the portfolio's weighted average maturity or select an appropriate combination of benchmarks that reflects the portfolio composition. The Treasurer shall compare the portfolio's total return annually against the appropriate benchmark to determine whether market yields are being achieved.

17. Reporting
Quarterly Reports
The Treasurer shall prepare a quarterly investment report to the City Council and City Manager within 30 days of the end of the quarter, in accordance with CGC Section 53646. Reports may be rendered more frequently at the discretion of the Treasurer or upon request by the City Council or

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 City Manager. Quarterly reports shall include the following information as of the end of the quarter:
• Type of investment
• Issuer
• Par and book value of the investment
• Market value
• Source of market value
• Maturity date
• Weighted average maturity of the portfolio
• Interest rate
• Percentage of the total portfolio represented by each investment category • Liquid balances, including, but not limited to, funds held in bank demand deposit accounts, LAIF and county pools
• A statement that the projected cash flow is adequate to meet expected obligations over the next six months, or an explanation of why sufficient money will not be available • A statement that the portfolio is in compliance with this investment policy, and if not, the reason for non-compliance and plan for remedy
Monthly Report
In accordance with CGC Section 53607, the Treasurer shall present a monthly report of transactions, including interest earned, purchases, sales and maturities to the City Council within 30 days of the end of the month.

Annual Report
Annually there shall be provided to the City Council and City Manager a report on the performance of the investment program. The report shall include a narrative discussion of the performance of the investment portfolio.

18. Investment Policy Adoption
The City's Investment Policy shall be adopted by resolution annually by the City Council. The policy shall be reviewed at least annually by the City Treasurer and the Finance Director, in conjunction with the City Manager, and any modifications must be approved by the City Council.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26

CITY ARVIN

GLOSSARY OF INVESTMENT POLICY TERMS
Bank Deposit: Deposits in banks or other depository institutions that may be in the form of demand accounts (checking) or investments in accounts that have a fixed term and negotiated rate of interest Bankers' Acceptance: A draft or bill or exchange accepted by a bank or trust company. The accepting institution, as well as the issuer, guarantees payment of the bill.

Benchmark: A passive index used to compare the performance, relative to risk and return, of an investor's portfolio.

Book Value: The value at which an asset is carried on a balance sheet.

Broker: A person or firm that acts as an intermediary by purchasing and selling securities for others rather than for its own account
Buy and Hold Strategy: A strategy based on holding all securities until maturity, regardless of fluctuations in the market.

Cash Flow: A comparison of cash receipts (revenues) to required payments (debt service, operating expenses, etc.).

Certificate of Deposit (CD): A short-term, secured deposit in a financial institution that usually returns principal and interest to the lender at the end of the loan period.

CD Placement Service: A service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution while still maintaining FDIC insurance coverage.

Collateral: Securities, evidence of deposit or other property, which borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

Collateralization of Deposit: Process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing the repayment of deposited funds. Commercial Paper (CP): An unsecured short-term promissory note issued by corporations or municipalities, with maturities ranging from 2 to 270 days.

Comprehensive Annual Financial Report (CAFR): The official annual report for the City. It includes combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

County Pooled Investment Funds: The aggregate of all funds from public agencies placed in the custody of the county treasurer or chief finance officer for investment and reinvestment.

Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 Credit Risk: The chance that an issuer will be unable to make scheduled payments of interest and principal on an outstanding obligation. Another concern for investors is that the market's perception of an issuer/borrower's credit will cause the market value of a security to fall, even if default is not expected.

Custodian: A bank or other financial institution that keeps custody of stock certificates and other assets.

Dealer: Someone who acts as a principal in all transactions, including underwriting, buying, and selling securities, including from his/her own account.

Default Risk: The risk that issuers/borrowers will be unable to make the required payments on their debt obligations.

Delivery vs. Payment: The payment of cash for securities as they are delivered and accepted for settlement.

Diversification: The allocation of different types of assets in a portfolio to mitigate risks and improve overall portfolio performance.

Duration: Indicator of the effect of an interest rate change on a bond price. The longer the duration, the greater the expected change in a portfolio's value when interest rates change.

Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

Financial Industry Regulatory Authority (FINRA): FINRA is the successor to the National Association of Securities Dealers (NASD) and the member regulation, enforcement and arbitration operations of the New York Stock Exchange. It is a non-governmental organization that regulates member brokerage firms and exchange markets. The government agency which acts as the ultimate regulator of the securities industry, including FINRA, is the Securities and Exchange Commission.

Government Sponsored Enterprises (GSE): Privately held corporations with public purposes created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy. Securities issued by GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government. For this reason, these securities will offer a yield premium over Treasuries.

Interest: The amount a borrower pays to a lender for the use of his or her money.

Interest Rate Risk: Interest rate risk is the risk that an investment's value will change due to a change in the absolute level of interest rates, spread between two rates, shape of the yield curve, or any other interest rate relationship.

Liquidity: The measure of the ability to convert an instrument to cash on a given date at full face or par value.

Liquidity Risk: The risk that a security, sold prior to maturity, will be sold at a loss of value. For a local agency, the liquidity risk of an individual investment may not be as critical as how the overall liquidity of the portfolio allows the agency to meet its cash needs.

Local Agency Investment Fund (LAIF): A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer's Office.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 Market Risk: The chance that the value of a security will decline as interest rates rise. In general, as interest rates fall, prices of fixed income securities rise. Similarly, as interest rates rise, prices fall. Market risk also is referred to as systematic risk or risk that affects all securities within an asset class similarly.

