Agenda, special meeting, second session — Arvin City Council, November 17, 2025 (part 1 of 2)

SPECIAL MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
MONDAY NOVEMBER 17, 2025 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Susana Reyes Mayor Pro Tem
Donny Horton Councilmember
Jaime Perez Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Special Arvin City Council Meeting Agenda – November 17, 2025.

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957(b).)
Title: City Manager
PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER THAN 7:00PM.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of October 25, 2025 – November 13, 2025.

B. Approval of Payroll Register(s) of October 24, 2025 and November 06, 2025.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of October 28, 2025 and Special Council Meeting(s) of October 31, 2025.

D. Approval of Special Event Permit Application from the Arvin Little League for the Arvin Little League Community Night Out Event to be Held at Kovacevich Park on December 05, 2025 and January 09, 2026 with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin Including Insurance, Applicable Vendor Fees; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Little League.

E. Approval of A Resolution of the City Council of the City of Arvin Setting Forth the Meeting Dates and City Holidays for Calendar Year 2026.

F. Approval of First Amendment to Temporary Effluent Water Agreement with Zam Farming, LLC.

G. Approval for City of Arvin to Host A Christmas Tree Lighting Ceremony and Toy Drive at City Hall on December 15, 2025; Authorizing Assistance from Public Works and Police Department for Street Closures, Traffic Control, & Toy Distribution; and Authorizing Expenditures Including to Obtain Special Event Insurance if Required by the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

Special Arvin City Council Meeting Agenda – November 17, 2025.

Page 2 of 3 ends

H. Approval of A Proclamation Proclaiming November 2025 as National Native American Heritage Month.

Staff recommends approval of consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Introduction and First Reading of An Ordinance of the City Council of the City of Arvin Approving Zoning Code Amendment 2025-01 Amending Chapter 17.51-Accessory Dwelling Units.

Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ B. A Public Hearing to Consider Introduction and First Reading of An Ordinance of the City Council of the City of Arvin Amending Chapter 2.24 of the Arvin Municipal Code Regarding Dissolution of the Planning Commission and Appointment of City Council as Planning Agency.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

6. ACTION ITEM(S)
A. Consideration and Approval of First Amendment to Exclusive Franchise Agreement No. 2016-36 Between the City of Arvin and Burrtec Kern, LLC, dba Mountainside Disposal, Inc.

Staff recommends approval of the First Amendment to Exclusive Franchise Agreement No. 2016-36 Between the City of Arvin and Burrtec Kern, LLC, dba Mountainside Disposal, Inc.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____ Special Arvin City Council Meeting Agenda – November 17, 2025.

Page 3 of 3 ends

B. Consideration and Approval of First Amendment to City Manager Employment Agreement.

Staff recommends approval of the First Amendment to City Manager Employment Agreement.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Perez ____ CM Horton ____ MPT Reyes ____ Mayor Calderón _____

7. SUCCESSOR AGENCY ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Acting as the Successor Agency to the Arvin Community Redevelopment Agency Ratifying and Authorizing the Execution of Certain Quitclaim Deeds to the State of California, Department of Transportation, for Route 223 Improvements Pursuant to Streets & Highways Code § 83.

Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: AM/CM Tarver ____ AM/CM Perez ____ AM/CM Horton ____ AM/MPT Reyes ____ Chair/Mayor Calderón ____

8. COUNCIL MEMBER COMMENTS

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 24 hours prior to the meeting. Dated November 13, 2025.

Cecilia Vela, City Clerk
11/3/2025 2:40:21 PM Page 1 of 10
Payment Register
City of Arvin APPKT01113 - FOR AP 10/30/2025 - 11/7/2025 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1285
Vendor Number

ALMA FERNANDEZ
Total Vendor Amount
410.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 410.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PER DIEM CLEARS CONFERENCEPER DIEM CLEARS CONFERENCE 09/17/2025 09/17/2025 0.00 410.00 1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount

84.44 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 84.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 830609 ARVIN POLICE DEPT. CASE # CARDS 10/06/2025 10/06/2025 0.00 84.44 1923
Vendor Number

ARVIN POLICE DEPARTMENT EXPLORER PROGRAM
Total Vendor Amount
750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PINK PATCHES 2024 CAMPAIGNPINK PATCHES 2024 CAMPAIGN 07/01/2025 07/01/2025 0.00 750.00 1150
Vendor Number
AT&T
Total Vendor Amount
692.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 692.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000024152453 9391059040 SERVICE 09.01.25-09.30.25 10/01/2025 10/01/2025 0.00 692.18 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
829.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 829.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760184102 PD 295 DURALAST GOLD 09/19/2025 09/19/2025 0.00 54.06 03760185564 PD 280 DURALAST PLATINUM 09/21/2025 09/21/2025 0.00 220.65 03760186180 PD 280 ATM BLADE F 09/22/2025 09/22/2025 0.00 30.17 03760186253 PD 280 GA RING TERM, DISCON 09/22/2025 09/22/2025 0.00 33.42 03760186318 PD STOCK 5W-20 09/22/2025 09/22/2025 0.00 346.38 03760186793 PD 288 RING TERM 09/23/2025 09/23/2025 0.00 70.54 03760186999 209 EV ATC BLADE F , FUSE HOLDER 09/23/2025 09/23/2025 0.00 21.79 03760187998 CDD #10 DAY/NIGHT MIRROR 09/25/2025 09/25/2025 0.00 26.24 03760188204 PD 280 CABIN FILTER 09/25/2025 09/25/2025 0.00 26.21 1288
Vendor Number

BAKERSFIELD PAINT AND WALLPAPER
Total Vendor Amount
201.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 201.76
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2TN3A FOAM PAD SEAL FOR STREET SWEEPER 09/26/2025 09/26/2025 0.00 201.76

BEST BEST & KRIEGER LLP
Total Vendor Amount
6,446.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 6,446.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1040806 PROFESSIONAL SERVICES THROUGH AUGUST 31 2025 09/29/2025 09/29/2025 0.00 6,446.00 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
27,578.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 27,578.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 252870013946 MEDICAL NOVEMBER 2025 10/14/2025 10/14/2025 0.00 27,578.18 1183
Vendor Number

BRET BARKER
Total Vendor Amount
110.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 110.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SWAT & K9 LEGAL UPDATE TRAINING SWAT & K9 LEGAL UPDATE TRAINING 10/27/2025 10/27/2025 0.00 110.00 1766
Vendor Number

CALIFORNIA TURF EQUIPMENT & SUPPLY INC
Total Vendor Amount

84.99 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 84.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 694010 DAMPER, MOTION CONTROL 10/09/2025 10/09/2025 0.00 84.99 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
839.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 839.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 41956432 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT OCT, 25 10/12/2025 10/12/2025 0.00 839.47 1720
Vendor Number

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
182.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 182.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 203793 TRANSIT MEDICAL SUPPLIES 08/11/2025 08/11/2025 0.00 124.28 204000 TRANSIT MEDICAL SUPPLIES 10/16/2025 10/16/2025 0.00 122.20 CRM203839 TRANSIT MEDICAL SUPPLIES 08/22/2025 08/22/2025 0.00 -63.60 1614
Vendor Number
CAROLLO ENGINEERS INC.

Total Vendor Amount
2,502.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 2,502.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FB73287 PROF. SERVICES THROUGH 9/30/25 10/09/2025 10/09/2025 0.00 2,502.25 1272
Vendor Number

CIVICPLUS
Total Vendor Amount
525.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 525.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 344483 ONLINE CODE HOSTING 10/01/2025 10/01/2025 0.00 525.00

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
485.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 485.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38386397 PEST AWAY SERVICES 800 WALNUT DR 10/02/2025 10/02/2025 0.00 129.00 38386437 PEST AWAY SERVICES 414 4TH AVE 10/02/2025 10/02/2025 0.00 106.00 38390257 PEST AWAY SERVICES 200 CAMPUS DRIVE 10/02/2025 10/02/2025 0.00 250.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5844 ARVIN LANDSCAPE & MAINT LLMD NO. 1 SEPTEMBER 202509/30/2025 09/30/2025 0.00 3,000.00 5845 ARVIN LANDSCAPE & MAINT LLMD NO. 2 SEPTEMBER 202509/30/2025 09/30/2025 0.00 725.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
116.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 116.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8472 TARP BLUE PLASTIC LD 10/08/2025 10/08/2025 0.00 108.24 8538 SCRATCH BRUSH SHOE HANDL 10/09/2025 10/09/2025 0.00 8.22 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
225.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 225.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2415722 CHIRO SVCS NOVEMBER 2025 10/08/2025 10/08/2025 0.00 225.41 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
241.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 241.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 848304 FINGERPRINT SVCS SEPTEMBER 2025 10/06/2025 10/06/2025 0.00 241.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
1,100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,100.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38852 WINDOWS 10 EXTENDED SUPPORT 2025 TO 2026 10/13/2025 10/13/2025 0.00 1,100.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
49,822.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 49,822.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9575604 COA ON CALL ENGINEERING SERVICES 09/29/2025 09/29/2025 0.00 49,822.00 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,878.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 6,878.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 NOVEMBER 2025 BUNDLE INSURANCE NOVEMBER 2025 10/14/2025 10/14/2025 0.00 6,878.26

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01113 - FOR AP 10/30/2025 - 11/7/2025 11/3/2025 2:40:21 PM Page 4 of 10
1864
Vendor Number
HERITAGE-CRYSTAL CLEAN INC.

Total Vendor Amount

37.50 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 37.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 19628455 USED OIL PICK UP - TRANSIT, PD, PW 10/09/2025 10/09/2025 0.00 37.50 1900
Vendor Number

JAY R BEES AUTO DETAILING LLC
Total Vendor Amount
1,080.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,080.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PD 10/17/25 PD 10/17/25 10/17/2025 10/17/2025 0.00 80.00 PD 10/21/25 PD 10/21/25 10/21/2025 10/21/2025 0.00 600.00 PD 10/21/25 K9 UNITS PD 10/21/25 K9 UNITS 10/21/2025 10/21/2025 0.00 80.00 TRANSIT 10/17/25 TRANSIT 10/17/25 10/17/2025 10/17/2025 0.00 320.00 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
355.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 355.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6106 APD PATROL CAR REPAIR DOOR CYLINDER 09/30/2025 09/30/2025 0.00 135.00 6117 KEYS FOR CH AND PD 10/02/2025 10/02/2025 0.00 220.16 1156
Vendor Number

JOSEPH HUGGETT
Total Vendor Amount
110.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 110.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount POST MARK 43 TRAINING POST MARK 43 TRAINING 09/29/2025 09/29/2025 0.00 110.00 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
32,573.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 32,573.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 NOVEMBER 2025 MEDICAL NOVEMBER 2025 10/22/2025 10/22/2025 0.00 32,573.29 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
1,245.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,245.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1282608 RIDING MOWER DOES NOT TURN LEFT 10/06/2025 10/06/2025 0.00 926.82 101-1283050 MOWER X380 PM SERVICE 10/06/2025 10/06/2025 0.00 319.00 1408
Vendor Number

KOSMONT REAL ESTATE SERVICES
Total Vendor Amount
306.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 306.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2204-032 PROFESSIONAL SERVICES SEPTEMBER 2025 09/30/2025 09/30/2025 0.00 306.80 1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
1,261.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,261.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 307648 AR100-00011 09/30/2025 09/30/2025 0.00 1,261.00

MARANATHA KERN RIVER POWER
Total Vendor Amount
622.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 622.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 177383 DIAGNOSTIC CHARGE 09/30/2025 09/30/2025 0.00 40.00 177720 CHAIN LOOP , MS291-18 09/30/2025 09/30/2025 0.00 582.36 1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
288.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 288.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV05025330 SUBSCRIPTION 09.30.25 - 10.29.25 09/30/2025 09/30/2025 0.00 288.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
845.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 845.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-472844 PW 306 BODY MNT KIT 09/19/2025 09/19/2025 0.00 126.83 4451-473755 PD 283 SENSOR 09/23/2025 09/23/2025 0.00 112.28 4451-475040 110 EV PIGTAIL 09/30/2025 09/30/2025 0.00 34.99 4451-475265 PD 296 LED CAPSULE 10/01/2025 10/01/2025 0.00 97.18 4451-476350 PD 283 ALTERNATOR 10/06/2025 10/06/2025 0.00 351.25 4451-476352 TRANSIT 888 ALTERNATOR 10/30/2025 10/30/2025 0.00 177.87 4451-476558 5QT MOTOR OIL 10/07/2025 10/07/2025 0.00 31.38 4451-476621 CORE TURN 10/07/2025 10/07/2025 0.00 -86.60 1108
Vendor Number
PG & E
Total Vendor Amount
2,732.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 2,732.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20042215572-9 09.22.25 - 10.21.250042215572-9 09.22.25 - 10.21.25 10/22/2022 10/22/2022 0.00 360.82 7368140966-7 09.19.25-10.20.25 7368140966-7 09.19.25-10.20.25 10/23/2025 10/23/2025 0.00 2,371.49 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
28,521.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 28,521.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32382 COA 4TH STREET BUILDOUT 10/06/2025 10/06/2025 0.00 4,163.75 32411 COA HILL & TUCKER 10/02/2025 10/02/2025 0.00 840.00 32412 COA SDP MEYER & MILLUX RD 10/02/2025 10/02/2025 0.00 110.00 32413 COA SOLAR ARRAY SITE 10/02/2025 10/02/2025 0.00 420.00 32414 COA SDP FIBER HUT @ SYCAMORE AND WALNUT 10/02/2025 10/02/2025 0.00 700.00 32415 COA BISLA FINAL MAP 10/02/2025 10/02/2025 0.00 110.00 32416 COA ON CALL PLANNING SUPPORT 10/06/2025 10/06/2025 0.00 11,745.49 32425 COA SDP SYC & MYR GAS STATION 10/02/2025 10/02/2025 0.00 760.00 32426 COA CCP GENERAL COMM. CANNIBIS SUPPORT 10/02/2025 10/02/2025 0.00 2,160.00 32427 COA 757 ORANGE AVE 10/02/2025 10/02/2025 0.00 80.00 32429 SLOAR PERMITTING SYSTEM GRANT 10/02/2025 10/02/2025 0.00 1,690.00 32430 COA 931 TEJON HWY 10/02/2025 10/02/2025 0.00 962.50 32458 COA NAVARRO ANNEXATION 10/02/2025 10/02/2025 0.00 4,430.00 32483 100 BEAR MOUNTAIN 10/06/2025 10/06/2025 0.00 350.00

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,258.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,258.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 10/8/25 ARV 10/8/25 10/08/2025 10/08/2025 0.00 1,258.34 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
3,407.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 3,407.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 129295 O CALL LAND SURVEYING 08.17.25-09.13.25 09/25/2025 09/25/2025 0.00 3,407.00 1836
Vendor Number

REGIONAL GOVERNMENT SERVICES AUTHORITY
Total Vendor Amount
883.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 883.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 18968 REIMBURSABLE EXPENSE FOR RANDOLPH P. 08/30/2025 08/30/2025 0.00 64.94 20266 ARVIN DISABILITY LEAVE MANAGEMENT SERVICES 09/30/2025 09/30/2025 0.00 818.62 1907
Vendor Number
ROBERT A. NEVAREZ
Total Vendor Amount
2,535.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 2,535.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 282 PROF. SERVICES FOR SEPTEMBER 2025 10/01/2025 10/01/2025 0.00 2,535.00 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,139.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 1,139.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65540319 WEEK ENDING 10.24.25 STEPHANIE M. 10/27/2025 10/27/2025 0.00 1,139.99 1897
Vendor Number

SHARON RIGHTMER
Total Vendor Amount
8,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 8,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 3 CREATE A BROCHURE OUTLINING SB1383 10/30/2025 10/30/2025 0.00 8,000.00 1122
Vendor Number

SIRCHIE
Total Vendor Amount
673.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 673.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0713057-IN NITRILE POWD- FREE GLOVES 10/08/2025 10/08/2025 0.00 673.53 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
719.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 719.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 159405257-001 RAIN BIRD FALCON , ROTOR 10/09/2025 10/09/2025 0.00 719.64

SPECTRUM BUSINESS
Total Vendor Amount
314.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 314.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901100125 SERVICE OCTOBER 2025 10/01/2025 10/01/2025 0.00 314.52 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
220.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 220.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5304 RECERTIFICATION DOT PHYSICAL 10/08/2025 10/08/2025 0.00 125.00 5447 PRE EMPLOYMENT TEST - COMM. DEV. 10/08/2025 10/08/2025 0.00 95.00 1179
Vendor Number

THE PUN GROUP LLP
Total Vendor Amount
5,345.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 5,345.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 115604 PROGRESS BILLING #4 09/30/2025 09/30/2025 0.00 5,345.00 1354
Vendor Number

TIMOTHY RAMOS
Total Vendor Amount
2,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 2,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1997 LLC BACKGROUND INVESTIGATION 10/09/2025 10/09/2025 0.00 2,200.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
2,510.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 2,510.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 245830 PD 282 FLAT REPAIR 10/22/2025 10/22/2025 0.00 19.33 245857 PD 298 FLAT REPAIR 10/23/2025 10/23/2025 0.00 19.33 245886 TRANSIT 110 2 TIRES REPLACED 10/24/2025 10/24/2025 0.00 94.99 245895 PD 292 WHEEL BALANCEM TPMS SENSOR 10/24/2025 10/24/2025 0.00 167.44 245986 PD 282 CONTROL ARM, STRUT, ROD END 10/28/2025 10/28/2025 0.00 2,160.82 246021 UNIT 203 FLAT REPAIR 10/29/2025 10/29/2025 0.00 48.12 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
159,834.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 159,834.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000231573 O & M SERVICES WASTEWATER SEPTEMBER 2025 10/01/2025 10/01/2025 0.00 159,834.99 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 308.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5036079150 COPIER LEASE ARVIN PD 09.29.25 - 10.28.25 10/03/2025 10/03/2025 0.00 183.86 5036079151 COMM DEV LEASE 09.30.25-10-.29.25 10/03/2025 10/03/2025 0.00 124.49

WESTERN ALLIANCE BANK LOAN PMT
Total Vendor Amount
170,566.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 170,566.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10/01/25 04500161025-61026LOAN 04500161025-61026 WASTEWATER TREATMENT 10/01/2025 10/01/2025 0.00 170,566.54 1555
Vendor Number

WEX BANK
Total Vendor Amount
10,789.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 10,789.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 108210937 FUEL USAGE FOR SEPTEMBER 2025 10/25/2025 10/25/2025 0.00 10,789.39 1852
Vendor Number

WRAPS AND PRINTS INC
Total Vendor Amount
620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/03/2025 620.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-1127 ID STICKERS TRANSIT 110 10/29/2025 10/29/2025 0.00 380.00 INV-1128 TRANSIT 110 VYNIL REMOVAL 10/29/2025 10/29/2025 0.00 240.00

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01113 - FOR AP 10/30/2025 - 11/7/2025 11/3/2025 2:40:21 PM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 103 53 0.00 545,134.78
Packet Totals: 103 53 0.00 545,134.78

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01113 - FOR AP 10/30/2025 - 11/7/2025 11/3/2025 2:40:21 PM Page 10 of 10
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -545,134.78
Packet Totals: -545,134.78

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) 11/12/2025 3:54:56 PM Page 1 of 10
Payment Register
City of Arvin APPKT01123 - FOR AP 11/12/2025
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
13,073.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 13,073.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

09.25.25 - 10.27.25 WATER SERVICES 09.25.25 - 10.27.25 11/01/2025 11/01/2025 0.00 13,073.12 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
423.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 423.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X10282025 PW + COMM DEV + CH CELL PHONES 09.23.25-10.22.25 10/22/2025 10/22/2025 0.00 423.02 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount

73.24 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 73.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760097796 DL PURSUIT BRAKE 07/01/2025 07/01/2025 0.00 67.10 03760110895 WINDSHIELD WIPER RETURN 07/01/2025 07/01/2025 0.00 -68.07 0376011850 BUG REMOVER, WINDSHIELD WIPERS 07/01/2025 07/01/2025 0.00 74.21 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
543.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 543.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370804667 EXAM / CONSULTATION EMERGENCY 07/27/2025 07/27/2025 0.00 543.46 1670
Vendor Number

BLUETRITON BRANDS INC
Total Vendor Amount
334.65
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 334.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 05J6707940541 WATER DELIVERY SERVICES 09.27.25-10.26.25 10/29/2025 10/29/2025 0.00 334.65 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,336.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,336.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-1010061 SUPPLEMENTAL INS OCTOBER 2025 10/25/2025 10/25/2025 0.00 1,336.08 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
144.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 144.76
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 596571 BOX COVER ELEC GFCI VERT 09/18/2025 09/18/2025 0.00 45.27 598710 THINNER ACETONE GL 10/10/2025 10/10/2025 0.00 30.30 6817 MF23207E 09/11/2025 09/11/2025 0.00 2.05
7106 MISC INVENTORY ITEM 09/15/2025 09/15/2025 0.00 3.09 7199 MISC ITEM 09/17/2025 09/17/2025 0.00 6.71

DEPARTMENT OF TRANSPORTATION - CASHIERING OFFICE
Total Vendor Amount
3,179.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 3,179.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SL260193 SIGNALS & LIGHTING JULY 2025 - SEPTEMBER 2025 10/20/2025 10/20/2025 0.00 3,179.03 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
12,001.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 12,001.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38864MS AGREEMENT MONTLHY O365 - PD NOVEMBER 2025 11/01/2025 11/01/2025 0.00 1,372.80 38865MS AGREEMENT ANNUAL TERM FOR MICROSOFT NOVEMBER 2025 11/01/2025 11/01/2025 0.00 874.30 38866 SECURECENTRIC + FIREWALL NOVEMBER 2025 11/01/2025 11/01/2025 0.00 7,984.34 38950 MACHINE REPLACEMENT DELL PRO 10/31/2025 10/31/2025 0.00 1,769.67 1821
Vendor Number

ENERGY LINK INDUSTRIAL SERVICES INC
Total Vendor Amount
69,870.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 69,870.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount EL11040 EV BUS CHARGER - INSTALLED 08/28/2025 08/28/2025 0.00 69,870.92 1062
Vendor Number
FEDEX
Total Vendor Amount

89.63 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 89.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9-049-97611 CH SHIPPING SERVICE 10.29.25 10/31/2025 10/31/2025 0.00 89.63 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
386.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 386.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10142025 INTERPRETING SERVICES 10/14/25 10/14/2025 10/14/2025 0.00 386.10 1074
Vendor Number

GRAINGER
Total Vendor Amount
349.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 349.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9671955459 KEYLESS ACCESS CONTROL LOCK 10/13/2025 10/13/2025 0.00 60.36 9677517642 WATER GARDEN HOSE FOR STRIPER/ SWEEPER 10/16/2025 10/16/2025 0.00 433.70 9681181195 DUCTING HOSE RETURN 10/20/2025 10/20/2025 0.00 -144.09 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,451.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 2,451.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 40529059 DELL OPTIPLEX COMPUTERS AGREEMENT 11/06/2025 11/06/2025 0.00 2,451.42

Total Vendor Amount
9,093.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 9,093.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20250567 PROF. SERVICES 10.16.25 - 10.31.25 11/03/2025 11/03/2025 0.00 9,093.00 1900
Vendor Number

JAY R BEES AUTO DETAILING LLC
Total Vendor Amount
2,076.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 2,076.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PD 10/28/2025 PD 10/28/2025 10/28/2025 10/28/2025 0.00 600.00 PD 11/4/2025 PD 11/4/2025 WASHES $680 DMGD EQUIP $356.14 11/04/2025 11/04/2025 0.00 1,036.14 PD 11/6/2025 PD 11/6/2025 11/06/2025 11/06/2025 0.00 120.00 TRANSIT 10/31/2025 TRANSIT 10/31/2025 10/31/2025 10/31/2025 0.00 320.00 1226
Vendor Number

JEFF JONES
Total Vendor Amount
585.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 585.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CSJVRMA BOARD MEETING 10/23/25 CSJVRMA BOARD MEETING 10/23/25 10/27/2025 10/27/2025 0.00 585.91 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
759.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 759.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6143 ENTRY LOCK PD , KEYS FOR TRANSIT 10/15/2025 10/15/2025 0.00 268.30 6150 PLANNING DEPT KEYS 10/16/2025 10/16/2025 0.00 491.29 1646
Vendor Number

JOSE ALANIZ JR
Total Vendor Amount
849.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 849.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 751 BUGGY RENTAL W/ CEMENT PURCHASE 07/21/2025 07/21/2025 0.00 524.70 815 FORK LIFT RENTAL 10/22/2025 10/22/2025 0.00 324.75
1807
Vendor Number

JOSE ARGELIO GUTIERREZ SALINAS
Total Vendor Amount
1,700.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,700.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-258 SMOTHERMON PARK BATHROOM DOOR REPAIRS 10/15/2025 10/15/2025 0.00 800.00 INV-259 KOVACEVICH PARK BATHROOM DOOR REPAIRS 10/15/2025 10/15/2025 0.00 900.00 1834
Vendor Number

MARANATHA KERN RIVER POWER
Total Vendor Amount

9.94 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 9.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 36641 ANCR SHCKL 09/11/2025 09/11/2025 0.00 9.94
1929
Vendor Number
MATSON ALARM CO INC.

