Staff Report re donation and archival of former Council photos with Arvin Historical Society.
CITY OF ARVIN
Staff Report
Meeting Date: May 12, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval to Donate and Archive Photos of Former Members of the City Council Located in the City Council Chambers to the Arvin Historical Society.
BACKGROUND:
The City Council Chambers currently display framed photographs of former members of the Arvin City Council that reflect the City’s civic leadership and local history. Over time, the quality of the framed photographs has deteriorated.
To ensure these photographs are respectfully preserved and made accessible for future generations, staff contacted the Arvin Historical Society to inquire about accepting and archiving the photographs. The Historical Society expressed support and willingness to receive the collection as part of its mission to preserve and share the history of the City of Arvin.
The proposed transfer would allow photographs to be archived, protected from further deterioration, and maintained in a setting dedicated to historical preservation and public education. The photographs would remain part of Arvin’s historical legacy while allowing residents and future generations the opportunity to learn about the individuals who have served the community through elected office.
The transfer represents a respectable and appropriate method for preserving the City’s historical records while maintaining a safe, organized, and functional Council Chambers environment.
STAFF RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the archival transfer and donation of framed photographs of former Arvin City Council Members currently displayed in the City Council Chambers to the Arvin Historical Society; and
2. Authorize staff to coordinate the safe removal and delivery of the photographs for historical preservation purposes.
FINANCIAL IMPACT:
Minimal fiscal impact is associated with the recommended action.
3.F.1
Attachment: Staff Report re Archival of Council Photos with Arvin Historical Society_051226 (Archival of Council Photos with Arvin Historical
3.G.1
Attachment: Letter from CapK re Proclamation_051226_Redacted (Proclamation Proclaiming May 2026 as Community Action Month.)
PROCLAMATION
Community Action Month
May 2026
WHEREAS, Community Action Partnership of Kern was established in 1965 and has made essential contributions to individuals and families across Kern County by creating economic opportunities and strengthening communities; and WHEREAS, Community Action Partnership of Kern addresses underlying causes of poverty, alleviates the effects, and promotes dignity and selfsufficiency in the communities we serve; and WHEREAS, Community Action Partnership of Kern delivered over 22.35 million pounds of food across Kern County 2025; and
WHEREAS, Community Action of Kern operates the Primeros Pasos Head Start location in Arvin tending to the children within the community and providing a Head Start to their education; and
NOW, THEREFORE, be it resolved, I, Mayor Olivia Calderón, and the members of the City Council of the City of Arvin hereby proclaim May 2026 as Community Action Month in recognition of the hard work and dedication throughout the community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Arvin, California, this 12th day of May 2026.
Olivia Calderón, Mayor
City of Arvin
3.G.2
Attachment: Proclamation Community Action Month May 2026 CAPK_051226 (Proclamation Proclaiming May 2026 as Community Action
CITY OF ARVIN
Staff Report
Meeting Date: May 12, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Resolution (1) Finding That There is a Need to Take Emergency Action and Waive Formal Bidding Requirements as Outlined in CA Public Contract Code Section 22050 and Section 3.08.070(B) of the Arvin Municipal Code, and (2) Authorizing the City Manager to Coordinate with Veolia North America to Identify a Contractor to Provide the Needed Services and to Present an Agreement to Council for Approval. (4/5 Vote Required)
BACKGROUND:
The City currently utilizes a SCADA (Supervisory Control and Data Acquisition) system, which is a computerized network of both hardware and software, to monitor, control, and optimize wastewater treatment processes in real-time. The system is composed of two machines that use sensors and controllers to automate equipment (e.g. pumps and valves), allowing operators to visualize, manage, and secure treatment operations remotely. The City has 2 machines.
On January 21, 2026, City Staff was notified that the City’s backup (secondary) SCADA machine’s hard drive was faulty and the machine was no longer useable. In addition, the primary SCADA machine was at risk of failure with no options for backup. The City was notified that the SCADA machines are running past end-of-life and are at critical risk of failure. It was recommended that City immediately replace and upgrade the systems.
If the final SCADA machine fails, the City will lose all automated control over the wastewater treatment processes and require an operator’s presence on site 24/7 until repairs are made, which will require considerable staff time and compensation as the plant is not staffed on a 24/7 basis Veolia operates the City’s wastewater treatment plant under contract. Staff has determined that Veolia management has best expertise in determining the best contractor to procure the SCADA system DISCUSSION:
California Public Contract Code Section 22050(a) provides that in the case of an emergency, a public agency, pursuant to four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. The City Council may delegate, by resolution or ordinance, to the appropriate administrative officer the authority to take any action pursuant to Section 22050(a). In addition, Arvin Municipal Code Section 3.08.070(B) allows the City to dispense with bidding or open market procedures when an emergency requires that an order be placed with the nearest available source of supply.
If a person with authority delegated pursuant to Section 22050(b) orders any action specified in Section
4.A.1
Attachment: Staff Report - Emergency Finding for SCADA System - Veolia WWTP_051226 (Emergency Action for SCADA System for Veolia
22050(a), the City Council shall initially review the emergency action not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least every 14 days thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action, unless the person with delegated authority has terminated that action prior to the City Council’s review and determination. When the City Council reviews the emergency action, it must terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts.
This is an urgent matter. If Council approves action tonight, staff anticipates completion by June 1st. If action is not taken, the City risks losing all automated control over the wastewater treatment processes and requiring an operator’s presence on site 24/7 until repairs are made, resulting in increased strain on staff and the City budget. For these reasons staff classifies this as an emergency requiring immediate action.
