Agenda — Arvin City Council, July 28, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY JULY 28, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – July 28, 2026.

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. Certificates of Recognition to Arvin Little League
District 2 - Section 2 Nor-Cal State Tournament

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 10, 2026 – July 23, 2026.

B. Approval of Payroll Register(s) of July 17, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of July 14, 2026; and Special Meeting of July 15, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2026-2027 for the California State of Good Repair Program and Authorizing Related Actions.

E. Approval of Proclamation Proclaiming July 2026 as Disability Awareness Month.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing for the Close-Out of State-funded CDBG Activities for the FY 22-CDBG-HA-10029 Owner Occupied Housing Rehabilitation Program.

Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the close-out of the 2022-CDBG Owner Occupied Rehabilitation for the 22-CDBG-HA-10029 Housing Rehabilitation Program.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – July 28, 2026.

Page 2 of 3 ends

6. ACTION ITEM(S)
A. Consideration and Approval of A Task Authorization Between the City of Arvin and Veolia Water West Operating Services, Inc. for the Arvin Wastewater Treatment Plant Lift Station Power Protection (New Generator) Project; and Authorize the City Manager to Execute Any Related Documents Necessary to Implement the Task Authorization and the Project; and to Make Any NonSubstantive Amendments Consistent with Council’s Direction.

Staff recommends approval of the Task Authorization.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Adopting the City Council Policies and Procedures Manual.

Staff recommends the City Council adopt the resolution approving and adopting the City Council Policies and Procedures Manual.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ C. Consideration and Approval of Budget Amendments for Fiscal Year 2026-2027.

Staff recommends approval of Budget Amendments for Fiscal Year 2026-2027.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

7. DISCUSSION ITEM(S)
A. Process for Vendor Selection

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Susana Ryan Vasquez - AIMs File No. FR103914 / RMA Claim No. 263179
Against: City of Arvin
Arvin City Council Meeting Agenda – July 28, 2026.

Page 3 of 3 ends

10. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated July 23, 2026.

Cecilia Vela, City Clerk
7/16/2026 1:45:06 PM Page 1 of 8
Payment Register
City of Arvin APPKT01308 - FOR AP 7/16/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1150
Vendor Number
AT&T
Total Vendor Amount
883.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 883.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000025399253 9391033189 SERVICE 05.13.26- 06.12.26 06/13/2026 07/20/2026 0.00 379.08 000025401015 9391056024 SERVICE 05.13.26 - 06.12.26 06/13/2026 07/20/2026 0.00 504.63 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
482.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 482.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X06282026 PW + COMM DEV + CH CELL PHONES 05.23.26-06.22.26 06/22/2026 07/17/2026 0.00 482.44 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
113.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 113.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760367004 DURALAST PLATINUM 06/12/2026 07/12/2026 0.00 113.69 1670
Vendor Number

BLUETRITON BRANDS INC
Total Vendor Amount
456.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 456.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06F6707940541 WATER DELIVERY SERVICE 05.27.26-06.26.26 06/30/2026 07/18/2026 0.00 456.75 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
325.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 325.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 24304 GATE #4 HEX BOND WA SDS 06/08/2026 07/08/2026 0.00 10.27 24799 KOVACEVICH PARK - MISC INVENTORY 06/15/2026 07/15/2026 0.00 4.07 24958 MATERIAL TO BUILD CEMENT FORMS @ PARKS 06/17/2026 07/17/2026 0.00 135.33 25050 LANDSCAPE FERTILIZER - ADOBE COMPLEX 06/18/2026 07/18/2026 0.00 65.79 25053 LANDSCAPE FERTILZER - ADOBE COMPLEX 06/18/2026 07/18/2026 0.00 102.82 624670 PW TOOL - CHAMPION COPPER PLUS 06/18/2026 07/18/2026 0.00 7.03 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
145.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 145.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 055911 FINGERPRINT SVCS JUNE 2026 06/30/2026 06/30/2026 0.00 145.00

ENTERPRISE FM TRUST
Total Vendor Amount
14,834.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 14,834.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 584808A-070326 LEASE CHARGE JULY 2026 07/03/2026 07/20/2026 0.00 14,834.40 1995
Vendor Number

GARRETT & JENSEN ATTORNEYS AT LAW
Total Vendor Amount
275.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 275.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR SUBPOENA DEPOSITION REIMBURSEMENT FOR SUBPOENA DEPOSITION 07/08/2026 07/08/2026 0.00 275.00 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
370.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 370.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6252026 INTERPRETING SERVICES COUNCIL MEETING 06/25/2026 07/25/2026 0.00 370.60 1074
Vendor Number

GRAINGER
Total Vendor Amount
112.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 112.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9961597052 PROPANE TORCH 06/23/2026 07/23/2026 0.00 112.99 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,451.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 2,451.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 42440937 DELL OPTIPLEX COMPUTERS AGREEMENT 07/07/2026 08/01/2026 0.00 2,451.42 1966
Vendor Number

GVP VENTURES, INC
Total Vendor Amount
7,700.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 7,700.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11530 PROF. SERVICES EXECUTIVE SEARCH 06/15/2026 07/15/2026 0.00 7,700.00 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
8,199.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 8,199.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20260402 PROF. SERVICES 06.15.26 - 06.30.26 06/30/2026 06/30/2026 0.00 2,306.25 20260403 PROF. SERVICES 06.15.26 - 06.30.26 06/30/2026 06/30/2026 0.00 5,893.60 1646
Vendor Number

JOSE ALANIZ JR
Total Vendor Amount
216.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 216.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 908 FORK LIFT TO UNLOAD FELECITA PARK NEW BENCHES 07/08/2026 07/08/2026 0.00 216.50

JOSE ARGELIO GUTIERREZ SALINAS
Total Vendor Amount
350.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 350.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-322 CH PRINTER CIRCUIT TROUBLESHOOT 06/30/2026 06/30/2026 0.00 350.00 1672
Vendor Number

KERN COUNTY PUBLIC HEALTH
Total Vendor Amount
807.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 807.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 467284 CBIT- BUS PLAN SMALL LOW RISK 1 UNIT 07/01/2026 07/30/2026 0.00 187.00 471142 HO02 -JAIL/ INSTITUTION 07/01/2026 07/30/2026 0.00 620.00 1328
Vendor Number

KERN MEDICAL CENTER KERN COUNTY HOSPITAL AUTHORITY
Total Vendor Amount

98.60 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 98.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8000001272 VENIPUNCTURE COLLECTION 06/11/2026 07/11/2026 0.00 98.60 1168
Vendor Number
LOWES
Total Vendor Amount
321.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 321.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 970283 - QSFUBB DIGIORGIO PARK RESTROOM PLASTIC TRAY LNR 05/11/2026 07/20/2026 0.00 28.83 975174-QRYRYB TRANSIT - CANOPY 05/08/2026 07/20/2026 0.00 173.80 975924 - QSOZAI PW TOOL FOR PLUMBING 05/13/2026 07/20/2026 0.00 118.72 1913
Vendor Number
MCKEE MECHANICAL INC.

Total Vendor Amount
580.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 580.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 92336 DIGIORGIO PARK PUSH BUTTON NOT FLUSHING TOILET 07/08/2026 07/08/2026 0.00 405.66 92337 GITS PARKS - ISSUES WITH ONE TOILET 07/08/2026 07/08/2026 0.00 175.00 1924
Vendor Number

MEISTER SEALCOAT & SUPPLIES, LLC
Total Vendor Amount
14,722.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 14,722.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002326 LINE LAZER V 5900 2-GUN MECH. 07/16/2026 07/16/2026 0.00 14,722.00 1996
Vendor Number

MFJ CONSTRUCTION INC
Total Vendor Amount
1,445.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 1,445.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3201 PD - REMOVE AND REPLACE ELECTRICAL RECEPTACLE 06/04/2026 07/04/2026 0.00 250.00 3203 KOVACEVICH PARK SCORE BOARD DIAGNOSTIC 06/16/2026 07/16/2026 0.00 250.00 3205 PD- LED BALLAST REPLACED 06/23/2026 07/23/2026 0.00 945.00 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
561,222.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 832.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount N4855472701 BIN RENT AND 4 YD ROLL OFF 07.01.26 07/01/2026 07/01/2026 0.00 832.30

Total Vendor Amount
227.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 227.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount AR1436060 METER READING APD & COMM MAY 2026 06/26/2026 07/19/2026 0.00 227.84 1108
Vendor Number
PG & E
Total Vendor Amount
9,055.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 9,055.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 06.01.26 - 06.30.26 5299823039-6 06.01.26 - 06.30.26 07/01/2026 07/20/2026 0.00 6,503.71 7317315093-6 06.01.26 - 06.30.26 7317315093-6 06.01.26 - 06.30.26 07/01/2026 07/20/2026 0.00 1,446.61 8440977428-2 06.02.26-06.30.26 8440977428-2 06.02.26-06.30.26 06/30/2026 07/17/2026 0.00 291.64 9132070691-3 06.01.26-06.30.26 9132070691-3 06.01.26-06.30.26 07/01/2026 07/20/2026 0.00 813.10 1917
Vendor Number

PHILLIP R ASUNCION
Total Vendor Amount

59.95 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 59.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 244863 MONTHLY MONITORING CELL BACKUP 07/01/2026 07/15/2026 0.00 59.95 1111
Vendor Number

PITNEY BOWES
Total Vendor Amount
244.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 244.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3107980144 LEASE 05.28.26-08.27.26 07/09/2026 07/09/2026 0.00 244.56 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
555.67
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 555.67
Payable Number Description Payable Date Due Date Discount Amount Payable Amount METER ADD 07.11.26 METER ADD 07.11.26 07/11/2026 07/11/2026 0.00 555.67 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,164.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 1,164.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66407335 WEEK ENDING 07.10.26 FOR YAQUELIN G. 07/13/2026 07/13/2026 0.00 1,164.60 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
45,997.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 455.96
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY - 2026 24-CDBG-NH-10026 MAY 2026 06/18/2026 07/18/2026 0.00 455.96 Check 07/16/2026 658.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MAY 2026 20-PLHA-16052 MAY 2026 06/18/2026 07/18/2026 0.00 658.42

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
401.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 401.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167776784-001 ADOBE COMPLEX IRRIGATION 06/18/2026 07/18/2026 0.00 39.62 168086041-001 SMOTHERMON PARK RAIN BIRD 06/25/2026 07/25/2026 0.00 361.83 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount

57.41 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 57.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 05.27.26 - 06.25.26 SERVICES 05.27.26 - 06.25.26 06/29/2026 07/17/2026 0.00 57.41 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,570.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 1,570.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES JUNE 2026UNIFORM SERVICES JUNE 2026 07/01/2026 07/15/2026 0.00 1,570.36 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
326.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 326.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901070126 SERVICE 07.01.26 - 07.31.26 07/01/2026 07/01/2026 0.00 326.59 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount
455.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 455.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 923948 ARVIN ADOBE COMPLEX FIRE MONITORING JULY 2026 07/01/2026 07/15/2026 0.00 455.00 1179
Vendor Number

THE PUN GROUP LLP
Total Vendor Amount
15,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 15,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 116202 PROGRESS BILLING #4 YR ENDED JUNE 20,2025 06/30/2026 07/30/2026 0.00 15,000.00 1472
Vendor Number

ULINE , INC
Total Vendor Amount
1,060.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 1,060.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 209528933 ULINE BLACK EXAM GLOVES, SEALER CUTTER 06/17/2026 07/17/2026 0.00 1,060.85 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
122,650.27
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 105,714.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000249115.1 PASS THROUGH WASTEWATER APRIL 2026 05/18/2026 06/18/2026 0.00 105,714.91

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.) Payment Register APPKT01308 - FOR AP 7/16/2026
7/16/2026 1:45:06 PM Page 6 of 8
Check 07/16/2026 16,935.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000251744 PASSTHROUGH WASTEWATER TREATMENT MAY 2026 06/18/2026 07/18/2026 0.00 16,935.36 1723
Vendor Number
VERIZON WIRELESS 609123961 7
Total Vendor Amount
460.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 460.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6147034054 ARVIN PW CELL PHONES 05.26.26-06.25.26 06/25/2026 07/17/2026 0.00 460.32 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
944.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 944.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6147034052 ARVIN PD CELL PHONES 05.26.26-06.25.26 06/25/2026 07/17/2026 0.00 944.82 1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
848.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 848.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6147034053 ARVIN PD AIR CARDS 05.26.26 - 06.25.26 06/25/2026 07/17/2026 0.00 848.22 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
669.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 669.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6147265573 TRANSIT SVCS 05.29.26- 06.28.26 06/28/2026 07/20/2026 0.00 669.83 1210
Vendor Number

WAGEWORKS INC
Total Vendor Amount

79.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 79.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0626-TR39927 C2791 MNTHLY COMPLIANCE FEE COBRA JUNE 2026 07/01/2026 07/01/2026 0.00 79.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
363.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 363.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5039231180 COMM DEV LEASE 06.21.26-07.20.26 BUYOUT TO RETURN06/25/2026 07/21/2026 0.00 363.18 1993
Vendor Number

ZAINAB ALROWHANY
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/16/2026 450.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL CANCELLATION REIMBURSEMENT FOR VET'S HALL CANCELLATION 07/13/2026 07/13/2026 0.00 450.00

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.) Payment Register APPKT01308 - FOR AP 7/16/2026
7/16/2026 1:45:06 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 65 48 0.00 818,757.89
Packet Totals: 65 48 0.00 818,757.89

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.) 7/22/2026 2:35:23 PM Page 1 of 6
Payment Register
City of Arvin APPKT01310 - FOR AP 7/22/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
973.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 973.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6448048115 INTERNET ACC 06.11.26 - 07.10.26 07/11/2026 07/11/2026 0.00 973.71 1942
Vendor Number

ATKINSON, ANDELSON, LOYA RUUD AND ROMO
Total Vendor Amount
24,180.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 24,180.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 781542 PROF. SERVICES THROUGH 02.28.26 02/28/2026 03/28/2026 0.00 6,769.88 785951 PROF. SERVICES THROUGH MARCH 31,2026 03/31/2026 04/30/2026 0.00 41.48 789112 PROF. SERVICES APRIL 2026 04/30/2026 05/30/2026 0.00 13,481.61 796556 PROF. SERVICES THROUGH 06.30.26 06/30/2026 07/30/2026 0.00 3,887.31 1230
Vendor Number

AXON ENTERPRISE INC
Total Vendor Amount
856.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 856.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INUS455485 AXON TASER CART BATTERY 06/23/2026 07/23/2026 0.00 856.47 1530
Vendor Number
BRIGHT PLANET SOLAR INC.

Total Vendor Amount
1,509.01
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 1,509.01
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REFUND FOR BP-25-347 REFUND FOR BP-25-347 07/17/2026 07/17/2026 0.00 378.45 REFUND FOR BP-25-355 REFUND FOR BP-25-355 07/17/2026 07/17/2026 0.00 376.82 REFUND FOR BP-25-439 REFUND FOR BP-25-439 07/17/2026 07/17/2026 0.00 376.87 REFUND FOR BP-25-473 REFUND FOR BP-25-473 07/17/2026 07/17/2026 0.00 376.87 1272
Vendor Number

CIVICPLUS
Total Vendor Amount
6,287.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 6,287.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 366259 ECONOMY PLAN RENEWAL - 06.23.26 - 06.22.27 06/23/2026 07/23/2026 0.00 6,287.40 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
103.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 103.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25372 SMOTHERMON PARK - NEW PICNIC AREAS 06/24/2026 07/24/2026 0.00 57.48 25393 PILER TONGUE-GRV STRT FOR PARKS 06/24/2026 07/24/2026 0.00 23.64 625089 UPF 1336 CHISEL POINT GRADE 06/23/2026 07/23/2026 0.00 22.61

COMPUTERSHARE CORPORATE TRUST CCT DEBT SERVICE
Total Vendor Amount
2,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 2,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2570045 ARVIN CRA TAX 08.08.26-08.07.27 07/02/2026 08/01/2026 0.00 2,500.00 1306
Vendor Number

ELIZABETH SALINAS
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REIMBURSEMENT FOR VET'S HALL REIMBURSEMENT FOR VET'S HALL 07/15/2026 07/15/2026 0.00 250.00 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
574.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 574.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6232026 INTERPRETING SERVICES 06.23.26 06/23/2026 07/23/2026 0.00 574.00 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
3,234.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 3,234.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 649202 FUEL USAGE FOR PW JUNE 2026 06/30/2026 07/30/2026 0.00 3,234.70 1081
Vendor Number

HABERFELDE FORD
Total Vendor Amount
826.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 826.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1661260 PD 285 205D SWITCH 06/24/2026 07/24/2026 0.00 62.79 1661491 UNIT 400 PD - MOULDI , PILLAR 06/25/2026 07/25/2026 0.00 553.42 801412C 203 DIS WRENCH LIGHT COMES ON AND OFF 06/22/2026 07/22/2026 0.00 210.00 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
6,947.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 6,947.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20260437 PROF. SERVICES 07.01.26 - 07.15.26 07/17/2026 07/17/2026 0.00 2,137.50 20260438 PROF. SERVICES 07.01.26 - 07.15.26 07/17/2026 07/17/2026 0.00 4,809.55 1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
846.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 846.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV05617910 AI DASHCAM DUAL FACING 06.30.26 - 07.29.26 06/30/2026 07/30/2026 0.00 846.00 1108
Vendor Number
PG & E
Total Vendor Amount
37,323.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 14,798.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1476181417-8 05.22.26-06.22.26 1476181417-8 05.22.26-06.22.26 07/10/2026 07/27/2026 0.00 14,798.98

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.) Payment Register APPKT01310 - FOR AP 7/22/2026
7/22/2026 2:35:23 PM Page 3 of 6
Check 07/22/2026 22,524.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 06.10.26-07.09.26 ELEC SVC 06.10.26-07.09.26 07/10/2026 07/27/2026 0.00 22,524.56 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
5,931.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 5,931.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7/8/2026 ARV 7/8/2026 07/08/2026 07/08/2026 0.00 5,931.13 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,294.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 1,294.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66429531 WEEK ENDING 07.17.26 FOR YAQUELIN G. 07/20/2026 07/20/2026 0.00 1,294.00 1119
Vendor Number

SAN JOAQUIN VALLEY APCD
Total Vendor Amount
314.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 314.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount S188640 JOHN DEERE PD GENERATOR 06/01/2026 07/31/2026 0.00 314.00 1353
Vendor Number

THOMSON REUTERS- WEST
Total Vendor Amount
1,043.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 1,043.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 853774489 ONLINE SOFTWARE SUBSCRIPTION JUNE 2026 07/01/2026 07/31/2026 0.00 1,043.28 1961
Vendor Number
THREE Cs INC
Total Vendor Amount
2,300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 2,300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 111 JULY 2026 SB 1383 CONSULTATION 06/19/2026 06/19/2026 0.00 1,800.00 112 EDIBLE FOOD RECOVERY JULY 2026 06/19/2026 06/19/2026 0.00 500.00 1133
Vendor Number

TYLER TECHNOLOGIES INC
Total Vendor Amount
39,365.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 39,365.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CI100-00295989 ERP PRO ANNUAL FEES 08.01.26 - 07.31.27 07/01/2026 07/31/2026 0.00 39,365.19 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
635.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 635.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6412803 CONTRACT #603-0256825-000 BUYOUT TO RETURN 07/21/2026 08/12/2026 0.00 635.54

ARVIN POLICE OFFICERS
Total Vendor Amount
750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002317 APOA Dues 07/17/2026 07/17/2026 0.00 750.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
593.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 593.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002318 SEIU Dues 07/17/2026 07/17/2026 0.00 10.00
INV0002319 SEIU Dues 07/17/2026 07/17/2026 0.00 583.43
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/22/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002321 C# BCL-23-010124, RICARDO MADRIGAL 07/17/2026 08/15/2026 0.00 79.62

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.) Payment Register APPKT01310 - FOR AP 7/22/2026
7/22/2026 2:35:23 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 34 22 0.00 137,295.24
Packet Totals: 34 22 0.00 137,295.24
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 1,423.05
Packet Totals:
43 0.00 1,423.05

4.A.1
Attachment: Demand Register(s) of July 10, 2026 - July 23, 2026 (Demand Register(s) of July 10, 2026 - July 23, 2026.)

4.B.1
Attachment: Payroll Register(s) of July 17, 2026 (Payroll Register(s) of July 17, 2026.)

4.B.1
Attachment: Payroll Register(s) of July 17, 2026 (Payroll Register(s) of July 17, 2026.) Arvin City Council Meeting Minutes – July 14, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 14, 2026
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; CM Horton was present and attended from commencement of meeting and during Agenda Items 1, 5B, 6A, 2A and 2B; and was not present and did not attend during items 3, 4A – 4F, 5A, 6B, 7 and 8.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with the following change:
- Move Action Item 5B and Discussion Item 6A to be considered after Approval of Agenda Item 1 and before Closed Session Item 2A.

Motion Mayor Calderon Second CM Horton Vote 5-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

Motion to override the rule in the Procedural Rule for the Conduct of City Council Meetings – Miscellaneous Section B Council Meeting Length of Resolution No. 2017-21 regarding no additional item will be introduced on the agenda after the hour of 11:00pm.

Motion Mayor Calderon Second MPT Perez Vote 4-0

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 14, 2026 (Minutes of the Regular Meeting(s) of 07/14/26 & Special Arvin City Council Meeting Minutes – July 14, 2026.

Page 2 of 3 ends

3. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)
NONE

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of June 20, 2026 – July 09, 2026.

B. Approval of Payroll Register(s) of June 19, 2026 and July 03, 2026.

C. Approval of Minutes of the Special Arvin City Council Meeting(s) of June 25, 2026.

D. Consideration and Approval of A Resolution of the City Council Approving A Time Extension to December 31, 2027, for All Project Approvals Issued Between January 1, 2024, and April 30, 2026.

Resolution No. 2026-38
E. Approval of the Fifth Amendment to the Professional Consultant Services Agreement No. 2024-24 between the City of Arvin and Diversified Project Services International, Inc. (DPSI).

Agreement No. 2026-17
F. Approval of A Letter of Support for County of Kern's County-Wide Opportunity Zone 2.0 Local Authority Recommendation for Census Tract 63.04 in Arvin.

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 4A – 4F.

Motion MPT Perez Second CM Tarver Vote 4-0

5. ACTION ITEM(S)
A. Approval of the Third Amendment to Agreement No. 2022-02, City Manager Employment Agreement Between the City of Arvin and Jeff Jones.

Staff recommends approval of the Third Amendment to Agreement No. 2022-02, City Manager Employment Agreement Between the City of Arvin and Jeff Jones.

Motion to approve the Third Amendment to Agreement No. 2022-02, City Manager Employment Agreement Between the City of Arvin and Jeff Jones with term of Agreement extended through September 30, 2026.

