Agenda — Arvin City Council, September 9, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 09, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – September 09, 2025

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957(b).)
Title: City Manager/Finance Director
C. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): one case
PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER THAN 7:00PM.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. PRESENTATION(S)
A. Proclamation – September 2025 Hunger Action Month (Video) Community Action Partnership of Kern (CapK)
Ernesto Leon, Senior Communications Coordinator
Annelisa Corona, Community Development Supervisor
TiYonna Mitchell, Outreach and Communications Supervisor Gema Perez, Board Member

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of August 22, 2025 – September 04, 2025.

B. Approval of Payroll Register(s) of August 29, 2025.

C. Approval of Minutes of the Regular Meeting of August 26, 2025.

D. Approval of Proclamation Proclaiming September 2025 as Hunger Action Month.

E. Approval of Proclamation Proclaiming September 2025 as Hispanic Heritage Month.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – September 09, 2025

Page 2 of 3 ends

6. PUBLIC HEARING(S)
A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Approving Conditional Use Permit 2025-02 and Site Development Permit 2025-03 Pertaining to a Fiber Equipment Hut, located at the northwest corner of Walnut Drive and Sycamore Road (a portion of APN 192-070-07), including Adoption of a Categorical Exemption for the Project according to Section 15303 of the CEQA Guidelines
Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ B. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Approving Site Development Permit 2025-04 Pertaining to the Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility, located on the southwest corner of Sycamore Road and Meyer Street (a portion of APN 189-353-01), including Adoption of a Categorical Exemption for the Project according to Section 15332 of the CEQA Guidelines Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

7. ACTION ITEM(S)
A. Consideration and Approval of Response to Kern County Grand Jury Report Issued June 17, 2025.

Staff recommends the City Council approve the transmittal of Attachment A to the Foreperson of the Kern County Civil Grand Jury and Presiding Judge of the Kern County Superior Court by the City Attorney.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

8. COUNCIL MEMBER COMMENTS

9. ADJOURNMENT
Arvin City Council Meeting Agenda – September 09, 2025

Page 3 of 3 ends

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 04, 2025.

Cecilia Vela, City Clerk
8/27/2025 2:36:49 PM Page 1 of 7
Payment Register
City of Arvin APPKT01066 - FOR AP 8/27/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
155.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 155.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SUBSCRIPTION RENEWAL 2025SUBSCRIPTION RENEWAL 2025 08/11/2025 08/11/2025 0.00 155.88 1856
Vendor Number

BEST BEST & KRIEGER LLP
Total Vendor Amount
8,080.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 8,080.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1035298 PROF. SERVICES THROUGH JUNE 30, 2025 07/30/2025 07/30/2025 0.00 8,080.00 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
28,502.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 28,502.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 252260021165 MEDICAL SEPTEMBER 2025 08/14/2025 08/14/2025 0.00 28,502.19 1887
Vendor Number

CLAYTON NUNLEY
Total Vendor Amount
110.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 110.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount EUTHANASIA WORKSHOP EUTHANASIA WORKSHOP 08/25/2025 08/25/2025 0.00 110.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5727 ARVIN LANDSCAPE & MAINT LLMD NO. 1 JULY 2025 07/31/2025 07/31/2025 0.00 3,000.00 5728 ARVIN LANDSCAPE & MAINT LLMD NO. 2 JULY 2025 07/31/2025 07/31/2025 0.00 725.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
465.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 465.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1123140 LTR 450 DISPATCH PW AUGUST 2025 08/01/2025 08/01/2025 0.00 285.00 1123141 LTR 450 DISPATCH TRANSIT AUGUST 2025 08/01/2025 08/01/2025 0.00 180.00 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount

92.51 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 92.51
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2404657 CHIRO SVCS SEPTEMBER 2025 08/08/2025 08/08/2025 0.00 92.51

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
50,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 50,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001873 BLOCK RETAINER RENEWAL 08/27/2025 08/27/2025 0.00 50,000.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
88,176.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 88,176.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9575118 PROF. SERVICES THROUGH JULY 27 2025 07/28/2025 07/28/2025 0.00 88,176.25 1074
Vendor Number

GRAINGER
Total Vendor Amount

96.90 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 96.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9593631402 PAINT MAKER PERMANENT 08/01/2025 08/01/2025 0.00 33.62 9594827819 FUSE , 5 PK 08/04/2025 08/04/2025 0.00 25.70 9594827827 FUSE, 5 PK 08/04/2025 08/04/2025 0.00 37.58
1081
Vendor Number

HABERFELDE FORD
Total Vendor Amount
1,802.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 1,802.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 278739 PD 281 GAS ENGINE PERFORMANCE 07/29/2025 07/29/2025 0.00 1,802.25 1213
Vendor Number

HOME DEPOT PRO INSTITUTIONAL
Total Vendor Amount
4,115.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 4,115.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 875968638 GLOVES NIT PE XL 07/28/2025 07/28/2025 0.00 104.11 876123506 20X VEHICLE WASH GALLON 07/28/2025 07/28/2025 0.00 85.07 877229641 UPRIGHT VACUUM CLEANER 08/04/2025 08/04/2025 0.00 332.50 877647867 MET TUBE EMT 1 HOLE 08/06/2025 08/06/2025 0.00 59.83 877647875 WHITE WIRE , COMP CONCT 20PK 08/06/2025 08/06/2025 0.00 275.92 INV0001872 CUSTODIAL SUPPLIES 08/27/2025 08/27/2025 0.00 3,257.63 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2025-9 INSPECTION BEHIND THE WHEEL TRAINING 07/27/2025 07/27/2025 0.00 300.00 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
32,573.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 32,573.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 SEPTEMBER 2025 MEDICAL SEPTEMBER 2025 08/10/2025 08/10/2025 0.00 32,573.29

KERN PRINT SERVICES
Total Vendor Amount
847.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 847.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 54633 FIELD GANG INTERVIEW FORMS 08/05/2025 08/05/2025 0.00 847.37 1376
Vendor Number

KNORR SYSTEMS INC
Total Vendor Amount
8,810.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 8,810.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001870 CHEMICALS FOR SPRAY PARK 08/27/2025 08/27/2025 0.00 8,810.60 1508
Vendor Number

LAUREL AG & WATER SOUTH
Total Vendor Amount
14,553.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 14,553.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001871 AG FIELDS BFV REPAIR 08/27/2025 08/27/2025 0.00 14,553.30 1199
Vendor Number

MUNISERVICES / AVENU
Total Vendor Amount
640.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 640.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV06-021428 STARS CA- Q1 2025 08/05/2025 08/05/2025 0.00 640.80 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
24,050.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 24,050.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001874 SINK HOLE REPAIR @ AG FIELDS 08/27/2025 08/27/2025 0.00 8,550.00 INV0001875 WATER REPAIRS @ AG FIELDS 08/27/2025 08/27/2025 0.00 15,500.00 1108
Vendor Number
PG & E
Total Vendor Amount
27,020.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 27,020.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 07.11.25-08.10.25 ELEC SVC 07.11.25-08.10.25 08/11/2025 08/11/2025 0.00 27,020.26 1690
Vendor Number

PHOENIX CARS LLC
Total Vendor Amount
1,261.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 1,261.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PS-INV106306 CONTROL ARM FOR UNIT 203 08/05/2025 08/05/2025 0.00 1,261.34 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
10,882.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 10,882.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31990 4TH STREET BUILDOUT 08/07/2025 08/07/2025 0.00 2,995.00 32016 COA HILL & TUCKER REIDE TO COMM. 08/05/2025 08/05/2025 0.00 840.00 32017 COA SOLAR ARRAY SITE 08/05/2025 08/05/2025 0.00 907.50 32018 COA SDP FIBER EQUIP HUT @ SYCAMORE 08/05/2025 08/05/2025 0.00 2,572.50 32019 COA BISLA FINAL MAP 08/05/2025 08/05/2025 0.00 445.00 32020 COA SDP SWC SYC & MYR GAS STATION 08/05/2025 08/05/2025 0.00 1,160.00 32021 COA GENERAL COMMERICIAL CANNIBIS SUPPORT 08/05/2025 08/05/2025 0.00 240.00

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) Payment Register APPKT01066 - FOR AP 8/27/2025
8/27/2025 2:36:49 PM Page 4 of 7
32022 COA SDP SELF STORAGE 08/05/2025 08/05/2025 0.00 350.00 32023 COA CCP 1061 S. DERBY ACG LOGISTICS 08/05/2025 08/05/2025 0.00 612.50 32024 COA 921 POTATO ROAD 08/05/2025 08/05/2025 0.00 760.00 1113
Vendor Number

PRINTING SYSTEMS
Total Vendor Amount
490.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 490.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 238571 ENVELOPES X 5000 07/28/2025 07/28/2025 0.00 490.30 1903
Vendor Number

REJ CALIFORNIA GROUP INC
Total Vendor Amount
7,799.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 7,799.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2483 FLAT BED TRUCK BODY 08/22/2025 08/22/2025 0.00 7,799.41 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,746.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 1,746.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65297331 WEEK ENDING 08.15.25 STEPHANIE M. 08/18/2025 08/18/2025 0.00 582.12 65321201 WEEK ENDING 08.22.25 STEPHANIE M. 08/25/2025 08/25/2025 0.00 1,164.24 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
443.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 443.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 157021069-001 RAIN BIRD SMART CONTROLLER 08/07/2025 08/07/2025 0.00 443.85 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
314.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 314.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1677299001080125 SERVICE AUGUST 2025 08/01/2025 08/01/2025 0.00 314.52 1180
Vendor Number

TERESA CONTRERAS
Total Vendor Amount

40.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 40.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount KERN COUNTY CLERK OFFICE KERN COUNTY CLERK OFFICE 08/21/2025 08/21/2025 0.00 40.00 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
238.15
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 238.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-117371 ALUMINUM SIGNS 08/05/2025 08/05/2025 0.00 238.15 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
159,834.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 159,834.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000223784 O & M SERVICES WASTEWATER JULY 2025 08/01/2025 08/01/2025 0.00 159,834.99

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2025 308.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5035313253 COPIER LEASE ARVIN PD 07.29.25- 08.28.25 08/01/2025 08/01/2025 0.00 183.86 5035352929 COMM DEV LEASE 07.30.25- 08.29.25 08/04/2025 08/04/2025 0.00 124.49

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) Payment Register APPKT01066 - FOR AP 8/27/2025
8/27/2025 2:36:49 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 52 31 0.00 477,476.43
Packet Totals: 52 31 0.00 477,476.43

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) Payment Register APPKT01066 - FOR AP 8/27/2025
8/27/2025 2:36:49 PM Page 7 of 7
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -477,476.43
Packet Totals: -477,476.43

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) 9/3/2025 2:32:40 PM Page 1 of 4
Payment Register
City of Arvin APPKT01071 - FOR AP 9/3/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1369
Vendor Number

COMPUTERSHARE CORPORATE TRUST CCT DEBT SERVICE
Total Vendor Amount
2,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 2,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2457138 ARVIN CRA TAX ALCTN REF BOND LATE FEE 07/02/2025 07/02/2025 0.00 2,500.00 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount

98.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 98.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 834046 FINGERPRINT SVCS JULY 2025 08/07/2025 08/07/2025 0.00 98.00 1065
Vendor Number

GALLS LLC
Total Vendor Amount
2,442.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 2,442.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 031602288 36 INCH POLYCARBONATE 06/11/2025 06/11/2025 0.00 2,442.19 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,525.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 6,525.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 SEPTEMBER 2025 BUNDLE INSURANCE SEPTEMBER 2025 08/20/2025 08/20/2025 0.00 6,525.56 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
4,579.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 4,579.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20250441 PROF SERVICES 08.16.25 - 08.31.25 09/02/2025 09/02/2025 0.00 4,579.60 1900
Vendor Number

JAY R BEES AUTO DETAILING
Total Vendor Amount
1,275.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 1,275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PD 8/20/2025 PD 8/20/2025 FLEET WASH 08/20/2025 08/20/2025 0.00 760.00 TRANSIT 08/21/2025 TRANSIT 08/21/2025 BUS WASH 08/21/2025 08/21/2025 0.00 515.00 1871
Vendor Number

KERN COUNTY PUBLIC WORKS DEPARTMENT
Total Vendor Amount
7,200.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 7,200.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5525492 SERVICES RENDERED JUNE 2025 AGREEMENT 08/11/2025 08/11/2025 0.00 7,200.71

KNAPP PETERSEN & CLARKE
Total Vendor Amount
2,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 2,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RET-AUDIT RET-AUDIT - COA FEE REVIEW 08/27/2025 08/27/2025 0.00 2,000.00 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
360.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 360.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-43294 NOC 3 YEAR LICENSE 07/01/2025 07/01/2025 0.00 180.00 INV-43696 NOC 3 YEAR LICENSE 08/01/2025 08/01/2025 0.00 180.00 1836
Vendor Number

REGIONAL GOVERNMENT SERVICES AUTHORITY
Total Vendor Amount
5,966.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/03/2025 5,966.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20044 PROF. SERVICES 07.01.25 - 07.31.25 07/31/2025 07/31/2025 0.00 5,966.30

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) Payment Register APPKT01071 - FOR AP 9/3/2025
9/3/2025 2:32:40 PM Page 3 of 4
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 12 10 0.00 32,947.36
Packet Totals: 12 10 0.00 32,947.36

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.) Payment Register APPKT01071 - FOR AP 9/3/2025
9/3/2025 2:32:40 PM Page 4 of 4
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -32,947.36
Packet Totals: -32,947.36

5.A.1
Attachment: Demand Register(s) of August 22, 2025 – September 04, 2025 (Demand Register(s) of August 22, 2025 - September 04, 2025.)

5.B.1
Attachment: Payroll Register(s) of August 29, 2025 (Payroll Register(s) of August 29, 2025.)

5.B.1
Attachment: Payroll Register(s) of August 29, 2025 (Payroll Register(s) of August 29, 2025.) Arvin City Council Meeting Minutes – August 26, 2025

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 26, 2025
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with the following language replacing the agenda title for Action Item 6B: “Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute A Public Works Agreement with MP Environmental Services, Inc. for the Wastewater Treatment Plant Effluent Pond No. 3 repairs Pursuant to the Provisions of the Clean Water Construction Grant (AGR. NO. D2301028).”
Motion CM Perez Second CM Horton Vote 4-0

PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER
THAN 7:00PM.

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 26, 2025 (Minutes of Regular Meeting of August 26, 2025.) Arvin City Council Meeting Minutes – August 26, 2025

Page 2 of 4 ends

4. PRESENTATION(S)
A. Introduction and Report from the Executive Director of the Kern Council of Governments (Kern COG).

Jay Schlosser, Executive Director – Kern COG
Raquel Pacheco, Regional Planner – Kern COG

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of August 08, 2025 – August 21, 2025.

B. Approval of Payroll Register(s) of August 15, 2025.

C. Approval of Minutes of the Regular Meeting of August 12, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin Authorizing An Application to and Participation in the Prohousing Designation Program.

Resolution No. 2025-60
E. Approval of A Resolution of the City Council of the City of Arvin Authorizing Placement of Planning Commission Business onto the September 9th, 2025 City Council Meeting Pursuant to Arvin Municipal Code Section 2.24.040.

Resolution No. 2025-61
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 5A – 5E.

Motion CM Perez Second CM Horton Vote 4-0

6. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin to Approve A Public Works Agreement with Bowman Asphalt, Inc. for the Haven Drive Sewer & Road Rehabilitation Improvement Project Between Meyer Street and Comanche Drive and to Authorize the City Manager to Execute the Agreement.

Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Perez Second MPT Reyes Vote 4-0
Resolution No. 2025-62
Agreement No. 2025-17

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 26, 2025 (Minutes of Regular Meeting of August 26, 2025.) Arvin City Council Meeting Minutes – August 26, 2025

Page 3 of 4 ends

B. Consideration and Approval of A Resolution of the City Council of the City of Arvin to Approve a Public Works Agreement with MP Environmental Services, Inc. for the Wastewater Treatment Plant Effluent Pond No. 3 Repairs and to Authorize the City Manager to Execute the Agreement.

Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute A Public Works Agreement with MP Environmental Services, Inc. for the Wastewater Treatment Plant Effluent Pond No. 3 repairs Pursuant to the Provisions of the Clean Water Construction Grant (AGR. NO. D2301028).

Staff recommends approval of the Resolution.

Motion to approve the Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute A Public Works Agreement with MP Environmental Services, Inc. for the Wastewater Treatment Plant Effluent Pond No. 3 repairs Pursuant to the Provisions of the Clean Water Construction Grant (AGR. NO. D2301028).

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-64
Agreement No. 2025-18
C. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Execute Work Authorization with Veolia Water North America for the Emergency Influent Wet Well Repair Project.

Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Perez Second CM Horton Vote 4-0
Resolution No. 2025-63
D. Consideration and Approval of Third Amendment to the Professional Consultant Services Agreement between the City of Arvin and Diversified Project Services International, Inc. for On-Call Engineering Services.

Staff recommends approval of the Third Amendment to the Professional Consultant Services Agreement between the City of Arvin and Diversified Project Services International, Inc. for On-Call Engineering Services.

Motion to approve the Third Amendment to the Professional Consultant Services Agreement between the City of Arvin and Diversified Project Services International, Inc. for On-Call Engineering Services.

Motion CM Perez Second CM Horton Vote 4-0
Agreement No. 2025-19

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 26, 2025 (Minutes of Regular Meeting of August 26, 2025.) Arvin City Co
uncil Meeting Minutes– August 26, 2025
Page4 of4

7. COUNCIL MEMBER COMMENTS

8. ADJOURNED @ 8:24PM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of August 26, 2025 (Minutes of Regular Meeting of August 26, 2025.)

5.D.1
Attachment: Ltr from CapK re Proclamation for Hunger Action Month Sept 2025_090925_Redacted (Proclamation Proclaiming Sept 2025 as

PROCLAMATION
2025 Hunger Action Month
WHEREAS, hunger and food insecurity affect thousands of children, families, seniors, and individuals in Kern County, creating barriers to health, stability, and opportunity; and WHEREAS, the Community Action Partnership of Kern (CAPK) Food Bank is the largest hunger-relief organization in Kern County, distributing more than 22.5 million pounds of food in the past year — the equivalent of 18,750,000 meals — to families in need through its network of community partners, mobile distributions, and choice pantries; and WHEREAS, during Hunger Action Month, CAPK Food Bank joins Feeding America and food banks across the country to raise awareness about hunger, inspire advocacy, and encourage community engagement to end food insecurity; and WHEREAS, in 2025, the Kern County Food Policy Council has been re-launched to strengthen collaborative efforts between public agencies, nonprofit organizations, businesses, and community members, building long-term strategies to improve food access, nutrition, equity, and sustainability across the county; and
WHEREAS, the CAPK Food Bank has distributed approximately 258,000 pounds of food to food-insecure neighbors in the City of Arvin, reflecting its deep commitment to serving families and individuals facing hunger; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Arvin does hereby proclaim September 2025 as Hunger Action Month, and calls upon all residents to join in the fight against hunger by supporting local hunger-relief efforts, advocating for stronger food systems, and taking meaningful action to ensure every neighbor has access to healthy, nutritious food.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arvin, California to be affixed this 03rd day of September 2025.

Olivia Calderón, Mayor
City of Arvin

5.D.2
Attachment: Proclamation Hunger Action Month Sept 2025_090925 (Proclamation Proclaiming Sept 2025 as Hunger Action Month) City of Arvin
City Council
Regular Meeting
September 9, 2025

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Public Hearing Item A
Project Name:

Sycamore and Walnut
Fiber Hut
Presented by:

Isaiah Medina
Contract Planner

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Conditional Use Permit 2025-02, Site Development Permit 2025-03 Location
Northwest corner of Sycamore Road and Walnut Drive
Sycamore and Walnut Fiber Hut
Zone
O-S – Open Space
Planned Land Use
P - Park

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public The Project requests a Conditional Use Permit and Site Development Permit to facilitate the construction and operation of a ‘fiber hut’, consisting of a fenced, gravel compound containing a prefabricated equipment shelter, emergency backup generator, and underground propane tank.

The equipment shelter will house servers and ancillary equipment to provide inline amplification, maintenance and access to the Middle-Mile Broadband Network, which is overseen by the California Department of Technology. The addition itself will not propagate any spectrum or provide any new service.

Sycamore and Walnut Fiber Hut
Project Proposal

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Proposal • CUP to allow Public Utility building, structure, and use in O -S zone
• SDP to facilitate development of fenced, gravel compound containing an equipment shelter, emergency back-up generator, and underground propane tank. The proposed hut will contain servers and ancillary equipment to support the Middle-Mile Broadband Network overseen by the California Department of Technology.

Applicable Codes and Procedures • AMC 17.37 – O-S – Open Space District • AMC 17.56 – Conditional Use Permits • AMC 17.60 – Site Development Permits • AMC 17.70 – Site Development Standards Analysis

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Conditional Use Permit
• Project is proposed in O-S Zone
• Project is not a permitted use in O-S Zone
• AMC Section 17.56.030 allows public utility buildings, structures, and uses in any zone with a Conditional Use Permit
• CUP 2025-02 would allow the proposed use of a public utility use comprising a ‘fiber hut’ intended to provide in-line amplification and maintenance access to the existing Middle-Mile Broadband Network
Conditional Use Permit 2025-02

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Site Development Permit
• Project proposes development of a ‘fiber hut’, consisting of a fenced, gravel compound containing a prefabricated equipment shelter, emergency back-up generator, and underground propane tank.
• Project proposes new development over 1,000 square feet, which requires a Site Development Permit pursuant to AMC Section 17.60.010(A)(4) and review by the Planning Commission pursuant Section 17.60.040(C)(2)
Site Development Permit 2025-03

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Site Development Permit 2025
-03

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Development Standards (AMC 17.12 / 17.70)
Height • Max. under AMC: 35’ • Proposed: 10’-4”
Front Yard Requirements • Required under AMC: 25’ • Proposed: 42’-6” Site Development Permit 2025-03

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Side Yard Requirements • Required under AMC: • None; 10’ if abut residential • Proposed: 130’ Rear Yard Requirements • Required under AMC: None
Site Development Permit 2025-03

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Site Development
Permit 2025-03
Fiber Hut Elevations

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public As indicated in the Staff Report, the proposed Project is consistent with the Arvin General Plan and Arvin Municipal Code and meets all required findings for approval of the CUP and SDP
Compliance and Consistency

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public • The proposed Project was analyzed in accordance with the California Environmental Quality Act (CEQA).
• Staff recommends the City Council find and determine that a Class 3 Categorical Exemption (New Construction or Conversion of Small Structures) applies to the project.

Environmental Review

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Staff Recommends the City Council:

1. Conduct a Public Hearing and receive any public testimony

2. Deliberate

3. Adopt a Resolution approving Conditional Use Permit 2025-02 and Site Development Permit 2025-03 pertaining to a Fiber Equipment Hut, located at the northwest corner of Sycamore Road and Walnut Drive (a portion of APN 192-070-07), including Adoption of a Categorical Exemption for the Project according to Section 15303 of the CEQA Guidelines
Sycamore and Walnut Fiber Hut
CUP 2025-02 & SDP 2025-03

6.A.1
Attachment: PPT Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public

Page 1 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03)

CITY OF ARVIN
Staff Report
Meeting Date: September 9, 2025
TO: Arvin City Council
FROM: Isaiah Medina, Consultant Planner
Bonique Emerson, AICP, Consultant Planner
Jeff Jones, City Manager/Finance Director
SUBJECT: A Public Hearing to Consider Approval of Conditional Use Permit 2025-02 and Site Development Permit 2025-03 Pertaining to a Fiber Equipment Hut, located at the northwest corner of Walnut Drive and Sycamore Road (a portion of APN 192-070-07), including Adoption of a Categorical Exemption for the Project according to Section 15303 of the CEQA Guidelines
Staff Recommendation:

Staff recommends the City Council conduct a public hearing, receive public testimony, deliberate, and motion to:

1. Adopt a Resolution approving Conditional Use Permit (“CUP”) 2025-02 and Site Development Permit (“SDP”) 2025-03 pertaining to a fiber equipment hut, located at the northwest corner of Sycamore Road and Walnut Drive (a portion of Kern County Assessor’s Parcel Number, “APN” 192-070-07), including adoption of a Categorical Exemption for the project according to Section 15303 of the California Environmental Quality Act (“CEQA”) Guidelines
Executive Summary:

Tilson Technology (the “Applicant”) requests CUP 2025-02 and SDP 2025-03 pertaining to the construction and operation of a “fiber equipment hut,” which will serve as a telecommunications hub supporting fiber optics, located at the northwest corner of Sycamore Road and Walnut Drive, on a portion of APN 192-070-07 (the “Property”).

The fiber equipment hut would consist of a fenced, gravel compound containing an equipment shelter, emergency back-up generator and underground propane tank. The addition will provide state-of-the-art infrastructure to support telecommunications, telephone signals, internet connections, and cable television signals. The fiber equipment hut will not propagate any spectrum itself.

The CUP would allow the public utility building and use on land zoned O-S (Open Space) with a General Plan land use designation of P (Park). The SDP would facilitate the development of the Project site. A Categorical Exemption, according to Section 15303 of the CEQA Guidelines, is recommended for the Project.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 2 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) discretion, has requested to act as the Planning Commission for those items on the Planning Commission agenda of August 19th, 2025. Therefore, the City Council will be the deciding body in regard to CUP 2025-02 and SDP 2025-03.

Applicable Codes and Procedures:

AMC 17.37 – O-S – Open Space District
AMC 17.56 – Conditional Use Permits
AMC 17.60 – Site Development Permits
AMC 17.70 – Site Development Standards
Public Resource Code – 21000 et seq
The Arvin Municipal Code (“AMC”) allows the Planning Commission (“Commission”) to grant or deny approval of CUPs provided that a public hearing is held to review and consider any public testimony. Prior to the public hearing, a staff report, environmental determination, and required findings for the CUP must be made available to the Commission, interested agencies, and the public.

The Commission can approve, approve with conditions, or deny an application for a planning permit, including a CUP and SDP. A permit should be denied if the Commission cannot make the appropriate findings. Project design may be altered, and site improvements may be required to make the Project compatible with nearby uses. In addition, the application may be subject to future review, modification, or revocation by the Commission, as deemed necessary.

Pursuant to Arvin Municipal Code Section 2.24.040, in the event that the Planning Commission cannot meet due to a lack of quorum and there is business of the Planning Commission to be conducted, the City Council, in its sole discretion, can act as the Planning Commission. On August 26th, the City Council approved a Resolution Authorizing Planning Commission Business to be placed on the September 9th, 2025, City Council Meeting Agenda.

Background:

Site Location
The Project Property is located within City limits. The site is located at the northwest corner of Sycamore Road and Walnut Drive. The site is approximately 3,800 square feet (comprising a 50’ x 50’ lease area and a 70’ x 19’-9” access/utility easement) and is a portion of APN 192-070-07 (approx. 1 acre total). The Property is currently vacant.

Project Proposal
The proposed Project includes an application for CUP 2025-02 and SDP 2025-03 to facilitate the construction and operation of a “fiber equipment hut,” as described above.

The proposed telecommunications equipment shelter will be an unmanned fiber equipment hut which will house servers and ancillary equipment. The shelter will comprise of a prefabricated structure with a footprint of 12’-3” x 20’ and a height of 10’-4”. The hut will provide in-line amplification, maintenance, and access to the Middle-Mile broadband network, which is overseen by the California Department of Technology. This portion of the network carries data from core internet connection points to local distribution points that serve homes, businesses, etc.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 3 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) Setting and Surrounding Uses
As referenced in Table 1, the Property is surrounded by multi-family residential to the north, single-family residential to the east and south, and vacant land to the west. The vacant land to the west has a land use designation of P – Park and is in the O-S – Open Space zone district.

Direction
from site Existing Land Use General Plan Designation Zone District North Multi-Family
Residential Medium Density Residential R-3 - Limited Multiple Family Dwelling East Single-Family
Residential LDR – Low Density Residential R-1 – Single Family Dwelling South Single-Family
Residential LDR – Low Density Residential R-1 – Single Family Dwelling West Vacant P – Park O-S – Open Space
General Plan Land Use Designation
The Property has an Arvin General Plan land use designation of P – Park.

The Parks land General Plan use designation is established to provide for “a variety of diversified recreational interests on public lands, including parks, sporting facilities, and picnicking areas.

Recreational facilities such as the Arvin Community Center are also included in this designation.

There are no intensity restrictions that apply to the Parks category. Small neighborhood pocket parks are permitted in all of the land use designations, subject to approval by the City Council.

Typical zoning designation is OS-Open Space.”
Zone District
The Project site is zoned O-S – Open Space, consistent with the General Plan land use designation.

Analysis:

CUP 2025-02
CUP 2025-02 would allow the proposed use of a public utility structure, comprising a “fiber equipment hut” intended to provide in-line amplification and maintenance access to the existing Middle-Mile Broadband Network overseen by the California Department of Technology.

In the O-S zone district, permitted uses are listed as: Environmentally sensitive land, including wetlands, reservoirs, and floodplains; Community based recreational facilities; Courts (basketball, tennis, pickle-ball, etc.); Government office(s) or building(s) and uses; Greenbelts, picnic areas, public parks, playgrounds, sports arenas (indoor and outdoor), swimming pools (public), trails (riding, hiking, bicycling, etc.), wildlife or nature preserve; and other similar parks and recreational uses as determined by the City Council.

While the proposed use of a fiber equipment hut is not a by-right permitted use within the O-S zone district and, therefore, would not be allowed to be operated within said zone district, pursuant to Arvin Municipal Code Chapter 17.56, public utility buildings, structures, and uses may be permitted in any zone upon the granting of a CUP. Staff has found that the proposed fiber equipment hut constitutes an eligible utility-related use making the Project subject to conditional approval via CUP.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 4 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) SDP 2025-03
SDP 2025-03 would facilitate the development of the Property with the proposed fiber equipment hut and associated improvements. The proposed Site Plan is shown in Attachment C to this report.

Pursuant to AMC Chapter 17.60, a SDP is required to ensure “that certain types of proposed developments will serve to achieve a group of facilities which will be well related one to another, and which, taken together, will result in a well-composed design, and to meet the city ordinances”.

SDPs are required for the following types of development:
• Mobile home parks, travel trailer parks, airports and commercial, industrial, public, and quasi-public building complexes. Multi-family residential development within the R-2, R3, and R-4 Zone District(s) that are not in compliance with Chapter 17.72 Multiple Family Residential Design Review;
• Use of any commercial or industrial structure vacant for more than ninety (90) days. For structures subject to Chapter 17.68 (Commercial - Bear Mountain Central Business District Standards), existing structures vacant for more than sixty (60) days, except that if unusual hardship is shown the City Planner may extend that time by up to an additional one hundred and eighty (180) days;
• Change of use from an existing use to a heretofore new use at that location; • New development, not listed under Chapter 17.05 Uses Permitted Subject to Administrative Approval; or
• Expansion of existing structures, not listed under Chapter 17.05 Uses Permitted Subject to Administrative Approval.

SDPs are subject to review and approval by either the City Planner or the Planning Commission.

Pursuant to AMC Section 17.60.040(C)(2), the Commission is responsible for reviewing and approving SDPs that include:
• New development of one thousand and one (1,001) square feet or more; • Expansion of existing structures by more than fifty (50) percent; • Change of use of existing structures where site improvements are required; • Mobile home parks, travel trailer parks, airports and building complexes encompassing more than one (1) acre;
• All other development requiring a SDP not listed in Subsection C.1 Development Standards (AMC 17.12 / 17.70)
The development standards below apply within the applicable AMC Chapter 17.37 O-S – Open Space district, together with such standards specified in Chapter 17.70 Site Development Standards, apply to all land and structures within the O-S zone district. After each required standard below, there is an analysis of the Project’s compliance.

