Agenda — Arvin City Council, September 8, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 08, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – September 08, 2026.

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of August 14, 2026 – September 03, 2026.

B. Approval of Payroll Register(s) of August 28, 2026.

C. Approval of Minutes of the Special Arvin City Council Meeting of August 21, 2026; and Regular Meeting of August 25, 2026.

D. Approval of A Proclamation Proclaiming September 2026 as Community Action Partnership of Kern (CAPK) Food Bank and Hunger Action Month.

E. Approval of A Resolution of the City Council of the City of Arvin Approving A Fee Waiver Request from Arvin Soccer League for Use of Smothermon Park Soccer Fields for 2026 Contingent Upon Execution of A License Agreement for Use of the Soccer Fields with the City of Arvin and Providing the Requisite General Liability Insurance.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

4. ACTION ITEM(S)
A. Consideration and Approval of the First Amendment to Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. for On-Call Planning Services.

Staff recommends approval of the First Amendment to the Professional Services Agreement.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – September 08, 2026.

Page 2 of 2 ends

5. DISCUSSION ITEM(S)
A. Discussion Regarding Public Contracting and California Uniform Public Construction Cost Accounting Act (CUPCAA).

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): two cases
B. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
C. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 03, 2026.

Cecilia Vela, City Clerk
8/19/2026 3:04:06 PM Page 1 of 7
Payment Register
City of Arvin APPKT01326 - FOR AP 8/19/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
973.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 973.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4014729119 INTERNET ACC 07.11.26-08.10.26 08/11/2026 08/11/2026 0.00 973.71 1888
Vendor Number

ADAM HUBER
Total Vendor Amount
335.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 335.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PER DIEM POST REQUIRED PER DIEM POST REQUIRED 08.25.26 - 08.28.26 08/19/2026 08/19/2026 0.00 335.00 1953
Vendor Number

ALINTRIC RENEWALS
Total Vendor Amount
429.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 429.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1045 TRANSIT 209 EV - FUSE 07/22/2026 08/22/2026 0.00 429.37 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount
500.13
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 500.13
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760394107 PW 304 A/C INSTALLER , MOTORCRAFT EQUI. 07/20/2026 08/20/2026 0.00 500.13 1766
Vendor Number

CALIFORNIA TURF EQUIPMENT & SUPPLY INC
Total Vendor Amount
730.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 730.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 725123 TOOTHED BLADE . SCREW- SEMS 07/20/2026 08/20/2026 0.00 160.42 725237 TOOTHED BLADE 07/21/2026 08/21/2026 0.00 570.52
1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
155.61
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 155.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 27112 DEMO HAMMER , NAIL SETTER CUSHION 07/21/2026 08/21/2026 0.00 131.95 27118 COUPLING 07/21/2026 08/21/2026 0.00 2.04
626464 LINZER PYLAM SPATTER FREE 07/07/2026 08/07/2026 0.00 8.64 629069 CLEAR LENS BLACK FRAME 07/23/2026 08/23/2026 0.00 12.98 1052
Vendor Number

CSJVRMA
Total Vendor Amount
475,614.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 475,614.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0535 1ST QUARTER DEPOSITS FY 2026 - 2027 07/02/2026 07/02/2026 0.00 475,614.00

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
35,252.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 35,252.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9577530 ENGINEERING SERVICES - 4TH TREET PROJECT 07/13/2026 08/13/2026 0.00 19,440.00 9577531 ENGINEERING SERVICES - AB617 SOUTH A STREET 07/13/2026 08/13/2026 0.00 4,830.00 9577532 ON CALL ENGINEERING SERVICES JUNE 2026 07/13/2026 08/13/2026 0.00 10,982.50 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
370.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 370.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7282026 INTERPRETING SERVICES 07.28.26 07/28/2026 08/28/2026 0.00 370.56 1072
Vendor Number

GRANITE CONSTRUCTION
Total Vendor Amount
7,930.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 7,930.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3273183 STOCKTON BLADE PATCH - CMACOLDMIXSC800 07/22/2026 08/22/2026 0.00 4,240.54 3273184 STOCKTON - BLADE PATCH 07/23/2026 08/23/2026 0.00 3,690.35 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
3,746.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 3,746.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 659947 PW FUEL USAGE JULY 2026 07/31/2026 08/30/2026 0.00 3,746.25 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
290.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 290.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 30551 MENS FAUCET LEAKING - TRANSIT 07/31/2026 08/01/2026 0.00 290.00 1168
Vendor Number
LOWES
Total Vendor Amount
2,330.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 2,330.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 970056-QVCBXA APD & UNIT 302 TILT TV MOUNT , LEVER GRIP GREASE 06/02/2026 08/20/2026 0.00 103.04 970095-QVCBXB FELECITA PARK - QK 40LB CONCRETE 06/02/2026 08/20/2026 0.00 71.94 972104-QYYXOB PARK BENCHES - LAG SHIELD 07/01/2026 08/20/2026 0.00 69.70 976700-QXQDQC TO HEAT ASPHALT POTHOLES 06/23/2026 08/20/2026 0.00 69.91 977817 - QXWDQP FOR PW CREW - PURIFIED WATER 06/23/2026 08/20/2026 0.00 77.60 979593-QVZHJK TRANSIT TALL CABINET 06/09/2026 08/20/2026 0.00 216.97 980073 -QYASIV TRANSIT - PINE SOL 06/24/2026 08/20/2026 0.00 46.21 989916-QVVQWS PARK RESTROOMS ROPE CLAMP, HAMMER SET 06/08/2026 08/20/2026 0.00 93.80 991768 - QXHURO CEMENT PADS FOR PICNIC AREAS @ PARKS 06/18/2026 08/20/2026 0.00 649.72 991780-QXHURP CEMENT MACHINE FOR PARK PICNIC AREAS 06/18/2026 08/20/2026 0.00 729.12 995977-QWFUSC FELICITA PARK - MIXER, QLT 36-IN 08/19/2026 08/19/2026 0.00 145.92 999575-QWJOBM KOVACEVICH PARK FLAG POLE 06/11/2026 08/20/2026 0.00 56.63

MARANATHA KERN RIVER POWER
Total Vendor Amount
3,198.17
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 3,198.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002358 HONDA GENERATOR - STREET STRIPPING 08/19/2026 08/19/2026 0.00 3,198.17 1913
Vendor Number
MCKEE MECHANICAL INC.

