Arvin City Council
June 10, 2025

Staff Report to Approve Eng Report & Set Public Hearing for LLMD No. 2_June 10, 2025

CITY OF ARVIN
Staff Report
Meeting Date: June 10, 2025
TO: Arvin City Council
FROM: Samuel Lux, City Engineer
Jeff Jones, City Manager
SUBJECT: Consideration and Approval of A Resolution to Approve the Engineer’s Report for Landscaping and Lighting Maintenance District No. 2 and Consideration and Approval of A Resolution Declaring Its Intention to Levy and Collect Assessments Within Landscape and Lighting Maintenance District No. 2 Pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and Appointing A Time and Place for Hearing Objections Thereto.

BACKGROUND:

At its May 27th 2025 meeting, the City Council adopted a resolution to initiate proceedings for an update to Landscaping and Lighting Maintenance District No. 2. The resolution authorized the preparation of an Engineer’s Report with assessments for the existing lots in the district. The Engineer’s Report has since been completed and filed with the City Clerk. It recommends the assessments take effect for Fiscal Year 2025-2026.

The next step in approving and processing a reassessment for existing parcels would be to adopt a resolution of intent that approves the Engineer’s Report and schedules a public hearing on the proposed assessments. Currently, there are no substantial changes to the limits of the district, and no annexations are proposed.

The resolution of intent included with this staff report, proposes the Council’s June 24th 2025 meeting for the public hearing. At the close of the hearing, the Council will likely be asked to adopt a third and final resolution that orders the revised assessments.

Should the City Council approve the provided resolution, the City Clerk shall then advertise the notice of public hearing as soon as possible in a local paper.

FINANCIAL IMPACT:

There is no fiscal impact with the recommended actions. There is a 3.4% fee increase for FY 2025-2026. The funds from the Maintenance District will be collected by the Kern County Assessor’s Office and disbursed to the City as a special assessment. When collected, these assessments will go into a fund that shall be used to pay for the maintenance and operation of the lighting, landscaping, walls, drainage, and administration of the district.

4.H.1
Attachment: Staff Report to Approve Eng Report and Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and

Staff Report to Approve Eng Report & Set Public Hearing for LLMD No. 2_June 10, 2025 RECOMMENDATION:

Adopt a resolution to approve the engineer’s report for Landscaping and Lighting Maintenance District No. 2 and adopt a separate resolution declaring its intention to levy and collect assessments within Landscape and Lighting Maintenance District No. 2 pursuant to the Landscaping and Lighting Act of 1972, part 2 of division 15 of the California streets and highways code, and appointing a time and place for hearing objections thereto.

ATTACHMENTS:
• Resolutions
• Engineer’s Report
• Notice of public hearing

4.H.1
Attachment: Staff Report to Approve Eng Report and Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and

Reso Setting Public Hearing for LLMD No. 2 FY 25/26
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DECLARING INTENTION TO LEVY AND COLLECT ASSESSMENTS

WITHIN LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT
NO. 2 COMMENCING FISCAL YEAR 2025-2026 PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND

APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS

THERETO
WHEREAS, the City of Arvin is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the Landscaping and Lighting Act of 1972 (“Act”) requires the review of annual assessment of existing Districts; and
WHEREAS, the City Council of the City of Arvin previously formed Landscaping and Lighting Maintenance District No. 2 (“District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (commencing with Section 22500) (the “Act”); and
WHEREAS, assessments levied within the District provide revenue for the purposes of 1) financing the repair, replacement, maintenance, and operating expenses associated with all street lights within the district’s boundaries; 2) the servicing, operation, maintenance, repair and replacement of the designated landscaping, including park landscaping, sound walls and appurtenant facilities with the district’s boundaries; and 3) the servicing, operation, maintenance and repair of specified regional storm water retention basins; and WHEREAS, on May 27th 2025, pursuant to the provisions of the Act, the City Council initiated proceedings by adopting a Resolution describing improvements and ordering the City Engineer to file a report with regard to the District for the 2025-2026 Fiscal Year; and WHEREAS, in accordance with Article 4 of Chapter 1 of the Act, the Engineer prepared and filed such report (the “Engineer’s Report”) with the City Clerk, and the City Clerk has presented the Engineer’s Report to the City Council; and WHEREAS, on June 10th2025, the City Council adopted a Resolution approving the Engineer’s Report, as filed, pursuant to Section 22623 of the Act, and WHEREAS, it is required to post a written notification regarding the proposed reassessments, in the places designated by the City, for a public hearing at least 10 days before the public hearing for those affected property owners previously within the district boundaries.

WHEREAS, in accordance with Section 22624 of the Act, the City Council now desires to declare its intention to levy and collect the assessments within the District for Fiscal Year 2025-2026, and to call a public hearing relating thereto; and

4.H.2
Attachment: Reso to Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26)

Reso Setting Public Hearing for LLMD No. 2 FY 25/26
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

1. Recitals. The above recitals are true and correct, and are hereby incorporated herein by this reference.

2. Findings and Declarations. The City Council hereby (1) finds that the public interest and convenience requires, and (2) declares its intention, to order the levy of and to collect assessments against the assessable lots and parcels of property within an existing assessment district designated “Landscaping and Lighting Maintenance District No. 2” (“District”) pursuant to the provisions of the Act, for the fiscal year commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the improvements described below in Section 4 of this Resolution.

3. Purpose. The purpose of Landscaping and Lighting District No. 2 is for the operation and maintenance of street lighting, public landscaping, and all related appurtenances located within public right-of-way, dedicated easements, or dedicated public properties of the tracts and public lands in the City of Arvin.

4. Improvements. The proposed improvements which are provided for the within Landscaping and Lighting Maintenance District No. 2 by and through the assessments levied annually thereon shall include improvements and maintenance and service of landscaping and public lighting facilities located within public areas or easements of the described district, as well as clearing and the grubbing of regional storm water retention basins for identified sumps. Landscaping includes include trees, shrubs, turf or other ornamental vegetation, related plumbing and irrigation facilities, related ornamental structures, fences, walls, and lighting which are intended to beautify and aesthetically enhance the environment of the district. Public lighting facilities includes lights, poles, standards, overhead or underground wiring, distribution facilities, and related paving or foundation improvements.

5. Assessments. The assessments to be levied and collected against the assessable lots and parcels of property within the District for Fiscal Year 2025-26 are proposed to increase

3.4% from the assessments levied and collected for Fiscal Year 2024-25.

6. Report. By previous resolution, the City Council directed the City Engineer to prepare and to file an Engineer’s Report pursuant to the provisions of the Act. The Engineer has prepared and filed a written report with the City Clerk that is titled “Engineer's Report and Assessment, City of Arvin Landscaping And Lighting Maintenance District No. 2, FY 2025-26” and by previous resolution the City Council approved the Engineer’s Report as filed. Reference is made to the Engineer’s Report on file in the Office of the City Clerk and open to public inspection for a full and detailed description of the improvements, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District. The Office of the City Clerk is located at 200 Campus Drive, Arvin, CA 93203.

4.H.2
Attachment: Reso to Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26)

Reso Setting Public Hearing for LLMD No. 2 FY 25/26

7. Time and Place of Hearing; Notice is hereby given that the City Council designates June 24th, 2024, at 6:00 p.m., in the City Council Chambers, City Hall, 200 Campus Drive, Arvin, CA 93203, as the date, time, and place for the hearing of the future levy and collection of assessments on Landscaping and Lighting Maintenance District No. 2 commencing Fiscal Year 2025-2026. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests or communications made or filed by any interested person.

Prior to the conclusion of the hearing, any interested person may file a written protest with the City Clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by the signer. Written protests may be delivered in person to the City Clerk or may be mailed to the City Clerk at City Hall, 200 Campus Drive, P.O. Box 548, Arvin, CA 93203. Any written protest that is mailed must be received at City Hall at or prior to 4:30 p.m. on June 24th, 2025.

8. Notice. The City Clerk shall give notice of the aforesaid date, time, and place of the hearing in accordance with law.
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4.H.2
Attachment: Reso to Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26)

Reso Setting Public Hearing for LLMD No. 2 FY 25/26
I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10 th day of June, 2025
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERÓN, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ___________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City on the date and by the vote indicated herein.

4.H.2
Attachment: Reso to Set Public Hearing for LLMD No. 2 FY 25-26_060425 (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26)

NOTICE OF PUBLIC HEARING

CITY OF ARVIN
NOTICE IS HEREBY GIVEN THAT THE ARVIN CITY COUNCIL will hold a public hearing in the Council Chambers at 200 Campus Drive, Arvin, CA, on Tuesday, June 24th, 2025 at 6:00 pm for the consideration and possible adoption of:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO LEVY AND COLLECT ASSESSMENTS ON LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS No. 1 AND No. 2 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR THE

MAINTENANCE AND SERVICING OF LIGHTING AND LANDSCAPING AND SETTING THE TIME AND PLACE OF THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS.

ALL INTERESTED PARTIES are invited to attend said HEARING and express opinions or submit evidence for or against the subject outlined above. The flat rate assessment, as adjusted by the previously approved Consumer Price Index (CPI), for Landscape and Lighting Maintenance Districts No. 1 and No. 2 in the City of Arvin for Fiscal Year 2025-26 will be continued for the parcels currently in the Districts.

The purpose of these Districts is for the maintenance, servicing and operation of the landscape, lighting and storm drain basin improvements within the District.

The engineer’s report was accepted by the City during the June 10, 2025 council meeting, and publication of this notice complies with Sections 22552 and 22553 of the California Streets and Highways Code.

This hearing may be conducted remotely (via telephone, video conferencing, or other means that would allow public participation without in-person attendance) consistent with state, local, or executive orders related to the state of emergency associated with the COVID-19 pandemic. The Agenda for the hearing will be updated as necessary to provide further information regarding remote hearing measures and means of attendance, and the Agenda should be reviewed for additional information prior to attendance.

FURTHER INFORMATION on the public hearing subject may be obtained or viewed at City Hall or by telephone (661) 854-3134.

NOTICIA DE AUDIENCIA PÚBLICA

CIUDAD DE ARVIN
POR ESTE CONDUCTO SE NOTIFICA QUE EL CONCEJO MUNICIPAL DE ARVIN conducirá una audiencia pública en la Cámara del Concejo Municipal localizada en 200 Campus Drive, Arvin, Ca, el Martes, 24 de Junio, 2025 a las 6:00 pm de la tarde para la consideración y posible adopción de lo siguiente:

UNA RESOLUCIÓN DEL MUNICIPIO DE LA CIUDAD DE ARVIN PARA EVALUAR Y

RECAUDAR EVALUACIONES EN EL DISTRITOS DE MANTENIMIENTO DEL PAISAJE E ILUMINACIÓN No. 1 Y No. 2 DE ACUERDO CON LA LEY DE PAISAJISMO Y ALUMBRADO DE 1972 PARA EL MANTENIMIENTO Y SERVICIO DE ILUMINACIÓN Y PAISAJE Y CONFIGURACIÓN DEL TIEMPO Y LUGAR DE LA POBLACIÓN PROPUESTA Y RECOGIDA DE EVALUACIONES.

TODAS LAS PARTES INTERESADAS están invitadas a asistir a dicha AUDIENCIA y expresar opiniones o presentar evidencia a favor o en contra del tema descrito anteriormente. La evaluación de la tarifa plana, ajustada por el índice de precios al consumidor previamente aprobado, para Mantenimiento de Paisajes e Iluminación El Distritos No. 1 y No. 2 en la Ciudad de Arvin para el Año Fiscal 2025-26

4.H.3
Attachment: Public Hearing Notice LLMD 1 and 2_English and Spanish (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26) continuará para las parcelas actualmente en los Distritos. El propósito de estos distritos es para el mantenimiento, el servicio y la operación de las mejoras en el paisaje, la iluminación y la cuenca de desagüe pluvial dentro del distrito.

El reporte del ingeniero fue aceptado por la ciudad durante la reunión del Consejo el 10 de Junio de 2025, y la publicación de este aviso cumple con las secciones 22552 y 22553 de las calles de California y Código de Carreteras.

Esta audiencia puede llevarse a cabo de forma remota (por teléfono, videoconferencia u otro medio que permita la participación pública sin asistencia en persona) de acuerdo con las órdenes estatales, locales o ejecutivas relacionadas con el estado de emergencia asociado con la pandemia COVID-19. La Agenda para la audiencia se actualizará según sea necesario para proporcionar más información sobre las medidas de audición remota y los medios de asistencia, y la Agenda debe ser revisada para obtener información adicional antes de la asistencia.

INFORMACIÓN ADICIONAL sobre el tema de la audencia pública se puede obtener o examinar en el Ayuntamiento de la Ciudad de Arvin o llamando al teléfono (661) 854-3134.

POSTED: June 11, 2025

4.H.3
Attachment: Public Hearing Notice LLMD 1 and 2_English and Spanish (Resolution to Set Hearing Date and Time for LLMD No. 2 FY 25/26)

PROCLAMATION

CITY OF ARVIN PROCLAMATION RECOGNIZING

NATIONAL BOYS & GIRLS CLUB WEEK
WHEREAS, the young people of Arvin, California, are tomorrow’s leaders; and WHEREAS, many young people need professional youth services to help them achieve their full potential; and
WHEREAS, there are three Boys & Girls Clubs in Arvin, California, that serve more than 800 young people annually; and
WHEREAS, Boys & Girls Clubs do whatever it takes to ensure every young person has the skills needed to graduate high school and be well-prepared for life and work. The Club offers tested, proven, and nationally recognized programs in five core areas: Character & Leadership, Education & Career Development, Health & Life Skills, The Arts and Sports, Fitness and Recreation; and
WHEREAS, the Boys & Girls Clubs of Kern County will celebrate the profound power of Boys & Girls Clubs to build great futures for kids during National Boys & Girls Club Week with some 5,000 Clubs and more than 4 million children and teens served nationwide.

NOW, THEREFORE, be it resolved, I, Mayor Olivia Calderón, and the members of the City Council of the City of Arvin, hereby proclaim June 23 through June 27, 2025, as National Boys & Girls Club Week in Arvin, California, and commend the organization for providing comprehensive, effective services to the young people in our community.