Market Value: The price at which a security is trading and presumably could be purchased or sold at a particular point in time.

Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase/reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer/lender to liquidate the underlying securities in the event of default by the seller/borrower.

Maturity: The date on which the principal or stated value of an investment becomes due and payable.

Medium Term Note: Corporate or depository institution debt securities meeting certain minimum quality standards (as specified in the California Government Code) with a remaining maturity of five years or less.

Money Market Mutual Funds: MMF's are mutual funds that invest exclusively in short- term money market instruments. MMF's seek the preservation of capital as a primary goal while maintaining a high degree of liquidity and providing income representative of the market for short- term investments.

Mutual Fund: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments.

Nationally Recognized Statistical Rating Organization (NRSRO): A rating organization designated by the SEC as being nationally recognized.

Negotiable Certificates of Deposit: Generally, short-term debt instrument that usually pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. The majority of negotiable CDs mature within six months while the average maturity is two weeks. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor). Negotiable CDs are insured by FDIC up to $250,000, but they are not collateralized beyond that amount.

Non-Negotiable Certificates of Deposit: CDs that carry a penalty if redeemed prior to maturity. A secondary market does exist for non-negotiable CDs, but redemption includes a transaction cost that reduces returns to the investor. Non-negotiable CDs issued by banks and savings and loans are insured by the Federal Deposit Insurance Corporation up to the amount of $250,000, including principal and interest.

Amounts deposited above this amount may be secured with other forms of collateral through an agreement between the investor and the issuer. Collateral may include other securities including Treasuries or agency securities such as those issued by the Federal National Mortgage Association.

Par Amount or Par Value: The principal amount of a note or bond which must be paid at maturity. Par, also referred to as the "face amount" of a security, is the principal value stated on the face of the security. A par bond is one sold at a price of 100 percent of its principal amount.

Portfolio: Combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26) Fiscal Year2025-26 City of Arvin Investment Policy 06/10/2025 Fiscal Year 2025-26 Price: Price is the amount of monetary consideration required by a willing seller and a willing buyer to sell an investment on a particular date.

Principal: The face value or par value of a debt instrument, or the amount of capital invested in a given security.

Prudent Investor Standard: A standard of conduct where a person acts with care, skill, prudence, and diligence when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. The test of whether the standard is being met is if a prudent person acting in such a situation would engage in similar conduct to ensure that investments safeguard principal and maintain liquidity.

Qualified Public Depository: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

Rate of Return: The yield obtainable on a security based on its purchase price or its current market price.

Repurchase Agreement: An agreement of one party (for example, a financial institution) to sell securities to a second party (such as a local agency) and simultaneous agreement by the first party to repurchase the securities at a specified price from the second party on demand or at a specified date.

Safekeeping: Offers storage and protection of assets provided by an institution serving as an agent.

Safety: In the context of investing public funds, safety relates to preserving the principal of an investment in an investment portfolio; local agencies address the concerns of safety by controlling exposure to risks.

Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution.

Total Return: Total return includes interest, realized gains and losses, and unrealized gains and losses over a given period of time.

U.S. Agency Obligations: Agencies of the Federal government set up to supply credit to various classes of institutions (e.g. savings & loans, small business firms, students, farmers, housing agencies). Examples include Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA), Federal Home Loan Bank (FHLB) and Federal Farm Credit Bank (FFCB).

U.S. Treasury Obligations: Debt obligations of the U.S. Government sold by the Treasury Department in the forms of bills, notes, and bonds. Bills are short-term obligations that mature in one year or less and are sold at a discount. Notes are obligations that mature between one year and ten years. Bonds are long-term obligations that generally mature in ten years or more.

Weighted Average Maturity: The average maturity of all the securities that comprise a portfolio, typically expressed in days or years.

Yield: The current rate of return on an investment security generally expressed as a percentage of the securities current price.

4.A.3
Attachment: FY 26 investment policy (City of Arvin Investment Policy FY 25-26)

CITY OF ARVIN
Staff Report
Meeting Date: May 27, 2025
TO: Arvin City Council
FROM: Christine Viterelli, City Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Negotiate and Execute Contracts with Three Selected Consulting Firms for On-Call Professional Engineering Services and to Issue Task Orders Consistent with the Terms of RFQ No. 2025-001
BACKGROUND:

To support the delivery of federally and state-funded infrastructure projects, the City of Arvin issued Request for Qualifications (RFQ) No. 2025-001 on January 21, 2025. The purpose of the RFQ was to establish a prequalified list of consultants for on-call professional engineering services across various disciplines, including:
• Civil and transportation engineering
• Structural engineering
• Surveying and right-of-way services
• Environmental documentation (NEPA/CEQA)
• Water and wastewater design
• Construction support services
These services are necessary due to the complexity and regulatory requirements of capital improvement projects, particularly those involving Caltrans oversight. This RFQ aims to obtain a prequalified panel of engineering firms that can provide professional engineering services for federal grants.

The RFQ process closed on February 25, 2025. A selection panel of City staff and an independent engineer from Kern County Engineering evaluated statements of qualifications based on criteria such as experience, technical qualifications, familiarity with Caltrans requirements, project team composition, and DBE participation.