Total Vendor Amount
518.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 518.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 92382 ADOBE COMPLEX FLUSH VALVE LEAKING 08/06/2026 08/06/2026 0.00 234.19 92383 APD - AC UNIT LEAKING FROM SECONDARY UNIT 08/06/2026 08/06/2026 0.00 284.70 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
123.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 123.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 122588 S&W ELITE SMOKE W/ AF 07/21/2026 08/21/2026 0.00 123.41 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
212.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 212.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-137143 UNIT 302 BLUEDEF 07/17/2026 08/17/2026 0.00 58.42 4451-138168 PW 304 PRESS SWITCH 07/21/2026 08/21/2026 0.00 45.08 4451-138283 PW E-5 BATTERY 07/22/2026 08/22/2026 0.00 68.19 4451-138838 TRANSIT 888 IGNITION OIL 07/24/2026 08/24/2026 0.00 40.42 1642
Vendor Number

OSCAR AGUILERA GONZALEZ
Total Vendor Amount
19,687.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 19,687.08
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002359 FELICITIA PARK - PARK FIELD LIGHTING 08/19/2026 08/19/2026 0.00 19,687.08 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
13,650.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 13,650.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1055 IRRIGATION VALVE REPAIR - DIGIORGIO PARK 07/22/2026 08/21/2026 0.00 600.00 CH 2 CITY HALL IRRIGATION REPAIR 2 1/2" MAIN LINE 05/20/2026 05/20/2026 0.00 3,500.00 CH 3 CH -LANDSCAPE UPGRADE CONVERSION IRRIGATION SYSTEM05/12/2026 05/12/2026 0.00 4,850.00 CH 4 CH MAIN LINE RAPAIR - 2 LEAKING LATERAL LINES 05/17/2026 05/17/2026 0.00 2,150.00 CH 6 CH IRRIGATION SYSTEM REPAIR & CALIBRATION 05/25/2026 05/25/2026 0.00 2,550.00 1984
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
6,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 6,500.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 06 CITY HALL - PLANTS EARTH DAY 07/28/2026 07/28/2026 0.00 6,500.00

PACIFIC TIRE ARVIN
Total Vendor Amount
864.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 864.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 40633 PW NEW TIRES 07/23/2026 08/23/2026 0.00 432.03
40634 PW NEW TIRES 07/23/2026 08/23/2026 0.00 432.03
1108
Vendor Number
PG & E
Total Vendor Amount
9,095.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 9,095.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4776920476-0 07.08.26-08.06.26 4776920476-0 07.08.26-08.06.26 08/07/2026 08/24/2026 0.00 20.67 5299823039-6 07.01.26 -08.02.26 599823039-6 07.01.26 -08.02.26 08/03/2026 08/20/2026 0.00 5,977.76 7317315093-6 07.01.26-08.02.26 7317315093-6 07.01.26-08.02.26 08/03/2026 08/20/2026 0.00 2,019.57 8831924329-6 07.08.26-08.06.26 8831924329-6 07.08.26-08.06.26 08/07/2026 08/24/2026 0.00 24.64 9132070691-3 07.01.26 - 08.02.26 9132070691-3 07.01.26 - 08.02.26 08/03/2026 08/20/2026 0.00 1,052.84 1113
Vendor Number

PRINTING SYSTEMS
Total Vendor Amount
309.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 309.68
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 242375 A/P LASER CHECKS 07/23/2026 08/23/2026 0.00 309.68 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
970.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 970.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66521775 WEEK ENDING 08.14.26 FOR YAQUELIN G. 08/17/2026 08/17/2026 0.00 970.50 1758
Vendor Number

SAN JOAQUIN TRACTOR COMPANY
Total Vendor Amount
397.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 397.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20703B MOWER -ZERO TURN , OVERHEATING 07/10/2026 08/10/2026 0.00 397.50 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
374.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 374.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 169039839-001 RAIN BIRD , PVC ADAPTER 07/21/2026 08/21/2026 0.00 374.89 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
2,452.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 2,452.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES JULY 2026UNIFORM SERVICES JULY 2026 07/31/2026 08/15/2026 0.00 2,452.53 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101072126 PUBLIC WORKS SVC 07.29.26 - 08.28.26 07/21/2026 08/21/2026 0.00 180.00

STAPLES BUSINESS CREDIT
Total Vendor Amount
1,910.69
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 1,910.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7010357864 OFFICE SUPPLIES FOR THE CITY JUNE 2026 06/25/2026 07/25/2026 0.00 1,036.77 7010705297 OFFICE SUPPLIES FOR THE CITY JULY 2026 07/25/2026 08/24/2026 0.00 873.92 1891
Vendor Number
TCID
Total Vendor Amount

91.17 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 91.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 157261 TRANSIT OIL FILTER 07/23/2026 08/23/2026 0.00 91.17 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
17,749.04
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 17,749.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000253906 PASSTHROUGH WASTEWATER TREATMENT JUNE2026 07/22/2026 08/22/2026 0.00 17,749.04 2001
Vendor Number

WILLIAM JAY LEIST
Total Vendor Amount
17,543.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 17,543.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0000371 CONDUCT INTERNAL AFFAIRS INVESTIGATION 06/30/2026 06/30/2026 0.00 17,543.95 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002348 APOA Dues 08/14/2026 08/14/2026 0.00 750.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
726.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 726.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002349 SEIU Dues 08/14/2026 08/14/2026 0.00 10.00
INV0002350 SEIU Dues 08/14/2026 08/14/2026 0.00 716.87
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

79.62 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/19/2026 79.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002352 C# BCL-23-010124, RICARDO MADRIGAL 08/14/2026 09/15/2026 0.00 79.62

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) Payment Register APPKT01326 - FOR AP 8/19/2026
8/19/2026 3:04:06 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 64 32 0.00 624,488.67
Packet Totals: 64 32 0.00 624,488.67
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 1,556.49
Packet Totals:
43 0.00 1,556.49

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) 8/27/2026 2:31:34 PM Page 1 of 6
Payment Register
City of Arvin APPKT01330 - FOR AP 8/27/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1971
Vendor Number

ADVANCED DATA STORAGE INC
Total Vendor Amount
176.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 176.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0246756 SERVICE 96 GALLON BIN 07/31/2026 08/31/2026 0.00 176.00 1910
Vendor Number

AIRWAVE COMMUNICATION ENTERPRISES
Total Vendor Amount
676.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 676.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BK587 INSTALLED BACK CAMERA W/ AXON SYSTEM 07/31/2026 08/31/2026 0.00 676.56 1942
Vendor Number

