Agenda — Arvin City Council, September 23, 2025

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 23, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – September 23, 2025

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. ACTION ITEM(S)
A. Approval of A Resolution of the City Council of the City of Arvin Reciting the Fact of the Special Mail Ballot Election Held on August 26, 2025, Declaring the Results and Such Other Matters as Provided by Law.

Motion __________ Second __________ Vote __________
Roll Call: CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ B. Administering of Oath of Office and Seating of Newly-Elected Official.

C. Comments by Incoming Council Member Tim Tarver.

3. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957(b).)
Title: City Manager/Finance Director
C. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representatives: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

PUBLIC COMMENTS ITEM 4 WILL COMMENCE NO EARLIER THAN 7:00PM.

4. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of September 05, 2025 – September 18, 2025.

B. Approval of Payroll Register(s) of September 12, 2025.

C. Approval of First Amendment to Agreement No. 2016-31 Amended and Restated Arvin City Council Meeting Agenda – September 23, 2025

Page 2 of 3 ends

Wastewater Treatment Facility Engineering and Services Agreement Between the City of Arvin and Veolia Water West Operating Services, Inc.

D. Approval of Professional Services Agreement with Municipal Solutions LLC for Executive Search for Chief of Police and Approval of Budget Amendment No. 2526-01.

E. Approval of First Amendment to the Professional Services Agreement with J.

Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

F. Approval of a Memorandum of Understanding (MOU) for the California Department of Housing and Community Development Department REAP 2.0 Project.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

6. DISCUSSION ITEM
A. DiGiorgio Pool Status

7. ACTION ITEM(S)
A. Consideration and Approval of First Amendment to Kern County Agreement No. 409-2024 Regarding Fentanyl Misuse and Overdose Prevention Task Force Funds.

Staff recommends the Council (1) approve the First Amendment to Kern County Agreement No. 409-2024, (2) authorize the City Manager to execute the First Amendment, and (3) direct staff to submit documentation as may be requested by Kern County to finalize the First Amendment.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ B. Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference & Expo to be held on October 07 - 10, 2025 in Long Beach, California.

Staff recommends that the Council designate a voting delegate and up to two alternates.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – September 23, 2025

Page 3 of 3 ends

8. COUNCIL MEMBER COMMENTS

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 18, 2025.

Cecilia Vela, City Clerk
Reso Accepting City Clerk’s Certification and Declaring Results of Special Mail Ballot Election of Aug. 26, 2025

Page 1 of 4 ends

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, RECITING THE FACT OF THE SPECIAL MAIL BALLOT ELECTION HELD ON AUGUST 26, 2025, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW.

WHEREAS, a Special Mail Ballot Election was held and conducted in the City of Arvin, California, on Tuesday, August 26, 2025, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that the voting precincts were properly established; and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the County Elections Department canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as “Exhibit A”.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARVIN, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to applicable law, a Special Mail Ballot election was held in the City of Arvin on the 26th day of August 2025, for the purpose of electing one Councilmember for short-term; and SECTION 2. Pursuant to direction of the City Council, the County Clerk of the County of Kern has conducted a Canvass of Results, entitled “Certificate of County Clerk as to Result of the Canvass of the Special Mail Ballot Election Held August 26, 2025” (“County Canvas of Results”). The County Canvas of Results references the number of votes cast, posted by the County Clerk and on file with the County of Kern as the “Statement of Votes Cast Election Summary Report All Mail Ballot Election August 26, 2025 – Official Final Results, (pages 1-7)” (Statement of Votes Cast”). The County Canvas of Results and Statement of Votes Cast have been examined and accepted by the City Clerk and contain the whole numbers of votes cast as well as votes by precinct. A copy of the County Canvas of Results, together with the associated cover letter and relevant excerpts related to the results for the City of Arvin in the Statement of Votes Cast (pages 1 - 7) are attached as Exhibit “A.”
SECTION 3. The City Council does hereby accept the City Clerk’s Certificate of Canvass of Results of the Special Mail Ballot Election as certified by the City Clerk, attached hereto and made a part hereof as Exhibit “B”, and does declare said election results to be as follows:

Council member: Tim Tarver
SECTION 4. The City Council does hereby declare the persons elected to the Office of Councilmember shall serve a short term and shall serve until their successors are elected and qualified in 2026; and SECTION 5. The City Clerk shall certify the adoption of this Resolution. ///
///
///

2.A.1
Attachment: Reso Accepting Election Results of Aug 26, 2025 Special Mail Ballot Election_092325 (Accepting Certification and Declaring Reso Accepting City Clerk’s Certification and Declaring Results of Special Mail Ballot Election of Aug. 26, 2025

Page 2 of 4 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 23rd day of September 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
Exhibit “A” – Certificate of County Clerk as to Result of the Canvass of the Special Mail Ballot Election Held August 26, 2025 (including Statement of Votes Cast Election Summary Report of All Mail Ballot Election August 26, 2025 – Official Final Results, (pages 1-7).

Exhibit “B” - City Clerk’s Certificate of Canvass of Results of the Special Mail Ballot Election of August 26, 2205.

I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

Page 3 of 4 ends

EXHIBIT “A”

CERTIFICATE OF COUNTY CLERK AS TO RESULT OF THE CANVASS

OF THE SPECIAL MAIL BALLOT ELECTION
HELD AUGUST 26, 2025

Page 4 of 4 ends

EXHIBIT “B”
CITY CLERK’S CERTIFICATE OF CANVASS OF RESULTS

OF THE SPECIAL MAIL BALLOT ELECTION
HELD AUGUST 26, 2025
I, Cecilia Vela, City Clerk of the City of Arvin, do hereby certify to the City Council for the City of Arvin, the Certificate of County Clerk as to Result of the Canvass of the Special Mail Ballot Election Held August 26, 2025 (including Statement Of Votes Cast Election Summary Report - August 26, 2025 All Mail Ballot Election - Official Final Results, pages 1-7), and find that the whole number of votes cast in the City of Arvin, the number of votes given at each precinct and the number of votes given in the City to persons voted for, the respective office for which the persons were candidates in the City and in each precinct were as follows:

WHOLE NUMBER OF VOTES CAST IN THE CITY OF ARVIN: 765
FOR COUNCIL MEMBER (Total Votes)
Henry R. Oliver 25
Anabel Quintino Rubio 272
Tim Tarver 468
FOR COUNCIL MEMBER (By Precinct)
Oliver Rubio Tarver
7050180 003 049 064
7050184 004 032 040
7050186 005 044 047
7050187 003 033 079
7050188 000 035 110
7050190 004 025 054
7050200 006 054 074
TOTAL 25 272 468
Dated: September 23, 2025
CECILIA VELA, City Clerk

2.A.1
Attachment: Reso Accepting Election Results of Aug 26, 2025 Special Mail Ballot Election_092325 (Accepting Certification and Declaring

2.A.2
Attachment: Certificate of Results of Canvass of Special Mail Ballot Election Held Aug 26, 2025_CC Mtg 092325 (Accepting Certification and

2.A.2
Attachment: Certificate of Results of Canvass of Special Mail Ballot Election Held Aug 26, 2025_CC Mtg 092325 (Accepting Certification and Precinct Registered
Voters Cards Cast Voters Cast % Turnout
Countywide
Electionwide
7023211
Poll Place 829 0 0 0.00%
Vote by Mail 829 396 396 47.77%
Mail Ballot 829 0 0 0.00%
Total 829 396 396 47.77%
7023212
Poll Place 967 0 0 0.00%
Vote by Mail 967 480 480 49.64%
Mail Ballot 967 0 0 0.00%
Total 967 480 480 49.64%
7023215
Poll Place 653 0 0 0.00%
Vote by Mail 653 293 293 44.87%
Mail Ballot 653 0 0 0.00%
Total 653 293 293 44.87%
7050180
Poll Place 937 0 0 0.00%
Vote by Mail 937 118 118 12.59%
Mail Ballot 937 0 0 0.00%
Total 937 118 118 12.59%
7050184
Poll Place 808 0 0 0.00%
Vote by Mail 808 77 77 9.53%
Mail Ballot 808 0 0 0.00%
Total 808 77 77 9.53%
SOVC for: All Contests, All Districts, All Counting Groups Election Summary Report
August 26, 2025
All Mail Ballot Election
Official Final Results
Page: 1 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct Registered
Voters Cards Cast Voters Cast % Turnout
7050186
Poll Place 79000 0.00%
Vote by Mail 790 99 99 12.53%
Mail Ballot 79000 0.00%
Total 790 99 99 12.53%
7050187
Poll Place 99600 0.00%
Vote by Mail 996 117 117 11.75%
Mail Ballot 99600 0.00%
Total 996 117 117 11.75%
7050188
Poll Place 91300 0.00%
Vote by Mail 913 146 146 15.99%
Mail Ballot 91300 0.00%
Total 913 146 146 15.99%
7050190
Poll Place 82900 0.00%
Vote by Mail 829 83 83 10.01%
Mail Ballot 82900 0.00%
Total 829 83 83 10.01%
7050200
Poll Place 1,15400 0.00%
Vote by Mail 1,154 134 134 11.61%
Mail Ballot 1,15400 0.00%
Total 1,154 134 134 11.61%
Electionwide - Total 8,876 1,943 1,943 21.89%
Cumulative
Cumulative
Poll Place000 N/A
Vote by Mail000 N/A
Mail Ballot000 N/A
Total000 N/A
Cumulative - Total000 N/A
Countywide - Total 8,876 1,943 1,943 21.89%
Poll Place 8,87600 0.00%
Vote by Mail 8,876 1,943 1,943 21.89%
Page: 2 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct Registered
Voters Cards Cast Voters Cast % Turnout
Mail Ballot 8,87600 0.00%
Page: 3 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 City of Arvin Councilmember - Short Term (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
7050180
Poll Place 0 937 0 0
Vote by Mail 118 937 2 0
Mail Ballot 0 937 0 0
Total 118 937 2 0
7050184
Poll Place 0 808 0 0
Vote by Mail 77 808 1 0
Mail Ballot 0 808 0 0
Total 77 808 1 0
7050186
Poll Place 0 790 0 0
Vote by Mail 99 790 3 0
Mail Ballot 0 790 0 0
Total 99 790 3 0
7050187
Poll Place 0 996 0 0
Vote by Mail 117 996 2 0
Mail Ballot 0 996 0 0
Total 117 996 2 0
7050188
Poll Place 0 913 0 0
Vote by Mail 146 913 1 0
Mail Ballot 0 913 0 0
Total 146 913 1 0
Precinct
HENRY R. OLIVERANABEL QUINTINO RUBIO
Countywide
Electionwide
7050180
Poll Place 0 0
Vote by Mail 3 2.59% 49 42.24%
Mail Ballot 0 0
Total 3 2.59% 49 42.24%
7050184
Poll Place 0 0
Vote by Mail 4 5.26% 32 42.11%
Mail Ballot 0 0
Total 4 5.26% 32 42.11%
7050186
Poll Place 0 0
Vote by Mail 5 5.21% 44 45.83%
Mail Ballot 0 0
Total 5 5.21% 44 45.83%
7050187
Poll Place 0 0
Vote by Mail 3 2.61% 33 28.70%
Mail Ballot 0 0
Total 3 2.61% 33 28.70%
7050188
Poll Place 0 0
Vote by Mail 0 0.00% 35 24.14%
Mail Ballot 0 0
Total 0 0.00% 35 24.14%
Page: 4 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct
TIM TARVERTotal VotesUnresolvedWrite-In
Countywide
Electionwide
7050180
Poll Place000
Vote by Mail 64 55.17% 1160
Mail Ballot000
Total 64 55.17% 1160
7050184
Poll Place000
Vote by Mail 40 52.63% 760
Mail Ballot000
Total 40 52.63% 760
7050186
Poll Place000
Vote by Mail 47 48.96% 960
Mail Ballot000
Total 47 48.96% 960
7050187
Poll Place000
Vote by Mail 79 68.70% 1150
Mail Ballot000
Total 79 68.70% 1150
7050188
Poll Place000
Vote by Mail 110 75.86% 1450
Mail Ballot000
Total 110 75.86% 1450
Page: 5 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct
Times CastRegistered VotersUndervotesOvervotes
7050190
Poll Place0 82900
Vote by Mail 83 82900
Mail Ballot0 82900
Total 83 82900
7050200
Poll Place0 1,15400
Vote by Mail 134 1,15400
Mail Ballot0 1,15400
Total 134 1,15400
Electionwide - Total 774 6,42790
Cumulative
Cumulative
Poll Place0000
Vote by Mail0000
Mail Ballot0000
Total0000
Cumulative - Total0000
Countywide - Total 774 6,42790
Precinct
HENRY R. OLIVERANABEL QUINTINO RUBIO
7050190
Poll Place00
Vote by Mail4 4.82% 25 30.12%
Mail Ballot00
Total4 4.82% 25 30.12%
7050200
Poll Place00
Vote by Mail6 4.48% 54 40.30%
Mail Ballot00
Total6 4.48% 54 40.30%
Electionwide - Total 25 3.27% 272 35.56%
Cumulative
Cumulative
Poll Place00
Vote by Mail00
Mail Ballot00
Total00
Cumulative - Total00
Countywide - Total 25 3.27% 272 35.56%
Page: 6 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct
TIM TARVERTotal VotesUnresolvedWrite-In
7050190
Poll Place000
Vote by Mail 54 65.06% 830
Mail Ballot000
Total 54 65.06% 830
7050200
Poll Place000
Vote by Mail 74 55.22% 1340
Mail Ballot000
Total 74 55.22% 1340
Electionwide - Total 468 61.18% 7650
Cumulative
Cumulative
Poll Place000
Vote by Mail000
Mail Ballot000
Total000
Cumulative - Total000
Countywide - Total 468 61.18% 7650
Page: 7 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Stallion Springs CSD Measure A (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
7023211
Poll Place 0 829 0 0
Vote by Mail 396 829 0 0
Mail Ballot 0 829 0 0
Total 396 829 0 0
7023212
Poll Place 0 967 0 0
Vote by Mail 480 967 0 0
Mail Ballot 0 967 0 0
Total 480 967 0 0
7023215
Poll Place 0 653 0 0
Vote by Mail 293 653 0 0
Mail Ballot 0 653 0 0
Total 293 653 0 0
Electionwide - Total 1,169 2,449 0 0
Cumulative
Cumulative
Poll Place 0 0 0 0
Vote by Mail 0 0 0 0
Mail Ballot 0 0 0 0
Total 0 0 0 0
Cumulative - Total 0 0 0 0
Countywide - Total 1,169 2,449 0 0
Precinct
YESNOTotal Votes
Countywide
Electionwide
7023211
Poll Place 0 0 0
Vote by Mail 342 86.36% 54 13.64% 396
Mail Ballot 0 0 0
Total 342 86.36% 54 13.64% 396
7023212
Poll Place 0 0 0
Vote by Mail 403 83.96% 77 16.04% 480
Mail Ballot 0 0 0
Total 403 83.96% 77 16.04% 480
7023215
Poll Place 0 0 0
Vote by Mail 248 84.64% 45 15.36% 293
Mail Ballot 0 0 0
Total 248 84.64% 45 15.36% 293
Electionwide - Total 993 84.94% 176 15.06% 1,169
Cumulative
Cumulative
Poll Place 0 0 0
Vote by Mail 0 0 0
Mail Ballot 0 0 0
Total 0 0 0
Cumulative - Total 0 0 0
Countywide - Total 993 84.94% 176 15.06% 1,169
Page: 8 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 Precinct
UnresolvedWrite-In
Countywide
Electionwide
7023211
Poll Place0
Vote by Mail0
Mail Ballot0
Total0
7023212
Poll Place0
Vote by Mail0
Mail Ballot0
Total0
7023215
Poll Place0
Vote by Mail0
Mail Ballot0
Total0
Electionwide - Total0
Cumulative
Cumulative
Poll Place0
Vote by Mail0
Mail Ballot0
Total0
Cumulative - Total0
Countywide - Total0
Page: 9 of 9 9/15/2025 2:34:16 PM 2.A.3 Attachment: Statement of Votes Cast - Special Mail Ballot Election Aug 26, 2025_CC Mtg 092325 9/17/2025 1:22:46 PM Page 1 of 11
Payment Register
City of Arvin APPKT01078 - FOR AP 9/9/2025 - 9/19/2025
-
Bank: Main Pool Ck - Main Checking - BOA
Vendor Number
**Void**
Total Vendor Amount

0.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount **Void Check 46499 09/11/2025 0.00
**Void Check 46504 09/11/2025 0.00
1888
Vendor Number

ADAM HUBER
Total Vendor Amount
260.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46496 09/11/2025 260.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FIELD SOBRIETY COURSE FIELD SOBRIETY COURSE 09/10/2025 09/10/2025 0.00 260.00 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
20,054.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46497 09/11/2025 20,054.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

07.25.25-08.25.25 WATER SERVICES 07.25.25-08.25.25 08/31/2025 08/31/2025 0.00 20,054.00 1150
Vendor Number
AT&T
Total Vendor Amount
1,560.71
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46498 09/11/2025 1,560.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000023862939 9391059040 SERVICE 07.01.25- 07.31.25 08/01/2025 08/01/2025 0.00 689.83 000023921268 9391033189 SERVICE 07.13.25- 08.12.25 08/13/2025 08/13/2025 0.00 374.02 000023923030 9391056024 SERVICE 07.13.25 - 08.12.25 08/13/2025 08/13/2025 0.00 496.86 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
422.36
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46500 09/11/2025 422.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X08282025 PW + COMM DEV + CH CELL PHONES 08.23.25-09.22.25 08/22/2025 08/22/2025 0.00 422.36 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
423.89
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46501 09/11/2025 423.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760149521 PD 288 RING TERM WP 07/31/2025 07/31/2025 0.00 46.67 03760149552 PD 288 MICRO V SERPENTI 07/31/2025 07/31/2025 0.00 29.53 03760152368 MICRO V SERPENTI 08/04/2025 08/04/2025 0.00 -29.53 03760159407 110 EV 30LB CYLINDER 08/14/2025 08/14/2025 0.00 368.08 03760159408 110 EV AC SYSTEM O-RING KIT 08/14/2025 08/14/2025 0.00 9.14 1875
Vendor Number

BURKE, WILLIAMS & SORENSEN,LLP
Total Vendor Amount
54,430.87
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46503 09/11/2025 54,430.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 347901 PROF. SERVICES THROUGH JULY 31, 2025 08/12/2025 08/12/2025 0.00 15,871.97 347905 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 3,836.00

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01078 - FOR AP 9/9/2025 - 9/19/2025 9/17/2025 1:22:46 PM Page 2 of 11
347906 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 6,357.50 347907 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 149.30 347908 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 563.50 347909 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 728.00 347910 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 1,092.00 347911 PROF. SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 1,982.50 347912 PROF. SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 1,657.50 347913 PROF SERVICES 775 ORANGE 08/12/2025 08/12/2025 0.00 272.80 347914 PROF SERVICES 341 GROVE 08/12/2025 08/12/2025 0.00 272.80 347915 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 896.00 347916 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 10,075.00 347917 PROF SERVICES THROUGH JULY 2025 08/12/2025 08/12/2025 0.00 10,676.00 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46505 09/11/2025 809.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 41621525 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT AUG 2025 08/12/2025 08/12/2025 0.00 809.89 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
423.91
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46506 09/11/2025 423.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4387 PADLOCK 07/31/2025 07/31/2025 0.00 50.85
4740 SUMP PUMP, THREAD SEAL TAPE 08/06/2025 08/06/2025 0.00 155.61 4744 PROF. RESPIRATOR 08/06/2025 08/06/2025 0.00 119.05 4797 BATTERIES 08/07/2025 08/07/2025 0.00 29.22
5111 WINDOW LOCKS FOR ADOBE COMPLEX 08/13/2025 08/13/2025 0.00 14.91 591210 DRANO MAX CLOG REMOVER 07/28/2025 07/28/2025 0.00 9.73 591937 CHAPIN SPRAYER 08/04/2025 08/04/2025 0.00 28.13
592040 DEWALT DW8062 08/05/2025 08/05/2025 0.00 16.41
1232
Vendor Number
dba ACTION LOCKSMITH
Total Vendor Amount
493.56
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46520 09/11/2025 493.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6046 ADOBE COMPLEX DEADBOLT SUITE O, REKEY 08/18/2025 08/18/2025 0.00 493.56 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
10,231.44
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46507 09/11/2025 10,231.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38598MS AGREEMENT MONTHLY O365 PD 09/01/2025 09/01/2025 0.00 1,372.80 38599MS AGREEMENT MICROSOFT 365 SEPTEMBER 2025 09/01/2025 09/01/2025 0.00 874.30 38600 SECURECENTRIC + FIREWALL SEPTEMBER 2025 09/01/2025 09/01/2025 0.00 7,984.34 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
11,866.30
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46508 09/11/2025 11,866.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-090425 LEASE CHARGES FOR SEPTEMBER 2025 09/04/2025 09/04/2025 0.00 11,866.30

G & W MFG & WELDING
Total Vendor Amount
141.34
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46510 09/11/2025 141.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 15909 UNIT 317 WORKED ON BUMPER HITCH 08/12/2025 08/12/2025 0.00 141.34 1065
Vendor Number

GALLS LLC
Total Vendor Amount

70.18 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46511 09/11/2025 70.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 032318893 PADDLEBACK CUFF 08/22/2025 08/22/2025 0.00 70.18 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
420.60
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46512 09/11/2025 420.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8122025 INTEPRETING SERVICES 8/12/25 08/12/2025 08/12/2025 0.00 420.60 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,451.42
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46513 09/11/2025 2,451.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 40078469 DELL OPTIPLEX COMPUTERS AGREEMENT 09/08/2025 09/08/2025 0.00 2,451.42 1892
Vendor Number
GREEN 365 GARDENING
Total Vendor Amount
1,916.25
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46550 09/11/2025 1,916.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DIGIORGIO PARK DIGIORGIO PARK REPAIR IRRIGATION LEAK 08/18/2025 08/18/2025 0.00 1,916.25 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
4,565.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46515 09/11/2025 4,565.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 26-038 SERVICE REPAIR 08/22/2025 08/22/2025 0.00 165.00 26-047 GAS LINE REPAIR TRANSIT/ COMM. DEV. 08/23/2025 08/23/2025 0.00 4,400.00 1377
Vendor Number

HILLS WINDOW TINTING
Total Vendor Amount
2,655.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46516 09/11/2025 2,655.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OFFICER MEDRANO WINDOW TINT OFFICER MEDRANO WINDOW TINT 08/28/2025 08/28/2025 0.00 625.00 PD PD WINDOW TINTS 08/19/2025 08/19/2025 0.00 290.00
PD - 2023 FORD PD - 2023 FORD 08/26/2025 08/26/2025 0.00 300.00 PW - 2024 FORD PW - 2024 FORD 08/19/2025 08/19/2025 0.00 180.00 PW 2001 FORD PW 2001 FORD 08/20/2025 08/20/2025 0.00 180.00 PW 2024 FORD PW 2024 FORD 08/19/2025 08/19/2025 0.00 180.00 PW 305 PW 305 WINDOW TINT 09/02/2025 09/02/2025 0.00 180.00

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01078 - FOR AP 9/9/2025 - 9/19/2025 9/17/2025 1:22:46 PM Page 4 of 11
PW TINT PW TINT 08/19/2025 08/19/2025 0.00 180.00
PW TRUCKS TINT PW TRUCKS TINT 08/20/2025 08/20/2025 0.00 540.00 1213
Vendor Number

HOME DEPOT PRO INSTITUTIONAL
Total Vendor Amount

15.96 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46517 09/11/2025 15.96
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 878389220 POLYSTYRENE BRUSH 08/11/2025 08/11/2025 0.00 15.96 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
1,970.46
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46518 09/11/2025 1,970.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 73255 800 WALNUT DR. ANNUAL MAINT 08/14/2025 08/14/2025 0.00 105.79 73256 414 4TH AVE ANNUAL MAINT. 08/14/2025 08/14/2025 0.00 339.58 73257 COMM DEV. ANNUAL MAINT. 08/14/2025 08/14/2025 0.00 32.00 73258 CITY HALL ANNUAL MAINT. 08/15/2025 08/15/2025 0.00 64.00 73259 TRANSIT ANNUAL MAINT. 08/14/2025 08/14/2025 0.00 169.79 73260 POLICE DEPT. ANNUAL MAINT. 08/14/2025 08/14/2025 0.00 499.83 73341 MAINTENANCE YARD ANNUAL MAINT. 08/15/2025 08/15/2025 0.00 759.47 1900
Vendor Number

JAY R BEES AUTO DETAILING
Total Vendor Amount
1,720.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46519 09/11/2025 1,720.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

08.27.25 PD FLEET WASH 08.27.25 08/27/2025 08/27/2025 0.00 760.00 PD 09.03.25 PD 09.03.25 09/03/2025 09/03/2025 0.00 520.00 PW - 09.03.25 PW - 09.03.25 09/03/2025 09/03/2025 0.00 40.00 TRANSIT 08/27/25 TRANSIT 08/27/25 08/27/2025 08/27/2025 0.00 40.00 TRANSIT 09.05.25 TRANSIT 09.05.25 09/05/2025 09/05/2025 0.00 360.00 1081
Vendor Number

JIM BURKE FORD
Total Vendor Amount
1,475.14
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46514 09/11/2025 1,475.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1626398 PD 291 TUBE 08/07/2025 08/07/2025 0.00 573.23
1626514 110 EV HOSE 08/12/2025 08/12/2025 0.00 453.41
272732 PW 301 CHECK ENGINE LIGHT ON 03/27/2025 03/27/2025 0.00 448.50 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
300.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46521 09/11/2025 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2025-10 BEHIND THE WHEEL TRAINING 08/09/2025 08/09/2025 0.00 300.00 1050
Vendor Number

