Agenda — Arvin City Council, August 12, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 12, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – August 12, 2025

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) B. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Carlos Zavala – AIMs File No. FR103115
Against: City of Arvin
C. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).) Significant exposure to litigation pursuant to §54956.9(b): one case
PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER
THAN 7:00PM.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. PRESENTATION(S)
A. Certificates of Recognition for the Arvin Healing Colors Community Mural

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 19, 2025 – August 07, 2025.

B. Approval of Payroll Register(s) of July 18, 2025 and August 01, 2025.

C. Approval of Minutes of the Regular Meeting of July 22, 2025; Special Meeting of July 25, 2025; and Special Meeting of August 05, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

Arvin City Council Meeting Agenda – August 12, 2025

Page 2 of 3 ends

E. Approval to Adopt An Ordinance of the City Council of the City of Arvin, California Adding Chapter 2.01 (Election Certification and Oath Administration) to Arvin Municipal Code Title 2 (Administration and Personnel) to Codify Protocols for the Installation of and Administration of Oaths to Public Officers After the Certification of Election Results or Appointment to Office.

F. Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds.

G. Approval of A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2025-2026 for the California State of Good Repair Program and Authorizing Related Actions.

H. Approval of Updated Agreement No. 2025-13 Second Amendment to the Professional Services Agreement with Regional Government Services (RGS,) Approved by the Arvin City Council on July 22, 2025, to Clarify the Scope of Work.

I. Approval of Amendment No. 4 to Professional Consultant Services Agreement between the City of Arvin and Carollo Engineers, Inc. for Funding and Permitting Assistance.

J. Approval of Proclamation for Recognition of Arvin Healing Colors Community Mural.

Staff recommends approval of the consent agenda.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

6. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) Under the California Department of Government Services Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Replacement Rubber Surfacing and Installation for the Children’s Play Area at Garden in the Sun Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

Staff recommends approval of the Resolution.

Motion __________Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – August 12, 2025

Page 3 of 3 ends

7. COUNCIL MEMBER COMMENTS

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated August 07, 2025.

Cecilia Vela, City Clerk
7/24/2025 8:43:04 AM Page 1 of 6
Payment Register
City of Arvin APPKT01042 - AP 7/23/25
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1514
Vendor Number

BERCHTOLD EQUIPMENT COMPANY
Total Vendor Amount
153.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 153.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount P47805 PW BOBCAT HYD FLUID 07/02/2025 07/02/2025 0.00 153.24 1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
546.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 546.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 203711 PW MEDICAL SUPPLIES 07/14/2025 07/14/2025 0.00 183.81 203712 COMM. CENTER MEDICAL SUPPLY 07/14/2025 07/14/2025 0.00 162.30 203715 PD MEDICAL SUPPLIES 07/14/2025 07/14/2025 0.00 200.39 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
139.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 139.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1251 BULB LED 06/10/2025 06/10/2025 0.00 37.88
585326 COUPLING COMP , TAPE MEASURE 06/02/2025 06/02/2025 0.00 40.57 585508 KEYS 06/04/2025 06/04/2025 0.00 12.50
586115 THREADED CASTER 2" 06/10/2025 06/10/2025 0.00 26.94 586290 KEYS 06/11/2025 06/11/2025 0.00 2.50
92185 BOLTS AND NUTS 06/04/2025 06/04/2025 0.00 5.54
92249 BOLTS AND NUTS 06/05/2025 06/05/2025 0.00 13.12
1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
1,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 1,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0395 FLEET WASH PD 07.09.25 07/09/2025 07/09/2025 0.00 500.00 INV0398 FLEET WASH PD 07.16.25 07/16/2025 07/16/2025 0.00 700.00 1062
Vendor Number
FEDEX
Total Vendor Amount
137.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 137.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-921-41399 SHIPPING SERVICE 07.03.25 07/11/2025 07/11/2025 0.00 137.24 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
1,350.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 1,350.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 549415 PW FUEL USGAGE 06/30/2025 06/30/2025 0.00 1,350.75

JOSE ANGUIANO
Total Vendor Amount
140.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 140.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT OF BUSINESS LICENSE REIMBURSEMENT OF BUSINESS LICENSE & INSPECTION FEE07/17/2025 07/17/2025 0.00 140.25 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
600.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 600.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2025-6 INSPECTION BEHIND THE WHEEL TRAINING 06/28/2025 06/28/2025 0.00 300.00 2025-7 INSPECTION BEHIND THE WHEEL TRAINING 06/29/2025 06/29/2025 0.00 300.00 1829
Vendor Number
KERN AUTO PARTS INC.

Total Vendor Amount

65.54 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 65.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 027182 NITRILE DISPOS GLOVES 05/09/2025 05/09/2025 0.00 31.07 027183 OIL CHANGE REMINDER 05/09/2025 05/09/2025 0.00 34.47 1407
Vendor Number

MOORE & ASSOCIATES INC
Total Vendor Amount
19,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 19,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001833 ZEB ROLLOUT PLAN 07/23/2025 07/23/2025 0.00 9,750.00 INV0001834 ICT PLAN 07/23/2025 07/23/2025 0.00 9,750.00 1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
326.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 326.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV04815734 TRACKER SUBSCRIPTION PW & TRANSIT 06/25/2025 06/25/2025 0.00 326.08 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
342.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 342.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-453533 PD 280 OIL FILTER , MOTOR OIL 06/23/2025 06/23/2025 0.00 50.53 4451-453850 PW 320 REPAIR KIT 06/24/2025 06/24/2025 0.00 8.87 4451-454007 PW BOBCAT FUEL FILTER, OIL FILTER, MOTOROIL 06/25/2025 06/25/2025 0.00 250.18 4451-454019 FUEL FILTER RETURN 06/25/2025 06/25/2025 0.00 -37.25 4451-454219 PD 292 DENT PULLER 06/26/2025 06/26/2025 0.00 14.06 4451-454504 PD 294 OIL FILTER, MOTOR OIL 06/27/2025 06/27/2025 0.00 55.72 1108
Vendor Number
PG & E
Total Vendor Amount
28,566.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 28,566.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 06.10.25-07.10.25 ELEC SVC 06.10.25-07.10.25 07/11/2025 07/11/2025 0.00 28,566.25

PITNEY BOWES
Total Vendor Amount
244.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 244.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3107308801 LEASE 05.28.25-08.27.25 07/09/2025 07/09/2025 0.00 244.56 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
3,235.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 3,235.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 7/8/25 ARV 7/8/25 07/08/2025 07/08/2025 0.00 3,235.47 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
512.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 512.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 12623 UNDER PAID INVOICE 12623 UNDER PAID INVOICE 07/09/2025 07/09/2025 0.00 512.50 1884
Vendor Number

RIGOBERTO PEREZ
Total Vendor Amount
3,358.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 3,358.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REFUND FOR BP-25-143 REFUND FOR BP-25-143 07/15/2025 07/15/2025 0.00 3,358.57 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
549.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 549.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65103179 WEEK ENDING 06.20.25 MARIA L. 06/23/2025 06/23/2025 0.00 549.78 1126
Vendor Number

STAPLES BUSINESS CREDIT
Total Vendor Amount
3,549.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 3,549.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7005444857 OFFICE SUPPLIES FOR THE CITY MAY 2025 05/25/2025 05/25/2025 0.00 1,577.41 7005806566 OFFICE SUPPLIES FOR THE CITY JUNE 2025 06/25/2025 06/25/2025 0.00 1,972.37 1880
Vendor Number

SULLY & SON HYDRAULICS INC
Total Vendor Amount

76.87 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 76.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0178814-IN PW BOBCAT ORB FM BDY 06/23/2025 06/23/2025 0.00 76.87 1180
Vendor Number

TERESA CONTRERAS
Total Vendor Amount

20.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 20.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SECRETARY OF STATE SECRETARY OF STATE 07/17/2025 07/17/2025 0.00 20.00

TYLER TECHNOLOGIES INC
Total Vendor Amount
37,576.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 37,576.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-514448 CONTENT MANAGER + ERP PRO 08.01.25- 07.31.26 07/01/2025 07/01/2025 0.00 37,576.71 1151
Vendor Number

US POSTAL SERVICE
Total Vendor Amount
420.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 420.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7/22/25 7/22/25 BOX #156 07/22/2025 07/22/2025 0.00 420.00 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
183.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 183.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034975162 COPIER LEASE ARVIN PD 06.29.25-07.28.25 07/03/2025 07/03/2025 0.00 183.86 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001802 AFLAC 07/04/2025 07/04/2025 0.00 20.49
INV0001820 AFLAC 07/18/2025 07/18/2025 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001803 ALLSTATE 07/04/2025 07/04/2025 0.00 108.73
INV0001821 ALLSTATE 07/18/2025 07/18/2025 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001822 APOA Dues 07/18/2025 07/18/2025 0.00 950.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,017.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 1,017.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001823 SEIU Dues 07/18/2025 07/18/2025 0.00 27.00
INV0001824 SEIU Dues 07/18/2025 07/18/2025 0.00 990.56
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/24/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001826 ALEX GHAZARIAN 07/18/2025 08/15/2025 0.00 300.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01042 - AP 7/23/25
7/24/2025 8:43:04 AM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 42 24 0.00 102,795.11
Packet Totals: 42 24 0.00 102,795.11
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check85 0.00 2,526.00
Packet Totals:
85 0.00 2,526.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) 7/31/2025 4:54:37 PM Page 1 of 10
Payment Register
City of Arvin APPKT01049 - FOR AP 07/28/2025 - 08/09/2025 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
968.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 968.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7324244017 INTERNET ACC 06.11.25-07.10.25 07/11/2025 07/11/2025 0.00 968.05 1888
Vendor Number

ADAM HUBER
Total Vendor Amount
318.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 318.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount EXPLORER ADVISOR TRAININGEXPLORER ADVISOR TRAINING 07/08/2025 07/08/2025 0.00 318.70 1150
Vendor Number
AT&T
Total Vendor Amount
690.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 690.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000023709178 9391056024 SERVICE JUNE 2025 07/01/2025 07/01/2025 0.00 690.46 1856
Vendor Number

BEST BEST & KRIEGER LLP
Total Vendor Amount
6,986.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 6,986.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1032483 PROF. SERVICES THROUGH MAY 31, 2025 06/30/2025 06/30/2025 0.00 6,986.34 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
27,467.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 27,467.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 251950076503 MEDICAL AUGUST 2025 07/14/2025 07/14/2025 0.00 27,467.69 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
916.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 916.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 41398119 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT JULY 25 07/12/2025 07/12/2025 0.00 916.10 1614
Vendor Number
CAROLLO ENGINEERS INC.

Total Vendor Amount
11,810.65
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 11,810.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB68742 PROF. SERVICES THROUGH 6/30/25 06/30/2025 06/30/2025 0.00 11,810.65

CLAYTON NUNLEY
Total Vendor Amount

60.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 60.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CHEMICAL IMMOBILIZATION TRAINING CHEMICAL IMMOBILIZATION TRAINING 07/15/2025 07/15/2025 0.00 60.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5667 ARVIN LANDSCAPE & MAINT LLMD NO. 1 JUNE 2025 06/30/2025 06/30/2025 0.00 3,000.00 5668 ARVIN LANDSCAPE & MAINT LLMD NO. 2 JUNE 2025 06/30/2025 06/30/2025 0.00 725.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
732.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 732.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00064325 CRADLEPOINT INSTALL 07/24/2025 07/24/2025 0.00 245.74 1122871 LTR 450 DISPATCH PW JULY 2025 07/01/2025 07/01/2025 0.00 292.28 1122872 LTR 450 DISPATCH TRANSIT JULY 2025 07/01/2025 07/01/2025 0.00 194.85 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
157.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 157.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2664 STRING FOR WEED WACKER 07/02/2025 07/02/2025 0.00 14.06 588302 APD FIREWORK STAND 06/30/2025 06/30/2025 0.00 64.93 588304 APD FIREWORK STAND 06/30/2025 06/30/2025 0.00 64.93 588316 ADHESIVE INDUSTRIAL MP 06/30/2025 06/30/2025 0.00 13.96 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
237.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 237.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2399102 CHIRO SVCS AUGUST 2025 07/08/2025 07/08/2025 0.00 237.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
76,035.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 76,035.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9574900 PROF. SERVICES THROUGH JUNE 29,2025 06/30/2025 06/30/2025 0.00 76,035.00 1750
Vendor Number

DOMINIC GARCIA
Total Vendor Amount

ERIC REYES GUERRA
Total Vendor Amount
800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0400 FLEET WASH 07.22.25 07/22/2025 07/22/2025 0.00 400.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01049 - FOR AP 07/28/2025 - 08/09/2025 7/31/2025 4:54:37 PM Page 3 of 10
INV0401 ARVIN PD FLEET WASH 07.30.25 07/30/2025 07/30/2025 0.00 400.00 1849
Vendor Number
FLEET EFORCE INC.

Total Vendor Amount
550.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 550.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1482 TRANSIT 207 EV GAS SPRING 07/10/2025 07/10/2025 0.00 550.59 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
7,935.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 7,935.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1931 CDBG HOMELESS SERVICES FOR JUNE 2025 06/30/2025 06/30/2025 0.00 7,935.50 1065
Vendor Number

GALLS LLC
Total Vendor Amount
350.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 350.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 031872680 PADDLEBACK CUFF / MAG HOLDER 07/09/2025 07/09/2025 0.00 350.94 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
368.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 368.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7082025 INTERPRETING SERVICES 7/8/25 07/08/2025 07/08/2025 0.00 368.20 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
3,686.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 3,686.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 551516 ARVIN FARMS FUEL USAGE 07/09/2025 07/09/2025 0.00 3,686.83 1019
Vendor Number

GUARDIAN
Total Vendor Amount
8,006.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 8,006.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 AUGUST 2025 BUNDLE INSURANCE AUGUST 2025 07/22/2025 07/22/2025 0.00 8,006.82 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
170.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 170.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25-831 BUILDING DEPT. CLOGGED SINK 07/18/2025 07/18/2025 0.00 170.00 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
106.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 106.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 72672 FIRE EXTINGUISHER NITROGEN RECHARGE 07/07/2025 07/07/2025 0.00 106.37

JEFFREY B KELLEY
Total Vendor Amount
324.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 324.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5945 SMOTHERMON PARK MENS RESTROOM REKEY 07/08/2025 07/08/2025 0.00 324.08 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
32,573.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 32,573.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 AUGUST 2025MEDICAL AUGUST 2025 07/10/2025 07/10/2025 0.00 32,573.29 1829
Vendor Number
KERN AUTO PARTS INC.

Total Vendor Amount
3,419.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 3,419.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 028817 PD STOCK ROTOR AND DISC PADS 06/30/2025 06/30/2025 0.00 3,274.87 028865 UNIT 205 BELT WATER PUMP 07/01/2025 07/01/2025 0.00 77.52 029323 UNIT 211 FAN 07/15/2025 07/15/2025 0.00 67.43
1050
Vendor Number

KERN COUNTY INFORMATION SERVICES - KERN ITS
Total Vendor Amount
210.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 210.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CI2500000040 CJIS ACCESS LICENSE FEE 4TH QUARTER FY 24-25 06/11/2025 06/11/2025 0.00 210.00 1886
Vendor Number

KIMBERLY GUERRA
Total Vendor Amount
185.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 185.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount EXPLORER ADVISOR TRAININGEXPLORER ADVISOR TRAINING 07/08/2025 07/08/2025 0.00 185.00 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
360.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 360.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 300623 AR100-00011 06/30/2025 06/30/2025 0.00 360.00
1890
Vendor Number

MANUEL PANTOJA
Total Vendor Amount
560.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 560.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSMENT FOR VET'S HALL REIMBURSMENT FOR VET'S HALL 07/24/2025 07/24/2025 0.00 560.00 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
1,369.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 1,369.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 120479 PPE FOR PW STAFF 07/01/2025 07/01/2025 0.00 981.45 120526 PPE FOR PW STAFF 07/09/2025 07/09/2025 0.00 388.24

NOE CISNEROS
Total Vendor Amount
14,310.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 14,310.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001854 DISK FOR WEED CONTROL 07/31/2025 07/31/2025 0.00 14,310.00 1107
Vendor Number

OPEN & SHUT ENTERPRISES
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 111423 GATE #3 MALFUNCTION 07/07/2025 07/07/2025 0.00 300.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
2,420.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 2,420.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-455117 PD STOCK 06/30/2025 06/30/2025 0.00 1,523.86 4451-455119 PD 288 IDLER PULLEY 06/30/2025 06/30/2025 0.00 53.22 4451-455204 TRANSIT 110 IGN COIL 06/30/2025 06/30/2025 0.00 286.36 4451-455299 TRANSIT 110 CIRCUIT BRAKER 07/01/2025 07/01/2025 0.00 43.06 4451-455300 PD 280 2PK KEYLESS 07/01/2025 07/01/2025 0.00 14.06 4451-455415 TRANSIT 110 WATER PUMP 07/01/2025 07/01/2025 0.00 162.63 4451-455524 TRANSIT 1 GAL CLEANER 07/02/2025 07/02/2025 0.00 90.89 4451-455723 PD 281 MICRO FUSES 07/03/2025 07/03/2025 0.00 7.03 4451-455762 PD 281 BATTERY 07/03/2025 07/03/2025 0.00 239.26 4451-456546 PD 283 BLOWER RESTR 07/07/2025 07/07/2025 0.00 138.65 4451-456614 PD 283 BLOWER RETURN 07/07/2025 07/07/2025 0.00 -138.65 1108
Vendor Number
PG & E
Total Vendor Amount
2,892.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 2,892.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 06.23.25-07.22.25 2004215572-9 06.23.25-07.22.25 07/23/2025 07/23/2025 0.00 316.32 7317315093-6 06.23.25-07.22.25 7317315093-6 06.23.25-07.22.2 07/23/2025 07/23/2025 0.00 1,986.73 7368140966-7 06.21.25-07.21.25 7368140966-7 06.21.25-07.21.25 07/25/2025 07/25/2025 0.00 122.28 9132070691-3 06.23.25-07.22.25 9132070691-3 06.23.25-07.22.25 07/23/2025 07/23/2025 0.00 442.34 9307046200-2 06.23.25-07.22.25 9307046200-2 06.23.25-07.22.25 07/24/2025 07/24/2025 0.00 24.64 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
1,136.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 1,136.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount METER ADD 7/11/25 METER ADD 7/11/25 07/11/2025 07/11/2025 0.00 1,136.47 1889
Vendor Number

RAFAEL CONTRERES
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSMENT FOR VET'S HALL REIMBURSMENT FOR VET'S HALL 07/22/2025 07/22/2025 0.00 450.00

REGIONAL GOVERNMENT SERVICES AUTHORITY
Total Vendor Amount
7,371.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 7,371.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 18321-R CONTRACT SERVICE FO MARCH 03/31/2025 03/31/2025 0.00 7,371.60 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,263.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 2,263.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65221226 WEEK ENDING 07.18.25 STEPHANIE M. 07/28/2025 07/28/2025 0.00 970.20 65224123 WEEK ENDING 07.25.25 STEPHANIE M. 07/28/2025 07/28/2025 0.00 1,293.60 1069
Vendor Number

ROGER GOODMAN
Total Vendor Amount
1,211.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 1,211.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1999 MOTOROLLA WHIP ANTENNA 07/06/2025 07/06/2025 0.00 321.75 2006 BRIEFING ROOM MONITOR WALL MOUNT 07/11/2025 07/11/2025 0.00 890.00 1735
Vendor Number

