Agenda — Arvin City Council, July 22, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY JULY 22, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – July 22, 2025

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER
THAN 7:00PM.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. PRESENTATION(S)
A. Veolia Capital Program Management (CPM) Projects
Gerry Lemus, Project Manager - Veolia North America
B. Arvin Clean Energy Complex
Armin Garica – Síen, Inc.

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 04, 2025 – July 18, 2025.

B. Approval of Payroll Register(s) of July 04, 2025.

C. Approval of Minutes of the Regular Meeting of July 08, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Approving the Arvin Transit Zero Emissions Rollout Plan.

E. Approval of A Resolution of the City Council of the City of Arvin to Approve the St. Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; Authorize Closure of Streets and Waive City Costs Associated with this Event; Authorize Execution of A Memorandum of Understanding between the City of Arvin and St. Thomas Church.

F. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the San Joaquin Valley Air District “Public Benefit” Program to Fund the Purchase of (2) 2025 Ford Interceptor Hybrid Arvin City Council Meeting Agenda – July 22, 2025

Page 2 of 2 ends

Vehicles for Law Enforcement and Authorizing the City Manager to execute all Related “Public Benefit” Program Documents, and Authorizing Related Action.

G. Approval of A Resolution of the City Council of the City of Arvin Approving the Sale or Disposal of a Public Works Vehicle (Ford F-150) Declared as Surplus.

H. Approval of Second Amendment to Agreement Dated January 28, 2025 between the City of Arvin and Regional Government Services Authority for Consultant and Administrative Services.

Staff recommends approval of the consent agenda.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

6. PUBLIC HEARING(S)
A. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin, California Adding Chapter 2.01 (Election Certification and Oath Administration) to Arvin Municipal Code Title 2 (Administration and Personnel) to Codify Protocols for the Installation of and Administration of Oaths to Public Officers After the Certification of Election Results or Appointment to Office.

Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

7. COUNCIL MEMBER COMMENTS

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated July 18, 2025.

Cecilia Vela, City Clerk
Arvin CA
Veolia CPM Presentation
July 2025

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 Veolia
North America
What we do in the
U.S. and Canada

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 3 Veolia North America
Developing and implementing environmental solutions
Minimizing Climate Impact
From resource efficiency to creating
alternatives to fossil fuels, we help
cities, utilities and industries reduce
their energy consumption, input costs,
account greenhouse gas emissions,
and report and verify progress.

Treating Pollution
From decontaminating water to
handling toxic and radioactive waste,
we help cities, communities and
industries reach the highest safety and
environmental standards while
protecting their natural surroundings.

Optimizing Resources
From recycling electric vehicle batteries
to reusing wastewater, we help cities
and industries recover byproducts for
efficient reuse which reduces demand
on natural resources.

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 4 Health and Safety
Safety is a core value for Veolia and this is reflected in our performance
A Core Value
Veolia
North
America
Our mindset - “Goal Zero. Leading Safety Together.” -
exemplifies our commitment to continuous improvement
in safety at work and at home. 0 535
lost-time injuries
in 2023 at
of our
worksites

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 5 Capital Program Management (CPM)
Veolia’s CPM offers a comprehensive and adaptable
approach to project delivery, seamlessly integrating
various roles from owner’s agent to full turnkey
execution. By leveraging our extensive operational
expertise, we create an optimal balance of scope,
budget, and schedule tailored to each project’s
unique requirements. This flexible model allows
owners to entrust Veolia with the responsibility and
risk associated with capital projects, providing a
single point of accountability and ensuring efficient,
streamlined project management from inception to
completion.

Veolia’s Offer for Capital Replacement &
Upgrades

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 6 Veolia’s CPM provides solutions
● Optimize both capital and
life cycle OPEX costs
● Minimize the risk to
contractors for
Maintenance of Plant
Operations (MOPO)
● Leverage Veolia’s buying
power with vendors and
contractors
● Use prequalified
contractors
● Rely on Veolia as your
single point of
responsibility
● Reduced construction
schedule
● Streamlined
procurement process
● Provide flexible
delivery models to
resource-limited
clients

REDUCE COSTS REDUCE RISKS EXECUTE EASILY

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 7 Arvin WWTP Improvements in 2025
In March of each year, Veolia
prepares a Capital
Improvement Plan (CIP) for
the Arvin Wastewater
Treatment Plant. This plan
outlines the needs of the
plant for the upcoming 3 year
period. This presentation is a
brief overview of the 4 -
projects outlined for 2025.

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 8 Irrigation Pump #1 Replacement
Project
Background:The irrigation pump #1 replacement, being the original equipment (25 years old), requires planned replacement due to wear and deterioration, primarily associated with age and time in service.

Scope: installation of pump, flanges, flow meter, air release valve and painting the new pump to match existing infrastructure.

Basis of Recommendation: Current condition / age (nearing end of expected useful life) risk of continually increasing maintenance and refurbishment costs.

Benefits: Replacing this pump will provide expected improvement in reliability and reduction in unplanned downtime and associated corrective maintenance and repair costs.

Project Cost:$150,352

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 9 Irrigation Pump #1 Replacement
Project
Photos of existing conditions

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 10 Emergency Influent Wet Well
Repairs
Background: The existing wet well, equipped with two influent pumps, supports the split of the influent flow between the Oxidation Ditch and the Orbal and helps manage the collection system's level. Records show that this infrastructure and equipment has been inside the wet well for approximately 25 years, since the WWTP upgrade project in 2000.

Scope: Replacement of deteriorated piping and railings, replacement of two pumps, concrete repairs and coating.

Basis of Recommendation: There is currently only one influent pump that works, and if that one fails, there is no redundancy. A second pump is needed for operational reliability.

Benefits: Improved reliability, reduced risk of system failures and emergency shutdowns, enhanced system longevity, better energy efficiency with modern pump technology, improved flow management capabilities, better handling of peak flows, improved system capacity, more precise flow control, modern materials resistant to corrosion, extended service life of the system, etc.

Project Cost: $359,110

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 11 Photos of existing conditions

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 12 New Lift Station Generator
Background: The plant location is subject to rolling blackouts and power outages, especially in periods of extreme weather. During these times, if the lift station loses power, there are only 3 hours of well and sewer line storage, before the lift station will overflow. In addition to the lift station overflowing, numerous Sanitary Sewer Overflow (SSOs) may occur around the City, which will be a violation of the Sewer System Management Plan (SSMP).

Scope: Purchase a portable generator which is sized to power both lift station pumps running simultaneously to meet peak flows when required.

Basis of Recommendation: Address current operational and environmental risks. The generator will be sized to power both lift station pumps running simultaneously to meet peak flows.

Benefits: Continuous operation during power outages, prevention of sewage backups and overflows, public health protection by preventing raw sewage spills into streets and properties, and environmental protection.

Project Cost: $117,122

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 13 Trailer Mounted Generator - for the Lift Station but can be moved to WWTP in the event it is needed there.

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 14 Digester Blower Replacement
Background: There are three digester blowers at the plant that were originally installed in 1985, one blower was
replaced due to failure in 2022 and the second was replaced in 2023. Recently, the third blower failed so a replacement is needed at this time.

Scope: Replacement of blower (in kind replacement)
Basis of Recommendation:The Capital Improvement Plan
listed this third blower to be replaced in 2024, but was not replaced due to funding limitations.

Benefits: Expected improvement in reliability and reduction in unplanned downtime associated corrective maintenance and repair costs.

Project Cost: $35,340

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 15 Digester blowers are critical pieces of
equipment in the treatment process,
as they provide air to the digester
tanks to increase oxygen levels,
stimulating the growth and activity of
bacteria that break down organic
matter.

In addition to ensuring optimal
microbial activity that accelerates
organic matter decomposition and
therefore reducing sludge volume,
digester blowers reduce hydrogen
sulfide formation, minimizing
anaerobic conditions and thus
decreasing nuisance odors.

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 16 Questions?
THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS TO YOU!

4.A.1
Attachment: Presentation - Veolia CPM Projects - 072225 Arvin Clean Energy Complex
by Síen, Inc.

Credit Ready Solar Initiative

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Trivia
Credit Ready Solar Initiative Confidential & Proprietary

1. How much less do Palo Alto
residents pay for electricity than
Arvin residents?

2. What is the Pastoria Energy
Facility?

3. Who is the financial benefactor of
the Pastoria Energy Facility?

4. What is Arvin’s CalEnviroScreen
Score? 87%
65%

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin PRINCIPLES ➢ Prioritize the deficit ➢ Empower community ➢ Mitigate risk ➢ Anchor financial model ➢ Decentralize regulation GOALS

1. Design community-owned revenue
model, generating profit by year 3 or 4

2. Design synergistic systems delivering
benefits beyond energy generation

3. Create local employment
opportunities

4. Reduce electric retail generation
rates by 10-20%
COMPANY ➢ California benefit corporation ➢ Seed-funded by the DOE ➢ Certified community solar developer
SERVICES ➢ Developer of mid
-sized clean
energy power plants
Vision
Credit Ready Energy Initiative Confidential & Proprietary

MISSION
Sien’s mission is to advance clean,
reliable and affordable energy
solutions that empower
communities, create economic
growth and enhance environmental
stewardship through the
conscientious application of
technology and the balance of
water, air, food and energy needs.

VALUES
Earth Mother
Síen’s single core value is rooted in
the principle of respecting and
prioritizing the health of our planet.

This perspective guides our
decisions, solutions and policies,
ensuring they promote
sustainability and the well-being of
the Earth for future generations.

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Team
Armin holds a BS in
Computer Science. He
leads the both the
business & technology
strategies and has held
multiple engineering
leadership positions in
Silicon Valley.

Kat holds a Master’s in
Design Engineering. She
leads up the creative
effort, crafting user
experiences. She draws
upon her experience as a
product & visual designer.

Liliana holds a BBA in
Accounting. With a
background in housing
and product development,
she leads the financial
and insurance efforts.

ARMIN GARCIA KAT MADDOX LILIANA GARCIA $
Credit Ready Solar Initiative Confidential & Proprietary

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Above Baseline Residential Summer Peak Rates ($/kWh)
Utility PG&E
(E-TOU-C)
SCE
(TOU-D)
SMUD Palo Alto
Peninsula
Clean
Energy
Silicon
Valley
Clean E.
$0.25797 $0.24193 ? ?
$0.18948
(26.5%)
$0.22403
(13.2%)
$0.05122 $0.02436 ? ? - -
$0.24233 $0.27553 ? $0.08642 - -
Bundled
Rate $0.62569 $0.59382 $0.3655
(41.6%)
$0.21868
(65%) - -
Transmission
Distribution

IOU POU CCA
Generation
Credit Ready Solar Initiative Confidential & Proprietary Questions

1. What are the three cost of
service components for
electricity?

2. In California, what are the
three types of utility
models?

3. What are the current
summer peak rates for each
service component across
utility types?

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Investor
-Owned Utility
Corporate & Utility Governance / Revenue Stream
Credit Ready Solar Initiative Confidential & Proprietary Retail Customers
Governor Senate CPUC
Distributor
Transmitter
WALLST
Investors
Power Plant
appoints
commissioner
confirms
commissioner
IOU Board
oversees
transmits generates
pays bill
owns / wheels
IOU

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Retail Customers
Local Governing
Board
Distributor
Transmitter
Power Plant
transmits generates
pays bill
owns /
wheels
Public Owned Utility
Utility Governance / Revenue Stream
Credit Ready Solar Initiative Confidential & Proprietary generates
POU

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Community Choice Aggregator
Credit Ready Solar Initiative Confidential & Proprietary Corporate, Utility & CCA Governance / Revenue Stream
Retail Customers
Governor Senate CPUC
Distributor
Transmitter
Power Plant
appoints
commissioner
confirms
commissioner
transmits generates
pays bill
owns / wheels
WALLST
Investors
IOU Board
oversees
Local Governing
Board
contracts
regulates
elects
IOU
CCA

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Strategy
Credit Ready Energy Initiative Confidential & Proprietary · 17+ Meetings
· M-Power for
· Residents
· Public Agencies
· Interest from:
· data centers
· thermal battery
manufacturers
· Finance is awaiting
· Proforma available
· Power plants
modeled
· Bankability verified
· Cost optimization
underway
Engage Community
Develop awareness of
unmet energy needs
Organize rural cities
Empower communities
Y1
Develop Power
Plants
Secure financing
Design power plant
Procure permits
Procure components
Construct power plant
Commission power plant
Y2
Develop CCA
Assess feasibility
Form structure
Secure resources
Build infrastructure
Launch service
Intercept generation
revenue
Y2.5
Scale Across
Central Valley
Fresno County
Kern County
Madera County
Kings County
Y3
Develop POU
Reinvest in Microgrid
Intercept all revenue
Localize regulation
Y4
Develop Economic
Zone
Lower energy rates
Interconnect efficiently
Develop new housing
Develop new business
Y5

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin Components Model Risk/Mitigation
Model Mechatron 2
-Axis
Tracker
• 4.2k deployed trackers • 99.1% uptime • 20-yr performance warranty BESS Invinity Mistral Battery
• 25-yr performance warranty
• CEC EPIC grant
Module Canadian Solar
TOPBiHiKu7
Inverter SMA Sunny Central UP
Project
Annual Output 28 GWh
Size 11.16 MW
Production
Coefficient 2,625
Power Plant
Ownership City of Firebaugh
System
Credit Ready Solar Initiative Confidential & Proprietary

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin FCEC
Firebaugh Clean Energy Complex
SITE #1
6 MW (DC)

16.5 GWh/yr
00802061T

29.8 acres
City of Firebaugh
PG&E
SITE #2

4.16 MW (DC)

11.5 GWh/yr
00706215T

29.9 acres
City of Firebaugh
PG&E
Credit Ready Solar Initiative Confidential & Proprietary

4.B.1
Attachment: Presentation -Arvin Clean Energy Complex_072225 (Presentation - Arvin 7/9/2025 5:24:28 PM Page 1 of 10
Payment Register
City of Arvin APPKT01026 - AP FOR 7/9/20205
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1450
Vendor Number

ALL AMERICAN GLASS
Total Vendor Amount
1,151.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,151.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 22814 CDD DAWL PANE UNIT 06/30/2025 06/30/2025 0.00 1,151.99 1253
Vendor Number

ARMANDO PANTOJA
Total Vendor Amount
285.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 285.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PERISHABLE SKILLS TRAINING PERISHABLE SKILLS TRAINING 07/09/2025 07/09/2025 0.00 285.00 1879
Vendor Number

ARTURO NUNEZ
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 07/07/2025 07/07/2025 0.00 450.00 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
20,698.65
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 20,698.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

05.23.25 - 06.23.25 WATER SERVICES 05.23.25 - 06.23.25 06/30/2025 06/30/2025 0.00 20,698.65 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount

16.43 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 16.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760115846 PD 281 WIRE TAP 06/10/2025 06/10/2025 0.00 16.43 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
1,119.61
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,119.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370791871 DUUK EMERGENCY CONSULTATION 05/12/2025 05/12/2025 0.00 1,119.61 1392
Vendor Number

BAKERSFIELD CUSTOM SIGNS
Total Vendor Amount
2,133.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,133.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2161 DECAL PRINTS TRANSIT BUS 07/02/2025 07/02/2025 0.00 2,133.00

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 41210939 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT JUNE2025 06/11/2025 06/11/2025 0.00 809.89 1614
Vendor Number
CAROLLO ENGINEERS INC.