ATKINSON, ANDELSON, LOYA RUUD AND ROMO
Total Vendor Amount
1,617.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 1,617.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 800873 PROF. SERVICES JULY 31,2026 07/31/2026 08/31/2026 0.00 1,617.70 1230
Vendor Number

AXON ENTERPRISE INC
Total Vendor Amount
6,737.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 6,737.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INUS468106 AXON BODY - LICENSE 08/01/2026 08/31/2026 0.00 6,737.95 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
235.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 235.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370894089 EUTHANASIA 07/31/2026 08/31/2026 0.00 235.50 1288
Vendor Number

BAKERSFIELD PAINT AND WALLPAPER
Total Vendor Amount
495.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 495.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount CSZEV STREET STRIPING LIMIT/STOP LINES 07/29/2026 08/29/2026 0.00 495.63 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
24,328.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 24,328.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 262260056012 MEDICAL SEPTEMBER 2026 08/14/2026 09/01/2026 0.00 24,328.10

Total Vendor Amount

25.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 25.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT FOR BUSINESS LICENSE OVERPAYMENT FOR BUSINESS LICENSE 08/18/2026 08/18/2026 0.00 25.00 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
481.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 481.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 43509620 PRINTER LEASE CH , FINANCE, TRANSIT, PD, CD JULY26 07/12/2026 09/01/2026 0.00 481.50 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

44.34 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 44.34
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 27480 TAPE MEASURE 07/27/2026 08/27/2026 0.00 30.84
629669 TOOL FOR PW SHOP 07/29/2026 08/29/2026 0.00 7.57 629675 BOLTS AND NUTS 07/29/2026 08/29/2026 0.00 5.93
1159
Vendor Number
COPOWER ID 903697
Total Vendor Amount
251.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 251.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2469721 CHIRO SVCS SEPTEMBER 2026 08/10/2026 09/01/2026 0.00 251.78 1849
Vendor Number
FLEET EFORCE INC.

Total Vendor Amount
1,812.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 1,812.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2766 UNIT 203 EV PUMP, WATER, CATALYST 07/28/2026 08/28/2026 0.00 906.45 2767 UNIT 207 EV PUMP WATER 07/28/2026 08/28/2026 0.00 906.45 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
27,203.61
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 27,203.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2058 24-CDBG-10026 JANUARY 2026 03/20/2026 04/20/2026 0.00 27,203.61 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,320.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 6,320.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BUNDLE INSURANCE SEPTEMBER 2026 BUNDLE INSURANCE SEPTEMBER 2026 08/19/2026 09/01/2026 0.00 6,320.52 2003
Vendor Number
GUY YOCOM CONSTRUCTION INC.

Total Vendor Amount

25.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 25.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVER PAYMENT FOR BUSINESS LICENSE OVER PAYMENT FOR BUSINESS LICENSE 08/18/2026 08/18/2026 0.00 25.00

KAISER PERMANENTE
Total Vendor Amount
31,742.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 31,742.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount MEDICAL SEPTEMBER 2026 MEDICAL SEPTEMBER 2026 08/10/2026 09/01/2026 0.00 31,742.74 1185
Vendor Number

KERN COUNTY ANIMAL SERVICES
Total Vendor Amount
35,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 35,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R26-157847 INVOICE APRIL - JUNE 2026 07/31/2026 08/31/2026 0.00 35,000.00 1947
Vendor Number

LEO WEB PROTECT, INC
Total Vendor Amount

81.25 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 81.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 81726416705 MONTH SUBSCRIPTION AUGUST 2026 08/03/2026 09/02/2026 0.00 81.25 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount

37.12 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 37.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-139792 1 GAL ANTIFREEZE - KIOTI MOWER 07/29/2026 08/29/2026 0.00 18.39 4451-140004 PW 303 OIL FILTER 07/30/2026 08/30/2026 0.00 18.73 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
8,350.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 8,350.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1062 IRRIGATION VALVE REPAIR - SMOTHERMON PARK 07/30/2026 08/29/2026 0.00 850.00 1063 IRRIGATION WIRING INSTALLATION - SMOTHERMON 07/30/2026 08/29/2026 0.00 950.00 1064 SMOTHERMON PARK HUNTER NODE CONTROLLER 07/30/2026 08/29/2026 0.00 650.00 CH5.1 STUMP GRINDING AT CITY HALL 05/15/2026 05/15/2026 0.00 3,250.00 CH7.1 REMOVE OLD BUSH AND PLANTS PREP WORK + DIRT WORK08/27/2026 08/27/2026 0.00 2,650.00 1108
Vendor Number
PG & E
Total Vendor Amount
25,358.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 25,358.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 07.15.26-08.13.26 ELEC SVC 07.15.26-08.13.26 08/13/2026 08/31/2026 0.00 25,358.33 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
10,067.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 10,067.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34432 COA LEEF BRANDS 818 S DERBY 06.26.26 - 07.25.26 07/31/2026 08/31/2026 0.00 1,500.00 34478 ON CALL PLANNING SERVICES 06.26.26 - 07.25.26 07/27/2026 08/27/2026 0.00 5,207.48 34479 COA NEXTGRID SOLAR 06.26.26 - 07.25.26 07/27/2026 08/27/2026 0.00 60.00 34480 COA BISLA FINAL MAP PHASING 06.26.26 - 07.25.26 08/03/2026 09/03/2026 0.00 440.00 34481 COA 757 ORANGE AVE 06.26.26 - 07.25.26 08/03/2026 09/03/2026 0.00 160.00 34482 COA BEAR MOUNTAIN 06.26.26 - 07.25.26 07/27/2026 08/27/2026 0.00 60.00 34483 COA KERN COUNTY MJHMP 06.26.26 - 07.25.26 07/27/2026 08/27/2026 0.00 360.00 34484 COA REAP 2.0 ACTIVITY 06.26.26 - 07.25.26 07/27/2026 08/27/2026 0.00 420.00 34486 COA 901 POTATO ROAD CANNABIS 06.26.26 -07.25.26 07/27/2026 08/27/2026 0.00 1,320.00

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) Payment Register APPKT01330 - FOR AP 8/27/2026
8/27/2026 2:31:34 PM Page 4 of 6
34487 COA 830 SYCAMORE ROAD 06.26.26 -07.25.26 07/27/2026 08/27/2026 0.00 540.00 1163
Vendor Number

PRO AIR
Total Vendor Amount
495.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 495.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount P072 ADOBE COMPLEX AC REPAIR 08/16/2026 08/30/2026 0.00 495.00 1117
Vendor Number