Site Area (AMC 17.37.060(A))
The minimum site area shall be two thousand and five hundred (2,500) square feet. The proposed Project includes a 75’ x 70’ lease area totaling 5,250 square feet. The prefabricated structure, backup generator, and underground propane tanks are all located within the lease area. Therefore, the minimum site area is met.

Lot Frontage and Depth (AMC 17.37.060(B))
There are no lot frontage and depth requirements in the O-S district.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 5 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) Building Height (AMC 17.37.060(C))
The maximum height shall be thirty-five (35) feet. The maximum height of accessory structures shall not exceed fifteen (15) feet, with exceptions on Section 17.50.030. The height of the proposed prefabricated structure is 10’-4”. Therefore, the maximum height limit will not be exceeded.

Yards (AMC 17.37.060(D))
The required front yard in the O-S district is twenty-five (25) feet. The proposed chain link fence is located twenty-six (26) feet from the right-of-way and the closest structure is the emergency back-up generator, which is located approximately thirty-two (32) feet from the right-of-way.

There are no side or rear yard requirements, except where the OS district abuts a residential district, in which case the required side and rear yard requirements shall be ten (10) feet. The Project is located on a portion of a parcel which abuts a residential district to the north. Therefore, a required side yard of ten (10) feet is required on the northern side of the property. The chain link fence surrounding the Project is approximately one hundred and thirty (130) feet from the northern property line. Therefore, the side yard requirement is met.

Landscape Standards (AMC 17.70.010(A))
A minimum of ten percent (10%) of the developed area shall be landscaped. The Project as proposed does not include any landscaping. As part of the conditions of approval for the Site Development Permit, the applicant shall be required to prepare and submit a landscaping plan to assist in screening the site from public view. The landscaping shall cover the area between the project boundary and the right-of-way along Walnut and Sycamore.

Removal of Obstructions (AMC 17.70.010(B))
Obstructions within street rights-of-way shall be removed. The Project’s frontage along Walnut Drive has been fully improved with curb, gutter, and sidewalk. The Project’s frontage along Sycamore Road is mostly improved, though the Project would not be required to construct any additional road improvements. There are no obstructions present within any right-of-way along the Project’s frontage.

Curb, Gutter and Sidewalk (AMC 17.70.010(C))
Curb, gutter, and sidewalk shall be constructed as required by the subdivision ordinance when required as part of street improvements. Full curb, gutter, and sidewalk improvements have been previously installed along the Project’s frontage on Walnut Drive. The Project proposes a curb cut with sidewalk integration to provide vehicle access on Walnut Drive. The curb cut would be constructed according to Arvin Standards. Partial improvements have been installed on Sycamore Road; however, this Project would not be required to install any additional improvements along Sycamore Road due to the limited nature of the Project.

Drive Areas (AMC 17.70.010(D))
All access drives, parking areas, and vehicle maneuvering areas shall be surfaced with a minimum of two inches (2”) of asphalt, concrete, or paving material of higher quality. The Project proposes a gravel driveway and parking/maneuvering area. The Project site would only need to be accessed periodically for maintenance. Due to the nature of the Project and frequency of access, the Planning Director has determined that the proposed gravel surface is sufficient.

Utility Services (AMC 17.70.010(E))

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 6 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) All new on-site utility services shall be placed underground. The Project will be conditioned to require all new utility service connections be underground.

Water Drainage (AMC 17.70.010(F))
Prior to the issuance of any grading or building permits, a plan for the disposal of drainage waters originating on site and from adjacent road rights of way shall be approved by the department of planning and building, if required. Easements or grant deed shall be given to the city for drainage purposes or access thereto, as necessary. The Project will be conditioned to require approval of a grading and drainage plan prior to issuance of a grading permit.

Fire Department Approval (AMC 17.70.010(G))
Fire flows, fire protection facilities, and accessways and safety setbacks shall be as required and approved by the fire department. The Project will be conditioned to require approval by the Kern County Fire Department Office of the Fire Marshall prior to issuance of building permits.

Separating Wall (AMC 17.70.010(H))
A separating wall may be required for noise attenuation or to screen residential uses from commercial and industrial uses. The proposed Project is not a commercial or industrial use and anticipated noise levels originating from the proposed Project are not expected to exceed noise standards as outlined in AMC Chapter 9.08 Noise Disturbances and affect nearby sensitive receptors.

Exterior Lighting (AMC 17.70.010(I))
Exterior lighting shall be arranged or shielded in such a manner as to contain the direct illumination on the site and avoid glare in nearby residential areas. Exterior lighting shall be powered by passive energy; for example, solar powered. All buildings must have a lighted address panel placed at approved locations for ease of identification. The Project will be conditioned to ensure all exterior lighting is compliant.

Exterior Mechanical Equipment (AMC 17.70.010(J))
All mechanical, heating, and air conditioning equipment in residential, office, public or institutional uses shall be screened when visible from a public street or from adjoining properties.

The Project will be conditioned to ensure all exterior mechanical equipment is screen from public view.

Trash Receptacles (AMC 17.70.010(K))
All trash receptacles shall be screened with overhead trellis and located in such a manner not visually obtrusive from any off-site location. The location and method of screening for all trash receptacles shall be approved by the director of planning and building. The Project does not propose a trash receptacle.

Building Design (AMC 17.70.010(L))
Architectural design of all proposed buildings shall be Mediterranean. The proposed Project includes a prefabricated structure that the Planning Director has determined is satisfactory.

Off-street Parking (AMC 17.70.010(N))
Off-street parking shall be provided in accordance with the requirements of Title 17 of this code.

Chapter 17.48 of the AMC outlines parking requirements for specific uses. The closest use type is public service uses which require one (1) space per employee on the largest work shift, plus one

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 7 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) (1) space per company vehicle normally stored on the premises. The proposed Project includes a gravel parking area for vehicles accessing the site for maintenance purposes. Additionally, the Project will not generate any public vehicle trips. Therefore, the Project includes sufficient parking.

Signs (AMC 17.70.010(O)).

Signs shall be pre-approved by the planning and building divisions prior to installation. The Project does not include any proposed signage. Any future signs that wish to be installed on the Project site shall be approved by the City Planner and obtain any necessary building permits.

Fugitive Dust (AMC 17.70.010(P)).

During all on site grading and construction activities, adequate measures shall be implemented to control fugitive dust. The proposed Project will be conditioned to implement Best Management Practices (BMPs) to control fugitive dust resulting from onsite grading and construction activities.

Land Use Plans and Policies
As proposed the Project will be consistent with the Arvin General Plan goals and objectives related to land use.

The General Plan includes policy recommendations for the various physical development aspects of the community. The policies are supported by a set of goals and objectives. The City Council shall refer to the General Plan’s policies, goals, and objectives when deciding on this request.

Below are the General Plan goals, policies, and objectives related to the Project:

Policy LU-1.1: Ensure that all new developments incorporate sound design practices and is compatible with the scale, mass, and character of the surrounding area.

The Project design has been reviewed for conformance and compatibility with the surrounding area. No portion of the Project, as proposed, is incompatible with the scale, mass, or character of the surrounding area. Additionally, conditions will be placed on the Project to ensure that the Project is not detrimental to the surrounding area.

Policy LU-4.1: Encourage infill development on vacant parcels within or adjacent to the City’s existing developed areas.

The Project is an in-fill development, as it is generally surrounded by existing development, on a vacant parcel within the City’s existing developed area. Development of the Project would reduce vacant land, thereby improving the aesthetics of the area, and utilize existing infrastructure.

Other Department Comments
The Project was reviewed by various other City Departments and affected outside agencies. The responses and recommendations have been incorporated in the recommended conditions of approval included in this report.

Conclusion
The proposed Project is consistent with the Arvin General Plan and Zoning Ordinance.

Additionally, as conditioned, there is no evidence that suggests approval of the proposed Project will be detrimental to the public health, safety, and welfare of those residing or working nearby.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 8 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) To ensure continued compatibility of the site with surrounding uses, conditions of approval have been incorporated.

Environmental Review:

The environmental impacts of the Project have been analyzed in accordance with CEQA. Staff recommend that the City Council find and determine that a Class 3 Categorical Exemption (New Construction or Conversion of Small Structures) set forth in CEQA Guidelines Section 15303 applies to the Project, as it involves the construction of a limited number of new, small structures, the installation of small new equipment and facilities in small structures.

Section 15303 does not explicitly qualify a “small” structure. However, it does provide a few examples; notably, “A store, motel, office, restaurant, or similar structure not involving the use of significant amounts of hazardous substances, and not exceeding 2500 square feet in floor area”.

The proposed prefabricated equipment shelter is 12’-3” x 20’, totaling 245 square feet, well below the 2500 square foot maximum. Additionally, even accounting for the total 50’ x 50’ lease area which includes the back-up generator and underground propane tanks, the total area is 2,500 square feet, which is the exact maximum under this example. Therefore, it can be determined that the proposed Project would qualify as a small structure under a Class 3 exemption.

Public Hearing Notice:

Public hearing notices were posted in three public places within the City of Arvin: 1) Arvin City Hall, 2) Arvin Police Department, and 3) Community Development Building; posted on the City of Arvin’s website (www.arvin.org), and mailed to property within 300 feet of the site. As of the date of this report, the City has not received any written comment or verbal inquiries regarding this Project.

City Council Findings:

Conditional Use Permit 2025-02
The City Council may approve the CUP as requested, or in modified form, if, on the basis of the application and the testimony submitted, the Council makes the following findings pursuant to AMC 17.56.025. If the City Council determines that it is not possible to make all of the required findings, the application shall be denied.

A. The use proposed by conditional use permit is consistent with the general plan, any applicable, specific plan, and zoned district designation.

The proposed Project has been reviewed against, and been determined to be consistent with, the Arvin General Plan. There are no Specific Plans applicable to this project site.

The Project is also permitted within the O-S zone district upon the granting of the CUP and is consistent with the requirements of the zone district.

B. The use proposed by conditional use permit is consistent with this Code, including the Zoning Ordinance.

Certain uses may be permitted by the Planning Commission in zones in which they are not permitted by this title where such uses are deemed essential or desirable to the public convenience or welfare, and are in harmony with the various elements or objectives of the comprehensive general plan. Public utility buildings, structures, and uses are permitted in any zone district upon the granting of a CUP. Additionally, the Conditions of Approval will

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 9 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) preserve the integrity and character of the zone district and ensure compliance with the Arvin Municipal Code.

C. The use proposed is not detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood.

The proposed Project will not be detrimental to the health, safety peace, morals, comfort, or general welfare of persons residing or working in the neighborhood. Although, the Project is a non-residential development generally surrounded by residential development, the nature of the Project (unmanned fiber equipment hut) means that impacts to surrounding residents (i.e., traffic, noise, etc.) would be minimal. The conditions of approval limit types of uses that may be objectionable or detrimental to other permitted uses or adverse to the public health, safety, peace, morals, comfort, or general welfare of the City.

D. The proposed use is in compliance with all applicable laws and ordinances.

The Project was routed to City departments and affected outside agencies for review and comment. The comments received have been incorporated into the Project’s Conditions of Approval. The proposed Project, as conditioned, will be in compliance with all applicable laws and ordinances.

Site Development Permit 2025-03
In reviewing SDP applications for approval, conditional approval, or denial, the City Council must make the findings set forth below. As indicated, staff finds that all required findings can be satisfied:

1. Compliance with all applicable laws and ordinances.

The Project was routed to various City departments and affected outside agencies for review and comment. The comments received have been incorporated into the Project’s Conditions of Approval. The Project, as conditioned, will be in compliance with all applicable laws and ordinances.

2. Compliance with all applicable city policies duly adopted by a majority vote of the Planning Commission or City Council.

The proposed Project has been reviewed against all applicable City policies and has been determined to be compliant.

3. Conformance to latest accepted planning and engineering standards covering the following areas: site layout, building appearance and structural design, landscaping, water and sewer service and other utilities, surface drainage and erosion control, fire protection, access, traffic circulation and parking.

The proposed Project has been reviewed for conformance with the latest accepted planning and engineering standards by City Planning and Engineering staff and for fire protection and access by the Kern County Fire Department. The Project will also be conditioned to ensure future conformance.

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 10 of 10 ends

Staff Report re Sycamore Fiber Hut (CUP 2025-02, SDP 2025-03) Additionally, the City Council shall find that the proposed use will not be detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood.

City Council Action:

The City Council will be acting on CUP 2025-02 and SDP 2025-03 and determine whether to:

1. Adopt a Resolution approving CUP 2025-02 and SDP 2025-03 pertaining to a fiber equipment hut, located at the northwest corner of Sycamore Road and Walnut Drive (a portion of APN 192-070-07), including adoption of a Categorical Exemption for the Project according to Section 15303 of the CEQA Guidelines.

Attachments:

A: Resolution CUP 2025-02 and SDP 2025-03
Exhibit “A-1” – Conditions of Approval for CUP 2025-02
Exhibit “A-2” – Conditions of Approval for SDP 2025-03
B: Aerial Photo
C: Site Plans and Building Elevations

6.A.2
Attachment: Staff Report Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-070-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 &

Page 1 of 4 ends

Resolution Approving the Sycamore Fiber Hut Project (CUP 2025-02, SDP 2025-03) RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING CONDITIONAL USE PERMIT 2025-02 AND SITE
DEVELOPMENT PERMIT 2025-03 PERTAINING TO A FIBER

EQUIPMENT HUT, LOCATED AT THE NORTHWEST CORNER OF
WALNUT DRIVE AND SYCAMORE ROAD (A PORTION OF APN 192-
070-07), INCLUDING ADOPTION OF A CATEGORICAL EXEMPTION
FOR THE PROJECT ACCORDING TO SECTION 15303 OF THE CEQA

GUIDELINES
WHEREAS, the Planning Commission of the City of Arvin was scheduled to hear this matter at the regular meeting scheduled for August 19th, 2025; and WHEREAS, the aforementioned regular meeting of the Planning Commission was cancelled due to a lack of quorum; and
WHEREAS, at the August 26th, 2025, regular meeting of the City Council, the City Council approved Resolution No. 2025-61 Authorizing Placement of Planning Commission Business onto the September 9th City Council Meeting Agenda, pursuant to Arvin Municipal Code Section 2.24.040; and
WHEREAS, at the September 9th meeting, the City Council considered a request for a conditional use permit (“CUP”) and site development permit (“SDP”) to facilitate the development of the Sycamore and Walnut fiber equipment hut (the “Project”) located on the northwest corner of Walnut Street and Sycamore Road, on a portion of APN 192-070-07 (the “Property”); and WHEREAS, the CUP would allow the public utility building and use in the open space, O-S zone district; and
WHEREAS, the SDP would facilitate the Project, i.e., the development of the fenced, gravel compound containing an equipment shelter, emergency back-up generator and underground propane tank to provide in-line amplification, maintenance, and access to the “middle-mile” broadband network; and
WHEREAS, a public notice was posted in three public places within the City of Arvin: 1) Arvin City Hall, 2) Arvin Police Department, and 3) Community Development Building; posted on the City of Arvin’s website (www.arvin.org), and mailed to property within 300 feet of the site at least 10 days prior to the meeting as required by law; and WHEREAS, a written report was prepared by staff which included a recommendation for approval of CUP 2025-02 and SDP 2025-03 and was made available for public review at least 72 hours prior to the public hearing; and
WHEREAS, development of the Project will be consistent with the Arvin General Plan, the development standards of the O-S zone district and Arvin Municipal Code, including those conditions prescribed by the City Council, based on the evidence contained in the staff report and testimony presented at the public hearing; and

6.A.3
Attachment: Att A Reso Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP

Page 2 of 4 ends

Resolution Approving the Sycamore Fiber Hut Project (CUP 2025-02, SDP 2025-03) WHEREAS, the Project was assessed under the California Environmental Quality Act (CEQA); and
WHEREAS, the City Council, after conducting a public hearing, receiving public testimony, and deliberating now desires to approve CUP 2025-02 and SDP 2025-03 subject to the findings and conditions of approval and adopt a finding of a Class 3 Categorical Exemption pursuant to CEQA Guidelines Section 15503 (New Construction or Conversion of Small Structures).