Total Vendor Amount
200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF BUSINESS LICENSE OVERPAYMENT OF BUSINESS LICENSE 11/04/2025 11/04/2025 0.00 200.00

Total Vendor Amount
971.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 971.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 91898 SMOTHERMON PARK REPLACED METERING FAUCET 10/21/2025 10/21/2025 0.00 560.81 91905 SMOTHERMON PARK CLEARED BLOCKAGE IN MAIN LINE 10/21/2025 10/21/2025 0.00 410.43 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
4,236.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 4,236.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855340623 BIN RENT AND 4 YD ROLL OFF NOVEMBER 2025 11/01/2025 11/01/2025 0.00 804.34 N4855343482 BIN RENT AND 4 YD ROLL OFF OCTOBER 2025 10/31/2025 10/31/2025 0.00 3,432.04 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount

55.22 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 55.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-478535 TRANIT 888 LED MINI 10/15/2025 10/15/2025 0.00 36.83 4451-478706 TRANSIT 100 PK TIE 10/16/2025 10/16/2025 0.00 18.39 1926
Vendor Number

ORKINS SERVICES OF CALIFORNIA
Total Vendor Amount

4.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 4.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF BUSINESS LICENSE OVERPAYMENT OF BUSINESS LICENSE 11/06/2025 11/06/2025 0.00 4.00 1108
Vendor Number
PG & E
Total Vendor Amount
298.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 298.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8440977428-2 09.30.25-10.29.25 8440977428-2 09.30.25-10.29.25 10/29/2025 10/29/2025 0.00 298.84 1917
Vendor Number

PHILLIP R ASUNCION
Total Vendor Amount
5,300.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 5,300.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001989 VIDEO SECURITY FOR PW YARD 11/12/2025 11/12/2025 0.00 2,821.66 INV0001990 VIDEO SECURITY FOR PW YARD 11/12/2025 11/12/2025 0.00 2,478.86 1690
Vendor Number

PHOENIX CARS LLC
Total Vendor Amount
1,261.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,261.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PS-INV106306 CONTROL ARM FOR UNIT 203 08/05/2025 08/05/2025 0.00 1,261.34 1903
Vendor Number

REJ CALIFORNIA GROUP INC
Total Vendor Amount
9,321.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 9,321.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001991 PW NEW TRAILER 11/12/2025 11/12/2025 0.00 9,321.95

ROBERT HALF
Total Vendor Amount
1,196.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,196.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65564767 WEEK ENDING 10.31.25 STEPHANIE M. 11/03/2025 11/03/2025 0.00 1,196.58 1928
Vendor Number

RODRIGUEZ & ASSOCIATES
Total Vendor Amount
275.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR SUBPOENA REIMBURSEMENT FOR SUBPOENA 11/03/2025 11/03/2025 0.00 275.00 1122
Vendor Number

SIRCHIE
Total Vendor Amount
528.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 528.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0713721-IN EVIDENCE RIFLE BOX 10/13/2025 10/13/2025 0.00 321.30 0715025-IN POLYESTER POUCH 10/20/2025 10/20/2025 0.00 207.14 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
235.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 235.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 09.24.25-10.24.25 SERVICES 09.24.25-10.24.25 10/28/2025 10/28/2025 0.00 235.16 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
2,188.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 2,188.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES OCTOBER 2025 UNIFORM SERVICES OCTOBER 2025 10/31/2025 10/31/2025 0.00 2,188.13 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101102125 PUBLIC WORKS SVC 10.29.25 - 11.28.25 11/12/2025 11/12/2025 0.00 180.00 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 902147 ARVIN ADOBE COMPLEX FIRE MONITORING NOV. 2025 11/01/2025 11/01/2025 0.00 55.00 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount

38.12 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 38.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 246031 PD 401 TPMS REPLACEMENT 10/29/2025 10/29/2025 0.00 38.12

ULINE , INC
Total Vendor Amount

91.87 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 91.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 196535189 REPLACEMENT BAGS FOR VACUUM 08/12/2025 08/12/2025 0.00 91.87 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
460.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 460.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6126937712 ARVIN PW CELL PHONES 09.26.25-10.25.25 10/25/2025 10/25/2025 0.00 460.44 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,304.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,304.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6126937710 ARVIN PD CELL PHONES 09.26.25-10.25.25 10/25/2025 10/25/2025 0.00 1,304.58 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 848.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6126937711 ARVIN PD AIR CARDS 09.26.25-10.25.25 10/25/2025 10/25/2025 0.00 848.24 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
670.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 670.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6127167901 TRANSIT SVCS 09.29.25-10.28.25 10/28/2025 10/28/2025 0.00 670.08 1930
Vendor Number
W.M. LYLES, CO.

Total Vendor Amount
15,966.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 15,966.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INVOICE 1 COA HAVEN DRIVE LATERAL REPAIR 08/11/2025 08/11/2025 0.00 15,966.99 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1025-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA OCTOBER 2025 11/05/2025 11/05/2025 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
365.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 365.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5036242490 COMM DEV LEASE 10.12.25-11.11.25 10/17/2025 10/17/2025 0.00 365.97

YESENIA DE LEON
Total Vendor Amount
280.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 280.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 10/30/2025 10/30/2025 0.00 280.00 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001935 AFLAC 10/10/2025 10/10/2025 0.00 20.49
INV0001956 AFLAC 10/24/2025 10/24/2025 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
434.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 434.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001918 ALLSTATE 09/26/2025 09/26/2025 0.00 108.73
INV0001936 ALLSTATE 10/10/2025 10/10/2025 0.00 108.73
INV0001957 ALLSTATE 10/24/2025 10/24/2025 0.00 108.73
INV0001976 ALLSTATE 11/07/2025 11/07/2025 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001958 APOA Dues 10/24/2025 10/24/2025 0.00 900.00
INV0001977 APOA Dues 11/07/2025 11/07/2025 0.00 900.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,448.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 1,448.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001959 SEIU Dues 10/24/2025 10/24/2025 0.00 15.00
INV0001960 SEIU Dues 10/24/2025 10/24/2025 0.00 705.91
INV0001978 SEIU Dues 11/07/2025 11/07/2025 0.00 15.00
INV0001979 SEIU Dues 11/07/2025 11/07/2025 0.00 712.27
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
1,992.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 11/12/2025 210.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001962 BRANDON SNYDER 10/24/2025 11/15/2025 0.00 210.34 Check 11/12/2025 785.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001963 Joseph Huggett 10/24/2025 11/15/2025 0.00 785.82 Check 11/12/2025 210.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001981 BRANDON SNYDER 11/07/2025 12/15/2025 0.00 210.34

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01123 - FOR AP 11/12/2025
11/12/2025 3:54:56 PM Page 8 of 10
Check 11/12/2025 785.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001982 Joseph Huggett 11/07/2025 12/15/2025 0.00 785.82

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01123 - FOR AP 11/12/2025
11/12/2025 3:54:56 PM Page 9 of 10
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 70 47 0.00 165,744.15
Packet Totals: 70 47 0.00 165,744.15
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check 168 0.00 5,716.40
Packet Totals: 16
8 0.00 5,716.40

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.) Payment Register APPKT01123 - FOR AP 11/12/2025
11/12/2025 3:54:56 PM Page 10 of 10
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -171,460.55
Packet Totals: -171,460.55

4.A.1
Attachment: Demand Register(s) of October 25, 2025 - November 13, 2025 (Demand Register(s) of October 25, 2025 - November 13, 2025.)

4.B.1
Attachment: Payroll Register(s) of October 24, 2025 (Payroll Register(s) of October 24, 2025 & November 07, 2025)

4.B.2
Attachment: Payroll Register(s) of November 07, 2025 (Payroll Register(s) of October 24, 2025 & November 07, 2025)

4.B.2
Attachment: Payroll Register(s) of November 07, 2025 (Payroll Register(s) of October 24, 2025 & November 07, 2025) Arvin City Council Meeting Minutes – October 28, 2025

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
OCTOBER 28, 2025
CALL TO ORDER @ 6:05PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present. CM Horton left the meeting after Item 8 and was not present during Closed Session Items 2B and 2C. MPT Reyes left the meeting during consideration of Closed Session Items 2B and 2C at 9:24pm.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second MPT Reyes Vote 5-0

2. CLOSED SESSION ITEMS
A. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): one case
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957(b).)
Title: City Manager/Finance Director
D. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Sandra Moreno - AIMs File No. FR103399
Against: City of Arvin
CLOSED SESSION REPORT BY CITY ATTORNEY: City Council discussed Closed Session Items 2A and 2D.
2A) The Arvin City Council unanimously approved a Settlement Agreement with Quantum Farms, LLC resolving potential claims related to the termination of two contractual agreements. Under the improved agreement, the City will pay

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of October 28, 2025 (Minutes of Regular Meeting(s) of October 28, 2025 and Arvin City Council Meeting Minutes – October 28, 2025

Page 2 of 3 ends

$294,578 in exchange for a broad release of all potential claims.

Agreement No. 2025-29: Settlement Agreement between the City of Arvin and the Successor Agency to Arvin Community Redevelopment Agency (City); and Quantum Farms, LLC and Apothio, LLC.

Agreement No. 2025-30: Lease Termination Agreement between the City of Arvin and the Successor Agency to Arvin Community Redevelopment Agency (City); and Quantum Farms, LLC and Apothio, LLC.
2D) The Arvin City Council voted to deny the claim.

City Council discussed Closed Session Items 2B and 2C after Council Member Comments, Agenda Item 8: No reportable action for 2B and 2C.

PUBLIC COMMENTS ITEM 3 WILL COMMENCE NO EARLIER THAN 7:00PM.

4. PRESENTATION(S)
A. Job Skills Training Information – 21st Century Energy Center Endee Grijalva, Program Director – Workforce & Talent Development Kern Community College District

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of October 11, 2025 – October 24, 2025.

B. Approval of Payroll Register(s) of October 10, 2025.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of October 14, 2025.

D. Approval of A Resolution of the City Council of the City of Arvin to Approve A Professional Services Agreement with Diversified Project Services International, Inc. for Construction Management Services for the Haven Drive Sewer Improvement and Road Rehabilitation Project.

Resolution No. 2025-72
Agreement No. 2025-31
E. Approval of the First Amendment to Agreement No. G244014-A1 Between the City of Arvin and the San Joaquin Valley Unified Air Pollution Control District for AB617 Road Improvements and Bike Lane Installation Project(s) and Authorize the City Manager to Execute Said Agreement.

Agreement No. 2025-32

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of October 28, 2025 (Minutes of Regular Meeting(s) of October 28, 2025 and Arvin City Council Meeting Minutes – October 28, 2025

Page 3 of 3 ends

F. Approval of A Resolution of the City Council of the City of Arvin Authorizing the City Manager to Apply for Mills-Alquist-Deddeh (TDA) Act Funds.

Resolution No. 2025-73
G. Approval of A Proclamation Recognizing Adult Education & Family Literacy Week September 14 - 20, 2025, and Annually Thereafter.

H. Approval of A Proclamation proclaiming October 2025 as Domestic Violence Awareness Month.

I. Approval of A Proclamation proclaiming October 2025 as National Breast Cancer Awareness Month.

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 5A – 5I.

Motion CM Tarver Second CM Perez Vote 5-0

6. ACTION ITEM(S)
A. Consideration and Approval of Formal Request for Restitution in Connection with the People v. NUNLEY case of the Kern County Superior Court and Kern County Assistant District Attorney’s Office.

Staff recommends to authorize the Mayor to sign a formal request for restitution in connection with the People v. NUNLEY case and direct the City Attorney to submit the request to the Kern County Superior Court and Kern County Assistant District Attorney’s Office.

Motion to authorize the Mayor to sign a formal request for restitution in connection with the People v. NUNNLEY case and direct the City Attorney to submit the request to the Kern County Superior Court and Kern County Assistant District Attorney’s Office.

Motion CM Tarver Second CM Perez Vote 5-0

7. DISCUSSION ITEM(S)
A. Consideration of Planning Commission Structure and Potential Dissolution.

The City Council directed staff to move forward with an Ordinance amending the Arvin Municipal Code for dissolution of the Planning Commission to be considered by Council at a future meeting.

8. COUNCIL MEMBER COMMENTS

9. ADJOURNED @ 11:34PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of October 28, 2025 (Minutes of Regular Meeting(s) of October 28, 2025 and Special Arvin City Council Meeting Agenda – October 31, 2025.

Page 1 of 2 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
OCTOBER 31, 2025
CALL TO ORDER @ 11:05AM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present. MPT Reyes left the meeting during Closed Session at 12:15pm and was not present during the remainder of the meeting through adjournment.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Perez Second MPT Reyes Vote 5-0

2. ACTION ITEM(S)
A. Consideration and Approval for the City of Arvin to Participate in a CalFresh Food Distribution Initiative to be Held at Arvin High School on November 11, 2025 from 7:00am to 7:00pm to Provide Relief to the Most Impacted by the Ongoing Federal Shutdown and Authorization to Obtain Special Event Insurance.

Staff recommends the Council approve the City of Arvin’s Participation in the CalFresh Food Distribution Initiative and authorize City staff to obtain Special Event Insurance.

Motion to approve the City of Arvin’s participation in the CalFresh Food Distribution Initiative and authorize City staff to obtain Special Event Insurance.

Motion MPT Reyes Second CM Perez Vote 5-0

3. CLOSED SESSION ITEMS
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957(b).)
Title: City Manager/Finance Director
CLOSED SESSION REPORT BY MAYOR CALDERON: The City Council unanimously decided to split the role of the City Manager and the Finance Director. These two positions will be held by two separate individuals. The City

4.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of October 31, 2025 (Minutes of Regular Meeting(s) of October 28, 2025 and Special Arvin City Council Meeting Agenda – October 31, 2025.

Page 2 of 2 ends

Council has decided unanimously to appoint Jeff Jones as the City Manager. The position of Finance Director is now vacant, and the Council has directed staff to fill the vacancy as required by law.

4. ADJOURNED @ 12:45PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of October 31, 2025 (Minutes of Regular Meeting(s) of October 28, 2025 and Staff Report Arvin Chamber of Commerce Wildflower Festival 2025

Page 1 of 2 ends

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval of Special Event Permit Application from the Arvin Little League Community Night Out Event to be Held at Kovacevich Park on December 05, 2025 and January 09, 2026 with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin Including Insurance, Applicable Vendor Fees; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Little League.

BACKGROUND:

The Arvin Little League has submitted a Special Event Permit Application to hold the Arvin Little League Community Night Out Event in Kovacevich Park on December 5, 2025 and January 9, 2026. The event will include music and vendors. Alcohol will not be sold at this event.

Based on the anticipated attendance and nature of the event, this event will not require security from the Arvin Police Department. The City does not require a fee for the reservation of the Kovacevich Park. However, each vendor is required to pay a $10 fee for a vendor permit and those selling or serving food is required to obtain a temporary health permit by the Kern County Health Department and all vendors are required to obtain a temporary seller’s permit from the California Department of Tax and Fee Administration.

Along with providing their proof of non-profit status 501(c)(3) to the City, the Arvin Little League has also provided a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents and volunteers as additional insured and includes commercial general liability and liquor legal liability coverage in the amount of $1,000,000 each occurrence and $2,000,000 in general aggregate.

Upon Council approval, the Arvin Little League is required to execute the Memorandum of Understanding included in this agenda packet.

RECOMMENDATION:

Approval of Special Event Permit Application from the Arvin Little League Community Night Out Event to be Held at Kovacevich Park on December 05, 2025 and January 09, 2026 with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin Including Insurance, Applicable Vendor Fees; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Little League.

4.D.1
Attachment: Staff Report - Arvin Little League Community Event_111725 (Special Event Permit Application for Arvin Little League Community Staff Report Arvin
Chamber of Commerce Wildflower Festival 2025

Page 2 of 2 ends

FINANCIAL IMPACT:

None.

ATTACHMENTS:

Special Event Application
Memorandumof Understanding
Certificate of Liability Insurance
Proof of Non-Profit Status 501(c)(3)

4.D.1
Attachment: Staff Report - Arvin Little League Community Event_111725 (Special Event Permit Application for Arvin Little League Community Special Event Application Page 1 of 8

CITY OF ARVIN
City Clerk’s Office
200 Campus Drive, Arvin, CA 93203
Phone: (661) 854-3134 Fax: (661) 854-0817

SPECIAL EVENT PERMIT APPLICATION
This Special Event Permit Application is due no later than 4 weeks (28 days) prior to the special event. If street closures and/or City police services are required, this Special Event Permit Application is due no later than 45 days prior to the special event; and 60 days prior to the event for events held in November and December. Applicant must complete all sections of this application and answer all questions. Only completed applications will be accepted. Submittal of this application does not guarantee approval of event.

EVENT INFORMATION
⁪ Concert Performance ⁪ Festival ⁪ Fundraiser
⁪ Live Music ⁪ Parade/Processions ⁪ Race/Walk
⁪ Tournament ⁪ Food Distribution ⁪ Other ___________
EVENT TITLE:

EVENT DATE(S):

LOCATION: Select City of Arvin property listed below or provide location of event (full address):
__ Garden in the Sun Park ___ Smothermon Park ___ DiGiorgio Park __ Kovacevich Park 201 Walnut Dr. 800 Walnut Dr. 701 Haven Dr. 5
th Ave. & A St.

Site Plan must be provided. Is site plan attached? _____ Yes ___ No ➢ A City of Arvin Application and License Agreement for Use of City Building/Facility along with applicable fees may be required for events taking place on City property.

Estimated Number of Attendees/Spectators Per Day:

Will there be an Admission Fee? ____ No ____⁪ Yes – Describe

SETUP & BREAK DOWN HOURS
Setup/Assembly Date: Setup/Assembly Start Time:

Break Down/Dismantle Date: Completion Time:

Arvin Little League Community Night Out
x
X
December 5th, 2025 and January 9th, 2026
X
Kovacevich Park - 5th Avenue and A St.

N/A
X
150
12/5/25 & 01/09/26 4:00PM
12/5/25 & 01/09/26 10:00PM
Informational Booths

4.D.2
Attachment: Special Event Permit Application_Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Special Event Application Page 2 of 8

EVENT HOURS
List all dates and times when the event will be in operation and open to the public &/or to the attendees.

Date: Start Time: End Time:

Place additional dates/times, if any, on a separate sheet.

Applicant / Host Organization(s):

Contact Person:

Address: City: Zip:

Phone: Fax: Email:

PROFESSIONAL ORGANIZER(S) OR EVENT PLANNER(S)
List name, address, phone and email of all professional organizer or event planner hired by you to produce this event:

Name: Address:

Phone: Email:

Name: Address:

Phone: Email:

Name: Address:

Phone: Email:

If professional event organizer is applying for this permit, a letter from the Chief Officer of the organization which authorized the organizer to apply for this permit is required.