Furthermore, we encourage all citizens to join us in recognizing and commending the Boys & Girls Clubs of Kern County for doing whatever it takes to build GREAT FUTURES for youth in our communities.

In Witness Whereof, I have hereunto set my hand and caused to be affixed the seal of the City of Arvin, California, this 10
th day of June 2025.
_________________________________
Olivia Calderón, Mayor
City of Arvin

4.I.1
Attachment: Proclamation National Boys and Girls Club Week 2025_061025 (Proclamation - National Boys & Girls Club Week 2025) City of Arvin’s Budget Workshop 6-10-25
• Designed to educate the council and citizens:
• On major items impacting the FY 25/26 proposed budget. • This workshop will present line-item information for the general fund. Other funds will be presented at the next workshop. • Be advised that the information provided is preliminary and subjected to further reviews.
• Capital projects update on the FY 25/26 budget will be provided:
• At the June 24, 2025 council meeting.
• A formal adoption of the FY 24/25 budget will be scheduled:
• At the June 24, 2025 council meeting.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Fiscal Year 24/25 update
Driven by the reallocation of $900,000 in America Rescue Plan Act Fund to general fund expenses, slightly increased sales tax revenue, and modest revenue increases related to inflation, the City is looking at closing FY 24/25 with a surplus of $700,000 for that fiscal year.

This is the sixth out of the past seven years that the City’s general fund has achieved a surplus for the year.

It is anticipated that the as of June 30, 2025 the City will have exceeded its emergency reserve target of 25 percent of one year’s general fund expense spending. Estimated reserve will be approximately $2,600,000.
25 percent of one year’s general fund expenses = $2,500,000

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Fiscal Year 25/26 General Fund budget first look
– Revenue: $9,583,637 which is an increase of $513,136 from FY 24/25 final budget. Significant increases in sales tax and VLF InIieu reimbursements from the state. – Expense: $10,058,978 which is an increase of $815,837 from revised FY 24/25 final budget. This is mostly due to a large increase in Kern County Fire Contract paid from general fund ($471,000), new HR Services Contract ($120,000), Police Department Expenses ($243,000). Most other expenses are flat. – Net result (Revenue less Expense) = Deficit of $475,340 – This budget includes $-0- for contingency expenses.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) FY 25/26 Revenue changes over PY budget
• Cannabis minus $100,000
• Sales Tax (+7%*) plus $264,000
• Trash Contract plus $ 13,000
• VLF (+7%*) plus $201,000
• Admin Fees (+6%) plus $ 39,068
* California Dept of Finance Estimated Per
Capita Income Increase for FY 26 = +6.44%

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) FY 25/26 Expense changes over PY budget
• Police Dept Expenses plus $471,000
(overtime $125,000 +COPS grant shortfall 60k)
• HR Contract Services* plus $120,000
• Fire Contract plus $300,000
*HR services were provided prior by former
HR/Comm Services Mgr. This person is replaced in
FY 26 budget by Economic Development Mgr which
does not have any HR related duties.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Last year’s budget items retained
• Two additional public works staff will remain
in this year’s budget.
• Agreements with both of the City’s unions
expire on June 30, 2025. Budget maintains
current conditions of those agreements.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) City of Arvin Organization Chart

CITIZENSOF
ARVIN
Mayor and City
Council
Planning
Commission City Manager /
Finance Director
City Clerk Economic
Development
Director
(vacant)
Planning
Services
Engineering
Services
Public
Works
Finance Director
(duties performed
by CityManager)
Financial
Services
Human
Resources
Transit
Chief of Police
Police
Department
Animal Control
Fire
City Attorney
Management Positions Staffed
Management Positions Vacant or Combined with
other Management Position
Line or Staff Position

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Measure L
• Measure L is a 1% local Arvin Sales Tax approved
by the voters in 2008.
• "To preserve public safety and prevent cuts to
essential City services by expanding school
gang/drug prevention programs; hiring additional
police, including school officers; reducing 9-1-1
response times; repairing storm drains to prevent
flooding; removing more graffiti/trash/litter;
repairing potholes/streets; maintaining parks,
youth recreation, and other general city services;

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Measure L - Today
Without Measure L, the following items would not
be funded by the City
§ 5 Police officers + 1 dispatcher - $1,212,715
§ County Fire Station #48 (would services then be
provided by another station many miles away?.

Fire services were covered by Property Taxes paid
by residents in 2008. Property Taxes today do not
cover cost of services today. - $1,186,530

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Measure L – Today - 2
Without Measure L, the following items would
not be funded by the City – above baseline in
2008.
§ Parks Maintenance and Repairs $422,219
§ Streets and Roads $100,508
Note – All Measure L costs are $2,943,272
which exceeds tax revenue of $ 2,700,000 by
$243,272.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Rough Road Ahead
It is a good thing that the City has been prudent
in spending over the past seven years. The City
will incur substantial increases in the Fire
Contract (from $645,000 in FY 21/22 to
$1,472,000 in FY 27/28), Risk Management
(insurance costs have increased from $480,000
in FY 19/20 to $1,172,000 in FY 25/26.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Rough Road Ahead -2-
Additional upcoming unbudgeted expenses will
be due soon.
• $280,000 in workman compensation costs not
covered by insurance due to failure to file a
timely claim by prior administration.
• $200,000 per year starting in FY 26/27 to
cover debt service on Walnut Street
construction bonds.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Rough Road Ahead -3-
Unless the City is successful in bringing in
substantial new commercial development into
the City within the next three to four years, the
costs mentioned earlier will have to be funded
by the City’s reserves. City staff will continue to
explore grant opportunities to generate
additional revenue. The hiring of additional
grant writer(s) will be helpful here.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026) Next Steps
• Receive advice and guidance (direction) from City Council on any changes or adjustments to the proposed line items presented tonight.
• Include any changes or adjustments in the final version of the budget which will be presented to City Council for
adoption on June 24, 2025.

5.A.1
Attachment: 1.FY 26 - Workshop 1 (Budget Workshop - General Fund FY 2025-2026)

SUMMARY GENERAL FUND
FUND - 10
2025-2026 Operating Budget
Audited Budget Actual Budget
Proposed
Budget
2022-2023 2023-2024 2023-2024 2024-2025 2025-2026
001-10 Administration $7,651,729 $ 7,021,429 $ 8,069,159 $ 7,951,601 $ 8,594,646 003-14 Animal Control $5,643 $ 3,000 $ 5,769 $ 6,200 $ 4,700 005-19 Buildings and Grounds (including Adobe) $48,123 $ 42,000 $ 54,160 $ 36,000 $ 54,000 007-17 Community Development Department $798,185 $ 930,500 $ 599,223 $ 942,500 $ 813,000 009-19 Community (Senior) Center $2,252 $ - $ - $ 2,400 $ 2,400 012-19 Parks $14,294 $ 11,550 $ 15,479 $ 12,600 $ 11,891 014-14 Police $71,144 $ 37,800 $ 126,067 $ 119,200 $ 103,000 Total General Fund Revenues $8,591,370 $8,046,279 $8,869,857 $ 9,070,501 $ 9,583,637 011-11 Mayor and Council $43,586 $ 36,579 $ 33,439 $ 45,007 $ 43,100 001-10 Administration $2,955,729 $ 2,537,597 $ 2,885,157 $ 2,644,421 $ 2,964,746 003-14 Animal Control $331,014 $ 285,639 $ 314,525 $ 326,718 $ 320,068 005-19 Buildings and Grounds (including Adobe) $122,660 $ 227,012 $ 128,358 $ 241,457 $ 270,189 007-17 Community Development Department $804,689 $ 640,819 $ 1,056,642 $ 798,201 $ 621,495 009-19 Community (Senior) Center $28,047 $ 48,454 $ 49,843 $ 44,174 $ 35,472 012-19 Parks $330,547 $ 414,763 $ 309,542 $ 434,374 $ 456,110 014-14 Police $3,624,598 $ 3,963,560 $ 4,372,301 $ 4,512,255 $ 4,755,289 019-19 Public Works $105,277 $ 58,500 $ 122,872 $ 196,536 $ 100,508 KC Fire Contract upcharge $ 492,000
Total General Fund Expenses $8,346,147 $8,212,923 $9,272,679 $ 9,243,143 $ 10,058,978 NET SURPLUS OR (DEFICIT) $245,223 ($166,644) ($402,822) ($172,642) ($475,340) Description

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

ADMINISTRATION

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO. : 001-10 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Administrative Services 4001 493,756 403,727 520,834 489,305 528,373 Business License Fee/ $50 4013 37,289 30,450 36,211 34,000 38,000 SB1186 City/ $0.70 4017 2,520 2,100 2,351 2,200 2,000
Peddler Licenses/ $10 per Day 4021 830 0 520 1,000 1,000 Business License Late Fee 4023 7,681 1,050 4,225 4,000 2,000 Electric Franchise Agreement 4030 142,573 144,900 140,837 142,000 175,000 Refuse Franchise-Mountainside 4038 277,411 238,500 262,695 290,000 303,000 Gas Franchise -Agreement 4039 38,769 30,450 47,588 48,000 48,000 Interest 4040 185,863 0 282,362 150,000 150,000
Subpoena Revenue 4041 0 0 550 0 0
Miscellaneous Grant Revenue 4049 22,676 0 907 0 0
Miscellaneous Revenue 4054 25,345 12,600 62,011 0 30,000 Motor Vehicle In-Lieu 4057 2,372,857 2,473,202 2,592,666 2,748,000 2,949,000 Property Tax - Secured 4064 356,372 273,000 361,600 303,000 390,000 Property Tax - Transfers 4068 24,906 42,000 15,420 30,000 25,000 Rent Income 4072 0 0 7,596 0
Lease Revenue 4074 7,273 12,600 7,273 11,000 7,273
Sales Tax 4078 1,145,975 1,102,500 1,142,118 1,160,000 1,215,000 Local 1% Sales Tax (dept 030 prior to FY 20) 4081 2,402,557 2,205,000 2,549,908 2,491,000 2,700,000 TV Cable Franchise Agreement 4098 49,105 49,350 38,118 38,000 31,000 Home OCC Fee 4101 680 0 940 1,000 0
Elections 4132 0 0 0 1,500 0
Bank Fees Paid from NSF 4149 25 0 25 0 0
Proceeds From Debt 4160 0 0 0 0 0
Commercial Cannabis-Delivery 4173 57,267 0 0 0 0
Total Revenue $ 7,651,729 $ 7,021,429 $ 8,069,159 $ 7,951,601 $ 8,594,646

EXPENDITURES
Salary - Full-time 5001 800,515 701,239 829,740 744,380 780,742 Salary - Overtime 5003 5,917 0 1,898 0 0
Salary - Part-time 5004 25,507 0 22,380 0 0
Payroll Taxes 5009 60,654 53,645 67,089 56,945 59,727
CalPERS 5011 62,102 79,428 86,508 74,533 79,378
Workman Comp 5014 63,843 56,099 54,035 64,687 70,267
Medical Insurance 5015 99,357 76,791 112,381 79,780 106,169 Total Salary and Benefits $ 1,117,895 $ 967,202 $ 1,174,031 $ 1,020,325 $ 1,096,281 Educational Reimbursement 5007 0 0 0 0 0
Maintenance 5008 8,167 15,000 12,687 9,530 9,530
Risk Management 5013 132,235 31,945 23,447 56,275 60,221 Office Supplies 5016 17,568 9,000 8,201 7,613 7,613
Legal Services Standard 5018 109,546 160,000 118,841 91,625 140,000 Conferences, Travel, and Training 5021 8,172 11,000 9,468 10,044 10,044 Licenses, Permits, & Fees 5022 0 3,500 0 0 0
Uniforms 5023 0 0 1,395 0 0
Postage 5026 2,483 4,300 2,089 1,628 1,628
Kern County Fire 5027 694,350 694,350 694,350 694,350 694,350 Professional Services 5034 116,295 88,000 157,940 173,352 90,200 Outside Admin/Regulatory Fees 5035 0 1,000 0 0 0
Communications 5036 975 1,500 979 981 981
Community Expense 5046 18,817 4,000 1,428 44 44
Bank Service Charges 5050 14,611 10,000 7,641 10,000 10,000 Interpreter Service 5051 4,000 4,000 3,020 2,747 11,000 Capital Expense 5052 0 0 13,068 0 0
Contract Services 5054 0 10,000 0 0 0
Contract Services - HR Support 5055 0 0 0 0 120,000
Telephone 5056 6,224 7,500 7,457 7,293 7,293
Utilities 5060 24,088 31,000 23,318 23,750 23,750
Dues & Subscriptions 5062 29,477 30,000 35,313 30,000 30,000 Elections 5068 4,251 3,000 0 3,000 33,000
Equipment Lease 5072 (28,828) 2,500 6,799 6,824 6,824
Amortization Expense 5073 0 0 57,674 0 58,000
Outside Services 5077 40,468 2,000 1,215 1,506 1,506
Fuel Expense 5080 2,939 3,000 128 170 170

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

ADMINISTRATION

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO. : 001-10 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026 Printing and Publications 5082 9,587 12,000 13,574 12,000 12,000 Employee Costs 5091 161 0 0 0
Interest Expense 5092 1,611 1,000 4,568 0 0
Operating Transfers Out 5093 58,196 0 0 16,145 21,446
Shop Supplies 5094 0 0 0 0 0
IT Support 5100 155,166 148,000 156,858 180,394 180,394 Illegal Dumping 5106 40,800 0 0 0 0
Refuse Collection- 5107 23,577 20,000 39,914 28,671 28,671 Auto Allowance 5109 4,826 4,800 4,524 4,800 4,800
Principal 5116 34,013 0 0 0 0
PERS Catch up 5125 276,998 258,000 305,230 251,354 305,000 Miscellaneous Expense / TBD contingency 5198 27,000 0 0 0 0 Gain/Loss Sale 5199 63 0 0 0 0
Total Operating Expense $ 1,837,834 $ 1,570,395 $ 1,711,126 $ 1,624,096 $ 1,868,465 Total Expenditures $ 2,955,729 $ 2,537,597 $ 2,885,157 $ 2,644,421 $ 2,964,746 Total Surplus or (Deficits) 4,696,001 4,483,832 5,184,002 5,307,180 5,629,900

