Agenda, regular meeting, first session — Arvin City Council, August 11, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 11, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – August 11, 2026.

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 24, 2026 – August 06, 2026.

B. Approval of Payroll Register(s) of July 31, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of June 23, 2026 and July 28, 2026; and Special Meeting(s) of July 23, 2026 of July 29, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin to Approve the St. Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession 2026; Authorize Closure of Streets and Approve Applicable Fee for City Staff Services Associated with this Event; and Authorize Execution of A Memorandum of Understanding between the City of Arvin and St.

Thomas Church.

E. Approval of A Resolution of the City Council of the City of Arvin Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) and/or 5339 (49 U.S.C. Section 5339) with California Department of Transportation.

F. Approval of the Second Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin, California, Amending Appendix A to Chapter 1.24 of the Arvin Municipal Code Relating to the City’s Conflict of Interest Code.

Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – August 11, 2026.

Page 2 of 2 ends

5. DISCUSSION ITEM(S)
A. Process for Vendor Selection
B. Discussion Regarding Three Cs Inc. - SB 1383

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Mariana Morales Prieto - AIMs File No. FR104063 Against: City of Arvin
B. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Francisco J. Verduzco - AIMs File No. FR103961 Against: City of Arvin
C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Francisco J. Verduzco - AIMs File No. FR103962 Against: City of Arvin

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated August 06, 2026.

Cecilia Vela, City Clerk
7/30/2026 4:06:46 PM Page 1 of 6
Payment Register
City of Arvin APPKT01315 - FOR AP 7/30/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1150
Vendor Number
AT&T
Total Vendor Amount
596.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 596.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000025471702 9391059040 SERVICE 06.01.26 - 06.30.26 07/01/2026 08/07/2026 0.00 596.43 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
892.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 892.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 606729 NOTICE OF ELECTION 3 MEMEBERS FOR CITY COUCNIL 07/01/2026 08/01/2026 0.00 892.41 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
17,567.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 17,567.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 261950048978 MEDICAL AIGUST 2026 07/14/2026 08/01/2026 0.00 17,567.53 1875
Vendor Number

BURKE, WILLIAMS & SORENSEN,LLP
Total Vendor Amount
58,725.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 58,725.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 372199 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 15,081.25 372200 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 2,032.00 372201 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 3,900.00 372202 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 3,792.00 372203 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 924.00 372204 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 162.50 372205 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 3,657.50 372206 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 1,064.00 372207 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 520.00 372208 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 1,344.00 372209 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 15,653.25 372211 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 3,550.00 372212 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 4,792.00 372213 PROF. SERVICES THROUGH JUNE 2026 07/21/2026 07/21/2026 0.00 2,252.75 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
1,315.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 1,315.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 43343024 PRINTER LEASE CH,PD, BUILDING,TRANS JUNE 2026 06/11/2026 08/01/2026 0.00 1,315.39 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
187.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 187.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 23874 ANCHOR NEW PICNIC TABLES @ PARKS 06/02/2026 07/02/2026 0.00 49.33

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Payment Register APPKT01315 - FOR AP 7/30/2026
7/30/2026 4:06:46 PM Page 2 of 6
25830 FELICITA PARK WIRE JOINTS 07/01/2026 08/01/2026 0.00 21.14 25837 LONG LAG SHIELD - PARK BENCHES 07/01/2026 08/01/2026 0.00 13.74 25890 CONCRETE MIX FOR PARK BENCHES 07/02/2026 08/02/2026 0.00 7.60 622908 FOR FELECITA PROJECT - 12FFT X 4IN 06/02/2026 07/02/2026 0.00 56.25 622923 FELECITA PROJECT - STANLEY HARDWARE 06/02/2026 07/02/2026 0.00 31.14 625976 BIT HAMMER FOR PARK BENCHES 07/02/2026 08/02/2026 0.00 8.54 1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
235.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 235.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2464440 CHIRO SVCS AUGUST 2026 07/08/2026 08/01/2026 0.00 235.13 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
12,434.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 12,434.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 40042 SECURECENTRIC + FIREWALL JULY 2026 07/02/2026 08/01/2026 0.00 10,164.59 40043MS AGREEMENT MONTHLY O365-PD 07/02/2026 08/01/2026 0.00 1,372.80 40044MS AGREEMENT ANNUAL FOR MICROSOFT JULY 2026 07/02/2026 08/01/2026 0.00 897.50 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
1,580.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 1,580.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9577317 HAVEN DRIVE SEWER THROUGH 06.28.26 06/29/2026 07/29/2026 0.00 1,580.00 1062
Vendor Number
FEDEX
Total Vendor Amount

30.63 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 30.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9-374-52072 CH SHIPPING SERVICES 07/10/2026 07/25/2026 0.00 30.63 1609
Vendor Number

FREEDOM FOREVER LLC
Total Vendor Amount
379.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 379.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REFUND FOR BP-25-437 REFUND FOR BP-25-437 CANCELED SOLAR PERMIT 07/23/2026 07/23/2026 0.00 379.02 1019
Vendor Number

GUARDIAN
Total Vendor Amount
5,758.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 5,758.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUNDLE INSURANCE AUGUST 2026 BUNDLE INSURANCE AUGUST 2026 07/22/2026 08/01/2026 0.00 5,758.79 1213
Vendor Number

HOME DEPOT PRO INSTITUTIONAL
Total Vendor Amount
2,703.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 2,703.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9250989992 COA ARVIN CLEANING SUPPLIES 07/01/2026 07/31/2026 0.00 2,703.88

JAS PACIFIC
Total Vendor Amount
3,311.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 3,311.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC8235 PLANNING SVCS JUNE 30, 2026 07/02/2026 08/02/2026 0.00 3,311.25 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
32,689.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 32,689.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MEDICAL AUGUST 2026 MEDICAL AUGUST 2026 07/10/2026 08/01/2026 0.00 32,689.75 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
162.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 162.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1346982 SMOTHERMON PARK SOCCER FIELD SPRAYING 07/02/2026 08/02/2026 0.00 162.53 1947
Vendor Number

LEO WEB PROTECT, INC
Total Vendor Amount

81.25 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 81.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 81675999942 MONTHLY SUBSCRIPTION JULY 2026 07/02/2026 08/01/2026 0.00 81.25 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
186.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 186.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-133432 KUBOTA TRACTOR BATTERY 06/30/2026 07/30/2026 0.00 167.07 4451-133609 TRANSIT 888 AR CHRG CN 07/01/2026 08/01/2026 0.00 19.40 1984
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
995.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 995.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 04 NITRATE FERTILIZER KOVACEVICH PARK BASEBALL FIELD 07/23/2026 07/23/2026 0.00 545.00 05 UREA FERTILIZER - KOVACEVICH PARK BASEBALL FIELD 07/23/2026 07/23/2026 0.00 450.00 1170
Vendor Number

PETTY CASH ELSA CARDOSO GUZMAN
Total Vendor Amount
157.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 157.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PETTY CASH PD 07.20.26 PETTY CASH PD 07.20.26 07/20/2026 07/20/2026 0.00 157.79 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
8,501.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 8,501.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34185 COA ON CALL PLANNING SUPPORT 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 4,607.28 34186 COA FIBER EQUIP HUT 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 180.00 34187 COA BISLA FINAL MAP 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 440.00 34188 COA GENERAL COMM. CANNABIS 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 120.00 34190 COA SDP SELF STORGE 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 160.00 34191 COA757 ORANGE AVE 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 80.00

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Payment Register APPKT01315 - FOR AP 7/30/2026
7/30/2026 4:06:46 PM Page 4 of 6
34192 COA SERVICE STATION 7 CAR WASH 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 240.00 34193 COA KOONER TRUCK PARKING LOT 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 353.75 34194 COA KERN COUNTY MJHMP 07/02/2026 08/02/2026 0.00 540.00 34195 COA REAP 2.0 ACTIVITY 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 180.00 34196 COA TED MOORE COMM. CENTER 07/02/2026 08/01/2026 0.00 280.00 34197 COA 830 SYCAMORE ROAD 06.01.26 - 06.25.26 07/02/2026 08/01/2026 0.00 1,320.00 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
200.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 200.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-49250 NOC LICENSE MONTHLY 07/01/2026 07/31/2026 0.00 200.26 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,454.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 1,454.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66449545 WEEK ENDING 07.03.26 FOR YAQUELIN G. - HOLIDAY 07/27/2026 07/27/2026 0.00 160.00 66452036 WEEK ENDING 07.24.26 FOR YAQUELIN G. 07/27/2026 07/27/2026 0.00 1,294.00 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
1,536.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 1,536.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168264183-001 FELECITA PARK IRRIGATION 06/30/2026 07/30/2026 0.00 729.77 168265080-001 FELECITA PARK IRRIGATION 06/30/2026 07/30/2026 0.00 807.11 1959
Vendor Number
TOWNSEND PUBLIC AFFAIRS, INC.

Total Vendor Amount
9,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 9,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25328 CONSULTING SERVICES MAY 2026 05/11/2026 06/10/2026 0.00 4,500.00 25489 CONSULTING SERVICES JUNE 2026 06/10/2026 07/10/2026 0.00 4,500.00 1136
Vendor Number
UNDERGROUND SERVICE ALERT OF NORTHERN CAL. AND NEV
Total Vendor Amount
496.47
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 496.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 110814USB26 CALIFORNIA STATE FEE 07.01.26 - 06.30.26 07/23/2026 07/23/2026 0.00 496.47 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
138,581.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 138,581.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000252368 O & M SERVICES WASTEWATER JUNE 2026 06/30/2026 08/01/2026 0.00 138,581.74 1555
Vendor Number

WEX BANK
Total Vendor Amount
9,929.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 07/30/2026 9,929.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 114070653 FUEL USAGE FOR 06.26.26- 07.25.26 07/25/2026 07/25/2026 0.00 9,929.71

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Payment Register APPKT01315 - FOR AP 7/30/2026
7/30/2026 4:06:46 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 65 28 0.00 309,691.22
Packet Totals: 65 28 0.00 309,691.22