Motion CM Reyes Second MPT Perez Vote 4-0
Agreement No. 2026-18

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 14, 2026 (Minutes of the Regular Meeting(s) of 07/14/26 & Special Arvin City Council Meeting Minutes – July 14, 2026.

Page 3 of 3 ends

B. Consideration and Approval of the Chief of Police Employment Agreement with Cecilio Velasco.

Staff recommends approval of the Chief of Police Employment Agreement with Cecilio Velasco.

Above Action Item 5B was considered after Item 1 and before Item 2A.

Motion to approve the Chief of Police Employment Agreement with Cecilio Velasco.

Motion MPT Perez Second CM Tarver Vote 3-1-1 (CM Reyes abstained and CM Horton voted No.)

6. DISCUSSION ITEM(S)
A. Diverting Transit Funds for Roadwork
Above Discussion Item 6A was considered after Item 1 and before Item 2A.

B. Process for Vendor Selection
Above Discussion Item 6B was tabled to the following Regular City Council Meeting of July 28, 2026.

7. COUNCIL MEMBER COMMENTS

8. ADJOURNED @ 11:26PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of July 14, 2026 (Minutes of the Regular Meeting(s) of 07/14/26 & Special Special Arvin City Council Meeting Minutes – July 15, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 15, 2026
CALL TO ORDER @ 8:05AM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second MPT Perez Vote 5-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

3. ADJOURNED @ 2:05PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of July 15, 2026 (Minutes of the Regular Meeting(s) of 07/14/26 & Special Meeting

CITY OF ARVIN
Staff Report
Meeting Date: July 28, 2026
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2026-2027 for the California State of Good Repair Program and Authorizing Related Actions
BACKGROUND:

The Road Repair and Accountability Act of 2017 (Senate Bill 1), signed into law on April 28, 2017, established several transportation funding programs intended to address statewide transportation infrastructure needs. Among these programs is the State of Good Repair (SGR) Program, which provides ongoing funding to eligible transit operators to maintain, rehabilitate, and improve public transit systems. The program is funded through revenues deposited into the State Transit Assistance (STA) Account and distributes approximately $105 million annually throughout California to support projects that improve transit safety, reliability, operational efficiency, and long-term system sustainability.

The SGR Program is administered by the California Department of Transportation (Caltrans) and provides grant funding for eligible transit capital, maintenance, rehabilitation, and operational improvement projects intended to keep transit systems in a state of good repair. Eligible uses include transit facility improvements, vehicle rehabilitation or replacement, equipment upgrades, transit technology improvements, and other investments that preserve and enhance public transportation infrastructure.

For Fiscal Year 2026-2027, the City of Arvin has been allocated $182,163 from PopulationBased SGR Program Account 99313 and $767 from Account 99314, for a total allocation of $182,930.

Staff recommends allocating the City’s Fiscal Year 2026-2027 State of Good Repair (SGR) funds to the City of Arvin Bus Microgrid Infrastructure Project, “Blue Skies for All,” to serve as a local match for project implementation. The project is designed to improve the resilience and sustainability of the City's transit operations through the installation of microgrid infrastructure and battery energy storage systems serving transit facilities.

The proposed investment will provide several long-term benefits to the City's transit program, including reduced electricity costs, increased energy reliability, and backup power capabilities

4.D.1
Attachment: Staff Report Approving Project List for FY 26-27 SB1 State of Good Repair_072826 (Reso Approving the SGR Project List for FY during utility outages. Use of SGR funds for this project is consistent with the program's objectives of improving transit infrastructure, increasing operational efficiency, and investing in long-term capital improvements that enhance the reliability and performance of public transportation services for the residents of Arvin. Staff therefore recommends approval of the proposed allocation of Fiscal Year 2026-2027 State of Good Repair funds to the City of Arvin Bus Microgrid Infrastructure Project, "Blue Skies for All." STAFF RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the project list for Fiscal Year 2026-27 under the California State of Good Repair Program and authorizing related actions.

FINANCIAL IMPACT:

Positive fiscal impact.

ATTACHMENTS:
1) Attachment “A” Resolution Approving FY 26-27 SGR Project List 2) Attachment “B” SB1 SGR Project List for the City of Arvin 3) Attachment “C” Kern COG Estimated SGR Annual Apportionment

4.D.1
Attachment: Staff Report Approving Project List for FY 26-27 SB1 State of Good Repair_072826 (Reso Approving the SGR Project List for FY

Page 1 of 2 ends

Reso Approving Project List for FY 26-27 for the CA State of Good Repair Program.

RESOLUTION NO. ____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING THE PROJECT LIST FOR THE FISCAL YEAR 2026-27

FOR THE CALIFORNIA STATE OF GOOD REPAIR PROGRAM AND
AUTHORIZING RELATED ACTIONS.

WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act 2017, establishes the State of Good Repair (SGR) program to fund eligible transit maintenance, rehabilitation and capital project activities that maintain the public transit system in a state of good repair; and WHEREAS, the Kern Council of Governments is an eligible project sponsor and may receive and distribute State Transit Assistance – State of Good Repair funds to eligible project sponsors (local agencies) for eligible transit capital projects; and WHEREAS, the Kern Council of Governments is responsible for distributing SGR funds to eligible project sponsors (local agencies) under its regional jurisdiction; and WHEREAS, The City of Arvin is an eligible project sponsor as a local agency under the Kern Council of Governments regional jurisdiction; and
WHEREAS, the Kern Council of Governments concurs with and approves the attached project list for the State of Good Repair Program funds; and
WHEREAS, the City Council of the City of Arvin concurs with and approves the attached project list for the State of Good Repair Program funds; and WHEREAS, the City Council of the City of Arvin wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager, or his designee.

NOW, THEREFORE, BE IT RESOLVED, THAT: the City Council of the City of Arvin does hereby:

Section 1: Approves the SB1 State of Good Repair Project List for FY 2026-2027.

Section 2: The City of Arvin, as the fund recipient, agrees to comply with all conditions and requirements set forth in the Certification and Assurances document and applicable statutes, regulations, and guidelines for all SGR-funded transit capital projects.

Section 3: The City Manager, or his designee, is hereby authorized to submit all required documents to the Department of Transportation for the State of Good Repair Program.

Section 4: The City Manager, or his designee, is hereby authorized to submit a request for Scheduled Allocation of the SB1 State of Good Repair funds and to execute the related grant applications, forms, and agreements, and any amendments thereto, subject to approval as to legal form by the City Attorney.

4.D.2
Attachment: Reso Approving Project List for FY 26-27 SB1 State of Good Repair_072826 (Reso Approving the SGR Project List for FY

Page 2 of 2 ends

Reso Approving Project List for FY 26-27 for the CA State of Good Repair Program.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 28th day of July 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams, & Sorenson, LLP
Attachment A: SGR SB1 Project List
Attachment B: SGR Apportionment
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.D.2
Attachment: Reso Approving Project List for FY 26-27 SB1 State of Good Repair_072826 (Reso Approving the SGR Project List for FY Attachment “A”
SB1 SGR Project List for the City of Arvin
City of Arvin Bus Microgrid Infrastructure Project “Blue Skies for All” $ 182,930 (as match funds for constructing a Microgrid)

4.D.3
Attachment: Attachment A SB1 SGR Project List_072826 (Reso Approving the SGR Project List for FY 2026_2027) Agency Project Description 99313 99314 Total
Apportionment
Arvin $182,163 $767 $182,930
California City $176,252 $318 $176,570
Delano $211,113 $3,451 $214,564
GET $672,904 $72,636 $745,540
Kern Transit $139,255 $14,753 $154,008
McFarland $12,734 $149 $12,883
Ridgecrest $25,441 $1,966 $27,407
Shafter $21,804 $711 $22,515
Taft $6,126 $4,447 $10,573
Tehachapi $10,482.00 $349 $10,831
Wasco $187,503 $393 $187,896
$1,645,777.00 $99,940 $1,745,717
FY 2026/2027 State of Good Repair Draft Apportionment Estimate & Program of Projects Regional Totals

4.D.4
Attachment: SGR 2026-27 Apportionment_POP (Reso Approving the SGR Project List for FY 2026_2027)

PROCLAMATION

DISABILITY AWARENESS MONTH
JULY 2026
WHEREAS, the City of Arvin is committed to fostering a community where all people are treated with dignity, respect, and equal opportunity; and WHEREAS, Disability Awareness Month recognizes the contributions, achievements, and talents of individuals with disabilities and promotes greater understanding, inclusion, and accessibility; and
WHEREAS, the City of Arvin recognizes the importance of removing barriers and ensuring that all residents have the opportunity to participate fully in community, educational, civic, and economic life; and WHEREAS, Disability Awareness Month encourages residents, businesses, schools, and organizations to promote awareness, challenge misconceptions, and support a more inclusive community for everyone.

NOW, THEREFORE, We, the Mayor and City Council of the City of Arvin, California, hereby proclaim July 2026 as Disability Awareness Month and encourage all residents to recognize the many contributions of individuals with disabilities and to reaffirm our shared commitment to equality, accessibility, and inclusion throughout our community.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arvin, California to be affixed on this 28 th day of July 2026.
____________________________
Olivia Calderón, Mayor
City of Arvin

4.E.1
Attachment: Proclamation Proclaiming July 2026 as Disability Awareness Month_072826 (Proclamation Proclaiming July 2026 as Disability

Page 1 of 2 ends

Staff Report re: A Public Hearing for the Close-Out of State-funded CDBG activities for the FY 22-CDBG- HA10029 Owner Occupied Housing Rehabilitation Program.

CITY OF ARVIN
Staff Report
Meeting Date: July 28, 2026
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Public Hearing for the Close-Out of State-funded CDBG Activities for the FY 22- CDBG- HA-10029 Owner Occupied Housing Rehabilitation Program BACKGROUND:

The City of Arvin was awarded $500,000 in CDBG funding in June 2023 in response to the 2022 CDBG NOFA application. Program clearance was received on June 23, 2023, to begin accepting applications and providing services.

The Owner-Occupied Rehabilitation Program provided deferred, zero-interest, three-year forgivable loans to income-eligible owner-occupants (households at or below 80 percent of the Area Median Income) within the City of Arvin to complete emergency, minor, and substantial rehabilitation activities that addressed health and safety hazards, housing code deficiencies, and essential repairs, including roofing, plumbing, electrical, heating, ventilation, and air conditioning (HVAC), windows, and flooring.

The program was originally anticipated to assist five beneficiaries; however, only one owneroccupied rehabilitation loan was completed during the grant period. The reduction was due to limited eligible applicants, program demand, and projects that could not be completed within program requirements and funding limits. Reasonable efforts were made to identify and assist eligible households. Loans were provided as follows:

Loan # Amount Description of Project
1 $41,334.78 Owner-Occupied Rehabilitation Loan
TOTAL $41,334.78
Budget Total Expenses Disencumbered Funds
Total Admin (Homebuyer): $32,710.00 $29,694.34 $ 3,015.66 Total OOR Loans: $467,290.00__$83,082.53*______ $384,207.47__________ Total Award: $500,000 $112,776.87 $387,223.13
*Includes activity delivery cost plus homebuyer loan

5.A.1
Attachment: Staff Report re Close out of 22 CDBG Housing Rehab Program 07.28.26 (Public Hearing re 22 CDBG Housing Rehab Program)

Page 2 of 2 ends

Staff Report re: A Public Hearing for the Close-Out of State-funded CDBG activities for the FY 22-CDBG- HA10029 Owner Occupied Housing Rehabilitation Program.

The grant expires on September 10, 2026. Upon approval, the City’s grant manager and SelfHelp Enterprises, loan administrator, will submit the final closeout documents to the California State Department of Housing and Community Development (HCD). The City will disencumber the remaining funds of $387,223.13. These disencumbered funds will roll back into the State CDBG program for future funding rounds.

STAFF RECOMMENDATION:

That Council open the public hearing, allow for any public comment, close the public hearing, and approve the close-out of the 2022-CDBG Owner Occupied Rehabilitation for the 22-CDBGHA-10029 Housing Rehabilitation Program.

FINANCIAL IMPACT:

No Fiscal impact
ATTACHMENTS:

Notice of Public Hearing Posting

5.A.1
Attachment: Staff Report re Close out of 22 CDBG Housing Rehab Program 07.28.26 (Public Hearing re 22 CDBG Housing Rehab Program)

CITY OF ARVIN
Notice of Public Meeting on the Status of CDBG Funded Activities NOTICE IS HEREBY GIVEN that the City of Arvin will hold a public hearing on July 28, 2026, at 6:00 pm or as soon thereafter as possible at the Arvin Council Chambers, 200 Campus Drive, Arvin, CA 93203. The purpose of the hearing will be to discuss the 22-CDBG-NH-00002 Grant closeout. The project is being funded through a Community Development Block Grant provided by the California Housing and Community Development Authority.

The following information related to the project is available at 200 Campus Drive, Arvin, CA 93203 between the hours of 8:00 am - 5:00 pm on Monday - Thursday or by emailing the contact listed below:

A. Project progress/status of completion and expected timeframe to completion.

B. Results to date and projected totals, such as number of beneficiaries assisted, or persons served.

C. Funds expended, balance of funds available, and budget expectations to completion.

All persons interested in the status of funding or the progress of the project are welcome to attend this meeting. Written comments can be directed to the City of Arvin, at 200 Campus Drive, Arvin, CA 93203, or you may contact Cecilia Vela, City Clerk by telephone or email at (661) 854-3134, [email protected] no later than 5:00pm on July 28, 2026, to ensure placement in the official record of the hearing.

The City of Arvin does not discriminate based on race, color, national origin, sex, sexual orientation, gender identify, age, religion or disability. If you require specific accommodation to participate in the public hearing, please contact Cecilia Vela, City Clerk, at least 2 days prior to the scheduled hearing.

Date Posted: July 09, 2026

5.A.2
Attachment: Notice of Public Hearing - Status of CDBG Funded Activities_City Council July 28 2026 (Public Hearing re 22 CDBG Housing

CIUDAD DE ARVIN
Aviso de reunión pública sobre el estado de las
actividades financiadas por CDBG
POR LA PRESENTE SE NOTIFICA que la Ciudad de Arvin llevará a cabo una audiencia pública el 28 de julio de 2026 a las 6:00 p.m., o tan pronto como sea posible después de dicha hora, en las Cámaras del Concejo de Arvin, ubicadas en 200 Campus Drive, Arvin, CA 93203. El propósito de esta audiencia será tratar el cierre de la Subvención 22-CDBG-NH-00002. Este proyecto está financiado mediante una Subvención en Bloque para el Desarrollo Comunitario (CDBG) otorgada por el Departamento de Vivienda y Desarrollo Comunitario de California.

La siguiente información relacionada con el proyecto estará disponible en 200 Campus Drive, Arvin, CA 93203, en horario de 8:00 a. m. a 5:00 p. m., de lunes a jueves, o mediante solicitud por correo electrónico al contacto indicado a continuación:

A. Progreso del proyecto/estado de finalización y plazo estimado para su conclusión.

B. Resultados a la fecha y totales proyectados, tales como el número de beneficiarios asistidos o personas atendidas.

C. Fondos desembolsados, saldo de fondos disponibles y proyecciones presupuestarias hasta la finalización.

Todas las personas interesadas en el estado del financiamiento o en el progreso del proyecto están cordialmente invitadas a asistir a esta audiencia. Los comentarios por escrito podrán dirigirse a la Ciudad de Arvin, 200 Campus Drive, Arvin, CA 93203, o bien comunicándose con Cecilia Vela, Secretaria Municipal por teléfono o correo electrónico al (661) 854-3134, [email protected], a más tardar a las 5:00 p. m. del 28 de julio del 2026 a fin de asegurar su inclusión en el registro oficial de la audiencia.

La Ciudad de Arvin no discrimina por motivos de raza, color, origen nacional, sexo, orientación sexual, identidad de género, edad, religión o discapacidad. Si requiere adaptaciones específicas para participar en la audiencia pública, deberá comunicarse con Ceclia Vela, Secretaria Municipal al menos dos (2) días antes de la fecha programada de la audiencia.

Fecha de publicación: 09 de julio de 2026

5.A.2
Attachment: Notice of Public Hearing - Status of CDBG Funded Activities_City Council July 28 2026 (Public Hearing re 22 CDBG Housing

Page 1 of 2 ends

Staff Report re Arvin WWTP Lift Station Power Protection (New Generator) Project.

CITY OF ARVIN
Staff Report
Meeting Date: July 28, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager & Sam Lux, City Engineer CC: Gerry Lemus, Rodrigo Vignau (Veolia)
SUBJECT: Arvin WWTP Lift Station Power Protection (New Generator) Project BACKGROUND:

As noted in the 2024-2026 WWTP Capital Improvement Plan that was submitted to the City in March of 2024 and March 2025 and included in the 2026-2028 WWTP Capital Improvement Plan submitted in March 2026, the Lift Station Power Protection Project will purchase a portable generator to protect the wastewater treatment plant process against rolling blackouts and power outages.

The plant location is subject to rolling blackouts and power outages, especially in periods of extreme weather. During these times, if the lift station were to go down without power, there are only 3 hours of well and sewer line storage under peak flow conditions before the lift station will overflow. In addition to the lift station overflowing, numerous Sewage Spill Overflow SSOs may occur around the city, which will be a violation of the Sewer System Management Plan (SSMP).

DISCUSSION:

To address current operational and environmental risks, we request to purchase a portable generator which is sized to power both lift station pumps running simultaneously to meet peak flows when required, and it will run the communications and alarms system Supervisory Control and Data Acquisition (SCADA) . The City has provided a temporary generator which is not sized to run both pumps simultaneously to meet peak flow demand. Additionally, the Generator is not at the lift station since it does not have a permit to operate. The benefit to purchasing a new Lift station Generator is that it will provide sewer overflow mitigation and added portable backup power for the treatment plant if/when needed.

Of all three proposals received, the Multiquip Whisperwatt Generator will cause the least amount of noise when in use, to minimize disruption to the nearby community.

6.A.1
Attachment: Staff Report for Veolia Task Authorization WWTP Lift Station Generator Project_072826 (Veolia Task Authorization - Arvin WWTP

Page 2 of 2 ends

Staff Report re Arvin WWTP Lift Station Power Protection (New Generator) Project.

STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Task Authorization between the City of Arvin and Veolia Water West Operating Services, Inc.

2. Authorize the City Manager to execute the Task Authorization and any documents necessary to implement the Task Authorization and the Project, and to make non-substantive amendments consistent with Council’s direction.

FINANCIAL IMPACT:

The cost of the lift station project is included in the FY 26/27 Sanitation fund budget.

The City will need to obtain a San Joaquin Valley Air Pollution Control District (SJVAPCD) permit to operate Emergency/Low Use IC Engines for this generator. A copy of the permit application is included in the attachments and will need to be submitted once the generator is installed. The City will be required to submit the application and any associated fees at that time.

Veolia can help complete the application for the City, if needed.

The fees associated with this permit are as follows:

1. Application fee - $87 per emissions unit,

2. Processing fee - The current weighted labor rate is $113.00 per hour,

3. Annual PTO fee Rule 3020 Schedule 10 – Dependent on engine horsepower, 100-200 HP would be $143 per year.

Total fees $343.00 initially and $143.00 per year thereafter.

Total project cost for the Arvin WWTP Lift Station Power Protection (Generator) Project is $116,154.61.

ATTACHMENTS:
- Veolia Task Authorization/Proposal
- Bids Received from Vendors

6.A.1
Attachment: Staff Report for Veolia Task Authorization WWTP Lift Station Generator Project_072826 (Veolia Task Authorization - Arvin WWTP TASK

AUTHORIZATION
Arvin WWTP - Lift Station Power Protection - New Generator Date: 7/28/26
Activity Classification
(Check applicable)
Administration x VWNA Project #: TBD
Engineering
Planning
Design x
Construction x
Construction Approved by:

Sanitary Sewer Bill Hanley, President CPM, VNA
Storm Sewer
Sanitary P.S.

Storm P.S.

Wastewater x Approved by:

Other (specify below) City of Arvin, Jeff Jones, City Manager Approval Date:

Project Cost: $96,194.29
Markup: $14,429.14
Total Cost: $110,623.43
5% Contingency: $5,531.17
Total Authorized Amt.: $116,154.61
Scope of Services
As noted in the 2024-2026 WWTP Capital Improvement Plan that was submitted to the City in March of 2024 , 2025 and the 2026-2028 WWTP Capital Improvement Plan submitted in March 2026, the Lift Station Power Protection Project will purchase a portable generator to protect the wastewater treatment plant process against rolling blackouts and power outages. The plant location is subject to rolling blackouts and power outages, especially in periods of extreme weather. During these times, if the lift station were to go down without power, there are only 3 hours of well and sewer line storage under peak flow conditions before the lift station will overflow. In addition to the lift station overflowing, numerous Sewage Spill Overflow SSOs may occur around the city, which will be a violation of the Sewer System Managment Plan (SSMP). To address current operational and environmental risks, we request to purchase a portable generator which is sized to power both lift station pumps running simultaneously to meet peak flows when required and it will run the communications and alarms system Supervisory Control and Data Acquisition (SCADA) . The City had provided a temporary generator which is not sized to run both pumps simultaneously to meet peak flow demand. Additionally, the Generator is not at the lift station since it does not have a permit to operate. The benefit to purchasing a new Lift station Generator is that it will provide sewer overflow mitigation and added portable backup power for the treatment plant if/when needed.

Veolia reached out to three vendors to provide proposals for the portable generator and three proposals were received. Proposals were reviewed and Veolia recommends purchasing the Multiquip Whisperwatt Super Silent 125kVa Three Phase Generator. This generator sits on a trailer and is portable should it need to be moved temporarily to the wastewater treatment plant. Of all three proposals received, the Multiquip Whisperwatt Generator will cause the least amount of noise when in use, to minimize disruption to the nearby community.

P&J Electric will provide support for new connections to the existing equipment to be compatible with the new generator upon arrival. (All quotes received are attached to this TA)
The City will need to obtain a San Joaquin Valley Air Pollution Control District (SJVAPCD) permit to operate Emergency/Low Use IC Engines for this generator. A copy of the permit application is included in the attachments, and will need to be submitted once the generator is installed. Veolia can help complete the application for the City, if needed, the City will have to submit the application and any fees associated at that time. The fees associated with this permit are as follows: 1. Application fee - $87 per emissions unit, 2. Processing fee - The current weighted labor rate is $113.00 per hour, 3.

Annual PTO fee Rule 3020 Schedule 10 – Dependent on engine horsepower, 100-200 HP would be $143 per year. Total fees $343. initially and $143 per year thereafter.

The lead time on the generator order is 6-8 weeks from the date of purchase.

Veolia Water West Operating Services, Inc. will provide the following services to provide and install a new generator at the City of Arvin Wastewater Treatement Plant Lift Station.