SARAH JANE MCARTHUR
Total Vendor Amount
773.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 773.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20745 CUSTOM STICK ON POLICE BADGES 06/19/2025 06/19/2025 0.00 773.95 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
681.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 681.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 153575324-002 GITS PARK HUNTER ACC2 MODULE 6 STATION 07/09/2025 07/09/2025 0.00 340.93 153579282-001 GITS PARK HUNTER ACC2 07/09/2025 07/09/2025 0.00 340.93 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101072125 PUBLIC WORKS SVC 07.29.25-08.28.25 07/21/2025 07/21/2025 0.00 180.00 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
125.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 125.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4356 RECERTIFICATION DOT PHYSICAL 07/10/2025 07/10/2025 0.00 125.00 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount

27.06 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 27.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-116669 ALUMINUM SIGN 07/07/2025 07/07/2025 0.00 27.06

TYACK TIRES INC
Total Vendor Amount
494.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 494.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 243293 PD 289 TIRES REPLACED 07/17/2025 07/17/2025 0.00 310.14 243384 PD 296 TPMS REPLACEMENT 07/21/2025 07/21/2025 0.00 165.48 243440 PD 285 FLAT REPAIR 07/22/2025 07/22/2025 0.00 19.33 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
154,863.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 154,863.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000219205 O & M SERVICES WASTEWATER JUNE 2025 06/30/2025 06/30/2025 0.00 154,863.86 1259
Vendor Number

VINCENTE MEDRANO
Total Vendor Amount
185.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 185.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount EXPLORER ADVISOR TRAININGEXPLORER ADVISOR TRAINING 07/30/2025 07/30/2025 0.00 185.00 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
124.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 124.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5034990905 COMM DEV LEASE 06.30.25-07.29.25 07/04/2025 07/04/2025 0.00 124.49 1555
Vendor Number

WEX BANK
Total Vendor Amount
15,380.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 15,380.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 106254650 FUEL USAGE FOR JULY 2025 07/30/2025 07/30/2025 0.00 15,380.29 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001843 APOA Dues 08/01/2025 08/01/2025 0.00 950.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,020.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 1,020.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001844 SEIU Dues 08/01/2025 08/01/2025 0.00 27.00
INV0001845 SEIU Dues 08/01/2025 08/01/2025 0.00 993.26
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
510.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/31/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001836 ALEX GHAZARIAN 07/28/2025 08/15/2025 0.00 300.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01049 - FOR AP 07/28/2025 - 08/09/2025 7/31/2025 4:54:37 PM Page 8 of 10
Check 07/31/2025 210.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001847 BRANDON SNYDER 08/01/2025 09/15/2025 0.00 210.34

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01049 - FOR AP 07/28/2025 - 08/09/2025 7/31/2025 4:54:37 PM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 79 50 0.00 396,335.63
Packet Totals: 79 50 0.00 396,335.63
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check54 0.00 2,480.60
Packet Totals:
54 0.00 2,480.60

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01049 - FOR AP 07/28/2025 - 08/09/2025 7/31/2025 4:54:37 PM Page 10 of 10
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -398,816.23
Packet Totals: -398,816.23

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) 8/4/2025 5:30:50 PM Page 1 of 3
Payment Register
City of Arvin APPKT01051 - AP FOR 8/4/25
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1264
Vendor Number

EDWIN JIMENEZ
Total Vendor Amount
335.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/04/2025 335.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PERISHABLE SKILLS TRAINING PERISHABLE SKILLS TRAINING 08/04/2025 08/04/2025 0.00 335.00 1156
Vendor Number

JOSEPH HUGGETT
Total Vendor Amount
260.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/04/2025 260.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FIELD TRAINING PROGRAM FIELD TRAINING PROGRAM 06/09/2025 06/09/2025 0.00 260.00 1703
Vendor Number

KAISER SAMIN
Total Vendor Amount
335.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/04/2025 335.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PERISHABLE SKILLS TRAINING PERISHABLE SKILLS TRAINING 08/04/2025 08/04/2025 0.00 335.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01051 - AP FOR 8/4/25
8/4/2025 5:30:50 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check33 0.00 930.00
Packet Totals:
33 0.00 930.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.) Payment Register APPKT01051 - AP FOR 8/4/25
8/4/2025 5:30:50 PM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -930.00
Packet Totals: -930.00

5.A.1
Attachment: Demand Register(s) of July 19, 2025 - August 07, 2025 (Demand Register(s) of July 19, 2025 - August 07, 2025.)

5.B.1
Attachment: Payroll Register(s) of July 18, 2025 and August 01, 2025 (Payroll Register(s) of July 18, 2025 and August 01, 2025.)

5.B.1
Attachment: Payroll Register(s) of July 18, 2025 and August 01, 2025 (Payroll Register(s) of July 18, 2025 and August 01, 2025.) Arvin City Council Meeting Minutes – July 22, 2025

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 22, 2025
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: MPT Reyes absent; All others present. One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second CM Perez Vote 3-0

2. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER
THAN 7:00PM.

4. PRESENTATION(S)
A. Veolia Capital Program Management (CPM) Projects
Gerry Lemus, Project Manager - Veolia North America
B. Arvin Clean Energy Complex
Armin Garcia – Síen, Inc.

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 22, 2025 (Minutes of Regular Meeting of 07/22/25; Special Meeting of Arvin City Council Meeting Minutes – July 22, 2025

Page 2 of 3 ends

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 04, 2025 – July 18, 2025.

B. Approval of Payroll Register(s) of July 04, 2025.

C. Approval of Minutes of the Regular Meeting of July 08, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Approving the Arvin Transit Zero Emissions Rollout Plan.

Resolution No. 2025-52
E. Approval of A Resolution of the City Council of the City of Arvin to Approve the St. Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; Authorize Closure of Streets and Waive City Costs Associated with this Event; Authorize Execution of A Memorandum of Understanding between the City of Arvin and St. Thomas Church.

Resolution No. 2025-53
Agreement No. 2025-12
F. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Submittal of a Grant Application to the San Joaquin Valley Air District “Public Benefit” Program to Fund the Purchase of (2) 2025 Ford Interceptor Hybrid Vehicles for Law Enforcement and Authorizing the City Manager to execute all Related “Public Benefit” Program Documents, and Authorizing Related Action.

Resolution No. 2025-54
G. Approval of A Resolution of the City Council of the City of Arvin Approving the Sale or Disposal of a Public Works Vehicle (Ford F-150) Declared as Surplus.

Resolution No. 2025-55
H. Approval of Second Amendment to Agreement Dated January 28, 2025 between the City of Arvin and Regional Government Services Authority for Consultant and Administrative Services.

Agreement No. 2025-13
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 5A – 5H.

Motion CM Horton Second CM Perez Vote 3-0

6. PUBLIC HEARING(S)
A. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin, California Adding Chapter 2.01 (Election Certification and Oath Administration) to Arvin Municipal Code Title 2 (Administration and Personnel) to Codify Protocols for the Installation of and Administration of Oaths to Public Officers After the Certification of Election Results or Appointment to Office.

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 22, 2025 (Minutes of Regular Meeting of 07/22/25; Special Meeting of Arvin City Council Meeting Minutes – July 22, 2025

Page 3 of 3 ends

Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve waive first reading of the Ordinance and approve the introduction of the Ordinance.

Motion CM Perez Second CM Horton Vote 3-0

7. COUNCIL MEMBER COMMENTS

8. ADJOURNED @ 8:30PM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 22, 2025 (Minutes of Regular Meeting of 07/22/25; Special Meeting of Special Arvin City Council Meeting Minutes – July 25, 2025

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 25, 2025
CALL TO ORDER @ 11:00AM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion MPT Reyes Second CM Perez Vote 4-0

3. ADJOURNED @ 11:42AM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of July 25, 2025 (Minutes of Regular Meeting of 07/22/25; Special Meeting of Special Arvin City Council Meeting Minutes – August 05, 2025

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 05, 2025
CALL TO ORDER @ 6:01PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; One councilmember seat vacant.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second CM Horton Vote 4-0

3. ACTION ITEM(S)
A. Consideration and Approval of Temporary Effluent Water Agreement with Zam Farming, LLC.

Staff recommends City Council approve a Temporary Effluent Water Agreement with Zam Farming, LLC.

Motion to approve a temporary Effluent Water Agreement with Zam Farming, LLC.

Motion MPT Reyes Second CM Perez Vote 4-0
Agreement No. 2025-14

4. ADJOURNED @ 6:18PM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of August 05, 2025 (Minutes of Regular Meeting of 07/22/25; Special Meeting of

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Staff Report re Approving Amendment to JPA of the CSJVRMA.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

BACKGROUND:

The Central San Joaquin Valley Risk Management Authority (CSJVRMA ) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage. The City of Arvin is a member of the CSJVRMA and Arvin City Manager, Jeff Jones serves on the CSJVRMA Executive Committee and also on the Finance and Administration Subcommittee.

The CSJVRMA is currently in the process of updating its Governing Documents to ensure they continue to reflect the CSJVRMA’s current practices, legal requirements, and operational needs. The first document to be updated is the Joint Powers Agreement (JPA). The JPA, which was created establishing the CSJVRMA, allows for amendment of the agreement upon approval by the City Council of two-thirds (2/3rds) of the members of the CSJVRMA.

The CSJVRMA desires to amend the JPA as set forth in the Agreement dated July 1, 1994, and as amended July 1, 2025. Amendments to the Agreement have been approved by the CSJVRMA Executive Committee, and it now requires approval by the member cities’ city councils. Upon signature by twothirds (2/3rds) of the member cities, any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the Agreement.

STAFF RECOMMENDATION:

Staff recommends approval of the Resolution of the City Council of the City of Arvin Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority.

FINANCIAL IMPACT:

None
ATTACHMENTS:

The following documents are attached:
• A Resolution approving the amendment to the JPA
• A memorandum outlining the amendments
• A redline version of the Joint Powers Agreement showing the changes being made • The final version of the Joint Powers Agreement

5.D.1
Attachment: Staff Report CSJVRMA JPA Amendments_081225 (Amendment to JPA of the CSJVRMA)

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Reso Approving CSJVRMA Amend to JPA.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF

THE CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT

AUTHORITY
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of Arvin is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of Arvin is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
THE CITY COUNCIL OF THE CITY OF ARVIN RESOLVES AS FOLLOWS: That the City Council of the City of Arvin approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement. ///
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5.D.2
Attachment: Reso Approving Amendments to Joint Powers Agreement of CSJVRMA_081225 (Amendment to JPA of the CSJVRMA)

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Reso Approving CSJVRMA Amend to JPA.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the12th day of August 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.D.2
Attachment: Reso Approving Amendments to Joint Powers Agreement of CSJVRMA_081225 (Amendment to JPA of the CSJVRMA)

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200  Sacramento, CA 95833 (916) 244-1100  (800) 541-4591
Fax (916) 244-1199  E-Mail [email protected] Northern Region
Angels Camp
Atwater
Ceres
Escalon
Gustine
Hughson
Lathrop
Livingston
Newman
Oakdale
Patterson
Ripon
Riverbank
Sonora
Sutter Creek
Tracy
Turlock
Waterford
Central Region
Chowchilla
Clovis
Dinuba
Dos Palos
Firebaugh
Fowler
Huron
Kerman
Kingsburg
Los Banos
Madera
Mendota
Merced
Orange Cove
Parlier
Reedley
San Joaquin
Sanger
Selma
Southern Region
Arvin
Avenal
Corcoran
Delano
Exeter
Farmersville
Lemoore
Maricopa
McFarland
Porterville
Shafter
Taft
Tehachapi
Tulare
Wasco
Woodlake
DATE: July 14, 2025
TO: CSJVRMA Member City Councils
FROM: Jeanette Workman, Administrator
SUBJECT: AMENDED AND RESTATED CSJVRMA JOINT POWERS AGREEMENT –

ACTION REQUIRED
The Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) staff and CSJVRMA Legal Counsel, Mr. John Lavra, in conjunction with the CSJVRMA Administration and Financial Services Subcommittee, who will make recommendations to the Executive Committee, are conducting a full review of the CSJVRMA governing documents to ensure they continue to reflect the CSJVRMA’s current practices, legal requirements, and operational needs.

Pursuant to action by the Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) Executive Committee on June 26, 2025, we are forwarding to you an Amended and Restated Joint Powers Agreement for presentation and approval by your city’s city council at their earliest opportunity.

Amendments to the Joint Powers Agreement require a written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the member cities. Upon signature by twothirds (2/3rds) of the member cities, any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the Agreement.

Mr. Lavra advised the Executive Committee that although the Joint Powers Agreement, even as last amended in 1994, meets the legal requirements as set forth in the government code for Joint Powers Authorities, the document has been updated as follows:
 Definitional terms have been defined more clearly.
 Language has been broadened to give leeway in the event the CSJVRMA wants to consider creating or participating in a captive agency.  An addition was made pursuant to Government Code Section 6509 that was not part of the law in 1994 when CSJVRMA last amended the Agreement. The change requires JPAs to designate a member whose restrictions would apply to the operations of the JPA. Below is an excerpt from correspondence from Mr. Lavra:
“This code section was enacted to prevent a local public entity from exercising powers inconsistent with its own charter, ordinance or resolution simply by becoming a member of a JPA. JPA's are formed to permit public entities to exercise powers on a collective basis, which they could, absent the JPA, exercise individually. However, the legislature wanted to place some restriction on the power of the JPA, without that JPA having to comply with all restrictions that might be in place for all of the members of the JPA. It would be unworkable, for instance, if the JPA had to satisfy or verify any and all

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the CSJVRMA Member City Councils
July 14, 2025

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restrictions from the ordinances of all of the members of the JPA when transacting the business of the JPA. In order to strike a balance, section 6509 permits the JPA to agree to any restrictions in its exercise of powers based on the restrictions of one identified member city.”
The City of Ripon has been added to the Agreement as the designated city under Government Code Section 6509 with City of Madera listed as a secondary city in the event the City of Ripon were to terminate its membership. These two cities have no restrictions in place that would conflict with the day-to-day operations of the JPA.

To assist you in presenting this information to your city council for approval, a redline version of the Joint Powers Agreement is attached. Also attached are the following:
 A proposed new Joint Powers Agreement to be executed upon approval by your city council.
 A sample resolution that can be used to document the action taken by your city council in approving the Amended and Restated Joint Powers Agreement. This document is also being provided in a Word format to allow you to modify as appropriate for adoption by your council when approving the Amended and Restated Joint Powers Agreement.

Upon approval of the new Joint Powers Agreement by your city council, the final document needs to be executed by your City Manager/Administrator or an authorized individual from your city. Please forward an original, signed copy of the new Joint Powers Agreement, along with a copy of the adopted and fully executed council resolution, to Samantha Zellmer, CSJVRMA Board Secretary, at the following address:

CSJVRMA
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
If you have any questions, please contact Jeanette Workman, CSJVRMA Administrator, at [email protected] or (916) 244-1110.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT
AS AMENDED JULY 1, 20251994

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

TABLE OF CONTENTS
ARTICLE I ......................................................................................................................................... 3 DEFINITIONS .................................................................................................................................... 3 ARTICLE II ........................................................................................................................................ 4 PURPOSES ....................................................................................................................................... 4 ARTICLE III ....................................................................................................................................... 4 CREATION OF JOINT POWERS AUTHORITY ..................................................................................... 4 ARTICLE IV ....................................................................................................................................... 5 PARTIES TO AGREEMENT ................................................................................................................ 5 ARTICLE V ........................................................................................................................................ 5 MEMBERSHIP .................................................................................................................................. 5 ARTICLE VI ....................................................................................................................................... 6 TERM OF AGREEMENT .................................................................................................................... 6 ARTICLE VII ...................................................................................................................................... 6 POWERS OF THE AUTHORITY .......................................................................................................... 6 ARTICLE VIII ..................................................................................................................................... 7 BOARD OF DIRECTORS .................................................................................................................... 7 ARTICLE IX ....................................................................................................................................... 8 BYLAWS AND REGULATIONS ........................................................................................................... 8 ARTICLE X ........................................................................................................................................ 8 EXECUTIVE COMMITTEE ................................................................................................................. 8 ARTICLE XI ....................................................................................................................................... 9 OFFICERS ......................................................................................................................................... 9 ARTICLE XII ...................................................................................................................................... 9 JOINT PROTECTION PROGRAMS ..................................................................................................... 9 ARTICLE XIII ................................................................................................................................... 10 RESERVE FUNDS ............................................................................................................................ 10 ARTICLE XIV ................................................................................................................................... 10 OPERATING FUND ......................................................................................................................... 10

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the ARTICLE XV .................................................................................................................................... 10 BUDGET ......................................................................................................................................... 10 ARTICLE XVI ................................................................................................................................... 10 FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ............................. 10 Joint Powers Agreement
Table of Contents

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ARTICLE XVII .................................................................................................................................. 10 RESPONSIBILITIES OF AUTHORITY ................................................................................................ 11 ARTICLE XVIII ................................................................................................................................. 11 RESPONSIBILITIES OF MEMBER CITIES .......................................................................................... 11 ARTICLE XIX ................................................................................................................................... 12 WITHDRAWAL ............................................................................................................................... 12 ARTICLE XX .................................................................................................................................... 12 INVOLUNTARY TERMINATION ...................................................................................................... 12 ARTICLE XXI ................................................................................................................................... 12 CONTINUED LIABILITY ................................................................................................................... 12 ARTICLE XXII .................................................................................................................................. 12 REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ............................................. 12 ARTICLE XXIII ................................................................................................................................. 13 TERMINATION OF AUTHORITY ...................................................................................................... 13 ARTICLE XXIV ................................................................................................................................. 13 AUDIT ............................................................................................................................................ 14 ARTICLE XXV .................................................................................................................................. 14 ARBITRATION ................................................................................................................................ 14 ARTICLE XXVI ................................................................................................................................. 14 BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE14 ARTICLE XXVII ................................................................................................................................ 14 ENFORCEMENT ............................................................................................................................. 14 ARTICLE XXVIII ............................................................................................................................... 14 AMENDMENTS .............................................................................................................................. 14

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the ARTICLE XXIX ................................................................................................................................. 15 NOTICES ........................................................................................................................................ 15 ARTICLE XXX .................................................................................................................................. 15 COUNTERPARTS ............................................................................................................................ 15

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 1 Amended July 1, 2025199
4 AMENDED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AGREEMENT, dated for convenience this 1st day of July, 20251994, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985 and July 1, 1994 by a two-thirds vote of the Member Cities' city councils; and

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 2 Amended July 1, 2025199
4 WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:

NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended Agreement, dated July 1, 20251994, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 3 Amended July 1, 2025199
4 ARTICLE I

DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Juoaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority'sJoint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority. those funds charged for the purpose of self-insured coverage. "Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
"Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. .

Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 4 Amended July 1, 2025199
4 of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committeeparticipating Member Cities, containing the provisions setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws, and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority. ;
"Representative" shall mean the person, normally the City Manager/Administrator of the Member City , who has been designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control). "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposurearea without purchasing insurance to cover the risk or a portion of the risk.

ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services;and share risks; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 5 Amended July 1, 2025199
4 ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
A.

Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

B. It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

C. The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
A. Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. . Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended Agreement. . A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. . Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.

B. Each city which is a member of the Authority at the time this amended Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.

ARTICLE V

MEMBERSHIP
A. ELIGIBILITY

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 6 Amended July 1, 2025199
4 To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. . When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided. . This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
A. The Authority shall have all of the powers common to Member Cities and all additional powers set forth in Section 6500, et. seq. and Section 989, et. seq. of the Government Code and other applicable law. The Authority shall have all of the rights, immunities, privileges, and defenses afforded each Member City and peculiar to the particular Member City being sued or against which there has been a claim.

Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. to mMake and enter into contracts;

2. to iIncur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City which is a part of this Agreementexcept as otherwise provided;

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 7 Amended July 1, 20251994

3. to aAssess Member Cities as deemed appropriate for good cause as determined by the Executive Committee;

4. to aAcquire, hold, or dispose of real and personal property;

5. to rReceive contributions and donations of property, funds, services, and other forms of assistance from any sources;

6. to sSue and be sued in its own name;

7. to eEmploy agents and employees;

8. to aAcquire, construct, manage, and maintain buildings;

9. to lLease real or personal property, including propertythat of a Member City; and

10. to exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

B. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. . Each Member City shall appoint one Representative. . Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. . Each Member City shall also appoint one alternate Representative. . The alternate Representative may attend and may participate in any meeting of the Board. . When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. . Each Representative serves at the pleasure of the Member City being represented. . Each Representative has one vote as the member of the Board. . Representatives are not entitled to compensation. . However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. . The Executive Committee shall determinefix by resolution the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special meeting by filing a written request with the Secretary. . The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for Commented [JW1]: Meetings will continue to
be adopted by the EC, but in a less
formal manner than by resolution.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 8 Amended July 1, 2025199
4 notice of the special meeting being given.

Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).

The Authority shall have minutes of regular and special meetings kept. . As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business. .

However, less than a quorum may adjourn from time to time. . A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. . The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments toTo change the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. To creation ofe any new Joint Protection Program;

3. To termination of ae any Joint Protection Program;

4. To expulsion ofel a Member City;

5. To adoption of an operating budget for the Authority;

6. To change or reviseAmendments to the Authority's Conflict of Interest Code; and

7. To Aauthorization for e the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE

The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. . The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 9 Amended July 1, 20251994

ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. . Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. . All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The president shall appoint someone other than the treasurer to perform the functions of auditor/controller of the Authority shall be performed by the Authority’s contracted administration firmofficers or employees or in-house staff, or the president may assume these functions as a collateral duty of the presidency. The auditor/controller must be a member of the Board. The Ttreasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Board shall require the treasurer and auditor/controller to file with the Authority an official bond in the amount to be fixed by the Board. The Authority shall pay the cost of bond premiums required by this section. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. . All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws. .

All other Joint Protection Programs shall be optional. . The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. . A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. . Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve Commented [JR2]: Staff conformed this
section to reflect current
practices/align with 6505.6.

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to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. . The funds treasurer shall be invested and reinvest the funds in compliance with the Authority's Investment Policy and relevant Sstate laws. and in the same manner as if they were Member City funds.

Refunds shall be made in accordance with the Master Plan Document for each program.

ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. . Just demands for payment shall be made by warrants in compliance with the adopted budget. . The warrants shall be paid as directed by the Executive Committee. . The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. assist Member Cities in developing their risk management programs ;

2. participate in risk management advisory committees formed by Member Cities;

3. provide loss prevention, safety, and security services;

4. provide all program services as required by program Master Plan Documents ;

5. provide loss analysis control by use of statistical analysis, data processing, and Commented [JR3]: This change is to allow
for the potential formation of a captive
entity, and investment under other state
laws.

Commented [JR4]: The MPD will be amended to
provide for flexibility in the payment
of refunds. Recall board action to
ratify decisions of executive committee
in withholding refund amounts.

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record and file keeping services. . The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. conduct risk management audits to review the participation of each Member City in the program; and

7. perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. pay all financial obligations to the Authority within the time prescribed;

2. appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. adopt a risk management program ;carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. establish a risk management advisory committee to work with the risk manager of the Authority;

6. maintain an active safety committee;

7. report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

8. permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

9. submit DE3-DPs to the Authority concurrent with the submission dates established by the State of California;

10. submit underwriting information requested by the Authority on a timely basis;

11. provide accurate statistical data concerning the Member City to the Authority when requested;

12. cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

13. cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

14. comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX
Commented [JW5]: This will be included in
the program master plan document

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WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. . A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. . Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
A. In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. . The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. . The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. . Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to

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participate in any pooled Joint Protection Programs.

ARTICLE XXIII

TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority. . The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. . Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
A. The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.

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ARTICLE XXV

ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. . In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. . Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.

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ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:

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CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

AS AMENDED AND RESTATED
EFFECTIVE JULY 1, 2025

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TABLE OF CONTENTS

AMENDED AND RESTATED

JOINT POWERS AGREEMENT

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) ARTICLE I – DEFINITIONS ................................................................................................................. 2 ARTICLE II – PURPOSES ................................................................................................................... 4 ARTICLE III – CREATION OF JOINT POWERS AUTHORITY ................................................................ 4 ARTICLE IV – PARTIES TO AGREEMENT ........................................................................................... 4 ARTICLE V – MEMBERSHIP .............................................................................................................. 5 ARTICLE VI – TERM OF AGREEMENT ............................................................................................... 5 ARTICLE VII – POWERS OF THE AUTHORITY ................................................................................... 5 ARTICLE VIII – BOARD OF DIRECTORS ............................................................................................. 6 ARTICLE IX – BYLAWS AND REGULATIONS ...................................................................................... 7 ARTICLE X – EXECUTIVE COMMITTEE ............................................................................................. 7 ARTICLE XI – OFFICERS .................................................................................................................... 8 ARTICLE XII – JOINT PROTECTION PROGRAMS ............................................................................... 8 ARTICLE XIII – RESERVE FUNDS ....................................................................................................... 8 ARTICLE XIV – OPERATING FUND .................................................................................................... 9 ARTICLE XV – BUDGET ..................................................................................................................... 9 ARTICLE XVI – FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ........ 9 ARTICLE XVII – RESPONSIBILITIES OF AUTHORITY .......................................................................... 9 ARTICLE XVIII – RESPONSIBILITIES OF MEMBER CITIES ................................................................ 10 ARTICLE XIX - WITHDRAWAL ......................................................................................................... 10 ARTICLE XX – INVOLUNTARY TERMINATION ................................................................................ 11 ARTICLE XXI – CONTINUED LIABILITY ............................................................................................ 11

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Table of Contents

Page 2 ends

ARTICLE XXII – REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ..................... 11 ARTICLE XXIII – TERMINATION OF AUTHORITY............................................................................. 11 ARTICLE XXIV – AUDIT ................................................................................................................... 12 ARTICLE XXV - ARBITRATION ......................................................................................................... 12 ARTICLE XXVI – BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE .................................................................................................. 12 ARTICLE XXVII - ENCORCEMENT ................................................................................................... 12 ARTICLE XXVIII - AMENDMENTS ................................................................................................... 13 ARTICLE XXIX - NOTICES ................................................................................................................ 13 ARTICLE XXX - COUNTERPARTS ..................................................................................................... 13

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AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AND RESTATED AGREEMENT, dated for convenience this 1st day of July 2025, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and
WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985, and July 1, 1994, by a two-thirds vote of the Member Cities' city councils; and WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and

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NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended and restated Agreement, dated July 1, 2025, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.

ARTICLE I

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Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 3 Amended and Restated July 1, 2025 "Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program. "Master Plan Document" shall mean the document, formally adopted by the Executive Committee, setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority.
"Representative" shall mean the person, designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control).

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ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.

ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended and restated Agreement. A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.

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ARTICLE V

MEMBERSHIP
A. ELIGIBILITY
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended and restated, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided.

This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. Make and enter into contracts;

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2. Incur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City except as otherwise provided;

3. Assess Member Cities as deemed appropriate by the Executive Committee;

4. Acquire, hold, or dispose of real and personal property;

5. Receive contributions and donations of property, funds, services, and other forms of assistance from any source;

6. Sue and be sued in its own name;

7. Employ agents and employees;

8. Acquire, construct, manage, and maintain buildings;

9. Lease real or personal property, including property of a Member City; and

10. To exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. Each Member City shall appoint one Representative. Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. Each Member City shall also appoint one alternate Representative. The alternate Representative may attend and may participate in any meeting of the Board. When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. Each Representative serves at the pleasure of the Member City being represented. Each Representative has one vote as the member of the Board.

Representatives are not entitled to compensation. However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. The Executive Committee shall determine the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special

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The Authority shall have minutes of regular and special meetings kept. As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business.

However, less than a quorum may adjourn from time to time. A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments to the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. Creation of any new Joint Protection Program;

3. Termination of any Joint Protection Program;

4. Expulsion of a Member City;

5. Adoption of an operating budget for the Authority;

6. Amendments to the Authority's Conflict of Interest Code; and

7. Authorization for the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.

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ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The functions of auditor/controller of the Authority shall be performed by the Authority’s officers or employees. The Treasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws.

All other Joint Protection Programs shall be optional. The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. The funds shall be invested in compliance with the Authority's Investment Policy and relevant state laws.

Refunds shall be made in accordance with the Master Plan Document for each program.

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ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. Just demands for payment shall be made by warrants in compliance with the adopted budget. The warrants shall be paid as directed by the Executive Committee. The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. Assist Member Cities in developing their risk management programs;

2. Participate in risk management advisory committees formed by Member Cities;

3. Provide loss prevention, safety, and security services;

4. Provide all program services as required by program Master Plan Documents;

5. Provide loss analysis control by use of statistical analysis, data processing, and record and file keeping services. The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. Conduct risk management audits to review the participation of each Member City in the program; and

7. Perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 10 Amended and Restated July 1, 2025

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. Pay all financial obligations to the Authority within the time prescribed;

2. Appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. Conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. Carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. Report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

6. Permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

7. Submit underwriting information requested by the Authority on a timely basis;

8. Provide accurate statistical data concerning the Member City to the Authority when requested;

9. Cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

10. Cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

11. Comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX

WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 11 Amended and Restated July 1, 2025

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to participate in any pooled Joint Protection Programs.

ARTICLE XXIII

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 12 Amended and Restated July 1, 2025 The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.

ARTICLE XXV

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the Joint Powers Agreement Page 13 Amended and Restated July 1, 2025

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.

ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the

RESOLUTION APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF THE

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of ____ is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of ____ is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
The City hereby resolves:

IT IS HEREBY RESOLVED that the City Council of ______________________ __________________________ approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.

The forgoing resolution was adopted this _____ day of ___________, 20__ by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MAYOR/CITY MANAGER
ATTEST:
_______________________________________

CITY CLERK

5.D.3
Attachment: CSJVRMA Joint Powers Agreement Amendments - Memo, Redlined JPA, Final JPA, and Sample Res (Amendment to JPA of the

Page 1 of 2 ends

Staff Report – Adoption of Ordinance to codify protocols for Election Certification and Admin. of Oath of Office.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
SUBJECT: ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN, CALIFORNIA ADDING CHAPTER 2.01 (ELECTION

CERTIFICATION AND OATH ADMINISTRATION) TO ARVIN MUNICIPAL CODE TITLE 2 (ADMINISTRATION AND PERSONNEL) TO CODIFY PROTOCOLS FOR

THE INSTALLATION OF AND ADMINISTRATION OF OATHS TO PUBLIC

OFFICERS AFTER THE CERTIFICATION OF ELECTION RESULTS OR APPOINTMENT TO OFFICE.

RECOMMENDATION
Staff recommends the City Council adopt the Ordinance entitled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN,
CALIFORNIA ADDING CHAPTER 2.01 (ELECTION CERTIFICATION AND OATH ADMINISTRATION) TO ARVIN MUNICIPAL CODE TITLE 2
(ADMINISTRATION AND PERSONNEL) TO CODIFY PROTOCOLS FOR

THE INSTALLATION OF AND ADMINISTRATION OF OATHS TO PUBLIC

OFFICERS AFTER THE CERTIFICATION OF ELECTION RESULTS OR APPOINTMENT TO OFFICE.

BACKGROUND
On February 10, 2025, the 2024-25 Kern County Grand Jury (the “Grand Jury”) issued its report, “City of Arvin: A City with Growing Pains,” (the “Report”) which—per Penal Code § 933.5— documented its investigation into the City’s operations following certain expressed concerns.

The Report recommended the City consider codification of agenda protocols for administration of oaths to certain public officers. Specifically, the Report stated:
“R9.… the City Council should codify an agenda format to be followed at the first Council meeting following certification of an election, special election, or appointment. This format should place the swearing in of new members (including the Mayor) first on the agenda followed by Public Comments. (Finding #12)”
From the Grand Jury’s perspective, the codification of such protocols would assist the City in becoming more responsive and transparent to its residents.

5.E.1
Attachment: Staff Report - Ord. Re Election Certification and Administration of Oath of Office_081225 (Adoption of Ord AMC Chptr 2.01 Election

Page 2 of 2 ends

Staff Report – Adoption of Ordinance to codify protocols for Election Certification and Admin. of Oath of Office.

The Arvin City Council waived first reading of the Ordinance and approved introduction of the Ordinance at the City Council Meeting of July 22, 2025.

ANALYSIS
As a result of Recommendation No. R9 of the Report, staff has prepared the attached ordinance memorializing procedures for the installation of and administration of oaths of office to elected public officers pursuant to state law.

California Constitution and Government Code
The California Constitution requires that all public officers take and subscribe to an oath of office before assuming office. (Gov. Code § 1360 et seq.) City Councilmembers, before commencing any term, each must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, § 3; Gov. Code, §§ 1360, 36507.) Proposed Agenda Protocols
The proposed ordinance, attached hereto, provides that immediately following the City Council’s declaration of election results, the oath of office must be administered to all elected officials assuming office thereunder. Additionally, if the City Council appoints an individual to fill a vacant elective office, the oath must be administered to the appointee immediately following appointment. The ordinance further requires that this be placed on a City Council agenda and considered by the sitting City Council prior to any substantive city business. Substantive city business includes the consent calendar, public hearings, new city business, and any other matters, as determined by the city manager or designee, in consultation with the city attorney.

FISCAL IMPACT
There is no anticipated fiscal impact as a result of the adoption of agenda protocols for the administration of the oath of office.

ATTACHMENTS
A. Ordinance – Codification of protocols for the installation of and administration of oaths to public officers after the certification of election results or appointment to office.

5.E.1
Attachment: Staff Report - Ord. Re Election Certification and Administration of Oath of Office_081225 (Adoption of Ord AMC Chptr 2.01 Election

Page 1 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN,
CALIFORNIA ADDING CHAPTER 2.01 (ELECTION CERTIFICATION
AND OATH ADMINISTRATION) TO ARVIN MUNICIPAL CODE TITLE 2 (ADMINISTRATION AND PERSONNEL) TO CODIFY PROTOCOLS FOR

THE INSTALLATION OF AND ADMINISTRATION OF OATHS TO

PUBLIC OFFICERS AFTER THE CERTIFICATION OF ELECTION

RESULTS OR APPOINTMENT TO OFFICE
The City Council of the City of Arvin does ordain as follows:

SECTION 1. Findings. The City Council finds, determines and declares as follows:

A. On February 10, 2025, the 2024-25 Kern County Grand Jury (the “Grand Jury”) issued its report, “City of Arvin: A City with Growing Pains,” (the “Report”) which—per Penal Code § 933.5—documented its investigation into the City’s operations following certain expressed concerns. The City has made the Report publicly available—in both English and Spanish—on its website, at: https://www.arvin.org/207/City-Council.

B. In the Report, the Grand Jury made specific recommendations designed to “assist the City in becoming more responsive and transparent to its citizens.”
C. Recommendation No. R9 of the Report, the Grand Jury suggested the City codify agenda protocols for the administration of oaths to certain public officers in response to Report Finding No. F12, which found that having the outgoing City Council consider new agenda matters before the certification of election results and installation of new Council Members “preempted the new council’s opportunity to vote on matters that otherwise would have been before them [via the customary agenda format].”
D. Public “officers,” including the Arvin City Manager, City Attorney, City Clerk, City Treasurer, Police Chief and Fire Chief, must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, §

3.)
E. Specific to Arvin City Council Members, before commencing any term, each must take and subscribe to the oath of office specified in the California Constitution. (Cal. Const., art. XX, § 3; Gov. Code, §§ 1360, 36507.) F. For appointed offices, state law requires the City Council to fill such a vacant office by appointment. (Gov. Code, § 36512(a).)

5.E.2
Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_081225 (Adoption of Ord AMC Chptr 2.01 Election Certification & Oath

Page 2 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

G. For elective offices, state law authorizes the City Council to fill such a vacant office either by appointment or calling a special election, and the successor holds office until the predecessor’s term expires. (Gov. Code, § 36512(b).) H. The City Council must declare election results via Resolution and install newly elected officers no later than the fourth Friday after the election; however, for a consolidated election, the City Council must declare the results and install newly elected members at its next regularly scheduled City Council meeting after Kern County’s presentation of the 28-day canvass of the election returns. (Elec. Code, § 10263 (a), (b).) I. Through this Ordinance, the City Council seeks to memorialize procedures for the installation of and administration of oaths to elected public officers consistent with the Grand Jury’s recommendation as described in Section 2(C), above, including the timing of such actions on the relevant City Council agenda.

SECTION 2: Amendments. Arvin Municipal Code (“AMC”) Title 2 (Administration and Personnel) is amended to include a new Chapter 2.01, which will read as follows:
“CHAPTER 2.01 – ELECTION CERTIFICATION AND OATH ADMINISTRATION

2.01.010 Declaration of Election Results.

Pursuant to Elections Code section 10263, the city council must adopt a resolution reciting city election results no later than the fourth Friday after the election. For a consolidated election, the city council must declare the results and install newly elected members at its next regularly scheduled meeting after the presentation of the 28-day canvass of the election returns.

2.01.020 Administration of Oaths to Officials for Elective City Offices A. Immediately following the city council’s declaration of election results, as set forth above in section 2.01.010, the oath of office specified in the California Constitution must be administered to all elected officials assuming office thereunder.

B. If the city council appoints an individual to fill a vacant elective office pursuant to Government Code section 36512, the oath of office specified in the California Constitution must be administered to any such appointee immediately following such appointment.

2.01.030 Agenda Protocols for Election Certification and Oath Administration To ensure that newly elected and appointed officials swiftly assume and effectuate official duties, the election results declaration and administration of oaths described in

5.E.2
Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_081225 (Adoption of Ord AMC Chptr 2.01 Election Certification & Oath

Page 3 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.
sections 2.01.010 and 2.01.020 will be placed on the agenda and considered by the seated city council before the city council’s consideration of substantive city business on such agenda. Substantive city business includes the consent calendar, public hearings, new city business, and any other matters, as determined by the city manager or designee, in consultation with the city attorney.”
SECTION 3: Environmental Assessment. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; “CEQA”) and CEQA Guidelines (14 Cal. Code Regs. §§ 15000, et seq.) because the actions contemplated will merely fix protocols for the City’s compliance with state law requirements for election certification and oath administration and can be seen, with certainty, that there is no possibility that the actions in question will result in a significant effect on the environment. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15061(b)(3).

SECTION 4: Renumbering. All provisions of the AMC this Ordinance affects are appropriately renumbered.

SECTION 5: Electronic Signatures. This Ordinance may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 5: Construction. This Ordinance must be broadly construed to achieve the purposes stated in this Ordinance. It is the City Council’s intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance.

SECTION 6: Summaries of Information. All summaries of information in the findings herein are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

SECTION 7: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, this Ordinance’s provisions are severable.

SECTION 8: Recordation. The City Clerk, or designee, is directed to certify the passage and adoption of this Ordinance; case it to be entered into the City of Arvin’s book of original ordinances; make a note of the passage and adoption of this Ordinance, and cause it to be published or posted in accordance with California law.

