Agenda, regular meeting, fourth session — Arvin City Council, February 24, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY FEBRUARY 24, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – February 24, 2026.

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. PRESENTATION(S)
A. Employee Retirement Recognition – Rigo Ramos and Alex Ayala.

B. Affordable Housing and Sustainable Communities (AHSC) 2025 Award Christine Viterelli, Grants Manager – City of Arvin

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of February 06, 2026 – February 19, 2026.

B. Approval of Payroll Register(s) of February 13, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of February 10, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Accepting the Work Completed by Westrock General Engineering and Authorizing the Filing of A Notice of Completion for the City of Arvin A Street Roadway Improvements Project.

E. Approval of Special Event Permit Application for the Arvin Chamber of Commerce Wildflower Festival to be Held at Smothermon Park on April 20, 2026 through April 27, 2026 (Event Dates April 25 - 26) with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin and the Arvin Police Department Including Private Security Guards, Insurance, Applicable Fees, ABC Daily License Requirements, and Police Department Personnel Costs of $5,031.18; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Chamber of Commerce.

Arvin City Council Meeting Agenda – February 24, 2026.

Page 2 of 2 ends

F. Approval of Professional Services Agreement Between the City of Arvin and GVP Ventures, Inc. DBA Bob Murray and Associates for Executive Recruitment Services for the Position of City Manager.

G. Approval of Second Amendment to Agreement No. 2022-02, City Manager Employment Agreement Between the City of Arvin and Jeff Jones.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

6. DISCUSSION ITEM(S)
A. Council Discussion Regarding Competitive Procurement for Effluent Disposal and Farming Services.

7. COUNCIL MEMBER COMMENTS

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated February 19, 2026.

Cecilia Vela, City Clerk
Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Presented by:

Steve Hernández, César Chávez Foundation
Christine Viterelli, City of Arvin Grants Manager
Daniel Reed, AVC of Construction and Facilities, Kern CCD AHSC- Funding Category: Rural Innovative Project Area Competitive Grant (RIPA)
Funded by the California Department of Housing (HCD) and the Strategic Growth Council (SGC)
AHSC Award Total: $ 22,362,102

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Map Information
Total Projects Awarded: 21
Central Coast (1 of 2)
Coastal Southern California (4 of 8)
Inland Southern California (2 of 3)
North State and Sierras (2 of 2)
Sacramento Area (4 of 7)
San Diego Area (1 of 4)
San Francisco Bay Area (6 of 14)
San Joaquin Valley (1 of 6)
Total Projects Not Awarded: 25
Total RIPAs Submitted: 10
Total RIPA’s awarded: 4
Highest Scoring RIPA: ARVIN
Arvin

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing Sustainable Communities
Grant (AHSC) in Collaboration with the City of
Arvin and Kern Community College District (KCCD)

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Agenda • Cesar Chavez Foundation • Development Project Experience • Proposed Project • Questions & Answers

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Cesar Chavez Foundation
Our Propose
Inspiring & Transforming Communities.

Our Mission
At the Cesar Chavez Foundation, our
mission is to carry on Cesar’s life’s work of
uplifting the lives of Latinos and working
families by inspiring and transforming
communities through social enterprises that
address essential human, cultural and
community needs.

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Cesar Chavez Foundation
Housing & Economic Development Fund
The Housing and Economic Development
Fund (HED) builds high-quality, serviceenhanced affordable housing for working families and seniors, most of which are
managed by its property management arm.

Properties developed by the Cesar Chavez
Foundation help transform the lives of
residents by inspiring a sense of community
and encouraging service to others.

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award HED
Fast Facts  Headquartered in Los Angeles,
California
 Developed 300 single-family homes for
sale for lower-income households
 Over 5,000 affordable multi-family units
at 49 separate sites
 Over 1,400 affordable units in the
pipeline

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award HED Overview
In-House Expertise
 Real Estate Development  General Contracting  Property Management  Social Services  Financial Capacity  Expertise in Different Capital Structures in 4 Different States

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award  Units in Kern County  In Operations  312 Units  In Construction  85 Units  2026 Pipeline  169 Units  TOTAL: 566 Units CCFs Local Experience

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award 4th and Walnut Site

APN ADDRESS SIZE
190-260-024th Street, Arvin, CA 93203 ~2.1 Acres

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Proposed Site Plan

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Proposed Project Units
No. Units Bedrooms % AMI SIZE 4 1-Bedroom 30% AMI 596 SF 6 2-Bedroom 30% AMI 820 SF 5 3-Bedroom 30% AMI 1,065 SF 4 1-Bedroom 50% AMI 596 SF 6 2-Bedroom 50% AMI 820 SF 6 3-Bedroom 50% AMI 1,065 SF 4 1-Bedroom 60% AMI 596 SF 132-Bedroom 60% AMI 820 SF
23-Bedroom 60% AMI 1,065 SF
12-Bedroom Manager’s Unit 900 SF
51 46.9% 42,317 SF

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Proposed Schedule
Date Action
July 2023 Ministerial Approval of Site Plan Submittal
March 2025 REAP 2.0 Submitted
April 2025 REAP 2.0 Award $4,751,266
May 2025 SGC-AHSC Application Submitted
December 2025 SGC – AHSC Awarded $ 14,470,000 for housing February 2026 4% Low Income Housing Tax Credit Application $ 22,138,714 State Farmworkers Tax Credit Application: $21,056,998
(as an alternate resource)
February 2026 Start Pre-Construction with REAP funding
April 2026 TCAC Awards
December 2026 REAP 2.0 Expended
2026 Joe Serna
April 2028 Construction Completion

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
AHSC Award Total: $ 22,362,102
Projects and Budget:

CCF Affordable Housing Project: $ 14,470,00
(51 new units of housing)
City of Arvin: $ 6,575,062
(sidewalks, bike paths, urban
greening, 10 new bus shelters,
2 new EV buses, transit operations
expansion)
KCCD Campus Bike Path $ 795,040

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Sidewalks and Bike Lanes- Arvin Infrastructure
AHSC Grant Estimates
Project Total Existing Fund
(Match)
Source
4th Street Improvements - Campus to Walnut
$ 845,807.71
Packard Drive - Alderete Drive $ 363,031.40
N. Walnut Street Class II Bike Lane $ 24,083.70
4th Street - Gap Fill In $ 203,585.20
Varsity Road - Bike Lanes $ 61,162.19
Urban Greening Addition (Class I dual-purpose bike and pedestrian paths with landscape, irrigation, trees) $ 406,392.07 794,947 CNRA Total of All Projects $ 1,904,062.27

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Arvin Transit-10 New Bus Shelters
Facility Description Location Description Quantity
Bus shelter 4th St x N Walnut St 1
Bus shelter Meyer St x Mary St 1
Bus shelter Franklin St x Meyer St 1
Bus shelter Celestial Wy x Paraiso Wy 1
Bus shelter Bear Mountain Blvd x N Acala St 1
Bus shelter Schipper St x Fox Ct 1
Bus shelter Meyer St x Charles St 1
Bus shelter Sycamore Rd x Payne Dr 1
Bus shelter Felecita St Meyer St 1
Bus shelter Comanche Dr Packard Dr 1

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Arvin Transit- Purchase 2 New EV Buses and expansion of Service Hours (expands service to Tejon Casino)
• Arvin Transit will purchase two zero-emission electric buses to establish a new express route to the Tejon Casino, which is estimated to be open in July 2026. The new transit route will provide hourly service to Tejon Casino as an express route. The passenger bus seats 28 passengers. The bus will provide 6 days a week service, 13 hours a day, to provide the opportunity for jobs at the Tejon Casino.

Arvin Transit Route Expansion (service hours)
Route # 3 Arvin Local Bus Service
• Arvin Transit will increase the number of trips and operational hours for its local Route 3 on a zero-emissions electric bus it already has in service. Route# 3 will expand its hours of operation to 6 P.M. and offer 4 additional trips per day. The passenger bus seats 28 passengers (with capacity for 10 additional standing passengers) and will operate 2 additional hours a day, 260 days per year.

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Arvin Transit- Arvin Transit Route Expansion (service hours) Increased Service: Route 4 (Bakersfield)
• Arvin Transit will increase the number of trips and operational hours for its local Route #4 on a zero-emissions electric bus that it already has in service. Route# 4 will expand its hours of operation to 6 a.m. to 4 p.m. and offer 4 additional trips per day. The passenger bus seats 28 passengers (with capacity for 10 additional standing passengers) and will operate 4 additional hours a day, 260 days per year.

Increased Service: Route 6 (Arvin/Lamont)
• Arvin Transit will increase the number of trips to Lamont from 12 to 16 trips, by adding an 8 am and 10am round-trip. This will reduce wait times and improve connections to transit.

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Urban Greening Phase II- continue the
bike and walking path from Phase I Urban
Greening from Alderate to Grapevine
.

Urban Greening 4th & Walnut Pocket Park
(Phase II) expands a planned pocket park by
extending a dual-purpose bike and pedestrian
permeable 8’ wide tree-lined
walkway/bikeway with solar lighting from
Alderete Drive to Grapevine Drive within a
proposed pocket park (that parallels Walnut
Drive north of 4th Street)
Urban Greening
Phase I & 2
Total Phase II Urban Greening Project $ 406,392
(benefits-adds to and completes the bike and walking
path from Alderate to Grapevine and enhances the
Phase I project. Provides a safe bike path and walking
path to Arvin High School, College Campus.

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
Urban Greening Phase II- continue
the bike and walking path from
Phase I Urban Greening from
Alderate to Grapevine .

Urban Greening 4th & Walnut Pocket Park (Phase II)
expands a planned pocket park by extending a dualpurpose bike and pedestrian permeable 8’ wide tree-lined walkway/bikeway with solar lighting from Alderete Drive to Grapevine Drive within a proposed pocket park (that
parallels Walnut Drive north of 4th Street)

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award
KCCD Bike Path-extends the existing Walnut bike path from Nectarine Drive into the KCCD college Campus and connects to Varsity Avenue. This provides
connectivity to several bike paths, including Walnut,
Varsity, Campus Drive, and Meyer Street, as well as to
future urban greening projects.