Name of responsible person(s) of Applicant / Host Organization “onsite” on the day of event:

Name: Cell Phone:

Name: Cell Phone:
***Person(s) listed above MUST be in attendance for the duration of the event and immediately available to City officials.***

APPLICANT / HOST ORGANIZATION INFORMATION
Arvin 93203
[email protected]
Rebecca Bullard - League President
Arvin Little League Baseball Board Members
Eliana Gracia - Secretary
Erik Gracia - Vice President
Amalia Ojeda - League Info. Officer

4.D.2
Attachment: Special Event Permit Application_Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Special Event Application Page 3 of 8
Will this event require Police services? ____ Yes _____ No Will this event require street closure? ____ Yes _____ No List names of all streets that require closure for this event:
➢ Requests for street closures and/or police services along with this application must be received by the City of Arvin, City Clerk’s office by no later than 45 calendar days prior to the event; 60 days prior to the event for events taking place in November or December. Street closures require approval by the Arvin City Council for public works and police time and resources. Availability of public works and police time and resources for this event are not guaranteed. A Memorandum of Understanding Agreement provided by the City of Arvin and executed by the Applicant is required. ➢ Actual costs for all public works and police time and resources are due and payable no later than 4 weeks (28 calendar days) prior to the event. All City staff costs resulting from the event not previously paid by the Applicant, will be invoiced to the Applicant and payment is due to the City of Arvin within 30 days. Actual costs for City staff services range from $60 to $90 per hour and $90 per staff call-out.
➢ Participation by the City of Arvin in the special event by aiding with street closures and police time does not deem the event a co-sponsored event with the City of Arvin. ➢ The City of Arvin will not co-sponsor an event where any fees are charged to the public, participants or attendees including registration or participation fees, admission fees, sale or fees for services, food, or any other tangible or non-tangible item.
➢ The City of Arvin’s participation in an event, does not alleviate the need for the City of Arvin to transfer risk to other event lead organization(s)/vendors/participants that are part of the event (including street vendors, food vendors, entertainers, etc.).
➢ A City of Arvin Business License and Seller’s Permit from the California Department of Tax & Fee Administration may be required from the applicant and/or all vendors along with any other documentation and/or permits required by the State, County, and/or local agencies.

Describe parking arrangements in detail for event:

Parking Plan, if applicable, must be attached: ___ Yes ___ No Is this event open to the public: ___ No ___ Yes – Describe:

Traffic safety equipment required: ___ No ___ Yes – Describe:

Detailed traffic plan for road closures must be attached: Is plan attached?: ____ Yes ___ No

REQUESTS FOR STREET CLOSURE AND POLICE SERVICES
X
X
Designated parking on site
X
X
X
Open to all
N/A

Describe entertainment & related activities:

Will food be sold? ____Yes ____ No
If yes, provide contact person(s) responsible for food preparation and sales:

Name: Cell phone:

Email:

Name: Cell phone:

Email:

If not sold, will food be served only? ___Yes ___ No
If yes, provide contact person(s) responsible for food preparation and service:

Name: Cell phone:

Email:

Name: Cell phone:

Email:
***If food is served or sold, all Applicant(s)/Organization(s) are required to obtain and provide to the City of Arvin, copies of all applicable host food permits issued by the Kern County Health Department and all food vendors are required to obtain and provide to the City of Arvin, copies of all applicable food permits issued by the Kern County Health Department.*** Will there be a Drawing?: ___ Yes ___ No
Will there be sound amplification? ___ No __ Yes – Indoors __ Yes – Outdoors* Hours and type of use:

Describe sound equipment:

Amplified sound requires an onsite contact person:

Name: Cell phone:

EVENT INFORMATION
661-861-3224
X
X
Music (speaker), vendors, informational booths
X
6PM-9PM - sound speaker
Speaker box
Pending vendors upon city approval
Meet the new board memebrs, offer registration for Spring 2026 season Erik Gracia - Vice President

Date canopies or tents will be installed:

Date canopies or tents will be removed:

Will booths, bleachers, stages or structures be erected? ___ No __ Yes – Describe:

Will signs or banners be used? ___ No __Yes – Describe:

Will there be generators, vehicles, boats or other equipment? ___ No ___ Yes – Describe:

Will there be commercial filming of this event? ___ No ___ Yes – Describe:

Any other commercial aspects?
Additional information:

Please place additional information for any sections listed on this application on a separate sheet, if needed.

INSURANCE
X
11/14/2025
11/14/2025
X
About 15 - No larger than 10X10
X All booths and vendors can
X
hang their business or agency banner on table
X
The purpose of these events are to give an opportunity to the community to meet their new board members, regain the public's trust and foster to the league to help alleviate the financial burden inherited from previous community support and engagement.
maladministration. Our goal is to fundraise to provide teams with good equipment this upcoming spring season, offer affordable registration fees, replace our broken ice Participating vendors will be asked to donate
machine and have sufficient funds to maintain league equipment and materials.

4.D.2
Attachment: Special Event Permit Application_Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Special Event Application Page 6 of 8
In accordance with Arvin Municipal Code Section 9.24.030, it is prohibited to all persons within the limits of parks in the City of Arvin except as may be specifically authorized by written permit issued by the City:
➢ To ride or drive any horse or animal, or to propel any vehicle, cycle, or automobile within the park area except on roadways;
➢ To cut, break, injure, deface, or disturb any tree, shrub, plant, rock, building, cage, pen, monument, fence, bench, or other apparatus, or property; or to pluck, pull up, cut, take or remove any shrub, plants, bush, or flower; or to make or write upon, paint or deface in any manner, any building, monument, fence, bench or other structure;
➢ To cut or remove any wood, turf, grass, soil, rock, sand, gravel or fertilizer; ➢ To make or kindle a fire except in picnic stoves, braziers, or fire pits provided for that purpose;
➢ To sell or offer for sale any merchandise, article, or anything whatsoever; ➢ To remain, stay, or loiter in any public park between the hours of ten p.m. (10:00) and six a.m. (6:00) of the following day;
➢ It is unlawful for any persons to assemble, collect, or gather together on any walk, passageway, or roadway in any park or in any other place set apart for travel of persons in or through any park or to occupy the same so that the free passage or use thereof by other persons is obstructed in any manner;
➢ To occupy any part of any park within the city in a group, or as part of a group, in excess of twentyfour (24) persons without first obtaining a permit from the city; ➢ It is unlawful for any person, firm, corporation or association, charitable or otherwise, to use a park for the purpose of conducting thereon any carnival, exhibition, theater, tent or open air, public dance, or other business or activity without first securing a permit from the city; ➢ To fail to obey the lawful orders of a director or other park attendants to cease and desist from any activities prohibited in Arvin Municipal Code Section 9.24.030. ➢ To fail to leave the park premises when directed to do so by director or other park attendants because of violation of any of the rules, or to return to the park on the same calendar day after having complied with a direction to leave park pursuant to this subdivision. ➢ No person shall smoke, chew tobacco products or discard any smoking waste in any park pursuant to Arvin Municipal Code Section 9.24.035. No permit may be issued to allow smoking, chewing tobacco or to discard any smoking waste in any park.

In accordance with Arvin Municipal Code Section 17.56.030: Establishments or enterprises involving large assemblages of people or automobiles, including amusement parks, circuses, carnivals, expositions, fairgrounds, open-air theatres, racetracks, recreational and sport centers may be permitted in any zone upon the granting of a conditional use permit.

Applicant is responsible for supplying all materials including additional restroom paper and toiletries as needed to serve the number of attendees. The City of Arvin will not supply any additional materials including restroom paper and toiletries outside of the City’s regular maintenance park and restroom schedule.

Failure to comply with permit conditions can result in revocation of the permit, administrative citation(s), fines and denial of future permit applications.

ADDITIONAL REQUIREMENTS

4.D.2
Attachment: Special Event Permit Application_Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Special Event Application Page 7 of 8
Certificate of Liability Insurance and Endorsement page(s) are due 4 weeks (28 days) prior to event and must be effective for the date(s) and time(s) as described in this application. Applicant must file a Certificate of Insurance and endorsement evidencing that Licensee/Applicant/Host Organization(s) have Comprehensive Liability Insurance coverage of at least $1,000,000 per occurrence with the City of Arvin, its City Council, officers, officials, agents, employees, and volunteers named as additional insured for the scheduled use.

Applicant, Host, Promoter, Organization and/or Vendor, hereby certifies the foregoing statements to be true and correct and agreesto indemnify, save, hold harmless, and at City's request, defend the City, its City Council, officers, agents, employees, and volunteers from any and all costs and expenses (including attorney and legal fees), damages, liabilities, claims, and losses occurring or resulting to the City in connection with the performance, or failure to perform, by Applicant, Promoter, Organization and/or Vendor, its officers, agents, sub-contractors, employees, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable under this Agreement, and from any and all costs and expenses (including attorney and legal fees), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured or damaged by the performance, or failure to perform, of Applicant, Promoter, Organization and/or Vendor, its officers, agents, employees, and volunteers under this Agreement arising out of the event or in any manner connected to the event.

Applicant, Host, Promoter, Organization and/or Vendor also agrees, if approved, to comply with all permit conditions, and understand that failure to comply with any condition or any violation of law may result in the immediate cancellation of the event, denial of future events, and/or criminal prosecution. For events held on City property including City parks, the City property / park is provided on an “as is” basis, and the City of Arvin is not responsible for any costs associated with the event. Failure to comply with permit conditions can result in revocation of the permit, administrative citation(s), fines and denial of future permit applications.

Applicant, Host, Promoter, Organization and/or Vendor acknowledges and agrees that they are responsible for returning the park in its condition when first reserved; and also agree that they are responsible for payment to the City of Arvin for any damage to any and all City property including but not limited to fences, roads, trails, trees, sprinklers, or utilities that occur due to my event; and also agree to provide all trash receptacles readily accessible to all persons attending the event. Litter, garbage, bags, and all other items brought to the City property / park by the applicant, vendors, and/or attendees shall be deposited therein. Applicant, Host, Promoter, Organization and/or Vendor further agree to remove all material including litter, garbage, bags, and cardboard from the City property / park so that the City property / park remains in its condition when first reserved.

I, THE UNDERSIGNED, ACKNOWLEDGE AND UNDERSTAND THAT I AM RESPONSIBLE TO

COMPLY WITH THE INFORMATION, RESTRICTIONS AND CONDITIONS OF THE PERMIT WHEN ISSUED. I HEREBY ACKNOWLEDGE RESPONSIBILITY FOR PENALTIES

ASSOCIATED WITH NON-COMPLIANCE WITH THE PERMIT CONDITIONS, WHETHER OR NOT I AM PRESENT AT THE TIME OF THE VIOLATION.

Print Your Name:

Signature: Date:

INSURANCE
Rebecca Bullard - League President
10/22/2025

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Required attachments:
____ Insurance Certificate & Endorsement Page(s)
____ Site Plan (indoor & outdoor)
____ Parking Plan
____ Traffic Plan
____ Kern County Health Host Food Permit (if applicable) ____ Kern County Health Vendor Food Permits (if applicable) ____ Memorandum of Understanding Agreement (if applicable) ____ City of Arvin Application & License Agreement for Use of City Building/Facility (if applicable) ____ City of Arvin Business License (if applicable)
____ Conditional Use Permit (if applicable)
For City Use Only
POLICE DEPARTMENT: Approved: ________ Denied: _________ Signature of Department Official Print Name Date
OFFICE OF THE CITY CLERK: Approved: ________ Denied: _________ Signature of the City Clerk Print Name Date
X

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AGREEMENT NO. _________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding (this “Agreement”) is dated ____________________, 2025 and is entered into by and between Arvin Little League (“LEAGUE”), a 501(c)(3) nonprofit corporation, and the City of Arvin (“CITY”), a California municipal corporation. LEAGUE and CITY may collectively be referred to as the “Parties” and individually as “Party.”

RECITALS
WHEREAS, LEAGUE is a local non-profit corporation located in the City of Arvin, California and is organized exclusively for charitable purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. The LEAGUE includes community leaders and volunteers that are focused on providing our youth a social and positive experience that will last a lifetime. The LEAGUE provides student athletes from 4 to 13 years of age with leadership, responsibility, work ethic and teamwork skills while learning to play baseball. The LEAGUE provides baseball programs for students of, but not limited to, the Arvin, Lamont, Vineland, DiGiorgio, Sunset School boundaries and provides the ideals of good sportsmanship and integrity in all aspects of the program.

WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities.

WHEREAS, LEAGUE approached CITY and requested to provide the following special event for the community: Arvin Little League Community Night Out (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by LEAGUE; b. All preparation and coordination of event activities to be completed by LEAGUE; c. Arvin Little League Community Night Out will be held on December 05, 2025 from 4:00pm to 10:00pm and January 09, 2026 from 4:00pm to 10:00pm at the Kovacevich Park located at 5th Avenue and A Street, Arvin, CA 93203. d. A completed Special Event Permit Application submitted to the City Clerk; and WHEREAS, the City Council approved the original proposal provided by the LEAGUE at its November 17, 2025 Special Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place on December 05, 2025, from 4:00pm to 10:00pm and January 09, 2026 from 4:00pm to 10:00pm; and WHEREAS, The Parties agree that LEAGUE will serve as the lead entity, and CITY shall bear no financial responsibility, whether in whole or in part, for the Special Event. This includes

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any payment of money or monetary equivalent, either directly to LEAGUE or on its behalf, in connection with the event.

WHEREAS, LEAGUE and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
a. LEAGUE will donate the time and resources and control all actions necessary for the Special Event, including, but not limited to the following:
i. Conduct all set-up, dismantling, and clean-up; and
ii. Conduct all preparation and coordination of event activities; and iii. Provide all equipment and materials; and
iv. Provide all staff and/or volunteers required for the Special Event to be conducted; and
v. Completed temporary vendor/peddler permit application and payment of fees submitted to the City of Arvin for each vendor; and vi. Obtain Environmental Health Permit(s) as required by the Kern County Public Health Department for event organizer and all vendors; and vii. Obtain Temporary Seller’s Permit(s) as required by the California Department of Tax and Fee Administration for event organizer and all vendors; and
viii. Provide any and all other items required for completion of event. b. CITY will make all reasonable accommodations it believes, in its sole discretion, will allow the Special Event to be completed, including, on the day of the Special Event, reserve park area needed for the Special Event to proceed.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. LEAGUE’s Representations and Warranties. LEAGUE represents and warrants as follows:

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a. LEAGUE has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by LEAGUE and this Agreement constitutes a legal, valid and binding obligation of LEAGUE.
b. LEAGUE has had a full and unhindered opportunity to consult with attorneys and other consultants of their own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to LEAGUE.

5. Release by LEAGUE. LEAGUE, for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, coowners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

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10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service, i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
LEAGUE: Attn: Baseball Board Members
Arvin Little League
25452 Barbara Street
Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. LEAGUE’S Insurance. LEAGUE, at its sole cost and expense, commencing on the date December 05, 2025 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by LEAGUE of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14.

Further, all such liability insurance shall include, but not be limited to, personal injury,

4.D.3
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blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. LEAGUE shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of LEAGUE herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, LEAGUE and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to LEAGUE, its agents or employees taking any action related to the Special Event for any purpose. Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of LEAGUE herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by LEAGUE shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, LEAGUE’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

4.D.3
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14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, LEAGUE

COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS, AGENTS, AND

EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR LIABILITY OF ANY

KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS RELATED TO OR

ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER LEAGUE

TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. LEAGUE SHALL PAY FOR,

DEFEND (WITH AN ATTORNEY REASONABLY APPROVED BY CITY),

INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND FROM ANY REAL OR

ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT;

PROVIDED, HOWEVER (AND THOUGH LEAGUE SHALL IN ALL CASES ACCEPT

ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN WHICH CITY IS

NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING ANY

ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY,

DEFEND CITY AS PROVIDED HEREIN), LEAGUE, ITS OFFICERS, DIRECTORS,

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS OR

DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON OCCURRING FROM

AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE WHATSOEVER RELATED

TO THE SPECIAL EVENT TO THE EXTENT AND IN THE PROPORTION THAT THE

SAME IS ULTIMATELY DETERMINED TO BE ATTRIBUTABLE TO THE WILLFUL

NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND

SAVE LEAGUE HARMLESS AGAINST AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE

OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS, INVESTIGATION COSTS AND

COURT COSTS AND ALL OTHER COSTS, EXPENSES AND LIABILITIES INCURRED

BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL INDEMNITY OBLIGATIONS

UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

LEAGUE’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

4.D.3
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16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively, one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: Arvin Little League (LEAGUE)
By:

Print name:

Print Title:

4.D.3
Attachment: MOU for Special Event - Arvin Little League_111725 (Special Event Permit Application for Arvin Little League Community Night

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY

SEXUAL ABUSE OCC/AGG
ACORD 0025 2016-03 Acroform
3/5/2025 Keystone Risk Managers, LLC 1995 Point Township Drive Northumberland PA 17867 David Irwin (570) 473-2150 (570) 473-2151 [email protected] ARVIN LITTLE LEAGUE 11201 E Bear Mountain Blvd Bakersfield CA 93307 Interstate Fire & Casualty Company 22829 A Per League X X 01/01/2025 01/01/2026
All practices, games, special events, and activities scheduled by the Arvin Little League and hosted at Kovacevich park 5th Ave. and A Street Arvin CA, 93203 and DiGiorgio park 701 Haven Drive Arvin, CA, 93203.

Certificate Holder is named as Additional Insured per form CG 2026 (12/19) The City of Arvin, Its City Council, Officers, Agents, Employees and Volunteers 200 Campus Drive Arvin CA 93203 300,000 Excluded 1,000,000 2,000,000 1M/$1M 1,000,000 1,000,000

4.D.4
Attachment: Insurance - Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Community Night Out Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Name Of Additional Insured Person(s) Or
POLICY NUMBER:

COMMERCIAL GENERAL LIABILITY
CG 20 26 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for “bodily injury”, “property damage” or “personal and advertising injury” caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:

1. In the performance of your ongoing operations; or

2. In connection with your premises owned by or rented toyou.

However:

1. The insurance afforded to such additional insured only applies to the extent permitted by law; and

2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured.

B. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance:

If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits ofinsurance;
whichever is less.

This endorsement shall not increase the applicable limits of insurance.

CG 20 26 12 19
© Insurance Services Office,Inc., 2018 Page 1 of 1
The City of Arvin, Its City Council, Officers, Agents, Employees and Volunteers
200 Campus Drive
Arvin, CA 93203

4.D.4
Attachment: Insurance - Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Community Night Out POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
CG 24 04 05 09
CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Person Or Organization:

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the "productscompleted operations hazard". This waiver applies only to the person or organization shown in the
Schedule above.

The City of Arvin, Its City Council, Officers, Agents, Employees and Volunteers
200 Campus Drive
Arvin, CA 93203

4.D.4
Attachment: Insurance - Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Community Night Out

COMMERCIAL GENERAL LIABILITY
CG 20 01 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 01 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available
to an additional insured under your policy
provided that:
(1) The additional insured is a Named Insured
under such other insurance; and
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

POLICY NUMBER:

4.D.4
Attachment: Insurance - Arvin Little League_111725_Redacted (Special Event Permit Application for Arvin Little League Community Night Out

4.D.5
Attachment: Non-Profit Status 501c3 - Arvin Little League_Redacted (Special Event Permit Application for Arvin Little League Community Night Out Event) Reso Setting Meeting Dates & Holidays 2026 Page 1 of 3
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

SETTING FORTH THE MEETING DATES AND CITY HOLIDAYS FOR
CALENDAR YEAR 2026.

THE CITY COUNCIL OF THE CITY OF ARVIN RESOLVES AS FOLLOWS:

SECTION 1. Findings.

The City Council finds as follows:

A. Pursuant to Arvin Municipal Code Section 2.04.010 the City Council shall, from time to time, set the date and time for regular city council meetings by the adoption of a resolution.

B. The City Council desires to set aside a time period for closed session before the open session of each regular meeting.

C. California Government Code Section 6702 provides public offices of a city shall be closed on designated state holidays unless otherwise provided by ordinance or resolution.

D. The City Council desires and deems it in the public interest to designate holidays in which the City of Arvin public offices will be closed.

SECTION 2. Time of Regular City Council Meetings.

A. The established start time for regular city council meetings is 7:00 p.m.

B. The established start time for closed sessions or study sessions as part of regular city council meetings is 6:00p.m. No closed session or study session will be held unless the posted agenda indicates that such session will take place.

C. With proper notice during the year, regular meetings may be cancelled, and special meetings may be added as necessary upon compliance with the Ralph M. Brown Act and other relevant state law.

SECTION 3. Dates of Regular City Council Meetings.

The City Council establishes the following meeting schedule for the 2026 Calendar Year:

January 13 June 23
January 27 July 14
February 10 July 28
February 24 August 11
March 10 August 25
March 24 September 08
April 14 September 22
April 28 October 13
May 12 October 27
May 26 November 10
June 09 December 08

City hall offices will be closed for purposes of transacting business on the following holidays:

January 01, 2026 New Year’s Day
January 19, 2026 Martin Luther King, Jr. Day
February 16, 2026 Presidents’ Day
March 31, 2026 Cesar Chavez Day
May 25, 2026 Memorial Day
July 04, 2026 Independence Day
September 07, 2026 Labor Day
November 11, 2026 Veteran’s Day
November 26, 2026 Thanksgiving Day
November 27, 2026 After Thanksgiving Day
December 24, 2026 Christmas Eve
December 25, 2026 Christmas Day
December 31, 2026 New Year’s Eve
SECTION 5. Certification. The City Clerk will attest to and certify the passage and adoption of this Resolution.

SECTION 6. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 7. Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
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4.E.1
Attachment: Reso Setting Meeting Dates and Holidays Year 2026_111725 (Setting Forth Meeting Dates and City Holidays for Calendar Year Reso Setting Meeting Dates & Holidays 2026 Page 3 of 3
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a special meeting thereof held on the 17 th day of November 2025 by the following
vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.E.1
Attachment: Reso Setting Meeting Dates and Holidays Year 2026_111725 (Setting Forth Meeting Dates and City Holidays for Calendar Year

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
Jeff Jones, City Manager
SUBJECT: First Amendment to Temporary Effluent Water Agreement with Zam Farming, LLC
BACKGROUND / DISCUSSION:

The City of Arvin is the owner of a Wastewater Treatment Plant that currently produces millions of gallons of effluent water per day. In order to discharge this water, the City must apply the water to land in compliance with Waste Discharge Requirements Order No. 5-00-093 (WDRs), adopted by the California Regional Water Quality Control Board, Central Valley Region on April 28, 2000.

As an interim measure, the City entered into a Temporary Effluent Water Agreement with Zam Farming, LLC on August 5, 2025, following the termination of its Agricultural Lease with Apothio, LLC/Quantum Farms. Zam Farming, LLC is a qualified farmer capable of receiving and dispersing the City’s effluent in accordance with the WDRs. Zam Farming, LLC also controls and farms certain real properties located nearby within 3 miles of the City’s Wastewater Treatment Plant.