1. Request contractor/vendor proposals to perform the work. (COMPLETED)

2. Issue Purchase Order to Multiquip for the Generator and accessories.

3. Issue Purchase Order to P&J Electric for new connections to the existing equipment for compatibilty with the new generator.

4. Provide Project and Construction management and start up support and oversight to install, test and commission the new generator.

5. A 5% contingency has been included in the total cost for any unforeseen conditions. Any unused Contingency funds will revert to the City at the end of the project.

Except as set forth in this Task Authorization, this Task Authorization shall be governed by that certain Amended and Restated Wastewater Treatment Facility Engineering Services Agreement, dated as of October 4, 2016, between Veolia Water West Operating Services, Inc. and the City of Arvin, California (as amended, the "Agreement"). The work to be performed under this Task Authorization is a Capital Project, and this Task Authorization constitutes an agreement between the City and VWWOS with respect to such Capital Project as set forth in Section 5.04 of the Agreement. Any capitalized terms used in this Task Authorization that are not otherwise defined will have the same definition given to such terms in the Agreement.

Attachments

1. Veolia proposal letter and cost spreadsheet.

2. Proposal from Multiquip dated 7/1/26 (generator vendor)

3. Quote from P&J Electric dated 6/242025 (electrical upgrades for reconnection and compatibility.)

4. SJVAPCD Blank Permit Application for the City to execute when Generator is Installed/Operating

5. Additional Generator Proposals Received

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station

ARVIN WWTP LIFT STATION GENERATOR PROJECT
Item WBS Component Cost (US$)
1 Multiquip - purchase of new generator with trailer for mobility if WWTP needs power it can also be moved there. $89,172.12
2 P&J Electric - electrical hookups for the generator at the lift station $822.52 3 SJVAPCD Permit fees due upon installation $350.00
4 Provide professional services for project management including procurement support, federal prevailing wage tracking, contracting, onsite construction oversight, site safety, contractor coordination, commissioning oversight, closeout, as-builts development, guarantee-warranty coordination and punchlist support including travel and GL insurance.
$5,849.65
SUBTOTAL COST $96,194.29
MARKUP @ 15% $14,429.14
TOTAL COST $110,623.44
5% OWNERS HELD CONTINGENCY $5,531.17
TOTAL COST INCLUDING CONTINGENCY $116,154.61

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Quotation
Date: 07/01/2026
Valid for 30 days
Prepared by larry andrade
Prepared for:

Multiquip (15919732097)
6141 Katella Ave, Suite 200
Cypress, CA 90630
Ask about OEM Maintenance Kits with MQ Genuine Parts.

Save time. Save money. Less hassle.
multiquip.com/parts
Note: Order and payment terms are subject to credit approval and Terms and Conditions of Sale at multiquip.com/salesterms. All prices are confidential. Reproduction or distribution without express permission by Multiquip Inc. is prohibited. Prices are net only and do not include tax or freight charges. Not responsible for typographical errors.

Quote reflect pricing in effect on day of issue. Actual Order subject to change. Please refer to multiquip.com/sales-terms for Terms & Conditions of Sale.

Quote #: 0021025370
Product Qty List Net Amount
DCA125SSIU4F
Gen 125kVA 3Ph Isuzu Tier 4F Env
MQ Power Generators - Super Silent - Single/Three Phase 1 118,097.00 68,496.26 68,496.26
TRLR125USH
Trailer DCA125SS Hyd
MQ Power Generators - Trailers - Standard & Extended Fuel 1 13,926.00 8,077.08 8,077.08
EE36264
Coupler 3" Pintle 25K TRLRMP thru 400
MQ Power Generators - Trailers - Accessories
1 88.60 51.39 51.39

MQPBCKIT-J
Batt Chg 6A DCA20-125
MQ Power Generators - Battery Charger
1 696.00 403.68 403.68
CAMLOK1KIT45F
Camlok 1 Set 45° DCA125
MQ Power Generators - Camlok Distribution System
1 971.00 563.18 563.18
MQPPBNK125I4F3
Kit PowerBalance DCA125SSIU4F
MQ Power Generators - PowerBalance Kits
1 6,889.00 5,166.75 5,166.75
Items Total 82,758.34 USD
Tax 6,413.78 USD
Total 89,172.12 USD

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station Power P&J ELECTRIC INC.

Lic 946445
PROJECT VEOLIA WATER - ARVIN WWTP JOB # 562 WO-065 REV2 TASK GENERATOR CONNECTION AND TESTING 6/24/2026

ITEM DESCRIPTION QUAN LENGTH PR EXT LABOR EXT
Labor 1 (- ) ( - ) 4 4
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
(- ) ( - ) 0
Material Subtotal ( - )
Labor Hours Subtotal 4
x Rate (139.91) ( 559.64)
Truck & Tooling/Hr 4
x Rate ( 65.72) ( 262.88)
Rental Equipment/Days
Rate/hr ( - )
TOTAL ($ 822.52)
NOTES 1) Quoted at Kern County prevailing wage rates
2) CA License #946445, DIR Reg #1000000678
3) Generator commisionning by others
4) Generator power cable is excluded.
5) Estimate includes utilizatiion of exisiting generator quick connect 6) Any material required is excluded from this estimate.

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station San Joaquin Valley Air Pollution Control District
www.valleyair.org
Checklist for Permit Applications:

To avoid unnecessary delays, please review the following checklist before submitting your Authority to Construct/Permit to Operate Application.

Checklist for Complete Applications (include the following)

1. A signed Authority to Construct/Permit to Operate Application.

2. Include a site map that identifies the location(s) where the new/modified unit(s) will operate and the approximate property lines. This is required for any proposal for new equipment, an increase in emissions from existing units, or change in location of emission points.

3. Any applicable supplemental application forms. Supplemental application forms can be found here: http://www.valleyair.org/busind/pto/ptoforms/1ptoformidx.htm

4. Equipment listing (including a list of electric motors with hp rating).

5. Include a short project description, including a process flow schematic identifying emission points.

6. Process parameters (describe throughput, operating schedule, fuel rate, raw material usage, etc.).

7. Identify control equipment/technology.

8. Any additional information required to calculate emissions.

9. $87 filing fee for each permit unit.

Note: Permit application processing time will be billed at the applicable District hourly labor rate Detailed Authority to Construct (ATC) and Permit to Operate (PTO) Application Instructions can be found here:

PDF Format: http://www.valleyair.org/busind/pto/ptoforms/atcappinstruct.pdf Word Format: http://www.valleyair.org/busind/pto/ptoforms/WordDocs/atcappinstruct.doc Applications may be submitted either by mail or in person at any of the regional offices listed below. The District is pleased to provide businesses with assistance in all aspects of the permitting process. Any business is welcome to call the Small Business Assistance (SBA) Hotline or to visit the SBA Office located in each of the regional offices. No appointment is necessary. For more information, please call the SBA Hotline serving the county in which your business is located.

Northern Region Office
(Serving San Joaquin, Stanislaus, and
Merced Counties):
4800 Enterprise Way
Modesto, California 95356-8718
(209) 557-6400
FAX: (209) 557-6475
SBA Hotline: (209) 557-6446
Central Region Office
(Serving Madera, Fresno, and Kings
Counties):
1990 E Gettysburg Avenue
Fresno, California 93726-0244
(559) 230-5900
FAX: (559) 230-6061
SBA Hotline: (559) 230-5888
Southern Region Office
(Serving Tulare and Kern Counties):
34946 Flyover Court
Bakersfield, California 93308
(661) 392-5500
FAX: (661) 392-5585
SBA Hotline: (661) 392-5665

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station Northern Regional Office * 4800 Enterprise Way * Modesto, California 95356-8718 * (209) 557-6400 * FAX (209) 557-6475 Central Regional Office * 1990 East Gettysburg Avenue * Fresno, California 93726-0244 * (559) 230-5900 * FAX (559) 230-6061 Southern Regional Office * 34946 Flyover Court * Bakersfield, California 93308 * (661) 392-5500 * FAX (661) 392-5585 Revised: February 2024
San Joaquin Valley Air Pollution Control District
Authority to Construct/Permit to Operate Application Form www.valleyair.org

1. PERMIT TO BE ISSUED TO:

2. MAILING ADDRESS: STREET or P O BOX:

CITY: STATE: ZIP CODE:

3. LOCATION WHERE THE EQUIPMENT WILL BE OPERATED:

Check box if same as mailing address and skip to next section.

STREET: CITY:

If a physical address is not available:

ZIP CODE: 1/4 SECTION: TOWNSHIP: RANGE:

4. IS EQUIPMENT WITHIN
1,000 FT OF A SCHOOL?
YES NO

5. GENERAL NATURE OF BUSINESS: 6. S.I.C. CODE OF FACILITY:

7. TITLE V PERMIT HOLDERS ONLY: Do you request a COC (EPA Review) prior to receiving your ATC? YES If yes, please complete and attach a Compliance Certification form (TVFORM-009) NO

8. DESCRIPTION OF EQUIPMENT OR MODIFICATION FOR WHICH APPLICATION IS MADE:
(Please include permit #s if known, a site map, a Supplemental Application Form if available, and use additional sheets if necessary) Yes, a site map is included indicating approximate emission locations and property lines.

9. IS THE EQUIPMENT OR MODIFICATION
ALREADY INSTALLED OR COMPLETED?
YES Please provide date of installation:

NO Please provide expected date of installation or modification:

10. DO YOU REQUEST A PERIOD TO REVIEW THE DRAFT AUTHORITY TO CONSTRUCT (ATC) PERMIT PRIOR TO ATC ISSUANCE?
Please note that requesting a review period will delay issuance of your final permit by a corresponding number of working days. See instructions for more information on this review process.
3-day review
10-day review
No review requested

11. IS THIS APPLICATION FOR THE CONSTRUCTION OF A NEW FACILITY? YES If “Yes”, please complete the CEQA Information form: https://ww2.valleyair.org/media/cc4pofrd/ceqa-supp-information-form.docx.

NO If “No”, is the proposed equipment or project allowed by either:
- the Conditional Use Permit or other Land Use Permit? YES NO - or by Right? YES NO

12. IS THIS APPLICATION SUBMITTED AS THE RESULT OF EITHER A NOTICE OF VIOLATION (NOV) OR A NOTICE TO COMPLY (NTC)? YES NO If yes, NOV/NTC #:

13. APPLICANT NAME:

TITLE:

SIGNATURE: DATE:

14. APPLICANT CONTACT INFORMATION:

PHONE #: ( ) -
CELL PHONE #: ( ) -
E-MAIL:

15. Optional Section: DO YOU WANT TO RECEIVE INFORMATION ABOUT EITHER OF THE FOLLOWING VOLUNTARY PROGRAMS? “HEALTHY AIR LIVING (HAL) BUSINESS PARTNER” “INSPECT”
FOR APCD USE ONLY:

DATE STAMPS

FILING FEE
RECEIVED:$ CHECK #: DATE PAID:

PROJECT #: FACILITY ID #:

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station Northern Regional Office * 4800 Enterprise Way * Modesto, California 95356-8718 * (209) 557-6400 * FAX (209) 557-6475 Central Regional Office * 1990 East Gettysburg Avenue * Fresno, California 93726-0244 * (559) 230-5900 * FAX (559) 230-6061 Southern Regional Office * 34946 Flyover Court * Bakersfield, California 93308 * (661) 392-5500 * FAX (661) 392-5585 Revised: October 2018
San Joaquin Valley Air Pollution Control District
Supplemental Application Form
Permit to be issued to:

Location where the equipment will be operated:

Installation date:

EQUIPMENT DESCRIPTION
Engine Details
Engine Manufacturer: Engine Tier Rating:

Engine Model: Engine Year of Manufacture:

Engine Serial Number:

EPA Certification Family Number: .

Engine’s Type of Combustion: Rich-Burn Lean-Burn 4-Stroke 2-Stroke Maximum Intermittent Brake Horsepower Rating of the Engine (per the Engine Data Plate): bhp Engine’s Rated Power Output for the Process the Engine Serves: bhp Process Data
Process the Engine Serves:

Electrical Power
Generation Only
Generator Manufacturer: Model:

Power Output: kW
Will this equipment be used in an electric utility rate reduction program? Yes No Fuel Data
Fuel Type: Diesel Natural Gas LPG/Propane Gasoline Other:

For “Other” fuels only: Higher Heating Value: Btu/scf, or Btu/gal, For “Other” fuels only: An Ultimate Fuel Analysis or the combustion F-Factor dscf/MMBtu Sulfur Content: gr/100 scf (gaseous fuel) or % by weight (liquid fuel) Fuel Consumption at Maximum Rated Output: gal/hr, or scf/hr Rule 4702
Type of Use
Emergency Standby - Limited exclusively to power primary mechanical or an electrical generator during periods of unscheduled power outages beyond the control of the operator, and limited to 20 - 100 hr/yr (depending on the engine’s PM10 emission factor) for maintenance and testing operation.

This engine is specifically used to power a pump for a municipal water supply.

I request the higher opacity limit of 40% with the corresponding operational limits of 30 minutes per week and 2 hours per month for maintenance and testing. (CH&SC 41701.6) I request the lower opacity limit of 20%.

This engine is specifically used to provide power at a health care facility. (CH&SC 1250) This engine is subject to Office of Statewide Health Planning and Development (OSHPD) requirements.

Special Case Emergency - Limited exclusively to preserve or protect property, human life, or public health during a disaster or a state emergency (e.g. fire or flood) and limited to 20 - 100 hr/yr (depending on the engine’s PM10 emission factor) for maintenance and testing operation.

This engine is specifically used to power a direct-drive firewater pump.

This firewater pump engine is subject to National Fire Protection Association (NFPA) requirements.

Low Use - Limited to ≤ 200 hr/yr of operation for ALL purposes combined, including maintenance and testing.

Hour Meter
Note: All engines are required to have either a nonresettable elapsed time meter or an alternate device, method, or technique, approved by the APCO, for determining elapsed operating time.

Equipped with a Nonresettable Elapsed Operating Time Meter Alternate Method (please provide details):

Emergency/Low-Use IC Engines
Please complete one form for each engine.

This form must be accompanied by a completed Authority to Construct/Permit to Operate Application form

EMISSIONS CONTROL
Emissions
Control
Equipment
(Check all that apply)
Positive Crankcase Ventilation
System
90% Efficient crankcase emission control device
Turbocharger Intercooler/Aftercooler
Automatic Air/Fuel Ratio or O2 Controller - Manufacturer:

Non-Selective Catalytic Reduction: Manufacturer: Model:

Control Efficiencies: NOX %, SOX %, PM10 %, CO %, VOC % Particulate Filter - Manufacturer: Model:

Control Efficiency: %
Other (please specify):

EMISSIONS DATA
Note: See District BACT and District Rule 4702 requirements for applicability to proposed engine at http://www.valleyair.org/busind/pto/bact/chapter3.pdf and http://www.valleyair.org/rules/currntrules/r4702.pdf.

Emissions Data
Pollutant (g/bhp-hr) (g/kW-hr) (ppmvd)
Nitrogen Oxides (NOx)
Volatile Organic Compounds (VOC)
NOx + NMHC
Particulate Matter (PM10)
Carbon Monoxide
% O2, dry basis, if corrected to other than 15%: %
Source of Data Manufacturer’s Specifications Emissions Source Test CARB/EPA Certification Other Note: please provide copies of all sources of emissions data.

HEALTH RISK ASSESSMENT DATA
Operating Hours Maximum Operating Schedule: hours per day, and hours per year Receptor Data
Distance to
nearest Residence feet Distance is measured from the proposed stack location to the nearest boundary of the nearest apartment, house, dormitory, etc.

Direction to
nearest Residence Direction from the stack to the receptor, i.e. Northeast or South.

Distance to
nearest Business feet Distance is measured from the proposed stack location to the nearest boundary of the nearest office building, factory, store, etc.

Direction to
nearest Business Direction from the stack to the receptor, i.e. North or Southwest.

Stack
Parameters
*Note: Stack parameters
may be listed on the permit
as enforceable permit
conditions
Release Height
(See Note*) feet above grade
Stack Diameter
(See Note*) inches at point of release
Rain Cap
(See Note*) Flapper-type Fixed-type None Other:

Stack Orientation
(See Note*) Vertical Horizontal Other:  from vert. or  from horiz.

Exhaust Data Flowrate: acfm Temperature: F
Transportable Is this engine transportable? Yes No
Facility Location Urban (area of dense population) Rural (area of sparse population)

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station

Page 1 of 3 ends

Date: 7/2/2026
To: Veolia North America
Attn: Michelle McLey
Reference: Quote # 21155300
Project Name: Mobile / 150 kVA Generator Package
West Coast Energy Systems is pleased to offer the following proposal:

SCOPE OF SUPPLY:
1 - Generac Mobile diesel engine-driven generator set MDG150DF4, consisting of the following features and accessories:
• Trailered Unit
• 150KVA Rating, 60Hz
• 3-Position Voltage Selector Switch
o 277/480VAC Three Phase
o 120/208VAC Three Phase
o 120/240VAC Single Phase
• Prime Duty Rating
• CSA
• Super Start Alternator
• Paralleling Capable
• Variable Speed Cooling Fan
• 513 Gallon double wall extended run fuel tank
• Tandem Axle
• Surge Brakes
• 2 5/16in Ball Hitch Adjustable
• Trailer Adapter, Flat 4 to Round 7 Spade
• Aluminum Storage Box
• Rear Stabilizer Jack
• 3-Position Phase Selector Switch
• MDG150DF4
Price as quoted $ 138,605.00 + taxes
QTY: 1

START & TEST NOT INCLUDED (SEE DETAIL BELOW)

SALES TAX IS NOT INCLUDED
Delivery Freight $ FOB Jobsite, Not Unloaded
Offloading and/or Setting Optional Adders via change order:

Delivery to Job site –Not Unloaded ………...………….. $ Included Factory Start Up and Site load testing ..........................$ Not Included

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station

Page 2 of 3 ends

Shipping:

Estimated Genset lead time from factory, excluding transit: 14 weeks ARO.

Incoterms: ExWorks factory with freight allowed to the jobsite, on a truck, curbside.

Specifications
This quotation is based on verbal specifications only.

Initial Start & Test
If included in pricing, Upon completion of installation by others, Start & Test will be performed by Energy Systems during normal business hours of 8:00a.m. to 4:00p.m. Monday through Friday. Fuel for testing and filling is not included. (Start & Test outside normal business hours will be invoiced as necessary).

1. One Start & Test service call to the jobsite is included. Additional trips due to jobsite conditions beyond our control will be invoiced as necessary.

2. Start & Test Load testing will be conducted per spec or using building load.

Scope Clarifications:
• No equipment will be ordered without written release to proceed – price changes issued by the manufacturer after quotation validity and prior to release will be passed along to the customer. • Pricing includes freight to site, offloading by others. • If transfer switch needs to be shipped separately, additional freight charges will apply. • Pricing for adders purchased separately from equipment will be assessed at time of purchase. • Installation, fueling and termination of connections not included. • Installation and mounting of exhaust not included.
• The Energy Systems provided start-up checklist and supporting pictures must be received by Supplier two weeks prior to technician scheduling.
• All industrial products require a formal start up by a Generac factory certified technician. • Pricing is based on work being completed during regular business hours. • Load bank (if included) is resistive load unless otherwise noted. • Training to be completed same day as start up. Additional charges will apply if a separate trip is required. • Enclosure color is Generac Industrial grey. Custom colors can be quoted separately. • Not included unless otherwise noted: equipment offloading, installation, fuel, permits, signage, taxes, exhaust system backpressure test, exhaust emissions test, infrared scanning, NETA testing, harmonic testing, concrete pad, anchoring, fuel pipe, exhaust pipe, pipe insulation, Building communication integration, license fees.

Validity of the Quote
This quote is valid for 30 days following the quote date. This quote may be modified and/or rescinded by Energy Systems at its sole discretion unless and until accepted on or before the quote date.

Credit
Credit is subject to Energy Systems approval at its sole discretion. This quote in no way constitutes approval of credit.

Terms and Conditions:

Payment terms:

Customers with credit
10% deposit due at time of order, balance invoiced at shipment with NET 30 (1 ½% per month will be charged on past due accounts).

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station

Page 3 of 3 ends

Partial shipments will be invoiced proportional to total quoted price, payable 30 days after shipment.

Customers without credit
25% deposit due at time of order, 70% due prior at shipment readiness, 5% due at start-up.

All purchase orders must be acknowledged in writing by Energy Systems to be deemed accepted.

Purchase orders which are issued with a hold for release date are subject to re-evaluation at the time of release.

Storage fees may be assessed if your job site is not able to accept delivery on the requested date.

Other Terms and Conditions:

1. Equipment cannot be held by Energy Systems or its suppliers without prior written agreement.

2. Any sale of goods or services, and any extension of credit, is governed by and subject to West Coast Energy Systems’ Terms and Conditions of Sales and Service (“Terms”) located at https://energysystems.com/terms-and-conditions-of-sale-and-service/ which is incorporated by reference. The Terms are subject to change at any time and you are advised to frequently re-review the Terms. Unless pursuant to a written agreement mutually executed by both parties, the Terms shall be binding upon the parties, and any other terms, communications or documents are to be disregarded and hereby expressly rejected.

Sincerely,
Paul Crafts
Territory Manager
Energy Systems
(562) 639-3145 / 928-242-2146 Cell #
[email protected]
Acceptance of Quote
Purchase orders for equipment or services on this quotation indicates acceptance of the conditions of sale listed above.

Please return a signed copy of this quote as acknowledgement of receipt. ___________________________________________ ___________________ Signature Date accepted
___________________________________________ ________________________________ Print Name Company Name

Rated 100kW Standby, w/fan, 60Hz, 1Ph 3Ph, 120/208 120/240 277/480V at 1800 RPM.

Trailer Mounted $ 113,100.00 $ 113,100.00
1 New Caterpillar, Model XQ230 Diesel Generator Set.

Rated 200kW Standby, w/fan, 60Hz, 1Ph 3Ph, 120/208 120/240 277/480V at 1800 RPM.

Trailer Mounted.
$ 187,150.00 $ 187,150.00
2 Sets Portable Generator Cables – 50’ with Type W Series Camlock Connectors, 6’ Pigtails for Each End, Type W series Male / Lug on Pigtails. 8 Cables Per Generator. $ 16,100.00 $ 32,200.00

Quotation is good for 30 days from quote date above, expires after that duration Submittal lead time approximately 8 weeks
Submittal approval not to exceed 8 weeks
Additional time will impact delivery schedule and equipment price increases

Optional adders listed below.

Includes standard features as listed in product data sheet and additional accessories as listed herein…
SALES TAX NOT INCLUDED. Buyer responsible for all taxes including any applicable tire fees. The quotation provided herein is for information only, and is not a valid offer to sell unless signed by an officer of Quinn Power Systems in the space provided below. Any offer to sell or any offer accepted shall be subject to the Terms and Conditions page. Unless expressly stated on the face of this quotation, all prices, delivery schedules and product specifications are subject to change without notice. Quotation is good for 30 days from quote date above, expires after that duration.