KCCD Bike Path Budget 795,040

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award Affordable Housing and Sustainable Communities
(AHSC) 2025 Award

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award City of Arvin

4.B.1
Attachment: Affordable Housing and Sustainable Communities Award 2/17/2026 11:38:16 AM Page 1 of 9
Payment Register
City of Arvin APPKT01200 - FOR AP 2/17/26
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
6,284.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 6,284.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

12.22.25 - 01.26.26 WATER SERVICES 12.22.25 - 01.26.26 02/13/2026 02/13/2026 0.00 6,284.20 1150
Vendor Number
AT&T
Total Vendor Amount
882.01
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 882.01
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000024664533 9391033189 SERVICE 12.13.25 - 01.12.26 01/13/2026 02/19/2026 0.00 378.11 000024666295 9391056024 SERVICE 12.13.25 - 01.12.26 01/13/2026 02/19/2026 0.00 503.90 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
598.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 598.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X01282026 PW + COMM DEV + CH CELL PHONES 01.23.26-02.22.26 02/13/2026 02/13/2026 0.00 598.05 1856
Vendor Number

BEST BEST & KRIEGER LLP
Total Vendor Amount
4,424.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 4,424.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1051324 PROF. SERVICES THROUGH DECEMBER 31,2025 01/21/2026 02/21/2026 0.00 4,424.53 1670
Vendor Number

BLUETRITON BRANDS INC
Total Vendor Amount
305.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 305.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06A6707940541 WATER DELIVERY 12.27.25 - 01.26.26 01/28/2026 02/17/2026 0.00 305.11 1875
Vendor Number

BURKE, WILLIAMS & SORENSEN,LLP
Total Vendor Amount
56,154.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 56,154.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 358618 PROF. SERVICES THROUGH DECEMBER 31, 2025 01/20/2026 02/20/2026 0.00 15,868.00 358633 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 4,210.00 358634 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 110.00 358635 PROF. SERVICES THROUGH DECEMBER 31, 2025 01/20/2026 02/20/2026 0.00 3,440.00 358636 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 1,714.44 358637 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 1,677.50 358638 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 1,335.00 358639 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 9,428.00 358640 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 1,527.50 358641 PROF. SERVICES THROUGH DECEMBER 31,2025 01/20/2026 02/20/2026 0.00 7,620.00 360035 PROF. SERVICES THROUGH DECEMBER 31,2025 02/01/2026 02/20/2026 0.00 9,224.00

CALIFORNIA TURF EQUIPMENT & SUPPLY INC
Total Vendor Amount
376.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 376.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 704222 TOOTHED BLADE 01/16/2026 02/16/2026 0.00 376.83
1939
Vendor Number
CL KNOX INC.

Total Vendor Amount
5,909.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 5,909.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9910655-002 VACUUM TRUCK PULL DOWN SEWER SUMP 01/28/2026 02/13/2026 0.00 5,909.00 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
583.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 583.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38975627 COMM DEV. PEST AWAY SERVICES 01.07.26 01/07/2026 02/07/2026 0.00 102.00 38975660 ARVIN PD PEST AWAY SERVICE 01.07.26 01/07/2026 02/07/2026 0.00 379.00 38975664 TRANSIT PEST AWAY SERVICES 01.07.26 01/07/2026 02/07/2026 0.00 102.00 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
2,845.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 2,845.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0102888 SUPPLEMENTAL INS JAN2026 01/25/2026 02/10/2026 0.00 2,845.35 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

65.39 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 65.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14327 MOUNTING TAPE APD DECOR. 01/13/2026 01/13/2026 0.00 16.44 608301 SMOTHERMON PARK FENCE REPAIR 01/15/2026 02/15/2026 0.00 36.77 608381 MATERIAL FOR CITY KEYS (RINGS) 01/16/2026 02/16/2026 0.00 2.15 608398 MATERIAL FOR CITY KEYS NEW EE 01/16/2026 02/16/2026 0.00 10.03 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
322.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 322.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 008201 FINGERPRINT SVCS NOVEMBER 2025 12/04/2025 12/04/2025 0.00 241.00 014597 FINGERPRINT SVCS DECEMBER 2025 01/06/2026 01/06/2026 0.00 81.00 1057
Vendor Number

DEPARTMENT OF TRANSPORTATION - CASHIERING OFFICE
Total Vendor Amount
2,983.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 2,983.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SL260504 SIGNALS & LIGHTING OCT2025 - DEC2025 01/20/2026 02/20/2026 0.00 2,983.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
37,467.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 37,467.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 39336MS AGREEMENT MONTHLY O365-PD 02/01/2026 02/16/2026 0.00 1,372.80 39337MS AGREEMENT ANNUAL MICROSOFT 365 FEBRUARY 2026 02/01/2026 02/16/2026 0.00 882.30

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) Payment Register APPKT01200 - FOR AP 2/17/26
2/17/2026 11:38:16 AM Page 3 of 9
39338 SECURECENTRIC + FIREWALL FEBRUARY 2026 02/01/2026 02/16/2026 0.00 10,212.43 39438 BLOCK AGREEMENT RENEWAL 02/17/2026 02/17/2026 0.00 25,000.00 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,451.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 2,451.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 41213927 DELL OPTIPLEX COMPUTERS AGREEMENT 02/04/2026 03/01/2026 0.00 2,451.42 1081
Vendor Number

HABERFELDE FORD
Total Vendor Amount

99.29 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 99.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1643465 PD 402 219H HORN A 01/12/2026 02/12/2026 0.00 54.62 1643477 PD 285 268D CAP 01/12/2026 02/12/2026 0.00 44.67 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
367.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 367.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 75837 414 4TH AVE SEMI ANNUAL MAINTENANCE 01/20/2026 02/20/2026 0.00 197.50 75838 800 WALNUT DR SEMI ANNUAL MAINTENANCE 01/20/2026 02/20/2026 0.00 169.50 1578
Vendor Number
J.P. COOKE CO.

Total Vendor Amount
187.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 187.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1618039 DOG TAGS 01/21/2026 02/20/2026 0.00 187.45
1900
Vendor Number

JAY R BEES AUTO DETAILING LLC
Total Vendor Amount
1,855.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,855.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 010 PD FLEET WASH 01.06.26 01/06/2026 01/06/2026 0.00 945.00 022 PD FLEET WASH 02.03.26 02/03/2026 02/03/2026 0.00 720.00 023 PD FLEET WASH 02/05/2026 02/05/2026 0.00 190.00
1185
Vendor Number

KERN COUNTY ANIMAL SERVICES
Total Vendor Amount
19,950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 19,950.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R26-150647 AGREEMENT BILLING OCTOBER - DECEMBER 2025 10/31/2025 01/30/2026 0.00 19,950.00 1088
Vendor Number

KERN COUNTY FORENSIC SERVICES
Total Vendor Amount
1,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3385 ADULT EXAM 02/02/2026 02/17/2026 0.00 1,500.00

KERN MEDICAL CENTER KERN COUNTY HOSPITAL AUTHORITY
Total Vendor Amount
246.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 246.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8000001167 VENIPUNCTURE COLLECTION 12/28/2025 12/28/2025 0.00 246.50 1096
Vendor Number

LEAGUE OF CA CITIES SSJVD
Total Vendor Amount
8,237.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 8,237.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-45304-G2J5R3 MEMBERSHIP DUES FOR CALENDAR YR 2026 01/30/2026 02/28/2026 0.00 8,237.00 1947
Vendor Number

LEO WEB PROTECT, INC
Total Vendor Amount
856.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 856.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 81026321147 MAY 2025 - MONTH SERVICE 07/01/2025 07/01/2025 0.00 129.16 81059883678 JUNE 2025 - MONTH SERVICE 07/01/2025 07/01/2025 0.00 135.41 81154365919 AUGUST 2025 - MONTH SERVICE 08/08/2025 09/07/2025 0.00 147.91 81292721705 NOVEMBER 2025 - MONTH SERVICE 11/04/2025 12/04/2025 0.00 147.91 81348175736 DECEMBER 2025 - MONTH SERVICE 12/06/2025 01/05/2026 0.00 147.91 81397372474 JANUARY 2026 - MONTH SUBSCRIPTION 01/06/2026 02/06/2026 0.00 147.91 1945
Vendor Number
LEVEL 3 COMMUNICATIONS LLC
Total Vendor Amount

29.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 29.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF BUSINESS LICENSE OVERPAYMENT OF BUSINESS LICENSE 02/04/2026 02/04/2026 0.00 29.00 1834
Vendor Number

MARANATHA KERN RIVER POWER
Total Vendor Amount
1,804.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,804.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 179537 FILTER, AIR , SPEED FEED 400 W/ ADAPTORS 01/12/2026 01/12/2026 0.00 589.40 179539 SQUARE MAGNUM GATORLI 01/12/2026 01/12/2026 0.00 940.30 34329 KERN RIVER POWER REPAIR 08/11/2025 08/11/2025 0.00 118.50 34544 KERN RIVER POWER REPAIR 08/13/2025 08/13/2025 0.00 156.50 1913
Vendor Number
MCKEE MECHANICAL INC.

Total Vendor Amount
1,098.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,098.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 92078 DIGIORGIO PARK UNCLOG BATHROOM TOILET 02/04/2026 02/04/2026 0.00 306.15 92079 VET'S HALL RAN SNAKE TO CLEAR LINE,CLOGGED TOIELET 02/04/2026 02/04/2026 0.00 140.00 92080 GITS PARK CLEAR TWO TOILETS 02/04/2026 02/04/2026 0.00 165.00 92081 PD REPAIR TOLIET NOT FLUSHING PROPERLY 02/04/2026 02/04/2026 0.00 487.06 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
1,455.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,455.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855380375 BIN RENT AND 4 YD ROLL OFF 01/31/26 01/31/2026 01/31/2026 0.00 262.61 N4855380381 BIN RENT AND 4 YD ROLL OFF JANUARY 2026 01/31/2026 01/31/2026 0.00 1,193.03

Total Vendor Amount
337.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 337.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount AR1373293 METER READING APD & COMM JANUARY 2026 02/02/2026 02/22/2026 0.00 337.64 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
1,361.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,361.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2689-237455 TRANSIT - CODE READER 08/15/2025 09/15/2025 0.00 42.21 4451-455218 2PK - KEYLESS - TRANSIT 07/01/2025 07/01/2025 0.00 14.06 4451-458713 PD A/C KIT 07/17/2025 08/17/2025 0.00 77.95 4451-458733 207-EV SWITCH ASY 02/12/2026 02/12/2026 0.00 38.40 4451-458734 PD AIR FILTERS , OIL FILTER, MOTOR OIL 07/17/2025 08/17/2025 0.00 90.10 4451-464119 PD BATTERY 08/11/2025 09/11/2025 0.00 64.45 4451-467387 PD GPS 08/25/2025 09/25/2025 0.00 154.68
4451-470606 PD 5 GAL HYDRO OIL 09/09/2025 10/09/2025 0.00 243.53 4451-478476 FOR PD PWR STG HOSE , ANTI FREEZE 10/15/2025 11/15/2025 0.00 239.38 4451-478477 MINI LAMP FOR PD 10/15/2025 10/15/2025 0.00 5.40 4451-478488 PART CLEANER FOR PD 10/15/2025 11/15/2025 0.00 18.38 4451-486980 COOLANT HOSE FOR PD 11/25/2025 12/25/2025 0.00 37.12 4451-495847 VAPOR CANSTR - TRANSIT 01/12/2026 02/12/2026 0.00 150.60 4451-496414 JOHN DEERE BALL MOUNT 01/15/2026 02/15/2026 0.00 50.74 4451-497606 PD 268 HEADLIGHT 01/20/2026 02/20/2026 0.00 134.59 1948
Vendor Number

PEDRO BARRAZA
Total Vendor Amount
1,504.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,504.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR CODE COUNCIL COURSE REIMBURSEMENT FOR CODE COUNCIL COURSE 02/13/2026 02/13/2026 0.00 1,504.00 1108
Vendor Number
PG & E
Total Vendor Amount
7,349.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 7,349.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 01.02.26-02.01.26 5299823039-6 01.02.26-02.01.26 02/02/2026 02/19/2026 0.00 4,955.50 7317315093-6 01.02.26-02.01.26 7317315093-6 01.02.26-02.01.26 02/02/2026 02/19/2026 0.00 1,482.72 8440977428-2 12.31.25-01.30.26 8440977428-2 12.31.25-01.30.26 01/30/2026 02/17/2026 0.00 293.39 9132070691-3 01.02.26-02.01.26 9132070691-3 01.02.26-02.01.26 02/02/2026 02/19/2026 0.00 617.79 1917
Vendor Number

PHILLIP R ASUNCION
Total Vendor Amount

59.95 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 59.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 243950 MONTHLY MONITORING CELL BACKUP PW YARD 02/01/2026 02/15/2026 0.00 59.95 1946
Vendor Number
PV BUSINESS SOLUTIONS, INC.