The City initially planned to issue a formal Request for Proposals (RFP) to review proposals from all interested qualified farmers within the original six-month term of the Agreement.

However, additional time is needed to establish proper operational procedures and ensure continued compliance with current WDRs. Extending the term of the Agreement will provide the City with ample time to properly review all options to ensure continued compliance with the WDRs and allow Zam Farming, LLC to successfully plant and harvest crops.

FISCAL IMPACT:

There is no additional financial impact. The City has received $208 for the term of this Agreement.

RECOMMENDATION:

City Council approves the First Amendment to the Temporary Effluent Water Agreement, attached hereto as Attachment 1, between the City of Arvin and Zam Farming, LLC, extending the agreement term through September 30, 2026.

4.F.1
Attachment: Staff Report - First Amendment to Temporary Effluent Agreement - Zam Farming LLC_111725 (First Amendment to Temporary ATTACHMENTS:

Exhibit A. First Amendment to Effluent Agreement Between Arvin and Zam Farming, LLC Exhibit B. Effluent Agreement Between Arvin and Zam Farming, LLC

4.F.1
Attachment: Staff Report - First Amendment to Temporary Effluent Agreement - Zam Farming LLC_111725 (First Amendment to Temporary 1 RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF ARVIN
Attn: City Clerk
200 Campus Drive
Arvin, CA 93203
No fee required pursuant to
Government Code Section 27383
FIRST AMENDMENT TO AGREEMENT NO. 2025-14

EFFLUENT AGREEMENT
THIS FIRST AMENDMENT (“Amendment”) is made and entered into on November 17, 2025, (“Effective Date”) by and between the CITY OF ARVIN, a general law city and municipal corporation (“City”), and Zam Farming LLC, a California limited liability company with its principal place of business at 5777 W. Century Boulevard, Suite 1485, Los Angeles, California 90045 (“Water Manager”). Water Manager and City may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. The Parties entered into a Effluent Agreement effective August 5, 2025 (“Agreement”) for a term of six (6) months.

B. Due to City’s ongoing need to comply with Waste Discharge Requirements and all other legal obligations regarding the application of effluent water to land, the Parties now desire to amend the Agreement to extend the term through September 30, 2026.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 20 of Agreement No. 2025-14 (“Agreement”), the following sections are amended to read:
1) TERM. The Term of this Agreement shall commence on the Effective Date and shall terminate on September 30, 2026 (“Term”). Following expiration of this Agreement, City shall allow Water Manager to harvest any crops planted by Water Manager that may exist on the Property. City and Water Manager shall cooperate in good faith to ensure appropriate crops are harvested and removed from the Property in a reasonably timely manner.

4.F.2
Attachment: First Amendment to Temporary Effluent Agreement - Zam Farming LLC_111725 (First Amendment to Temporary Effluent Water 2 counterpart. In accordance with Government Code §16.5, the parties agree that this First Amendment, agreements ancillary to this First Amendment, and related documents to be entered into in connection with this First Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this First Amendment, all other terms and conditions of Agreement No. 2025-14 remain the same. [SIGNATURES ON NEXT PAGE]

4.F.2
Attachment: First Amendment to Temporary Effluent Agreement - Zam Farming LLC_111725 (First Amendment to Temporary Effluent Water 3 IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the Effective Date.
“WATER MANAGER”
Zam Farming, LLC
By: ____________________________
Mojgan M. Amin, President
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Olivia Calderón, Mayor
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

4.F.2
Attachment: First Amendment to Temporary Effluent Agreement - Zam Farming LLC_111725 (First Amendment to Temporary Effluent Water

4.F.3
Attachment: 2025-14 Effluent Agreement with Zam Farming, LLC_080525_Redacted (First Amendment to Temporary Effluent Water Agreement

4.F.3
Attachment: 2025-14 Effluent Agreement with Zam Farming, LLC_080525_Redacted (First Amendment to Temporary Effluent Water Agreement 4903
-6896-7509 v2 Page 9 of 10
Exhibit A
Property
APN: 446-010-60-007 52.29 acres City of Arvin
446-010-59-005 52.34 acres City of Arvin
446-010-73-005 77.01 acres City of Arvin
189-340-27-004 80.95 acres Arvin Co Sanitation District

4.F.3
Attachment: 2025-14 Effluent Agreement with Zam Farming, LLC_080525_Redacted (First Amendment to Temporary Effluent Water Agreement 4903
-6896-7509 v2 Page 10 of 10
Exhibit B
Delivery Location
Address:Northeast corner of Millux Rd. and S. Edison Rd, APN 189-330-13

4.F.3
Attachment: 2025-14 Effluent Agreement with Zam Farming, LLC_080525_Redacted (First Amendment to Temporary Effluent Water Agreement

Page 1 of 1 ends

Staff Report re Christmas Tree Lighting Ceremony and Toy Drive on Dec. 15, 2025.

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval for City of Arvin to Host A Christmas Tree Lighting Ceremony and Toy Drive at City Hall on December 15, 2025; Authorizing Assistance from Public Works and Police Department for Street Closures, Traffic Control, & Toy Distribution; and Authorizing Expenditures Including to Obtain Special Event Insurance if Required by the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

BACKGROUND:

In the spirit of community togetherness and to promote the joy of the Christmas holiday season, the City of Arvin proposes to host a Christmas Tree Lighting Ceremony and Toy Drive at City Hall. The event would take place on Monday, December 15, 2025, at 6:00 p.m., and include the lighting of the City’s Christmas tree located in front of City Hall.

As part of this community celebration, the City will collect donated toys for local children. The Arvin Police Department Explorers Program and community volunteers will assist in organizing and distributing the toys to families in need within the community.

To accommodate the event safely, staff proposes temporarily closing the section of Campus Drive directly between City Hall and the Public Library for the duration of the ceremony. This event will provide an opportunity for the community to come together in celebration and strengthen the spirit of giving during the holiday season.

Staff recommends that the City Council approve the Christmas Tree Lighting Ceremony and Toy Drive scheduled for Monday, December 15, 2025, at 6:00 p.m., including authorization to temporarily close the section of Campus Drive between City Hall and the Public Library for the event.

STAFF RECOMMENDATION:

Staff recommends that the City Council approve to host a Christmas Tree Lighting Ceremony and Toy Drive at City Hall on December 15, 2025; Authorize assistance from Public Works and Police Department for street closures, traffic control, & toy distribution; and authorize expenditures including to obtain Special Event Insurance if required by the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

FINANCIAL IMPACT:

The cost associated with this event is minimal, limited primarily to staff time and the temporary street closure. Decorations and the Christmas tree are already available or will be donated, and the toy donations will come from community members and local organizations.

4.G.1
Attachment: Staff Report Christmas Tree Lighting Ceremony and Toy Drive_111725 (Christmas Tree Lighting Ceremony and Toy Drive)

PROCLAMATION
National Native American Heritage Month
November 2025
WHEREAS, the month of November is nationally recognized as National Native American Heritage Month, a time to honor and celebrate the rich and diverse cultures, traditions, and contributions of Native peoples; and
WHEREAS, the City of Arvin acknowledges that this land has long been home to Indigenous peoples — the original stewards of this region — whose enduring presence and resiliency continue to shape our shared community; and
WHEREAS, in and around what is now Kern County numerous Indigenous communities have lived since time immemorial, including the Kitanemuk, the Yokuts, the Tübatulabal, and the Tejon Indian Tribe, whose ancestors include Kitanemuk, Yokuts, Paiute and Chumash peoples; and, WHEREAS, the Tejon Indian Tribe is a federally-recognized tribal government, whose traditional homelands encompass the southern San Joaquin Valley, the Tehachapi and San Emigdio Mountains and surrounding plains, and their historic presence is evident in Kern County; and, WHEREAS, the City of Arvin honors the invaluable contributions of these Native peoples — past and present — to the region’s history, culture, environment, economy, and community life; and, WHEREAS, this observance provides an opportunity to reflect on our shared history, to deepen understanding and respect for Indigenous heritage, to amplify Native voices and leadership, and to recommit to supporting Indigenous communities, traditions, and sovereignty; and, WHEREAS, the City of Arvin invites all residents during this month and beyond to celebrate the important historical legacy of Native communities as original stewards of the land, whose knowledge, values, and relationship to place continue to benefit us all; and, NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Arvin, hereby proclaim November 2025 as National Native American Heritage Month in the City of Arvin.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arvin, California to be affixed this 17th day of November 2025.

Olivia Calderón, Mayor
City of Arvin

4.H.1
Attachment: Proclamation - National Native American Heritage Month Nov 2025_111725 (Proclamation proclaiming November 2025 as National

Page 1 of 3 ends

Staff Report re ADU Ordinance Amendments (ZCA 25-01)

CITY OF ARVIN
Staff Report
Special Meeting Date: November 17, 2025
TO: Arvin City Council
FROM: Isaiah Medina, Consultant Planner
Bonique Emerson, AICP, Consultant Planner
Jeff Jones, City Manager
SUBJECT: A Public Hearing to Consider Introduction and First Reading of an Ordinance of the City of Arvin Approving Zoning Code Amendment 2025-01 Amending Chapter 17.51-Accessory Dwelling Units
Staff Recommendation:

Staff recommends the City Council conduct a public hearing, receive public testimony, and motion to:

1. Introduce the ordinance by title only and waive the first reading; and

2. Schedule the second reading and potential ordinance adoption for the December 9, 2025 City Council meeting.

Executive Summary:

Following an email from the California Department of Housing and Community Development (“HCD”) received July 15, 2025, notifying the City that the latest adopted amendments to the City’s Accessory Dwelling Unit (“ADU”) Ordinance, adopted February 11, 2025, were still not in complete alignment with statutory requirements and State ADU law, Staff has prepared Zoning Code Amendment (“ZCA”) 2025-01 to amend Title 17, Chapter 17.51-Accessory Dwelling Units to address the issues identified by HCD.

Applicable Codes and Procedures:

AMC 17.51 – Accessory Dwelling Units
CA GOV Code Sections 66310-66342
City Council Resolution No. 2017-92 authorizes the City Manager to bring forward various code amendments whenever the public necessity, convenience, general welfare, or good practices justify such action. The City Manager has recommended that the Planning Commission and City Council amend various sections of Chapter 17.51-Accessory Dwelling Units.

Background:

The City Council adopted Ordinance No. 2023-486 on October 24, 2023, amending Title 17 to add Chapter 17.51-Accessory Dwelling Units to meet statutory requirements related to permitting Accessory Dwelling Units (“ADUs”) within the city. Following adoption, the Ordinance was provided to HCD for review to ensure compliance with State ADU law.

On September 23, 2024, HCD provided their review, which included several required amendments in order for the Ordinance to comply with State ADU law. Staff prepared the required amendments

5.A.1
Attachment: Staff Report ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-01

Page 2 of 3 ends

Staff Report re ADU Ordinance Amendments (ZCA 25-01)
and a response letter, which was sent on October 16, 2024, requesting additional review of the Ordinance. Staff was then advised that HCD does not review draft ordinances, and instead, the City would need to adopt the new ordinance before it could be reviewed. On February 11, 2025, the revised Ordinance (Ord No. 497) was adopted by City Council, becoming effective 30 days later. The revised Ordinance was again sent to HCD for review.

On July 15, 2025, HCD sent an email to the City Planner stating that this revised ordinance addressed “some, but not all” of the issues identified in HCD’s September 23, 2024 letter. In order to ensure compliance with State ADU law, Staff has made the requested revisions to Chapter

17.51-Accessory Dwelling Units.

On November 4, 2025, the Planning Commission, at a duly noticed Special Meeting thereof, approved a Resolution recommending the City Council adopt an ordinance approving Zoning Code Amendment 2025-01 and associated CEQA Notice of Exemption. The Planning Commission also received a comment letter from the California Housing Defense Fund (“CalHDF”) regarding its recommended modifications to the ordinance to comply with state law.

The City Attorney’s Office has reviewed the November 4, 2025 CalHDF letter and made additional, clarifying modifications to the proposed Ordinance that are consistent with the substantive provisions the Planning Commission reviewed. Accordingly, further Planning Commission consideration is not required under Government Code section 65857.

Analysis:

Based upon the comments provided by HCD in the email dated July 15, 2025, and the statutory requirements of State ADU law, Staff is presenting the proposed ZCA to Title 17, Chapter 17.51- Accessory Dwelling Units. The proposed ordinance amendment has proposed additions underlined in red and proposed deletions struck through in red so that the proposed changes are highlighted for the reader. The Draft Ordinance, which shows the proposed additions and deletions, is attached as Attachment A.

Staff recommends that the City Council introduce the ordinance by title only and waive the first reading. Upon final adoption of the ADU Ordinance by the City Council, as required under GOV Code Section 66326(a), the City will again submit a copy of the Ordinance to HCD within 60 days for review.

Staff will return with additional updates to its ADU ordinance in early 2026 to account for recent updates to state law. Governor Newsom signed four ADU bills into law last month: AB 462, AB 1154, SB 9 and SB 543. AB 462 was enacted as an urgency measure and took immediate effect when signed on October 10, 2025. AB 1154, SB 9 and SB 543 were enacted on the same day but as non-urgency measures, so they take effect on January 1, 2026.

Environmental Review:

The environmental impacts of the Project have been analyzed in accordance with the California Environmental Quality Act (“CEQA”). Staff recommend that the City Council find and determine that the proposed ordinance is statutorily exempt from CEQA under Section 15282(h) of the CEQA Guidelines.

Section 15282(h) relates to the adoption of an ordinance regarding second units in a single-family or multi-family residential zone by a city or county to implement the provisions of Sections 66310-

5.A.1
Attachment: Staff Report ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-01

Page 3 of 3 ends

Staff Report re ADU Ordinance Amendments (ZCA 25-01)
66342 of the Government Code, as outlined in Section 21080.17 of the Public Resources Code.

Therefore, the Project is statutorily exempt from CEQA review, and a Notice of Exemption has been prepared.

Public Hearing Notice:

Public hearing notices were posted in three public places within the City of Arvin: 1) Arvin City Hall, 2) Arvin Police Department, and 3) Community Development Building; and posted on the City of Arvin’s website (www.arvin.org), on November 4, 2025, providing a 10-day review.

Fiscal Impact:

There are no additional fiscal impacts associated with adoption of this ordinance, other than the staff time spent preparing it.

City Council Action:

The City Council will be acting on ZCA 2025-01 and determine whether to:

1. Introduce the ordinance by title only and waive the first reading; and

2. Schedule the second reading and potential ordinance adoption for the December 9, 2025 City Council meeting.

Attachments:

A: Draft Ordinance amending Chapter 17.51
B: CalHDF Letter

5.A.1
Attachment: Staff Report ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-01

Page 1 of 14 ends

Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU.

ORDINANCE NO. __________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING ZONING CODE AMENDMENT 2025-01 AMENDING
CHAPTER 17.51-ACCESSORY DWELLING UNITS
WHEREAS, on November 4, 2025, after a duly noticed public hearing, the Planning Commission considered Zoning Code Amendment (“ZCA”) 2025-01 which would amend Chapter

17.51 of the Arvin Municipal Code (“AMC”) regarding Accessory Dwelling Units, as well as presentations from City staff and any written oral or written public testimony; and WHEREAS, after the above-mentioned public hearing, the Planning Commission adopted Resolution APC 2025-05 which recommended that the City Council approve ZCA 2025-01 and adopt this ordinance; and
WHEREAS, at a special meeting on November 17, 2025, the City Council introduced the ordinance by title only and waived the first reading; and WHEREAS, on MONTH DAY, 2025, the City Council conducted a public hearing and conducted the second reading of the ordinance by title only; and WHEREAS, the Project was assessed under the California Environmental Quality Act (“CEQA”); and
WHEREAS, the City Council now desires to adopt the Ordinance amending Chapter

17.51-Accessory Dwelling Units of the Arvin Municipal Code.

NOW, THEREFORE, the City Council of the City of Arvin does ordain as follows:

1. Recitals. The recitals set forth above are true and correct and incorporated herein by this reference.

2. CEQA. The City Council makes findings and determines that Zoning Code Amendment 2025-01 and the associated ordinance is statutorily exempt from CEQA review under Section 15282(h) of the CEQA Guidelines, as it consists of an ordinance regarding second units in a single-family or multi-family zone.

3. Chapter 17.51 of the Arvin Municipal Code is amended to read:

Chapter 17.51 ACCESSORY DWELLING UNITS
Sections:

17.51.010 Purpose and applicability.

A. Purpose. The purpose of this chapter is to comply with Government Code Section 66310— 66342 (Accessory Dwelling Units) as amended from time to time by the state, which provides for cities to set standards for the development of accessory dwelling units (ADUs) and Junior ADUs (JADUs) so as to increase the supply of smaller and affordable housing while ensuring that they remain compatible with the existing neighborhood. Accessory

5.A.2
Attachment: Att A Draft Ord - ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-

Page 2 of 14 ends

Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU. dwelling units are considered to be a residential use, consistent with the general plan objectives and zoning regulations, and enhance housing opportunities, including near transit for residential lots zoned to allow single-family homes or multi-family units.

B. This chapter is intended to implement the city's housing element of the general plan and is adopted to comply with state law (Government Code Section 66314—66339, by allowing ADUs through ministerial review in all districts zoned to allow single-family, multi-family, or mixed-uses, subject to meeting the standards prescribed below.

C. Permitted locations. The provisions included in this chapter are applicable to all lots that: 1) are zoned to allow single-family, multi-family residential, or mixed-uses; and 2) include a proposed or existing primary dwelling.

17.51.020 Application process.

A. Permit required. A building permit is required for ADUs.

B. Review and approval—Ministerial review. A Building Permit shall be considered and approved ministerially without discretionary review or a hearing, notwithstanding California Government Code Sections 65901 or 65906 or any local ordinance regulating the issuance of variances or special use permits within sixty (60) days of acceptance of a complete application.

1. Exception: Should the permit application to create an ADU be submitted concurrently with a permit application to create a new single-family dwelling on the lot, in which case the city shall not approve or deny the ADU permit application until the city approves or denies the permit application for the new single-family dwelling unit; or the applicant requests a delay, in which case the 60-day time period shall be tolled for the period of the delay. If the city has not approved or denied the completed application for the ADU within sixty (60) days, and neither of the above exceptions are met, then the application for the ADU shall be deemed approved.

2. Application remediation: Should the permit application to create an ADU be denied, the city shall, within sixty (60) days, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied.

C. ADUs shall be subject to this section; however, ADUs created pursuant to Government Code Section 66323 shall not be subject to any local development, design, setback, height, parking, or other standards, except for those authorized under Section 66323. Any local standard that conflicts with Section 66323 will not apply to such ADUs. shall be subject to this section and under subdivision (a) of Government Code Section 66323 shall not be subject to design and development standards except for those are noted in this chapter.

ADUs that do not meet objective and ministerial development and design standards may still be permitted through an ancillary discretionary process, conditional use permit, if the applicant chooses to pursue this route. In this scenario, the applicant assumes time and monetary costs associated with a discretionary approval process.

5.A.2
Attachment: Att A Draft Ord - ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-

Page 3 of 14 ends

Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU.

17.51.030 Submittal requirements.

A. The completed building permit application shall be submitted to the building division on an application form prepared by the building official and shall include the submittal requirements. Fees for an ADU shall be established by the city council and said fees shall be, but not limited to, building plan check fees, building permit fees, and state mandated fees relating to the issuance of building permits.

17.51.040 Type of accessory dwelling units.

A. Types of accessory dwelling units.

1. Attached ADU. An ADU attached to an existing or proposed primary dwelling and located on the same lot as the proposed or existing primary dwelling, which provides complete independent living facilities for one (1) or more persons. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation. The attached ADU shall have an exterior entrance separate from the main house.

2. Detached ADU. An ADU structurally independent and detached from an existing or proposed primary dwelling and located on the same lot as the proposed or existing primary dwelling, which provides complete independent living facilities for one (1) or more persons. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation.

3. Internal conversion ADU. An ADU may be located within areas converted to habitable space, such as:
i. An area within an existing single-family dwelling (e.g., attached garage) and on the same lot as the existing dwelling with a separate exterior entrance; or ii. An existing accessory structure (e.g., detached garage or pool house) located on the same lot as an existing single-family dwelling with a separate exterior entrance; or
iii. Portions of existing multi-family structures that are not used as livable space including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings.

17.51.050 Number and types of ADUs permitted per legal parcel or lot.

A. Lots with a single-family dwelling. The following number and types of ADUs shall be allowed per lot that is zoned to allow single-family residential uses and includes a proposed or existing single-family dwelling.

1. One (1) attached ADU;

2. One (1) detached ADU; and

3. One (1) JADU (See section 17.51.120).

B. Lots with a multi-family dwelling(s). The following number and types of ADUs shall be allowed per lot that is zoned to allow multi-family residential uses and includes a proposed or existing multi-family dwelling.

5.A.2
Attachment: Att A Draft Ord - ZCA 25-01 Amending Chptr 17.51 ADU_111725 (Public Hearing - First Reading of Ordinance Approving ZCA 2025-

Page 4 of 14 ends

Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU.

1. Converted ADUs. Converted ADUs are allowed within portions of an existing multifamily dwelling that are not used as livable space; at least one (1) interior ADU conversion and up to twenty-five percent (25%) of the total number of dwelling units are permitted.

2. Detached ADU(s). Not more than two (2) ADUs, conversion of existing accessory structures and/or new construction, that are located on a lot that is zoned to allow multi-family residential uses and includes an existing or proposed multi-family dwelling.
i. Up to eight (8) detached ADUs are allowed on a lot with an existing multi-family dwelling, not to exceed the number of existing units on the lot. ii. Up to two (2) detached ADUs are allowed on a lot with a proposed multi-family dwelling.

17.51.060 Development standards.

A. Site/location requirements.

1. Minimum lot size. ADUs that comply with this chapter shall be permitted on all legally established parcels, regardless of parcel size.

2. Lot coverage. Not applicable.

3. Except for ADUs approved under Government Code Section 66323, space between buildings shall be established in the applicable zone district (see sections 17.08.110 (R1), 17.10.090 (R-2), and 17.12.090 (R-3) for standards).

B. Size and floor area.

1. Detached ADU. The maximum floor area of a new construction of a detached ADU is one thousand two hundred (1,200) square feet.

