Agenda, regular meeting, first session — Arvin City Council, March 10, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY MARCH 10, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – March 10, 2026.

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): one case
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code §54956.8)
Property: APNs 190-250-04-00-1; 190-250-03-00-8; 190-250-05-00-4; 190-240- 04-00-8; 190-260-08-00-6; 190-020-38-00-3; 190-130-20-00-2; 190-130-21-00-5; 190-130-22-00-8; 190-260-06.

Agency Negotiator: City Manager
Under negotiation: Price and terms of payment.

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of February 20, 2026 – March 05, 2026.

B. Approval of Payroll Register(s) of February 27, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of February 24, 2026.

D. Authorization to Award A Public Works Agreement to Serban Sound & Communications in an Amount Not to Exceed $90,500, and to Expend an Additional Amount Not to Exceed $9,500.00 for Additional Costs Related to the Audiovisual Installation and Support Services Project.

E. Approval of Proclamation Proclaiming March 2026 as American Red Cross Month.

F. Approval of Proclamation Proclaiming March 2026 as Women’s History Month.

Arvin City Council Meeting Agenda – March 10, 2026.

Page 2 of 2 ends

G. Authorization to Hold City of Arvin Women’s Day Celebration Special Event on March 28, 2026 from 4:00 p.m. to 6:00 pm at the Garden in the Sun Park and Authorization to Purchase Special Event Insurance as Required by the Central San Joaquin Valley Risk Management Authority (CSJVRMA).

H. Approval of A Resolution of the City Council of the City of Arvin Authorizing Application For, and Receipt of, Prohousing Incentive Program Funds.

Staff recommends approval of consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

5. DISCUSSION ITEM(S)
A. Discussion Regarding Arvin Municipal Code Chapter 5.24 Yard Sales.

B. Discussion Regarding Arvin Municipal Code Chapter 12.16 Parking and Keeping of Trucks within City Limits.

6. COUNCIL MEMBER COMMENTS

7. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated March 05, 2026.

Cecilia Vela, City Clerk
2/26/2026 1:34:51 PM Page 1 of 8
Payment Register
City of Arvin APPKT01210 - FOR AP 2/26/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
971.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 971.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0998592119 INTERNET ACC01.11.26 -02.10.26 02/11/2026 03/13/2026 0.00 971.71 1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,060.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,060.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REISSUE LOST CHECKS REISSUE LOST CHECKS 36580 , 37056 02/23/2026 02/23/2026 0.00 1,060.00 1942
Vendor Number

ATKINSON, ANDELSON, LOYA RUUD AND ROMO
Total Vendor Amount
1,402.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,402.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 778740 PROF. SERVICES JANUARY 2026 01/31/2026 01/31/2026 0.00 1,402.28 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
300.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 300.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760269006 PD STOCK MOBIL 5GAL OIL 01/26/2026 02/26/2026 0.00 300.91 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
233.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 233.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370854249 EUTHANASIA 1/30/26 02/01/2026 02/01/2026 0.00 233.60 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
28,290.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 28,290.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 260420001681 MEDICAL MARCH 2026 02/11/2026 03/01/2026 0.00 28,290.29 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
465.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 465.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 309 LTR 450 DISPATCH PW FEBRUARY 2026 02/01/2026 03/01/2026 0.00 285.00 310 LTR 450 DISPATCH TRANSIT FEBRUARY 2026 02/01/2026 03/01/2026 0.00 180.00

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
143.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 143.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168897 ARVIN LITTLE LEAGUE PAINT DOUG- OUTS 01/25/2026 02/25/2026 0.00 141.82 609546 RIDING LAWN MOWER BOLTS AND NUTS 01/29/2026 03/01/2026 0.00 2.10 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
237.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 237.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2437634 CHIRO SVCS MARCH 2026 02/09/2026 03/01/2026 0.00 237.12 1526
Vendor Number

DANIEL A ORTIZ
Total Vendor Amount
1,705.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,705.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 012026-01 PD , POLICE DECALS 01/20/2026 02/20/2026 0.00 1,705.80 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
236.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 236.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 021179 FINGERPRINT SVCS JANUARY 2026 02/05/2026 02/05/2026 0.00 236.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
170,200.65
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 170,200.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9576339 HAVEN DRIVE SEWER THROUGH JAN. 25,2026 01/26/2026 02/26/2026 0.00 45,739.90 9576442 PROF. SERVICES JANUARY 31, 2026 02/12/2026 02/12/2026 0.00 124,460.75 1594
Vendor Number

ENTERPRISE FM TRUST
Total Vendor Amount
37,173.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 37,173.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FBN5555406 LEASE CHARGE FOR FEB. 2026 02/04/2026 02/20/2026 0.00 37,173.49 1062
Vendor Number
FEDEX
Total Vendor Amount

67.65 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 67.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9-168-28425 SHIPPING SERVICES FOR PD 02/06/2026 02/21/2026 0.00 67.65 1849
Vendor Number
FLEET EFORCE INC.

Total Vendor Amount
628.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 628.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2036 205-EV GAS SPRING 01/28/2026 02/27/2026 0.00 628.60

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
562.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 562.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY - 2025 22-CDBG FLOOD MINISTRIES MAY 2025 12/17/2025 12/17/2025 0.00 562.74 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
393.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 393.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1272026 INTERPRETING SERVICES 1/27/26 01/27/2026 02/27/2026 0.00 393.60 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
1,080.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,080.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 605559 PW FUEL USAGE 01/31/2026 03/02/2026 0.00 1,080.52 1403
Vendor Number

GRIFFIN GRAPHICS INC
Total Vendor Amount

43.30 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 43.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 13585 EMBROIDERY COA LOGO - TRANSIT 02/10/2026 02/10/2026 0.00 43.30 1900
Vendor Number

JAY R BEES AUTO DETAILING LLC
Total Vendor Amount
1,885.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,885.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 029 PD FLEET WASH 02.10.26 02/10/2026 02/10/2026 0.00 765.00 032 TRANSIT BUS WASH 02/13/2026 02/13/2026 0.00 350.00
033 UNIT 110 BUS WASH 02/16/2026 02/16/2026 0.00 50.00
034 PD FLEET WASH 02.20.26 02/20/2026 02/20/2026 0.00 720.00 1807
Vendor Number