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

ANIMAL CONTROL
General Fund GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 003-14 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Animal Licenses 4003 $ 4,463 $ 3,000 $ 3,169 $ 3,200 $ 3,200 Citations - Animal Control 4092 $ 550 $ - $ 2,100 $ 1,500 $ 1,500 Veterinarian Clinics 4103 $ - $ - $ 1,500 $ -
Animal Impound Fees 4122 $ 630 $ - $ 500 $ - $ -
Total Revenue $ 5,643 $ 3,000 $ 5,769 $ 6,200 $ 4,700

EXPENDITURES
Salary - Full-time 5001 $ 111,587 $ 117,430 $ 125,610 $ 128,730 $ 135,486 Salary - Overtime 5003 $ 6,025 $ - $ 4,725 $ - $ -
Salary - Parttime 5004 $ - $ - $ - $ - $ -
Payroll Tax 5009 $ 9,319 $ 8,983 $ 10,278 $ 9,848 $ 10,365 Workman Comp 5014 $ 9,676 $ 9,394 $ 8,093 $ 11,187 $ 12,194 Medical Insurance 5015 $ 14,669 $ 13,570 $ 13,884 $ 14,694 $ 15,562 CalPERS 5011 $ 8,625 $ 9,019 $ 9,054 $ 9,886 $ 10,785
Total Salary and Benefits $ 159,900 $ 158,396 $ 171,644 $ 174,345 $ 184,391 Maintenance - Other 5008 $ 329 $ - $ -
Vehicle Maintenance 5012 $ 1,377 $ - $ 2,009 $ 1,732 $ 3,000 Risk Management 5013 $ - $ 7,379 $ 6,687 $ 4,173 $ 5,097 Office Supplies 5016 $ 103 $ 200 $ 57 $ 24 $ 200
Training 5021 $ - $ - $ 2,638 $ 3,000
Uniforms 5023 $ 3,913 $ 1,600 $ 3,600 $ 3,200 $ 3,200
Administrative Services 5032 $ - $ - $ - $ - $ -
Professional Services 5034 $ 480 $ - $ 113 $ - $ -
Safety Equipment 5040 $ 2,776 $ - $ - $ - $ -
Contract Services-KC 5054 $ 133,000 $ 85,000 $ 107,000 $ 100,000 $ 100,000 Equipment - Lease Vehicle 5072 $ - $ - $ - $ - $ -
Special Equipment 5076 $ 828 $ 1,000 $ - $ - $ -
Fuel 5080 $ 4,877 $ 2,000 $ 18,595 $ 18,548 $ 18,548
Advertising/ Publications/ Prints 5082 $ - $ - $ - $ - $ - Interest Expense : Animal Control 5092 $ - $ - $ - $ - $ - Veterinarian Costs 5097 $ 1,366 $ 8,000 $ 2,182 $ 2,632 $ 2,632 Principal 5116 $ 22,064 $ 22,064 $ - $ 22,064 $ -
Total Operating Expense $ 171,114 $ 127,243 $ 142,881 $ 152,373 $ 135,677 Total Expenditures $ 331,014 $ 285,639 $ 314,525 $ 326,718 $ 320,068 Total Surplus or (Deficits) $ (325,371) $ (282,639) $ (308,756) $ (320,518) $ (315,368)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

BUILDING AND GROUNDS
(Including Adobe)

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 005-19 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Rent 4072 $ 48,123 $ 42,000 $ 35,750 $ 36,000 $ 36,000
Lease Revenue - Adobe Center 4074 $ 18,410 $ 18,000
Total Revenue $ 48,123 $ 42,000 $ 54,160 $ 36,000 $ 54,000

EXPENDITURES
Salaries 5001 $ 47,756 $ 127,972 $ 60,596 $ 130,598 $ 140,991 Salaries - Overtime 5003 $ 1,802 $ - $ 5,062 $ - $ -
Salaries - Partime 5004 $ 450 $ - $ - $ - $ -
Payroll Taxes 5009 $ 3,685 $ 10,981 $ 5,035 $ 11,179 $ 10,786 Workman Comp 5014 $ 3,917 $ 10,238 $ 4,158 $ 11,349 $ 12,689 CalPERS 5011 $ 4,774 $ 12,210 $ 6,774 $ 11,956 $ 12,457 Medical Insurance 5015 $ 9,610 $ 23,963 $ 7,039 $ 22,084 $ 26,788 Total Salary and Benefits $ 71,993 $ 185,364 $ 88,664 $ 187,166 $ 203,712 Maintenance Building 5005 $ - $ - $ - $ 8 $ 13,000
Maintenance 5008 $ 12,622 $ 8,000 $ - $ 17,777 $ 17,777 Maintenance-Vehicle 5012 $ - $ - $ - $ - $ -
Risk Management 5013 $ - $ 4,748 $ 3,365 $ 11,000 $ 10,193 Uniforms 5023 $ - $ - $ - $ - $ -
Administrative Services 5032 $ - $ - $ - $ - $ -
Capital Expense 5052 $ - $ - $ - $ - $ -
Telephone 5056 $ 787 $ 900 $ 1,009 $ 1,139 $ 1,139
Utilities 5060 $ 26,638 $ 19,000 $ 24,337 $ 23,454 $ 23,454 Dues & Subscriptions 5062 $ 960 $ - $ - $ -
Outside Services 5077 $ 660 $ - $ 850 $ 913 $ 913
Shop Supplies 5094 $ - $ - $ - $ - $ -
Flood Insurance 5112 $ 9,001 $ 9,000 $ 10,133 $ - $ -
Total Operating Expenses $ 50,667 $ 41,648 $ 39,694 $ 54,291 $ 66,476 Total Expenditures $ 122,660 $ 227,012 $ 128,358 $ 241,457 $ 270,189 Total Surplus or (Deficits) $ (74,537) $ (185,012) $ (74,198) $ (205,457) $ (216,189)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

MAYOR AND COUNCIL

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 011-11 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Total Revenue $ - $ - $ - $ -

EXPENDITURES
Salaries - Full-time 5001 $ 25,039 $ 25,200 $ 25,069 $ 25,200 $ 25,200 Salaries - Part-time 5004 $ - $ -
Payroll Taxes 5009 $ 1,916 $ 1,928 $ 1,918 $ 1,928 $ 1,928 Workman Comp 5014 $ 2,066 $ 2,016 $ 1,576 $ 2,190 $ 2,268 CalPERS 5011 $ 812 $ 1,935 $ 508 $ 1,935 $ 1,935
Total Salary and Benefits $ 29,832 $ 31,079 $ 29,071 $ 31,253 $ 31,331 Office Supplies 5016 $ 769 $ 1,500 $ 490 $ 769 $ 769
Training 5021 $ - $ - $ - $ - $ -
Community Contributions 5046 $ - $ - $ - $ - $ -
Medical Insurance 5015 $ - $ - $ - $ - $ -
Legal Services 5018 $ - $ - $ - $ - $ -
Administrative Services 5032 $ - $ - $ - $ - $ -
Travel & Conference - City Council/Planning 5058 $ 9,133 $ 4,000 $ 3,062 $ 9,133 $ 7,000 Dues & Subscriptions 5062 $ - $ - $ - $ - $ -
Elections Expense - Mayor 5068 $ - $ - $ 491 $ - $ -
Amortization Expense 5073 $ - $ - $ 534 $ - $ -
Interest Expense 5092 $ - $ - $ 21 $ - $ -
IT Support Systems 5100 $ 3,852 $ - $ (230) $ 3,852 $ 4,000 Unemployment Ins Costs 5113 $ - $ - $ - $ - $ -
Total Operating Expenses $ 13,754 $ 5,500 $ 4,368 $ 13,754 $ 11,769 Total Expenditures $ 43,586 $ 36,579 $ 33,439 $ 45,007 $ 43,100 Total Surplus or (Deficit) $ (43,586) $ (36,579) $ (33,439) $ (45,007) $ (43,100)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

COMMUNITY DEVELOPMENT

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 007-17 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Building Permits 4011 $ 265,459 $ 262,500 $ 182,891 $ 270,000 $ 290,000 Plan Check Fees 4022 $ 68,942 $ 63,000 $ 70,818 $ 75,000 $ 80,000 Code Enforcement 4029 $ 1,100 $ - $ 2,700 $ 5,000 $ 5,000 Engineering Fees 4031 $ - $ - $ 1,000 $ 1,000
Sewer Connection Inspection 4034 $ 1,270 $ - $ 175 $ 500 $ - Planning Fees 4037 $ 192,675 $ 73,500 $ 51,785 $ 90,000 $ 100,000 Permit Fees (Electrical, Mechanical, Plumbing) 4042 $ 2,520 $ 5,250 $ 26,311 $ 3,000 $ 3,000 Permit Issuance Fees 4043 $ 19,667 $ 15,750 $ 21,442 $ 32,000 $ 21,000 Grant Revenue 4046 $ - $ - $ - $ - $ -
Encroachment Permits 4047 $ 5,815 $ 5,250 $ 8,577 $ 5,000 $ 5,000 Misc/New Addrs/Dept Consv 4054 $ 2,645 $ - $ 74,914 $ - $ - Inspection Fees 4067 $ 1,873 $ 2,100 $ 2,508 $ 3,000 $ 2,000 Reimbursement Account 4119 $ - $ - $ - $ - $ -
Development Agreement 4124 $ 1,640 $ 3,150 $ 13,631 $ 8,000 $ 6,000 Commercial Cannabis - Manufacturing 4170 $ - $ 50,000 $ - $ 25,000 $ 50,000 Commercial Cannabis - Cultivation 4171 $ - $ 50,000 $ - $ 150,000 $ - Commercial Cannabis - Distribution 4172 $ - $ 50,000 $ - $ 25,000 $ 50,000 Commercial Cannabis - Delivery 4173 $ 234,580 $ 350,000 $ 143,471 $ 250,000 $ 200,000 Total Revenue $ 798,185 $ 930,500 $ 599,223 $ 942,500 $ 813,000

EXPENDITURES
Salaries - Full-time 5001 $ 286,528 $ 298,425 $ 326,817 $ 333,287 $ 173,562 Salaries - Part time 5002 $ - $ - $ - $ - $ -
Salaries - Overtime 5003 $ 134 $ - $ - $ - $ -
Educational Reimbursement 5007 $ - $ 3,000 $ - $ 3,000 $ - Payroll Taxes 5009 $ 21,821 $ 22,829 $ 28,739 $ 25,496 $ 13,277 Workman Comp 5014 $ 24,248 $ 23,874 $ 20,632 $ 28,963 $ 15,621 Medical Insurance 5015 $ 49,784 $ 36,104 $ 48,104 $ 44,830 $ 24,537 CalPERS 5011 $ 24,853 $ 26,985 $ 29,284 $ 30,213 $ 13,816 Total Salary and Benefits $ 407,368 $ 411,217 $ 453,576 $ 465,789 $ 240,812 Maintenance- Other 5008 $ 11,516 $ 3,000 $ 2,984 $ 2,973 $ 2,973 Vehicle Maintenance 5012 $ 1,180 $ - $ 349 $ 399 $ 399
Risk Management 5013 $ - $ 14,230 $ 8,943 $ 34,297 $ 10,193 Office Supplies 5016 $ 7,213 $ 3,000 $ 1,767 $ 1,916 $ 4,000 Legal Services 5018 $ 34,990 $ 20,000 $ 150,005 $ 35,000 $ 35,000 Training, Travel and Conferences 5021 $ 9,461 $ 4,000 $ 2,640 $ 863 $ 4,000 Postage 5026 $ 2,745 $ 2,000 $ 2,274 $ 2,276 $ 3,500
Professional Services 5034 $ 153,510 $ 30,000 $ 252,777 $ 100,000 $ 148,000 Outside Admin/Regulatory Fees 5035 $ - $ 1,000 $ - $ 1,000 $ 1,000 Communications 5036 $ 656 $ 1,000 $ - $ 660 $ 660
Community Expense 5046 $ - $ 2,500 $ 659 $ 2,500 $ 2,500 Interpreter Services 5051 $ 160 $ - $ - $ - $ -
Capital Expense 5052 $ - $ - $ (24,872) $ - $ -
Contract Services 5054 $ 378 $ 10,000 $ 1,890 $ 1,644 $ 1,644 Telephone 5056 $ 5,206 $ 5,000 $ 5,537 $ 6,147 $ 6,147
Utilities 5060 $ 3,201 $ 3,000 $ 2,427 $ 2,615 $ 2,615
Dues & Subscriptions 5062 $ 5,074 $ 3,000 $ 750 $ 933 $ 933 Engineering Services 5070 $ 9,655 $ 10,000 $ - $ 10,000 $ 72,000 Equipment Lease 5072 $ 9,435 $ 3,000 $ 6,827 $ 7,084 $ 7,084 Amortization Expense 5073 $ - $ - $ 51,120 $ -

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

COMMUNITY DEVELOPMENT

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 007-17 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026 Outside Services 5077 $ 2,455 $ 2,000 $ 914 $ 1,088 $ 1,088 Fuel Expense 5080 $ 1,086 $ - $ 2,014 $ 1,982 $ 500
Advertising-Printing-Publications 5082 $ 14,119 $ 5,000 $ 8,195 $ 10,926 $ 3,000 Employee Costs 5091 $ - $ - $ - $ 2,000 $ 500
Interest Expense 5092 $ - $ - $ 10,008 $ - $ -
Plan Checks 5095 $ 23,231 $ 5,000 $ 54,018 $ 39,474 $ 39,474 IT Systems Support 5100 $ 27,187 $ 78,000 $ 32,620 $ 33,473 $ 33,473 Principal 5112 $ 24,872 $ 24,872 $ 24,872 $ 33,162 $ -
Economic Assistance to Business/Citizens 5176 $ 49,992 $ - $ - $ - $ - Misc Exp - Arvin Clean Energy Fair 5199 $ 0 $ - $ 4,348 $ - $ - Total Operating Expense $ 397,321 $ 229,602 $ 603,066 $ 332,412 $ 380,683 Total Expenditures $ 804,689 $ 640,819 $ 1,056,642 $ 798,201 $ 621,495 Total Surplus or (Deficits) $ (6,503) $ 289,681 $ (457,419) $ 144,299 $ 191,505