NOW, THEREFORE, the City Council of the City of Arvin resolves as follows:

1. Recitals. The recitals and findings set forth above are true and correct and incorporated herein by this reference.

2. CEQA. The City Council makes findings and determines that a Class 3 Categorical Exemption set forth in CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures) applies to this Project, as it consists of the construction of a limited number of new, small structures.

3. Conditional Use Permit Findings. The City Council has determined to approve CUP 2025-02 as permissible and that all findings required for approval can be made, including those required by Arvin Municipal Code Section 17.56.025 (A) through (D) as follows:

A. The use proposed by conditional use permit is consistent with the general plan, any applicable specific plan, and zoned district designation.

Finding A(1). The proposed Project has been reviewed against, and been determined to be consistent with, the Arvin General Plan. There are no Specific Plans applicable to this Project site. The Project is also permitted within the O-S zone district upon the granting of the CUP and is consistent with the requirements of the zone district.

B. The use proposed by conditional use permit is consistent with this Code, including the zoning ordinance.

Finding B(1). Certain uses may be permitted by the Planning Commission in zones in which they are not permitted by the Zoning Ordinance where such uses are deemed essential or desirable to the public convenience or welfare, and are in harmony with the various elements or objectives of the comprehensive general plan. Public utility buildings, structures, and uses are permitted in any zone district upon the granting of a CUP. Additionally, the Conditions of Approval will preserve the integrity and character of the zone district and ensure compliance with the Arvin Municipal Code.

C. The use proposed is not detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing or working in the neighborhood.

Finding C(1). The proposed Project will not be detrimental to the health, safety peace, morals, comfort, or general welfare of persons residing or working in the neighborhood. Although, the Project is a non-residential development generally surrounded by residential development, the nature of the Project (unmanned fiber hut) means that impacts to surrounding residents (i.e., traffic, noise, etc.) would be minimal. The conditions of approval limit types of uses that may be objectionable or detrimental to other permitted uses or adverse to the public health, safety, peace, morals, comfort, or general welfare of the City.

6.A.3
Attachment: Att A Reso Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP

Page 3 of 4 ends

Resolution Approving the Sycamore Fiber Hut Project (CUP 2025-02, SDP 2025-03) D. The proposed use is in compliance with all applicable laws and ordinances.

Finding D(1). The Project was routed to City departments and affected outside agencies for review and comment. The comments received have been incorporated into the Project’s Conditions of Approval. The proposed Project, as conditioned, will be in compliance with all applicable laws and ordinances.

4. Conditional Approval of CUP 2025-02. Given the foregoing, the City Council approves CUP 2025-02, subject to the conditions of approval attached herein as Exhibit ‘A-1’.

5. Site Development Permit Findings. The City Council has determined to approve SDP 2025-03 as permissible under Arvin Municipal Code Section 17.60.040 and determined that the requirements for SDP 2025-03 can be made, including those required by Arvin Municipal Code Section 17.60.040 (A)(1) through (3), as follows:

A(1). Compliance with all applicable laws and ordinances.

Findings A(1). The Project was routed to various City departments and affected outside agencies for review and comment. The comments received have been incorporated into the Project’s Conditions of Approval. The Project, as conditioned, will be in compliance with all applicable laws and ordinances.

A(2). Compliance with all applicable city policies duly adopted by a majority vote of the Planning Commission or City Council.

Finding A(2). The proposed Project has been reviewed against all applicable City policies and has been determined to be compliant.

A(3). Conformance to latest accepted planning and engineering standards covering the following areas: site layout, building appearance and structural design, landscaping, water and sewer service and other utilities, surface drainage and erosion control, fire protection, access, traffic circulation and parking.

Finding A(3). The proposed Project has been reviewed for conformance with the latest accepted planning and engineering standards by City Planning and Engineering staff and for fire protection and access by the Kern County Fire Department. The Project will also be conditioned to ensure future conformance.

In addition, the proposed use will not be detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood because it is an unmanned equipment shelter which will see very little traffic and will not generate any adverse noise or pollution.

6. Conditional Approval of Site Development Permit 2025-03. Given the foregoing, the City Council approves SDP 2025-03, subject to the conditions of approval attached herein as Exhibit ‘A-2’.

7. Effective Date: This Resolution shall take effect immediately

6.A.3
Attachment: Att A Reso Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP

Page 4 of 4 ends

Resolution Approving the Sycamore Fiber Hut Project (CUP 2025-02, SDP 2025-03) I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 09 th day of September 2025
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By: _________________________________
OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By: ________________________________
STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
Exhibit ‘A-1’: Conditional Use Permit Conditions of Approval Exhibit ‘A-2’: Site Development Permit Conditions of Approval I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

6.A.3
Attachment: Att A Reso Fiber Hut CUP 2025-02, SDP 2025-03, APN 192-07-07_090925 (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP Conditions of Approval – CUP 2025-02 Sycamore and Walnut Fiber Hut Page 1 of 3 EXHIBIT ‘A-1’

CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT 2025-02
Sycamore and Walnut Fiber Hut
September 9, 2025
Notice To Applicant
Pursuant to Government Codes Section 66020(d)(1) and/or Section 66499.37, any protest related to the imposition of fees, dedications, reservations, or exactions for this Project or any proceedings undertaken regarding the City’s actions taken or determinations made regarding the Project, including but not limited to the validity of conditions of approval must occur within ninety (90) calendar days after the date of this decision. This notice does not apply to those fees, dedications, reservations, or exactions which were previously imposed and duly noticed; or where no notice was previously required under the provisions of Government Code Section 66020(d)(1) in effect before January 1, 1997.

Important: Please Read Carefully
This Project is subject to a variety of discretionary conditions of approval. These include conditions based on adopted City plans and policies; those determined through conditional use permit review and environmental assessment essential to mitigate adverse effects on the environment including the health, safety, and welfare of the community; and recommended conditions for development that are not essential to health, safety, and welfare, but would, on the whole, enhance the Project and its relationship to the neighborhood and environment.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

All discretionary conditions of approval for CUP 2025-02 will ultimately be deemed mandatory unless appealed by the applicant to the City Council within 15 calendar days after the decision by the Planning Commission. In the event you wish to appeal the Planning Commission’s decision or discretionary conditions of approval for this entitlement, you may do so by filing a written appeal with the City Clerk. The appeal shall state the grounds for the appeal and wherein the Commission failed to conform to the requirements of the zoning ordinance. This should include identification of the decision or action appealed (including its identification number) and specific reasons why you believe the decision or action appealed should not be upheld, and the identity of the appellant.

Approval of this conditional use permit shall be considered null and void in the event of failure by the applicant and/or the authorized representative, architect, engineer, or designer to disclose and delineate all facts and information relating to the subject property and the proposed development.

6.A.4
Attachment: Exhibit A-1 CUP Conditions (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – CUP 2025-02 Sycamore and Walnut Fiber Hut Page 2 of 3 Approval of this conditional use permit may become null and void in the event that development is not completed in accordance with all the conditions and requirements imposed on this use permit, the zoning ordinance, and all City standards and specifications. This use permit and site plan review is granted, and the conditions imposed, are based upon the application submittal provided by the applicant, including any operational statement. The application is material to the issuance of this use permit. Unless the conditions of approval specifically require an operation inconsistent with the application, a new or revised use permit is required if the operation of this establishment changes or becomes inconsistent with the application. Failure to operate in accordance with the conditions and requirements imposed may result in revocation of the use permit, or any other enforcement remedy available under the law. The City shall not assume responsibility for any deletions or omissions resulting from the use permit review process, or for additions or alterations to any construction or building plans not specifically submitted and reviewed and approved pursuant to this use permit or subsequent amendments or revisions. These conditions are conditions imposed solely upon the use permit as delineated herein and are not conditions imposed on the City or any third party. Likewise, imposition of conditions to ensure compliance with federal, state, or local laws and regulations does not preclude any other type of compliance enforcement.

These conditions are applicable to any person or entity making use of this use permit, and references to “developer” or “applicant” herein also include any applicant, property owner, owner, lessee, operator, or any other person or entity making use of this use permit.

COMMUNITY DEVELOPMENT DEPARTMENT

GENERAL (G)
G-1 The Conditional Use Permit for the operation of a ‘fiber hut’ as a public utility building, structure, and use on land zoned O-S – Open Space and accompanying Site Development Permit to facilitate the development of said ‘fiber hut’ is Categorically Exempt per California Environmental Quality Act (CEQA) Guidelines, Section 15303, New Construction or Conversion of Small Structures. A Notice of Exemption is filed at the Community Development Department, 141 Plumtree Drive, Arvin, CA and may be viewed during normal business hours. The City Clerk shall file the Notice of Exemption with the Kern County Clerk’s Office and Staff shall file the Notice of Exemption with the State Clearinghouse. The Applicant shall be responsible for all fees associated with the processing and filing of the Notice of Exemption.

G-2 The applicant shall file an application and payment of fees for addressing. Addressing application may be obtained from the Planning Division upon development on the project site.

G-3 The owner and/or operator of the facility shall operate and maintain such facilities in a clean, safe, and attractive condition at all times, including keeping the facility free of garbage, debris, and weeds.

6.A.4
Attachment: Exhibit A-1 CUP Conditions (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – CUP 2025-02 Sycamore and Walnut Fiber Hut Page 3 of 3 G-4 Identification signs, including emergency phone numbers of the operator, shall be posted and readable at ground level, at the equipment site.

G-5 The conditions of approval imposed on SDP 2025-03 by the Planning Commission shall establish requirements for development of the project.

G-6 The failure to utilize CUP 2025-02 within one (1) year from date of approval shall render this Conditional Use Permit null and void.

G-7 The owner(s)/applicant(s)/subdivider(s), (hereinafter referred to as applicant), at their sole cost and expenses, shall defend, indemnify and hold harmless the City of Arvin ), (hereinafter referred to as “City”), its agent, legislative body, officers, and employees in any legal or administrative action, claim or proceeding concerning approval of Conditional Use Permit or, at its election and in the alternative, shall relinquish such approval. The applicant shall assume the defense of City in such legal or administrative action, claim or proceeding with legal counsel paid for in the entirety by applicant, but subject to the City’s reasonable approvals. Applicant shall also reimburse the city, its agents, legislative body, officers and employees for any judgements, amounts paid in settlements, court costs and attorneys’ fees, which the City, its agents, legislative body, officers, and employees may be required to pay at court as result of such action, claim, or proceeding. The city may, at its sole discretion, participate at its own expenses in the defense of any such action, claim or proceeding, but such participation shall not relieve Applicant, of their obligation under this condition.

END

6.A.4
Attachment: Exhibit A-1 CUP Conditions (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – SDP 2025-03 Sycamore and Walnut Fiber Hut Page 1 of 6 EXHIBIT ‘A-2’

CONDITIONS OF APPROVAL
SITE DEVELOPMENT PERMIT 2025-03
Sycamore and Walnut Fiber Hut
September 9, 2025
Notice To Applicant
Pursuant to Government Codes Section 66020(d)(1) and/or Section 66499.37, any protest related to the imposition of fees, dedications, reservations, or exactions for this Project or any proceedings undertaken regarding the City’s actions taken or determinations made regarding the Project, including but not limited to the validity of conditions of approval must occur within ninety (90) calendar days after the date of this decision. This notice does not apply to those fees, dedications, reservations, or exactions which were previously imposed and duly noticed; or where no notice was previously required under the provisions of Government Code Section 66020(d)(1) in effect before January 1, 1997.

Important: Please Read Carefully
This Project is subject to a variety of discretionary conditions of approval. These include conditions based on adopted City plans and policies; those determined through Site Development Permit review and environmental assessment essential to mitigate adverse effects on the environment including the health, safety, and welfare of the community; and recommended conditions for development that are not essential to health, safety, and welfare, but would, on the whole, enhance the Project and its relationship to the neighborhood and environment.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

All discretionary conditions of approval for SDP 2025-03 will ultimately be deemed mandatory unless appealed by the applicant to the City Council within 15 calendar days after the decision by the Planning Commission. In the event you wish to appeal the Planning Commission’s decision or discretionary conditions of approval for this entitlement, you may do so by filing a written appeal with the City Clerk. The appeal shall state the grounds for the appeal and wherein the Commission failed to conform to the requirements of the zoning ordinance. This should include identification of the decision or action appealed (including its identification number) and specific reasons why you believe the decision or action appealed should not be upheld, and the identity of the appellant.

Approval of this Site Development Permit shall be considered null and void in the event of failure by the applicant and/or the authorized representative, architect, engineer, or designer to disclose and delineate all facts and information relating to the subject property and the proposed development.

6.A.5
Attachment: Exhibit A-2 SDP Conditions_Revised (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – SDP 2025-03 Sycamore and Walnut Fiber Hut Page 2 of 6 Approval of this Site Development Permit may become null and void in the event that development is not completed in accordance with all the conditions and requirements imposed on this use permit, the zoning ordinance, and all City standards and specifications. This development permit and site plan review is granted, and the conditions imposed, are based upon the application submittal provided by the applicant, including any operational statement. The application is material to the issuance of this development permit. Unless the conditions of approval specifically require an operation inconsistent with the application, a new or revised development permit is required if the operation of this establishment changes or becomes inconsistent with the application. Failure to operate in accordance with the conditions and requirements imposed may result in revocation of the use permit, or any other enforcement remedy available under the law.

The City shall not assume responsibility for any deletions or omissions resulting from the use permit review process, or for additions or alterations to any construction or building plans not specifically submitted and reviewed and approved pursuant to this development permit or subsequent amendments or revisions. These conditions are conditions imposed solely upon the development permit as delineated herein and are not conditions imposed on the City or any third party. Likewise, imposition of conditions to ensure compliance with federal, state, or local laws and regulations does not preclude any other type of compliance enforcement.

These conditions are applicable to any person or entity making use of this development permit, and references to “developer” or “applicant” herein also include any applicant, property owner, owner, lessee, operator, or any other person or entity making use of this development permit.

COMMUNITY DEVELOPMENT DEPARTMENT

GENERAL (G)
G-1 All exhibits and references identified in the following conditions and the resolution approving this project are conditions of approval unless otherwise waived. Therefore, all requirements, conditions, mitigation measures, standards, policies are to be implemented by the project applicant and successors in interest unless specifically waived by the City of Arvin. City Council Staff Report dated September 9, 2025 statements, drawings, and illustrations are adopted by reference and are conditions of approval.

G-2 There may also be conditions that are incorporated in the project approval that are not specific and are subject to interpretation, review and approval or conditional. approval by City staff that are not established by City ordinance, resolution, policy, etc. Those conditions give authority to City Staff to use their judgment in the final resolution of the issue identified. City Staff identified in the condition shall interpret the compliance of those condition(s) at their discretion. This may create costs to the project that are not otherwise clearly identified.

A Notice of Exemption is filed at the Community Development Department, 141 Plumtree Drive, Arvin, CA and may be viewed during normal business hours.

G-4 Contractors and subcontractors shall obtain a business license from the City of Arvin prior to beginning any work.

G-5 The applicant shall submit a Sign Permit, if signs are placed on the project site, to the Planning Division for review and approval. Where required, the applicant shall apply for and receive a building permit for the installation of or replacement of signage.

G-6 All site signage required by the Federal Communications Commission, or any other public agency, if any, shall be maintained in a clean, readable condition at all times and all graffiti and vandalism shall be removed and repaired on a regular basis.

G-7 Identification signs, including emergency phone numbers of the operator, shall be posted and readable at ground level, at the equipment site.

G-6 The applicant shall sign the Acceptance of Conditions OR Appeal the conditions as imposed by the Planning Commission. In the event you wish to appeal the Planning Commission's decision or discretionary conditions of approval, you may do so by filing a written appeal and payment of the established fees with the City Clerk. The appeal shall include a statement of interest in or relationship to the subject property, the decision or action appealed and specific reasons why you believe the decision or action appealed should not be upheld.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

All discretionary conditions of approval will ultimately be deemed mandatory unless appealed to the City Council within 15 days after the decision by the Planning Commission or 10 days after the mailing required notices (if any), whichever date is later.