JOSE ARGELIO GUTIERREZ SALINAS
Total Vendor Amount
3,355.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 3,355.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-286 KOVACEVICH PARK - VALVE REPLACEMENT 02/17/2026 02/17/2026 0.00 2,980.00 INV-287 KOVACEVICH PARK WATER FOUNTAIN LEAK 02/19/2026 02/19/2026 0.00 375.00 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
41,487.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 41,487.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUIK 690201404 MARCH 2026MEDICAL MARCH 2026 02/10/2026 03/01/2026 0.00 41,487.90 1168
Vendor Number
LOWES
Total Vendor Amount
688.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 688.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 269712038 PINE SOL PINE , SPRAY BOTTLE- TRANSIT 01/06/2026 02/06/2026 0.00 100.61 806065603 HEAVY DUTY CAGE F, 2-IN BRUSH 01/16/2026 01/16/2026 0.00 75.82 97867845 TOOLS FOR NEW PW EMPLOYESS 01/14/2026 01/14/2026 0.00 512.13

MARANATHA KERN RIVER POWER
Total Vendor Amount
244.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 244.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 179936 AIR FILTER 01/29/2026 03/01/2026 0.00 108.14
46640 AIR FILTER 02/02/2026 03/02/2026 0.00 136.30
1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
312.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 312.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV05278917 PLAN SUBSCRIPTION 01.30.26 - 02.27.26 01/30/2026 03/01/2026 0.00 312.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
133.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 133.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-447720 CAR FOGGER , CABIN FILTER 07/01/2025 07/01/2025 0.00 46.31 4451-498807 SPLITTER FOR PD 295 01/26/2026 02/26/2026 0.00 9.73 4451-499277 TOOLS FOR PW YARD 01/29/2026 03/01/2026 0.00 41.11 4451-499286 UNIT 110 BATT CABLE 01/29/2026 03/01/2026 0.00 36.78 1108
Vendor Number
PG & E
Total Vendor Amount
10,020.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 10,020.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 01.15.26-03.13.26 ELEC SVC 01.15.26-03.13.26 02/13/2026 03/02/2026 0.00 10,020.57 1235
Vendor Number

PRIMETIME SIGNS INC
Total Vendor Amount
490.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 490.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 63462 REPLACE STOLEN PROP 68 FUNDING SIGNS 02/09/2026 02/09/2026 0.00 490.53 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
502.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 502.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2/1/26 METER ADD 2/1/26 02/11/2026 03/10/2026 0.00 502.25 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
1,969.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,969.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 130614 ON CALL LAND SURVEYING 12.07.25 - 01.03.26 01/15/2026 02/15/2026 0.00 1,969.20 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
2,296.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 2,296.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65913014 WEEK ENDING 02.13.26 FOR YAQUELIN G. 02/16/2026 02/16/2026 0.00 1,294.00 65936433 WEEK ENDING 02.20.26 FOR YAQUELIN G. 02/23/2026 02/23/2026 0.00 1,002.85

SELF HELP ENTERPRISES
Total Vendor Amount
5,635.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,976.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DECEMBER - 2025 22-CDBG-HA-10029 DECEMBER 2025 01/20/2026 02/20/2026 0.00 1,976.27 Check 02/26/2026 2,209.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DECEMBER 2025 20-PLHA-16052 DECEMBER 2025 01/20/2026 02/20/2026 0.00 2,209.69 Check 02/26/2026 703.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DECEMBER 25 22-CDBG-NH-00002 DECEMBER 25 01/20/2026 02/20/2026 0.00 703.46 Check 02/26/2026 746.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DECEMBER-2025 24-CDBG-NH-10026 DECEMBER-2025 01/20/2026 02/20/2026 0.00 746.46 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
314.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 314.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901 SERVICE 02.01.26 - 02.28.26 02/01/2026 02/01/2026 0.00 314.49 1126
Vendor Number

STAPLES BUSINESS CREDIT
Total Vendor Amount
1,490.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,490.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7008505058 OFFICE SUPPLIES FOR THE CITY DECEMBER 2025 01/25/2026 02/24/2026 0.00 1,490.22 1274
Vendor Number

VALENCIA AIRCOLD INC
Total Vendor Amount
3,661.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 3,661.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6039 STREETLIGHT WAS BROKEN 12/30/2025 01/30/2026 0.00 280.00 6040 CITY HALL AC NOT WORKING PROPERLY 12/30/2025 01/30/2026 0.00 528.00 6041 800 WALNUT DR ALL 3 UNITS SERVICED/ REPLACED 12/30/2025 01/30/2026 0.00 390.00 6042 191 N A ST STE #1 AC BLOWING HOT 12/30/2025 01/20/2026 0.00 320.00 6043 VET'S HALL AC BLOWING HOT AIR 12/30/2025 01/30/2026 0.00 1,238.00 6044 CITY MANAGER OFFICE HVAC NO WORKING PROPERLY 12/30/2025 01/30/2026 0.00 525.00 6045 141 N A ST. STOVE WAS LEAKING GAS 12/30/2025 01/30/2026 0.00 120.00 6046 PD COMPUTURE ROOM MINI SPLIT LEAKING WATER 12/30/2025 01/30/2026 0.00 260.00 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0126-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA JANUARY 2026 02/01/2026 03/01/2026 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 308.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5037529096 COPIER LEASE ARVIN PD 01.29.26- 02.27.26 02/02/2026 02/28/2026 0.00 183.86 5037529097 COMM DEV LEASE 01.30.26 - 02.27.26 02/02/2026 02/28/2026 0.00 124.49

WEX BANK
Total Vendor Amount
7,092.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 7,092.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 110183199 FUEL USAGE FOR DECEMBER 2025 01/25/2026 02/25/2026 0.00 7,092.59 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002094 AFLAC 01/30/2026 01/30/2026 0.00 20.49
INV0002114 AFLAC 02/13/2026 02/13/2026 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002115 ALLSTATE 02/13/2026 02/13/2026 0.00 108.73
INV0002131 ALLSTATE 02/27/2026 02/27/2026 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
1,850.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 1,850.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001822 APOA Dues 07/18/2025 07/18/2025 0.00 950.00
INV0002116 APOA Dues 02/13/2026 02/13/2026 0.00 900.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
634.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 634.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002117 SEIU Dues 02/13/2026 02/13/2026 0.00 10.00
INV0002118 SEIU Dues 02/13/2026 02/13/2026 0.00 624.05
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 02/26/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002120 C# BCL-23-010124, RICARDO MADRIGAL 02/13/2026 03/15/2026 0.00 79.62