Total Price
(SALES TAX NOT
INCLUDED):
$ See Above

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station QUOTATION NO. RC241602r3
3500 Shepherd Street, City of Industry, California 90601 CSQ# 31698240 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: July 2, 2026 Page: 2 of 4 Genset – XQ125 & XQ230
See Spec Sheet Attached
Accessories and/or modifications
Initial fill of coolant and lube oil
(1 set) Operation & Maintenance manuals (electronic copy) * (additional sets, at additional cost) Factory standard warranty - 2 years from startup service QPS field work
Startup Service – One Day
Not included
Sales tax
Air, building or construct permits
Offloading/crane service of equipment off delivery truck Installation, wiring, piping, plumbing or anchoring of equipment Diesel fuel, initial fill or for testing
Optional adders
On-site Training Session [single, 4 hour day] – Add: $1,100.00 CSA (Preventative Maintenance) – # year, Annual/Semi-Annual/Quarterly Visits – Add: $ (Call for Quote) ** Additional PM levels available for Genset, ATS and Load Bank Testing. Call for a quotation! ** CAT Standby/Prime Genset: Extended Service Coverage (2021) – Optional Levels Available:
** Alternate ESC available with 3 to 10 year term lengths, for standby & prime power application, ATS’s, Rental and Tier4 Final units. Call for a quotation! ** * = Shipped loose to jobsite, installed on site by others. ^ = Installed, assembled or prepared by QPS or 3rd party. + = Pre-assembled, removed for shipping, re-installed on site by others. ~ = Service truck must be able to park within 25’ft horizontally & vertically of unit, over 25’ft at additional cost, based on T&M and billed direct from QPS Service department.

Availability:

Submittals: Estimated (6-8 Weeks) on receipt and approval of purchase order. (1 electronic copy) Equipment: Estimated (Call Factory Weeks) for factory build time after submittal approval.

Modifications: Estimated (Additional time TBD) additional time will vary depending on 3rd party vendor or Quinn shop schedule and scope of work.

Not included: Unforeseen factory delays, transit time from factory or vendor and/or delays due to project site readiness. ** Equipment prices and lead times are subject to change without notice.**

NOTES, EXCEPTIONS, CLARIFICATION
 Quinn Power Systems is not a general, electrical or installing contractor. Providing equipment and services as described above only.

 The equipment offered in this proposal is CAT standard product (with modifications) as listed above based on 1) verbal request. No specifications or drawings provided for review. No other written details, plans, specification sections, contract documents, general or supplementary conditions apply to this quotation. Equipment is as stated above, call for any revisions to equipment quoted. Exception taken to anything not included in this proposal and as listed below.
 Quotation does not include any Sales Tax, Air District or Building Permits, Off-loading or Crane Services, Installation or Anchoring, Initial Fuel fill or Test fuel, Major Testing unless otherwise specified in the Bill of Materials.  Depending on final height of installed generator set, a working platform may be required to access the control panel and maintenance doors. Platforms are not included in this proposal, unless stated above. Call for revised quotation if required.  Startup/Commissioning Services are provided for CAT factory/QPS supplied equipment only. Scope of work for Startup Services available upon request. Out of Scope services are billed on a Time & Material basis in the field at purchaser's expense. QPS standard labor rates apply. Technician services are provided during normal business hours Monday through Friday.  Exception taken to any NETA 3rd party or independent testing requirements. Any and all testing as listed above to be provided by QPS technicians. 

EMISSIONS NOTE
 "California Air Resources Board (CARB) has approved alignment with the federal New Source Performance Standards (NSPS). Such alignment allows for emergency standby engines to be exempt from Tier 4 emissions standards; however, local air districts can require more stringent emissions control. The prospective buyer of the equipment quoted above is hereby notified the NSPS exemption does not apply to non-emergency standby engines (e.g. prime power applications such as peak shaving, parallel operation with the grid, or storm avoidance), or portable engines, even if used for emergency standby. Consult the local air district for permitting requirements and required emissions controls. Presently, South Coast Air Quality Management District (SCAQMD) Rule 1470 requires the use of a particulate filter if an engine is located within 100 meters of a school, and may require either a diesel particulate filter or an oxidation catalyst, depending upon engine size, if the installation is within 50 meters of a sensitive receptor. Particulate filters may also be required for Title V and major polluting facilities. For emissions requirements specific to the project for which this engine is being quoted, please contact SCAQMD at 909-396-2000. Unless otherwise listed above a DPF is not included in this proposal, please call for quotation if a DPF is required for this project.”  Caterpillar engines require a minimum of 30% load to prevent engine damage due to wet-stacking. Depending upon the permit and site specific conditions, SCAQMD emergency engine permits will only allow between 20 and 50 hours of runtime per year for non-emergency applications such as testing and exercising. Passive Diesel Particulate Filter systems depend on generator loading of a minimum of 50-60% to achieve minimum exhaust temperature threshold to keep soot regeneration and the filter backpressure within acceptable levels. If the engine will be operated consistently at low loads/low exhaust temperatures, the customer should make provisions to add load via facility operations or a load bank. Active Diesel Particulate Filter systems require no external load in order to regenerate. If listed above, Passive DPF option pricing, does not include a load bank or a load bank circuit breaker. If a load bank is needed for this project, please call for quotation.

TERMS AND CONDITIONS

1. Acceptance of Order.

This Quotation is for Buyer's information only and is not a valid offer to sell unless signed by an authorized representative of Seller in the place provided on the face of this Quotation. Prices, terms and conditions in an order from Buyer, which are inconsistent with the prices, terms and conditions of this Quotation, will be rejected by Seller, and are of no force and effect unless accepted in writing by Seller. Prices, delivery schedules and the scope of work on this Quotation are subject to change at Seller’s discretion.

2. Liability.

Seller's liability on any claim of any kind, including claims for negligence, or for any loss or damage arising out of or connected with the manufacture, sale, delivery, installation, resale or use of any products covered by or furnished under any order connected with this Quotation shall be limited to those claims arising solely from the acts of Seller and Seller shall in no way be liable for any special, indirect, incidental or consequential damages. The term “consequential damages” shall include, but not be limited to, loss of anticipated profits, business interruption, loss of use, revenue, reputation and data, costs incurred, including without limitation, for capital, fuel, power and loss or damage to property or equipment. Buyer expressly acknowledges and agrees that Seller has set its prices in reliance upon the limitations of liability and other terms and conditions specified herein, which allocate the risk between Seller and Buyer and form a basis of this bargain between the parties. Any claims against Seller for shortages in shipments shall be made in writing to Seller within fifteen (15) days of receipt of shipment by Buyer. Unless otherwise provided for in writing, Seller's responsibility for shipment ceases upon delivery to carrier, and any claims for shortage, delays or damage occurring thereafter shall be made direct to carrier by Buyer. Seller shall not be liable for any delays in delivery attributable to strikes, labor disputes, lockouts, accidents, fires, delays in manufacture or in transportation, delays in delivery of component materials, floods, severe weather, or Acts of God, embargoes, governmental actions, or any other cause beyond the reasonable control of Seller. Seller shall not indemnify nor be liable to Buyer, Buyer’s assigns, successors, purchasers, lessees or licensees, or to any person or entity for any claims, losses, expenses or judgments arising out of or resulting in any way from the product or integration of compatibility of the product with any other components, processes, facilities or equipment that does not comply with the equipment manufacturer(s)’s recommendations.

3. Shipments.

Unless otherwise specified, all risk of loss from the goods shall shift to Buyer at such time as the goods are delivered to a carrier for shipment to Buyer. Unless otherwise specified, shipment dates are approximate and all quoted prices exclude shipping costs. Shipment of goods under any order accepted by Seller shall be subject to the approval by Seller of Buyer’s financial condition at the time of shipment.

Whether or not terms of payment are specified elsewhere, Seller may, at its option, condition shipments under any order accepted by Seller upon receipt of satisfactory security or of cash prior to shipment. If, at Buyer’s request, shipment of goods under any order accepted by Seller is delayed more than thirty (30) days after the shipment date specified in the order, or the date the goods are ready for shipment, whichever is later, Seller will require immediate payment in full and/or assess additional charges for the expenses incident to such delay.

4. Termination.

In the absence of a written agreement between Buyer and Seller expressing different terms and conditions as to termination, any order accepted by Seller may be terminated prior to completion by Buyer only upon written notice to Seller and payment of Seller’s termination charges. If notice of termination is received by Seller after Seller has committed to buy the principal components for any order, termination charges shall include all direct and indirect costs incurred by Seller and the total profit anticipated by Seller. Additionally, Buyer’s instruction to Seller to stop work for thirty (30) days during the time specified for performance in any order may be construed by Seller as the equivalent of written notice of termination from Buyer and previous stipulations will be in effect.

5. Taxes.

Unless expressly stated, Seller's prices do not include sales, use, excise or similar taxes, which Seller may be required to pay in filling Buyer's order. The amount of any applicable tax shall be paid by Buyer as an additional charge unless specifically included in any order accepted by Seller, or in lieu thereof, Buyer shall provide Seller with a tax exemption certificate acceptable to the taxing authorities.

6. Patents.

Seller shall, at its own expense, defend and save Buyer harmless from the expenses and consequences of any suit or procedure brought against Buyer, based on a claim that the use or sale of goods specified in any order accepted by Seller constitutes an infringement of any United States letters of patent in existence on the date of any such order; provided Buyer promptly notifies Seller in writing of such claim and gives the necessary authorization, information and assistance for the defense of such a claim.

7. Changes.

Seller, and Seller's suppliers, may, at any time, without notice to Buyer, make changes (whether in design, materials, the addition of improvements, or otherwise) in any goods specified in any order accepted by Seller without incurring any obligation of any kind as a result thereof, but only to the extent that such change does not cause the goods specified to fail to meet Buyer's requirements. Buyer may, in its order, provide for changes in its requirements with provision for a corresponding equitable change in the price, if any; but in no instance shall Buyer make changes, which are substantially different from the scope of the original order accepted by Seller.

8. Export Sales.

In the event the goods and services specified in any order accepted by Seller are for export, the Buyer shall be responsible for securing export, import and other licenses or authorizations as may be required.

The conditions specified in this Section apply to all export transactions. This transaction is only for the sale of the equipment requested and detailed in this Quotation. Not included is any startup assistance, fieldtesting, training or any other services that might be required on site. Also not included is any installation, installation audits, sea trials (if applicable), or installation materials. To ensure proper application, installation, and warranty integrity, Buyer is encouraged to contact the applicable Caterpillar Dealer for these services. The costs of these services are not included in the sale price nor will Seller be responsible for any such related costs.

9. Permits for Equipment Design, Installation and Operation.

As a supplier of equipment, disclaims responsibility for any and all permits or licenses necessary to design, install and operate the equipment due to zoning, air quality, environmental, safety, building or construction codes or use permits pertaining to Buyer’s particular application of such equipment or any similar type of permit. Special attention should be given to the requirements of local air district rules and California Air Resources Board (CARB) regulations pertaining to permit requirements. Seller is quoting on equipment based on the specifications set forth in this Quotation. If additional equipment or engine modifications are required beyond the specifications, such as additional equipment required for compliance by a local air district or CARB, those items are not included and are the responsibility of Buyer. For example, South Coast AQMD (SCAQMD) Rule 1470 may require controls and limits on particulate matter, especially when the engine installation is within 100-meters from a school, or within 50 meters of a sensitive receptor (defined in Rule 1470). Ultra low sulfur fuel is required for particulate filters. CARB Diesel Fuel, or other CARB-approved alternative fuel, is also required for compression ignition (CI) engines operated in California. When indicated in the bill of materials, the proposed equipment may be SCAQMD pre-approved as Certified Equipment. This certification does not eliminate the permit process or responsibility of others to obtain a permit. Procurement of certified equipment assures permitability, reduces the permit processing fees and reduces the time necessary to obtain the permit through SCAQMD.

10. Start-up, Commissioning and Operating Requirements.

Equipment provided in this Quotation may require start-up and commissioning, including inspection(s), to ensure the equipment is installed in accordance with manufacturer(s)’s recommendations and specifications. If Seller has commissioned the equipment, Buyer agrees not to modify the design or components of the installation such that the modifications would violate any legal requirements of the installation, or would cause the installation to deviate from manufacturer(s)’s recommendations and specifications. Buyer acknowledges and agrees that, with respect to products sold to Buyer in connection with this Quotation, Buyer shall have the sole responsibility to ensure the products are properly installed, operated and maintained in accordance with the manufacturer(s)’s recommendations and specifications, and to determine and

11. Additional material.

Only those items listed in this Quotation are included with any order. For example, unless specifically identified in this Quotation, the following items are not included with any purchased equipment: any exhaust or fuel piping, main fuel tank, fuel, duct work, special tools, insulation, wiring, cable, bus duct, concrete, anchor bolts, rigging or any material or labor incidental to the installation itself. Buyer specifically assumes responsibility for the provision of any such items if not specifically identified in the Quotation.

12. Hours of services.

When included, delivery, startup assistance, field testing, training or any other services required on site will be provided during the normal weekday working hours of 7:00 am to 4:30 pm. Delivery or services occurring at any other time, weekends or holidays is subject to premium charges.

13. Warranty.

The equipment manufacturer's warranty is the only warranty provided in connection with the equipment described in this Quotation. Buyer is responsible for operating and maintaining the equipment as specified by the manufacturer. The manufacturer’s warranties are exclusive and in lieu of all other warranties either oral or written, express or implied, including but not limited to any warranty of merchantability or fitness for a particular purpose. Seller is not a manufacturer and makes no warranty and shall not, under any circumstances, be liable for any indirect or special, incidental or consequential damages including but not limited to loss of production, loss of profit, loss of use or business interruption, or any other economic loss, whether arising from contract, tort, strict liability or any other theory of law. Buyer, Buyer’s assigns, successors, purchasers or any other person designated to operate the equipment as the end user, is responsible for operating the equipment in accordance with manufacturer(s)’s recommendations and specifications. Failure to perform all scheduled maintenance may result in damage to the equipment, and may be grounds to deny warranty coverage.

14. Terms.

Terms of payment are due upon receipt of invoice with no deductions of any kind for retentions, setoffs, discounts or other similar items. A finance charge of 1.5% per month (not to exceed the maximum allowed by law) will be charged on all past due invoices. When necessary Seller will file a California “Preliminary 20-day notice” pursuant to Section 3097 of the California Civil Code.

15. Cost additives.

A: Unit Cost.

Quotation prices are valid for 30 days only and are based on current market prices as of date of quotation. The Seller reserves the right to adjust the final invoice with a price escalation up to 6% due to 1) purchase orders being received after expiration of quotation, 2) fluctuations in raw materials market prices at time of order, 3) labor rate increases at time of scheduled field services, 4) delays in submittal approvals and/or release of equipment or 5) additional items or services provided that were not included as part of the original quotation. Since final invoicing can and may take place up to a year or more from original quotation date.

B: Delays.

If delivery is delayed by customer Buyer beyond original shipment date, purchase price is due 30 days after original shipment date and a storage and handling charge will be applied and is due each month until delivery. Finance charge of 1.5% per month (not to exceed the maximum allowed by law) is applicable on any amounts arising hereunder or in connection herewith that are not paid when due.

C: Start up.

If construction of the facility or other delays are experienced or expected, which prohibit the initial startup of the equipment beyond one year from delivery additional costs may be imposed including, but not be limited to, long term storage preparation, inspection charges, parts, service, etc.

16. Lead Times.

Lead times are based on manufactures estimated timetables. Project completion time may vary due to delays in receipt of purchase orders, submittal approval, release of equipment, manufactures unforeseen delays in production or holiday schedules. Project completion time frame cannot be guaranteed. Back orders will be processed as soon as available. Part number changes may be made to provide latest improved interchangeable items of equipment.

17. Governing Law and Venue.

The rights and obligations of the parties with respect to the transactions contemplated by this Quotation shall be governed in all respects by the laws of the State of California. The parties hereto irrevocably agree that the exclusive venue for any litigation arising in connection with the transactions specified in this Quotation shall be in the courts located in the County of Los Angeles, California.

18. Attorneys’ Fees and Costs.

In the event of any legal action, controversy, claim, or dispute between the parties involving the transactions contemplated by this Quotation, the prevailing party shall be entitled to recover from the other party reasonable expenses, attorneys’ fees, and costs.

19. Additional Conditions.

Buyer shall furnish to Seller, at no cost, suitable working space, storage space, adequate heat, telephone, light, ventilation, regulated electric power and outlets for testing purposes (if applicable). The facilities shall be within a reasonable distance from where any applicable services are to be provided. Seller and its representatives shall have full and free access to the equipment in order to provide any applicable services. Buyer shall provide the means to shut-off and secure electric power to the equipment and provide safe working conditions. Buyer shall not require Seller or its employees, as a condition to site access or otherwise, to further agree or enter into any agreement, which waives, releases, indemnifies or otherwise limits or expands any rights or obligation whatsoever. Any such agreements shall be null and void. Seller is under no obligation to remove or dispose of parts or equipment unless specifically agreed upon in Seller’s scope of work. Seller-removed parts become the property of Seller. Seller must not perform any electrical power switching unless specifically requested by Buyer, under the supervision of Buyer, and subject to procedures jointly agreed to in advance. Notwithstanding Buyer’s request, Seller may refuse to perform power switching, if in the opinion of Seller, such action would be unsafe. IN THE EVENT THAT SELLER PERFORMS POWER SWITCHING, TO THE FULLEST EXTENT PERMITTED BY LAW, BUYER SHALL INDEMNIFY, DEFEND, AND HOLD SELLER HARMLESS FROM ANY AND ALL LIABILITY, ACTIONS, SUITS, CLAIMS, DEMANDS, DAMAGES, COSTS, AND EXPENSES (“LOSSES”) ARISING OUT OF OR IN ANY WAY CONNECTED WITH OR RESULTING FROM SELLER’S PERFORMANCE OF POWER SWITCHING, REGARDLESS OF WHETHER THE LOSSES RESULT FROM SELLER’S NEGLIGENCE (WHETHER ACTION OR PASSIVE, AND WHETHER SOLE, JOINT, OR CONCURRENT), AND EVEN THOUGH CAUSED IN WHOLE OR IN PART BY A PRE-EXISTING DEFECT, STRICT LIABILITY, OR OTHER LEGAL FAULT OF SELLER. THIS INDEMNITY SHALL APPLY TO ANY ACTS OR OMISSIONS OR NEGLIGENT CONDUCT, WHETHER ACTIVE OR PASSIVE, ON THE PART OF EITHER SELLER OR BUYER. If OSHA or any other federal, state or local government, trade association, or contractual regulations or standards require a “safety person” to be on site during the performance of services, or in the event of a trade union jurisdictional dispute where trade union represented personnel are required to assist or stand by during the performance of services by Seller, Buyer shall be responsible for providing for and paying for any charge or wages for such person(s), as applicable. Buyer shall immediately inform Seller, in writing, at the time of order placement and thereafter, of any unsafe or hazardous substance or condition at the site, including, but not limited to, the presence of asbestos or asbestos-containing materials, and shall provide Seller with any applicable Material Data Safety Sheets regarding the same. Any losses, costs, damages, claims and expenses incurred by Seller as a result of Buyer’s failure to advise Seller shall be borne by Buyer. Seller, in its sole discretion and without cost or penalty, reserves the right to cancel its performance under this Agreement or any order immediately upon written notice to Buyer following Seller's discovery of unsafe or hazardous site substance or condition or any other circumstance altering Seller performance of Services. Buyer shall appoint a representative familiar with the site and the nature of the Services to be performed by Seller to be accessible at all times that Seller personnel are at the site. Seller shall not be liable for any expenses incurred by Buyer in removing, replacing or refurbishing any Buyer equipment or any part of Buyer’s building structure that restricts Seller's access. Buyer's personnel shall cooperate with and provide all necessary assistance to Seller. Seller shall not be liable or responsible for any work performed by Buyer.

ACCEPTED BY:

By: ________________________________
Company: __________________________
Date: ____________________
P.O. #: ____________________________
SUBMITTED BY:

By:

Quinn Power Systems
Phone:

6.A.2
Attachment: Task Authorization - Arvin WWTP Lift Station Generator Proposal_072826 (Veolia Task Authorization - Arvin WWTP Lift Station

Page 1 of 2 ends

Staff Report re Adoption of City Council Policies and Procedures Manual

CITY OF ARVIN
Staff Report
Meeting Date: July 28, 2026
TO: Arvin City Council
FROM: Stephanie Gutierrez, City Attorney
Jeff Jones, City Manager
SUBJECT: Resolution Adopting the City Council Policies and Procedures Manual BACKGROUND:

The City of Arvin has historically maintained formal procedural rules to guide the conduct of City Council meetings and governance practices. The City Council most recently adopted and amended its Procedural Rules for the Conduct of City Council Meetings through Resolution No. 2017-21 on March 21, 2017 (Attachment B). That action consolidated prior rules into a single resolution and built upon earlier updates, including revisions adopted in 2016 to address Grand Jury recommendations related to communications with City staff and enforcement provisions for violations of Council policies.

Since that time, the City’s procedural framework has remained largely unchanged and has focused primarily on meeting rules, order of business, and basic governance procedures. Over time, however, best practices in municipal governance, as well as evolving legal requirements and organizational needs, have highlighted the benefit of a more comprehensive and modernized policy document.

The proposed City Council Policies and Procedures Manual (“Manual”) expands upon the City’s prior procedural rules by providing a more detailed and structured framework addressing not only meeting procedures, but also Council roles and responsibilities, the council-manager form of government, ethics and conflicts of interest, communications, interactions with staff, and expectations for Council conduct. The Manual is intended to document accepted practices, clarify expectations, and promote transparency, consistency, and efficiency in City governance.

Adoption of the Manual will replace the City’s prior procedural rules framework with a comprehensive, updated governance document that reflects current law, best practices, and the City Council’s commitment to effective and accountable municipal leadership.

ANALYSIS
The proposed Manual is a comprehensive document organized into multiple chapters addressing key municipal areas, including:
• Council authority and responsibilities
• Mayor and Councilmember roles

6.B.1
Attachment: Staff Report - Reso re City Council Policies and Procedures Manual_072826 (City Council Policies and Procedures Manual)

Page 2 of 2 ends

Staff Report re Adoption of City Council Policies and Procedures Manual • Council-manager relationship
• Meeting procedures and parliamentary rules
• Ethics, conflicts of interest, and conduct
• Communication protocols and media relations
• Interactions with staff
• Boards, commissions, and committees
• Enforcement mechanisms, including censure and due process The proposed Manual is intended to serve as a living document that guides the City Council’s operations while remaining adaptable to future needs. It is designed to be reviewed periodically, at least every two years, to ensure it reflects updates in state law, best practices, and City policy.

The Manual also establishes the City Clerk as the official custodian responsible for maintaining the document and ensuring it is accessible to the public, reinforcing transparency and accountability.