2. Attached ADU. The maximum floor area of an attached ADU shall not exceed fifty percent (50%) of the floor area of the existing primary dwelling for an attached ADU or one thousand two hundred (1,200) square feet, whichever is less. These limits do not include up to one hundred fifty (150) square feet of area added to the primary dwelling for purpose of providing ingress and egress to the ADU.

C. Height The maximum height shall be as follows:

1. Attached ADUs. The height of the existing or multi-family dwelling or twenty-five (25) feet, whichever is lower.

2. Detached ADUs.
i. Sixteen (16) feet;
ii. Eighteen (18) feet if the lot is within one-half (1/2) mile walking distance of a major transit stop or high-quality transit corridor, as defined in Public Resources Code Section 21155. The maximum height may be increased by an additional two (2) feet, to twenty (20) feet maximum, for the purpose of accommodating roof pitch with the primary dwelling;

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D. Setbacks. All ADU Setbacks shall ensure accessibility for health and safety emergency personnel and shall provide site visibility at street and alley intersections. The side yard setbacks listed below ensure health and safety access by emergency personnel and site visibility at street intersections. Where utility easements exist, should the minimum setback encroach into the easement, the setback shall be increased to be equal to or greater than the width of the utility easement(s).

1. Front yard setbacks. ADUs created pursuant to Government Code Section 66323 shall not be subject to any front yard setback requirements. All other ADUs shall meet the minimum front yard setback as established in the applicable zone district, provided the setbacks do not preclude the construction of an up to eight hundred (800) square foot ADU with four (4)-foot side and rear setbacks. that meets the provisions of Government Code Section 66323.

2. Rear and side yard setbacks shall be the minimum as listed below, except where public utility easement(s) requires a greater setback:
i. Interior side yard setbacks: Interior side yard shall be a minimum of four (4) feet. ii. Interior rear yard setback: Interior Rear yard setback shall be a minimum of four (4) feet for interior lots.

3. When an existing structure is converted to an ADU, and the existing structure either has no setbacks or has setbacks of less than four (4) feet, then the ADU shall maintain the same setbacks as the existing structure or setbacks of four (4) feet from the side and rear yards, whichever is less, if the ADU is constructed in the same location and to the same dimensions as the existing structure.
i. Conversion of existing structures to an ADU not meeting the minimum setbacks shall be designed and/or retrofitted to meet the fire and building codes.

E. Parking requirements.

1. One (1) parking space shall be provided per ADU, where applicable. This space may be provided as tandem parking on a driveway where the parking of vehicles do not block sidewalks nor pedestrian access. Parking of vehicles shall not be within four (4) feet of the interior side yard and shall not be within six (6) feet of a corner side yard setbacks. The four (4) foot and six (6) foot non-parking areas are to ensure health and safety access by emergency personnel and site visibility at street intersections.

2. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, replacement parking is not required. Off-street parking may be within the front yard setback area and may be designed as tandem parking or other design that accommodates off-street parking. The city code requires two (2) off-street parking spaces per dwelling unit but does not require garages nor carports for off-street parking. Therefore, two (2) off-street parking spaces are required and when required one (1) off-street parking for the ADU. As noted, tandem parking shall not block sidewalks or public access.

3. Exceptions. No parking shall be required for ADUs in any of the following instances:

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Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU. i. The ADU is located within one-half (½) mile walking distance of public transit. ii. The ADU is located within an architecturally and historically significant historic district.
iii. The ADU is part of the proposed or existing primary residence or an accessory structure.
iv. When on-street parking permits are required but not offered to the occupant(s) of the ADU.
v. There is a car share vehicle located within one (1) block of the ADU. vi. When a permit application for an ADU is submitted with a permit application to create a new single-family dwelling or a new multi-family dwelling on the same lot.

F. Architectural review. Except for ADUs approved under Government Code Section 66323, ADUs shall have the same exterior finish materials and roof form as the existing or proposed single-family or multi-family dwelling on the parcel.

G. Access and entry. Except for ADUs approved under Government Code Section 66323, an ADU shall have a separate entry from the primary residence and shall be from the side or rear yard.

H. Density limits. All ADUs shall be deemed to be an accessory use or accessory building and shall not be considered to exceed the allowable density for the lot upon which it is located and shall be deemed to be a residential use which is consistent with the existing general plan land use and zoning designations for the lot. The ADU shall not be considered in the application of any local ordinance, policy, or program to limit residential growth.

I. Notwithstanding any other provision of this chapter, all ADUs shall be permitted consistent with the minimum standards mandated by state law, including all requirements of Government Code Section 66321(b), which preempt any conflicting local standards.

17.51.070 Other requirements.

A. Availability of utilities.

1. Utility connections. ADUs may be subject to utility connections as provided herein.

2. Private sewage disposal system. ADUs not serviced by the city's wastewater system must receive clearance from the Kern County Public Health Services Department. The applicant shall provide clearance to the city building division prior to the issuance of a building permit.

B. Addressing. The ADU shall be required to apply for and pay the adopted addressing fee for the proposed ADU(s), whether the ADU is an attached or detached. The address must be assigned prior to the issuance of the building permit.

C. Fire sprinklers. Installation of fire sprinklers may not be required in ADUs (attached, detached, or conversion) where sprinklers were not required by building codes for the existing primary residence. For example, a detached single-family home designed and constructed decades ago would not have been required to have fire sprinklers installed under the applicable building code at the time. However, if the same primary dwelling recently

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Ordinance Approving ZCA2025-01 Amending Chapter 17.51 – ADU. underwent significant alteration and is now required to have fire sprinklers, any ADU created after that alteration must be provided with fire sprinklers. (Government Code Sections 66314(d)(12) and 66323(c).) Please note, for ADUs created on lots with multifamily residential structures, the entire residential structure shall serve as the "primary residence" for the purposes of this analysis. Therefore, if the multi-family structure is served by fire sprinklers, the ADU can be required to install fire sprinklers. For additional guidance on ADUs and fire sprinkler system requirements, please consult the office of the state fire marshal. If fire sprinklers are not required for the primary residence, then installation of fire sprinklers is not required in an ADU. However, if the primary residence undergoes significant remodeling and is required to install fire sprinklers, an ADU created after the remodel would also be required to install fire sprinklers.

D. Solar panels. New ADUs are subject to the California Energy Code requirement (excluding manufactured homes) to provide solar systems if the unit(s) is a newly constructed, nonmanufactured, detached ADU (though some exceptions apply). Per the California Energy Commission (CEC), the solar systems can be installed on the ADU or on the primary dwelling unit. ADUs that are constructed within existing space, or as an addition to existing homes, including detached additions where an existing detached building is converted from nonresidential to residential space, are not subject to the Energy Code requirement to provide solar systems.

E. Flood elevation certification. All ADUs are required to comply with chapter 15.32, Floodplain Management, when the proposed ADU is located within the FEMA Flood Hazard area which has a one percent (1%) annual chance for shallow flooding. If applicable, prior to the issuance of the building permit, compliance with subsections

15.32.170(C) and (D) of the Arvin Municipal Code and prior to the issuance of the building permit, a flood certification shall be provided.

F. Building code compliance is required for all ADUs. The building division will not issue final building permits for an ADU before approval of building permits for the primary dwelling.

G. Kern County Fire Department Clearance shall be required prior to the issuance of a building permit for an ADU.

H. Other code compliance as may be applicable, such as but not limited to encroachment permits, lot mergers, lot line adjustments, etc.

17.51.080 Occupancy, rental, and sale limitations.

A. Owner occupancy shall not be required for ADUs.

B. Rental of ADUs shall be a minimum of thirty (30) days.

C. Separate conveyance. An ADU may be rented separate from the primary residence but may not be sold or otherwise conveyed separate from the primary residence, except when sold by a qualified nonprofit corporation to a qualified buyer in accordance with California Government Code Section 66340—66342 with affordability restrictions.

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17.51.090 Fee requirements.

A. Connection fees or capacity charges. An ADU shall not be considered to be a new residential use for the purposes of calculating connection fees or capacity chargers for utilities, including water and sewer service, unless the ADU was constructed with a new single-family dwelling. Where a new ADU and new residential unit is applied for and constructed, the new ADU and new residential unit shall pay the applicable sewer connection fee in place at the time of submittal.

B. Impact fees. Impact fees shall not be imposed on an ADU that is less than seven hundred fifty (750) square feet in size. For ADUs that are greater than seven hundred fifty (750) square feet in size, impact fees charged shall be proportionate in relation to the square footage of the primary dwelling unit.

C. Permit processing fee. Application fees shall be as established by resolution of the city council for the processing of the planning and building permit applications. Other fees such as but not limited to file maintenance and technology fees shall be required. All state mandatory fees associated with building permits shall be required.

D. Monthly charges for sewer and water. ADUs shall be subject to the monthly utility fees for wastewater. Water service is provided by Arvin Community Services District and as such an ADU may be subject to the monthly utility fees for domestic water service.

17.51.100 Conditions for nonconforming uses and structures.

A. Nonconforming conditions. Notwithstanding chapter 17.52, to the contrary, an owner of an ADU that receives a notice to correct violations or abate nuisance, in relation to the ADU, may request a delay for five (5) years in in enforcement of a building standard, as long as the violation is not a health and safety issue as determined by the city's building official, subject to compliance with the Health and Safety Code Section 17980.12 and the following conditions:

1. The ADU was built before January 1, 2020.

2. The ADU was built on or after January 1, 2020, in a local jurisdiction that, at the time the ADU was built, had a noncompliant ADU ordinance, but the ordinance is compliant at the time the request is made.

17.51.110 Definitions accessory dwelling units.

For purposes of this section, the following terms have the following meanings:

A. "Accessory dwelling unit" means an attached or a detached residential dwelling unit that provides complete independent living facilities for one (1) or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multi-family dwelling is or will be situated. An accessory dwelling unit also includes the following:

1. An efficiency unit.

2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.

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B. "Accessory structure" means a structure that is accessory and incidental to a dwelling located on the same lot.

C. "Efficiency unit" has the same meaning as defined in Section 17958.1 of the Health and Safety Code.

D. "Living area" means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

E. "Local agency" means a city, county, or city and county, whether general law or chartered.

F. "Nonconforming zoning condition" means a physical improvement on a property that does not conform with current zoning standards.

G. "Passageway" means a pathway that is unobstructed clear to the sky and extends from a street to one (1) entrance of the accessory dwelling unit.

H. "Proposed dwelling" means a dwelling that is the subject of a permit application and that meets the requirements for permitting.

I. "Public transit" means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

J. "Tandem parking" means that two (2) or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one (1) another.

K. "Impact fee" has the same meaning as the term "fee" is defined in subdivision (b) of Section 66000, except that it also includes fees specified in Section 66477. "Impact Fee" does not include any connection fee or capacity charge charged by a local agency, special district, or water corporation.

L. Multiple detached dwellings on a lot in the R-2, R-3, and R-4 zones: A lot where there are currently multiple detached single-family dwellings is eligible for creation of one (1) ADU per lot by converting space within the proposed or existing space of a singlefamily dwelling or existing structure and by building a new detached ADU subject to certain development standards. (Government Code Section 66323(a)(1) and (2).) M. Multi-family dwelling under ADU law is as follows: For the purposes of state ADU law, a structure with two (2) or more attached dwellings on a single lot is considered a multi-family dwelling structure. Multiple detached single-unit dwellings on the same lot are not considered multi-family dwellings for the purposes of state ADU law.

17.51.120 Junior accessory dwelling units.

A. Permitted one (1) junior accessory dwelling unit per lot (JADU) in single-family residential zones.

B. A building permit shall be required for the creation of a JADU, and shall do all the following:

1. One (1) JADU per residential lot zoned for single-family residences with a singlefamily residence built, or proposed to be built, on the lot.

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2. Require owner-occupancy in the single-family residence in which the JADU will be permitted. The owner may reside in either the remaining portion of the structure or the newly created junior accessory dwelling unit. Owner-occupancy shall not be required if the owner is another governmental agency, land trust, or housing organization.

3. Require the recordation of a deed restriction, which shall run with the land, shall be filed with the permitting agency, and shall include both of the following:
i. A prohibition on the sale of the JADU separate from the sale of the single-family residence, including a statement that the deed restriction may be enforced against future purchasers.
ii. A restriction on the size and attributes of the JADU that conforms with this section.

4. A permitted JADU shall be constructed within the walls of proposed or existing singlefamily residence, including an attached garage.

5. The JADU shall provide a separate entrance from the main entrance to the proposed or existing single- family residence. If a permitted JADU does not include a separate bathroom, the permitted JADU shall include a separate entrance from the main entrance to the structure, with an interior entry to the mail living area.

6. The JADU shall provide an efficiency kitchen, which shall include all of the following:
i. A cooking facility with appliances.
ii. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit.

7. A JADU shall not require additional parking as a condition to grant a permit.

C. JADU shall be required to submit a building permit and pay adopted building fees relating to plan checks, building permit, inspection, including the imposition of a fee for that inspection, to determine if the JADU complies with applicable building standards.

D. An application for a JADU, notwithstanding State of California Government Code, Section 65901 or 65906 or any local ordinance regulating the issuance of variances or special use permits, be considered ministerially, without discretionary review or a hearing. The city shall approve or deny a completed application to create a JADU within sixty (60) days from the date the local agency receives a completed application if there is an existing singlefamily dwelling on the lot. If the permit application to create a JADU is submitted with a permit application to create a new single-family dwelling on the lot, the permitting agency may delay approving or denying the permit application for the JADU until the permitting agency acts on the permit application to create the new single-family dwelling, but the application to create the JADU shall still be considered ministerially without discretionary review or a hearing. If the applicant requests a delay, the 60-day time period shall be tolled for the period of the delay. Should the application to create a JADU be denied, the city shall, within sixty (60) days, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied.

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E. Fees for a JADU shall be established by the city council and said fees shall be, but not limited to, building plan check fees, building permit fees, and state mandated fees relating to the issuance of building permits.

F. For purposes of any fire or life protection ordinance or regulation, a JADU shall not be considered a separate or new dwelling unit. This section shall not be construed to prohibit a city, county, city and county, or other local public entity from adopting an ordinance or regulation relating to fire and life protection requirements within a single-family residence that contains a JADU so long as the ordinance or regulation applies uniformly to all singlefamily residences within the zone regardless of whether the single-family residence includes a JADU or not.

G. For purposes of providing service for water, sewer, or power, including a connection fee, a JADU shall not be considered a separate or new dwelling unit.

H. This section shall not be construed to prohibit a local agency from adopting an ordinance or regulation, related to a service or a connection fee for water, sewer, or power, that applies to a single-family residence that contains a JADU, so long as that ordinance or regulation applies uniformly to all single-family residences regardless of whether the single-family residence includes a JADU.

17.51.130 Definitions junior accessory dwelling unit (JADU).

For purposes of this section, the following terms have the following meanings:

A. "Junior accessory dwelling unit" means a unit that is no more than five hundred (500) square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure.

B. "Local agency" means a city, county, or city and county, whether general law or chartered.

C. Reserved.

D. Effective January 1, 2020 Section 17980.12 was added to the Health and Safety Code, immediately following Section 17980.11, to read:

1. 17980.12. (1) An enforcement agency, until January 1, 2030, that issues to an owner of an accessory dwelling unit described in subparagraph (A) or (B) [above], a notice to correct a violation of any provision of any building standard pursuant to this part shall include in that notice a statement that the owner of the unit has a right to request a delay in enforcement pursuant to this subdivision:
i. The accessory dwelling unit was built before January 1, 2020. ii. The accessory dwelling unit was built on or after January 1, 2020, in a local jurisdiction that, at the time the accessory dwelling unit was built, had a noncompliant accessory dwelling unit ordinance, but the ordinance is compliant at the time the request is made.
iii. The owner of an accessory dwelling unit that receives a notice to correct violations or abate nuisances as described in paragraph (1) may, in the form

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iv. A local agency shall not require, as a condition for ministerial approval of a permit application for the creation of an accessory dwelling unit or a junior accessory dwelling unit, the correction of a violation on the primary dwelling unit, provided that correcting the violation is not necessary to protect health and safety.
v. The enforcement agency shall grant an application described in paragraph (2) if the enforcement determines that correcting the violation is not necessary to protect health and safety. In making this determination, the enforcement agency shall consult with the entity responsible for enforcement of building standards and other regulations of the state fire marshal pursuant to Section 13146.
vi. The enforcement agency shall not approve any applications pursuant to this section on or after January 1, 2030. However, any delay that was approved by the enforcement agency before January 1, 2030, shall be valid for the full term of the delay that was approved at the time of the initial approval of the application pursuant to paragraph (3).

2. For purposes of this section, "accessory dwelling unit" has the same meaning as defined in Section 66313.

3. This section shall remain in effect only until January 1, 2035, and as of that date is repealed.
(END OF AMENDMENTS)

4. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

5. Effective Date: This ordinance shall take effect and be in full force and effect on the 31st day after its final passage and adoption.
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I HEREBY CERTIFY that the foregoing ordinance was introduced by the City Council of the City of Arvin by title only at a special meeting thereof held on the 17th day of November 2025, and adopted following a public hearing and second reading at a regular meeting thereof held on the XX day of MONTH 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP

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I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

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Staff Report re Introduction and First Reading of Ordinance Amending AMC Chapter 2.24 to Designate City Council as Planning Agency

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager
Stephanie Gutierrez, City Attorney
SUBJECT: Introduction and First Reading of Ordinance Amending AMC Chapter 2.24 to Designate City Council as Planning Agency
BACKGROUND:

At the October 28, 2025, City Council meeting, the Council reviewed the current structure and function of the Planning Commission, including the possibility of its dissolution. Staff presented an overview of Planning Commission meetings held since 2021, the advantages and disadvantages of the Planning Commission, along with relevant sections of the Government Code that outline the legal framework for establishing local planning agencies.

After deliberation, the City Council unanimously directed staff to prepare an ordinance dissolving the Planning Commission and designating the City Council as the City’s planning agency.

Amendment of Arvin Municipal Code Chapter 2.24
California Government Code Sections 65100 and 65101 establish the authority for cities to create planning agencies. Section 65100 mandates that each city maintain a planning agency and provides flexibility in assigning planning responsibilities to a department, commission, or the legislative body.

Under Arvin Municipal Code Chapter 2.24, a five-member Planning Commission currently serves as the City’s planning agency. However, the City Council has directed staff to amend this Chapter to dissolve the Planning Commission and assume all planning functions. The proposed amendment to Chapter 2.24, attached hereto as Exhibit A, formally designates the City Council as the planning agency and defines its responsibilities, including but not limited to:
• Preparing and updating the General Plan
• Implementing zoning and subdivision ordinances
• Reviewing capital improvement programs
STAFF RECOMMENDATION:

The City Council introduce by title only and waive further reading of Ordinance Amending AMC Chapter

2.24 to Designate City Council as Planning Agency

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FINANCIAL IMPACT:

Costs are subject to cost recovery provisions, and the financial impact to the City is expected to be minimal or negligible.

ATTACHMENTS:

Exhibit A. Ordinance Amending AMC Chapter 2.24 to Designate City Council as Planning Agency

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Ord Amending AMC Chapter 2.24 of AMC re Dissolution of Planning Commission & Appointment of City Council as Planning Agency.

ORDINANCE NO. _______

AN ORDINANCE OF THE ARVIN CITY COUNCIL
AMENDING CHAPTER 2.24 OF THE ARVIN MUNICIPAL

CODE REGARDING DISSOLUTION OF THE PLANNING

COMMISSION AND APPOINTMENT OF CITY COUNCIL

AS PLANNING AGENCY
The City Council of the City of Arvin does ordain as follows:

SECTION 1: Findings. The City Council finds and declares as follows:

A. California Government Code Sections 65100 and 65101 outline the framework for establishing local planning agencies and commissions.

B. Government Code Section 65100 mandates that every city must have a planning agency and allows the legislative body to assign planning functions to various entities such as a planning department, commission, or even the legislative body itself.

C. Currently, Arvin Municipal Code Chapter 2.24 establishes a five (5) member Planning Commission that serves as the City’s planning agency.

D. The City Council desires to amend Arvin Municipal Code Chapter 2.24 to dissolve the Planning Commission and assign all planning functions to itself.

SECTION 2: Amendment. Arvin Municipal Code (“AMC”) Chapter 2.24 is amended to read as follows:
“CHAPTER 2.24 PLANNING AGENCY
§ 2.24.010 Composition.

Pursuant to Government Code § 65100 et seq., the planning agency of the City shall be the City Council.
§ 2.24.020 Duties.

As planning agency, the City Council shall perform all duties assigned to it by state law, including but not limited to the following:

A. Prepare, periodically review, and revise as necessary, the general plan; B. Implement the general plan through actions including, but not limited to, the administration of specific plans and zoning and subdivision ordinances;

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C. Annually review the capital improvement program of the city and the local public works projects of other local agencies for their consistency with the general plan, pursuant to Government Code Section 65400 et seq.;
D. Endeavor to promote public interest in, comment on, and understanding of, the general plan, and regulations relating to it;
E. Consult and advise with public officials and agencies, public utility companies, civic, educational, professional, and other organizations generally concerning implementation of the general plan; and
F. Promote the coordination of local plans and programs with the plans and programs of other public agencies.

SECTION 4: Construction. This Ordinance must be broadly construed to achieve the purposes stated in this Ordinance. It is the City Council’s intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance.

SECTION 5: Enforceability. Repeal of any provision of the Arvin Municipal Code does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance’s effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.

SECTION 6: Electronic Signatures. This Ordinance may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 7: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provision or application and, to this end, the provisions of this Ordinance are severable.

SECTION 8: Recordation; Validity of Previous Code Sections. If this entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal or amendment of the AMC or other city ordinance by this Ordinance will be rendered void and cause such previous AMC provision or other the city ordinance to remain in full force and effect for all purposes.

SECTION 9: Environmental Assessment. The City Council finds that this actions contemplated in this Ordinance do not require further review under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the “CEQA Guidelines”) because, under CEQA Guidelines §§ 15060(c)(2) and 15378(b)(2), they do not result in direct or reasonably foreseeable indirect physical changes in the environment. In addition, this Ordinance further qualifies as a “general policy or procedure making” action under CEQA Guidelines § 15378(b)(5),

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Ord Amending AMC Chapter 2.24 of AMC re Dissolution of Planning Commission & Appointment of City Council as Planning Agency.
as it solely governs the use, custody, and licensing of symbolic city property and intellectual property assets, without altering land use, zoning, or existing facilities.

