REGULAR MEETING MINUTES
ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE
ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /
ARVIN PUBLIC FINANCING AUTHORITY
MAY 12,2026
CALL TO ORDER @ 6:00PM
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL GALL: All present; CM Tarver arrived late at 6:06PM during Agenda ltem 2, Public Comments.
1. APPROVAL OF AGENDA AS TO FORM.
Motion to approve the agenda with removal of Closed Session ltem 8A.
Motion CM Horton Second CM Reyes Vote 4-0
2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)
3. CONSENT AGENDA ITEMS
A. Approval of Demand Registe(s) of April 25,2026 - May 08,2026 B. Approval of Payroll Register(s) of April 24,2026
G. Approval of Minutes of the Regular Arvin City Council Meeting(s) of April 28, 2026.
D. Approval of A Resolution of the City Council of the City of Arvin to Approve the Engineer's Report for Landscaping and Lighting Maintenance District No. 1; and Approval of A Resolution of the City Council of the City of Arvin Declaring lts Intention to Levy and Collect Assessments within Landscape and Lighting Maintenance District No. 1 Pursuant to the Landscaping and Lighting Act of 1972, Parl 2 of Division 15 of the California Streets and Highways Code, and Appointing A Time and Place for Hearing Objections Thereto.
Resolution No. 2026-17 (Resolution Approving Engineer's Report - LLMD NO. 1) Resolution No. 2026-18 (Resolution Declaring lntention - LLMD No. 1) Arvin City Council Meeting Minutes -May 12,2026.
E. Approval of A Resolution of the City Council of the City of Arvin to Approve the Engineer's Report for Landscaping and Lighting Maintenance District No. 2; and Approval of A Resolution of the City Council of the City of Arvin Declaring lts lntention to Levy and Collect Assessments within Landscape and Lighting Maintenance District No. 2 Pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and Appointing A Time and Place for Hearing Objections Thereto.
Resolution No. 2026-19 (Resolution Approving Engineer's Report - LLMD NO. 2) Resolution No. 2026-20 (Resolution Declaring lntention - LLMD NO. 2) F. Approval to Donate and Archive Photos of Former Members of the City Council Located in the City Council Chambers to the Arvin Historical Society.
G. Approval of Proclamation Proclaiming May 2026 as Community Action Month.
Staff recommends approval of consent agenda.
Motion to approve Consent Agenda ltems 3A - 3G.
Motion CM Horton Second MPT Perez Vote 5-0
4. ACTTON |TEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin (1) Finding That There ls A Need To Take Emergency Action and Waive Formal Bidding Requirements As Outlined ln A California Public Contract Code Section 22050 and Arvin Municipal Code Section 3.08.070(8), and Authorizing the City Manager to Coordinate with Veolia North America to ldentify A Contractor to Provide the Needed Services and to Present An Agreement to Council for Approval.
Staff recommends City Council adopt the Resolution finding that there is a need to take emergency actions and waive formal bidding requirements as outlined in CA Public Contract Code Section 22050 and Section 3.08.070(8) of the Arvin Municipal Code, and authorizing the City Manager to coordinate with Veolia North America to identify a Contractor to provide the needed services and to present an Agreement to Council for Approval. (415 Vote Required) Motion to approve the Resolution.
Motion CM Tarver Second CM Horton
Resolution No. 2026-21
Vote 5-0
B. Consideration and Approval of A Resolution of the City Council of the City of Arvin for Submittal of An Encroachment Permit Application to the California Department of Transportation (CalTrans) to Hold the City of Arvin 2026 Christmas Parade on State Highway 223 (Bear Mountain Boulevard) and Approve City Costs Associated for this Event.
Staff recommends consideration and direction from Council.
Arvin City Council Meeting Minutes -ll4.ay 12,2026.
Page2 of3
Motion to approve the Resolution with the following conditions:
1) For possible reduction or full costs savings associated with the City Engineer preparing the Traffic Gontrol Plan as required by CalTrans for approval of the encroachment permit, City staff will inquire with CalTrans whether the City can use the existing Traffic Gontrol Plan of the Annual Our Lady of Guadalupe Procession formerly submitted and approved by CalTrans for the Saint Thomas Church, Arvin; and
2) The Gity Council will solicit donations to cover costs associated with conducting the parade. lf the donations are insufficient, the Gity Manager and Finance Director will recommend cuts from next year's budget for Council's consideration.
Motion MPT Perez Second Mayor Calderon Vote 5-0
Resolution No. 2026-22
5. DTSCUSSTON rrEM(S)
A. Discussion of Draft City Council Policies and Procedures Manual.
Above Discussion ltem 5A was tabled to a future council meeting to allow time for further review by the City Council.
6. REPORTS
A. Budget Update FY 25-26
7. COUNCIL MEMBER COMMENTS
8. CLOSED SESSTON !TEM(S)
A. CONFERENCE WITH LEGAL COUNSEL _ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): one case
ABOVE CLOSED SESSION ITEM 8A WAS REMOVED FROM THE AGENDA.
9. ADJOURNED @ 8:30PM
ly
Arvin City Council Meeting Minutes -May 12,2026.
b
Cecilia Vela, City C