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) 8/5/2026 4:50:48 PM Page 1 of 6
Payment Register
City of Arvin APPKT01317 - FOR AP 8/6/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
980.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 980.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 39862938 PEST CONTROL SENIOR CTR 06.03.26 07/07/2026 08/07/2026 0.00 135.00 39862975 PEST CONTROL VETERAN'S HALL 06.03.26 07/07/2026 08/07/2026 0.00 111.00 39866398 200 CAMPUS DR PEST AWAY SERVICES 06.03.26 07/07/2026 08/07/2026 0.00 125.00 40038929 COMM DEV. PEST AWAY SERVICES 07.08.26 07/08/2026 08/08/2026 0.00 107.00 40038963 ARVIN PD PEST AWAY SERVICES 07.08.26 07/08/2026 08/08/2026 0.00 395.00 40038966 TRANSIT PEST AWAY SERVICES 07.08.26 07/08/2026 08/08/2026 0.00 107.00 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
2,467.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 2,467.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0703574 SUPPLEMENTAL INS JULY 2026 07/25/2026 08/10/2026 0.00 2,467.41 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
465.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 465.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 565 LTR 450 DISPATCH PW JULY 2026 07/06/2026 07/06/2026 0.00 285.00 566 LTR 450 DISPATCH TRANSIT JULY 2026 07/06/2026 08/06/2026 0.00 180.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

57.28 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 57.28
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 26160 RED GRNT HMR BIT FOR PARK BENCHES 07/06/2026 08/06/2026 0.00 16.44 26166 FOR PARK BENCHES 07/06/2026 08/06/2026 0.00 6.48
26234 REPAIR TOOL TO CUT PVC PIPE 07/07/2026 08/07/2026 0.00 19.32 626362 WOOD BORING BIT FOR PARK BENCHES 07/06/2026 08/06/2026 0.00 15.04 1197
Vendor Number

FRESNO POLICE DEPARTMENT
Total Vendor Amount
623.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 623.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20011470 PERISHABLE SKILL -GENARO RUBIO 08.18.26 - 08.21.26 07/01/2026 08/18/2026 0.00 623.00 2000
Vendor Number

GENARO RUBIO
Total Vendor Amount
335.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 335.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount POST PERISHABLE COURSE POST PERISHABLE COURSE 08.18.26 - 08.21.26 07/01/2026 07/01/2026 0.00 335.00

HABERFELDE FORD
Total Vendor Amount
114.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 114.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1662427 PD 296 SPARK 07/07/2026 08/07/2026 0.00 114.90
1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
7,670.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 7,670.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20260467 PROF. SERVICES 07.16.26 - 07.31.26 08/02/2026 08/02/2026 0.00 2,625.75 20260468 PROF. SERVICES 07.16.26 - 07.31.26 08/02/2026 08/02/2026 0.00 5,044.54 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
367.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 367.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 78539 VET'S HALL SEMI ANNUAL MAINT. 07/08/2026 08/08/2026 0.00 169.50 78540 800 WALNUT DR. SEMI ANNUAL MAINT. 07/08/2026 08/08/2026 0.00 197.50 1913
Vendor Number
MCKEE MECHANICAL INC.

Total Vendor Amount
481.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 481.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 92356 PD - CLEAR SINK THAT WAS BACKED UP 08/03/2026 08/03/2026 0.00 481.22 1425
Vendor Number

NEXTALK INC
Total Vendor Amount
371.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 371.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount NT-15746 INTERPRETING SERVICES JUNE 2026 07/13/2026 08/13/2026 0.00 371.20 1107
Vendor Number

OPEN & SHUT ENTERPRISES
Total Vendor Amount
1,044.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 1,044.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 117210 OVERHEAD ROLLER NEEDS TO BE REPLACED 07/07/2026 08/07/2026 0.00 595.00 117216 HY- SECURITY WHEEL 07/07/2026 08/07/2026 0.00 449.24 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount

35.71 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 35.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-135252 MICRFBR TOWL PW USE 07/09/2026 07/09/2026 0.00 35.71 1108
Vendor Number
PG & E
Total Vendor Amount
16,348.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 16,348.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1476181417-8 06.23.26-07.21.26 1476181417-8 06.23.26-07.21.26 07/22/2026 08/10/2026 0.00 16,308.46 2004215572-9 06.23.26-07.21.26 2004215572-9 06.23.26-07.21.26 07/22/2026 08/10/2026 0.00 7.15 6043695638-1 06.23.26-07.21.26 6043695638-1 06.23.26-07.21.26 07/22/2026 08/10/2026 0.00 2.93 7368140966-7 06.22.26-07.20.26 7368140966-7 06.22.26-07.20.26 07/21/2026 08/07/2026 0.00 3.40 8906737625-4 06.23.26-07.21.26 8906737625-4 06.23.26-07.21.26 07/22/2026 08/10/2026 0.00 2.93

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Payment Register APPKT01317 - FOR AP 8/6/2026
8/5/2026 4:50:48 PM Page 3 of 6
9307046200-2 06.23.26-07.21.26 9307046200-2 06.23.26-07.21.26 07/22/2026 08/10/2026 0.00 23.82 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
2,162.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 2,162.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 130275 ON CALL LAND SURVEYING 11.09.25-12.06.25 06/30/2026 06/30/2026 0.00 2,162.30 1999
Vendor Number

REEVES CPI LLC
Total Vendor Amount

13.75 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 13.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT FOR BUSINESS LICENSE OVERPAYMENT FOR BUSINESS LICENSE 07/29/2026 07/29/2026 0.00 13.75 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,083.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 1,083.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66485717 WEEK ENDING 07.31.26 FOR YAQUELIN G. 08/04/2026 08/04/2026 0.00 1,083.73 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
6,948.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 1,879.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JUNE 2026 20-PLHA-16052 JUNE 2026 06/30/2026 06/30/2026 0.00 1,879.11 Check 08/05/2026 4,232.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JUNE 26 22-CDBG-HA-10029 JUNE 2026 06/30/2026 06/30/2026 0.00 4,232.27 Check 08/05/2026 837.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JUNE-2026 24-CDBG-NH-10026 JUNE 2026 06/30/2026 06/30/2026 0.00 837.18 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
435.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 435.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8713 RECERTIFICATION DOT PHYSICAL 07/10/2026 08/11/2026 0.00 435.00 1891
Vendor Number
TCID
Total Vendor Amount
346.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 346.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 156537 TRANSIT REFRIGERANT 07/08/2026 07/08/2026 0.00 346.39 1662
Vendor Number
TimeClock Plus, LLC
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV00462935 EMPLOYEE LICENSE 12.29.25-09.28.26 01/20/2026 02/19/2026 0.00 180.00

TYACK TIRES INC
Total Vendor Amount

23.12 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 23.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 252574 PD 296 FLAT REPAIR 07/21/2026 07/21/2026 0.00 23.12 Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002315 AFLAC 07/17/2026 07/17/2026 0.00 20.49
INV0002332 AFLAC 07/31/2026 07/31/2026 0.00 20.49
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 217.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002300 ALLSTATE 07/03/2026 07/03/2026 0.00 108.73
INV0002316 ALLSTATE 07/17/2026 07/17/2026 0.00 108.73
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002334 APOA Dues 07/31/2026 07/31/2026 0.00 750.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
621.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 621.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002335 SEIU Dues 07/31/2026 07/31/2026 0.00 10.00
INV0002336 SEIU Dues 07/31/2026 07/31/2026 0.00 611.29
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/05/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002338 C# BCL-23-010124, RICARDO MADRIGAL 07/31/2026 08/15/2026 0.00 79.62

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Payment Register APPKT01317 - FOR AP 8/6/2026
8/5/2026 4:50:48 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 41 24 0.00 42,553.79
Packet Totals: 41 24 0.00 42,553.79
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check85 0.00 1,709.35
Packet Totals:
85 0.00 1,709.35

3.A.1
Attachment: Demand Register(s) of July 24, 2026 - August 06, 2026 (Demand Register(s) of July 24, 2026 - August 06, 2026.) Detail Register
City of Arvin Payroll Summary
Packet: PYPKTO1091 - PY 07.31.26 lO7 11.4126 - 07 127 126l Payroll Set: 01 - Payroll Set 01
Total Direct Deposits:

Total Check Amounts:
137,252.99

0.00 Pay Period : 07 I t4 I 2026 - 07 I 27 I 2026
Males Paid: 39
Females Paid: 72
Unknown Paid: 0
Total Employees: 51

EARNINGS
Pay Code
1X
2X

BILINGUAL
cro-cLAsstc

CTO-PEPRA
DEGREE
DI FFL
LONG
PBD
PBD3
PBD3 CO

PBDCO SEIU
PDADL
POST
REG
REGNP
SHOEA
stcK
SSWEP
TRAIN
TUPGR
TUPGR.NP
UACL
UAPEP
Vacation
VACCO
VACTO

DEDUCTIONS
Code
457K-Flat
4571O
AFLAC
ALLST
APOA Dues

COLONIAL-AT
COPRE

DUES-COPE
EWO

GARNISHMENT

PERS SCP
PERS2
PERS2 ER CLASSIC
PE RS2D-E E/E R-CLASSIC
PERS3-EE/ER SAFETY
PERS3.ER-SAFETY
PERS6 PEPRA
PERS6-ER.PEPRA

PERSS ER SAFETY
PERSS.SAFETY

PERS-CL DED
SEIU Dues
Units
331.50

6.75 0.00

2.00 20.00

0.00 208.00

0.00 75.50

16.00 18.00

18.00 80.00

0.00 3,384.85
2L.OO

0.00 181.65

40.00 80.00
160.00
720.OO

0.00 0.00
L72.OO

40.00 102.00
5,677.25
Pay Amount
18,735.60
s83.63
1,096.13
L26.22
660.23
507.7t
270.40
4,3t7.r3
2,56t.r4
474.O8
483.30
657.90
3,OL4.40
1,455.88
r23,060.L6
579.55
125.00
6,770.OL
L,O24.OO
II8,52
24L.24
1,855.80
650.00
9,950.00
5,22L.42
2,475.79
3,593.81
190,609.05
Employer

0.00 0.00

0.00 0.00
2,906.rt
555.58
378.59
909.10

0.00 5,656.34
5,542.70

0.00 430.78

0.00 16,379.20

BENEFITS
Pay Code
COMP
PERS-Classic
Uniform Classic
TAXES
Code
Federal W/H
MC
SDI
SS
State WH
Unemployment
Subject To
175,356.65
190,285.37
t87,468.07
190,285.37
t75,356.65
190,609.05
Total:

Employee
t2,825.r7
2,759.L4
2,437.O9
tL,797.68
5,467.32

0.00 35,286.40
Pay Amount

0.00 430.78

22.t6
452.94
Employer

0.00 2,759.L4

0.00 7t,797.68

0.00 0.00
14,556.82
Total:

Units
I94.25

7.00 2.00
203.25
Total:

Subject To

0.00 0.00

0.00 t6,086.79
24,392.89
7,936.86
5,408.39
5,469.93
7L,328.24
7t,328.24
49,62t.24
49,62r.24

0.00 0.00
Total:

Employee
2,817.30

9.96 20.49
108.73
750.00
4r2.23
323.68

10.00 79.62
770.29

44.65 t,L25.18

0.00 0.00

0.00 0.00
s,s27.9r

0.00 0.00
5,458.33

0.00 6tt.29
18,069.56
7/29/2026 3:15:48 Plvl Page 34 of 39

3.B.1
Attachment: Payroll Register(s) of July 31, 2026 (Payroll Register(s) of July 31, 2026.) RECAP 01 - Payroll Set01
Earnings: 190,509.05 Benefits: 452.94 Deductions: 18,069.66 Taxes: 35,286.40 Net Pay: t37,252.99 7 /29/2026 3: 1 5:48 PM Page 35 of 39

3.B.1
Attachment: Payroll Register(s) of July 31, 2026 (Payroll Register(s) of July 31, 2026.) Pac*et PYPKT01091 - w gr.n.26 lo7 | t4l 26 - 07 I n | 261 Payroll Set 01 - Payroll Set 01
Department: O23 - TRAltlSlT
Total Dfu€ct Depoeits:

Total dredr Amounts:

EAErtlt6s
PayCode
lx
Irepartment: O2O - SrnEEfS - GAS TA)(
ilnHN6S
PryCo.lc
lX
Dgpa4!!!ent: O1T - POLICE DEPARTMENT

EARNINGS
Dqpartme-nti O13 -ilon Swom PD
EANilN6S
PcyCodc
lx
OO3. ANIMALCONTROT
t flhr

18.(n
P.yAmount
705-97
Iotal Dkect Depodts;
Total Chedt ffrPunts:

Units
48-m
Unfu
178.50

5.?5
P.yAmount
12,197.$
583.53
P6yAmount
3Ao4..s2
P6yAmount
1,928.99
Total Direct Deposfts:

Total ChedrAnuunts:

Pct
lx
2X
Codc
Total Dlrect Deposlts:

Totd ChedrAmounts:

Unhs

73.50 Total Dhect Depelts:

Total dreckArnomts:

EANilfiGS
PrVCode
lx
Unhs

13.50 PcyAmomt
49&56

3.B.1
Attachment: Payroll Register(s) of July 31, 2026 (Payroll Register(s) of July 31, 2026.) Arvin City Council Meeting Minutes – June 23, 2026.

Page 1 of 5 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JUNE 23, 2026
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; CM Reyes arrived late during Agenda Item 1; and MPT Perez attended via teleconference in accordance with Government Code Section 54953.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second CM Tarver Vote 5-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of May 23, 2026 - June 19, 2026.

B. Approval of Payroll Register(s) of June 05, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of June 09, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Establishing the Appropriation Limit for Fiscal Year 2026-2027.

Resolution No. 2026-27
E. Approval of Second Reading of An Ordinance of the City Council of the City of Arvin Adding Chapter 1.03 to the Arvin Municipal Code to Formally Adopt the City Seal and Logo and Establish Regulations for the Use, Custody, and Protection of the City Seal, Logo, and Related Insignia.

Ordinance No. 2026-505

3.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of June 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – June 23, 2026.

Page 2 of 5 ends

F. Approval of A Task Authorization Between the City of Arvin and Veolia Water West Operating Services, Inc. for the Arvin Wastewater Treatment Plant Emergency Project to Upgrade the Supervisory Control and Data Acquisition (SCADA) System; and Authorize the City Manager to Execute Any Related Documents Necessary to Implement the Task Authorization and the Project; and to Make Any Non-Substantive Amendments Consistent with Council’s Direction.

G. Approval of A Resolution of the City Council of the City of Arvin Providing for the Collection of Sewer Charges by the Kern County Tax Collector for Fiscal Year 2026-2027 in Compliance with the Applicable Provisions of Proposition 218 and the Arvin Municipal Code.

Resolution No. 2026-28
H. Approval of A Resolution of the City Council of the City of Arvin Providing for the Collection of Refuse Charges for Fiscal Year 2026-27 by the Kern County Tax Collector, in Compliance with the Applicable Provisions of Proposition 218 and the Arvin Municipal Code.

Resolution No. 2026-29
Staff recommends approval of consent agenda.

Motion to approve Consent Agenda Items 3A – 3H.

Motion CM Horton Second CM Tarver Vote 5-0

4. PUBLIC HEARING(S)
A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Adopting the Annual Operating and Capital Budgets for Fiscal Year 2026-2027.

Staff recommends that the Council open the hearing, allow for public testimony, close the hearing, and approve the Resolution adopting the Annual Operating and Capital Budgets for fiscal year 2026-2027.

Hearing opened.

Public testimony (summary):
1) Kathy Barker: Indicated there is no clear statement as to which department positions will be deleted. Reducing staff will make working in Arvin unsafe for the Officers. Negotiating a pay raise to then cut positions in order to meet the City’s budget obligations seems to be negotiating in bad faith. Provided comments in support of keeping the well-trained canine as it provides Officer safety and indicated the funds the City of Arvin received for the sale of the other canine to the City of Shafter should be sufficient to cover costs for the canine for the next 2 years and should the dog be removed from service, the City does not have funds that are needed to reconfigure the canine vehicle to then be used to transport prisoners.
2) Edgard Rojas: Inquired whether the City Manager prefers to spend on maintenance for the sanitation department or will he be eliminating all of the police officers. Expressed the City needs the Police Officers.

3.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of June 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – June 23, 2026.

Page 3 of 5 ends

Mayor Calderon and City Manager Jeff Jones provided clarification that no one is eliminating the police department or dismissing all the officers. City Manager Jeff Jones explained that the city could not cut the sanitation department to pay for police services.

Sanitation is paid for by the residents of Arvin who pay for this service on their taxes and State law does not allow the City to use these funds for police services. 3) Officer Alwaw, APOA Association: Stressed the importance and effectiveness of the canine unit for the police department and explained that considering the city has already spent a lot of money on the canine, the city should continue to use it. 4) Rene Garcia: Inquired as to whether the Arvin Police Union supports the tax measure to ensure that Arvin can raise the funds to pay for their employment or whether they propose another alternative.

5) Salvador Gomez: Indicated that he understands that the Council has to make difficult choices and encouraged the Council to make the hard choices now before the City goes bankrupt. We must first confront the problems that we are facing now. Perhaps when the problem is addressed and things improve, more police officers can be hired. 6) Alma Fernandez: Explained to the Council that it is not easy to hire qualified police officers as it is a very lengthy process and since we are a small community, we would not get many qualified applicants. Instead of hiring new officers the city should keep the qualified officers we currently have. It is the Officers’ lives that are on-the-line to protect the community, and she requested that the Council prioritize and focus on public safety. 7) Adam Huber, Police Officer & Treasurer for Arvin Police Officer Association: Indicated there has been a decrease in crime over the past 3 years. Explained there are too few officers currently on shift and could not imagine cutting more. It is a lengthy process to hire an Officer, considering all that is required plus with field training, it takes about one year to get the officer on the street. He understands the need to cut back but the Council should not cut back on the essentials such as public safety. 8) Robbie Carmona: Stressed to the Council that safety is supposed to be number one.

There is a lot of crime here and everyone wants to feel safe and asked the Council to cut elsewhere before letting go of the police officers.

Hearing closed.

Motion to approve the Resolution Adopting the Annual Operating and Capital Budgets for fiscal year 2026-2027 as presented and return to the Council with proposed budget amendments by preferably the Council meeting of July 14, 2026, but definitively by the Council Meeting of July 28, 2026 that will:

1. Restore two police officer positions and the canine (K-9); and

2. Further reduce revenues to provide a conservative revenue projection.

Motion CM Horton Second CM Tarver Vote 5-0
Resolution No. 2026-30
B. A Public Hearing to Consider the Status of Vacancies, Recruitment, and Retention Efforts in Accordance with Assembly Bill (AB) 2561 (California Government Code Section 3502.3)

3.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of June 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – June 23, 2026.

Page 4 of 5 ends

Staff recommends that the Council open the hearing, allow for public testimony, discuss the status of vacancies, recruitment, and retention efforts in accordance with AB 2561, close the hearing, and approve to receive and file the report.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve to receive and file the report.

Motion CM Reyes Second CM Tarver Vote 5-0
C. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Confirming and Ordering the Annual Levy of Assessments for Fiscal Year 2026-27 for Landscaping and Lighting Maintenance District No. 1.

Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion CM Tarver Second MPT Perez Vote 5-0
Resolution No. 2026-31
D. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Confirming and Ordering the Annual Levy of Assessments for Fiscal Year 2026-27 for Landscaping and Lighting Maintenance District No. 2.

Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion CM Tarver Second MPT Perez Vote 5-0
Resolution No. 2026-32
E. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Approving Site Development Permit 2025-06 Pertaining to the Sycamore Truck Parking Lot, Located at the Southeast Corner of North Rancho Drive and Sycamore Road (A Portion of Kern County Assessor’s Parcel Number , “APN” 189-340-53), Including Adoption of A Categorical Exemption for the Project According to Section 15304 of the California Environmental Quality Act (CEQA) Guidelines.

3.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of June 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – June 23, 2026.

Page 5 of 5 ends

Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Above Action Item 4E was considered after Action Item 4A and prior to Action Item 4B.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion CM Horton Second MPT Perez Vote 5-0
Resolution No. 2026-33

5. COUNCIL MEMBER COMMENTS

6. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Sanchez v. City of Arvin, et al.

Case No.: 25CUB00783
CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

7. ADJOURNED @ 10:44PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of June 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – July 28, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 28, 2026
CALL TO ORDER @ 6:04PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with the following changes:
- Correction for Closed Session Item 10A: Claimant’s name is Samantha Ryan Vasquez, not Susana Ryan Vasquez.
- Removal of Discussion Item 7A to be placed on the following Regular Council Meeting Agenda of August 11, 2026.
- Move Presentation Item 3A to be considered after Public Hearing Item 5A and prior to Action Item 6A.

Motion Mayor Calderon Second MPT Perez Vote 5-0

3. PRESENTATION(S)
A. Certificates of Recognition to Arvin Little League
District 2 - Section 2 Nor-Cal State Tournament
Above Presentation Item 3A was considered after Public Hearing Item 5A and prior to Action Item 6A.

4. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of July 10, 2026 – July 23, 2026.

B. Approval of Payroll Register(s) of July 17, 2026.

C. Approval of Minutes of the Regular Arvin City Council Meeting(s) of July 14, 2026; and Special Meeting of July 15, 2026.