SECTION 10: Publication. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Arvin's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within 15 days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

SECTION 11: Effective Date. This Ordinance will become effective 30 days after adoption.

I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving reading, except by Title, at a special meeting thereof held on the 17th day of November 2025, and adopted the Ordinance after the second reading at a regular meeting held on the ______ day of ________________ 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.B.2
Attachment: Ord Amending AMC Chptr 2.24 re Dissolution of PC and to Designate City Council as Planning Agency_111725 (Public Hearing -

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager
Stephanie Gutierrez, City Attorney
SUBJECT: First Amendment to Exclusive Franchise Agreement No. 2016-36 Between the City of Arvin and Burrtec Kern, LLC, DBA Mountainside Disposal, Inc.

BACKGROUND / DISCUSSION:

The California Integrated Waste Management Act of 1989 (AB 939) grants cities the authority to manage all aspects of solid waste handling as matters of local concern. In alignment with this authority, the City of Arvin entered into Agreement No. 2016-36 with Mountainside Disposal, Inc. on November 1, 2016, establishing an exclusive franchise for the collection, transportation, and disposal of solid waste and recyclable materials. Following the sale of all outstanding stock of Mountainside Disposal, Inc. to Burrtec Kern, LLC, (“Burrtec”) the City Council approved the assignment and transfer of the agreement to Burrtec on February 8, 2022. While the agreement between the City and Burrtec outlines general responsibilities in accordance with applicable legislation, specific obligations related to SB 1383 have yet to be formally incorporated into the contract.

SB 1383
In 2016, California enacted Senate Bill 1383 (SB 1383), which sets forth comprehensive regulations aimed at reducing organic waste and short-lived climate pollutants. These regulations impose new responsibilities on jurisdictions, including implementing organic waste collection programs, conducting contamination monitoring, providing public education, maintaining records, and enforcing compliance. To meet these requirements, the City of Arvin proposes a First Amendment to the existing franchise agreement, attached as Exhibit A. This First Amendment formally delegates certain SB 1383 responsibilities to Burrtec Kern, LLC and documents the respective obligations of both parties under the new regulatory framework.

FISCAL IMPACT:

There is no anticipated financial impact with the execution of this First Amendment.

RECOMMENDATION:

City Council approves First Amendment to Exclusive Franchise Agreement No. 2016-36 Between the City of Arvin and Burrtec Kern, LLC, DBA Mountainside Disposal, Inc.

6.A.1
Attachment: Staff Report - First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to ATTACHMENTS:

Exhibit A. First Amendment to Exclusive Franchise Agreement No. 2016-36 Between the City of Arvin and Burrtec Kern, LLC, DBA Mountainside Disposal, Inc.

Exhibit B. Exclusive Franchise Agreement No. 2016-36

6.A.1
Attachment: Staff Report - First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to 1 FIRST AMENDMENT TO EXCLUSIVE FRANCHISE AGREEMENT NO.
2016-36 BETWEEN THE CITY OF ARVIN AND BURRTEC KERN, LLC, DBA MOUNTAINSIDE DISPOSAL, INC.

THIS FIRST AMENDMENT (“Amendment”) is made and entered into on November 17, 2025, by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and BURRTEC KERN, LLC, DBA MOUNTAINSIDE DISPOSAL, INC. a California limited liability corporation (“CONTRACTOR”). CITY and CONTRACTOR may be referred to, individually or collectively, as “party” or “parties.”

RECITALS
WHEREAS, the Legislature of the State of California by enactment of the California Integrated Waste Management Act of 1989 (“AB 939”) declares that a city may determine all aspects of solid waste handling which are of local concern, including, but not limited to, frequency of collection, means of collection and transportation, level of services, charges and fees and the nature, location and extent of providing solid waste handling services; and
WHEREAS, the Parties previously entered into that certain Agreement No. 2016-36 Exclusive Franchise Agreement Between the City of Arvin and Mountainside Disposal, Inc. dated November 1, 2016 (the “Agreement”) whereby City granted Mountainside Disposal, Inc. an exclusive franchise for the collection, transportation and disposal of solid waste and recyclable materials; and
WHEREAS, the shareholders of Mountainside Disposal, Inc. entered into an agreement with Burrtec Kern, LLC to sell all outstanding stock of Mountainside Disposal, Inc.; and
WHEREAS, on February 8, 2022, pursuant to Section 3.5 of Agreement, the City Council consented to the assignment and transfer of Agreement to Burrtec Kern, LLC; and WHEREAS, the Short‐Lived Climate Pollutants Bill of 2016 (“SB 1383”) establishes regulatory requirements for jurisdictions, generators, haulers, Solid Waste facilities, and other entities to support achievement of state‐wide Organic Waste Disposal reduction targets; and
WHEREAS, SB 1383 requires jurisdictions to implement Collection programs, meet processing facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance, conduct enforcement and fulfill other requirements; and, the City has chosen to delegate some of its responsibilities to Contractor, acting as the City’s designee, through this First Amendment; and WHEREAS, the California Department of Resources Recycling and Recovery (“CalRecycle”) promulgated regulations to implement SB 1383 (the “SB 1383 Regulations”) for local jurisdictions, Generators, haulers, Solid Waste facilities, and other

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 2 entities to support achievement of statewide Organic Waste Disposal reduction targets; and
WHEREAS, the Parties desire to incorporate provisions into the Agreement to formally document their respective obligations under SB 1383.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 12.6 of the Agreement, the following sections are added or amended to read as follows:

A. AMENDMENT OF SECTION 1.1
The following definitions are added to Section 1.1 of the Agreement, and/or amended as set forth herein, as applicable. Definitions otherwise contained in the Agreement and/or any previous amendment(s), but which are not listed below, shall remain the same.

SECTION 1.1 DEFINITIONS
In this Agreement:
“Blue Container” has the same meaning as in 14 CCR Section 18982.2(a)(5) and shall be used for the purpose of storage and collection of Source Separated Recyclable Materials or Source Separated Blue Container Organic Waste. “Brown Container” has the same meaning as in 14 CCR Section 18982.2(a)(5.5) and shall be used for the purpose of storage and Collection of Source Separated Food Waste.
“California Code of Regulations” or “CCR” means the State of California Code of Regulations. CCR references are preceded with a number that refers to the relevant Title of the CCR (e.g., “14 CCR” refers to Title 14 of CCR).
“City” means the municipal entity of Arvin, California, including all areas within its official jurisdictional boundaries.
“Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint-stock company, corporation, or association, whether for-profit or nonprofit, strip mall, industrial facility, or a Multi-Family Residential Dwelling, or as otherwise defined in 14 CCR Section 18982(a)(6). A Multi-Family Residential Dwelling that consists of fewer than five (5) units is not a Commercial Business.
“Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined herein, in Section 8.09.020 of the City’s

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 3 Municipal Code or as otherwise defined in 14 CCR Section 18982(a)(73) and (a)(74). For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators pursuant to 14 CCR Section 18982(a)(7). “Compost” has the same meaning as in 14 CCR Section 17896.2(a)(4). “Contamination” or “Contaminated Container” means a container, regardless of color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55).
“Designee” means an entity that a City contracts with or otherwise arranges to carry out any of the City’s responsibilities of SB 1383, as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities.
“Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR Section 18982(a)(18). “Edible Food” is not Solid Waste if it is recovered and not discarded.
“Excluded Waste” means Hazardous Substance, Hazardous Waste, Infectious Waste, Designated Waste, volatile, corrosive, Medical Waste, infectious, regulated radioactive waste, and toxic substances or material that Facility operator(s), which receive materials from the City and its generators, reasonably believe(s) would, as a result of or upon acceptance, transfer, processing, or disposal, be a violation of local, State, or Federal law, regulation, or ordinance, including: land use restrictions or conditions, waste that cannot be disposed of in Class III Landfills or accepted at the Facility by permit conditions, waste that in the City’s, or its Designee’s reasonable opinion would present a significant risk to human health or the environment, cause a nuisance or otherwise create or expose CONTRACTOR or CITY to potential liability: but not including de minimis volumes or concentrations of waste of a type and amount normally found in Single-Family or Multi-Family Solid Waste after implementation of programs for the safe collection, processing, recycling, treatment, and disposal of batteries and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code. “Food Distributor” means a company that distributes food to entities including, but not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR Section 18982(a)(22).
“Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code.
“Food Recovery” means actions to collect and distribute food for human consumption that otherwise would be disposed, or as otherwise defined in 14 CCR Section 18982(a)(24).

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 4 “Food Recovery Organization” means an entity that engages in the collection or receipt of Edible Food from Commercial Edible Food Generators and distributes that Edible Food to the public for Food Recovery either directly or through other entities or as otherwise defined in 14 CCR Section 18982(a)(25), including, but not limited to:

1. A food bank as defined in Section 113783 of the Health and Safety Code.

2. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code.

If the definition in 14 CCR Section 18982(a)(25) for Food Recovery Organization differs from this definition, the definition in 14 CCR Section 18982(a)(25) shall apply. “Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR Section 18982(a)(26). A Food Recovery Service is not a Commercial Edible Food Generator pursuant to 14 CCR Section 18982(a)(7).
“Food Scraps” means all food such as, but not limited to, fruits, vegetables, meat, poultry, seafood, shellfish, bones, rice, beans, pasta, bread, cheese, and eggshells. “Food-Soiled Paper” means compostable paper material that has come in contact with food or liquid, such as, but not limited to, napkins and pizza boxes. “Food Waste” means all food and Food Scraps. Food Waste excludes fats, oils, liquids, and grease when such materials are Source Separated from other Food Waste.

With respect to Single Family and Multi-Family Residential Dwellings Food Waste is a subset of Source Separated Green Container Organic Waste. Edible Food separated for Food Recovery shall not be considered Food Waste.
“Gray Container” has the same meaning as in 14 CCR Section 18982(a)(28) and shall be used for the purpose of storage and collection of Gray Container Waste. Per the definition provided in 14 CCR Section 18982(a)(28), the Gray Container may be black, or black with a gray lid.
“Gray Container Waste” means Solid Waste that is collected in a Gray Container that is part of a three-container Organic Waste collection service that prohibits the placement of Organic Waste in the Gray Container as specified in 14 CCR Sections 18984.1(a) and (b), or as otherwise defined in 14 CCR Section 17402(a)(6.5). “Green Container” has the same meaning as in 14 CCR Section 18982.2(a)(29) and shall be used for the purpose of storage and collection of Source Separated Green Container Organic Waste.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 5 “Hauler Route” means the designated itinerary or sequence of stops for each segment of the City’s collection service area, or as otherwise defined in 14 CCR Section 18982(a)(31.5).
“Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event. If the definition of Large Event in 14 CCR Section 18982(a)(38) differs from this definition, the definition in 14 CCR Section 18982(a)(38) shall apply.
“Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility. A Large Venue includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. A site under common ownership or control that includes more than one Large Venue that is contiguous with other Large Venues on the site, is considered a single Large Venue. If the definition of Large Venue in 14 CCR Section 18982(a)(39) differs from this definition, the definition in 14 CCR Section 18982(a)(39) shall apply.
“Multi-Family Residential Dwelling” or “Multi-Family” means of, from, or pertaining to residential premises with five (5) or more dwelling units. Multi-Family premises do not include hotels, motels, or other transient occupancy facility. “Non-Compostable Paper” includes but is not limited to paper that is coated in a plastic material that will not breakdown in the composting process, or as otherwise defined in 14 CCR Section 18982(a)(41).
“Non-Organic Recyclables” means non-putrescible and non-hazardous recyclable wastes including but not limited to bottles, cans, metals, plastics and glass, or as otherwise defined in 14 CCR Section 18982(a)(43).
“Notice of Violation (NOV)” means a notice that a violation has occurred that includes a compliance date to avoid an action to seek penalties, or as otherwise defined in 14 CCR Section 18982(a)(45) or further explained in 14 CCR Section 18995.4. “Organic Waste” means Solid Waste containing material originated from living organisms and their metabolic waste products, including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined by 14 CCR Section 18982(a).

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 6 “Organic Waste Generator” means a person or entity that is responsible for the initial creation of Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(48). “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51).
“Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR Section 18982(a)(54). “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR Section 18982(a)(60). “Route Review” means a visual inspection of containers along a Hauler Route for the purpose of determining Container Contamination and may include mechanical inspection methods such as the use of cameras, or as otherwise defined in 14 CCR Section 18982(a)(65).
“SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time. “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this Chapter, the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR. “Single Family” means of, from, or pertaining to any residential premises with fewer than five (5) units.
“Solid Waste” has the same meaning as defined in Public Resources Code Section 40191, which defines Solid Waste as all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semi-solid wastes, and other discarded solid and semisolid wastes, with the exception that Solid Waste does not include any of the following wastes:

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 7 1. Hazardous waste, as defined in the State Public Resources Code Section 40141.

2. Radioactive waste regulated pursuant to the State Radiation Control Law (Chapter 8 (commencing with Section 114960) of Part 9 of Division 104 of the State Health and Safety Code).

3. Medical waste regulated pursuant to the State Medical Waste Management Act (Part 14 (commencing with Section 117600) of Division 104 of the State Health and Safety Code). Untreated medical waste shall not be disposed of in a Solid Waste landfill, as defined in State Public Resources Code Section 40195.1. Medical waste that has been treated and deemed to be Solid Waste shall be regulated pursuant to Division 30 of the State Public Resources Code.
“Source Separated” means materials, including commingled recyclable materials, that have been separated or kept separate from the Solid Waste stream, at the point of generation, for the purpose of additional sorting or processing those materials for recycling or reuse in order to return them to the economic mainstream in the form of raw material for new, reused, or reconstituted products, which meet the quality standards necessary to be used in the marketplace, or as otherwise defined in 14 CCR Section 17402.5(b)(4).

Source Separated shall include separation of materials by the Generator, property owner, property owner’s employee, property manager, or property manager’s employee into different containers for the purpose of collection such that Source Separated materials are separated from Gray Container Waste or other Solid Waste for the purposes of collection and processing.
“Source Separated Blue Container Organic Waste” means Source Separated Organic Waste that can be placed in a Blue Container that (i) is limited to the collection of those Organic Wastes and Non-Organic Recyclables as defined in 14 CCR Section 18982(a)(43), or as otherwise defined by Section 17402(a)(18.7), and (ii) excludes any other Organic Waste that an Organics Waste Facility may reject to maintain any organicsrelated composting certifications including but not limited to organic carpets and textiles, contaminated wood or lumber, manure, digestate, biosolids, and sludges. “Source Separated Green Container Organic Waste” means Source Separated Organic Waste that can be placed in a Green Container that is specifically intended for the separate collection of Organic Waste by the Generator, excluding Source Separated Blue Container Organic Waste; Non- Compostable Paper; Paper Products; Printing and Writing Paper; and any other Organic Waste that an Organics Waste Facility may reject to maintain any organics-related composting certifications including but not limited to organic carpets and textiles, contaminated wood or lumber, manure, digestate, biosolids, and sludges.
“Source Separated Recyclable Materials” means Source Separated Non-Organic Recyclables and Source Separated Blue Container Organic Waste. “State” means the State of California.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 8 “Tier One Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:

1. Supermarket

2. Grocery Store with a total facility size equal to or greater than 10,000 square feet.

3. Food Service Provider.

4. Food Distributor.

5. Wholesale Food Vendor.

If the definition in 14 CCR Section 18982(a)(73) of Tier One Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(73) shall apply.
“Tier Two Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:

1. Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet.

2. Hotel with an on-site Food Facility and 200 or more rooms.

3. Health facility with an on-site Food Facility and 100 or more beds.

4. Large Venue.

5. Large Event.

6. A State agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet.

7. A Local Education Agency facility with an on-site Food Facility.

If the definition in 14 CCR Section 18982(a)(74) of Tier Two Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(74) shall apply.
“Waste Evaluations” means sampling waste from hauler routes as specified in 14 CCR Section 18984.5(c).

B. ADDITION OF SECTION 4.1a
SECTION 4.1a EDUCATION AND OUTREACH
(1) Contractor shall create applicable education materials and conduct education programs and activities as provided by and in accordance with the SB 1383 Regulations. Contractor will provide educational material by mail or electronically to customers providing information consistent with 14 CCR Section 18985. For illustrative purposes, such materials may include information concerning proper Recycling, the use of Containers for Organic Waste and commercial Food Waste, composting, preventing Contamination, and proper container placement. Updated

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 9 educational materials shall be prepared and submitted to City Manager for approval. Contractor shall perform the recordkeeping requirements related to its compliance with education and outreach requirements under 14 CCR Section 18985.3. City shall perform the record keeping requirements related to its education and outreach efforts. Contractor shall cooperate and coordinate with the City on public education activities.
(2) Food Recovery Listings. The Contractor and the City shall coordinate, maintain and annually update a list of Food Recovery Organizations and Food Recovery Services operating within the City, maintain the list on the Contractor’s website, and share the list with the City so the City can post the list on the City’s website. The list shall include, at a minimum, the following information about each Food Recovery Organization and Food Recovery Service:
a. Name and physical address;
b. Contact information;
c. Collection service area; and
d. An indication of the types of Edible Food the Food Recovery Service or Food Recovery Organization can accept for Food Recovery. (3) Commercial Edible Food Generator Outreach. At least annually, the Contractor shall provide Commercial Edible Food Generators with the following information:
a. Information about City’s Edible Food Recovery program; b. Information about the Commercial Edible Food Generator requirements under 14 CCR, Division 7, Chapter 12, Article 10; c. Information about Food Recovery Organizations and Food Recovery Services operating within the CITY, and where a list of those Food Recovery Organizations and Food Recovery Services can be found; and d. Information about actions Commercial Edible Food Generators can take to reduce and prevent the creation of Food Waste.
(4) Method of Delivery. The Contractor may provide the information required above by including it with regularly scheduled notices, education materials, billing inserts, or other information disseminated to Commercial Businesses.

C. ADDITION OF SECTION 4.3a
SECTION 4.3a COLLECTION SYSTEM
(1) General. Contractor shall provide container for the collection of Source Separated Recyclable Materials, Source Separated Green Container Organic Waste, Source Separated Brown Container Food Waste, and Gray Container Waste as specified in this Agreement, using Containers that comply with the requirements of this Agreement, and SB 1383 Regulations. Contractor shall not knowingly Collect Blue,

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 10 Green, Brown or Gray Containers that include an excess of 25% of Prohibited Container Contaminants.
(2) Source Separated Recyclable Materials Collection (Blue Container). Contractor shall provide Blue Containers to all Customers for Collection of Source Separated Recyclable Materials and shall provide Source Separated Recyclable Materials Collection service. Contractor shall transport the Source Separated Recyclable Materials to a Facility that recovers the materials designated for Collection in the Blue Containers, in accordance with the SB 1383 Regulations. (3) Source Separated Green Container Organic Waste Collection (Green Container).

Contractor shall provide Green Containers to all for Collection of Source Separated Green Container Organic Waste and shall provide Source Separated Green Container Organic Waste Collection service. Contractor shall Transport the Source Separated Green Container Organic Waste to a Facility in accordance with SB 1383 Regulations.
(4) Contractor may Collect plastic bags in the Green Containers. If the Contractor elects to Collect plastic bags in the Green Container, then Contractor shall provide annual written notification to the City that the Facility has and will continue to have the capabilities to recover and/or process plastics bags. If the Facility cannot recover and/or process plastic bags, then Contractor will not Collect plastic bags in the Green Container.
(5) Source Separated Brown Container Food Waste Collection (Brown Container).

Contractor may provide Brown Containers to all Commercial Customers for Collection of Source Separated Food Waste and shall provide Source Separated Food Waste Collection service to said customers. Contractor shall transport Source Separated Food Waste to a Facility in accordance with SB 1383 Regulations. (6) Gray Container Waste Collection. Contractor shall provide Gray Containers to Customers for Collection of Gray Container Waste and shall provide Gray Container Waste Collection service. Contractor shall transport the Gray Container Waste to a Facility in accordance with the SB 1383 Regulations. Contractor may allow carpets and textiles to be placed in the Gray Containers.

D. ADDITION OF SECTION 4.3b
SECTION 4.3b USE OF PLASTIC BAGS FOR FOOD WASTE COLLECTION IN

GREEN CONTAINERS
Contractor may require Customers and Generators to place Food Waste in plastic bags, compostable bags, or other paper wrappings and put the bagged or wrapped Food Waste in the Green Container. Contractor shall provide written notification to the City that allowing the use of bags does not inhibit the ability of the City to comply with SB 1383 Regulations, and that the Facility can remove and/or process plastic bags when it recovers Source Separated Green Container Organic Waste. Contractor shall provide

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 11 annual written notification to the City that the Facility has and will continue to have the capabilities to remove and process plastic bags when it recovers Source Separated Green Container Organic Waste.

E. ADDITION OF SECTION 4.4a
SECTION 4.4a ROUTE REVIEWS AND WASTE EVALUATIONS
Contractor shall meet its SB 1383 Regulations contamination monitoring requirements using Route Reviews or Waste Evaluations.
(a) Route Reviews. If Contractor elects to perform Route Reviews, Contractor shall, conduct Hauler Route reviews for Prohibited Container Contaminants in Collection Containers in a manner that is deemed safe by the Contractor; is approved by City; is conducted in a manner that results in all Hauler Routes being reviewed annually, in an amount not less than the quantity specified in the calculations used to determine the Compliance Fee and is consistent and in accordance with SB 1383 Regulations and 14 CCR Section 18984.5(b). Containers may be randomly selected along the Hauler Route. This Section should not be construed to require that every container on a Hauler Route must be sampled annually. Contractor may prioritize the inspection of Customers that are more likely to be out of compliance.