KERN COUNTY INFORMATION SERVICES - KERN ITS
Total Vendor Amount
210.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46522 09/11/2025 210.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CI2500000167 FY 25-26 1 QTR CJIS 08/22/2025 08/22/2025 0.00 210.00

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
194.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46523 09/11/2025 194.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 305294 AR100-00011 08/31/2025 08/31/2025 0.00 194.00
1834
Vendor Number

MARANATHA KERN RIVER POWER
Total Vendor Amount
355.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46524 09/11/2025 355.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 175771 LABOR, TRASH PUMP 08/08/2025 08/08/2025 0.00 118.50 175826 WATER PUMP REPAIR 08/11/2025 08/11/2025 0.00 156.50 34026 KERN RIVER POWER REPAIR 08/06/2025 08/06/2025 0.00 40.00 34068 REPAIR - KERN RIVER POWER 08/07/2025 08/07/2025 0.00 40.00 1455
Vendor Number

MARIA CANTU
Total Vendor Amount
410.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46525 09/11/2025 410.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 08/28/2025 08/28/2025 0.00 410.00 1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
252.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46526 09/11/2025 252.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV04892911 PLAN SUBSCRIPTION 07.30.25-08.29.25 07/30/2025 07/30/2025 0.00 252.00 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
5,070.03
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46527 09/11/2025 5,070.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855307497 BIN RENT AND 4 YD ROLL OFF 09.01.25 09/01/2025 09/01/2025 0.00 804.34 N4855310433 BIN RENT AND 4 YD ROLL OFF AUGUST 2025 08/13/2025 08/13/2025 0.00 4,265.69 1909
Vendor Number

NANSY MORAN
Total Vendor Amount
550.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46528 09/11/2025 550.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HAL REIMBURSEMENT FOR VET'S HAL 08/28/2025 08/28/2025 0.00 550.00 1891
Vendor Number

NAPA TRUCK AND TRAILER
Total Vendor Amount
349.59
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46539 09/11/2025 349.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 139963 TRANSIT 110 EV ALARM 08/07/2025 08/07/2025 0.00 32.48 140101 TRANSIT 207 EV CONVENTIONAL GREEN COOLING 08/11/2025 08/11/2025 0.00 268.37 140104 TRANSIT 207-EV PERMATEX THREAD SEALANT 08/11/2025 08/11/2025 0.00 48.74 1425
Vendor Number

NEXTALK INC
Total Vendor Amount
172.50
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46529 09/11/2025 172.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount NT-15119 INTERPRETING SERVICES 08/15/2025 08/15/2025 0.00 172.50

OREILLY AUTOMOTIVE INC
Total Vendor Amount
1,257.59
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46530 09/11/2025 1,257.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-461157 PW 320 HEX NUT 07/29/2025 07/29/2025 0.00 5.40 4451-461678 PD 288 FLEET RUNNER 07/31/2025 07/31/2025 0.00 81.47 4451-461784 PD 288 BELT TENSNER 08/01/2025 08/01/2025 0.00 179.67 4451-462522 PD 288 FAN CLUTCH 08/04/2025 08/04/2025 0.00 466.37 4451-462698 TRANSIT 1 GAL ANTIFREEZ 08/05/2025 08/05/2025 0.00 116.85 4451-462779 JUMP STARTER FOR PW 08/05/2025 08/05/2025 0.00 216.49 4451-462940 TRANSIT 203 CAR FOGGER 08/06/2025 08/06/2025 0.00 30.06 4451-463166 PINTLE BALL TOHAUL CRACK SEALER TRAILER 08/07/2025 08/07/2025 0.00 161.28 1109
Vendor Number

PACIFIC IRRIGATION
Total Vendor Amount
605.89
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46531 09/11/2025 605.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00231040 DIGIORGIO PARK COUPLERS 08/14/2025 08/14/2025 0.00 605.89 1108
Vendor Number
PG & E
Total Vendor Amount
13,745.94
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46532 09/11/2025 13,745.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 07.23.25-08.20.25 2004215572-9 07.23.25-08.20.25 08/21/2025 08/21/2025 0.00 314.99 5299823039-6 08.01.25-09.01.25 5299823039-6 08.01.25-09.01.25 09/02/2025 09/02/2025 0.00 4,048.74 7317315093-6 07.23.25-07.31.25 7317315093-6 07.23.25-07.31.25 08/17/2025 08/17/2025 0.00 719.91 7317315093-6 08.01.25-09.01.25 7317315093-6 08.01.25-09.01.25 09/02/2025 09/02/2025 0.00 2,413.08 7368140966-7 07.22.25-08.19.25 7368140966-7 07.22.25-08.19.25 08/20/2025 08/20/2025 0.00 264.45 8440977428-2 07.31.25-08.28.25 8440977428-2 07.31.25-08.28.25 08/28/2025 08/28/2025 0.00 301.56 9037046200-2 07.23.25-08.20.25 9037046200-2 07.23.25-08.20.25 08/26/2025 08/26/2025 0.00 4,984.13 9132070691-3 07.23.25-08.01.25 9132070691-3 07.23.25-08.01.25 08/17/2025 08/17/2025 0.00 114.81 9132070691-3 08.02.25-09.01.25 9132070691-3 08.02.25-09.01.25 09/02/2025 09/02/2025 0.00 584.27 1670
Vendor Number
ReadyRefresh
Total Vendor Amount
366.91
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46502 09/11/2025 366.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 05H6707940541 WATER DELIVERY 07.27.25-08.26.25 08/28/2025 08/28/2025 0.00 366.91 1907
Vendor Number
ROBERT A. NEVAREZ, POLICE PRACTICES CONSULTANT
Total Vendor Amount
2,437.50
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46533 09/11/2025 2,437.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 281 AUGUST HOURS 09/03/2025 09/03/2025 0.00 2,437.50
1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,005.08
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46534 09/11/2025 2,005.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65360881 WEEK ENDING 08.29.25 STEPHANIE M. 09/03/2025 09/03/2025 0.00 1,002.54 65369622 WEEK ENDING 09.05.25 STEPHANIE M. 09/08/2025 09/08/2025 0.00 1,002.54

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
114.52
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46535 09/11/2025 114.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 157259579-001 DIGIORGIO PARK REPAIR IRRIGATION 08/14/2025 08/14/2025 0.00 114.52 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
120.82
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46536 09/11/2025 120.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 07.24.25- 08.25.25 SERVICES 07.24.25- 08.25.25 08/27/2025 08/27/2025 0.00 120.82 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
494.52
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46537 09/11/2025 494.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901090125 SERVICE 09.01.25-09.30.25 09/01/2025 09/01/2025 0.00 314.52 168251101082125 PUBLIC WORKS SVC 08.29.25-09.28.25 08/21/2025 08/21/2025 0.00 180.00 1130
Vendor Number

TAG AMS INC
Total Vendor Amount

95.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46538 09/11/2025 95.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4738 RANDOM DOT TEST 08/08/2025 08/08/2025 0.00 95.00
1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46540 09/11/2025 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 896422 ARVIN ADOBE COMPLEX FIRE MONITORING SEPT. 2025 09/01/2025 09/01/2025 0.00 55.00 1908
Vendor Number
THERMALAIR, INC.

Total Vendor Amount

25.00 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46541 09/11/2025 25.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT FOR BUSINESS LICENSE OVERPAYMENT FOR BUSINESS LICENSE 08/28/2025 08/28/2025 0.00 25.00 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
199.88
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46542 09/11/2025 199.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06-117643 PPE FOR STAFF 08/12/2025 08/12/2025 0.00 199.88 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
120.62
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46543 09/11/2025 120.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 244265 PW 305 NEW TIRE 08/21/2025 08/21/2025 0.00 120.62

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01078 - FOR AP 9/9/2025 - 9/19/2025 9/17/2025 1:22:46 PM Page 8 of 11
1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
460.08
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46544 09/11/2025 460.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6121966626 ARVIN PW CELL PHONES 07.26.25 -08.25.25 08/25/2025 08/25/2025 0.00 460.08 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,303.56
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46545 09/11/2025 1,303.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6121966624 ARVIN PD CELL PHONES 07.26.25-08.25.25 08/25/2025 08/25/2025 0.00 1,303.56 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.22
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46546 09/11/2025 848.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6121966625 ARVIN PD AIR CARDS 07.26.25-08.25.25 08/25/2025 08/25/2025 0.00 848.22 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
763.41
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46547 09/11/2025 763.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6122197070 TRANSIT SVCS 07.29.25- 08.28.25 09/10/2025 09/10/2025 0.00 763.41 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46548 09/11/2025 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0825-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA AUGUST 2025 09/04/2025 09/04/2025 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
428.94
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46549 09/11/2025 428.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5035508605 COMM DEV LEASE 08.12.25- 09.11.25 08/15/2025 08/15/2025 0.00 285.91 5035613627 COMM DEV LEASE 08.21.25 - 09.20.25 08/26/2025 08/26/2025 0.00 143.03 1555
Vendor Number

WEX BANK
Total Vendor Amount
13,952.04
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46551 09/11/2025 13,952.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 106914400 FUEL USAGE FOR AUGUST 2025 08/25/2025 08/25/2025 0.00 13,952.04 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
950.00
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46552 09/11/2025 950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001880 APOA Dues 08/29/2025 08/29/2025 0.00 950.00

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,021.72
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46553 09/11/2025 1,021.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001881 SEIU Dues 08/29/2025 08/29/2025 0.00 27.00
INV0001882 SEIU Dues 08/29/2025 08/29/2025 0.00 994.72
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
210.34
Vendor DBA
Payment Type Payment Number Payment Date Payment Amount Check 46554 09/11/2025 210.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001884 GARNISHMENT - AP 9/9/25 - 9/19/2025 08/29/2025 09/15/2025 0.00 210.34

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01078 - FOR AP 9/9/2025 - 9/19/2025 9/17/2025 1:22:46 PM Page 10 of 11
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Voided **Void Check01 0.00 0.00
Main Pool Ck Check 70 29 0.00 122,436.24
Main Pool Ck Voided **Void Check01 0.00 0.00
Main Pool Ck Check 57 25 0.00 43,766.59
Packet Totals: 127 56 0.00 166,202.83
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 2,182.06
Packet Totals:
43 0.00 2,182.06

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01078 - FOR AP 9/9/2025 - 9/19/2025 9/17/2025 1:22:46 PM Page 11 of 11
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -168,384.89
Packet Totals: -168,384.89

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) 9/17/2025 1:14:24 PM Page 1 of 4
Payment Register
City of Arvin APPKT01084 - FOR AP 9/17/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
227.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 227.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 203839 TRANSIT MEDICAL SUPPLY 08/22/2025 08/22/2025 0.00 227.63 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
2,049.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 2,049.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0801092 SUPPLEMENTAL INS AUGUST 2025 08/25/2025 08/25/2025 0.00 2,049.12 1369
Vendor Number

COMPUTERSHARE CORPORATE TRUST CCT DEBT SERVICE
Total Vendor Amount
2,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 2,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2457138.1 ADMIN CAHRGES FOR 08.08.25 - 08.07.26 08/01/2025 08/01/2025 0.00 2,500.00 1403
Vendor Number

GRIFFIN GRAPHICS INC
Total Vendor Amount
182.81
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 182.81
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 13002 TRANSIT COA SHIRTS 09/13/2025 09/13/2025 0.00 182.81 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
5,019.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 5,019.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20250410 PROF. SERVICES 08.01.25 - 08.15.25 08/18/2025 08/18/2025 0.00 5,019.50 1900
Vendor Number

JAY R BEES AUTO DETAILING
Total Vendor Amount
860.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 860.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PD 09/10/2025 PD 09/10/2025 09/10/2025 09/10/2025 0.00 660.00 TRANSIT 09/12/2025 TRANSIT 09/12/2025 09/12/2025 09/12/2025 0.00 200.00 1443
Vendor Number

KERN COUNTY AUDITOR-CONTROLLER-COUNTY CLERK
Total Vendor Amount
4,620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 4,620.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8/21/2025 LAFCO'S OPERATING COST FOR FY 2026 08/21/2025 08/21/2025 0.00 4,620.00

LAUREL AG & WATER SOUTH
Total Vendor Amount
3,995.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 3,995.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVLAW-059794 ARVIN AG FIELD SINKHOLE #2 08/28/2025 08/28/2025 0.00 3,995.90 1836
Vendor Number

REGIONAL GOVERNMENT SERVICES AUTHORITY
Total Vendor Amount
8,431.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 8,431.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 18791 CONTRACT SERVICES FOR JUNE 2025 06/30/2025 06/30/2025 0.00 8,431.90 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
2,133.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 1,595.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV # 18 CITY OF ARVIN PLHA FEB 2024 - JUN 2024 04/03/2025 04/03/2025 0.00 1,595.12 Check 09/17/2025 538.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV #19 CITY OF ARVIN PLHA JULY 2024 - SEPT. 2024 04/09/2025 04/09/2025 0.00 538.32 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
1,159.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/17/2025 1,159.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 244513 PW 304 NEW TIRES 08/29/2025 08/29/2025 0.00 1,159.97

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01084 - FOR AP 9/17/2025
9/17/2025 1:14:24 PM Page 3 of 4
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 13 12 0.00 31,180.27
Packet Totals: 13 12 0.00 31,180.27

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.) Payment Register APPKT01084 - FOR AP 9/17/2025
9/17/2025 1:14:24 PM Page 4 of 4
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -31,180.27
Packet Totals: -31,180.27

5.A.1
Attachment: Demand Register(s) of September 05 - September 18, 2025 (Demand Register(s) of September 05, 2025 - September 18, 2025.)

5.B.1
Attachment: Payroll Register(s) of September 12, 2025 (Payroll Register(s) of Septermber 12, 2025.)

Page 1 of 2 ends

Staff Report – First Amend to Agreement with Veolia Water for Operation and Maintenance of Arvin WWTF.

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of First Amendment to the Agreement between the City of Arvin and Veolia Water West Operating Services, Inc. for the Operation and Maintenance of the Arvin Wastewater Treatment Facility.

RECOMMENDATION
It is recommended that the City Council approve the First Amendment (the “First Amendment”) to the 2016 Agreement No. 2016-31, entitled, “Amended and Restated Wastewater Treatment Facility Engineering and Services Agreement” (the “Agreement”) between the City and Veolia Water West Operating Services, Inc. (“Veolia”) to reduce the City’s annual maximum service fee payable to Veolia from $1,918,019.88 to $1,662,980.88 and make electricity a pass-through cost to the City.

BACKGROUND
Original Agreement
The City and Veolia entered into the Agreement for Veolia’s operation and maintenance of the City-owned Arvin Wastewater Treatment Facility (the “Facility”). The Agreement’s term extends through November 30, 2034 with automatic five-year extensions thereafter unless specified notice is provided.

The Agreement established an initial amount of annual maximum compensation of $1,394,300.62 via “Service Fee,” as defined in Agreement Section 7.02, which has increased to inflationary consumer price index (“CPI”) increases under Agreement Section 7.04 to $1,918,008 per year.

First Amendment
Here, in light of the City’s installation of a solar energy system for the Facility in October 2025, the First Amendment would make electricity a pass-through cost to the City and reduce the overall annual Service Fee to $1,662,980.88 per year, or $138,581.74 per month. The Service Fee would still be subject to increases under Agreement section 7.04 for CPI.

FISCAL IMPACT
Approval of this amendment will reduce the annual contract amount by $255,039 per year upon adoption.

5.C.1
Attachment: Arvin - Staff Report - Veolia First Amendment (1) (First Amendment to 2016 Veolia contract)

Page 2 of 2 ends

Staff Report – First Amend to Agreement with Veolia Water for Operation and Maintenance of Arvin WWTF.

ALTERNATIVE
In lieu of approving the proposed First Amendment, the City could maintain the current form of the Agreement. However, that would require the City to pay approximately more than $255,000 for the annual Service Fee, which the First Amendment would reduce. Thus, City staff recommends City Council approval of the proposed First Amendment.

CEQA ANALYSIS
The action proposed in this report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines § 15061(b)(3) because the activity involves payments/fees concerning professional services; it does not involve any physical changes to the environment. Therefore, it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

ATTACHMENT
First Amendment

5.C.1
Attachment: Arvin - Staff Report - Veolia First Amendment (1) (First Amendment to 2016 Veolia contract) AGREEMENT NO. __________
FIRST AMENDMENT TO AGREEMENT N0. 2016-31 AMENDED AND

RESTATED WASTEWATER TREATMENT FACILITY ENGINEERING

AND SERVICES AGREEMENT
This First Amendment (this “Amendment”), with an effective date of November 1, 2025, is an amendment to that certain Amended and Restated Wastewater Treatment Facility Engineering and Services Agreement, dated as of October 4, 2016 (as amended, the “Agreement”), by and between Veolia Water West Operating Services, Inc., a Delaware corporation (“VWWOS”), and the City of Arvin, California, (“City” and, together with VWWOS, the “Parties”).

RECITALS
WHEREAS, City and VWWOS entered into the Agreement in order to provide for the operation and maintenance of City’s wastewater treatment facility (defined in the Agreement as the “Facility”; and
WHEREAS, the Parties wish to amend the Agreement to, among other things, account for City’s installation of a solar energy system to provide electricity to the Facility by reducing the Service Fee payable to Veolia and making electricity a Pass-Through Cost.

NOW, THEREFORE, in consideration of the mutual covenants and conditionscontained in this Amendment, City and VWWOS agree as follows:

1. Capitalized terms used but not otherwise defined in this Amendment shall have the same meaning given to those terms in the Agreement.

2. Section 7.02 is hereby deleted and replaced in its entirety with the following:
“Effective on the Effective Date, City shall pay to VWWOS a monthly service fee (the “Service Fee”) equal to the sum of l/12th of the base annual compensation payable in consideration of performance of the Services (“Fixed Component”) plus applicable Pass-Through-Costs. Commencing on the effective date of Amendment 1 to this Agreement, the Fixed Component of the Service Fee shall be $1,662,980.88 per year, or a monthly fee of $138,581.74, and adjusted as of the Anniversary Date each calendar year pursuant to the Adjustment Escalator as provided under Section 7.04.”

3. Section 7.05(d) is hereby deleted and replaced in its entirety with the following:
“Pass-Through Costs. In addition to the Service Fee, City shall reimburse VWWOS for the actual costs (collectively, “Pass-Through Costs”) of (i) solid waste treatment and disposal arising out of or related to the operations of the Facility (including the cost of transportation, disposal charges and any third party charges),

5.C.2
Attachment: Veolia-Arvin - Amendment 1 to A&R WWTF Agreement final (gbl 082025) (First Amendment to 2016 Veolia contract) (ii) Sewage Sludge treatment and disposal arising out of or related to the operations of the Facility (including the cost of transportation, disposal charges, third party charges and other expenses as approved in Schedule B.8), and (iii) charges for electricity usage arising out of or related to the operations of the Facility or the Sewage Collection System arising out of Section 5.01(j) or otherwise. VWWOS shall provide City with an invoice of such amounts as and when incurred and the City shall pay such amounts within thirty (30) days after delivery of the invoice.

The costs of such insurance and bonds and other costs properly chargeable to Capital Projects undertaken by VWWOS shall not be treated as Pass-Through Costs, but, rather shall be paid for as set forth in such other amendment to this Agreement or other agreement between VWWOS and the City that evidences such Capital Project. Except as otherwise provided in this Agreement, Pass-Through Costs shall not exceed the actual costs set forth in invoices submitted by third party vendors/contractors to VWWOS. Pass-Through Costs for Sludge treatment and disposal incurred prior to the Effective Date shall be subject to compensation as provided in the Existing Agreement.”

4. This Amendment sets forth the entire agreement between the Parties with respect to the matters set forth herein. There have been no additional oral or written representations or agreements. Except as expressly modified or amended herein, all the terms and conditions set forth in the Agreement remain unchanged, in full force and effect, and are incorporated by reference. In the event of a conflict between the provisions of the Agreement and this Amendment, the provisions of this Amendment shall govern and control.

5. This Amendment may be executed in multiple counterparts, each of which is deemed an original but together constitute one and the same instrument, and a signature delivered by facsimile, email, or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signature. The individuals executing this Amendment represent and warrant that they have the right, power, legal capacity, and authority to enter into this Amendment on behalf of the respective legal entities of VWWOS and City. This Amendment shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.
[Signature Page Follows]

5.C.2
Attachment: Veolia-Arvin - Amendment 1 to A&R WWTF Agreement final (gbl 082025) (First Amendment to 2016 Veolia contract) IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment as of the date first written above.

CITY OF ARVIN, CALIFORNIA
By:

Name: Jeff Jones
Title: City Manager

APPROVED AS TO FORM
By:

Name: Stephanie Gutierrez
Title: City Attorney
VEOLIA WATER WEST OPERATING SERVICES, INC.

By:

Name: Aaditya Raman
Title: President
By:

Name: Scott Pearsall
Title:

5.C.2
Attachment: Veolia-Arvin - Amendment 1 to A&R WWTF Agreement final (gbl 082025) (First Amendment to 2016 Veolia contract)

Page 1 of 1 ends

Staff Report re Approval of PSA with Municipal Solutions LLC for Executive Search for Chief of Police.

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Consideration and Approval of Professional Services Agreement with Municipal Solutions LLC for Executive Search for Chief of Police and Approval of Budget Amendment No. 2526-01.

BACKGROUND:

On August 18, 2025, the City of Arvin solicited for proposals from executive recruitment companies to assist with the recruitment of a Chief of Police. The city received 6 proposals and 3 were determined to be responsive.

Staff reviewed the proposals and Municipal Solutions LLC was selected based on past performance with the city, cost, and overall analysis of their proposal.

The cost for this search is $22,600 and the proposal includes a 2-year performance warranty.

STAFF RECOMMENDATION:

Staff recommends approval of the Professional Services Agreement with Municipal Solutions LLC and approval of Budget Amendment No. 2526-01.

FINANCIAL IMPACT:
$22,600. A budget amendment to the general fund reserves will be required.

ATTACHMENTS:
- Proposal submitted by Municipal Solutions LLC.

5.D.1
Attachment: Staff Report PSA with Municipal Solutions for Executive Search of Chief of Police_092325 (Municipal Solutions PSA - Police Chief)

Page 1 of 11 ends

AGREEMENT NO. _________

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF ARVIN AND

MUNICIPAL SOLUTIONS LLC

FOR EXECUTIVE SEARCH FOR CHIEF OF POLICE
THIS AGREEMENT is entered into this _________ day of September, 2025, by and between the CITY OF ARVIN, a municipal corporation and general law city (“CITY”) and Municipal Solutions LLC, a state of Arizona Corporation (“CONSULTANT”). CITY and CONSULTANT may be referred to, individually or collectively, as “party” or “parties."

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $22,600 (twenty-two thousand six hundred dollars) for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “A”, which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “A”, which is incorporated by reference.

B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists services provided as set forth in Exhibit “A” (the tasks performed, the percentage of the task completed during the billing

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 2 of 11 ends

4903-6767-7260 v4
period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.

5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over $22,600 (twenty-two thousand six hundred) for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder.

Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

8. TERM. The term of this Agreement will be from September 24, 2025 to June 30, 2026.

Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 3 of 11 ends

4903-6767-7260 v4
A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
- Executive Search for Chief of Police
- Budget of $22,600
- Proposal from Municipal Solutions LLC (proposal attached as Exhibit A)

12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 4 of 11 ends

4903-6767-7260 v4
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT'’ own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.

17. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work.

Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 5 of 11 ends

4903-6767-7260 v4
notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will hold harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s
officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT will indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorneys’ fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 6 of 11 ends

4903-6767-7260 v4
concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities.

CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto.

Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 7 of 11 ends

4903-6767-7260 v4
prior written notice to CITY.

C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the Assistant City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 8 of 11 ends

4903-6767-7260 v4
progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: David A. Eversten, CEO & Principal Attention: Jeff Jones, City Manager Municipal Solutions LLC City of Arvin
875 S. Estrella Parkway #5038 200 Campus Drive
Goodyear (Phoenix), AZ 85338 Arvin, CA 93203
Phone: (888) 545-7333 Phone: (661) 854-3134
Email: [email protected] Email: [email protected] With a copy to: Click here to enter text. With a copy to: Stephanie Gutierrez, City Attorney
Click here to enter text. Burke, Williams & Sorensen LLP Click here to enter text. 1770 Iowa Avenue, Suite 240
Click here to enter text. Riverside, CA 92507-2479
phone Phone: 951.801.6623
email Email:[email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee,

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 9 of 11 ends

4903-6767-7260 v4
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Kern County.

31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment.

CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.

36. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 10 of 11 ends

4903-6767-7260 v4

38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[SIGNATURES ON NEXT PAGE]

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) City of Arvin
Agreement No. ______
Municipal Solutions LLC

Page 11 of 11 ends

4903-6767-7260 v4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
“CONSULTANT”
Municipal Solutions LLC
By: ____________________________
David A. Eversten, CEO & Principal
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.D.2
Attachment: PSA - Municipal Solutions LLC for Executive Search for Chief of Police_092325 (Municipal Solutions PSA - Police Chief) Proposal, Qualifications & Recruitment Schedule
w/ discounted price for 2
nd & 3rd searches
Submitted: 2 September 2025
Prepared for:

City of Arvin
200 Campus Drive
Arvin, CA 93203
Attn: Jeff Jones, City Manager
Prepared by:

Municipal Solutions LLC
Local Government Services
875 S. Estrella Parkway # 5038
Goodyear (Phoenix),AZ, 85338
Phone: (888) 545-7333
David A. Evertsen, CEO & Principal

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA
Municipal Solutions® lie
Efficiency. Tech no logy. Safety.