4.B.1
Attachment: Staff Report re On Call Panel of Engineering Firms 05.27.25 (Authorizing On Call Contracts with 3 Professional Engineering Firms) The four received bids were scored using the Caltrans 10b criteria as follows:

Criteria Max Points
Project Understanding: Comprehension of the Scope of
Services, awareness of City’s needs, familiarity and overall interest in the project.
25 Operational/Organization Approach: Capability of developing innovative or advanced techniques, stature in industry of consultant.
10 Experience: Familiarity with scope of work, relevant technical experience, and relevant projects completed, past
performance on related assignments.
25 Financial Responsibility: Outline of project schedule, cost control techniques, ability to complete project on time and within budget.
10 Project Team and Staffing Qualifications: Combination of experience, education, and background in undertaking
similar projects, level of involvement by firm’s principals. 20 Familiarity with State and Federal Procedures, including DBE requirements.
10 Total 100
Following the evaluation, the staff recommends that the City enter into agreements with the following three (3) firms:
• Firm # 1-BHT Engineering, Inc.
• Firm # 2-Diversified Project Services International (DPSI) • Firm #3-Precision Civil Engineering
Each consultant will be eligible to receive task orders for up to three (3) years, with two (2) optional one-year extensions. After the council approves the resolution, the City will continue with the next steps as follows:
1) City notifies firms in a selection letter and requests that all 3 firms provide required documentation.
2) City negotiates rates with the selected firms and updates the draft contracts. 3) City Request Caltrans to review the documents provided by each firm and ask Caltrans to approve all 3 firms. Upon Caltrans's approval of the awards, the City executes the contracts.

4.B.1
Attachment: Staff Report re On Call Panel of Engineering Firms 05.27.25 (Authorizing On Call Contracts with 3 Professional Engineering Firms) When the City has a federally funded project, it will issue a Mini RFP for the specific project to all three firms, score responses, and issue a work authorization to the selected firm. The benefit of having a panel of Caltrans-approved Engineering firms cannot be understated. It will allow for pre-construction billing for design and engineering on all federal contracts. It will enable the City to have multiple firms that provide Caltrans-approved engineering services and give the City the capacity to engineer numerous projects in the same time frame without limitation.

ENVIRONMENTAL:

This action does not constitute a “project” under the California Environmental Quality Act (CEQA) and is therefore exempt pursuant to CEQA Guidelines Section 15378(b)(2) and (5).

STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the results of the RFQ No. 2025-001 selection process; and

2. Authorize the City Manager to initiate contract negotiations and execute professional engineering services agreements with the three selected firms, provided the total combined contract value does not exceed $3,000,000.

FINANCIAL IMPACT:

None
ATTACHMENTS:

1. Resolution Authorizing Agreements with Selected Firms

2. Draft Agreements (to be executed upon final negotiation and approval by Caltrans).

4.B.1
Attachment: Staff Report re On Call Panel of Engineering Firms 05.27.25 (Authorizing On Call Contracts with 3 Professional Engineering Firms)

Page 1 of 2 ends

Reso re On-Call Engineering Services Contracts per RFQ No. 2025-001.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE CONTRACTS WITH THREE SELECTED CONSULTING

FIRMS FOR ON-CALL PROFESSIONAL ENGINEERING SERVICES

AND TO ISSUE TASK ORDERS CONSISTENT WITH THE TERMS OF
RFQ NO. 2025-001
WHEREAS, the City of Arvin regularly undertakes capital improvement projects funded through federal, state, and local sources, including projects requiring compliance with Caltrans requirements; and
WHEREAS, to support these projects, the City issued Request for Qualifications (RFQ) No. 2025-001 on January 21, 2025, to establish a list of qualified consultants for on-call professional engineering services; and
WHEREAS, the City received and evaluated Statements of Qualifications from multiple firms in accordance with the evaluation criteria listed in the RFQ; and WHEREAS, based on this evaluation, City staff recommends that the City enter into contracts with three consulting firms selected through the RFQ process; and NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin hereby authorizes the City Manager to negotiate and execute contracts with the three firms selected through RFQ No. 2025-001, and to issue work authorizations in accordance with the terms of the RFQ, provided that the total combined sum of all work authorizations issued to the three firms shall not exceed Three Million Dollars ($3,000,000). /////
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4.B.2
Attachment: Resolution_RFQ_Authorization (Authorizing On Call Contracts with 3 Professional Engineering Firms)

Page 2 of 2 ends

Reso re On-Call Engineering Services Contracts per RFQ No. 2025-001.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 27th day of May 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.B.2
Attachment: Resolution_RFQ_Authorization (Authorizing On Call Contracts with 3 Professional Engineering Firms) City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
AGREEMENT FOR _____________________________

CONSULTANT SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA,
AND

NAME OF CONSULTANT
THIS AGREEMENT (“Agreement”) is made and entered into as of the date of execution by the CITY OF ARVIN (the “City”) and ________________________, (“Consultant”).

RECITALS
The City requires outside assistance to provide the following services:
____________________________________
WHEREAS, Consultant represents itself as possessing the necessary skills and qualifications to provide the services required by the City and as being duly qualified to perform those services in accordance with the standard of quality ordinarily expected of competent professionals in Consultant’s field of expertise;
WHEREAS, Consultant will render such professional services, as hereinafter defined, on the following terms and conditions;
NOW THEREFORE, in consideration of these recitals, and the mutual covenants contained herein, the City and Consultant agree as follows:

AGREEMENT

1. TERM OF AGREEMENT.

1.1. This Agreement shall be effective on and from the day, month and year of the execution of this document by the City. and shall remain and continue in effect for three (3) years from the effective date, unless otherwise terminated prior to this date pursuant to the provisions of this Agreement or extended by contract amendment. The maximum term shall not exceed five (5) years.