STAFF RECOMMENDATION:
Staff recommends City Council adopt a Resolution finding that there is a need to take emergency actions and waive formal bidding requirements as outlined in CA Public Contract Code Section 22050 and Section 3.08.070(B) of the Arvin Municipal Code, and authorizing the City Manager to coordinate with Veolia North America to identify a Contractor to provide the needed services and to present an Agreement to Council for Approval. (4/5 Vote Required)
FINANCIAL IMPACT:
ATTACHMENTS:
Resolution – Emergency Action and Waiver Formal Bidding Requirements as Outlined in California Public Contract Code and Arvin Municipal Code
4.A.1
Attachment: Staff Report - Emergency Finding for SCADA System - Veolia WWTP_051226 (Emergency Action for SCADA System for Veolia
Reso Finding Need for Emergency Action to Waive Formal Bidding Reqs & Identify Contractor to Provide Services for Veolia & Provide Agmt for Council Approval (SCADA system).
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN (1)
FINDING THAT THERE IS A NEED TO TAKE EMERGENCY ACTION
AND WAIVE FORMAL BIDDING REQUIREMENTS AS OUTLINED IN
CA PUBLIC CONTRACT CODE SECTION 22050 AND ARVIN
MUNICIPAL CODE SECTION 3.08.070(B), AND AUTHORIZING THE
CITY MANAGER TO COORDINATE WITH VEOLIA NORTH
AMERICA TO IDENTIFY A CONTRACTOR TO PROVIDE THE
NEEDED SERVICES AND TO PRESENT AN AGREEMENT TO
COUNCIL FOR APPROVAL (4/5 VOTE REQUIRED)
WHEREAS, The City currently utilizes a SCADA (Supervisory Control and Data Acquisition) system, which is a computerized network of both hardware and software, to monitor, control, and optimize wastewater treatment processes in real-time. The system is composed of two machines that use sensors and controllers to automate equipment (e.g. pumps and valves), allowing operators to visualize, manage, and secure treatment operations remotely.
The City has 2 machines; and
WHEREAS, On January 21, 2026, City Staff was notified by Veolia North America that the City’s backup (secondary) SCADA machine’s hard drive was faulty and the machine was no longer useable. In addition, the primary SCADA machine was at risk of failure with no options for backup. The City was notified that the SCADA machines are running past end-of-life and are at critical risk of failure. It was recommended that City immediately replace and upgrade the systems; and
WHEREAS, Veolia North America is the City’s Wastewater Treatment Facility Operator under contract to the City; and
WHEREAS, If the final SCADA machine fails, the City will lose all automated control over the wastewater treatment processes and require an operator’s presence on site 24/7 until repairs are made, which will require considerable staff time and compensation as the wastewater treatment facility is not staffed on a 24/7 basis; and
WHEREAS, Arvin Municipal Code Section 3.08.090 requires that purchases of supplies and equipment valued over $30,000 shall be by written order or contract with the lowest responsible bidder pursuant to the bidding procedures set forth in the Code; and WHEREAS, Veolia and City Staff anticipate that repair or replacement of the SCADA machines will exceed the $30,000 bidding threshold; and WHEREAS, the Arvin Municipal Code Section 3.08.070(B) allows the City to dispense with bidding or open market procedures when an emergency requires that an order be placed with the nearest available source of supply; and
WHEREAS, California Public Contract Code Section 22050(a) provides that in the case of an emergency, a public agency, pursuant to four-fifths vote of its governing body, may repair
4.A.2
Attachment: Reso Emergency Finding for SCADA System - Veolia WWTP_051226 (Emergency Action for SCADA System for Veolia WWTP)
Reso Finding Need for Emergency Action to Waive Formal Bidding Reqs & Identify Contractor to Provide Services for Veolia & Provide Agmt for Council Approval (SCADA system). or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts; and
WHEREAS, “Emergency,” as used in the California Public Contract Code, means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services, pursuant to California Public Contract Code, Section 1102; and WHEREAS, pursuant to Section 22050(b), the City Council, by a four-fifths vote, may delegate, by resolution or ordinance, to the appropriate county administrative officer, chief engineer, or other nonelected agency officer, the authority to order any action pursuant to Section 22050(a); and
WHEREAS, if a person with authority delegated pursuant to Section 22050(b) orders any action specified in Section 22050(a), that person shall report to the City Council, at its next meeting required pursuant to Section 22050, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency; and
WHEREAS, if a person with authority delegated pursuant to Section 22050(b) orders any action specified in Section 22050(a), the City Council shall initially review the emergency action not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least every 14 days thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action, unless the person with delegated authority has terminated that action prior to the City Council’s review and determination; and
WHEREAS, when the City Council reviews the emergency action, it shall terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts; and WHEREAS, if action is not taken immediately, the City risks losing all automated control over the wastewater treatment processes, which will require an operator’s presence on site 24/7 until repairs are made, resulting in increased strain on staff and the City budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arvin hereby finds:
1. There is a need to take emergency action due to the backup SCADA machine failure and the imminent failure of the City’s primary SCADA machine.
2. That the emergency will not permit a delay resulting from a competitive solicitation of bids.
3. That the action is necessary to respond to the emergency; and therefore delegates authority to the City Manager to coordinate with Veolia North America to identify a Contractor to provide the needed services in response to this incident and take any
4.A.2
Attachment: Reso Emergency Finding for SCADA System - Veolia WWTP_051226 (Emergency Action for SCADA System for Veolia WWTP)
Reso Finding Need for Emergency Action to Waive Formal Bidding Reqs & Identify Contractor to Provide Services for Veolia & Provide Agmt for Council Approval (SCADA system). directly related and immediate action required by this emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts pursuant to Public Contract Code section 22050 and Arvin Municipal Code section 3.08.070(B).
4. This Resolution will become effective immediately.
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of May 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST
CECILIA VELA, City Clerk
CITY OF ARVIN
By:
OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:
By:
STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.
4.A.2
Attachment: Reso Emergency Finding for SCADA System - Veolia WWTP_051226 (Emergency Action for SCADA System for Veolia WWTP) Staff Report – 2026 Christmas Parade.