Total Vendor Amount
298.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 298.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 56684 2026 OSHA COMPLIANCE JOURNAL 01/16/2026 01/16/2026 0.00 298.50

RAYMONDS TROPHY & AWARDS
Total Vendor Amount

60.89 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 60.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 106366 SPECIAL THANKS PLAQUE FOR ALEJANDRO A. 01/16/2026 02/17/2026 0.00 60.89 1434
Vendor Number

RIO HONDO COLLEGE
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount F25-176-ZARV ENROLLMENT FEE FOR OFF. ADRIAN H. 12/03/2025 01/03/2026 0.00 50.00 1907
Vendor Number
ROBERT A. NEVAREZ
Total Vendor Amount
5,167.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 5,167.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 286 JANUARY 2026 HOURS 02/02/2026 02/02/2026 0.00 5,167.50 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,547.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 2,547.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65866864 WEEK ENDING 01.30.26 FOR YAQUELIN G. 02/02/2026 02/02/2026 0.00 1,302.10 65882664 WEEK ENDING 01.30.26 FOR YAQUELIN G. 02/04/2026 02/04/2026 0.00 -48.54 65889706 WEEK ENDING 02/06/2026 FOR YAQUELIN G. 02/09/2026 02/09/2026 0.00 1,294.00 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
2,266.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 2,266.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES JANUARY 2026 UNIFORM SERVICES JANUARY 2026 01/30/2026 02/14/2026 0.00 2,266.31 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 910406 ARVIN ADOBE COMPLEX FIRE MONITORING FEB.2026 02/01/2026 02/15/2026 0.00 55.00 1179
Vendor Number

THE PUN GROUP LLP
Total Vendor Amount
6,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 6,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 115885 PROGRESS BILLING #1 YR ENDED JUNE 30,2025 01/31/2026 01/31/2026 0.00 6,000.00 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
460.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 460.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6134458569 ARVIN PW CELL PHONES 12.26.25 - 01.25.26 01/25/2026 02/17/2026 0.00 460.44

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) Payment Register APPKT01200 - FOR AP 2/17/26
2/17/2026 11:38:16 AM Page 7 of 9
1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,304.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,304.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6134458567 ARVIN PD CELL PHONES 12.26.25-01.25.26 01/25/2026 02/17/2026 0.00 1,304.58 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 848.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6134458568 ARVIN PD AIR CARDS 12.26.25 - 01.25.26 01/25/2026 02/17/2026 0.00 848.22 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
669.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 669.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6134689127 TRANSIT SVCS 12.29.25 - 01.28.26 01/25/2026 02/20/2026 0.00 669.80 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
110.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 110.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5037442192 COMM DEV LEASE 01.21.26-02.20.26 01/26/2026 02/21/2026 0.00 110.88 Bank: PY - Payroll Vendor Payables
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002080 ALLSTATE 01/16/2026 01/16/2026 0.00 108.73
INV0002095 ALLSTATE 01/30/2026 01/30/2026 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,050.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 1,050.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002096 APOA Dues & Officer Rubio Dues 11.21.25 - 01.02.26 01/30/2026 01/30/2026 0.00 1,050.00 1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
585.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 585.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002097 SEIU Dues 01/30/2026 01/30/2026 0.00 10.00
INV0002098 SEIU Dues 01/30/2026 01/30/2026 0.00 575.91
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/17/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002100 C# BCL-23-010124, RICARDO MADRIGAL 01/30/2026 02/15/2026 0.00 79.62

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) Payment Register APPKT01200 - FOR AP 2/17/26
2/17/2026 11:38:16 AM Page 8 of 9
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 101 46 0.00 189,790.12
Packet Totals: 101 46 0.00 189,790.12
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check64 0.00 1,932.99
Packet Totals:
64 0.00 1,932.99

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) 2/19/2026 12:16:52 PM Page 1 of 3
Payment Register
City of Arvin APPKT01203 - COMPUTERSHARE & QUANTUM FARMS LLC 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1369
Vendor Number

COMPUTERSHARE CORPORATE TRUST CCT DEBT SERVICE
Total Vendor Amount
329,961.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 47354 02/19/2026 329,961.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARVI719TARB 1/5/2026 ARVI719TARB TAX ALCTN REF BNDS SR 1/5/2026 01/05/2026 02/23/2026 0.00 329,961.25 1606
Vendor Number

QUANTUM FARMS LLC
Total Vendor Amount
94,578.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 47355 02/19/2026 94,578.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SETTLEMENT PAYMENT 2 OF 2SETTLEMENT PAYMENT 2 OF 2 02/17/2026 02/17/2026 0.00 94,578.00

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) Payment Register APPKT01203 - COMPUTERSHARE & QUANTUM FARMS LLC 2/19/2026 12:16:52 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check22 0.00 424,539.25
Packet Totals:
22 0.00 424,539.25

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.) Payment Register APPKT01203 - COMPUTERSHARE & QUANTUM FARMS LLC 2/19/2026 12:16:52 PM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -424,539.25
Packet Totals: -424,539.25

5.A.1
Attachment: Demand Register(s) of February 06, 2026 - February 19, 2026 (Demand Register(s) of February 06, 2026 - February 19, 2026.)

5.B.1
Attachment: Payroll Register(s) of February 13, 2026 (Payroll Register(s) of February 13, 2026.)

5.B.1
Attachment: Payroll Register(s) of February 13, 2026 (Payroll Register(s) of February 13, 2026.) Arvin City Council Meeting Minutes – February 10, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
FEBRUARY 10, 2026
CALL TO ORDER @ 6:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Reyes absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with addition of one case for a total of two cases to be considered for Closed Session Agenda Item 7A.

Motion CM Horton Second CM Tarver Vote 4-0

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of January 23, 2026 – February 05, 2026.

B. Approval of Payroll Register(s) of January 30, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of January 27, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Accepting the Work Completed by Dave Bang Associates and Authorizing the Filing of A Notice of Completion for the City of Arvin DiGiorgio Park Restoration Projects (Project Numbers 18-15-041 and 18-15-042).

Resolution No. 2026-07
E. Approval of Second Reading and Adoption of An Ordinance of the City Council of the City of Arvin Amending Arvin Municipal Code Chapter 2.06 to Add a New Section §2.06.210 Authorizing the City Manager to Execute Certain Grant Documents Without Prior Approval.

Ordinance No. 2026-503

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 10, 2026 (Minutes of Regular Meeting(s) of February 10, 2026.) Arvin City Council Meeting Minutes – February 10, 2026.

Page 2 of 3 ends

F. Approval of A Proclamation Proclaiming February 2026 as Safely Surrendered Baby Awareness Month.

G. Approval of A Proclamation Proclaiming February 2026 as National Pesticide Safety Awareness Month.

H. Approval of Proclamation Proclaiming February 2026 as Black History Awareness Month.

Staff recommends approval of consent agenda.

Motion to approve Consent Agenda Items 3A – 3H.

Motion MPT Perez Second CM Horton Vote 4-0

4. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin to Approve A Public Works Agreement with Westrock General Engineering for the Comanche Drive and Derby Street Road Improvement Project Between Bear Mountain Boulevard and Sycamore Road and to Authorize the City Manager to Execute the Agreement.

Staff recommends approval of the Resolution to approve a Public Works Agreement with Westrock General Engineering for the Comanche Drive and Derby Road Improvement Project Between Bear Mountain Boulevard and Sycamore Road and to Authorize the City Manager to Execute the Agreement.

Motion to approve the Resolution to approve a Public Works Agreement with Westrock General Engineering for the Comanche Drive and Derby Road Improvement Project Between Bear Mountain Boulevard and Sycamore Road and to Authorize the City Manager to Execute the Agreement.

Motion MPT Perez Second CM Tarver Vote 4-0
Resolution No. 2026-08
Agreement No. 2026-05

5. DISCUSSION ITEM(S)
A. Discussion and Direction Regarding Arvin Municipal Code Chapter 5.24 Yard Sales.

The City Council provided direction to Staff to return to a future Council meeting with an updated process for residents to pull yard sale permits and a recommended plan for public education and enforcement.

Page 3 of 3 ends

B. Discussion and Direction Regarding Arvin Municipal Code Chapter 12.16 Parking and Keeping of Trucks within City Limits.

The City Council provided direction to Staff to return to the Council meeting of March 10th, 2026 with recommendations for safe parking of trucks and a recommended plan for public education and enforcement.

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
Significant exposure to litigation pursuant to §54956.9(b): one case B. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: City Attorney
Unrepresented employee: City Manager
C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Ana Calderon - AIMs File No. FR103614 / RMA Claim No. 23732 Against: City of Arvin
CLOSED SESSION REPORT BY CITY ATTORNEY:
7A. One case was added to Closed Session Agenda Item 7A for a total of two cases to be considered.

Case No. 1: The City Council denied the claim received from Alex Ghazalpour.

Case No. 2: No reportable action.
7B. No reportable action.
7C. The City Council approved to settle the claim received from Ana Calderon in the amount of $300 (three hundred dollars).

8. ADJOURNED @ 9:00PM
Respectfully submitted,
Cecilia Vela, City Clerk

5.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 10, 2026 (Minutes of Regular Meeting(s) of February 10, 2026.)

CITY OF ARVIN
Staff Report
Meeting Date: February 24, 2026
TO: Arvin City Council
FROM: Samuel Lux, P.E., City Engineer
Jeff Jones, City Manager
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, ACCEPTING THE WORK COMPLETED BY WESTROCK

GENERAL ENGINEERING AND FILING OF NOTICE OF COMPLETION
FOR THE A STREET ROADWAY IMPROVEMENTS PROJECT.

BACKGROUND:

The City of Arvin completed roadway improvements on A Street between Olson Way and State Route 223. The project scope included resurfacing and rehabilitation of the existing roadway, installation of sidewalks, curb ramps, curbs and gutters, and installation of traffic striping and signage.

The Notice Inviting Bids was advertised on August 26, 2025, with bids opened on September 24, 2025. The City received five bids, with the lowest bid submitted by Westrock General Engineering, in the total amount of $879,999.

Westrock General Engineering served as the contractor for the project. The work was completed on January 15, 2026.

City staff has inspected the work and determined the project has been constructed in general conformance with the plans and specifications.

STAFF RECOMMENDATION:

1. Accept the work performed by Westrock General Engineering as complete.

2. Authorize the City Manager to execute the Notice of Completion.

3. Authorize the City Clerk to file the Notice of Completion with the Kern County Recorder within fifteen (15) days of acceptance.

4. Authorize the release of the five percent (5%) retention to the contractor within thirty-five (35) days after recordation of the Notice of Completion, provided no claims or liens are filed.