Upon finding Prohibited Container Contaminants in the Container, Contractor shall follow the contamination monitoring noticing procedures as described herein. (b) Waste Evaluations. If Contractor elects to perform Waste Evaluations, Contractor shall conduct waste evaluations that comply with and meet the requirements of 14 CCR Section 18984.5(c). CITY maintains the right to observe or hire a third party Contractor to observe the waste evaluations.
(c) Sampling Method, Study Protocols. Contractor shall conduct waste evaluations for Prohibited Container Contaminants by sampling the contents of Containers on Hauler Routes in the following manner:
a. Contractor shall conduct waste evaluations at least twice per year and in two distinct seasons of the year in a manner that complies with the requirements of 14 CCR Section 18984.5(c).
b. Contractor’s waste evaluations shall include samples of Source Separated Recyclable Materials, Source Separated Green Container Organic Waste, and Gray Container Waste.
c. The waste evaluations shall include samples from each Container type served by the Contractor and shall include samples taken from different areas in the City that are representative of the City’s waste stream. d. The waste evaluations shall include at least the minimum number of samples required specified in SB 1383 Regulations.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 12 e. The Contractor shall transport all of the material collected for sampling to a sorting area at a permitted solid waste facility where the presence of Prohibited Container Contaminants for each Container type shall be measured to determine the ratio of Prohibited Container Contaminants present in each material stream by weight. To determine the ratio of Prohibited Container Contaminants, the Contractor shall use protocols established in accordance with the SB 1383 regulations. (d) Contamination Response. If the sampled weight of Prohibited Container Contaminants exceeds twenty-five percent (25%) of the measured sample for any material stream, the Contractor shall within fifteen (15) working days of the waste evaluation, notify all Customers on the sampled Hauler Route of their requirement to properly source separate materials into the appropriate Containers. Contractor may provide this information by placing a written notice on the Customer’s Containers or the gate or door of the premises; and/or by mail, email, or electronic message to the Generators. The format of the warning notice shall be approved by the City.
(e) Material Exceptions. Organic Waste that is textiles, carpet, hazardous wood waste, human waste, pet waste, or material(s) subject to a quarantine of movement issued by a County agricultural commissioner is not required to be measured as Organic Waste when calculating the amount of Organic Waste present in the Gray Container Waste.
(f) Recordkeeping Requirements. Contractor shall maintain all applicable route review and waste evaluation records required under SB 1383 Regulations, and report to the City on contamination monitoring activities, route reviews and/or waste evaluations, and actions taken.

F. ADDITION OF SECTION 4.4b
SECTION 4.4b ALTERNATIVE METHODS.

Nothing in this Agreement shall prohibit the Contractor from meeting its compliance requirements by any alternative methods or procedures, provided it complies with SB 1383, its Regulations, and/or any other applicable law, as may be amended from time to time.

G. ADDITION OF SECTION 4.4c
SECTION 4.4c CONTAMINATION MONITORING
Upon finding Prohibited Container Contaminants in a Container, Contractor shall follow the protocols set forth in this section.
(1) Record Keeping. The driver or other Contractor representative shall record each event of identification of Prohibited Container Contaminants in a written log or in the on-board computer system including date, time, Customer’s address, type of Container (Blue, Green, Brown or Gray Container); and maintain photographic evidence, when possible.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 13 (2) Contamination Notices. Upon identification of Prohibited Container Contaminants in a Customer’s Container, Contractor shall provide the Customer a contamination notice. The contamination notification shall: (i) inform the Customer of the observed presence of Prohibited Container Contaminants; (ii) include the date and time the Prohibited Container Contaminants were observed; (iii) include information on the Customer’s requirement to properly Source Separate materials into the appropriate Containers, and the accepted and prohibited materials for Collection in the Blue Container, Brown Container, Green Container, and/or Gray Container; (iv) inform the Customer of the courtesy pick-up of the contaminated materials on this occasion with information for subsequent instances of Prohibited Container Contaminants, Contractor may assess contamination processing fees; and, (v) Contractor may include photographic evidence. Contractor shall leave the contamination notice attached to or adhered to the Customer’s contaminated Containers; at the premises’ door or gate; or, may deliver the notice by mail, e-mail, text message, or other electronic message.
(3) Notice of Assessment of Contamination Processing Fees. If the Contractor observes Prohibited Container Contaminants in a Customer’s Container on more than two occasions within a six-month time period and issued courtesy pick-up notices on each of those occasions, the Contractor may impose a contamination processing fee pursuant to fees and rates approved by resolution of City Council on the third or subsequent instance of contamination. Contractor shall notify the City in its monthly report to City of Customers for which Contamination Processing fees were assessed. Contractor shall leave a Contamination Processing fee notice attached to or adhered to the Customer’s contaminated Container(s); at the premises door or gate; or, deliver the notice by mail, e-mail, text message, or other electronic message. The Contamination Processing fee notice shall identify the prohibited material(s), explain how to prevent future violations, and indicate that the Customer will be charged a contamination Processing fee on the next solid waste bill. The format of the contamination Processing fee notice shall be approved by the City.
(4) Disposal of Contaminated Materials. If the Contractor observes Prohibited Container Contaminants in a Customer’s Container(s), Contractor may dispose of the Container’s contents, provided Contractor complies with the noticing requirements in subsection (3) above.

H. AMENDMENT OF SECTION 4.7
SECTION 4.7 SB 1016, AB 341, AB 1826 AND SB 1383 COMPLIANCE (1) Contractor and City acknowledge their joint cooperation is necessary to complete the City's SB 1016, AB 341 and AB 1826 waste diversion reports to the State.

Contractor will assist the City and the City will assist the Contractor as necessary to ensure timely and accurate SB 1016 AB 341 and AB 1826 reports are provided to

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 14 the State. The Contractor will assist the City with the preparation and submission of the SB 1016, AB 341 and AB 1826 Reports to the State.
(2) The Contractor shall provide a monthly report of its waste collection and diversion activities. Such report shall be provided to the City within 30 days after the end of each month. Such report shall include the amount of material collected and recovery or diversion rates per material type. The report shall provide sufficient detail to allow audit verification of all tonnage collected and recovered or diverted. (3) The Contractor shall supply any other information about its SB 1016, AB 341 and/or AB 1826 related activities that is reasonably requested by the City to meet State or Federal regulatory requirements and the reporting requirements of the City's Source Reduction and Recycling Element (SRRE), as it may be amended from time to time.
(4) The Contractor shall cooperate and work jointly with the City in activities requested by the City to measure diversion from landfills of Solid Waste collected by Contractor. Such cooperation may include but is not limited to re-routing trucks on a temporary basis to facilitate composition analysis.
(5) The City shall provide information related to its SB 1016, AB 341 and/or AB 1826 activities. City activities may include but are not limited to progress in its procurement policy, construction and demolition debris recycling as reported to the City's Community Development Department and any other programs the City may operate that are not controlled by the Contractor.
(6) Inspection and Enforcement. Contractor shall assist the City with applicable inspections and enforcement as specified in this Agreement. Contractor shall maintain a computer database of all oral and written SB 1383 related noncompliance incidents reported to Contractor by Customers or discovered by Contractor. Contractor shall maintain applicable records from inspection and enforcement in accordance with SB 1383 Regulations, with the exception of Notice of Violations which shall be the responsibility of City. City shall be responsible for the issuance of any fines for City Municipal Code violations. (7) Complaints, Reports of Non-Compliance.
a. Investigation. As needed, Contractor shall assist the City in its investigation of complaints.
b. Recordkeeping and Reporting. CONTRACTOR agrees to maintain a log of all applicable oral and written complaints or reports of non-compliance received by the CONTRACTOR. CONTRACTOR shall be responsible for the prompt and courteous attention to the complaint and subsequent notice shall be sent to the CITY for further inspection and enforcement efforts.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 15 (8) Provision for Procurement of Recovered. Contractor agrees to act as a direct service provider on behalf of the City. Contractor shall coordinate and cooperate with the City in meeting its recovered Organic Waste product procurement target, as required by SB 1383 Regulations, 14 CCR Section 18993.1. Contactor shall procure an annual quantity of Recovered Organic Waste Products in an amount not more than the quantity specified in the calculations used to determine the SB 1383 Admin Fee as requested by the City. Recovered Organic Waste Products shall comply with 14 CCR 18993.1(f). Contractor shall comply with the recordkeeping and verification requirements of 14 CCR 18993.2.
(9) Container Color Requirements. Contractor shall provide Collection Containers as follows: (i) Solid Waste container bodies and/or lids shall be black or gray; (ii) Recyclable Materials container bodies and/or lids shall be blue; (iii) Organic Waste Container bodies and/or lids shall be green; and (iv) commercial Food Waste Container bodies and/or lids shall be brown. No later than January 1, 2036, CONTRACTOR shall provide all Customers with Collection Containers that comply with the Container color requirements specified in this Agreement or as otherwise specified in the SB 1383 Regulations. Notwithstanding this Section, the CONTRACTOR is not required to replace functional Containers, including Containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Agreement prior to the end of the useful life of those Containers, or prior to January 1, 2036, whichever comes first. (10) Container Labeling Requirements. Contractor shall place a label on the body or lid of each Container that has been provided to a Customer that includes language or graphic images, or both, that indicate the primary materials accepted and the primary materials prohibited in that Container in accordance with the SB 1383 Regulations. Labels shall clearly indicate items that are Prohibited Container Contaminants for each Container.
(11) Organics Recordkeeping and Reporting. Contractor shall prepare and maintain the records identified in 14 CCR Section 18995.2(f) arising from the work performed by Contractor and assist City in reporting such information. Contractor shall also allow City access to records via remote access to Contractor’s third-party reporting software for the purposes of auditing and inspecting SB 1383-related records and reports. Additional information that may be required from time to time for the purposes of complying with the SB 1383 Regulations shall also be furnished by the Contractor within a reasonable amount of time and upon request. (12) Identification of Facilities. Contractor shall identify the Facilities to which they will transport organic waste as required by the CB 1383 Regulations.

I. ADDITION OF SECTION 4.9
SECTION 4.9 GENERATOR WAIVER PROGRAM COORDINATION.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 16 (1) General. In accordance with SB 1383 Regulations and Title 8 – Health and Safety; Chapter 8.09 – Mandatory Organic Waste Disposal Reduction, Section 8.09.100 – Waivers for Generators of the City’s Municipal Code, City may grant waivers from organic waste collection services to eligible Commercial waste generators from organic waste collection services. Waivers issued shall be subject to compliance with Section 8.09.100 of the City’s Municipal Code.
(2) Requests Submitted to Contractor. Waste generators may submit requests for waivers to the Contractor. Contractor shall be responsible for the distribution, collection and evaluation of waiver applications as appropriate and provide City a recommendation to accept or reject waiver requests. Contractor shall review the generator’s waiver application and inspect the generator’s premises as needed to verify the accuracy of the application. Contractor shall provide documentation of the review in its recommendation to approve or deny the waiver request. City ultimately retains the right to approve or deny any application, regardless of the Contractor’s recommendation and will process the approval or denial as required by SB 1383 requirements. Contractor shall report information regarding waivers reviewed to the City.
(3) Contractor Change in Customer Service Levels. When the City grants a waiver to a generator, City shall notify the Contractor within ten (10) business days of the waiver approval with pertinent Customer information and any changes to the Source Separated Green Container Organic Waste Service Level. Collection service requirements for the Customer. CONTRACTOR shall have five (5) business days to modify the Customer’s Source Separated Green Container Organic Waste Service Level and billing statement, as needed.
(4) Reverification of Waivers. Contractor shall conduct such reverifications of waivers and review applicable records at least once every five (5) years for de minimis and physical space constraint waivers. Contractor shall maintain a record of each waiver verification and provide a report to the City documenting the waiver reverifications performed and recommendations to City on those waivers that Contractor concludes are no longer warranted. The City shall make a final determination of the waiver eligibility of those generators.

M. AMENDMENT OF SECTION 9.6
SECTION 9.6 BILLING AND ENROLLMENT.

Any contamination Processing fees to be assessed upon a Customer account shall be included and itemized on the Customer’s invoice for the billing period in which the CONTRACTOR notified the Customer of the assessment of the contamination processing fee.

CITY requires that Customers subscribe to organic waste collection services.

CONTRACTOR shall assist the CITY in ensuring that the subscription of Customers to Collection services occurs in a timely and efficient manner. CONTRACTOR shall maintain

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 17 records and provide reports necessary for the CITY to verify the subscription of Customers.

N. ADDITION OF SECTION 9.7
SECTION 9.7 PUBLICATION OF RATES
The Contractor shall provide written notice to Non-Residential Customers of NonResidential rate changes. Such written notice shall be delivered to all Non-Residential Customers as part of quarterly or monthly billing statement which Contractor sends to Customers at least one billing period before the new Non-Residential rates take effect.

O. AMENDMENT OF SECTION 12.3
SECTION 12.3 NOTICE TO PARTIES
All notices required or provided for in this Agreement shall be provided to the parties at the following addresses, by personal delivery or deposit in the U.S. Mail, postage prepaid, registered or certified mail, addressed as specified below. Notices delivered personally shall be deemed received upon receipt; mailed or expressed notices shall be deemed received five (5) days after deposit. A party may change the address to which notice is given by giving notice as provided herein.

To City: City Manager
City of Arvin
200 Campus Drive
Arvin, California 93203
To Contractor: Cole Burr
Burrtec Kern, LLC
9890 Cherry Dr.

Fontana, Ca 92335

2. ELECTRONIC SIGNATURES. This First Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this First Amendment, agreements ancillary to this First Amendment, and related documents to be entered into in connection with this First Amendment will be considered signed when the signature of a party is delivered by electronic transmission.

Such electronic signature will be treated in all respects as having the same effect as an original signature.

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 18 3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as expressly amended by the Amendment, all other terms and conditions of the Agreement shall remain unchanged. In the event of any conflict between the terms and conditions of this Amendment and the terms and conditions of the Agreement and/or any previous amendment thereto, the terms and conditions of this Amendment shall prevail and control. [SIGNATURES ON NEXT PAGE]

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive 19 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
“CONTRACTOR”
Burrtec Kern, LLC, a California Limited
Liability Company
By: ____________________________
Cole Burr, President
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

6.A.2
Attachment: First Amend to Exclusive Franchise Agmt - Burrtec Kern, LLC dba Mountainside Disposal_111725 (First Amend to Exclusive

6.A.3
Attachment: 2016-36 Mountainside Disposal Exclusive Franchise Agmt 2016-2026, Nov 1, 2016_110116_Redacted (First Amend to Exclusive

CITY OF ARVIN
Staff Report
Meeting Date: November 17, 2025
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
SUBJECT: First Amendment to City Manager Employment Agreement BACKGROUND / DISCUSSION:

In 2017, Jeff Jones was appointed as the City of Arvin’s Finance Director. On June 1, 2021, he assumed additional responsibilities as Interim City Manager while continuing to serve as Finance Director. In 2022, the City Council determined that it was in the best interest of the City to retain Jones in both roles, and on March 22, 2022, entered into an employment agreement confirming his concurrent appointment as City Manager and Finance Director.

At the Special Council Meeting on October 31, 2025, the City Council decided that the positions of City Manager and Finance Director should be held by two separate individuals to strengthen the City’s organizational structure and improve operational efficiency. During that meeting, the Council formally appointed Jeff Jones (“Jones”) to serve solely as City Manager and directed the City Attorney’s Office to prepare an amendment to his employment agreement to reflect this change. Accordingly, staff recommends that the City Council approve the First Amendment to the City Manager Employment Agreement, attached hereto as Exhibit A. This amendment removes all references for the Finance Director position and relieves Jones of any responsibilities associated with that role.

FISCAL IMPACT:

There is no anticipated fiscal impact resulting from the City Manager’s First Amendment. The individual appointed as Acting Finance Director will receive acting pay in accordance with existing policies, and no budget amendments are required at this time.

RECOMMENDATION:

City Council approves the First Amendment to City Manager Employment Agreement.

ATTACHMENTS:

Exhibit A. First Amendment to City Manager Employment Agreement Exhibit B. City Manager Employment Agreement

6.B.1
Attachment: Staff Report - First Amendment - City Manager Employment Agreement_111725 (First Amendment to City Manager Employment 1 FIRST AMENDMENT TO AGREEMENT NO. 2022-02
City Manager Employment Agreement
THIS FIRST AMENDMENT on November
17, 2025, by and between the CITY OF ARVIN, a general law city and municipal corporation City JEFF JONES Employee or Jones City and Employee may be referred to, P P

RECITALS
A.

B. On June 1, 2021, Jones began serving as the Interim City Manager while maintaining his role C. In 2022, the City Council concluded that it was in the best interest of the City to retain Jones in the role of Finance Director and additionally appoint him as City Manager, both positions to be carried out under the direction of the City Council; D. On March 22, 2022, the City and Jones entered into an employment agreement under which Jones was appointed to serve concurrently as City Manager and Finance Director , roles he has continued to hold to the present;
E. At a Special Council Meeting held on October 31, 2025, the City Council decided it was in the best interest of the City to separate the positions and directed that moving forward different individuals occupy the positions of City Manager and Finance Director; F. At that same meeting, the City Council formally appointed Jones to the role of City Manager and directed that his contract be amended to reflect their direction; and G. sole employment with the City
of Arvin as its City Manager.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 11, Subsection D, of Agreement No. 2022-02 the subsequent sections are amended as follows:

A. Section 2 of the Agreement is amended in its entirety to read as follows:

2. Hire. The City acknowledges that, effective March 22, 2022, Jones is appointed and/or hired as City Manager pursuant to the terms and conditions outlined in this Agreement. Jones shall remain in the exclusive hire of City during the term of this Agreement and shall neither accept other employment nor become employed by any other employer until the end of the Term or earlier termination of this Agreement.

B. Section 4 of the Agreement is amended in its entirety to read as follows:

4. Duties. Employee accepts employment with the City as its City Manager and agrees to perform all functions, duties and services set forth in Arvin Municipal Code Chapter 2.06, City regulations and procedures, the City Manager job description, attached hereto as E . to the following:

A. Advise City on all issues and activities related to city management;

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 2 B. Perform all duties typical of a city manager in a general law city manager run government;
C. Enforce and faithfully observe all franchises, contracts, privileges, and permits granted by the City Council;
D. Exercise authority over heads of departments, subordinate officers and employees, except the city attorney and other positions specified by state or local law;
E. Conduct studies and recommend administrative reorganization to the City Council as needed;
F. Recommend ordinances and the adoption of measures for the benefit of the City to the City Council;
G. Attend all meetings of the City Council;
H. Prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council;
I. Provide reports to City Council relating to city expenditures; J. Make investigations into the affairs of the city and any department or division thereof, ensure proper performance of city contracts, and investigate all complaints relating to city administration;
K. Exercise general supervision over all public places and public property under the control and jurisdiction of the City Council;
L. Cooperate with all City Agencies, Boards and Commissions and attend meetings as necessary;
M. Be available to the City Council Members, City Attorney, Department Heads, and staff members, by email and telephone, during normal business hours five (5) days per week (Monday-Friday), in emergency situations, and as required by City staffing and Council needs; and
N. Perform all tasks and duties as deemed necessary by the City Council.

At the option of City, Jones shall serve as the Executive Director of or a representative to any other authority or agency created by the City. Jones shall exercise such other powers and perform such other duties as the City, by the City Council, may from time-to-time assign.

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 3 Jones shall devote his full energies, interests, abilities, and productive time to the performance of this Agreement, and utilize his best efforts to promote City's interests. Jones shall not engage in any activity, consulting service or enterprise, for compensation or otherwise (together "Outside Employment"), which is actually or potentially in conflict with or inimical to, or which materially interferes with, his duties and responsibilities to the City. Additionally, Jones shall not undertake any Outside Employment except with the consent of the City Council.

C. Section 6, subsections A, B and K, of the Agreement are amended to read as follows:

6. Salary and Benefits. called for under this Agreement shall be as follows:

A. Salary. Commencing on the Effective Date, Jones' annual salary shall be one hundred seventy-five thousand dollars ($175,000.00), which shall be paid according to the payroll schedule in place for City employees. Jones shall be entitled to a three percent (3%) Cost of Living Adjustment ("COLA"), or the annual cost of living index for the Los Angeles-Long Beach Metropolitan area, whichever is greater during each year of this Agreement. Any salary increases in addition to COLA shall be implemented by written amendment to this Agreement and upon approval by the City Council.

The compensation set forth in this section shall be Employee's total compensation under this Agreement, and Employee shall not be eligible for any other benefits or compensation not specifically provided for in this Agreement.

The position of City Manager is exempt under the Fair Labor Standards Act and, therefore, no overtime pay will be paid to Jones based on hours worked.

B. Employee shall accrue 13.71 hours of Paid Time
Off per pay period during the term of this Agreement. Any accrued but unused PTO earned by Employee prior to the execution of this Agreement shall be carried forward and included in the calculation of total PTO. PTO shall be used for all absences including sick leave, vacation, management leave, and personal business.

The maximum accrual for the City Manager position shall be 460 hours. The Employee may elect to cash out accrued PTO at any time, provided that a following the cash-out transaction.

K. Expenses. City shall reimburse Employee for all reasonable out-of-pocket expenses incurred while performing the duties described in this Agreement, which may include travel, meals and lodging expenses, mileage at current IRS rate, and parking fees. Employee shall submit a receipt and a description

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 4 the date each expense is incurred.

D. Section 7 of the Agreement is amended to read as follows:

7. Termination. follows:

A. Resignation. If Jones elects to resign at any time during the term of this Agreement, he may do so upon giving City thirty (30) days' written notice.

Termination pursuant to such action shall occur thirty (30) calendar days after service of said notice, or on such other date as may be agreed to by the Parties.

B. Retirement. If Jones elects to retire, he shall inform City, in writing, at least thirty (30) days prior to the effective date of such retirement. City shall cooperate fully with Employee to provide all information in a timely manner.

C. Termination Without Cause. City reserves the right to terminate this Agreement and Employee's employment as City Manager at any time, without cause upon thirty (30) days written notice pursuant to Arvin Municipal Code section 2.06.250, except as limited by Arvin Municipal Code section 2.06.280.

D. The City reserves the right to terminate this
Cause shall
include, but not be limited to:
i. Theft, or attempted theft, financial mismanagement, material dishonesty, willful or persistent breach of duties, engaging in conduct tending to bring embarrassment or disrepute to the City, unauthorized or excessive absences.
ii. A formal investigation commissioned by the City Council and conducted by a third-party investigator hired by the City Council in which the City Council has determined that the Employee has engaged in unlawful discrimination or
harassment of Employees or any third party on City premises or on City time.
iii. Conviction of any felony, or for any misdemeanor involving moral turpitude, corruption or dishonesty. Conviction shall include any guilty plea, plea of no contest, or any other disposition other than a dismissal of charges or acquittal. iv.

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 5 v.
from performing his essential job duties for more than six (6) cumulative months after attempts at a reasonable
accommodation pursuant to the Americans with Disabilities Act and/or California's Fair Employment & Housing Act
have been made.