4.A.1
Attachment: Demand Register(s) of February 20, 2026 - March 05, 2026 (Demand Register(s) of February 20, 2026 - March 05, 2026.) Payment Register APPKT01210 - FOR AP 2/26/2026
2/26/2026 1:34:51 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 63 41 0.00 327,165.46
Packet Totals: 63 41 0.00 327,165.46
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check95 0.00 2,822.11
Packet Totals:
95 0.00 2,822.11

4.A.1
Attachment: Demand Register(s) of February 20, 2026 - March 05, 2026 (Demand Register(s) of February 20, 2026 - March 05, 2026.) 3/4/2026 3:04:09 PM Page 1 of 8
Payment Register
City of Arvin APPKT01217 - AP FOR 3/4/26
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
6,057.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 6,057.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

01.26.26-02.23.26 WATER SERVICES 01.26.26-02.23.26 03/01/2026 03/10/2026 0.00 6,057.56 1150
Vendor Number
AT&T
Total Vendor Amount
693.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 693.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000024752323 9391059040 SERVICE 01.01.26 - 01.31.26 02/01/2026 03/10/2026 0.00 693.87 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
420.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 420.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760274094 PD 288 SYLVANIA H1 02/03/2026 03/03/2026 0.00 77.12 03760275238 PD 299 DURALAT PLATINU 02/05/2026 03/05/2026 0.00 237.97 03760275241 PD 288 SYLVANIA H1 02/05/2026 03/05/2026 0.00 104.99 1875
Vendor Number

BURKE, WILLIAMS & SORENSEN,LLP
Total Vendor Amount
40,588.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 40,588.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 352576 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 2,210.00 352577 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 82.50 352578 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 1,568.00 352579 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 3,388.00 352580 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 2,860.00 352581 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 5,135.00 352582 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 980.00 352583 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 5,164.50 352584 PROF. SERVICES THROUGH SEPT. 2025 10/17/2025 11/17/2025 0.00 336.00 362000 PROF. SERVICES THROUGH SEPT. 2025 03/01/2026 03/01/2026 0.00 15,868.00 362001 PROF. SERVICES THROUGH SEPT. 2025 03/01/2026 03/01/2026 0.00 2,996.00 1534
Vendor Number

CALIFORNIA SAFETY TRAINING CORPORATION
Total Vendor Amount
2,620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 2,620.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002144 PW EQUIPMENT TRAINING 03/04/2026 03/04/2026 0.00 2,620.00 1766
Vendor Number

CALIFORNIA TURF EQUIPMENT & SUPPLY INC
Total Vendor Amount
210.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 210.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 706080 SHEAVE , BLADE DRIVE 02/03/2026 02/03/2026 0.00 210.59

CAPITAL INDUSTRIAL MEDICAL SUPPLY CO
Total Vendor Amount
208.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 208.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 204392 MEDICAL SUPPLIES TRANSIT 02/25/2026 03/05/2026 0.00 208.14 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
360.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 360.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 38881902 800 WALNUT DR PESY AWAY SERVICES 2/5/26 02/05/2026 03/05/2026 0.00 129.00 38881944 414 4TH AVE PEST AWAY SERVICES 2/5/26 02/05/2026 03/05/2026 0.00 106.00 38885599 200 CAMPUS DR PEST AWAY SERVICES 2/5/26 02/05/2026 03/05/2026 0.00 125.00 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,896.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 1,896.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0213860 SUPPLEMENTAL INS FEB. 2026 02/25/2026 03/13/2026 0.00 1,896.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
45,739.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 45,739.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9576339.1 PROF, SERVICES THROUGH JAN.2026 HAVEN DR SEWER 01/26/2026 02/26/2026 0.00 45,739.90 1062
Vendor Number
FEDEX
Total Vendor Amount

10.34 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 10.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9-714-01282 LATE FEE 02/20/2026 03/07/2026 0.00 10.34
1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
23,307.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 23,307.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2037 ARVIN CDBG HOMELESS 24-CDBG-10026 11/30/2025 12/30/2025 0.00 23,307.80 1954
Vendor Number

GEORGE ALWAW
Total Vendor Amount
260.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 260.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PER DIEM FTO UPDATE COURSEPR DIEM FTO UPDATE COURSE 01/29/2026 01/29/2026 0.00 260.00 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
368.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 368.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2102026 INTERPRETING SERVICES FOR 2/10/26 02/10/2026 03/10/2026 0.00 368.60

GREGS PETROLEUM SERVICE INC
Total Vendor Amount

31.10 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 31.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 607802 FUEL FOR PW UNIT 323 02/10/2026 03/10/2026 0.00 31.10 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,546.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 6,546.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 MARCH 2026 BUNDLE INSURANCE MARCH 2026 02/20/2026 03/01/2026 0.00 6,546.14 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
18,331.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 18,331.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20250616 PROF. SERVICES 11.16.25 - 11.30.25 12/01/2025 12/01/2025 0.00 2,232.45 20260069 PROF. SERVICES 01.16.26 - 01.31.26 02/03/2026 02/03/2026 0.00 1,518.75 20260070 PROF. SERVICES 01.16.26-01.31.26 02/02/2026 02/02/2026 0.00 8,493.03 20260108 PROF. SERVICES 02.01.26-02.15.26 02/18/2026 02/18/2026 0.00 636.75 20260109 PROF. SERVICES 02.01.26-02.15.26 02/18/2026 02/18/2026 0.00 5,450.20 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
935.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 935.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC 7926 PLANNING SVCS JANUARY 2026 02/09/2026 03/09/2026 0.00 935.00 1900
Vendor Number

JAY R BEES AUTO DETAILING LLC
Total Vendor Amount
930.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 930.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 039 PD FLEET WASH 02.25.26 02/25/2026 02/25/2026 0.00 885.00 040 CHEIF VEHICLE WASH 02/26/2026 02/26/2026 0.00 45.00 1010
Vendor Number

JONES WALBAUM CORPORATION
Total Vendor Amount
180.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 180.76
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 851433 TRANSIT PEEL AND SEAL ENVELOPES 02/09/2026 03/11/2026 0.00 180.76 1807
Vendor Number

JOSE ARGELIO GUTIERREZ SALINAS
Total Vendor Amount
560.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 560.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-289 KOVACEVICH PARK WATER FOUNTAIN BUTTON 02/26/2026 02/26/2026 0.00 560.00 1716
Vendor Number