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of July 28, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – July 28, 2026.

Page 2 of 3 ends

D. Approval of A Resolution of the City Council of the City of Arvin Approving the Project List for the Fiscal Year 2026-2027 for the California State of Good Repair Program and Authorizing Related Actions.

Resolution No. 2026-39
E. Approval of Proclamation Proclaiming July 2026 as Disability Awareness Month.

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 4A – 4E with removal of payment to Three Cs, Inc. from the Demand Register, Item 4A.

Motion CM Reyes Second CM Horton Vote 5-0

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing for the Close-Out of State-funded CDBG Activities for the FY 22-CDBG-HA-10029 Owner Occupied Housing Rehabilitation Program.

Staff recommends to open the hearing, allow for public testimony, close the hearing and approve the close-out of the 2022-CDBG Owner Occupied Rehabilitation for the 22-CDBG-HA-10029 Housing Rehabilitation Program.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the close-out of the 2022-CDBG Owner Occupied Rehabilitation for the 22-CDBG-HA-10029 Housing Rehabilitation Program.

Motion CM Horton Second MPT Perez Vote 5-0

6. ACTION ITEM(S)
A. Consideration and Approval of A Task Authorization Between the City of Arvin and Veolia Water West Operating Services, Inc. for the Arvin Wastewater Treatment Plant Lift Station Power Protection (New Generator) Project; and Authorize the City Manager to Execute Any Related Documents Necessary to Implement the Task Authorization and the Project; and to Make Any NonSubstantive Amendments Consistent with Council’s Direction.

Staff recommends approval of the Task Authorization.

Motion to approve the Task Authorization Between the City of Arvin and Veolia Water West Operating Services, Inc. for the Arvin Wastewater Treatment Plant Lift Station Power Protection (New Generator) Project; and Authorize the City Manager to Execute Any Related Documents Necessary to Implement the Task Authorization and the Project; and to Make Any Non-Substantive Amendments Consistent with Council’s Direction.

Motion CM Horton Second CM Tarver Vote 5-0

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of July 28, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Arvin City Council Meeting Minutes – July 28, 2026.

Page 3 of 3 ends

B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Adopting the City Council Policies and Procedures Manual.

Staff recommends the City Council adopt the resolution approving and adopting the City Council Policies and Procedures Manual.

Motion to adopt the Resolution approving and adopting the City Council Policies and Procedures Manual.

Motion Mayor Calderon Second CM Reyes Vote 5-0
Resolution No. 2026-40
C. Consideration and Approval of Budget Amendments for Fiscal Year 2026-2027.

Staff recommends approval of Budget Amendments for Fiscal Year 2026-2027.

Motion to approve the Budget Amendments for Fiscal Year 206-2027.

Motion CM Horton Second MPT Perez Vote 5-0

7. DISCUSSION ITEM(S)
A. Process for Vendor Selection
Above Discussion Item was removed from the agenda and tabled to the Regular Council Meeting of August 11, 2026.

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Susana Ryan Vasquez - AIMs File No. FR103914 / RMA Claim No. 263179
Against: City of Arvin
CLOSED SESSION REPORT BY CITY ATTORNEY: The City Council unanimously voted to reject the claim.

10. ADJOURNED @ 7:37PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of July 28, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Special Arvin City Council Meeting Minutes – July 23, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 23, 2026
CALL TO ORDER @ 6:03PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Horton Second MPT Perez Vote 5-0

2. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

3. ADJOURNED @ 9:40PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of July 23, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Special Arvin City Council Meeting Minutes – July 29, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
JULY 29, 2026
CALL TO ORDER @ 6:06PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion MPT Perez Second CM Tarver Vote 5-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

3. ADJOURNED @ 7:40PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.4
Attachment: Minutes of the Special Arvin City Council Meeting of July 29, 2026 (Minutes of Regular Meeting(s) of 06/23/26 & 07/28/26; and Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2026

Page 1 of 2 ends

CITY OF ARVIN
Agenda Report
Meeting Date: August 11, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the St. Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession 2026; Authorize Closure of Streets and Approve Applicable Fee for City Staff Services Associated with this Event; and Authorize Execution of A Memorandum of Understanding between the City of Arvin and St. Thomas Church.

RECOMMENDATION:

Staff recommends City Council adopt a Resolution approving the St. Thomas Church’s Special Event Permit Application authorizing Caltrans issuance of an encroachment permit associated with this event through the execution of a Memorandum of Understanding.

BACKGROUND:

St. Thomas Church’s Our Lady of Guadalupe Procession (“Procession”) requires authorization from the City for Caltrans to issue an encroachment permit allowing a portion of the parade procession on State Highway 223. The Procession is scheduled for December 06, 2026 beginning at 11:00 a.m. and concluding at 12:30 p.m. The Procession will begin at the intersection of Campus Drive and Fourth St., travel south onto Bear Mountain Boulevard then head east and end at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard. The Church is requesting set up begin at 10:00 a.m.

The Public Works staff will set street barricades and the Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard.

In the past, the City has provided an in-kind contribution of the Public Works and Police Departments staff time to support this event. After reviewing the current budget, staff has determined there are not sufficient funds to cover the cost of this year’s event.

The police department will have 3 dedicated police officers on an overtime basis. The estimated overtime cost of $1,300 is due payable by the St. Thomas Church to the City of Arvin at least 4 weeks (28 calendar days) prior to commencement of the event.

Should the officers’ time not be expended due to cancellation of the event, the full cost of the officers’ time will be reimbursed to the St. Thomas Church. Any underestimated cost for the officers’ time will be due by the St. Thomas Church to the City and any overestimated costs will

3.D.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 06, 2026_081126 (Special Event Permit Staff Report – Special Event Permit Application – St. Thomas Church Our Lady of Guadalupe Procession 2026

Page 2 of 2 ends

be refunded by the City to the St. Thomas Church, either which will be due within 30 days after the event.

The attached Memorandum of Understanding outlines this agreement and will be executed to document each party’s obligations. The St. Thomas Church is also required to provide a Certificate of Liability Insurance naming the City of Arvin, its officers, officials, employees, agents, and volunteers as additional insured and include commercial general liability coverage in the amount of $1,000,000 for each occurrence.

ENVIRONMENTAL REVIEW:

Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

FINANCIAL IMPACT:

The estimated total cost for City staff time is $1,300, due payable by the St. Thomas Church to the City of Arvin 4 weeks (28 calendar days) prior to commencement of the event.

3.D.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 06, 2026_081126 (Special Event Permit Reso St. Thomas Church - Our Lady of Guadalupe Procession 2026.

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO

APPROVE THE SAINT THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION 2026; AUTHORIZE CLOSURE OF STREETS AND

APPROVE APPLICABLE FEE FOR CITY STAFF SERVICES
ASSOCIATED WITH THIS EVENT; AND AUTHORIZE EXECUTION OF

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
ARVIN AND SAINT THOMAS CHURCH.

WHEREAS, the Saint Thomas Church has submitted a Special Event Permit Application for their Annual Our Lady of Guadalupe Procession (“Procession”); and WHEREAS, this has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the Procession; and
WHEREAS, the Procession is scheduled for December 06, 2026; and WHEREAS, set up will begin at 10:00 a.m., the procession will begin at 11:00 a.m. and conclude at 12:30 p.m.; and
WHEREAS, the Procession will begin at the intersection of Campus Drive and Fourth Street, travel south onto Bear Mountain Boulevard, head east and end at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard; and
WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the Procession on State Highway 223 (Bear Mountain Boulevard); and
WHEREAS, Public Works staff will set street barricades, and the Arvin Police Department will provide traffic control and will maintain safety for participants and spectators.

Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard; and
WHEREAS, in past years, the City has provided an in-kind contribution of city staff time to support this event. However, due to budget constraints, the City cannot waive fees for staff services for this year’s event; and
WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these

3.D.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 06, 2026_081126 (Special Event Permit Application - St.

Reso St. Thomas Church - Our Lady of Guadalupe Procession 2026.

Page 2 of 2 ends

facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Arvin does hereby:

Section 1. Approve the St. Thomas Church Special Event Permit Application, closure of streets, and approve applicable fee for City staff services associated with this event.

Section 2. Approve the encroachment permit for the procession event on State Highway 223.

Section 3. Authorize the City Manager to execute the Memorandum of Understanding between the City of Arvin and Saint Thomas Church.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 11th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.D.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 06, 2026_081126 (Special Event Permit Application - St.

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126_Redacted (Special Event

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126_Redacted (Special Event

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126_Redacted (Special Event

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession

3.D.3
Attachment: Special Event Permit Application - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126_Redacted (Special Event

Page 1 of 7 ends

AGREEMENT NO. ________

MEMORANDUM OF UNDERSTANDING AGREEMENT
This Memorandum of Understanding Agreement (this “Agreement”) is dated ___________________________, 2026 and is entered into by and between Saint Thomas Parish (“CHURCH”), on the one hand, and the City of Arvin (“CITY”), a California municipal corporation, on the other hand. CHURCH and CITY are collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, CHURCH is a local church located in the City of Arvin, California and the “Our Lady of Guadalupe” procession has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade;
WHEREAS, the CITY is a California Municipal corporation that was formed in December 21, 1960. The CITY provides numerous services to the residents, including parks and recreation, and various community activities.

WHEREAS, CHURCH approached CITY and requested to provide the following special event for the community: Our Lady of Guadalupe Procession 2026 (“Special Event”). The original proposal included the following:
a. All set-up, dismantling, and clean-up to be completed by Church; b. All preparation and coordination of event activities to be completed by Church; c. Procession will commence on Campus Drive through Bear Mtn. Blvd. (SR 223) to Towerline Rd.;
d. A completed Special Event Permit Application submitted to the City Clerk; and WHEREAS, the CITY offered to participate in the Special Event through the donation of police time and resources necessary to undertake the Special Event. The City Council approved the original proposal as well as the CITY’s participation at its August 11, 2026 Regular Council Meeting; and
WHEREAS, the Special Event, approved by CITY, is to take place on December 06, 2026; and
WHEREAS, the Parties have agreed CHURCH will be the lead entity and CITY, notwithstanding staff and police time and resources, will have no responsibility to pay for, in whole or in part, with public funds, including the payment of money or the equivalent of money, directly to, or on behalf of CHURCH and related in any way to the Special Event; and WHEREAS, CHURCH and CITY herein desire to enter into a Memorandum of Understanding setting forth the responsibilities of each Party related to the Special Event.