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

SENIOR CENTER

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 009-19 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Cooling Center Reimbursements 4026 $ 2,252 $ - $ - $ 2,400 $ 2,400 KCEOC 4059 $ - $ - $ - $ - $ -
Grant Income 4087 $ - $ - $ - $ - $ -
Total Revenue $ 2,252 $ - $ - $ 2,400 $ 2,400

EXPENDITURES
Salaries 5001 $ 6,781 $ - $ 7,001 $ 6,781 $ -
Salaries - Overtime 5003 $ - $ - $ 64 $ - $ -
Salaries - Part Time 5004 $ - $ - $ - $ -
Payroll Taxes 5009 $ 511 $ - $ 531 $ 511 $ -
Workman Comp 5014 $ 558 $ - $ 446 $ 558 $ -
Medical Insurance 5015 $ 1,315 $ - $ 962 $ 1,315 $ -
CalPERS 5011 $ 688 $ - $ 707 $ 688 $ -
Total Salary and Benefits $ 9,853 $ - $ 9,711 $ 9,853 $ - Maintenance - Building 5005 $ 6,853 $ 3,000 $ - $ 3,500 Maintenance - Other 5008 $ 3,000 $ 2,733 $ 5,849 $ 3,500 Maintenance - Vehicle 5012 $ - $ - $ - $ - $ -
Risk Management 5013 $ - $ 28,454 $ 27,025 $ 13,533 $ 13,533 Maintenance - Graffiti Removal 5020 $ - $ - $ - $ - $ - Kern Cty. Fire Services 5027 $ - $ - $ - $ - $ -
Administrative Services 5032 $ - $ - $ - $ - $ -
Professional Services 5034 $ - $ - $ - $ - $ -
Community Expense 5046 $ - $ - $ - $ - $ -
Capital Expense 5052 $ - $ - $ - $ - $ -
Contract Services 5054 $ - $ - $ - $ - $ -
Telephone 5056 $ 787 $ 1,000 $ 1,009 $ 1,139 $ 1,139
Utilities 5060 $ 10,409 $ 13,000 $ 9,365 $ 13,800 $ 13,800 Dues and Subscriptions 5062 $ 145 $ - $ - $ - $ -
Outside Services 5077 $ - $ - $ - $ - $ -
Shop Supplies 5094 $ - $ - $ - $ - $ -
Operating Expense $ 18,194 $ 48,454 $ 40,132 $ 34,321 $ 35,472 Total Expenditures $ 28,047 $ 48,454 $ 49,843 $ 44,174 $ 35,472 Total Surplus or (Deficits) $ (25,795) $ (48,454) $ (49,843) $ (41,774) $ (33,072)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget
PARKS

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 012-19 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Misc Grant Revenue 4049 $ - $ - $ - $ - $ -
Rent Income 4072 $ 2,415 $ - $ 3,584 $ - $ -
Lease Revenue 4074 $ 11,891 $ 11,550 $ 11,895 $ 12,600 $ 11,891 Cell Tower Lease/Metro PCS 4131 $ (13) $ - $ - $ -
Total Revenue $ 14,294 $ 11,550 $ 15,479 $ 12,600 $ 11,891

EXPENDITURES
Salaries - Full Time 5001 $ 130,263 $ 181,294 $ 112,474 $ 185,014 $ 199,738 Salaries - Overtime 5003 $ 1,711 $ - $ 2,315 $ - $ -
Payroll Taxes 5009 $ 9,903 $ 15,430 $ 8,681 $ 15,836 $ 15,280 Workman Comp 5014 $ 10,731 $ 14,504 $ 7,224 $ 16,078 $ 17,976 Medical Insurance 5015 $ 25,575 $ 33,948 $ 18,729 $ 31,285 $ 37,950 CalPERS 5011 $ 12,361 $ 17,298 $ 11,151 $ 16,937 $ 17,648 Total Salary and Benefits $ 190,544 $ 262,474 $ 160,574 $ 265,150 $ 288,592 Maintenance 5008 $ - $ 10,000 $ - $ 33,281 $ 25,000
Maintenance - Vehicle 5012 $ - $ - $ - $ - $ -
Risk Management 5013 $ - $ 33,729 $ 21,105 $ 12,518 $ 12,518 Maintenance - Graffiti Removal 5020 $ - $ - $ - $ - $ - Licenses, Permits, & Fees 5022 $ - $ 1,000 $ - $ - $ -
Uniforms 5023 $ - $ - $ - $ - $ -
Professional Services 5034 $ - $ - $ - $ - $ -
Miscellaneous 5046 $ - $ - $ - $ - $ -
Capital Expense 5052 $ - $ - $ - $ - $ -
Telephone 5056 $ - $ - $ - $ - $ -
Utilities 5060 $ 140,002 $ 107,560 $ 127,668 $ 123,425 $ 130,000 Engineering Services 5070 $ - $ - $ - $ - $ -
Outside Services 5077 $ - $ - $ - $ - $ -
Advertising-Publications-Print 5080 $ - $ 195 $ - $ -
Shop Supplies 5094 $ - $ - $ - $ - $ -
Total Operating Expense $ 140,002 $ 152,289 $ 148,968 $ 169,224 $ 167,518 Total Expenditures $ 330,547 $ 414,763 $ 309,542 $ 434,374 $ 456,110 Total Surplus or (Deficits) $ (316,253) $ (403,213) $ (294,063) $ (421,774) $ (444,219)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget
POLICE

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 014-14 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026

REVENUE
Alarm Permit Fees 4036 $ - $ - $ - $ 1,000 $ -
Miscellaneous -SIT Program 4054 $ 115 $ 2,100 $ 1,226 $ 1,200 $ 30,000 General Police Services 4062 $ 26,122 $ 10,500 $ 11,609 $ 13,000 $ 30,000 Public Safety Impact Fee/ 4063 $ 11,173 $ - $ 240 $ 1,200 $ 2,000 Live Scan Fees 4073 $ 8,500 $ 5,250 $ 9,030 $ 8,800 $ 9,000 Restitution Payments 4084 $ 700 $ 1,050 $ 600 $ 1,000 $ 1,000 Revenue- Traffic Court/ From the County 4094 $ 16,922 $ 18,900 $ 15,154 $ 88,000 $ 26,000 Citations - Ordinance 4104 $ 7,613 $ - $ 5,634 $ 5,000 $ 5,000 Other Financing Sources 4162 $ - $ - $ 82,574 $ - $ -
Operating Transfer In 4199 $ - $ - $ - $ - $ -
Total Revenue $ 71,144 $ 37,800 $ 126,067 $ 119,200 $ 103,000

EXPENDITURES
Salaries - Full-time Sworn 5001 $ 1,200,061 $ 1,600,899 $ 1,466,280 $ 1,818,128 $ 1,907,087 In-Lieu Leave Payments 5001 $ - $ 80,000 $ - $ 40,000 $ 40,000 Salaries - Over-time Sworn 5003 $ 416,135 $ 260,000 $ 378,677 $ 260,000 $ 350,000 Salary - Part Time 5004 $ 44,787 $ - $ 100,702 $ - $ -
Payroll Taxes 5009 $ 137,673 $ 129,771 $ 155,847 $ 147,471 $ 145,892 CalPERS 5011 $ 141,184 $ 219,420 $ 195,870 $ 251,064 $ 229,722 Workman Comp 5014 $ 109,150 $ 128,072 $ 73,214 $ 157,995 $ 171,638 Medical Insurance 5015 $ 135,015 $ 194,288 $ 156,562 $ 200,345 $ 254,599 Non-sworn (SEIU) Dept 13 5001 $ 370,813 $ 484,856 $ 399,510 $ 516,044 $ 531,746 Overtime Dept 13 5003 $ 51,359 $ 40,000 $ 72,206 $ 40,000 $ 40,000 Payroll Taxes Dept 13 5009 $ 32,575 $ 37,091 $ 36,708 $ 39,477 $ 40,679 CalPERS (SEIU) dept 13 5011 $ 29,731 $ 45,683 $ 35,904 $ 48,594 $ 51,255 Workman Comp Dept 13 5014 $ 33,421 $ 38,788 $ 29,823 $ 44,844 $ 47,857 Medical Insurance Dept 13 5015 $ 64,961 $ 70,095 $ 68,336 $ 76,830 $ 76,082 Uniforms Dept 13 5023 $ 6,600 $ - $ 4,525 $ 6,000 $ 6,000 Total Salary and Benefits $ 2,773,464 $ 3,328,963 $ 3,174,164 $ 3,646,792 $ 3,892,557 Maintenance - Jail 5006 $ - $ 1,500 $ - $ - $ 1,000
Educational Reimbursement 5007 $ - $ 7,000 $ - $ 7,000 $ 7,000 Maintenance 5008 $ 17,845 $ 10,000 $ 29,315 $ 26,426 $ 13,000 Vehicle Maintenance 5012 $ 93,001 $ 11,000 $ 95,834 $ 35,000 $ 48,000 Risk Management 5013 $ - $ 111,493 $ 90,566 $ 138,692 $ 161,183 Office Supplies 5016 $ 23,529 $ 9,000 $ 23,131 $ 17,637 $ 17,637 Legal Services 5018 $ 39,156 $ 24,000 $ 75,272 $ 55,936 $ 50,000 Settlement Expense 5019 $ 31,500 $ - $ - $ - $ -
Training, Conferences, Travel 5021 $ 30,547 $ 20,000 $ 32,524 $ 20,594 $ 20,594 Licenses, Permits and Fees 5022 $ 1,095 $ 1,000 $ 585 $ - $ - Uniforms 5023 $ 23,977 $ 26,000 $ 32,747 $ 26,000 $ 26,000 Postage 5026 $ 1,875 $ 2,000 $ 2,095 $ 2,152 $ 2,152
Prisoner Meals 5030 $ 12 $ 500 $ 16 $ 21 $ 100
Professional. Services 5034 $ 114,568 $ 30,000 $ 82,487 $ 60,000 $ 60,000 Communications 5036 $ 24,430 $ 2,000 $ 27,564 $ 27,887 $ 27,887 Safety Equipment 5040 $ 35,507 $ 10,000 $ 46,440 $ 40,162 $ 20,000 Community Expense 5046 $ 7,666 $ 2,000 $ 4,947 $ 6,596 $ 6,596 Capital Expense 5052 $ - $ - $ 66,838 $ - $ -
CJIS - CLETS 5053 $ 840 $ 1,000 $ 840 $ 1,000 $ 1,000
Contract Services 5054 $ 2,593 $ 30,000 $ 65,454 $ 27,862 $ 27,862 Telephone 5056 $ 7,896 $ 10,100 $ 9,081 $ 10,255 $ 10,255

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget
POLICE

GENERAL FUND
FUND NO. : 10 Audited Budget Actual Budget
Proposed
Budget
DEPT NO.: 014-14 Account 2022-2023 2023-2024 2023-2024 2024-2025 2025-2026 Utilities Expense 5060 $ 41,281 $ 40,000 $ 41,937 $ 42,848 $ 42,848 Dues & Subscriptions 5062 $ 2,848 $ 2,000 $ 7,092 $ 7,843 $ 7,843 Equipment Lease 5072 $ 4,850 $ 11,000 $ 2,902 $ 3,052 $ 3,052 Amortization Expense 5073 $ - $ - $ 18,584 $ - $ -
Special Equipment 5076 $ 13,224 $ 3,000 $ 46,063 $ 16,197 $ 16,197 Fuel 5080 $ 72,553 $ 53,000 $ 95,712 $ 94,905 $ 94,905
Printing and Publications 5082 $ - $ 2,000 $ - $ 2,000 $ 2,000 Grant Expenditures 5083 $ - $ - $ - $ - $ -
Employee Costs 5091 $ 79 $ 5,000 $ - $ 3,000 $ 3,000
Interest 5092 $ - $ 2,540 $ 320 $ 2,540 $ 320
Operating Transfer Out 5093 $ - $ - $ 110,698 $ - $ 55,907 Lab Supplies 5096 $ 1,696 $ 1,000 $ 90 $ 1,000 $ 1,000
IT Support 5100 $ 202,819 $ 153,000 $ 132,478 $ 135,394 $ 135,394 Capital Expense 5101 $ - $ - $ - $ - $ -
Principal (new car lease) 5116 $ 56,004 $ 53,464 $ 56,004 $ 53,464 $ - Misc Expense 5198 $ (230) $ - $ 578 $ - $ -
Gain/Loss Sale 5199 $ (27) $ - $ (57) $ - $ -
Total Operating Expenses $ 851,134 $ 634,597 $ 1,198,137 $ 865,463 $ 862,732 Total Expenditures $ 3,624,598 $ 3,963,560 $ 4,372,301 $ 4,512,255 $ 4,755,289 Total Surplus or (Deficits) $ (3,553,453) $ (3,925,760) $ (4,246,234) $ (4,393,055) $ (4,652,289)

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

POLICE SERVICES COMBINED

GENERAL FUND
COPS
Grant
Animal
Control Dispatchers Police
Account 30-14 10-03 10-13 10-14

REVENUE
Animal Control Licenses and Other Revenue 4049 3,200
Miscellaneous -SIT Program Reimbursements 4054 30,000
General Police Services 4062 30,000
Public Safety Impact Fee/ 4063 2,000
Live Scan Fees 4073 9,000
Restitution Payments 4084 1,000
State COPS Grant Revenue 4087 165,271
Citations - Animal Control 4092 1,500
Revenue- Traffic Court/ From the County 4094 26,000
Citations - Ordinance 4104 5,000
Measure L allocation 147,177 1,065,538
General Fund Contributions 58,196 315,368 646,442 2,793,132 Total Revenue 223,467 320,068 793,619 3,961,670