JOSUE RAMIREZ
Total Vendor Amount
410.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 410.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PER DIEM FTO COURSE PER DIEM FTO COURSE 01/30/2026 01/30/2026 0.00 410.00

LEO WEB PROTECT, INC
Total Vendor Amount

68.75 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 68.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 81447640338 FULL SERVICE - FEB. 2026 02/06/2026 03/08/2026 0.00 68.75 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
804.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 804.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855406159 BIN RENT AND 4 YD ROLL OFF MARCH 2026 03/04/2026 03/04/2026 0.00 804.34 1916
Vendor Number

MUNICIPAL SOLUTIONS LLC
Total Vendor Amount
5,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 5,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 202600000011 COMPREHENSIVE BACKGROUND CHECK 03/04/2026 03/04/2026 0.00 800.00 202600000009 PHASE IV COORDINATION OF INTERVIEWS & SLECTION 03/04/2026 03/04/2026 0.00 4,200.00 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
476.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 476.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-100394 PD 293 TRANS FILTER , 1 QT TRANSFLD 02/03/2026 03/03/2026 0.00 226.04 4451-100582 TRANSIT 888 AIR FILTER, MOTOR OIL, IGN COIL SET 02/04/2026 03/04/2026 0.00 361.77 4451-100604 BLUE DEF FOR SWEEPER / DISEL TRUCK 02/04/2026 02/04/2026 0.00 69.24 4451-101110 PD 293 TRANS FILTERS 02/06/2026 03/06/2026 0.00 -180.70 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
13,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 13,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DG1010 DIGIORGIO PARK EMERGENCY WATER REPAIR 02/11/2026 02/11/2026 0.00 3,850.00 DG1011 DIGIORGIO PARK REPAIR 2 6IN MAIN LINE TS 02/11/2026 02/11/2026 0.00 4,500.00 INV0002146 REMOVE 4 LARGE FAN PALM TREES 03/04/2026 03/04/2026 0.00 4,850.00 1170
Vendor Number

PETTY CASH ELSA CARDOSO GUZMAN
Total Vendor Amount
246.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 246.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PETTY CASH 3/3/26 PETTY CASH 3/3/26 03/03/2026 03/03/2026 0.00 246.90 1108
Vendor Number
PG & E
Total Vendor Amount
4,574.81
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 4,574.81
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2004215572-9 01.23.26 -02.23.26 2004215572-9 01.23.26 -02.23.26 02/24/2026 03/13/2026 0.00 293.59 7149339108-1 01.15.26 - 02.13.26 7149339108-1 01.15.26 - 02.13.26 02/25/2026 03/16/2026 0.00 3,579.92 7368140966-7 01.22.26 -02.22.26 738140966-7 01.22.26 -02.22.26 02/23/2026 03/12/2026 0.00 10.51 9307046200-2 01.23.26 -002.23.26 9307046200-2 01.23.26 -002.23.26 02/24/2026 03/13/2026 0.00 26.28 9441405278-0 01.15.26 - 02.13.26 9441405278-0 01.15.26 - 02.13.26 02/25/2026 03/16/2026 0.00 664.51

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
7,016.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 7,016.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 33059 COA CUP MEYER & MILLUX RD SOLAR ARRAY 02/04/2026 03/04/2026 0.00 1,166.25 33060 COA NEXTGRID SOLAR 02/04/2026 03/04/2026 0.00 2,795.00 33061 COA CUP FIBER EQUIP HUT 02/04/2026 03/04/2026 0.00 660.00 33062 COA BISLA FINAL MAP 02/04/2026 03/04/2026 0.00 667.50 33063 COA SDP SELF STORAGE 02/04/2026 03/04/2026 0.00 160.00 33064 COA ORANGE AVE 02/04/2026 03/04/2026 0.00 640.00
33065 COA KOONER SERVICES STATION 02/04/2026 03/04/2026 0.00 400.00 33066 COA PRO-HOUSING ACTIVITY 02/04/2026 03/04/2026 0.00 107.50 33067 COA SOLAR PERMITTING GRANT 02/04/2026 03/04/2026 0.00 420.00 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,016.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 1,016.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 2/8/26 ARV 2/8/26 02/08/2026 03/08/2026 0.00 1,016.43 1907
Vendor Number
ROBERT A. NEVAREZ
Total Vendor Amount
3,022.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 3,022.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287 PROF. SERVICES FEBRUARY 2026 HOURS 03/03/2026 03/03/2026 0.00 3,022.50 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
360.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 360.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65956053 WEEK ENDING 01.23.26 YAQUELIN G. 02/26/2026 02/26/2026 0.00 180.00 65956055 WEEK ENDING 02.20.26 YAQUELIN G. 02/26/2026 02/26/2026 0.00 180.00 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
390.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 390.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6646 PW - PRE EMPLOYMENT PHYSICAL 02/10/2026 03/10/2026 0.00 290.00 6702 RANDOM DOT EXAM TRANSIT 02/10/2026 03/10/2026 0.00 100.00 1891
Vendor Number
TCID
Total Vendor Amount
112.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 112.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 148403 TRANSIT DEX COOL RTU COOLANT 01/30/2026 03/01/2026 0.00 112.88 1242
Vendor Number

TYACK TIRES INC
Total Vendor Amount
103.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 103.07
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 248323 PD 291 TPMS SENSOR 02/06/2026 03/10/2026 0.00 79.95 248613 PW FLAT REPAIR 02/20/2026 03/10/2026 0.00 23.12

VALENCIA AIRCOLD INC
Total Vendor Amount
16,157.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 16,157.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002147 MODULAR TRAILER ELECTRICAL WORK 03/04/2026 03/04/2026 0.00 16,157.00 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
138,581.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 138,581.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000240831 O & M SERVICES WASTEWATER JANUARY 2026 02/01/2026 03/01/2026 0.00 138,581.74 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5037692800 COMM DEV LEASE 02.12.26 - 03.11.26 02/13/2026 03/12/2026 0.00 285.91 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
850.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 850.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002132 APOA Dues 02/27/2026 02/27/2026 0.00 850.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
683.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 683.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002133 SEIU Dues 02/27/2026 02/27/2026 0.00 10.00
INV0002134 SEIU Dues 02/27/2026 02/27/2026 0.00 673.62
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/04/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002136 C# BCL-23-010124, RICARDO MADRIGAL 02/27/2026 03/15/2026 0.00 79.62

4.A.1
Attachment: Demand Register(s) of February 20, 2026 - March 05, 2026 (Demand Register(s) of February 20, 2026 - March 05, 2026.) Payment Register APPKT01217 - AP FOR 3/4/26
3/4/2026 3:04:09 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 79 39 0.00 342,081.99
Packet Totals: 79 39 0.00 342,081.99
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 1,613.24
Packet Totals:
43 0.00 1,613.24

4.A.1
Attachment: Demand Register(s) of February 20, 2026 - March 05, 2026 (Demand Register(s) of February 20, 2026 - March 05, 2026.)