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

Page 2 of 7 ends

AGREEMENT
In consideration of the covenants, conditions and releases contained herein, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are hereby incorporated by this reference.

2. Parties’ Obligations.
a. CHURCH will donate the time and resources and control all actions, excepting therefrom the CITY’s staff and police resources, necessary for the Special Event, including, but not limited to the following:
i. Conduct all set-up, dismantling, and clean-up; and
ii. Conduct all preparation and coordination of event activities; and iii. Provide all equipment and materials; and
iv. Provide any and all other items required for completion of event; and v. Provide all staff and/or volunteers (excepting therefrom the City Staff and Police determined to be necessary by the City) required for the Special Event to be conducted.
b. CITY will make all reasonable accommodations it believes, in its sole discretion, will allow the Special Event to be completed, including, on the day of the Special Event, providing police time and resources necessary for the Special Event to proceed.

3. CITY’s Representations and Warranties. CITY represents and warrants as follows:
a. CITY has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CITY and this Agreement constitutes a legal, valid and binding obligation of CITY. b. CITY has had a full and unhindered opportunity to consult with attorneys and other consultants of its own choosing in deciding to enter into this Agreement.

4. CHURCH’s Representations and Warranties. CHURCH represents and warrants as follows:
a. CHURCH has all requisite right, power and authority to execute and deliver this Agreement. This Agreement has been duly and validly executed and delivered by CHURCH and this Agreement constitutes a legal, valid and binding obligation of CHURCH.
b. CHURCH has had a full and unhindered opportunity to consult with attorneys and other consultants of her own choosing in deciding to enter into this Agreement. c. The execution, delivery and performance of this Agreement will not conflict with or violate any law or governmental order applicable to CHURCH.

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

Page 3 of 7 ends

5. Release by CHURCH. CHURCH, for itself and on behalf of its agents, representatives, beneficiaries, successors and assigns, partners, co-owners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest, hereby releases and forever discharges CITY, its agents, representatives, beneficiaries, successors and assigns, partners, coowners, affiliates, subsidiaries, employees, officers, directors, predecessors in interest, and successors in interest and assigns from any and all amounts due, sums of money, claims, demands, debts, liabilities, obligations, actions, damages and losses of whatsoever kind, whether known or unknown, related to or arising out of, directly or indirectly, the Special Event.

6. Legal Representation. The Parties represent and acknowledge that each of them has had the opportunity to be represented by legal counsel with respect to this Agreement and that each party has had the opportunity to be fully advised with respect to all rights which are affected by this Agreement.

7. No Inducement. The Parties agree that if the facts with respect to which this Agreement is executed are found hereafter to be different from the facts now believed by any party, the Parties expressly accept and assume the risk of such possible differences in facts and agree that this Agreement shall remain effective, notwithstanding such differences. The Parties declare and represent that no promise, inducement, or other agreement not expressly contained herein has been made to induce this Agreement.

8. Integration; Entire Agreement; Modification. This Agreement constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, understandings, negotiations and discussions, whether oral or written, of all parties, and there are no warranties, representations or agreements between the Parties in connection with the subject matter hereof except as set forth or referred to herein. No supplement, modification, waiver, amendment or termination of this Agreement or any provision thereof shall be binding unless executed in writing by the Parties. No waiver of any of the provisions of this Agreement shall constitute a waiver of any other provision, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly stated to be the case.

9. Binding on Heirs and Assigns. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties hereto and to their respective heirs, legatees, beneficiaries, executors, administrators, personal representatives, successors and assigns.

10. Warranty of Signatories. Each signatory hereto represents and warrants that they each have the authority to execute this Agreement and to thereby bind the Parties hereto. Each signatory hereto represents and warrants that no other person or entity has claimed or now claims any interest in the subject matter of this Agreement, and that they have the sole right and exclusive authority to execute this Agreement and to receive the aforesaid consideration, and that they have not sold, assigned, or otherwise set over to any other person or entity, any claim, lien, demand, cause of action, obligation, damage or liability covered hereby.

11. Notices. All notices, requests, demands, and other communications under this Agreement must be in writing and will be considered to have been duly given on the date of service i) if served personally on the party to whom notice is to be given, or ii) if served by email and also by United

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

Page 4 of 7 ends

States Mail, first class, postage prepaid, and properly addressed and deposited on the same date as the email transmission, as follows:

CITY: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
Email: [email protected]
CHURCH: Saint Thomas Parish
350 Bear Mountain Blvd.

Arvin, CA 93203
Email: [email protected]
A party may change or supplement its designated agent, address, or email address given above, or designate additional agents, addresses or email addresses for notice purposes, by giving notice to the other party in the manner set forth in this Section 5, provided that any such address change shall not be effective until five (5) days after the notice is delivered or received by the other party.

12. CHURCH’s Insurance. CHURCH, at its sole cost and expense, commencing on the date December 06, 2026 takes any action related to the Special Event, shall procure, pay for and keep in full force and effect the following types of insurance, in at least the amounts and in the forms specified below:
a. Comprehensive general liability insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) for combined single limit for bodily injury, personal injury, death and property damage liability per occurrence or the limit carried by Tenant, whichever is greater, insuring against any and all liability of the insureds with respect to the Special Event or arising out of the Special Event. All such liability insurance shall specifically insure the performance by CHURCH of the indemnity agreement as to liability for injury to or death of persons and injury or damage to property set forth in Section 14.

Further, all such liability insurance shall include, but not be limited to, personal injury, blanket contractual, cross-liability and severability of interest clauses, broad form property damage, independent contractors, owned, non-owned and hired vehicles. b. Worker’s compensation coverage in an amount adequate to comply with law, and employer’s liability coverage with a limit of not less than One Million Dollars ($1,000,000.00).
c. Automobile liability coverage. CHURCH shall provide Automobile Liability Insurance covering any and all vehicles participating in the Special Event for all owned, non-owned, or hired vehicles with a combined single limit of not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

Page 5 of 7 ends

automobile liability insurance coverage may be acceptable if evidence that the policy includes the proper endorsement for the CITY.
d. Policy Form. All policies of insurance required of CHURCH herein shall be issued by insurance companies with a general policy holder’s rating of not less than “A” and a financial rating of not less than Class “X”, as rated in the most current available “Best’s Key Rating Guide”, and which are qualified to do business in the State of California. All such policies, except for the Workers’ Compensation coverage, shall name and shall be for the mutual and joint benefit and protection of CITY, CHURCH and CITY’s agents or beneficiary(ies) as additional insureds. The policies described in Section 12(a) shall also name CITY and CITY beneficiary(ies) as loss payees. Executed copies of the policies of insurance or certificates thereof shall be delivered to CITY prior to CHURCH, its agents or employees taking any action related to the Special Event for any purpose. Thereafter, executed copies of renewal policies or certificates thereof shall be delivered to CITY within thirty (30) days prior to the expiration of the term of each policy. All policies of insurance delivered to CITY must contain a provision that the company writing the policy will give to CITY thirty (30) days’ prior written notice of any cancellation or lapse or the effective date of any reduction in the amounts of insurance. All policies required of CHURCH herein shall be endorsed to read that such policies are primary policies and any insurance carried by CITY shall be noncontributing with such policies. No policy required to be maintained by CHURCH shall have a deductible greater than Five Thousand Dollars ($5,000.00) unless approved in writing by CITY.

13. Blanket Policies. Notwithstanding anything to the contrary contained in Section 12, CHURCH’s obligation to carry insurance may be satisfied by coverage under a so-called blanket policy or policies of insurance; provided, however, that the coverage afforded to the CITY will not be reduced or diminished and the requirements set forth in this Agreement are otherwise satisfied by such blanket policy or policies.

14. INDEMNITY. TO THE FULLEST EXTENT PERMITTED BY LAW, CHURCH

COVENANTS WITH CITY THAT CITY, ITS OFFICERS, DIRECTORS, AGENTS, AND

EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGE OR LIABILITY OF ANY

KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS RELATED TO OR

ARISING FROM THE SPECIAL EVENT OCCURRING FROM AND AFTER CHURCH

TAKES ANY ACTION RELATED TO THE SPECIAL EVENT, FROM ANY CAUSE WHATSOEVER RELATED TO THE SPECIAL EVENT. CHURCH SHALL PAY FOR,

DEFEND (WITH AN ATTORNEY REASONABLY APPROVED BY CITY),

INDEMNIFY, AND SAVE CITY HARMLESS AGAINST AND FROM ANY REAL OR

ALLEGED DAMAGE OR INJURY AND FROM ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEY’S FEES AND COSTS ARISING OUT OF OR CONNECTED WITH THE SPECIAL EVENT;

PROVIDED, HOWEVER (AND THOUGH CHURCH SHALL IN ALL CASES ACCEPT

ANY TENDER OF DEFENSE OF ANY ACTION OR PROCEEDING IN WHICH CITY IS

NAMED OR MADE A PARTY AND SHALL, NOTWITHSTANDING ANY

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

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ALLEGATIONS OF NEGLIGENCE OR MISCONDUCT ON THE PART OF CITY,

DEFEND CITY AS PROVIDED HEREIN), CHURCH, ITS OFFICERS, DIRECTORS,

AGENTS, AND EMPLOYEES, SHALL NOT BE LIABLE FOR SUCH DAMAGE OR

LIABILITY OF ANY KIND OR FOR ANY INJURY TO OR DEATH OF PERSONS OR

DAMAGE TO PROPERTY OF CITY OR ANY OTHER PERSON OCCURRING FROM

AND AFTER THE EFFECTIVE DATE FROM ANY CAUSE WHATSOEVER RELATED

TO THE SPECIAL EVENT TO THE EXTENT AND IN THE PROPORTION THAT THE

SAME IS ULTIMATELY DETERMINED TO BE ATTRIBUTABLE TO THE WILLFUL

NEGLIGENCE OF CITY, AND CITY SHALL PAY FOR, DEFEND, INDEMNIFY, AND

SAVE CHURCH HARMLESS AGAINST AND FROM ANY AND ALL CLAIMS, JUDGMENTS, LIABILITIES, COSTS AND EXPENSES, INCLUDING ATTORNEYS’ FEES AND COSTS, RESULTING FROM ANY SUCH DAMAGE OR INJURY. THE

OBLIGATIONS TO INDEMNIFY SET FORTH IN THIS SECTION SHALL INCLUDE ALL ATTORNEYS’ FEES, LITIGATION COSTS, INVESTIGATION COSTS AND

COURT COSTS AND ALL OTHER COSTS, EXPENSES AND LIABILITIES INCURRED

BY THE INDEMNIFIED PARTY FROM THE FIRST NOTICE THAT ANY CLAIM OR DEMAND IS TO BE MADE OR MAY BE MADE. ALL INDEMNITY OBLIGATIONS

UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.