G-7 Conditions shall run with the land. All owners, present and future, of the property shall be subject to these conditions of approval. Failure to comply with any condition of approval is grounds for immediate suspension or revocation of this site development permit.

G-8. Community Development Director or designee is authorized to consider minor modifications to conditions of approval and timing of implementation of conditions where it is found that such modifications and adjustment in timing of implementation of conditions do not nullify the intent of the conditions established by the City Planning Commission.

G-9. Pay all applicable development impact fees at the rate in effect at the time of payment prior to the issuance of Building Permit.

G-10. The failure to utilize SDP 2025-03 within one (1) year following the date of approval shall render this Site Development Permit null and void. Any extensions of time shall be submitted in

6.A.5
Attachment: Exhibit A-2 SDP Conditions_Revised (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – SDP 2025-03 Sycamore and Walnut Fiber Hut Page 4 of 6 writing thirty (30) days prior to permit expiration, subject to review and approval by the City Planner.

PLANS BY LICENSED PROFESSIONAL:

PLP-1. All proposed civil plans and site improvements must conform to the applicable requirements of the Arvin Municipal Code, including but not limited to Chapters 13.08 (Sewer System), 15.32 (Floodplain Management), 17.30 (Site Plan Review), 17.60 (Subdivisions), and

17.70 (Development Standards), as well as all applicable state and federal regulations.

PLP-2. Final site plans, grading plans, drainage plans, and all associated improvement plans must be submitted to and approved by the City Engineer and City Planner prior to the commencement of any on-site or off-site work, pursuant to AMC §17.30.030.

UTILITIES AND SERVICE PROVIDER(S):

USP-1 PG&E is the provider of electric and gas services to the project site. All new electrical services shall be underground.

EXTERIOR SITE AND BUILDING IMPROVEMENTS:

ES&BI-1 All exterior lighting shall be arranged or shielded in such a manner as to contain the direct illumination on the site and avoid glare in nearby residential areas and schools. Exterior lighting shall be powered by passive energy, for example, solar powered. The applicant shall include a lighted address panel placed at approved locations for ease of identification by the public and safety offices.

ES&BI-2. Exterior mechanical, heating, and air conditioning equipment must be screened from view of the public right-of-way and adjacent properties through architectural or landscape screening, as required by AMC §17.70.060.

ES&BI-3 All access drives, parking areas, and vehicle maneuvering areas shall be surfaced with a minimum of two inches (2") of asphalt, concrete, or paving material of higher quality.

ES&BI-4. The applicant’s site plan proposes 7’-0” chain link fencing surrounding the Project site and a 7’-0” chain link swing gate for vehicle access with 1’-0” of barbed wire. The Applicant shall include privacy slats to screen the site from public view. The Applicant shall obtain a building permit for all fencing exceeding a height of 6’-0”.

ES&BI-5. The access gate shall be equipped with a system which will allow for 24/7 access by emergency service providers (Police Fire, and other First Responders). The applicant shall coordinate with the emergency service providers and the building official in establishing and implementing the emergency access system. The final inspection and clearance shall not be issued until the system is active.

L&I-1. The Project shall incorporate landscaping along the Project boundaries along Walnut Drive and Sycamore Road to screen the Project site from surrounding land uses and vehicle and pedestrian traffic. The landscaping shall fill in the area between the project boundary and the rightof-way.

L&I-2 The applicant must submit a proper landscaping and irrigation plan(s) as required under AMC 17.70 for approval. Such plans should show tree species, shrub species, ground cover, irrigation piping, water calculations, controllers etc. Landscape and Irrigation plans shall incorporate the “Certificate of Compliance - Preparation of Irrigation Plans, Landscape Plan, and Selection plants and trees (Landscape Documentation Plans)” and certification of compliance with the Water Conservation and Water Efficient Landscape Regulations (Section 15.36.030 and Chapter 15.38 Water Efficient Landscape Regulations) must be implemented. The applicant shall retain a Licensed Landscape Architect to prepare irrigation and landscape plans in compliance with Chapter 15.36 Water Conservation, Section 15.36.030 Landscaping and Chapter 15.38 Water Efficient landscape Regulations. Said plans shall be submitted to the City for review and approval.

The Landscape Architect shall certify that the submitted plans and installation of irrigation systems and landscaping materials meet all the requirements of the City and State of California Chapter

2.7. Model Water Efficient Landscape Ordinance. Upon implementation of the irrigation system and landscaping, the applicant shall incorporate the “Certification of Installation According to the Landscape Documentation Package and Irrigation Audit” and the applicant shall be responsible for the continued maintenance of the irrigation and landscaping.

FLOOD PLAIN MANAGEMENT, DRAINAGE and BEST MANAGEMENT
PRACTICES:

FPM-D&BMP-1 The Project is located within the AO flood zone (BFE: 1’, V: 2 fps), per the most recent FIRM. Projects located within FEMA-designated AO Flood Zones must comply with AMC §15.32.170(C) and (D). Structures must be elevated or flood protected to a minimum of 2 feet above the highest adjacent grade (HAG). A certified elevation certificate, prepared by a licensed land surveyor, certifying each structure meets or exceeds the floodplain requirements must be submitted prior to issuance of a Certificate of Occupancy. Revised site plans must indicate that design complies with FEMA, CBC, and AMC requirements.

FPM-D&BMP-2 All stormwater generated on-site must be retained within the project boundaries unless an alternative design is approved by the City Engineer. Grading and drainage plans must include all proposed inlets, pipes, and conveyance features, and roof runoff must be directed to landscaped retention features or a subsurface storm drain system. A hydrology report using Kern County Public Works standards (Division 4) must be submitted to demonstrate that proposed drainage facilities are adequately sized, in accordance with AMC §13.08.180 and §17.70.030.

FPM-D&BMP-3 Prior to issuance of any grading or building permits, the developer must submit a plan for managing on-site drainage and any runoff originating from adjacent public rights-ofway. No discharge to the public right-of-way is permitted without approval from the City Engineer.

6.A.5
Attachment: Exhibit A-2 SDP Conditions_Revised (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Conditions of Approval – SDP 2025-03 Sycamore and Walnut Fiber Hut Page 6 of 6 Easements or grant deeds must be recorded as necessary to accommodate access or drainage facilities, consistent with AMC §17.60.060.

FPM-D&BMP-4 A grading permit must be obtained from the City before any on-site or off-site grading is performed. The developer must also comply with the Construction General Permit issued by the California State Water Resources Control Board. If applicable, a Stormwater Pollution Prevention Plan (SWPPP) must be prepared by a Qualified SWPPP Developer (QSD), and the approved plan along with a WDID number or erosivity waiver must be submitted to the City prior to commencement of construction, pursuant to AMC §15.32.140.

RIGHT OF WAY IMPROVEMENTS – REQUIREMENTS:

ROWI-R-1. Obstructions within street rights-of-way shall be removed. Upon the review of grading plans, encroachment permits, etc., if applicable, should obstructions be identified, the applicant shall remove the identified obstruction.

ROWI-R-2. The proposed curb cut located on Walnut Drive must be constructed to City of Arvin Standards for a commercial drive approach (Plate R8).

PUBLIC WORKS – CITY ENGINEER:

PW-CE-1 All plans and specifications for future work required on the current and future public right of way shall be prepared by a Registered Civil Engineer licensed in the state of California (Engineer of Record) and to the satisfaction of the City Engineer.

BUILDING DIVISION:

BD-1 The applicant shall apply for and obtain all building permits prior to the commencement of construction.

KERN COUNTY FIRE PROTECTON:

KCFP-1 The applicant shall obtain clearance from the Kern County Fire Department prior to final inspection by the Building Official. The applicant shall provide a copy of the approval by Kern County Fire District to the City Planner.

KERN COUNTYT ENVIRONMENTAL HEALTH:

KCEHD-1 The Applicant shall obtain all necessary permits from the Kern County Environmental Health Division related to the underground storage tanks (UST) prior to issuance of building permits.

6.A.5
Attachment: Exhibit A-2 SDP Conditions_Revised (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Attachment B
Aerial Photo

6.A.6
Attachment: Att B Aerial Photo (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Sycamore))

6.A.6
Attachment: Att B Aerial Photo (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Sycamore)) Attachment C
Site Plans and Building Elevations

6.A.7
Attachment: Att C Site Plans and Elevations (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut &

6.A.7
Attachment: Att C Site Plans and Elevations (Public Hearing - Fiber Equipment Hut CUP 2025-02 & SDP 2025-03 (NW Corner of Walnut & Public Hearing
Item B
Project Name:

Sycamore and Meyer Gas Station
Presented by:

Isaiah Medina
Contract Planner

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Site Development Permit 2025
-03
Location
Southwest corner of Sycamore Road and Meyer Street
Sycamore and Meyer Gas Station
Zone
C-2 – Commercial
MUO – Mixed Use Overlay
Planned Land Use
GC – General Commercial

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 The project proposes the development of a gas station, convenience store, and drive-through facility that is to include one (1) approximately 7,777 square foot building that would house the convenience store and drive-through facility, one (1) approximately 5,050 square foot gas station canopy, and various on- and off-site improvements, such as landscaping, sidewalk, curb and gutter.

Sycamore and Meyer Gas Station
Project Proposal

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Proposal • SDP to facilitate development of the gas station, convenience store, and drive-through facility.

Applicable Codes and Procedures • AMC 17.26 – C-2 General Commercial Zone • AMC 17.43 – MUO Pedestrian-Oriented Mixed -Use Overlay
Zone
• AMC 17.60 – Site Development Permits
• AMC 17.70 – Site Development Standards
Analysis

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Site Development Permit
• Project proposes development of a gas station, convenience store, and drivethrough facility. The proposed use is listed as a permitted use under the C-2 zone. • Project proposes new development over 1,000 square feet, which requires a Site Development Permit pursuant to AMC Section 17.60.010(A)(4) and review by the Planning Commission pursuant Section 17.60.040(C)(2)
Site Development Permit 2025-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Site Development Permit 2025
-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Development Standards (AMC 17.12 / 17.70)
Height • Max. under AMC: Six stories, NTE 75’ • Proposed: 24’ Front Yard Requirements • Required under AMC: 40’ from CL of street • Proposed: 90’ Site Development Permit 2025-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Side Yard Requirements • Required under AMC: None • 10’ if abut street or residential zone • 20’ if abut industrial zone • Proposed: • Interior: 46’-6” • Street: 137’-7” Rear Yard Requirements • Required under AMC: None • 10’ if abut street or residential zone • 20’ of abut industrial zone • Proposed: 40’-6” Site Development Permit 2025-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Street Trees
• Required under AMC: 1 deciduous canopy tree per 40’ street frontage • Proposed: 1 tree per 30’
Landscaping
• Required under AMC: Min. 10% of developed area (6,349 sf.) • Proposed: 6,944 sf.

Site Development Permit 2025-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Site Development Permit 2025
-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 As indicated in the Staff Report, the proposed Project is consistent with the Arvin General Plan and Arvin Municipal Code and meets all required findings for approval of the Site Development Permit.

Compliance and Consistency

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 • The proposed Project was analyzed in accordance with the California Environmental Quality Act (CEQA).
• Staff recommends the City Council find and determine that a Class 32 Categorical Exemption (Infill Development) applies to the project.

Environmental Review

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925 Staff Recommends the City Council:

1. Conduct a Public Hearing and receive any public testimony

2. Deliberate

3. Adopt a Resolution approving Site Development Permit 2025-04 pertaining to the Sycamore and Meyer gas station, convenience store, and drive-through facility located on the southwest corner of Sycamore Road and Meyer Street, on a portion of Kern County Assessor’s Parcel Number (“APN”) 189-353-01, including adoption of a Categorical Exemption for the project according to Section 15332 of the California Environmental Quality Act (“CEQA”) Guidelines.

Sycamore and Meyer Gas Station
SDP 2025-04

6.B.1
Attachment: PPT Sycamore and Meyer Gas Station SDP 2025-04 APN 18-353-01_090925

Page 1 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04)

CITY OF ARVIN
Staff Report
Meeting Date: September 9, 2025
TO: Arvin City Council
FROM: Luke Risner, Consultant Planner
Bonique Emerson, AICP, Consultant Planner
Jeff Jones, City Manager/Finance Director
SUBJECT: A Public Hearing to Consider Approval of Site Development Permit 2025-04 Pertaining to the Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility, located on the southwest corner of Sycamore Road and Meyer Street (a portion of APN 189-353-01), including Adoption of a Categorical Exemption for the Project according to Section 15332 of the CEQA Guidelines
Staff Recommendation:

Staff recommends the City Council conduct a public hearing, receive public testimony, deliberate, and motion to:

1. Adopt a Resolution approving Site Development Permit 2025-04 pertaining to the Sycamore and Meyer gas station, convenience store, and drive-through facility located on the southwest corner of Sycamore Road and Meyer Street, on a portion of Kern County Assessor’s Parcel Number (“APN”) 189-353-01, including adoption of a Categorical Exemption for the project according to Section 15332 of the California Environmental Quality Act (“CEQA”) Guidelines.

Executive Summary:

Moe Muthana (the “Applicant”), on behalf of Arvin Shopping Center LLC (the “Property Owner”), requests Site Development Permit 2025-04 pertaining to facilitate the development of a gas station, convenience store, and drive-through facility (the “Project”), located on the southwest corner of Sycamore Road and Meyer Street, on a portion of APN 189-353-01 (the “Property”).

The development would include one (1) approximately 7,777 square foot building to be utilized as a convenience store and drive-through facility, one (1) approximately 5,050 square foot gas station canopy, and various on- and off-site improvements, such as landscaping, sidewalk, curb, and gutter.

The Site Development Permit would facilitate the development of the Property. A Categorical Exemption, according to Section 15332 of the CEQA Guidelines, is recommended for the Project.

This item was originally scheduled for hearing by the Planning Commission at the Regular Meeting of August 19th, 2025. That meeting was cancelled due to a lack of quorum. In an effort to expedite Project consideration, pursuant to AMC Section 2.24.040, the City Council, at its sole discretion, has requested to act as the Planning Commission for those items on the Planning Commission agenda of August 19th, 2025. Therefore, the City Council will be the deciding body in regard to SDP 2025-04.

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 2 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) Applicable Codes and Procedures:

AMC 17.26 – C-2 General Commercial Zone
AMC 17.43 – MUO Pedestrian-Oriented Mixed-Use Overlay Zone AMC 17.60 – Site Development Permits
AMC 17.70 – Site Development Standards
Public Resource Code – 21000 et seq
The Arvin Municipal Code (“AMC”) allows the Planning Commission (“Commission”) to grant or deny approval of Site Development Permits provided that a public hearing is held to review and consider any public testimony. Prior to the public hearing, a staff report, environmental determination, and required findings for the use permit must be made available to the Commission, interested agencies, and the public.

The Commission can approve, approve with conditions, or deny an application for a planning permit, including a Site Development Permit (“SDP”). A permit should be denied if the Commission cannot make the appropriate findings. A project’s design may be altered, and site improvements may be required to make the project compatible with nearby uses. In addition, the application may be subject to future review, modification, or revocation by the Commission, as deemed necessary.

Background:

Site Location
The Project site is located within City limits. The site is located on the southwest corner of Sycamore Road and Meyer Street. The proposed development area is located on the west side of N. Walnut St, just north of the northwest corner of N. Walnut and Alderette Drive and directly across from the existing Grow Academy Arvin campus. The site is approximately 1.45 acres and is a portion of APN 189-353-01 (approx. 8.53 acres).

Project Proposal
The proposed Project includes an application for SDP 2025-04 to facilitate the development of a gas station, convenience store, and drive-through facility that is to include one (1) approximately 7,777 square foot building that would house the convenience store and drive-through facility, one (1) approximately 5,050 square foot gas station canopy, and various on- and off-site improvements, such as landscaping, sidewalk, curb, and gutter.