CITY OF ARVIN
Agenda Report
Meeting Date: May 12, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of A Resolution of the City Council of the City of Arvin for Submittal of An Encroachment Permit Application to the California Department of Transportation (CalTrans) to Hold the City of Arvin 2026 Christmas Parade on State Highway 223 (Bear Mountain Boulevard) and Approve City Costs Associated for this Event.
BACKGROUND:
For several years, the Arvin Chamber of Commerce has submitted a Special Event Permit Application to the City of Arvin requesting to hold an annual Christmas parade. The parade route would normally commence on Campus Drive and travel east on Bear Mountain Blvd. (SR223). However, during the recent past 3 years, the Arvin Chamber of Commerce did not obtain an encroachment permit from the California Department of Transportation (CalTrans) which is required for the parade to travel on a state highway. Because there was no approval for the parade to travel through SR223, the parade route was shortened and updated to instead travel through Arvin local streets.
CalTrans requirements are provided in the attached CalTrans Encroachment Permit Application and Chapter 500 of the CalTrans Specific Encroachment Permits – Special Events Manual. Hundreds of permits are issued by CalTrans each year throughout the State for special events. CalTans has informed City Staff that they currently have a backlog and to keep in mind that all permit applications are assigned dependent on workload once it is officially submitted for review. Therefore, if the Council approves this event, it is recommended that the City Engineer complete and submit an encroachment permit including the traffic control plan, detour plan and any other required documentation to CalTrans as soon as possible.
The parade is proposed to be scheduled for Saturday, December 05, 2026 and will begin at 7:00pm. Setup for this event will begin at 5:00pm and the event is expected to conclude by 9:00pm. The parade route will commence on Campus Drive, travel south on Campus Drive from 4th St. onto Bear Mountain Blvd. (SR223) and would then travel east on SR223 ending at or near Derby/Tejon. The parade will be rescheduled to Saturday, December 12, 2026, if it rains on December 5 th and the road conditions are not
suitable to hold the parade.
The Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. The Public Works Department will assist with set-up, clean-up, street closures, and will provide the required notices to nearby residents who may be affected by the street closures.
The following are estimated City cost to hold the parade:
Special Event Insurance $350 – $500
Police Department $2,360
Public Works $1,350
City Engineer $3,900 (*Traffic Control Plan to be used for future years) Estimated Total $7,960 - $8,110
4.B.1
Attachment: Saff Report - 2026 Christmas Parade_051226 (City of Arvin 2026 Christmas Parade) Staff Report – 2026 Christmas Parade.
*A portion of the estimated $3,900 fee for preparation of the traffic control plan by the City Engineer is a one-time fee as long as there are no changes to the plan to be used for future parades and as long as CalTrans does not make updates to its requirements.
Other costs such as for supplies, lighting & equipment are unknown at this time. Minimal costs required for coordination and communication efforts to gather participants and prepare for a safe and functional parade.
The City plans to pursue donations in accordance with the City of Arvin’s Donation & Gift Policy to absorb costs for this event.
ENVIRONMENTAL REVIEW:
Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently exist. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.
RECOMMENDATION:
Staff recommends Council consideration and direction to staff.
FISCAL IMPACT:
The estimated cost is $7,960 - $8,110. Other costs such as for supplies, lighting & equipment are unknown at this time. Minimal costs required for coordination and communication efforts to gather participants and prepare for a safe and functional parade. Costs will be charged to the general fund. The City plans to pursue donations in accordance with the City of Arvin’s Donation & Gift Policy to absorb costs for this event.
4.B.1
Attachment: Saff Report - 2026 Christmas Parade_051226 (City of Arvin 2026 Christmas Parade) Reso Arvin Chamber of Commerce Christmas Parade 2026
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO
APPROVE SUBMITTAL OF AN ENCROACHMENT PERMIT
APPLICATION TO THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION TO HOLD THE CITY OF ARVIN 2026
CHRISTMAS PARADE ON STATE HIGHWAY 223 (BEAR MOUNTAIN
BOULEVARD) AND APPROVE CITY COSTS ASSOCIATED FOR THIS
EVENT.
WHEREAS, the City of Arvin wishes to hold the 2026 Christmas Parade; and WHEREAS, the parade is scheduled for Saturday, December 5, 2026 and will begin at 7:00 pm; and
WHEREAS, setup for this event will begin at 5:00 pm and the event is expected to conclude by 9:00 pm; and
WHEREAS, the parade route is Campus Drive, State Highway 223 (Bear Mountain Boulevard), Derby and Tucker Streets; and
WHERES, the parade will be rescheduled to Saturday, December 12, 2026 if it rains on December 5, 2026 and the road conditions are not suitable to hold the parade; and WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the parade event on State Highway 223 (Bear Mountain Blvd.); and WHEREAS, the Parade benefits the community of Arvin by bringing all residents together in a celebration on City streets, while providing economic enhancement to local businesses; and
WHEREAS, the City is responsible for all traffic control and costs associated with this event; and
WHEREAS, the City plans to pursue donations in accordance with the City of Arvin’s Donation and Gift policy to assist with absorbing costs; and WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby:
Section 1: Approve the City of Arvin 2026 Christmas Parade and costs associated with this event.
Section 2. Approve the encroachment permit for the parade event on State Highway 223.
4.B.2
Attachment: Reso City of Arvin 2026 Christmas Parade_051226 (City of Arvin 2026 Christmas Parade) Reso Arvin Chamber of Commerce Christmas Parade 2026
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 12th day of May 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST
CECILIA VELA, City Clerk
CITY OF ARVIN
By:
OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:
By:
STEPHANIE GUTIERREZ, City Attorney
Burke, Williams, & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.