4.B.1
Attachment: Payroll Register(s) of February 27, 2026 (Payroll Register(s) of February 27, 2026.)

4.B.1
Attachment: Payroll Register(s) of February 27, 2026 (Payroll Register(s) of February 27, 2026.) Arvin City Council Meeting Minutes – February 24, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
FEBRUARY 24, 2026
CALL TO ORDER @ 6:07PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Horton absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with the following changes:
- Remove Closed Session Item 2A from this meeting agenda to be considered at the following Regular City Council Meeting of March 10, 2026. - Move Presentation Item 4A to be considered after Agenda Item 1, Approval of Agenda.

Motion Mayor Calderon Second CM Reyes Vote 4-0

ABOVE CLOSED SESSION ITEM 2A WAS REMOVED FROM THE AGENDA.

4. PRESENTATION(S)
A. Employee Retirement Recognition – Rigo Ramos and Alex Ayala.

ABOVE PRESENTATION ITEM 4A WAS CONSIDERED AFTER AGENDA ITEM 1, APPROVAL OF AGENDA.

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 24, 2026 (Minutes of Regular Meeting(s) of February 24, 2026.) Arvin City Council Meeting Minutes – February 24, 2026.

Page 2 of 3 ends

B. Affordable Housing and Sustainable Communities (AHSC) 2025 Award Christine Viterelli, Grants Manager – City of Arvin

5. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of February 06, 2026 – February 19, 2026.

B. Approval of Payroll Register(s) of February 13, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of February 10, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Accepting the Work Completed by Westrock General Engineering and Authorizing the Filing of A Notice of Completion for the City of Arvin A Street Roadway Improvements Project.

Resolution No. 2026-09
E. Approval of Special Event Permit Application for the Arvin Chamber of Commerce Wildflower Festival to be Held at Smothermon Park on April 20, 2026 through April 27, 2026 (Event Dates April 25 - 26) with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin and the Arvin Police Department Including Private Security Guards, Insurance, Applicable Fees, ABC Daily License Requirements, and Police Department Personnel Costs of $5,031.18; and Subject to Execution of A Memorandum of Understanding between the City of Arvin and the Arvin Chamber of Commerce.

Agreement No. 2026-06
F. Approval of Professional Services Agreement Between the City of Arvin and GVP Ventures, Inc. DBA Bob Murray and Associates for Executive Recruitment Services for the Position of City Manager.

Agreement No. 2026-07
G. Approval of Second Amendment to Agreement No. 2022-02, City Manager Employment Agreement Between the City of Arvin and Jeff Jones.

Agreement No. 2026-08
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 5A – 5G.

Motion Mayor Calderon Second CM Reyes Vote 4-0

6. DISCUSSION ITEM(S)
A. Council Discussion Regarding Competitive Procurement for Effluent Disposal and Farming Services.

The City Council provided direction to the City Attorney to negotiate a long-term contract with Zam Farming.

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 24, 2026 (Minutes of Regular Meeting(s) of February 24, 2026.) Arvin City Council Meet
ing Minutes–February 24, 2026.

Page 3 ends

7.COUNCIL MEMBER COMMENTS

8.ADJOURNED @ 8:13PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 24, 2026 (Minutes of Regular Meeting(s) of February 24, 2026.)

Page 1 of 2 ends

Staff Report re Awarding PW Agreement to Serban Sound & Communications for AV Installation and Support Services Project.

CITY OF ARVIN
Staff Report
Meeting Date: March 10, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Authorization to Award A Public Works Agreement to Serban Sound & Communications in an Amount Not to Exceed $90,500, and to Expend an Additional Amount Not to Exceed $9,500 for Additional Costs Related to the Audiovisual Installation and Support Services Project.

BACKGROUND:

At its meeting of December 09, 2025, the Arvin City Council adopted Resolution No. 2025-79 authorizing allocation of funds pursuant to the Kern County Fentanyl Misuse and Overdose Prevention Task Force Fund Allocation Disbursement Agreement. A portion of the funds were allocated for the City of Arvin Veterans Hall Communications Equipment and Installation project. This investment will modernize communications capabilities at the Veterans Hall, enabling it to serve as a hub for community outreach and fentanyl-awareness education. Officers will regularly use the venue for public meetings designed to strengthen community relationships and deliver vital information regarding the risks associated with fentanyl.

The City of Arvin issued a Request for Proposal (RFP) “Audiovisual Installation and Support Services”, through PlanetBids, to solicit proposals for the purchase, delivery and installation of a full and complete user-friendly audio and visual system designed to provide clear sound coverage throughout the Veteran’s Hall and to enable City staff to provide clear visual presentations. Proposals in response to the RFP were due on February 25, 2026. The City of Arvin received two (2) proposals in response to the RFP.

City staff along with the Diamond I.T. reviewed the two proposals:
1) Proposal from Serban Sound & Communications $81,857.48 Pros
• Serban's scope includes electrical, alignment with existing City Crestron workflows, and reduced maintenance overhead.
• Rear-projection design keeps projector off the ceiling, reduces shadowing, and offers a much cleaner appearance. Projector is easy to service (on back wall). • Turnkey proposal including all C-10 electrical work and required power runs. No need for a separate electrical contract.
• Crestron touch-panel control, matching the City’s existing Council Board Chambers system — staff familiarity reduces training overhead. • Distributed Bose speaker system with supplied heat-map provides even sound coverage throughout the hall.
• Includes performance bonding, training, programming, and public-works compliance documentation.

Cons
• Smaller screen size compared to PWS’s 188" front projection system. PWS is about 15’ and Serban's is 12.5ft.