Setting and Surrounding Uses
As referenced in Table 1, the Project site is surrounded by vacant land to the south and west and single-family residential to the north and east. The properties to the south and west are planned and zoned for commercial and residential uses.

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 3 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) Direction
from site Existing Land Use General Plan Designation Zone District North Multiple-Family
Residential
Low and Medium Density
Residential (across Sycamore
Rd)
R-1 – Single-Family Dwelling and
R-3 - Limited Multiple Family
Dwelling (across Sycamore Rd)
East Single-Family
Residential
Low Density Residential (across
Meyer St)
R-1 – Single Family Dwelling
(across Meyer St)
South Vacant General Commercial & High
Density Residential
C-2 – Commercial & R-4 –
Multiple Family Dwelling
West Vacant General Commercial & High
Density Residential
C-2 – Commercial & R-4 –
Multiple Family Dwelling
General Plan Land Use Designation
The Project site has an Arvin General Plan land use designation of GC – General Commercial.

The GC – General Commercial land use designation is established to “permit a wide range of retail, wholesale, and service uses, as well as shopping and office professional complexes.” Typical uses of this land use designation include supermarkets, small clothing stores, drug stores, fast-food and sit-down restaurants, automobile service and gasoline supply, banks and savings and loans establishments, professional offices, medical offices and clinics, motels and hotels, entertainment facilities, and other similar functions.

Zone District
The Project site is located in the C-2 General Commercial Zone, consistent with the General Plan land use designation. The Project site also has the MUO – Mixed Use Overlay, which permits mixed use development.

Analysis:

Site Development Permit 2025-04
SDP 2025-04 is required here for the proposed development of a portion of APN 189-353-01 with the proposed gas station, convenience store, and drive-through facility with one (1) approximately 7,777 square foot building that would house the convenience store and drive through facility, one (1) approximately 5,050 square foot gas station canopy as well as on- and off-site improvements such as landscaping, sidewalk, curb, and gutter. The proposed Site Plan is shown in Attachment C to this report.

Pursuant to AMC Section 17.60.010(A), an SDP is required to ensure “that certain types of proposed developments will serve to achieve a group of facilities which will be well related one to another, and which, taken together, will result in a well-composed design, and to meet the city ordinances.” SDPs are required for the following types of development:
• Mobile home parks, travel trailer parks, airports and commercial, industrial, public, and quasi-public building complexes. Multi-family residential development within the R-2, R3, and R-4 Zone District(s) that are not in compliance with Chapter 17.72 Multiple Family Residential Design Review;
• Use of any commercial or industrial structure vacant for more than ninety (90) days. For structures subject to Chapter 17.68 (Commercial - Bear Mountain Central Business District Standards), existing structures vacant for more than sixty (60) days, except that if unusual hardship is shown the City Planner may extend that time by up to an additional one hundred and eighty (180) days;

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 4 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) • Change of use from an existing use to a heretofore new use at that location; • New development, not listed under Chapter 17.05 Uses Permitted Subject to Administrative Approval; or
Expansion of existing structures, not listed under Chapter 17.05 Uses Permitted Subject to Administrative Approval.

The Project is a new development that is not listed as a use permitted subject to administrative approval under Chapter 17.05.

SDPs are subject to review and approval by either the City Planner or the Planning Commission.

Pursuant to AMC Section 17.60.040(C)(2), the Commission is responsible for reviewing and approving SDPs that include:
• New development of one thousand and one (1,001) square feet or more; • Expansion of existing structures by more than fifty (50) percent; • Change of use of existing structures where site improvements are required; • Mobile home parks, travel trailer parks, airports and building complexes encompassing more than one (1) acre;
• All other development requiring a SDP not listed in Subsection C.1 The Project is a new development greater than 1,000 square feet, and therefore, is subject to Commission/Council review and approval.

Development Standards (AMC 17.26 / 17.70)
The development standards below are within the applicable C-2 – General Commercial Zone, together with such standards specified in Chapter 17.70 Site Development Standards, apply to all land and structures within the C-2 zone district. After each required standard below, there is an analysis of the Project’s compliance.

Height Limitation (AMC 17.26.030)
The maximum height for buildings in the C-2 zone shall be six (6) stories and not to exceed seventy-five (75) feet unless the building sets back from each street, alley and lot line at least one (1) foot for each three (3) feet of height above six (6) stories or seventy-five (75) feet. The Project includes one (1) convenience store and drive-through building that would be 24 feet in height and one (1) gas station canopy structure. The height of the gas station canopy structure is not shown on the site plan nor on elevation plans. Therefore, the Project has been conditioned to provide the height and elevation plans of the gas station canopy to the Planning department for review/approval prior to the issuance of building permits for this structure. All other proposed buildings comply with the height limitations of the AMC.

Front Yard Requirements (AMC 17.26.40)
In the C-2 zone, all buildings shall be located not nearer than forty (40) feet from the centerline of a street. The smallest front yard for the proposed development is 90 feet. Therefore, the minimum front yard requirement is met.

Side Yard Requirements (AMC 17.26.050)
In the C-2 zone, a side yard setback is not required, except that a minimum side yard of ten (10) feet shall be provided when the side property line abuts a street or a residential zone; and a minimum side yard setback of twenty (20) feet, when the side property line abuts an industrial zone. The interior side yard setback for the proposed development is 46 feet, six inches. The street

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 5 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) side yard for the proposed development is 137 feet, seven inches and abuts a street on the north and east sides. The subject property does not abut an industrial district. Therefore, the minimum side yard requirement is met.

Rear Yard Requirements (AMC 17.26.060)
In the C-2 zone, a rear yard setback is not required, except that a minimum rear yard of ten (10) feet shall be provided when the rear property line abuts a street or a residential zone; and a minimum rear yard of twenty (20) feet when the rear property line abuts an industrial zone. No rear yard setbacks are required when there is an existing public dedicated and accepted alley abutting the rear property line. The rear yard for the proposed development is 40 feet, six inches.

Therefore, the minimum rear yard requirement is met.

Area Requirements (AMC 17.26.070)
In the C-2 zone, the minimum lot size shall be six thousand (6,000) square feet and all buildings used exclusively for dwelling purposes shall comply with the provisions of the R-4 zone. The proposed development does not include any dwelling units and is part of a larger APN with an existing lot size of approximately 8.53 acres. Therefore, the minimum area requirement is met.

Required distance between buildings on the same lot (AMC 17.26.080) In the C-2 zone, there shall be no required distance between buildings on the same lot except that all buildings used exclusively for dwelling purposes shall comply with the provisions of the R-4 zone. The development does not propose any buildings used for dwelling purposes. Therefore, the distance between buildings requirement does not apply.

Street Trees (AMC 17.43.040(E)(3))
A minimum of one (1) deciduous canopy tree per forty (40) feet of street frontage, or fraction thereof, shall be required. The Project proposes one (1) street tree per thirty (30) feet of street frontage along Sycamore Road and Meyer Street. Therefore, the street tree requirement is met.

Stormwater Management (AMC 17.43.040(F))
The design and development of each site and neighborhood should minimize off-site stormwater runoff, promote on-site filtration, and minimize the discharge of pollutants to ground and surface water. Natural topography and existing land cover should be maintained/protected to the maximum extent practicable. The Project will be conditioned to ensure all stormwater runoff is compliant.

Commercial Sidewalks for Pedestrian Circulation (AMC 17.43.040(G)(1)(b)) The minimum width of a sidewalk adjoining commercial building entrances shall be twelve (12) feet as measured from the curb face and may be in the form of both existing right-of-way and a recorded pedestrian access and utility easement. The Project has been conditioned to construct a wider sidewalk along the street frontage.

Landscape Standards (AMC 17.70.010(A))
A minimum of ten percent (10%) of the developed area shall be landscaped. The proposed Project requires a minimum of 6,349 square feet of landscaping. The proposed development includes landscaping along the Project’s frontage as well as landscaping along the building frontage. The landscaping and planting plan is shown in Attachment C. The proposed Project includes a total of 6,944 square feet of landscaping. Therefore, the landscape standards are met.

Removal of Obstructions (AMC 17.70.010(B))

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 6 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) Obstructions within street rights-of-way shall be removed. The full right-of-way along the Project’s frontage along Sycamore Road and Meyer Street will be fully improved and no obstructions will be present.

Drive Areas (AMC 17.70.010(D))
All access drives, parking areas, and vehicle maneuvering areas shall be surfaced with a minimum of two inches (2”) of asphalt, concrete, or paving material of higher quality. The Project proposes three inches (3”) of asphalt concrete or any approved bituminous surfacing over four inches (4”) of aggregate base material. Therefore, the surfacing requirements are met.

Utility Services (AMC 17.71.010(E))
All new on-site utility services shall be placed underground. The Project will be conditioned to provide all new utility service connections underground.

Separating Wall (AMC 17.70.010(H))
A separating wall may be required for noise attenuation or to screen residential uses from commercial and industrial uses. The proposed Project is not adjacent to any residential uses and anticipated noise levels originating from the proposed Project are not expected to exceed noise standards as outlined in AMC Chapter 9.08 Noise Disturbances and affect nearby sensitive receptors.

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 7 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) The Project will be conditioned to ensure all exterior mechanical equipment is screen from public view.

Trash Receptacles (AMC 17.70.010(K))
All trash receptacles shall be screened with an overhead trellis and located in such a manner not visually obtrusive from any off site location. The location and method of screening for all trash receptacles shall be approved by the director of planning and building. The proposed Project includes a trash receptacle enclosure on site with block screening wall and has been conditioned to construct an overhead trellis.

Building Design (AMC 17.70.010(L))
Architectural design of all proposed buildings shall be Mediterranean. The proposed Project includes a convenience store/drive-through building that is styled in the modern style. It is in the opinion of staff that the proposed building is visually appealing as proposed, and therefore, would not need to comply with the mediterranean-style requirement.

Off-street Parking (AMC 17.70.010(N))
Off-street parking shall be provided in accordance with the requirements of Title 17 of this code.

Pursuant to Title 17 of the AMC, the proposed Project is required to provide a minimum of one (1) space per two hundred fifty (250) square feet of gross floor are of customer sales and service, plus one space per three hundred (300) square feet of storage and/or gross office floor area. The building proposes approximately 6,250 square feet of customer sales and service area and approximately 1,180 square feet of storage and office floor area. Altogether, the development is required to provide a minimum of 28 parking spaces. The development proposes thirty (30) parking spaces. Therefore, the off-street parking requirements of the AMC are met.

Signs (AMC 17.70.010(O)).

Fugitive Dust (AMC 17.70.010(P)).

Height in the Mixed-Use Overlay (AMC 17.43.040(B)).

The maximum building height shall be four stories, not to exceed forty-five (45) feet. Buildings greater than two (2) stories shall have upper story stepbacks. The third and fourth stories facades shall be located not less than five (5) feet from the ground floor façade and not less than ten (10) feet from any property line. However, if residential or non-residential uses abut R-1 or R-2 zones, the maximum building height shall be two and one-half (2½) stories, not to exceed thirty-five (35) feet. The Project proposes one(1) 24 foot tall commercial building that houses the convenience store and drive-through facility and (1) gas station canopy. The height of the gas station canopy structure is not shown on the site plan nor on elevation plans. Therefore, the Project has been conditioned to provide the height and elevation plans of the gas station canopy to the Planning department for review/approval prior to the issuance of building permits for this structure. All other proposed buildings comply with the height limitations of the AMC.

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 8 of 10 ends

Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) Street Trees in the Mixed Use Overlay (AMC 17.43.040(E)(3)).

A minimum of one (1) deciduous canopy tree per forty (40) feet of street frontage, or fraction thereof, shall be required. The Project proposes one (1) deciduous canopy tree per thirty (30) feet of street frontage. Therefore, the street tree requirements of the AMC are met.

Parking area landscaping and Screening in the Mixed Use Overlay (AMC 17.43.040(E)(4)).

All parking and loading areas fronting public streets or sidewalks, and all parking and loading areas abutting residential districts or uses shall provide: a) a landscaped area at least five (5) feet wide along the public street or sidewalk and b) screening at least three (3) feet in height and not less than fifty percent (50%) opaque. The Project proposes approximately nine feet, six inches (9’- 6”) of landscaped area between the proposed parking along the Sycamore and Meyer street frontage, respectively; however, screening at least 3 feet in height in this area is not shown on the landscape plan. Therefore, the Project has will be conditioned to provide screening at least 3 feet in height along all parking areas that have frontage along the Sycamore and Meyer street frontage.

Land Use Plans and Policies
As proposed, the Project will be consistent with the Arvin General Plan goals and objectives related to land use.

The General Plan includes policy recommendations to the various physical development aspects of the community. The policies are support by a set of goals and objectives. The City Council shall refer to the General Plan’s policies, goals, and objectives when deciding on this request.

Below are the General Plan goals, policies, and objectives related to the Project:

Policy LU-1.1: Ensure that all new developments incorporate sound design practices and is compatible with the scale, mass, and character of the surrounding area.

The Project is a new relatively small commercial development in an area without existing commercial services and is compatibly with the scale, mass, and character of the surrounding area.

Policy LU-2.3: Develop the Jewett Square and Meyer/Sycamore opportunity sites as walkable neighborhoods, with assets and amenities that contribute positively to Arvin’s quality of life and civic identity.

The Project is the first development in the Meyer/Sycamore opportunity area and will be conditioned to provide wide sidewalks for a better opportunity for pedestrian activity.

Policy LU-4.1: Encourage infill development on vacant parcels within or adjacent to the City’s existing developed areas.

The Project is an in-fill development project, as it is generally surrounded by existing development, within City limits, and on a vacant parcel within the City’s existing developed area.

Policy LU-10.4: Concentrate existing and future commercial and activity center uses adjacent to high density residential areas.

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

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Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) The overall Project site is adjacent to high density land uses to the west and south. Development of the full site would provide concentrated commercial and activity center uses to the adjacent high density areas.

Conclusion
The proposed Project is consistent with the Arvin General Plan and Zoning Ordinance.

Additionally, as conditioned, there is no evidence that suggests approval of the proposed Project will be detrimental to the public health, safety, and welfare of those residing or working nearby.

To ensure continued compatibility of the site with surrounding uses, conditions of approval have been incorporated.

Environmental Review:

The environmental impacts of the Project have been analyzed in accordance with the California Environmental Quality Act (CEQA). Staff recommends that the City Council find and determine that a Class 32 Categorical Exemption (In-fill Development) set forth in CEQA Guidelines Section 15332 applies to the Project, as it involves in-fill development that meets all the following conditions:
• The Project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. • The Project occurs within City limits on a project site of no more than five acres substantially surrounded by urban uses.
• The Project site has no value, as habitat for endangered, rare, or threatened species. • Approval of the project would not result in any significant effects related to traffic, noise, air quality, or water quality.
• The site can be adequately served by all required utilities and public services.

Public Hearing Notice:

Public hearing notices for this Project were posted in two locations on the Property, posted in three public places within the City of Arvin: 1) Arvin City Hall, 2) Arvin Police Department, and 3) Community Development Building; posted on the City of Arvin’s website (www.arvin.org), and mailed to property within 300 feet of the site. As of the date of this report, the City has not received any written comment or verbal inquiries regarding the Project.

City Council Findings:

Site Development Permit 2025-04
In reviewing this SDP application for approval, conditional approval, or denial, the City Council must make the findings set forth below. As indicated, staff finds that all required findings can be satisfied.

1. Compliance with all applicable laws and ordinances.

The proposed Project has been conditioned to ensure compliance with all applicable laws and ordinances. The conditions of approval ensure the proposed Project conforms to all

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

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Staff Report re Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) zoning regulations, building and safety codes, environmental regulations, and all other statutory requirements governing development within the City of Arvin. The conditions of approval serve to reinforce legal compliance throughout the life of the proposed Project.

2. Compliance with all applicable city policies duly adopted by a majority vote of the Planning Commission or City Council.

The proposed Project has been reviewed against all applicable City policies, including those formally adopted by the City Council. Staff has determined the proposed Project is consistent with these policies, including those related to land use, infrastructure, and public safety. The proposed Project supports the City’s broader planning objectives and policy goals, and no deviations from adopted policies are anticipated. .