Executive Search Services
21Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
City of Arvin
200 Campus Drive
Arvin, CA 93203
Attn: Jeff Jones, City Manager
Mr. Jones -
RE: Executive Search Proposal, Qualifications & Scope of Work for Chief of Police
2 September 2025
In 2021, we facilitated the City Manager's search, and involved all City Council, and staff in that process. Our recruiting process resulted in 35 candidates - and through a highly technical and participatory evaluation process, we were successful. Although we are sad to see the departure of your previous Chief of Police, are thrilled to once again have the opportunity to work with the City of Arvin. We have a lot of success to build on - we know and love Arvin and our highly-successful process will help you develop a high-quality candidate pool - candidates who are qualified, a good fit, and who have a compelling reason to come to Artin as its next Chief of Police.

Our Executive Search Team is highly respected, and they use an effective and proven process which has aided more than 400 successful local government searches and interim placements:
✓ we consider the unique needs of our client organizations, ✓ we have managed multiple/ concurrent searches for multiple clients, ✓ we rely on a national network of 6,000 public administrators and 9,000 elected officials, ✓ we use a 3-part Recruiting Process including both manual (personal) and digital (social media) methods system to attract candidates - including those not previously considering a change of venue, ✓ we developed SmartCheck®- a 4-level background investigation process of social media/ news archives, references, employment & education verification, and criminal/ civil/ financial records, ✓ we attract incredible men, women and minorities who could be a 'best fit' for and committed to your community.

Our proposal includes a significantly-reduced pricing for future searches *:

Chief of Police
$23,600*
-$ 1,000
Cost er search
2 nd search (future)
$21,600*
-$ 2,000
•ifwe modify a previous recruitment profile.

Our experience in California qualified us for this assignment:

Jrd search (future)
$20,600*
-$ 3,000
r California: Apple Valley. Arvin, Blythe. California City. Chula Vista. Coachella, Costa Mesa, Desert Hot Springs, Dinuba, Eureka, LaFayette. La Habra Heights. Loma Linda. Los Angeles Redevelopment Agency, Madera, Manteca, Petaluma, San Bernardino County, & Vallejo:

Our national & state-by-state search experience uniquely qualifies us for this assignment:
r Arizona. Alabama. Alaska. Florida. Georgia. Illinois. Iowa, Kansas. Kentucky. Maine. Ma,yland, Massachusetts.

Michigan. Mississippi. Minnesota. Montana. New Hampshire, New Jersey. New Mexico, New York, North Carolina.

Oklahoma. Ohio, Oregon, Pennsylvania, Rhode Island. Texas, Virginia. Washington, Washington D.C. and more' f"/iunicip2! �olu(icns(�) t!c
Effic:2ncy. -T echnolr...;gy. �:2lery.

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
We have successfully matched 1 00s of governments with their next executive and have conducted concurrent national searches for a variety of positions and other HR consultations for the following local governments:
, Alaska: Matanuska-Susitna Borough. North Pole, Sitka, Valdez; , Arizona: Anthem, Avondale. Buckeye, Chandler, El Mirage (x4), Flagstaff, Fountain Hills, Glendale, Goodyear, Guadalupe, Kingman, Mesa, Maricopa, Payson, Phoenix. Queen Creek, Safford, Scottsdale. Tusayan, Yuma, Fort Mojave Indian Tribe;
, Colorado: Aurora, Fort Collins, Wellington;
, Florida: Largo, Collier County, Tequesta, Port St. Lucie. Delray Beach, Daytona Beach, Jupiter Island:
,. Maryland: Baltimore, Brunswick, Cheverly, Glenarden, La Plata, MD Parks & Planning Commission , Kansas: Arkansas City, Salina
, Massachusetts: Dartmouth
, Michigan: Walker
; Minnesota: Murray County
, Nevada: Elko, Mesquite, No11h Las Vegas
► New Hampshire: Hanover
, New Mexico: Alamogordo, Farmington, Gallup, Sunland Park; , North Carolina: Fayetteville Greenville Utilities Commission, Greensboro, Union County; , Ohio: Dublin
;- Pennsylvania: Upper Darby Township, Upper Providence Township, Norristown (x3); ,.- South Dakota: Huron
► Texas: Lampasas, Odessa (x3), Port Arthur (3x)
, Ut�h: CentAn1illA, CIAAtfield. Cottonwood Heights. Draper. Eagle Mountain, Fruit Heiqhts, Harrisville, Hurricane, Kaysville, Layton, Lindon, North Ogden, Pleasant Grove, Pleasant View, Provo, Syracuse, Washington Terrace, and West Jordan;
, Virginia: Colonial Heights, Danville, Loudoun County, Prince William County, Roanoke, Winchester, York; ,. Washington: Fife, Oak Harbor, Sunnyside, Surprise; and Tacoma We are your safe pair of hands.

The following material should illustrate our qualifications and provide a detailed Scope of Work for our Executive Search services. Included are the following attachments:
□ Statement of Qualifications,
□ Proposed Scope of Work (wl customized recruitment schedule), □ Cost (includes profile, professional services, travel, and advertising), □ Sampie Finaiist Candidate Report (compiete background investigations report), and □ Sample High-Definition, color Recruitment Profiles x 2.

PLUS: 3-month and 6-month evaluation support & Team-Building facilitation (no additional cost) Our pricing includes an option for multiple recruitments with a 10-15% reduced cost if this option is exercised.

Please contact me personally at (888) 545-7333 or (928) 220-2611 if you have any question.

We look forward to working with you. Thank you kindly,
David Evertsen, CEO & Principal
Municipal Solutions, LLC
Municipal Solutions® lie
Efficiency. Technology. S;1fety

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA
Section 1 - Proposal Executive Summary
Objective, Goals, Scope of Work
Completion & Deliverables Timeline
Cost Options & Warranty
Section 2 - Scope of Services (detailed)
Activity 1: Client-Consultant Interviews
Activity 2: Job Profile & 3-part Dynamic Recruiting
Activity 3: 4-level Background Screening Process
Activity 4: Finalist Selection & Candidate Interviews
Activity 5: Transition Assistance & Warranty
Section 3 - Profile of the Firm
Origins
Consultant T earn Structure
Ethos & Attributes
Executive Recruitment & Interim Management Team
Section 4 - Detailed Cost Proposal
Cost Options & Warranty
Section 5 - Recruitment Completion Schedule (proposed)
Completion & Deliverables Timeline
Section 6 - Client References & Experience of the Firm
12 Recruiting I Personnel Project References
82 Similar Projects
Work Samples
Sample News Media
Exhibit A- Executive Search - Completed Recruitments
Recruitment Profile ( attached)
Candidate Background Report ( attached)
Municipal Solutions® lie
Efficiency. Technology. Safet)'
Executive Search Services
Table of Contents
7 11
17 27
29 31
35 5JPage

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA
Municipal So lutions® lie
Efficiency. Technology. Safety.

Executive Search Services
61Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services

EXECUTIVE SUMMARY
Below is a brief description the scope of work detailed in this proposal that Municipal Solutions, LLC will deliver including the costs and timeline for expected delivery. It is recommended that the proposal is read and considered in its entirety.

Objectives
This project will be the mechanism for attracting, evaluating, screening, recommending, interviewing and onboarding high-quality candidates through a well-established, successful Executive Search process. Our work will shape the efficient management, culture and effectiveness of municipal operations for future years.

Municipal Solutions LLC will conduct a dynamic national recruitment, review all candidate credentials, examine their work experience, explore their media and social media history, interview a wide-variety of professional references, conduct comprehensive civil and criminal background checks, sharing these findings with the City Manager and proposing candidates who will likely provide the City, staff and community with the best possible leadership potential.

Details are provided in the pages following this section.

Goals of this Project
✓ Conduct a successful search for Chief of Police by Attracting, Recruiting and Retaining a high-quality pool of candidates for consideration by the City Manager to serve in this position.

To accomplish this primary goal, we will perform the following services:
✓ Client-Consultant interviews w/ the City Manager and select Department Heads to understand expectations for the recruitment of the Chief of Police. ✓ Gather information for, prepare, and publish a 10-page color Recruitment Profiles which provides a comprehensive view of the City, various organizations, accomplishments, challenges and opportunities in a positive, honest light.
✓ Conduct a 3-Part Dynamic Recruitment using our national professional network & electronic media. ✓ Complete SmartCheck® a 4-Level Digital and Manual Background Screening Process examining (1) Pre-screening, (2) internet & social media & news archives, (4) reference interviews, and (5) Comprehensive Background (Education and Employment verification, Civil, Criminal and Financial Investigations.
✓ Assist the City Manager in Finalist Selection and Interview Support. ✓ Candidate transition, on-boarding, and continued assistance.

Municipal Solutions® lie
Efficiency. Technology. Safety.
7iPage

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Scope of Work
Activity 1: Needs Assessment Interviews
✓ Client-Consultant conference interviews with the City Manager and key Department Heads to:
o Develop a description of the ideal candidates.
o Learn the issues your new vacancy will face.
o Gather materials for our information and to send to potential candidates. o Discuss compensation packages the City is prepared to offer the Chief of Police, and o Finalize a project schedule.

Activity 2: Job Profile: 3-Part Dynamic Recruitment
✓ Design and publish a 10-page color Recruitment Profile used to recruit candidates nationally (see attached sample).
✓ 3-Part Dynamic Recruitment

1. Active Pursuit. Identify and pursue regional candidates who are qualified for each position (particularly those not actively seeking a new job) and encouraging them to apply.

2. Professional Network. E-mai! the advertisement to our professional network of 20,000 public administrators and encourage them to apply and I or share the opportunity.

3. Digital Media. Distribute the profiles and recruitment materials through state and national sources including industry publications & websites.

Activity 3: 4-Level background Screening Process
Candidate Reports (see sample attached) will be provided to the City Manager and will include all updated information - including background investigations - as they are completed at each stage. These reports will aid the City Management Team in discussing and deciding on the progression of candidates up to the Finalist interviews.

Leve! 1 - Candidate Pre-screening. Consultants will carefully review each resume and cover letter, putting all relevant detail into a table for easy reference. Each candidate resumes and cover letter will allow us to screen-out all non-qualified candidates and create a narrower list of 12-15 first-round candidates (exact number TBD). Top candidates will be asked to complete a writing sample and will participate in a 15-minute video interview.

Level 2 - Internet, Social Media & News Archives. Once a first-round of 12-15 potential candidates have been identified, consultants conduct a comprehensive internet search of Social Media (Facebook, Twitter, Google Plus, lnstagram, Linkedln & News Archives) for information regarding each candidate.

Level 3 - Reference Interviews & Writing Samples. We will ask 6-8 second round candidates to provide a list/ variety of references including elected officials, media, subordinates, and co-workers who will be interviewed by our consultants. Our reference checks might include elected officials, the board attorney, the external auditor, representatives of the local press, community leaders, peers, and subordinate employees - some selected by the candidate, and others we select independently. We prefer a minimum Municipal Solutions® lie
Efficiency. Technology. Safety.
81Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
of 6, preferably 8 to 10 interviews per candidate. We will also provide a 6-page questionnaire for candidates to respond to - a writing sample. The expectation is to arrive at 4-6 Finalist Candidates.

Level 4 - Comprehensive Background Checks. Once 4-6 Finalist Candidates are selected, our Consultants examine Employment History, Education Verification, Criminal-Civil-OMV-Credit checks.

Activity 4: Finalist Selection & Interview Support
Interview Preparation. Consultants will assist in the preparation and coordination of the interview process, including the recommendation of an effective interview process (to be determined). Panels might often include a Technical Panel and Administrative Panel, the opportunity to meet with various department staff, a Community Event or Social, tour of the City and Executive Panel Interview.

Decision-Making. Once the interviews are completed, we will provide any additional information the City Manager needs in making the final determination.

Activity 5: Transition Assistance & Warranty
Consultants will serve as a resource in the effective transition of the candidate into employment with the City. This important step includes negotiating the compensation package (if desired) assuring continuity and cohesiveness with a Team-building Workshop at 6 months, and assistance in the new employee's Performance Evaluation at 6 or 12 months - if requested for no additional cost.

Other team-building / leadership training and Meyers Briggs / Color Code personality testing and training is also available under separate agreement. Warranty will extend for 2 years and is explained below:

Completion & Deliverables Timeline (sample)
Our standard recruitment process requires 90-days to assure a high-quality result which produces a candidate who has a compelling reason to be in your community, and who is committed to building a future with you. Below is a standard (sample) timeline.

Recruitment Kick.off Candidate Hired
flt•ccmb,'1 3 •
2024 Day 1 15 29 43 57 1l 85 99 113 127
-·
Phase 2
Phase 3
Phase 4
♦ Interviews & Expectations
�,µ1t:111lw1 11 .,
t•+tt'
Proffle Sept 11' - 26'
'9CI' ih-l"i"• candidate Screenln& 26 Seplember-19 October Internet, Social Media, News Archives
ll 7.�0dolwr
Crlmlnal/Ovll8GCheda. 29Uttu1Je1 1�1No\'�·1111Jl'1
& tfetenco llltorvl.,...
11 cL-,v-------=�"""'--"' t�Novcrnhc·r➔
Transition Assistance f11Mff8
Municip,il Soluuons® lie
Effkienc)'. Technology. Safety.
2024
91Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Costs
Municipal Solutions provides a highly-discounted rate for multiple recruitments. Our standard (negotiable) price range of $23,600* for a single search, is significantly reduced to $21,600* for a second search, and $20,200* for a third search - if the second or third search is requested during or within 6 months.

See below.

Phase
I. Needs Analysis & Interviews
II. Advertisement & Recruitment
Ill. Candidate Screening & Selection
IV: Coordination of Interviews & Selection
V: Contract Negotiation & Warranty
Total
* if we modify the initial City Manager's recruitment profile.

Police
Chier
$5,400
$5,100
$5,100
$5,200
$2,800
$23,600*
-$ ·/,000
Cost per Search
2 nd future
recruitment
$3,900
$5,100
$4,600
$5,200
$2,800
$21,600*
If\ ,.,. rll"'ll"'I
-:i:, L., uuu
3 rd future
recruitment
$3,400
$4,600
$4,600
$5,200
$2,800
$20,600*
(1' f"I Art.A
-,)) L1 VVV
Costs include all advertising, all travel expenses, and preliminary background checks. Expenses and fees associated with Comprehensive Finalist Background Checks and candidate travel for interviews are invoiced separately @ $400 per background check.

Payment will be rendered as follows:
• Payment of Phase I up-front for mobilization and travel costs, and • Progress payments at the end of each Phase II - Vas indicated above.

Warranty
Municipal Solutions offers one of the best warranties in the Local Government recruiting business. If all Phases are followed, we honor our 2-year Warranty - we'll re-do the search should the candidate leave before two years (details below). Provided we conduct the full search and assuming that your agency selects the candidates we recommend, we warrant the following:
1) We will not approach the selected candidate concerning any other position as long as the individual is employed by your agency.
2) If the selected individual leaves for any reason other than an act of God (for example, total incapacitation or death) within the first year, we will repeat the search at no charge. If he/she departs during the second year for any reason other than an act of God, we will repeat the search for the reimbursement of our expenses only. 3) If you are not satisfied with any of the candidates we present, we will repeat the search until you are satisfied. 4) Our price is guaranteed and will not be exceeded for any reason, even if conditions change after the contract is executed.
f'/' l.1�·1 !c i r.:::1?: l Sc,! 1 __ :-t:ic:in s®
Efficiei-cy. -r e�·.- 1
�!no!c1gy. Szi-fccy.

IO]Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
SECTION I: SEARCH METHODOLOGY (detailed)
The following methodology has been refined over the past 23 years and now is virtually foolproof. We will modify it to integrate your ideas into the process. Our goal is to ensure you have the right people to interview as well as the information you need to make the right decision. Below is our standard 90-day recruitment process.

Activity 1 - Client - Consultant Interviews
An important part of the recruiter's work is selling the community to the very best candidates (including those that are not actively looking for the next job) while also providing an accurate portrayal of the community and the opportunity.

Activity 1 - Needs Assessment
Activity 2 - Job Profile & Recruitment
The principal objective of this conference is to determine the needs of the client and the characteristics of the ideal candidate.

Activity 3 - 4-level Screening Process
Activity 4 - Selection & Interviews
Client & Consultant Conference
If the position is a Senior Executive position, our consultants would benefit from personal interviews with the City Manager Activity s - Transition Assistance and members of the Management Team to better understand their understanding of the nature of the position, its duties and responsibilities and what characteristics, skills and attributes will be important for the next Chief of Police. It is also important to understand how your next employee will be judged and how performance will be evaluated. Determining the characteristics of the ideal candidate - such as experience, longevity, education, personality, demeanor, management style, and achievements as well as other items considered important.

Our process includes (as appropriate):

Compile background information from the jurisdiction's website and other sources,
• Interview the City Manager and Department Heads as appropriate, • Attend a City Council meeting (if possible),
• Discuss and determine:
the characteristics of the ideal candidate (experience, longevity, education, personality, demeanor, management style, achievements, etc.),
evaluation and performance criteria,
a competitive compensation package,
the recruitment timeline including interview dates,
selection criteria and evaluation formats.

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Efficiency. Technology. Safety.
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
If the job description needs to be updated, or is compensation has not been set or updated, this is a good time to make sure to remove any final obstacles which might be an obstacle to attracting the right candidates.

If necessary, our consultants will review these materials and recommend reasonable changes.

The other objective of this conference is to finalize the recruitment timeline so candidates can mark their calendars well in advance and will be available when the elected officials wish to conduct the interviews.

Consultant and client will work together to establish a solid recruitment timeline.

Activity 2 - Job Profile & 3-part Dynamic Recruiting
Position Profile / Recruiting Materials
Consultants will develop a high-quality, relevant, color position description is probably the single-most constituting factor to recruitment success. Because we want to attract highly-qualified candidates from an existing position as well as in-transition professionals, the profile must speak to them. We will combine the information obtained in the initial Client Conference with the background information from the jurisdiction's website and other sources to create a profi!e which includes: Community Bar.kground, Form of Government, Longevity of Department Heads and Elected Officials, Accomplishments, Challenges I Opportunities and Amenities and Qualifications In summary, consultants will:
✓ Develop a draft comprehensive, full-color Recruitment Profile, ✓ Provide the draft for your review and comment,
✓ Incorporate your recommended suggestions into the final document; and
✓ Prepare for national distribution. See Appendix for more samples.

Dynamic Recruiting
Dynamic Recruiting involves three (3) elements:

1. Digital Media. Consultants will distribute the advertisement and recruitment materials through state and national sources including industry publications & partner websites to reach more than 40,000 views. We will also use our social media tools including Linkedln and Facebook to reach more than 5,000 direct connections.

2. Professional Networking. Consultants will E-mail the advertisement to our professional network of 20,000 public administrators and encourage them to apply and / or share the opportunity.

3. Active Pursuit. The best approach is diligent, personal outreach. Consultants will begin searching for and identifying potential Chief of Police candidates locally and regionally who appear qualified for the position (particularly those not actively seeking a new job), and encouraging them to apply. l"1
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Activity 3 - 4-level Background Screening Process
Level 1 - Initial Candidate Pre-screening
Consultants will carefully review each resume and cover letter, putting all relevant detail into a Candidate Evaluation Table for easy reference. The Table allows for consultants to maintain a quickreference of all candidates' qualifications, education and experience and maintains accurate recordkeeping of the evaluation process, while providing transparency to the City Manager and City Council on each candidate's status.

Screening Interview (phone or video). Our recruitment team will personally interview each of these candidates using
GoToMeeting or by telephone. Using what we learned in Phase I of the project and our experience as managers and recruiters, as well as our unique ability to assess candidates, we will determine whether or not to consider them further.

Once we have evaluated the information we have gathered, we will present the strongest candidates to the City for its consideration. It should be noted that selecting strong candidates is both an art and science. While we believe qualifications important factors for consideration, additionally important factors include individuals who will be a good fit with the City and who are committed to the community. The
expectation is to provide the City Manager with information on the top 12-16 First Round 'Candidates'.

Consultant Report #1. This report contains the list of top candidates with copies of their resumes, cover letters and our recommendations for Level 2 consideration. A City-Consultant in-person or video conference concludes with agreement on 10-12 candidates to proceed for further consideration.

Level 2 - Disclosure, Internet/Social Media/Newspaper Archives & Candidate self-Introduction Disclosure Statement. We require all candidates to sign a Disclosure Statement regarding any civil or criminal behavior they may have personally encountered or been a part of throughout their career.

News/ Social Media, Internet Search. Virtually every local newspaper and has an electronic archive that provides stories about perspective candidates, the issues they have dealt with, how they resolved them and the results.

While these articles don't always tell the 'whole story', these articles can also provide valuable insights into the candidate's relationship with the public and the elected officials. Of course, not all news sources are unbiased and we consider that in our evaluation.

Municipal Solutions® lie
Efficiency. Technology. Safety
Linked(m
facebook
twitter
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Once a first-round of 10-12 potential candidates have been identified by the City Manager, consultants will conduct a comprehensive internet search of Social Media (Facebook, Twitter, Google Plus, lnstagram, Linkedln and News Archives) others for any information regarding each candidate.

Written Introduction / Writing Sample. We will ask each of the 10-12 second-round candidates to complete a 6-page, pre-formed written introduction / writing sample describing who they are and their background/ experience. This also allows the recruitment team to further evaluate their writing capabilities, their ability to use technology, and commitment to the process.

Consultant Report #2. This updated report provides the more details for each of candidate - the results of the Level 2 background work. A CityConsultant in-person or video conference should conclude with agreement on 6-8 'preliminary' finalist candidates.

Level 3 -Reference Interviews
Refeience ;nteivie"vvs. \'Ve 'vvill ask each of the 5 .. g preliminary finalist candidates to provide a list/ variety of references including:

Contact information of 12 current and former elected officials, media representatives, subordinates, auditors, attorneys, and coworkers to be interviewed by our consultants; - Other individuals who are not on the candidate's list. .., ..•. ·-·�..r-1.._ ..... _.,._,_, ___ •---� ... -�--- - .,_.. •. ,,.,.,> .ait.-lU'■""'--•U-.J'a _,,. ,# ul.tU,,_..4'.c.,.I ,..,.,.r• ,•-,-��.... ••• "1 ... ,ro,.,..._
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We prefer a minimum of 4, preferably 6 to 7 interviews per candidate. The expectation is to arrive at 4-5 'finalist' candidates.

Consultant Report #3. This updated report provides the results of the Level 3 background work on each remaining candidate. A City-Consultant video conference concludes with agreement on 4-5 finalist candidates to proceed for Final Background investigations.

Level 4 - Release forms, Comprehensive Background Checks Release forms. Once 4-6 Finalist Candidates are selected, we will require all candidates to sign an Acknowledgement and Release Form granting us permission to conduct a criminal & civil background investigation. This requires the candidate provide detailed personal information, including social security and driver's license numbers as part of a highly-secured, highly-effective search of all relevant national, state, and county-wide court and legal databases.

Comprehensive Background Checks. Consultants will then examine Employment History, Education Verification, Criminal-Civil-OMV-Credit checks. Through our third-party vendor, American DataBank®, we will conduct Federal Criminal & Civil, State & City Criminal & Civil, and Financial including bankruptcy and credit (prospective Finalists only). Consultants will also use DegreeVerify® for education verification and contact employers to verify employment history.

Municipal Solutions® lie
Efficiency. Technology. Safety.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
If we conclude the situation is damaging or even questionable, the candidate should be dropped from further consideration.

Consultant Report #4. A Final Report for each Finalist Candidate is provided to the City Manager. A City-Consultant in-person or video conference will conclude with an agreement on which Finalists to bring in for a public, in-person interview.

Activity 4 - Finalist Selection and Candidate Interviews ► Interview Preparation. Consultants will assist in the preparation and coordination of the interview process and structure. Consultants will work with the City Manager to develop a process to fully assess the candidates. Particulars will be worked out later, however a structure might include:
a public reception,
panel interviews,
a tour of the City,
a 'simulated' public presentation, and/ or
Assessment Centers.
► Interview processes can be very limited in scope or may include:

Meeting with various Department Staff (formal & informal), and - Technical & Administrative Panels (staff or community stakeholders) ► Interview Questions. Consultants may also offer advice on interviewing, standardized panel questions and logistical support during their interviews. Consultants are to provide support, not influence the process.
► Decision-Making. Once the interviews are completed, we will provide any additional information the City Manager needs in making the final determination.

Activity 5 - Transition Assistance & Warranty
To assure an effective transition of the candidate into employment with the City, Consultants will serve as a resource in the process as requested. This important step assures continuity and cohesiveness and assures an 'obstacle-free' start for your new hire. Additional support may include:

Contract negotiation assistance,
- team-building or leadership workshop,
Meyers Briggs personality testing and training,
Strategic Planning, or other as requested.

Warranty. Our work is not done when the contract is executed. We stay in touch with you and your new employee. Our goal is to assist in mitigating any issues that may become intractable. Approximately six (6) months after hire, if requested, we will conduct a Team-building Workshop at no charge, or assist in the Performance Evaluation at 6 and 12 months - at no additional cost. We simply feel it is part of our job to assure a successful relationship. Our 2-year Warranty is explained in detail below.