4.B.2
Attachment: Reso City of Arvin 2026 Christmas Parade_051226 (City of Arvin 2026 Christmas Parade)
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade)
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade)
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade)
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-104
The permit engineer must contact District Construction before issuing the permit to ensure the contractor’s request is acceptable and obtain the resident engineer’s name for inspection purposes.
Encroachment permits issued to State contractors for borrow or disposal areas outside the contract limits are similar to a “Notice to Relocate” and are exempt from permit fees when those locations are designated in the contract. If locations are not designated in the contract, the contractor must obtain a lease from Division of Right-of-Way with an encroachment permit. 514 SPECIAL EVENTS
Permit Code SE
SE permits are permits for “special events.” The term “special events” as used in this Section refers to a marathon, bike-a-thon, walk-a-thon, parade, or other local celebration to be held on a State highway facility in such a way as to directly impact vehicular traffic on a State highway facility. Generally, a special event is an activity that is not consistent with the primary use of the State highway system and, therefore, closing a portion of a State highway and/or using special traffic control by Caltrans is necessary. However, the definition of what is (and what is not) a special event is subject to interpretation.
Because of the wide variety of requests that may be received, no attempt is made to develop a definitive definition of “special event” that could cover all possible situations. In most cases, the District Permit Engineer should be able to decide if a proposed event falls within the above definition of “special event.” If a proposed event does not clearly fall within the definition in this Section, the District Permit Engineer should discuss the proposal with HQ Encroachment Permits.
Hundreds of permits are issued each year throughout the State for special events. Special events can cover a wide range of activities and may involve one or more Districts. Typical events include parades, marches, bicycle events, running events, sidewalk sales, and other activities. When several Districts are involved, a lead District is designated by HQ Encroachment Permits and a single permit is issued by the lead District after coordination with the other district(s).
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-105
Not more than four (4) permits for the same activity at the same location can be issued in any calendar year (Section 682.5 of the California Streets and Highways Code).
Permittees are responsible for all traffic control and fees for special events and must independently coordinate all activities with other affected jurisdictions.
For special events happening outside the state highway but require traffic control on the state highway system, a traffic control permit needs to be obtained from Caltrans. See Section 517 for more information on Traffic Control permit.
Special event activities that conform to the California Vehicle Code and do not interfere with public traffic do not require a permit or are handled by the Caltrans Traffic Operations unit as an incident-response, as for example, highdensity traffic before and after a major football game.
Whenever a special event is allowed, Caltrans may restrict the use of or close any State highway whenever Caltrans considers such closing or restriction of use necessary (California Streets and Highways Code, Section 124):
a) For the protection of the public.
b) For the protection of such highway from damage during storms, construction, improvement, or maintenance operations thereon.
Caltrans authority to issue encroachment permits for special events on State highways is derived from the California Streets and Highways Code, Sections 124, 670, and 682.5.
Legal authority for a local legislative body, e.g., city or county to close portions of State highways for special events comes from Sections 21101 and 21104 of the California Vehicle Code. These sections read in part:
Section 21101 Local authorities may adopt rules and regulations by ordinance or resolution on the following matters:
(e) Temporarily closing a portion of any street for celebrations, parades, local special events, and other purposes when in the opinion of local authorities having jurisdiction such closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-106
Section 21104 No ordinance or resolution proposed to be enacted under Section 21101 or subdivision (d) of Section 21100 is effective as to any highway not under the exclusive jurisdiction of the local authority enacting the same, except that an ordinance or resolution which is submitted to the Department of Transportation [Caltrans] by a local legislative body in complete draft form for approval prior to the enactment thereof is effective as to any State highway or part thereof specified in the written approval of the Department [Caltrans].
In addition, Districts should consider the following questions before deciding to issue or deny an encroachment permit for a special event. At the discretion of the District Permit Engineer, issued permits may include provisions to resolve these questions:
• Is there a staging area for event participants, and is there the potential for traffic operational problems at the staging area?
• Has the applicant obtained the cooperation of local law enforcement? • Has the applicant made arrangements for emergency services for participants if needed?
• Has the applicant established clear rules for event participants, and have these been communicated to the participants?
• Is this a competitive event based on gender? Is there any prize compensation for participants? Is the compensation identical for each gendered category at each participant level?
• Are pets allowed in the event?
• Are sweep vehicles needed to pick up any stragglers at the end of the event?
• Are there any restrictions such as no bicycles, no skates, or other wheeled contrivances?
• Are there any restrictions on the age and physical condition of the participants?
• Have public transit agencies been notified of the event if it might affect transit operations or schedules?
• Is it necessary to notify emergency services such as police and fire departments? Have arrangements been made for passage of these vehicles through or around an event?
• Clean up
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-107
514.1 Conditions and General Requirements for Special
Events
The applicant is encouraged to consult with District encroachment permit staff as early as possible. For events restricted to one or two districts, the applicant must apply at least eight weeks prior to the event date. Events encompassing more than two districts, the applicant should submit the complete package for review and approval at least sixteen (16) weeks prior to the event date to facilitate timely approval. Lack of early coordination with Caltrans and the California Highway Patrol (CHP) could result in the denial of an applicant’s encroachment permit for the special event.
Unsafe special event activities are not permitted on State highways. Caltrans approves specific events only when all concerns are mitigated.
Caltrans general policy requires traffic control for permitted special events to be provided by a competent traffic control specialist retained by the permittee.
The District Director is authorized to specify State personnel for traffic monitoring and control.
Permit Standard Special Provisions require notification of State legislators and local elected officials that serve the area affected by special events having significant traffic impacts.
Each special event permit must include the General Provisions, which are attached to all SE encroachment permits.
An event may be canceled, postponed, or terminated at any time if, in the opinion of Caltrans, weather or other conditions present unacceptable hazards.