RCN TECHNOLOGIES
Total Vendor Amount
200.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 200.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-50317 NOC LICENSE MONTHLY 08/01/2026 08/31/2026 0.00 200.26 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,002.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 1,002.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66544674 WEEK ENDING 08.21.26 FOR YAQUELIN G. 08/27/2026 08/27/2026 0.00 1,002.85 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
326.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 326.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901080126 SERVICE 08.01.26 - 08.31.26 08/01/2026 08/31/2026 0.00 326.59 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8945 ANNUAL RENEWAL 08.01.26 08/01/2026 08/31/2026 0.00 250.00 1891
Vendor Number
TCID
Total Vendor Amount
1,017.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 1,017.60
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 157514 PW E OIL FILTER 07/28/2026 08/28/2026 0.00 2.22
157535 UNIT 211 NON LOWSIDE NOSE 07/28/2026 08/28/2026 0.00 507.69 157536 UNIT 211 NON HIGH SIDE HOSE 07/28/2026 08/28/2026 0.00 507.69 1961
Vendor Number
THREE Cs INC
Total Vendor Amount
5,400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 08/27/2026 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 111.1 JULY 2026 SB 1383 CONSULTATION 06/19/2026 06/19/2026 0.00 1,800.00 Check 08/27/2026 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 113 AUGUST 2026 SB 1383 CONSULTATION 07/20/2026 07/20/2026 0.00 1,800.00 Check 08/27/2026 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 115 SEPTEMBER 2026 SB 1383 CONSULTATION 08/26/2026 08/26/2026 0.00 1,800.00

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) Payment Register APPKT01330 - FOR AP 8/27/2026
8/27/2026 2:31:34 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 50 31 0.00 189,761.31
Packet Totals: 50 31 0.00 189,761.31

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) Payment Register APPKT01330 - FOR AP 8/27/2026
8/27/2026 2:31:34 PM Page 6 of 6
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -189,761.31
Packet Totals: -189,761.31

3.A.1
Attachment: Demand Register(s) of August 14, 2026 - September 03, 2026 (Demand Register(s) of August 14, 2026 - September 03, 2026.) Detail Register
City of Arvin Payroll Summary
Packetr PYPKT01101 - PY 08.28.26 loglt '126 - 0g124126l Payroll Set: 01 - Payroll Set 01
Total Direct Deposits:

Total Check Amounts:
t28,O88.42
L36.57
Pay Period: OsILL|2O26 - 0812412026
Males Paid: 42
Females Paid: 15
Unknown Paid: 0
Total Employees: 57
8126/2026 5:28:05 PM Page 36 of 40

3.B.1
Attachment: Payroll Register(s) of August 28, 2026 (Payroll Register(s) of August 28, 2026.)

EARNINGS
Pay Code
1X
2X

AUTO ALLOW

BI LI NG UAL

CELL ALLOW

CTO-CLASSIC

CTO-PEPRA
DEGREE
DI FFL
INSUR
LONG
PBD
PDADL
POST
REG
REGNP
RETRO

RETRO-NP
SALARY
srcK
SSWEP
TUPGR

TUPGR-NP
Vacation
VACCO
VACTO

DEDUCTIONS
Code
457K-Flat
457LO
ALLST
APOA Dues
BLUE

COLONIAL-AT
COPRE

DUES-COPE
EWO

GARNISHMENT
GUARDl
GUARD2
KAISR

PERS SCP
PERS2
PERSz ER CLASSIC
PERS2D-EE/ER-CLASStC
PERS3-EE/ER SAFETY
PERS3.ER.SAFETY
PERS6 PEPRA
PERS6-ER.PEPRA

PERSS ER SAFETY

PERSS-SAFETY

PERS-CL DED
SEIU Dues
Units
430.25

16.25 0.00

0.00 0.00

4.50 17.50

0.00 184.00

0.00 0.00

70.75 80.00

0.00 3,297.06

22.00 0.00

0.00 5.00
236.78

18.00 160.00
6s6.66
158.00

40.00 40.00
5,440.75
Pay Amount
26,387.70
1,429.75
200.00
1,082.86
225.OO
284.O0
837.18
514.63
239.20
I,575.74
3,946.s9
2,488.22
3,014.40
1,455.88
L17,052,50
557.90
2,348.50
720.27
1,050.00
8,647.7!
450.80
247.24
1,608.60
3,728.76
7,074.00
7,279.39
783,244.82
Employer

0.00 0.00

0.00 2,639.82
555.58
333.09
801.07

0.00 5,806.03
5,194.77

0.00 430.78

0.00 15,761.08

BENEFITS
Pay Code
COMP
PERS-Classic
Uniform Classic
TAXES
Code
Federal W/H
MC
sDt
ss
State W/H
Unemployment
Subject To
764,922.07
180,269.02
776,680.73
r80,269.O2
764,922.07
782,194.82
Total:

Employee
11,309.98
2,613.95
2,296.86
1I,776.69
s,305.69

0.00 32,703.77
Pay Amount

0.00 430.78

22.76 452.34
Employer

0.00 2,613.95

0.00 77,776.69

0.00 0.00
73,7g0.64
Total
Units
315.00

7.00 2.00
324.OO
Total:
subject To

0.00 0.00

0.00 0.00
13,868.84
22,774.94
7,936.85
4,758.39
4,819.93
73,215.85
73,275.85
46,505.83
46,505.83

0.00 0.00
Total:

Employee
3,588.29

9.96 94.tO
750.00
7,77I.67
845.13
323.68

10.00 79.62
95L.67
422.55
482.45
998.00

44.65 968.80

0.00 0.00

0.00 0.00
5,674.22

0.00 0.00
5,115.64

0.00 786.23
22,316.66
RECAP 01 - Payroll Set 01
Earnings: 183,244.82 Net Pay: 728,224.99
8126/2026 5:28:05 PM
Benefits 452.94 Taxes: 32,703.77
Paqe 37 of 40

3.B.1
Attachment: Payroll Register(s) of August 28, 2026 (Payroll Register(s) of August 28, 2026.) City of Arvin
Pad(€h pvPtrnnlm - PY|tr 28.26(nnv26-lml24l25l
Peyro[ setot -Pftro0 set01
Detail Register
Department Summary
Pry 9erlod: ll8/1V2026 - lJal24|m26
Department: 003 - ANTMAtCOt{tnot
Total Dhect t epoolb:

Total Chedr Arnomb:
qAlHqss
9ayCodc
u
EARHII[65
PclCoac
lX
Unitr

10.(D
PryAmout
369.:il'
q9P!4melli O13 - Non Swom PD
Total Dfoect Depodts:

Total dledr Amounts:

Unhs
t2.{p
P.yAmouNt
3,163-81
DeDartment: 014- POLTCE DCPARTIiENT
TdalDlredDepoft:

Total Chedr Amountc:

EANilNGS
PaY Code
tx
2X
t nhs
291-25
16-25
PcyAmout
2Op5r.(P
rA29.7'
Deoartment: O2O - STREETS.GAS TA)(
Totrl Obect tkgoclts:

Total Chedr Amounts;
EART{IIIGS
PryCodc
tx
Unltr

37.(lt
PryAmount
L59il.1?
tleprrtment: O23 - Tf,Altl$T
Total Dhect llepooib:

TdrlCHrAmotfr:

EARI{.EI6S
PryCodc
lx
UIfu
r0-(n
Pcl&nowt
41l-t('

3.B.1
Attachment: Payroll Register(s) of August 28, 2026 (Payroll Register(s) of August 28, 2026.) Special Arvin City Council Meeting Minutes – August 21, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 21, 2026
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; CM Horton arrived late at 6:02PM during Agenda Item #1.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda.

Motion CM Tarver Second CM Reyes Vote 5-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

3. ADJOURNED @ 6:40PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Special Arvin City Council Meeting of August 21, 2026 (Minutes of Special Arvin City Council Meeting of Aug 21, Arvin City Council Meeting Minutes – August 25, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
AUGUST 25, 2026
CALL TO ORDER @ 6:01PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; CM Horton arrived late at 6:04PM during Agenda Item #1.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with removal of Public Hearing Item 4B and Discussion Item 5A.

Motion CM Horton Second MPT Perez Vote 5-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of August 07, 2026 – August 13, 2026.

B. Approval of Payroll Register(s) of August 14, 2026.

C. Approval of Minutes of the Special Arvin City Council Meeting of August 10, 2026; and Regular Meeting of August 11, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Updating the City of Arvin 2026 Transit Title VI Compliance Program.

Resolution No. 2026-43
Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 3A – 3D.

Motion CM Horton Second CM Tarver Vote 5-0

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of August 25, 2026 (Minutes of Special Arvin City Council Meeting of Aug 21, Arvin City Council Meeting Minutes – August 25, 2026.

Page 2 of 3 ends

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption of An Ordinance of the City Council of the City of Arvin, California, Amending Appendix A to Chapter 1.24 of the Arvin Municipal Code Relating to the City’s Conflict of Interest Code.

Staff recommends the City Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony was received.

Hearing closed.

Motion to waive second reading to be read by title only and approve the adoption of the Ordinance.

Motion CM Tarver Second MPT Perez Vote 5-0
Ordinance No. 2026-506
B. A Public Hearing to Consider First Reading and Introduction of An Ordinance of the City Council of the City of Arvin, California Amending Section 9.24.030 of the Arvin Municipal Code Regarding Park Closure Hours.

Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Above Public Hearing Item 4B was removed from the agenda.

5. DISCUSSION ITEM(S)
A. Procurement/Purchasing Process Update
Above Discussion Item 5A was removed from the agenda.

B. Discussion Regarding Human Resources Department

6. ACTION ITEM(S)
A. Consideration and Direction Regarding A Resolution to be Considered at the League of California Cities Annual Conference and Expo 2026 General Assembly on September 25, 2026.

1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE

OF CALIFORNIA CITIES CALLING FOR A WORKING GROUP TO

CONSIDER A STATE CONSTITUTIONAL AMENDMENT OR OTHER

FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY
OVER HOUSING AND LAND USE DECISIONS.

Page 3 of 3 ends

Staff recommends that the Council consider the Resolution and determine the City’s position so that the Voting Delegate can represent the City’s position for the Resolution at the General Assembly.

Motion to authorize the Voting Delegate to vote in favor of Resolution #1 to be considered at the League of California Cities Annual Conference General Assembly on September 25, 2026.

Motion CM Tarver Second MPT Perez Vote 5-0
B. Approval of the Second Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

Staff recommends approval of the Second Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

Motion to approve the Second Amendment to the Professional Services Agreement with J. Webb Consulting dba I-N-C, Inc. for Human Resources Support Services.

Motion MPT Perez Second CM Tarver Vote 3-2 (CM Horton & CM Reyes voted No.) Agreement No. 2026-21

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): three cases
B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

9. ADJOURNED @ 8:32PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Regular Arvin City Council Meeting of August 25, 2026 (Minutes of Special Arvin City Council Meeting of Aug 21,

PROCLAMATION
CAPK Food Bank and National Hunger Action Month
September 2026
WHEREAS, Community Action Partnership of Kern (CAPK) has served Kern County families for nearly 60 years, working to break the cycle of poverty through programs in food security, housing, early childhood education, and family support. CAPK's Food Bank is one of the organization's most visible and vital programs, serving as the county's central hub for food distribution to families in need; and WHEREAS, in Calendar Year 2025, the CAPK Food Bank distributed 22 million pounds of food across Kern County through a network of 150+ community partners, churches, nonprofits, senior centers, and grassroots organizations that serve as neighborhood distribution points. This partner-driven model allows CAPK to reach families in every corner of the county, from major cities to small rural communities, ensuring no one has to travel far to put food on the table; and
WHEREAS, in Arvin, that countywide mission comes to life at the local level. In CY2025, 458,975 pounds of nutritious food were distributed to Arvin residents through the dedicated work of local partner agencies, including at Arvin VCC, DiGiorgio Park, and Faro Church distribution sites. These partnerships are the backbone of the Food Bank's success, and Arvin's faith-based and community organizations have shown tremendous commitment to this cause; and
WHEREAS, September is National Hunger Action Month, a time to raise awareness of food insecurity and mobilize communities to take action. It's a fitting moment to recognize the volunteers, staff, and partner agencies who work year-round, not just in September, to keep food on the table for Arvin families; and
WHEREAS, CAPK is also proud to partner with the Blue Zones Project Food Policy Council, a collaborative effort working to address the root causes of food insecurity in Kern County. Together, this partnership focuses on improving access to healthy, affordable food and building a more resilient, equitable local food system, complementing the immediate relief the Food Bank provides with longer-term policy and systems change; and
WHEREAS, Community members who want to support this work can find volunteer opportunities, donation information, and their nearest food distribution site at www.capk.org NOW, THEREFORE, BE IT RESOLVED, that the City Council of Arvin does hereby proclaim September 2026 as CAPK Food Bank and Hunger Action Month, and calls upon all residents to join in the fight against hunger by supporting local hunger-relief efforts, advocating for stronger food systems, and taking meaningful action to ensure every neighbor has access to healthy, nutritious food.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arvin, California to be affixed this 08th day of September 2026.