STAFF RECOMMENDATION:

Adopt a Resolution of the City Council of the City of Arvin approving and adopting the City Council Policies and Procedures Manual.

FINANCIAL IMPACT:

There is no direct fiscal impact associated with adoption of the Manual. Implementation will be carried out using existing staff resources.

ATTACHMENTS:

A. Resolution Approving the City Council Policies and Procedures Manual, as set forth in Exhibit A
B. 2017 City Council Procedural Rules of Conduct

6.B.1
Attachment: Staff Report - Reso re City Council Policies and Procedures Manual_072826 (City Council Policies and Procedures Manual)

Page 1 of 2 ends

Reso Approving City Council Policies and Procedures Manual RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA ADOPTING THE CITY COUNCIL POLICIES AND

PROCEDURES MANUAL
THE CITY COUNCIL OF THE CITY OF ARVIN RESOLVES AS FOLLOWS:

SECTION 1. Findings.

The City Council finds as follows:

A. City Council policies and procedures are intended to assist Councilmembers in understanding the operating procedures and commitments required while serving on the City Council; and
B. City Council policies and procedures were last amended in 2017; and C. City Council has reviewed and discussed updates to its policies and procedures over the course of multiple public meetings providing staff with input and recommendations; and D. City Council desires to adopt a comprehensive manual to describe the relationship between City Council and staff, as well as standards for the conduct and decorum expected during public meetings; and
E. The proposed polices and procedures manual is intended to promote transparency, consistency, and effective governance.

SECTION 2. City Council Polices and Procedures Manual
The City Council of the City of Arvin, California hereby approves the adoption of the City Council Policies and Procedures Manual, attached hereto as Exhibit A.

SECTION 3. Repeal of Resolution No. 2017-21. Resolution No. 2017-21 adopted on March 21, 2017, is hereby repealed and shall be of no further force or effect.

SECTION 4. Certification. The City Clerk will attest to and certify the passage and adoption of this Resolution.

SECTION 5. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 6. Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

6.B.2
Attachment: Reso Adopting City Council Policies and Procedures Manual_072826 (City Council Policies and Procedures Manual)

Page 2 of 2 ends

Reso Approving City Council Policies and Procedures Manual I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 23rd day of July 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
OLIVIA CALDERÓN, Mayor
APPROVED AS TO FORM:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
Exhibit A: City Council Policies and Procedures Manual
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

6.B.2
Attachment: Reso Adopting City Council Policies and Procedures Manual_072826 (City Council Policies and Procedures Manual) 202
6 CITY OF ARVIN

CALIFORNIA
City Council
Policies and
Procedures
Manual

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 1 Contents
PREFACE .....................................................................................................................4 Chapter 1....................................................................................................................5

1.1 Introduction ....................................................................................................5

1.2 City Council Orientation ...................................................................................5

1.3 Overview of City Documents............................................................................6 Chapter 2....................................................................................................................7

2.1 General Powers and Responsibilities................................................................7

2.2 Mayor and City Council Generally.....................................................................7

2.3 City Council-Manager Form of Government and Role of the City Manager.......7

2.4 Roles and Responsibilities – Mayor, Mayor Pro Tem and Councilmembers.......8

2.5 Appointment of City Manager and City Attorney............................................10

2.6 Concurrent Roles; Concurrent Meetings.........................................................10

2.7 Financial Matters............................................................................................10 Chapter 3..................................................................................................................12

3.1 Communications ............................................................................................12

3.2 Written Correspondence ................................................................................12

3.3 Speaking on Behalf of the City of Arvin...........................................................12

3.4 Speaking as an Individual ...............................................................................13

3.5 Council Conduct with the Media.....................................................................13

3.6 Correspondence from Councilmembers..........................................................13

3.7 Letters of Recommendation ...........................................................................14

3.8 Use of City Seal/Logo......................................................................................14 Chapter 4..................................................................................................................15

4.1 Interactions with City Staff.............................................................................15

4.2 Access to Information.....................................................................................15

4.3 Dissemination of Information.........................................................................15

4.4 Restriction of Political Involvement by Staff...................................................15 Chapter 5..................................................................................................................16

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 2 5.1 Conflicts of Interest........................................................................................16

5.2 City Attorney Advice.......................................................................................16

5.3 Conflict of Interest Forms...............................................................................16

5.4 Harassment and Workplace Standards...........................................................16

5.5 Liability ..........................................................................................................17 Chapter 6..................................................................................................................18

6.1 City Council Meetings.....................................................................................18

6.2 Rules of Parliamentary Procedure ..................................................................18

6.3 Seating Arrangement for City Council.............................................................18

6.4 Duties of Presiding Officer..............................................................................18

6.5 Quorum..........................................................................................................18

6.6 Recognition to Speak......................................................................................19

6.7 Absences........................................................................................................19

6.8 Councilmember Obligation After Absence......................................................20

6.9 Deadline for New Business.............................................................................21

6.10 Business Items Out of Order.........................................................................21

6.11 Development of Agenda...............................................................................21

6.12 Document Preparation and Approval for an Agenda ....................................21

6.13 Agenda Format for Regular Meetings...........................................................22

6.14 Components of Regular Meetings.................................................................23

6.15 Special Meetings ..........................................................................................26

6.16 Special Meeting Study Sessions/Workshops.................................................26

6.17 Closed Session..............................................................................................26

6.18 City Council Committees...............................................................................27

6.19 Addressing the City Council ..........................................................................27

6.20 Continued Agenda Items ..............................................................................29

6.21 Public Hearing Closed ...................................................................................29

6.22 Cancellation of Meeting ...............................................................................29 Chapter 7..................................................................................................................30

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 3 7.1 Boards, Commissions and Committees...........................................................30 Chapter 8..................................................................................................................33

8.1 City Council Expectations................................................................................33 Chapter 9..................................................................................................................34

9.1 Failure to Observe Policies and Procedures....................................................34

9.2 Censure of Councilmembers...........................................................................34

9.3 Due Process....................................................................................................34

9.4 De-escalation/Informal Resolution.................................................................34

9.5 Violations of Law............................................................................................35

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 4 PREFACE
Pursuant to California Government Code Section 36813, the City Council of the City of Arvin hereby establishes the Policies and Procedures Manual herein. The Policies and Procedures Manual will take effect upon adoption by the City Council and will remain in effect until such time as it is amended or repealed in accordance with the provisions contained herein.

In addition to the Policies and Procedures Manual, this document includes supplementary information intended to assist the City Council, City staff, and the general public.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 5 CHAPTER 1

1.1 INTRODUCTION
This City Council Policies and Procedures Manual (“Manual”) has been prepared to document accepted practices and clarify expectations. The Manual is intended to assist Councilmembers in carrying out their roles, as well as provide useful information to prospective Councilmembers and other interested residents. Through agreement of the City Council to adhere to these practices, the effective administration of City Council affairs is greatly enhanced. While attempting to not be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide Councilmembers in their actions.

The City Clerk shall be responsible for the maintenance of the Manual and ensuring its availability to the public. It is anticipated that this Manual will be reviewed at least every two (2) years, in order to reflect changes in law or City Council policy or procedure.

1.2 CITY COUNCIL ORIENTATION
Members of the City Council should have an understanding of the full range of services, facilities, and programs provided by the City. As new members join the City Council, the City Manager will coordinate an orientation to provide an opportunity for new Councilmembers to meet key staff. As part of this orientation, the City Attorney shall conduct training(s) to familiarize Councilmembers with applicable laws and legal responsibilities. This Manual shall be included in the orientation, along with a packet of additional materials to support and enhance the onboarding process.

Failure to observe any of the listed rules or procedures does not serve as an independent source to challenge any decision or action of the City Council.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 6 1.3 OVERVIEW OF CITY DOCUMENTS
This Manual provides a summary of important aspects of City Council activities. However, it cannot incorporate all material and information necessary to undertake the business of a City Council in California. Many other laws, policies, plans and documents exist that bind the City Council to certain practices and courses of action. Some of the most notable documents are:

CALIFORNIA CONSTITUTION AND CODES
The California Constitution and Codes contain many requirements for the operation of city government. Many of these requirements are also replicated within the Arvin Municipal Code to ensure there is broad awareness of such requirements. Arvin is a general law city, which means it is organized in accordance with provisions of the California Government Code.

ARVIN MUNICIPAL CODE
The Arvin Municipal Code contains local laws and regulations adopted by ordinance. It contains a variety of laws including, but not limited to, planning and zoning standards, election laws, local tax standards, and park and open space regulations. The Arvin Municipal Code is available on the City’s website or from the City Clerk.

GENERAL PLAN
Arvin’s General Plan is comprised of a number of elements, such as land use, transportation, open space, mobility and housing, in accordance with state requirements. The General Plan also provides a policy framework for various matters that fall within these areas. The General Plan is also available on the City’s website or from the City Clerk.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 7 CHAPTER 2

2.1 GENERAL POWERS AND RESPONSIBILITIES
The City of Arvin is governed by a City Council made up of four (4) Councilmembers and a directly elected Mayor. The City Council serves "at large," representing the entire community, rather than a particular district. The Mayor and the City Council are elected to four (4) year overlapping terms.

There are no limits to the number of terms they may serve.

2.2 MAYOR AND CITY COUNCIL GENERALLY
The powers of a city council in California to establish policy are broad. City Council may undertake any action related to City affairs other than those prohibited or preempted by state or federal law.

Specifically, the City Council shall have the power, in the name of the City of Arvin, to do and perform all acts and things appropriate to a municipal corporation and the general welfare of its inhabitants which are not specifically prohibited by the California Constitution and/or California law generally.

The Arvin City Council acts as a body. Although the Mayor has additional ceremonial and administrative responsibilities, no Councilmember possesses authority beyond that of any other member. In the establishment of policy and in all voting matters, each Councilmember holds equal authority. Except where otherwise required by law, a majority vote of the City Council is sufficient to establish policy and make decisions on behalf of the City.

A decision of the majority will bind the City Council to a course of action. It is staff’s responsibility to ensure that the policy of the City Council is implemented. Actions by staff to implement a decision of the City Council do not reflect any bias against Councilmembers who held a minority view on that issue.

2.3 CITY COUNCIL-MANAGER FORM OF GOVERNMENT AND ROLE

OF THE CITY MANAGER
The City Council-City Manager form of government is practiced in Arvin (hereinafter, “councilmanager form of government”). In California, the most common structure of city government is the council-manager system. Established by statute, the council-manager form of government is used in both general law and charter cities throughout the state. (Government Code § 34851 et seq.). Unlike in “strong mayor” cities where the mayor holds executive authority, a council-manager form of government assigns the role of chief executive to the City Manager, who is responsible for administering the full range of municipal operations. In council-manager cities, elected officials such

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 8 as the council and mayor are primarily responsible for setting policy, while the city manager is responsible for implementation, though managers often share responsibility for policy development.

The employment relationship between the City Council and the City Manager honors the fact that the City Manager is the chief executive officer of the City who works for five (5) independently elected officials. Collaborative leadership between City Council and the City Manager fosters transparency, accountability, and strategic decision-making.

Councilmembers should avoid situations that can result in City staff being directed by one or two members of the Council. Regular communication between the City Council and the City Manager is important in managing collaborative discourse. All dealings with the City Manager, whether in public or private, should respect the authority of the City Manager in administrative matters.

As in any professional relationship, it is important that the City Manager keep the City Council informed. The City Manager respects and is sensitive to the political responsibility of the City Council and acknowledges that the final responsibility for establishing the policy direction of the City is held by the City Council.

The City Manager’s power and authority include, but is not limited to:

A. Review and approval all agenda documents before preparing the agenda for regular or special meetings of the City Council.

B. Direct the work of all City departments, except those that are directly appointed by or report directly to the City Council (i.e. the City Attorney’s Office).

C. Recommend to the City Council adoption of measures that the City Manager may deem necessary for the health, safety or welfare of the community.

D. Consolidate or combine offices, positions, departments or units under the City Manager’s purview.

E. Conduct research in administrative practices to bring about greater efficiency in City government.

F. Provide management and leadership training to City departments.

2.4 ROLES AND RESPONSIBILITIES – MAYOR, MAYOR PRO TEM

AND COUNCILMEMBERS

2.4.1 MAYOR
A. Serves as the presiding officer of the City Council, preserving strict order and decorum at all meetings of the City Council.

B. Announces decisions of the City Council and rules on all questions of order, subject to review

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 9 and modification by the City Council.

C. Leads the City Council into an effective, cohesive working team.

D. Is recognized as the ceremonial spokesperson for the City and relays information as approved by a majority of the City Council.

E. Selects a substitute for City representation if the Mayor Pro Tem is unavailable to attend in the Mayor’s absence.

F. May call for special meetings in accordance with Section 6.15 of this Manual.

G. Signs required documents on behalf of the City pursuant to state law.

H. Presents proclamations at City Council meetings.

I. Is entitled to vote on all matters but does not have veto power.

2.4.2 MAYOR PRO TEM
A. Serves as the presiding officer when the Mayor is absent.

B. Performs the duties of the Mayor in the Mayor’s absence or at the request of the Mayor.

C. Represents the City at ceremonial functions at the request of the Mayor.

2.4.3 COUNCILMEMBERS
Including the Mayor and the Mayor Pro Tem, all members of City Council are expected to:

A. Participate in City Council meetings and in other public forums while demonstrating respect, consideration and courtesy to others.

B. Serve as a model of leadership and civility to the community.

C. Inspire public confidence in government.

D. Demonstrate honesty and integrity in every action and statement.

E. Be familiar with this Manual.

F. Prepare in advance for City Council meetings and be familiar with issues on the agenda.

G. Advise the City Clerk as soon as possible of an impending absence.

H. Seek authorization from the City Council if any request of staff requires more than two (2) hours of staff time to complete. This provision does not apply to City Council questions related to agenda reports.

I. Be respectful of other people’s time, stay focused and act efficiently during public meetings.

J. Commit to spending time each year outside of regular City Council meetings to work with the City Manager on setting goals and priorities for City government and to work on issues that may be inhibiting the maximal achievement of City goals.

K. Complete all required training in a timely manner, including state mandated AB 1234 Ethics Training and legally mandated harassment training.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 10 L. File in a timely manner all required Fair Political Practices Commission documentation, including but not limited to the annual Statement of Economic Interests.

2.5 APPOINTMENT OF CITY MANAGER AND CITY ATTORNEY
The City Council appoints two (2) positions within the City organization: the City Manager and the City Attorney. Both positions serve at the will of the City Council. The City Manager is an employee of the City and has an employment agreement that specifies certain terms of employment including an annual evaluation by the City Council. The City Manager is responsible for all other personnel appointments within the City.

The City Attorney has such duties as prescribed by the general laws of the state and regulations of the City.

2.6 CONCURRENT ROLES; CONCURRENT MEETINGS
City Councilmembers also serve as members of the following entities:

SUCCESSOR AGENCY TO THE ARVIN COMMUNITY REDEVELOPMENT AGENCY

ARVIN HOUSING AUTHORITY

ARVIN PUBLIC FINANCING AUTHORITY
Since the Councilmembers are also members of these legislative bodies, the City Council may concurrently convene meetings of the City Council and such legislative bodies that include all Councilmembers, or for which Councilmembers constitute a quorum. (Government Code Section 54952.3).

2.7 FINANCIAL MATTERS

2.7.1 COUNCIL COMPENSATION
State law and the Arvin Municipal Code provide modest compensation to members of the City Council. State law limits an increase in City Council salaries to 5% per year, effective only following the next election after adoption. (Government Code Section 36516).

2.7.2 TRAVEL BUDGET AND EXPENSE REIMBURSEMENT
It is the policy of the City Council to reimburse Councilmembers for actual and necessary expenses incurred in the performance of their official duties, subject to budgetary limitations and applicable

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 11 laws, policies, standards, and procedures established by the City Council. Reimbursable expenses are limited to those which would be deductible business expenses under IRS regulations. An expense will not be reimbursable if it is paid for or reimbursed by another entity or person. Subject to the foregoing, actual and necessary expenses will be reimbursed to any Councilmember if they arise from or are incurred in connection with the following type of occurrence:

A. Attending educational seminars or seminars designed to improve officials’ skill and/or information levels;
B. Participating in regional, state and national organizations whose activities affect the City’s interests;
C. Attending City events and City sponsored functions;
D. Where expenses are incurred after being approved by the City Council in advance of their incurrence; and
E. Expenses that would otherwise be allowable under this Manual when pre-approved by the City Council, but are incurred unexpectedly under emergent circumstances while on City business, and for which prior City Council approval cannot be obtained due to those circumstances.

Quarterly itemized reports of expenses incurred by Councilmembers will be prepared by the Finance Director and provided to the City Council by the City Manager.

All travel arrangements, except usage of a personal vehicle, shall be made by the City Manager’s Office at the most economical fare available consistent with the available travel time of the individual making the trip. Government and group rates must be used for lodging and transportation when available.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 12 CHAPTER 3

3.1 COMMUNICATIONS
An important role of each Councilmember is communication with the public to assess community opinions and to communicate information about the City. Because the City Council performs as a body – that is, acting based on the will of the majority as opposed to individuals – it is important that general guidelines be understood when speaking for the City Council. It is equally important to inform the public when members are speaking in a personal capacity and not on behalf of the City Council.

3.2 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and take administrative action on all correspondence directed to the City Council. Generally, correspondence relating to a specific City Council agenda item shall be distributed with the agenda report. Correspondence received after the publication of agenda packets is to be compiled and distributed to the City Council prior to the City Council meeting. The City Manager is also authorized to respond to correspondence submitted to the full City Council on non-agenda items or direct a staff member to respond to the extent possible.

After the City Council has taken a position on an issue, official correspondence should reflect this position. While Councilmembers who may disagree with a position are free to prepare individual correspondence on such issues, City letterhead and staff support should not be utilized.

3.3 SPEAKING ON BEHALF OF THE CITY OF ARVIN
Similar to written correspondence, when Councilmembers are requested to speak to groups or asked about the City Council’s position on an issue, the response should reflect the position of the City Council as a whole. A member may clarify their vote on a matter by stating, for example, “While I voted against X, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member.

When dealing with members of the media, the Mayor should represent the position and interest of the City Council. The Mayor may delegate this responsibility to the Mayor Pro Tem. In the event the Mayor Pro Tem is unavailable, the Mayor may delegate this responsibility to any Councilmember.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 13 3.4 SPEAKING AS AN INDIVIDUAL
On occasion, Councilmembers may wish to transmit correspondence on an issue upon which the City Council has yet to take a position or about an issue for which the City Council has no position. In these circumstances, members should clearly indicate in their communications that they are not speaking for the City Council as a whole, but for themselves as one member of the Council. As discussed above, in spoken conversations, Councilmembers should clarify when they are speaking as an individual and not on behalf of the City Council.

Example: “I am speaking only as an individual member of the City Council and not on behalf of the City Council as a whole.”

3.5 COUNCIL CONDUCT WITH THE MEDIA
Councilmembers are frequently contacted by the media for quotes and background information. The following are guidelines for communication with the media:

3.5.1 MAYOR IS THE OFFICIAL SPOKESPERSON FOR CITY COUNCIL

ON CITY POLICY
Because the Mayor is the designated representative on the City Council to present and speak on the official City position, Councilmembers must be clear about whether comments represent the official City position or their own personal viewpoint.

3.5.2 ON THE RECORD
It should be assumed that you are always “on the record.” Most members of the media represent the highest levels of journalistic integrity and ethics and can be trusted to keep their word. However, one bad experience could be devastating.

3.5.3 CHOOSE WORDS CAREFULLY AND CAUTIOUSLY
Comments taken out of context can cause problems. Therefore, be cautious about the use of humor, sarcasm, or word play.

3.6 CORRESPONDENCE FROM COUNCILMEMBERS
Councilmembers are sometimes requested to provide letters to residents, businesses, or other public agencies that convey the position of the City Council on policy matters. These letters are usually drafted by City staff or Council, placed on City letterhead, and signed by either the Mayor or City

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 14 Manager. Individual members of the Council may prepare letters to respond to constituents in response to inquiries or to provide requested information. Staff may also aid in the preparation of such correspondence at the direction of the City Manager. Councilmembers must place copies of any correspondence sent by an individual member on file with the City Clerk.

3.7 LETTERS OF RECOMMENDATION
If Councilmembers are asked to prepare letters of recommendation for students and others seeking appointments it is appropriate for Council to use City letterhead and their Council titles. Letters of recommendation should also indicate that the member does not speak for the City Council as a whole, but for themselves as one member of the Council. No review by the entire Council is needed, but copies of these letters must be placed on file with the City Clerk.

3.8 USE OF CITY SEAL/LOGO
City Councilmembers may only utilize the City seal and/or logo, shown below, for official business of the City. It will be a violation of this Manual for any Councilmember to make or use the seal or logo of the City or any cut, facsimile or reproduction thereof, in a manner which could be mistaken for the official business of the City, City Council, officers or departments.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 15 CHAPTER 4

4.1 INTERACTIONS WITH CITY STAFF
City Council should work through the City Manager or their designee to contact and/or work with staff. City staff will make every effort to respond in a timely manner to all requests made by individual Councilmembers for information or assistance. In the event a Councilmember’s request requires in depth analysis or more than two (2) hours of staff time, it will require City Council approval. Nothing in this Section shall be construed to limit the City Council’s authority to direct the City Manager through official action taken at a City Council meeting.

4.2 ACCESS TO INFORMATION
Staff shall cooperate fully and communicate candidly with both individual Councilmembers and the City Council in providing requested information, as authorized by law. The City Manager or appropriate staff will inform the City Council when a critical or unusual event occurs about which the public would be concerned. There are limited restrictions when information cannot be provided.

Draft documents (e.g., staff reports in progress, administrative draft EIRs, etc.) under review are not available for release until complete and after review by City Manager and the appropriate Department Head. In addition, there are legal restrictions on the City’s ability to release certain personnel information even to members of the City Council.

To assist the City Manager in their ability to monitor the flow of information, requests for information should be submitted in writing. To ensure proper responsiveness, all questions and requests for information are to go to the City Manager.

4.3 DISSEMINATION OF INFORMATION
In cases where a staff response to an individual Councilmember's request involves written materials, the City Manager shall provide copies of those materials to all Councilmembers.

4.4 RESTRICTION OF POLITICAL INVOLVEMENT BY STAFF
Local governments are non-partisan entities. As reflected within the principles of the councilmanager form of government, staff formulation and recommendations should remain consistent with City Council policy and should not be influenced by political factors.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 16 CHAPTER 5

5.1 CONFLICTS OF INTEREST
State laws are in place to prevent an action by a Councilmember that would constitute a conflict of interest. The purpose of such laws and regulations is to ensure that all actions are taken in the public interest. Whenever a Councilmember believes a potential for conflict of interest exists, he/she is encouraged to consult with the City Attorney. Staff may also request an opinion from the City Attorney or the California Fair Political Practices Commission (“FPPC”) regarding a Councilmember’s potential conflict. Laws that regulate conflicts are very complicated. Violations may result in significant penalties including criminal prosecution or the inability to serve in public office.