E. No Notice for Expiration. Nothing in this Section 7 shall be construed to require either party to give advance written notice in order for the Agreement to expire as set forth in Section 5.

F. Termination Obligations. Jones agrees that all property, including, without limitation, all equipment, Confidential Information (as defined below), documents, records, notes, contracts, and computer-generated materials furnished to or prepared incident to his employment belongs to City and shall be returned promptly to City upon termination of Jones' employment. Jones' obligations under this subsection shall survive the termination of his employment and the expiration of this Agreement.
i. Confidential Information. Confidential Information shall include, but not be limited to, all information or material that Jones learns of or obtains during his employment with City that is or was confidential or privileged by virtue of it having been discussed or presented in a dulynoticed closed session meeting of the City Council, or otherwise privileged and/or confidential under applicable law, including but not limited to personnel information, information pertaining to on-going or potential litigation, information learned in the context of the attorneyclient relationship with the City Attorney or special counsel to the City.

Confidential Information as defined includes, but is not limited to, all data, materials, products, technology, computer programs, specifications, manuals, business plans, software, marketing plans, financial information, internal processes and procedures, and other information disclosed or submitted, orally, in writing, or by any other media, to Employee by City. Nothing herein shall require City to disclose any of its information to Employee. During his employment with City as City Manager, Employee shall use and disclose Confidential Information only for the benefit of City and as is, or may be, necessary to perform his job responsibilities under this Agreement.

Following the termination of this Agreement, Employee shall not use or disclose any Confidential Information, except with the express written consent of City. Jones' obligations under this Section shall survive the termination of his employment and the expiration of this Agreement.

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 6 G. Severance. In the event Jones is terminated without cause, he shall be entitled to severance pay as follows:
i. Year 1 3 of the Agreement:

1. $175,000

2. Premium Payments for one (1) year of health, dental and vision insurance, at the same level Jones was provided during his employment.
ii. Year 4 of the Agreement:

1. $14,583.33 times the number of months remaining in the Agreement.

2. Premium Payments for one (1) year of health, dental and vision insurance, at the same level Jones was provided during his employment.

Severance pay will be in addition to pay accrued, but not remitted, prior to the notice of termination, and any accrued PTO. The severance rights provided in this Paragraph 7(G) shall constitute the sole and only entitlement of Employee with respect to severance pay in the event of the termination other than for cause or by expiration of this Agreement.

Jones expressly waives any and all other rights with respect to severance pay except as provided herein, including any and all rights he may have to a separation payment pursuant to any joint powers insurance authority memorandum of liability coverage then in effect.

Any and all severance rights are conditioned upon and in consideration for execution of the Standard Agreement of Separation, Severance, and General Release attached hereto in form only as Exhibit "B." E. of the Agreement is hereby amended and replaced in its entirety with the document attached hereto as Attachment 1.

F. of the Agreement is hereby amended and replaced in its entirety with the document attached hereto as Attachment 2.

G. of the Agreement is hereby repealed in its entirety.

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 7 4. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

5. AGREEMENT IN FULL EFFECT. Except as modified by this First Amendment, all other terms and conditions of Agreement No. 2022-02 remain the same.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

EMPLOYEE
By: ____________________________
Jeff Jones
Date: ___________________________
CITY
City of Arvin, a municipal corporation
By: ______________________________
Olivia Calderón, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 8 ATTACHMENT 1 TO AMENDMENT

CITY MANAGER JOB DESCRIPTION

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment 9 ATTACHMENT 2 TO FIRST AMENDMENT

DRAFT AGREEMENT OF SEPARATION, SEVERANCE AND GENERAL RELEASE

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment

6.B.2
Attachment: First Amendment City Manager Employment Agreement FINAL_111725 (First Amendment to City Manager Employment AGREEMENT NO. 2022-02

CITY MANAGER EMPLOYMENT AGREEMENT
This Employment Agreement ("Agreement") is made and entered into and effective on the 22nd day of March, 2022, by and between the City of Arvin ("City"), a California municipal corporation, and Jeff Jones ("Employee" or "Jones"). City and Employee are sometimes referred to in this Agreement individually as "Party" and collectively as "Parties."

RECITALS
WHEREAS, Jones has served as the City of Arvin's Finance Director since 2017; and WHEREAS, Jones has served as Acting, and Interim City Manager of the City of Arvin since the 1st day of June, 2021; and
WHEREAS, during the period of June 1, 2021, to the present, Jones continued to serve as the Finance Director while serving as the Acting and Interim City Manager; and WHEREAS, Jones has demonstrated the knowledge, skills and abilities to serve as City Manager, and possesses the qualifications of a permanent City Manager under the criteria established by the City Council during City Manager recruitment; and WHEREAS, the City Council now wishes to appoint Jones as the City Manager and continue the employment of Jones as the Finance Director; and WHEREAS, the position of City Manager is an "at will" position, not subject to the City's personnel rules; and
WHEREAS, it is in the City's best interests to continue the employment of Jones as Finance Director, and additionally as the City Manager, subject always to the direction of the City Council.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth hereinafter, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation. The Parties incorporate the foregoing recitals as if fully set forth herein verbatim.

2. Hire. City acknowledges that it appointing and/or hiring Jones as City Manager effective March 22, 2022, and is thereafter appointing and/or hiring Jones as its Finance Director effective March 22, 2022 ("Effective Date") pursuant to the terms and conditions of this Agreement. Jones shall remain in the exclusive hire of City during the term of this Agreement and shall neither accept other employment nor become employed by any other employer until the end of the Term or earlier termination of this Agreement.

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City

3. 'At-Will" Employment. Jones acknowledges he is employed at the pleasure of the City Council and is thus an at-will employee. The terms of the City's personnel rules, policies, procedures, ordinances, or resolutions ( collectively "Personnel Policies") shall not apply to Employee unless made expressly applicable to Employee. Nothing in this Agreement is intended to, or does, confer upon Employee any right to any property interest in continued employment, or any due process property right to a hearing before or after a decision by the City Council to terminate his employment. Nothing contained in this Agreement shall in any way prevent, limit, or otherwise interfere with the right of the City to terminate the services of Employee as provided in Section 7 of this Agreement. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from this position with City, subject only to the provisions set forth in Section 7 of this Agreement.

4. Duties.

A. Finance Director. Employee accepts employment with the City as its Finance Director and agrees to perform all functions, duties and services set forth in Arvin Municipal Code Chapter 2.06.150, City regulations and procedures, the Finance Director job description (Exhibit "A"), and each of them currently or may in the future exist. Such duties include, but not limited to the following:
i. Plan, organize, control and direct City-wide accounting and budgetary operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets, fixed/assets, contracts, capital projects and accounts; assure fiscal activities comply with established laws, codes, regulations, internal controls, standards, requirements, policies and procedures.
ii. Coordinate and direct personnel, communications and record-keeping functions to meet City accounting needs and assure smooth and efficient fiscal activities; oversee the development and implementation of accounting programs, projects, internal controls, functions, goals, objectives and activities; assure proper and timely resolution of accounting issues, errors and discrepancies; keep the City Manager, City Council and City staff current regarding budgets, transfers, income and expenditures as appropriate.
iii. Plan, organize, control and direct the monitoring, evaluation and reconciliation of City accounts, funds and budgets; coordinate, audit and direct the calculation, posting and adjustment of general ledger journal entries; coordinate, direct and approve accounting transactions such as purchase requisitions, bank stop-payment requests, check orders and requests; review, code and approve invoices for various departments. iv. Develop and prepare the annual City budget; collaborate with Department personnel and other administrators in the development and preparation of budgets for other departments; analyze and review related budgetary and financial data; control and authorize expenditures in accordance with established limitations; prepare revenue and expenditure projections; analyze financial data and prepare related forecasts and recommendations.

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City v. Plan, organize, control and direct financial record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of City funds and accounts; direct and participate in the review and analysis of financial statements, records and reports to assure compliance with established guidelines, procedures and Generally Accepted Accounting Principles.
vi. Provide oversight of cash collection, deposits and investments including the review an approval of bank accounts reconciliations and review; assist with building permit fee calculations.
vii. Assist with grant applications, tracking and distribution of grant funds; assure proper review and approval of grant applications. viii. Direct the preparation and maintenance of a variety of narrative, financial and statistical records, reports and statements related to accounts, funds, budgets, revenue, expenditures, reconciliations and assigned duties; assure mandated reports are submitted to appropriate personnel or governmental agency according to established time lines.
ix. Provide technical information and assistance to various administrators concerning accounting and budgetary activities, needs and issues; assist in the formulation and development of policies, procedures and programs. x. Perform related duties as required.

B. City Manager. Employee accepts employment with the City as its Interim City Manager and agrees to perform all functions, duties and services set forth in Arvin Municipal Code Chapter 2.06, City regulations and procedures, the City Manager job description (Exhibit "B"), and each of them currently or may in the future exist.

Such duties include, but not limited to the following:
• Advise CITY on all issues and activities related to city management; • Perform all duties typical of a city manager in a general law city manager run government;
• Enforce and faithfully observe all franchises, contracts, privileges, and permits granted by the City Council;
• Exercise authority over heads of departments, subordinate officers and employees, except the city attorney and other positions specified by state or local law;
• Conduct studies and recommend to the City Council administrative reorganization as needed;
• Recommend ordinances and the adoption of measures for the benefit of the City to the City Council;

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City • Attend all meetings of the City Council;
• Prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council;
• Provide reports to City Council relating to city expenditures; • Make investigations into the affairs of the city and any department or division thereof, ensure proper performance of city contracts, and investigate all complaints relating to city administration;
• Exercise general supervision over all public places and public property under the control and jurisdiction of the City Council;
• Cooperate with all City Agencies, Boards and Commissions and attend meetings as necessary;
• Be available to the City Council Members, City Attorney, Department Heads, and staff members, by email and telephone, during normal business hours five (5) days per week (Monday-Friday), in emergency situations, and as required by City staffing and Council needs; and
• Perform all tasks and duties as deemed necessary by the City Council as also discussed in the Recitals above.

At the option of City, Jones shall serve as the Executive Director of or a representative toa any other authority or agency created by or studded by the City. Jones shall exercise such other powers and perform such other duties as the City, by the City Council, may from time-to-time assign.

Jones shall devote his full energies, interests, abilities, and productive time to the performance of this Agreement, and utilize his best efforts to promote City's interests.

Jones shall not engage in any activity, consulting service or enterprise, for compensation or otherwise (together "Outside Employment"), which is actually or potentially in conflict with or inimical to, or which materially interferes with, his duties and responsibilities to the City. Additionally, Jones shall not undertake any Outside Employment except with the consent of the City Council.

5. Term. Except as hereinafter described, the term of this Agreement shall be for four (4) years commencing on the Effective Date.

6. Salary and Benefits. Jones' salary and other benefits for all work or services called for under this Agreement shall be as follows:

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City A. Salary. Commencing on the Effective Date, Jones' annual salary shall be one hundred seventy-five thousand dollars ($175,000.00), which shall be paid according to the payroll schedule in place for City Employees. Jones shall be entitled to a three percent (3%) Cost of Living Adjustment ("COLA"), or the annual cost of living index for the Los Angeles-Long Beach Metropolitan area, whichever is greater during each year of this Agreement. Any salary increases in addition to COLA shall be implemented by written amendment to this Agreement and upon approval by the City Council.

The positions of City Manager and Finance Director are exempt under the Fair Labor Standards Act and, therefore, no overtime pay will be paid to Jones based on hours worked.

B. Paid Time Off ("PTO"). Employee shall accrue 13. 71 hours of Paid Time Off per pay period during the term of this Agreement. Any accrued but unused PTO earned by Employee prior to the execution of this Agreement shall be carried forward and included in the calculation of total PTO. PTO shall be used for all absences including sick leave, vacation, management leave, and personal business.

As Finance Director, Jones' PTO cap was 340 hours. Prior to entering into the Interim City Manager Employment Agreement, because Employee has accrued the maximum number of hours he was allotted as Finance Director, Employee had lost, or not accrued,

27.61 hours of PTO. As additional consideration for accepting the Interim City Manager Position, City agreed to increase Jones' maximum accrual to 600 hours during the pendency of the Interim City Manager Employment Agreement, allow the 27.61 hours to immediately accrue, and upon termination and/or expiration of that Agreement, City agreed to pay Jones for all PTO accrued beyond the 340-hour accrual limit and reduce Jones' Accrued PTO to 340 hours.

As additional consideration for accepting the City Manager Position and Finance Director Position, City agrees to the following:

Increase the maximum accrual to 800 hours and allow for cash-outs of accrued PTO at any time as long as a minimum bank of 160 hours exists after said cashout.

C. Holiday and Other Leaves. Jones shall receive the same leaves, holidays, and other time off as provided to other managers at the City.

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City D. Employee Benefits. City agrees to provide Employee with health, dental and vision insurance benefits. City shall pay all premiums for Employee and Employee's Dependents' coverage as provided herein.

E. Term Life Insurance. The City shall pay the premiums for a 10-year term life insurance policy in the amount of $300,000.00. Jones shall name the beneficiary of the life insurance policy, provided said beneficiary has and maintains an insurable interest in Jones.

F. Vehicle. City agrees to pay to Employee, during the term of this Agreement, the total sum of four hundred dollars ($400.00) per month, as a vehicle allowance to be used to lease, own, operate and maintain a vehicle. Employee shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon such vehicle and shall be responsible for all expenses relating to the ownership, operation, maintenance, repair, and regular replacement of said vehicle.

G. Cell Phone. City shall pay Jones a maximum of $150.00 per month to be used to purchase and pay the monthly premium for a cell phone, which shall be used to conduct official city business. Jones acknowledges that use of the City provided cell phone, or his personal cell phone, for City business may be subject such usage to disclosure under the California Public Records Act.

H. Laptop. City shall provide Jones with a laptop to use during his employment. Jones shall return the laptop when he ceases his employment with the City. The laptop shall be used exclusively for City business.

I. Public Employees' Retirement System (Pers) And Social Security. City shall pay its share and Jones' share of the payment due to PERS during the term of this Agreement. City and Jones shall each pay one half of the payments due to social security during the term of this Agreement.

J. Professional Development. City shall pay the professional dues for three (3) professional organizations, which are necessary and desirable for Jones' continued professional participation, growth, enhancement or for the good of the City. Subject to the prior approval of the City Council, City shall budget and pay the attendance for Jones' attendance at two (2) professional organization conferences annually. City shall allow attendance at other conferences identified by Jones that may benefit the City or enhance his development and growth so long as the City Council approves of the leave in advance.

Employee shall submit a receipt and a description of the expenses to the City's Finance

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City Department within (30) days of the date each expense incurred as a condition of obtaining reimbursement.

Because Employee is also the City's Finance Director, prior to City reimbursing Employee, the City Council shall review and have discretion to approve all requested reimbursements.

7. Termination. Jones' "at-will" employment as Finance Director and/or City Manager may be terminated as follows:

A. Resignation. If Jones elects to resign at any time during the term of this Agreement, he may do so upon giving City thirty (30) days' written notice. Termination pursuant to such action shall occur thirty (30) calendar days after service of said notice, or on such other date as may be agreed to by the Parties.

C. Termination "Without Cause" from Finance Director Position. City reserves the right to terminate this Agreement and Employee's employment as Finance Director at any time at the will, discretion and pleasure of the City Council upon providing Jones with thirty (30) days written notice. City's only obligation in the event of such termination will be payment to Employee of all compensation then due and owing as set forth in Section 2.1 up to and including the effective date of termination. However, this Agreement may be terminated immediately if necessitated by changes to statutory or regulatory requirements, or if doing so will preclude a violation of State, Federal or local law.

D. Termination "Without Cause" from City Manager Position. City reserves the right to terminate this Agreement and Employee's employment as City Manager at any time, "without cause" upon thirty (30) days written notice pursuant to Arvin Municipal Code section 2.06.250, except as limited by Arvin Municipal Code section 2.06.280, which states:
"Notwithstanding the provisions of this article, proceedings for removal of the city manager shall not be instituted other than for cause, during or within a period of ninety (90) days next succeeding any general municipal election held in the city at which election a member of the city council is elected. The purpo e of this provision is to allow any newly elected member of the city council or a reorganized city council to observe the actions and ability of the city manager in the performance of the powers and duties of his office. After the expiration of the ninety (90) day period aforementioned, the provisions of Article IV as to the removal of the city manager shall apply and be effective."

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City E. Termination "With Cause." The City reserves the right to terminate this Agreement and Jones' employment from one, or both positions, at any time, "with cause." "Cause" shall include, but not be limited to:
i. Theft, or attempted theft, financial mismanagement, material dishonesty, willful or persistent breach of duties, engaging in conduct tending to bring embarrassment or disrepute to the City, unauthorized or excessive absences. ii. A formal investigation commissioned by the City Council and conducted by a third-party investigator hired by the City Council in which the City Council has determined that the Employee has engaged in unlawful discrimination or harassment of Employees or any third party while on City Premises or on City time. City is not required to wait until Employee has exhausted any appeal rights prior to terminating this Agreement "for cause." iii. Conviction of any felony, or for any misdemeanor involving moral turpitude, corruption or dishonesty. "Conviction" shall include any guilty plea, plea of nolo contendre, or any other disposition other than a dismissal of charges or acquittal. City is not required to wait until Employee has exhausted any appeal rights prior to terminating this Agreement "for cause." iv. Jones' death.
v. Jones' permanent disability if such disability precludes Jones from performing his essential job duties for more than six (6) cumulative months after attempts at a reasonable accommodation pursuant to the Americans with Disabilities Act and/or California's Fair Employment & Housing Act have been made.

F. No Notice for Expiration. Nothing in this Section 7 shall be construed to require either party to give advance written notice in order for the Agreement to expire as set forth in Section 5.

G. Termination Obligations. Jones agrees that all property, including, without limitation, all equipment, Confidential Information (as defined below), documents, records, notes, contracts, and computer-generated materials furnished to or prepared by him incident to his employment belongs to City and shall be returned promptly to City upon termination of Jones' employment. Jones' obligations under this subsection shall survive the termination of his employment and the expiration of this Agreement.
i. Confidential Information. "Confidential Information" shall include, but not be limited to, all information or material that Jones learns of or obtains during his employment with City that is or was confidential or privileged by virtue of it having been discussed or presented in a duly-noticed closed session meeting of the City Council, or otherwise privileged and/or

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City confidential under applicable law, including but not limited to personnel information, information pertaining to on-going or potential litigation, information learned in the context of the attorney-client relationship with the City Attorney or special counsel to the City. Confidential Information as defined includes, but is not limited to, all data, materials, products, technology, computer programs, specifications, manuals, business plans, software, marketing plans, financial information, internal processes and procedures, and other information disclosed or submitted, orally, in writing, or by any other media, to Employee by City. Nothing herein shall require City to disclose any of its information to Employee. During his employment with City as Interim City Manager, Employee shall use and disclose Confidential Information only for the benefit of City and as is, or may be, necessary to perform his job responsibilities under this Agreement.

H. Severance. In the event that Jones is terminated "Without Cause," he shall be entitled to severance pay as follows:
i. Year 1 - 3 of the Agreement:

1. $175,000.00.

2. Premium Payments for one ( 1) year of health, dental and vision insurance, at the same level Jones was provided during his employment.
ii. Year 4 of the Agreement:

1. $14,583.33 x number of months remaining in the Agreement.

2. Premium Payments for one (1) year of health, dental and vision insurance, at the same level Jones was provided during his employment.

The severance pay will be in addition to pay accrued, but not remitted, prior to the notice of termination, and any accrued PTO. The severance rights provided in this Paragraph 7(H) shall constitute the sole and only entitlement of Employee with respect to severance pay in the event of the termination other than for cause or by expiration of this Agreement. Jones expressly waives any and all other rights with respect to severance pay except as provided herein, including any and all rights he may have to a separation payment pursuant to any joint powers insurance authority memorandum of liability coverage then in effect. Any and all severance rights are conditioned upon and in consideration for execution of the Standard "Agreement of Separation, Severance, and General Release" attached hereto in form only as Exhibit "C."

8. Bonding and Indemnification. City shall bear the full costs of any fidelity or other bond required of Jones under any law or ordinance. City shall defend, save harmless and indemnify Jones from any and all demands, claims, suits, actions, or other legal

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CITY MANAGER/FINANCE DIRECTOR EMPLOYMENT AGREEMENT

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Attachment: 2022-02 Employment Agmt with Jeff Jones for City Manager_Finance Director_032222_Redacted (First Amendment to City proceedings ("Claims") brought against him in his individual capacity or in his official capacity as City Manager or Finance Director, provided the Claims arise while Jones is acting within the scope of his employment and provided he did not act or fail to act because of actual fraud, corruption or malice. The provision shall not extend to claims brought by City itself or where indemnity is otherwise prohibited by law.

9. Performance Evaluation. City Council shall evaluate Jones at least one (1) time each year during the pendency of this Agreement. The City Council, with Jones' input, will develop the criteria upon which Jones will be evaluated. The City Council shall have the right to establish the format and the forms to be used. Jones shall be responsible for initiating the evaluation. The City Council may conduct more frequent performance evaluations at their discretion.

10. Notices. Notices pursuant to this Agreement shall be deemed to be given when personally delivered to the party to whom directed or when deposited in the United States Mail, postage prepaid, and addressed as follows:

City
Mayor, City of Arvin
200 Campus Drive
Arvin, California 93203
Jones
Jeff Jones
On File with Human Resources
Either party may change his or its address by providing written notice to the other party in the manner described herein.

11. General Provisions.

A. Entire Agreement. This Agreement constitutes the complete understanding between the Parties, is fully integrated, and supersedes all prior agreements - including the Parties' Interim City Manager Employment Agreement - promises, representations, or inducements, no matter their form, concerning the subject matter of this Agreement.

No subsequent agreements, promises, representations, or inducements will be binding unless recorded in a written document, which specifically references this Agreement and is signed by the Parties or their authorized representatives. The Parties acknowledge that this Agreement may be used as evidence in any subsequent proceeding in which either Party alleges a breach of this Agreement or seeks to enforce its terms, provisions, obligations, or as compelled by law.

B. Captions. The headings used in this Agreement are inserted for reference purposes only and shall not be deemed to limit or affect in any way the meaning or interpretation of any of the terms or provisions of this Agreement.

C. Severability. If any provision contained in this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement

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Arvin City CouncilNovember 17, 2025

Arvin City Council
November 17, 2025