Total Vendor Amount
10,401.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 10,401.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB67709 PROF. SERVICES THROUGH 05.31.25 06/11/2025 06/11/2025 0.00 10,401.50 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,503.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,503.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0606299 SUPPLEMENTAL INS JUNE 2025 06/25/2025 06/25/2025 0.00 1,503.36 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
453.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 453.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 580610 PIPE COUPLING 05/09/2025 05/09/2025 0.00 8.10
586134 ADOBE COMPLEX LOCK WATER VALVE 06/10/2025 06/10/2025 0.00 21.61 586136 FOR GRAFFITI 06/10/2025 06/10/2025 0.00 15.54
90602 CABLE COIL 05/12/2025 05/12/2025 0.00 34.17
90817 BOLTS AND NUTS 05/15/2025 05/15/2025 0.00 1.86
90855 BOLTS AND NUTS 05/16/2025 05/16/2025 0.00 4.44
91068 STRIPING PAINT IC YELLOW 05/19/2025 05/19/2025 0.00 45.00 91268 STEEL ANGL SLOT , BOLTS AND NUTS 05/22/2025 05/22/2025 0.00 217.08 91319 BOLTS AND NUTS 05/23/2025 05/23/2025 0.00 8.92
91612 LED PLUG/ PLAY 05/27/2025 05/27/2025 0.00 44.97
91614 BOLTS AND NUTS, NATIONAL MFG SALES 05/27/2025 05/27/2025 0.00 44.62 91810 BOLTS AND NUTS 05/30/2025 05/30/2025 0.00 7.60
1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
75,907.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 75,907.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9574662 PROF. SERVICES THROUGH 06.01.2025 06/02/2025 06/02/2025 0.00 75,907.50 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
11,864.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 11,864.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-070325 LEASE CHARGE FOR JULY 2025 07/03/2025 07/03/2025 0.00 11,864.70 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
1,210.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,210.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0392 FLEET WASH 06.25.25 06/25/2025 06/25/2025 0.00 450.00 INV0393 TRANSIT BUS WASH 06.27.25 06/27/2025 06/27/2025 0.00 260.00 INV0394 FLEET WASH 07.03.25 07/03/2025 07/03/2025 0.00 500.00

Total Vendor Amount
1,002.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,002.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1413 203-EV ACTUATOR LATCH 06/10/2025 06/10/2025 0.00 1,002.99 1197
Vendor Number

FRESNO POLICE DEPARTMENT
Total Vendor Amount
2,492.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,492.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20009395 OFF. PANTOJA PERISHABLE SKILLS JULY 15- 18 2025 07/01/2025 07/01/2025 0.00 623.00 20009396 OFF. MORFIN PERISHABLE SKILLS JULY 15-18 2025 07/01/2025 07/01/2025 0.00 623.00 20009397 OFF. JIMENEZ PERISHABLE SKILLS AUGUST 5-8 2025 07/01/2025 07/01/2025 0.00 623.00 20009398 OFF. HUGGETT PERISHABLE SKILLS AUGUST 05-08 2025 07/01/2025 07/01/2025 0.00 623.00 1065
Vendor Number

GALLS LLC
Total Vendor Amount
2,442.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,442.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 031602288 36 INCH POLYCARBONATE 06/11/2025 06/11/2025 0.00 2,442.19 1315
Vendor Number

GENFARE
Total Vendor Amount
390.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 390.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 90210536 HOUSING , OCU 06/11/2025 06/11/2025 0.00 183.11 90210650 S/A MODULE CONTROLLER 06/13/2025 06/13/2025 0.00 207.02 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,569.96
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,569.96
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 39612845 AGREEMENT DELL OPTIPLEX 07/04/2025 07/04/2025 0.00 2,569.96 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,627.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 6,627.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 JULY 2025BUNDLE INSURANCE JULY 2025 07/01/2025 07/01/2025 0.00 6,627.83 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25-694 REPAIR LEAK AT TOILET VALUE @ TRANSIT 06/25/2025 06/25/2025 0.00 180.00 1697
Vendor Number

ISABELLA PALACIO
Total Vendor Amount
320.72
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 320.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SGC OUTREACH 06.23.25 SGC OUTREACH 06.23.25 06/25/2025 06/25/2025 0.00 320.72

JIM BURKE FORD
Total Vendor Amount
389.27
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 389.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1619838 PD 281 MOTOR 06/11/2025 06/11/2025 0.00 389.27
1269
Vendor Number

JONATHAN MORFIN
Total Vendor Amount
285.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 285.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PERISHABLE SKILLS TRAINING PERISHABLE SKILLS TRAINING 07/09/2025 07/09/2025 0.00 285.00 1646
Vendor Number

JOSE ALANIZ JR
Total Vendor Amount
433.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 433.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 741 BACKHOLE RENTAL 07/02/2025 07/02/2025 0.00 433.00
1829
Vendor Number
KERN AUTO PARTS INC.

Total Vendor Amount

11.11 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 11.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 028712 110 -EV CERTIFICATE HOLDER 06/26/2025 06/26/2025 0.00 11.11 1871
Vendor Number

KERN COUNTY PUBLIC WORKS DEPARTMENT
Total Vendor Amount
19,901.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 19,901.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5524994 SERVICES RENDERED APRIL 2025 06/23/2025 06/23/2025 0.00 12,081.96 5524995 SERVICES RENDERED MAY 2025 06/23/2025 06/23/2025 0.00 7,819.40 1328
Vendor Number

KERN MEDICAL CENTER KERN COUNTY HOSPITAL AUTHORITY
Total Vendor Amount
295.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 295.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8000001000 VENIPUNCTURE COLLECTION 05/10/2025 05/10/2025 0.00 197.20 8000001021 VENIPUNCTURE COLLECTION 06/22/2025 06/22/2025 0.00 98.60 1092
Vendor Number

KERN PRINT SERVICES
Total Vendor Amount
205.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 205.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 54583 CONTACT CARDS, INDEX PD 06/10/2025 06/10/2025 0.00 205.95 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 288350 AR100-00001 02/28/2025 02/28/2025 0.00 360.00
288927 AR100-00011 02/28/2025 02/28/2025 0.00 90.00

Total Vendor Amount
4,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 4,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64-25/65-25 VACANT COMMERCIAL LAND 06/09/2025 06/09/2025 0.00 4,000.00 1425
Vendor Number

NEXTALK INC
Total Vendor Amount
4,800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 4,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11927 SERVICE PERIOD 07.01.25- 06.30.26 07/01/2025 07/01/2025 0.00 4,800.00 1424
Vendor Number
OPENGOV INC - DEPT 0370
Total Vendor Amount
29,466.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 29,466.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV19234 OPEN GOV SERVICE PERIOD 04.18.25-04.17.26 04/18/2025 04/18/2025 0.00 29,466.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
828.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 828.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-450704 TRANSIT 777 OIL FILTER, AIR FILTER, MOTOR OIL 06/10/2025 06/10/2025 0.00 108.62 4451-450901 PD 282 CAPSULE 06/11/2025 06/11/2025 0.00 103.37 4451-450902 PD 283 CAPSULE 06/11/2025 06/11/2025 0.00 103.37 4451-450916 CAPSULE FOR TRANSIT 06/11/2025 06/11/2025 0.00 103.37 4451-450917 CAPSULE 06/11/2025 06/11/2025 0.00 103.37
4451-450918 CAPSULE 06/11/2025 06/11/2025 0.00 103.37
4451-451322 PW 302 HD AIR FILTER 06/13/2025 06/13/2025 0.00 177.75 4451-451491 PD 282 LED MINI 06/13/2025 06/13/2025 0.00 24.80 1108
Vendor Number
PG & E
Total Vendor Amount
6,656.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 6,656.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 05.21.25-06.22.25 2004215572-9 05.21.25-06.22.25 06/23/2025 06/23/2025 0.00 359.70 7149339108-1 05.14.25-06.12.25 7149339108-1 05.14.25-06.12.25 06/24/2025 06/24/2025 0.00 3,712.25 7317315093-6 05.21.25-06.22.25 7317315093-6 05.21.25-06.22.25 06/23/2025 06/23/2025 0.00 2,012.76 7368140966-7 05.20.25-06.20.25 7368140966-7 05.20.25-06.20.25 06/23/2025 06/23/2025 0.00 120.26 9132070691-3 05.21.25-06.22.25 9132070691-3 05.21.25-06.22.25 06/23/2025 06/23/2025 0.00 435.41 9307046200-2 05.21.25-06.22.25 9307046200-2 05.21.25-06.22.25 06/24/2025 06/24/2025 0.00 16.51 1690
Vendor Number

PHOENIX CARS LLC
Total Vendor Amount
2,750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PS-INV106076 PCS CHARGE STOPPED, RESET CHARGING INTERMITTENT 06/05/2025 06/05/2025 0.00 1,190.00 PS-INV106077 CHARGER INOP , DIAGNOSTIC 06/05/2025 06/05/2025 0.00 1,190.00 PS-INV106078 DOOR FAN NOT WORKING 06/05/2025 06/05/2025 0.00 370.00 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
40,350.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 40,350.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31611 COA ZN RSRCH MONTE VISTA 05/14/2025 05/14/2025 0.00 945.00

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) Payment Register APPKT01026 - AP FOR 7/9/20205
7/9/2025 5:24:28 PM Page 6 of 10
31617.1 ON CALL PLANNING SERVICES APRIL 2025 05/15/2025 05/15/2025 0.00 13,704.25 31738 COA CUP/SDP GROW PUBLIC SCHOOL 06/13/2025 06/13/2025 0.00 4,000.00 31739 COA CUP/SDP MEYER & MILLUX SOLAR ARRAY 06/13/2025 06/13/2025 0.00 1,265.00 31753 ON CALL PLANNING SUPPORT 06/13/2025 06/13/2025 0.00 20,436.50 1836
Vendor Number

REGIONAL GOVERNMENT SERVICES AUTHORITY
Total Vendor Amount
15,095.61
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 15,095.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 18624 CONTRACT SERVICE FOR MAY 2025 06/10/2025 06/10/2025 0.00 15,095.61 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,468.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 2,468.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64981627 WEEK ENDING 05.16.25 MARIA L. 05/19/2025 05/19/2025 0.00 242.62 65019767 WEEK ENDING 05.16.25 MARIA L. 05/28/2025 05/28/2025 0.00 -16.24 65025853 WEEK ENDING 05.23.25 MARIA L. 05/29/2025 05/29/2025 0.00 1,304.60 65127525 WEEK ENDING 06.27.25 MARIA L. 06/30/2025 06/30/2025 0.00 1,164.24 65127550 WEEK ENDING 06.20.25 MARIA L. 06/30/2025 06/30/2025 0.00 -16.17 65127551 WEEK ENDING 06.13.25 MARIA L. 06/30/2025 06/30/2025 0.00 -64.68 65127552 WEEK ENDING 06.06.25 MARIA L 06/30/2025 06/30/2025 0.00 -48.51 65127553 WEEK ENDING 05.30.25 MARIA L. 06/30/2025 06/30/2025 0.00 -48.51 65127554 WEEK ENDING 05.23.25 MARIA L. 06/30/2025 06/30/2025 0.00 -48.51 1877
Vendor Number

RODOLFO FALOMIR
Total Vendor Amount

60.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 60.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF DOG LICENSE REIMBURSEMENT OF DOG LICENSE 06/26/2025 06/26/2025 0.00 60.00 1806
Vendor Number

SHAW SERVICES
Total Vendor Amount
4,130.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 4,130.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R8-4 UNIT #WP-1 SCANIA 9.3 LITRE WATER WELL 06/03/2025 06/03/2025 0.00 4,130.00 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
469.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 469.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 154749534-001 DIGIORGIO PARK IRRIGATION REPAIR 06/11/2025 06/11/2025 0.00 469.49 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
130.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 130.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 05.23.25-06.24.25 SERVICES 05.23.25-06.24.25 06/26/2025 06/26/2025 0.00 130.39 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,775.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,775.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES JUNE 2025 UNIFORM SERVICES JUNE 2025 06/30/2025 06/30/2025 0.00 1,775.19

SYLVIA BAEZA
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 06/26/2025 06/26/2025 0.00 450.00 1833
Vendor Number
TELETRAC NAVAMAN US LTD.

Total Vendor Amount
184.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 184.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 93324644 INSPECTION US TRACKERS / SAFETY 06/01/2025 06/01/2025 0.00 184.16 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount
455.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 455.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 888492 FIRE SYSTEM CERTIFICATION 07/01/2025 07/01/2025 0.00 455.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
5,861.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 5,861.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 242090 PD 400 TIRE VALVES REPLACED 06/02/2025 06/02/2025 0.00 76.24 242109 BUS 110 WHEEL BALANCE 06/06/2025 06/06/2025 0.00 84.99 242148 UNIT 211 TIRES AND VALVE STEM 06/04/2025 06/04/2025 0.00 916.61 242288 PD 280 TPMS SENSOR 06/10/2025 06/10/2025 0.00 79.95 242313 FLAT REPAIR 06/11/2025 06/11/2025 0.00 23.12
242351 PD STOCK 06/11/2025 06/11/2025 0.00 2,364.18
242355 TRANSIT STOCK 06/11/2025 06/11/2025 0.00 382.77
242460 302 PW USED TIRES 06/16/2025 06/16/2025 0.00 162.38 242559 PW 302 TIRES 06/18/2025 06/18/2025 0.00 793.73
242572 PW 303 TIRES 06/18/2025 06/18/2025 0.00 787.23
242593 110 - EV REPAIR TIRE 06/19/2025 06/19/2025 0.00 151.45 242753 PD 281 FLAT REPAIR 06/25/2025 06/25/2025 0.00 19.33 242798 PD 402 FLAT REPAIR 06/26/2025 06/26/2025 0.00 19.33 1133
Vendor Number

TYLER TECHNOLOGIES INC
Total Vendor Amount
33,351.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 33,351.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-509304 ANNUAL SUBSCRIPTION 08.01.25-07.31.26 07/01/2025 07/01/2025 0.00 33,351.21 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
15,381.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 15,381.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000216996 PASSTHROUGH WASTEWATER FOR MAY 2025 06/12/2025 06/12/2025 0.00 15,381.98 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034769370 COMM DEV LEASE 06.12.25-07.11.25 06/16/2025 06/16/2025 0.00 285.91

WEX BANK
Total Vendor Amount
14,078.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 14,078.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 105619602 FUEL USAGE FOR JUNE 2025 06/25/2025 06/25/2025 0.00 14,078.39 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001796 APOA Dues 06/20/2025 06/20/2025 0.00 50.00
INV0001804 APOA Dues 07/04/2025 07/04/2025 0.00 950.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,016.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 1,016.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001805 SEIU Dues 07/04/2025 07/04/2025 0.00 27.00
INV0001806 SEIU Dues 07/04/2025 07/04/2025 0.00 989.24
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/09/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001808 ALEX GHAZARIAN 07/04/2025 08/15/2025 0.00 300.00

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) Payment Register APPKT01026 - AP FOR 7/9/20205
7/9/2025 5:24:28 PM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 110 52 0.00 349,031.99
Packet Totals: 110 52 0.00 349,031.99
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check53 0.00 2,316.24
Packet Totals:
53 0.00 2,316.24

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) 7/17/2025 8:43:56 AM Page 1 of 10
Payment Register
City of Arvin APPKT01034 - FOR AP 7/16/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount

45.61 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 45.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 812851 BUSINESS CARDS FOR MAYOR CALDERON 06/24/2025 06/24/2025 0.00 45.61 1150
Vendor Number
AT&T
Total Vendor Amount
878.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 878.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000023610725 9391033189 SERVICE 05.13.25-06.12.25 06/13/2025 06/13/2025 0.00 375.04 000023612487 9391056024 SERVICE 05.13.25-06.12.25 06/13/2025 06/13/2025 0.00 503.39 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
422.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 422.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X06282025 PW + COMM DEV + CH CELL PHONES 05.23.25-06.22.25 06/22/2025 06/22/2025 0.00 422.53 1392
Vendor Number

BAKERSFIELD CUSTOM SIGNS
Total Vendor Amount
1,422.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,422.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2161.1 DECAL PRINTS ON BUSES 07/02/2025 07/02/2025 0.00 1,422.00 1288
Vendor Number

BAKERSFIELD PAINT AND WALLPAPER
Total Vendor Amount
1,650.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,650.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5SS6S PAINT FOR GRAFFITI ON STREET 06/18/2025 06/18/2025 0.00 826.52 QTV2E PAINT FOR PARKS, LLMD'S 06/18/2025 06/18/2025 0.00 823.96 1670
Vendor Number

BLUETRITON BRANDS INC
Total Vendor Amount
514.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 514.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 05F6707940541 WATER DELIVERY SERVICE 05.27.25-06.26.25 06/28/2025 06/28/2025 0.00 514.85 1484
Vendor Number

BOBBY GONZALES
Total Vendor Amount
745.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 745.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount TRAINING 07.20.25-07.31.25 DRUG RECOGNITION TRAINING 07.20.25-07.31.25 07/08/2025 07/08/2025 0.00 745.00

BOB'S WHOLESALE AUTO GLASS
Total Vendor Amount
474.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 474.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount I037918 UNIT 302 STREET SWEEPER WINDSHIELD 06/17/2025 06/17/2025 0.00 474.75 1875
Vendor Number

BURKE, WILLIAMS & SORENSEN,LLP
Total Vendor Amount
34,611.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 34,611.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 344662 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 16,165.44 344663 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 34.00 344664 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 6,660.00 344665 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 1,982.50 344666 PROFESSIONAL LEGAL SERVICES MAY 2025 06/20/2025 06/20/2025 0.00 1,705.00 344667 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 1,120.00 344668 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 4,095.00 344669 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 364.00 344670 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 1,272.50 344671 PROFESSIONAL LEGAL SERVICES THROUGH MAY 2025 06/20/2025 06/20/2025 0.00 65.00 344672 GENERAL LEGAL SERVICES 06/20/2025 06/20/2025 0.00 1,148.00 1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
239.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 239.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 203634 MEDICAL SUPPLIES TRANSIT 06/16/2025 06/16/2025 0.00 239.22 1272
Vendor Number

CIVICPLUS
Total Vendor Amount
5,991.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 5,991.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 339158 RENEWAL - ECONOMY PLAN FOR LOCAL AGENCIES 06/23/2025 06/23/2025 0.00 5,991.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
305.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 305.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1625 MATERIAL FOR DIGIORGIO PARK 06/16/2025 06/16/2025 0.00 23.41 1851 ROLLERS AND POLE EXTENSION WOOD GRAFFITI 06/20/2025 06/20/2025 0.00 59.42 586885 COMM. CENTER TEFLON TAPE 06/17/2025 06/17/2025 0.00 2.83 586996 COMM. CENTER COUPLING 06/18/2025 06/18/2025 0.00 3.44 587164 PAINT ROLLERS / TRAYS FOR PARKS AND LLMD'S 06/20/2025 06/20/2025 0.00 215.92 1051
Vendor Number

COUNTY OF KERN ENVIRONMENTAL HEALTH SVCS DIV
Total Vendor Amount
1,257.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,257.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount IN0506385 BUS PLANNING SMALL LOW RISK 1 UNIT 06/12/2025 06/12/2025 0.00 182.00 IN0509037 JAIL / INSTITUTION 06/12/2025 06/12/2025 0.00 600.00 IN0511617 PUBLIC SWIMMING POOL / SPA PERMIT 06/12/2025 06/12/2025 0.00 475.00

DEPARTMENT OF JUSTICE
Total Vendor Amount
192.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 192.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 827063 FINGERPRINT SVCS JUNE 2025 06/30/2025 06/30/2025 0.00 192.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
10,231.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 874.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38261MS AGREEMENT MICROSOFT 365 07/01/2025 07/01/2025 0.00 874.30 Check 07/17/2025 9,357.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38262 SECURECENTRIC + FIREWALL JULY 2025 07/01/2025 07/01/2025 0.00 7,984.34 38263MS AGREEMENT MONTHLY O365 -PD 07/01/2025 07/01/2025 0.00 1,372.80 1821
Vendor Number

ENERGY LINK INDUSTRIAL SERVICES INC
Total Vendor Amount
2,407.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 2,407.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 403698C UNIT 211 REPAIR AC SYSTEM 03/26/2025 03/26/2025 0.00 901.67 407714B UNIT 203 REPAIR AC 04/11/2025 04/11/2025 0.00 909.61 408231 REPLACE FRONT RIGHT TIRE ON 205-EV 06/18/2025 06/18/2025 0.00 596.65 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0397 BUS WASH 07.14.25 07/14/2025 07/14/2025 0.00 300.00 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
24,913.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 24,913.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1911 ARVIN CDBG HOMELESS SERVICES MAY 2025 05/31/2025 05/31/2025 0.00 24,913.71 1070
Vendor Number

GENERAL OFFICE
Total Vendor Amount
629.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 629.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount AR1288345 METER READING FOR APD AND COMM. DEV 06/30/2025 06/30/2025 0.00 470.10 AR1288346 METER READING FOR APD 06/30/2025 06/30/2025 0.00 159.53 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
367.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 367.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6302025 INTERPRETING SERVICES FOR 6/30/25 06/30/2025 06/30/2025 0.00 367.20

GRANITE CONSTRUCTION
Total Vendor Amount
2,074.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 2,074.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2970140 1001 - #4CMASC3000 06/16/2025 06/16/2025 0.00 2,074.19 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount

97.47 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 97.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 548234 COA ARVIN FARMS FUEL 06/25/2025 06/25/2025 0.00 97.47 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
875.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 875.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25-607 GITS PARK INSPECTED UNIT #2 PROPER FUNCTION 06/20/2025 06/20/2025 0.00 875.00 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
339.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 339.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 72369 SEMI ANNUAL MAINT. SERVICE 800 WALNUT DR. 06/19/2025 06/19/2025 0.00 169.50 72370 414 4TH AVE SEMI ANNUAL MAINT. SERVICE 06/19/2025 06/19/2025 0.00 169.50 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
2,400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 2,400.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC7554 PLANNING SVCS JUNE 2025 06/30/2025 06/30/2025 0.00 2,400.00 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
381.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 381.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5912 FRONT ENTRY DOOR CH 06/18/2025 06/18/2025 0.00 381.09 1829
Vendor Number
KERN AUTO PARTS INC.