SECTION 9: Effective Date. This Ordinance will become effective 30 days after second reading and adoption.
/ / /

5.E.2
Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_081225 (Adoption of Ord AMC Chptr 2.01 Election Certification & Oath

Page 4 of 4 ends

Ordinance Adding AMC Chapter 2.01 Election Certification and Oath Administration.

I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving reading, except by Title, at a regular meeting thereof held on the 22nd day of July 2025, and adopted the Ordinance after the second reading at a regular meeting held on the 12th day of August 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.E.2
Attachment: Ordinance - Grand Jury Rec No. 9 Election-Oaths_081225 (Adoption of Ord AMC Chptr 2.01 Election Certification & Oath

Page 1 of 2 ends

Staff Report Authorizing City Manager to Apply for Mills-Alquist-Deddeh (TDA) funds.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN AUTHORIZING THE CITY MANAGER TO APPLY FOR MILLSALQUIST-DEDDEH (TDA) ACT FUNDS.

BACKGROUND / DISCUSSION:

Public Utilities Code §§ 99200, et seq., known as the Mills-Alquist-Deddeh Act also known as the Transportation Development Act (“TDA”), allocates funds to local entities from the Local Transportation Fund and the State Transit Assistance Fund for various transportation purposes.

Arvin Transit provides fixed route and Americans with Disabilities Act bus service to the City of Arvin and other areas within the County of Kern. In accordance with state law, the City Council conducted a public hearing to assess the City’s transit needs on April 8, 2025 and adopted Resolution No. 2025-19 finding that “there were no unmet transit needs.” Funds are allocated through the TDA for the development and support of maintaining our public transit needs that exist in California. TDA provides two major sources of funding: (1) Local Transportation Fund; and (2) and State Transit Assistance Fund.

TDA funds are distributed to KernCOG who oversees the administration and distribution of the funds to the various city and county agencies for transit operations. Excess TDA monies not used for transit, after going through an unmet transit needs process, are then available for street maintenance purposes.

FISCAL IMPACT:

This is actual revenue item in the full amount of $1,224,552 in fiscal year 2024-2025 and is being reimbursed in fiscal year 2025-2026. Accordingly, there will be no impact to the City's general fund.

RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to file a claim from TDA (transit only) funding for the City’s transit projects for FY 2024-2025 with the Kern Council of Governments (KernCOG).

5.F.1
Attachment: Staff Report Auth City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds_081225 (TDA funds reimbursement FY 24-25) Page
2 of 2
Staff Report Authorizing City Manager to Apply for Mills-Alquist-Deddeh (TDA) funds.

ATTACHMENTS:

TDA Claim Form
CHP Compliance Certificate
Notice of Public Hearing- Transit Needs

5.F.1
Attachment: Staff Report Auth City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds_081225 (TDA funds reimbursement FY 24-25)

Page 1 of 2 ends

TDA Transit grant funds FY 24-25
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
AUTHORIZING THE CITY MANAGER TO APPLY FOR MILLSALQUIST-DEDDEH (TDA) ACT FUNDS WHEREAS, Public Utilities Code §§ 99200, et seq., known as the Mills-Alquist-Deddeh Act also known as the Transportation Development Act (“TDA”), allocates funds to local entities from the Local Transportation Fund and the State Transit Assistance Fund for various transportation purposes; and
WHEREAS, entities in Kern County that wish to receive funding from the Local Transportation Fund or the State Transit Assistance Fund must file their requests with the Kern Council of Governments (KernCOG) pursuant to the provisions of the TDA and California Code of Regulations (“CCR”), Title 21, §§ 6600, et seq.; and WHEREAS, the City of Arvin currently provides public transportation within the jurisdiction through existing bus services provided by the City of Arvin Transit Department, thereby reasonably meeting its transportation needs for the Fiscal Year 2024-2025; and WHEREAS, the City of Arvin’s general fund needs reimbursement for funding provided to its Transit Department during Fiscal Year 2024-2025 in the amount of $1,224,552.

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby as follows:

1. Verifies that the above recitals are true and correct;

2. The Arvin City Council hereby authorizes the City Manager to file a claim and any other ancillary documents thereto, for Fiscal Year 2024-2025 in the amount of $1,224,552; and to accept on behalf of the City any funds received from KernCOG based on this claim.
///
///
///
///
///
///
///

5.F.2
Attachment: Reso Auth City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds_081225 (TDA funds reimbursement FY 24-25)

Page 2 of 2 ends

TDA Transit grant funds FY 24-25
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of August 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.F.2
Attachment: Reso Auth City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds_081225 (TDA funds reimbursement FY 24-25) I. Claimant Information
Agency: City of Arvin
Mailing Address: P.O Box 548
Office Address: 200 Campus Drive
City, State, Zip Arvin, CA 93203
Telephone: (661) 854-3134
II. Contact Person
Name: Jeff Jones
Title: City Manager and Finance Director
Department: Administration
Mailing Address: P.O Box 548
Office Address: 200 Campus Drive
City, State, Zip Arvin, CA 93203
Telephone: (661) 854-3134
FAX: (661) 854-0817
E-Mail: [email protected]
WEB Site: www.arvin.org
Kern Council of Governments

TRANSPORTATION DEVELOPMENT ACT

PUBLIC TRANSIT CLAIM
2024-2025
PART 1 OF 8 -- CLAIMANT INFORMATION

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) CLAIMANT: City of Arvin
($1,224,552)

1. LTF--Regional Planning (PUC 99262) (Same as Part 6, Line N1) $34,820

2. LTF--Operations/Capital (PUC 99260a) $299,732

3. LTF--Capital Reserve Withdrawal (CCR 6648)

4. LTF--Social Service Transit (PUC 99275)

5. LTF--Contracted/Purchased Transit Services (PUC 99400c)

6. LTF--Capital Res. Contrib.(CCR 6648) (Same as Part 6, Line N2)

7. STAF--Operations (CCR 6730a) $890,000

8. STAF--Capital (CCR 6730b)

9. STAF--Contracted/Purchased Transit Services ( CCR 6731b)

10. STAF--Social Service Transit (CCR 6731c)

11. 12.
$1,224,552
$0
I. FY 2024-2025 UNFUNDED BALANCE (From Part 6, Line P)
II. FY 2024-2025 TDA TRANSIT FUNDING CLAIM
III. FY 2024-2025 TDA FUNDING CLAIM (Should equal line I) UNEXPENDED RESOURCES AS OF JUNE 30, 2025 (Line I+Line III)(Should be $0) Kern Council of Governments
PART 7 OF 8--TDA FUNDING CLAIM
For Fiscal Year 2024-2025

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) A. CLAIM: The City of Arvin hereby claims Local Transportation B. COMPLIANCE
ASSURANCES: The City of Arvin hereby certifies that, as a condition of City of Arvin
Claimant
Signature Date
Jeff Jones, City Manager
Title
C. FINANCIAL
ASSURANCES: As the chief financial officer of the City of Arvin Signature Date
Jeff Jones, City Manager/Finance Director
Title
The person whose signature appears below has been authorized to provide the assurances cited above and to prepare, submit and execute this claim on behalf of:

I hereby attest to the reasonableness and accuracy of the financial information presented in this claim and declare it to be consistent with the uniform system of accounts and records adopted by the Controller of the State of California.

2. All funds will be expended in accordance with the budgets described in Part 6 of this claim, attached hereto and made a part hereof, by this reference.

These assurances are given in consideration of and the for the purpose of obtaining any and all funds apportioned and allocated for public transit purposes pursuant to Public Utilities Codes, Division 10, Part 11, Chapter 4 of the State of California.

1. All funds will be expended in compliance with the requirements of California Public Utilities Code Sections 99200 through 99408, California Code of Regulations Sections 6600 through 6756 and Kern Council of Governments' Transportation Development Act Rules and Regulations.

Fund and State Transit Assistance Fund apportionments and allocations for the 2024-2025 fiscal year plus all unencumbered funds and/or deferred revenues held in its local treasury for public transit uses. receiving funds pursuant to California Public Utilities Code Sections 99200, et. seq., and California Code of Regulations Sections 6600, et. seq., as amended, it shall ensure that:

PART 2 OF 8 - CLAIM AND ASSURANCES
For Fiscal Year 2024-2025
Kern Council of Governments

TRANSPORTATION DEVELOPMENT ACT

PUBLIC TRANSIT CLAIM

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) CLAIMANT: City of Arvin
-
-
-

1. FTA Planning Assistance

2. FTA Operating Assistance 151,979.00

3. FTA Capital Assistance

4. 1.

2. 1. LTF--Regional Planning (PUC 99262) 34,158.00

2. LTF--Operations/Capital (PUC 99260a) 853,510.00

3. LTF--Capital Reserve Withdrawl (CCR 6648)

4. LTF--Social Service Transit (PUC 99275)

5. LTF--Contracted/Purchased Transit Services (PUC 99400c)

6. STAF--Operations (CCR 6730a)

7. STAF--Capital (CCR 6730b)

8. STAF--Contracted/Purchased Transit Services (CCR 6731b)

9. STAF--Social Service Transit (CCR 6731c)

10. County of Kern--Service Contract(s)

11. 1. Passenger Fares 53,587.00

2. Special Fares

3. School Bus Service

4. Freight Tariffs

5. Charters

1. 2.
1,093,234.00
Kern Council of Governments
PART 3 OF 8--PROJECTED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2024-2025
I. FY 2023-2024 PROJECTED AVAILABLE RESOURCES (ACTUAL)
A. Deferred Revenues -- unexpended prior year cash receipts held in the claimant's treasury as of June 30, 2023 (from the most recent audit report) B. Unreserved/Unrestricted Retained Earnings
G. Operating Revenues:

H. Other Revenues (Source & Amount):

I. TOTAL FY 2023-2024 PROJECTED AVAILABLE RESOURCES -- enter here and Part 4, Line J (Sections A+B+C+D+E+F+G+H)
C. Interest Earnings -- interest earnings on claimant cash balances through June 30, 2023
D. Federal Grants & Reimbursements (Source & Amount):

E. State Grants & Reimbursements (Source & Amount):

F. Local Cash Grants & Reimbursements (Source & Amount)

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) CLAIMANT: City of Arvin
1,093,234.00

1. Administrative Salaries & Wages

2. Operating Salaries & Wages 387,894.00

3. Other Salaries & Wages

4. Fringe Benefits 228,767.00

1. Professional Services 11,275.00

2. Maintenance Services 18,970.00

3. Other Services 1,805.00

4. Vehicle Maintenance & Supplies 146,044.00

5. Utilities 85,938.00

6. Insurance 39,673.00

7. Purchased Transportation Services -

8. Miscellaneous -

9. Expense & Inter-fund Transfers 101,817.00

10. Interest 3,522.00

11. Lease & Rentals 33,545.00

12. Other -

1. 2.

3. 4.

5. 1. Regional Planning Contribution (from FY 2023-2024 TDA Estimate) 34,158.00

2. 1,093,408.00
(174.00)
Kern Council of Governments
PART 4 OF 8--PROJECTED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2024-2025
J. TOTAL FY 2023-2024 PROJECTED AVAILABLE RESOURCES (From Part 3, Line I) II. FY 2023-FY2024 PROJECTED EXPENSES & USES (ACTUAL RESULTS) K. Personnel:

L. Services & Supplies:

M. Capital Assets (Itemize by Object & Amount):

N. Other Uses (Object & Amount):

O. FY 2023-2024 PROJECTED EXPENSES & USES (Sections K+L+M+N) P. DEFERRED REVENUES AND AVAILABLE RESERVES AS OF JUNE 30, 2024-- enter here and on Line A, Part 5 (Sections J-O)

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) CLAIMANT: City of Arvin
(174.00)

1. FTA Planning Assistance

2. FTA Operating Assistance 155,019.00

3. FTA Capital Assistance

4. 1.

2. 1.

2. 3.

1. Passenger Fares 51,212.00

2. Special Fares

3. School Bus Service

4. Freight Tariffs

5. Charters

1. MISCELLANEOUS 794.00

2. $206,851
I. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES A. Deferred Revenues & Available Reserves-- unexpended prior year cash receipts and reserves held in the claimant's treasury as of June 30, 2024 (From Part 4, Line P) F. Operating Revenues:

Kern Council of Governments
PART 5 OF 8--BUDGETED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2024-2025
G. Other Revenues (Source/Amount):

I. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES--enter here and on Part 6, Line J (Sections A+B+C+D+E+F+G)
B. Interest Earnings--interest earnings on claimant cash balances through June 30, 2024 C. Federal Grants and Reimbursements:

D. State Grants and Reimbursements (Source/Amount):

E. Non-TDA Local Cash Grants and Reimbursement (Source/Amount):

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) CLAIMANT: City of Arvin
$206,851

1. Administrative Salaries & Wages

2. Operating Salaries & Wages 454,506.00

3. Other Salaries & Wages

4. Fringe Benefits 294,817.00

1. Professional Services 5,019.00

2. Maintenance Services 39,156.00

3. Other Services 1,332.00

4. Vehicle Maintenance & Supplies 171,867.00

5. Utilities including electric bus needed 107,142.00

6. Insurance 66,933.00

7. Purchased Transportation Services -

8. Miscellaneous -

9. Expense & Inter-fund Transfers 169,744.00

10. Interest -

11. Lease & Rentals 3,530.00

12. Other 82,537.00

1. 2.

3. 4.

5. 1. Regional Planning Contribution (from most recent TDA estimate) $34,820

2. Capital Outlay Reserve Contribution
$1,431,403
($1,224,552)
Kern Council of Governments
PART 6 OF 8--BUDGETED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2024-2025
J. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES (From Part 5, Line I)
II. FY 2024-2025 BUDGETED EXPENSES & USES
K. Personnel:

L. Services & Supplies:

M. Capital Assets (Itemize and identify funding source - i.e., TDA, FTA 5311, CMAQ):

N. Other Uses:

O. FY 2024-2025 BUDGETED EXPENSES & USES (Sections K+L+M+N) P. FY 2024-2025 UNFUNDED BALANCE (Line J-O)

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) (NOTE: Place an "X" in the proper column)
Question YES NO

1. Have all recommendations for corrective action from the FY 2022-2023 independent financial audit report been implemented ? IF NO, PLEASE

SUBMIT A CORRECTIVE ACTION PLAN COVERING EACH
RECOMMENDATION NOT ADDRESSED. X

2. Have all recommendations for corrective action from the FY 2018-2019 performance audit report been implemented ? IF NO, PLEASE SUBMIT A

CORRECTIVE ACTION PLAN COVERING EACH RECOMMENDATION
NO ADDRESSED. X

3. Have all past transportation development plan recommendations been implemented ? IF NO, PLEASE SUBMIT A CORRECTIVE ACTION PLAN COVERING EACH RECOMMENDATION NOT ADDRESSED. X

4. Does the claimant maintain it's financial records in accordance with the California State Controller's approved "uniform system of accounts and records ? X

5. Has the claimant submitted it's "Annual Report of Financial Transactions of Transit Operators" to the California State Controller for the fiscal year ended June 30, 2024? X

6. Is the system expected to meet the applicable farebox revenue ratio requirement for FY 2023-2024? X

7. Is the system budgeted to meet the applicable farebox revenue ratio requirement for FY 2024-2025? X

8. If the answer to questions 6 or 7 is NO (i.e. fares revenues alone are insufficient to meet the applicable revenue ratio requirement), has the claimant committed sufficient "local funds" to supplement fares and thereby comply ? X

9. Does the claimant expect to qualify for and claim an "extension of service exemption" for either FY 2021-2022 of FY 2022-2023? X

10. Is a budget increase in excess of 15% proposed for FY 2024-2025? X

11. Is an increase or decrease in excess of 15% in the scope of operations or capital budget provisions proposed for FY 2024-2025? X PART 8.2 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2024-2025
Kern Council of Governments

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25) (NOTE: Place an "X" in the proper column)
Question YES NO
(NOTE: If the answer to question 11 or 12 is YES, PLEASE SUBMIT A

STATEMENT WHICH DESCRIBES THE COMPONENTS OF THE

INCREASE/DECREASE AND JUSTIFIES OR SUBSTANTIATES THE
CHANGE.)

12. Is the claimant proposing an increase in executive level salaries for FY 2024-2025 ? IF YES, PLEASE SUBMIT A STATEMENT WHICH
DEFINES AND JUSTIFIES THE INCREASE. X

13. Is the claimant precluded by contract from contracting with common carriers or persons operating under franchise or license ? X

14. Does the claimant expect to subcontract with outside parties for the provision of operator services in FY 2024-2025 ? IF YES, PLEASE

SUBMIT A COPY OF ALL NEW OR AMENDED CONTRACTS NOT
PREVIOUSLY SUBMITTED. X

15. Is the claimant precluded by contract from employing part-time drivers ? X

16. Does the claimant routinely staff public transportation vehicles designed to be operated by one person with two or more persons ? X

17. Has the claimant's participation in the California Department of Motor Vehicle "Driver Pull Notice Program" been certified by the California Highway Patrol within the past 13 months ? IF YES, PLEASE SUBMIT A COPY OF FORM chp 339, "TRANSIT OPERATOR COMPLIANCE
CERTIFICATE". X

18. Is the claimant's retirement system fully funded with respect to it's officers and employees ? X

19. Does the claimant have a private pension plan ? X

20. If the answer to question 19 is YES and the plan is a "defined benefit plan", does the claimant do each of the following:
a. Conduct periodic actuarial studies of it's employee pension plans to determine the annual cost of future pension benefits ?
b. Set aside and invest, on a current basis, funds sufficient to provide for the payment of future pension benefits ?
PART 8.3 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2024-2025
Kern Council of Governments

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25)

8. (NOTE: If the contract is new or amended from prior years, please submit a copy.) NONE

9. 10.

6. 7.

4. 5.

3. 1.

LISTING OF SUBCONTRACTORS

2. For Fiscal Year 2024-2025
City of Arvin
Kern Council of Governments
PART 8.4 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE

5.F.3
Attachment: 24-25 TDA claim (TDA funds reimbursement FY 24-25)

PUBLIC HEARING NOTICE

TRANSIT UNMET NEEDS HEARING
The Arvin City Council will hold a public hearing on Tuesday, April 08, 2025, at 6:00p.m., to receive comments related to unmet and reasonable transit needs in the City of Arvin and the surrounding county areas serviced by the Arvin Transit System.

Kern Council of Governments is required to define “unmet needs” and “reasonable to meet”, and has defined them as follows:

Unmet Need:

An unmet need exists if an individual of any age or physical condition is unable to transport himself or herself due to deficiencies in the existing transportation system. Excluded are: 1) those requests for minor operation improvements, and 2) those improvements funded and scheduled for implementation, in the following fiscal year.

Reasonable to Meet:

A. Operational feasibility- The requested improvement must be safe to operate and there must be adequate roadways for transit vehicles.

B. Duplication of Service- The proposed service shall not duplicate other transit services.

C. Timing- The proposed service shall be in response to an existing, rather than a future need.

D. Service must meet the legally required farebox ratio. (Public Utilities Code Sections 99268.2, 99268.5 and 21 CCR Sections 6633.2, 6633.5 with fares close to fares of similar service.)
Citizens unable to attend the meeting may submit written and/or electronic comments up until 12:00 pm on the date of the meeting to the City Clerk, City of Arvin, 200 Campus Drive, Arvin, CA 93203, [email protected].