Olivia Calderón, Mayor
City of Arvin

3.D.1
Attachment: Proclamation Hunger Action Month Sept 2026_090826 (Proclamation Proclaiming Sept 2026 as CAPK Food Bank & Hunger Action

Page 1 of 2 ends

Staff Report re Reso Approving Fee Waiver and License Agreement for Smothermon Park Soccer Fields – Arvin Soccer League.

CITY OF ARVIN
Staff Report
Meeting Date: September 08, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approve Arvin Soccer League's Request to Provide Field Maintenance Services in Exchange for Waiver of 2026 Soccer Field Fees and Authorize the City Manager to Execute a License Agreement for Use of the Soccer Fields.

BACKGROUND:

Staff have received requests for fee waivers for 2026 from the Arvin Soccer League, for the use of the Smothermon Park soccer fields in support of their local activities. The Arvin Soccer League is active in the Arvin community and is a Nonprofit Public Benefit Corporation filed with the California Secretary of State. It is organized under the Nonprofit Public Benefit Corporation Law for: Public and Charitable purposes and operates exclusively for the purposes set forth within the meaning of Internal Revenue Code section 501(c)(3).

Fees for field rental with or without lighting for youth teams are set forth in the City’s Master Fee Schedule at $5.00 for every 2 hours of use. This facility fee waiver request would result in waiving a total amount of $1,665 for use of both soccer fields for the soccer season which runs from September 28, 2026 to November 30, 2026. This is an estimate since the league teams may not play on certain days due to rain.

In Jan 2026, the City Council formerly waived fees of $3,940 for the Arvin Force Baseball Team and $5,145 for the Arvin Little League for use of the Kovacevich Park baseball fields. Staff recommends the Council provide the same offer to waive fees for the Arvin Soccer League.

In addition to approving the fee waiver, Council action is requested to authorize the City Manager to execute the License Agreement governing the League's use of the soccer fields. The agreement establishes the terms and conditions of use, insurance requirements, indemnification provisions, and the responsibilities of the League and the City. Approval of the fee waiver shall be contingent upon the League providing a copy of its IRS Determination Letter confirming its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.

STAFF RECOMMENDATION:

Staff recommends the City Council find that the requested fee waiver provides a public benefit to the community and that the amount of the request is de minimis in nature and not subsidized by other facility fees; adopt the resolution approving the Arvin Soccer League's request to provide field maintenance services in exchange for a waiver of fees for use of the Smothermon Park soccer fields during calendar year 2026; authorize the City Manager to execute the License Agreement for Use of City Park Soccer and/or Baseball Fields on behalf of the City; and require the League to provide and maintain the requisite general liability insurance pursuant to the License Agreement. Approval of the fee waiver shall be contingent upon the League providing a

3.E.1
Attachment: Staff Report Fee Waiver Smothermon Park Soccer Fields for Arvin Soccer League_090826 (Arvin Soccer League Fee Waiver for

Page 2 of 2 ends

Staff Report re Reso Approving Fee Waiver and License Agreement for Smothermon Park Soccer Fields – Arvin Soccer League. copy of its IRS Determination Letter confirming its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.

FINANCIAL IMPACT:

The estimated fees associated with the facility fee waiver request total $1,665. Reducing fees will result in a loss of revenue for the City’s General Fund. The reduced maintenance obligations will increase the amount of staff time that will be available to perform other parks maintenance tasks but will not result in a cost savings since permanent staff expenses are fixed.

ATTACHMENTS:

1. Arvin Soccer Field Request for Fee Waiver

2. Resolution to approve Arvin Soccer League fee waiver request

3. City of Arvin License Agreement for Use of Park Soccer and/or Baseball Fields

3.E.1
Attachment: Staff Report Fee Waiver Smothermon Park Soccer Fields for Arvin Soccer League_090826 (Arvin Soccer League Fee Waiver for

Page 1 of 2 ends

Reso Fee Waiver Smothermon Park Soccer Fields – Arvin Soccer League.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING A FEE WAIVER REQUEST FROM ARVIN SOCCER

LEAGUE FOR USE OF SMOTHERMON PARK SOCCER FIELDS FOR
2026.

WHEREAS, on February 15, 2011, the Arvin City Council adopted Resolution No. 2011-08 establishing a schedule of fees and charges for City services; and WHEREAS, on June 19, 2018, the Arvin City Council adopted Resolution No. 2018-45 amending and updating the existing citywide Master Fee Schedule, establishing various fees and charges for City services and regulatory activities relating to its Police Department, Animal Control Services, City Facility Rentals, Transit, Building Services, City Engineering Services and City Planning Services; and
WHEREAS, the Fee Schedule outlines the fees for field rental and lighting; and WHEREAS, Arvin Soccer League has offered to provide additional field maintenance services in 2026 in exchange for waiving of fees; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

1. The Arvin Soccer League confers a direct and substantial public benefit on the City of Arvin and its residents by providing youth and community recreational soccer programming and by performing ongoing maintenance of the Smothermon Park soccer fields, which relieves the City of maintenance costs it would otherwise bear.

2. The value of the maintenance services provided by the Arvin Soccer League equals or exceeds the facility fees being waived, such that the City receives fair and adequate consideration in exchange for the waiver.

3. On the basis of these findings, and as fair exchange for the maintenance services described above, the City Council hereby authorizes the waiver of facility fees for the Arvin Soccer League's use of the Smothermon Park soccer fields in an amount not to exceed $1,665.

4. This authorization is expressly conditioned upon the Arvin Soccer League (1) executing a license agreement with the City of Arvin for use of the soccer fields and (2) providing the requisite general liability insurance. ///
///
///

3.E.2
Attachment: Reso Fee Waiver Smothermon Park Soccer Fields for Arvin Soccer League_090826 (Arvin Soccer League Fee Waiver for Use of

Page 2 of 2 ends

Reso Fee Waiver Smothermon Park Soccer Fields – Arvin Soccer League.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 08th day of September 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.E.2
Attachment: Reso Fee Waiver Smothermon Park Soccer Fields for Arvin Soccer League_090826 (Arvin Soccer League Fee Waiver for Use of September 2, 2026
Jeff Jones
City Manager
City of Arvin
200 Campus Drive
Arvin, CA 93203
Dear Mr. Jones,
On behalf of the Arvin Soccer League, we would like to express our sincere gratitude for the continued support the City of Arvin has provided in maintaining Smothermon Park and its soccer facilities. Having a dedicated space where our community members, and most importantly, our children, can come together to practice and enjoy the sport they love is something we do not take for granted. The City's commitment to providing this space speaks volumes about its dedication to the well-being and enrichment of the Arvin community.