Total Vendor Amount

95.91 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 95.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 028713 PD STOCK 06/26/2025 06/26/2025 0.00 95.91
1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
1,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3094 ACUTE PEDIATRIC EXAM 6/29/25 06/30/2025 06/30/2025 0.00 1,500.00

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) Payment Register APPKT01034 - FOR AP 7/16/2025
7/17/2025 8:43:56 AM Page 5 of 10
1168
Vendor Number
LOWES
Total Vendor Amount
1,874.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,874.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 411413370 KOBALT 4 -TIER ST , RIVET WIR 05/29/2025 05/29/2025 0.00 518.04 421040400 8-FT CLASSIC RIB WHITE 05/22/2025 05/22/2025 0.00 151.08 538683322 DW 20V 7-TL COMBO KIT 05/07/2025 05/07/2025 0.00 930.06 87509467 8 FT CLASSIC RIB WHITE , SW 1-1/4 IN 14GA P 05/23/2025 05/23/2025 0.00 275.45 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
4,347.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 4,347.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855266163 BIN RENT AND 4 YD ROLL OFF JUNE 2025 06/30/2025 06/30/2025 0.00 3,543.45 N4855266615 BIN RENT AND 4 YD ROLL OFF 07.01.25 07/01/2025 07/01/2025 0.00 804.34 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
1,674.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,674.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-452006 TRANSIT 110 STARTER 06/16/2025 06/16/2025 0.00 127.43 4451-452031 CREEPER - TOOL FOR STAFF TO REPLACE BLADE ON MOWER06/16/2025 06/16/2025 0.00 70.35 4451-452033 MATERIAL FOR PW YARD 06/16/2025 06/16/2025 0.00 26.49 4451-452041 TRANSIT STARTER RETURN 06/16/2025 06/16/2025 0.00 -127.43 4451-452047 CAPSULE RETURN 06/16/2025 06/16/2025 0.00 -103.37 4451-452048 CAPSULE RETURN 06/16/2025 06/16/2025 0.00 -103.37 4451-452458 PW 303 HD AIR FILTER , OIL FILTER, MOTOR OIL 06/18/2025 06/18/2025 0.00 222.06 4451-452459 TRANSIT CHARGER - DESIGN ENGINEERING 06/18/2025 06/18/2025 0.00 1,540.33 4451-452885 SOCKET FOR LAWN MOWER 06/20/2025 06/20/2025 0.00 21.64 1108
Vendor Number
PG & E
Total Vendor Amount
5,100.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 5,100.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 06.02.25-06.30.25 5299823039-6 06.02.25-06.30.25 06/30/2025 06/30/2025 0.00 4,799.03 8440977428-2 05.30.25-06.30.25 8440977428-2 05.30.25-06.30.25 06/30/2025 06/30/2025 0.00 301.56 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
22,898.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 22,898.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31760 PROF. SERVICES HILL & TUCKER 06/16/2025 06/16/2025 0.00 1,315.00 31761 COA SDP SWC SYC. & MEYER GAS STATION 06/16/2025 06/16/2025 0.00 1,095.00 31762 PRO. SERVICES SERVICE STATION AND CAR WASH 06/16/2025 06/16/2025 0.00 480.00 31763 PROF. SERVICES 4TH STREET BUILDOUT 06/16/2025 06/16/2025 0.00 680.00 31764 PROF SERVICES SDP SELF STORAGE 06/16/2025 06/16/2025 0.00 4,910.00 31765 PROF. SERVICES NAVARRO ANNEXATION 06/16/2025 06/16/2025 0.00 9,610.00 31766 PROF. SERVICES 818 S DERBY COMMERCIAL CANNABIS 06/16/2025 06/16/2025 0.00 1,423.75 31767 PROF. SERVICES 425 KING ST. 06/16/2025 06/16/2025 0.00 225.00 31768 PROF. SERVICES 1061 S DERBY ACG LOGISTICS 06/16/2025 06/16/2025 0.00 200.00 31769 PROF. SERVICES 757 ORANGE AVE 4 PLEX 06/16/2025 06/16/2025 0.00 2,960.00

QUINN COMPANY
Total Vendor Amount
1,864.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,864.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC460097683 PW 303 PARTS 06/25/2025 06/25/2025 0.00 2,711.02 PR460017941 CORE RETURN 06/26/2025 06/26/2025 0.00 -846.54 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
194.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 194.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-42920 NOC 1 YR LICENSE JUNE 2025 06/01/2025 06/01/2025 0.00 194.85 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,391.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 2,391.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65169220 WEEK ENDING 07.04.25 MARIA L. 07/09/2025 07/09/2025 0.00 1,164.24 65172726 WEEK ENDING 07.04.25 MARIA L. 07/10/2025 07/10/2025 0.00 160.00 65176461 WEEK ENDING 7/11/25 MARIA L. 07/14/2025 07/14/2025 0.00 1,067.22 1758
Vendor Number

SAN JOAQUIN TRACTOR COMPANY
Total Vendor Amount
392.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 392.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2632B LAWN MOWER MULCH BLADE 06/20/2025 06/20/2025 0.00 392.95 1119
Vendor Number

SAN JOAQUIN VALLEY APCD
Total Vendor Amount
290.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 290.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount S4169 25/26 ANNUAL PERMITS TO OPERATE 06/02/2025 06/02/2025 0.00 290.00 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
5,281.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 2,903.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY , 2025 22-CDBG-HA-10029 MAY 2025 06/20/2025 06/20/2025 0.00 2,903.05 Check 07/17/2025 1,970.77
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY 2025 20-PLHA-16052 MAY 2025 06/20/2025 06/20/2025 0.00 1,970.77 Check 07/17/2025 407.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY 25 22-CDBG-NH-00002 MAY 2025 06/20/2025 06/20/2025 0.00 407.24 1122
Vendor Number

SIRCHIE
Total Vendor Amount
286.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 286.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0697864-IN NITRILE POWD- FREE GLOVES 06/16/2025 06/16/2025 0.00 286.18

SPECTRUM BUSINESS
Total Vendor Amount
494.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 494.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901070125 SERVICE 07.01.25-07.31.25 07/15/2025 07/15/2025 0.00 314.52 168251101062125 PUBLIC WORKS SVC 06.29.25-07.28.25 06/21/2025 06/21/2025 0.00 180.00 1129
Vendor Number

SUN RIDGE SYSTEMS
Total Vendor Amount
8,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 8,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001817 RIMS TECHNICAL SERVICES - NEW SERVERS 07/16/2025 07/16/2025 0.00 8,000.00 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4009 DOT PHYSICAL , BREATH ALCOHOL TEST 06/10/2025 06/10/2025 0.00 500.00 1638
Vendor Number
TRAPEZE SOFTWARE GROUP, INC.

Total Vendor Amount
5,700.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 5,700.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001815 USER LICENSE 05.27.25-05.26.26 07/16/2025 07/16/2025 0.00 1,950.00 INV0001816 RM DEMAND - USER LICENSE 07/16/2025 07/16/2025 0.00 3,750.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
7,493.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 7,493.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 242244 UNKT 292 TPMS REPLACEMENT 06/09/2025 06/09/2025 0.00 38.12 242829 PD STOCK TIRES 06/28/2025 06/28/2025 0.00 6,469.02 242830 PW 289 TIRES 06/28/2025 06/28/2025 0.00 962.99
242874 PW 323 FLAT REPAIR 06/30/2025 06/30/2025 0.00 23.12 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
496.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 496.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6116956607 ARVIN PW CELL PHONES 05.26.25-06.25.25 06/25/2025 06/25/2025 0.00 496.32 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,406.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 1,406.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6116956605 ARVIN PD CELL PHONES 05.26.25-06.25.25 06/25/2025 06/25/2025 0.00 1,406.24 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 848.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6116956606 ARVIN PD AIR CARDS 05.26.25-06.25.25 06/25/2025 06/25/2025 0.00 848.26

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) Payment Register APPKT01034 - FOR AP 7/16/2025
7/17/2025 8:43:56 AM Page 8 of 10
1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
628.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 628.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6117189279 TRANSIT SVCS 05.29.25-06.28.25 06/28/2025 06/28/2025 0.00 628.30 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0625-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA JUNE 2025 06/30/2025 06/30/2025 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
110.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/17/2025 110.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034876061 COMM DEV LEASE 06.21.25-07.20.25 06/25/2025 06/25/2025 0.00 110.88

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.) Payment Register APPKT01034 - FOR AP 7/16/2025
7/17/2025 8:43:56 AM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 107 54 0.00 167,716.06
Packet Totals: 107 54 0.00 167,716.06

5.A.1
Attachment: Demand Register(s) of July 04, 2025 - July 18, 2025 (Demand Register(s) of July 04, 2025 - July 18, 2025.)

5.B.1
Attachment: Payroll Register(s) of July 04, 2025 (Payroll Register(s) of July 04, 2025.)

5.B.1
Attachment: Payroll Register(s) of July 04, 2025 (Payroll Register(s) of July 04, 2025.) Arvin City Council Meeting Minutes – July 08, 2025

Page 1 of 2 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 08, 2025
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second CM Horton Vote 4-0

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. Update on City of Arvin Infrastructure Projects
Sam Lux, City Engineer

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of June 21, 2025 – July 03, 2025.

B. Approval of Payroll Register(s) of June 20, 2025.

C. Approval of Minutes of the Regular Meeting of June 24, 2025 and Special Meeting of June 30, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Submittal of An Application to the Kern Council of Governments for the Regional Surface Transportation Program (RSTP) and Committing the Necessary Local Match and Stating the Assurance to Complete the Project; and Authorizing Related Action.

Resolution No. 2025-48
E. Approval of A Resolution of the City Council of the City of Arvin Authorizing the

5.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of July 08, 2025 (Minutes of Regular Meeting of July 08, 2025.) Arvin City Council Meeting Minutes – July 08, 2025

Page 2 of 2 ends

Submittal of An Application to the Kern Council of Governments for the Congestion Mitigation Air Quality (CMAQ) Program; and Committing the Necessary Local Match and Stating the Assurance to Complete the Project; and Authorizing Related Action.

Resolution No. 2025-49
F. Approval of A Resolution of the City Council of the City of Arvin Establishing the Regular City Council Meeting Schedule for the 2025 Calendar Year.

Resolution No. 2025-50
G. Approval of A Resolution of the City Council of the City of Arvin Designating Holidays on which Arvin Public Offices shall be closed for Calendar Year 2025.

Resolution No. 2025-51
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 4A – 4G.

Motion CM Perez Second MPT Reyes Vote 4-0

5. COUNCIL MEMBER COMMENTS

6. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representatives: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association
CLOSED SESSION REPORT BY CITY ATTORNEY:
6A & 6B: No reportable action.

7. ADJOURNED @ 8:32PM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of July 08, 2025 (Minutes of Regular Meeting of July 08, 2025.)

Page 1 of 2 ends

Staff Report re: Zero Emission Rollout Plan

CITY OF ARVIN
Staff Report
Meeting Date: July 22, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE ARVIN TRANSIT ZERO EMISSIONS ROLLOUT
PLAN
BACKGROUND:

The California Air Resources Board’s (CARB) Innovative Clean Transit regulation (ICT) became effective October 1, 2019. The ICT requires that public transit agencies transition bus fleets to zero-emission technologies by 2040. The ICT applies to all transit agencies that own, operate, or lease buses with a gross vehicle weight rating (GVWR) greater than 14,000 pounds. It includes standard, articulated, over-the-road, double-decker, and cutaway buses. The ICT requires a percentage of new bus purchases to be Zero Emission Buses (ZEB). The ZEB percentage increases gradually with time.

Given that the City operates its transit system, it must develop a ZEB Rollout Plan that identifies how it will transition its bus fleet to 100 percent ZEB by 2040. The ZEB stipulates that small transit agencies, defined as an agency that operates fewer than 100 buses, are required to comply beginning in 2025. These requirements are phased in as follows:
• Effective January 1, 2026, 25 percent of the total number of new bus purchases in each calendar year must be zero-emission buses; and
• Effective January 1, 2029, all new bus purchases must be zero-emission buses with a goal of complete transition to ZEBs by 2040.

The ZEB Rollout Plan must be submitted to CARB by July 30, 2025, to be compliant with the California Air Resources Board (CARB) regulations. The city of Arvin will also be eligible for HVIP application vouchers for its recent bus procurements, resulting in a cost savings of approximately $180,000. These vouchers also serve as a source of required match funding for the FTA Bus and Bus Facilities grant.

The City of Arvin has been recognized throughout the State of California as a leader in transitioning to zero-emission technology. Arvin Transit has exceeded the requirements of the Innovative Clean Transit regulation (ICT) by adopting the technology early on and has achieved a 90% transition by 2025.

5.D.1
Attachment: Staff Report re Zero Emissions Rollout Plan (Reso Approving Arvin Transit Zero Emissions Rollout Plan) Page
2 of 2
Staff Report re: Zero Emission Rollout Plan
STAFF RECOMMENDATION:

Staff recommends approval of the resolution and the plan.

FINANCIAL IMPACT:

There is no financial impact on the general fund budget.

ATTACHMENTS:
1) Arvin Transit Zero Emissions Roll-Out Plan

5.D.1
Attachment: Staff Report re Zero Emissions Rollout Plan (Reso Approving Arvin Transit Zero Emissions Rollout Plan)

Page 1 of 2 ends

Reso Approving the Arvin Transit Zero Emissions Rollout Plan RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE ARVIN TRANSIT ZERO EMISSIONS ROLLOUT
PLAN
WHEREAS, California Code of Regulations Title 13, Division 3, Chapter 1, Article 4.3, Part 2023.1(d) Zero Emissions Bus Rollout Plan Requirements requires that a transit agency Zero-Emission Bus Rollout Plan must be approved by its governing Board; and WHEREAS, the Zero-Emission Bus Rollout Plan sets forth Arvin Transit’s plan, which meets the following requirements:
• A goal of full transition to zero-emission buses by 2040 with careful planning that avoids early retirement of conventional internal combustion engine buses; • Identification of the types of zero-emission bus technologies Arvin Transit is planning to deploy;
• A schedule for zero-emission and conventional internal combustion engine bus purchases and lease options;
• A schedule for conversion of conventional internal combustion engine buses to zeroemission technologies; • A schedule for construction of facilities and infrastructure modifications or upgrades, including charging, fueling, and maintenance facilities, to deploy and maintain zeroemission buses; • Explanation of how Arvin Transit plans to deploy zero-emission buses in Disadvantaged Communities;
• A training plan and schedule for zero-emission bus operators and maintenance and repair staff; and
• Identification of potential funding sources.

NOW, THEREFORE, BE IT RESOLVED THAT:

Section 1: The City Council of the City of Arvin, on behalf of Arvin Transit, does hereby approve the Arvin Transit Zero-Emission Bus Rollout Plan as set forth in full.

Section 2: That insofar as the provisions of any Ordinance, Resolution, document, or previous action of the City Council of the City of Arvin, prior to the date of this Resolution, are inconsistent with the provisions of this Resolution or any policy adopted by this Resolution, this Resolution and the Board Policies adopted herein shall control.