The following clause must be included in the permit:
“If rain, fog, or other elements significantly affect safety for event participants or vehicular traffic, Caltrans may take whatever action is necessary to protect the public. Also, if for some unforeseen reason the traffic demand for the State facility significantly exceeds the anticipated demand, it may be necessary to terminate the event.”
The permittee must pay required fees and charges. These fees include review and analysis of traffic handling proposals, answering correspondence, coordinating with law enforcement agencies, etc. In addition, the California
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-108
Transportation Commission has established the following requirement by Resolution G-18 (8-25-78):
“… that a toll charge equal to that charged for a seven (7)-axle truck be and it is hereby established for each such event involving the use of a state-owned toll bridge…” The event sponsor must provide a bridge toll receipt as proof of payment prior to permit issuance.
Encroachment permit fees are not required of nonprofit organizations possessing a resolution for conducting municipal parades that are considered a civic event. For example, to qualify for fee exemption, parades are held on legal holidays such as: Independence Day, Veterans Day, etc., and conducted by veterans' organizations, schools, and youth organizations.
The applicant must provide proof that the responsible enforcing agency is aware of the special event and that special enforcement will be provided if it is necessary. This proof must be documented.
Caltrans issues encroachment permits to cities, counties, and nonprofit organizations for special events and cooperates with a special event sponsor but must not be considered a sponsor or cosponsor of any event. Permits are issued only when:
1. The event is sponsored by a nonprofit organization.
2. Local interest and support for the activity is evidenced by an ordinance, resolution, or written consent (see Appendix I) from all local governments impacted directly. Local resolutions are required for all special events unless a prior resolution clearly shows the intent to cover repeat events.
For example:
• If a previously-adopted resolution (still in effect) shows the intent to hold the special event on an annual basis, or
• Written approval is provided from an individual delegated authority by the elected body by ordinance (see Appendix I - Resolutions).
3. The time and date of the event are acceptable to Caltrans and are specified on the permit to maximize safety and minimize traffic disruption.
Event sponsors are required to schedule events at a time when traffic volumes are low. If the event requires lane closures, an analysis must be made to determine whether remaining lanes can carry expected traffic volumes. A lane closure must be limited to the shortest period of time necessary to hold the event.
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-109
4. The proposed use will not significantly detract from the safe operation of the highway, unreasonably delay or inconvenience the traveling public, or expose participants to unusual hazards. Safe operation for the motoring public and the event participants is a primary concern when planning special events. If the event requires using a lane next to high-speed traffic, it is desirable to provide a buffer lane between the event lane and live traffic lanes.
When a buffer lane cannot be provided, detouring traffic around the event should be considered. A detour route should take into account traffic volumes, length of detour, and impact on emergency vehicles. The encroachment permit must define the route for event participants and include the detour plan.
5. The applicant provides insurance to cover the State’s potential liability.
Prize Compensation Requirements:
If the event awards prize compensation to competitors in gendered categories, the Permittee is required to ensure and certify that the prize compensation is identical for each gendered category at each participant level (California Streets and Highways Code, Section 682.7).
The Permittee is responsible for responding to all claims and/or complaints related to prize compensation for all gendered categories at each participant level. The Permittee must substantiate and show that the prize compensation for each gendered category was identical for the competitors at each participant level receiving prize compensation upon request. Should the Permittee fail to demonstrate compliance with gender equity, the subsequent event permit requests will be denied until demonstration of compliance is satisfactory. 514.2 Nonprofit Organizations
For the purpose of allowing special events on State highways, Caltrans issues encroachment permits only to nonprofit organizations as defined in Title 26, United States Code under Sections 501(c)(3), (4), (6), (7), (8), and 501(d) [IRS Publication 557]. Political organizations and other special interest groups do not qualify as nonprofit.
A nonprofit organization must satisfy all of the five (5) categories listed as follows:
1. Is the applicant one of the following?
• A corporation
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-110
• A community chest
• A fund or foundation
• A civic league or organization (boy scouts, veteran’s organization, etc.)
• A chamber of commerce or a business league
• A recreational club
• A fund or foundation, a fraternal beneficiary society, order or association (lodges--Elks, Moose, etc.)
2. Is the organization formed and operated exclusively for one or more of the following purposes?
• Charitable
• Religious
• Scientific
• Testing for public safety
• Literary
• Educational
• The prevention of cruelty to children and animals
• National or international amateur sports competition (only if none of its activities provide athletic facilities or equipment)
3. None of the organization’s net earnings benefit private shareholders or individuals.
4. None of the organization’s activities is propaganda, influencing legislation, or a political campaign.
5. None of the proposed activities can include vending within the State highway right-of-way (see Section 514.6) unless vending is an incidental part of the special event (authorized under Section 682.5 of the California Streets and Highways Code).
514.3 Categories of Special Events
Special events are classified in one of the two following categories:
Category 1 Events held within access-controlled right-of-way or on toll bridges.
Written approval by the Chief or delegated representative, Division of Traffic Operations is required before issuing a permit for Category 1 events. HQ Encroachment Permits obtains
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-111
approvals, denials, or modifications with justification for new special events.
Headquarters approval is required for any event or activity on access-controlled or toll facilities. Once an event or activity has been approved, subsequent approvals are not required unless the event or activity changes significantly or if operational conditions on the facility change considerably.
Category 2 Events held on conventional State highway facilities or local facilities where special traffic control on a State highway is necessary.
The District Director or delegated representative may approve encroachment permits on conventional highways.
514.4 Special Events within Access-Controlled
Right-of-Way, Toll Bridges, and the Interstate
System
Special events are normally banned from access-controlled State highway rightof-way and toll bridges. However, some events, such as marathons or nationwide events requiring lane closures, ramp closures, and traffic control are allowed under an encroachment permit. In some cases, e.g., the Olympic Torch Run and activities on toll bridges, the event moves over portions of access-controlled State highways.