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Efficiency. Technology. Safety
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Executive Search Services
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SECTION 3 - PROFILE OF THE FIRM
Our team is one of the most successful and reliable local government consultancies in the United States. We use simple, straightforward and foolproof processes which have successfully improved 1 00s of cities throughout the United States.

Company Origins
Municipal Solutions was founded in Phoenix, Arizona in 2003 to provide a modern, practical and affordable alternative to typical consulting options. Our initial focus was on small local governments. When the demand for our services grew beyond our capacity, Municipal Solutions became a 'collaborative consultancy' to form an innovative team of practitioners who really understands the unique needs of communities - with a toolbox of best practices just for you. Over 20 years, Municipal Solutions has become a multi-disciplinary, international public-sector management consulting firm which specializes in Efficiency, Technology and Safety. This three-pronged focus allows our team of 160 practitioner-consultants to provide a variety of services illustrated below.

Efficiency

ACCOUNTING & FINANCE
Efficiency & Operations Audits
eapital Improvement Programs
Franehise Review I Revenue Recovery
Software Audits & Conversion Process

HUMAN RESOURCES
Class & Compensation Studies
Interim Staffing & Executive Search
Operations Audits/ Efficiency Studies
Training: Customer Service & Leadership
Job Descrip's, Policies & Procedures Manuals
Technology

BROADBAND
Cable 1V Franchises
Broadband Feasibility Studies
Wireless Tower Agreements
Communications Master Plans

ECONOMIC DEVELOPMENT
Strategic Planning
Statistical Surveys
Stakeholder Summits
Energy Sustainability
Infrastructure Assessments
Safety
EMERGENCY I RISK r,,ANAGEr,'IENT
Communications Interoperability
Emergency Operations Plans
Hazards & Risks Assessments
Training & Emergency Exercises

PLANNING & ENGINEERING
Trans it Studies
Strategic Planning
General Plan Amendments
Capital Projects Management (CIPs)
Development & Fiscal Impact Analysis
Corporate Structure
Our 'collaborative consultancy' model provides you with a unique combination of talents, insights and technical skills regarding best practices on a local and national perspective. Our origins in Arizona expanded to 42 states and then to 13 countries - thanks the help of 160 public sector-practitioners provided real-world solutions to public management problems.

Our consultants have served more than 400 local governments in the United States and 40 countries - altogether, our consultants and have provided solutions to 1,000s of local government officials all over the world including Afghanistan, Bangladesh, Bosnia, Egypt, Indonesia, Iraq, Italy, Jordan, Kenya, Libya, Myanmar (Burma), Sri Lanka, Turks & Caicos, Trinidad & Tobago, and the United Kingdom to name a few. t"''ti ... :-, i :::i F!;;: �; C•iL. jc;;-:�/[1 Uc.
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
David Evertsen, CEO & Principal personally oversees all consulting projects which are managed by teams of Senior Associates and Senior Analysts hand-picked and assigned on a 'best fit' basis for each project.

Because of our three areas of expertise - we are able to provide a unique approach to problems facing local governments. The standard 'consulting as usual' model is dead.

Since 2003, our Local Government Consulting division has helped more than 500 local governments, provincial governments and national government agencies save more than $351,109,000 through comprehensive organizational assessments, careful analysis, prudent recommendations and effective implementation. Through our efforts, nearly 400 local and national government clients have realized greater revenue collections, reduced fraud and improved public access to public services.

Work Samples/ Additional Services
While we follow a standard format and process, each client project is unique. Rather than provide a full copy of a Management Plan in this proposal, we have provided the links below to few samples of studies and reports to allow you to better examine our expertise. All services are available at your request EFFICIENCY STUDIES & OPERATIONS AUDITS -AK, AZ, CA, CO, FL, KS, KY, NV, MA, Ml, OH All Departments/ Full Service
City of Sitka (AK) - Admin .. Electric, Finance, Fleet. Marinas. Public Safety, Utilities City of Syracuse (UT) - Admin., Council. Finance, Fleet. IT, Police. Solid Waste, Utilities City of Bellville (TX) -Admin .• Community Development. IT. Library. Public Works City of Dartmouth (MA) - HR, IT. Building I Planning I Zoning. Facilities Mgmt.

Fleet & Facilities
City of Fort Collins (CO) - Facilities. Custodial, Operations & Maintenance City of Clearfield (UT) - Fleet Maintenance
Finance & IT
City of Daytona Beach - IT & Finance
City of Delray Beach (FL) - Fire. Fleet, IT. Police. Risk Management. Planning Public Safety & Public Transit
City of Arkansas City (KS) - EMS, Police Fire, Finance, Fire. Fleet. IT, Police City of Coconut Creek (FL) - Public Transit System Audit & Strategic Plan Fort Mojave Indian Tribe (AZ, CA, NV) - Poiice Department Operations Audit Other: Parkland, FL; Beachwood, OH; Covington, KY; Missouri Dept. of Public Safety Co ENSA 110n & C LASSIFIC_ TIO STuOIES -AK, CA, FL, KS, MD, Ml, NM, OK, SD Small Communities
City of North Pole (AK)-Total Compensation, Admln., Police, Fire. Public Works Town of Indian River Shores (FL) - Triple-Certified Public Safety Compensation Study City of Huron (SD) - Full Classification Audit & Compensation Study City of Tecumseh (OK) - Classifications. Compensation. Benefits Audit Mid-sized City
City of Gallup (NM) - Admin .. Finance. Fite. IT, Library, Parks. Police. Public Works City of Walker (Mt) - Triple -Certified Public Safetv Department Large City
City of Shawnee (OK) - Admin .. Finance. Parks. Public Safety, Public Works (alf tables) • 11 !IF .:•·•,I
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Other: Flagstaff, Fountain Hills, Guadalupe, Queen Creek & Scottsdale, AZ; Jupiter Island, Tequesta, FL; La Habra Heights, CA; Largo, Parkland, Tequesta, FL; Elko, NV; Dublin, OH; Huron, SD; Harrisville, Pleasant View, Pleasant Grove, UT; Colonial Heights, VA;
lvJunicipai SolutiollS® !le
Efficiency. Technology. S2cfety.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
BROADBAND. F a & WIRELESS - AZ, CA, CO, GA, IL, MT, NV, TX, UT, VA, VT, WA, WY Infrastructure Assessments, Policy & Municipal Broadband Strategy SYltAC..:USI! CITY City of Flagstaff (AZ) - Infrastructure Assessment, Broadband Policy & Strategic Plan City of Goodyear (AZ) - Fiber & Wireless Assessment, Broadband Summit, Strategic Plan City of Safford (AZ) - Broadband Infrastructure Assessment, Survey & Strategic Plan Cable TV Franchise Audits, Negotiation & Wireless Tower Agreements City of Kingman (AZ) - Cable TV Franchise Audit I Inspection Report City of Maricopa (AZ) - Verizon Cell Tower Proposal Assessment City of Seabrook (TX) - Review & Recommendations of Cable Franchise Agreement Other: Cave Creek, Flagstaff, Florence, Superior, Gila & Pinal Counties, Safford, San Carlos Apache Telecom, Wickenburg, AZ; Bountiful, Centerville, Draper, Hurricane, Logan, Payson, N. Salt Lake, UT; La Habra Hts, CA; Upper Dublin Township, PA; Burlington, VT.

Network Design & Construction
Inglewood, Loma Linda, CA; Longmont, CO; Columbia Co., GA; Lewistown, MT; Mesquite, NV; Hurricane UT; Westford, Underhill, Jericho, VT; Kent, WA, Powell, WY; State of Arizona, State of Illinois

CUSTOMER SERVICE & STRATEGIC PLANNING -AK, AZ, CA, CO, ID, KS, NM, NC, PA, RI, SD, TX, UT, WA, WY City of Arkansas City (KS) - Citizen Customer Service Survey City of Avondale (AZ)- Leadership Summit & 20-year Strategic Plan Customer Service Training Program Guide & Client List
1111111
Sample News Media
We are accustomed to working in an environment where corresponding to and working with the media is essential. Below are links to some of our new articles.

THE ARIZONA REPUBLIC
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Compensation Studies
Buckeye, Tolleson City Managers' salaries outweigh city size (AZ Central) Some Small City Managers are paid Big-time Salaries (Pressreader) Executive Searches
Cuyahoga County executive's pick for sheriff (Cleveland.com) National challenges finding Finance Directors (Municipal Finance Today) CFO Recruitment for Decatur. Alabama (DecaturDaily.com) Covington Taps Firm to Find New City Manager (River City News) Efficiency Studies / Operations Audits
Operations Audit & Management Plan for City of Sitka. Alaska (KCAW Radio) Covington asks consulting firm for organizational analysis (NKYTribune) Organizational efficiency audit of city proves hopeful (CourierTraveler) #2, #3, #4, #5.

Local Government Emergency Planning & Preparedness
Review of 25 Eastern US Emergency Response Plans (Pocono Record) Municipal Solutions® lie
Effie i<=iK}'< T echno!ogy. Safety.
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Economic Development, Entertainment Districts & Professional Sports From 'Cow Town' to 'City of the Future' (Arizona Republic) Microsoft's Bill Gates Spends $SOM On Majority Stake in West Valley Property (KJZZ) Peoria OK's Key Piece of $90 million P83 Entertainment District (Arizona Republic) West Valley (Phoenix) Making a Comeback (AZ Bex)
Glendale's (AZ) exit from (NHL) Coyotes arena deal is positive (Reuters) Glendale and Goodyear pay spring-training ballpark debt (AZ Central) Avondale's $BOOK development incentives (Arizona Republic) Glendale. Goodyear Struggle to pay $260 million spring-training ballpark debt (AZ Central) Broadband & Military Base Realignment & Closure (BRAC)
Luke AFB Transitions. New Missions Could Ripple (AZ Republic) Webinar for Municipalities on Building Gigabit Networks (BroadbandBreakfast) Management & Governance
The Business Case for Superior Project Leadership (iMeetCentral) Delray looks to upgrade software. safety in billing department (South Florida Sun Sentinel) Executive Search Ethos & Attributes
Below are some key attributes about our services and results:
► Quality and Client Satisfaction
We are selective with new assignments. When we dedicate ourselves to a client, we dedicate ourselves to getting the job done correctly. Because all of our key people are former public-sector administrators, we aim to deliver on time and on budget. We perform the comprehensive background investigations and we offer the best warranty (2-vears) in the business. ► Completion of Projects within Budget
We are proud of our record of completing searches within budget. When we quote a price to the client, that price is what the client will pay, no matter how difficult the search is or what unforeseen circumstances may develop. We have never asked a search client for additional fees - even if we were entitled to do so.
, High-quality Reputation
We have an outstanding reputation and commitment to quality and value. Our work is not done until the client is satisfied. That means we go the extra mile and expend extensive effort and energy to provide the client with expected satisfaction. We do not ask the client for additional fees. Rather, we accept these situations as part of our cost of doing business. We believe that once a contract is signed, we have an obligation to fulfill its requirements excellently and within the budgeted amount. ► Completion of Projects on Schedule
We routinely complete our assignments in 60 to 90 days. Further, since we began performing recruitments, we have never missed a project milestone. , Search Completion Record
In every case for which we have been selected to perform a senior executive search, the search has been completed and the client has selected from one of our recommended candidates. We have never been fired before a search was completed.

Municip;:il Solutions® ilc
Efficiency. T echno!ogy. Safety
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, Diversity
Municipal Solutions has extensive contacts with more than 10,000 public sector professional individuals and organizations - many of whom represent women and minorities. As a result, are thus able to identify and bring a diverse group of finalists to the City Manager . , Prior Names and Litigation
Municipal Solutions has never been involved in any litigation in the United States, except to testify as an expert witness on behalf of one of the parties. Our company has always operated under its current name. Our performance has never been questioned to the point that legal action resulted. , Insurance
To protect our clients, Municipal Solutions maintains the following insurance coverages: (1) General Liability insurance of $2 million combined single limit per occurrence for bodily injury, personal injury, and property damages, (2) Automobile Liability insurance of $1 million per accident, and (3) Professional Liability insurance of $2 million per occurrence. We are not typically subject to the requirements for workers compensation and employer liability insurance. If required by the client, and if it is available to us, we will obtain these two coverages prior to contract execution.

Executive Recruitment & Interim Management Team
Our Executive Search and Interim Services team is highly specialized.

Each of our Executive Search Team brings a uniquely local government skill set and a refreshingly creative perspective to the search process. Municipal Solutions consultants are among the best and brightest Public Administrators in the United States. Our collaborative-consultant network of 100s of highly-qualified public administrators assures each and every client familiarity and sensitivity to local & regional issues with a toolbox of resources available to assist at every level of government.

Our Executive Search consultants have conducted more than 400 public and private-sector searches for clients in twentythree states. The basic approach we have presented in the Scope of Services section of this document. It has been refined over the years to the point where it is problem-free.

Key personnel that will be utilized in this project are listed below.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
David A. Evertsen, CEO & Principal
Recruitment Manager
Mr. Evertsen has been recognized nationwide for his ability to "make significant contributions while facing difficult constraints," and has repeatedly positioned agencies and staff to handle tremendous and possible unanticipated change, due in part to knowing "how to get the job done, through analysis, vision, and successful collaboration of skilled resources." He is an accomplished public speaker in local, national and international settings.

Mr. Evertsen has successfully managed 1,000's of consultants, trained more than 14,000 civil servants while managing more than 400 consulting projects on 4 continents in the past 20 years - including design and facilitation of more than 100 organizational development and strategic planning workshops and trainings. His professional experience includes: Arbitrator, Facilitator, Negotiator, Commercial, Industrial and Residential Developments, Recruiter, Government Relations, Statistician, Data Modeler, Emergency Management Planner, Urban Planner, Master Trainer, Chief Executive, Chief of Party, Team Leader, Public Speaker and advisor to Governors, Senators and Congressmen.

He has personally managed more than 400 client Human Resource projects which include:
□ Executive Searches & Interim Placements for Largo, St Cloud, Daytona Beach, Parkland, Coconut Creek, FL; Arvin, Blythe, California City, Desert Hot Springs, Madera, and Coachella, CA; El Mirage, Goodyear, Scottsdale, and Glendale, AZ; Bellville, Edinburgh, Lampasas, Port Arthur, TX; Wilson, AK; Hanover, NH; Norristown, PA.
□ Organizational Development & Change Management for the Cities of Covington, KY, Beachwood, OH; Syracuse, UT; Sitka, AK; Fort Collins, CO; Arkansas City, KS; Delray Beach, FL; Clearfield, UT; Daytona Beach, FL; Delray Beach, FL; Parkland, FL; Tequesta, FL; Jupiter Island, FL; and La Habra Heights, CA. □ Personnel Compensation, Classification and Restructure for the cities of La Habra Heights, CA; Nogales, Guadalupe & Safford, AZ; Gallup, NM; Pleasant View & Harrisville, UT; Shawnee, OK; Elko, NV; Huron, SD; Walker, Ml.
□ Diplomatic Missions & International Development in for local, provincial and national governments in Afghanistan, Bangladesh, Bosnia, Iraq, Lebanon, Libya, Tunisia and Myanmar (Burma). □ Strategic Planning work for Avondale, AZ; Sitka, AK; Hurricane, UT; Mesquite, NV; Goodyear, AZ; Queen Creek, AZ; Buckeye, AZ; Flagstaff, AZ; and local and national governments in Bangladesh, Bosnia, Lebanon, Afghanistan, Libya and Iraq.

His four degrees include a Master's in Public Administration (University of Kansas); Masters of Urban & Regional Planning (University of Kansas); Bachelor's in Political Science (Weber State University); and Associates Degree in Business from Ricks College (now BYU Idaho).

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Max Jackson, Senior Associate
Senior Recruitment Advisor, Screening & Interviews
Mr, Jackson has 40 years in Law Enforcement and consulting experience including:
• 2 terms as Kane County Sheriff
• 25 tears Harrisville City Chief of Police
• Graduate of the 175th Session FBI Academy
• Chairman of the Advisory Board National Center for Rural Law Enforcement • Just completed his 4-year term as a Trustee of the North View Fire District • Currently Sits on the Harrisville (UT) City Council
Max also is a movie star- there is a Netflix Documentary "Hellcamp: Teen Nightmare" Sean Baenziger, Senior Associate
Industry & Local Government - Recruitment Advisor
Mr. Baenziger has worked with more than cities and towns on recruitments throughout the United States. He is highly effective in his interpersonal communications and understands what it takes to manage client expectations effectively. With his expertise in municipal government Executive Search, Mr. Baenziger has been called upon to assist in meeting with City Managers and Senior Staff, to understand the needs of the client, and to develop high-quality Position Descriptions which we use for marketing and advertising for the position. Because of his efforts, Mr. Baenziger has been a highly-valued member of the Municipal Solutions Recruitment Team.

Mr. Baenziger brings a strong background in research and analysis to Municipal Solutions. As a former Firefighter Paramedic and current Licensed Psychotherapist, he has ten years of experience working with state and local governments through public and private sector organizatio1 ns. Since joining Municipal Solutions in 2002, his incisive ability to promptly get to the heart of a problem and accurately assess the facts have led him to quickly become the firm's background check guru. His experience and training allow him to rapidly determine which candidates are the 'right- fit' for your organization.

Mr. Baenziger has been involved as a background specialist in virtually every search Municipal Solutions has conducted. Some of his current and former executive search work history includes:

D Executive Searches & Interim Placements for Buckeye, Chandler, Scottsdale, AZ; Corpus Christi, TX;, Clay County, Miramar, Marco Island, Miami, Daytona Beach, Surfside, Lake Worth, Sewall's Point, FL;+ 40; Prince William County, VA; Roanoke, VA; York County, VA; Winchester, VA; Portland, ME; Elmira, NY; Ankeny, IA; Polk County, IA; Union County, NC; Sunnyside, WA; Norristown, PA; Fayetteville, NC; Tacoma, WA; Matanuska-Susitna Borough, AK (listing only a few of +100).

As noted, the majority of Mr. Baenziger's work has come in the form of background examinations with the firm. Due to his extensive psychological training, he is quickly able to assess candidates' personalities and Municipal Solutions® lie 23 I Pa g e
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
styles and determine if there are concerns in their past as well as if the candidates would be a good fit for Municipal Solutions' clients. In the past Mr. Baenziger has served in a variety of municipal capacities such as being a consultant for several private sector agencies with contracts with the State of Utah's Division of Child and Family Services, as well as playing a principal role in the revision of North Port Fire Rescue District's Infection Control Plan.

Mr. Baenziger obtained his Bachelor's Degree in Psychology from Brigham Young University, a Master's Degree in Social Work from the University of Utah, and an MBA from Brigham Young University. He is a certified Firefighter/Paramedic in both Florida and Utah. He currently resides in Chandler, AZ.

Marie Lopez Rogers, Senior Associate
Women & Minorities Expert -Recruiting/ Candidate and Reference Interviews Marie Lopez Rogers recently served as President of the National League of Cities (NLC), the nation's oldest and largest organization representing municipal government. She was first elected to local office in 1996, and on January 1, 2006, she was elected as the nineteenth Mayor of Avondale, Arizona, and the city's first Latina mayor.

Mrs. Rogers grew up working side-by-side with her parents in the small migrant farm labor camps around the city. In 2011, President Barack Obama recognized her dedication to and accomplishments in local government at a national conference of Hispanic leaders.

Mrs. Rogers guided the transformation of her community. Avondale, once tiny agriculture community, became one of the nation's fastest growing municipalities. Avondale is home to the Phoenix International Raceway and was named the first Kids at Hope city in the United States.

She was appointed to serve on the Maricopa County Board of Supervisors in June 2014, served as a member of the League of Arizona Cities & Towns' Executive Committee, where she received a Distinguished Service Award and served as President of the Arizona Women in Municipal Government. Mrs. Rogers also served on Arizona's Council of Governments, Maricopa Association of Governments' Executive Committee, and served as its Regional Council Vice Chair.

Mrs. Rogers has also been active at the state government level. She was selected by U.S. Secretary of Homeland Security and former Arizona Governor Janet Napolitano, to serve on state of Arizona committees and task forces.

She is a founding and current member of the Hispanic Leadership Forum, an organization providing academic opportunities for rising leaders in the community. She received one of the highest awards in the state from the Latino community, when she was presented the Profiles of Success Special Recognition Award for her advocacy, leadership, and years of service to her community -- emphasizing the integration of the Hispanic community.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Mrs. Rogers received the Jacque Steiner Public Leadership Award for Children from the Arizona Children's Action Alliance, and was one of 25 women chosen by Governing Magazine to participate in its 2015 Inaugural Women's Leadership Class.

She and her husband Ed have been married 46 years. They have three sons and six grandchildren.

Kathryn Knutsen, Senior Analyst
Local Government - Interviews, Backgrounds & Report Assembly Ms. Knutson's prior employment includes stints with Palm Beach County's Department of Building, Planning, and Zoning, and with the County Health and Rehabilitative Services.

She also worked with the State of Florida's Department of Corrections and with the State's Department of Employment Services. She was involved with a number of private and nonprofit concerns, such as the Visiting Nurses Association and Oakwood Mental Health Center of the Palm Beaches. She has an Associate's Degree in Business Education from West Georgia College in Carrollton, Georgia and currently Kathryn resides in Oneida County, WI.

Ms. Knutson has been involved in 100s of personnel projects and executive searches including:
□ Executive Searches & Interim Placements for Buckeye, Chandler, Scottsdale, AZ.; Corpus Christi, TX; Coral Gables, Cape Coral, Clay County, Miramar, Marco Island, Miami, Daytona Beach, Surfside, Lake Worth, Sewall's Point, FL; Leesburg, Prince William County, Roanoke, York County and Winchester, VA; Portland, ME; Elmira, NY; Ankeny, & Polk County, IA; Greensboro, Fayetteville, Monroe and Union County, NC; Sunnyside, WA; Norristown, PA; Fayetteville, NC; Tacoma, WA; Matanuska-Susitna Borough, AK; Albany, DeKalb Co. & Doraville, GA.

Christian and Roberto Morelli, Analysts
Interviews, Backgrounds & Report Assembly
Cristian recently graduated with his Master's Degree in International Relations. As a Senior Analyst, Cristian assists Municipal Solutions on executive searches and compensation studies. He is a practitioner of government and an incredibly-gifted writer. Cristian also works for the European Commission in Brussels, Belgium.

Roberto is experienced in background searches, Executive Searches and Compensation Studies.

Other Consultants
Municipal Solutions has 160 practitioner consultants and analysts in a variety of subject-matter areas which will be called into service when we need them. This includes IT/ Communications, Police, Fire, Schools, Utilities, and other service areas. We also have a cache of Analysts and Senior Analysts who are on-call should we need them.

Extensive bios and client references can be reviewed on our website at http://www.municipafsofutions.org ['1unicipal Solutions® lie
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA
Municipal Solutions® lie
Efficiency. Technology. Safety.

Executive Search Services
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
SECTION 4 - DETAILED COST PROPOSAL
Cost Options
Municipal Solutions provides a highly-discounted rate for multiple recruitments. Our standard (negotiable) price range of $23,600* for a single search, is significantly reduced to $21,600* for a second search, and $20,200* for a third search - if the second or third search is requested during or within 6 months.

See below.

Phase
I. Needs Analysis & Interviews
II. Advertisement & Recruitment
Ill. Candidate Screening & Selection
IV: Coordination of Interviews & Selection
V: Contract Negotiation & Warranty
Total
• if we modify the initial City Manager's recruitment profile.

Police
Chier
$5,400
$5,100
$5,100
$5,200
$2,800
$23,600*
-$ 1,000
Cost per Search
2 nd future 3
rd future
recruitment recruitment
$3,900 $3,400
$5,100 $4,600
$4,600 $4,600
$5,200 $5,200
$2,800 $2,800
$21,600* $20,600*
-$ 2,000 -$ 2,000
Costs include all advertising, all travel expenses, and preliminary background checks. Expenses and fees associated with Comprehensive Finalist Background Checks and candidate travel for interviews and will be invoiced separately as the total number of BG checks to be conducted will be determined by the client.

The average additional expense $400 per candidate, depending on work history and residency.

Payment will be rendered as follows:
• Payment of Phase I up-front for mobilization and travel costs, and • Progress payments at the end of each Phase II - Vas indicated above. • Separate invoice for criminal / civil background checks and employment/ education verification.

The above fee is based on anticipated efforts from Municipal Solutions, lie with the understanding that unexpected or changing circumstances will not be encountered during the engagement without revision to the terms of this agreement. Should such revisions be necessary, the hourly rate of $150 is provided for consideration of extension of services.
l'�unicipzr[ Sc>lu��ior-(s(§) !l•:=
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Warranty
The Municipal Solutions team offers the best warranty in the industry. Provided we conduct the full search and assuming the City's representatives and designees select the candidates we recommend, we warrant the following:
1) We will not approach the selected candidate concerning any other position so long as the individual is employed by the City.
2) If the selected individual leaves for any reason other than an act of God (for example, total incapacitation or death) within the first year, we will repeat the search at no charge. If he/she departs during the second year for any reason other than an act of God, we will repeat the search for the reimbursement for expenses only. 3) If you are not satisfied with any of the candidates we present, we will repeat the search until you are satisfied. 4) Our price is guaranteed and will not be exceeded for any reason, even if conditions change after the contract is executed.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
SECTION 5 RECRUITMENT COMPLETION SCHEDULE
Completion & Deliverables Timeline
Our standard recruitment process requires 90-days to assure a high-quality result which produces a candidate who has a compelling reason to be in your community, and who is committed to building a future with you. Below is an (sample) illustrated standard 90-day timeline.