Cecilia Vela, City Clerk
Posted: February 27, 2025
City Council of the City of Arvin Public Hearing Information Date: April 08, 2025
Time: 6:00 PM
Place: City of Arvin Council Chambers
200 Campus Drive, Arvin, CA 93203

5.F.4
Attachment: Notice of Public Hearing - Unmet Transit Needs 2025 English and Spanish_City Council April 08, 2025 (TDA funds reimbursement

NOTICIA DE AUDIENCIA PUBLICA

ASUNTO A TRATAR

NECESIDADES DE TRANSPORTE URBANO INCUMPLIDAS
El consejo de la Ciudad de Arvin conducira una audiencia publica el 08 de abril de 2025 a las 6:00 de la tarde. El proposito es para recibir comentarios del publico en general relacionados con las necesidades razonables de transporte urbano e incumplidas en la Ciudad de Arvin y otras poblaciones del condado de Kern, en las cuales el sistema de transporte urbano de la Ciudad de Arvin presta el servicio.

El Consejo de Gobernacion del Condado de Kern define “necesidades incumplidas” y “razonable de satisfacer” de la signiente manera:

Necesidad Incumplida:

Una necesidad incumplida existe, si una persona de cualquier edad o condicion fisica no es capaz transportarse por si mismo o por si misma debido a las deficiencias en el actual sistema de transporte urbano.

Excluyendo: 1) Peticiones menores para mejoras operacionales, y 2) Mejoras ya financiadas y programadas para su implementacion en el siguiente año fiscal.

Razonable de Satisfacer:

A. Viabilidad Operacional: Las Mejoras solicitadas deberan ser seguaras de operar y deben existir caminos adecuados para el transito vehicular.

B. Duplicacion de Servicio: El servicio que se proponga no debe duplicar otros servicios de transporte urbano.

C. Intervalos de Tiempo: El servicio propuesto debe ser en respuesta a una necesidad existente en lugar de a una necesidad futura.

D. El servicio debe cumplir con la racion legalmente establecida por ley, esto quiere decir que por cada Dolar que se invierta en el Sistema de Transporte Urbano un porcentage de cada dolar debe ser recuperado en las tarifas que se cobren, como se estipula en la Secciones 99268.2, 99268.5 del Comision de Utilidades Publicas pos sus siglas en Ingles (PUC) y en las Secciones 6633.2, 6633.5 del Codigo Administrativo de California pos sus siglas en Ingles (CAC) con cobros cercanos a tarifas para un servicio similar.

Personas incapaces de asistir pueden someter comentarios escritos y/o electrónicos hasta las 12:00p.m. en la fecha de la reunión. Atencion: City Clerk, City of Arvin, 200 Campus Drive, Arvin, CA 93203, [email protected].

Cecilia Vela, City Clerk
Publicado: 27 de febrero de 2025
Consejo de la Ciudad de Arvin - Audiencia Publica
Fecha: 08 de abril de 2025
Hora: 6:00 PM
Lugar: Cámara del Consejo de la Ciudad de Arvin
200 Campus Drive, Arvin, CA 93203

5.F.4
Attachment: Notice of Public Hearing - Unmet Transit Needs 2025 English and Spanish_City Council April 08, 2025 (TDA funds reimbursement

5.F.5
Attachment: CHP compliance cert 09.24 (TDA funds reimbursement FY 24-25)

Page 1 of 1 ends

Staff Report - Approving Project List for FY 25-26 for CA State of Good Repair Program.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2025-2026 For the California State of Good Repair Program and Authorizing Related Actions
BACKGROUND:

The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1 (Chapter 5, Statutes of 2017), signed by the Governor on April 28, 2017, includes a program that will provide additional revenues for transit infrastructure repair and service improvements. This investment in public transit will be referred to as the State of Good Repair program (SGR). This program provides approximately $105 million annually to the State Transit Assistance (STA) Account.

The Program is a grant funding source for the fiscal year 2025-2026 for eligible transit maintenance, rehabilitation, and capital projects. Arvin has been allocated $34,878 of the 99313 and $753 of the 99314 SGR funds, totaling $35,631. City staff proposes to use this year’s SGR allocation to purchase transit safety and security equipment.

STAFF RECOMMENDATION:

City staff recommends approval of the resolution.

FINANCIAL IMPACT:

Positive fiscal impact.

ATTACHMENTS:
1) Attachment “A” SB1 SGR Project List for the City of Arvin 2) Attachment “B” Kern COG Estimated SGR Annual Apportionment

5.G.1
Attachment: Staff Report SGR 08.12.25 (Approval of Project List for State of Good Repair Program)

Page 1 of 2 ends

Reso Approving Project List for FY 25-26 for CA State of Good Repair Program.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING THE PROJECT LIST FOR THE FISCAL YEAR 2025-26 FOR

THE CALIFORNIA STATE OF GOOD REPAIR PROGRAM AND

AUTHORIZING RELATED ACTIONS
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act 2017, establishes the State of Good Repair (SGR) program to fund eligible transit maintenance, rehabilitation and capital project activities that maintain the public transit system in a state of good repair; and
WHEREAS, the Kern Council of Governments is an eligible project sponsor and may receive and distribute State Transit Assistance – State of Good Repair funds to eligible project sponsors (local agencies) for eligible transit capital projects; WHEREAS, the Kern Council of Governments is responsible for distributing SGR funds to eligible project sponsors (local agencies) under its regional jurisdiction; and WHEREAS, the City of Arvin is an eligible project sponsor as a local agency under the Kern Council of Governments regional jurisdiction; and
WHEREAS, the Kern Council of Governments concurs with and approves the attached project list for the State of Good Repair Program funds; and WHEREAS, the City Council of the City of Arvin concurs with and approves the attached project list for the State of Good Repair Program funds; and WHEREAS, the City Council of the City of Arvin wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager, or his designee.

NOW, THEREFORE, BE IT RESOLVED, THAT: the City Council of the City of Arvin does hereby:

Section 1: Approves the SB1 State of Good Repair Project List for FY 2025-2026.

Section 2: The City of Arvin, as the fund recipient, agrees to comply with all conditions and requirements set forth in the Certification and Assurances document and applicable statutes, regulations, and guidelines for all SGR-funded transit capital projects.

Section 3: The City Manager, or his designee, is hereby authorized to submit all required documents to the Department of Transportation for the State of Good Repair Program.

Section 4: The City Manager, or his designee, is hereby authorized to submit a request for

5.G.2
Attachment: Reso Arvin SGR 08.12.25 (Approval of Project List for State of Good Repair Program)

Page 2 of 2 ends

Reso Approving Project List for FY 25-26 for CA State of Good Repair Program.

Scheduled Allocation of the SB1 State of Good Repair funds and to execute the related grant applications, forms, and agreements, and any amendments thereto, subject to approval as to legal form by the City Attorney.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorenson, LLP
Attachment A: SGR SB1 Project List
Attachment B: SGR Apportionment
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.G.2
Attachment: Reso Arvin SGR 08.12.25 (Approval of Project List for State of Good Repair Program) Attachment “A”
SB1 SGR Project List for the City of Arvin
City of Arvin Transit Safety and Security Equipment $ 35,631

5.G.3
Attachment: Attachment A SB1 SGR Project List (Approval of Project List for State of Good Repair Program) Agency Project Description 99313 99314 Total apportionment Arvin Transit Safety and Security Equipment $34,878 $753 $35,631 California City Build Funding for Wash Rack Project $23,214 $312 $23,526 Delano Rehabilitation of Transportation,
Maintenance and Training Facility $93,153 $3,384 $96,537 GET
Downtown Transit Center & Customer
Service Building (exterior roof, sidewalk
and furniture) $992,736 $71,229 $1,063,965
Kern Transit Transit Preventative Maintenance $276,091 $14,467 $290,558 McFarland Construct New Transit Facility $24,786 $147 $24,933 Ridgecrest Electric Transit Van Purchase $49,590 $1,928 $51,518 Shafter Roof/Shade Structure for Electric Vans $39,449 $697 $40,146 Taft Purchase a Transit Bus $12,341 $4,361 $16,702
Tehachapi
Rehabilitate/improve existing access to
Transit Center to improve passenger
(and staff) safety and meet ADA
compliance along the north side of
Tehachapi Boulevard, west of the transit
center.
$19,687 $342 $20,029
Wasco
New Transit Operating and
Maintenance Facility: Design and
construct a new transit operating and
maintenance facility at the southeast
corner of Filburn Street and Central
Avenue.
$47,972 $386 $48,358
$1,613,897 $98,006 $1,711,903
FY 2025/2026 State of Good Repair Apportionment & Program of Projects REVISED ESTIMATE 08/01/25 Regional Totals

5.G.4
Attachment: Copy of SGR 2025-26 Apportionment_POP (Approval of Project List for State of Good Repair

Page 1 of 2 ends

Staff Report Second Amendment to Agreement between City and RGS

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: UPDATED SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY

OF ARVIN AND REGIONAL GOVERNMENT SERVICES AUTHORITY FOR

CONSULTANT AND ADMINISTRATIVE SERVICES
BACKGROUND:

Beginning January 2025, RGS has been providing human resource services on personnel matters.

Since the vacancy of the Human Resources Manager position, staff relied on consulting support from RGS as an alternative to specialized permanent staffing. These professional services were being provided pursuant to Arvin Municipal Code Section 3.08.080.

At the July 22nd City Council meeting, a previous version of this Second Amendment was presented and approved by City Council. However, since the Parties have agreed to clarify and minimize the scope of work in the document, this is being presented to City Council for additional approval.

ANALYSIS:

Since RGS has been assisting the City with personnel matters, staff recommends amending the current Agreement for Professional Services, attached hereto, by increasing the compensation by $60,000 for a new not to exceed amount of $90,000. This will allow RGS to finalize the City’s five (5) current cases of disability/leave management. Their expertise will prevent the risk of litigation or other penalties associated with poor disability and leave management.

Risks of Poor Disability/Leave Management
• City may be subject to requirements staff is unaware of. Disability and leave laws are always complex, change rapidly, and are often enacted without any notification to employers. RGS provides the City with this information as needed. • Leave rules may overlap and conflict. RGS has the expertise to determine how various benefits interact and provide recommendations to staff on compliance. • FMLA. The list of responsibilities involved in successfully managing FMLA is daunting as there are more than 450 FMLA related regulations, including federal and state versions of the same law. RGS can manage this and assist in preventing costly litigation. The average cost to defend an FMLA lawsuit is $80,000. The average cost of a single mismanaged case involving ADA noncompliance is $500,000.

5.H.1
Attachment: Staff Report - RGS Second Amendment_081225 (Updated Second Amendment RGS Services)

Page 2 of 2 ends

Staff Report Second Amendment to Agreement between City and RGS RGS Qualifications
RGS provides comprehensive disability and leave management support. Their areas of expertise include:
• Case analysis
• Interactive process facilitation
• Pregnancy and baby bonding leave
• Pregnant Workers Fairness Act compliance
• Family care leaves
• Temporary and long-term accommodations
• Compliance and documentation
• Separating accommodation from performance issues
• Advising on employment outcomes
• Work modifications and transitional duties
• Work-related injury resolutions
• Disability retirement
• Maximizing effective accommodation programs
• Implementing complex customized accommodation solutions Human Resource Manager Recruitment
The amendment with RGS is necessary while the City conducts recruitment for a permanent Human Resources Manager. On July 14, the City Manager began recruitment efforts by adding a job posting to the City’s current job openings. This posting will be open for about 30 days.

STAFF RECOMMENDATION:

City Council authorize the City Manager to execute a second amendment to Agreement between Arvin and Regional Government Services Authority (RGS) allowing RGS to finalize pending disability and leave management cases.

FINANCIAL IMPACT:

This is a cost that is included in the line item for Human Resources services within the City’s general fund budget for Fiscal Year 2025-2026.

ATTACHMENTS:

A. Agreement for Professional Services
B. First Amendment to Agreement for Professional Services C. Second Amendment to Agreement for Professional Services

5.H.1
Attachment: Staff Report - RGS Second Amendment_081225 (Updated Second Amendment RGS Services) AGREEMENT NO. _____________

SECOND AMENDMENT TO

AGREEMENT BETWEEN

THE CITY OF ARVIN AND

REGIONAL GOVERNMENT SERVICES AUTHORITY

FOR CONSULTANT AND ADMINISTRATIVE SERVICES
THIS SECOND AMENDMENT (“Amendment”) is made and entered into on August 7, 2025, by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and REGIONAL GOVERNMENT SERVICES AUTHORITY, a California joint powers authority (“RGS”). CITY and RGS may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. CITY and RGS entered into an agreement entitled, “Agreement for Professional Services,” dated January 28, 2025 (“Agreement”) for RGS’s provision of consulting and administrative services to CITY.

B. The Agreement’s term is effective through January 26, 2026 under Agreement Section 2.1.

C. This Agreement’s first amendment, dated April 14, 2025, increased the Agreement’s total not to exceed amount by $30,000 for compensation payable by CITY to RGS to $45,000.

D. Through this Amendment, the Parties seek to increase the Agreement’s total not to exceed amount for compensation payable by CITY to RGS to $90,000 and extend the Agreement’s term through January 31, 2026.

E. Capitalized terms used but not otherwise defined in this Amendment shall have the same meaning given to those terms in the Agreement.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 10 (Amendments), Agreement is amended as follows:

Section 3. Compensation. Payment for services under this Agreement shall not exceed $90,000 and shall be as provided in the Exhibits.

Exhibit B.1, Scope of Services is amended to include the services in the attached Exhibit B.2.

2. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one

5.H.2
Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services) agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. Each Party warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind it accordingly.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.
[SIGNATURES ON NEXT PAGE]

5.H.2
Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services) IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
“RGS”
Regional government Services Authority
By: ____________________________
Sophia Selinanoff, Executive Director
Date: ___________________________
“CITY”
City of Arvin
By: ______________________________
Olivia Calderon, Mayor
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.H.2
Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services) Exhibit B.2
Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall assign an RGS employee or employees to provide as needed Disability and Leave Management consulting services in alignment with the City’s priorities.

1. Disability and Leave Management
Disability and leave management services may include the following:

1.1 Coordinate and assist with the employer’s disability leave management programs, including the facilitation of the ongoing interactive process, including, but not limited to, worker’s compensation, reasonable accommodation of disabilities, qualifying serious health conditions, pregnancies, baby bonding leaves, qualifying acts of violence, any other workplace accommodation including District-approved program for Temporary Modified/Alternate Duty, and the recommendation of District action related to workplace accommodation, and medical separation.

1.2 Prepare and customize routine notices and correspondence related to employee rights and responsibilities, designation of protected serious health condition or family care leave accommodation, and additional correspondence related to the ongoing interactive process, recommended reasonable accommodation and other workplace accommodation of accepted case referrals as needed.

1.3 Provide assistance upon request in reviewing provided necessary data/information related to employee eligibility for FMLA and/or CFRA leaves and other workplace accommodation.

1.4 Engage, facilitate, and document the RGS-facilitated ongoing interactive process with employees and case recommendations as needed related to protected medical leaves and other workplace accommodation related to Pregnancy Disability Leave, Pregnant Workers Fairness Act, California Family Rights Act, Family Medical Leave Act, Americans with Disabilities Act, and the Fair Employment and Housing Act.

1.5 Review and receive medical documents, certification, and clarification as needed.

Prepare and customize medical clarification requests for employee accommodation as needed.

1.6 Review and conduct case file audits and/or request recertification of case files as needed.

1.7 Analyze a variety of information and recommend appropriate and effective integrated and/or multi-case management recommendations and action summaries as needed.

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Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services)

1.8 Provide assistance as needed with District’s work-related injury administrator for effective injury claims management, injury response, and integrated disability management as needed.

1.9 Assist as needed with short-term disability wage-replacement benefits and/or leave integration related to protected medical leaves.

1.10 Provide coaching as needed to assist employer with effective compensation and benefit administration for employees with protected medical activities.

1.11. Draft specific documentation relevant to resolving a range of accommodation issues. Provide coaching as needed to assist employer and supervisors on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive accommodation conversations.

2. Miscellaneous

2.1 Advisors will be reasonably available to perform services during the normal work week. Occasionally, capacity issues can impact the ability to perform service. As much advance notice of specific requests will be helpful. The RGS team assigned will be led by an RGS Lead Advisor who will both perform work and direct projects to other RGS staff as needed. Qualified RGS staff with equal or lower bill rates will be assigned to projects or tasks at Lead Advisor’s discretion. For intermittent projects advance notice will best assist RGS in assigning available qualified advisors.

2.2 Lead Advisor will meet with agency contact, and other RGS advisors as often as necessary for the purpose of consulting about the Agency’s Disability and Leave Management needs and issues, and the scope of work performed. Projects and activities may be modified on request of the Agency with the agreement of the Lead Advisor. Agency will only be invoiced for the actual hours worked.

2.3 This is a time and materials agreement, RGS will bill for Services monthly in accordance with attached bill rate. Service Costs may need to be reassessed where service needs or delays occur.

2.4 The cost estimate which is reflected in the NTE is based on discussions between the Agency and RGS experience with similar work. In addition, time is of the essence in managing disability leave cases. Any delays in the setting of required meetings and/or delays in responses to requests for information and documentation may jeopardize case settlements and/or subject the agency to monetary penalties or court sanctions. RGS is committed to early communication of any issues that pose a risk to the cost estimate or timely case settlements.

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Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services)

2.5 The cost estimate assumes remote facilitation of 5 employee cases. Postage, or any other direct expenses incurred related to cases will be billed at actual cost with no markup.

5.H.2
Attachment: Second Amendment RGS Agreement_081225 (Updated Second Amendment RGS Services) P.O. BOX 1350 | CARMEL VALLEY, CA 93924 | 650.587.7300 | WWW.RGS.CA.GOV RGS Is Committed to Reducing Paper Waste by Use of Electronic Processes RGS requests your assistance with meeting these waste reduction goals by joining us in the use of digital signature and electronic payment methods during our collaboration to reduce mailing and paper expenses.

As a convenience, RGS offers DocuSign to digitally sign our Agreements, providing a secure and legally binding digital signature process that eliminates the need for printing and distribution of documents.

Preamble: The agreement for services described below is also an agreement to engage in a relationship between organizations – Agency partners. In order to establish a mutually respectful relationship as well as a productive one, RGS has adopted the following values and business methods.

Our Values
• Expert Services: RGS serves exclusively public sector agencies with its team of publicsector experts. • Innovation: RGS encourages and develops innovative and sustainable services to help each Agency meet its challenges through new modes of service provision. • Customer Driven: RGS customizes solutions to achieve the right level and right kind of service at the right time for each Agency’s unique organizational needs. • Perseverance: Sometimes the best solutions are not immediately apparent. RGS listens, works with you, and sticks with it until a good fit with your needs is found. • Open Source Sharing: RGS tracks emerging best practices and shares them, learning openly from each other’s hard-won experience.
• Commitment: Government agencies are the public’s only choice for many services. Public trust is earned and must be used wisely. And RGS will do its part. Each Agency should and will know how RGS sets its rates. RGS’ pledge to you is that we will act with honesty, openness, and full transparency.

How RGS Does Business
When you work with RGS you can expect:
• RGS will strive to be explicit up front and put our understandings in writing. Before making assumptions, we hope to talk directly to prevent any misunderstandings. • Ongoing interaction throughout our relationship to ensure that your needs are being met, and that projects progress appropriately and agreed-upon timelines are met. • RGS is committed to honest interaction.
• When RGS employees are on your site, we expect them to treat people respectfully and be treated respectfully. If problems arise, we want to communicate early, accurately, and thoroughly to ensure that we find mutually acceptable solutions. • As a public Agency, partnering is valued. We look out for each Agency’s interests consistent with maintaining the public trust.
• To keep expectations realistic, it is important to understand that RGS is a governmental, joint powers authority evolving to meet changing local government needs. RGS has carefully constructed policies and procedures to allow maximum flexibility to meet your needs.