There are two primary laws that govern conflicts of interest for public officials in California: (1) the Political Reform Act, and (2) California Government Code Section 1090, et seq. In general terms, the Political Reform Act prohibits a public official from having a financial interest in a decision before the official. Government Code Section 1090, et seq. relates to government contracting law and prohibits a public official from having an interest in government contracts.

5.2 CITY ATTORNEY ADVICE
The City Attorney has an affirmative duty to protect the City and City Council from conflicts of interest wherever possible. It is critical to note that while the City Attorney can render advice on an interpretation of state laws and regulations on conflict matters, such advice is solely an interpretation of the law. The only entity that can provide binding interpretations and immunity on such matters is the California Fair Political Practices Commission (FPPC). Members or the full City Council may also solicit opinions on such matters directly from the FPPC, however, such opinions often take time to develop and may not readily respond to urgent matters. It is important to note that the City Attorney does not represent individual members of City Council, but the City Council as a whole.

5.3 CONFLICT OF INTEREST FORMS
Annual disclosure statements are required of all Councilmembers, designated commissioners and senior staff, which indicate potential conflicts of interest including sources of income, real property interests and receipt of loans and gifts.

5.4 HARASSMENT AND WORKPLACE STANDARDS
State law prohibits, and the City has policies and procedures which prohibit discrimination and harassment.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 17 5.5 LIABILITY
The City offers a variety of services and may occasionally find itself subject to legal actions through lawsuits. The City must always approach its responsibilities in a manner that reduces risk to all involved, however, with such a wide variety of high-profile services all risk cannot be eliminated.

It is important to note that violations of certain laws and regulations by individual members of the City Council may result in that Councilmember being personally liable for damages which would not be covered by the City. Examples include, but are not limited to, discrimination, harassment or fraud.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 18 CHAPTER 6

6.1 CITY COUNCIL MEETINGS
All regular and special meetings of the City Council are open to the public. Closed sessions may be held for purposes permitted by law, from which the public may be excluded.

6.2 RULES OF PARLIAMENTARY PROCEDURE
The City Council has adopted Rosenberg’s Rules of Order, Revised 2011, as its rules of parliamentary procedure.

The City Attorney shall be designated as the parliamentarian for City Council proceedings and shall advise the presiding officer on rules of order, meeting procedure, and the proper conduct of business. In the absence of the City Attorney, the City Clerk shall serve as parliamentarian. A parliamentarian serves in an advisory capacity only. Consistent with Rosenberg’s Rules of Order, the presiding officer retains the authority to determine and rule on proper parliamentary procedure.

6.3 SEATING ARRANGEMENT FOR CITY COUNCIL
The Mayor shall be seated in the center of the dais and the Mayor Pro Tem shall always be seated immediately next to the left of the Mayor.

6.4 DUTIES OF PRESIDING OFFICER
The Mayor shall act as the presiding officer at all meetings of the City Council and shall preserve strict order and decorum. In the absence of the Mayor, the Mayor Pro Tem shall serve as the presiding officer. In the absence of both the Mayor and the Mayor Pro Tem, the Council shall select, by majority vote of the members present, a Councilmember to serve as presiding officer for the meeting or until the Mayor or Mayor Pro Tem is present. The presiding officer shall state each question coming before the City Council and shall restate each question immediately prior to calling for the vote. The Mayor, Mayor Pro Tem, or other Councilmember serving as presiding officer shall be eligible to vote on all questions and shall direct the order of participation of Councilmembers.

6.5 QUORUM
Three (3) Councilmembers shall constitute a quorum for the transaction of business. A majority of the quorum shall be sufficient to pass any action taken by the City Council except on such matters which, by law, require a greater majority.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 19 If a majority of Councilmembers are absent from any meeting the City Clerk may declare the meeting adjourned to a stated time and place and shall prepare a written notice of the adjournment and conspicuously post it at the entrance to the Council Chambers.

6.6 RECOGNITION TO SPEAK
Every Councilmember desiring to speak shall address the Mayor, and upon recognition by the Mayor, shall confine their remarks to the question or item under debate.

6.6.1 INTERRUPTIONS
A Councilmember, once recognized, shall not be interrupted while speaking unless a motion to raise a point or order is raised by another Councilmember, or unless the Councilmember speaking chooses to yield to questions from another Councilmember.

6.6.2 CHALLENGED WHILE SPEAKING
A Councilmember, challenged while speaking, shall cease speaking until the point of order is determined. The Councilmember shall be permitted to proceed if ruled to be in order. Conversely, the Councilmember shall remain silent or alter any remarks to comply with Rosenberg’s Rules of Order if found not to be in order.

6.6.3 PUBLIC HEARINGS; EX PARTE COMMUNICATIONS
Councilmembers should not speak to the merits of an issue, other than to ask questions, until the public hearing has been closed. If the agenda item is an appeal of other than a legislative matter, Councilmembers should acknowledge and state the substance of any prior discussion of the item with any person (other than personal consultants not having an interest in the matter) at the beginning of the hearing.

6.7 ABSENCES
The purpose of this section is to establish clear procedures for granting permission for Councilmember absences in order to ensure compliance with Government Code Section 36513 and maintain continuity of governance. This policy is intended to define when an absence is considered “with permission” for purposes of that statute.

Councilmembers are expected to attend all regular meetings of the City Council unless an absence is excused. A Councilmember who anticipates being absent from a regular City Council meeting shall, when practicable, notify the City Clerk prior to the meeting and request that the absence be excused.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 20 An absence shall be deemed “with permission” under Government Code Section 36513 only if one of the following occurs:

A. Council Action. The City Council by vote in open session, grants permission for the absence.

The following categories of absences may be excused:
• Illness or Medical Leave.
• Family emergencies.
• Personal or family matter.
• Attendance at other official city, regional, state or intergovernmental meetings. • Military service or legally required appearances.

B. Council Recess or Canceled Meeting. The absence occurs during a period in which the City Council has formally recessed, cancelled or otherwise does not conduct a regular meeting.

C. Other Absences Excused by Council Discretion. The City Council reserves the discretion to excuse other circumstances, including but not limited to, natural disasters or emergencies, travel disruptions or other situations the Council finds reasonable.

Sample motion: “I move that the City Council find and determine that Councilmember [Name]'s absence from the regular City Council meeting held on [Date] is an absence with permission pursuant to Government Code Section 36513 and Section 6.7 of the City Council Manual.” All excused absences must be clearly noted in the official City Council minutes. The City Clerk will maintain records sufficient to demonstrate whether absences are with or without permission for purposes of Government Code Section 36513.

An absence that is not approved in accordance with this Manual shall be considered an absence without permission under Government Code Section 36513. Nothing herein alters or limits the operation of state law governing vacancies in office.

If a Councilmember is absent without permission from all regular City Council meetings for 60 days consecutively from the last regular meeting they attended, their office becomes vacant and shall be filled as any other vacancy pursuant to Government Code Section 36513.

6.8 COUNCILMEMBER OBLIGATION AFTER ABSENCE
When a Councilmember is absent from an earlier meeting at which a matter was discussed, it shall be the duty of that Councilmember to become acquainted with the issues discussed by reading the documents presented and when possible, listening to or viewing the taped recording of the meeting missed.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 21 6.9 DEADLINE FOR NEW BUSINESS
Generally, no new item of business will be discussed or considered after 11:00 p.m., unless approved by the City Council.

6.10 BUSINESS ITEMS OUT OF ORDER
The Mayor or staff may modify the order of the agenda upon approval of a majority of the City Council.

6.11 DEVELOPMENT OF AGENDA
The City Manager is responsible for preparing the City Council’s meeting agenda. Items may also be placed on an agenda for City Council consideration in the following ways:

A. by direction of the City Attorney in consultation with the City Manager; B. by direction of a majority of Councilmembers; or
C. under any processes set forth by statute or ordinance.

The agenda shall contain a brief general description of each item of business to be transacted or discussed, including items to be discussed in closed session. (Government Code Sections 54954.2, 54954.5).

6.12 DOCUMENT PREPARATION AND APPROVAL FOR AN
AGENDA
A. Ordinances. No ordinance shall be prepared for presentation to the City Council unless ordered by a majority vote of the City Council, prepared by the City Attorney on their own initiative, or recommended by the City Manager and developed with the City Attorney’s assistance. (Government Code Section 36936).

B. City Attorney Approval as to Form. All ordinances, resolutions, and contracts shall be approved as to form by the City Attorney, or their attorney designee, before being placed on the agenda. If the City Manager finds it necessary or expedient to place a contract on a City Council agenda for authority to execute it, but the contract is not yet in final form or has not been signed by the other parties, the City Council shall condition its authorization to execute the contract on the final contract being in substantially the same form as the one presented for the City Council’s consideration with such changes as may directed by the City Council, and upon the City Attorney’s approval of the final contract as to form. If the contract is

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 22 substantially changed or is not approved as to form by the City Attorney, then the contract must be placed on a subsequent agenda for the City Council’s consideration.

C. Ordinance Introduction and Adoption. The City Council hereby establishes and directs that reading the title of a proposed ordinance will be considered to constitute a full reading of the ordinance, unless a majority of the City Council present asks for a full reading. (Government Code Section 36934).

D. Majority Vote Required. An affirmative vote of at least three (3) members of the City Council shall be necessary to adopt an ordinance, a resolution, and to approve a contract for the expenditure of funds, except as may be required by law. An urgency (emergency) ordinance must be adopted by at least four (4) members of the City Council. (Government Code Sections 36936, 54954.2, 54956.5).

E. Ordinance Preservation. Following adoption of an ordinance, the City Clerk will assign a number to the ordinance, publish a summary, and/or post the full text as required by law. The ordinance shall be filed and preserved in the City Clerk’s Office.

F. Consent Calendar, Public Hearing, or Matters for Consideration. Ordinances not requiring a public hearing may be presented to the City Council for introduction as a action item and adoption on the consent calendar. The City Attorney shall determine the placement of an ordinance on a City Council agenda.

6.13 AGENDA FORMAT FOR REGULAR MEETINGS
The business of the City Council shall be taken up for consideration and disposition in the following order:

1. Call to Order
Mayor (or presiding officer) shall call the meeting to order.

2. Roll Call
The City Clerk shall conduct a roll call to establish the presence of a quorum.

3. Pledge of Allegiance
The Pledge of Allegiance shall be led by a Councilmember, staff member, or invited guest.

4. Ceremonial Items / Presentations
This section may include proclamations, recognitions, awards, or special presentations.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 23 5. Public Comment on Non-Agenda Items
Members of the public may address the City Council on matters not listed on the agenda that are within the City Council’s jurisdiction, in accordance with Government Code Section 54954.2. No action shall be taken on non‑agenda items except as permitted by law.

6. City Council Comments Regarding Public Comment on Non-Agenda Items Following the public comment period on non‑agenda items, City Councilmembers may make brief comments or provide general direction consistent with the Ralph M. Brown Act. This item is limited to acknowledgment of comments received, clarification, or requests for staff follow‑up, and does not permit extended discussion, deliberation, or action on matters not appearing on the posted agenda.

7. Consent Calendar
The Consent Calendar shall consist of routine and non‑controversial items that may be approved with one motion. Any Councilmember or member of the public may request that an item be removed from the Consent Calendar for separate discussion or action.

8. Public Hearings
Items requiring a public hearing by law shall be heard under this section and shall include a staff report, public testimony, Council discussion, and action where appropriate.

9. Action Items
Action items include matters requiring City Council deliberation and formal action.

10. Work Session / Study Session /Discussion Items
This section is intended for informational items, study sessions, or policy discussions. Action may be taken only if specifically noticed on the agenda.

11. Councilmember Comments, Reports and Requests for Future Agenda Items This portion of the agenda provides Councilmembers an opportunity to make brief announcements, ask clarifying questions, or request that items be placed on a future City Council agenda, consistent with this Manual.

12. Adjournment
The meeting shall be adjourned by the Mayor or presiding officer.

Closed sessions may be scheduled and conducted before the commencement of a regular meeting or after the regular meeting has concluded.

6.14 COMPONENTS OF REGULAR MEETINGS
The published agenda shall consist of an agenda and summary reports providing sufficient information needed for deliberation and action.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 24 A. Proclamations. At least two City Council members must request that a proclamation item be placed on the agenda. Proclamations will be considered for approval on the Consent Calendar by the City Council, with the presentation following immediately thereafter, unless otherwise pulled for earlier consideration of the presiding officer or a majority of the City Council. If a majority of the Council votes in favor of the proclamation, it shall be deemed to be a proclamation of the City Council of the City of Arvin.

B. Consent Calendar. Routine items that are not controversial in nature and do not require a public hearing may be placed on the consent calendar at the City Manager’s discretion. All items may be approved by one motion and one vote. Any Councilmember or member of the public or their representative may request any item be withdrawn from the consent calendar for separate consideration in its regular order of business.

C. Minutes. The minutes of a City Council meeting shall be “action minutes” which include the motions made, actions taken, and a brief summary of public comments.

A Councilmember may request, through the Mayor, the privilege of having an abstract of a Councilmember’s statement on any subject under consideration by the City Council entered into the minutes. If the City Council consents, the statement shall be entered. If a Councilmember voted in the minority, however, that Councilmember has the right to an abstract of such dissent entered into the minutes which explains an affirmative vote on a ministerial or other routine action on an underlying project or other matter as to which the Councilmember voted in the minority. An “abstract” is defined here as “a statement summarizing the important points of a given text.” The Councilmember requesting an abstract shall succinctly summarize their position to be entered into the minutes. The request must be made and acted upon prior to hearing another item. The abstract must be submitted to the City Clerk the following business day.

D. Written Public Comments and Communications. Subject to the time limits described in this Manual, any member of the public or their authorized representative may address the City Council by written communications.

E. Verbal Public Comments and Communications. Subject to the time limits described in this Manual, any member of the public or their authorized representative, may address the City Council on any matter concerning the City’s business, or any matter over which the City Council has control, whether on its posted agenda or not. Comments on items included on the agenda shall be reserved until the Council considers those items. However, under the provisions of the Brown Act, the City Council is prohibited from discussing, deliberating on, or taking action on any item that does not appear on the posted agenda. This prohibition includes collective discussion, the use of intermediaries, or serial communications conducted outside a properly noticed meeting. Accordingly, matters raised during “Public Comment on Non-Agenda Items” are limited to brief responses or clarification and to a determination of whether the issue should be placed on a future agenda for discussion, action, or report. Any

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 25 exceptions to these limitations are strictly those expressly allowed under the Brown Act. (Government Code Section 54954.2, subd. (b))
F. Legislative Matters. Generally, public hearings shall be conducted in the following order:

1. MAYOR: This is the time and place for Public Hearing item [insert description].

2. MAYOR: Before we begin, are there any ex parte communications to report? Ex parte communication refers to receiving information from a party outside the official public hearing process.

3. ANY COUNCILMEMBER: Ex parte communication report, if applicable.

4. MAYOR: Staff, please provide your staff report for this item.

5. STAFF: Report.

6. MAYOR: Any questions of staff from City Council? (Questions of staff from Council and staff response)

7. MAYOR: At this time, we would like to open the public hearing for anyone in the City Council Chambers wishing to be heard on this matter.

8. PUBLIC: Public testimony and comments.

9. MAYOR: Does staff wish to respond to any comments or issues raised?

10. STAFF: Response to public comments.

11. MAYOR: The hearing is now closed.

12. MAYOR: Any further comments or questions from the City Council?

13. MAYOR: I will now entertain a motion.

14. ANY COUNCIL MEMBER: City Council shall take action by motion of a Councilmember.

G. Future Agenda Items. Any Councilmember may request that a matter not otherwise scheduled on a City Council agenda be brought before the City Council for consideration as a future agenda item.

The requesting Councilmember shall provide the City Manager, with a copy to the City Clerk, a brief description of the proposed item sufficient to inform the City Council and the public of its subject matter. Requests for future agenda items shall be submitted no later than five (5) business days before the next City Council meeting.

The City Council, after considering the future agenda item request, may do any of the following:
• Take no action; or
• Refer the matter to staff to schedule as a future City Council agenda item.

The Councilmember who requested the agenda item has the privilege of speaking first on the item.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 26 H. Appointments. Appointments to the City Boards, Committees and Commissions shall be made as described in Chapter 7 of this Manual.

6.15 SPECIAL MEETINGS
Special meetings may be called by the Mayor, the City Manager, the City Attorney, or by a majority of Councilmembers. The call and notice for a special meeting must specify the items to be considered and the date, time, and location for the meeting. (Government Code Sections 36807, 54956(a)).

Special meetings may only be called for matters that cannot be reasonably deferred until the next regular meeting. Special meetings shall not be used for items that can adequately be addressed at a regularly scheduled meeting. A matter typically qualifies when waiting until the next regular meeting would result in harm, legal non-compliance, or loss of opportunity.

6.16 SPECIAL MEETING STUDY SESSIONS/WORKSHOPS
The City Council may meet informally in special meetings designated as workshops that are called by the Mayor, the City Manager, or by a majority of Councilmembers. Study Sessions are special meetings intended for: training purposes such as ethics training, sexual harassment prevention and education, and specific technical subjects such as land use, team building, and to receive briefings and background information and hold general discussions on major issues before City Council action is required. Special meeting workshops are also intended for the City Council to work with staff to develop administrative items such as the budget, for the City Council to receive public input on matters of community wide concern, and for similar activities.

Study Sessions are open to the public and are meetings for purposes of the Brown Act. The City Council may provide direction, but unlike other special meetings, the City Council may not take final action at a Study Session. (Government Code Section 54956).

6.17 CLOSED SESSION
Closed sessions may only be held as authorized by state law and shall be held in accordance with the provisions of the Brown Act. A Councilmember may move to adjourn the closed session and reconvene the City Council in open session. The motion requires a second and approval by a majority vote. Upon being properly seconded, the Mayor must immediately call the motion for a vote.

The City Attorney or City Manager may call and notice closed session meetings as special meetings. (Government Code Sections 54954.5, 54956.5, 54956.7-54957.1, 54962).

After meeting in closed session, the City Council shall reconvene in open session, and the presiding officer or City Attorney shall make a public report of any reportable action taken in the closed session and the related vote tabulation. (Government Code Sections 54957.1, 54957.7).

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 27 6.18 CITY COUNCIL COMMITTEES
A majority of City Council may form ad hoc City Council subcommittees that do not have final decision-making authority. The City Council may also form standing City Council subcommittees.

Ad hoc City Council subcommittees comprised solely of less than a quorum of the City Council and that are limited to both a defined task and a duration are not subject to the Brown Act and are not required to follow these rules of procedure. (Government Code Section 54952(b)).

City Council standing subcommittees comprised of less than a quorum of the City Council and that have continuing subject matter jurisdiction or a fixed meeting schedule established by the City Council, shall comply with the Brown Act and follow these rules of procedure. (Government Code Section 54952(b)).

6.19 ADDRESSING THE CITY COUNCIL

6.19.1 SPEAKER CARD AND SPEAKER TIME
A person desiring to address the City Council is encouraged to complete a speaker card. Depending upon the extent of the agenda and the number of persons desiring to speak on an issue, the Mayor may limit the time for individual comments. When deemed necessary, the Mayor may extend speaker time unless a majority of the City Council objects. The following time limits apply unless modified by a majority of the City Council:
• Verbal Comment/Communications
Individual speaker – 2 minutes
Individual speaker (Translator) – 4 minutes
Spokesperson for Group of People – 15 minutes
• Public Hearings
Applicant/appellant – 10 minutes
Individual speaker – 2 minutes
Individual speaker (Translator) – 4 minutes
Rebuttal by applicant/appellant – 5 minutes

6.19.2 MANNER OF ADDRESSING COUNCIL; ONE SPEAKER AT A
TIME
Each person desiring to address the City Council is encouraged to state their name and city of residence for the record. Unless otherwise determined by the presiding officer or a majority of City

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 28 Council, speakers who fill out a speaker card shall be called to address the Council before those who do not fill our speaker cards.

Once called, the person shall step up to the microphone and may state their name, the subject they wish to address, and state whom they are representing if they are representing an organization or other person(s). All public comments shall be addressed to the Council as a whole and not any individual member. No question shall be asked of City staff without permission of the presiding officer.

No person, other than the person having the floor, shall be permitted to provide public comment without the permission of the presiding officer. All comments shall be provided to the City Council through the presiding officer, and no question shall be asked of a Councilmember except through the presiding officer.

6.19.3 SPOKESPERSON FOR GROUP OF PERSONS
In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesperson be chosen by the group to address the Council and, in case additional matters are to be presented by another member of said group, to limit the number of such persons addressing the Council, subject to the right of all members of the public to speak on any item on the agenda pursuant to the Ralph M. Brown Act. Total minutes of public comment shall not exceed 15 minutes.

6.19.4 QUESTIONS AND COMMENTS FROM THE PUBLIC
Questions and comments from the public shall be limited to the subject under consideration. Public comment provided pursuant to the Ralph M. Brown Act is not a question and answer session.

Members of the public are afforded the opportunity to address the City Council on matters within the Council’s jurisdiction. Councilmembers may listen and make brief comments but should not engage in dialogue or respond to questions during the public comment period.

6.19.5 ADDRESSING THE CITY COUNCIL AFTER A MOTION IS MADE No person in the audience may address the City Council after a motion is made, without first securing permission to do so. Upon recognition by the presiding officer and permission being granted by a majority of the City Council, the person so recognized shall confine him or herself to the item under discussion.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 29 6.20 CONTINUED AGENDA ITEMS
It is City Council practice and policy that matters scheduled on an agenda will be heard at the meeting scheduled. When unforeseen circumstances mandate a request for continuance of an agenda item by an applicant, appellant, or other interested parties, the request must be made to the City Council at the outset of the consideration of the item. In addition, any person intending to make a request for a continuance shall inform the City Clerk, verbally or in writing, as soon as possible prior to the meeting that such a request for continuance will be made. The City Clerk shall inform the Mayor. The City Council will consider the request for continuance prior to discussing the substance or merits of the agenda item. The interested parties may speak to the issue of a continuance without forfeiting the right to speak later to the merits of the issue if a majority of the Council so rules. Comments may be presented by persons not able to attend the meeting for which the item is finally scheduled if the City Council agrees to continue the item.

6.21 PUBLIC HEARING CLOSED
Once a hearing is closed it is inappropriate for the public to speak except to answer an inquiry of a Councilmember addressed through the Mayor. However, a public hearing may be re-opened by the Mayor, subject to approval by a majority of City Council, to hear new information.