5.D.2
Attachment: Resolution Approving the Arvin Transit Zero Emissons Roll Out Plan_072225 (Reso Approving Arvin Transit Zero Emissions

Page 2 of 2 ends

Reso Approving the Arvin Transit Zero Emissions Rollout Plan I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of July 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
Exhibit: Arvin Transit Zero Emissions Roll-Out Plan
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.D.2
Attachment: Resolution Approving the Arvin Transit Zero Emissons Roll Out Plan_072225 (Reso Approving Arvin Transit Zero Emissions moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
1 Zero-Emission Bus Rollout Plan
City of Arvin
Section A | Transit Agency Information
Transit agency name: City of Arvin
Mailing Address: City of Arvin
Transportation Department
165 Plumtree Dr.

Arvin, CA 93203
Name of transit agency’s air district(s): San Joaquin Valley Air Pollution Control District
Name of transit agency’s air basin(s): San Joaquin Valley Air Basin Total number of buses in annual maximum service: 5
Population served: 19,478
Contact information of the general manager, chief
operating officer, or equivalent:

Hesham Elshazly, Transit Manager
City of Arvin
165 Plumtree Dr
Arvin, CA 92303
661-854-3139
[email protected]
Is your transit agency part of a joint group? No

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
2 Section B | Rollout Plan General Information
The City of Arvin Zero-Emission Bus Rollout Plan has a goal of full transition to zero-emission technologies by 2027. The City’s current fleet consists of five zero-emission buses and two conventionally fueled vehicles, both of which have surpassed their Useful Life Benchmark (ULB) and are eligible for replacement.

As such, there is no risk of retiring a conventionally fueled vehicle early in order to transition to zeroemission.

A copy of the Arvin city council Resolution adopting the Zero-Emission Bus Rollout Plan is provided below.

Contact information for the City’s program administrator is provided in Section A. The Zero-Emission Bus Rollout Plan was prepared by Moore & Associates, Inc., a transit-focused consulting firm.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore
-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
3 Exhibit B.1 Adopting Resolution
[PENDING]

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
4 Section C | Technology Portfolio
The City has selected the battery-electric path with respect to its public transit program. This section includes a discussion of the City’s current electric vehicle charging infrastructure.

Arvin Electric Vehicle Charging Stations
Electric vehicle charging stations are currently located at Arvin City Hall and the Arvin Park and Ride. This includes a mixture of Level 2 and Level 3/direct current (DC) fast chargers. In total, the City has 17 Level 2 chargers and four DC fast chargers. The City plans to install one additional DC fast charger in July 2025, with an expected operational date in Fall 2025.

Arvin receives its power from Pacific Gas & Electric (PG&E), which maintains the transmission lines and other infrastructure.

City of Arvin Microgrid
The City of Arvin is currently developing a solar-powered microgrid project. The microgrid is an especially high priority project for the City. In the summer of 2021, Arvin experienced several brown-outs when Pacific Gas and Electric (PG&E) shut down power transmission due to high usage. Such shutoffs may also occur during periods of extreme wildfire danger. The proposed microgrid would enable the City to retain electric power via battery storage – including keeping battery-electric transit vehicles operational. A renewable resource, the microgrid would allow City Hall, Arvin Transit, and the Police Department to be fully operational for three days using only its backup battery storage. While the City would still be linked to the PG&E grid, it would not be completely dependent on them. It is expected the microgrid will also provide valuable resources in the event of an emergency or natural disaster requiring City response.

Completion of the microgrid project is expected to be in January 2027, with it becoming operational by March 2027.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
5 Section D | Current Bus Fleet Composition and Future Bus Purchases
The purpose of this section is to analyze the range and vehicle requirements of a zero-emission fleet. It looks at both replacement of the existing fleet as well as the number and type of additional vehicles needed to accommodate the range and fueling/charging requirements of zero-emission vehicles.

Current Bus Fleet Composition
Arvin Transit’s current fleet is comprised of three Proterra Catalyst EV buses, one Phoenix ZX5 EV bus, one Turtle Top Terra Paratransit EV bus, one Glaval cutaway, and one Glaval Freightliner bus. The three Proterra buses, Phoenix bus, and Turtle Top are battery-electric and the two Glaval vehicles are gas- and diesel-powered.

Exhibit D.1 Current bus fleet
Number
of Buses Make Model Acquisition Year Bus Type
3 Proterra Catalyst 35` 2019 Bus
1 Phoenix ZX5 40’ 2025 Bus
1 Ford/Optimal Turtle Top Terra
Paratransit 2025 Cutaway
1 Glaval Ford 450 2010 Cutaway
1 Glaval Freightliner 2013 Bus
Future Bus Purchases
This section examines future bus purchases with respect to transitioning the entire City of Arvin fleet to zero-emission vehicles.

The useful life of these vehicles ranges from 5 years to 10 years, according to the City’s Transit Asset Management Plan. At present, two vehicles (model year 2010 and 2013) are currently past their useful life based on age and mileage. The remaining vehicles (model years 2019 and 2025) will reach the end of their useful lives in 2029 and 2035, respectively, and are currently well below the mileage threshold.

With the EV charging infrastructure in place, and an additional DC fast charger being installed in July 2025, the gas- and diesel-powered vehicles are expected to be replaced by battery-electric vehicles in FY 2026, well after the end of their useful lives.

This replacement schedule will have the fleet entirely converted to battery-electric no later than FY 2027, even if delivery of any of the vehicles purchased in 2026 is delayed. This also gives the City the option to retain one or both of its conventionally powered vehicles as spares if it wishes. In addition, it ensures no conventionally fueled vehicles will be replace prior to the end of their useful life.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
6 Exhibit D.2 Future bus purchases
Exhibit D.3 Fleet replacement plan
Required Operational Ranges
At present, a full roundtrip of the Arvin Local route is approximately 7.4 miles, while the Arvin to Lamont route is approximately 21.8 miles. The Arvin to Tejon and Arvin to Bakersfield routes each span approximately 55 miles roundtrip. All routes are well within the mileage capacity of the existing and proposed battery-electric vehicles. A new planned Arvin – Tejon Ranch Casino route will require at least one expansion vehicle.

Exhibit D.4 Mileage by fixed route
Route Roundtrip
Mileage
Daily
Mileage
Arvin Local Route 7.4 140.6
Arvin – Lamont Route 21.8 130.8
Arvin – Tejon Ranch Route 54.7 109.4
Arvin – Bakersfield Route 54.8 109.6
The current Proterra and Phoenix vehicles have a range of 220 miles when fully charged. This is sufficient to cover all current routes. In addition, a full charge can be achieved in two hours, which provides flexibility Timeline
(Year)
Total # of
Buses to
Purchase
Number of
ZEB Purchases
% of Annual ZEB
Purchases
ZEB Bus
Type(s) ZEB Fuel Type(s)
# of
Conventional
Bus Purchases
% of Annual
Conventional
Bus Purchases
Type(s) of
Conventional
Buses
Fuel Type(s) of
Conventional
Buses
2025 1 1 100% Cutaway BEB 0 0% N/A N/A
2025 1 1 100% Bus BEB 0 0% N/A N/A
2026 1 1 100% Cutaway BEB 0 0% N/A N/A
2026 2 2 100% Bus BEB 0 0% N/A N/A
2027 0 0 0% N/A N/A 0 0% N/A N/A
2028 0 0 0% N/A N/A 0 0% N/A N/A
2029 3 3 100% Bus N/A 0 0% N/A N/A
2030 0 0 0% N/A N/A 0 0% N/A N/A
2031 0 0 0% N/A N/A 0 0% N/A N/A
2032 0 0 0% N/A N/A 0 0% N/A N/A
2033 0 0 0% N/A BEB 0 0% N/A N/A
2034 0 0 0% N/A N/A 0 0% N/A N/A
2035 1 1 100% Cutaway BEB 0 0% N/A N/A
2035 1 1 100% Bus BEB 0 0% N/A N/A
2036 1 1 100% Cutaway BEB 0 0% N/A N/A
2036 2 2 100% Bus BEB 0 0% N/A N/A
2037 0 0 0% N/A N/A 0 0% N/A N/A
2038 0 0 0% N/A N/A 0 0% N/A N/A
2039 3 3 100% Bus N/A 0 0% N/A N/A
2040 0 0 0% N/A N/A 0 0% N/A N/A
Vehicle ID Model
Year Make Model Vehicle Type FY 25
FY
26 FY
27 FY
28 FY
29 FY
30 FY
31 FY
32 FY
33 FY
34 FY
35 FY
36 FY
37 FY
38 FY
39 FY
40 209 EV 2025 Phoenix ZX5 40' Bus u u
110 EV 2025 Ford/Optimal Turtle Top Terra Cutaway u u
203 EV 2019 Proterra Catalyst 35 Bus u u
205 EV 2019 Proterra Catalyst 35 Bus u u
207 EV 2019 Proterra Catalyst 35 Bus u u
110 2010 Glaval Ford 450 Cutaway u u
211 2013 Glaval Freightliner Bus u u
2026 Expansion vehicle Bus u u
l Conventional fuel u Battery-electric

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
7 in both charging as well as switching out the Arvin Local Route bus if needed. Dial-A-Ride covers significantly less mileage each day. The City plans to replace the large Glaval Freightliner with a Phoenix or GILLIG electric bus and the Glaval cutaway with an Optimal electric cutaway in 2026. An expansion bus (also Phoenix or GILLIG) is expected to be purchased in 2026. No existing vehicles will be converted to battery-electric power.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
8 Section E | Facilities and Infrastructure Modifications Existing Facilities and Necessary Upgrades
At present, Arvin Transit’s operations facility is a gated lot at 200 Campus Drive, Arvin with additional parking spaces located at 165 Plumtree Drive. The lot is sufficient to store the proposed eight-vehicle fleet. With the transition to an all battery-electric fleet, it will need to provide additional charging capability. Currently, the City Hall parking lot has three DC fast chargers with an additional fast charger in the Arvin Transit Park and Ride lot adjacent to the Administration building. A fifth DC fast charger is expected to be installed in July 2025 and should be operational by Fall 2025. Cutaway buses may also be charged using a Level 2 charger.

There may also be a need to store additional vehicles, if either of the gas- or diesel-powered buses are retained as spares. However, these vehicles would not have need access to the charging infrastructure.

Exhibit E.1 Facilities Information and Construction Timeline Facility
Name Address Main Function Type of Infrastructure
Service
Capacity
Needs
Upgrade?
Estimated
Construction
Timeline
Arvin
Transit
165 Plumtree
Drive, Arvin
Administration 3 DC Fast Chargers
(existing)
4 buses No
Arvin
Transit
165 Plumtree
Drive, Arvin
Administration 1 DC Fast Charger
(planned new)
2 buses Yes July 2025
Park & Ride
Electric
Charging
Station
165 Plumtree
Drive, Arvin
Electric
Vehicle
Charging
3 Level 2 Chargers,
1 DC Fast Charger
2 buses No
The City also maintains 10 Level 2 chargers available to the public at Fourth and A Street, behind the Veterans Hall.

The City does not currently have a maintenance facility, though it recently hired a mechanic, who utilizes a service truck. Any work requiring a maintenance shop is sent out.

Electric Utilities and NOx-Exempt Service Areas
None of the Arvin Transit service area is located within a NOx-exempt area. The electric utility for the area is Pacific Gas & Electric.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
9 Section F | Providing Service in Disadvantaged Communities The purpose of this section is to detail how zero-emission vehicles will be deployed in disadvantaged communities (DACs). The Office of Environmental Health Hazard Assessment, on behalf of the California Environmental Protection Agency, developed the CalEnviroScreen tool (most recently updated in October 2021) to help identify disadvantaged communities in California. In this context, a disadvantaged community is one that is disproportionately burdened by multiple sources of pollution and with population characteristics that make them more sensitive to pollution. CalEnviroScreen identifies the highest 25 percent of overall scores for census tracts throughout California.

Deploying zero-emission vehicles in DACs helps to reduce pollution levels in these areas, thereby lowering the impact of pollution on more sensitive populations.

As shown in Exhibit F.1.1, Arvin is located within an area identified as 70%-79% disadvantaged. As a result, all service provided by Arvin Transit serves a DAC.

Exhibit F.1 Disadvantaged Communities (DACs) in Kern County

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
10 Section G | Workforce Training
The purpose of this section is to review the current workforce, determine what skill gaps may exist with respect to the deployment of zero-emission vehicles (ZEVs), and identify training needs and opportunities available for workforce development.

Description of Current Workforce
The City’s transit service is currently operated in-house. All staff are City employees. Preventive maintenance is provided on-site by a single mechanic using a service truck. Any work requiring a maintenance shop is outsourced. The City currently operates three battery-electric buses, and all drivers are trained to operate them.

Skill Gaps and Training/Training Needs
As noted, all current drivers are trained to operate the Proterra electric buses. As new electric buses are received, there may be additional OEM training specific to those vehicles needed. This will primarily include familiarization with the bus itself, including any features that may not be present on the existing fleet. For the mechanic, additional training specific to battery-electric buses will likely be needed, especially if the City builds its own maintenance facility and begins providing more of the maintenance work in-house.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
11 Section H | Potential Funding Sources
This section details the various grant and funding programs currently available for funding transition to zero-emission vehicles. It includes federal, state, and private programs that may be used for vehicle purchase and/or infrastructure development.

Exhibit H.1 describes how the identified potential funding sources could support the City in executing the Rollout Plan as currently designed by describing how each fund is planned to be used over time (e.g., to purchase a zero-emission bus, maintain a zero-emission bus, upgrade the charging/fueling infrastructure, construct or upgrade a maintenance facility). Summaries of each funding source are provided below.

Formula Grants for Rural Areas – 5311
Funding is apportioned to states under Section 5311 for distribution to subrecipients. Caltrans issues an annual call for projects, and transit agencies submit applications through BlackCat detailing how they will use their funds. Capital projects – including vehicles, equipment, facilities, and maintenance – are eligible expenses under Section 5311. Under Caltrans, the funding split for capital projects is 88.53 percent federal and 11.47 percent local funds, though CMAQ projects may be approved for up to 100 percent federal funding.

Grants for Buses and Bus Facilities Formula Program – 5339 (a) FTA Section 5339 is a grant program that provides funding for bus and bus facilities. Section 5339 (a) is a formula grant provided by the Federal Transit Administration (FTA). The grant provides funding to states and transit agencies through a statutory formula to replace, rehabilitate and purchase buses and related equipment and to construct bus-related facilities. In addition to the formula allocation, the Grants for Buses and Bus Facilities program (49 U.S.C. 5339) includes two discretionary components: the Bus and Bus Facilities Discretionary Program (5339(b)) and the Low or No Emissions Bus Discretionary Program (5339(c)).

Eligible recipients designated by the FTA include designated recipients that operate fixed-route bus service or that allocate funding to fixed-route bus operators; and State or local governmental entities that operate fixed-route bus service that are eligible to receive direct grants under 5307 and 5311.

Funding can be used for capital projects to replace, rehabilitate, and purchase buses, vans, and related equipment. Additionally, funds may be used for constructing bus-related facilities, including technological changes or innovations to modify low- or no-emission vehicles or facilities.

Grants for Buses and Bus Facilities Formula Program (discretionary) – 5339 (b) Section 5339 (b) is a discretionary grant provided by the Federal Transit Administration (FTA). Eligible recipients designated by the FTA include designated recipients that operate fixed-route bus service or that allocate funding to fixed-route bus operators; and State or local governmental entities that operate fixedroute bus service that are eligible to receive direct grants under 5307 and 5311.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
12 Funding can be used for capital projects to replace, rehabilitate, and purchase buses, vans, and related equipment. Additionally, funds may be used for constructing bus-related facilities, including technological changes or innovations to modify low- or no-emission vehicles or facilities.

Low or No Emission Vehicle Program – 5339 (c)
The Low or No Emission program is a competitive program that provides funding to state and local government authorities for the purchase or lease of zero-emission and low-emission transit buses. Funds may also be used for the acquisition, construction, and leasing of required facilities and related equipment.

Funding is provided by the FTA. The FTA notes that eligible applicants include direct or designated recipients of FTA grants; States; local governmental authorities; and Indian Tribes. Activities eligible for funding include: purchasing or leasing low- or no emission buses; acquiring low- or no-emission buses with a leased power source; constructing or leasing facilities and related equipment for low- or no-emission buses; constructing new public transportation facilities to accommodate low- or no-emission buses; and

0.5% of a request may be used for workforce development training and an additional 0.5% may be used for training at the National Transit Institute (NTI).

PG&E EV Fleet Program
Through Pacific Gas and Electric’s (PG&E) EV Fleet Program, transit agencies can apply for funding towards incentives and rebates, site design and permitting, construction and activation, and maintenance and upgrades. To be eligible for medium and heavy-duty programs, applicants must be a part of the transit industry. The applicant is required to be a PG&E customer, own or lease the property to install charging infrastructure, acquire at minimum two electric vehicles, and agree to all terms and conditions.

Additionally, applicants must provide data related to electric vehicle usage for at least five years after the chargers are installed and operational, as well as make a 10-year commitment.

Infrastructure incentives include PG&E constructing, owning, and maintaining all electrical infrastructure from the transformer to the customer meter; fleet operators will design, build, own, and maintain the electrical infrastructure from the customer meter to the EV charger. Funds available for transit buses and class 8 vehicles is $9,000 per vehicle incentive cap. Incentives are limited to 25 vehicles per site.

PG&E’s EV Fleet Program utilizes Level 2 and direct current (DC) fast chargers based on operator’s needs.