The Federal Highway Administration (FHWA) approval is required for special events that encroach within interstate highway right-of-way and not required for non-interstate highways. The permit engineer should obtain FHWA approval for all such permit requests after obtaining all necessary internal Caltrans approvals (see Section 205.3).
The policy of the FHWA is to ensure that operation and maintenance of the Interstate System enhances safety and minimizes disruptions. To ensure FHWA is aware of special events that affect the Interstate System, Caltrans normal operating procedure is to provide information to FHWA by telephone at the earliest possible date.
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-112
Exchanging information regarding the event provides FHWA an opportunity for input and approval plus background for response to any inquiries it receives.
FHWA engineers are assigned to districts and their names are available at:
https://www.fhwa.dot.gov/cadiv/directory.cfm
514.5 Joint Policy Guidelines for Special Events
Caltrans and the California Highway Patrol (CHP) have adopted joint policy guidelines for special events on conventional State highways to ensure consistent Statewide treatment of events and to provide criteria that can aid local agencies in their planning for similar activities (see Appendix E – Special Provisions).
The guidelines apply only to highways over which both CHP and Caltrans have jurisdiction. The guidelines do not preclude the development of additional guideline criteria by local CHP commands and Caltrans Districts covering specific problems of mutual concern or interest.
The applicant must submit a completed encroachment package for a special event permit to Caltrans for review and approval. The package must include the materials listed in Table 5.23.
Table 5.23
Encroachment Package for Special Events Permits
Encroachment Package for Special Events Permits. The final encroachment package submitted to Caltrans by the applicant must include these materials:
1. A completed and signed application for an encroachment permit and the appropriate fee.
2. Traffic control plans.
3. Detour plans approved by all affected Local entities (cities, counties and Tribal governments).
4. Resolutions or approvals from all impacted governments indicating formal approval of the special event and detour plans. Resolutions should conform to Caltrans sample format (Appendix I).
5. Fully completed and signed “Encroachment Permit Application Checklist – Special Events” (form TR-0410).
6. A certificate of liability insurance naming the State of California, California Department of Transportation, the directors, officers, employees, and/or
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-113
agents of the State of California and/or of the California Department of Transportation as additional insured and in an amount determined by Caltrans to be appropriate for the event.
Cities, counties, public schools, local improvement districts, and other local or State agencies are exempt from insurance requirements for Low and Medium Risk events (as defined in Section 514.7 below). Insurance requirements for “High Risk” events will be determined by HQ Legal on a case-by-case basis. 514.6 Special Events Involving Vending
Street festivals involving vending and sidewalk sales within State highway right-of-way is allowable with city or county sponsorship or approval under California Streets and Highways Code, Section 682.5.
Encroachment permits may be issued to cities and counties (not to the nonprofit organization) for the use of highways within their boundaries or to communitybased nonprofit corporations for special events involving vending. A community-based nonprofit corporation is a corporation formed under the Nonprofit Corporation Law (Division 2, commencing with Section 5000 of the California Corporation Code) having an office located within the county where the special event is held.
A community-based nonprofit corporation must obtain an acknowledgment from the city or county before permit issuance. Acknowledgment refers to a city or county issued special event permit, road closure or detour permit, or letter of permission authorizing the special event for which an encroachment permit from Caltrans is sought.
Caltrans encroachment permits for special events are issued in accordance with current Joint Operational Policy Statement adopted by the California Highway Patrol and Caltrans.
514.7 Liability Insurance for Special Events
The General Provisions that accompany the encroachment permit hold the permittee responsible for all liability for personal injury and property damages (see Section 203.3 and Appendix K).
Special events are classified as low, medium, or high risk and categorized as follows:
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-114
1. Low Risk Events
• The event is held on a conventional highway with low traffic volume.
• Traffic control is provided by a law enforcement agency having jurisdiction, or by a professional traffic control company hired by the event sponsor.
• An approved detour is available.
• Event participants number less than two-hundred fifty (250) people. • Expected spectator draw is less than two thousand (2,000) people. • Event duration is normally one day.
• The duration of the event is normal for that type of event.
2. Medium Risk Events
• The event is held on a conventional highway with moderate traffic volume.
• Traffic control is provided by a law enforcement agency having jurisdiction, or by a professional traffic control company hired by the event sponsor.
• An approved detour is available.
• Event participants number between two-hundred fifty (250) and five hundred (500) people.
• Expected spectator draw is between two thousand (2,000) and five thousand (5,000) people.
• Event duration is one or two days.
• The event’s duration is normal for that type of event.
3. High Risk Events
• The event is held on a conventional highway with high volume. • Any event held on access-controlled highways or toll bridges. • The event requires rolling traffic closures.
• Traffic control is provided by a law enforcement agency having jurisdiction, or by a professional traffic control company hired by the event sponsor.
• The number of participants exceeds five hundred (500) people. • Expected spectator draw is greater than two thousand (5,000) people.
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) Chapter 500 - Specific Encroachment Permits
ENCROACHMENT PERMITS MANUAL
CURRENT AS OF: 09/2023
© 2018 California Department of Transportation. All Rights Reserved. 5-115
• Grandstands, bleachers or other structures for spectators, participants, or officials are erected within State highway right-of-way.
• Event duration continues for three or more consecutive days. • The duration of the event is not normal for that type of event.
Although an event may not fit specifically into one of these three categories, the District determines the appropriate risk category and establishes insurance coverage accordingly. Access-controlled State highway right-of-way ramp closures normally do not require insurance for special events occurring outside the State highway right-of-way.
Table 5.24 indicates the general criteria for the three risk categories. When the risk of an event is believed to be unusual, the Districts should contact HQ Legal Division to obtain an insurance amount beyond those indicated in Table 5.24.