If tasks from an existing Work Authorization are still in progress at the time of contract expiration, the terms and conditions of the Agreement shall remain in effect for the duration of the work described in such Work Authorization. The term of this Agreement may be extended by written amendment to cover the time required for completion of work in progress, provided the extension does not exceed a period of five (5) years from the original effective date of this Agreement.

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1.2. Consultant shall commence the performance of the services in accordance with the Scope of Work section provided in Attachment “A” to this Agreement and shall continue such services until all tasks to be performed are completed, or this Agreement is otherwise terminated. Consultant shall complete the services and provide final data and reports no later than _____________, unless an extension of time is mutually agreed to by both parties in writing.

2. CONSULTANT'S OBLIGATIONS- SCOPE OF WORK (ATTACHMENT A).

2.1. Consultant shall provide the City with the following services: The specific manner in which the services are to be performed is described in Attachment “A” which is attached hereto and incorporated herein as though fully set forth at length, collectively hereinafter referred to as “Described Services.”
Specific projects will be assigned to Consultant through issuances of Work Authorization Forms, the form of which is attached as Exhibit “A1”.

Federal-Aid project work will be assigned based on an additional competitive process, referred to as mini-RFP. As projects are identified, the City will request proposals from all prequalified consultants. Proposal requests will include, but not be limited to, projected start and end dates, specify names and classifications for all staff working on the project, including sub-consultants, and describe experience with similar projects. All information will be factored into the evaluation criteria. The subsequent task orders are negotiated based on specific rates of compensation, or lump sum, which is derived from the wage rates per the “Sample Cost Proposal 2” form. Project work should not begin until the consultant receives a fully executed Work Authorization form.

For contracts exceeding $150,000, if Consultant is assigned to work on a project that is State or Federal aided, Consultant, and any subconsultants listed on the contract, shall submit a Consultant Certificate of Contract Costs and Financial Management Review, attached as Exhibit “10-K,” which is attached hereto and incorporated herein as Exhibit “A2”.

Consultant shall thoroughly review Caltrans Exhibit 10-R: A&E Boilerplate Agreement Language (Exhibit C of RFQ) and shall agree to all terms and conditions in the Exhibit 10-R, which is attached hereto and incorporated herein as Exhibit “A3”.

2.2. Consultant shall perform all work required to accomplish the Described Services in conformity with applicable requirements of Federal, State and Local law.

2.3. Consultant is hired to render the Described Services and any payments made to Consultant are compensation fully for such services.

2.4. Consultant shall maintain professional certifications as required to properly comply with all City, State, and Federal law.

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

2.5. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If the City, in good faith, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

2.6. If a license or certification of any kind is required of Consultant, its employees, agents, or subcontractors by federal, state or law and regulation, Consultant warrants that such license has been obtained, is valid and in good standing, and shall keep in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

2.7. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government. Consultant shall comply with, and shall be responsible for causing all Consultants and Sub-Consultants, if applicable, performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.

2.8. Consultant shall provide the City with timely written reports of all significant developments or delays arising during performance of its services.

2.9. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed, except at Consultant’s risk, until written instructions are received from City.

3. PAYMENT FOR SERVICES (ATTACHMENT B).

3.1. Payment to Consultant to perform its Scope of Work is set forth in Attachment B, attached hereto and incorporated herein. The Total compensation under this agreement shall not exceed $3,000,000 as established in the Request for Qualifications (RFQ) for On-Call Professional Engineering Services for State and Federal Fund Projects, dated Month, Day, Year, used to establish this on-call contract, payable in arrears and in accordance with the Rate and Fee Estimate attached in “Sample Cost Proposal 2” form. The payments provided in this Section are full compensation for the Scope of Work as described in Section 2 and Attachment A.

3.2. Consultant shall submit monthly bills to the City, describing its services and costs provided during the previous month, based upon percentage of task completed. Except as specifically authorized by City, Consultant shall not bill City for duplicate services

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
performed by more than one person. Consultant's monthly bills shall include the , but not be limited to, following information to which such services or costs pertain:
- a description of services performed, including each project milestone and the percentage of work completed;
- applicable reimbursable expenses;
- the date the services or expenses were performed;
- the number of hours spent and by whom;
- a description of all costs incurred, and the Consultant's signature.

Invoices must reference this Agreement number, the project title, and the corresponding Work Authorization Form number.

Consultant agrees to use every appropriate method to contain fees and costs under this Agreement. Once invoice is submitted and approved by the City, City payment will be made within 30 days of approval.

3.3. The amount set forth in Attachment B may be modified or amended only by a written document executed by both Consultant and authorized City representative prior to the performance of the additional work. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.

3.4. Federal-Funded Projects:

3.4.1. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq. shall be used to determine the cost allowability of individual items.

3.4.2. Consultant also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and local governments.

3.4.3. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 49 CFR Part 18 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City.

3.4.4. These provisions also apply to all subcontracts in excess of $25,000.

4. SUBCONTRACTING.

4.1. Consultant will not subcontract any portion of its Scope of Work without prior written approval of City. If Consultant subcontracts for any of the work to be performed under this Agreement, Consultant shall be as fully responsible to the City for the acts and omissions of Consultant’s subcontractors/subconsultants and for the persons either directly or indirectly employed by the subcontractors/subconsultants, as Consultant is for

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor/subconsultant of Consultant and the City. Consultant will be responsible for payment of subcontractors/subconsultants. Consultant shall bind every subcontractor/subconsultant to the terms of the Agreement applicable to Consultant’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the City. Consultant agrees that the City is an intended third-party beneficiary of any services agreement entered into between Consultant and any subcontractor or subconsultant.