FINANCIAL IMPACT:

This project is funded through the San Joaquin Valley Air Board’s AB617 program, with a total grant amount of approximately $5.8 million allocated to support this and other eligible community infrastructure improvements. The contract amount for this project is $879,999. One contract change order was executed and approved during construction to balance items and account for additional quantities incurred. The change order was

5.D.1
Attachment: Staff Report - A Street - Notice of Completion (A Street Notice of Completion) necessary for the project, with a final budget of $963,922.63. A 5% contractor retention of $48,196.13 remains.

Attachments:
• A Street Notice of Completion

5.D.1
Attachment: Staff Report - A Street - Notice of Completion (A Street Notice of Completion)

Page 1 of 2 ends

A Street Notice of Completion
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ACCEPTING THE WORK COMPLETED BY WESTROCK GENERAL

ENGINEERING AND AUTHORIZING THE FILING OF A NOTICE OF

COMPLETION FOR THE CITY OF ARVIN A STREET ROADWAY

IMPROVEMENTS PROJECT
WHEREAS, the City of Arvin desired to construct roadway improvements along A Street between Olson Way and State Route 223; and
WHEREAS, the project was awarded to Westrock General Engineering, on October 14, 2025, in the amount of $879,999; and
WHEREAS, the work included resurfacing and rehabilitation of the existing roadway, installation of sidewalks, curb ramps, curbs and gutters, and installation of traffic striping and signage; and
WHEREAS, one change order was executed during this project; and WHEREAS, the construction of the project was completed on January 15, 2026; and WHEREAS, City staff has inspected the work and determined the project has been constructed in general conformance with the approved plans and specifications; and WHEREAS, the City desires to accept the A Street Roadway Improvements Project as complete.

NOW, THEREFORE, the City Council of the City of Arvin, hereby does resolve as follows:

1. The City Council accepts the work performed by Westrock General Engineering for the A Street Roadway Improvements Project as complete.

2. The City Council approves the change order for $83,923.63 for a total final project budget of $936,922.63.

3. The City Council authorizes the City Manager to execute the Notice of Completion and the City Clerk to file the Notice of Completion with the Kern County Recorder within fifteen (15) days of acceptance.

4. The City Manager is authorized to release the five percent (5%) retention to Westrock General Engineering within thirty-five (35) days after the filing of the Notice of Completion, provided no timely claims or liens are filed. ///
///
///

5.D.2
Attachment: Reso Work Completed A Street (A Street Notice of Completion)

Page 2 of 2 ends

A Street Notice of Completion
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 24th day of February 2026 by the following vote:

AYES:__________________________________________________ NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
Exhibit: Notice of Completion
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.D.2
Attachment: Reso Work Completed A Street (A Street Notice of Completion) Recording Requested By:

For the benefit of the

CITY OF ARVIN
When Recorded Mail to:

City of Arvin
City Clerk
200 Campus Drive
Arvin, CA 93203

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Arvin

3. The FULL ADDRESS of the OWNER is 200 Campus Drive, Arvin, CA 93203

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee. (if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names
N/A
Addresses
N/A

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names
N/A
Addresses
N/A

7. A work of improvement on the property hereinafter described was COMPLETED January 15, 2026

8. The work of improvement completed is described as follows: Roadway Improvements on A Street

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Westrock General Engineering

10. The street address of said property is: Between Olson Way and State Route 223

11. The property on which said work of improvement was completed is in the City of Arvin County of Kern, State of California, and is described as follows:

Resurfacing and rehabilitation of the existing roadway. Installation of sidewalks, curb ramps, curbs, gutters, traffic striping, and signage.

Date Jeff Jones, City Manager
Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Signature of Owner named in paragraph 2
Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Manager of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Jeff Jones, City Manager
SUBSCRIBED AND SWORN TO before me on
Cecilia Vela, City Clerk Revised 9/22/2003

5.D.3
Attachment: Notice of Completion (A Street Notice of Completion) Staff Report Arvin Chamber of Commerce Wildflower Festival 2026

Page 1 of 2 ends

CITY OF ARVIN
Staff Report
Meeting Date: February 24, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval of Special Event Application for the Arvin Chamber of Commerce Wildflower Festival to be Held at Smothermon Park on April 20, 2026 through April 27, 2025 (Event Dates April 25 - 26) with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin and the Arvin Police Department Including Private Security Guards, Insurance, Applicable Fees, ABC Daily License Requirements, and Police Department Personnel Costs of $5,031.18; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Chamber of Commerce.

BACKGROUND:

The Arvin Chamber of Commerce has submitted a Special Event Permit Application to hold the Arvin Wildflower Festival in Smothermon Park from April 20 through April 27, 2025 (Event dates April 25 – 26, 2025). The event will include music, carnival rides, booths, and local vendors. Alcohol will also be sold at this event.

Based on the anticipated attendance and nature of the event, the Police Department will require the event coordinators to provide 10 private security guards during the event. Additionally, 2 private security guards will be required during the setup period for this event. In addition to private security, the police department will also have 2 dedicated police officers on an overtime basis. The estimated overtime cost of $5,031.18 is due payable by the Arvin Chamber of Commerce to the City of Arvin prior to commencement of the event.

Should the officers’ time not be expended due to cancellation of the event, the full cost of the officers’ time will be reimbursed to the Arvin Chamber of Commerce. Any underestimated cost for the officers’ time will be due by the Arvin Chamber of Commerce to the City and any overestimated costs will be refunded by the City to the Arvin Chamber of Commerce, either which will be due within 30 days after the event.

In addition to the cost for police officers’ time, the deposit and fees for use of the Smothermon Park Pavilion and for electrical and water hook-up will apply and are due at least 28 calendar days prior to the event as stated in the Application and License Agreement for Use of City Building/Facility – Non-Profit Application. The Arvin Chamber of Commerce has provided a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents and volunteers as additional insured and includes commercial general liability and liquor legal liability coverage in the amount of $1,000,000 each occurrence and $2,000,000 in general aggregate.

5.E.1
Attachment: Staff Report - 2026 Arvin Chamber of Commerce Wildflower Festival_022426 (Arvin Wildflower Festival 2026) Staff Report Arvin Chamber of Commerce Wildflower Festival 2026

Page 2 of 2 ends

Special stipulations will be placed on the Alcoholic Beverage Control (ABC) Daily License, regulating the sale of alcohol during this event. The stipulations will include the hours alcohol can be sold, security requirements, and sales location requirements.

FINANCIAL IMPACT:

The estimated overtime cost for police services is $5,031.18, due payable by the Arvin Chamber of Commerce to the City of Arvin 28 calendar days prior to commencement of the event.

RECOMMENDATION:

Approval of Special Event Application for the Arvin Chamber of Commerce Wildflower Festival to be Held at Smothermon Park on April 20, 2026 through April 27, 2026 (Event Dates April 25 - 26) with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin and the Arvin Police Department Including Private Security Guards, Insurance, Applicable Fees, ABC Daily License Requirements and Police Department Personnel Costs of $5,031.18; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Chamber of Commerce.

ATTACHMENTS:

Special Event Permit Application
Application and License Agreement for Use of City Building/Facility Memorandum of Understanding between the City of Arvin & Arvin Chamber of Commerce Certificate of Liability Insurance

5.E.1
Attachment: Staff Report - 2026 Arvin Chamber of Commerce Wildflower Festival_022426 (Arvin Wildflower Festival 2026)

5.E.2
Attachment: Arvin Wildflower Festival Applications 2026_Redacted (Arvin Wildflower Festival 2026)

5.E.3
Attachment: Arvin Chamber COI_Redacted (Arvin Wildflower Festival 2026)

Page 1 of 7 ends

AGREEMENT NO. _________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding Agreement (this “Agreement”) is dated _____________________________, 2026 and is entered into by and between The Arvin Chamber of Commerce (“ARVIN C.O.C.”), on the one hand, and the City of Arvin (“CITY”), a California municipal corporation, on the other hand. ARVIN C.O.C. and CITY are collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, ARVIN C.O.C. is a local chamber of commerce located in the City of Arvin, California and the “Arvin Chamber of Commerce Wildflower Festival 2026” has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the event; and WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities; and
WHEREAS, ARVIN C.O.C. approached CITY and requested to provide the following special event for the community: Arvin Chamber of Commerce Wildflower Festival 2026 (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by ARVIN C.O.C.; b. All preparation and coordination of event activities to be completed by ARVIN C.O.C.;
c. The event is due to take place at the City of Arvin’s Smothermon Park with street coordinates of Meyer St, Bush St, Walnut Dr., and Fallbrook Ave.; d. A completed Special Event Permit Application and Application and License Agreement for Use of City Building/Facility submitted to the City Clerk; and WHEREAS, the CITY authorizes the Arvin C.O.C. to use of Smothermon Park for the Special Event. Actual costs for use of the park including deposit, fees, water & electrical hookup, and City Public Works and Police time and resources necessary to undertake the Special Event are due payable by Arvin C.O.C. to the CITY no later than twenty eight (28) calendar days prior to the Special Event. City Council approved the original proposal as well as the CITY’s participation at its February 24, 2026 Regular Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place from April 25, 2026 to April 26, 2026 with set-up commencing on April 20, 2026 and dismantling completed by April 27, 2026; and

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 2 of 7 ends

WHEREAS, the Parties agree that ARVIN C.O.C. will serve as the lead entity for the Special Event. The CITY, despite granting permission to use the venue, will not be responsible for providing any public funds, whether directly, indirectly, in cash, or in anything equivalent, to ARVIN C.O.C. for any purpose related to the Special Event.; and WHEREAS, ARVIN C.O.C. and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
i. ARVIN C.O.C. shall provide, at its sole cost and expense, all time, labor, personnel, materials, equipment, and other resources required for the Special Event, and shall have full responsibility for planning, coordinating, managing, supervising, and executing all actions necessary to conduct the Special Event, including, without limitation, the following: Conduct all setup, dismantling, and clean-up; and ii. Conduct all preparation and coordination of Special Event activities; and iii. Provide all equipment and materials; and
iv. Provide any and all other items required for completion of Special Event; and
Provide, at its sole cost and expense, all staff and/or volunteers necessary to conduct the Special Event, in addition to all City Public Works and Police Department labor, services, equipment, and resources required for the Special Event.

The CITY shall make such reasonable accommodations as it, in its sole and absolute discretion, deems appropriate to facilitate completion of the Special Event.

All actual costs associated with the use of Smothermon Park including, without limitation, deposits, rental or usage fees, water and electrical hookups, and all City Public Works and Police Department labor, services, equipment, and resources required for the Special Event, shall be the sole financial responsibility of ARVIN C.O.C. All such costs shall be paid in full by ARVIN C.O.C. no later than twenty‑eight (28) calendar days prior to the scheduled date of the Special Event.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. ARVIN C.O.C.’s Representations and Warranties. ARVIN C.O.C. represents and

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 3 of 7 ends

warrants as follows:
a. ARVIN C.O.C. has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by ARVIN C.O.C. and this Agreement constitutes a legal, valid and binding obligation of ARVIN C.O.C..
b. ARVIN C.O.C. has had a full and unhindered opportunity to consult with attorneys and other consultants of her own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to ARVIN C.O.C..