4.D.1
Attachment: Staff Report - AudioVisual Equipment and Installation - Serban Communication_031026 (Serban Sound & Communications PW

Page 2 of 2 ends

Staff Report re Awarding PW Agreement to Serban Sound & Communications for AV Installation and Support Services Project. • Training time is undefined.
2) Proposal from Pacific West Sound (PWS) $67,256.37
Pros
• Provides the largest and brightest display (Eiki 9,000-lumen projector + 188" screen) — strongest visual performance.
• Column-array JBL CBT speakers offer strong speech intelligibility for stage-based events.
• Lower base cost than Serban’s bid. (Because electrical is missing) • Extron control system is reliable, simple, and durable for municipal use.

Cons
• Does not include electrical work, conduits, pull strings, or network connections, which will increase total project cost.
• Ceiling-mounted projector is visible, may require lift or ladder access for service, and introduce potential shadowing if people walk through the beam. • Only 2 hours of training included.

City staff and Diamond IT determined the proposal from Serban Sound & Communications was the most responsive bid.

Internet connection is required in addition to the audiovisual equipment and installation. The City’s contracted I.T. team, Diamond Technologies will provide internet connectivity services. The cost for labor, hardware, and licensing for internet connectivity is estimated at a one-time fee of $6,250*, plus one-time fee of $3,000 - $5,000* for cabling, and $145 internet monthly fees. *NOTE: Pricing is subject to change depending on a site survey prior to commencing work.

Once approved by the City Council and the Public Works Agreement has been executed by all parties, work can be expected to be completed within 8 to 10 weeks.

STAFF RECOMMENDATION:

Staff recommends authorization to enter into a Public Works Agreement between the City of Arvin and Serban Sound & Communications in an amount not to exceed $90,500.00 (including a 10%, or $8,815.75 change order set-aside), and to expend an additional amount to exceed $9,500.00 for other costs related to the Audiovisual Installation and Support Services Project. Other estimated costs include internet connectivity consisting of $6,250 one-time fee for labor, hardware, & licensing, $3,000 - $5,000 one-time fee for cabling, and $145 internet monthly fees.

FINANCIAL IMPACT:

Total cost not to exceed One Hundred Thousand Dollars ($100,000.00). For audiovisual proposal, $81,857.48 plus additional 10% ($8,185.75) in case of any necessary change orders. Estimated $6,250 one-time fee for labor, hardware, & licensing for internet connectivity, plus one-time fee of $3,000 - $5,000 for cabling, and $145 internet monthly fees. The City has been awarded $700,000 in grant funding to support efforts in preventing, enforcing, and treating fentanyl misuse, of which $100,000.00 was previously allocated for this project. This allocation will have no impact on the City’s general fund.

ATTACHMENTS:
- Public Works Agreement between City of Arvin and Serban Sound & Communications - Proposal from Serban Sound & Communications

4.D.1
Attachment: Staff Report - AudioVisual Equipment and Installation - Serban Communication_031026 (Serban Sound & Communications PW AGREEMENT NO. _________

PUBLIC WORKS AGREEMENT
By and Between

CITY OF ARVIN
and
SERBAN’S BACKGROUND MUSIC, INC.

DBA SERBAN SOUND & COMMUNICATIONS
for

AUDIOVISUAL INSTALLATION AND SUPPORT SERVICES

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -2-
AGREEMENT NO. _________

PUBLIC WORKS AGREEMENT

BETWEEN

CITY OF ARVIN AND
SERBAN’S BACKGROUND MUSIC, INC. DBA SERBAN SOUND AND COMMUNICATIONS

FOR AUDIOVISUAL INSTALLATION AND SUPPORT SERVICES
THIS PUBLIC WORKS AGREEMENT (“Agreement”) is made and entered into this ____ day of March 2026 by and between the CITY OF ARVIN, a municipal corporation (“City”) and Serban’s Background Music, Inc. dba Serban Sound & Communications, a California Corporation (“Contractor”).

City and Contractor may sometimes be referred to herein as a “Party” or collectively as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Following submission of the lowest responsible and responsive bid for the performance of the services, Contractor was selected by the City to perform those services.

C. Pursuant to the City of Arvin Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of the services and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

The Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specifications and requirements set forth in the Contract Documents for the project entitled AudioVisual Installation and Support Services (“Project”), in accordance with the terms and conditions of this Agreement and the attached Serban Sound & Communications Proposal, attached hereto as “Exhibit A,” and incorporated herein by this reference, which may be referred to as the “services” or “work” hereunder. All such work shall be performed in a good and workmanlike manner, as reasonably determined by the City, and shall be performed in strict compliance with the Contract Documents and all local, state, and federal laws and regulations. As used herein, “Contract Documents” refers to all of the documents included in the solicitation of bids for the Project and Contractor’s bid proposal(s), including but not limited to, the Notice Inviting Bids, Instructions

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -3-
to Bidders, Bid, Federal Provisions, Applicable Federal Wage Decision (if any), General Provisions, Special Provisions, Appendices, Plans, Drawings, and Addenda, and any other documents included, referenced, or incorporated therein. The Contract Documents are incorporated into this Agreement. In the event of any conflict or inconsistency between the terms of the Contract Documents and this Agreement, the terms of this Agreement shall govern.

1.2 Compliance with Labor and Wage Laws.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by state law and DIR regulations. (b) Registration with DIR. Pursuant to Labor Code Section 1771.1, Contractor and all subcontractors must be registered with, and pay an annual fee to, the DIR prior to and during the performance of any work under this Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractors’ DIR registration status has been suspended, revoked, expired, or otherwise changed. (c) Prevailing Wages. Contractor shall pay prevailing wages as required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested Party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement. If this Agreement is subject to the payment of federal prevailing wages under the Davis-Bacon Act (40 U.S.C. § 3141 et seq.), then Contractor shall pay the state or federal prevailing wage applicable to each laborer, whichever is higher. (d) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (e) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.
(f) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -4-
applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. (g) Eight-Hour Workday. Contractor acknowledges that eight (8) hours labor constitutes a legal day’s work. Contractor shall comply with and be bound by Labor Code Section 1810. (h) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay. (i) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
(j) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.3 Licenses, Permits, Fees and Assessments.

Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -5-

1.4 Familiarity with Work.

By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the Scope of Work to be performed, (ii) has carefully considered how the work should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.