Participants are responsible for procuring the chargers and having them installed. Based on the EV chargers’ power output and industry type and location participants may be eligible for charger rebates.

Rebates for chargers with a power output up to 50 kW can receive 50 percent of the cost of EV charger, up to $15,000. Rebates for chargers with a power output of 50.1 kW – 149.9 kW can receive 50 percent of the cost of the EV charger, up to $25,000. Rebates for chargers with a power output of 150 kW and above can receive 50 percent of the cost of the EV charger, up to $42,000.

Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP) Launched by the California Air Resources Board (CARB) in 2009, the HVIP is part of the California Climate Investments. The project provides point-of-sales vouchers to make advanced vehicles more affordable.

The City has obtained vouchers for the purchase of electric vehicles under this program.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
13 Low Carbon Transit Operations Program (LCTOP)
Operated by the California Department of Transportation (Caltrans), the program provides operating and capital assistance for transit agencies to reduce greenhouse gas emissions and improve mobility, with priorities towards serving disadvantaged communities. The State Controller’s Office provides a list of transportation planning agencies and transit operators that are eligible for LCTOP funds on an allocation basis.

Transportation Development Act – Local Transportation Fund (LTF) While typically used for operations, TDA funds claimed under Article 4 may be used for capital purchases such as vehicle purchase and facility construction. Funds claimed under Article 8(e) may be used to purchase vehicles and related equipment. While the City is not likely to use LTF to fund its ZEV transition, it is allowable to use this funding for that purpose.

Transportation Development Act – State Transit Assistance (STA) Fund STA funds may be used for capital purposes, including vehicle purchases and infrastructure. This includes accruing STA funds for a larger purchase.

State of Good Repair (SOGR) (Senate Bill 1)
State of Good Repair funds may also be available to purchase vehicles, since electric vehicles will be purchased as existing vehicles reach the end of their useful lives.

Agencies may also look to obtain loans to cover the costs of vehicles and infrastructure installation.

Infrastructure State Revolving Fund (ISRF) Program
The ISRF program is authorized to provide low-cost public financing to state and local government entities.

Financing is available in amounts ranging from $1,000,000 to $65 million with loan terms for the useful life of the project up to a maximum 30 years. Eligible applicants must be located in California and include any subdivision of a local government, including cities, counties, special districts, assessment districts, joint powers authorities and non-profit organizations sponsored by a government entity.

Climate Tech Finance
Climate Tech Finance supports emerging technologies that reduce greenhouse gas emissions. Eligible technologies include fuel cell or battery systems for on-site energy storage; waste-to-energy systems at wastewater treatment or solid waste facilities; carbon-sequestering cement substitutes; and in-vessel composting systems. Technology eligibility is determined on a project-by-project basis. Loans are accepted on a rolling basis and can be combined with grants or other sources of funding. Climate Tech Finance offers loan guarantees of up to $5 million are offered on loans of up to $20 million, with up to a 7-year term (the loan term can be longer). IBank provides loans for public entities ranging from $1,000,000 to $65 million, with up to 30-year terms.

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) moore-associates.net

CITY OF ARVIN

ZERO-EMISSION BUS ROLLOUT PLAN
July 2025
14 Exhibit H.1 Potential Funding Sources
Name of Funding Source How Each Fund is Planned to be Used Estimated Amount(s) of Each Funding Source ($)
Formula Grants for Rural
Areas – 5311/CMAQ
Can be used for operating, capital, or
planning purposes
Amount available for capital
varies; CMAQ funds are
flexible funds
Grants for Bus and Bus
Facilities Program
(formula) – 5339(a)
Purchase zero-emission buses; construct
or lease facilities and related equipment
Varies; allocation through
the state
Grants for Bus and Bus
Facilities Program
(discretionary) – 5339(b)
Purchase zero-emission buses; construct
or lease facilities and related equipment
Varies; competitive
application
Low or No Emission Vehicle
Program – 5339(c)
Purchase zero-emission buses; construct
or lease facilities and related equipment;
workforce development
Varies; competitive
application
PG&E EV Fleet Program Infrastructure incentives and charger rebates.
$9,000 per vehicle incentive
cap.

Charging infrastructure:
$15,000 - $42,000
Hybrid and Zero-Emission
Truck and Bus Voucher
Incentive Project (HVIP)
Purchasing zero-emission vehicles $60,000 - $120,000
Low Carbon Transit
Operations Program
(LCTOP)
Can be used for operating and capital
assistance
Varies
Transportation
Development Act – LTF
Can be used for operating and capital
assistance
Varies depending on
allocation and amount
required for operations
Transportation
Development Act – STA
Can be used for operating and capital
assistance
Varies depending on
allocation and amount
required for operations
State of Good Repair (SB 1) Replace existing fleet vehicles with zeroemission vehicles at the end of their useful life
Varies depending upon
allocation and program of
projects
Infrastructure State
Revolving Funds (ISRF)
Infrastructure Loans from $1,000,000 to
$65 million
Climate Tech Finance Infrastructure and related equipment Loans from $500,000 to $30 million

5.D.3
Attachment: Arvin ICT Zero Emissions Rollout Plan FINAL July 2025 (Reso Approving Arvin Transit Zero Emissions Rollout Plan) Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2025

Page 1 of 2 ends

CITY OF ARVIN
Agenda Report
Meeting Date: July 22, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the St.

Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; Authorize Closure of Streets and Waive City Costs Associated with this Event; Authorize Execution of A Memorandum of Understanding between the City of Arvin and St. Thomas Church.

RECOMMENDATION:

Staff recommends City Council adopt a Resolution approving the St. Thomas Church’s Special Event Permit Application authorizing Caltrans issuance of an encroachment permit and waiving costs associated with this event through the execution of a Memorandum of Understanding.

BACKGROUND:

St. Thomas Church’s Our Lady of Guadalupe Procession (“Procession”) requires authorization from the City for Caltrans to issue an encroachment permit allowing a portion of the parade procession on State Highway 223. The Procession is scheduled for December 07, 2025 beginning at 11:00 a.m. and concluding at 12:30 p.m. The Procession will begin at the intersection of Campus Drive and Fourth St., travel south onto Bear Mountain Boulevard then head east and end at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard. The Church is requesting set up begin at 10:00 a.m.

The Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard.

In the past, the City has provided an in-kind contribution of city staff time to support this event.

After reviewing the current budget, staff determined there are sufficient funds to cover the cost of this year’s event. The attached Memorandum of Understanding outlines this agreement and will be executed to document each party’s obligations.

The St. Thomas Church is also required to provide a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents, and volunteers as additional insured and include commercial general liability coverage in the amount of $1,000,000 for each occurrence.

5.E.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 07, 2025_072225 (Special Event Permit Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2025

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ENVIRONMENTAL REVIEW:

Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

FINANCIAL IMPACT:

Estimated total cost for City staff time is $1,300.

5.E.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 07, 2025_072225 (Special Event Permit Reso St. Thomas Our Lady of Guadalupe Procession 2025

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RESOLUTION NO. ____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO

APPROVE THE SAINT THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION; AUTHORIZE CLOSURE OF STREETS AND WAIVE
CITY COSTS ASSOCIATED WITH THIS EVENT; AUTHORIZE

EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF ARVIN AND SAINT THOMAS CHURCH.

WHEREAS, the Saint Thomas Church has submitted a Special Event Permit Application for their Annual Our Lady of Guadalupe Procession (“Procession”); and WHEREAS, the Procession is scheduled for December 07, 2025; and WHEREAS, set up will begin at 10:00 a.m., the procession will begin at 11:00 a.m. and conclude at 12:30 p.m.; and
WHEREAS, the Procession will begin at the intersection of Campus Drive and Fourth Street, travel south onto Bear Mountain Boulevard,head east and end at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard; and
WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the Procession on State Highway 223 (Bear Mountain Boulevard); and
WHEREAS, in past years, the City has provided an in-kind contribution of city staff time to support this event; and
WHEREAS, this has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the Procession; and
WHEREAS, after a review of the current budget, there are sufficient funds to cover the cost of this year’s event; and
WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable. ///

5.E.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 07, 2025_072225 (Special Event Permit Application - St.

Reso St. Thomas Our Lady of Guadalupe Procession 2025

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NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Arvin does hereby:

Section 1. Approve the St. Thomas Church Special Event Permit Application, closure of streets, and further waives City costs associated with this event.

Section 2. Approve the encroachment permit for the procession event on State Highway 223.

Section 3. Authorize the City Manager to execute the Memorandum of Understanding between the City of Arvin and Saint Thomas Church.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of July 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.E.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 07, 2025_072225 (Special Event Permit Application - St.

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AGREEMENT NO. _________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding Agreement (this “Agreement”) is dated ___________________________, 2025 and is entered into by and between Saint Thomas Parish (“CHURCH”), on the one hand, and the City of Arvin (“CITY”), a California municipal corporation, on the other hand. CHURCH and CITY are collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, CHURCH is a local church located in the City of Arvin, California and the “Our Lady of Guadalupe” procession has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade;
WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities.

WHEREAS, CHURCH approached CITY and requested to provide the following special event for the community: Our Lady of Guadalupe Procession 2025 (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by Church; b. All preparation and coordination of event activities to be completed by Church; c. Procession will commence on Campus Drive through Bear Mtn. Blvd. (SR 223) to Towerline Rd.;
d. A completed Special Event Permit Application submitted to the City Clerk; and WHEREAS, the CITY offered to participate in the Special Event through the donation of police time and resources necessary to undertake the Special Event. The City Council approved the original proposal as well as the CITY’s participation at its July 22nd, 2025 Regular Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place on December 07, 2025; and
WHEREAS, the Parties have agreed CHURCH will be the lead entity and CITY, notwithstanding staff and police time and resources, will have no responsibility to pay for, in whole or in part, with public funds, including the payment of money or the equivalent of money, directly to, or on behalf of CHURCH and related in any way to the Special Event; and WHEREAS, CHURCH and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
a. CHURCH will donate the time and resources and control all actions, excepting therefrom the CITY’s staff and police resources, necessary for the Special Event, including, but not limited to the following:
i. Conduct all set-up, dismantling, and clean-up; and
ii. Conduct all preparation and coordination of event activities; and iii. Provide all equipment and materials; and
iv. Provide any and all other items required for completion of event; and v. Provide all staff and/or volunteers (excepting therefrom the City Staff and Police determined to be necessary by the City) required for the Special Event to be conducted.
b. CITY will make all reasonable accommodations it believes, in its sole discretion, will allow the Special Event to be completed, including, on the day of the Special Event, providing police time and resources necessary for the Special Event to proceed.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. CHURCH’s Representations and Warranties. CHURCH represents and warrants as follows:
a. CHURCH has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CHURCH and this Agreement constitutes a legal, valid and binding obligation of CHURCH.
b. CHURCH has had a full and unhindered opportunity to consult with attorneys and other consultants of her own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to CHURCH.

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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5. Release by CHURCH. CHURCH, for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, coowners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
CHURCH: Saint Thomas Parish
350 Bear Mountain Blvd.

Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. CHURCH’s Insurance. CHURCH, at its sole cost and expense, commencing on the date December 07, 2025 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by CHURCH of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14.

Further, all such liability insurance shall include, but not be limited to, personal injury, blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. CHURCH shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of CHURCH herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, CHURCH and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to CHURCH, its agents or employees taking any action related to the Special Event for any purpose. Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of CHURCH herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by CHURCH shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, CHURCH’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, CHURCH

COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS, AGENTS, AND

EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR LIABILITY OF ANY

KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS RELATED TO OR

ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER CHURCH

TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. CHURCH SHALL PAY FOR,

DEFEND (WITH AN ATTORNEY REASONABLY APPROVED BY CITY),

INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND FROM ANY REAL OR

ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT;

PROVIDED, HOWEVER (AND THOUGH CHURCH SHALL IN ALL CASES ACCEPT

ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN WHICH CITY IS

NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING ANY

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY,

DEFEND CITY AS PROVIDED HEREIN), CHURCH, ITS OFFICERS, DIRECTORS,

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS OR

DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON OCCURRING FROM

AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE WHATSOEVER RELATED

TO THE SPECIAL EVENT TO THE EXTENT AND IN THE PROPORTION THAT THE

SAME IS ULTIMATELY DETERMINED TO BE ATTRIBUTABLE TO THE WILLFUL

NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND

SAVE CHURCH HARMLESS AGAINST AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE

OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS, INVESTIGATION COSTS AND

COURT COSTS AND ALL OTHER COSTS, EXPENSES AND LIABILITIES INCURRED

BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL INDEMNITY OBLIGATIONS

UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

CHURCH’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively,

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

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one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: SAINT THOMAS PARISH (CHURCH)
By:

Print name:

Print Title:

5.E.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2025_072225 (Special Event Permit

CITY OF ARVIN
Staff Report
Meeting Date: July 22, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the San Joaquin Valley Air District “Public Benefit” Program to Fund the Purchase of (2) 2025 Ford Interceptor Hybrid Vehicles for Law Enforcement and Authorizing the City Manager to execute all Related “Public Benefit” Program Documents, and Authorizing Related Action.

BACKGROUND:

The City is eligible to apply for a “Public Benefit” grant from the San Joaquin Valley Air District for electric and hybrid vehicles. It is now necessary for City staff to apply to the Valley Air District’s “public benefit” program before officially purchasing and taking delivery of the vehicles to obtain grant funds for the cars. Both of the vehicles (police interceptor hybrids) are eligible for up to $20,000 each in grant funds for a total of $40,000. The new vehicles will reduce emissions and lower fuel costs by converting to the hybrid models.

Available Grant Funding:

San Joaquin Valley Air Pollution Control District (for two vehicles): $ 40,000 STAFF RECOMMENDATION:

Staff recommends approval to submit the grant application.

FINANCIAL IMPACT:

Submitting the grant application will reduce the City’s cost of the vehicles that need to be replaced.

ATTACHMENTS:
1) Resolution

5.F.1
Attachment: Staff Report - Grant Application to SJVAPCD Public Benefit Program to Purchase 2 PD Vehicles_072225 (Reso Authorizing the

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Reso Authorizing the Submittal of a Grant Application to the SJVAPCD “Public Benefit” Program.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO

THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT
FOR THE "PUBLIC BENEFIT" PROGRAM TO FUND THE PURCHASE
OF TWO (2) 2025 FORD INTERCEPTOR HYBRID VEHICLES FOR LAW

ENFORCEMENT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL RELATED "PUBLIC BENEFIT" PROGRAM
DOCUMENTS; AND AUTHORIZING RELATED ACTION
WHEREAS, the San Joaquin Valley Air Pollution Control District (SJVAPCD) administers the "Public Benefit" Grant Program to fund the purchase of Electric and Hybrid PlugIn Vehicles to promote clean air alternative fuel technologies to enhance California's Clean Air Act; and
WHEREAS, the City of Arvin's Finance Department plans to submit a grant application to purchase TWO (2) 2025 FORD INTERCEPTOR HYBRID LAW ENFORCEMENT VEHICLES; and
WHEREAS, the use of alternative fuel vehicles assists the SJVAPCD in attaining federal and state air quality standards, including the California Clean Air Act; and WHEREAS, said adopted procedures established by the SJVAPCD require the applicant to certify by resolution the approval of the application prior to submission of said application; and WHEREAS, the purchase of hybrid law enforcement vehicles will impact motor vehicle emission reductions, resulting in a long-term positive impact on air pollution in the City of Arvin and the San Joaquin Valley.

NOW, THEREFORE, BE IT RESOLVED THAT:

Section 1: The City Manager is hereby authorized to submit all required documents to the San Joaquin Valley Air Pollution Control District “Public Benefit" Program.

Section 2: The City Manager is hereby authorized and empowered to execute in the name of the City of Arvin all grant documents including, but not limited to, applications, agreements, amendments, and requests for payments, necessary to secure grant funds and implement the approved "Public Benefit" project from the SJVAPCD, subject to approval as to legal form by the City Attorney.
///
///
///
///

5.F.2
Attachment: Reso to Apply to SJVAPCD Public Benefit Program to Purchase 2 PD Vehicles_072225 (Reso Authorizing the Submittal of a Grant

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Reso Authorizing the Submittal of a Grant Application to the SJVAPCD “Public Benefit” Program.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of July 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.F.2
Attachment: Reso to Apply to SJVAPCD Public Benefit Program to Purchase 2 PD Vehicles_072225 (Reso Authorizing the Submittal of a Grant

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Staff Report – Approving Sale or Disposal of PW Vehicle (Ford-F150) Unit 324 declared as surplus.

CITY OF ARVIN
Staff Report
Meeting Date: July 22, 2025
TO: Arvin City Council
FROM: Pedro Barraza, Public Works Supervisor
Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Approving the Sale or Disposal of a Public Works Vehicle (Ford F-150) Declared as Surplus.

BACKGROUND:

Arvin Municipal Code section 3.08.110 specifies that current department heads of the City shall submit reports showing surplus stock, materials, and equipment. When the City Council finds that such materials owned by the City are not needed for use by any City department, the Council may declare such materials as surplus and authorize the sale or disposal thereof. Proceeds from any such sale shall be deposited into the City treasury.

Sedgwick Claims Management Services, Inc. “Sedgwick”, the City of Arvin’s public insurance claims management company, has provided an estimate and deemed the Public Works vehicle listed below a total loss and informed the City that it is free to dispose the totaled vehicle to the highest bid from salvors the City works with or use the Sedgwick Appraisal’s supplied salvage bid for $800 (eight hundred dollars) as prepared by A Auto Salvage:

If the City Council determines that this vehicle is surplus and authorizes its sale and/or disposal, the City Manager’s Department and Finance Department intend to dispose the totaled vehicle to the highest bid from salvors the City works with or use the Sedgwick Appraisal’s supplied salvage bid for $800 (eight hundred dollars) as prepared by A Auto Salvage.