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AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of the 28th day of January 2025, by and between the CITY OF ARVIN (“Agency”), and Regional Government Services Authority (RGS), a joint powers authority, (each individually a “Party” and, collectively, the “Parties”).

RECITALS
THIS AGREEMENT is entered into with reference to the following facts and circumstances:

A. That Agency desires to engage RGS to render certain services to it; B. That RGS is a consulting and administrative services provider and is qualified to provide such services to the Agency; and
C. That Agency has elected to engage the services of RGS upon the terms and conditions as hereinafter set forth.

TERMS AND CONDITIONS
Section 1. Services. The services to be performed by RGS under this Agreement shall include those services set forth in the attached Exhibits, which are incorporated by this reference herein and made a part hereof as though it were fully set forth herein.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in the Exhibits.

1.1 Standard of Performance. RGS shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the types of services that RGS agrees to provide in the geographical area in which RGS operates.

1.2 Service Advisor. To ensure quality and consistency for the services provided, RGS also assigns a service advisor to Agency. The service advisor is available to assigned RGS staff and to Agency management and will check in regularly with both to address program/project directives. Typically service advisor time is not billed to Agency, with some exceptions where significant programmatic direction is provided.

1.3 Reassignment of Personnel. Assignment of personnel to provide the services described in the Exhibits is at the sole discretion of RGS. In the event that Agency or RGS, at any time during the term of this Agreement, desires the reassignment of personnel, Agency and RGS shall meet and discuss in good faith to address the issue of concern, including but not limited to reassigning such person or persons. For the avoidance of doubt, however, RGS retains sole control as to assignment of its personnel.

1.4 Time. RGS shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance described above and to provide the services described in the Exhibits.

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2.1 Services shall commence on or about the Effective Date, and this Agreement is anticipated to remain in force to January 31, 2026, at which time services may continue on a month-to-month basis until one party terminates the Agreement or if Section 3 contains a “not to exceed” amount, until RGS charges for services reach the not-to-exceed amount at which point the Agreement will automatically terminate unless amended. Services provided under the month-to-month provision are subject to current RGS staff rates in effect at the time of service.

Once this Agreement has converted to a month-to month basis, it shall automatically terminate upon the ninety-first (91st) continuous day with no billable service hours. After the ninety-first (91st) day with no billable service hours, RGS shall provide Agency with written notice of the automatic termination of the Agreement.

2.2 This Agreement may be terminated by either Party, with or without cause, upon 30 days’ written notice. Agency has the sole discretion to determine if the services performed by RGS are satisfactory to the Agency which determination shall be made in good faith. If Agency determines that the services performed by RGS are not satisfactory and/or RGS has not resolved the performance issues to the satisfaction of the Agency, Agency may terminate this Agreement by giving written notice to RGS. Upon receipt of notice of termination by either Party, RGS shall cease performing duties on behalf of the Agency on the termination date specified and the compensation payable to RGS shall include only the period for which services have been performed by RGS.

Section 3. Compensation. Payment for services under this Agreement shall not exceed $15,000 and shall be as provided in the Exhibits.

Section 4. Effective Date. This Agreement shall become effective on the date first herein above written.

Section 5. Relationship of Parties.

5.1 It is understood that the relationship of RGS to the Agency is that of an independent contractor and all persons working for or under the direction of RGS are its agents or employees and not agents or employees of Agency. The Agency and RGS shall, at all times, treat all persons working for or under the direction of RGS as agents and employees of RGS, and not as agents or employees of the Agency. Agency shall have the right to control RGS employees only insofar as the results of RGS’ services rendered pursuant to this Agreement. In furtherance of this Section 5.1, the Parties agree as follows:

5.1.1 Agency shall not request from RGS or from an RGS employee providing services pursuant to this Agreement an RGS employee’s Social Security Number or other similar personally identifying information.

5.1.2 Agency shall not report an RGS employee to a third party as an employee of Agency. For the purposes of this Section 5.1, “third party” means another government agency, private company, or individual.

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5.1.3 In the event that a third-party requests information about an RGS employee—including but not limited to personally identifying information, hours or locations worked, tasks performed, or compensation—Agency shall inform RGS of the request prior to responding. If Agency possesses such information about an RGS employee, the Parties shall confer in good faith about an appropriate and legally compliant response to the request.

5.2 RGS shall provide services under this Agreement through one or more employees of RGS qualified to perform services contracted for by Agency. The positions of RGS staff that will coordinate services to the Agency are indicated in the Exhibits. The RGS Executive Director or assigned supervising RGS staff will consult with Agency on an as-needed basis to assure that the services to be performed are meeting Agency’s objectives. At any time the RGS employee may be providing services to one or more RGS clients concurrent with the services being provided under this Agreement.

5.3 Agency shall not have the ability to direct how services are to be performed, specify the location where services are to be performed, or establish set hours or days for performance of services, except as set forth in the Exhibits. Agency confirms that RGS employees are not assuming and are not expected to assume any Agency staff position(s).

5.4 RGS employees may require access to Agency’s computer systems and networks to complete the assigned services. RGS requires its employees to agree to appropriate system usage policies, which include a pledge not to use partner agency electronic equipment for anything other than partner agency work. (These policies can be provided to Agency upon request.)

5.5 Agency shall not have any right to discharge any employee of RGS from RGS employment.

5.6 The provisions of this Agreement are not intended to create, nor shall they in way be interpreted or construed to create a joint venture, partnership, or any other similar relationship between the parties.

5.7 RGS shall, at its sole expense, supply for its employees providing services to Agency pursuant to this Agreement any and all benefits, such as worker’s compensation, disability insurance, vacation pay, sick pay, or retirement benefits; obtain and maintain all licenses and permits usual or necessary for performing the services; pay any and all taxes incurred as a result of the employee(s) compensation, including employment or other taxes; and provide Agency with proof of payment of taxes on demand.

Section 6. General Liability Coverage. RGS, pursuant to California Government Code Section 990, may satisfy its contractual liabilities with self-insurance and/or participate in a pooled risk purchasing program. RGS has and will continue to maintain a program of liability coverage against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by RGS and its agents, representatives, employees, and subcontractors.

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6.1 Workers’ Compensation Coverage.

6.1.1 General requirements. RGS shall, at its sole cost and expense, maintain Workers’ Compensation coverage and Employer’s Liability coverage with limits of not less than $1,000,000.00 per occurrence.

6.1.2 Waiver of subrogation. The Workers’ Compensation coverage shall be endorsed with or include a waiver of subrogation in favor of Agency for all work performed by RGS, its employees, agents, and subcontractors.

6.2 Commercial General, Automobile, and Professional Liability Coverages.

6.2.1 General requirements. RGS, at its own cost and expense, shall maintain commercial general and automobile liability coverage for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. RGS shall additionally maintain commercial general liability coverage in an amount not less than $2,000,000 aggregated for bodily injury, personal injury, and property damage.

6.2.2 Minimum scope of coverage. RGS coverage may not be written on ISO forms but will always provide coverage at least as broad as the latest version of the following: (A) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); and (B) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 001, code 1 (any auto).

6.3 Professional Liability Insurance. RGS, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability coverage for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions.

6.4 All Policies Requirements.

6.4.1 Coverage requirements. Each of the following shall be included in the coverage or added as an endorsement:
a. Agency and its officers, employees, and agents, shall be covered as additional covered parties with respect to RGS’ general commercial, and automobile coverage for claims, demands, and causes of action arising out of or relating to RGS’ performance of this Agreement and to the extent caused by RGS’ negligent act, error, or omission. b. An endorsement to RGS’ general commercial and automobile coverages must state that coverage is primary with respect to Agency and its officers, officials, employees and agents. c. All coverages shall be on an occurrence or an accident basis, and not on a claims-made basis.

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6.4.2 Acceptability of coverage providers. All coverages required by this section shall be acquired through providers with a Bests' rating of no less than A: VII or through sources that provide an equivalent level of reliability.

6.4.3 Verification of coverage. Prior to beginning any work under this Agreement, RGS shall furnish Agency with notifications of coverage and with original endorsements effecting coverage required herein. The notifications and endorsements are to be signed by a person authorized to bind coverage on its behalf. Agency reserves the right to require complete, certified copies coverage at any time.

6.4.4 Subcontractors. RGS shall include all subcontractors as insureds under its coverage or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6.4.5 Variation. During the term of this Agreement, RGS may change the insurance program in which it participates. RGS will provide reasonable notice of any such change to Agency and replacement copies of Certificates of Coverage and endorsements.

6.4.6 Deductibles and Self-Insured Retentions. RGS shall disclose any self-insured retention if Agency so requests prior to performing services under this Agreement or within a reasonable period of time of a request by Agency during the term of this Agreement.

6.4.7 Maintenance of Coverages. The coverages stated herein shall be maintained throughout the term of this Agreement and proof of coverage shall be available for inspection by Agency upon request.

6.4.8 Notice of Cancellation or Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, RGS shall provide written notice to Agency at RGS earliest possible opportunity and in no case later than five business days after RGS is notified of the change in coverage.

Section 7. Legal Requirements.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. RGS and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Reporting Requirements. If there is a statutory or other legal requirement for RGS to report information to another government entity, RGS shall be responsible for complying with such requirements.

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7.4 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, RGS and any subcontractors shall comply with all applicable rules and regulations to which Agency is bound by the terms of such fiscal assistance program.

7.5 Licenses and Permits. RGS represents and warrants to Agency that RGS and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to provide the services contemplated by this Agreement. RGS represents and warrants to Agency that RGS and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions.

7.6 Nondiscrimination and Equal Opportunity. RGS shall not discriminate on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided under this Agreement. RGS shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement.

Section 8. Keeping and Status of Records.

8.1 Records Created as Part of RGS’ Performance. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that RGS prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of Agency. RGS hereby agrees to deliver those documents to Agency upon termination of the Agreement, if requested. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for Agency and are not necessarily suitable for any future or other use.

8.2 Confidential Information. RGS shall hold any confidential information received from Agency in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, RGS shall return materials which contain any confidential information to Agency. For purposes of this paragraph, confidential information is defined as all information disclosed to RGS which relates to Agency past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law. Agency shall notify RGS what information and documents are confidential and thus subject to this section 8.2.

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8.3 RGS Books and Records. RGS shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to Agency under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment under this Agreement.

8.4 Inspection and Audit of Records. Any records or documents that Section

8.3 of this Agreement requires RGS to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of Agency. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Agency or as part of any audit of Agency, for a period of three years after final payment under the Agreement.

Section 9. Non-assignment. This Agreement is not assignable either in whole or in part without the written consent of the other party.

Section 10. Amendments. This Agreement may only be amended or modified by written Amendment signed by both Parties.

Section 11. Validity. The invalidity, in whole or in part, of any provisions of this Agreement shall not void or affect the validity of any other provisions of this Agreement.

Section 12. Disputes. Should any dispute arise out of this Agreement, Agency agrees that it shall only file a legal action against RGS, and shall not file any legal action against any of the public entities that are members of RGS.

Section 13. Venue/Attorneys’ Fees. Any suit or action initiated by either party shall be brought in Alameda County, California. In the event of litigation between the Parties hereto to enforce any provision of the Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs of litigation.

Section 14. Mediation. Should any dispute arise out of this Agreement, the Parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither Party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the Parties. If a mediated settlement is reached, neither Party shall be deemed the prevailing party for purposes of the settlement and each Party shall bear its own legal costs.

Section 15. Employment Offers to RGS Staff. Should Agency desire to offer permanent or temporary employment to an RGS employee who is either currently providing RGS services to Agency or has provided RGS services to Agency within the previous six months, said Agency will be charged a fee equal to the full-time cost of the RGS employee for one month, using the most recent RGS bill rate for the RGS employee’s services to Agency. This fee is to recover RGS’ expenses in recruiting the former and replacement RGS staff.

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Section 17. Indemnification.

17.1 RGS’ indemnity obligations.

RGS shall indemnify, defend, and hold harmless Agency and its legislative body, boards and commissions, officers, and employees (“Indemnitees”) from and against all claims, demands, and causes of action by third parties, including but not limited to reasonable attorneys’ fees, arising out of RGS’ performance of this Agreement, to the extent caused by RGS’ negligent act, error, or omission.

Nothing herein shall be interpreted as obligating RGS to indemnify Agency against its own negligence or willful misconduct.

Training disclaimer
Agency understands and acknowledges that RGS advisors may, as part of the scope of services under this Agreement, provide training on various matters including human resources, accounting, or management practices. The advice and guidance included in such training does not, and is not intended to, constitute legal advice; instead, all information, content, and materials provided are based on industry best practices, but may not be applicable in all situations. Agency staff should not act or refrain from acting on the basis of the information provided as part of a training without first seeking legal advice from counsel in its relevant jurisdiction and/or appropriate Agency approval. RGS’ obligation to indemnify, defend, and hold harmless indemnities pursuant to this section 17.1 for professional errors and omissions shall not exceed $500,000.

17.2 Agency’s indemnity obligations. Agency shall indemnify, defend and hold harmless RGS and its officers, directors, employees and agents from any and all claims and lawsuits where such persons are named in the lawsuit solely because of a duty any of them performs in accordance with the services outlined in Exhibit B.

It is the intent of the parties here to define indemnity obligations that are related to or arise out of Agency’s actions as a governmental entity. Thus, Agency shall be required to indemnify and defend only under circumstances where a cause of action is stated against RGS, its employees or agents:
a. which is unrelated to the skill they have used in the performance of the duties delegated to them under this Agreement;
b. when the allegations in such cause of action do not suggest the active fraud or other misconduct of RGS, its employees, or agents; or
c. where an Agency employee, if he had been acting in a like capacity, otherwise would be acting within the scope of that employment.

Whenever Agency owes a duty hereunder to indemnify RGS, its employees or agents, Agency further agrees to pay RGS a reasonable fee for all time spent by any RGS employee, or spent by any person who has performed work pursuant to this Agreement, for the purpose of preparing for or testifying in any suit, action, Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

17.3 Obligations and indemnity related to defined benefit retirement plan participation.
a. RGS and Agency acknowledge and agree that, if Agency participates in a defined benefit plan (such as CalPERS, a pension plan, or Social Security) (“Retirement Program”), it is possible that the Retirement Program may find that RGS employees providing services pursuant to this Agreement are employees of Agency and should be registered with the Retirement Program as employees of Agency, which possibility is the same as if Agency were contracting with a private consulting firm. Pursuant to Section 5.1 of this Agreement, Agency has an obligation to treat all persons working for or under the direction of RGS as agents and employees of RGS, and not as agents or employees of Agency. Agency agrees not to ask RGS employees for personally identifying information.
b. In the event that the Agency’s Retirement Program initiates an inquiry that includes examination of whether individuals providing services under this Agreement to Agency are Agency’s employees, Agency shall inform RGS within five business days and share all communications and documents from the Retirement Program that it may legally share. In the event that either RGS or Agency files an appeal or court challenge, RGS and Agency each agree to cooperate with each other in responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination. Notwithstanding Section 17.1 of this Agreement, RGS and Agency shall each bear their own costs in responding to an inquiry by a Retirement Program, including but not limited to costs of an administrative appeal or court challenge.
c. In the event that any RGS employee or subconsultant providing services under this Agreement is determined by a court of competent jurisdiction or the Agency’s Retirement Program to be eligible for enrollment in the Retirement Program as an employee of the Agency, to the fullest extent of the law, Agency shall indemnify, defend, and hold harmless RGS for any Retirement Program contribution payment that Agency is required as a result to make to the Retirement Program as well as for the payment of any penalties and interest on such payments, if any.

Section 18. Notices. All notices required by this Agreement shall be given to Agency and RGS in writing, by first class mail, postage prepaid, or by email transmission addressed as follows:

Agency: City of Arvin
200 Campus Drive
Arvin, CA 93203
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Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Updated Second Amendment RGS Services) Agreement for Management and Administrative Services [4/24 Rev5] Page 11 of 14 Between the City of Arvin and Regional Government Services Authority January 28, 2025 RGS: Regional Government Services Authority
P. O. Box 1350
Carmel Valley, CA 93924
Email: [email protected]
Notice by email transmission shall be deemed given upon verification of receipt if received before 5:00p.m. on a regular business day or else on the next business day.

This Agreement may be executed in counterparts, each of which shall constitute an original, and all of which taken together shall constitute one and the same instrument. In accordance with California Government Code Section 16.5 and California Civil Code Section 1633.7, the Parties agree that this Agreement may be transmitted and signed by electronic or digital means by either or both Parties and that such signatures shall have the same force and effect as original signatures.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized on their behalf.

DATED: __________ Agency
By: __________________________________
Jeff Jones, City Manager
DATED: __________ Regional Government Services Authority By:

Sophia Selivanoff, Executive Director
Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD 1/28/2025
1/28/2025

1. Fees. Agency agrees to pay to RGS the hourly rates set forth in the tables below for each RGS employee providing services to Agency, which are based in part on RGS’ full cost of compensation and support for the RGS employee(s) providing the services herein described.

RGS and Agency acknowledge and agree that compensation paid by Agency to RGS under this Agreement is based upon RGS’ costs of providing the services required hereunder. The Parties further agree adjustments to the hourly bill rate shown below for “RGS Staff” will be made on July 1 of each year, when RGS’ hourly bill rates will be adjusted by the percentage change in the Consumer Price Index (Bureau of Labor Statistics, CPI for urban wage earners and clerical workers in the San Francisco-Oakland-San Jose area) (“CPI”) for the twelve months through the end of December of the prior year. Irrespective of the movement of the CPI, RGS will not adjust its hourly rates downward; nor will RGS adjust its hourly rates upward in excess of a five percentage (5%) change, excepting instances where there was no increase in the prior year’s hourly rates. In that event, RGS will adjust its hourly rates by the full percentage change in the CPI for the twelve months through the end of December of the prior year.

2. Reimbursement of RGS’ Direct Costs. Agency shall reimburse RGS for direct external costs. Direct external costs, including such expenses as travel or other costs incurred for the exclusive benefit of the Agency are not included in the hourly bill rate and, will be invoiced to Agency when received and without mark-up. These external costs will be due upon receipt.

3. Terms of Payment. RGS shall submit invoices monthly for the prior month’s services.

Invoices shall be sent approximately 10 days after the end of the month for which services were performed and are due and shall be delinquent if not paid within 30 days of receipt.

Delinquent payments will be subject to a late payment carrying charge computed at a periodic rate of one-half of one percent per month, which is an annual percentage rate of six percent, which will be applied to any unpaid balance owed commencing 7 days after the payment due date. Additionally, in the event the Agency fails to pay any undisputed amounts due to RGS within 15 days after payment due date, then Agency agrees that RGS shall have the right to consider said default a total breach of this Agreement and the duties of RGS under this Agreement may be terminated by RGS upon 5 working days’ advance written notice.

Payment Process/Address. RGS prefers invoices be paid electronically.

RGS will reach out to your invoicing contact to establish and provide electronic payment instructions.