Recruitment Kick-off
,;, im•mth-tlJ�
candidate Hired
2024
Phase I
Phase 2
Phase 3
Phase 4
Day l 15 29 43 57 71 SS 99 113 127
♦ Interviews & Expectations
Seplcmllt'F 11:i.

1..: 1••
ProfUe sL·pL 11' 2r:>
,>:,1,.,,
�l(t ��Recn,lt,nent �l'ptc111IJL t 16' OrlolJC'I .!O'
,:,_, 11 1\, CM!dklate Screenl113 26September-29 October Internet, Social Media, News Archives
12-L90Lluhi:r
Crlmlnol / Clvll BG Cheda 19 Octo�e, 1 •J NPV<mll<'t
& RelefenCAt lntontl.,_
", 1 --lntervlaw-�=---_,,,. l'JNovembcr ➔
Transition Assistance- il·Wt@Ue
Draft Recruitment Schedule
2024
PHASE I: NEEDS ASSESSMENT & INTERVIEWS
Week 1:

Week 2:

PHASE II: RECRUIT!
Week 3:

Week 6:

Municipal Solutions (MS) begins interviewing the City Manager and Department Heads to understand the work environment of the Chief of Police and any anticipated or upcoming challenges.

MS begins drafting the position description and recruitment profile for publications and prospective candidates. MS submits the draft of the full recruitment profile to the City Manager for review. Comments will be due back by within 2 davs.

MS begins networking, distributes and posts the full recruitment profile on its website, and submits it to the appropriate national and regional publications.

Closing date for submission of applications. MS reports recruitment results.

Candidate Report #1 and materials to the City Manager including the resumes, cover letter w/ recommended 10-12 first-round candidates.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
PHASE Ill: SCREENING, REFERENCE CHECKS AND CREDE L VERIFICATION Week 6:

Week 7:

Week 9:

In-person or video conference wl City Manager.

City Manager's review 12-16 First-round candidates to select 10-12 for Consultants to begin conducting Internet/ News archives, candidate introduction & writing sample.

MS presents Report #2 containing 10-12 First-round candidate screening report to City Manager. In-person or video conference w/ City Manager. Manager to select of 6-8 Second-round candidates selected for comprehensive background checks.

Comprehensive background investigations begin.

MS forwards completed background checks and candidate profiles to City Manager for review. In-person or video conference wl City Manager. Manager reviews candidates and selects / confirms finalists for in-person interviews.

Interview design and coordination
PHASE IV: INTERVIEW PROCESS COORDINATION AND SELECTION
Week 10: Finalist Interviews. City Manager selects its new Chief of Police PHASE V: TRANSITION ASSISTANCE & WARRANTY
Week 11:

Week 12:

Contract Negotiation and Transition Assistance.

Chief of Police begin! ( or sooner)
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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
SECTION 6 - CLIENT REFERENCES & FIRM EXPERIENCE
Over the past 20 years, we have helped 100s of local governments, provincial governments, school districts and national government agencies save $ millions through Compensation Studies, Organizational Efficiency Audits, Policy Manual revisions, Organizational Structure Realignment and Process Mapping. In addition to the cost savings, our clients have realized greater revenue collections, reduced fraud & improved public access to public services.

1. Charles Hurst, HR Director
City of Odessa, TX
Phone: (432) 335-3232
[email protected]
3 RECRUITMENTS: HR Director, Finance
Director, Building Official & Executive Director

3. Jeff Jones, City Manager
City of Arvin, CA
Phone: (661) 854-3134
2 RECRUITMENTS: City Manager &
Community Development Director

5. Jim Berkman, Public Works Director (ret.)
City of Mesquite (NV} / Coconut Creek (FL}
Phone: (954) 734-5066
[email protected]
PROJECT: Operations Audit I Efficiency Study

7. Aaron Baker, Executive Director
Community of Anthem, AZ
Phone: (702) 306-0047
[email protected]
RECRUITMENT: General Manager

9. Julia N. Griffin, Town Manager
Town of Hanover, NH
Phone: (603) 643-0701
Julia. [email protected]
1 RECRUITMENT: Fire Chief

11. Richie Schreves, Human Resources Dir.

Greenville Utilities Commission, NC
Phone: (252) 551-1510
[email protected]
RECRUITMENT: Chief Information Officer (C/0)
Client References

2. General John Cardwell, (ret) City Council,
City of Loudon. TN
Phone: (865) 591-6779
iohn. cardwell@cityofloudontn. orq
1 RECRUITMENT: City Manager I General
Manager

4. Brian McDougal, former City Manager
City of Port Arthur, TX
Phone: (405) 550-0599
3 RECRUITMENTS: Building Official, Public
Information Officer, HR Director

6. Mayor Mike Welsh,/ Aina Welsh (Council)
City of North Pole, AK
Phone: (907) 488-5834 / (907) 460-6130
[email protected]
[email protected]
PROJECT: Compensation I Classification Study

8. MULTIPLE SEARCHES: Police Chief, Fire Chief
& City Manager
Crystal Dyches, City Manager
City of El Mirage, AZ
Phone: (507) 461-5954
[email protected]

10. Len Golden Price, Admin. Services Director Ret.

Collier County Government, FL
Phone: (239) 977-1983
[email protected]
1 RECRUITMENT: Director of Information Tech.

12. Patrick Smock, Recruiting Manager
Cuyahoga County Government, Ohio
Phone: (216) 443-3187
[email protected]
RECRUITMENT: Sheriff (appointed)
In addition to the client references already provided, additional references are provided below.

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Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Similar Projects
The following pages contain a partial list detailing projects completed by members of our Executive Search and Interim Public Management team.

I ==- -: = - - -.-. -_ - .
.
• - = "I
. _ . . __- 2024•25, I
Town Administrator
Town of Haverhill, NH (pop. 5,400)
Director of Finance I CFO
Upper Darby Township, PA (pop. 82,716)
Executive Director of Public Transportation
OVRTA / EORTA, OH/WV (pop. 145,000)
Deputy Director of Operations
City of Alexandria, VA (pop. 155,525)
Assistant City Manager I Public Works Director
Sioux City, IA (pop. 85,600)
-
Chief of Police
City of Arvin, CA???
County Attorney
Prince George County (VA) (pop. 43,000)
City Manager/ Utility Director
City of Loudon, TN (pop. 6,300)
Public Works Director
City of Cedar Hill, TX (pop. 49,000)
Utility Superintendent
Sioux City, IA (pop. 85,600)
_
2022-23 _
Town Manager
Town of Winchendon, MA pop (11,000)
City Manager
Arvin, CA (pop. 21,800)
Sonterra r.,1etropc!itan Utility District C!O
Austin, TX (pop. 15,000) City of North Las Vegas (pop. 274,000) City Administrator City Administrator
Windsor Heights, IA (pop. 5,170) Woodbury, NJ (pop. 9,000) Asst. City Manager/ Community Dev. Director Development Services Director Arvin, CA (pop. 21,800) New Smyrna Beach, FL (pop. 22,400) Assistant City Administrator
Moline, IL (pop. 41,920)
Interim Town Manager
Dewey-Humboldt, AZ (pop. 5,000)
Interim Town Clerk
Director of Information Technology
Collier County Government, FL (pop 380,000)
Dewey-Humboldt, AZ (pop. 5,000)
Chief of Police
City of Fort Lauderdale, FL (pop 182,600)
Director of Finance Director of Human Resources
City of Odessa, TX (pop 127,000)
Director of Information Technology
Cuyahoga County, OH (pop 1,250,000)
Director of Finance
Hutchins, TX, (pop 5,500)
City of Odessa, TX (pop 127,000)
Director of Human Resources
Cuyahoga County, OH (pop 1,250,000)
County Sheriff (appointed)
Cuyahoga County, OH (pop 1,250,000)
Town Manager
Town of Payson, AZ --- -- - - - - - - -- -
I 2019 --
Interim Financial Services Manager Interim Director of Financial Services Madera, CA (pop.66,508) Madera, CA (pop.66,508)
Interim Finance Director Interim City Manager
St Cloud, FL (pop. 48,000) Madera, CA (pop.66,508)
Director of Finance Director of Information Technology
Corpus Christi, TX (pop 325,000) Grenville Utilities Commission (pop 92,000) Municipal Solutions® lie 32 I Pa g e
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5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA
Interim Finance Director
Bellville, TX (pop. 4,500)
Interim Mgr. of Law Enforcement Operations
Murray County, MN (pop. 8,413)
Interim City Engineer
Oak Harbor, WA (pop 23,204)
City Manager
El Mirage, AZ (pop. 35,043)
City Manager
City of Blythe, CA (pop. 19,693)
Interim Finance Director
St. Cloud, FL (pop. 48,000)
Interim Community Development Director
City of Desert Hot Springs, CA (pop. 27,900)
Economic Development Director
City of Covington, KY (pop 41,000)
Interim Public Works Director
City of Coachella, CA (pop 43,092)
Finance Director
City of Covington, KY (pop 41,000)
Executive Search Services
2018 -
Interim City Manager
California City, CA (pop.13,707)
Interim Assistant to the City Manager
El Mirage, AZ (pop. 35,043)
Police Chief & Fire Chief
El Mirage, AZ (pop. 35,043)
Interim Finance Director
Stockton, CA (pop 307,000)
Finance Director
Norristown, PA (pop. 34,370)
201f - - _ -- _
- -
Finance Director
St. Cloud, FL (pop. 48,000)
City Manager
Wilson City /Town of Wilson, AR, (pop.850)
Chief Financial Officer (CFO)
City of Decatur, AL (pop 55,800)
Interim Sr. Planner
Desert Hot Springs, CA (pop. 27,900)
Economic Development Director
City of Covington, KY (pop 41,000)
City Manager
City of Covington, KY --------------- (pop 41,000)
-- - �- - -- _2016
HR Director
Port Arthur, TX (pop. 53,818)
Public Information Officer
Port Arthur, TX (pop. 53,818)
Public Works Director
Salina, KS, (pop. 47,707)
Director of Building Inspection & Code Enforcement
Port Arthur, TX (pop. 53,818)
Interim Finance Director
City of Madera, CA (pop. 64,444)
City Manager
Roanoke, VA (pop. 98,465)
City Manager
Winchester, VA (pop. 27,276)
Attorney
Prince William Co., VA (pop 428,000)
City Manager
Indianola, IA (pop. 15,108)
_ --- _ _ _ _ ---- "-
. _ _ _-20.14
Fire Chief
Town of Hanover, NH (pop. 11,260)
City Manager
Ankeny, IA (pop. 45,600)
County Administrator
Clackamas, Co.,OR (pop. 383,900)
County Administrator
York., VA (pop 66,269)
Utility Director
Danville. VA (pop. 42,907)
City Manager
Norwich, CT (pop. 40,347)
Public Works Director
Norristown, PA (pop.34,370)
City Manager
Monroe, NC (population 33,500)
Village Manager
Bal Harbour, FL (pop. 3,300)
City Manager
Elmira, NY (pop. 29,200)
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Treasurer CEO/Borough Admin
-----Miami, FL (pop. 408,000) Bal Harbour, FL (pop. 3,300) . - - - --
20;1.3
- -- - -
County Admin, Okaloosa, FL (pop. 183,500)
Director, Engineering, Public Works and Utilities,
Hallandale Beach, FL (pop. 39,000)
City Manager, Scottsdale, AZ (pop. 217,400)
HR Director, W Palm Beach, FL (pop. 101,000)
Police Chief
St. Augustine Beach, FL (pop 7,026)
Police Chief Screening and Recommendation of
Candidates, Melbourne FL (pop 82,800)
Police Chief
Golden Beach, FL (pop 959)
Police Chief, Sunny Isles Beach, FL (pop 20,832)
County Administrator
Broward County, FL (pop 1,800,000)
City Manager, Miramar FL (pop 125,000)
(population 15,000)
City Manager, Albany, GA (pop. 75,600)
Human Resources Office, Loudoun County, VA
(population 326,000)
City Manager
Hallandale Beach, FL (pop 39,000)
City Manager
Cape Coral, FL (pop 154,300)
City Manager
Cottonwood Heights, UT (pop 34,000)
City Manager, Doraville, GA (pop. 8,500)
Watershed Mgmt. Dir, DeKalb Co., GA
(pop 691,900)
HR Director, Cape Coral, FL (pop. 154,300)
CEO / Borough Admin., Miami, FL (pop. 4081000)
County Manager, Union County, NC
(population 198,600)
CEO/Executive Director of the Sewerage and
Water Board of New Orleans, LA - Pop Huge
HR Director, Gainesville FL (pop 1251000)
City Manager, Chamblee, GA (pop 17,000)
County Administrator, Hernando County, FL (pop
172,800)
City Manager, Roanoke, VA (pop 96,000)
(pop. 321000)
City Manager, Coral Gables (pop.43,000)
Watershed Management (Water / Wastewater)
Director, DeKalb County, GA (pop. 691,900)
City Manager
Greensboro, NC (pop 259,000)
City Manager
Fayetteville, NC (pop 208,000)
Village Manager
Key Biscayne, FL (pop. 11,000)
See Appendix A for a more detailed listing of Executive Recruitments completed by our consulting team.

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EXHIBIT A - EXECUTIVE SEARCH - COMPLETED RECRUITMENTS
Other Completed Searches - Prior to 2013
(completed by current consultants and former partners)
City Attorneys
City Attorney, Roanoke, VA (population 96,000) in 2012
City Attorney, West Melbourne, FL (population 15,000) in 2008 Community Development/Growth Management/Planning
Assistant Director of Community Development, Largo, FL (population 74,000) in 2004, 2005 Community Development Director, Miami, FL (population 408,000) in 2008 Community Development Director, Safety Harbor, FL (population 18,000) in 2006 Community Development Director, Tamarac, FL (population 55,500) in 2007 Development Services Director, Daytona Beach, FL (population 65,000) in 2005 Director of Capital Projects, New Orleans, LA (population 323,000) in 2008 General Manager, North Sarasota Redevelopment District, Sarasota (population 53,000) in 2008
Growth Management Director, St. Lucie County, FL (population 2611000) in 2005 Growth Management Manager, Wellington, FL (population 55,000) in 2009 Housing and Community Development Director, West Palm Beach, FL (pop. 101,000) in 2007 Planning Administrator, Daytona Beach, FL (population 651000) in 2007 Planning Director, Osceola County, FL (population 235,000) in 2005 Director of Planning, Roanoke, VA (population 96,000) in 2012 Economic Development / Redevelopment
Economic Development Director, Charlotte County, FL (population 170,000) in 2007 Economic Development Director, Collier County, FL (population 328,000) in 2012 Assistant City Manager for Community Building, Durham, NC (population 2201000) in 2009 Economic Development Director, Roanoke, VA (population 96,000) in 2012 Director, Office of Economic & Workforce Development, Durham, NC (pop. 220,000), 2009 Economic Development Director, Loudoun County, VA (population 326,000) in 2010 Redevelopment Director, Daytona Beach, FL (population 65,000) in 2007 Economic Development Director, St. Johns County, FL (population 162,000) in 2011 Executive Director, Valdosta-Lowndes County Industrial Authority, GA (serving a population 92,000+) in 2006 and 2011
Executive Director, Technological Research and Development Authority, FL (serving a statewide population) in 2006
Engineers
Assistant City Engineer, Melbourne, FL (population 75,000) in 2008 County Engineer, Polk County, FL (population 500,000) in 2006 Deputy County Engineer, Martin County, FL (population 140,000) in 2006 City Engineer, Gulfport, MS (population 90,000) in 2008 City Engineer, Sunny Isles Beach, FL (population 17,000) in 2006 Engineering Manager, Sumter County, FL (population 70,000) in 2005 Staff Engineer, Wellington, FL (population 55,000) in 2009 l"'iunicipai Solutions® lie
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Facilities Management
Centroplex Director, Orlando, FL (population 197,000) in 2004 Lakeland Center Director, Lakeland, FL (population 87,000) in 2004 Finance and Budget
Budget and Financial Services Director, Polk County, FL (population 500,000) in 2006 Budget Director, St. Petersburg, FL (population 248,000) in 2009 Controller, City of Orlando, FL (population 197,000) in 2007 Chief Financial Officer, Hillsborough Area Regional Transit, FL (population 1,000,055) in 2005 Chief Financial Officer, City of Orlando, FL (population 87,000) in 2005 Deputy Director of Management, Budget and Accounting, Orlando, FL (pop. 197,000) Director, Management & Financial Services, Loudoun County, VA (population 326,000) CEO/ Borough Administrator, Altus, OK (population 19,800) (background check) in 2012 CEO/ Borough Administrator, Daytona Beach, FL (population 31,860) in 2012 CEO/ Borough Administrator, Fort Walton Beach, FL (population 20,000) in 2006 CEO/ Borough Administrator, Lauderdale Lakes (population 32,000) in 1998 CEO/ Borough Administrator, Oregon City, OR (population 31,860) in 2012 CEO/ Borough Administrator, St. Petersburg, FL (population 248,000) in 2010 CEO/ Borough Administrator, Sunny Isles Beach, FL (population 17,000) in 2010 CEO/ Borough Administrator, Surfside, t-L (population 5,700) in 2012 CEO/ Borough Administrator, Tamarac, FL (population 55,500) in 2005 and 2009 CEO/ Borough Administrator, West Palm Beach, FL (population 101,000) in 2007 Manager, Office of Management and Budget, Lake Worth, FL (population 37,000) in 2010 Housing/Building
Assistant to the Public Works Director-Affordable Housing, Broward County, FL (population 1,800,000) in 2004
Building Official, Jupiter Island, FL (population 580) in 2005 and 2010 Building Official, Miami Beach, FL (population 91,000) in 2005 Building Department Director, Osceola County, FL (population 235,000) in 2005 Assistant to the Public Works Director-Affordable Housing, Broward County, FL (population 1,800,000) in 2004
Building Official, Jupiter Island, FL (population 580) in 2005 and 2011 Building Official, Miami Beach, FL (population 91,000) in 2005 Building Department Director, Osceola County, FL (population 235,000) in 2005 Building Official, Sewall's Point, FL (population 2,000) in 2006 Building Official, Tamarac (population 55,000) in 2008
Housing and Community Development Director, West Palm Beach, FL (pop. 101,000), 2007 Human Resources
Human Resources Director, Boca Raton, FL (population 84,000) in 2006 Director of Personnel, Fulton County, GA (population 992,000) in 2010 Human Resources Office, Loudoun County, VA (population 326,000) in 2011 Human Resources Administrator, Martin County, FL (population 140,000) in 2007 Personnel Director, North Miami, FL (population 56,000) in 2001 Human Resources Director, Osceola County, FL (population 235,000) in 2006 Human Resources Director, City of Sarasota, FL (population 55,000) in 2002 Municipal Solucions® lie
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Personnel Director, Vero Beach, FL (population 17,900) in 2003 Human Services
Assistant Public Works Director for Human Services, Hillsborough County, FL (population 1,000,055) in 2004
Director, Health and Human Services, St. Johns County, FL (population 162,000) in 2010 Executive Director, Juvenile Welfare Board, Pinellas County, FL (population 950,000) in 2005 Information Technology
Information Technology Director, Lakeland, FL (population 87,000) in 2004 Information Services Director, Lauderdale Lakes, FL (population 32,000) in 1998 Information Services Director, Palm Beach County Tax Collector (population 1,300,000) in 2012 (partial search)
Parks/Recreation/Libraries
Director, Parks, Recreation, & Conservation, Hillsborough County, FL (pop. 1,000,055) in 2004 District Manager, Holiday Park Recreation District (population 1,400) in 2007 Library Services Director, St. Johns County, FL (population 162,000) in 2007 Director, Parks and Recreation, West Palm Beach, FL (population 101,000) in 2006 Public Safety
Fire Chief, Hanover, New Hampshire (population 11,260) in 2014 Fire Chief, Daytona Beach, FL (population 65,000) in 2006 Police Chief, Golden Beach, FL (population 355) in 2011 (partial search) Police Chief, Lauderhill, FL (population 66,900) in 2011 (partial search) Police Chief, Melbourne, FL (population 76,000) in 2011 (partial search) Police Chief, St. Augustine Beach, FL (population 6,200) in 2012 Public Works
Public Works Director, Salina Kansas (population 471000) in 2015) Public Works Director, Chandler, AZ (population 2501000) in 2007 Executive Director, Environment and Infrastructure, Pinellas County, FL (pop. 917,000) in 2012 Director/ Capital Projects Manager/ City Engineer, Sunny Isles Beach, FL (pop. 17,000) in 2007 Public Works Director, Tamarac, FL (population 55,500) in 2003 Assistant Public Works Director, Sunny Isles Beach, FL (population 171000) in 2008 Solid Waste Director, Hillsborough County, FL (population 11000,055) in 2005 Transportation
Chief Financial Officer, Hillsborough Area Regional Transit, FL (population 110001055) in 2005 Director of Traffic Engineering, Polk County, FL (population 500,000) in 2002 Executive Director, Lakeland Area Mass Transit District, FL (population 87,000) in 2005 Executive Director, Tampa-Hillsborough Co. Expressway Authority, FL (pop. 1,000,055) in 2007 Completed Searches - Utilities
Environmental Services Director, Largo, FL (population 74,000) in 2006 Executive Director, Des Moines (IA) Water Works (serves a population of over 500,000) in 2012 Executive Director, Florida Keys Aqueduct Authority, Key West, FL (pop. 90,000) in 2003 Executive Director, Escambia County Utilities Authority, FL (90,000 customers) in 2002 f1unicipal Solmions® lie
Efficiency. Technoiogy. Sc1fety
,7 IP _,1 Jg e

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) City of Arvin, CA Executive Search Services
Executive Director, Onslow Water & Sewer Authority (Jacksonville, NC) (pop. 160,000) in 2009 General Manager/CEO, Orlando Utilities Commission, FL (190,000 customers) in 2004 General Manager, Tampa Bay Water (population served 2,400,000) in 2008 Utilities Director, Charlotte County, FL (population 170,000) in 2007 Utilities Director, Daytona Beach, FL (population 65,000) in 2004 Utilities Director, Lake Worth, FL (population 37,000) in 2009 Utilities Director, Palm Bay, FL (population 101,000) in 2005 Executive Director, Environment and Infrastructure, Pinellas Co., FL (pop. 917,000) in 2012 Utilities Director, Polk County, FL (population 500,000) in 2004 Water (Wastewater) Resources Director, St. Petersburg, FL (population 248,000) in 2008 Watershed Management (Water and Wastewater) Director, DeKalb County, GA (population 691,900) in 2011
Work Force Management
Executive Director, South Florida Workforce, FL (service area pop. of 3,000,000+) in 2005 Director, Office of Economic & Workforce Development, Durham, NC (pop. on 220,000), 2009 Other
City Clerk, Lauderdale Lakes (population 32,000) in 1998 District Manager, Sun 'n Lake Community Development District, FL, (population 5,000) in 2005 Director, Registrations and Elections, Fulton County, GA (popuiation 992,000) in 2009 Environmental Resources Director, St. Lucie County, FL (population 261,000) in 2009 Executive Director, Lakewood Ranch Inter-District Authority (population 15,000) in 2011 Executive Director, Northern Palm Beach Improvement District, Palm Beach Gardens, FL (population 200,000) in 2003
General Manager, Sun 'n Lake Improvement District, FL (population 7,500) in 2002 and 2005 General Manager, Holiday Park Recreation District, FL (population 4,500) in 2007 Special Projects Coordinator, lslamorada, Village of Islands, FL (population 7,500) in 1998 Recruitment Profiles
See attached sample Recruitment Profiles.

Candidate Background Reports
See attached sample Candidate Background Reports.

Municipal Solutions® lie
Efficiency. Technology. Safety.
38 ! Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC EXHIBIT A: PROPOSAL QUESTIONNAIRE

CITY OF ARVIN RFP REQUEST

1. Provide relevant information
demonstrating competence in the services
to be provided; including supporting
evidence of strength and stability of the
firm; staffing capability; and current
workload.

2. Describe your approach and strategy for
achieving the City of Arvin's goals outlined in
the Scope of Work.

3. Provide details of significant recruitment
efforts with government agencies of during
the past few years, and success of these
recruitments.

4. Provide information on any innovative or
unique methods used that distinguish your
Firm from other recruiting firms.

CONSULTANT RESPONSE & REFERENCE
Municipal Solutions has completed +300 searches
during the past 23 years, including multiple searches for a Chief of Police, Fire Chief or Sheriff.

Strength, Stability, Staffing and Workload:
- See Section 3: Profile of the Firm in our
proposal response (pg 17-25).
- See Section 6: Client References and Firm
Experience in our proposal response (pg 31-38).
- See Executive Summary in our proposal
response (pg 7-10).
- See Section 1: Search Methodology in our
proposal response (pg 11-15).

Note: our proposal methodology follows the RFP
completely.

All recruitments are significant, but some are more
challenging than others. We successfully completed the
recruitment of the Cuyahoga County Sheriff (appointed)
while the County was under a Department of Justice
Order. Difficult, and successful!!!
See Section 6: Client References and Firm
Experience in our proposal response (pg 31-38).

We are a comprehensive Organizational Development/
Human Resources firm, using the skills of practitioners to provide current and best practices for our clients to complete Operations Audits, Interim Staffing,
Compensation and Classification Studies.

We are a unique firm that provides highly-valuable
results, at an affordable rate for small local
governments.
- See also Section 3: Profile of the Firm in our
proposal response (pg 17-25).
llPage

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC

5. Describe your method of recruiting to fill
a position of this type. Include your method
of locating and screening candidates and
your method of coordinating the search and
selection process with the City of Arvin.