EXPENDITURES
Salaries 5001 142,291 135,485 531,746 1,907,087
In-Lieu Leave Payments 5001 40,000
Overtime 5003 40,000 350,000
Salary - Part Time 5004
Payroll Taxes 5009 10,885 10,365 40,679 145,892
CalPERS 5011 14,941 10,785 51,255 229,722
Workman Comp 5014 22,766 12,194 47,857 171,638
Medical Insurance 5015 11,867 15,562 76,082 254,599
Total Salary and Benefits 202,750 184,391 787,619 3,098,938 Educational Reimbursement 5007 7,000
Maintenance 5008 14,000
Vehicle Maintenance 5012 3,000 48,000
Risk Management 5013 5,097 161,183
Office Supplies 5016 200 17,637
Legal Services 5018 50,000
Training, Conferences, Travel 5021 3,000 20,594
Uniforms 5023 3,200 6,000 26,000
Postage 5026 2,152
Prisoner Meals 5030 100
Administrative Services 5032 20,717
Professional. Services 5034 60,000
Communications 5036 27,887
Safety Equipment 5040 20,000
Community Expense 5046 6,596
Capital Expense 5052
CJIS - CLETS 5053 1,000
Contract Services - Kern County Animal Services 5054 100,000

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

POLICE SERVICES COMBINED

GENERAL FUND
COPS
Grant
Animal
Control Dispatchers Police
Account 30-14 10-03 10-13 10-14
Contract Services - Other 5054 27,862
Telephone 5056 10,255
Utilities Expense 5060 42,848
Dues & Subscriptions 5062 7,843
Equipment Lease 5072 3,052
Special Equipment 5076 16,197
Fuel 5080 18,548 94,905
Printing and Publications 5082 2,000
Employee Costs 5091 3,000
Interest 5092 320
Operating Transfer Out 5093 55,907
Lab Supplies 5096 1,000
Veterinarian Costs 5097 2,632
IT Support 5100 135,394
Total Operating Expenses 20,717 135,677 6,000 862,732
Total Expenditures 223,467 320,068 793,619 3,961,670

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026)

CITY OF ARVIN
2025-2026 Operating Budget

PUBLIC WORKS COMBINED
Gas Tax Parks PW General Bldgs./Grounds Senior Center Grant Labor Total Account 20-19 10-12 10-19 10-05 10-09 20+30-xx Department

REVENUE
State Gas Tax Revenue $ 545,135 $ 545,135
Facility and Cell Tower Lease/Rentals $ 11,891 $ 54,000 $ 65,891 Measure L 1% Local Sales Tax Allocation $ 444,219 $ 100,508 $ 544,727 General Fund Contributions $ 21,446 $ 216,187 $ 41,774 $ 279,407 Grant Revenue $ - $ 2,400 $ 33,953 $ 36,353
Total Revenue $ 566,581 $ 456,110 $ 100,508 $ 270,187 $ 44,174 $ 33,953 $ 1,471,513

EXPENDITURES
Salaries - Full-time 5001 $ 223,237 $ 199,738 $ 140,991 $ 6,781 $ 23,499 $ 594,246 Salaries - Overtime 5003 $ -
Payroll Taxes 5009 $ 17,078 $ 15,280 $ 10,786 $ 511 $ 1,798 $ 45,453 Workman Comp 5014 $ 20,091 $ 17,976 $ 12,689 $ 558 $ 2,076 $ 53,390 Medical Insurance 5015 $ 42,415 $ 37,950 $ 26,788 $ 1,315 $ 2,115 $ 110,583 CalPERS 5011 $ 19,724 $ 17,648 $ 12,457 $ 688 $ 4,465 $ 54,982 Total Salary and Benefits $ 322,545 $ 288,592 $ - $ 203,711 $ 9,853 $ 33,953 $ 858,654 Maintenance 5008 $ 8,000 $ 25,000 $ 30,000 $ 30,777 $ 5,849 $ 99,626 Signal Maintenance 5010 $ 5,500 $ 5,500
Vehicle Maintenance. 5012 $ 23,264 $ 12,000 $ 35,264
Risk Management 5013 $ 10,193 $ 12,518 $ 19,019 $ 10,193 $ 13,533 $ 65,456 Office Supplies 5016 $ 500 $ 500
Training 5021 $ 4,400 $ 4,400
License, Permits and Fees 5022 $ 1,000 $ 1,000
Uniforms 5023 $ 12,000 $ 12,000
Street Striping 5031 $ 11,000 $ 11,000
Administrative Services 5032 $ 58,579 $ 58,579
Professional Services 5034 $ 10,000 $ 10,000
Communications 5036 $ 3,500 $ 3,000 $ 6,500
Street Sweeper 5039 $ 8,000 $ 8,000
Safety Equipment 5040 $ 2,500 $ 2,500
Street Signs 5043 $ 1,000 $ 1,000
Telephone 5056 $ 3,052 $ 1,139 $ 1,139 $ 5,330
Utilities 5060 $ 64,000 $ 130,000 $ 5,987 $ 23,454 $ 13,800 $ 237,241 Dues and Subscriptions 5062 $ 1,000 $ 1,000
Outside Services 5077 $ 2,050 $ 913 $ 2,963
Fuel 5080 $ 36,000 $ 36,000
Advertising Publications 5082 $ 1,000 $ 1,000
Employee Costs 5091 $ -
Shop Supplies 5094 $ 2,000 $ 5,000 $ 7,000
IT Systems Support 5100 $ 1,000 $ 1,000
Food Insurance 5112 $ -
Total Operating Expenses $ 244,036 $ 167,518 $ 100,508 $ 66,476 $ 34,321 $ - $ 612,859 Total Expenditures $ 566,581 $ 456,110 $ 100,508 $ 270,187 $ 44,174 $ 33,953 $ 1,471,513

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-2026) Position sal/ben overtime admin 28% uniform vehicle liab ins TOTAL Officer 1 123,932 17,000 34,701 1,200 5,000 3,208 202,893 Officer 2 123,932 17,000 34,701 1,200 5,000 3,208 202,893 Officer 3 123,932 17,000 34,701 1,200 5,000 3,208 202,893 Officer 4 123,932 17,000 34,701 1,200 5,000 3,208 202,893 Sargent 163,833 17,850 45,873 1,200 5,000 3,208 253,966 Dispatcher 99,193 0 27,774 - - 3,208 147,177
1,212,715
1,186,530
444,219
100,508

PARKS, BUILDINGS AND GROUNDS

KERN COUNTY FIRE CONTRACT

STREETS AND ROADS
236,964 17,002
130,175 17,002

TOTAL POLICE DEPARTMENT
185,041 17,852
185,041 17,852
185,041 17,852
CITY OF ARVIN - FISCAL YEAR 2025-2026 BUDGET MEASURE L
ALLOCATION OF MEASURE L REVENUE ($2,700,000) included in General Fund sub-total chief + LT allocation
185,041 17,852

WITHOUT MEASURE L THE SERVICES LISTED BELOW WOULD NOT BE PROVIDED

5.A.2
Attachment: Line Items - Gen Fund - 6.10.25 presentation (Budget Workshop - General Fund FY 2025-

CITY OF ARVIN
Staff Report
Meeting Date: June 10, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: STATUS OF VACANCIES, RECRUITMENT, AND RETENTION EFFORTS IN ACCORDANCE WITH ASSEMBLY BILL (AB) 2561 (CALIFORNIA
GOVERNMENT CODE SECTION 3502.3)

RECOMMENDATION
Council find action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; hold a public hearing to discuss the status of vacancies, recruitment, and retention efforts in accordance with AB 2561 (Government Code Section 3502.3); and receive and file the report.

BACKGROUND
Assembly Bill 2561, effective January 1, 2025, added Government Code Section 3502.3 to the Meyers-Milias-Brown Act. This legislation requires all local public agencies to hold an annual public hearing before the adoption of the City budget to report on:
• The status of job vacancies; and
• Recruitment and retention efforts; and
• Any necessary changes to policies, procedures, or practices that impact the agency's ability to fill positions.

Additionally, recognized employee organizations must be allowed to make a presentation during this hearing. In cases where the vacancy rate within a single bargaining unit is 20% or higher, and a request is made by the employee organization, the agency is required to provide the following information at the hearing:

1. The total number of job vacancies within the bargaining unit;

2. The total number of applicants for vacant positions within the bargaining unit;

3. The average number of days to complete the hiring process from when a position is posted; and

4. Opportunities to improve compensation and other working conditions.

6.A.1
Attachment: FY 26 Vacancy report v2_Final (Annual Vacancy Report and Public Hearing) Also as of May 23, 2025, City staff reported the following vacancy data:

Arvin Public Employee
Unit, SEIU Local 521
Arvin Police Officers
Association (APOA)
Non-Represented
Non-Bargaining Unit
Full-time Positions: 32 Full-time Positions: 20 Full-time Positions: 6 Vacant Positions: 0 Vacant Positions: 1 Vacant Positions: 1 Rate: 0% Rate: 5.00% Rate: 16.67%
The City's vacancy rate within each bargaining unit is below 20%. Therefore, the additional data reporting requirements do not apply to this public hearing.

VACANCIES
The following is the status of the City's bargaining unit vacancies as of May 1, 2025:

Arvin Public Employees Unit, SEIU Local 521:
• No Vacancies
Arvin Police Officers Association:
• Police Officer - One (1) Vacancy
Open continuously
o One applicant in the background process
Non-Represented:
• Senior Building Official - One (1) Vacancy
Interviews held on May 28, 2025
o An eligibility list shall be established, and the highest-ranking candidate shall receive a conditional offer of employment

RECRUITMENT
The City is an Equal Opportunity Employer. All recruitment and selection activities are conducted in accordance with the City's Personnel System Rules and applicable Equal Employment Opportunity laws. The Human Resources Department has delegated authority to oversee, coordinate, and ensure compliance with all procedural and legal requirements related to the hiring process, which includes the following:
• Tracking all authorized positions and vacancies and collaborating with departments to ensure critical vacancies are addressed in a timely and strategic manner. • Ensuring job announcements clearly outline duties, qualifications, salary, and application instructions.
• Promoting internal promotional opportunities when appropriate to support career

6.A.1
Attachment: FY 26 Vacancy report v2_Final (Annual Vacancy Report and Public Hearing) development and retention.
• Advertising positions publicly with inclusive, non-discriminatory language to support an open and competitive recruitment process.
• Accepting and reviewing only complete applications received by the filing deadline.
• Screening applicants solely based on job-related qualifications and disqualifying ineligible candidates.
• Providing reasonable accommodations for applicants with disabilities during the recruitment process, in accordance with the Americans with Disabilities Act (ADA). • Administering a fair and job-related examination process, which may include written, oral, performance, or other selection methods. • Ensuring interview panels are trained to conduct unbiased evaluations and maintain confidentiality throughout the selection process. • Scoring all examinations objectively and establishing an eligibility list based on candidates' final ratings.
• Extending a conditional offer of employment after selection, pending successful completion of all pre-employment requirements such as background checks, reference verification, and medical clearances.
• Issuing a formal offer of employment once all conditions are satisfied, confirming job title, salary, start date, and official appointment details. • Documenting all recruitment efforts to demonstrate fairness, transparency, and compliance with EEO and legal requirements.

RETENTION
The City offers a compensation package that includes the following:
• CalPERS Retirement Plan
• Medical, Dental & Vision Insurance (Base Plans 100% City Paid for employee, $150 to $199 per month for dependent coverage)
• Medical Opt-out Incentive: $250 Monthly (must provide proof of health coverage) • $50,000 Life Insurance (100% City Paid)
• Vacation: 10 days to start to 20 days max
• Holidays: 13 days fixed and two personal business days, • Sick Leave: 96 hours annually
• Alternative work schedules, depending on classifications • Uniform and Equipment Allowance: Depending on classifications (Sworn:
$1,300; Non-Sworn: $375 to $1,200.
• City-issued phones or cell phone allowance ($100 monthly, depending on classifications)
• Spanish Bilingual Incentive: $50 to $100 per month depending on skill level • POST Incentives: Intermediate 5%; Advanced 5%
• Education Incentive: AA $50 per month; Bachelor + AA $100 per month. • Tuition Reimbursement: Up to $7,000 annually, subject to City budget limitations • Longevity: APOA: 2% after 3 years, then 5% after 5 years, maximum of 7% after year

7. • Longevity: SEIU: 3% after 5 years; 6% after 10 years, 9% after 15 years • Shift Differential: Available for certain positions during night shifts. • Training Officer Pay: 5% for Police Officers providing field training

6.A.1
Attachment: FY 26 Vacancy report v2_Final (Annual Vacancy Report and Public Hearing) • Bereavement Leave: Three to Five days depending on bargaining unit and distance from Arvin to bereavement location
• Employee Assistance Program
• IRS Section 457 Tax Deferred Retirement Plan - Voluntary

CHALLENGES
City staff have not posed any challenges filling vacancies for SEIU and Non-Represented classifications. However, the recruitment and retention of qualified Police Officers continues to present challenges both statewide and nationally. Law enforcement agencies are experiencing reduced applicant pools due to various factors, including increased public scrutiny, competitive labor markets, more extensive background and psychological screening requirements, and evolving generational career preferences that place less emphasis on public safety careers.

These conditions have led many jurisdictions to struggle with persistent vacancies and staffing shortages.

Human Resources and Police Department staff have implemented proactive recruitment strategies to remain competitive in the law enforcement labor market, including academy sponsorships, lateral hiring opportunities, and targeted outreach. As a result, the City has been able to fill most positions in a timely manner, ensuring minimal disruption to public safety services and preserving strong community engagement.

Human Resources staff continuously monitor and evaluate the City's ability to fill vacancies in a timely and efficient manner. At this time, no changes to existing policies, procedures, or practices are necessary, as vacancy rates remain low, and recruitment efforts have been effective in meeting operational needs.

FISCAL IMPACT
There is no fiscal impact associated with this status update.

CEQA ANALYSIS
The action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines because the action is an organizational and administrative activity that will not result in direct or indirect physical changes to the environment and is not subject to CEQA.