1.5 Discovery of Unknown Conditions.
(a) Pursuant to Public Contract Code Section 7104, Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown, or latent physical conditions at the Project site, materially different from those indicated by information about the Project site made available to bidders prior to the deadline for submitting bids on the Project; or (iii) unknown physical conditions at the Project site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, that will materially affect the performance of Contractor’s services hereunder. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, the performance of any part of the work, the City shall issue a change order in accordance with Section 1.11 of this Agreement.
(c) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the Parties.

1.6 Unidentified Utilities.

To the extent required by Government Code Section 4215, City will compensate Contractor for the cost of locating, repairing damage not due to the failure of Contractor to exercise reasonable care, and removing or relocating utility facilities not identified by City in the Contract Documents with reasonable accuracy, and for equipment on the Project necessarily idled during such work. Nothing herein shall be deemed to require City to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the Project site can be inferred from the presence of other visible facilities, such as buildings, meters, and junction boxes, on or adjacent to the Project site of the construction; provided, however, nothing herein shall relieve City from identifying main or trunklines in the plans and specifications. If Contractor, while performing the work, discovers utility facilities not identified by City in the plans or specifications, Contractor shall immediately notify City and the utility in writing. This Agreement is subject to Government Code Sections 4126 through 4216.9. Contractor must notify utilities and obtain an identification number before excavation or be subject to liability for damages to subsurface installations.

4.D.2
Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -6-

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under this Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed or corrected and any non-conforming construction or materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in this Agreement, or the Contract Documents, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance of the Project by the City, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the requirements under this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Notwithstanding the foregoing, Contractor shall act as soon as requested by the City in response to any emergency condition or situation. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of its subcontractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one-year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement or the Contract Documents, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work or materials at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Additional Work and Change Orders.

Change orders shall be processed as provided in the Standard Specifications, as may be amended by the Contract Documents and as follows:

4.D.2
Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -7-
The City Manager or their designee shall have authority to fully execute change orders up to any compensation or time extension constraints that may be imposed by the City Council, if any at the time of approval of this agreement.

1.10 Grant Fund Requirements.
(a) Federal Funds; Uniform Requirements. If the Project is funded in whole or in part by federal funds, as indicated in Contract Documents, City and Contractor shall comply with all applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) (“Uniform Requirements”), which are incorporated herein by reference.

In the event of any inconsistency between the applicable Uniform Requirements and the other provisions of the Agreement, the applicable Uniform Requirements shall prevail. (b) Grant Requirements. If the Project is funded in whole or in part by any grant funds, as indicated in the Contract Documents, City and Contractor shall comply with all requirements and conditions of the grant(s), which are incorporated herein by this reference.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts set forth in Serban Sound & Communications Proposal,, page 9 of Exhibit A. Subject to any additions or deductions that may be made by change order or amendment, and any penalties or damages that may be assessed against Contractor, Contractor shall receive total compensation, including reimbursement of Contractor’s expenses, of Eighty One Thousand Eight Hundred Fifty Seven Dollars and Forty Eight Cents ($81,857.48) (“Contract Sum”) for completion of the work. The Contract Sum shall constitute full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Agreement; and also for all loss or damage arising out of the nature of the work, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Contract Documents and this Agreement. The Contract Sum shall be made in the form of progress payments and a final payment as provided in this Section 2 and the Contract Documents unless the Bid or Contract Documents explicitly provide for a lump sum payment.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Project Manager in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in Exhibit A. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -8-

2.2 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Finance Director. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of this Agreement.

All invoices shall include a copy of Contractor’s Certified Payroll and proof that Certified Payroll has been submitted to the DIR. Contractor shall also submit a list of the prevailing wage rates (including federal prevailing wage rates, if applicable) for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice. If these rates change at any time during the term of this Agreement, Contractor shall submit a new list of rates to the City with its first invoice following the effective date of the rate change.

2.3 Payment.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed, and expenses incurred comply with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.4 Retention; Substitution of Securities.

City will deduct a five percent (5%) retention from all progress payments. In accordance with Public Contract Code Section 22300, which is hereby incorporated into this Agreement, City shall permit the substitution of securities for any moneys withheld by City to ensure performance under this Agreement. The retention held by the City shall be released within sixty (60) days after the date of completion of the work and the Project, as required by Government Code Section 7107. In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed one hundred fifty percent (150%) of the disputed amount.

ARTICLE 3. PERFORMANCE SCHEDULE

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -9-

3.1 Schedule of Performance.

Contractor shall complete work within Ninety (90) days from the date entered into this agreement, or otherwise in accordance with any schedule contained in or required to be provided by the Contract Documents, and any revisions thereof approved by the City in writing. Time is of the essence. If the work is not completed within said time period, liquidated damages shall apply as set forth below.

3.2 Force Majeure.

The time period(s) for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Project Manager in writing of the causes of the delay. The Project Manager shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Project Manager such delay is justified. The Project Manager’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of this Agreement pursuant to this Section.

3.3 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of ONE THOUSAND DOLLARS AND ZERO CENTS ($1,000.00) as liquidated damages for each working day of delay in the performance of any service required hereunder. The City may withhold any accrued liquidated damages from any monies payable on account of services performed by the Contractor. To the extent required by Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the work when such delay was caused by the failure of the City or owner of the utility to provide for removal or relocation of utility facilities.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. If City finds that Contractor’s work does not meet the requirements and standards provided in the Bid Document, Contractor shall remedy any defects in the work at Contractor’s sole expense following notice by the City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

4.D.2
Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -10-
ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
(Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals.

For purposes of this Agreement, the Principals may not be replaced, nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt, or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees, or agents of City. Neither Contractor, nor any of Contractor’s officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Project Manager.

The “Project Manager” for the City shall be the City Manager and the City Clerk or any other person as may be designated by the Project Manager. It shall be the Contractor’s responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

The Project Manager shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

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Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -11-

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in, or authority over, the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its Principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity not already identified in Exhibit B, Subcontractors List, attached hereto and incorporated herein by this reference, to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification obligation to the City (as set forth below), and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and, in a form, satisfactory to City.
(c) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

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(d) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (e) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

5.2 General Insurance Requirements.
(a) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (b) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(c) Duration of Coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by Contractor, its agents, representatives, employees or subcontractors.
(d) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (e) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay the premium from any payments due to the Contractor. In the alternative, City may cancel this Agreement. (f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subcontractors.