District Permit Engineers should review high-risk special events and present the information to HQ Legal Division. Caltrans Legal will establish an insurance amount.
Table 5.24
Insurance Requirements for Special Events
Low Risk Medium Risk High Risk*
Bodily Injury
Each Person $ 500,000 $1,000,000 $1,000,000 $2,000,000 * Each
Occurrence
$1,000,000 $1,000,000 $2,000,000 $2,000,000 *
Property Damage
Each
Occurrence $ 250,000 $1,000,000 $ 500,000 $2,000,000 *
Aggregate $ 500,000 $1,000,000 $1,000,000 $2,000,000 *
Coverage Dual Limit Single
Limit Dual Limit Single Limit
* For high-risk events, consult HQ Legal Division regarding amounts for dual-limit and single-limit bodily injury and property damage.
4.B.3
Attachment: Caltrans Encroachment Permit Application (City of Arvin 2026 Christmas Parade) City of Arvin FY25-26 General Fund (Fund 10)
Expenses 07/01/2025
thru 04/30/2026
This presentation is on FY25-26 general fund expenses
07/01/2025 thru 04/30/2026.
• This does not include any payroll related expenses or medical expenses.
• It also does not include Kern County Fire Department
or Workers’ Comp and Liability expenses.
Fund 10 Expense Summary 07/01/2025
thru 04/30/2026
All Fund 10 Departments Sum of Amount
001 Admin 901,393.46
014 Arvin PD 657,680.71
007 Community Dev 490,241.50
012 Parks 293,751.23
019 Public Works 129,671.07
003 Animal Control 92,143.75
005 Bldg & Grounds 59,691.99
009 Community Center 16,414.26
011 City Council 12,518.84
Grand Total 2,653,506.81
Administration Expenses thru 04/30/2026
Administration thru 04/30/2026 – Five
Highest Expenses
1. 07/01/2025 1133 - TYLER TECHNOLOGIES INC 37,576.71
ACCOUNTING SOFTWARE - CONTENT MANAGER + ERP PRO 08.01.25 - 07.31.26
2. 07/01/2025 1133 - TYLER TECHNOLOGIES INC 33,351.21
ACCOUNTING SOFTWARE - ANNUAL SUBSCRIPTION 08.01.25 - 07.31.26
3. 12/16/2025 1262 - VALLEY AG ENTERPRISE INC 24,500.00
ILLEGAL DUMPING TEJON, SYCAMORE, COMMANCHE CLEAN UP
4. 02/28/2026 1179 - THE PUN GROUP LLP 18,000.00
PROF. SERVICES – AUDIT PROGRESS BILLING #2 YR ENDED JUNE 30,2025
5. 08/12/2025 1875 - BURKE, WILLIAMS & SORENSEN 13,721.97 LEGAL EXPENSE – GENERAL PROF. SERVICES THROUGH JULY 31, 2025 Animal Control Expenses thru 04/30/2026
Animal Control thru 04/30/2026 – Five
Highest Expenses
1. 07/25/2025 1185 - KERN COUNTY ANIMAL SERVICES 40,250.00 CONTRACT SERVICES - AGREEMENT APRIL THROUGH JUNE 2025
2. 10/31/2025 1185 - KERN COUNTY ANIMAL SERVICES 23,300.00 CONTRACT SERVICES -INVOICE JULY THROUGH SEPTEMBER 2025
3. 10/31/2025 1185 - KERN COUNTY ANIMAL SERVICES 19,950.00 CONTRACT SERVICES - AGREEMENT BILLING OCT - DEC 2025
4. 08/25/2025 1555 - WEX BANK 1,102.54
FUEL EXPENSE - FUEL USAGE FOR AUGUST 2025
5. 07/30/2025 1555 - WEX BANK 1,082.24
FUEL EXPENSE - FUEL USAGE FOR JULY 2025
Building & Grounds Expenses thru
04/30/2026
These expenses include the Adobe Complex, Community
Center, and the Veteran’s Hall. This also includes the
expense for general upkeep for the buildings and grounds around City Hall and Public Works.
Building & Grounds thru 04/30/2026 –
Five Highest Expenses
1. 03/23/2026 1342 - OSCAR MIRANDA 6,500.00
MAINTENANCE - OTHER : BUILDINGS AND GROUNDS TREE REMOVAL & IRRIGATION REPAIR @ VET'S HALL
2. 11/12/2025 1917 - PHILLIP R ASUNCION 2,821.66
MAINTENANCE - OTHER : BUILDINGS AND GROUNDS VIDEO SECURITY FOR PW YARD
3. 11/12/2025 1917 - PHILLIP R ASUNCION 2,478.86
MAINTENANCE - OTHER : BUILDINGS AND GROUNDS VIDEO SECURITY FOR PW YARD
4. 07/11/2025 1108 - PG & E 2,395.23
UTILITIES EXPENSE ELEC SVC 06.10.25-07.10.25
5. 01/12/2026 1108 - PG & E 2,103.57
UTILITIES EXPENSE ELEC SVC 12.11.25 - 01.11.26
Community Development Expenses thru
04/30/2026
Community Development thru 04/30/2026
– Five Highest Expenses
1. 09/08/2025 1776 - DIVERSIFIED PROJ SERVICES INTL 18,714.98 PROFESSIONAL SERVICES - PROF. SERVICES THROUGH JULY 27,2025
2. 10/30/2025 1776 - DIVERSIFIED PROJ SERVICES INTL 15,966.25 PROFESSIONAL SERVICES - PROF SERVICES THROUGH OCTOBER 24,2025