The proposed Project has been reviewed for conformance with the latest accepted planning and engineering standards. These include, but are not limited to, standards governing site layout, building appearance and structural design, landscaping, utilities, surface drainage and erosion control measures, fire protection infrastructure, site access, and internal and external traffic circulation. The conditions of approval guarantee ongoing compliance with these standards throughout the development process and operational phase of the Project.

Additionally, the City Council shall find that the proposed use will not be detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing or working in the neighborhood.

City Council Action:

The City Council will be acting on SDP 2025-04 and determine whether to:

1. Adopt a Resolution approving Site Development Permit 2025-04 pertaining to the Sycamore and Meyer gas station, convenience store, and drive-through facility located on the southwest corner of Sycamore Road and Meyer Street, on a portion of APN 189-353- 01, including adoption of a Categorical Exemption for the Project according to Section 15332 of the CEQA Guidelines.

Attachments:

A: Resolution Site Development Permit 2025-04
Exhibit “A-1” – Conditions of Approval for SDP 2025-04
B: Aerial Photo
C: Site Plan, Floor Plans, Building Elevations, Landscaping Plan

6.B.2
Attachment: Staff Report Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

Page 1 of 4 ends

Resolution – Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING SITE DEVELOPMENT PERMIT 2025-04 PERTAINING TO

THE SYCAMORE AND MEYER GAS STATION, CONVENIENCE

STORE, AND DRIVE-THROUGH FACILITY LOCATED ON THE

SOUTHWEST CORNER OF SYCAMORE ROAD AND MEYER STREET,
ON A PORTION OF APN 189-353-01, INCLUDING ADOPTION OF A

CATEGORICAL EXEMPTION FOR THE PROJECT ACCORDING TO
SECTION 15332 OF THE CEQA GUIDELINES
WHEREAS, the Planning Commission of the City of Arvin was scheduled to hear this matter at the regular meeting scheduled for August 19th, 2025; and WHEREAS, the aforementioned regular meeting of the Planning Commission was cancelled due to a lack of quorum; and
WHEREAS, at the August 26th, 2025, regular meeting of the City Council, the City Council approved Resolution No. 2025-61 Authorizing Placement of Planning Commission Business onto the September 9th City Council Meeting Agenda, pursuant to Arvin Municipal Code Section 2.24.040; and
WHEREAS, at the September 9th meeting, the City Council considered a request for a Site Development Permit (“SDP”) to facilitate the development of a new gas station, convenience store, and drive-through facility located on the southwest corner of Sycamore Road and Meyer Street (the “Project”), on a portion of APN 189-353-01 (the “Property”); and WHEREAS, the SDP would facilitate the Project, a development of the gas station facility, the commercial building that would house both the convenience store and drive-through, trash enclosure, fencing, landscaping, and off-site improvements including sidewalk, curb, and gutter; and
WHEREAS, a public notice was posted in two locations on the Project Property, posted in three public places within the City of Arvin: 1) Arvin City Hall, 2) Arvin Police Department, and 3) Community Development Building; posted on the City of Arvin’s website (www.arvin.org), and mailed to property within 300 feet of the site at least 10 days prior to the meeting as required by law; and
WHEREAS, a written report was prepared by staff which included a recommendation for approval of SDP 2025-04 for the Project and was made available for public review at least 72 hours prior to the public hearing; and
WHEREAS, development of the Project will be consistent with the development standards of the C-2 zone district and Arvin Municipal Code (“AMC”), including those conditions prescribed by the City Council, based on the evidence contained in the staff report and testimony presented at the public hearing; and

6.B.3
Attachment: Att A Reso Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

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Resolution – Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) WHEREAS, the Project was assessed under the California Environmental Quality Act (“CEQA”); and
WHEREAS, the City Council, after conducting a public hearing, receiving public testimony, and deliberating now desires to approve Site Development Permit 2025-04 subject to the findings and conditions of approval and adopt a finding of a Class 32 Categorical Exemption pursuant to CEQA Guidelines Section 15532 (Infill Development).

NOW, THEREFORE, the City Council of the City of Arvin resolves as follows:

1. Recitals. The recitals and findings set forth above are true and correct and incorporated herein by this reference.

2. CEQA. The City Council makes findings and determines that a Class 32 Categorical Exemption set forth in CEQA Guidelines Section 15532 (Infill Development) applies to this Project, as it consists of infill development that meets the following conditions:
• The Project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. • The Project occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses.
• The Project Property has no value, as habitat for endangered, rare, or threatened species. • Approval of the Project would not result in any significant effects related to traffic, noise, air quality, or water quality. The Project has been reviewed by the City engineer and Planning staff in making this determination.
• The Property can be adequately served by all required utilities and public services as determined by City staff and subject to compliance with conditions of approval.

3. Site Development Permit Findings. The City Council has determined to approve SDP 2025-04 as permissible under AMC Section 17.60.040 and determined that the requirements for SDP 2025-04 can be made, including those required by AMC Section 17.60.040 (A)(1) through (3) and (C)(4)
Finding (A)1. Compliance with all applicable laws and ordinances.

The proposed Project has been conditioned to ensure compliance with all applicable laws and ordinances. The conditions of approval ensure the proposed Project conforms to all zoning regulations, building and safety codes, environmental regulations, and all other statutory requirements governing development within the City of Arvin. The conditions of approval serve to reinforce legal compliance throughout the life of the proposed Project.

Finding (A)2. Compliance with all applicable city policies duly adopted by a majority vote of the Planning Commission or City Council.

6.B.3
Attachment: Att A Reso Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

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Resolution – Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) Finding (A)3. Conformance to latest accepted planning and engineering standards covering the following areas: site layout, building appearance and structural design, landscaping, water and sewer service and other utilities, surface drainage and erosion control, fire protection, access, traffic circulation and parking.

4. The proposed Project has been reviewed for conformance with the latest accepted planning and engineering standards. These include, but are not limited to, standards governing site layout, building appearance and structural design, landscaping, utilities, surface drainage and erosion control measures, fire protection infrastructure, site access, and internal and external traffic circulation. The conditions of approval guarantee ongoing compliance with these standards throughout the development process and operational phase of the Project.

5. Conditional Approval of Site Development Permit 2025-04. Given the foregoing, the City Council approves Site Development Permit 2025-04, subject to the conditions of approval attached herein as Exhibit ‘A-1’.

6. Effective Date: This Resolution shall take effect immediately. ///
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6.B.3
Attachment: Att A Reso Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore &

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Resolution – Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility (SDP 2025-04) I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 09 th day of September 2025
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By: _________________________________
OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By: ________________________________
STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
Exhibit ‘A-1’: Site Development Permit Conditions of Approval I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

6.B.3
Attachment: Att A Reso Sycamore and Meyer Gas Station SDP 2025-04 APN 189-353-01_090925 (Public Hearing - Gas Station (Sycamore & Conditions of Approval – SDP 2025-04 Sycamore and Meyer Gas Station Page 1 of 8 EXHIBIT ‘A-1’

CONDITIONS OF APPROVAL
SITE DEVELOPMENT PERMIT 2025-04
Sycamore and Meyer Gas Station, Convenience Store, and Drive-through Facility September 9, 2025
Notice To Applicant
Pursuant to Government Codes Section 66020(d)(1) and/or Section 66499.37, any protest related to the imposition of fees, dedications, reservations, or exactions for this Project or any proceedings undertaken regarding the City’s actions taken or determinations made regarding the Project, including but not limited to the validity of conditions of approval must occur within ninety (90) calendar days after the date of this decision. This notice does not apply to those fees, dedications, reservations, or exactions which were previously imposed and duly noticed; or where no notice was previously required under the provisions of Government Code Section 66020(d)(1) in effect before January 1, 1997.

Important: Please Read Carefully
This Project is subject to a variety of discretionary conditions of approval. These include conditions based on adopted City plans and policies; those determined through Site Development Permit review and environmental assessment essential to mitigate adverse effects on the environment including the health, safety, and welfare of the community; and recommended conditions for development that are not essential to health, safety, and welfare, but would, on the whole, enhance the Project and its relationship to the neighborhood and environment.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

All discretionary conditions of approval for SDP 2025-04 will ultimately be deemed mandatory unless appealed by the applicant to the City Council within 15 calendar days after the decision by the Planning Commission. In the event you wish to appeal the Planning Commission’s decision or discretionary conditions of approval for this entitlement, you may do so by filing a written appeal with the City Clerk. The appeal shall state the grounds for the appeal and wherein the Commission failed to conform to the requirements of the zoning ordinance. This should include identification of the decision or action appealed (including its identification number) and specific reasons why you believe the decision or action appealed should not be upheld, and the identity of the appellant.

6.B.4
Attachment: Exhibit A-1 SDP Conditions (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Conditions of Approval – SDP 2025-04 Sycamore and Meyer Gas Station Page 2 of 8 Approval of this Site Development Permit may become null and void in the event that development is not completed in accordance with all the conditions and requirements imposed on this use permit, the zoning ordinance, and all City standards and specifications. This development permit and site plan review is granted, and the conditions imposed, are based upon the application submittal provided by the applicant, including any operational statement. The application is material to the issuance of this development permit. Unless the conditions of approval specifically require an operation inconsistent with the application, a new or revised development permit is required if the operation of this establishment changes or becomes inconsistent with the application. Failure to operate in accordance with the conditions and requirements imposed may result in revocation of the use permit, or any other enforcement remedy available under the law.

COMMUNITY DEVELOPMENT DEPARTMENT

Planning Commission Staff Report dated September 9, 2025 statements, drawings, and illustrations are adopted by reference and are conditions of approval.

A Notice of Exemption is filed at the Community Development Department, 141 Plumtree Drive, Arvin, CA and may be viewed during normal business hours.

G-4 Contractors and subcontractors shall obtain a business license from the City of Arvin prior to beginning any work.

G-5 On-site landscaping - The applicant shall submit a landscape and irrigation plan prior to the issuance of the final inspection of the project by the Building Official. Landscape plans are to be submitted to the Planning Division for review and approval.

G-6 The applicant shall submit a Sign Permit, if signs are placed on the project site, to the Planning Division for review and approval. Where required, the applicant shall apply for and receive a building permit for the installation of or replacement of signage.

G-7 The applicant shall sign the Acceptance of Conditions OR Appeal the conditions as imposed by the Planning Commission. In the event you wish to appeal the Planning Commission's decision or discretionary conditions of approval, you may do so by filing a written appeal and payment of the established fees with the City Clerk. The appeal shall include a statement of interest in or relationship to the subject property, the decision or action appealed and specific reasons why you believe the decision or action appealed should not be upheld.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

G-8 Conditions shall run with the land. All owners, present and future, of the property shall be subject to these conditions of approval. Failure to comply with any condition of approval is grounds for immediate suspension or revocation of this site development permit.

G-9 Community Development Director or designee is authorized to consider minor modifications to conditions of approval and timing of implementation of conditions where it is found that such modifications and adjustment in timing of implementation of conditions do not nullify the intent of the conditions established by the City Planning Commission.

G-10 Pay all applicable development impact fees at the rate in effect at the time of payment prior to the issuance of Building Permit.

G-11 The failure to utilize SDP 2025-04 within one (1) year following the date of approval shall render this Site Development Permit null and void. Any extensions of time shall be submitted in writing thirty (30) days prior to permit expiration, subject to review and approval by the City Planner.

PLP-1 All proposed civil plans and site improvements must conform to the applicable requirements of the Arvin Municipal Code, including but not limited to Chapters 13.08 (Sewer System), 15.32 (Floodplain Management), 17.30 (Site Plan Review), 17.60 (Subdivisions), and

17.70 (Development Standards), as well as all applicable state and federal regulations.

PLP-2 Final site plans, grading plans, drainage plans, and all associated improvement plans must be submitted to and approved by the City Engineer and City Planner prior to the commencement of any on-site or off-site work, pursuant to AMC §17.30.030.

UTILITIES AND SERVICE PROVIDER(S):

USP-1 PG&E is the provider of electric and gas services to the project site. All new electrical services shall be underground.

USP-2 Connection to the City’s sanitary sewer system, operated by Veolia West Operation Services, Inc., is required in accordance with AMC §13.08.040. Use of septic systems is prohibited. The developer must submit a sewer connection plan, pay all applicable fees, and obtain necessary City encroachment permits for work within the public right-of-way.

USP-3 Public water service must be obtained through the Arvin Community Services District. The developer must coordinate directly with the District and provide proof of service commitment to the City Building Official prior to the issuance of a Certificate of Occupancy, as required by AMC §15.32.170(B).

EXTERIOR SITE AND BUILDING IMPROVEMENTS:

ES&BI-2 Exterior mechanical, heating, and air conditioning equipment must be screened from view of the public right-of-way and adjacent properties through architectural or landscape screening, as required by AMC §17.70.060.

ES&BI-3 All trash and recycling receptacles must be enclosed with a solid masonry wall, overhead trellis, and sited to minimize visibility from adjacent parcels and public areas. Final design and placement must be approved by the City Planner, and written confirmation from the solid waste service provider must be submitted prior to final approval, in compliance with AMC §17.70.050.

ES&BI-4 The developer must coordinate with the authorized solid waste hauler to determine the required size, configuration, and capacity of the trash and recycling enclosure. The final design

6.B.4
Attachment: Exhibit A-1 SDP Conditions (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Conditions of Approval – SDP 2025-04 Sycamore and Meyer Gas Station Page 5 of 8 must accommodate all waste stream requirements, including separate collection for recyclables, and must be reviewed and approved by both the City Engineer and City Planner.

ES&BI-5 All access drives, parking areas, and vehicle maneuvering areas shall be surfaced with a minimum of two inches (2") of asphalt, concrete, or paving material of higher quality.

ES&BI-6 All improvements within the City of Arvin Right of Way shall conform with current City standards and the applicant shall obtain an encroachment permit before beginning any work within the Right of Way.

ES&BI-7 Elevation plans for the proposed gas station canopy shall be provided to the Planning Division for review and approval prior to issuance of building permits.

ES&BI-8 In cases of masonry walls, all public facing sides must be covered in approved antigraffiti material or must have climbing vines attached to the walls which must be maintained over time to the satisfaction of the City Manager. Any graffiti must be immediately removed by the Applicant within 72 hours when notified by the City Manager or their designee regardless of when the graffiti first appeared. Similarly, any damage to the perimeter fencing must be immediately repaired within 72 hours when notified by the City Manager or designee regardless of when the damage first appeared.

LANDSCAPING AND IRRIGATION:

L&I-1 The applicant must submit a proper landscaping and irrigation plan(s) as required under AMC 17.70 for approval. Such plans should show tree species, shrub species, ground cover, irrigation piping, water calculations, controllers etc. Landscape and Irrigation plans shall incorporate the “Certificate of Compliance - Preparation of Irrigation Plans, Landscape Plan, and Selection plants and trees (Landscape Documentation Plans)” and certification of compliance with the Water Conservation and Water Efficient Landscape Regulations (Section

15.36.030 and Chapter 15.38 Water Efficient Landscape Regulations) must be implemented. The applicant shall retain a Licensed Landscape Architect to prepare irrigation and landscape plans in compliance with Chapter 15.36 Water Conservation, Section 15.36.030 Landscaping and Chapter

15.38 Water Efficient landscape Regulations. Said plans shall be submitted to the City for review and approval. The Landscape Architect shall certify that the submitted plans and installation of irrigation systems and landscaping materials meet all the requirements of the City and State of California Chapter 2.7. Model Water Efficient Landscape Ordinance. Upon implementation of the irrigation system and landscaping, the applicant shall incorporate the “Certification of Installation According to the Landscape Documentation Package and Irrigation Audit” and the applicant shall be responsible for the continued maintenance of the irrigation and landscaping.

L&I-2 The applicant shall provide additional screening at least three (3) feet in height along all parking areas that have frontage along the Sycamore and Meyer street frontage with an option of: a) decorative fence behind landscaped area; b) masonry wall behind landscaped area; or, c) planted hedges. Landscape plans and/or site plan shall be updated to reflect this requirement.