ATTACHMENTS
None

6.A.1
Attachment: FY 26 Vacancy report v2_Final (Annual Vacancy Report and Public Hearing)

Staff Report - Local Government Plan / PLHA Amendment Plan.

CITY OF ARVIN
Staff Report
Meeting Date: June 10, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Public Hearing to Accept Public Comment and Consider Adoption of A Resolution of the City Council of the City of Arvin Accepting and Adopting the Local Government Plan and Authorizing the City Manager to Execute the Permanent Local Housing Allocation Program (PLHA) Amendment Plan, Streamline Application, and Standard Agreement if awarded.

BACKGROUND:

On October 13, 2020, the City of Arvin previously authorized Resolution No. 2020-68, which authorized the City to apply for Permanent Local Housing Allocation Funds (PLHA). PLHA provides funding to local governments in California for housing-related projects and programs that assist in addressing the unmet housing needs of their local communities. in Arvin, the PLHA has been awarded for the purpose of providing loans to residents who desire to build Accessory Dwelling Units (ADUs).

This funding will be used to assist low-income households with Accessory Dwelling Unit (ADU) repairs to bring them into compliance with local codes and ordinances, to ensure tenant safety, and/or to assist with the cost of constructing a new ADU utilizing plans developed under the City's ADU Program that is currently in progress. Arvin residents who wish to apply for a garage conversion will also be eligible to participate in this program. However, they would have to submit their plans for a garage conversion, as garages are unique, and no standard template is available. The City has received approximately $ 689,013 in funding and estimates that the funding amounts will be in the $883,000 range for the entire PLHA program.

City Staff reached out to the Department of Housing and Community Development (HCD) to inquire if the prior plan could be amended to better support the community's needs by converting the plan from a 30 year, 0% interest loan to 5-year, 0% interest forgivable loans and to raise the low-income requirements so that more Arvin residents would be eligible to apply to the program.

HCD confirmed that this was acceptable to them.

The funding, provided through Senate Bill (SB) 2 (Chapter 364, Statutes of 2017), is intended to provide a permanent, ongoing source of financial support to local governments for housingrelated projects. The primary goal of SB 2 is to address unmet housing needs by supporting eligible housing and homelessness activities.

6.B.1
Attachment: Staff Report Authorizing NEW PLHA Arvin 06.10.25 (Local Government Plan / PLHA Amendment Plan)

Staff Report - Local Government Plan / PLHA Amendment Plan.

The PLHA program requires the City to submit a streamlined application for the reserved funding each time a Notice of Funding Availability (NOFA) is released for a funding year, even though the funding amounts for previous years have been reserved for the City of Arvin’s PLHA ADU program.

PLAN:

The City of Arvin’s proposed five-year plan activity for year 5 funds is as follows:

Activity 2 – Streamline Application - Provide owner-occupied funding to assist eligible households with repairs to existing Accessory Dwelling Units (ADUs), bringing them into compliance with local building codes and ordinances to promote tenant safety. Additionally, funds may be used to support the construction of new ADUs, using pre-approved plans developed under the City’s ADU Program. Households with incomes up to 120% of the Area Median Income (AMI) may qualify for forgivable loans of up to $80,000. These loans carry zero percent interest and are fully forgivable after a five-year term, provided the borrower continues to occupy either the primary residence or the ADU as their primary residence throughout the forgiveness period.

Activity 2 – Amendment Plan 2020-2022
Increase in Loan Amount: The current maximum loan amount of $20,000, propose increasing the maximum loan amount to $80,000 per unit.

Adjustment to AMI Targeting: The current at or below 60% AMI propose increasing the eligible income threshold to at or below 120% AMI.

Loan Forgiveness Structure: Propose structuring the loan as forgivable after a five-year affordability period.

Note: Up to five percent (5%) of each annual allocation can be used to cover administrative costs associated with the administration of the plan. Staffing and overhead costs directly related to carrying out the eligible activities are “activity costs” not subject to the cap on “administrative cost.”
This resolution authorizes the City Manager to endorse the necessary forms and grant documents, including proposed amendments to the plan.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

FINANCIAL IMPACT:

PLHA Funds are proposed to be available to the City for an Accessory Dwelling Unit program to be administered by Self-Help Enterprises. General Funds are not proposed to be utilized for administering the program.

Attachments:
1) Resolution accepting and adopting the Local Government Plan and authorizing the City Manager to execute the Permanent Local Housing Allocation Program (PLHA) Amendment Plan, Streamlined Application, and Standard Agreement if awarded.

6.B.1
Attachment: Staff Report Authorizing NEW PLHA Arvin 06.10.25 (Local Government Plan / PLHA Amendment Plan) Page
3 of 3
Staff Report - Local Government Plan / PLHA Amendment Plan. 2) Public Hearing Notice
3) Draft Amended Application

6.B.1
Attachment: Staff Report Authorizing NEW PLHA Arvin 06.10.25 (Local Government Plan / PLHA Amendment Plan)

6.B.2
Attachment: Arvin - PLHA Resolution (Local Government Plan / PLHA Amendment Plan)

6.B.2
Attachment: Arvin - PLHA Resolution (Local Government Plan / PLHA Amendment Plan)

6.B.2
Attachment: Arvin - PLHA Resolution (Local Government Plan / PLHA Amendment Plan)

CITY OF ARVIN

PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the City of Arvin will conduct a public hearing on June 10, 2025 at 6pm, at the City Hall located at 200 Campus Drive, Arvin CA, 93203 Arvin, CA 93210, in order to discuss an application(s) for funding under the California Department of Housing and Community Development Department Permanent Local Housing Allocation Program and to solicit citizen input on the City’s proposed five-year plan activities to be included in the application.

PUBLIC HEARING
DATE: June 10, 2025
TIME: 6:00 p.m.

PLACE: City of Arvin, City Council Chambers
200 Campus Drive, Arvin CA, 93203
The Permanent Local Housing Allocation (PLHA) “Notice of Funding Availability” (NOFA) posted October 15, 2024.

Entitlement and Non-entitlement local governments are eligible for a predefined formula allocation as defined in the 2024 NOFA. The City of Arvin’s estimated five-year allocation is $831,563.

The PLHA NOFA is a noncompetitive application that must be used to carry out one or more eligible activities that with prioritize investments that increase the supply of housing for households with incomes at or below 60 or 120 percent of AMI, and are consistent with the program set forth in the local governments Housing Element. Local governments must a five-year plan identifying the proposed activities and the percentage for funding that will be allocated to each, the number of households to be served at each income level, the period of affordability and level of affordability for each activity.

ELIGIBLE ACTIVITIES UNDER THE ABOVE ALLOCATION CONSIST OF: PREDEVELOPMENT, DEVELOPMENT,

ACQUISITION, REHABILITATION AND PRESERVATION OF MULTIFAMILY, RESIDENTIAL LIVE-WORK, RENTAL

HOUSING THAT IS AFFORDABLE TO EXTREMEMLY LOW-, VERY LOW-, OR MODERATE-INCOME HOUSEHOLDS, INCLUDING NECESSARY OPERATING SUBSIDIES; PREDEVELOPMENT, DEVELOPMENT, ACQUISITION,

REHABILITATION, AND PRESERVATION OF AFFORDABLE RENTAL AND OWNERSHIP HOUSING, INCLUDING

ACCESSORY DWELLING UNITS, MATCH PORTIONS OF FUNDS INTO LOCAL OR REGIONAL HOUSING TRUST FUND, AND/OR LOW- AND MODERATE HOUSING ASSET FUND; CAPITALIZE RESERVES FOR SERVICES CONNECTED TO THE PRESERVATION AND CREATION OF NEW PERMANENT SUPPORTIVE HOUSING; ASSIST PERSONS EXPERIENCING OR AT RISK OF HOMELESSNESS; ACCESIBILITY MODIFICATIONS IN LOWER-INCOME OWNEROCCUPIED HOUSING; EFFORTS TO ACQUIRE AND REHABILITATE FORECLOSED OR VACANT HOMES AND APARTMENTS; HOMEOWNERSHIP OPPORTUNITIES; AND FISCAL INCENTIVES MADE BY A COUNTY TO A CITY WITHIN THE COUNTY TO INCENTIVIZE APPROVAL OF ONE OR MORE AFFORDABLE HOUSING PROJECTS.

The City of Arvin plans to submit an application for the 2024 allocation of $83,886 under the Notice of Funding Availability (NOFA). The funding will be used in conjunction with funds provided in 2023 to assist eligible households with the predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing. This includes Accessory Dwelling Units (ADUs) to meet the housing needs of a growing workforce earning up to 120% of the Area Median Income (AMI).

ADUs will be required to be available for occupancy for a minimum of 30 days. If approved loans of up to $80,000 will be available with zero percent interest, fully forgivable after a five-year term, as long as the borrower maintains the residence as their primary home during the forgiveness period.

The City of Arvin was awarded $549,621 through its application to the 2023 Notice of Funding Availability (NOFA), representing funding allocations from program years 2020 through 2022. The City is proposing to amend its program guidelines to increase the maximum loan amount from $20,000 to $80,000, adjust the eligible income limit from 60% to 120% of the Area Median Income (AMI), and revise the loan structure to a five-year forgivable loan.

The purpose of this public hearing is to give the public an opportunity to make their comments known regarding what types of eligible activities the City of Arvin should include in the PLHA five-year plan and to discuss and approve the proposed plan and application prior to submittal to the State.

If you require special accommodations to participate in the public hearing, please contact the City of Arvin, 200 Campus Drive, Arvin CA, 93203, or you may telephone (661) 854-3134. In addition, the proposed plan is available for review at the above address between the hours of 8:00 a.m. and 5:00 p.m. on Monday – Friday. In addition, the proposed plan is available for review at the City of Arvin’s website at www.arvin.org.

If you are unable to attend the public hearing, you may direct written comments to the City of Arvin, 200 Campus Drive, Arvin CA, 93203, or you may telephone (661) 854-3134. In addition, information is available for review at the above address between the hours of 8:00 a.m. and 5:00 p.m. Monday – Friday.

The City of Arvin promotes fair housing and makes all its programs available to low and moderate income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap.

Posted: May 23, 2025

6.B.3
Attachment: Notice of Public Hearing PLHA NOFA - City Council June 10, 2025 (Local Government Plan / PLHA Amendment Plan)

CIUDAD DE ARVIN
AVISO PÚBLICO
POR LA PRESENTE SE NOTIFICA que la Ciudad de Arvin llevará a cabo una audiencia pública el 10 de junio de 2025 a las 6 p.m., en las Cámaras del Concejo Municipal de Arvin ubicadas en 200 Campus Drive, Arvin CA, 93203, con el fin de discutir una solicitud de financiamiento bajo el Programa de Asignación de Vivienda Local Permanente del Departamento de Vivienda y Desarrollo Comunitario (HCD) del Departamento de Vivienda y Desarrollo Comunitario de California (HCD) y para solicitar la opinión de los ciudadanos sobre la actividad del plan quinquenal propuesto por la Ciudad para ser incluida en la aplicación.

AUDIENCIA PÚBLICA
FECHA: 10 de junio de 2025
HORA: 6:00 p.m.

LUGAR: Cámaras del Concejo Municipal de Arvin
200 Campus Drive, Arvin CA, 93203
Los $320 millones en Asignación Permanente de Vivienda Local (PLHA, por sus siglas en inglés) se publicaron en un "Aviso de Disponibilidad de Fondos" (NOFA, por sus siglas en inglés) emitido el 15 de octubre de 2024. Los gobiernos locales con y sin derecho son elegibles para una asignación de fórmula predefinida según se define en el NOFA 2024. La asignación disponible de PLHA de la Ciudad de Arvin para los años 2021-2023 (años 3-5) es de $831,536.

La PLHA NOFA es una aplicación no competitiva que debe utilizarse para llevar a cabo una o más actividades elegibles que prioricen las inversiones que aumenten la oferta de viviendas para hogares con ingresos iguales o inferiores al 80 por ciento del AMI del ingreso medio del área, y que sean consistentes con el programa establecido en el Elemento de Vivienda del gobierno local. Los gobiernos locales deben presentar un plan quinquenal, para los años 2019-2023, en el que se identifiquen las actividades propuestas y el porcentaje de financiación que se asignará a cada una, el número de hogares a los que se atenderá en cada nivel de ingresos, el período de asequibilidad y el nivel de asequibilidad de cada actividad.

LAS ACTIVIDADES ELEGIBLES BAJO LA ASIGNACIÓN ANTERIOR EN EL NOFA 2024 CONSISTEN EN: 1) PREDESARROLLO, DESARROLLO, ADQUISICIÓN, REHABILITACIÓN Y PRESERVACIÓN DE VIVIENDAS

MULTIFAMILIARES, RESIDENCIALES PARA VIVIR-TRABAJAR, DE ALQUILER QUE SEAN ASEQUIBLES PARA

HOGARES DE INGRESOS EXTREMADAMENTE BAJOS, MUY BAJOS O MODERADOS, INCLUIDOS LOS SUBSIDIOS OPERATIVOS NECESARIOS; 2) PREDESARROLLO, DESARROLLO, ADQUISICIÓN, REHABILITACIÓN Y PRESERVACIÓN DE VIVIENDAS ASEQUIBLES DE ALQUILER Y PROPIEDAD, INCLUIDAS LAS UNIDADES DE VIVIENDA ACCESORIAS, 3) PARTES DE LOS FONDOS EQUIVALENTES AL FONDO FIDUCIARIO DE VIVIENDA LOCAL O REGIONAL, Y/O 4) FONDO DE ACTIVOS DE VIVIENDA BAJA Y MODERADA; 5) CAPITALIZAR LAS RESERVAS PARA SERVICIOS RELACIONADOS CON LA PRESERVACIÓN Y CREACIÓN DE NUEVAS VIVIENDAS DE APOYO PERMANENTES; 6) AYUDAR A LAS PERSONAS QUE EXPERIMENTAN O CORREN EL RIESGO DE QUEDARSE SIN HOGAR; 7) MODIFICACIONES DE ACCESIBILIDAD EN VIVIENDAS OCUPADAS POR PROPIETARIOS DE BAJOS INGRESOS; 8) ESFUERZOS PARA ADQUIRIR Y REHABILITAR CASAS Y APARTAMENTOS EMBARGADOS O VACÍOS; 9) OPORTUNIDADES DE PROPIEDAD DE VIVIENDA; Y 10) INCENTIVOS FISCALES OTORGADOS POR UN CONDADO A UNA CIUDAD DENTRO DEL CONDADO PARA INCENTIVAR LA APROBACIÓN DE UNO O MÁS PROYECTOS DE VIVIENDA ASEQUIBLE.