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(g) Enforcement of Contract Provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional Insured Status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass Through Clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other Party involved with the Project who is brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review.
(n) Agency’s Right to Revise Specifications. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. (o) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims

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made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, agents, representatives, and volunteers (collectively, “Indemnitees”) from and against all liability, loss, damage, expense, cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor’s (or its employees’, officers’, agents’, or subcontractor’s) performance of the work hereunder or its failure to comply with any of its obligations contained in this Agreement, including any injuries to or death of any person (including, but not limited to, workers and the public), or damage to property resulting from the construction of the work or by or in consequence of any negligence regarding the work, use of improper materials or equipment in construction of the work, negligence or refusal of Contractor to faithfully perform the work and all of Contractor's obligations under this Agreement, or by or on account of any act or omission by the Contractor (or it employees /agents) or its subcontractors (or their employees / agents) during the progress of the work or at any time before the completion and final acceptance of the Project by the City, except with respect to any loss or damage which is caused by the sole or active negligence or willful misconduct of the City as determined by a court of competent jurisdiction. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including, without limitation, reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination or expiration of this Agreement.

Contractor’s obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by the City or any Indemnitees. In instances where City or its Indemnitees is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-Party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

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5.5 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required under Article 5 of this Agreement may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Project Manager to evaluate the performance of such services.

Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Project Manager shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest.

Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Project Manager such reports concerning the performance of the services required by this Agreement as the Project Manager shall require.

Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Project Manager of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer

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files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Project Manager or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse, or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse, or assignment. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) Information gained or work product produced by Contractor in its performance of this Agreement shall be considered confidential unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Project Manager. (b) Contractor, its officers, employees, agents, or subcontractors, shall not, without prior written authorization from the Project Manager or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent, or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any Party regarding this Agreement and the work performed with respect to the Project. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

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7.1 California Law.

This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Fresno, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Fresno, State of California.

7.2 Termination.

The City may terminate this Agreement and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained or contained in the Specifications at the time and in the manner as required. In the event of such termination, the City may proceed with the work in any manner deemed proper by the City. The cost to the City shall be deducted from any sum due the Contractor under this Agreement, and the balance, if any, shall be paid to the Contractor upon demand.

7.3 Dispute Resolution Process.
(a) Section 20104 et seq. of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial-supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Additionally, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. (b) For purposes of these procedures, “claim” means a separate demand by the Contractor, after the City has denied Contractor’s timely and duly made request for payment for extra work and/or a time extension, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to this Agreement and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (C) an amount the payment of which is disputed by the City.
(c) The following requirements apply to all claims to which this Section applies:
i. Claim Submittal. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims governed by this procedure must be filed on or before the date of final payment. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided in this Agreement for the filing of claims, including all requirements pertaining to compensation or payment for extra work, disputed work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.
ii. Supporting Documentation. The Contractor shall submit all claims in the following format:

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1. Summary of the claim, including references to the specific Bid Document provisions or provisions under this Agreement upon which the claim is based.

2. List of documents relating to claim: (a) Specifications, (b) Drawings, (c) Clarifications (Requests for Information), (d) Schedules, and (e) Other.

3. Chronology of events and correspondence related to the claim.

4. Statement of grounds for the claim.

5. Analysis of the claim’s cost, if any.

6. Analysis of the claim’s time/schedule impact, if any. (d) City’s Response. Upon receipt of a claim pursuant to this Section, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the City issues its written statement.
i. If the City needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City Council after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.
ii. Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting the claim or relating to defenses or claims the City may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. iii. The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $50,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater. (e) Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(f) Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within

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60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within ten (10) business days after the disputed portion of the claim has been identified in writing, unless the Parties agree to select a mediator at a later time.
i. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third Party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
ii. For purposes of this Section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third Party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation.

Any mediation utilized shall conform to the timeframes in this Section. iii. Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this Section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. iv. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed. (g) City’s Responses. The City’s failure to respond to a claim from the Contractor within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the City’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this Section, shall not constitute and adverse finding with regard to the merits of the claim or the responsibility of qualifications of the Contractor. City’s failure to respond shall not waive City’s rights to any subsequent procedures for the resolution of disputed claims.
(h) Government Code Claims. If following the mediation, the claim or any portion remains in dispute, the Contractor must comply with the claim procedures set forth in Government Code Section 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims, and/or changed conditions, including any required mediation, have been followed by Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the date that Contractor completes all contractual prerequisites to filing a Government Code claim, including any required mediation. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. For purposes of Government Code Section 900 et seq., the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim to the City until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation that does not result in a complete resolutions of all claims.
(i) Civil Actions for Claims of $375,000 or Less. The following procedures are established for all civil actions filed to resolve claims totaling $375,000 or less:

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i. Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both Parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code Section 9204 and the procedures in this Section. The mediation process shall provide for the selection within 15 days by both Parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
ii. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
iii. Upon stipulation of the Parties, arbitrators appointed for these purposes shall be experienced in construction law, and, upon stipulation of the Parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the Parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division.
iv. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any Party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the reasonable attorneys’ fees of the other Party arising out of the trial de novo.

7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

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7.6 Unfair Business Practices Claims.

Pursuant to Public Contract Code Section 7103.5, in entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Project Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third Party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital

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status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Provisions Required By Law.

Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this Agreement shall forthwith be amended to make such insertion or correction.

9.2 Notices.

Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Project Manager (with her/his name and City title), City of Arvin, 200 Campus Drive, Arvin, CA 93203, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.3 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.4 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

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9.5 Integration; Amendment.

This Agreement, together with the documents incorporated herein (including the Standard Specifications and the Contract Documents) and the exhibits attached hereto constitutes the entire, complete, and exclusive expression of the understanding of the Parties with respect to the subject matter hereof. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.6 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.7 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non-interests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third Party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third Party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

9.8 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf

4.D.2
Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -24-
of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]

4.D.2
Attachment: PW Agreement - Serban Sound and Communications for Veterans Hall Audiovisual Installation and Support Services -25-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF ARVIN, a municipal corporation
Jeff Jones, City Manager
ATTEST:

Cecilia Vela, City Clerk
APPROVED AS TO FORM:

BURKE, WILLIAMS & SORENSEN, LLP
By:

Stephanie Gutierrez, City Attorney
CONTRACTOR:

SERBAN’S BACKGROUND MUSIC, INC.

DBA SERBAN SOUND & COMMUNICATIONS
By:

Signature:

By:

Name:

Address:

Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE

BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.