CHURCH’s initials: ___
CITY initials: ___

15. Attorneys’ Fees. In the event of any action to interpret or enforce this Agreement or any provision hereof, the prevailing party shall be awarded reasonable attorney’s fees and costs.

16. Further Assurances. The Parties agree to execute, deliver, file, serve and/or record any additional documents and perform any additional acts as may be reasonably necessary to complete the terms of this Agreement.

17. Neutral Construction. No provision as contained herein is to be interpreted for or against any party hereto because that party or that party’s legal representative drafted such provision. The validity, construction and all rights and obligations relating to this Agreement shall be governed by and under the laws of the State of California in effect as of the execution of this Agreement.

This Agreement is made, entered into, and to be performed in Kern County, California.

18. Legality of Individual Provisions. In the event that one or more of the provisions of this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not in any way be affected thereby.

19. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which for all purposes is to be deemed an original, and all of which constitute, collectively,

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

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one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth opposite their respective signatures below.

Date: CITY OF ARVIN
By:

Print Name:

Print Title:

Date: SAINT THOMAS PARISH (CHURCH)
By:

Print name:

Print Title:

3.D.4
Attachment: Special Event MOU Agreement - St. Thomas Church Our Lady of Guadalupe Procession 2026_081126 (Special Event Permit

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Staff Report re Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339.

CITY OF ARVIN
Staff Report
Meeting Date: August 11, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval of A Resolution of the City Council of the City of Arvin Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) and/or 5339 (49 U.S.C. Section 5339) with California Department of Transportation.

BACKGROUND:

The U.S. Department of Transportation, through the Federal Transit Administration (FTA), provides grant funding to support public transportation projects in non-urbanized areas under Sections 5311 and 5339 of the Federal Transit Act. These programs provide financial assistance for eligible capital and operating projects that enhance rural and intercity transit services.

The Governor of the State of California has designated the California Department of Transportation (Caltrans) as the administering agency for Sections 5311 and 5339 grant funds within the state.

Section 5311 funding is intended to support public transportation services in rural and nonurbanized communities and may be used for eligible operating, capital, and planning activities.

Eligible uses include transit operations, vehicle maintenance, fuel, mobility management, service planning, vehicle acquisition, passenger amenities, and other projects that improve public transportation access and mobility for residents.

Section 5339 funding provides capital assistance for the replacement, rehabilitation, and purchase of buses, vans, and related equipment, as well as the construction and improvement of bus-related facilities. Eligible projects may include fleet replacement, transit technology upgrades, maintenance and operations facilities, passenger facilities, and investments in low- and zeroemission transit vehicles and supporting infrastructure.

The City of Arvin seeks to apply for these grant funds to support the continued operation and enhancement of public transit services within Kern County, including eligible operating and capital improvements that address local and regional transportation needs. In preparing this application, the City has coordinated, to the maximum extent practicable, with regional transportation providers, community stakeholders, and relevant public and social service organizations to ensure the proposed projects complement existing transportation services and provide meaningful benefits to residents.

3.E.1
Attachment: 2026-2027 FTA 5311 SR (5311 - FY 26-27 grant application authorization)

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Staff Report re Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339.

STAFF RECOMMENDATION:

Adopt a resolution authorizing the City Manager, or designee, to submit an application to the California Department of Transportation (Caltrans) for Federal Transit Administration (FTA) Sections 5311 and/or 5339 funding and execute all applications, certifications, assurances, and other documents required for the grant application process.

FINANCIAL IMPACT:

The estimated grant award is $124,805 and is included in the Fiscal Year 2026-27 Transportation Budget. Grant funds may only be used for eligible expenses in accordance with FTA Section 5311 and/or Section 5339 program requirements, including approved operating and capital expenditures.

ATTACHMENTS:

A. Resolution Authorizing Application for and Administration of FTA Sections 5311 and/or 5339 Funding

3.E.1
Attachment: 2026-2027 FTA 5311 SR (5311 - FY 26-27 grant application authorization)

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Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339 with CalTrans.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF
FEDERAL TRANSIT ADMINISTRATION SECTION 5311 AND SECTION 5339 FUNDING THROUGH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION
WHEREAS, the United States Department of Transportation, through the Federal Transit Administration (FTA), is authorized to provide financial assistance for public transportation projects pursuant to 49 U.S.C. Section 5311 (Formula Grants for Rural Areas) and 49 U.S.C.

Section 5339 (Bus and Bus Facilities Program); and
WHEREAS, the California Department of Transportation (Caltrans) has been designated by the Governor of the State of California to administer FTA Section 5311 and Section 5339 grant funding for eligible public transportation projects serving rural areas and intercity transportation needs; and
WHEREAS, the City of Arvin desires to apply for federal financial assistance to support the operation of public transit services and/or the acquisition of transit capital equipment within Kern County; and
WHEREAS, the City of Arvin has coordinated, to the maximum extent feasible, with regional transportation providers, local jurisdictions, transit users, and social service agencies in identifying transportation needs and developing projects eligible for funding under the FTA Section 5311 and Section 5339 programs.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Arvin as follows:

Section 1. The City Manager, is hereby authorized to prepare, execute, and submit grant applications on behalf of the City of Arvin to the California Department of Transportation for financial assistance pursuant to 49 U.S.C. Section 5311 and/or 49 U.S.C. Section 5339, as amended.

Section 2. The City Manager, or designee, is authorized to execute and file all certifications, assurances, contracts, agreements, amendments, and other documents required by the California Department of Transportation, the Federal Transit Administration, or any other granting agency in connection with such applications and awards.

Section 3. The City Manager, or designee, is authorized to provide any additional information, documentation, or assurances required by the California Department of Transportation in connection with the Section 5311 and/or Section 5339 grant programs.

Section 4. The City Manager, or designee, is authorized to submit requests for reimbursement, invoices, progress reports, and any other documentation necessary to obtain grant funding and reimbursement for eligible project costs.

Section 5. The City Manager, or designee, is authorized to accept grant funds awarded

3.E.2
Attachment: 2026-27 FTA Reso (5311 - FY 26-27 grant application authorization)

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Reso Authorizing Federal Funding Under FTA Section 5311 and/or 5339 with CalTrans. pursuant to the FTA Section 5311 and/or Section 5339 programs and to execute all documents necessary to implement, administer, and close out approved project(s).

Section 6. This Resolution shall become effective immediately upon its adoption.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 11th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.E.2
Attachment: 2026-27 FTA Reso (5311 - FY 26-27 grant application authorization)

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Staff Report re Second Amend to PSA with J. Webb Consulting.

CITY OF ARVIN
Staff Report
Meeting Date: August 11, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of Second Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

BACKGROUND:

J. Webb Consulting has provided the City of Arvin with human resources support services as of July 15, 2025. The City Council approved the First Amendment to their Professional Services Agreement (PSA) extending their contract through June 30th, 2026.

The City Manager recommends the Council approve the Second Amendment to the PSA to further amend the Agreement to provide a combination of on-site services and remote services, for a total of up to 50 service hours on a monthly basis with maximum of 25 service hours per semi-monthly billing cycle, to amend the Agreement’s total not-to-exceed amount for compensation payable by the City to Consultant to $120,000 for the term of June 30, 2026 to June 30, 2027, to eliminate the 5% increase in fees, and to extend the term of the Agreement until June 30, 2027.

STAFF RECOMMENDATION:

Approval of the Second Amendment to Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc.

FINANCIAL IMPACT:
$120,000 is included in the FY 2026-2027 budget for human resources support services.

ATTACHMENT(S):

Second Amendment to Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc.

3.F.1
Attachment: Staff Report - Second Amendment to PSA J. Webb Consulting for HR Support Services_081126 (J. Webb Consulting Second AGREEMENT NO. ____

SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ARVIN AND J. WEBB CONSULTING DBA I-N-C, INC.

FOR HUMAN RESOURCES SUPPORT SERVICES
THIS SECOND AMENDMENT (“Amendment”) is made and entered into on June 30, 2026, by and between the CITY OF ARVIN, a general law city and municipal corporation (“CITY”), and J. WEBB CONSULTING DBA I-N-C, INC., a California Corporation (“CONSULTANT”). CITY and CONSULTANT may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. CITY and CONSULTANT entered into an agreement entitled, “Agreement for Professional Services,” Agreement No. 2025-CM01, dated JULY 15, 2025 (“Agreement”) for Consultant’s provision of consulting and human resources support services to CITY.

B. The Agreement’s term was effective through September 30, 2025 under Agreement Section 8.

C. CITY and CONSULTANT entered into a First Amendment No. 2025-23, dated September 25, 2025, which amended the compensation to a not-to-exceed amount of $120,000, and extended the term of the Agreement through June 30, 2026.

D. The Parties now desire to amend the Agreement to provide a combination of onsite services and remote services, for a total of up to 50 service hours on a monthly basis with maximum of 25 service hours per semi-monthly billing cycle, to amend the Agreement’s total not-to-exceed amount for compensation payable by CITY to CONSULTANT to $120,000 for the term of June 30, 2026 to June 30, 2027, to eliminate the 5% increase in fees, and to extend the term of the Agreement until June 30, 2027.

E. Capitalized terms used but not otherwise defined in this Amendment shall have the same meaning given to those terms in the Agreement.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 35 (Authority/Modification), Agreement is amended as follows:

A. Section 1. (Consideration), Subsection (C) is hereby amended to read as follows:

C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $120,000 for CONSULTANT’s services. Unless otherwise specified

3.F.2
Attachment: J. Webb Consulting Second Amend to PSA for HR Support Services_081126 (J. Webb Consulting Second Amend to PSA for HR by written amendment to this Agreement, CITY will pay the sums specified in the attached Exhibit “1 Compensation,” which is incorporated by reference.

B. Exhibit 1, Compensation, is hereby amended to read as follows:

Consultant agrees not to impose its customary 5% annual fee increase on the monthly rate and consultant billing rates, as originally set forth in the June 11, 2025, Fee Proposal and Cost Estimate incorporated into the Agreement.

C. Exhibit 2, Scope of Work, is hereby amended to read as follows:

Consultant will provide in person, on-site services for up to approximately 12 work hours per week, including occasional availability for night shift employees, and remote services up to 8 hours per billing cycle. Remote services include, but are not limited to, consulting, telephone calls, emails, advisory assistance, and document preparation.