El plan es presentar una solicitud para la asignación de $83,886 del año 2024 bajo el Aviso de Disponibilidad de Fondos (NOFA). Los fondos se utilizarán junto con los fondos proporcionados en 2023 para asistir a los hogares elegibles con la pre-desarrollo, desarrollo, adquisición, rehabilitación y conservación de viviendas asequibles de alquiler y propiedad. Esto incluye las Unidades Accesorias de Vivienda (ADUs) para satisfacer las necesidades de vivienda de una fuerza laboral en crecimiento que gane hasta el 120% del Ingreso Medio del Área (AMI).

Se requerirá que las ADUs estén disponibles para su ocupación por un mínimo de 30 días. Si approvado se ofreceran préstamos de hasta $80,000 con un interés del cero por ciento, completamente perdonables después de un período de cinco años, siempre que el prestatario mantenga la residencia como su hogar principal durante el período de perdón.

La ciudad de Arvin recibió $549,621 a través de su solicitud al Aviso de Disponibilidad de Fondos (NOFA) de 2023, representando las asignaciones de fondos de los años del programa 2020 a 2022. La ciudad propone enmendar sus pautas del programa para aumentar el monto máximo del préstamo de $20,000 a $80,000, ajustar el límite de ingresos elegibles del 60% al 120% del Ingreso Medio del Área (AMI), y revisar la estructura del préstamo a un préstamo perdonable de cinco años.

El propósito de esta audiencia pública es dar al público la oportunidad de dar su opinión sobre el uso previsto de estos fondos por parte de la Ciudad, y discutir y aprobar el plan propuesto y la solicitud antes de presentarlos al Estado.

Si necesita adaptaciones especiales para participar en la audiencia pública, comuníquese con la Secretaria de la Ciudad, Ciudad de Arvin, 200 Campus Drive, Arvin CA, 93203, o puede llamar al (661) 854-3134. Además, el plan propuesto está disponible para su revisión en la dirección mencionada anteriormente entre las 8:00 a.m. y las 5:00 p.m. de lunes a viernes.

Si no puede asistir a la audiencia pública, puede dirigir sus comentarios por escrito a la Ciudad de Arvin, 200 Campus Drive, Arvin CA, 93203 o puede llamar a (661) 854-3134. Además, la información está disponible para su revisión en la dirección anterior entre las 8:00 a.m. y las 5:00 p.m. de lunes a viernes.

La ciudad de Arvin promueve la vivienda justa y pone todos sus programas a disposición de familias de ingresos bajos y moderados, independientemente de su edad, raza, color, religión, sexo, origen nacional, preferencia sexual, estado civil o discapacidad.

Al corriente: 23 de mayo de 2025

6.B.3
Attachment: Notice of Public Hearing PLHA NOFA - City Council June 10, 2025 (Local Government Plan / PLHA Amendment Plan)

6.B.4
Attachment: Copy of 2023ARVLPLHA- Amendment_061025 (Local Government Plan / PLHA Amendment Plan)

6.B.4
Attachment: Copy of 2023ARVLPLHA- Amendment_061025 (Local Government Plan / PLHA Amendment Plan)

6.B.4
Attachment: Copy of 2023ARVLPLHA- Amendment_061025 (Local Government Plan / PLHA Amendment Plan)

CITY OF ARVIN
Staff Report
Meeting Date: June 10, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney – Burke, Williams & Sorensen, LLP SUBJECT: RESPONSE TO KERN COUNTY GRAND JURY REPORT ISSUED FEBRUARY 10, 2025

RECOMMENDATION
City Council approves the transmittal of the response to the Kern County Civil Grand Jury Report, dated February 10, 2025, as shown in Attachment A.

BACKGROUND
In California, civil grand juries are authorized to “examine the books and records of any incorporated city or joint powers agency located in the county, in addition to any other investigatory powers granted by this chapter, the grand jury may investigate and report upon the operations, accounts, and records of the officers, departments, functions, an the method of system of performing the duties of any such city or joint powers agency and make such recommendations as it may deem proper and fit.” (California Penal Code section 925a).

Within 90 days after the grand jury submits a report regarding the operations of any public agency, the “governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body...” (California Penal Code section 933(c)).

ANALYSIS
The 2024-2025 Kern County Civil Grand Jury issued a report on February 10, 2025, entitled, “A City with Growing Pains.” While City Council’s response to this report was due on May 11, 2025 per the Penal Code, the Grand Jury provided the City with an extension to June 10, 2025.

City staff prepared a letter to the Civil Grand Jury containing the City Council’s responses to findings and recommendations as directed.

Staff recommends the City Council approve the transmittal of Attachment A to the Foreperson of the Kern County Civil Grand Jury and Presiding Judge of the Kern County Superior Court by the City Attorney.

FISCAL IMPACT
The City is not expected to experience any fiscal impact from responding to the findings and recommendations of the Civil Grand Jury.

ATTACHMENTS
A. City Council Response to Grand Jury Report Issued February 10, 2025

7.A.1
Attachment: Arvin - Staff Report - CC GJ Response_061025 (Response to Kern County Grand Jury Report Issued February 10, 2025) June 10, 2025

VIA EMAIL
Foreperson
Kern County Grand Jury
1415 Truxtun Avenue, Suite 600
Bakersfield, CA 93301
Re: City of Arvin, A City with Growing Pains
Dear Foreperson:

The City of Arvin (“City”) received a copy of the Kern County Civil Grand Jury Report entitled “A City with Growing Pains,” dated February 10, 2025. Pursuant to the Grand Jury’s request for response, the Arvin City Council held a public meeting on June 10, 2025, and approved transmittal of this correspondence.

The City Council was asked to respond to Findings #1 through #14 and Recommendations #1 through #5 and #7 through #11. The City Council responds to the Grand Jury’s findings and recommendations as follows:

FINDINGS
F1. Many of the Arvin City employees have voiced concerns that other staff members are not doing the amount of work required for their respective positions, causing animosity in the workplace.

Response: The City Council disagrees with this finding due to insufficient information. However, the City Council acknowledges the importance of this finding.

Therefore, the City Manager has been directed to collect further information and analysis regarding this concern.

F2. Cohesiveness within the staff is often missing, demonstrated by employee allegiance – or lack thereof – to various members of the City Council, department heads, or fellow employees. This has resulted in the perception of two "teams" within the City staff working in different directions.

MAYOR
Olivia Calderon

MAYOR PRO TEM
Susana Reyes

COUNCIL MEMBERS
Donny Horton
Jaime Perez

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

Response: The City Council disagrees with this finding due to insufficient information.

However, the City Council acknowledges the importance this finding and intends to work with the City Manager to determine what steps may be necessary to ensure an efficient, safe and professional working environment for all City staff.

F3. The unattractiveness of closed businesses discourages other businesses from locating in the downtown area.

Response: The City agrees with this finding. While downtown redevelopment does not happen overnight, the City Council plans to work with City staff and the community to prepare a long-term vision for the revitalization of the City’s downtown area that can be achieved incrementally.

F4. Repairing the streets in the downtown area of Arvin is a critical piece in the overall economic revitalization of the City, by aiding in the attraction of businesses to that part of town.

Response: The City agrees with this finding. In the economic context, sustainability is enhanced by attracting and retaining businesses that offer needed goods and services, as well as sufficient job opportunities for residents. In order to attract those businesses to the downtown area, the streets should be repaired.

F5. The lack of scrutiny of billings from the Outside Law Group has resulted in payment of invoices that are billed in excess of the contracted amounts.

Response: The City Council disagrees with this finding due to insufficient information.

However, the City Council acknowledges the importance of this finding and, as recommended, intends to hire an expert to audit Outside Law Group’s invoices. Once complete, this audit will provide the City with conclusive answers as to overpayments and/or underpayments to Outside Law Group.

F6. The contract with Outside Law Group describes the agreement as an appointment of an “interim City Attorney” (See Attachment A, ¶2.0 of the contract with Outside Law Group). The contract, dated May 25, 2021, is still in use, and no apparent effort has been made to either find a new qualified attorney or to update the contract with the Outside Law Group.

Response: The City Council agrees with this finding. As a result, a Request for Proposal for City Attorney services was issued. Following review of all proposals received, multiple municipal law firms were interviewed for the position of City Attorney. On April 14, 2025, the City entered into a Legal Services Agreement with Burke, Williams & Sorensen, LLP for City Attorney services. Burke provides an experienced team of municipal law practitioners supported by topic area experts suitable to support the full range of services provided by the City.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

F7. Adjusting the contractual fees to be charged/paid with the 5% annual increase required under the contract in ¶3.1 results in the following hourly fee schedule:

Basic Services
Attorneys $260.46
Paralegals and Law Clerks $115.76
Special Legal Services
Partner/Of Counsel $341.50
Associate $260.46
Paralegals and Law Clerks $115.76
Third Party
Partner/Of Counsel $405.17
Associate $318.34
Paralegals and Law Clerks $144.70
Other Specialists
Partner/Of Counsel $318.34 to $520.93
Associates $248.89 to $318.34
Response: The City Council agrees with this finding. The rates outlined above are correct when including the annual rate increase. However, Outside Law Group did not increase their rates as permitted by the agreement when they represented the City as City Attorney.

F8. The City does not have a written contract in effect with the outside contractor working for the Planning Department. This could lead to excessive billing.

Response: The City Council partially agrees with this finding. Any third-party contractor working for the City without an agreement in place could lead to excessive billing. However, the City entered into a contract with Precision Engineering Inc. for on call planning services on September 24, 2024. The City Council acknowledges this finding and has ensured all third party contractors currently working for the Planning Department have a written contract in effect with the City.

F9. The Police Department’s emphasis on Community Policing has brought the crime statistics down considerably in the past two and a half years, contributing to Arvin becoming a more welcoming community.

Response: The City Council agrees with this finding.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

F10. The City Council failed in its duty to either appoint a replacement for the Council vacancy, or to call for a Special Election.

Response: The City Council partially agrees with this finding. At the time of the Grand Jury Report’s publication, the City had not appointed a replacement for the Council vacancy or called a Special Election. However, on April 8, 2025, the City Council approved a Resolution calling for an All-Mail Ballot Special Municipal Election on Tuesday, August 26, 2025. The nomination period for this office began on May 05, 2025, and closed on May 30, 2025.

F11. The decision to cease the publishing of City Council Minutes has left the residents of Arvin without an easy way to determine what actions were taken by the City Council except what they may learn from the press or word of mouth.

Response: The City Council agrees with this finding. The City posts minutes on the City website once staff has received City Council approval. Minutes can be found at https://www.arvin.org/AgendaCenter.

F12. The deviation from the customary agenda format resulted in having the old council vote on matters before the new council had been seated. This prevented the new council’s opportunity to vote on matters that otherwise would have been before them.

Response: The City Council partially agrees with this finding. While the City has in the past customarily seated new members of City Council at the beginning of the first meeting following an election, it is not required by law.

F13. There is an inherent conflict with the City Manager also filling the roles of Finance Director and Community Development Director.

Response: The City Council partially agrees with this finding. As described in the response to Recommendation 10, the City recognizes the functional benefits of separating some of the City Manager’s responsibilities as a Finance Director, and assigning those responsibilities to a different person. That structure will allow the City Manager to provide management and oversight to the person performing the Finance Director responsibilities.

However, the City disagrees that it is feasible to create a separate role for a Community Development Director at this time.

F14. The City of Arvin should be commended for its forward thinking in the management of its Transit Department and the conversion of its bus fleet to all electric.

Response: The City Council agrees with this finding.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

RECOMMENDATIONS
R1. The Grand Jury recommends that by May 1, 2025, a written contract with a contractor for the City’s Planning Department be completed and signed by all parties. (Finding #8)
Response: This recommendation has been implemented. A written agreement is in place with Precision Engineering, Inc. for all on-call planning services. The City does not have any other third party contractor working for the City’s Planning Department at this time.

R2. The Grand Jury recommends that by March 14, 2025, Arvin comply with California Elections Codes §§1000 and 1405 by filing notice of intent to hold a special election to fill the vacant City Council seat. (Finding #10)
Response: This recommendation has been implemented. The notice of intent was published on April 30, 2025. A copy of the notice can be found at https://arvin.org/DocumentCenter/View/1170/Notice-of-Election---Special-Municipal-Electionof-August-26-2025 R3. The Grand Jury recommends that a Special Election be held on November 4, 2025, to bring the City into compliance with law, California Code, Elections Code – ELEC §1000 to fill the vacant City Council Seat. (Finding #12)
Response: This recommendation will be implemented at a Special Election on August 26, 2025. At the time of publication, the City had not appointed a replacement for the Council vacancy or called a Special Election. However, on April 8, 2025, the City Council approved a Resolution calling for an All-Mail Ballot Special Municipal Election. Due to the population of the City, Kern County informed the City of the ability to hold an All-Mail Ballot Special Election on Tuesday, August 26, 2025. City Council believes it is appropriate to fill the vacancy as soon as possible. This All-Mail Ballot Special Election allows for a new member to join City Council in September, 2025 instead of December, 2025.

R4. The Grand Jury recommends that by July 1, 2025, the City assemble a working group made up of representatives from City Departments of Community Development, Economic Development, Parks & Recreation, Police, Transportation, and the City Council to work with similar groups of persons or groups, such as business groups, service clubs, and property owners interested in the revitalization of Arvin’s downtown area to develop an actionable plan to attract commerce, residents and others in the area. (Findings #3 and #4) Response: This recommendation will be implemented by July 1, 2025. To clarify, the City does not have Community Development, Economic Development or Parks & Recreation departments.