FPM-D&BMP-1 This project is within a designated flood hazard area as shown on the most current FIRM map, all development shall conform to the requirements of Chapter 15.32 of the Arvin Municipal Code.

FPM-D&BMP-2 Developer shall provide all documentation as required in Chapter 15.32.130 and 15.32.170 of the Arvin Municipal Code.

FPM-D&BMP-3 The project is located in the AO flood zone (BFE: 1’; V: 2fps), per the most recent FIRM. All structures as defined by FEMA shall be elevated or flood protected to a minimum of 2 feet above the highest adjacent grade (HAG). HAG shall be as defined by the City of Arvin Floodplain policy. The developer shall provide an elevation certificate completed by a licensed professional certifying each structure meets or exceeds the floodplain requirements.

RIGHT OF WAY IMPROVEMENTS – REQUIREMENTS:

ROWI-R-1 Obstructions within street rights-of-way shall be removed. Upon the review of grading plans, encroachment permits, etc., if applicable, should obstructions be identified, the applicant shall remove the identified obstruction.

ROWI-R-2 The proposed crosswalk across Walnut Street must be designed in accordance with current California MUTCD standards and is subject to review and approval by the City Engineer.

Prior to installation, the developer must obtain an encroachment permit from the City. The design must include appropriate pedestrian warning signage on Walnut Street in both directions of travel, and lighting must be provided to adequately illuminate the crosswalk and adjacent sidewalk area to ensure pedestrian visibility and safety.

PUBLIC WORKS – CITY ENGINEER:

PW-CE-1 The developer obtain an encroachment permit, and shall comply with all requirements of said permit, for all work within the City of Arvin road right of way, per Arvin Municipal Code Section 12.04.020.

PW-CE-2 Roadway tapers as shown for both Meyer and Sycamore shall be designed in conformance with the most recent version of the Caltrans Highway Design Manual, ASHTO Greenbook, California MUTCD, or other acceptable design standard as approved by the City Engineer.

PW-CE-3 The developer must dedicate the ultimate right of way along Sycamore and Meyer as per the current approved circulation element and City of Arvin design standards.

PW-CE-4 All improvement within the road right of way shall conform with current City of Arvin development standards.

6.B.4
Attachment: Exhibit A-1 SDP Conditions (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Conditions of Approval – SDP 2025-04 Sycamore and Meyer Gas Station Page 7 of 8 PW-CE-5 Developer to provide at minimum a trip generation study, if said study shows the project will generate 50 or more peak hour trips a traffic impact study shall be prepared. Additional off-site improvements may be required as a result of this traffic study.

PW-CE-6 On site drainage basin shall be sized in accordance with the most current version of the Kern County Hydrology manual and associated Engineering Bulletin 11-02 – Sump Volume Requirements.

PW-CE-7 Improvement plans showing existing and proposed traffic striping shall be prepared and submitted to the City Engineer for approval.

PW-CE-8 All Civil Plans and improvements must be in substantial compliance with all applicable codes including, but not limited to Arvin Municipal Code (AMC) 13.08, 15.32, 17.30,

17.60, and 17.70.

BUILDING DIVISION:

BD-1 The applicant shall apply for and obtain all building permits prior to the commencement of construction.

KERN COUNTY FIRE PROTECTON:

KCFP–1 Provide a Building Code Analysis on the title sheet. Include the following code information for each building proposed: Description of use, occupancy group, occupancy load, type of construction and floor area.

KCFP–2 Show the distance from the existing fire hydrant(s) to the furthest point of the proposed project as a hose would lay on the ground.

KCFP-3 Submit and obtain a permit from KCFD for installation of hood fire suppression system. (Deferred Submittal)
KCFP-4 Submit plans and obtain a permit from KCFD for installation of liquid carbon dioxide system, in excess of 100lbs, used for beverage dispensing. (Not applicable, CO2 will be 50lbs)
KCFP-5 Provide approved address numbers placed in a position to be plainly legible/visible from the street or road fronting the property. CFC 505.1 (Inspector will verify at final)
KCFP-6 Provide adequate clearance 18” around water heater and ensure that water heater is double strapped 1/3 from the top and 1/3 from the bottom CFC Sec 315.3.1 and H&SC Sec 19211A.

6.B.4
Attachment: Exhibit A-1 SDP Conditions (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Conditions of Approval – SDP 2025-04 Sycamore and Meyer Gas Station Page 8 of 8 KCFP-7 Mount fire extinguishers in visible locations throughout the facility within 75’ travel distance and ensure proper mounting per CFC 906. (Inspector will verify at final) KCFP-8 Ensure installation of fire extinguishers, including Class K, meet requirements in CFC 904 & 906. (Inspector will verify at final)
KCFP-9 Approved portable fire extinguishers with a minimum rating of 2A-20BC shall be provided and located such that an extinguisher is not more than 75 feet from pumps, dispensers or storage fill-pipe openings. CFC Sec 2305.5 KCFP-10 All exit doors shall open in the path of egress. (Inspector will verify at final) KCFP-11 Ensure all exits have illuminated signs with battery back-up power. Test all emergency lights at final inspection. (Inspector will verify at final) KCFP-12 Provide exit signs over all required exit doors. (Inspector will verify at final) KCFP-13 Provide 36” clear space around all electrical panels and ensure all breakers are properly labeled. (Inspector will verify at final)

KERN COUNTY ENVIRONMENTAL HEALTH
KCEH-1 The method of water supply and sewage disposal for the proposed project shall be approved by the Kern County Environmental Health Division.

6.B.4
Attachment: Exhibit A-1 SDP Conditions (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Attachment B
Aerial Photo

6.B.5
Attachment: Att B Aerial Photo (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04)

6.B.5
Attachment: Att B Aerial Photo (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04) Attachment C
Site Plan, Building Elevations, Floor Plan, and
Landscaping Plan

6.B.6
Attachment: Att C Site Plan, Elevations, Floor Plan, Landscaping (Public Hearing - Gas Station (Sycamore & Meyer) SDP 2025-04)

Page 1 of 2 ends

Staff Report re Response to Kern County Grand Jury Report Issued June 17, 2025 re Fentanyl Misuse & Overdoes Prevention.

CITY OF ARVIN
Staff Report
Meeting Date: September 9, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
Jeff Jones, City Manager / Finance Director
SUBJECT: RESPONSE TO KERN COUNTY GRAND JURY REPORT DATED JUNE 17, 2025

RECOMMENDATION
City Council approves the transmittal of the response to the Kern County Civil Grand Jury Report, dated June 17, 2025, as shown in Attachment A.

BACKGROUND:

In California, civil grand juries are authorized to “examine the books and records of any incorporated city or joint powers agency located in the county, in addition to any other investigatory powers granted by this chapter, the grand jury may investigate and report upon the operations, accounts, and records of the officers, departments, functions, an the method of system of performing the duties of any such city or joint powers agency and make such recommendations as it may deem proper and fit.” (California Penal Code section 925a).

Within 90 days after the grand jury submits a report regarding the operations of any public agency, the “governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body...” (California Penal Code section 933(c)).

ANALYSIS:

The Kern County Civil Grand Jury provided the City with a report entitled, “KERN COUNTY FENTANYL MISUSE AND OVERDOSE PREVENTION ALPR CAMERAS DETER CRIME.” City Council’s response pursuant to the California Penal Code is due by September 15, 2025.

City staff prepared a letter to the Civil Grand Jury containing City Council responses to findings and recommendations for consideration.

STAFF RECOMMENDATION:

Staff recommends the City Council approve the transmittal of attachment a to the Foreperson of the Kern County Civil Grand Jury and Presiding Judge of the Kern County Superior Court by the City Attorney.

7.A.1
Attachment: Staff Report - CC GJ Response - Fentanyl Misuse and Overdose Prevention_090925 (Response to Kern County Grand Jury Report

Page 2 of 2 ends

Staff Report re Response to Kern County Grand Jury Report Issued June 17, 2025 re Fentanyl Misuse & Overdoes Prevention.

FINANCIAL IMPACT:

The City is not expected to experience any fiscal impact from responding to the findings and recommendations of the Civil Grand Jury.

ATTACHMENTS:

A. City Council Response to Grand Jury Report entitled “KERN COUNTY FENTANYL MISUSE AND OVERDOSE PREVENTION ALPR CAMERAS DETER CRIME.”

7.A.1
Attachment: Staff Report - CC GJ Response - Fentanyl Misuse and Overdose Prevention_090925 (Response to Kern County Grand Jury Report September 10, 2025

VIA EMAIL
John W. Lua
Presiding Judge
Superior Court of California
County of Kern
1415 Truxtun Avenue, Suite 212
Bakersfield, CA 93301
Foreperson
Kern County Grand Jury
1415 Truxtun Avenue, Suite 600
Bakersfield, CA 93301
Re: Kern County Fentanyl Misuse and Overdose Prevention Honorable Judge Lua and Foreperson:

The City of Arvin (“City”) received a copy of the Kern County Grand Jury Report entitled “Kern County Fentanyl Misuse and Overdose Prevention ALPR Cameras Deter Crime,” on June 12, 2025 (“Report”).

The City Council was asked to respond to Findings #1 through #4 and Recommendations #1 through #3. The City Council responds to the Grand Jury’s findings and recommendations as follows:

FINDINGS
F1. The APD efforts to purchase ALPR for drug prevention and tracking of criminal activities have been stalemated by the Arvin City Council. This may lead to an increase in drug and criminal related activities in their community due to lack of communication with other law-enforcement agencies.

Response: The City Council disagrees with this finding due to insufficient information. The City has considered the purchase of ALPR during the following City Council meetings:

MAYOR
Olivia Calderon

MAYOR PRO TEM
Susana Reyes

COUNCIL MEMBERS
Donny Horton
Jaime Perez

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

7.A.2
Attachment: CC Grand Jury Response - Fentanyl Misuse and Overdose Prevention_090925 (Response to Kern County Grand Jury Report Honorable Judge Lua, Kern County Superior Court
Foreperson, Kern County Grand Jury
September 10, 2025

Page 2 of 5 ends

City Council
Meeting
Date
Members of
City Council
Present
Staff Report
Recommended Action Motion
November
26, 2024
Daniel
Borreli
Susana
Reyes
Donny
Horton
Tim Tarver
Item should not be
approved and should
be considered at an
upcoming meeting
Motion to table item was approved by
a vote of 4-0
December
10, 2024
Daniel
Borreli
Susana
Reyes
Donny
Horton
Tim Tarver
Item should not be
approved and should
be considered at an
upcoming meeting
Motion to table item to the January 14,
2025 meeting was approved by a vote
of 4-0
January 14,
2025
Olivia
Calderon
Susana
Reyes
Donny
Horton
Jaime Perez
Item should not be
approved and should
be considered at an
upcoming meeting
Motion to table item to provide the
opportunity for the public to obtain
further information and have their
questions answered at a community
meeting to be scheduled in the future
by City approved by a vote of 4-0
At each of the aforementioned meetings, City Council was presented with a staff report recommending City Council not approve a resolution authorizing the purchase of a single source two-year subscription of eighteen (18) Flock Safety Falcon Cameras (“Flock Cameras”) and related technology from Flock Group, Inc., but consider it at an upcoming meeting. As seen above, two members of City Council took office in December. Therefore, the current City Council has only considered the policy and fiscal implications of such a purchase once at the January 14th meeting.

Page 3 of 5 ends

At the January 14, 2025 meeting 24 members of the public provided comments. Eleven members were against the purchase of Flock Cameras, nine were in favor and four provided suggestions and concerns. The City Council agreed to table the purchase of Flock Cameras to provide the opportunity for the public to obtain further information and have their questions answered at an additional town hall meeting. The City is working diligently to set a time for an additional town hall meeting in compliance with the current City Council’s direction.

F2. The Arvin City Council has not approved the APD's use of the $700,000 allocated for community education initiatives, as of this report.

Response: The City Council partially agrees with this finding. The City entered into an Agreement with Kern County entitled Kern County Fentanyl Misuse and Overdose Prevention Task Force Fund Allocation Disbursement Agreement, on July 16, 2024 (“Agreement”). A copy of the Agreement is attached hereto for ease of reference. The Agreement provides the City with discretion over the categorical allocation and expenditure of one-time funds (“Funds”) provided within the scope of services detailed in Exhibit A. The scope of services provides an estimated allocation, not a mandatory allocation. Therefore, while the City Council has not approved any community education initiatives as of the date of the Report, for clarification, it is important to note that the City Council may amend the estimated allocation of $70,000 for community education incentives.

Staff has not presented City Council with a community education incentive item that would authorize expenditure of Funds in compliance with the Agreement. However, staff plans to present such an item for City Council consideration in the near future.

F3. Law-enforcement data has shown that ALPR are helping to find and apprehend drug activity and crime in the state. Adding ALPR in Arvin should generate county-wide enhancement of law enforcement continuity.

Response: The City Council disagrees with this finding due to insufficient information.

While there are sources that show ALPR helps to find and apprehend drug activity, there are also sources that highlight issues with ALPR. The City intends to adequately review all information prior to considering additional ALPR resources. ALPR systems are actively deployed on APD vehicles for license plate recognition.

F4. The funds allocated for the acquisition of equipment have not been approved by the Arvin City Council as of the date of this report.

Response: The City Council partially agrees with this finding. As mentioned in the response to Finding No. 2 above, the City Council has not determined whether the estimated amount allocated for the acquisition of equipment is correct in relation to what is necessary for APD. The City intends to comply with all its obligations as outlined in the Agreement, including the consideration of allocating Funds to training and equipment that combat criminal and drug trafficking activities.

Page 4 of 5 ends

RECOMMENDATIONS
R1. By August 31, 2025, the City of Arvin use available methods to educate the public on the Automatic License Plate Readers as a tool that helps prevent drug traffic and criminal activity in the community. (Finding #2)
Response: This recommendation has been implemented. City held a Town Hall meeting on January 9, 2025 to address community privacy concerns and explain the benefits of a twoyear subscription for 18 Flock cameras. This was held in response to public comment provided to the City Council at both the November 24, 2024 Special Meeting and the December 10, 2024 Regular Meeting.

Additional concerns were raised at the January 14, 2025 meeting. These concerns prompted City Council to provide staff with direction to hold another town hall meeting to respond to questions of the community in relation to Flock Cameras. Staff is conducting research and preparing a presentation to be provided to the community at an additional town hall meeting. This meeting will be held as soon as reasonably practicable.

R2. By August 31, 2025, the City of Arvin acquire advanced technology to aid in the enhancement of law enforcement methods for apprehension of criminal and drug trafficking activities. (Findings #1, #3 and #4)
Response: This recommendation will not be implemented until City Council is able to consider the acquisition of Flock Cameras or other technology for the apprehension of criminal and drug trafficking activities in compliance with the Agreement.

R3. By September 30, 2025, Arvin Police Department use drones and ALPR, as a tool to combat criminal activity. (Finding #3)
Response: This recommendation will not be implemented until City Council is able to consider the acquisition of drones and ALPR pursuant to the terms of the Agreement. Again, staff are diligently working to gather all information necessary to analyze the effect of drones and ALPR as a tool to combat criminal activity.

Page 5 of 5 ends

The City Council appreciates the opportunity to provide written responses to the Kern County Civil Grand Jury Report “Kern County Fentanyl Misuse and Overdose Prevention ALPR Cameras Deter Crime.” Should the Grand Jury require any additional information, please contact me directly at [email protected].

Sincerely,
Jeff Jones
City Manager
cc: City Council of the City of Arvin
Stephanie Gutierrez, City Attorney - Burke, Williams & Sorensen, LLP

7.A.2
Attachment: CC Grand Jury Response - Fentanyl Misuse and Overdose Prevention_090925 (Response to Kern County Grand Jury Report

7.A.3
Attachment: 2024-23 Agmt Kern County and Arvin PD Fentanyl Task Force Fund Allocation Disbursement_061124_Redacted (Response to

Arvin City CouncilSeptember 9, 2025

Arvin City Council
September 9, 2025