Each billing cycle will include up to 25 service hours, for a total of 50 hours per month, not including travel time and/or mileage expenses which will be billed to the City.

D. Section 8 (Term) is hereby amended to read as follows:

The term of this Agreement will be from June 30, 2026, to June 30, 2027. Unless otherwise determined by written amendment between the Parties, this Agreement will terminate in the following instances:

1. Completion of the work specified in Exhibit 2 “Scope of Work”; or

2. Termination as stated in Section 16.

2. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. Each Party warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind it accordingly.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

3.F.2
Attachment: J. Webb Consulting Second Amend to PSA for HR Support Services_081126 (J. Webb Consulting Second Amend to PSA for HR

4. AGREEMENT IN FULL EFFECT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same. [SIGNATURES ON NEXT PAGE]

3.F.2
Attachment: J. Webb Consulting Second Amend to PSA for HR Support Services_081126 (J. Webb Consulting Second Amend to PSA for HR IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
“CONSULTANT”
J. Webb Consulting dba I-N-C, Inc.

By: ____________________________
Dr. Juanita Webb, SPHRca, PI,

SHRM-SCP
Date: ___________________________
“CITY”
City of Arvin
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

3.F.2
Attachment: J. Webb Consulting Second Amend to PSA for HR Support Services_081126 (J. Webb Consulting Second Amend to PSA for HR

CITY OF ARVIN
Staff Report
Meeting Date: August 11, 2026
TO: Arvin City Council
FROM: Cecilia Vela, City Clerk
Jeff Jones, City Manager
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN, CALIFORNIA, AMENDING APPENDIX A TO CHAPTER 1.24 OF THE ARVIN MUNICIPAL CODE RELATING TO THE CITY’S CONFLICT OF INTEREST CODE.

BACKGROUND:

The Political Reform Act (Government Code Sections 87302, 87302.6, 87303, 87306, 87306.5, 87307, 87309, 87310, 87311, and 87314) requires each city to review its conflict-of-interest code biennially and notify the City Council as to whether or not the code needs to be amended. A conflict-of-interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700). The City Council is the code reviewing body for City agencies. The completed biennial notice must be submitted to the City Council no later than October 1, 2026. An agency’s amended code is not effective until it has been approved by the City Council.

There have been changes to the City of Arvin’s organizational structure including positions that were eliminated and positions updated since the code was last approved. Staff has prepared the Ordinance that includes these changes, and it is attached to the agenda handouts for Council’s review and approval.

STAFF RECOMMENDATION:

Staff recommends that the City Council introduce the Ordinance, have it read by title only, open the public hearing, receive public testimony, close the public hearing, waive further reading of the Ordinance, and approve the Ordinance for first reading.

FINANCIAL IMPACT:

None.

ATTACHMENTS:
- 2026 Local Agency Biennial Notice
- Proposed Ordinance Amending Appendix A to Chapter 1.24 of the Arvin Municipal Code Related to the City’s Conflict of Interest Code.

4.A.1
Attachment: Staff Report Ordinance Amending Appendix A to AMC Chptr 1.24 Relating to Conflict of Interest Code_081126 (Public Hearing -

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Ord Amending Conflict of Interest Code 2026
ORDINANCE NO. _________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

ARVIN, CALIFORNIA, AMENDING APPENDIX A TO CHAPTER

1.24 OF THE ARVIN MUNICIPAL CODE RELATING TO THE
CITY’S CONFLICT OF INTEREST CODE.

THE CITY COUNCIL OF THE CITY OF ARVIN DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Appendix A to Chapter 1.24. Appendix A to Chapter 1.24 of the Arvin Municipal Code is amended in its entirety to read as follows:

Appendix A

CITY OF ARVIN CONFLICT OF INTEREST CODE

LIST OF DESIGNATED POSITIONS
Chief of Police
City Clerk
City Engineer
City Manager
City Planner
Consultants
Finance Director
Finance Supervisor
Grants Manager
Members of Appointed Boards, Committees and Commissions Public Works Supervisor
Senior Building Official/Code Enforcement Officer
Transit Manager
SECTION 2. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each Deleted: / Finance Director
Deleted: Emergency Services / Deputy Chief
Deleted: Human and Community Resources Manager

4.A.2
Attachment: Ordinance AMC Chapter 1.24 Amendment to List of Designated Employees Conflict of Interest Code_08126 (Public Hearing - First Page
2 of 2
Ord Amending Conflict of Interest Code 2026
and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional, without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 3. Effective Date. This ordinance shall take effect thirty (30) days after its adoption by the City Council.

SECTION 4. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published or posted in accordance with Government Code section 36933.

I HEREBY CERTIFY that the foregoing Ordinance was introduced and read by title only at a regular meeting of the City Council held on the 11 th day of August 20
26, and adopted the
Ordinance after the second reading at a regular meeting held on the ______ day of ______________ 2026, by the following roll call vote:

AYES:

NOES: ABSTAIN:

ABSENT:

ATTEST:

CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor

APPROVED AS TO FORM
By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams and Sorensen, LLP
I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.A.2
Attachment: Ordinance AMC Chapter 1.24 Amendment to List of Designated Employees Conflict of Interest Code_08126 (Public Hearing - First www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

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2026 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):

An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body.

No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2026, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

4.A.3
Attachment: 2026 Local Biennial Notice Conflict of Interest Code Final_081126 (Public Hearing - First Reading - Ordinance Amending Conflict of [email protected] 1.866.275.3772 or 916.322.5660
www.fppc.ca.gov FPPC • 076-04.2026 • Page 1 of 1

FAIR POLITICAL PRACTICES COMMISSION
2026 Conflict of Interest Code
Biennial Notice Instructions for Local Agencies
The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).

By July 1, 2026: The code reviewing body must notify agencies and special districts within its jurisdiction to review their conflict of interest codes.

By October 1, 2026: The biennial notice must be filed with the agency’s code reviewing body.

The FPPC has prepared a 2026 Local Agency Biennial Notice form for local agencies to complete or send to agencies within its jurisdiction to complete before submitting to the code reviewing body. The City Council is the code reviewing body for city agencies. The County Board of Supervisors is the code reviewing body for county agencies and any other local government agency whose jurisdiction is determined to be solely within the county (e.g., school districts, including certain charter schools). The FPPC is the code reviewing body for any agency with jurisdiction in more than one county and will contact them.

The Local Agency Biennial Notice is not forwarded to the FPPC.

If amendments to an agency’s conflict of interest code are necessary, the amended code must be forwarded to the code reviewing body for approval within 90 days. An agency’s amended code is not effective until it has been approved by the code reviewing body.

If you answer yes, to any of the questions below, your agency’s code probably needs to be amended.
• Is the current code more than five years old?
• Have there been any substantial changes to the agency’s organizational structure since the last code was approved?
• Have any positions been eliminated or re-named since the last code was approved? • Have any new positions been added since the last code was approved? • Have there been any substantial changes in duties or responsibilities for any positions since the last code was approved?
If you have any questions or are still not sure if you should amend your agency’s conflict of interest code, please contact the FPPC. Additional information including an online webinar regarding how to amend a conflict of interest code is available on FPPC’s website.

4.A.4
Attachment: 2026 Local Agency Biennial Notice Instructions_081126 (Public Hearing - First Reading - Ordinance Amending Conflict of Interest Title 3 - REVENUE AND FINANCE
Chapter 3.08 PURCHASING SYSTEM*
Arvin, California, Code of Ordinances Created: 2025-07-14 15:45:41 [EST] (Supp. No. 10)

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Chapter 3.08 PURCHASING SYSTEM*1
Sections:

3.08.010 System adopted—Purpose.

In order to establish efficient procedures for the purchase of supplies, equipment and incidental services, to secure for the city supplies, equipment and incidental services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function, and to assure the quality of purchases, a purchasing system is hereby adopted. (Ord. 138 §2, 1978).

3.08.020 Departments—Estimate filing required.

All departments shall file detailed estimates of their requirements in supplies and equipment, setting forth specifications in such manner, at such time, and for such future periods as the purchasing rules and regulations shall prescribe.
(Ord. 138 §3, 1978).

3.08.030 Departments—Requisitions for supplies and equipment.

Departments shall submit requests for supplies and equipment to the city manager or city finance director by standard requisition form, or by other means as may be established. (Ord. 138 §5, 1978).
(Ord. No. 429, § 4, 7-5-2016)

3.08.040 Purchase orders—Issuance authority.

Purchases of supplies and equipment shall be made only by purchase orders except as otherwise provided herein. No purchase order shall be issued except by the city manager or finance director. (Ord. 138 §7, 1978).
(Ord. No. 429, § 5, 7-5-2016)
1 * For statutory provisions authorizing cities to adopt policies and procedures governing purchases of supplies and equipment, see Gov. Code §54201 etseq.

5.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:40 [EST]
(Supp. No. 10)

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3.08.050 Encumbrance of funds.

Except in cases where necessary budget adjustments have been duly authorized, no purchase order for supplies or equipment shall be issued, unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged.
(Ord. 138 §8, 1978).

3.08.060 Annual contracts.

The city manager or the city officer designated by the city council shall have authority to negotiate prices set forth in annual contracts for purchases of repetitively used items, and shall have authority to accept proposals from or enter into memorandum accounts with vendors for items that are required in minor, undetermined quantities which are not practical in competitive bidding. (Ord. 138 §4, 1978).
(Ord. No. 429, § 6, 7-5-2016)

3.08.070 Bidding procedures generally.

A. The purchase of supplies, equipment, materials and public works projects, shall be by bid procedures pursuant to Sections 3.08.080 and 3.08.090, unless an exception from the below subsection applies.

B. Bidding or open market procedure may be dispensed with only when:

1. An emergency requires that an order be placed with the nearest available source of supply;

2. The micro-purchase is in an amount less than three thousand dollars ($3,000.00), as provided in the Federal Acquisition Regulation. This amount is subject to raise with inflation and may be lower depending upon whether the contract is subject to the Davis-Bacon Act or the Service Contract Act;

3. The purchase is to be made through the petty cash procedures;

4. The commodity can be obtained from only one (1) vendor;

5. Competitive bidding or proposal procedures, substantially similar to the competitive bidding or proposal procedures in this Code, have already been utilized either by a federal, state, county, city or special district government agency, or by a legitimate cooperative purchasing agency; and, that the supplies, equipment, materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures; or

6. Piggyback purchasing procedures, whereby the city has the ability to "piggyback" contracts for products and equipment, entered into by other governmental agencies (municipality, county or state) through a competitive bid. The purchasing division will obtain documentation to verify the contract and bid process. All products or equipment purchased under this provision must substantially meet the technical specifications of the bid. Major deviations from the product specification will not be allowed.