5. Release by ARVIN C.O.C.. ARVIN C.O.C., for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 4 of 7 ends

the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
ARVIN C.O.C.: Arvin Chamber of Commerce
PO Box 645
Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. ARVIN C.O.C.’s Insurance. ARVIN C.O.C., at its sole cost and expense, commencing on April 20, 2026 and through April 27, 2026 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by ARVIN C.O.C. of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14. Further, all such liability insurance shall include, but not be limited to, personal

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 5 of 7 ends

injury, blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. ARVIN C.O.C. shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of ARVIN C.O.C. herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, ARVIN C.O.C. and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to ARVIN C.O.C., its agents or employees taking any action related to the Special Event for any purpose.

Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of ARVIN C.O.C. herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by ARVIN C.O.C. shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, ARVIN C.O.C.’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, ARVIN C.O.C. COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS,

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 6 of 7 ends

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS

RELATED TO OR ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER ARVIN C.O.C. TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. ARVIN C.O.C. SHALL PAY FOR, DEFEND (WITH AN ATTORNEY REASONABLY

APPROVED BY CITY), INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND

FROM ANY REAL OR ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT; PROVIDED, HOWEVER (AND THOUGH ARVIN C.O.C. SHALL IN ALL CASES

ACCEPT ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN

WHICH CITY IS NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING

ANY ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY, DEFEND CITY AS PROVIDED HEREIN), ARVIN C.O.C., ITS OFFICERS,

DIRECTORS, AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH

DAMAGE OR LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF

PERSONS OR DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON

OCCURRING FROM AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE

WHATSOEVER RELATED TO THE SPECIAL EVENT TO THE EXTENT AND IN THE

PROPORTION THAT THE SAME IS ULTIMATELY DETERMINED TO BE

ATTRIBUTABLE TO THE WILLFUL NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND SAVE ARVIN C.O.C. HARMLESS AGAINST

AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS,

INVESTIGATION COSTS AND COURT COSTS AND ALL OTHER COSTS, EXPENSES

AND LIABILITIES INCURRED BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL

INDEMNITY OBLIGATIONS UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

ARVIN C.O.C.’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 7 of 7 ends

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively, one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: ARVIN CHAMBER OF COMMERCE
(ARVIN C.O.C.)
By:

Print name:

Print Title:

5.E.4
Attachment: MOU Arvin Chamber of Commerce Wildflower Festival 2026_022426_DRAFT (Arvin Wildflower Festival 2026)

Page 1 of 2 ends

Staff Report re Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the City Manager Position

CITY OF ARVIN
Staff Report
Meeting Date: February 24, 2026
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
SUBJECT: Approval of a Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the City Manager Position BACKGROUND:

The City of Arvin requires the services of an executive search firm to conduct a comprehensive recruitment for the City Manager position. Bob Murray & Associates submitted a proposal outlining their qualifications, experience, methodology, and pricing structure. The firm specializes exclusively in public-sector executive recruitment and has over 34 years of experience with more than 2,100 successful placements.

Their proposal highlights their deep experience placing City Managers throughout California and across the country, as well as their understanding of the unique dynamics of working directly for an elected governing body.

Candidate Engagement & Diversity Outreach
The firm emphasizes direct outreach to high-performing candidates who may not be actively job-seeking and has a demonstrated record of attracting diverse candidate pools.

Timeline
Bob Murray & Associates anticipates completing the full search within 3 to 4 months following initial meetings with City representatives.

Fees & Not-to-Exceed Amount
The proposal includes an all-inclusive base fee of $29,000 for professional services. This fee includes recruitment design, brochure creation, advertising, administrative support, background checks, and two days of on-site meetings. Optional services are available for additional cost, such as extra stakeholder meetings, additional on-site days, or online surveys, ranging from $250 to $1,500 each. To accommodate potential optional services and reimbursable expenses (e.g., travel for additional in-person meetings), staff recommends approving a not to exceed amount of $35,000.

5.F.1
Attachment: Staff Report - PSA Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray

Page 2 of 2 ends

Staff Report re Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the City Manager Position
STAFF RECOMMENDATION:

It is recommended that the City Council:

1. Approve a Professional Services Agreement with Bob Murray & Associates to conduct the recruitment process for the City Manager position in an amount not to exceed $35,000.

2. Authorize the Mayor to execute all related documents.

3. Approve the allocation of City budget reserve funds to support the cost of professional services and associated reimbursable expenses.

FINANCIAL IMPACT:

Approval of the Professional Services Agreement will authorize an expenditure not to exceed $35,000, to be funded from the City’s budget reserves. The Agreement includes a base fee of $29,000, with an additional $6,000 allocated for optional services and contingencies.

ATTACHMENTS:

Attachment A: Professional Services Agreement – Bob Murray & Associates

5.F.1
Attachment: Staff Report - PSA Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray

Page 1 of 12 ends

AGREEMENT NO. Click here to enter text.

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF ARVIN AND
GVP VENTURES, INC., DBA BOB MURRAY AND ASSOCIATES

FOR EXECUTIVE RECRUITMENT FOR THE POSITION OF CITY MANAGER THIS AGREEMENT is entered into this 24th day of February, 2026, by and between the CITY OF ARVIN, a municipal corporation and general law city (“CITY”) and GVP Ventures, Inc., dba Bob Murray & Associates, a California corporation (“CONSULTANT”). CITY and CONSULTANT may be referred to, individually or collectively, as “party” or “parties."

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed thirty five thousand dollars ($35,000.00) for CONSULTANT’s services.

CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “A,” which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.

B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “A”) the tasks performed, the percentage of the task completed during the billing period, the

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 2 of 12 ends

cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.

5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over $35,000.00 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder.

Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

8. TERM. The term of this Agreement will be from February 24, 2026 to June 30, 2026.

Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 16.

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 3 of 12 ends

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions.

12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 4 of 12 ends

consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT'’ own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.

17. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work.

Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 5 of 12 ends

information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will hold harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT will indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorneys’ fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 6 of 12 ends

manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities.

CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 7 of 12 ends

made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the Assistant City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 8 of 12 ends

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Yasmin Beers Attention: Mayor Olivia Calderon Bob Murray & Associates City of Arvin
1544 Eureka Road, Suite 180 200 Campus Drive
Roseville, CA 95661 Arvin, CA 93203
916.784.9080 661.854.3134
[email protected]
With a copy to: Stephanie Gutierrez, City
Attorney
Burke, Williams & Sorensen LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507-2479
Phone: 951.801.6623
Email:[email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 9 of 12 ends

29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Kern County.

31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are one (1) attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment.

CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.

36. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority,

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 10 of 12 ends

the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[SIGNATURES ON NEXT PAGE]

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 11 of 12 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
“CONSULTANT”
Bob Murray and Associates
By: ____________________________
[name/title]
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Olivia Calderón, Mayor
Date: ____________________________
By: ____________________________
[name/title]
Date: ___________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates City of Arvin
Agreement No. enter no.

Bob Murray & Associates

Page 12 of 12 ends

EXHIBIT “A”

EXECUTIVE RECRUITMENT FOR THE POSITION OF CITY

MANAGER ON BEHALF OF THE CITY OF ARVIN

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates A Proposal to Conduct an Executive Recruitment
for the Position of CITY MANAGER
on behalf of
1544 Eureka Road, Suite 180
Roseville, CA 95661
(916) 784-9080
(916) 784-1985 fax

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Mayor Olivia Calderon and
Members of the City Council
City of Arvin
200 Campus Drive.

Arvin, CA 93203
Bob Murray & Associates is pleased to submit a proposal to conduct the City Manager recruitment for the City of Arvin. The following details our unique qualifications and describes our systematic—yet flexible—method of identifying, recruiting, and screening outstanding candidates on your behalf. Bob Murray & Associates is proud to offer straightforward, all-in pricing, eliminating surprises and making the experience simple and stress-free. This proposal includes information on our proven process, a timeline, and a guarantee.

As the premier public sector executive search firm specializing in positions that report directly to elected boards/councils, we understand the unique dynamics, high expectations, and political acumen required of leaders in these critical roles. We don’t just fill positions—we ensure the candidates we present to City of Arvin are well-aligned with your organization’s goals, values, and culture. Our team is composed of experienced executive recruiters and former public-sector executives—professionals who are passionate about public service and attuned to current trends in government leadership. With over 34 years of experience and a network of more than 40,000 professionals and organizations, we’ve built a strong reputation for delivering exceptional candidates and achieving repeat success with our clients.

Bob Murray & Associates recognizes that we work at the pleasure of the City Council and our job is to facilitate the Council in finding the City’s next City Manager.

Our best practice is to establish a strong partnership with the Council, to ensure the placement of a City Manager who is ideally suited to its needs. In developing this collaborative approach, we will seek the opportunity to meet with the council members individually to discuss their expectations for the City’s new City Manager.

The feedback received from the council members will be essential in providing guidance when recruiting and screening candidates for the position.

Current and recent recruitments we have completed similar in scope to your upcoming search include the following:

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates 2025
Monterey, CA (City Manager) – current
Santa Rosa, CA (City Manager)– current
Cathedral City, CA (City Manager) – current
Eugene, OR (City Manager) – current
Hanford, CA (City Manager) – current
Apple Valley, CA (Town Manager)
Hayward, CA (City Manager)
Davis, CA (City Manager)
Live Oak, CA (City Manager)
Oakdale, CA (City Manager)
Fowler, CA (City Manager)
Louisville, CO (City Manager)
2024
Vernon, CA (City Administrator)
Folsom, CA (City Manager)
Murrieta, CA (City Manager)
Aliso Viejo, CA (City Manager)
Manhattan Beach, CA (City Manager)
Emeryville, CA (City Manager)
Reno, NV (City Manager)
Clovis, CA (City Manager)
Clayton, CA (City Manager)
Vancouver, WA (City Manager)
Orinda, CA (City Manager)
Pinole, CA (City Manager)
Novato, CA (City Manager)
Saratoga, CA (City Manager)
Sparks, NV (City Manager)
Salinas, CA (City Manager)
Pacific Grove, CA (City Manager)
2023
Auburn, CA (City Manager)
Desert Hot Springs, CA (City Manager)
Downey, CA (City Manager)
Merced, CA (City Manager)
Moraga, CA (City Manager)
Pacific Grove, CA (Interim City Manager)
Piedmont, CA (City Administrator)
Rio Vista, CA (City Manager)
San Bruno, CA (City Manager)
San Marino, CA (City Manager)

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates San Rafael, CA (City Manager)
San Ramon, CA (City Manager)
Santa Clara, CA (City Manager)
South Gate, CA (City Manager)
Ventura, CA (City Manager)
Winters, CA (City Manager)
Yountville, CA (Town Manager)
We work as a team on every search at Bob Murray & Associates. Your Project Lead would be Yasmin Beers, Stacey Stevenson, Stephanie Dietz, Adele Fresé, or Jeff Mori who would not only direct and supervise the project team from beginning to end but also serve as the Recruiter for the project as well.

To learn first-hand about the quality of our services and why the majority of our engagements come from repeat and referred clients, we invite you to contact the references listed on page 15 of the attached proposal.

We look forward to your favorable consideration of our qualifications. Please do not hesitate to contact us at (916) 784-9080 with any questions.