5. PROJECT SCHEDULE AND COMPLETION DATE (ATTACHMENT C).

5.1. Attachment C is the project schedule that Consultant shall strictly meet, including benchmark dates and completion date, which is attached hereto and incorporated herein.

Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified herein. In the performance of this Agreement, time is of the essence.

5.2. Consultant shall promptly notify the City of any anticipated or unforeseen delays to the project schedule. Extensions to the project schedule and to this Agreement shall not be made without the prior written approval of the City. All requests for extensions to the project schedule shall be by written request only and submitted to the City prior to the commencement of such work.

6. CHANGES IN WORK AND EXTRA WORK. Consultant shall not change the scope or duration of work or perform work in excess of the Scope of Work without the prior, written approval of the City by an executed Change Order, describing in detail the revision to Scope of Work, revisions in payment and/or time, fully executed by both parties. Failure to obtain a Change Order prior to the commencement of any revision waives Contractor’s right to payment for such additional services.

7. RESPONSIBILITIES OF AND TASKS TO BE PERFORMED BY CITY. City designates ____________, its _________, to represent the City in all matters within the scope of this Contract relating to the conduct and approval of the work to be performed. Whenever the term “approval of City,” “consult with City,” “confer with City,” or similar terms are used, they shall refer to the __________. The _________ may designate an assistant to act in his/her stead.

The CITY shall furnish upon request, without charge, all standard plans and specifications and any other information which the City now has in its files that may be of use to Consultant.

8. VERBAL AGREEMENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatsoever.

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

9. TERMINATION OF AGREEMENT.

9.1. Termination for Convenience. The Parties may terminate this Contract, without cause, at any time by providing the other Party thirty (30) days written notice. Upon receipt of the notice of termination by Consultant, Consultant shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities. City shall pay Consultant its reasonable and allowable costs through the effective date of termination and those reasonable and necessary costs incurred by Consultant to effect the termination. Thereafter, Consultant shall have no further claims against City under this Contract. All finished and unfinished documents and materials procured for or produced under this Contract, including all intellectual property rights City is entitled to, shall become City property upon the date of the termination. Consultant agrees to execute any documents necessary for City to perfect, memorialize, or record City’s ownership of rights provided herein.

9.2. Termination for Breach of Contract.

9.2.1. Except as provided in Attachment “C”, if Consultant fails to perform any of the provisions of this Contract or so fails to make progress as to endanger timely performance of this Contract, City may give Consultant written notice of the default.

City’s default notice will indicate whether the default may be cured and the time period to cure the default to the sole satisfaction of City. Additionally, City’s default notice may offer Consultant an opportunity to provide City with a plan to cure the default, which shall be submitted to City within the time period allowed by City. At City’s sole discretion, City may accept or reject Consultant’s plan. If the default cannot be cured or if Consultant fails to cure within the period allowed by City, then City may terminate this Contract due to Consultant’s breach of this Contract.

9.2.2. If the default under this Contract is due to Consultant’s failure to maintain the insurance required under this Contract, Consultant shall immediately: (1) suspend performance of any services under this Contract for which insurance was required; and (2) notify its employees and Subconsultants of the loss of insurance coverage and Consultant’s obligation to suspend performance of services. Consultant shall not recommence performance until Consultant is fully insured and in compliance with City’s requirements.

9.2.3. If a federal or state proceeding for relief of debtors is undertaken by or against Consultant, or if Consultant makes an assignment for the benefit of creditors, then City may immediately terminate this Contract.

9.2.4. If Consultant engages in any dishonest conduct related to the performance or administration of this Contract or violates City’s laws, regulations or policies relating to lobbying, then City may immediately terminate this Contract.

9.2.5. Acts of Moral Turpitude.
a. Consultant shall immediately notify City if Consultant T or any Key Person, as defined below, is charged with, indicted for, convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
to, any act which constitutes an offense involving moral turpitude under federal, state, or local laws (“Act of Moral Turpitude”). b. If Consultant or a Key Person is convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, an Act of Moral Turpitude, City may immediately terminate this Contract. c. If Consultant or a Key Person is charged with or indicted for an Act of Moral Turpitude, City may terminate this Contract after providing Consultant an opportunity to present evidence of Consultant’s ability to perform under the terms of this Contract.
d. Acts of Moral Turpitude include, but are not limited to: violent felonies as defined by Penal Code Section 667.5, crimes involving weapons, crimes resulting in serious bodily injury or death, serious felonies as defined by Penal Code Section 1192.7, and those crimes referenced in the Penal Code and articulated in California Public Resources Code Section 5164(a)(2); in addition to and including acts of murder, rape, sexual assault, robbery, kidnapping, human trafficking, pimping, voluntary manslaughter, aggravated assault, assault on a peace officer, mayhem, fraud, domestic abuse, elderly abuse, and child abuse, regardless of whether such acts are punishable by felony or misdemeanor conviction.
e. For the purposes of this provision, a Key Person is a principal, officer, or employee assigned to this Contract, or owner (directly or indirectly, through one or more intermediaries) of ten percent or more of the voting power or equity interests of Consultant.

9.2.6. In the event City terminates this Contract as provided in this section, City may procure, upon such terms and in the manner as City may deem appropriate, services similar in scope and level of effort to those so terminated, and Consultant shall be liable to City for all of its costs and damages, including, but not limited to, any excess costs for such services.