The cost to repair the vehicle exceeds the actual cash value of the vehicle and because of this, Sedgwick will replace the totaled vehicle with a new comparable replacement vehicle that is one of like kind and quality, made by the same manufacturer (if possible), of the same model type (class), of a similar body type, and with the options similar to the totaled vehicle. Sedgwick will pay the cost to remove the old upfitting equipment and reinstall the same equipment into the new vehicle if that equipment is salvageable. Coverage also applies to the cost of towing, any damaged ancillary equipment, or damages to applied decals, or custom paint. The City of Arvin will be responsible for the property deductible of $5,000 (five thousand dollars).

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

Unit # VIN # Year
License
Plate
Vehicle
Type Manufacturer Model Mileage
324 1FTEX1K83RKF04599 2024 1702752 Truck Ford F-150 1,590

5.G.1
Attachment: Staff Report re Approving Sale or Disposal of Public Works Vehicle Unit 324 Declared as Surplus_072225 (Public Works Vehicle

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Staff Report – Approving Sale or Disposal of PW Vehicle (Ford-F150) Unit 324 declared as surplus.

FINANCIAL IMPACT:

Deductible of $5,000 less amount obtained from salvage bid.

ATTACHMENTS:
- A Resolution of the City Council of the City of Arvin Approving the Sale or Disposal of A Public Works Vehicle (Ford F-150) Declared as Surplus.
- Attachment A: Total loss estimate provided by Sedgwick and salvage quotes.

5.G.1
Attachment: Staff Report re Approving Sale or Disposal of Public Works Vehicle Unit 324 Declared as Surplus_072225 (Public Works Vehicle

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Reso Approving the Sale or Disposal of Public Works Vehicle Unit 324 declared as Surplus.

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE SALE OR DISPOSAL OF A PUBLIC WORKS VEHICLE (FORD F-150) DECLARED AS SURPLUS.

WHEREAS, Arvin Municipal Code (AMC) Section 3.08.110 (Surplus property-Sale or other disposal) establishes a procedure to declare equipment surplus; and WHEREAS, AMC Section 3.08.110 (A) states that all department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department. When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official; and
WHEREAS, AMC Section 3.08.110 (B) states when it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale or disposal thereof, and the proceeds from any such sale, shall be deposited in the city treasury; and
WHEREAS, AMC Section 3.08.110 (C) states, upon the city council's finding and authorization of the sale or disposal of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city; and
WHEREAS, Sedgwick Claims Management Services, Inc. “Sedgwick”, the City of Arvin’s public insurance claims management company, has provided an estimate (Attachment A) and deemed the Public Works vehicle listed below a total loss and informed the City that it is free to dispose the totaled vehicle to the highest bid from salvors the City works with or use the Sedgwick Appraisal’s supplied salvage bid for $800 (eight hundred dollars) as prepared by A Auto Salvage (Attachment A); and WHEREAS, the Public Works Department agrees that the following vehicle is no longer operational and is surplus:
and;
WHEREAS, the cost to repair the vehicle exceeds the actual cash value of the vehicle and because of this, Sedgwick will replace the totaled vehicle with a new comparable replacement vehicle that is one of like kind and quality, made by the same manufacturer (if possible), of the same model type (class), of a similar body type, and with the options similar to the totaled vehicle. Sedgwick will pay the cost to remove the old upfitting equipment and reinstall the same equipment into the new vehicle if that equipment is salvageable. Coverage also applies to the cost of towing, any damaged ancillary equipment, or damages to applied decals, or custom paint; and
Unit # VIN # Year
License
Plate
Vehicle
Type Manufacturer Model Mileage
324 1FTEX1K83RKF04599 2024 1702752 Truck Ford F-150 1,590

5.G.2
Attachment: Reso Approving Sale or Disposal of Public Works Vehicle Unit 324 Declared as Surplus_072225 (Public Works Vehicle Ford F-150

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Reso Approving the Sale or Disposal of Public Works Vehicle Unit 324 declared as Surplus.

WHEREAS, the City of Arvin will be responsible for the property deductible of $5,000 (five thousand dollars).

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve:

1. The above recitals are true and correct.

2. The City Council of the City of Arvin hereby declares the above-described vehicle is surplus and authorizes its sale or disposal by the City Manager.

3. The City Council finds that this action is in the best interests of the City of Arvin.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of July 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

5.G.2
Attachment: Reso Approving Sale or Disposal of Public Works Vehicle Unit 324 Declared as Surplus_072225 (Public Works Vehicle Ford F-150 5-21-2025 C566545024000103 5820250521002588

5.G.3
Attachment: Sedgwick Loss Estimate and Salvage Bids - PW Vehicle Unit 324_072225_Redacted (Public Works Vehicle Ford F-150 Declared as 5-21-2025 C566545024000103 5820250521002588

5.G.3
Attachment: Sedgwick Loss Estimate and Salvage Bids - PW Vehicle Unit 324_072225_Redacted (Public Works Vehicle Ford F-150 Declared as

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Staff Report 2nd Amendment to Agreement - RGS

CITY OF ARVIN
Staff Report
Meeting Date: July 22, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: SECOND AMENDMENT TO AGREEMENT DATED JANUARY 28, 2025,

BETWEEN THE CITY OF ARVIN AND REGIONAL GOVERNMENT

SERVICES AUTHORITY FOR CONSULTANT AND ADMINISTRATIVE

SERVICES

RECOMMENDATION
City Council authorize the City Manager to execute a second amendment to Agreement dated January 28, 2025, allowing RGS to finalize pending disability and leave management cases.

BACKGROUND
Beginning January 2025, Regional Government Services Authority (RGS) has been providing human resource services on personnel matters. Since the vacancy of the Human Resources Manager position, staff relied on consulting support from RGS as an alternative to specialized permanent staffing. These professional services were being provided pursuant to Arvin Municipal Code Section 3.08.080.

ANALYSIS
Since RGS has been assisting the City with personnel matters, staff recommends amending the current Agreement for Professional Services, attached hereto, by increasing the compensation by $60,000 for a new not to exceed amount of $90,000. This will allow RGS to finalize the City’s five (5) current cases of disability/leave management. Their expertise will prevent the risk of litigation or other penalties associated with poor disability and leave management.

Risks of Poor Disability/Leave Management
• City may be subject to requirements staff is unaware of. Disability and leave laws are always complex, change rapidly, and are often enacted without any notification to employers. RGS provides the City with this information as needed. • Leave rules may overlap and conflict. RGS has the expertise to determine how various benefits interact and provide recommendations to staff on compliance. • FMLA. The list of responsibilities involved in successfully managing FMLA is daunting as there are more than 450 FMLA related regulations, including federal and state versions of the same law. RGS can manage this and assist in preventing costly litigation. The

5.H.1
Attachment: Arvin - Staff Report - RGS Second Amendment (Second Amendment RGS Services)

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Staff Report 2nd Amendment to Agreement - RGS
average cost to defend an FMLA lawsuit is $80,000. The average cost of a single mismanaged case involving ADA noncompliance is $500,000.

RGS Qualifications
RGS provides comprehensive disability and leave management support. Their areas of expertise include:
• Case analysis
• Interactive process facilitation
• Pregnancy and baby bonding leave
• Pregnant Workers Fairness Act compliance
• Family care leaves
• Temporary and long-term accommodations
• Compliance and documentation
• Separating accommodation from performance issues
• Advising on employment outcomes
• Work modifications and transitional duties
• Work-related injury resolutions
• Disability retirement
• Maximizing effective accommodation programs
• Implementing complex customized accommodation solutions Human Resource Manager Recruitment
The amendment with RGS is necessary while the City conducts recruitment for a permanent Human Resources Manager. On July 14, the City Manager began recruitment efforts by adding a job posting to the City’s current job openings. This posting will be open for about 30 days.

FISCAL IMPACT
This is a cost that is included in the line item for Human Resources services within the City’s general fund budget for Fiscal Year 2025-2026.

ATTACHMENTS
A. Agreement for Professional Services
B. First Amendment to Agreement for Professional Services C. Second Amendment to Agreement for Professional Services

5.H.1
Attachment: Arvin - Staff Report - RGS Second Amendment (Second Amendment RGS Services) 1 AGREEMENT NO. __________

SECOND AMENDMENT TO
AGREEMENT DATED JANUARY 28, 2025 BETWEEN

THE CITY OF ARVIN AND

REGIONAL GOVERNMENT SERVICES AUTHORITY

FOR CONSULTANT AND ADMINISTRATIVE SERVICES
THIS SECOND AMENDMENT (“Amendment”) is made and entered into on July 18, 2025, by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and REGIONAL GOVERNMENT SERVICES AUTHORITY, a California joint powers authority (“RGS”). CITY and RGS may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. CITY and RGS entered into an agreement entitled, “Agreement for Professional Services,” dated January 28, 2025 (“Agreement”) for RGS’s provision of consulting and administrative services to CITY.

B. The Agreement’s term is effective through January 26, 2026 under Agreement Section 2.1.

C. This Agreement’s first amendment, dated April 14, 2025, increased the Agreement’s total not to exceed amount for compensation payable by CITY to RGS to $30,000.

D. Through this Amendment, the Parties seek to increase the Agreement’s total not to exceed amount for compensation payable by CITY to RGS to $90,000 and extend the Agreement’s term through January 31, 2026.

E. Capitalized terms used but not otherwise defined in this Amendment shall have the same meaning given to those terms in the Agreement.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 10 (Amendments), Agreement dated January 28, 2025, is amended as follows:

Section 3. Compensation. Payment for services under this Agreement shall not exceed $90,000 and shall be as provided in the Exhibits.

Exhibit B.1, Scope of Services is amended to include the services in the attached Exhibit B.2.

2. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories

5.H.2
Attachment: Second Amendment RGS Agreement 20250711 (Second Amendment RGS Services) 2 to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. Each Party warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind it accordingly.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.
[SIGNATURES ON NEXT PAGE]

5.H.2
Attachment: Second Amendment RGS Agreement 20250711 (Second Amendment RGS Services) 3 IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
“RGS”
Regional government Services Authority
By: ____________________________
Sophia Selinanoff, Executive Director
Date: ___________________________
“CITY”
City of Arvin
By: ______________________________
Olivia Calderon, Mayor
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.H.2
Attachment: Second Amendment RGS Agreement 20250711 (Second Amendment RGS Services) 4 Exhibit B.2
Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall assign an RGS employee or employees to provide as needed human resources consulting services in alignment with the City’s priorities. This is a time and materials agreement, RGS will only bill for hours worked.

1. Human Resources Management services may include the following:

Leave Management

1.1 Coordinate and assist with the employer’s disability leave management programs, including the facilitation of the ongoing interactive process, including, but not limited to, worker’s compensation, reasonable accommodation of disabilities, qualifying serious health conditions, pregnancies, baby bonding leaves, qualifying acts of violence, any other workplace accommodation including District-approved program for Temporary Modified/Alternate Duty, and the recommendation of District action related to workplace accommodation, medical separation, and disability retirement.

1.2 Coordinate and assist with the employer’s disability leave management programs, including the facilitation of the ongoing interactive process, including, but not limited to, worker’s compensation, reasonable accommodation of disabilities, qualifying serious health conditions, pregnancies, baby bonding leaves, qualifying acts of violence, any other workplace accommodation including District-approved program for Temporary Modified/Alternate Duty, and the recommendation of District action related to workplace accommodation, medical separation, and disability retirement.

1.3 Provide assistance upon request in reviewing provided necessary data/information related to employee eligibility for FMLA and/or CFRA leaves and other workplace accommodation.

1.4 Engage, facilitate, and document the RGS-facilitated ongoing interactive process with employees and case recommendations as needed related to protected medical leaves and other workplace accommodation related to Pregnancy Disability Leave, Pregnant Workers Fairness Act, California Family Rights Act, Family Medical Leave Act, Americans with Disabilities Act, and the Fair Employment and Housing Act.

1.5 Review and receive medical documents, certification, and clarification as needed.

Prepare and customize medical clarification requests for employee accommodation as needed.

1.6 Review and conduct case file audits and/or request recertification of case files as needed.

5.H.2
Attachment: Second Amendment RGS Agreement 20250711 (Second Amendment RGS Services) 5 1.7 Analyze a variety of information and recommend appropriate and effective integrated and/or multi-case management recommendations and action summaries as needed.

1.8 Provide assistance as needed with District’s work-related injury administrator for effective injury claims management, injury response, and integrated disability management as needed.

1.9 Assist as needed with short-term disability wage-replacement benefits and/or leave integration related to protected medical leaves.

1.10 Provide coaching as needed to assist employer with effective compensation and benefit administration for employees with protected medical activities.

1.11. Draft specific documentation relevant to resolving a range of accommodation issues. Provide coaching as needed to assist employer and supervisors on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive accommodation conversations.

2. Advisors will be reasonably available to perform services during the normal work week. The RGS team assigned will be led by an RGS Lead Advisor who will both perform work and direct projects to other RGS staff as needed. Qualified RGS staff with equal or lower bill rates will be assigned to projects or tasks at Lead Advisor’s discretion. For intermittent projects advance notice will best assist RGS in assigning available qualified advisors.

3. Lead Advisor will meet with agency contact, and other RGS advisors as often as necessary for the purpose of consulting about the Agency’s human resources management needs and issues, and the scope of work performed. Projects and activities may be modified on request of the Agency with the agreement of the Lead Advisor.

Agency will only be invoiced for the actual hours worked.

5.H.2
Attachment: Second Amendment RGS Agreement 20250711 (Second Amendment RGS Services) P.O. BOX 1350 | CARMEL VALLEY, CA 93924 | 650.587.7300 | WWW.RGS.CA.GOV RGS Is Committed to Reducing Paper Waste by Use of Electronic Processes RGS requests your assistance with meeting these waste reduction goals by joining us in the use of digital signature and electronic payment methods during our collaboration to reduce mailing and paper expenses.

As a convenience, RGS offers DocuSign to digitally sign our Agreements, providing a secure and legally binding digital signature process that eliminates the need for printing and distribution of documents.

Preamble: The agreement for services described below is also an agreement to engage in a relationship between organizations – Agency partners. In order to establish a mutually respectful relationship as well as a productive one, RGS has adopted the following values and business methods.

Our Values
• Expert Services: RGS serves exclusively public sector agencies with its team of publicsector experts. • Innovation: RGS encourages and develops innovative and sustainable services to help each Agency meet its challenges through new modes of service provision. • Customer Driven: RGS customizes solutions to achieve the right level and right kind of service at the right time for each Agency’s unique organizational needs. • Perseverance: Sometimes the best solutions are not immediately apparent. RGS listens, works with you, and sticks with it until a good fit with your needs is found. • Open Source Sharing: RGS tracks emerging best practices and shares them, learning openly from each other’s hard-won experience.
• Commitment: Government agencies are the public’s only choice for many services. Public trust is earned and must be used wisely. And RGS will do its part. Each Agency should and will know how RGS sets its rates. RGS’ pledge to you is that we will act with honesty, openness, and full transparency.

How RGS Does Business
When you work with RGS you can expect:
• RGS will strive to be explicit up front and put our understandings in writing. Before making assumptions, we hope to talk directly to prevent any misunderstandings. • Ongoing interaction throughout our relationship to ensure that your needs are being met, and that projects progress appropriately and agreed-upon timelines are met. • RGS is committed to honest interaction.
• When RGS employees are on your site, we expect them to treat people respectfully and be treated respectfully. If problems arise, we want to communicate early, accurately, and thoroughly to ensure that we find mutually acceptable solutions. • As a public Agency, partnering is valued. We look out for each Agency’s interests consistent with maintaining the public trust.
• To keep expectations realistic, it is important to understand that RGS is a governmental, joint powers authority evolving to meet changing local government needs. RGS has carefully constructed policies and procedures to allow maximum flexibility to meet your needs.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of the 28th day of January 2025, by and between the CITY OF ARVIN (“Agency”), and Regional Government Services Authority (RGS), a joint powers authority, (each individually a “Party” and, collectively, the “Parties”).

RECITALS
THIS AGREEMENT is entered into with reference to the following facts and circumstances:

A. That Agency desires to engage RGS to render certain services to it; B. That RGS is a consulting and administrative services provider and is qualified to provide such services to the Agency; and
C. That Agency has elected to engage the services of RGS upon the terms and conditions as hereinafter set forth.

TERMS AND CONDITIONS
Section 1. Services. The services to be performed by RGS under this Agreement shall include those services set forth in the attached Exhibits, which are incorporated by this reference herein and made a part hereof as though it were fully set forth herein.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in the Exhibits.

1.1 Standard of Performance. RGS shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the types of services that RGS agrees to provide in the geographical area in which RGS operates.

1.2 Service Advisor. To ensure quality and consistency for the services provided, RGS also assigns a service advisor to Agency. The service advisor is available to assigned RGS staff and to Agency management and will check in regularly with both to address program/project directives. Typically service advisor time is not billed to Agency, with some exceptions where significant programmatic direction is provided.

1.3 Reassignment of Personnel. Assignment of personnel to provide the services described in the Exhibits is at the sole discretion of RGS. In the event that Agency or RGS, at any time during the term of this Agreement, desires the reassignment of personnel, Agency and RGS shall meet and discuss in good faith to address the issue of concern, including but not limited to reassigning such person or persons. For the avoidance of doubt, however, RGS retains sole control as to assignment of its personnel.