3. 04/01/2026 1449 - PRECISION CIVIL ENGINEERING 15,376.23 PROFESSIONAL SERVICES - COA ON CALL PLANNING SERVICES MARCH 2026
4. 09/23/2025 1063 - FORD MOTOR CREDIT CO. 14,692.59
PRINCIPAL - 2022 FORD MUSTANG MACHE
5. 03/30/2026 1776 - DIVERSIFIED PROJ SERVICES INTL 14,550.00 PROFESSIONAL SERVICES - PROF. SERVICES THROUGH MARCH 27,2026 Community Center Expenses thru
04/30/2026
Community Center thru 04/30/2026 – Five
Highest Expenses
1. 03/04/2026 1342 - OSCAR MIRANDA 4,850.00
MAINT - OTHER : COMMUNITY CTR REMOVE 4 LARGE FAN PALM TREES
2. 08/11/2025 1108 - PG & E 1,162.99
UTILITIES EXPENSE ELEC SVC 07.11.25-08.10.25
3. 09/10/2025 1108 - PG & E 1,088.06
UTILITIES EXPENSE ELEC SVC 08.11.25-09.09.25
4. 10/14/2025 1108 - PG & E 635.28
UTILITIES EXPENSE ELEC SVC 09.13.25-10.14.25
5. 07/11/2025 1108 - PG & E 630.15
UTILITIES EXPENSE ELEC SVC 06.10.25-07.10.25
City Council Expenses thru 04/30/2026
City Council thru 04/30/2026 – Five
Highest Expenses
1. 12/25/2025 1209 - BANK OF AMERICA CC 3,150.00
DUES AND SUBSCRIPTIONS: ICSC - MEMBERSIP FOR OLIVIA, SUSANA , DONNY
2. 12/25/2025 1209 - BANK OF AMERICA CC 1,050.00
DUES AND SUBSCRIPTIONS: ICSC MEMBERSIP CM PEREZ
3. 10/25/2025 1209 - BANK OF AMERICA CC 946.71
TRAVEL & CONFERENCES : MAYOR AND COUNCIL RESIDENCE INN
MARRIOTT - MAYOR OLIVIA
4. 12/25/2025 1209 - BANK OF AMERICA CC 875.00
DUES AND SUBSCRIPTIONS ICSC MEMBERSIP DUE
5. 10/25/2025 1209 - BANK OF AMERICA CC 873.84
TRAVEL & CONFERENCES : MAYOR AND COUNCIL BEST WESTERN HOTEL - CM SUSAN R.
12/25/202
5 1209 -
BANK OF
AMERICA
CC 875.00
Parks Expenses thru 04/30/2026
Parks thru 04/30/2026 – Five Highest
Expenses
1. 12/19/2025 1494 - DAVE BANG ASSOCIATES INC 48,642.60
CAPITAL EXPENSE GITS PARKS - PIP SURFACING
2. 10/22/2025 1376 - KNORR SYSTEMS INC 29,976.19
CAPITAL EXPENSE : SMOTHERMON PARK - SPRAY PARK
3. 07/14/2025 1002 - ARVIN COMMUNITY SERVICES DIST 16,865.83 UTILITIES EXPENSE WATER SERVICES 06.23.25-07.25.25
4. 04/01/2026 1807 - JOSE ARGELIO GUTIERREZ SALINAS 16,400.00 MAINTENANCE - OTHER : PARKS AND GROUNDS DIGIORGIO PARK - 6
RESTROOM STALLS
5. 08/31/2025 1002 - ARVIN COMMUNITY SERVICES DIST 15,974.35 UTILITIES EXPENSE - WATER SERVICES 07.25.25-08.25.25
Arvin PD Expenses thru 04/30/2026
Arvin PD thru 04/30/2026 – Five Highest
Expenses
1. 12/15/2025 1576 - BURT GOLDING 28,717.00
MAINTENANCE - VEHICLE : POLICE DEPARTMENT UNIT 400 FIRE DAMAGE
VEHICLE
2. 11/17/2025 1129 - SUN RIDGE SYSTEMS 19,397.00
CONTRACT SERVICES : RIMS ANNUAL SUPPORT 11.06.25 - 11.05.25
3. 09/01/2025 1576 - BURT GOLDING 18,225.33
MAINTENANCE - VEHICLE : POLICE DEPARTMENT UNIT 402 REPAIRS
4. 09/26/2025 1089 - KERN COUNTY DIST ATTORNEY14,210.64 PROFESSIONAL SERVICES FY 24-25 DUI BILLING PENAL CODE
5. 07/30/2025 1555 - WEX BANK 10,487.74
FUEL EXPENSE : FUEL USAGE FOR JULY 2025
Arvin Public Works Expenses thru
04/30/2026
Arvin Public Works thru 04/30/2026 –
Five Highest Expenses
1. 03/04/2026 1274 - VALENCIA AIRCOLD INC 16,157.00
CAPITAL EXPENSE MODULAR TRAILER ELECTRICAL WORK
2. 02/04/2026 1164 - KERN MACHINERY 14,032.77
CAPITAL EXPENSE JOHN DEERE TE GATOR
3. 02/12/2026 1776 - DIVERSIFIED PROJ SERVICES INTL 11,772.50 PROFESSIONAL SERVICES: PUBLIC WORKS PROF. SERVICES
JANUARY 31, 2026
4. 08/22/2025 1903 - REJ CALIFORNIA GROUP INC 7,799.41
MAINTENANCE - VEHICLE : MAINT & INFRASTRUCTURE FLAT BED TRUCK BODY
5. 08/26/2025 1880 - SULLY & SON HYDRAULICS INC 4,104.47 MAINTENANCE - VEHICLE : MAINT & INFRASTRUCTURE PW 302
SUNFAB BENT AXIS PISTON MOTOR
Conclusion General Fund Expenses thru
04/30/2026
After reviewing the details in these department accounts there are several large one-time expenses. The majority of the expenses are necessary for day-to-day operations.
There were no identifiable areas in which we can
dramatically reduce expenses.
To move forward with cost cutting there will be some
difficult decisions to make.