9.2.7. If, after notice of termination of this Contract under the provisions of this section, it is determined for any reason that Consultant was not in default under the provisions of this section, or that the default was excusable under the terms of this Contract, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Article 8 Termination for Convenience.

9.2.8. The rights and remedies of City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

9.3. In the event that this Contract is terminated, Consultant shall immediately notify all employees and Subconsultants, and shall notify in writing all other parties contracted with under the terms of this Contract within five (5) working days of the termination.

10. COVENANTS AGAINST CONTINGENT FEES. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, at the City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

11. CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTS.

11.1. Consultant acknowledges that during the performance of services under this Agreement, Consultant may receive, access, or be exposed to confidential or proprietary information belonging to the City. Consultant agrees to protect such information from unauthorized disclosure and use it solely for the purpose of fulfilling its obligations under this Agreement. Consultant shall not disclose any confidential information to any third party without the express written consent of City.

11.2. Upon completion of all work under this Agreement, all reports, documents, plans, specifications, and other deliverables prepared by Consultant in connection with the project shall become the property of City. Consultant shall retain no ownership rights to such deliverables and shall promptly deliver all materials to City upon request. Consultant further agrees that all data, analyses, and other intellectual property produced as a result of this Agreement shall be deemed “works for hire”; and shall become the exclusive property of City.

11.3. All computer data, computer drawing files, plans, studies, sketches, drawings, reports, specifications, and all work product produced by Consultant under this Agreement are the property of the City, whether or not the City completes the Scope of Work or proceeds with the project for which such documents are prepared.

11.4. This Agreement creates a nonexclusive and perpetual right or license for City to copy, use, modify, reuse, and sublicense any and all copyrights, designs, and other intellectual property embodied in the writings prepared by Consultant, and Consultant subcontractors, under this Agreement. In the event the City should ever desire to undertake a project or review other proposed projects based upon the documents, the Consultant agrees that the City shall have the right to reuse all or any portion of the documents at no additional compensation to the Consultant.

12. INDEPENDENT CONTRACTOR.

12.1. The Consultant shall perform the services provided for herein in a manner of Consultant's own choice, as an independent Contract and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the Project.

12.2. If the Consultant subcontracts any of the work to be performed under this Agreement pursuant to the terms of this Agreement, Consultant shall be as fully

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
responsible to the City or the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontract by the terms of the Agreement applicable to Consultant's work, including indemnity and insurance requirements.

13. HOLD HARMLESS AND INDEMNIFICATION.

13.1. Indemnification. It is understood and agreed that Consultant has the professional skills, experience, and knowledge necessary to perform the work agreed to be performed under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.

13.2. Acceptance by City of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed. It is further understood and agreed that Consultant is apprised of the scope of the work to be performed under this Agreement and Consultant agrees that said work can and shall be performed in a fully competent manner.

13.3. Consistent with California Civil Code section 2782.8, when the services to be provided under this Agreement are design professional services to be performed by a design professional, as that term is defined under said section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, protect, immediately defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against all claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officers, employees, subcontractors, subconsultants or agents during the performance this Agreement, or from any violation of any federal, state, or municipal law or ordinance to the extent caused, in whole or in part, by the negligence, reckless, or willful misconduct of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant’s work, excepting only liability arising from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers.

13.4. Other than in the performance of professional services by a design professional, which law shall be solely as addressed in subparagraph 13.3 above, and to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against any claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of the performance of this Agreement by Consultant, its officers, employees, agents,

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
subcontractors and subconsultants, excepting only that resulting from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.

13.5. In addition to the general indemnification provisions set forth above, Consultant agrees to indemnify, defend, and hold harmless City from any and all claims, liabilities, expenses, or damages arising out of or relating to the infringement or alleged infringement of any United States or foreign patent, copyright, trade secret, or other proprietary right related to any deliverables provided under this Agreement. If such a claim is made or action brought, Consultant shall, at its own expense, either (a) procure for City the right to continue using such deliverables, (b) modify the deliverables so that they become noninfringing, or (c) replace the deliverables with functionally equivalent, non-infringing products, subject to City’s approval. Should none of the foregoing be reasonably available, Consultant agrees to refund City the full amount paid for the infringing deliverables.

13.6. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

13.7. No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by the City, or for any amounts which may become due to Consultant.

14. ASSIGNMENT OF AGREEMENT. Consultant is without right to and shall not assign this Agreement or any part thereof or any monies due hereunder without the prior written consent of the City.

15. INSURANCE.

15.1. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement (including all extensions provided), and provide proof thereof that is acceptable to the City the insurance specified in subsections (A) through (F) below with insurers and under forms of insurance satisfactory in all respects to the City.

Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. The Certificate of Insurance shall clearly identify the project name and number in the space labeled “Description of Operations/Locations/Special Items” on the form. Consultant shall provide to City proof of insurance and endorsement forms that conform to City requirements, as approved by the City.

A. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain commercial general and automobile

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto).

Each of the following shall be included in the insurance coverage or added as an additional insured endorsement to the policy: City, its officers, employees, agents, and volunteers are to be covered as insured’s as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and on-going and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. In the event that Consultant purchases automobiles during the term of this Agreement, said automobiles shall be likewise covered.

The coverage shall contain no special
An endorsement must state that coverage is primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under the coverage.

Insurance is to be placed with California-admitted insurers with a Best's rating of no less than A:VII.