R5. The Grand Jury recommends that all Outside Law Group invoices from the commencement of the contract (May 26, 2021) to date be adjusted to include the retainer,

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

adjust the fees per the contract and reduce the number of hours charged accordingly by June 30, 2025. (Findings #6 and #7)
Response: This recommendation will be implemented. Following an audit conducted by an independent third party, the City will request adjustments of Outside Law Group invoices.

R7. The Grand Jury recommends that by July 1, 2025, the City Council secure a City Attorney by a valid contract or direct employment. (Finding #6) Response: This recommendation has been implemented. See response to Finding #6 above.

R8. The Grand Jury recommends that by August 1, 2025, the City, through its Human Resources Department, provide mandatory specialized training for the Mayor, City Council and all City employees regarding confidentiality, workplace decorum and team building. (Findings #1 and #2)
Response: This recommendation will be implemented. The City is currently in the process of retaining a human resource firm that specializes in assisting local government agencies and will act as the City’s Human Resources Manager. A request for proposal was published on May 20, 2025. Following the retention of a Human Resources Manager, mandatory specialized training will be provided for the City Council and City employees as recommended.

R9. By July 1, 2025, the City Council should codify an agenda format to be followed at the first meeting following the certification of an election, special election or appointment.

This format should place the swearing in of new members (including the Mayor) first on the agenda followed by Public Comments. (Finding #12)
Response: This recommendation will be implemented. While this is not required by law, the City Council agrees that a codified agenda format following the certification of an election, special election or appointment will set a clear procedure moving forward.

R10. By July 1, 2025, an Assistant City Manager should be hired to relieve the conflicts created for the City Manager by filling the multiple roles of City Manager, Finance Director, and Community Development Manager. (Finding #13)
Response: A portion of this recommendation will be implemented; however, a portion of this recommendation will not be implemented because it is not reasonable. The City Council desires to separate the role of City Manager and Finance Director; however, City Council does not believe an Assistant City Manager position is feasible at this time. Additionally, the City does not have a Community Development Department and therefore the role of Community Development Manager does not exist.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Foreperson, Kern County Grand Jury
June 10, 2025

4907-3012-7940 v2
R11. By July 1, 2025, the Grand Jury recommends that City Council Meeting Minutes be posted on the City’s website promptly after they are approved by the City Council.

Response: This recommendation has been implemented. Please see Finding # 11.

The City Council appreciates the opportunity to provide written responses to the Kern County Civil Grand Jury Report “A City with Growing Pains,” dated February 10, 2025. Should the Grand Jury require any additional information, please contact me directly at [email protected].

Sincerely,
Jeffrey Jones
City Manager
cc: City Council of the City of Arvin
Stephanie Gutierrez, City Attorney - Burke, Williams & Sorensen, LLP

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury June 10, 2025

VIA EMAIL
John W. Lua
Presiding Judge
Superior Court of California
County of Kern
1415 Truxtun Avenue, Suite 212
Bakersfield, CA 93301
Re: City of Arvin, A City with Growing Pains
Honorable Judge Lua:

The City of Arvin (“City”) received a copy of the Kern County Civil Grand Jury Report entitled “A City with Growing Pains,” dated February 10, 2025. Pursuant to the Grand Jury’s request for response, the Arvin City Council held a public meeting on June 10, 2025, and approved transmittal of this correspondence.

The City Council was asked to respond to Findings #1 through #14 and Recommendations #1 through #5 and #7 through #11. The City Council responds to the Grand Jury’s findings and recommendations as follows:

FINDINGS
F1. Many of the Arvin City employees have voiced concerns that other staff members are not doing the amount of work required for their respective positions, causing animosity in the workplace.

Response: The City Council disagrees with this finding due to insufficient information. However, the City Council acknowledges the importance of this finding.

Therefore, the City Manager has been directed to collect further information and analysis regarding this concern.

F2. Cohesiveness within the staff is often missing, demonstrated by employee allegiance – or lack thereof – to various members of the City Council, department heads, or fellow employees. This has resulted in the perception of two "teams" within the City staff working in different directions.

Response: The City Council disagrees with this finding due to insufficient information. However, the City Council acknowledges the importance this finding and intends to work with the City Manager to determine what steps may be necessary to ensure an efficient, safe and professional working environment for all City staff.

MAYOR
Olivia Calderon

MAYOR PRO TEM
Susana Reyes

COUNCIL MEMBERS
Donny Horton
Jaime Perez

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

F3. The unattractiveness of closed businesses discourages other businesses from locating in the downtown area.

Response: The City agrees with this finding. While downtown redevelopment does not happen overnight, the City Council plans to work with City staff and the community to prepare a long-term vision for the revitalization of the City’s downtown area that can be achieved incrementally.

F4. Repairing the streets in the downtown area of Arvin is a critical piece in the overall economic revitalization of the City, by aiding in the attraction of businesses to that part of town.

Response: The City agrees with this finding. In the economic context, sustainability is enhanced by attracting and retaining businesses that offer needed goods and services, as well as sufficient job opportunities for residents. In order to attract those businesses to the downtown area, the streets should be repaired.

F5. The lack of scrutiny of billings from the Outside Law Group has resulted in payment of invoices that are billed in excess of the contracted amounts.

Response: The City Council disagrees with this finding due to insufficient information.

However, the City Council acknowledges the importance of this finding and, as recommended, intends to hire an expert to audit Outside Law Group’s invoices. Once complete, this audit will provide the City with conclusive answers as to overpayments and/or underpayments to Outside Law Group.

F6. The contract with Outside Law Group describes the agreement as an appointment of an “interim City Attorney” (See Attachment A, ¶2.0 of the contract with Outside Law Group). The contract, dated May 25, 2021, is still in use, and no apparent effort has been made to either find a new qualified attorney or to update the contract with the Outside Law Group.

Response: The City Council agrees with this finding. As a result, a Request for Proposal for City Attorney services was issued. Following review of all proposals received, multiple municipal law firms were interviewed for the position of City Attorney. On April 14, 2025, the City entered into a Legal Services Agreement with Burke, Williams & Sorensen, LLP for City Attorney services. Burke provides an experienced team of municipal law practitioners supported by topic area experts suitable to support the full range of services provided by the City.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

F7. Adjusting the contractual fees to be charged/paid with the 5% annual increase required under the contract in ¶3.1 results in the following hourly fee schedule:

Basic Services
Attorneys $260.46
Paralegals and Law Clerks $115.76
Special Legal Services
Partner/Of Counsel $341.50
Associate $260.46
Paralegals and Law Clerks $115.76
Third Party
Partner/Of Counsel $405.17
Associate $318.34
Paralegals and Law Clerks $144.70
Other Specialists
Partner/Of Counsel $318.34 to $520.93
Associates $248.89 to $318.34
Response: The City Council agrees with this finding. The rates outlined above are correct when including the annual rate increase. However, Outside Law Group did not increase their rates as permitted by the agreement when they represented the City as City Attorney.

F8. The City does not have a written contract in effect with the outside contractor working for the Planning Department. This could lead to excessive billing.

Response: The City Council partially agrees with this finding. Any third-party contractor working for the City without an agreement in place could lead to excessive billing. However, the City entered into a contract with Precision Engineering Inc. for on call planning services on September 24, 2024. The City Council acknowledges this finding and has ensured all third party contractors currently working for the Planning Department have a written contract in effect with the City.

F9. The Police Department’s emphasis on Community Policing has brought the crime statistics down considerably in the past two and a half years, contributing to Arvin becoming a more welcoming community.

Response: The City Council agrees with this finding.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

F10. The City Council failed in its duty to either appoint a replacement for the Council vacancy, or to call for a Special Election.

Response: The City Council partially agrees with this finding. At the time of the Grand Jury Report’s publication, the City had not appointed a replacement for the Council vacancy or called a Special Election. However, on April 8, 2025, the City Council approved a Resolution calling for an All-Mail Ballot Special Municipal Election on Tuesday, August 26, 2025. The nomination period for this office began on May 05, 2025, and closed on May 30, 2025.

F11. The decision to cease the publishing of City Council Minutes has left the residents of Arvin without an easy way to determine what actions were taken by the City Council except what they may learn from the press or word of mouth.

Response: The City Council agrees with this finding. The City posts minutes on the City website once staff has received City Council approval. Minutes can be found at https://www.arvin.org/AgendaCenter.

F12. The deviation from the customary agenda format resulted in having the old council vote on matters before the new council had been seated. This prevented the new council’s opportunity to vote on matters that otherwise would have been before them.

Response: The City Council partially agrees with this finding. While the City has in the past customarily seated new members of City Council at the beginning of the first meeting following an election, it is not required by law.

F13. There is an inherent conflict with the City Manager also filling the roles of Finance Director and Community Development Director.

Response: The City Council partially agrees with this finding. As described in the response to Recommendation 10, the City recognizes the functional benefits of separating some of the City Manager’s responsibilities as a Finance Director, and assigning those responsibilities to a different person. That structure will allow the City Manager to provide management and oversight to the person performing the Finance Director responsibilities.

However, the City disagrees that it is feasible to create a separate role for a Community Development Director at this time.

F14. The City of Arvin should be commended for its forward thinking in the management of its Transit Department and the conversion of its bus fleet to all electric.

Response: The City Council agrees with this finding.

7.A.2
Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

RECOMMENDATIONS
R1. The Grand Jury recommends that by May 1, 2025, a written contract with a contractor for the City’s Planning Department be completed and signed by all parties. (Finding #8)
Response: This recommendation has been implemented. A written agreement is in place with Precision Engineering, Inc. for all on-call planning services. The City does not have any other third party contractor working for the City’s Planning Department at this time.

R2. The Grand Jury recommends that by March 14, 2025, Arvin comply with California Elections Codes §§1000 and 1405 by filing notice of intent to hold a special election to fill the vacant City Council seat. (Finding #10)
Response: This recommendation has been implemented. The notice of intent was published on April 30, 2025. A copy of the notice can be found at https://arvin.org/DocumentCenter/View/1170/Notice-of-Election---Special-Municipal-Electionof-August-26-2025 R3. The Grand Jury recommends that a Special Election be held on November 4, 2025, to bring the City into compliance with law, California Code, Elections Code – ELEC §1000 to fill the vacant City Council Seat. (Finding #12)
Response: This recommendation will be implemented at a Special Election on August 26, 2025. At the time of publication, the City had not appointed a replacement for the Council vacancy or called a Special Election. However, on April 8, 2025, the City Council approved a Resolution calling for an All-Mail Ballot Special Municipal Election. Due to the population of the City, Kern County informed the City of the ability to hold an All-Mail Ballot Special Election on Tuesday, August 26, 2025. City Council believes it is appropriate to fill the vacancy as soon as possible. This All-Mail Ballot Special Election allows for a new member to join City Council in September, 2025 instead of December, 2025.

R4. The Grand Jury recommends that by July 1, 2025, the City assemble a working group made up of representatives from City Departments of Community Development, Economic Development, Parks & Recreation, Police, Transportation, and the City Council to work with similar groups of persons or groups, such as business groups, service clubs, and property owners interested in the revitalization of Arvin’s downtown area to develop an actionable plan to attract commerce, residents and others in the area. (Findings #3 and #4) Response: This recommendation will be implemented by July 1, 2025. To clarify, the City does not have Community Development, Economic Development or Parks & Recreation departments.

R5. The Grand Jury recommends that all Outside Law Group invoices from the commencement of the contract (May 26, 2021) to date be adjusted to include the retainer,

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Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

adjust the fees per the contract and reduce the number of hours charged accordingly by June 30, 2025. (Findings #6 and #7)
Response: This recommendation will be implemented. Following an audit conducted by an independent third party, the City will request adjustments of Outside Law Group invoices.

R7. The Grand Jury recommends that by July 1, 2025, the City Council secure a City Attorney by a valid contract or direct employment. (Finding #6) Response: This recommendation has been implemented. See response to Finding #6 above.

R8. The Grand Jury recommends that by August 1, 2025, the City, through its Human Resources Department, provide mandatory specialized training for the Mayor, City Council and all City employees regarding confidentiality, workplace decorum and team building. (Findings #1 and #2)
Response: This recommendation will be implemented. The City is currently in the process of retaining a human resource firm that specializes in assisting local government agencies and will act as the City’s Human Resources Manager. A request for proposal was published on May 20, 2025. Following the retention of a Human Resources Manager, mandatory specialized training will be provided for the City Council and City employees as recommended.

R9. By July 1, 2025, the City Council should codify an agenda format to be followed at the first meeting following the certification of an election, special election or appointment.

This format should place the swearing in of new members (including the Mayor) first on the agenda followed by Public Comments. (Finding #12)
Response: This recommendation will be implemented. While this is not required by law, the City Council agrees that a codified agenda format following the certification of an election, special election or appointment will set a clear procedure moving forward.

R10. By July 1, 2025, an Assistant City Manager should be hired to relieve the conflicts created for the City Manager by filling the multiple roles of City Manager, Finance Director, and Community Development Manager. (Finding #13)
Response: A portion of this recommendation will be implemented; however, a portion of this recommendation will not be implemented because it is not reasonable. The City Council desires to separate the role of City Manager and Finance Director; however, City Council does not believe an Assistant City Manager position is feasible at this time. Additionally, the City does not have a Community Development Department and therefore the role of Community Development Manager does not exist.

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Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury Honorable Judge Lua, Kern County Superior Court
June 10, 2025

R11. By July 1, 2025, the Grand Jury recommends that City Council Meeting Minutes be posted on the City’s website promptly after they are approved by the City Council.

Response: This recommendation has been implemented. Please see Finding # 11.

The City Council appreciates the opportunity to provide written responses to the Kern County Civil Grand Jury Report “A City with Growing Pains,” dated February 10, 2025. Should your honor require any additional information, please contact me directly at [email protected].

Sincerely,
Jeffrey Jones
City Manager
cc: City Council of the City of Arvin
Stephanie Gutierrez, City Attorney - Burke, Williams & Sorensen, LLP

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Attachment: Attachment A - City Council Response to Grand Jury Report Issued February 10, 2025 (Response to Kern County Grand Jury