However, should you have questions or need other payment options, please contact:

Lindsay Rice, RGSA Accounting Manager
(650) 587-7300X12 | [email protected]
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AGENCY CONTACTS
Agency Billing Contact. Invoices are sent electronically only. Please provide the contact person to whom invoices should be sent:

NAME EMAIL
Jeff Jones, City Manager [email protected]
Agency Insurance Contact. Please provide the contact person to whom the certificate of coverage should be sent:

NAME EMAIL
Jeff Jones, City Manager [email protected]

RGS STAFF RATES

TITLE HOURLY
RATE*
Strategic Services Consultant $186
Senior Advisor $157
Advisor $135
Technical Specialist $119
Administrative Specialist $106
*The Hourly Rate does not include direct external costs which will be invoiced to Agency with no markup and will fall outside of the not-to-exceed (if established) for services provided.

NOTE: Advisor travel for worksite services —
The Agency will only be invoiced for the actual hours worked, which shall include RGS staff travel time to and from the service delivery location, billed at the indicated hourly rate.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.H.3
Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Updated Second Amendment RGS Services) Agreement for Management and Administrative Services [4/24 Rev5] Page 14 of 14 Between the City of Arvin and Regional Government Services Authority January 28, 2025 Exhibit B
Scope of Services. Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall perform the functions as described below:

Provide as needed human resources consulting services, including temporary HR support. Consulting services will be aligned with the City’s priorities and may include the following:

1.1. Provide professional advice regarding best practice to facilitate the effective and compliant administration of personnel rules, human resources related policies and practices, and payroll practices.

1.2. Provide professional guidance and assistance to staff in the areas of performance management, training development, compensation, and benefits.

1.3. Draft specific documentation relevant to resolving a range of human resources issues; coach managers as needed on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive personnel conversations.

1.4. Development and coordination of recruitments.

1.5. Review and administer payroll processes and practices to ensure compliance with state and federal laws and best practices.

1.6. Benefit review and analysis of administration; assist with benefit administration.

1.7. Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.

1.8. Draft required communications, including administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and transactions.

1.9. Review of classification descriptions and FLSA designation and recommend updates as needed.

1.10. Conduct market analysis and compensation studies for designated positions as needed.

1.11. Coordinate and assist with leave management, including but not limited to workers’ compensation, medical leaves, and reasonable accommodation.

1.12. As requested, assist with employee/employer relations; assist with labor negotiations

1.13. Update HR systems documentation for current best practices.

1.14. Review of the occupational safety policies, resources and administrative systems to ensure legal compliance and best practices.

1.15. Advise and collaborate with managers and supervisors to utilize employee relations best practice strategies, assist with problem solving, and the facilitation of conflict resolution.

1.16. Conduct a comprehensive review and revision of the personnel policies and procedures to ensure compliance with applicable laws, reflect best practices, and align with the agency’s operational needs.

1.17. Assist managers and supervisors with grievances and in administering disciplinary actions.

1.18. Monitor changes in laws, regulations and technology that may affect the human resources function; implement policy and procedural changes as required.

Docusign Envelope ID: 4574EA10-7296-47EE-9BC1-7EB477EE62BD

5.H.3
Attachment: _2025-01-28 RGS Agr for Professional Services (HR Srvs) (Updated Second Amendment RGS Services) RGS provides quality, innovative, cost-effective services exclusively to public agencies.

Main 650.587.7300 Fax 650.587.7311 P.O. Box 1350 Carmel Valley, CA 93924 www.rgs.ca.gov
AMENDMENT NO. 1 TO MANAGEMENT AND ADMINISTRATIVE

SERVICES AGREEMENT
This first amendment to the Management and Administrative Services Agreement between the CITY OF ARVIN (“Agency”) and Regional Government Services Authority, hereinafter called “RGS” is made and entered into this 14th day of April 2025.

RECITALS
The Agency and RGS entered into an Agreement for services dated January 28. 2025.

This Amendment is entered into with reference to the following facts and circumstances:

A. Section 3, Compensation, is amended to increase the Not To Exceed (NTE) amount by $30,00, to a revised total of $30,000.

B. Exhibit B, Scope of Services is, is amended to include the services in the attached Exhibit B.1.

C. All other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Additional Services Amendment to be executed on the date first above written by their respective officers duly authorized in that behalf.

Dated: Dated:

Agency RGS
Jeff Jones, City Manager Sophia Selivanoff, Executive Director Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6 4/21/2025 4/16/2025

5.H.4
Attachment: 2025-04-14 RGS (2025-01-28) Amend #1 (Updated Second Amendment RGS Services)

Page 2 of 4 ends

City of Arvin
Agreement Dated 1/28/25 — Amend #1
EXHIBIT B.1
Subject to the terms and conditions of this Agreement, Regional Government Services Authority (RGS) shall assign an RGS employee or employees to provide as needed human resources consulting services in alignment with the City’s priorities.

1. Human Resources Management services may include the following:

Policy, Compliance, and HR Best Practices

1.1. Provide professional advice regarding best practices to facilitate the effective and compliant administration of personnel rules, human resources related policies and practices, and payroll practices.

1.2. Monitor changes in laws, regulations and technology that may affect the human resources function; implement policy and procedural changes as required.

1.3. Conduct a comprehensive review and revision of the personnel policies and procedures to ensure compliance with applicable laws, reflect best practices, and align with the agency’s operational needs.

1.4. Review occupational safety policies, resources and administrative systems to ensure legal compliance and best practices.

1.5. Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.

1.6. Draft required communications, including administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and transactions.

1.7. Partner with management to develop a prioritized work plan to address legal mandates pertaining to personnel.

Employee Relations and Performance Management

1.8. As requested, assist with employee/employer relations. Advise and collaborate with managers and supervisors to utilize employee relations best practice strategies, assist with problem solving, and facilitate conflict resolution.

1.9. Coach managers and supervisors as needed on effective actions and conducting sensitive personnel conversations to achieve resolution.

1.10. Provide professional guidance and assistance to staff in the areas of performance management, training development, compensation, and benefits.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 RGS (2025-01-28) Amend #1 (Updated Second Amendment RGS Services)

Page 3 of 4 ends

Recruitment, Compensation, and Classification

1.11. Development and coordination of recruitments.

1.12. Review job classification descriptions and FLSA designation and recommend updates as needed.

1.13. Conduct market analysis and compensation studies for designated positions as needed.

Payroll and Benefits

1.14. Review and administer payroll processes and practices to ensure compliance with state and federal laws and best practices.

1.15. Analyze and assist with benefit administration.

Leave Management

1.16. Coordinate and assist with the employer’s disability leave management programs, including the facilitation of the ongoing interactive process, including, but not limited to, worker’s compensation, reasonable accommodation of disabilities, qualifying serious health conditions, pregnancies, baby bonding leaves, qualifying acts of violence, any other workplace accommodation including District-approved program for Temporary Modified/Alternate Duty, and the recommendation of District action related to workplace accommodation, medical separation, and disability retirement.

1.17. Prepare and customize routine notices and correspondence related to employee rights and responsibilities, designation of protected serious health condition or family care leave accommodation, and additional correspondence related to the ongoing interactive process, recommended reasonable accommodation and other workplace accommodation of accepted case referrals as needed.

1.18. Provide assistance upon request in reviewing provided necessary data/information related to employee eligibility for FMLA and/or CFRA leaves and other workplace accommodation.

1.19. Engage, facilitate, and document the RGS-facilitated ongoing interactive process with employees and case recommendations as needed related to protected medical leaves and other workplace accommodation related to Pregnancy Disability Leave, Pregnant Workers Fairness Act, California Family Rights Act, Family Medical Leave Act, Americans with Disabilities Act, and the Fair Employment and Housing Act.

1.20. Review and receive medical documents, certification, and clarification as needed.

Prepare and customize medical clarification requests for employee accommodation as needed.

1.21. Review and conduct case file audits and/or request recertification of case files as needed.

1.22. Analyze a variety of information and recommend appropriate and effective integrated and/or multi-case management recommendations and action summaries as needed.

1.23. Provide assistance as needed with District’s work-related injury administrator for effective injury claims management, injury response, and integrated disability management as needed.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 RGS (2025-01-28) Amend #1 (Updated Second Amendment RGS Services)

Page 4 of 4 ends

1.24. Assist as needed with short-term disability wage-replacement benefits and/or leave integration related to protected medical leaves.

1.25. Provide coaching as needed to assist employer with effective compensation and benefit administration for employees with protected medical activities.

1.26. Draft specific documentation relevant to resolving a range of accommodation issues.

Provide coaching as needed to assist employer and supervisors on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive accommodation conversations.

2. Advisors will be reasonably available to perform services during the normal work week. The RGS team assigned will be led by an RGS Lead Advisor who will both perform work and direct projects to other RGS staff as needed. Qualified RGS staff with equal or lower bill rates will be assigned to projects or tasks at Lead Advisor’s discretion. For intermittent projects advance notice will best assist RGS in assigning available qualified advisors.

3. Lead Advisor will meet with agency contact, and other RGS advisors as often as necessary for the purpose of consulting about the Agency’s human resources management needs and issues, and the scope of work performed. Projects and activities may be modified on request of the Agency with the agreement of the Lead Advisor. Agency will only be invoiced for the actual hours worked.

This is a time and materials agreement, RGS will only bill for hours worked.

Docusign Envelope ID: A20E74CF-BC8E-49FB-9537-7B589DAF41F6

5.H.4
Attachment: 2025-04-14 RGS (2025-01-28) Amend #1 (Updated Second Amendment RGS Services)

Page 1 of 2 ends

Staff Report – 4
th Amendment to PSA with Carollo Engineers, Inc.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of Amendment No. 4 to the Professional Consultant Services Agreement between the City of Arvin and Carollo Engineers, Inc. for Funding and Permitting Assistance.

RECOMMENDATION
It is recommended that the City Council approve the Amendment No. 4 (the “Fourth Amendment”) to the Professional Consultant Services Agreement (the “Agreement”) between the City and Carollo Engineers, Inc. (“Carollo”) to augment the Agreement’s scope of services concerning construction management and inspection for Pond 3 repairs, correspondingly increase the compensation payable by CITY to CONSULTANT by $472,800, and extend the Agreement’s term through March 31, 2026.

BACKGROUND
The City received a Cease and Desist Order (the “Order”) and Connection Restriction RS-2023-0006, dated April 27, 2023 from the Central Valley Regional Water Quality Control Board (the “Board”). The Order alleges that the City violated Waste Discharge Requirements Order No. 5-00-093.

At its April 24, 2023 meeting, the City Council approved the Agreement described above. The scope of work included Carollo’s support of the City through compliance with the Order, preparation of the Report of Wate Discharge required under the Order, and the development of an associated planning grant application package.

At its May 14, 2024 meeting, the City Council approved the Agreement’s First Amendment to augment the scope of services and correspondingly increase the compensation payable to Carollo by $408,600. The additional services included additional project management and meetings, additional assistance with sewage connection exception requests, preparation of environmental review documents for treated wastewater areas, preparation of Pond 3 repair design and construction reports, preparation of an updated engineering report and related notice, and preparation of a master plan for effluent storage and disposal.

At its May 28, 2024 meeting, the City Council approved the Agreement’s Second Amendment to update the Agreement’s scope of work. There was no compensation increase associated with the Second Amendment.

5.I.1
Attachment: Staff Report - Carollo Engineers PSA Fourth Amendment_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding

Page 2 of 2 ends

Staff Report – 4
th Amendment to PSA with Carollo Engineers, Inc.

At its July 9, 2024 meeting, the City Council approved the Agreement’s Third Amendment to augment the scope of services to include user training for land application areas for treated wastewater inspections. The Third Agreement increased the compensation payable to Carollo by $28,000.

Here, the attached Fourth Amendment proposes to expand the Agreement’s scope of services concerning construction management and inspection for Pond 3 repairs, correspondingly increase the compensation payable by CITY to CONSULTANT by $472,800, and extend the Agreement’s term through March 31, 2026.

FISCAL IMPACT
As described above, the Fourth Amendment’s addition of services would require its additional payment of $472,800 for the additional work.

CEQA ANALYSIS
The action proposed in this report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines § 15061(b)(3) because the activity involves the provision of permitting assistance and regulatory compliance support; it does not involve any physical changes to the environment. Therefore, it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

APPROVED BY THE CITY ATTORNEY
This staff report was prepared by the City Attorney’s Office.

ATTACHMENTS
Fourth Amendment with its Attachment 1 (additional scope of services and associated fees)

5.I.1
Attachment: Staff Report - Carollo Engineers PSA Fourth Amendment_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding 1 AGREEMENT NO. _________
AMENDMENT NO. 4 TO
PROFESSIONAL CONSULTANT SERVICES AGREEMENT NO. 2023-09
BETWEEN THE CITY OF ARVIN AND CAROLLO ENGINEERS, INC.

FOR FUNDING AND PERMITTING ASSISTANCE
THIS FOURTH AMENDMENT (“Amendment”) is made and entered into on August 12, 2025, by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and CAROLLO ENGINEERS, INC., a Delaware corporation duly qualified to do business in California (“CONSULTANT”). CITY and CONSULTANT may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. CITY and CONSULTANT entered into an agreement entitled, “Agreement for Professional Services,” dated April 25, 2023 (“Agreement”) for CONSULTANT’s provision of funding and permitting assistance consulting services to CITY.

B. CITY and CONSULTANT entered into the First Amendment to the Agreement on May 14, 2024 for CONSULTANT to expand the scope of services and correspondingly increase the compensation payable by CITY to CONSULTANT by $408,600.

C. CITY and CONSULTANT entered into the Second Amendment to the Agreement on May 28, 2024 to update the Agreement’s scope of work.

D. CITY and CONSULTANT entered into the Third Amendment to this Agreement on July 11, 2024 to augment the scope of services and correspondingly increase the compensation payable by CITY to CONSULTANT by $28,000.

E. Through this Amendment, the Parties seek to expand the Agreement’s scope of services concerning construction management and inspection for Pond 3 repairs, correspondingly increase the compensation payable by CITY to CONSULTANT by $472,800, and extend the Agreement’s term through March 31, 2026.

F. Capitalized terms used but not otherwise defined in this Amendment will have the same meaning given to those terms in the Agreement.

AGREEMENT

1. AMENDMENTS. Pursuant to Agreement Section 20.6 the Agreement is amended as follows:

A. Section 1 (Term of Agreement) is amended to extend the Agreement’s term through March 31, 2026.

5.I.2
Attachment: Fourth Amendment to PSA with Carollo Engineers_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding and 2 B. Section 2 (Consultant’s Obligations – Scope of Work) is amended to include the additional services set forth in Attachment 1 to this Amendment, which is incorporated by reference.

C. Section 3 (Payment for Services) is amended to increase the amount of compensation payable by CITY to CONSULTANT for the additional services referenced above in Section 1.B, above, by $472,800 according to the fee schedule set forth in Attachment 1 to this Amendment.

2. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. Each Party warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind it accordingly.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.
[SIGNATURES ON NEXT PAGE]

5.I.2
Attachment: Fourth Amendment to PSA with Carollo Engineers_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding and 3 IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
“CONSULTANT”
Carollo Engineers, Inc.

By: ____________________________
Ryan Sellman, Vice President
Date: ___________________________
“CITY”
City of Arvin
By: ______________________________
Olivia Calderon, Mayor
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.I.2
Attachment: Fourth Amendment to PSA with Carollo Engineers_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding and 4 ATTACHMENT1

5.I.2
Attachment: Fourth Amendment to PSA with Carollo Engineers_081225 (Amend No. 4 to PSA with Carollo Engineers, Inc. for Funding and 1401 Fulton Street, Suite 802
Fresno, California 93721
P. 559-436-6616 / F. 559-436-1191
carollo.com
202089 / Arvin Funding and Permitting Assistance Amendment 3.docx June 24, 2025
Mr. Jeff Jones
City Manager
City of Arvin
200 Campus Drive
Arvin, CA 93203
Subject: Amendment No. 4 to Professional Engineering Services for Funding and Permitting Assistance Contract
Dear Jeff:

Carollo Engineers, Inc. (Carollo) is pleased to provide the City of Arvin (City) with this amendment for Pond 3 repairs Construction Management and Inspection
Scope of Work
Carollo’s scope of services, time of completion, and compensation shall be as set forth herein.

Task 10 – Construction Management and Inspection
Task 10.1 Construction Management
Carollo will act on behalf of the City of Arvin as the Construction Manager. and will act as the main point of contact for the Contractor. Carollo will review Contractor pay applications, schedules, and schedule of values and will review and forward all RFIs and Submittals from the Contractor to design team. Carollo will schedule and run the kick-off meeting and hold bi-weekly project meetings for the duration of the project. Agendas and minutes for the meetings will be prepared and distributed to all attendees. Monthly invoices reflecting Carollo’s work performed will be submitted to the City.

Task 10.2 Field Inspection
Carollo will provide an inspector that will be onsite at least 4 days per week, while onsite work is occurring. The inspector will be responsible for making sure the Contractor’s work conforms to the contract documents. Daily field reports will be completed by the inspector and submitted to the City.

Task 10.3 Change Order Review
Carollo will review a maximum of (3) change orders over the duration of the project. If Carollo agrees with change order, it will be sent to the City for recommendation to pay the Contractor.

Task 10.4 Grant Assistance
Carollo will provide quarterly funding updates to State Water Resource Control Board (SWRCB) Department of Financial Assistance (DFA). Carollo will also provide funding closeout reports once the project has been completed.

Task 10.5 Record Drawings

5.I.3
Attachment: ATTACHMENT 1 to Fourth Amendment - Arvin Funding and Permit Assistance Amendment 4_081225_Redacted (Amend No. 4 to Mr. Jeff Jones
City Manager
City of Arvin
June 24, 2025

Page 2 ends

Carollo will monitor and coordinate the Contractor’s recording and maintenance of Record Drawing red-lines (field changes to plans and specifications during construction) monthly. Carollo will prepare final record drawings after project completion. As-builts will be provided in CAD format as well as a PDF.

Task 10.6 Punchlist/Closeout
Carollo will schedule a punch list walk with the City and Contractor and make a list of any remaining punch list items. Carollo will work with the Contractor to confirm all items are completed before final completion of the project.

Task 10 Deliverables:
 Meeting agenda’s and minutes
 Monthly Invoicing
 Daily Field Inspection Reports
 Quarterly Funding Reports for SWRCB DFA
Schedule
The work will be completed within 6 months of NTP.

5.I.3
Attachment: ATTACHMENT 1 to Fourth Amendment - Arvin Funding and Permit Assistance Amendment 4_081225_Redacted (Amend No. 4 to Mr. Jeff Jones
City Manager
City of Arvin
June 24, 2025

Page 3 ends

Compensation
Carollo’s compensation for the proposed basic services will not exceed four hundred seventy-two thousand and eight hundred dollars ($472,800), as summarized below, without prior authorization from the City. These costs are developed in the attached Exhibit A, utilizing Carollo’s current Fee Schedule.

Table 1 Basic Services Tasks
Description Fee
Task 10 – Construction Management and
Inspection
$472,800
Assumptions
The following assumptions were made in the preparation of this Scope of Services:
 Carollo will have an inspector onsite at least 4 days per week while the Contractor is working.  Carollo will manage the contractor by reviewing pay applications, reviewing change orders, routing RFIs and Submittals, coordinating between Contractor, City, and Veolia, and confirm the Contractor is performing per the Contract Documents.
 It is assumed that the total project duration is 6 months, and Substantial Completion will be completed in 5 months from NTP.

Our team appreciates the opportunity to continue to serve the City. Please do not hesitate to contact us with any questions or concerns you may have regarding this proposal to assist your team.

Sincerely,
CAROLLO ENGINEERS, INC.