B. Professional Liability. Consultant shall obtain, and during the term of this Agreement shall maintain, a policy of professional liability insurance that shall:
i. Be from an insurance company authorized to be in business in the State of California;
ii. Be in an insurable amount of not less than $1,000,000 for each occurrence; and
iii. Provide that the policy shall remain in full force during the full term of this Agreement and shall not be canceled, terminated, or allowed to

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
expire without thirty (30) days prior written notice to the City from the insurance company.

C. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability insurance for any and all persons employed directly or indirectly by Consultant shall be provided with limits not less than one million dollars. In the alternative, Consultant may rely on a self-insurance program to meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City for loss arising from work performed under this Agreement.

D. Deductibles and Self-Insured Retentions. During the period covered by this Agreement, upon express written authorization of City Risk Manager, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

E. Notice of Reduction in Coverage. In the event that any coverage required under subsections (A), (B), or (C) of this section of the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five day after Consultant is notified of the change in coverage.

F. Other Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ii. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof;
iii. Terminate this Agreement.
iv. Exercise of any of the above remedies, however, is an alternative to other remedies City may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements.

4.B.3
Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

16. DISPUTES.

16.1. If a dispute should arise regarding the performance of this Agreement, the following initial dispute resolution procedures shall be used:

A. Within twenty (20) City working days after a dispute regarding the performance of this Agreement arises, it shall be reduced to writing at staff level by the complaining party setting forth the nature of the dispute in detail, along with all pertinent back up documentation in support. The writing shall be delivered to the receiving party by first class mail or personal delivery directly to the party’s project manager, along with recommended methods of resolution.

B. The party receiving the letter shall reply to the letter with a detailed response, along with a recommended method of resolution, if any, within ten (10) City working days of receipt of the letter.

16.2. If the dispute is not resolved at staff level in accordance with Section 16.1, within five (5) City working days of the receiving party response (or longer if agreed between the parties) , the aggrieved party, through its respective project manager shall deliver to a letter outlining the dispute for the other party’s review. The receiving party may submit further response, if required, within five (5) City working days thereafter.

16.3. If the dispute remains unresolved and the parties have exhausted the procedures outlined in this section, the matter shall be submitted to non-binding mediation, with both parties selecting a mutually agreeable mediator. Each party shall bear its own costs for the mediation, except that the costs of the mediator shall be shared equally by both parties.

16.4. If mediation fails to resolve the dispute, either party may pursue remedies available under this Agreement and at law or in equity, in accordance with the laws of the State of California, including, but not limited to, under the termination procedures of this Agreement. This provision does not relieve Consultant of its obligation and Consultant is required to timely comply with all applicable provisions of the Government Claims Act before initiating any legal proceeding against City.

17. CONFLICT OF INTEREST. Contractor warrants and covenants that it presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law, including, but not limited to, Government Code section 1090. If any principal provider of services is a "consultant" for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721 Statement of Economic Interests filing requirements in accordance with state or City local Conflict of Interest Code. In addition, if any other conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement.

18. CONSULTANT’S BOOKS AND RECORDS.

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

18.1. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant.

18.2. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

18.3. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City General Counsel, City Auditor, General Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.

18.4. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in the General Manager's office. Access to such records and documents shall be granted to any party authorized by Consultant’s representatives, or Consultant’s successor in interest.

19. WRITTEN NOTIFICATION. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
If to Consultant: (Insert Contact Information)
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

20. GENERAL PROVISIONS.

20.1. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

20.2. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

20.3. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Kern.

20.4. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

20.5. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersedes any prior oral and written agreements and understandings between the parties with respect thereto.

20.6. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

20.7. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.

20.8. This Agreement may be executed in counterparts. A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.

20.9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Consultant shall not assign this Agreement or any part thereof to any other entity or individual without the written permission of the City.

20.10. City and Consultant each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.

20.11. All references to a statute or ordinance, shall incorporate any, or all, successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to the Developer under this Agreement.

20.12. Consultant shall, at its sole expense, obtain a City of Arvin Business License, and any permits or licenses as may be required by this Agreement.

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

20.13. This Agreement shall include Consultant’s proposal, which shall be incorporated here by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

20.14. This Agreement is subject to and contingent upon funds being appropriated therefor by the Arvin City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

20.15. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.

21. CONSULTANT'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Agreement.

22. ACCESS AND ACCOMMODATIONS

22.1. Consultant shall comply with the Americans with Disabilities Act, as amended, 42 U.S.C. Section 12101 et seq., the Rehabilitation Act of 1973, as amended, 29 U.S.C.

Section 701 et seq., the Fair Housing Act, and its implementing regulations and any subsequent amendments, and California Government Code Section 11135;

22.2. Consultant shall not discriminate on the basis of disability or on the basis of a person’s relationship to, or association with, a person who has a disability;

22.3. Consultant shall provide reasonable accommodation upon request to ensure equal access to CITY-funded programs, services and activities;

22.4. Construction, if any, will be performed in accordance with the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 40; and

22.5. The buildings and facilities used to provide services under this Contract are in compliance with the federal and state standards for accessibility as set forth in the 2010 ADA Standards, California Title 24, Chapter 11, or other applicable federal and state law.

23. NON-DISCRIMINATION.

23.1. Consultant covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.

Consultant understands that City is relying upon these certifications and representations as a condition to funding this Contract. Any subcontract entered into by Consultant for work to be performed under this Contract must include an identical provision.