6.22 CANCELLATION OF MEETING
If the City Council considers and then decides to cancel a future regularly scheduled or special meeting it should take such action at the earliest prior meeting possible. If the action to cancel a meeting is taken more than one regular meeting prior to the date of the canceled meeting, the fact of any such cancellation shall also appear as a resolution on the consent calendar for the meeting immediately preceding the canceled meeting date.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 30 CHAPTER 7

7.1 BOARDS, COMMISSIONS AND COMMITTEES

7.1.1 DEFINITIONS
A. Boards, Commissions and Committees. The City Council shall establish by ordinance all boards and commissions which shall advise the City Council and perform such other functions and duties as prescribed by City Council. Unless otherwise directed, ad hoc committees shall be established by resolution.

B. City Representatives. City Councilmembers and City residents may be appointed to serve on county, regional or multipurpose agencies, committees and commissions to represent the City.

C. Standing Committee. Standing Committees of the City Council shall have either (1) a continuing subject matter jurisdiction or (2) a meeting schedule fixed by ordinance, resolution or formal action of the City Council.

7.1.2 APPLICATION AND APPOINTMENT PROCESS
The members shall be appointed by the Mayor with the approval of the majority City Council, in accordance with the following procedure:

A. Vacancy, Announcement, Interview and Applicant Pool. The City Clerk shall maintain records of membership status of boards, commissions and committees. The Clerk shall notify the Mayor of each vacancy.

When a vacancy occurs, the Mayor shall announce the vacancy at a Council meeting and invite the public to apply for the position(s). When the Mayor determines that sufficient applications have been received, staff shall agendize an informational item at the next meeting announcing (1) the final date for receipt of applications, (2) the date of the Council meeting at which the City Council will receive all of the applications and make its decision whether to interview applicants, and (3) the date of the Council meeting for making the appointment if no interviews are held. The final date for receiving applications shall be at least one week following the announcement.

At the meeting scheduled for the Council to consider interviews, the City Clerk shall provide a copy of all applications received to the City Council. If, at that meeting, Council decides to hold interviews, it shall then determine the interview process, including which applicants will be interviewed and schedule the interviews. After the interview process is complete, the Mayor shall schedule the meeting for making the appointment with the City Clerk.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 31 B. Application Required. No person shall be appointed to a board, commission or committee without filing a written application for appointment with the City Clerk prior to 5:00 p.m. on the date of the deadline for receipt of applications.

C. Scheduling of Appointment. The City Clerk will schedule, on the regular City Council meeting agenda, as designated by the Mayor, an agenda item notifying the public of the Mayor’s intention to make an appointment to a board, commission or committee.

D. Publishing Names of Appointees. The name of the intended appointee shall be included on the agenda for the meeting at which the appointment will be made.

E. All Applications Provided to All Councilmembers. The City Clerk shall include in the City Council’s agenda packet for the Council meeting at which the Mayor’s appointment is scheduled, all current applications filed for appointment to the board, commission or committee. In the event there are multiple vacancies on the same board, commission or committee the Mayor shall schedule the appointment and name the appointees of all vacant positions of any one board on the same Council meeting.

F. Nomination and Approval of Appointment. The Mayor shall place in nomination the name of the person intended to be appointed from among the persons in the final applicant pool. No second to the nomination shall be made, but debate is allowed. The Council may, by a majority vote, open the discussion to include any or all applicants in the applicant pool. It is out of order for any Councilmember to place in nomination any other person other than the person placed in nomination by the Mayor. Upon approval of the nomination by the City Council, the Mayor’s appointment is confirmed and approved.

G. Procedure in Event the Mayor’s Nomination Not Approved. If the Mayor’s intended appointment is not approved, the Mayor shall at the same or subsequent meeting place in nomination another person’s name from the pool. The process continues until an appointment by the Mayor is approved, in accordance with the procedure set forth in this document.

H. Applications: Current List. A current list of applicants is established each year. Applications may be submitted to the City Clerk at any time between January 1 and December 31. These applications may be considered for various vacancies throughout the year; however, on December 31, any remaining applications of these persons not appointed will be void. In order to be considered in the following year, new applications will need to be submitted starting January 1.

I. Resident Appointments. Any appointment of any person, except a Councilmember, as a member or liaison of a County, regional, multi-purpose agency, or other outside agency shall be accomplished in the same manner as appointments to boards, commissions and committees.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 32 J. Councilmember Appointment. The Mayor shall nominate a Councilmember as a member of a County, regional, multi-public agency, or other outside agency, at the time the matter is considered at the City Council meeting.

K. Removal of Member of Board or Commission or Committee or City Representative. Any member of a board, commission or committee and any City representative or liaison to an outside agency, may be removed by a vote of not less than four (4) Councilmembers, initiated by any member of City Council. Any proposed removal shall be scheduled at a regular Council meeting, with the name of the person proposed to be removed printed on the agenda.

L. Waiver of Requirements. If compliance with any of the requirements set forth in this Section 7 would substantially interfere with the conduct of important City business, the City Council may waive one or more such requirements upon the affirmative vote of four-fifths (4/5) of the City Council.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 33 CHAPTER 8

8.1 CITY COUNCIL EXPECTATIONS

8.1.1 FOLLOWING MEETING RULES OF PROCEDURE
This Manual expresses both statutory requirements and standards of conduct expected for Councilmembers. Councilmembers are responsible for adhering to these rules of procedure.

If a Councilmember violates this Manual, another Councilmember should respectfully point out the issue. If the behavior continues, the matter may be raised privately with the Mayor. If the Mayor is the Councilmember involved, the concern should be raised with the Mayor Pro Tem instead. If after consultation with the Mayor or the Mayor Pro Tem the Councilmember’s behavior continues to violate this Manual, the alleged violation(s) can be brought up to the City Council at a public meeting.

8.1.2 LIMITED USE OF ELECTRONIC DEVICES OR OTHER FORMS

FOR PRIVATE COMMUNICATIONS DURING MEETINGS
Councilmembers should not utilize electronic devices or other forms for private communications during a meeting to communicate among themselves, the public, or anyone else during a City Council meeting on substantive matters related to City business (except for the City Attorney). This restriction on the use of electronic devices and other forms for private communications preserves compliance with the Brown Act and due process.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 34 CHAPTER 9

9.1 FAILURE TO OBSERVE POLICIES AND PROCEDURES
Failure to observe any of the listed procedures does not serve as an independent source of challenge to any action of the City Council, nor does it serve as evidence of improper conduct in any challenge to any action by an individual Councilmember or by the City Council as a whole.

9.2 CENSURE OF COUNCILMEMBERS
Censure is the most severe form of action. Censure is a formal statement of the Council officially reprimanding one of its members and may be combined with other actions, including, but not limited to, loss of committee assignments, suspension of City-sponsored attendance at conferences, meetings, workshops, seminars and similar gatherings, or removal of other privileges deemed appropriate by Council. Censure should be used for cases in which the Council determines, based on review of the findings of an investigation, the policy violation is a serious offense.

A decision to censure requires Council to adopt a Resolution and make findings regarding policy violations at a public meeting. Prior to the adoption of the Resolution, the named Councilmember will be provided sufficient notice and the opportunity to provide a written or verbal response to the complaint. After the named Councilmember provides a written or verbal response to the complaint, if any, the majority of the Council may vote not to adopt the Resolution but may decide to issue a lower action against the named Councilmember.

To protect the overriding principle of freedom of speech, the Council will not impose censure on any of its members for the exercise of their First Amendment rights, no matter how distasteful the expression was to the Council and the City. However, nothing herein may be construed to prohibit the Council from collectively condemning and expressing their strong disapproval of such remarks.

9.3 DUE PROCESS
In all instances, the City Council shall ensure that all due process requirements are met. The City Attorney may recommend variations to procedures to ensure due process.

9.4 DE-ESCALATION/INFORMAL RESOLUTION
In addition to the actions above, the Council is encouraged to take steps to de-escalate behavior that could lead to a complaint before a complaint is filed and consider addressing the complaint informally, if appropriate, in an effort to bring the named Councilmember into compliance with this Manual.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) 35 9.5 VIOLATIONS OF LAW
Any violations of applicable laws as referred to in this Manual, which include, but are not limited to, violations of the United States and California Constitutions, United States and California codes, regulations, interpretive administrative findings and relevant case law, may be reported to the appropriate governing agencies.

6.B.3
Attachment: City Council Polices and Procedures Manual 2026_072826 (City Council Policies and Procedures Manual) RESOLUTION NO. 2017-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, AMENDING AND ADOPTING THE PROCEDURAL

RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS
WHEREAS, the City Council previously adopted written Procedural Rules for the Conduct of City Council Meetings ("Procedural Rules," and sometimes also referred to as "Bylaws"); and
WHEREAS, the City Council most recently updated and revised the Procedural Rules to address the concerns and recommendations of the Grand Jury to include protocols for communications with employees and enforcement for violation of the Procedural Rules by Resolution No. 2016-54; and WHEREAS, the City Council now desires to further update and clarify its Procedural Rules, and consolidated all Procedural Rules into a single resolution.

NOW, THEREFORE, the City Council of the City of Arvin, does resolve as follows:

Section 1. The City Council of the City of Arvin hereby adopts the Procedural Rules for the Conduct of City Council Meetings, attached as Exhibit "A."
Section 2. All prior versions of the Procedural Rules are superseded.

Section 3. The City Council finds that this amendment is in the best interests of the City of Arvin.
/Ill/
/Ill/
Ill/I
/Ill/
I/Ill
/Ill/
Ill/I
Ill/I
0l 159.0001/355284.2

Page 1 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Arvin City Council at a regular meeting held on the 21 st day of March, 2017, by the following vote:

AYES: CM Ortiz, CM Madrigal, MPT Robles, Mayor Gurrola
NOES: ---------------------------
ABSTAIN: --------------------------
ABSENT: CM Martinez

CITY OF ARVIN

APPROVED
By: _- r------
FIN, City Attorney
, LLP
A
- CECILIA VELA, City Clerk
Exhibit A: Procedural Rules for the Conduct of City Council Meetings (2017) I, _____________ , City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.
0ll59.000l/355284.2

Page 2 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures Exhibit A

PROCEDURAL RULES FOR THE CONDUCT

OF CITY COUNCIL MEETINGS
(2017)

RULES OF ORDER FOR CITY COUNCIL PROCEEDINGS
A. Rules of Order. Except as provided in this Policy, other rules or practices followed by the City Council, or applicable provisions of State law, the procedures of the Council shall be guided by the latest revised edition of Robert's Rules of Order.

1. Failure to Observe Rules of Order. Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.

B. Public Input. Members of the general public have the right to address the City Council on any item on the agenda, as well as any item under the subject jurisdiction of the body.

1. Agenda and Non-agendized Matters. The agenda shall contain a public comment section during which any member of the public may address the Council on any non-agenda item generally considered to be a municipal affair and within the subject matter jurisdiction of the Council. To ensure that all members of the public have an opportunity to address the Council during public comments, each speaker shall be limited to two (2) minutes and shall immediately step down from the lectern upon expiration of the allotted time unless the Presiding Officer has granted the speaker's request for additional time. Staff and/or members of the City Council may briefly respond to each speaker who testifies during public comments.

Responses shall be limited to the specific issue(s) raised by the speaker and shall generally be limited to information helpful to the public's understanding of the issue(s) raised by the speaker. The City Council shall not take action relative to any public comment unless an action would be authorized by Section 54954.2(b) of the Government Code.

OFFICERS
A. Presiding Officer. The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, or at the Mayor's request, the Mayor Pro Tempore shall preside. In the absence of the Mayor and Mayor Pro Tempore, the City Clerk shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Council members present to serve until the arrival of the Mayor or Mayor Pro Tempore.

1. Powers and Duties of Presiding Officer.
0l 159.0001/355284.2

Page 3 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures a. Participation. The Presiding Officer may move, debate and vote from the Chair.
b. Question to be Stated. The Presiding Officer shall state (or announce) the motion prior to opening any subject to debate (refer to CONDUCT OF BUSINESS-Section A.2.c.). The Presiding Officer or such member of the City staff as he or she may designate shall verbally restate each question immediately prior to calling for the vote.
c. Signing of Documents. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents necessitating his or her signature which were adopted in his or her presence, unless he or she is unavailable, in which case the signature of an alternate Presiding Officer may be used. d. Sworn Testimony. The Presiding Officer may require any person addressing the City Council to be sworn as a witness and to testify under oath, and the Presiding Officer shall so require if directed to do so by a majority vote of the Council.

B. Parliamentarian. The City Attorney shall be designated as Parliamentarian for the City Council proceedings to advise the Presiding Officer. In the absence of the City Attorney, the City Clerk shall be designated as Parliamentarian. Within the limitations imposed by Robert's Rules of Order, the Presiding Officer has the authority to determine proper parliamentary procedure.

CONDUCT OF BUSINESS
A. Rules of Debate.

1. Getting the Floor. Every Council member desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine himself or herself to the question under debate, avoiding personalities and indecorous language.

2. Opening Debate. The following three steps are necessary prior to opening debate on any subject except as noted.
a. Motions. Before any subject is open to debate, a motion must be made. The motion is a proposal in that it sets forth something the person making the motion favors.
b. Motions-Second Required. A motion by any member of the Council, including the Presiding Officer, may not be open to debate without a second.

Such action does not mean that the seconder endorses the motion, but only that he/she wishes to have the motion considered.
c. Stating of Motion. The motion must be stated (or announced) by the Presiding Officer prior to opening the subject to debate.

Exceptions:
0l 159.0001/355284.2

Page 4 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures Oral Presentations. Oral presentations may be made by staff, or someone designated by staff, prior to a motion being made and debated upon. ii Questions to Staff. At any time during the proceedings, every Council member desiring to question the City staff shall, after recognition by the Presiding Officer, address the questions to the City Manager, the City Clerk or the City Attorney, who shall be entitled either to answer the inquiry himself or herself or to designate a member of his/her staff for that purpose.
iii Public Hearings. For matters that are the subject of a_public hearing, the procedures for opening debate are suspended until after the public hearing is closed.

3. Addressing the Council.
a. Manner of Addressing Council. Each person desiring to address the Council is encouraged to fill out a speaker card and state their name and city of residence for the record and provide them to the City Clerk. Unless otherwise determined by the Presiding Officer or a majority of the Council, speakers who fill out a speaker card shall be called to address the Council before those who do not fill out speaker cards. Each person desiring to address the Council shall step up to the microphone in front of the rail, and may state his/her name and address for the record, state the subject he/she wishes to discuss, state whom he/she is representing if he/she represents an organization or other persons.:. and, uUnless further time is granted by the Presiding Officer, each person shall limit his/her remarks to two (2) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council member or a member of the City staff without the permission of the Presiding Officer.

Exception:

The City Council may preside over administrative hearings or designate a hearing officer to take evidence and submit proposed findings and recommendations. In the event the City Council conducts any hearing that is quasi-judicial or administrative in nature, the following procedure shall be followed:

The Presiding Officer may ask the City Manager to summarize the nature of the hearing and the issues to be resolved by the City Council. ii The Presiding Officer shall invite the person or entity that filed the application for permit, license or other entitlement {applicant) to make a presentation. The applicant shall have a reasonable amount of time to present evidence or testimony relevant to any issue before the City Council. The City Council, City Manager or City Attorney may ask questions of the applicant or any witness presented by the applicant. iii In the event the matter is pending before the City Council by virtue of an appeal, the Presiding Officer shall invite the appellant to make a 0l 159.0001/355284.2

Page 5 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures presentation. The appellant shall have a reasonable amount of time to present evidence or testimony relevant to any issue before the City Council. The City Council, City Manager or City Attorney may ask questions of the appellant or any witness presented by the appellant. iv Upon conclusion of the presentations by the applicant and the appellant, if any, the Presiding Officer shall invite testimony from members of the audience.
v Prior to closing the hearing, the Presiding Officer shall give the applicant the opportunity to comment on the evidence with the right to comment limited to no more than five (5) minutes. The Presiding Officer has the discretion to add time if necessary.
vi The Presiding Officer shall have the discretion to require the applicant, the appellant and their respective witnesses, to present testimony under oath.
vii The Presiding Officer shall have the right to exclude testimony or evidence which is not relevant to any issue before the City Council. viii Hearsay evidence shall be admissible but shall not be sufficient to sustain a decision or finding unless corroborated by testimony or evidence that would be admissible in a court of law. The Presiding Officer may ask the City Attorney for guidance relative to evidentiary rulings unless the City Attorney is presenting evidence on behalf of a City department or City employee, or is otherwise representing any person or entity adverse to the applicant or appellant. b. Spokesperson for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council and, in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council, subject to the right of all members of the public to speak on any item on the agenda pursuant to the Brown Act. Total minutes of discussion shall not exceed 15 minutes plus 5 minutes to rebut.

4. After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by a majority vote of the City Council.

5. Interruptions. A Council member, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order or personal privilege is raised by another Council member, or unless the speaker chooses to yield to a question by another Council member. If a Council member, while speaking, is called to order, he or she shall cease speaking until the question of order is determined and, if determined to be in order, he or she may 01159.0001/355284.2

Page 6 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures proceed. Members of the City staff after recognition by the Presiding Officer shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

6. Points of Order. The Presiding Officer shall determine all points of order subject to the right of any Council member to appeal to the Council. If an appeal is taken, the question shall be "Shall the decision of the Presiding Officer be sustained?" A majority vote shall conclusively determine such question of order.

7. Point of Personal Privilege. The right of a Council member to address the Council on a question of personal privilege shall be limited to cases in which the integrity, character or motives are questioned or where the welfare of the Council is concerned. A Council member raising a point of personal privilege may interrupt another Council member who has the floor only if the Presiding Officer recognizes the privilege.

8. Privilege of Closing Debate. The Council member moving the adoption of an ordinance, resolution or motion shall have the privilege of closing debate.

9. Limitation of Debate. No Council member shall be allowed to speak more than once upon any particular subject until every other Council member desiring to do so shall have spoken.

10. Protest Against Council Action. Any Council member shall have the right to have the reasons for his or her dissent from, or his or her protest against, any action of the Council entered in the minutes. Such dissent or protest to be entered into the minutes shall be made in the following manner. "I would like the minutes to show that I am opposed to this action for the following reasons ... "

11. Remarks of Council Member and Synopsis of Debate. A Council member may request through the Presiding Officer the privilege of having an abstract of his or her statement on any subject under consideration by the Council entered in the minutes. If the Council consents thereto, such statement shall be entered in the minutes.

B. Rules of Decorum.

1. Council Members. While the Council is in session, the members must preserve order and decorum. Each Council member shall conduct himself or herself with decorum and shall neither, by conversation or otherwise, delay nor interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Presiding Officer. Members of the Council shall not leave their seats during the meeting without first obtaining the permission of the Presiding Officer.

2. Decorum of Speakers. Speakers and all members of the Council shall not engage in willful conduct which interrupts the meeting or interferes with the orderly conduct of the meeting. Any speaker or member engaging in such conduct shall be called to order by the Presiding Officer and, if the conduct continues, the Presiding Officer may order the speaker barred from speaking and/or attending the meeting. No person shall be declared out of order, 01159.0001/355284.2

Page 7 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures prevented from speaking or barred from attendance at any meeting because of any disagreement with the speaker's position or view on any matter, because of the speaker's identity or because of any disagreement with the content of relevant testimony.

3. Members of the Audience. No member of the audience shall willfully interrupt the orderly conduct at the meeting. The Presiding Officer shall direct the removal of any individual whose willful interruption renders infeasible the orderly conduct of the meeting. In the event the removal of the individual or individuals willfully interrupting the meeting does not restore order, the Presiding Officer may order the meeting room cleared and continue in session. Media representatives shall be allowed to remain at the meeting except those representatives of whose willful conduct interrupted the meeting.

4. Persons Authorized to be Within Rail. No person except members of the Council and the City staff shall be permitted within the rail without the consent of the Presiding Officer.

5. Enforcement of Decorum. The Chief of Police, or such member or members of the Police Department as he may designate, shall be Sergeant:..at-Arms of the City Council and shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Council member may move to require the Presiding Officer to enforce the rules upon affirmative vote of a majority of the Council.

VOTING PROCEDURES
A. Voting Procedure. Any vote of the Council, including a roll call vote, may be registered by the members by answering "Yes" for an affirmative vote or "No" for a negative vote upon the member's name being called by the City Clerk or City Manager. Following the vote, the City Clerk or City Manager shall audibly announce the results of the vote by name indicating whether the question carried or was defeated. The same shall be recorded in the minutes as the vote. The Presiding Officer in his or her discretion may publicly explain the effect of a vote for the audience, or he or she may direct a member of the City Staff to do so, before proceeding to the next item of business.

B. Disqualification for Conflict of Interest. Any Council member who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Council member affected, be decided by the other Council members. A Council member who is disqualified by reason of a conflict of interest in any matter shall not remain in his or her seat during the debate and vote on such matter, but shall request and be given the permission of the Presiding Officer to step down from the Council dais and exit the Chambers. A Council member stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.
01159.0001/355284.2

Page 8 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures C. Failure to Vote. Every Council member should vote unless disqualified by reason of a conflict of interest.

D. Tie Vote. Tie votes shall be lost motions and may be reconsidered.

E. Changing Vote. A member may change his vote only if he makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up.

F. Reconsideration. A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council members who voted with the prevailing side.

MISCELLANEOUS
A. Ordinances, Resolutions and Contracts.

1. City Attorney Review and Initiation by Planning Commission. All ordinances, resolutions and contracts shall be prepared or reviewed by the City Attorney. The Planning Commission may initiate zoning and planning ordinances.

2. Prior Review by Administration Staff. Before presentation to the City Council, all ordinances, resolutions and contract documents shall be reviewed by the City Manger.

3. Reading of Ordinances and Resolutions. If a motion to waive reading of all ordinances and resolutions has been adopted at the beginning of the Council meeting, the City Clerk will read the ordinances and resolutions by title only. If any Council member so requests, the ordinance or resolution shall be read in full.

4. Contracts on Agenda: Prior to contracts being placed on the agenda for_City Council approval, the city attorney must have reviewed the contract, and the other party to the contract must have reviewed and signed the contract, subject to external limitations.

B. Council Meeting Length. It is the intent of the City Council that no additional item will be introduced on a City Council agenda after the hour of 11 :00 p.m.

Furthermore, it is the City Council's intent that if the item introduced and being discussed by 11 :00 p.m. is not concluded by 12:00 a.m., the Council should adjourn the meeting to another date. The intent and purpose of this policy is to encourage a reasonable hour in which the Council business is discussed and to protect against fatigue in discussing and deciding important City issues.

Furthermore, each Council Members comments shall not exceed two (2) minutes.

C. Seating Arrangement for City Council. Following each councilman election, members of the City Council shall be seated at the Council table with senior Council members having first choice of seats. The Mayor, however, shall be seated in the center of the Council table and the Mayor Pro tempore shall always be seated immediately next to and to the left of the Mayor. In the event of equal seniority among members of the Council, selection of Council seats shall be made alphabetically. 0l 159.0001/355284.2

Page 9 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures D. Agenda: In order to add an item to the agenda by the Council the consensus of two (2) Council members is required. Such consensus will be communicated to the City Manager, City Attorney or City Clerk. Council members are encouraged to provide their a enda items to the Cit Mana er Cit Attorne or Cit Clerk at least seven business days before each regu lar meeting, and not later than 10:00 a.m. on the sixth business day before the meeting.