Ryan Sellman, PE
Project Manager
Enclosure: Exhibit A (Labor Hour and Cost Proposal)

5.I.3
Attachment: ATTACHMENT 1 to Fourth Amendment - Arvin Funding and Permit Assistance Amendment 4_081225_Redacted (Amend No. 4 to TOTAL
Description VP (SP) PM (PP) Inspector CAD WP (C) TOTAL TOTAL Mileage PECE TASK

CAROLLO
HOURS

CAROLLO
LABOR BSK Miles $0.700 Printing 16.00$ TOTAL
Task Labor Cost ($/Hr) $338.00 $290.00 $250.00 $210.00 $135.00 COSTS per mile per hour ODCs COSTSTask 10 - Construction Management and Inspection

10.1 Construction Management 160 16 16 0 20 212 65,420$ -$ 11,180 7,826$ -$ 3,392$ 11,218$ 76,600$

10.2 Field Inspection 0 208 832 0 0 1,040 268,320$ 39,853$ 27,040 18,928 $ -$ 16,640$ 35,568$ 343,700$

10.3 Change Order Review 20 10 4 0 0 34 10,660$ -$ - -$ -$ 544$ 544$ 11,200$

10.4 Grant Assistance 20 10 0 0 4 34 10,200$ -$ - -$ -$ 544$ 544$ 10,700$

10.5 Record Drawings 2 0 24 40 0 66 15,076$ -$ - -$ 350$ 1,056$ 1,406$ 16,500$

10.6 Punchlist/Closeout 8 8 32 0 0 48 13,024$ -$ 430 301$ -$ 768$ 1,069$ 14,100$ Task 9.0 Total 210 252 908 40 24 1,434 382,700$ 39,853$ 38,650 27,055$ 350$ 22,944$ 50,349$ 472,800$ TOTALS 210 252 908 40 24 1,434 382,700$ 39,853$ 38,650 27,055$ 350$ 22,944$ 50,349$ 472,800$

CAROLLO LABOR SUBCONSULTANTS EXPENSES

EXHIBIT A
City of Arvin
Professional Engineering Services for Funding and Permitting Assistance Amendment No. 4

LABOR HOUR AND COST PROPOSAL

5.I.3
Attachment: ATTACHMENT 1 to Fourth Amendment - Arvin Funding and Permit Assistance Amendment

Page 1 of 2 ends

Staff Report – Purchase from Dave Bang Assoc. of Replacement Rubber Surfacing in Children’s Play Area at GITS Park.

CITY OF ARVIN
Staff Report
Meeting Date: August 12, 2025
TO: Arvin City Council
FROM : Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) under the California Department of Government Service Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Replacement Rubber Surfacing Associated with the Children’s Play Area at the Garden in the Sun Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

BACKGROUND:

Garden In The Sun Park was built in 2017. Part of the park included a children’s play area.

Currently the the rubber surfacing at the children’s play area section of the park is failing and a potential safety hazard exists due to the condition of the surface.

Staff is recommending that the existing surface be dismantled and replaced with ‘pour in place’ rubber surfacing. Pour in place surfacing, which is considered to be the industry standard for rubber surfacing areas is currently used at the City’s newly refurbished Kovacevich Park.

The cost of the project, including removal of the current surfacing and installation of the pour in place surfacing is $62,423. Staff believes that the City’s Public Works Department has the ability and capacity to handle the removal portion which then reduces the cost of the project to $48,642.

Other options include: Removal of existing rubber surface and replace with wood chips for $49,632. A second option would be to remove the playground equipment and replace it with sod. Removing the equipment would deprive children of the opportunity to use any playground equipment at the park.

City staff proposes to pre-purchase the playground equipment and installation of the equipment for DiGiorgio Park from Dave Bang Associates, Inc. Department of Government Services CMAS contract number 4-2-12-1015. Use of a CMAS contract is permitted under the City of Arvin’s purchasing polices, specifically section 3.08.070 B (5) which states “Competitive bidding or proposal procedures, substansially similar to the competetive bidding or proposal procedures in this Code, have already been utilitzed either by a federal, state, county, or special district government agency, or by a legitimate cooperative purchasing agency; and, that the supplies, or equipment materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures.

6.A.1
Attachment: 8.12.25 Dave Bang SR (Dave Bang - Rubber Surface Repairs GITS Park)

Page 2 of 2 ends

Staff Report – Purchase from Dave Bang Assoc. of Replacement Rubber Surfacing in Children’s Play Area at GITS Park.

STAFF RECOMMENDATION:

Staff is recommending the City Council approve the Resolution recognizing the competitive bidding process of the Department of Government Services CMAS contract with the State of California, dispensing with the public bidding requirement, and authorizing the City Manager to approve the purchase of pour and place rubber surfacing from Dave Bang Associates, Inc. in the amount of $48,642.

FINANCIAL IMPACT:

This is an unbudgeted expense within the Fiscal Year 2025/2026. General fund reserves will be required to fund this project. A budget adjustment will also be required.

ATTACHMENTS:

Department of Government Services CMAS Contract (Dave Bang) Pour and Play Rubber Surfacing Estimate from Dave Bang acknowledging CMAS contract 4-22- 12-1015.

6.A.1
Attachment: 8.12.25 Dave Bang SR (Dave Bang - Rubber Surface Repairs GITS Park)

Page 1 of 3 ends

Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) – Garden In The Sun Park rubber surface area replacement.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

RECOGNIZING THE COMPETITIVE BIDDING PROCESS OF THE

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) UNDER THE

CALIFORNIA DEPARTMENT OF GOVERNMENT SERVICES
CONTRACT; DISPENSING WITH THE PUBLIC BIDDING
REQUIREMENT; AND AUTHORIZING THE CITY MANAGER TO

APPROVE THE PURCHASE OF REPLACEMENT RUBBER SURFACING
AND INSTALLATION FOR THE CHILDREN’S PLAY AREA AT
GARDEN IN THE SUN PARK FROM DAVE BANG ASSOCIATES, INC.; AND AUTHORIZING RELATED ACTIONS.

WHEREAS, the City of Arvin completed construction of Garden in the Sun Park in 2017; and
WHEREAS, the rubber surface area of the Children’s Play Area at the Garden in the Sun Park is in disrepair; and
WHEREAS, if the existing rubber surface play area is not removed and replaced with pour in place rubber surfacing that safety conditions may require to close the Children’s Play Area due to safety concerns, and
WHEREAS, the City of Arvin desires to replace the existing play surface area at the Children’s Plan Area at the Garden of the Sun Park by purchasing pour in place rubber surfacing and related installation under a Department of Government Services Contract (CMAS) contract; and
WHEREAS, section 3.08.070 (B) (5) of the Arvin Municipal Code (AMC) states that Bidding or open market procedure may be dispensed with only when: Competitive bidding or proposal procedures are substantially similar to the competitive bidding or proposal procedures in this Code, have already been utilized either by a federal, state, county, city, or special district government agency or by a legitimate cooperative purchasing agency; and, that the supplies, equipment, materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures; and
WHEREAS, the California Department of Government Services California conducted a competitive bidding process under a Department of Government Services Contract (CMAS) contract similar to the competitive bidding process required by Arvin Municipal Code Section

3.08.070, which resulted in the purchase of playground equipment and installation at the same or better prices as offered to the City of Arvin; and
WHEREAS, the cost of replacing the rubber surface area of the Children’s Play Area at the Garden in the Sun Park is not included in the City’s General Fund; and

6.A.2
Attachment: 8.12.25 Dave Bang reso.doc (Dave Bang - Rubber Surface Repairs GITS Park)

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Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) – Garden In The Sun Park rubber surface area replacement.

WHEREAS, the cost of replacing the rubber surface area of the Children’s Play Area at the Garden in the Sun Park will be required to be funded by City General Fund Reserves which requires a budget transfer;
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve that:

1. The recitals are true and correct and incorporated by this reference; and

2. The City Council finds bidding or the open market procedure to be dispensed with under section 3.08.070 (B) (5) of the Arvin Municipal Code; and

3. That the City Council finds that the Department of Government Service of the State of California conducted a competitive bidding process substantially similar to the competitive bidding process required by Arvin Municipal Code Section 3.08.070, which resulted in the purchase and installation rubber surface area tiles at the same or better prices as offered to the City of Arvin; and

4. The City Council authorizes the City Manager to dispense with the public bidding requirement and approve the purchase of rubber surface area tiles and installation not to exceed $48,643. with Dave Bang Associates, Inc., and the City Manager is authorized to approve said purchase on behalf of the City of Arvin; and

5. The City Council of the City of Arvin authorizes a transfer of $48,643 from General Fund Reserves to Park Maintenance costs in the Fiscal Year 2025/2026 budget.

6. This Resolution shall take effect immediately upon passage. ///
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6.A.2
Attachment: 8.12.25 Dave Bang reso.doc (Dave Bang - Rubber Surface Repairs GITS Park)

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Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) – Garden In The Sun Park rubber surface area replacement.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
Exhibit: Department of Government Services CMAS Contract (Dave Bang) Playground Equipment Estimate from Dave Bang acknowledging CMAS pricing.

I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

6.A.2
Attachment: 8.12.25 Dave Bang reso.doc (Dave Bang - Rubber Surface Repairs GITS Park) Estimate
CA267220
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

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To:City of Arvin
Attn: Pedro Barraza
200 Campus Drive
Arvin, CA 93203
Estimate Date Salesperson
07/23/2025 Eric Molano
GITS Park - PIP Surfacing
Estimated Shipping Date Shipped Via FOB Terms Bid ID #
5-12 weeks Truck - CA Arvin Net 30 CMAS
#4-22-12-1015
Quantity Description Unit Price Total Extended
2,043 2043 SQF of Poured-in-Place New Rubber Surfacing, 3 " thickness for a 7’ critical fall height..Color: 50% BLACK.. 50%

STANDARD COLOR OF CHOICE
*To INCLUDE prevailing wages
$23.09 $47,172.87
1 Payment & Performance Bond $1,469.7306 $1,469.73
THIS ESTIMATE IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS Subtotal $48,642.60

THANK YOU FOR THIS CHANCE TO ESTIMATE
Dave Bang Associate, INC. IS PLEASED TO SUBMIT THE ABOVE ESTIMATE FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR PROMPT ATTENTION. THIS ESTIMATE IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS, AND IS VALID FOR 30 DAYS. THEREAFTER, IT IS SUBJECT TO CHANGE WITHOUT NOTICE.

Tax (0%) $0.00
Total $48,642.60
Accepted By
Print Name: Signature: Date:

PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING. THANK YOU!

6.A.3
Attachment: CA267220- GITS Park - PIP Surfacing quote (Dave Bang - Rubber Surface Repairs GITS Park) Estimate
CA267220
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

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Terms & Conditions

1. General Notes
*Assembly and Installation NOT included unless otherwise noted *Payment and Performance bonds are NOT included unless otherwise stated.

If required, additional charges will apply. Please call for details! *Customer responsible for quoted quantities and model numbers, please check! *Price reflects quoted quantity. Please request revision if alternate quantity is desired *Engineering, if required, is NOT included - unless otherwise stated.

2. Payment / Ordering
*TO ORDER, please sign quote and return via email or fax to avoid any shipping delays. Fax or email copy deemed to be legal equivalent of original. If Payment with Order is required, please sign quote below and return with payment. All past due accounts subject to 1 ½% monthly finance charge. In the event legal action is required to effect collection venue shall be Orange, CA.

3. Shipping / Unloading
*Shipped by Common Carrier – Customer will need 2-4 people to unload. Liftgate NOT included. Items will be boxed and / or stretch wrapped to pallets and customer is responsible for offloading. Delivery Drivers do NOT unload **IMPORTANT: Customer is responsible for receiving and checking quantities and condition at time of delivery - Please note any shortages or damages on delivery copy.
*Notwithstanding anything to the contrary in any Contract Documents, Customer understands that estimated shipment times for materials are an estimate only.

We have no control over shipment dates. We thus make no guarantee to Owner or Customer regarding the projected shipment dates for materials and shall not be liable for any loss caused by the timing of shipments

4. Engineered Wood Fiber
*Customer to provide access for Engineered Wood Fiber delivery with tractor truck and 53’ trailer. *Customer to provide access for Engineered Wood Fiber delivery with tractor truck and 53’ trailer. *Compaction of the Engineered Wood Fiber is NOT included in the installation cost, if desired, please request an updated proposal. If Compaction of the Engineered Wood Fiber was purchased, a high capacity water source such as a hydrant must be available. If applicable, the cost of a meter and / or the cost of the water is NOT included in the proposal. If we need to acquire the meter and / or pay for the water, please request an updated proposal

5. General Notes for Purchased Installation
*Installation does NOT include ground preparation, excavation, safety surfacing, and/or safety surfacing borders, prep work, flat work, grading, rerouting of water, electric, drainage or sprinkler lines unless otherwise noted in the proposal *Demo of existing equipment or safety surfacing is NOT included unless otherwise stated in the proposal *ROCK CLAUSE: Pricing is based on normal soil conditions which would allow an auger on a tractor to dig footings. If rocks/boulders interfere with the progress of the excavation, additional fees may apply.
*ACCESS CLAUSE: Installation based on clear access to area. Crane service is NOT included. Customer to provide access for bobcat to work area, bobcat will be provided by installer. Minimum access shall be 7’ wide and 7’ high. If adequate access is not provided additional charges may apply and repairs to landscape and irrigation may be required. Customer is responsible for any repairs to landscape if proper access is not provided. *UTILITY CLAUSE: Installation to include marking of utilities by Dig Alert. Dig Alert CANNOT locate any private lines, PVC or plastic water lines. Installation does NOT include repair or relocating any underground utilities, such as drainage, irrigation, live water lines, main low voltage lines, gas, electrical, communication, or sewer etc. Customers responsibility to provide locations of any utilities prior to commencement of work. *Customer is responsible for all landscape repairs such as, but not limited to damaged trees, bushes, lawn, curbing, sidewalks and/or asphalt paving caused by materials truck and/or 2-ton bobcat needed to complete project. *Installation does NOT include ground preparation, excavation, safety surfacing, and/or safety surfacing borders unless otherwise noted *Before we proceed with the playground installation, the playground area MUST be compacted, be free of debris, and excavated accordingly. Please call for details.
*Concrete pad for surface mount items NOT included and MUST be provided by customer unless otherwise stated. *Surface mount anchoring to asphalt and paver areas is NOT included unless otherwise stated. *Private Utility Locator is NOT included unless otherwise noted. Private Utility Locator CANNOT locate any PVC or plastic water lines *Installation does NOT include saw cutting and/or core drilling unless otherwise noted *Installation does NOT include jackhammering. Please call for details. *Area MUST have normal soil conditions and be level.

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*All Athletic Equipment Goals such as soccer, football, etc, install location MUST be marked out by customer prior to installation, if installation was purchased

6. Temporary Fencing
*Security guards and/or temporary fencing to prevent injuries, vandalism and/or accidental damage to install area or to the rubberized surface while it sets is NOT included unless noted on quote. If desired, the installers can put up caution tape, but Temporary Fencing is recommended. Although the fencing, if provided, is intended to provide this security, the overall security of the property is ultimately the responsibility of customer. We are not responsible for any vandalism or injuries even with the provision of the fencing.

7. ADA Access
*Play Equipment MUST be installed over an impact-absorbing surface such as ADA compliant Engineered Wood Fiber or Rubber Surfacing. If not quoted, please call for details.
*This area is NOT ADA compliant without the installation of compliant surfacing and an accessible route up to and into the playground area. Please call for details.

8. Poured-in-Place Rubber Surfacing
*Subbase is NOT included unless otherwise stated.
*Rubber Surfacing cure time is normally 48-72 hours and can vary depending on weather conditions. *Rubber Surfacing cannot be installed during extreme weather conditions and may also not be installed if rain or frost is forecast during the cure time. *48-Hour Manned Security is NOT included for rubber.

9. Shade Shelters (non DSA)
*Shade Shelter installation price EXCLUDES – unless otherwise stated in this quote - engineering, permits, permit submittal, site plans, special inspections, soil reports, impact fees, special assessment fees. Customer is responsible for any and all of these items if required by the City. *Shade Shelter manufacture time is 6-8 weeks. Permitting can add 2-4 weeks or more to lead time. PLEASE NOTE: Shade Orders are NOT released into production until permit is issued!
*Shade Shelter installation price EXCLUDES concrete pad, footings, masonry columns, electrical wiring and lights unless otherwise noted.

10. Shade Shelters (DSA)
**6-8 Week lead time is AFTER DSA approval by your architect of choice * Customer to receive shade shelter. If receiving by us is needed, please call for pricing and details! * Job to be completed in one mobilization. Additional moves will be additional pricing if we are required to remobilize due to schedule issues, stop work or a delay in work not caused by us
*Pricing does NOT include, architectural drawings, site/plot plans, DSA submittal fees, job site inspector fees, shop welding inspection fees, and/or permits *DSA in-plant Welding Inspector to be hired by the School District. Welding Inspector fee has NOT been quoted. *School District / Architect responsible for submission of plans to DSA for DSA approval *Fabrication cannot start until inspections have been coordinated, colors have been selected, and approved plans received. *Fabrication cannot start until inspections have been coordinated, colors have been selected, and approved plans received.

11. Prevailing Wages
*Prevailing Wages NOT included unless otherwise noted. (ie: Davis Bacon, TERO, ect.) If this is a Prevailing Wage project, please request alternate pricing. *If Prevailing Wages / Davis Bacon Wages were INCLUDED, all other special work fees NOT included - Additional Labor Charges may apply if alternate labor is required.
*If DIR Project Registration is required, work may not begin until we receive DIR Project ID number

12. Indemnity Provision
*Notwithstanding anything to the contrary in any Contract Documents we shall have no duty to defend or indemnify Owner, Customer, or any other party we agree to defend or indemnify in any Contract Documents for that portion of any claim arising out of the comparative fault of any party we agree to defend or indemnify in any Contract Documents.

13. Insurance
Available Insurance
Umbrella / Excess Liability:

Each Occurrence - $5,000,000.00
Aggregate - $5,000,000.00
General Liability Limits:

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Deductible - $5,000.00
Each Occurrence - $1,000,000.00
Damage to Rented Premises - $100,000.00
Medical Expense - $5,000.00
Personal & Adv Injury - $1,000,000.00
General Aggregate (per project) - $2,000,000.00
Products Comp/OP Agg - $2,000,000.00
Excludes Contractual Liability
Available Endorsements:

Additional Insured Ongoing Operations CG2010 0704
Additional Insured Completed Operations CG2037 0704
Primary Noncontributory IFG-G-0094
Waiver of Subrogation CG 2404
Per Project Aggregate IFG-G-0065
Per Location Aggregate IFG-G-0064
Auto Liability Limits:
(Any Auto, Hired Autos, Non-Owned Autos)
Combined Single Limit $1,000,000.00
Available Endorsements:

Auto Blanket Additional Insured CNA71527XX
Auto Blanket Waver of Subrogation CA 0444
Workers Compensation and Employers Liability:

Each Accident - $1,000,000.00
Disease (Ea Employee) - $1,000,000.00
Disease (Policy Limit) - $1,000,000.00
Waiver of Subrogation Endorsement available upon request CA WCO000313
Initial:

6.A.3
Attachment: CA267220- GITS Park - PIP Surfacing quote (Dave Bang - Rubber Surface Repairs GITS Park)

6.A.4
Attachment: CMAS - CA Dept of General Services - Multiple Award Schedule - Dave Bang Assoc. Inc._081225_2 (Dave Bang - Rubber Surface

Arvin City CouncilAugust 12, 2025

Arvin City Council
August 12, 2025