However, minor modifications which result in a price differential of five (5) percent or less are authorized. Such contracts include, but are not limited to, contracts to purchase products and services under the California Multiple Award Schedules (CMAS) or Federal General Service Administration (GSA) contracts.
(Ord. 138 §6, 1978).

5.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:40 [EST]
(Supp. No. 10)

Page 3 of 6 ends

(Ord. No. 440, § 2, 2-7-2017)

3.08.080 Open market procedure—Purchases under thirty thousand dollars.

Purchases of incidental services, supplies and equipment of an estimated value in the amount of thirty thousand ($30,000.00) dollars or less may be made in the open market pursuant to the procedure prescribed in this section and without observing the procedure prescribed in section 3.08.090.

A. Minimum Number of Bids. Open market purchases shall, wherever possible, be based on at least three (3) bids, and shall be awarded to the lowest responsible bidder.

B. Notice Inviting Bids. Bids shall be solicited by written requests to prospective vendors, by telephone, and by public notice posted on a public bulletin board in the City Hall, for single purchases amounting to more than fifteen thousand (15,000.00) dollars but less than thirty thousand ($30,000.00) dollars.

C. Written Bids. Written bids shall be submitted to the city clerk for single purchases amounting to more than fifteen thousand ($15,000.00) dollars. The city clerk shall keep a record of all open market orders and bids for a period of one (1) year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection.

D. Bids. Bids shall be obtained from prospective suppliers when the amount involved is fifteen thousand ($15,000.00) dollars or less, unless, (1) at the city's discretion, bidding has been dispensed with in accordance with Section 3.08.070 of this chapter; (2) the amount involved is less than three thousand dollars ($3,000.00) and the city council has determined more than one (1) bid to be impractical; or (3) the purchase is to be made through the petty cash procedures. All bids must be in writing.

E. Petty Cash. Purchases of a minor nature may be made through petty cash procedures prescribed by the city council. Bidding shall not be required for petty cash purchases. As used herein, a "minor nature" shall mean purchases of one hundred ($100.00) dollars or less. (Ord 138 §10, 1978).
(Ord. No. 413, § 2, 2-18-2014; Ord. No. 429, § 7, 7-5-2016; Ord. No. 440, § 3, 2-7-2017)

3.08.090 Formal contract procedure—Purchases over thirty thousand dollars.

Except as otherwise provided in this chapter, purchases of incidental services supplies and equipment of an estimated value greater than thirty thousand ($30,000.00) dollars shall be by written order or contract with the lowest responsible bidder pursuant to the procedure prescribed in this section.

A. Notice Inviting Bids. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specification may be secured, and the time and place for opening bids.

1. Published Notice. Notices inviting bids shall be published at least five (5) days before the date of opening of the bid. Notice shall be published at least once in a newspaper of general circulation, printed and published in the city, or if there is none, it shall be posted in at least three public places in the city that have been designated by ordinance as the places for posting public notices.

2. Bidder's List. Sealed bids shall be solicited from responsible prospective suppliers whose names are on a bidder's list maintained by the city, or from responsible prospective suppliers who have made written request that their names be added thereto.

5.A.1
Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) Created: 2025-07-14 15:45:41 [EST]
(Supp. No. 10)

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3. Bulletin Board. The city council, by its designated official, shall also advertise pending purchases by a notice posted on a public bulletin board in the City Hall.

B. Bidder's Security. When deemed necessary by the city council, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after notice of award of contract has been mailed, unless in the latter event the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder.

If the city council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the city to the contract price differential between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the city council rejects all bids presented and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder.

C. Bid Opening Procedure. Sealed bids shall be submitted to the city clerk and shall be identified as "bids" on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

D. Rejection of Bids. In its discretion, the city council may reject any and all bids presented and readvertise for bids pursuant to the procedure hereinabove prescribed in this section.

E. Award of Contracts. Except as otherwise provided herein, orders or contracts shall be awarded by the city council to the lowest responsible bidder. Notwithstanding any other provision in this section, if no bids are received, orders or contracts may be awarded by the city council in its discretion without complying with any further bidding requirements of this section.

F. Tie bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the city council may, in its discretion, accept the one it chooses.

G. Performance Bonds. The city council may require a performance bond before entering a contract, in such amount as it shall find reasonably necessary to protect the best interest of the city. When required, the form and amount of the bond will be described in the notice inviting bids. (Ord. 138 §9, 1978).
(Ord. No. 413, § 3, 2-18-2014; Ord. No. 431, § 2, 8-16-2016)

3.08.095 Procurement of professional services.

A. Professional Services. Professional services may include, but not be limited to, architectural, engineering, testing, land surveying, appraising, environmental, planning, financial, economic, accounting, legal, development processing, waste management, governmental operations, special studies, construction project management and other related services. The city shall follow the procedures set forth in this section to procure professional services.

B. Process for Contracts With a Total Value Not to Exceed Fifteen Thousand Dollars ($15,000.00). The city manager is authorized to contract for all professional services required by the city, for which an appropriation has been made in the current budget, without implementing the formal request for proposal process set forth in subsection B, provided the contract involves an expenditure of city moneys of less than or equal to fifteen thousand dollars ($15,000.00) and the total proposed expenditure of city moneys under the contract and any amendments thereto will not exceed fifteen thousand dollars ($15,000.00). However, in

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procuring professional services pursuant to the authority provided in this subsection the city manager shall use his best efforts to obtain the best value for the city based upon (1) qualifications of the firm; (2) The firm's experience with similar projects; (3) the firm's capacity to provide the professional services consistent with the city's timelines for performance and (4) the total overall cost to the city unless excluded by state or federal law. In addition, to the extent that its provisions apply to the particular type of service to be procured, the city manager shall fully comply with the requirements of Government Code, section 4526, as may be amended, which shall take precedence over any conflicting provisions in this section. The contract procuring the professional services shall be approved as to form by the city attorney prior to execution by the city manager. The city clerk shall retain the original contract. The finance department shall encumber the amount against the budget.

C. Process for Contracts With a Total Value in Excess of Fifteen Thousand Dollars ($15,000.00).

1. Upon approval of the city manager, the department head of the department requesting professional services shall prepare a request for proposal (RFP), and request for qualifications which shall then be sent to the appropriate professional service firms. The RFP shall include a description of the project and a scope of work to be performed. As a rule, proposals from a minimum of three (3) prospective firms shall be solicited. To solicit proposals, at a minimum the city shall post the RFP on its website, publich notice of the RFP at least once in a newspaper of general circulation and shall use its best efforts to identify other means of communicating the existence of the RFP to persons and firms who may be qualified to provide the services sought.

2. The department shall review all proposals received. The general selection criteria for determining which firm is to be selected include:
a. Firm qualifications;
b. The firm's experience with similar projects;
c. Schedule of completion;
d. Price, unless excluded by state or federal law.

To the extent that the provisions of Government Code, section 4526, as may be amended, apply to the particular type of service to be procured the selection process shall comply with its requirements which shall take precedence over any conflicting provisions in this section.

3. Based on the results of the initial screening process, the top firms may be invited to present their qualifications. Based upon their qualifications and presentations, the city shall rank order the firms. The city may negotiate the price, terms and conditions of the project with the top firm. The city also reserves the right to negotiate with another top-ranked firm if an agreement cannot be reached with the number one ranked firm.

4. Once the firm is selected, the contract shall be forwarded to the city attorney for review.

5. A staff report with recommendations shall be presented to the city manager.

6. The city manager is authorized to exercise his/her discretion to award the contract based upon the selection criteria set forth in subsection (B)(2) and staff's recommendation for professional services required by the city, for which an appropriation has been made in the current budget, provided the contract involves an expenditure of city moneys greater than fifteen thousand dollars ($15,000.00) and less than or equal to thirty thousand dollars ($30,000.00) and the total proposed expenditure of city moneys under the contract and any amendments thereto will not exceed thirty thousand dollars ($30,000.00).

7. The city manager shall submit to the city council for its consideration at a regular meeting or special meeting, unless not permitted by law, any contracts for professional services that involves an

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expenditure of city moneys greater than thirty thousand dollars ($30,000.00) or when the total proposed expenditure of city moneys under the contract and any amendments thereto will exceed thirty thousand dollars ($30,000.00).

8. The contract procuring the professional services shall be approved as to form by the city attorney prior to execution by the city. The city clerk shall retain the original contract. The finance department shall encumber the amount against the budget.

D. If no proposals are received in response to the RFP after solicitation as required by this section, then this may serve as a presumption that no competitive advantage may be served by further solicitation of bids as it would either be impossible or not in the public interest. Upon such a determination by the city manager, or the city council for contracts in excess of thirty thousand dollars ($30,000), no further solicitation of bids is required by this section.
(Ord. No. 419, § 1, 3-17-2015; Ord. No. 431, § 3, 8-16-2016)

3.08.100 Inspection and testing of supplies and equipment.

The city council, or the city officer it designates, shall inspect supplies and equipment delivered to determine their conformance with the specifications set forth in the order. The city council shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. (Ord. 138 §11, 1978).

3.08.110 Surplus property—Sale or other disposal.

A. All department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department. When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official.

B. When it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale thereof, and the proceeds from any such sale or sales shall be deposited in the city treasury.

C. Upon the city council's finding and authorization of the sale of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city.
(Ord. 138 §12, 1978).
(Ord. No. 402, § 2, 11-20-2012)

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Attachment: Arvin Municipal Code Chapter 3.08 Purchasing System (Process for Vendor Selection) City of Arvin
Who is 3Cs?
Shari Rightmer
Dan Harrison
What is SB1383
Law requiring that jurisdictions
reduce organic waste
disposed of in landfills,
impacting methane gas
Requires jurisdictions have
organizations in place to
rescue as much edible food
as possible from Tier 1&2 food
generators. In Arvin that is
Vallarta Market and the
Arvin Unified School District.

Requirements

EDUCATION IN-PERSON INSPECTIONS ON-GOING COMPREHENSIVE

DOCUMENTATION
[IMPLEMENTATION RECORD]
Penalties
Up to $10,000 per day enforced by CalRecycle— JACE
Who is
affected? Everyone
How is Arvin doing
 Recent on-site inspections went well
 City has received compliments from
CalRecycle on the progress

Arvin City CouncilAugust 11, 2026

Arvin City Council
August 11, 2026