We are writing today to respectfully request that the City of Arvin consider waiving the field use fee for the Arvin Soccer League for our soccer matches held at Smothermon Park. We understand that the use of public facilities carries associated costs, and we deeply appreciate everything the City does to maintain these spaces for the community.

In the spirit of partnership and shared investment in our community, the Arvin Soccer League would like to propose the following commitments in exchange for the fee waiver:

We will maintain the cleanliness of the park and soccer fields before, during, and after all scheduled matches and activities. We will replace the soccer nets to ensure the fields are properly equipped and ready for play. We will paint and restore the goalkeeper arches to improve the appearance and functionality of the facilities. We will provide Arvin's youth with all necessary equipment and resources to learn and practice the sport of soccer, ensuring that no child is turned away due to lack of access.

We believe this partnership represents a meaningful investment in the youth and families of Arvin. The Arvin Soccer League is committed to being a responsible and active steward of these public spaces, and we are confident that together we can create an environment where our community's children can thrive both on and off the field.

We would welcome the opportunity to discuss this proposal further at your convenience. Please feel free to contact us at .

3.E.3
Attachment: Letter from Arvin Soccer League Requesting Fee Waiver Arvin Soccer League_Redacted (Arvin Soccer League Fee Waiver for Use Thank you again for your continued support and for everything you do for the City of Arvin.

Sincerely,
Antonio S. Gomez, President
Mauricio Gomez, Vice President
Manuel Pantoja, Secretary
Elvira Alvarez, Treasurer
Rodolfo Vargas, Tournament Organizer
Arvin Soccer League
853 Bear Mountain Blvd, Arvin, CA 93203

3.E.3
Attachment: Letter from Arvin Soccer League Requesting Fee Waiver Arvin Soccer League_Redacted (Arvin Soccer League Fee Waiver for Use I

CITY OF ARVIN
200 Campus Drive
P.O. Box 548
Arvin, California 93203
Phone (661) 854-3l34,Fax (661) 854-0817

LICENSE AGREEMENT

FOR USE OF CITY PARK SOCCER AND/OR BASEBALL FIELD(S)
***Licensee must provide proof of insurance as stated in this agreement and must also provide proof of non-profit status and/or proof of organization lteam league. 'r'r*Must reserve and provide payment of fees minimum 4 weeks (28 days) in advance of use. *** For Evening Use: Must reserve with lights during dark hours. Hours of darkness to be determined by City and may change dependent on time of year.

FEE: (Must reserve in 2-hour increments.)
Day Use
Youth Leagues : $5 per each 2 hours
Adult Leagues: $15 per each 2 hours
Evening Use
Youth Leagues : $5 per each 2 hours
Adult Leagues : $30 per each 2 hours
)t
This License Agreement by and between the city of Arvin ("city)" and aer e- ("Licensee"), for the use ofpark baseball and/or soccer field(s) ("Park") located at the address listed below for the following ("activity" or "activities") Contact Name(s): 3, \u nd.l,'- €r:s.r,e- z-
(List contacts authorized by non-profit I organization / team league and responsible for event) contact Phone#
Address, City, State, Zip: s53 r ru\.trr.. Btyc(,
Select Park listed below:
_ DiGiorgio Park _ Kovacevich Park
701 Haven Dr. 5'h Ave. & A St.
(Baseball) (Big Baseball Field)
Print legibly all activities of Licensee and participants Kovacevich Park
5'hAve.&ASt.
(Small Baseball Field)
Smothermon Park
800 Walnut Dr.
(Soccer)
--
X
Page I of5

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of DArES AND HouRS oF usE: ><e- d-+{afJNec, gj^.d.-!4
Date:

Date:

Start Time:_amlpm
Start Time:

Start Time
Start :_amlpm
Time:_am/pm
Start Time: am/pm
Start Time:

Start Time: -am/pm
Start Time:-amlpm -am/pm
Start Time: _amlpm
Start Time:_amlpm
End Time: -am/pm
End Time: am/pm
End Time: _amlpm
End Time: amlpm
End Time: amlpm
End
End
End
End
End
Fee $
Fee $
Fee $
F
Fee $
Fee $
Fee $
Fee $
Fee $
Fee S
Fee $
Time:

Time:

Time: amlpm
arn/pm
End Time: -amlpm
For the purpose ofthis License, the Park(s) selected above shall include any and all baseball fields' soccer fields, and any parking loto sidewalk or access drive connected with it and used or occupied during the activities.

In consideration for Licensor's granting the right to use the designated facility, LICENSEE AGREES TO THE FOLLOWING REQUIREMENTS, RULES AND RESPONSIBILITIES:

REQUIREMENTS:

L By signing this agreement, Licensee agrees to accept full responsibility for the operation of the premises subject to this License and abide by all laws, Municipal Codes, City Policies and use Conditions.

2. All organized recreation, sport or athletic events shall maintain participant rosters, including participant waivers and release of liability and indemnification, for a minimum of two (2) years. The rosters, including each associated waivers and release of liability and indemnification, shall be available to the City upon request within two (2) weeks' notice from the City.

3. Licensee shall provide City, prior to commencement of the use of the Park under this agreement, Certificates of Insurance and policy endorsements required under this License, attached as Exhibit "A" to this License and made a part hereof.

4. Field reservation requests will be accepted in person at the City of Arvin, City Hall, 200 Campus Drive, Arvin, CA 93203 or by phone at (661) 854-3134. Only user(s)/groups who have a completed and signed a License Agreement will be considered for field requests. Field reservations are determined on a first-come, first-served basis.

5. Use of Park is subject to charge as listed in fee schedule. Licensee shall be responsible for full payment of all related charges when applicable.
r
I

Page 2 ends

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of I
RULES & RESPONSIBILITIES:

1. Conduct activities and operations only for the activity(ies) stated in the License. Any change must be submitted for approval in writing to the City.