24. EXHIBIT INCORPORATION FOR FEDERAL-AID PROJECTS: For all federally funded projects under this Agreement, CONSULTANT agrees to comply with all provisions

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
outlined in Caltrans Exhibit 10-R: A&E Boilerplate Agreement Language for Local Assistance Federal-Aid Projects, as applicable. Exhibit 10-R has been and is once again hereby incorporated by reference into this Agreement in its entirety, and CONSULTANT shall perform all services in full compliance with its terms, conditions, and requirements.

In the event of any conflict between the provisions of this Agreement and Exhibit 10- R, the terms and conditions of Exhibit 10-R shall govern for federal-aid projects. The incorporated sections shall include but not be limited to:

24.1. Title VI Assurances: CONSULTANT shall comply with the non- discrimination requirements set forth under Title VI of the Civil Rights Act, ensuring that no person shall be excluded from participation, denied benefits, or otherwise subjected to discrimination under this Agreement on the grounds of race, color, or national origin.

24.2. Allowable Costs and Payments: CONSULTANT shall adhere to the cost principles and administrative requirements as specified in 2 CFR 200 and 48 CFR 31, including those relating to audits, cost allowability, and payment procedures.

24.3. Retention of Records and Audits: CONSULTANT shall retain all project records for a period of at least three (3) years after the final payment and make them available for inspection and audit by the City of Arvin, Caltrans, or the Federal Highway Administration (FHWA), as required under Exhibit 10-R.

24.4. Prevailing Wages: CONSULTANT shall comply with all applicable state and federal prevailing wage laws as outlined in Exhibit 10-R, and maintain certified payroll records to verify compliance.

24.5. Disadvantaged Business Enterprise (DBE) Participation: CONSULTANT shall adhere to the DBE requirements and participation goals established for federally funded projects and provide all necessary documentation and reports. The DBE goal for all work performed under this agreement is 21%.

24.6. Conflict of Interest: CONSULTANT shall ensure that no conflicts of interest exist or arise during the performance of work under this Agreement and shall disclose any potential conflicts as required by Exhibit 10-R.

24.7. Prompt Payment and Retention: CONSULTANT shall comply with all prompt payment requirements for subcontractors and the handling of retainage as specified in Exhibit 10-R.

The full text of Exhibit 10-R can be accessed via the Caltrans website or provided upon request.

CONSULTANT acknowledges and agrees to perform all work under federal-aid projects in accordance with these provisions.

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
[Signature Page Follows]
IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement on the day and year written below.

CITY CONSULTANT*

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT

CITY OF ARVIN,
a municipal corporation
By: __________________________
Name: ________________________
Title: _________________________

Dated: _______________, 202__
ATTEST:

Cecilia Vela, City Clerk
Insert Name
Insert Entity Type
By: ____________________________
Name: __________________________
Title: ___________________________
Dated: ______________, 202__
By: ____________________________
Name: __________________________
Title: ___________________________
Dated: ______________, 202__
*Signatures of consultant must be notarized. Need
two signatures if contractor is a corporation.

Attach acknowledgement
APPROVED AS TO FORM:
____________________________
Nathan M. Hodges, City Attorney

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
“ATTACHMENT “A”
Scope of Work

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
ATTACHMENT “B”
Payment for Services
For work under this Agreement, CONSULTANT shall submit itemized invoices to CITY on a monthly basis, detailing the work completed on each project milestone, including the percentage of work completed, applicable reimbursable expenses, and total amounts due. Invoices must reference this Agreement number, the project title, and the corresponding Work Authorization Form number. Payments shall be made based on the actual work completed and verified by CITY, with no payments issued for incomplete or unsatisfactory milestones. CITY reserves the right to withhold payment until a milestone has been satisfactorily completed. In the event of any discrepancy or incomplete information on the invoice, CITY will notify CONSULTANT within ten (10) business days of receipt. CONSULTANT will have ten (10) business days to provide any corrections or additional documentation as required by CITY to process the invoice.

For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on Rate and Fee Estimate included in Exhibit “A”.

Records of Expenses: CONSULTANT shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
(Attach Progress Payment Schedule)

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3 City of Arvin Federal RFQ Exhibit B

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PROFESSIONAL CONSULTANT SERVICES AGREEMENT
ATTACHMENT “C”
Project Schedule and Completion Date

INSERT PROJECT SCHEDULE
Neither party shall be liable for its delay or failure to perform any obligation under and in accordance with this Contract, if the delay or failure arises out of fires, floods, earthquakes, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by the party or any of the party’s Subconsultants), freight embargoes, terrorist acts, insurrections or other civil disturbances, or other similar events to those described above, but in each case the delay or failure to perform must be beyond the control and without any fault or negligence of the party delayed or failing to perform (these events are referred to in this provision as "Force Majeure Events").

Notwithstanding the foregoing, a delay or failure to perform by a Subconsultant of Consultant shall not constitute a Force Majeure Event, unless the delay or failure arises out of causes beyond the control of both Consultant and Subconsultant, and without any fault or negligence of either of them. In such case, Consultant shall not be liable for the delay or failure to perform, unless the goods or services to be furnished by the Subconsultant were obtainable from other sources in sufficient time to permit Consultant to perform timely. As used in this Contract, the term “Subconsultant” means a subconsultant at any tier. In the event Consultant’s delay or failure to perform arises out of a Force Majeure Event, Consultant agrees to use commercially reasonable best efforts to obtain the goods or services from other sources, and to otherwise mitigate the damages and reduce the delay caused by the Force Majeure Event.

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Attachment: On-Call Engineering Consultant Agreement for Federal and State Funded Projects (Authorizing On Call Contracts with 3

Arvin City CouncilMay 27, 2025

Arvin City Council
May 27, 2025