6. Describe your firm's resources and
contacts in the police service field.

7. Include resumes for each member of the
search team including specific knowledge,
expertise and experience in providing
Recruiting Services.

8. Provide 3 business references, preferably
local public or federal agency for which
services similar to those requested in this
informal RFP have been, or are currently
being, provided. Info should include:
• Customer Agency Name
• Contact Name & Title
• Email/Telephone Number
• Description of Services Provided
• Date of Project
• Contract Amount
3-Part Dynamic Recruitment

1. Active Pursuit. Identify and pursue regional candida who are qualified for each position (particularly the
not actively seeking a new job) and encouraging thE
to apply.

2. Professional Network. E-mail the advertisement to c
professional network of 20,000 public administrate
and encourage them to apply and / or share t
opportunity.

3. Digital Media. Distribute the profiles and recruitmE materials through state and national sources includ
industry publications & websites.
- See Executive Summary in our proposal
response (pg 8).
- See Section 1: Search Methodology in our
proposal response (pg 112).

Extensive. Max Jackson, our Senior Associate served as
the former President of the National Association of
Rural Chiefs of Police as well as serving as an active
graduate of the FBI Academy. Max continues to work
with law enforcement agencies nationally, and is wellconnected to with FBI Academy graduates & alumni associations nationally.

We have conducted several Police Chief searches with
an average of 45 candidates per recruitment.

See Section 3: Profile of the Firm in our
proposal response (pg 21-25).
12 professional references have been provided.

See Section 6: Client References and Firm
Experience in our proposal response (pg 31}.

See also Client Project Details (below).
2 I P a g e

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC

10. Describe the sequential work tasks you - See Executive Summary in our proposal plan to carry out in accomplishing this response (pg 7-10). recruitment. Indicate all key deliverables
and contents. Include the estimated time See also Section 5: Recruitment Completion frame for completing these tasks, including Schedule in our proposal response (pg 29-30). deadlines for preparing all project
deliverables.

11. Provide information and the staff We will need access to:
support required from the City of Arvin - City Manager, Department Heads, some senior personnel to assist in reducing the Police Officers, and City Council Members for a timeframe for your firm to complete this 30-minute individual conversation to discuss the recruitment. Chief of Police position, department, community policing, goals, attributes, etc. necessary to
effectively develop the Recruitment Profile, and
- We may also ask that Department Heads be
prepared to participate in the Interview Process
(whether in a social setting or a more formal
interview/ evaluation role at the end of the
recruitment process)
-
3IPage

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC Client Project Details (through 2023)
US Local Government
Oient Pop. State Project Type Email Phone Cost Status
Cheverly 6,100 MD Compenstation & Classification
[email protected] 301.773.8360 $16,662 Study Underway North Las Vegas 274,100 NV Executive Search [email protected] 702.663.2410 $25,000 Underway Glenarden 6,300 MD Compenstation & Classification KSHOU L TZ@CITYOFGLENARDE N.ORG 301.773.2100 $16,665 Underway Study Windsor Heights 42,400 IA Executive Search [email protected] 515.570-2220 $25,000 Complete Sunland Park 17,121 NM Compenstation & Classification
GLORIA.IRIGOYEN@SUNLANOPARK•NM.GOV 575.589.7565 $34,994 Complete Study San Bernardino County 222,200 CA Executive Search [email protected] 907 .313 .0987 $34,996 Complete La Plata 10,400 MD Compenstation & Classification [email protected] 856.845.1300 $27,500 Complete Study Moline 42,400 IL Executive Search [email protected] 309.430.5285 $25,000 Complete Woodbury 11,000 NJ Executive Search [email protected] 856.845.1300 $110,800 Complete & 27,500 Alamogordo 31,652 NM Compenstation & Classification [email protected]_NM.US 575.469.4399 $57,708 Complete Study Arvin 19,669 CA Executive Search [email protected] 661.306.0047 $27,500 Complete Anthem Community
J�.508 AZ Executive Search [email protected] 702.306.0047 $27,500 Complete (Dell Webb} Phoenix New Smyrna Beach 31,120 FL Executive Search HKI [email protected] 386.410.2641 $25,000 Complete Tusayan 3,500 AZ Compenstation & Classification [email protected] 928.637.4297 $525 Complete Study Dewey Humboldt 595 AZ lnteri m Town Manager [email protected] 602.527 .1629 $20,228 Complete North Pole 2,200 AK
Compenstation & Classification
Study [email protected] 907.488.8584 $22,000 Complete Brunswick 8,046 MD Compenstation & Classification $21,258 Complete Study Fort Lauderdale 183,000 FL Executive Search [email protected] 954.828.5305 $22,500 Complete Collier County 384,000 FL Executive Search BRITTNEY.MAHON@COLLIERCOUNTYFLGOV 239.252.0868 $22,500 Complete Odessa 121,000 TX Executive Search [email protected] 432.335.3232 $22,500 & Complete $20,000 Greenville Utilities
Commission 75,000 NC Executive Search SH RE VER R@GU C.COM 239.252.8068 $22,500 Complete Corpus Christi 325,000 TX Executive Search [email protected] 361.826.3314 $22,500 Complete Medera 34,000 CA Executive Search [email protected] 559.661.5481 $48,000 Complete Cuyahoga County 1,200,000 OH Executive Search [email protected] 216.443.3187 $25,000 Complete Payson 12,000 AZ
Organizational Efficiency
[email protected] 216.292.1901 $86,000 Postponed Assessment Norristown 34,000 PA Executive Search CJON [email protected] 610.270.0421 $25,000 Complete Covington 42,000 KY Executive Search LOREN@WOLFFLAWKY_COM 859.801.9706 $24,000 Complete Business Process &
Syracuse 27,775 UT Organizational Efficiency [email protected] 801.614.9622 $47,000 Complete Assessment
Examinzation of Community
Coconut Creek 56,792 FL Transit Facilities & Evaluation of [email protected] 954.734.5066 $22,500 Complete Operations
4I Pcf,2

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC US Local Government
Client Pop. State Project Type Email Phone Cost Status
Bellville 4,170 FL Organizational Efficiency
Assessment
[email protected] 979.865.3136 $31,712 Complete Sitka 9,020 AK Organizational Efficiency
Assessment MARKGORMAN@CITYOFSITK8,COM 907.747.1808 $50,000 Complete Medera 34,000 CA Interim Finance Director [email protected] 559.661.5481 $40,000 Complete Tecumseh 6,597 OK Comprehensive Assessment &
[email protected] 405.255.3501 $15,000 Complete Reconstruction of Salaries Safford 9,602 AZ Compensation & Classification
[email protected] 928.432.4021 $5,000 Complete Study Largo 78,409 FL Executive Search & RE-Alignment [email protected] 727.586.7490 $50,272 Complete of Two Positions Avondale 78,822 AZ Leadership Summit with City
IZTHTU@HOTMAILCOM 623.293.1176 $31,687 Complete Council Shawnee 30,533 KS Comprehensive Assessment & [email protected] 404.983.8101 $25,000 Complete Reconstruction of Salaries Dartmouth 30,666 MA Comprehensive Assessment & [email protected] 508.910.1813 $41,000 Complete Reconstruction of Salaries Fort Collins 153,000 co Efficiency Study [email protected] $15,000 Complete Hanover 10,000 NH Executive Search [email protected] 603.640.3211 $22,500 Complete Walker 30,000 Ml Personnel Assessment [email protected] 616.292.6566 $10,000 Complete Parkland 24,083 FL Personnel Assessment [email protected] 954.753.5040 $45,000 Complete Arkansas City 19,748 KS Comprehensive Assessment & [email protected] 620.441.4414 $35,000 Complete Reconstruction of Salaries Huron 11,281 ND Comprehensive Assessment & [email protected] 605.353.8502 $22,000 Complete Reconstruction of Salaries Clearfield 28,376 UT Fleet & Maintence Efficiency [email protected] 801.940.4966 $10,000 Complete Study Elko 18,297 NV Regional Compensation Research [email protected] 775.777.7122 $10,525 Complete & Compensation System Update Pleasant View 5,632 UT Organizational Assessment & [email protected] 801.389.0942 $12,500 Complete Restructure Plan Delray Beach 64,092 FL Organizational Efficiency
Assessment [email protected] 561.243.7015 $25,000 Complete Daytona Beach 61,005 FL
Organizational Efficiency
Assessment [email protected] 386.671.8069 $25,000 Complete Harrisville 61,500 UT Organizational Assessment & [email protected] 801.782.9648 $12,500 Complete Restructure Plan Parkland 24,083 Fl Employee Re-Classification CGARDNERYOUNG@C,TYOFPARKLAND.ORG 954.753.5040 $13,000 Complete Conduct Annual Evaluation of
Goodyear 65,275 AZ City Manager & Comprehensive JWATSON@GOODYEARAZ .GOV 623.693.005 $35,000 Complete Communications Plan
Pleasant Grove 33,798 UT Organizational Assessment & [email protected] 801.785.5045 $8,500 Complete Restructure Plan Tequesta 5,273 FL
City Council Orientation & [email protected] 561.575.6204 $13,000 Complete Problem Solving Annual Performance Evaulation
Scottsdale 278,715 AZ for City Manager, Attorney, Clerk, [email protected] 480.312.6500 $15,000 Complete Auditor
Colonial Heights 7,067 VA Senior Management Retreat [email protected] 804.520.9265 $8,000 Complete Guadalupe 5,258 AZ Organzational Assessment & [email protected] 480.505.537 $7,500 Complete Restruture Plan Jupiter Island 679 FL Organzational Assessment & 772.545.0100 $12,000 Complete Restruture Plan SI Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC US Local Government
Client Pop. State Project Type Email Phone Cost Status
Flagstaff 60,611 AZ City Manager Executive Coaching JWINE®CI.FLAGSTAFF.AZ.US 928.779.7643 58,500 Complete City Manager Executive Coaching
& Recruitment, Compreshensive
Mayor & Council Interviews used
Dublin 41,751 OH in Formulating Annual [email protected] 614.410.4400 $15,000 Complete Performance Evaluations for the City Manager. Organizational
Assessment Climate & Salart
Survey.

Annual Goal Setting Retreat;
Director's Team Building & Goal [email protected] & Fountain Hills 24,669 AZ Implementation Planning Retreat [email protected] 480.837.2003 $7,000 Complete & City Managers Performance
Evaluations
Compensation & Benefit Survey;
Queen Creek 26,361 AZ Town Council's Annual Goal [email protected] 480.897.9887 $12,000 Complete Setting Retreat
3-Way Cable Franchise Transfer;
la Habra 5,325 CA Problem Resolution with Wireless
Providers; Comperhensive [email protected] 562.694,6302 $12,300 Complete Personnel & Compensation Study

INTERNATIONAL
Project Scope of Work contact (Ost Date
Afghanistan - Ministry of Finance, Treasury,
Mines & Mineral
Team Leader & Key Expert of the Worlds Largest Budget- Support Program $1.4 Billion Oct 2018 - (Funded by the European Union, USA/D & the Jun 2019
World Bank)
Egypt - President's OFC - Mirco-Small,
Mar 2018 Medium Enterprise Dev. Agency Process Mapping & Capacity Development Oct 2018 (Funded by GIDA)
National Planning Survey of+ 12,000 Villages, Cities & Towns; Comprehensive Nov 2017- Myanmar - Ministry of Planning & Finance Organizational Assessment & National Workshop; Capacity Development of Jan 2018
' National & Regional Offices; Civil Service Leadership Training Myanmar - Local Government Workshop for Comprehensive Organizational Assessment of +300 Cities & Towns March500 Public Officials Jun 2015 Trinidad & Tobago Tranisitioning the Cadastral Mapping System Jan -Mar 2015
Bangladesh Local Government Engineering Comprehensive Organizational Assessment of +53 Cities & Towns including Jul 2012 - Department (LGED) Finance, ICT, HR, Public Works & Fire; ldenitfy & Priortize Efficient and Effective Oct 2013 $35 Mill
Afghanistan - Ministry of Agriculture, Comprehensive Capacity Development and Change Management for 12 Brian Rudert, (our Oct 2012- Irrigation & Livestock (MAIL) Directorates and 36 Provincial Offices of more than 6,000 Civil Servants Chief of Party portion Feb 2013 $46,000)
Drew $125 Mil
Afghanistan - Ministry of Labor, Social Affairs, Development of the Strategic Planning of Personnel and Resources; Development Gilmore, Dir. (our Sep 2012 -
Martyrs & Disabled (MoLSAMD) of the National & Regional Performance Management Standards portion Dec 2012 of ATAP $40,000) Drew $125 Mil
Afghanistan - Ministry of Finance/ National Comprehensive Organizational Assessment of Institutional Systems, Tools, Gilmore, Dir, (our Apr 2011 -
Traffic Directorate Processes; Process Mapping & Strategic Planning of Personnel and Resources portion Jun 2011 of ATAP $40,000) 6 I P 2

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief) Chief of Police (Arvin) Supplemental Response Municipal Solutions LLC

INTERNATIONAL
Project Scope of Work Contact Cost Date
Jon Llewellyn $125 Mil
Afghanistan - Kabul Municipal Government Comprehensive Process -Mapping of 24 Finance & Revenue Functions; Facilitatied / RJchard Day (our Jan 2011- 7 Workshops with 150 Managers in 16 Departments & 22 Districts. Adam Smith portion Mar2011 lnternationl $120,000)
Peter Sl25MII
3 - Month Comprehensive Organizational Assessment of Institutional Systems, Oavelle, 0,ief (our Oct-2010 Afghanistan - Kabul Municipal Government Tools, Processes, Procedures and Management Capacity of Party, portion Jan.2011 Tetra Tech/ $60,000) ARD Organizational Assessments of More then 250 Departments, 15 Provinces; Process Al Haines, $250 MIi Iraq -15 Provincial (State) Governments Mapping Finance, Planning,_ Legislating of 105 Departments; Staffing GAP Analysis Former Chief (our 2009 (Funded by USAID) of more then 10,000 Public Employees (Civil Servants) of Party (COP) portion 2010 $192,000)
71Page

5.D.3
Attachment: Proposal - Municipal Solutions LLC (Municipal Solutions PSA - Police Chief)

Page 1 of 1 ends

Staff Report re First Amend to PSA with J. Webb Consulting.

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Consideration and Approval of First Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

BACKGROUND:

On May 21st, 2025, the City of Arvin (city) solicited for proposals from qualified firms, partnerships, corporations, associations, persons, or other entities to provide full-time human resources support services. The city received 16 responses. Staff interviewed the top 3 and determined that J. Webb Consulting was the most qualified.

Staff also reposted the Human Resources Manager position for 30 days. There were no qualified applicants as a result of this search.

J. Webb Consulting successfully completed a 3-month trial period, and the City Manager wishes to extend their contract through June 30th, 2026.

STAFF RECOMMENDATION:

Approval of the First Amendment to Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc.

FINANCIAL IMPACT:
$120,000 included in FY 2025-2026 budget for human resources services.

ATTACHMENTS:
- First Amendment to Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc.

5.E.1
Attachment: Staff Report - Amend No. 1 to PSA J. Webb Consulting for HR Support Services_092325 (J. Webb Consulting First Amend to PSA AGREEMENT NO. _________

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ARVIN AND J. WEBB CONSULTING DBA I-N-C, INC.

FOR HUMAN RESOURCES SUPPORT SERVICES
THIS FIRST AMENDMENT (“Amendment”) is made and entered into on _____________________, 2025 by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and J. WEBB CONSULTING DBA I-N-C, INC., a California Corporation (“CONSULTANT”). CITY and CONSULTANT may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. CITY and CONSULTANT entered into an agreement entitled, “Agreement for Professional Services,” Agreement No. 2025-CM01, dated JULY 15, 2025 (“Agreement”) for Consultant’s provision of consulting and human resources support services to CITY.

B. The Agreement’s term is effective through September 30, 2025 under Agreement Section 8.

C. Through this First Amendment to the Professional Services Agreement, the Parties seek to increase the Agreement’s total not to exceed amount for compensation payable by CITY to CONSULTANT to $120,000 and extend the Agreement’s term through June 30, 2026.

D. Capitalized terms used but not otherwise defined in this Amendment shall have the same meaning given to those terms in the Agreement.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 35 (Authority/Modification), Agreement is amended as follows:

A. Section 1. (Consideration), Subsection (C) is hereby amended to read as follows:

C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $120,000 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “1 Compensation,” which is incorporated by reference.

B. Exhibit 1 is hereby amended to read as follows:

For the period of July 15, 2025, through June 30, 2026, City will pay J. Webb Consulting an amount not to exceed $120,000 as described below:

5.E.2
Attachment: J. Webb Consulting First Amend to PSA for HR Services_092325 (J. Webb Consulting First Amend to PSA for HR Support

1. HR Site Review – up to $10,000 This amount is separate and aside from the daily HR work to be performed by J.Webb Consulting. See Exhibit 2 Scope of Work for details on the work to be performed for the HR Site Review.

2. As needed HR services - $9,000 per month. See Exhibit 2 Scope of Work for details on the work to be performed for the on call, as needed HR services.

C. Section 8 (Term) is hereby amended to read as follows:

The term of this Agreement will be from July 15, 2025, to June 20, 2026. Unless otherwise determined by written amendment between the Parties, this Agreement will terminate in the following instances:

1. Completion of the work specified in Exhibit “2 Scopes of Work”;

2. Termination as stated in Section 16.

2. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. Each Party warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind it accordingly.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same. [SIGNATURES ON NEXT PAGE]

5.E.2
Attachment: J. Webb Consulting First Amend to PSA for HR Services_092325 (J. Webb Consulting First Amend to PSA for HR Support IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
“CONSULTANT”
J. Webb Consulting dba I-N-C, Inc.

By: ____________________________
Dr. Juanita Webb, SPHRca, PI,

SHRM-SCP
Date: ___________________________
“CITY”
City of Arvin
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.E.2
Attachment: J. Webb Consulting First Amend to PSA for HR Services_092325 (J. Webb Consulting First Amend to PSA for HR Support

Page 1 of 2 ends

Staff Report – MOU for CA Dept of HCD REAP 2.0 Project.

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of a Memorandum of Understanding (MOU) for the California Department of Housing and Community Development Department REAP 2.0 Project
BACKGROUND:

The City of Arvin submitted a collaborative MPO REAP 2.0 grant application to the Kern Council of Governments in December 2022 after a highly competitive outreach effort by several of its member agencies. REAP 2.0 is a grant that primarily funds projects related to affordable housing offered by the California Department of Housing and Community Development (HCD) to Metropolitan Planning Organizations. The City of Arvin’s project was selected and approved by the Kern Council of Governments for submission to HCD as a consolidated application of several member agency applications.

In March of 2023, the City Council of Arvin approved a fiscal agency agreement (Agreement #2023-06) between the City of Arvin and Kern Community College District (KCCD) for the REAP 2.0 MPO grant funds and other potential collaborative grants that would require significant cash reserves and financial management capacity, thereby expanding the City’s ability to compete for complex, transformative grants of a larger scale with the support of KCCD.

There was a delay in awarding the REAP 2.0 grant due to State budget constraints, which were resolved. On May 15, 2025, Kern Council of Governments (Kern COG) and Kern Community College District endorsed an agreement for the REAP 2.0 MPO funds so that KCCD can submit invoices to Kern COG for reimbursement of all the required project activities. KCCD would then reimburse the subrecipients and awarded contractors.

Under the REAP 2.0 grant, the City of Arvin has a budget of $250,000 for allowable staff costs for its activities, which include technical assistance, planning/engineering/consultant staff costs, outreach support, and community development, finance, and grants department reimbursable staff hours. City staff is now requesting that the Council approve a Memorandum of Understanding between the City of Arvin and KCCD so that it can implement its project tasks and invoice KCCD for its allowable costs under the REAP 2.0 grant award.

STAFF RECOMMENDATION:

Staff recommends approval of the MOU.

5.F.1
Attachment: Staff Report REAP 2.0 MOU with KCCD (MOU with KCCD for REAP 2.0)

Page 2 of 2 ends

Staff Report – MOU for CA Dept of HCD REAP 2.0 Project.

FINANCIAL IMPACT:

A positive fiscal impact is anticipated in the cost recovery of staff hours.

ATTACHMENTS:
1) Memorandum of Understanding for the California Department of Housing and Community Development (HCD) MPO REAP 2.0 Project with Attachments Included.

5.F.1
Attachment: Staff Report REAP 2.0 MOU with KCCD (MOU with KCCD for REAP 2.0) 1 of 11

MEMORANDUM OF UNDERSTANDING

FOR THE CALIFORNIA DEPARTMENT OF HOUSING

AND COMMUNITY DEVELOPMENT DEPARTMENT
(HCD) MPO REAP 2.0 ARVIN PROJECT
This MOU is by and between the Kern Community College District, Applicant and Fiscal Agent for the City of Arvin, and The City of Arvin, a REAP 2.0 Co-Applicant and Subawardee (hereinafter referred to as a “Party”) that have specific tasks as part of the KCOG MPO REAP

2.0 Task #3 Activity 3.6 providing Technical Assistance via City of Arvin city and planning staff.

Each party may engage subcontractors to complete their respective scopes of work. This MOU is intended to function as a collaborative MOU between the parties detailing their intentions and is not intended to create a legal partnership.

This Memorandum of Understanding is governed by the underlying grant agreements and related memorandums of understanding: Attachment A the REAP 2.0 Memorandum of Understanding between KCOG and the Kern Community College District (KCCD), applicant and fiscal agent for the City of Arvin, a KCOG MPO member.

General Terms and Conditions
Background and Recitals
A. The California Housing & Community Development (CA HCD) MPO REAP 2.0 program funds the development and implementation of community identified neighborhood-level proposals that address community needs and achieve community benefits. This collaborative MOU is entered into pursuant to requirements of the Arvin KCOG MPO REAP 2.0 Task #3 proposal described in Attachments A and B that memorializes the implementation of the scope of work included in the REAP 2.0 award.

B. The City of Arvin and its fiscal agent the Kern Community College District and its subawardees are jointly responsible for the grant from CA HCD / KCOG to fund the preconstruction activities as described in Attachment B - Arvin KCOG MPO REAP 2.0 Task #3 (“Proposal”) and memorializes the basic terms to govern the planning and implementation of the scope of work included in the Proposal.

C. This collaborative MOU states the parties’ intentions, is entered into pursuant to requirements of the CA HCD KCOG MPO REAP 2.0 Program, Attachment A. The parties have developed, with community stakeholders’ input, the project in compliance with the REAP 2.0 program requirements and the parties are prepared to lead, participate, and complete these tasks within the term of the REAP 2.0 grant.

D. Arvin REAP 2.0 Project Partners, including the City of Arvin, are organizations eligible to participate in the program and fully support the objectives, goals, strategies, and projects

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 2 of 11
identified within the submitted, approved, and awarded CA HCD KCOG MPO REAP 2.0 Task #3 project, and the Partners agreed to be Task #3 project sub-awardees.

E. The City of Arvin is responsible for completing Task #3 Activity 3.6. the provision of technical assistance by its grants and planning department staff in support of the completion of Task #3 as described in Attachment B and for which the City of Arvin will be compensated based on time records up to the budgeted amount of $250,000.

WHEREAS, the Parties desire to enter into this MOU in order to implement and complete the scope of work in the Arvin KCOG MPO REAP 2.0 Task #3 Project, Activity #3.6; and WHEREAS, the parties agree to implement the grant and project activities and outcomes as described herein; and
WHEREAS, the parties agree to provide the fiscal invoices, and project outcome information and reporting as required by the fiscal agent, KCOG, and CA HCD, NOW THEREFORE, the partners agree as follows:

TERMS

1. Statement of Purpose
The REAP 2.0 Project #3 consists of pre-construction activities for a 50-unit affordable housing development located at 4th & Walnut Street, Arvin, CA 93203. REAP 2.0 activities must be completed by June 30, 2026. This term may be extended as agreed to in writing duly signed by the parties, The maximum term of the agreement, including all renewals, shall not exceed five (5) years from the effective date.

2. Recitals
The above Background and Recitals are incorporated herein and made a part of this MOU.

3. Effective Date and Duration
This MOU shall be effective as of October 9, 2025, or date of full execution, whichever is later, and will continue in effect until June 30, 2026. This term may be extended as agreed to in writing duly signed by the parties or terminated by the parties. The maximum term of the agreement, including all renewals, shall not exceed five (5) years from the effective date.