Sincerely,
Valerie Gaeta Phillips
President, Bob Murray & Associates

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates

TABLE OF CONTENTS
THE RECRUITMENT PROCESS ........................................................................2 STEP 1 DEVELOP THE CANDIDATE PROFILE........................................................ 2 STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS ........................ 3 Reaching Diverse Candidates...................................................................... 4 STEP 3 RECRUIT CANDIDATES ............................................................................ 4 STEP 4 SCREEN CANDIDATES............................................................................. 5 STEP 5 CONDUCT PRELIMINARY INTERVIEWS...................................................... 5 STEP 6 SEARCH PUBLIC RECORDS...................................................................... 5 STEP 7 MAKE RECOMMENDATIONS ................................................................... 5 STEP 8 FACILITATE FINAL INTERVIEWS ................................................................ 6 STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS ............................. 6 STEP 10 ASSIST IN NEGOTIATIONS..................................................................... 7 COMPLETE ADMINISTRATIVE ASSISTANCE ................................................7 COSTS AND GUARANTEE ..............................................................................8 PROFESSIONAL FEE AND EXPENSES ................................................................... 8 Optional Services ........................................................................................... 8 GUARANTEE....................................................................................................... 9 RECRUITMENT SCHEDULE .......................................................................... 10 FIRM PROFILE ................................................................................................ 11 REFERENCES ................................................................................................. 16

THE RECRUITMENT PROCESS
Bob Murray & Associates’ recruiters are specialists in finding positive placements and providing security and fairness to candidates and clients while ensuring the integrity of the search process. Outlined below are the steps in our proven recruitment process, refined through our 34+ years of experience in executive recruiting.

STEP 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of Arvin’s needs will be key to a successful search. Yasmin Beers, Stacey Stevenson, Stephanie Dietz, Adele Fresé, or Jeff Mori will meet virtually with the City of Arvin and key stakeholders to learn as much as possible about the ideal candidate for the City Manager position. Key stakeholders often include:
• Council/Board Members – up to five virtual one-on-one meetings with the Recruiter
• Internal Stakeholders (e.g. Department Heads) – up to two virtual group meetings with the Recruiter
• External Stakeholders (e.g. Chamber of Commerce, Community Groups) – one virtual one-on-one or group meetings with the Recruiter Internal and External Stakeholders

We find that many of our clients value a recruitment process that opens the opportunity for employees, community members, business leaders, and organization representatives to provide input regarding the ideal candidate. Our recruiters are skilled in virtually facilitating group staff meetings, forums for the business community, and/or town hall meetings that provide for equitable involvement from a variety of constituencies.

If the City of Arvin desires, we will work with the City of Arvin to create a customized virtual community and/or staff input process. Please note: Virtual facilitation of stakeholder meetings is included in the professional fee. On-site Recruiter facilitation is available for an additional fee – please refer to “Costs and Guarantee” on page 7 for pricing information.

Online Stakeholder Surveys

Sometimes clients are seeking input from a wider range of stakeholders—such as community members, business leaders, and organization representatives—online surveys are ideal to solicit input regarding qualities of the ideal candidate. Our experienced recruiters excel at crafting targeted, thoughtful, open-ended questions and can design a customized survey, providing a link for easy sharing on your website.

After closing, your dedicated Recruitment Coordinator will send you the survey

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Bob Murray & Associates Proposal for the City of Arvin Page 5 response data for your review and analysis. Online Surveys are available at an additional nominal cost under Optional Services (please refer to page 8).

We want to become familiar with the values and culture of the organization, as well as to understand the current and future issues, challenges, and opportunities in the City of Arvin.

Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will review and help define the City’s wish-list regarding the ideal candidate’s personality, management style, knowledge, skills, and abilities and will work with the City to identify expectations regarding education and experience. The City of Arvin and Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will discuss compensation, benefits, and other key information necessary to ensure that outstanding candidates are attracted to this opportunity. The profile we develop together at this stage will drive subsequent recruitment efforts.

STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori and your dedicated Recruitment Coordinator will use the candidate profile developed with the City of Arvin to create a professional recruitment brochure, with the assistance of our professional graphic designer. The four-page, full-color brochure will describe the community, organization, position, ideal candidate, and compensation and will include pictures provided by the City of Arvin that you feel best represent your organization and your community.

Upon your approval, Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will send the brochure by email (and postal mail if desired) to a targeted audience, personally inviting potential candidates to apply for the City Manager position. We will also place the recruitment brochure on our website, which attracts over 11,000 unique hits weekly and is a trusted resource for candidates seeking executive and professional positions. Two sample brochures are included in this proposal package for your reference.

Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will also design an effective advertising campaign appropriate for the City Manager recruitment. Our broadest outreach comes through our active social media involvement on LinkedIn as well as our monthly newsletter where upcoming and current positions are featured. Sources such as Western City Magazine, PublicCEO, and the Careers in Government website will be used to reach an extensive local government audience, while position-specific postings will be chosen to attract candidates who have built their careers in and are committed to the City Management field.

International City/County Management Association
Arvin Management Foundation
League of California Cities
Engaging Local Government Leaders Job Board
League of Women in Government
Bob Murray & Associates does not typically place ads with job aggregators or general job posting sites such as CareerBuilder, Monster, or Indeed, as we have found that the broad reach of these sites does not necessarily lead to quality candidates for executive and professional positions.

Reaching Diverse Candidates
Bob Murray & Associates, a woman- and minority-owned business, is proud of its commitment to attracting and placing diverse candidates. Nearly 50% of our last 100 placements were women; Hispanic placements 25%; African American placements 13%; Asian placements 21%; and Native American placements at 1%. Not only do we place advertisements with websites designed to attract minority and female candidates, but our President, Valerie Phillips, is a member herself of many diversity-focused organizations including the Local Government Hispanic Network, the League of Women in Government, the Professional Women’s Network, Mexican Professionals, and Women Leading Government. She networks frequently with fellow members to gain insight into which potential candidates are leaders in their field.

Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will seek to reach candidates in communities and organizations with demographic profiles and populations served like that of the City of Arvin, to maximize the potential for individuals from a wide variety of backgrounds, cultures, and life experiences to be considered for the City Manager position.

STEP 3 RECRUIT CANDIDATES
The strongest candidates are often those who are successful and content in their current positions and need to be sold on a new opportunity. Our extensive network of contacts, developed through over 2,100 successful placements, is a primary source for identifying and obtaining referrals for these candidates. Our in-house database of 40,000 current and former executive and professional candidates is a valuable resource that can only be built over time—time that we have invested into perfecting our process for finding the right candidates for our clients. Our aggressive outreach efforts are focused on phone calls to personally invite potential applicants, answer questions, and allay any reservations, and these efforts are essential to the success of the City Manager recruitment.

Following the closing date for the recruitment, Ms. Beers, Ms Stevenson, Ms. Dietz, Ms.

Fresé, or Mr. Mori will screen all resumes we have received, using the criteria established in the candidate profile as a basis upon which to narrow the field of candidates. Internal candidates receive sensitive consideration, and Ms. Beers, Ms Stevenson, Ms. Dietz, Ms.

Fresé, or Mr. Mori will discuss with the City of Arvin how the City wishes to proceed with these candidates.

STEP 5 CONDUCT PRELIMINARY INTERVIEWS
Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will personally interview the top 10 to 15 candidates from the resume screening, with the goal of determining which candidates have the greatest potential to succeed in your organization. To reduce travel-related expenses to our clients and increase efficiency in the search process, these interviews are typically conducted via Zoom, Teams, or other convenient videoconferencing applications.

STEP 6 SEARCH PUBLIC RECORDS
Under the direction of Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori, your dedicated Recruitment Coordinator will conduct a review of published print and online articles for each recommended candidate. Sources include Lexis-Nexis™, Google, social media, and our contacts in the field. This will alert Ms. Beers, Ms Stevenson, Ms.

Dietz, Ms. Fresé, or Mr. Mori to any further detailed inquiries we may need to make before our recommendations are finalized.

STEP 7 MAKE RECOMMENDATIONS
Based on our findings during the preliminary interview process, Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will meet with the City of Arvin virtually or on site to share the complete applicant list and recommend a limited number of candidates for your further consideration. Ms. Beers, Ms Stevenson, Ms. Dietz, Ms.

Fresé, or Mr. Mori will make specific recommendations and will help facilitate discussions regarding the candidate pool, but the final determination of interviewees will be up to you.

We typically recommend 6-8 candidates that we feel best match your expectations and prepare a detailed report on each candidate. This virtual “Recommended Finalist” eBook is provided to each member of the decision-making body and includes:

Candidate list with Recommended Finalists identified in Group 1 and Group 2 (primary and secondary recommendations), as well as Internal candidates

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Bob Murray & Associates Proposal for the City of Arvin Page 5 Summary of experience and education for each Recommended Finalist candidate
Complete cover letter and resume for each Recommended Finalist candidate List of Other Applicants (those who did not meet minimum qualifications or were otherwise unsuitable, based on our screening process)
Bob Murray & Associates maintains all search records for a period of seven (7) years following each recruitment, and we are happy to forward cover letters and resumes for each applicant by postal mail or email as soon as the recruitment closes to new applications.

STEP 8 FACILITATE PANEL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview process that objectively assesses the qualifications of each candidate. We will work with the City of Arvin to craft and implement an interview approach that fits your needs. This may include panel and/or individual interviews by the City of Arvin; key stakeholders, community/employee interview panels; writing and presentation samples; meet-andgreets; or other specialized process elements Ms. Beers, Ms Stevenson, Ms. Dietz, Ms.

Fresé, or Mr. Mori helps the City of Arvin to design.

Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will be present on-site during the panel interviews to facilitate as necessary during the process and to guide discussion to consensus regarding final candidates. Bound interview books will be provided for each interview panel member containing:

Recruitment brochure with candidate profile
Interview schedule
Suggested interview questions
Experience summary, cover letter, resume, and rating form for each candidate
Ranking forms for use during the panel interview process We will work closely with your staff to coordinate and schedule interviews. Our goal is to ensure that each candidate has a positive experience, as the way the entire process is conducted will influence the final candidates’ perception of your organization.

STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS
Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori and your Recruitment Coordinator will conduct detailed reference checks for up to two (2) final candidates.

To gain an accurate and honest appraisal of the candidates’ strengths and weaknesses, we will talk candidly with people who have direct knowledge of their work and management style. In addition to gaining a 360-degree view of candidates from the

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Bob Murray & Associates Proposal for the City of Arvin Page 6 perspective of their supervisors, subordinates and peers for the past several years, we will make a point of speaking confidentially to individuals who may have further insight into a candidate’s abilities but who may not be on their preferred list of contacts.

Your Recruitment Coordinator will work with the two (2) final candidates and our professional backgrounding firm, HireRight, to conduct credit, civil litigation, and motor vehicle record checks and verify candidates’ degrees.

STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your representative during this process. Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori know what other organizations have done to put deals together with great candidates and what the current market is like for City Manager positions in organizations like the City of Arvin’s. Your Recruiter will be available to advise you regarding current approaches to difficult issues, such as housing and relocation. We will represent your interests and advise the chosen candidate and you regarding salary, benefits, and employment agreements, with the goal of putting together a deal that results in the appointment of your chosen candidate. With our proven experience and vested interest in a positive outcome, we can turn a very difficult aspect of the recruitment into one that is straightforward and agreeable for all parties involved.

COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates alike noting our prompt, considerate, accurate, and professional service during the search process. Throughout the recruitment, in time intervals that suit the City of Arvin, we will provide you with updates on the status of the search and attend to all administrative details on your behalf.

Candidates receive immediate acknowledgement of their applications, as well as personal phone calls and/or emails (as appropriate) advising them of their status at each critical point in the recruitment. Candidates who receive preliminary or final interviews and are not chosen to move forward in the interview process will receive personal calls from Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori on behalf of the City of Arvin.

It is our internal company standard that all inquiries from clients and candidates receive a response within the same business day whenever possible, and certainly within 24 hours if the inquiry is received during the work week. Ms. Beers, Ms Stevenson, Ms.

Dietz, Ms. Fresé, or Mr. Mori will be available to the City of Arvin by office phone, cell phone, and email at any time to ensure a smooth and stress-free recruitment process.

COSTS AND GUARANTEE

PROFESSIONAL FEE AND EXPENSES
The all-inclusive professional services fee for conducting the City Manager recruitment on behalf of the City of Arvin is $29,000. Services provided for in this fee consist of all steps outlined in this proposal, including design and distribution of the recruitment brochure, advertising, marketing and promotion, administrative support, public records research, comprehensive background reporting on the final candidates, postage, technology, and two days of on-site meetings. This proposal is valid for 60 days from the date of the proposal.

Optional Services are listed below and are in addition to the professional services fee.

Expense reimbursement for Consultant travel related to additional on-site meeting days is billed at the actual rate (airfare/mileage, lodging) and is the responsibility of the City of Arvin.

The professional fee does not limit the amount of time invested by Bob Murray & Associates in promoting a successful outcome for this project. In fact, our mission for this project is to ensure we assist in identifying the right candidate for the City of Arvin.

Therefore, Ms. Beers, Ms Stevenson, Ms. Dietz, Ms. Fresé, or Mr. Mori will contact the City at the first anniversary of the placement to confirm an effective transition has occurred.

Optional Services
Additional virtual stakeholder meetings: $250/meeting
Additional on-site meeting days: $1,500/day/Consultant, plus travel expenses Online Surveys: $500/each (includes preparing recommended questions, preparing and sharing the survey link, closing the survey, and sending the survey response data for your review and analysis
Additional background checks: $300/candidate
Additional reference checks: $500/candidate
Additional hires: $9,000/candidate

GUARANTEE
In the event a candidate recommended by our firm resigns or is terminated within the first 12 months of employment, Bob Murray & Associates will provide the City of Arvin with professional services to secure a replacement. Services will be provided at no cost, aside from the following reimbursable expenses incurred on the City of Arvin’s behalf during the new search:

Brochure design and distribution ($695 reprint only, $1,275 edit/reflow/reprint)(if needed)
Advertising actual costs (estimated at $2,975)
Public records search for all new candidates ($500)
Background Checks ($300/candidate)
Reference Checks ($500/candidate)
Consultant travel reimbursement (if travel is needed)
Plus any applicable Optional Services, if desired
In the event that a placement is not made from the initial recruitment, Bob Murray & Associates will provide professional services to conduct one additional recruitment.

Services will be provided at no cost. However, the City of Arvin will be responsible for the reimbursable expenses as noted above.

We are confident in our ability to recruit outstanding candidates and do not expect the City to find it necessary to exercise this provision of our proposal.

RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed professional services agreement or other written, authorized notification. A full search can be completed in 13-16 weeks from the date of initial meetings with our client.

The final recruitment schedule will be determined in collaboration with City of Arvin. A typical timeline of tasks and events is included here for reference.

FIRM PROFILE

OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services. We have a team of seventeen (17):

Bob Murray, Founder
Valerie Gaeta Phillips, President
Gary Phillips, Executive Vice President
Joel Bryden, Vice President
Yasmin Beers, Senior Executive Recruiter
Adele Fresé, Senior Executive Recruiter
Stacy Stevenson, Senior Executive Recruiter
Jon Lewis, Executive Recruiter
Stephanie Dietz, Executive Recruiter
Melanie Richardson, Executive Recruiter
Jeff Mori, Executive Recruiter
Michael Ishii, Executive Recruiter
Ian Schmutzler, Executive Recruiter
Alexandria Kopack, Recruitment and Operations Manager
Kathy Lolas, Senior Recruitment Coordinator
Grace Marshall, Senior Recruitment Coordinator
Steph Souza, Recruitment Coordinator
Please see your lead recruiter’s biography below:

YASMIN BEERS, EXECUTIVE VICE PRESIDENT & EXECUTIVE RECRUITER Yasmin Beers brings over 33 years of municipal government experience to Bob Murray and Associates. Yasmin retired as the City Manager for Glendale with a population of over 200,000. She served as Chief Executive Officer overseeing close to 2,000 employees serving in Police, Fire, Public Works, Parks, Community Development, Library Arts & Culture, Innovation Performance & Audit, and Water & Power to name a few.

Yasmin’s three decades of experience in public service brings extensive background in public sector finance, human resources management, contract negotiations, strategic planning & organizational leadership, policy development, emergency response & planning, team building and performance improvement. Throughout her career, Yasmin has had a great deal of experience in recruiting, selecting and hiring employees for executive and management level positions with a focus on the organizational needs and culture.

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Bob Murray & Associates Proposal for the City of Arvin Page 11 Yasmin currently serves on the Glendale Memorial Hospital Community Board of Directors and the Advisory Board for Village Christian School. Yasmin is a past member of Soroptimist International of Glendale where she served as President in 1999/2000.

She is a past board member of Glendale Healthy Kids, Salvation Army and the American Red Cross. In 2011 the Glendale Chamber of Commerce recognized Yasmin as Woman of the Year; in 2013 she was the recipient of The Armenian American Woman of Excellence Award; in 2014 Yasmin was recognized by the Glendale Educational Foundation for her distinguished service and philanthropic efforts; in 2015, YWCA awarded Yasmin with the Heart & Excellence Award; in 2017, she was recognized by Business Life Magazine as a Women Achiever; and in 2018 the California State Senate recognized Yasmin as one of the Woman of the Year, each a tribute to her core values that represent her civic responsibilities, volunteerism and community service.

Yasmin has a Bachelor of Arts degree in Political Science from California State University, Northridge and a Master’s degree in Organizational Leadership from Woodbury University.

ADELE FRESÉ, SENIOR EXECUTIVE RECRUITER

Adele Fresé brings 27 years of local government experience to Bob Murray & Associates, having retired as Chief of Police in Salinas, CA prior to joining the firm in 2021. Adele began her public service career in 1985 as an active-duty member of the United States Marine Corps before serving the City of Corpus Christi for 20 years.

Adele has extensive experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

During her 7 years as a Chief of Police, Adele exercised strong leadership and implemented monumental changes leading to the diversification of her agency’s sworn staff. Adele’s commitment to collaboration with the public and law enforcement agencies earned her the Partner of the Year Award from Homeland Security Investigations, and her Department the Community Policing Award from the Community Policing Institute of California.

Adele received her Bachelor of Science degree in Criminal Justice Administration from California State University at Hayward, and a minor degree in Sociology. She earned a Master of Science in Public Safety, completed the Senior Executives in State and Local Government program at the Harvard Kennedy School, and PERF’s Senior Management Institute for Police. She is a Texas Certified Public Manager.

STACEY STEVENSON, SENIOR EXECUTIVE RECRUITER

In Ms. Stevenson’s 32 years of service in municipal government, she worked for the California cities of San Diego, National City, and Murrieta. Ms. Stevenson began her professional career in City of San Diego as a Personnel Analyst and went on to work in the Personnel, Metropolitan Wastewater, Engineering, and Contracting departments; as well as the City Manager’s office, progressing from Analyst to Deputy Director. She also assumed special projects such as the creation and opening of the City’s neighborhood service centers and Liaison to the City Council.

From San Diego she joined the City of National City where she served as the Director of Human Resources, the Director of Administrative Services, and Deputy City Manager.

She oversaw Community Services, Finance, Human Resources, and Information Technology; and managed special projects such as the balloting and passage of the City’s local sales tax and the implementation of a new payroll module.

In the City of Murrieta, Ms. Stevenson served as Administrative Services Director and Deputy City Manager, again overseeing Community Services, Finance, Human Resources, and Information Technology, and managing special projects. Ms. Stevenson has also served as a commissioner on both the Child Care and Civil Service Commissions for the City of Chula Vista.

Ms. Stevenson holds a Bachelor’s degree in Industrial Organizational Psychology as well as a Master of Business Administration degree with an emphasis in Human Resource Management.

STEPHANIE DIETZ, EXECUTIVE RECRUITER
Stephanie Dietz brings over 20 years of municipal and public agency experience to Bob Murray and Associates. Stephanie retired as the City Manager for the City of Merced, a City with a population of nearly 100,000 and the newest University of California campus. She served as the Chief Executive Officer overseeing more than 500 employees who provided services within the areas of Police, Fire, Development and Inspection Services, Engineering, Public Works, Parks & Recreation, Arts & Culture, Housing, and the Office of Neighborhood Safety.

For 20 years, Stephanie garnered experience across city and county governments, along with the University of California, specializing in public finance and budgeting, human resources, labor relations, strategic planning, public safety, water management, redistricting, and leading city-initiated sales tax and charter ballot initiatives. Her professional career saw great success, with projects that included the construction of a

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates Bob Murray & Associates Proposal for the City of Arvin Page 13 new municipal airport terminal, the award of several state and federal grants to construct 850 affordable housing units, and the annexation of UC Merced. Throughout her professional career, she has been responsible for recruiting and retaining executivelevel leaders who reflect the culture of their communities while fostering a spirit of innovation.

Stephanie serves on the Merced Irrigation District Board, on the Merced College Foundation Board, and as an Advisory Board Member for the Central California Small Business Development Center. In 2023, Stephanie was recognized by the California State Assembly as Woman of the Year for her innovative solutions in affordable housing and transportation and her pioneering spirit as the first female City Manager for the City of Merced. Stephanie also volunteers on the boards of several local non-profits that support youth sports and local FFA chapters, ensuring students have the community support needed to be successful.

Stephanie holds a Bachelor of Arts in Liberal Arts with a Minor in Mathematics from California State University, Fresno, and a Master of Arts in English from National University.

JEFF MORI, EXECUTIVE RECRUITER
Jeff Mori has 31 years of local government experience he brings to Bob Murray and Associates, having retired as the Vancouver, WA Chief of Police in October 2024.

Jeff started his career at the Washington County Sheriff’s Office in Hillsboro, OR, finishing his tenure as the Undersheriff. He joined the Vancouver Police Department in 2019.

He has significant experience working and collaborating with a variety of government and public stakeholders. Jeff develops strong relationships and assists others in reaching their full potential and goals.

Whether working as a government executive, volunteer sports coach, or professional instructor, Jeff quickly recognizes talent. He understands the importance of providing meaningful feedback and helping people navigate complex processes.

Jeff is a graduate of the FBI National Academy, Harvard Kennedy School’s Senior State and Local Executives program, and PERF’s Senior Management Institute for Police. He obtained his Bachelor of Science Degree from Oregon State University. He and his wife reside in southwest Washington State, and have three adult children.