E. Employee Communications. It is the intent of the City Council to comply with approved Memorandum(s) of Understanding (MOUs), policies or other procedures governing the complaint or grievance process by employees of the City. In this regard, when City employee(s) circumvent these requirements by communicating complaints or grievances directly to the Council or any of its Members, the Council or Council member shall either i) refer the employee to Human Resources without rendering an opinion or providing comments on the matter; ii) not respond until the matter is properly before the Council and all information can be reviewed; and/or iii) refer the matter to the City Manager and/or City Attorney, as appropriate.

F. Censure of Council members.

1. It shall be a violation of this section for any Council member to violate any general law or regulation, and any, rule, law, ordinance or resolution of the City of Arvin. It shall also be a violation of this section for any sitting Council member to violate an administrative policy of the City which has been adopted following a vote of the City Council on the matter and which by its terms is expressly made applicable to the City Council.

2. Any violation of the foregoing paragraph by a Council member may be punished through the administration of a public censure of the member by the City Council.

Such censure may be in addition to any other punishment applicable to the violation.

3. When evaluating a request for defense made by the censured member in litigation arising from the censured conduct, the record of the censure shall be considered by the City Council. Such record shall not be determinative. Failure of the City Council to censure the conduct of a Council member does not constitute waiver of the Council's right to refuse to defend the Council member in an action.

4. The charged Council member shall be given notice and an opportunity to be heard as follows:
a. Only a sitting Council member may initiate proceedings for censure. b. Proceedings shall be commenced by providing a written statement of charges to the Clerk by the Council member initiating the charge. The statement of charges shall contain, at a minimum, the designation of the specific rule, law regulation, etc. which the Council member is claimed to have violated and a statement of the date, place and time at which the violation occurred. The statement shall further contain a description of the conduct of the Council member which is alleged to constitute the violation. The Clerk shall deliver the statement of charges to all other Council members. The statement of charges 0l 159.0001/355284.2
Page IO of12

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures shall be delivered to the charged Council member at least ten (10) days prior to the meeting at which the censure motion is proposed to be brought.

Initiation shall not require the prior approval of the City Council. c. Within seven (7) days after delivery of the statement of charges, the charged Council member may deliver a written response to all other members of the City Council unless the charged Council member chooses to defer to response to the hearing.

5. The motion for censure shall be agendized and considered at the first regular meeting occurring ten (10) days following the delivery of the statement of changes to the Clerk and charged Council member. The hearing may not be continued except upon the absence from the meeting of a Council member other than the Council. member bringing the charge or the Council member who is the subject of the charge.
a. The hearing shall be conducted in an open session by the Mayor unless the Mayor is being charged, in which case the Mayor Pro Tern or some other Council member shall conduct the proceedings.
b. The hearing shall generally proceed by a reading of the charges by the charging Council member. The charging Council member may present witnesses; the charged Council member may answer in rebuttal; members of the public may speak in favor or opposed to the charge; and the remaining Council members may speak to the charges in that order. c. Passage of the motion for censure shall require a majority vote of the members of the City Council. The voting members shall not go into closed session. for deliberation.

6. If the motion for censure does not pass the proceedings shall be at an end. If the motion for censure passes, such motion shall become a part of the public record, a copy of which shall be made available upon demand to any member of the public and notice of same shall be placed in the administrative file of the Council member.

G. Proclamations. Any two Council members may place a proclamation item on the Agenda. Proclamations will be considered for approval on the Consent calendar by the City Council, with any presentation following immediately thereafter, unless otherwise pulled for earlier consideration by the Presiding Officer or a majority of the City Council. If a majority of the Council votes in favor of the proclamation, it shall be deemed to be a proclamation of the City Council acting as a body.

H. Use of Letterhead. Members of the City Council may use official City letterhead to correspond with other public officials and with consultants, as well as letters of recognition, congratulations, support or similar sorts of correspondence to the extent allowed under California law. Any such correspondence shall state that the views expressed therein are personal and not the position of the City unless the City Council has officially adopted such position. Additionally, the letterhead shall also note the 0l 159,0001/355284,2

Page 11 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures Office from which it is being sent, such as "From the Office of Councilmember "From the Office of the Mayor Pro Tern," or "From the Office of the Mayor." No commission or Sub-Legislative Body may take a position officially representing the City unless authorized to do so by the City Council.

G:-1. Interpretation. References in these Procedural Rules for the Conduct of City Council Meetings to "Council members" shall include the Mayor and Mayor Pro Tern.

Ol 159.0001/355284.2

Page 12 of 12 ends

6.B.4
Attachment: 2017-21 Reso Amending Procedural Rules for Conduct of City Council Meetings_032117 (City Council Policies and Procedures

CITY OF ARVIN
Staff Report
Meeting Date: July 28, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: BUDGET ADJUSTMENT No. 2627-01
BACKGROUND:

On June 23, 2026, the City Council adopted the Fiscal Year 2026-27 Budget and directed staff to develop a budget amendment that would restore two Police Officer positions that had been identified for elimination as part of the adopted budget. During budget deliberations, Councilmembers expressed a desire to preserve public safety staffing to the greatest extent possible and directed staff to identify alternative expenditure reductions or other cost-saving measures elsewhere in the budget.

During discussion of the Fiscal Year 2026-27 Budget, Councilmembers indicated that maintaining public safety services was a priority and requested that staff explore other options to achieve the necessary budget savings before reducing sworn police staffing levels. The Council subsequently approved the budget with direction to return with a budget amendment restoring the two Police Officer positions and identifying alternative expenditure reductions sufficient to offset the cost of those positions.

Additionally, Council expressed concern regarding projected revenues and the City's continued use of General Fund reserves to balance operations. Staff was directed to review and revise revenue projections where appropriate and return with more conservative estimates.

DISCUSSION:

Consistent with Council direction, staff evaluated a variety of expenditure reduction options and operational adjustments to offset the cost of restoring the two Police Officer positions.

The annual cost of restoring the two Police Officer positions is estimated at approximately $250,000. During the June 23, 2026 budget hearing, staff estimated the required offset could range between approximately $300,000 and $320,000 depending on the final mix of reductions and related budget adjustments.

The City Manager recommends implementing the following expenditure reductions:

Description Amount
Do not fill vacant Community Services Officer position ($96,000) Eliminate proposed market adjustment for Police Chief recruitment ($40,000)

6.C.1
Attachment: Staff Report Budget Adjustment 2627-01_072826 (Budget Amendments for Fiscal Year 2026-2027) Description Amount
Eliminate proposed market adjustment for Finance Director recruitment ($40,000) Discontinue temporary help support at City Hall ($54,000) Discontinue non-mandated flood insurance coverage at Adobe Complex ($12,000) Reduce City Council conference and travel budget by 50% ($3,500) Eliminate Police Department community event expenses ($6,500) Reduce other community event budgets by 50% ($7,000)
Reduce employee education reimbursement budget ($7,000) Reduce outside consultant expenditures ($30,000)
Total Reductions ($296,000)
In addition to the expenditure reductions identified above, staff is proposing to revise Measure L revenue projections to better reflect current economic conditions and recent revenue performance. This adjustment is intended to provide a more conservative and realistic estimate of available revenues and to address concerns raised by the City Council regarding the City's longterm financial outlook and reserve levels.

Staff will continue monitoring revenues, expenditures, and reserve balances throughout Fiscal Year 2026-27 and will return to the City Council with additional budget amendments as needed.

FISCAL IMPACT:

The proposed budget adjustment restores two Police Officer positions at an estimated cost of approximately $250,000.

The recommended expenditure reductions total approximately $296,000, resulting in a net General Fund savings of approximately $46,000.

In addition, Measure L revenue projections are proposed to be reduced by $642,000 based on updated revenue assumptions and collection trends. The revised revenue estimate is intended to provide a more conservative budget projection and reduce the risk of future operating deficits.

The proposed amendments are intended to implement City Council direction while minimizing impacts to public safety services and reducing reliance on General Fund reserves.

RECOMMENDATION:

Approve Budget Adjustment No. 2627-01 amending the Fiscal Year 2026-27 budget to restore two Police Officer positions and implement expenditure reductions and other budget modifications necessary to offset the associated costs.

ATTACHMENTS:

Proposed Budget Adjustment No. 2627-01

6.C.1
Attachment: Staff Report Budget Adjustment 2627-01_072826 (Budget Amendments for Fiscal Year 2026-2027)

CITY OF ARVIN NUMBER

BUDGET AMENDMENT REQUEST
per Arvin Financial Management Manual - Section 540

REQUESTING DEPARTMENT FUND NAME - NUMBER
Finance 10- General Fund
Account Number Account Name Amount to Amend
10-00-000-014-14-5001 PD Salaries (sworn) $ 250,000
10-00-000-013-13-5001 PD Salaries (unsworn) $ (96,000)
10-00-000-014-14-5001 PD Salaries (sworn) $ (40,000)
10-00-000-001-10-5001 Admin Salaries $ (40,000)
10-00-000-001-10-5034 Professional Services $ (54,000)
10-00-000-005-19-5012 Flood Insurance $ (12,000)
10-00-000-011-11-5058 Travel and Conferences $ (3,500)
10-00-000-014-14-5046 Community Events $ (6,500)
10-00-000-001-10-5046 Community Events $ (7,000)
10-00-000-014-14-5007 Education Reimbursements $ (7,000) 10-00-000-007-17-5034 Professional Services $ (30,000)
TOTAL ALL AMENDMENTS $ (46,000)

PURPOSE
Restore two police officer positions, offset by other expenses - per Council direction Approvals: If total of amendments equals ZERO, City Manager approval If total of amendments does NOT equal ZERO, Council Approval required Finance Department
City Manager
City Council - Resolution #_________________________________________ 2627-01

6.C.2
Attachment: Budget transfer worksheet 2627-01 (Budget Amendments for Fiscal Year 2026-2027) Title 3 - REVENUE AND FINANCE
Chapter 3.08 PURCHASING SYSTEM*
Arvin, California, Code of Ordinances Created: 2025-07-14 15:45:41 [EST] (Supp. No. 10)

Page 1 of 6 ends

Chapter 3.08 PURCHASING SYSTEM*1
Sections:

3.08.010 System adopted—Purpose.

In order to establish efficient procedures for the purchase of supplies, equipment and incidental services, to secure for the city supplies, equipment and incidental services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function, and to assure the quality of purchases, a purchasing system is hereby adopted. (Ord. 138 §2, 1978).

3.08.020 Departments—Estimate filing required.

All departments shall file detailed estimates of their requirements in supplies and equipment, setting forth specifications in such manner, at such time, and for such future periods as the purchasing rules and regulations shall prescribe.
(Ord. 138 §3, 1978).

3.08.030 Departments—Requisitions for supplies and equipment.

Departments shall submit requests for supplies and equipment to the city manager or city finance director by standard requisition form, or by other means as may be established. (Ord. 138 §5, 1978).
(Ord. No. 429, § 4, 7-5-2016)

3.08.040 Purchase orders—Issuance authority.

Purchases of supplies and equipment shall be made only by purchase orders except as otherwise provided herein. No purchase order shall be issued except by the city manager or finance director. (Ord. 138 §7, 1978).
(Ord. No. 429, § 5, 7-5-2016)
1 * For statutory provisions authorizing cities to adopt policies and procedures governing purchases of supplies and equipment, see Gov. Code §54201 etseq.

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:40 [EST]
(Supp. No. 10)

Page 2 of 6 ends

3.08.050 Encumbrance of funds.

Except in cases where necessary budget adjustments have been duly authorized, no purchase order for supplies or equipment shall be issued, unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged.
(Ord. 138 §8, 1978).

3.08.060 Annual contracts.

The city manager or the city officer designated by the city council shall have authority to negotiate prices set forth in annual contracts for purchases of repetitively used items, and shall have authority to accept proposals from or enter into memorandum accounts with vendors for items that are required in minor, undetermined quantities which are not practical in competitive bidding. (Ord. 138 §4, 1978).
(Ord. No. 429, § 6, 7-5-2016)

3.08.070 Bidding procedures generally.

A. The purchase of supplies, equipment, materials and public works projects, shall be by bid procedures pursuant to Sections 3.08.080 and 3.08.090, unless an exception from the below subsection applies.

B. Bidding or open market procedure may be dispensed with only when:

1. An emergency requires that an order be placed with the nearest available source of supply;

2. The micro-purchase is in an amount less than three thousand dollars ($3,000.00), as provided in the Federal Acquisition Regulation. This amount is subject to raise with inflation and may be lower depending upon whether the contract is subject to the Davis-Bacon Act or the Service Contract Act;

3. The purchase is to be made through the petty cash procedures;

4. The commodity can be obtained from only one (1) vendor;

5. Competitive bidding or proposal procedures, substantially similar to the competitive bidding or proposal procedures in this Code, have already been utilized either by a federal, state, county, city or special district government agency, or by a legitimate cooperative purchasing agency; and, that the supplies, equipment, materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures; or

6. Piggyback purchasing procedures, whereby the city has the ability to "piggyback" contracts for products and equipment, entered into by other governmental agencies (municipality, county or state) through a competitive bid. The purchasing division will obtain documentation to verify the contract and bid process. All products or equipment purchased under this provision must substantially meet the technical specifications of the bid. Major deviations from the product specification will not be allowed.

However, minor modifications which result in a price differential of five (5) percent or less are authorized. Such contracts include, but are not limited to, contracts to purchase products and services under the California Multiple Award Schedules (CMAS) or Federal General Service Administration (GSA) contracts.
(Ord. 138 §6, 1978).

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:40 [EST]
(Supp. No. 10)

Page 3 of 6 ends

(Ord. No. 440, § 2, 2-7-2017)

3.08.080 Open market procedure—Purchases under thirty thousand dollars.

Purchases of incidental services, supplies and equipment of an estimated value in the amount of thirty thousand ($30,000.00) dollars or less may be made in the open market pursuant to the procedure prescribed in this section and without observing the procedure prescribed in section 3.08.090.

A. Minimum Number of Bids. Open market purchases shall, wherever possible, be based on at least three (3) bids, and shall be awarded to the lowest responsible bidder.

B. Notice Inviting Bids. Bids shall be solicited by written requests to prospective vendors, by telephone, and by public notice posted on a public bulletin board in the City Hall, for single purchases amounting to more than fifteen thousand (15,000.00) dollars but less than thirty thousand ($30,000.00) dollars.

C. Written Bids. Written bids shall be submitted to the city clerk for single purchases amounting to more than fifteen thousand ($15,000.00) dollars. The city clerk shall keep a record of all open market orders and bids for a period of one (1) year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection.

D. Bids. Bids shall be obtained from prospective suppliers when the amount involved is fifteen thousand ($15,000.00) dollars or less, unless, (1) at the city's discretion, bidding has been dispensed with in accordance with Section 3.08.070 of this chapter; (2) the amount involved is less than three thousand dollars ($3,000.00) and the city council has determined more than one (1) bid to be impractical; or (3) the purchase is to be made through the petty cash procedures. All bids must be in writing.

E. Petty Cash. Purchases of a minor nature may be made through petty cash procedures prescribed by the city council. Bidding shall not be required for petty cash purchases. As used herein, a "minor nature" shall mean purchases of one hundred ($100.00) dollars or less. (Ord 138 §10, 1978).
(Ord. No. 413, § 2, 2-18-2014; Ord. No. 429, § 7, 7-5-2016; Ord. No. 440, § 3, 2-7-2017)

3.08.090 Formal contract procedure—Purchases over thirty thousand dollars.

Except as otherwise provided in this chapter, purchases of incidental services supplies and equipment of an estimated value greater than thirty thousand ($30,000.00) dollars shall be by written order or contract with the lowest responsible bidder pursuant to the procedure prescribed in this section.

A. Notice Inviting Bids. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specification may be secured, and the time and place for opening bids.

1. Published Notice. Notices inviting bids shall be published at least five (5) days before the date of opening of the bid. Notice shall be published at least once in a newspaper of general circulation, printed and published in the city, or if there is none, it shall be posted in at least three public places in the city that have been designated by ordinance as the places for posting public notices.

2. Bidder's List. Sealed bids shall be solicited from responsible prospective suppliers whose names are on a bidder's list maintained by the city, or from responsible prospective suppliers who have made written request that their names be added thereto.

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:41 [EST]
(Supp. No. 10)

Page 4 of 6 ends

3. Bulletin Board. The city council, by its designated official, shall also advertise pending purchases by a notice posted on a public bulletin board in the City Hall.

B. Bidder's Security. When deemed necessary by the city council, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after notice of award of contract has been mailed, unless in the latter event the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder.

If the city council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the city to the contract price differential between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the city council rejects all bids presented and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder.

C. Bid Opening Procedure. Sealed bids shall be submitted to the city clerk and shall be identified as "bids" on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

D. Rejection of Bids. In its discretion, the city council may reject any and all bids presented and readvertise for bids pursuant to the procedure hereinabove prescribed in this section.

E. Award of Contracts. Except as otherwise provided herein, orders or contracts shall be awarded by the city council to the lowest responsible bidder. Notwithstanding any other provision in this section, if no bids are received, orders or contracts may be awarded by the city council in its discretion without complying with any further bidding requirements of this section.

F. Tie bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the city council may, in its discretion, accept the one it chooses.

G. Performance Bonds. The city council may require a performance bond before entering a contract, in such amount as it shall find reasonably necessary to protect the best interest of the city. When required, the form and amount of the bond will be described in the notice inviting bids. (Ord. 138 §9, 1978).
(Ord. No. 413, § 3, 2-18-2014; Ord. No. 431, § 2, 8-16-2016)

3.08.095 Procurement of professional services.

A. Professional Services. Professional services may include, but not be limited to, architectural, engineering, testing, land surveying, appraising, environmental, planning, financial, economic, accounting, legal, development processing, waste management, governmental operations, special studies, construction project management and other related services. The city shall follow the procedures set forth in this section to procure professional services.

B. Process for Contracts With a Total Value Not to Exceed Fifteen Thousand Dollars ($15,000.00). The city manager is authorized to contract for all professional services required by the city, for which an appropriation has been made in the current budget, without implementing the formal request for proposal process set forth in subsection B, provided the contract involves an expenditure of city moneys of less than or equal to fifteen thousand dollars ($15,000.00) and the total proposed expenditure of city moneys under the contract and any amendments thereto will not exceed fifteen thousand dollars ($15,000.00). However, in

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:41 [EST]
(Supp. No. 10)

Page 5 of 6 ends

procuring professional services pursuant to the authority provided in this subsection the city manager shall use his best efforts to obtain the best value for the city based upon (1) qualifications of the firm; (2) The firm's experience with similar projects; (3) the firm's capacity to provide the professional services consistent with the city's timelines for performance and (4) the total overall cost to the city unless excluded by state or federal law. In addition, to the extent that its provisions apply to the particular type of service to be procured, the city manager shall fully comply with the requirements of Government Code, section 4526, as may be amended, which shall take precedence over any conflicting provisions in this section. The contract procuring the professional services shall be approved as to form by the city attorney prior to execution by the city manager. The city clerk shall retain the original contract. The finance department shall encumber the amount against the budget.

C. Process for Contracts With a Total Value in Excess of Fifteen Thousand Dollars ($15,000.00).

1. Upon approval of the city manager, the department head of the department requesting professional services shall prepare a request for proposal (RFP), and request for qualifications which shall then be sent to the appropriate professional service firms. The RFP shall include a description of the project and a scope of work to be performed. As a rule, proposals from a minimum of three (3) prospective firms shall be solicited. To solicit proposals, at a minimum the city shall post the RFP on its website, publich notice of the RFP at least once in a newspaper of general circulation and shall use its best efforts to identify other means of communicating the existence of the RFP to persons and firms who may be qualified to provide the services sought.

2. The department shall review all proposals received. The general selection criteria for determining which firm is to be selected include:
a. Firm qualifications;
b. The firm's experience with similar projects;
c. Schedule of completion;
d. Price, unless excluded by state or federal law.

To the extent that the provisions of Government Code, section 4526, as may be amended, apply to the particular type of service to be procured the selection process shall comply with its requirements which shall take precedence over any conflicting provisions in this section.

3. Based on the results of the initial screening process, the top firms may be invited to present their qualifications. Based upon their qualifications and presentations, the city shall rank order the firms. The city may negotiate the price, terms and conditions of the project with the top firm. The city also reserves the right to negotiate with another top-ranked firm if an agreement cannot be reached with the number one ranked firm.

4. Once the firm is selected, the contract shall be forwarded to the city attorney for review.

5. A staff report with recommendations shall be presented to the city manager.

6. The city manager is authorized to exercise his/her discretion to award the contract based upon the selection criteria set forth in subsection (B)(2) and staff's recommendation for professional services required by the city, for which an appropriation has been made in the current budget, provided the contract involves an expenditure of city moneys greater than fifteen thousand dollars ($15,000.00) and less than or equal to thirty thousand dollars ($30,000.00) and the total proposed expenditure of city moneys under the contract and any amendments thereto will not exceed thirty thousand dollars ($30,000.00).

7. The city manager shall submit to the city council for its consideration at a regular meeting or special meeting, unless not permitted by law, any contracts for professional services that involves an

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:41 [EST]
(Supp. No. 10)

Page 6 of 6 ends

expenditure of city moneys greater than thirty thousand dollars ($30,000.00) or when the total proposed expenditure of city moneys under the contract and any amendments thereto will exceed thirty thousand dollars ($30,000.00).

8. The contract procuring the professional services shall be approved as to form by the city attorney prior to execution by the city. The city clerk shall retain the original contract. The finance department shall encumber the amount against the budget.

D. If no proposals are received in response to the RFP after solicitation as required by this section, then this may serve as a presumption that no competitive advantage may be served by further solicitation of bids as it would either be impossible or not in the public interest. Upon such a determination by the city manager, or the city council for contracts in excess of thirty thousand dollars ($30,000), no further solicitation of bids is required by this section.
(Ord. No. 419, § 1, 3-17-2015; Ord. No. 431, § 3, 8-16-2016)

3.08.100 Inspection and testing of supplies and equipment.

The city council, or the city officer it designates, shall inspect supplies and equipment delivered to determine their conformance with the specifications set forth in the order. The city council shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. (Ord. 138 §11, 1978).

3.08.110 Surplus property—Sale or other disposal.

A. All department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department. When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official.

B. When it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale thereof, and the proceeds from any such sale or sales shall be deposited in the city treasury.

C. Upon the city council's finding and authorization of the sale of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city.
(Ord. 138 §12, 1978).
(Ord. No. 402, § 2, 11-20-2012)

7.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection)

Arvin City CouncilJuly 28, 2026

Arvin City Council
July 28, 2026