4. Roles and Responsibilities

4.1 Lead Applicant & Fiscal Agent
The Kern Community College District, as the Lead Applicant and fiscal agent on behalf of the City of Arvin, a KCOG MPO member, are fully committed to fulfilling the Arvin KCOG MPO REAP 2.0 Task #3 proposal (Attachments A & B) duties and responsibilities corresponding to their respective roles Proposal for the term of the grant. The Kern Community College District and the City of Arvin are fully committed to the activities and deliverables of the REAP 2.0 award, the requirements of the KCOG MPO REAP 2.0 Grant, and the stipulations of this MOU, and agrees to take all actions necessary to effectuate the requirements of the grant as specified

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 3 of 11
in Attachments A & B. These responsibilities include but are not limited to:
a. Commitments between the Lead Applicant, Co-Applicant, and Subawardees a. To plan and adhere to the current implementation schedule; and b. To work collaboratively.
b. Roles and Responsibilities
a. Coordinating all components of the Arvin KCOG MPO REAP 2.0 Task #3 and completion Task #3 Activity 3.8 Public Procurement of the construction contract(s), maintain project accounting, prepare and process the invoices to KCOG, obtain KCOG approvals, prepare and process reimbursements to project partners, and other tasks as may be necessary or appropriate; b. Overseeing and coordinating the Arvin MPO REAP 2.0 project; c. Preparing and disbursing the Arvin MPO REAP 2.0 Grant funds after KCOG approval to subawardees as reimbursement funds for eligible administration and services upon submission of full and complete disbursement requests and supporting documentation subject to retention requirements and State review and approval;
d. Submitting all invoices and associated summary reports, and annual reports to the Arvin MPO REAP 2.0 Program staff
e. Participate in regular check-in meetings with Arvin MPO REAP 2.0 Program staff f. Provide staff support during the entirety of the grant term; and g. Achieving and monitoring goals and associated indicators as defined by the Arvin MPO REAP 2.0 Proposal and the grant guidelines (Attachments A & B). c. Governance & Equitable Policies
a. Lead applicant and fiscal agent will fully and fairly apply, implement, and comply with grantor’s rules and requirements.
b. Lead applicant and fiscal agent will ensure that the co-applicant, subawardees, and stakeholders are aware of grantor’s rules and requirements. c. Lead applicant and fiscal agent will work to ensure that stakeholders’ input is fully and fairly respected.
d. Lead applicant and fiscal agent will ensure that co-applicant’s and subawardees concerns are fully and fairly heard and supported to the extent possible given grantor’s rules and requirements.
e. Lead applicant and fiscal agent will ensure that all policies, practices, and procedures are equitable as to each co-applicant and subawardees are equitably applied to the co-applicant and each of the subawardees.

4.2 Applicants & Subawardees
Applicants and Subawardees are responsible for implementing specific activities identified within Attachment B and commit to having the staff capacity, expertise, and organizational / project management abilities to complete their respective activities and responsibilities therein.

The following entities will serve as Partners on the Arvin KCOG MPO REAP 2.0 Task #3 for the term of the grant.
a. Kern Community College District

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 4 of 11
a. Role: Fiscal Agent for the Lead Applicant
b. Project Commitment: The Kern Community College District will serve as the fiscal agent for the lead applicant, the City of Arvin on the REAP 2.0 Grant. c. Responsible for the overall project management of the Arvin KCOG MPO REAP

2.0 Grant award Task #3 project.
d. Responsible for: Activity 3.8 Preparing REAP 2.0 grant invoices and fiscal reports. e. Term: Full REAP 2.0 Grant term.
b. City of Arvin
a. Role: Lead Applicant
b. Project Commitment: The City of Arvin will support pre-development activities and will co-lead the Community Outreach and Engagement activities. c. The City of Arvin is responsible for the provision of technical assistance regarding the pre-construction of the affordable housing project as described in the Arvin KCOG MPO REAP 2.0 Grant Proposal Task #3.6 such as issuing permits, inspecting the construction site, financial billing to KCCD, and other related tasks.
d. Term: Full REAP 2.0 Grant term.

5. Program
A. Each party agrees that all services provided under this agreement shall comply with Attachments A and B to this MOU.

B. Each partner agency shall, not later than the 30th day of each month, submit progress reports and invoices for expenses and match together with all supporting documentation for each expense and match items for the prior month, pursuant to the agreed upon and approved budget submitted with the grant, or a subsequent approved budget modification.

C. Partner agency budget modification requests will go through an approvals process by the fiscal agent, KCOG, and final approval, if required, by CA HCD the funding agency.

D. Each partner agency acknowledges and agrees that it will be reimbursed in arrears based on the monthly invoices, supporting documentation, and progress reports.

E. Each partner agency will submit to the fiscal agent the monthly invoice, payroll records, after-the-fact personal activity report (PAR) form(s), general ledger, receipts, and the report documenting how the funds were utilized, the outcomes and impacts of the expenditures related to the vendor / agency’s scope of work.

F. Each partner agency will submit the invoice, supporting documentation, and report to the fiscal agent at the time and in the manner specified, or later modified by the fiscal agent.

G. An MOU amendment and email approval is required to make any proposed changes to the partner agency scope of work or budget.

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 5 of 11
H. Each partner agency commits and shall ensure accurate and timely monthly invoices, supporting documentation and progress reporting. Each partner agency commits to retaining original records of all project-related transactions throughout the period of retention required by the funder KCOG and CA HCD, 5 years after the final report, or project audit, whichever is later.

I. The fiscal agent shall only be liable for reimbursement to each partner agency for services performed under this agreement to the extent that services are included in the scope of work and budget described herein, that the partner agency has provided sufficient supporting documentation, that the documentation is accepted by the fiscal agent and KCOG, and that the fiscal agent is reimbursed by KCOG and CA HCD, grantor, for such services.

J. Legal and Financial Considerations
The Kern Community College District, Fiscal Agent for the City of Arvin, a KCOG MPO member agency will maintain legal, fiscal, and fiduciary responsibilities, including managing grant funds in accordance with CA HCD and KCOG regulations, policies, and guidelines. The fiscal agent is responsible for the development and submission of all reports to REAP 2.0 program staff and additional funding agencies, bookkeeping, accounting, and grant compliance services. The City of Arvin is responsible for providing Technical Assistance for the project by city grant department staff, planning department staff, and other administrative project support.

Legal Relationship.

This MOU is intended to function as a collaborative MOU between the parties detailing their intentions and is not intended to create a legal partnership.

Financial Relationship.

The Kern Community College District is serving as the Fiscal Agent for the City of Arvin, a KCOG MPO member agency / Co-Applicant and each Subawardee shall have equal standing and collective accountability for implementing grant program requirements. The Kern Community College District, the Fiscal Agent for the City of Arvin, and the City of Arvin, KCOG MPO member agency and Co-Applicant, do not assume liability for any third-party claims for damages arising out of this Agreement and does not assume liability to KCOG or CA HCD for any damages arising out of this Agreement.

The Kern Community College District, serving as the Fiscal Agent for the City of Arvin for the REAP 2.0 grant will process invoices for reimbursement on the basis, schedule, and requirements as determined by the grantor. The Kern Community College District does not assume any liability for any third-party claims for damages arising out of this Agreement and does not assume liability to KCOG or CA HCD for damages arising out of this Agreement.

K. Equal Opportunity
The Kern Community College District, the City of Arvin, and subawardees, are committed to equal employment opportunity and to ensuring that all employees have a work environment that is free of conduct that could be considered discriminatory or harassing based on an employee’s protected status. The Kern Community College District, the City of Arvin, and subawardees,

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 6 of 11
will not allow anyone, including any supervisor, co-worker, vendor, client, or customer, to unlawfully harass or discriminate against employees or applicants for employment. The respective entity confirms that it will take prompt and effective remedial action upon discovery of such conduct.

L. Early Termination
This MOU may be terminated by either the fiscal agency or a partner agency (party), with cause, if another party fails to comply with the insurance or indemnification requirements or otherwise commits a material breach. Termination will be effective no sooner than 15 calendar days after a written demand to cure is provided to the agent for service of process and the party fails to cure.

This remedy is in addition to any other remedy which may be provided by law.

This MOU may be terminated without cause and for any reason by any party. The party desiring early termination without cause must provide written notice to the Fiscal Agent or the party’s agent for service of process. Termination will be effective no sooner than 60 calendar days after actual receipt of the written notice and will apply solely to the party desiring termination.

The indemnification provisions contained in this MOU shall survive termination.

M. Indemnification and Insurance
Indemnification: City of Arvin agrees to defend, hold harmless and indemnify the Kern Community College District (District) (and its officers, employees, trustees, agents, successors and assigns) against all claims, suits, expenses (including reasonable attorney's fees), losses, penalties, fines, costs and liability whether in contract, tort or strict liability (including but not limited to personal injury, death at any time and property damage) arising out of or made necessary by the indemnifying party's performance of this Agreement or breach of its terms. The total liability of District under this agreement shall not exceed $2,000,000.00.

Insurance Requirements Unless otherwise specifically agreed to in writing in advance of execution of this Agreement, City of Arvin agrees to obtain, pay for and maintain in effect during the Term of this Agreement and/or Date(s) of Service(s), the following policies of insurance issued by an insurance company rate not less than "A-VI" in A.M. Best’s Insurance Rating Guide:

Commercial General Liability insurance (including contractual, products and completed operations coverages, bodily injury and property damage liability insurance) with single combined limits of not less than $1,000,000 per occurrence;
Commercial Automobile Liability insurance for "any auto" with combined single limits of liability of not less than $1,000,000 per occurrence;
Professional Liability insurance (errors and omissions) with a limit of liability of not less than $1,000,000 per occurrence; and
Workers' Compensation and State Disability insurance as required under state law.

Each policy shall contain an endorsement naming the Kern Community College District as an additional named insured insofar as this Agreement is concerned and provide that written notice shall be given to the District at least thirty (30) days prior to cancellation or material change in the form of the policy or reduction in coverage. Prior to rendering Services hereunder, and at City of Arvin’s expense, City of Arvin shall furnish the District with a Certificate of Insurance evidencing the endorsements required above, and the District shall have the right to inspect the City of Arvin’s

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 7 of 11
original insurance policies upon request. Upon notification of a notice of cancellation, change or reduction in coverage, Contractor shall immediately file with the District a certified copy of the required new or renewal policy and certificates for such policy. Nothing herein concerning minimum insurance requirements shall reduce the Consultant’s liabilities or obligations under the indemnification provisions of this Agreement.

N. Miscellaneous Provisions
A. Discrimination and Harassment.

Each party agrees it will not unlawfully discriminate, harass, or allow harassment against any employee or other person because of sex, race, color, ancestry, religious creed, national origin, mental or physical disability (including HIV and AIDS), marital status, or age, and shall comply with all applicable laws pertaining to employment.

B. Workers' Compensation.

Each party to this agreement shall be the “primary employer” for all its personnel who perform services under this agreement. Each party shall be solely responsible for processing, investigating, defending, and paying all workers' compensation claims by their respective personnel made in connection with performing services under this MOU. Each party agrees to hold harmless, indemnify, and defend KCCD and all other parties from any liability resulting from its failure to process, investigate, defend, or pay any workers' compensation claims by their respective personnel connected with providing services under this MOU. Each party is not responsible for the employees of other parties who may perform services under this MOU.

C. Entire Agreement.

This MOU constitutes the entire agreement between the parties. No party has been induced to enter into this MOU by, nor is any party relying on, any representation or promise outside those expressly set forth in this MOU. This agreement, and each and every document made a part of this agreement by reference as though fully set out herein, constitutes the entire Agreement between the parties with respect to the subject matter hereof.

D. Amendment.

The provisions of this MOU may be modified only by mutual written agreement of the parties.

No modification shall be binding unless it is in writing and signed by the party against whom enforcement of the modification is sought.

E. Waiver.

Unless otherwise precluded by the terms of this MOU, terms or conditions may be waived by the party entitled to the benefit of the term or condition, but no such waiver shall affect or impair the right of the waiving party to require observance, performance, or satisfaction of that term or condition as it applies on a subsequent occasion.

F. Assignment.

No party to this MOU may assign any rights or benefits or delegate any duty under this MOU without written consent of the fiscal agent and the other party. Any purported assignment without written consent shall be void.

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 8 of 11
G. Parties in Interest.

Nothing in this MOU, whether express or implied, is intended to confer any rights or remedies under or by reason of this MOU on any person other than the parties to it and their respective successors and assigns, nor is anything in this MOU intended to relieve or discharge the obligation or liability of any third persons to any party of this MOU.

H. Severability.

If any provision of this MOU is held by an arbitrator or court of competent jurisdiction to be invalid or unenforceable, the remainder of the MOU shall continue in full force and effect and shall in no way be impaired or invalidated.

I. Notices.

Any notice under this MOU shall be in writing, and any written notice or other document shall be deemed to have been duly given on the date of personal service on the parties or on the second business day after mailing if the document is mailed by registered or certified mail, addressed to the parties at the addresses set forth below, or at the most recent address specified by the addressee through written notice under this provision. Failure to conform to the requirement that mailings be done by registered or certified mail shall not defeat the effectiveness of notice actually received by the addressee.

J. Authority to Enter Into MOU.

Each party to this MOU represents and warrants that it has the full power and authority to enter into this MOU and to carry out the transactions contemplated by it and that it has taken all action necessary to authorize the execution, delivery, and performance of this MOU.

K. Counterparts.

This document may be executed in any number of counterparts and by different parties in separate counterparts. Each counterpart when so executed shall be deemed to be an original and all of which together shall constitute one and the same agreement.

L. Retention and Audit of Records.

Each party shall maintain records pertaining to this MOU as required by the fiscal agent, federal and state law. Each party may review and obtain a copy of the other party's pertinent records subject to federal and state privacy statutes.

M. Disclosure of Conflict of Interest
Procurement of goods or services for the project from employees, or their near relatives when either party knows, or has reason to know, they have a financial interest, is prohibited.

A ‘near relative’ is defined as husband, wife, mother, father, daughter, son, sister, brother, and step relatives and in-laws in the same relationships.

Each and every party to this agreement has a duty to disclose and to require all employees working on this project to disclose any apparent, potential, or actual conflict of interest at the time the apparent, potential, or actual conflict of interest becomes known to each such individual.

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 9 of 11
N. Governing Law, Jurisdiction, and Venue.

The governing law, jurisdiction and venue of and applicable to this MOU is the State of California, County of Kern.

IN WITNESS WHEREOF, the parties hereto have executed this MOU, which shall become effective as of the date of the last signature below.

City of Arvin
KCOG MPO Member Agency
Date:

Jeff Jones
City Manager
on behalf the City of Arvin
Kern Community College District
Applicant & Fiscal Agent for the City of Arvin
Date:

Melissa Thornsberry
Chief Financial Officer

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) Attachment A

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0)

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for REAP 2.0) 10 of 11

ATTACHMENT B
REAP 2.0 – Kern Council of Governments
August 2024 Rescope
Activity Type Activity No. Activity Title Deliverables Notes Schedule of Actions Proposed Use 3
Affordable Housing
(204(E)(1) - Arvin Family
Apartments - 50 units 2-
and 3- bedroom units
Design, build & begin
construction of 50 units
Start: HCD contract
start; End: January 2026
Subtask 3.1 Affordable Housing Land
Purchase
Purchase of Tract APN#
190-260-02 for affordable
housing
Start: HCD contract start;
End: 6/30/2023
Subtask 3.2
Pre-Construction:

Engineering & Design,
construction contract
RFPs / Design, Award,
construction plan approval,
utility connection fees and
permitting
Plans approved;
construction contract
awarded; REAP funds
encumbered; permits
issued
Start: 6/30/2023;
End: 12/31/12023
Subtask 3.3 Utilities: Power, sewer,
and water interconnection
Power, sewer, water
interconnections installed
Start: January 2024;
End: January 2026
Subtask 3.4
Construction: Grading,
foundation, sump,
buildings, etc., through to
completion
REAP funds expended by
5/30/2024.

Start: January 2024;
End: January 2026
Subtask 3.5 Subtask Eliminated (To be funded w NonREAP funds) Subtask 3.6
Technical Assistance:

Planning Staffing and
Consultants needed to
ensure implementation
Pre-development planning,
permitting, construction
inspection, and signoff.

Start: Contract signed;
End: 6/30/26
Subtask 3.7
Outreach & Engagement
regarding: Direct outreach,
community meetings,
mailers and text banking
Announcements at public
city council and public
meetings, social media
postings, Spanish/English
flyers, direct outreach to
5,000 individuals; 6
Community Meetings;
Start: Contract signed;
End: 6/30/26

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for 11 of 11
Activity Type Activity No. Activity Title Deliverables Notes Schedule of Actions mailer and text banking to
at least 600 Arvin residents.

Subtask 3.8
Public Procurement
process, Accounting,
invoicing & reimbursement
payment processing
Complete public
procurement process,
award construction
contracts. Maintain project
accounting. Prepare
invoicing and process
reimbursement payments.

Start: Contract signed;
End: 6/30/26
Activity Type Activity No. Retained or
Suballocated
Estimated
Start Date
Estimated
End Date REAP Amount
Other NonREAP
Amounts
Total Amount
Proposed Use 3 Suballocated
HCD
contract
date
6/30/2026 $5,355,748 $13,630,000.00 $18,985,748.00
Subtask 3.1 Suballocated HCD contract
date 3/31/2025 $300,000.00 $0 $300,000.00
Subtask 3.2 Suballocated HCD contract
date 9/30/2025 $1,300,000.00 $0 $1,300,000.00
Subtask 3.3 Suballocated HCD contract
date 3/31/2026 $1,041,000.00 $0 $1,041,000.00
Subtask 3.4 Suballocated HCD contract
date 3/31/2026 $2,110,266.00 $13,455,000.00 $15,565,000.00 Subtask 3.6 Suballocated HCD contract
date 6/30/2026 $250,000.00 $100,000 $350,000
Subtask 3.7 Suballocated HCD contract
date 6/30/2026 $75,000.00 $75,000 $150,000
Subtask 3.8 Suballocated HCD contract
date 6/30/2026 $279,482 $0 $279,482
(Subtask #3.5 eliminated)

5.F.2
Attachment: CITY OF ARVIN_MOU_CA HCD MPO REAP 2.0 FINAL REVISED 09.18.25 (MOU with KCCD for

Page 1 of 1 ends

Staff Report re First Amendment to Kern County Agreement No. 409-2024

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Arvin City Council
FROM: Stephanie Gutierrez, City Attorney
Jeff Jones, City Manager / Finance Director
SUBJECT: Consideration and Approval of First Amendment to Kern County Agreement No. 409-2024 Regarding Fentanyl Misuse and Overdose Prevention Task Force Funds BACKGROUND:

The City entered into an agreement with Kern County entitled, “Kern County Fentanyl Misuse and Overdose Prevention Task Force Fund Allocation Disbursement Agreement” on July 16, 2024 (“Agreement”). A copy of the Agreement is included herein as Attachment A. The Agreement provides the City with discretion over the categorical allocation and expenditure of one-time funds (“Funds”).

Section 4 of the Agreement requires the City to utilize the Funds provided by January 1, 2026.

The City Attorney’s Office has worked with County Counsel and the County Administrative Office to amend Section 4 of the Agreement. The First Amendment to the Agreement is included as Attachment B. This First Amendment, once approved by both Parties, allows the City to obligate the Funds by December 31, 2026. All Funds must be expended by April 30, 2026. This Agreement will also terminate on April 30, 2026. The County Board of Supervisors are expected to consider this First Amendment at their October 7, 2025 meeting.

STAFF RECOMMENDATION:

City Council (1) approve the First Amendment to Kern County Agreement No. 409-2024, (2) authorize the City Manager to execute the First Amendment, and (3) direct staff to submit documentation as may be requested by Kern County to finalize the First Amendment.

FINANCIAL IMPACT:

There is no anticipated financial impact with the approval of the First Amendment to the Agreement.

ATTACHMENTS:

A. Kern County Agreement No. 409-2024
B. First Amendment to Kern County Agreement No. 409-2024

7.A.1
Attachment: Staff Report - First Amendment to Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Kern County
nst.*_:/Q!:eoZLl_
Kern County Fentanyl Misuse and Overdose Prevention Task Force Fund Allocation Disbursement Agreement
County of Kern - Arvin City Police Department
This Allocation Disbursement Agreement is made and entered into on tf,202{ oy and between the County of Kern, a political subdivision of the State rtll oiEm66ia Oe'.einafter "County") and the Avin Police Department through the City of Arvin, a California municipal corporation (hereinafter "Agency"). County and Agency are referred to individually as "Party" and collectively as 'Parties."
WITNESSETH:
a)
b)
c)
d)
The County of Kern is the recipient of an allocation from the State of California under Assembly Bill Number 33 of 2023 - Fentanyl Misuse and Overdose Prevention Task Force ("Assembly Bill"), introduced by Assembly Member Bains, for Agency to provide various duties relating to fentanyl misuse, including, among others, collecting and organizing data on the nature and extent of fentanyl misuse in California, identification and assessment of sources and drivers of legal and illicit fentanyl and xylazine activity in California, and evaluating approaches to increase public awareness of fentanyl misuse' develop methods to strengthen state and local efforts to prevent fentanyl misuse, review and recommend model treatment protocols for medication-assisted treatment (MAT) of fentanyl misuse; County desired to engage Agency in accordance with the proposal(s) submitted to Assembly Member Bains, attached within Exhibit A of this agreement, and approved by Assembly Member Bains.

Agency is a local law enforcement agency within the county and desires to utilize allocation dollars for the purposes of participating in the Fentanyl Misuse and overdose Prevention Task Force ("Task Force") activities and associaled responsibilities including, but not limited to, regular meetings and reportlng as determined by the Task Force; and Agency has submitted a project proposal to be considered for an allocation of this funding which has been reviewed and approved by Assemblymember Bains for the purposes of preventing, enforcing, and education related to fentanyl and xylazine misuse.

2. Purpose. Agency will utilize the funds for the purposes of preventing, enforcing, and treating fentanyl misuse as descrtbed within "Exhibit A" of this agreement.

3. Deposit of Funds. Agency shall deposit allocation dollars in a special account designated Fentanyl Misuse and Overdose Prevention Task Force Fund, separate and apart from all other accounts, which shall reflect all receipts and expenditures of funds allocated by County only.

4. Term. Agency shall utilize such funding during a period from the date of this Agreement through January '1
, 2026.

WHEREAS
NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, County and Agency agree as follows:

1. County's Obligation. County will make an allocation in the maximum amount of seven hundred thousand dollars (5700,000) to the Agency subject to the lerms and conditions set forth herein.

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and

5. Disbursement of Allocation dollars. Funds will be disbursed entirely at the beginning of the term. Agency shall provide accurate records of all its costs, disbursements and receipts for the funds used under this Agreement.

6. Non-appropriation. County reserves the right to terminate this Agreement in the event insufficient funds are appropriated or budgeted for this Agreement in any fiscal year. Upon such termination, County will be released from any further financial obligation to Agency, except for services performed prior to the date of termination. Recipient will be given thirty (30) days wrinen notice in the event that such action is required by County.

7. Assignment. Agency shall not assign, transfer, or encumber this Agreement, or any part, and Agency shall not assign any monies due or which become due to Agency under this Agreement, without the prior written consent of lhe County.

8. Audit, lnspection and Retention of Records. Agency shall maintain and make available to County accurate books and records relative to the Services under this Agreement.

Agency shall permit County to audit, examine, and make excerpts and transcripts from its records and to conduct audits of all invoices, materials, records of personnel' or other data related to the Services under this Agreement. Agency shall maintain its data and records in an accessible location and condition for a period of nol less than three years from the date of final payment under this Agreement, or until after the conclusion of any audit, whichever occurs last. The State of California and/or any federal agency having an interest in the subject of this Agreement shall have the same rights as Counly.

9. Authority to Bind County. lt is understood that Agency, in Agency's performance of any and all duties under this Agreement, except as otheMise provided ln this Agreement, has no authority to bind County to any agreements or undertakings.

10. Captions and lnterpretation. Paragraph headings in this Agreement are used solely for convenience and shatl be wholly disregarded in the construction of this Agreement. No provision of this Agreement shall be interpreted for or against a Party because that Party or its legal representative drafted such provision. This Agreement is lhe product of negotiation and both Parties are equally responsible for its authorship. Section 1654 of the California Civil Code shall not apply to the interpretation of this Agreement. 1 1 . Choice of Law/Venue. The Parties hereto agree that the provisions of this Agreement will be construed pursuantto the laws ofthe State of California. This Agreement has been entered into and is to be performed in the County of Kern. Accordingly, the Parties agree that the venue of any actron relating to this Agreement shall be in the County of Kern.

13. Compliance with Applicable Law. Agency shall observe and comply with all applicable local, state, and federal laws, ordinances, rules, and regulations now in effect or later enacted ("Applicable Law"), each of which is made a part of this Agreement 1 2. Compliance with Law. Agency shall observe and comply with all applicable county, state and federal laws, ordinances, rules and regulations now in effect or hereafter enacted, each of which are hereby made a part hereof and incorporated herein by reference. '14. Confidentiality. Agency shall not, without the prior written consent of the County, communicate confidential information, designated in writing or identifled in this Agreement as confldential, to any third party and shall protect confidential information from inadvertent disclosure to any third party in the same manner that it protects its own confidential information, unless disclosure is required in response to a validly issued subpoena or other process of law. Upon completion of this Agreement, the provisions of this Section shall continue to survive.

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and

15. Conflict of lnterest
Financial Conflicts of lnterest. Agency has read and is aware of the provisions of Government Code Section 1090 et seq. and Section 87100 et seq. relating to conflict of interest of public officers and employees. Agency acknowledges that it is unaware of any financial or economic interest of any public offlcer or employee of County relating to this Agreement. lf is further understood and agreed that if a financial interest does exist at the inception of this Agreement, County may immediately terminate this Agreement by giving written notice. Agency shall comply with the requirements of Government Code Section 1090 et seq and 87100 et seq. during the Term.
b. Organizational Conflicts of lnterest. Agency represents, to the best of its knowledge, that neither Agency nor any Agency Representative presently has any consulting or contractual arrangement with any firm or organization that would give rise to an organizational conflict of interest with respect to the Services. Neither Agency nor any Agency Representative shall enter into any contractual arrangement that would give rise to any potential organizational conflict of interest, without first obtaining County's prior written approval before entering the into the contractual arrangement. lf any organizational conflict of interest is discovered by Agency relating to this Agreement, Agency shall immediately notify County, and attempt to present a suitable mitigation plan. County may, at its sole discretion, terminate this Agreement in the event that Agency has any actual or potential organizational conflict of interest. As used in this Section 14.b, "organizational conflict of interest" means any relationship whereby Agency has present or planned interests related to the Services which (i) may diminish its capacity to give impartial, technically sound, objective assistance and advice or may otheMise result in a biased work product, or (ii) may result in Agency or any Agency Representative being given an unfair advantage.

16. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.

17. Enforcement of Remedies. No right or remedy conferred on or reserved to a Party is exclusive of any other right or remedy under law, equity or statute, but each shall be cumulative of every other nght or remedy now or in the future existing under law, equity or statute, and may be enforced concurrently or from lime to time.

18. lndemnification
a
County is the recipient of funds from the State of California, under Number 33 of 2023 - Fentanyl Misuse and Overdose Prevention Task Force, introduced by Assembly lVlember Bains, in the amount of $700,000 to the County of Kern for Agency to provide various duties relating to fentanyl misuse, including, among others, collecting and organizing data on the nature and extent of fentanyl misuse in California, identification and assessment of sources and drivers of legal and illicit fentanyl and xylazine activity in California, and evaluating approaches to increase public awareness of fentanyl misuse, develop methods to strengthen state and local efforts to prevent fentanyl misuse, review and recommend model treatment protocols for medication-assisted treatment (MAT) of fentanyl misuse.

Agency shall defend, indemnify, and hold harmless County and County's board members, elected and appointed officials, officers, employees, agents, volunteers a. General.

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and C
and authorized representatives ("County lndemnified Parties") from any losses, liabilities, charges, damages, claims, liens, causes of action, awards, iudgments and costs, including attorneys' fees of County Counsel and outside counsel retained by County, expert fees, costs of staff time, and investigation costs ("Claims") which arise out of or relate to any act or omission of Agency or Agency's officers, employees, agents and subcontractors of any tier hired by Agency to perform the Services ("Agency Representatives"). This indemnification oblagation shall include bodily and personal injury or death to any person; damage to any property, regardless of where located, including the property of County; and any workers' compensation Claim ansing from or relating to the Services. Agency shall defend any Claim with counsel of Agency's choice, subject to County's written approval, and at Agency's sole cost.
b. lmmigration Reform and Control Act. Agency acknowledges that Agency and Agency Representatives are aware of and understand the lmmigration Reform and Control Act ('lRCA"). Agency is and shall remain in compliance with the IRCA and shall ensure that any Agency Representatives are and shall remain in compliance with the IRCA. ln addition, Agency shall defend, indemnify and hold harmless County and County lndemnified Parties from any Claims which arise out of or relate to any allegations that Agency or Agency Representatives are not aulhorized to work in the United States and/or any other allegations based upon alleged IRCA violations committed by Agency or Agency Representatives. Agency shall defend any Claim with counsel of Agency's choice, subiect to County's written approval, and a Agency's sole cost.
lnfringement Claim. lf any Claim is asserted or action or proceeding brought against County or County lndemnifled Parties which alleges that all or any part of the Services in the form supplied by Agency or County's use, infranges or misappropriates any United Slates or foreign patent or copyright, or any trade secret or other proprietary right, County shall give Agency prompt wrilten notice.

Agency shall defend and indemnify County and County lndemnified Parties from any Claims, including costs incurred by County in order to avoid entry of any default judgment or other waiver of County's rights. Agency shall defend any claim with counsel of Agency's choice, subject to County's written approval, and at Agency's sole cost. County shall cooperate fully with and may monitor Agency in the defense of any Claim and shall make employees available as Agency may reasonably request with regard to the defense, subject to reimbursement by Agency of all costs incurred by County's cooperation in the defense.
d. Remedy of lnfringement Claim. lf the Services are, in Agency's opinion, likely to become or do become the subject of a claim of infringement or misappropriation of a United States or foreign patent, copyright, trade secret or other proprietary right, or if a temporary restraining order or other injunctive relief is entered against the use of part or all of the Services, Agency shall within 90 days:
i. Replace. Promptly replace the Services with compatible, functionally equivalent, and non-infringing services;
ii. Modify. Promptly modify the Services to make them non-infringing without materially impairing County's ability to use the Services as intended; Procure Rights. Promptly procure the right of County to continue using the Services; or
Refund. As a last resort, if none of these alternatives is reasonably available to Agency, and County is enjoined or otherwise precluded legally

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and from using the Services, Agency shall, within 120 days of the judgment or other court action, promptly refund to County all fees and costs paid for the Services, and this Agreement shall terminate. All licensed products shall be disposed of as ordered by the governing court at the sole cost of Agency or as determined by County if the court does not so direct. e. Modification of Services. This indemnification does not extend to modifications or additions to the Services made by County or any third party without the prior written consent of Agency, or to any unauthorized use of the Services by County. f. Survival of lndemnification Obligations. Upon completion of this Agreement, the provisions of this Section 17 shall survive.

19. lnsurance. Agency, in order to protect county and county lndemnifled Parties against Claims as a result of the performance of Agency's obligations, as required in this Agreement, shall secure and maintain the following insurance Agency shall not perform any services until Agency has obtained all insurance required under this section 9 and the required certificates of insurance and all required endorsements have been filed with county's authorized insurance representative ("Authorized lnsurance Representative").

Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of these insurance requirements. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, Agency shall supply proof that the designated person is an authorized representative, and is authorized to bind the named underwriter(s) and their company to the stated coverage, limits and termination provisions. Agency shall promp y deliver to Authorized lnsurance Representative a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the Term. The certificates and endorsements shall be delivered to Authorized lnsurance Representative prior to the expiration date of any policy and bear a notation evidencing payment of the premium if so requested. Agency shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any Claim by Agency or County as an additional insured.
a. Workers' Compensation and Employer's Liability lnsurance Requirement. lf Agency has employees who may perform any Services under this Agreement, Agency shall submit written proof that Agency is insured against liability for workers' compensation in accordance with the provisions of California Labor Code Section 3700. Agency shall require any Agency Representatives to provide workers' compensation for any of the Agency Representative's employees, unless the employees are covered by the insurance carried by Agency. lf any class of employees engaged in Services is not covered by California Labor Code Section 3700, Agency shall provide and/or require each Agency Representative to provide adequate insurance for the coverage of employees not otherwise covered. Agency shall also maintain employer's liabitity insurance with limits of $1,000,000 for bodily injury or disease.
b. Liability lnsurance Requirements
Types of Liability lnsurance. Agency shall maintain in full force and effect, during the Term, the following types of liability insurance:

Commercial General Liability lnsurance, including Contractual Liability lnsurance (specifically covering the indemnification provisions of this Agreement), Products-Completed Operations

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and Hazard, Personal lnjury (including bodily injury and death), and Property Damage for liability arising out of Agency's performance of the Services. The Commercial General Liability insurance shall contain no exclusions or limitations for Agency Representatives working on the behalf of the named insured. Agency shall maintain the Products-Completed Operations Hazard coverage for the longest period allowed by Applicable Law following termination of this Agreement. The amount of the insurance coverage required by this Agreement shall be the policy limits, which shall be no less than one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) aggregate.

2. Automobile Liability lnsurance, against claims of Personal lnjury (including bodily injury and death) and Prope(y Damage covering any owned, leased, hired and non-owned vehicles used in the performance of the Services with insurance coverage equal to the policy limits, which shall be no less than one million dollars ($1,000,000) each occurrence.

3. Professional Liability (Errors and Omissions) lnsurance, for liability arising out of or related to the performance of the Services, with insurance coverage equal to the policy limits, whtch shall be no less than one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) aggregate.

Endorsements. The Commercial General Liability and Automobile Liability lnsurance required in this Sectjon 9 shall include an endorsement naming County and County lndemnified Parties as additional insureds for liability arising out of this Agreement and any related operations. The endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 'l 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on other forms which provide coverage at least equal to or better than form CG 20 10 '11 85.

It Claims-Made lnsurance. lf any of the insurance coverages required under this Agreement is written on a claims-made basis, Agency, at Agency's option, shall either (i) maintain the coverage for at least three years following the termination of this Agreement with coverage extending back to the Effective Date; (ii) purchase an extended reporting period of not less than three years following the termination of this Agreement; or (iii) acquire a full prior acls provision on any renewal or replacement policy. lnsurance Companies. All insurance shall be issued by a company or companies admitted to do business in California and listed in the currenl ''Best's Key Rating Guide" publication with a minimum rating of A-; Vll. Any exception to these requirements must be approved in writing by the County Risk Manager. d. Self-lnsurance. lf Agency is, or becomes during the Term, self-insured or a member of a self-insurance pool, Agency shall provide coverage equivalent to the required insurance coverages and endorsements. County will not accept the coverages unless the County Risk Manager determines, in its sole discretion and by written acceptance, that the coverages proposed to be provided by Agency are equivalent to the required coverages. Any self-insured retentions in excess of $100,000 must be declared on the Certificate of lnsurance or other documentation provided to County and must be approved in writing by the County Risk l/anager. c

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and e. Primary lnsurance; Waiver of Subrogation. All insurance carried by Agency shall be primary to and not contributing to any insurance or self-insurance maintained by County. An endorsement shall be provided on all policies, except professional Iiability/errors and omissions, which shall waive any right of recovery (waiver of subrogation) against CountY.
lnsurance Does Not Replace lndemnification. Maintenance of the insurance coverages in the minimum specified amounts shall nol be construed to relieve Agency for any liability, whether within, outside, or in excess of the coverage, and regardless of solvency or insolvency of the insurer that lssues the coverage; nor shall it preclude County from taking other actions as are available to it under this Agreement or under Applicable Law.
g. Failure to Maintain lnsurance. Failure by Agency to maintain all insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Agency. County, at its sole option, may terminate this Agreement and obtain damages from Agency resulting from the breach. Alternatively, County may purchase the required insurance coverage, and without further notice to Agency, County shall deduct from sums due to Agency any premiums and associated costs advanced or paid by County for the insurance. lt the balance of monies owed to Agency under this Agreement is insufficient to reimburse County for the premiums and any associated costs, Agency shall reimburse County for the premiums and pay for all costs associated with the purchase of the insurance. Any failure by County to take this alternative action shall not relieve Agency of its obligatjon to obtain and maintain the insurance coverages required by this Agreement.
h. Cancellation of lnsurance. The insurance coverages required to be maintained by Agency shall be maintained until the completion of all of the Services except as othemise stated in this Agreement. Each insurance policy supplied by Agency shall not be terminated, suspended, voided, canceled, non-renewed or reduced in coverage or in limits except after '!0 days prior written notice to Agency in the case of non-payment of premiums, or 30 days prior written notice an all other cases. This notice requirement does not waive these insurance requiremenls. Agency shall immediately obtain replacement coverage for any insurance policy that is terminated, suspended, voided, canceled, reduced in coverage, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

20. Modifications of Agreement. This Agreement may be modified in writing only, signed by the Parties in interest at the time of the modification. 2'1. Negation of Partnership. ln the performance of all services under this Agreement, Agency shall be, and acknowledges that Agency is, in fact and law, the recipient of a allocation and not an agent or employee of County. Agency has and retains the right to exercise full supervision and control of the manner and methods of providing services to County under this Agreement. Agency retains full supervision and control over the employment, direction, compensation and discharge of all persons assisting Agency in the provision of services under this Agreement. Wlth respect to Agency's employees, if any, Agency shall be solely responsible for payment of wages, beneflts and other compensation, compliance with all occupational safety, welfare and civil rights laws, tax withholding and payment of employee taxes, whether federal, state or local, and compliance with any and all other laws regulating employment.

22. Non-Collusion Covenant. Agency represents and agrees that (i) it has in no way entered into any contingent fee arrangement with any flrm or person concerning the obtaining of

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and this Agreement with County and (ii) it has received from County no incentive or special payments and no considerations not related to the provision of the Services.

23. Nondiscrimination. Neither Agency, nor any Agency Representative, shall discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religlon, national origin, age, sex, or any other classification protected by Applicable Law, either directly, indirectly or through contractual or other arrangements.

24. Non-waiver. No term, covenant or condition of this Agreement can be waived except by the prior written consent of County. Forbearance or indulgence by County shall not constitute a waiver of the covenant or condition to be performed by Agency. County shall be entitled to invoke any remedy available to County under this Agreement or by Applicable Law despite the forbearance or indulgence.

25. Notices. All notices under this Agreement shall be provided to Kern County at the address indicated in the opening section of this Agreement and to the Agency and Responsible County Department al the addresses shown below. Delivery shall be by personal delivery or deposit in the U.S. Mail, postage prepaid, registered or certified mail, addressed as specified above. Notices delivered personally shall be deemed received upon receipt; mailed or expressed notices shall be deemed received flve days after deposit. A Party may change the address to which notice is to be given by giving notice as provided above Nothing in this Agreement shall be construed to prevent or render ineffective delivery of notices under this Agreement by leaving the notice with the receptlonist or other person of like capacity employed in Agency's office, or the receptionist for the Kern County General Services Department.

Responsible Countv Deoartment
Fentanyl Prevention, Education, and Treatment Fund
County Adm inistrative Office
Kern County Administrative Center
1 I 15 Truxtun Avenue, Fifth Floor
Bakersfield, CA 93301
Arvin City Police Department
Attn: Chief of Police
200 Campus Drive
Arvin, CA 93203
With Copy to: Hodges Law Group
Attn: Nathan M. Hodges
1925 G Street
Bakersfield, CA 93301

26. Ownership of Documents. All reports, documents, and other items generated or gathered in the course of providing the Services are and shall remain the property of County, and shall be returned to County upon full completion of the Services or termination of this Agreement, whichever first occurs. Notwithstanding the foregoing, all reports, documents, or other items generated based on an employer-employee relationship between Agency and any person employed by Agency to carry out the Services, shall not be subject to this paragraph. All such employment-related documenls shall remain the property of Agency and County shall have no right to review or obtain such confidential personnel records without first obtaining a court order.

27. Representations. Agency makes the following representations, which the Parties agree are material to and form a part of the inducement for this Agreement:
a. Expertise and Staff. Agency has the expertise, support staff, and facilities necessary to provide the Services; and

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and b. No Adverse lnterests. Agency does not have any actual or potential interests adverse to Counly, nor does Agency represent a person or firm with an interest adverse to County relating to the sub.iect of this Agreement; and Timeliness. Agency shall diligently provide the Services in a timely and professional manner in accordance with the terms and conditions in this Agreement.

28. Severability. lf any term, covenant or condition in, or provision of, this Agreement is determined by a court to be in conflict wth any Applicable Law' or otherwise be unenforceable or ineffectual, the validity of the remaining terms or provisions shall be deemed severable and shall not be affected, provided that the remaining terms or provisions can be construed in substance to constitute the agreement which the Parties intended to enter into on the Effective Date.

29. Signature Authority. Each Party has full power and authority to enter into and perform this Agreement, and the person signing this Agreement on behalf of each Party has been properly authorized and empowered to enter into this Agreement.

30. Sole Agreement. This Agreement, including Exhibits, contains the entire agreement of the Parties relating to the Services, rights, and obligations and terms, covenants and conditions contained in this Agreement and assumed by the Parties. No inducements, representations or promises have been made, other than those stated in this Agreement.

No oral promise, modiflcation, change, or inducement shall be effective or given any force or effect.

31. Termination. Subject to Paragraph 6, which requires thirty (30) day notice for termination for a failure to obtain appropriations, the County may at its election, without cause, terminate this Agreement by written notice for any other reason ("Notice of Termination").

The Notice of Termination shall be deemed effective 15 days after personal delivery, or 20 days after mailing by U.S. Mail, postage prepaid, registered or certifled mail, addressed as provided in Section 23. ln addition, either Party may immediately terminate this Agreement if the other Party fails to substantially perform in accordance with the terms and conditions of this Agreement through no fault of the Party initiating the termination. ln the event this Agreement is terminated by either Agency or the County, Agency shall submit to the Responsrble Counly Department all files, memoranda, documents, correspondence and other items generated in the course of performing the Services, within 15 days after the effective date of the Notice of Termination. lf either Party terminates this Agreement as provided in this Sectron 13, County shall pay Agency for all satisfactory Services rendered by Agency prior to the effective date of Notice of Termination in an amount not to exceed the maximum dollar amount shown in Section 1.

32. Time of Essence. Time is expressly declared to be of the essence of this Agreement and of each provision, and each provision is declared to be a material, necessary and essential part of this Agreement.

33. Waiver of Claims. Agency waives all claims and recourse against County, including the right to retribution for any loss or damage arising from, growing out of, or in any way connected with or incident to this Agreement.

34. No Third Party Beneficiaries. The Parties understand and agree that the enforcement of the terms, covenants and conditions and all rights of action relating to enforcement, shall be strictly reserved to County and Agency. Nothing contained in this Agreement shall give or allow any claim or right of action by any other third person. lt is the express intention of County and Agency that any person or entity, other than County or Agency, receiving services or benefits under this Agreement shall be deemed an incidental beneficiary only. c

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and

35. Gender/Plural. References to feminine, masculine or neutral include the other, and references to the singular or plural include the other.

36. Recitals. Each of the recitals is incorporated in this Agreement, is deemed to be the agreement and a refleclion of the intent ofthe Parties, and is relied upon by the Parties in agreeing to the provisions of this Agreement and in interpreting its provisions.

37. Political/Religious Activity. No person performing any service or providing any goods designated under this contract shall participate in any political or religious activity on County time or in any manner involving the use of county property or expenditure of public funds nor conveying the implication of Counly endorsement or support for a candidate for local, state, or federal office. Notwithstanding the foregoing, nothing in this Contract shall be conslrued to unlawfully limit an individual's Constitutional rights. Accordingly, the limitations contained in this section are for the sole purpose of preventing proselytizing and politicking while engaged in the performance of services under this contract. [SIGNATURES FOLLOW ON NEXT PAGE]

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and lN WITNESS TO THE FOREGOING, the parties have executed this Agreement as of the day and year first written above.

County of Kern: Agency:

Board of Supervisors
"County" JUt I 6 202{ "City"
Arvin City Police Department
"Agency"
Approved as to Form: Approved as to Form:

County
Approved as to Content: Countersigned
City
City
County Administrative Finan;E|EtoF

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and Exhibit A
County of Kern - Arvin City Police OePartment
Project Title: Fentanyl Misuse and Overdose Prevention Task Force Fund Funding: $700,000
Project Objective:

The objective of this prolect is to concentrate efforts on drug suppression in partnership with local, state, and federal law enforcement agencies, specifically targeting fentanyl related investigations, community education initiatives, and data gathering. The funding will be utilized to establish and sustain a dedicated Special Detective Unit (SDU)and Specialized Crime Analyst (SCA).

Scope of Services:

The Agency will have discretion over the categorical allocation and expenditure of one-time funds provided under this agreement, within the scope of services deflned herein and detailed below:

1. Personnel Costs
Estimated Allocation $490,000
PurDose: Recruitment and salary for one specialized detective and one crime analyst with expertise in drug suppression and fentanyl investigations.

2. Training and Equipment
Estimated Allocation: $105,000
Purpose: Specialized training programs and equipment for detectives, as well as the acquisition of state-of-the-art equipment for effective drug detection and investigations.

3. Community Education Initiatives
Estimated Allocation : $70,000
Purpose: Development and implementation of educational programs to raise awareness about lhe dangers of drug abuse, particularly fentanyl. Outreach campaigns to engage with schools, community centers, and local organizations.

4. Operational Expenses
Estimated Allocation: $35,000
Purpose: Administrative costs essential for the support and operation of the Special Detective Unit.

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and Deliverables

1. Recruitment and hiring of one crime analyst and one dedicated detective specializing in fentanyl detection, invesligation, and interdiction.

2. Collaboration with the Task Force, law enforcement agencies, public health officials, and community organizations in the formulation of a comprehensive strategy designed to tackle the multifaceted dimensions inherent in the fentanyl crisis.

3. Collection and analysis of dala concerning fentanyl distribution, patterns of use, and correlated criminal activities. Development of predictive modeling, forecasting future trends in drug-related activities.

4. Development and implementation of community education and outreach events in collaboration with the Task Force. Facilitation of educational initiatives within elementary and high schools in and around the City of Arvin.

Performance Measurement:

Seizures: Number and quantity of fentanyl and rylazine seizures made bythe Agency lnterdiction: Number of fentanyl and xylazine shipments intercepted or prevented from entering the community
Taroeted disruotion or elimination: Number of investigations resulting in disruption or dismantlement of targeted organizations.

Arrests: Number of arrests made related to the trafFicking and possession of fentanyl and xylazine made by the AgencY.

Communi tv Enoaoement and Education: Number of communit y members and students engaged through education initiatives and outreach events.

Project Duration:

The project is scheduled to commence upon approval offunding and is expected to achieve significant milestones within the first 12 months of implementation.

7.A.2
Attachment: City of Arvin - Kern County Agreement No. 409-2024 (First Amend to Kern County Agmt No. 409-2024 Re Fentanyl Misuse and 1 FIRST AMENDMENT TO
KERN COUNTY AGREEMENT NO. 409-2024

BETWEEN

THE CITY OF ARVIN AND

COUNTY OF KERN
THIS FIRST AMENDMENT (“Amendment”) is made and entered into on _____________, by and between the CITY OF ARVIN, a general law city and municipal corporation (“AGENCY”), and COUNTY OF KERN, a political subdivision of the State of California (“COUNTY”). CITY and COUNTY may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. AGENCY and COUNTY entered into an Allocation Disbursement Agreement effective July 16, 2024 (“Agreement”) for Fentanyl Misuse and Overdose Prevention Task Force Grant Funds (“Funds”). The Agreement is for a Term of one year, five months.

B. The Parties now desire to amend the Agreement to extend the term by four months to April 30th, 2026 to allow Agency to obligate Funds in accordance with the Agreement by December 31, 2025 and utilize Funds by April 30th, 2026.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 20 of the Agreement, the following sections are amended to read as follows:

A. 4. Term. Agency shall obligate the funds for the purposes of preventing, enforcing, and treating fentanyl misuse as described within “Exhibit A” of this Agreement by December 31, 2025. All funds shall be utilized by April 30, 2026. This Agreement will terminate on April 30, 2026.

2. ELECTRONIC SIGNATURES. This First Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all Parties notwithstanding that all Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this First Amendment, agreements ancillary to this First Amendment, and related documents to be entered into in connection with this First Amendment will be considered signed when the signature of a Party is delivered by electronic transmission. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this First Amendment, all other terms and conditions of Kern County Agreement No. 409-2024 remain the same.

7.A.3
Attachment: Kern County - Arvin First Amendment Fentanyl Misuse and Overdose Prevention Grant Agreement - FINAL (First Amend to Kern 2 IN WITNESS WHEREOF the Parties hereto have executed this First Amendment the day and year first hereinabove written.
“COUNTY”
County of Kern
By: ____________________________
Leticia Perez, Chairman
Date: ___________________________
“AGENCY”
City of Arvin
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________

APPROVED AS TO CONTENT
County Administrative Office
By: ____________________________
Nancy Anderson, County Administrative
Officer
ATTEST
By: ____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Office of County Counsel
By: ____________________________
Kelli M. King, Deputy

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

7.A.3
Attachment: Kern County - Arvin First Amendment Fentanyl Misuse and Overdose Prevention Grant Agreement - FINAL (First Amend to Kern

CITY OF ARVIN
Staff Report
Meeting Date: September 23, 2025
TO: Arvin City Council
FROM: Cecilia Vela, City Clerk
Jeff Jones, City Manager / Finance Director
SUBJECT: Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference & Expo to be held on October 8 - 10, 2025 in Long Beach, CA.

BACKGROUND:

The League of California Cities’ Annual Conference will be held during October 8-10, 2025. At the League’s General Assembly, scheduled on the last day of the conference, voting delegates from the state’s cities consider and act on resolutions that establish League policy.

This year, the League did not receive any resolutions before the deadline of 60 days prior to the opening of the annual conference. However, there is the possibility of a petition resolution onsite during the conference.

To participate in the establishment of League policy, City Council must designate a voting delegate to participate in the vote and the voter must be present at the General Assembly. City Council may also appoint an alternate who may vote in the event the designated voting delegate is unavailable.

The City Clerk must provide the delegate information to the League by no later than September 24, 2025.

FINANCIAL IMPACT:

The registration cost to attend the conference is $675 per delegate attendee for those who registered by July 24
th; $725 for those who register after July 24th; plus the cost for hotel at approximately $240 per night plus taxes and travel per diem.

RECOMMENDATION:

Staff recommends the Council designate a voting delegate and up to two alternates.

ATTACHMENTS:

League of California Cities Memorandum Dated July 16, 2025 Regarding Designation of Voting Delegates and Alternates.

7.B.1
Attachment: Staff Report Designation of Voting Delegates for League of CA Cities Conference Oct 2025_092325 (Designation of Voting 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

7.B.2
Attachment: League of CA Cities Memo Re Designation of Voting Delegates Oct 2025_092325 (Designation of Voting Delegate and Alternate(s) For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 8, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 9, 7:30 a.m.-4:00 p.m. On Friday, Oct. 10, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

7.B.2
Attachment: League of CA Cities Memo Re Designation of Voting Delegates Oct 2025_092325 (Designation of Voting Delegate and Alternate(s) 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

7.B.2
Attachment: League of CA Cities Memo Re Designation of Voting Delegates Oct 2025_092325 (Designation of Voting Delegate and Alternate(s) Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

7.B.2
Attachment: League of CA Cities Memo Re Designation of Voting Delegates Oct 2025_092325 (Designation of Voting Delegate and Alternate(s)

Arvin City CouncilSeptember 23, 2025

Arvin City Council
September 23, 2025