CORPORATION

Bob Murray & Associates was founded in May 2000 and operated under the corporation name MBN Services, Inc. until June 2014; our new corporation name is GVP Ventures, Inc., incorporated in California in 2014. Contact information for the corporation and the firm is as follows:

GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste. 180
Roseville, CA 95661
(916) 784-9080
[email protected]
Our corporation and firm are financially sound (and have been so since 2000), with documentation from our accountant available to your organization prior to final execution of a professional service agreement. We have never been involved in any litigation, aside from our personnel serving as expert witnesses when called to do so.

PROFESSIONAL ASSOCIATIONS
Our firm, represented by either our President or our Executive Vice President, are involved in the following organizations to remain engaged with current and future issues relevant to the work we conduct on behalf of clients like City of Arvin:

California Special Districts Association
Arvin Management Foundation (CCMF)
Engaging Local Government Leaders (ELGL)
International City/County Management Association (ICMA) International Network of Asian Public Administrators (I-NAPA) League of California Cities
League of Women in Government
Municipal Management Association of Northern California (MMANC) Municipal Management Association of Southern California (MMASC) National Forum for Black Public Administrators (NFBPA)
Members of our leadership team not only attend events sponsored by these associations but are also frequently called upon to serve as panel members and to provide specialized lectures regarding industry-specific issues. Recent and upcoming speaking engagements and trainings provided by our staff include:
“Role of the Chief” class, annually presented by Jon Lewis on behalf of the California Police Chiefs Association;
MMANC and MMASC annual mock interviews;
Annual League of California Cities Booth; and
Annual League of California Cities City Manager’s Conference (City Manager hosted event).

REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches.

Clients for whom Bob Murray & Associates has recently conducted similar searches are listed below:

CLIENT: City of Murrieta
POSITION: City Manager
REFERENCE: Ms. Kim Summers, Former City Manager
(960) 900-6020
Rosa Vega, Assistant to the City Manager
(951) 461-6010

CLIENT: Town of Apple Valley, CA
POSITION: Director of Planning
POSITION: Director of Finance
POSITION: Town Manager
REFERENCE: Ms. Kristine Shoup, Human Resources Manager
(760) 240-7052

CLIENT: City of Hayward, CA
POSITION: City Manager
REFERENCE: Mayor Mark Salinas
(510) 583-4593

We appreciate the City of Arvin’s consideration of our proposal and look forward to working with you.

5.F.2
Attachment: PSA - Bob Murray and Assoc for City Manager Exec Recruitment_022426 (PSA - GVP Ventures, Inc. DBA Bob Murray & Associates

Page 1 of 2 ends

Staff Report re Second Amendment to the City Manager Employment Agreement

CITY OF ARVIN
Staff Report
Meeting Date: February 24, 2026
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
SUBJECT: Second Amendment to the City Manager Employment Agreement BACKGROUND:

Jeff Jones has served the City in various executive capacities, beginning as Finance Director in 2017. He subsequently assumed the role of Interim City Manager in 2021 while continuing to oversee Finance. In March 2022, the City Council approved an agreement formally appointing him to serve concurrently as City Manager and Finance Director.

On October 31, 2025, the City Council determined that the City Manager and Finance Director roles should be separated. At that meeting, the Council appointed Mr. Jones as City Manager exclusively and directed staff to update his employment agreement accordingly. The First Amendment to his agreement was approved on November 17, 2025 to reflect this change.

The City Council now wishes to extend the term of the existing employment agreement to ensure leadership stability while the City proceeds with an executive recruitment process for the position of City Manager.

ANALYSIS:

The proposed Second Amendment updates Section 5 (Term) of Agreement No. 2022-02 to extend Mr. Jones’s appointment as City Manager through July 22, 2026. No other substantive changes are proposed. All other terms and conditions of the existing employment agreement remain in full force and effect.

This extension provides continuity of executive leadership during the recruitment and transition period, ensuring uninterrupted management of City operations and ongoing initiatives.

STAFF RECOMMENDATION:

Staff recommends that the City Council approve the Second Amendment to Agreement No. 2022‑02, extending the term of the City Manager’s Employment Agreement through July 22, 2026, and authorize the Mayor to execute the amendment.

5.G.1
Attachment: Staff Report - Second Amendment to the City Manager Employment Agreement - Jeff Jones_022426 (Second Amendment to City

Page 2 of 2 ends

Staff Report re Second Amendment to the City Manager Employment Agreement FINANCIAL IMPACT:

There is no fiscal impact associated with this amendment beyond what has already been budgeted for the City Manager position.

ATTACHMENTS:

A. Second Amendment to Agreement No. 2022-02
B. Agreement No. 2022-02

5.G.1
Attachment: Staff Report - Second Amendment to the City Manager Employment Agreement - Jeff Jones_022426 (Second Amendment to City 1 SECOND AMENDMENT TO AGREEMENT NO. 2022-02
City Manager Employment Agreement
THIS SECOND AMENDMENT (“AMENDMENT”) is made and entered into on February 24, 2026, by and between the CITY OF ARVIN, a general law city and municipal corporation (“City”), and JEFF JONES (“Employee or Jones”). City and Employee may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. In 2017, Jones began serving as the City’s Finance Director; B. On June 1, 2021, Jones began serving as the Interim City Manager while maintaining his role as the City’s Finance Director;
C. In 2022, the City Council concluded that it was in the best interest of the City to retain Jones in the role of Finance Director and additionally appoint him as City Manager, both positions to be carried out under the direction of the City Council; D. On March 22, 2022, the City and Jones entered into an employment agreement under which Jones was appointed to serve concurrently as City Manager and Finance Director (“Agreement”), roles he has continued to hold to the present; E. At a Special Council Meeting held on October 31, 2025, the City Council decided it was in the best interest of the City to separate the positions and directed that moving forward different individuals occupy the positions of City Manager and Finance Director; F. At that same meeting, the City Council formally appointed Jones to the role of City Manager and directed that his contract be amended to reflect their direction; and G. On November 17, 2025, the Agreement was amended to reflect that Jones was employed by the City of Arvin solely as its City Manager.

H. The City Council now desires to further amend the Agreement to extend its term through July 22, 2026.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 11, Subsection D, of Agreement No. 2022-02 the subsequent sections are amended as follows:

A. Section 5 of the Agreement is amended in its entirety to read as follows:

5. Term. Except as hereinafter described, the term of this Agreement shall be from March 22, 2022 through July 22, 2026.

2. ELECTRONIC SIGNATURES. This First Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this First Amendment, agreements ancillary to this First Amendment, and related documents to be entered into in connection with this First Amendment will be considered signed when the signature of a party is delivered by

5.G.2
Attachment: Second Amendment City Manager Employment Agreement - Jeff Jones_022426 (Second Amendment to City Manager Employment 2 electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

4. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

5. AGREEMENT IN FULL EFFECT. Except as modified by this First Amendment, all other terms and conditions of Agreement No. 2022-02 remain the same.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
“EMPLOYEE”
By: ____________________________
Jeff Jones
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Olivia Calderón, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

5.G.2
Attachment: Second Amendment City Manager Employment Agreement - Jeff Jones_022426 (Second Amendment to City Manager Employment

Page 1 of 2 ends

Staff Report re Council Discussion Re Competitive Procurement for Effluent Disposal and Farming Services.

CITY OF ARVIN
Staff Report
Meeting Date: February 24, 2026
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Jeff Jones, City Manager
Stephanie Gutierrez, City Attorney
SUBJECT: Council Discussion Regarding Competitive Procurement for Effluent Disposal and Farming Services
BACKGROUND:

The City of Arvin owns and operates a Wastewater Treatment Plant that produces 1.2 to 1.5 million gallons of treated effluent water per day. Compliance with Waste Discharge Requirements Order No. 5‑00‑093 requires the City to apply treated effluent to land and maintain appropriate crop absorption capacity.

Following the termination of the Agricultural Lease Agreement with Apothio, LLC on July 2, 2025, the Public Works Department temporarily managed the effluent application but could not sustain this responsibility long-term. Staff therefore identified the need for an experienced agricultural operator to manage effluent irrigation consistent with the WDRs.

To avoid noncompliance with state requirements, City staff contacted two qualified entities and ultimately entered into a six-month Temporary Effluent Water Agreement with Zam Farming LLC, later extended via the First Amendment (Agreement No. 2025-34) through September 30, 2026.

Under the Agreements, Zam Farming LLC:
• Receives up to 4 million gallons per day of treated effluent; • Applies the effluent to farmland and approved crops;
• Uses City-owned property leased at $1 per farmable acre (approx. 208 acres); and • Has no treatment responsibilities for the effluent itself.

The existing agreement provides needed regulatory compliance but was originally intended as a temporary measure while the City considered longer-term options.

ANALYSIS:

The original staff report anticipated that staff would prepare a formal Request for Proposals (RFP) during the temporary effluent management agreement period to secure a long-term qualified agricultural operator. With the First Amendment now extending the existing arrangement with Zam Farming LLC through September 30, 2026, the City has a sufficient

6.A.1
Attachment: Staff Report - WWTP Operator Discussion_022426 (Discussion Regarding Competitive Procurement for Effluent Disposal and

Page 2 of 2 ends

Staff Report re Council Discussion Re Competitive Procurement for Effluent Disposal and Farming Services. window of time to conduct an RFP process if the City Council chooses to pursue one. Issuing an RFP at this stage would allow the City to evaluate other qualified operators beyond Zam Farming LLC and potentially obtain more favorable or innovative approaches to effluent management, crop planning, or use of City-owned agricultural land.

At the same time, the City Council may determine that issuing an RFP is unnecessary because Zam Farming LLC is already providing effluent management services that meet regulatory requirements, and maintaining continuity is advantageous given the complexity of wastewater dispersal. The procurement process would also require substantial staff time and resources, and the City currently lacks sufficient eligible land to discharge all of its wastewater, whereas Zam Farming has enough acreage to accommodate it.

If the City Council were to decide against issuing an RFP, the City would continue to rely on a temporary agreement that was not originally designed as a long-term procurement method. If the City Council directs staff to proceed with an RFP, the process would likely span four to six months, including drafting the solicitation, advertising, evaluating proposals, conducting interviews, and returning to the Council for contract award—an approach that still fits comfortably within the current agreement’s term. The decision before the Council is therefore primarily one of policy direction: whether to pursue competitive procurement for a long-term effluent and farming services partner or continue under the current extended arrangement with Zam Farming LLC while maintaining operational stability.

STAFF RECOMMENDATION:

This is a discussion item only. Staff requests direction from City Council on whether to:

1. Direct staff to prepare and issue a formal Request for Proposals for a qualified farmer/operator to manage the City’s treated effluent water and farm the associated City owned agricultural acreage; or

2. Continue with the existing effluent management arrangement with Zam Farming LLC and amend the temporary effluent agreement with a permanent agreement; or

3. Provide alternative direction to staff.

FINANCIAL IMPACT:

The existing agreement provides a nominal lease revenue of $208 for the term based on $1 per farmable acre. An RFP may produce proposals with different financial models (lease revenue, shared crop revenue, or cost-sharing models). Staff time required for procurement will impact the City Attorney’s Office and Public Works.

6.A.1
Attachment: Staff Report - WWTP Operator Discussion_022426 (Discussion Regarding Competitive Procurement for Effluent Disposal and

Arvin City CouncilFebruary 24, 2026

Arvin City Council
February 24, 2026