1.4 Time. RGS shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance described above and to provide the services described in the Exhibits.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

2.1 Services shall commence on or about the Effective Date, and this Agreement is anticipated to remain in force to January 31, 2026, at which time services may continue on a month-to-month basis until one party terminates the Agreement or if Section 3 contains a “not to exceed” amount, until RGS charges for services reach the not-to-exceed amount at which point the Agreement will automatically terminate unless amended. Services provided under the month-to-month provision are subject to current RGS staff rates in effect at the time of service.

Once this Agreement has converted to a month-to month basis, it shall automatically terminate upon the ninety-first (91st) continuous day with no billable service hours. After the ninety-first (91st) day with no billable service hours, RGS shall provide Agency with written notice of the automatic termination of the Agreement.

2.2 This Agreement may be terminated by either Party, with or without cause, upon 30 days’ written notice. Agency has the sole discretion to determine if the services performed by RGS are satisfactory to the Agency which determination shall be made in good faith. If Agency determines that the services performed by RGS are not satisfactory and/or RGS has not resolved the performance issues to the satisfaction of the Agency, Agency may terminate this Agreement by giving written notice to RGS. Upon receipt of notice of termination by either Party, RGS shall cease performing duties on behalf of the Agency on the termination date specified and the compensation payable to RGS shall include only the period for which services have been performed by RGS.

Section 3. Compensation. Payment for services under this Agreement shall not exceed $15,000 and shall be as provided in the Exhibits.

Section 4. Effective Date. This Agreement shall become effective on the date first herein above written.

Section 5. Relationship of Parties.

5.1 It is understood that the relationship of RGS to the Agency is that of an independent contractor and all persons working for or under the direction of RGS are its agents or employees and not agents or employees of Agency. The Agency and RGS shall, at all times, treat all persons working for or under the direction of RGS as agents and employees of RGS, and not as agents or employees of the Agency. Agency shall have the right to control RGS employees only insofar as the results of RGS’ services rendered pursuant to this Agreement. In furtherance of this Section 5.1, the Parties agree as follows:

5.1.1 Agency shall not request from RGS or from an RGS employee providing services pursuant to this Agreement an RGS employee’s Social Security Number or other similar personally identifying information.

5.1.2 Agency shall not report an RGS employee to a third party as an employee of Agency. For the purposes of this Section 5.1, “third party” means another government agency, private company, or individual.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.1.3 In the event that a third-party requests information about an RGS employee—including but not limited to personally identifying information, hours or locations worked, tasks performed, or compensation—Agency shall inform RGS of the request prior to responding. If Agency possesses such information about an RGS employee, the Parties shall confer in good faith about an appropriate and legally compliant response to the request.

5.2 RGS shall provide services under this Agreement through one or more employees of RGS qualified to perform services contracted for by Agency. The positions of RGS staff that will coordinate services to the Agency are indicated in the Exhibits. The RGS Executive Director or assigned supervising RGS staff will consult with Agency on an as-needed basis to assure that the services to be performed are meeting Agency’s objectives. At any time the RGS employee may be providing services to one or more RGS clients concurrent with the services being provided under this Agreement.

5.3 Agency shall not have the ability to direct how services are to be performed, specify the location where services are to be performed, or establish set hours or days for performance of services, except as set forth in the Exhibits. Agency confirms that RGS employees are not assuming and are not expected to assume any Agency staff position(s).

5.4 RGS employees may require access to Agency’s computer systems and networks to complete the assigned services. RGS requires its employees to agree to appropriate system usage policies, which include a pledge not to use partner agency electronic equipment for anything other than partner agency work. (These policies can be provided to Agency upon request.)

5.5 Agency shall not have any right to discharge any employee of RGS from RGS employment.

5.6 The provisions of this Agreement are not intended to create, nor shall they in way be interpreted or construed to create a joint venture, partnership, or any other similar relationship between the parties.

5.7 RGS shall, at its sole expense, supply for its employees providing services to Agency pursuant to this Agreement any and all benefits, such as worker’s compensation, disability insurance, vacation pay, sick pay, or retirement benefits; obtain and maintain all licenses and permits usual or necessary for performing the services; pay any and all taxes incurred as a result of the employee(s) compensation, including employment or other taxes; and provide Agency with proof of payment of taxes on demand.

Section 6. General Liability Coverage. RGS, pursuant to California Government Code Section 990, may satisfy its contractual liabilities with self-insurance and/or participate in a pooled risk purchasing program. RGS has and will continue to maintain a program of liability coverage against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by RGS and its agents, representatives, employees, and subcontractors.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

6.1 Workers’ Compensation Coverage.

6.1.1 General requirements. RGS shall, at its sole cost and expense, maintain Workers’ Compensation coverage and Employer’s Liability coverage with limits of not less than $1,000,000.00 per occurrence.

6.1.2 Waiver of subrogation. The Workers’ Compensation coverage shall be endorsed with or include a waiver of subrogation in favor of Agency for all work performed by RGS, its employees, agents, and subcontractors.

6.2 Commercial General, Automobile, and Professional Liability Coverages.

6.2.1 General requirements. RGS, at its own cost and expense, shall maintain commercial general and automobile liability coverage for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. RGS shall additionally maintain commercial general liability coverage in an amount not less than $2,000,000 aggregated for bodily injury, personal injury, and property damage.

6.2.2 Minimum scope of coverage. RGS coverage may not be written on ISO forms but will always provide coverage at least as broad as the latest version of the following: (A) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); and (B) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 001, code 1 (any auto).

6.3 Professional Liability Insurance. RGS, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability coverage for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions.

6.4 All Policies Requirements.

6.4.1 Coverage requirements. Each of the following shall be included in the coverage or added as an endorsement:
a. Agency and its officers, employees, and agents, shall be covered as additional covered parties with respect to RGS’ general commercial, and automobile coverage for claims, demands, and causes of action arising out of or relating to RGS’ performance of this Agreement and to the extent caused by RGS’ negligent act, error, or omission. b. An endorsement to RGS’ general commercial and automobile coverages must state that coverage is primary with respect to Agency and its officers, officials, employees and agents. c. All coverages shall be on an occurrence or an accident basis, and not on a claims-made basis.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

6.4.2 Acceptability of coverage providers. All coverages required by this section shall be acquired through providers with a Bests' rating of no less than A: VII or through sources that provide an equivalent level of reliability.

6.4.3 Verification of coverage. Prior to beginning any work under this Agreement, RGS shall furnish Agency with notifications of coverage and with original endorsements effecting coverage required herein. The notifications and endorsements are to be signed by a person authorized to bind coverage on its behalf. Agency reserves the right to require complete, certified copies coverage at any time.

6.4.4 Subcontractors. RGS shall include all subcontractors as insureds under its coverage or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6.4.5 Variation. During the term of this Agreement, RGS may change the insurance program in which it participates. RGS will provide reasonable notice of any such change to Agency and replacement copies of Certificates of Coverage and endorsements.

6.4.6 Deductibles and Self-Insured Retentions. RGS shall disclose any self-insured retention if Agency so requests prior to performing services under this Agreement or within a reasonable period of time of a request by Agency during the term of this Agreement.

6.4.7 Maintenance of Coverages. The coverages stated herein shall be maintained throughout the term of this Agreement and proof of coverage shall be available for inspection by Agency upon request.

6.4.8 Notice of Cancellation or Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, RGS shall provide written notice to Agency at RGS earliest possible opportunity and in no case later than five business days after RGS is notified of the change in coverage.

Section 7. Legal Requirements.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. RGS and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Reporting Requirements. If there is a statutory or other legal requirement for RGS to report information to another government entity, RGS shall be responsible for complying with such requirements.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

7.4 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, RGS and any subcontractors shall comply with all applicable rules and regulations to which Agency is bound by the terms of such fiscal assistance program.

7.5 Licenses and Permits. RGS represents and warrants to Agency that RGS and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to provide the services contemplated by this Agreement. RGS represents and warrants to Agency that RGS and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions.

7.6 Nondiscrimination and Equal Opportunity. RGS shall not discriminate on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided under this Agreement. RGS shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement.

Section 8. Keeping and Status of Records.

8.1 Records Created as Part of RGS’ Performance. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that RGS prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of Agency. RGS hereby agrees to deliver those documents to Agency upon termination of the Agreement, if requested. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for Agency and are not necessarily suitable for any future or other use.

8.2 Confidential Information. RGS shall hold any confidential information received from Agency in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, RGS shall return materials which contain any confidential information to Agency. For purposes of this paragraph, confidential information is defined as all information disclosed to RGS which relates to Agency past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law. Agency shall notify RGS what information and documents are confidential and thus subject to this section 8.2.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

8.3 RGS Books and Records. RGS shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to Agency under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment under this Agreement.

8.4 Inspection and Audit of Records. Any records or documents that Section

8.3 of this Agreement requires RGS to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of Agency. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Agency or as part of any audit of Agency, for a period of three years after final payment under the Agreement.

Section 9. Non-assignment. This Agreement is not assignable either in whole or in part without the written consent of the other party.

Section 10. Amendments. This Agreement may only be amended or modified by written Amendment signed by both Parties.

Section 11. Validity. The invalidity, in whole or in part, of any provisions of this Agreement shall not void or affect the validity of any other provisions of this Agreement.

Section 12. Disputes. Should any dispute arise out of this Agreement, Agency agrees that it shall only file a legal action against RGS, and shall not file any legal action against any of the public entities that are members of RGS.

Section 13. Venue/Attorneys’ Fees. Any suit or action initiated by either party shall be brought in Alameda County, California. In the event of litigation between the Parties hereto to enforce any provision of the Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs of litigation.

Section 14. Mediation. Should any dispute arise out of this Agreement, the Parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither Party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the Parties. If a mediated settlement is reached, neither Party shall be deemed the prevailing party for purposes of the settlement and each Party shall bear its own legal costs.

Section 15. Employment Offers to RGS Staff. Should Agency desire to offer permanent or temporary employment to an RGS employee who is either currently providing RGS services to Agency or has provided RGS services to Agency within the previous six months, said Agency will be charged a fee equal to the full-time cost of the RGS employee for one month, using the most recent RGS bill rate for the RGS employee’s services to Agency. This fee is to recover RGS’ expenses in recruiting the former and replacement RGS staff.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

Section 17. Indemnification.

17.1 RGS’ indemnity obligations.

RGS shall indemnify, defend, and hold harmless Agency and its legislative body, boards and commissions, officers, and employees (“Indemnitees”) from and against all claims, demands, and causes of action by third parties, including but not limited to reasonable attorneys’ fees, arising out of RGS’ performance of this Agreement, to the extent caused by RGS’ negligent act, error, or omission.

Nothing herein shall be interpreted as obligating RGS to indemnify Agency against its own negligence or willful misconduct.

Training disclaimer
Agency understands and acknowledges that RGS advisors may, as part of the scope of services under this Agreement, provide training on various matters including human resources, accounting, or management practices. The advice and guidance included in such training does not, and is not intended to, constitute legal advice; instead, all information, content, and materials provided are based on industry best practices, but may not be applicable in all situations. Agency staff should not act or refrain from acting on the basis of the information provided as part of a training without first seeking legal advice from counsel in its relevant jurisdiction and/or appropriate Agency approval. RGS’ obligation to indemnify, defend, and hold harmless indemnities pursuant to this section 17.1 for professional errors and omissions shall not exceed $500,000.

17.2 Agency’s indemnity obligations. Agency shall indemnify, defend and hold harmless RGS and its officers, directors, employees and agents from any and all claims and lawsuits where such persons are named in the lawsuit solely because of a duty any of them performs in accordance with the services outlined in Exhibit B.

It is the intent of the parties here to define indemnity obligations that are related to or arise out of Agency’s actions as a governmental entity. Thus, Agency shall be required to indemnify and defend only under circumstances where a cause of action is stated against RGS, its employees or agents:
a. which is unrelated to the skill they have used in the performance of the duties delegated to them under this Agreement;
b. when the allegations in such cause of action do not suggest the active fraud or other misconduct of RGS, its employees, or agents; or
c. where an Agency employee, if he had been acting in a like capacity, otherwise would be acting within the scope of that employment.

Whenever Agency owes a duty hereunder to indemnify RGS, its employees or agents, Agency further agrees to pay RGS a reasonable fee for all time spent by any RGS employee, or spent by any person who has performed work pursuant to this Agreement, for the purpose of preparing for or testifying in any suit, action, Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

17.3 Obligations and indemnity related to defined benefit retirement plan participation.
a. RGS and Agency acknowledge and agree that, if Agency participates in a defined benefit plan (such as CalPERS, a pension plan, or Social Security) (“Retirement Program”), it is possible that the Retirement Program may find that RGS employees providing services pursuant to this Agreement are employees of Agency and should be registered with the Retirement Program as employees of Agency, which possibility is the same as if Agency were contracting with a private consulting firm. Pursuant to Section 5.1 of this Agreement, Agency has an obligation to treat all persons working for or under the direction of RGS as agents and employees of RGS, and not as agents or employees of Agency. Agency agrees not to ask RGS employees for personally identifying information.
b. In the event that the Agency’s Retirement Program initiates an inquiry that includes examination of whether individuals providing services under this Agreement to Agency are Agency’s employees, Agency shall inform RGS within five business days and share all communications and documents from the Retirement Program that it may legally share. In the event that either RGS or Agency files an appeal or court challenge, RGS and Agency each agree to cooperate with each other in responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination. Notwithstanding Section 17.1 of this Agreement, RGS and Agency shall each bear their own costs in responding to an inquiry by a Retirement Program, including but not limited to costs of an administrative appeal or court challenge.
c. In the event that any RGS employee or subconsultant providing services under this Agreement is determined by a court of competent jurisdiction or the Agency’s Retirement Program to be eligible for enrollment in the Retirement Program as an employee of the Agency, to the fullest extent of the law, Agency shall indemnify, defend, and hold harmless RGS for any Retirement Program contribution payment that Agency is required as a result to make to the Retirement Program as well as for the payment of any penalties and interest on such payments, if any.

Section 18. Notices. All notices required by this Agreement shall be given to Agency and RGS in writing, by first class mail, postage prepaid, or by email transmission addressed as follows:

Agency: City of Arvin
200 Campus Drive
Arvin, CA 93203
Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.H.3
Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Second Amendment RGS Services) Agreement for Management and Administrative Services [4/24 Rev5] Page 11 of 14 Between the City of Arvin and Regional Government Services Authority January 28, 2025 RGS: Regional Government Services Authority
P. O. Box 1350
Carmel Valley, CA 93924
Email: [email protected]
Notice by email transmission shall be deemed given upon verification of receipt if received before 5:00p.m. on a regular business day or else on the next business day.

This Agreement may be executed in counterparts, each of which shall constitute an original, and all of which taken together shall constitute one and the same instrument. In accordance with California Government Code Section 16.5 and California Civil Code Section 1633.7, the Parties agree that this Agreement may be transmitted and signed by electronic or digital means by either or both Parties and that such signatures shall have the same force and effect as original signatures.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized on their behalf.

DATED: __________ Agency
By: __________________________________
Jeff Jones, City Manager
DATED: __________ Regional Government Services Authority By:

Sophia Selivanoff, Executive Director
Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD 1/28/2025
1/28/2025

1. Fees. Agency agrees to pay to RGS the hourly rates set forth in the tables below for each RGS employee providing services to Agency, which are based in part on RGS’ full cost of compensation and support for the RGS employee(s) providing the services herein described.

RGS and Agency acknowledge and agree that compensation paid by Agency to RGS under this Agreement is based upon RGS’ costs of providing the services required hereunder. The Parties further agree adjustments to the hourly bill rate shown below for “RGS Staff” will be made on July 1 of each year, when RGS’ hourly bill rates will be adjusted by the percentage change in the Consumer Price Index (Bureau of Labor Statistics, CPI for urban wage earners and clerical workers in the San Francisco-Oakland-San Jose area) (“CPI”) for the twelve months through the end of December of the prior year. Irrespective of the movement of the CPI, RGS will not adjust its hourly rates downward; nor will RGS adjust its hourly rates upward in excess of a five percentage (5%) change, excepting instances where there was no increase in the prior year’s hourly rates. In that event, RGS will adjust its hourly rates by the full percentage change in the CPI for the twelve months through the end of December of the prior year.

2. Reimbursement of RGS’ Direct Costs. Agency shall reimburse RGS for direct external costs. Direct external costs, including such expenses as travel or other costs incurred for the exclusive benefit of the Agency are not included in the hourly bill rate and, will be invoiced to Agency when received and without mark-up. These external costs will be due upon receipt.

3. Terms of Payment. RGS shall submit invoices monthly for the prior month’s services.

Invoices shall be sent approximately 10 days after the end of the month for which services were performed and are due and shall be delinquent if not paid within 30 days of receipt.

Delinquent payments will be subject to a late payment carrying charge computed at a periodic rate of one-half of one percent per month, which is an annual percentage rate of six percent, which will be applied to any unpaid balance owed commencing 7 days after the payment due date. Additionally, in the event the Agency fails to pay any undisputed amounts due to RGS within 15 days after payment due date, then Agency agrees that RGS shall have the right to consider said default a total breach of this Agreement and the duties of RGS under this Agreement may be terminated by RGS upon 5 working days’ advance written notice.

Payment Process/Address. RGS prefers invoices be paid electronically.

RGS will reach out to your invoicing contact to establish and provide electronic payment instructions.

However, should you have questions or need other payment options, please contact:

Lindsay Rice, RGSA Accounting Manager
(650) 587-7300X12 | [email protected]
[EXHIBIT A CONTINUES ON FOLLOWING PAGE]
Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

AGENCY CONTACTS
Agency Billing Contact. Invoices are sent electronically only. Please provide the contact person to whom invoices should be sent:

NAME EMAIL
Jeff Jones, City Manager [email protected]
Agency Insurance Contact. Please provide the contact person to whom the certificate of coverage should be sent:

NAME EMAIL
Jeff Jones, City Manager [email protected]

RGS STAFF RATES

TITLE HOURLY
RATE*
Strategic Services Consultant $186
Senior Advisor $157
Advisor $135
Technical Specialist $119
Administrative Specialist $106
*The Hourly Rate does not include direct external costs which will be invoiced to Agency with no markup and will fall outside of the not-to-exceed (if established) for services provided.

NOTE: Advisor travel for worksite services —
The Agency will only be invoiced for the actual hours worked, which shall include RGS staff travel time to and from the service delivery location, billed at the indicated hourly rate.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.H.3
Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Second Amendment RGS Services) Agreement for Management and Administrative Services [4/24 Rev5] Page 14 of 14 Between the City of Arvin and Regional Government Services Authority January 28, 2025 Exhibit B
Scope of Services. Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall perform the functions as described below:

Provide as needed human resources consulting services, including temporary HR support. Consulting services will be aligned with the City’s priorities and may include the following:

1.1. Provide professional advice regarding best practice to facilitate the effective and compliant administration of personnel rules, human resources related policies and practices, and payroll practices.

1.2. Provide professional guidance and assistance to staff in the areas of performance management, training development, compensation, and benefits.

1.3. Draft specific documentation relevant to resolving a range of human resources issues; coach managers as needed on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive personnel conversations.

1.4. Development and coordination of recruitments.

1.5. Review and administer payroll processes and practices to ensure compliance with state and federal laws and best practices.

1.6. Benefit review and analysis of administration; assist with benefit administration.

1.7. Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.

1.8. Draft required communications, including administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and transactions.

1.9. Review of classification descriptions and FLSA designation and recommend updates as needed.

1.10. Conduct market analysis and compensation studies for designated positions as needed.

1.11. Coordinate and assist with leave management, including but not limited to workers’ compensation, medical leaves, and reasonable accommodation.

1.12. As requested, assist with employee/employer relations; assist with labor negotiations

1.13. Update HR systems documentation for current best practices.

1.14. Review of the occupational safety policies, resources and administrative systems to ensure legal compliance and best practices.

1.15. Advise and collaborate with managers and supervisors to utilize employee relations best practice strategies, assist with problem solving, and the facilitation of conflict resolution.

1.16. Conduct a comprehensive review and revision of the personnel policies and procedures to ensure compliance with applicable laws, reflect best practices, and align with the agency’s operational needs.

1.17. Assist managers and supervisors with grievances and in administering disciplinary actions.

1.18. Monitor changes in laws, regulations and technology that may affect the human resources function; implement policy and procedural changes as required.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.H.3
Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Second Amendment RGS Services) RGS provides quality, innovative, cost-effective services exclusively to public agencies.

Main 650.587.7300 Fax 650.587.7311 P.O. Box 1350 Carmel Valley, CA 93924 www.rgs.ca.gov
AMENDMENT NO. 1 TO MANAGEMENT AND ADMINISTRATIVE

SERVICES AGREEMENT
This first amendment to the Management and Administrative Services Agreement between the CITY OF ARVIN (“Agency”) and Regional Government Services Authority, hereinafter called “RGS” is made and entered into this 14th day of April 2025.

RECITALS
The Agency and RGS entered into an Agreement for services dated January 28. 2025.

This Amendment is entered into with reference to the following facts and circumstances:

A. Section 3, Compensation, is amended to increase the Not To Exceed (NTE) amount by $30,00, to a revised total of $30,000.

B. Exhibit B, Scope of Services is, is amended to include the services in the attached Exhibit B.1.

C. All other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Additional Services Amendment to be executed on the date first above written by their respective officers duly authorized in that behalf.

Dated: Dated:

Agency RGS
Jeff Jones, City Manager Sophia Selivanoff, Executive Director Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6 4/21/2025 4/16/2025

5.H.4
Attachment: 2025-04-14 Arvin (2025-01-28) Amend #1 (1) (Second Amendment RGS Services)

Page 2 of 4 ends

City of Arvin
Agreement Dated 1/28/25 — Amend #1
EXHIBIT B.1
Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall assign an RGS employee or employees to provide as needed human resources consulting services in alignment with the City’s priorities.

1. Human Resources Management services may include the following:

Policy, Compliance, and HR Best Practices

1.1. Provide professional advice regarding best practices to facilitate the effective and compliant administration of personnel rules, human resources related policies and practices, and payroll practices.

1.2. Monitor changes in laws, regulations and technology that may affect the human resources function; implement policy and procedural changes as required.

1.3. Conduct a comprehensive review and revision of the personnel policies and procedures to ensure compliance with applicable laws, reflect best practices, and align with the agency’s operational needs.

1.4. Review occupational safety policies, resources and administrative systems to ensure legal compliance and best practices.

1.5. Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.

1.6. Draft required communications, including administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and transactions.

1.7. Partner with management to develop a prioritized work plan to address legal mandates pertaining to personnel.

Employee Relations and Performance Management

1.8. As requested, assist with employee/employer relations. Advise and collaborate with managers and supervisors to utilize employee relations best practice strategies, assist with problem solving, and facilitate conflict resolution.

1.9. Coach managers and supervisors as needed on effective actions and conducting sensitive personnel conversations to achieve resolution.

1.10. Provide professional guidance and assistance to staff in the areas of performance management, training development, compensation, and benefits.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 Arvin (2025-01-28) Amend #1 (1) (Second Amendment RGS Services)

Page 3 of 4 ends

Recruitment, Compensation, and Classification

1.11. Development and coordination of recruitments.

1.12. Review job classification descriptions and FLSA designation and recommend updates as needed.

1.13. Conduct market analysis and compensation studies for designated positions as needed.

Payroll and Benefits

1.14. Review and administer payroll processes and practices to ensure compliance with state and federal laws and best practices.

1.15. Analyze and assist with benefit administration.

Leave Management

1.16. Coordinate and assist with the employer’s disability leave management programs, including the facilitation of the ongoing interactive process, including, but not limited to, worker’s compensation, reasonable accommodation of disabilities, qualifying serious health conditions, pregnancies, baby bonding leaves, qualifying acts of violence, any other workplace accommodation including District-approved program for Temporary Modified/Alternate Duty, and the recommendation of District action related to workplace accommodation, medical separation, and disability retirement.

1.17. Prepare and customize routine notices and correspondence related to employee rights and responsibilities, designation of protected serious health condition or family care leave accommodation, and additional correspondence related to the ongoing interactive process, recommended reasonable accommodation and other workplace accommodation of accepted case referrals as needed.

1.18. Provide assistance upon request in reviewing provided necessary data/information related to employee eligibility for FMLA and/or CFRA leaves and other workplace accommodation.

1.19. Engage, facilitate, and document the RGS-facilitated ongoing interactive process with employees and case recommendations as needed related to protected medical leaves and other workplace accommodation related to Pregnancy Disability Leave, Pregnant Workers Fairness Act, California Family Rights Act, Family Medical Leave Act, Americans with Disabilities Act, and the Fair Employment and Housing Act.

1.20. Review and receive medical documents, certification, and clarification as needed.

Prepare and customize medical clarification requests for employee accommodation as needed.

1.21. Review and conduct case file audits and/or request recertification of case files as needed.

1.22. Analyze a variety of information and recommend appropriate and effective integrated and/or multi-case management recommendations and action summaries as needed.

1.23. Provide assistance as needed with District’s work-related injury administrator for effective injury claims management, injury response, and integrated disability management as needed.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 Arvin (2025-01-28) Amend #1 (1) (Second Amendment RGS Services)

Page 4 of 4 ends

1.24. Assist as needed with short-term disability wage-replacement benefits and/or leave integration related to protected medical leaves.

1.25. Provide coaching as needed to assist employer with effective compensation and benefit administration for employees with protected medical activities.

1.26. Draft specific documentation relevant to resolving a range of accommodation issues.

Provide coaching as needed to assist employer and supervisors on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive accommodation conversations.

This is a time and materials agreement, RGS will only bill for hours worked.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 Arvin (2025-01-28) Amend #1 (1) (Second Amendment RGS Services)

Page 1 of 2 ends

Staff Report – Ordinance to codify protocols for Election Certification and Admin. of Oath of Office.

CITY OF ARVIN
Staff Report
Meeting Date: July 22, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
SUBJECT: ORDINANCE TO CODIFY PROTOCOLS FOR THE INSTALLATION OF

AND ADMINISTRATION OF OATHS TO PUBLIC OFFICERS AFTER THE

CERTIFICATION OF ELECTION RESULTS OR APPOINTMENT TO
OFFICE

RECOMMENDATION
City Council introduce and waiver further reading of an ordinance entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN, CALIFORNIA ADDING CHAPTER 2.01 (ELECTION CERTIFICATION AND OATH ADMINISTRATION) TO ARVIN MUNICIPAL CODE TITLE 2 (ADMINISTRATION AND PERSONNEL) TO

CODIFY PROTOCOLS FOR THE INSTALLATION OF AND ADMINISTRATION OF

OATHS TO PUBLIC OFFICERS AFTER THE CERTIFICATION OF ELECTION RESULTS

OR APPOINTMENT TO OFFICE

BACKGROUND
On February 10, 2025, the 2024-25 Kern County Grand Jury (the “Grand Jury”) issued its report, “City of Arvin: A City with Growing Pains,” (the “Report”) which—per Penal Code § 933.5— documented its investigation into the City’s operations following certain expressed concerns.

The Report recommended the City consider codification of agenda protocols for administration of oaths to certain public officers. Specifically, the Report stated:
“R9.… the City Council should codify an agenda format to be followed at the first Council meeting following certification of an election, special election, or appointment. This format should place the swearing in of new members (including the Mayor) first on the agenda followed by Public Comments. (Finding #12)”
From the Grand Jury’s perspective, the codification of such protocols would assist the City in becoming more responsive and transparent to its residents.

6.A.1
Attachment: Staff Report - Ord. Re Election Certification and Administration of Oath of Office_072225 (Public Hearing - 1st Reading of Ord AMC

Page 2 of 2 ends

Staff Report – Ordinance to codify protocols for Election Certification and Admin. of Oath of Office.

ANALYSIS
As a result of Recommendation No. R9 of the Report, staff has prepared the attached ordinance memorializing procedures for the installation of and administration of oaths of office to elected public officers pursuant to state law.

California Constitution and Government Code
The California Constitution requires that all public officers take and subscribe to an oath of office before assuming office. (Gov. Code § 1360 et seq.) City Councilmembers, before commencing any term, each must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, § 3; Gov. Code, §§ 1360, 36507.) Proposed Agenda Protocols
The proposed ordinance, attached hereto, provides that immediately following the City Council’s declaration of election results, the oath of office must be administered to all elected officials assuming office thereunder. Additionally, if the City Council appoints an individual to fill a vacant elective office, the oath must be administered to the appointee immediately following appointment. The ordinance further requires that this be placed on a City Council agenda and considered by the sitting City Council prior to any substantive city business. Substantive city business includes the consent calendar, public hearings, new city business, and any other matters, as determined by the city manager or designee, in consultation with the city attorney.

FISCAL IMPACT
There is no anticipated fiscal impact as a result of the adoption of agenda protocols for the administration of the oath of office.

ATTACHMENTS
A. Ordinance – Codification of protocols for the installation of and administration of oaths to public officers after the certification of election results or appointment to office.

6.A.1
Attachment: Staff Report - Ord. Re Election Certification and Administration of Oath of Office_072225 (Public Hearing - 1st Reading of Ord AMC

Page 1 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN,
CALIFORNIA ADDING CHAPTER 2.01 (ELECTION CERTIFICATION
AND OATH ADMINISTRATION) TO ARVIN MUNICIPAL CODE TITLE 2 (ADMINISTRATION AND PERSONNEL) TO CODIFY PROTOCOLS FOR

THE INSTALLATION OF AND ADMINISTRATION OF OATHS TO

PUBLIC OFFICERS AFTER THE CERTIFICATION OF ELECTION

RESULTS OR APPOINTMENT TO OFFICE
The City Council of the City of Arvin does ordain as follows:

SECTION 1. Findings. The City Council finds, determines and declares as follows:

A. On February 10, 2025, the 2024-25 Kern County Grand Jury (the “Grand Jury”) issued its report, “City of Arvin: A City with Growing Pains,” (the “Report”) which—per Penal Code § 933.5—documented its investigation into the City’s operations following certain expressed concerns. The City has made the Report publicly available—in both English and Spanish—on its website, at: https://www.arvin.org/207/City-Council.

B. In the Report, the Grand Jury made specific recommendations designed to “assist the City in becoming more responsive and transparent to its citizens.”
C. Recommendation No. R9 of the Report, the Grand Jury suggested the City codify agenda protocols for the administration of oaths to certain public officers in response to Report Finding No. F12, which found that having the outgoing City Council consider new agenda matters before the certification of election results and installation of new Council Members “preempted the new council’s opportunity to vote on matters that otherwise would have been before them [via the customary agenda format].”
D. Public “officers,” including the Arvin City Manager, City Attorney, City Clerk, City Treasurer, Police Chief and Fire Chief, must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, §

3.)
E. Specific to Arvin City Council Members, before commencing any term, each must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, § 3; Gov. Code, §§ 1360, 36507.) F. For appointed offices, state law requires the City Council to fill such a vacant office by appointment. (Gov. Code, § 36512(a).)

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Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_072225 (Public Hearing - 1st Reading of Ord AMC Chptr 2.01 Election

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Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

G. For elective offices, state law authorizes the City Council to fill such a vacant office either by appointment or calling a special election, and the successor holds office until the predecessor’s term expires. (Gov. Code, § 36512(b).) H. The City Council must declare election results via Resolution and install newly elected officers no later than the fourth Friday after the election; however, for a consolidated election, the City Council must declare the results and install newly elected members at its next regularly scheduled City Council meeting after Kern County’s presentation of the 28-day canvass of the election returns. (Elec. Code, § 10263 (a), (b).) I. Through this Ordinance, the City Council seeks to memorialize procedures for the installation of and administration of oaths to elected public officers consistent with the Grand Jury’s recommendation as described in Section 2(C), above, including the timing of such actions on the relevant City Council agenda.

SECTION 2: Amendments. Arvin Municipal Code (“AMC”) Title 2 (Administration and Personnel) is amended to include a new Chapter 2.01, which will read as follows:
“CHAPTER 2.01 – ELECTION CERTIFICATION AND OATH ADMINISTRATION

2.01.010 Declaration of Election Results.

Pursuant to Elections Code section 10263, the city council must adopt a resolution reciting city election results no later than the fourth Friday after the election. For a consolidated election, the city council must declare the results and install newly elected members at its next regularly scheduled meeting after the presentation of the 28-day canvass of the election returns.

2.01.020 Administration of Oaths to Officials for Elective City Offices A. Immediately following the city council’s declaration of election results, as set forth above in section 2.01.010, the oath of office specified in the California Constitution must be administered to all elected officials assuming office thereunder.

B. If the city council appoints an individual to fill a vacant elective office pursuant to Government Code section 36512, the oath of office specified in the California Constitution must be administered to any such appointee immediately following such appointment.

2.01.030 Agenda Protocols for Election Certification and Oath Administration To ensure that newly elected and appointed officials swiftly assume and effectuate official duties, the election results declaration and administration of oaths described in

6.A.2
Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_072225 (Public Hearing - 1st Reading of Ord AMC Chptr 2.01 Election

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Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.
sections 2.01.010 and 2.01.020 will be placed on the agenda and considered by the seated city council before the city council’s consideration of substantive city business on such agenda. Substantive city business includes the consent calendar, public hearings, new city business, and any other matters, as determined by the city manager or designee, in consultation with the city attorney.”
SECTION 3: Environmental Assessment. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; “CEQA”) and CEQA Guidelines (14 Cal. Code Regs. §§ 15000, et seq.) because the actions contemplated will merely fix protocols for the City’s compliance with state law requirements for election certification and oath administration and can be seen, with certainty, that there is no possibility that the actions in question will result in a significant effect on the environment. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15061(b)(3).

SECTION 4: Renumbering. All provisions of the AMC this Ordinance affects are appropriately renumbered.

SECTION 5: Electronic Signatures. This Ordinance may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 5: Construction. This Ordinance must be broadly construed to achieve the purposes stated in this Ordinance. It is the City Council’s intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance.

SECTION 6: Summaries of Information. All summaries of information in the findings herein are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

SECTION 7: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, this Ordinance’s provisions are severable.

SECTION 8: Recordation. The City Clerk, or designee, is directed to certify the passage and adoption of this Ordinance; case it to be entered into the City of Arvin’s book of original ordinances; make a note of the passage and adoption of this Ordinance, and cause it to be published or posted in accordance with California law.

SECTION 9: Effective Date. This Ordinance will become effective 30 days after second reading and adoption.
/ / /

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Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_072225 (Public Hearing - 1st Reading of Ord AMC Chptr 2.01 Election

Page 4 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving reading, except by Title, at a regular meeting thereof held on the 22nd day of July 2025, and adopted the Ordinance after the second reading at a regular meeting held on the _____ day of ___________ 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

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Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_072225 (Public Hearing - 1st Reading of Ord AMC Chptr 2.01 Election

Arvin City CouncilJuly 22, 2025

Arvin City Council
July 22, 2025