2. Do not violate, permit or suffer the violation of any Federal, State Law, County Ordinance, or City Code or Ordinance, including parks ordinance and all rules and regulations listed here and posted at the site.

3. Surrender possession of the premises peaceably and promptly at the end of activity. Park hours of 6:00 am to l0:00 prn will be strictly enforced;

4. There shall be NO SMOKING allowed inside the gates or within 25' of the main pedestrian gates and no chew tobacco products or discard of any smoking waste in any park pursuant to Arvin Municipal Code Section9.24.035.

5. Alcoholic beverages are 4j permitted.

6. Outside food and non-alcoholic beverages are permitted. Applicant(s)lOrganizations(s)/Team(s) holding events must complete and submit a Special Event Permit Application to the City of Arvin. If food is served or sold, all Applicant(s)/Organization(s)/Team(s) are required to obtain and provide to the City of Arvin, copies of all applicable host food permits issued by the Kern County Health Department and all food vendors are required to obtain and provide to the City of Arvin, copies of all applicable food permits issued by the Kern County Health Department

7. No parking permitted in any area other than designated parking spaces in parking lot and on public street.

8. Restrooms must remain open during all hours of public events. Applicant is responsible for supplying all materials including additional restroom paper and toiletries as needed to serve the number of attendees. The City of Arvin will not supply any additional materials including restroom paper and toiletries outside of the City's regular maintenance park and restroom schedule. Please note that the City may be required to close restrooms without notice due to repairs needed or other non-operative or unforeseen conditions.

9. No staking of tents or awnings is permitted. Bounce houses, waterslides, platforms, stages, floors, or any other equipment is not permitted.

10. Music, sound amplification, speakers, or any other device that creates sound or noise including DJ's and/or bands are not permitted.

11. Unauthorized vending/selling is prohibited in park including the fields and parking lots.

12. Transfer of license is not allowed. Any other person, business, or association conducting an activity hosted by Licensee or operating concurrent with Licensee's event must execute a separate License Agreement.

13. The City is not responsible for preparing the field. Licensee accepts the field and Park in its present condition, "as is", upon execution of this Agreement. City makes no warranty of the suitability of the property or the Park for Licensee's operations or other use of the Park by Licensee and expressly disclaims any warranty or representation with regard to the condition, safety, security or suitability for Licensee's intended use of the Park.

14. Painting, including chalking or special markings of any kind, of the Park or field is not permitted.

Page 3 ends

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

15. The Licensee must have an identifiable representative, over the age of 21, on site for the duration of the use, to assist City staff in enforcing all Park rules and shall be responsible to handle all questions and concerns regarding the activities.

16. The City of Arvin is not responsible for loss or damage to personal property or vehicles belonging to those using the fields.

17. The City of Arvin shall have the right to enter the Park at any and all reasonable times for the purpose of inspection and observation of Licensee's operations. During these inspections, City shall have the right to utilize photographic devices and other instruments for recording conditions and events taking place on the properfy, including the Park. Inspections may be made by City employees or may be made by independent contractors engaged by City.

18. The City of Arvin reserves the right to cancel any event or to restrict access to the fields due to an emergency, severe weather, vandalism, poor playing conditions or damage that could cause safety concerns.

19. Nothing herein shall restrict either the open space or other general park areas and recreation use by the public.

20. Clean up by Licensee: Departure times should allow for cleanup from activity as follows:
a Pick up trash in bathrooms generated by Licensee, its officers, agents, employees, guests, patrons, and invitees during activity.
b Pick up trash on grounds, including parking lots, walkways, etc. generated by Licensee, its officers, agents, employees, guests, patrons, and invitees during activity. c Remove any and all decorations, banners, signs, etc. and any attachment apparatus, including tape, to leave the premises in the same condition as upon arrival. d If grounds are not left clean, or if there is damage to the grounds, facilities or equipment, Licensee shall be responsible to reimburse City for all costs associated with clean-up and and/or repair.

20. No Removal of City Property or Equipment: No City property or equipment may be removed.

21. Licensee shall pay for any and all damages to property of the City, for loss or theft or such property, done or caused by Licensee, its officers, agents, employees, guest, patrons, and invitees.

22. Unless specifically exempted in writing by the City, Licensee shall comply with all provisions of Arvin Municipal Code Section 9.24.030 and9.24.035, including but not limited to the following:
prohibited.
the city.

INSURANCE:

Licensee shall maintain Commercial General Liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01 in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and $1,000,000 products and completed operations. The policy shall include a per project or per location general aggregate endorsement. If a per project/location

Page 4 of 5 ends

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of endorsement is not available, the limit for the general aggregate shall be doubled. The policy(s) shall provide and be endorsed to include the Cityn its officials, officers, employees, agents, and volunteers as additional insureds on ISO form CG 20 l0 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations. The policy shall allow and be endorsed as primary and not seek contribution from the City's coverage.

INDEMNITY:

Licensee agrees to indemnify, defend, and hold harmless the City, its officials, officers, employees, agents, and volunteers from and against any and all claims, demands, causes of action, losses and damages for every cause, costs and liabilities, including, but not limited to injury to person or property, and related costs and expenses, including reasonable attorneys fees, arising directly or indirectly out of the use and occupation ofthe Park herein above described, or from any act or omission oflicensee or any ofits officers, agents, employees, guests, patrons, or invitees, during the performance of its obligation under this Agreement.

OTHER PARTIES:

If the Licensee uses, hires, superuises, includes, or manages subcontractors, subconsultants, vendors, agents, teams, or any other party (hereinafter collectively o'other party" or "other pafties") to provide services or work or perform under this License Agreement, Licensee must enter into a written and executed contract agreement with each of those other parties. The contract agreement must contain an indemnification, defense, and hold harmless provision in favor of the City, its officials, officers, employees, agents, and volunteers. The contract agreement shall also cause the other party to comply with the insurance requirements required of the Licensee under this T.icense Agreement, including providing an additional insured, and primary and non-contributory endorsements in favor of the City, its officials, officers, employees, agents, and volunteers. Licensee shall obtain certificates of insurance and all policy endorsements from each of its other parties and provide a copy to City upon request.

Failure to comply with license conditions can result in the immediate cancellation of the activity and surrender of the premises, denial of future activities, administrative fines or citations, andlor criminal prosecution.

LICENSOR: LICENSEE:

CITY OF'ARVIN
Print Name:
(Print organization / Team Name above.)
Print Name:

By By:
(Signature)
uc.. o^t Qe'r'rn*'L
Date Date:

Page 5 ends

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

ARVIN SOCCER LEAGUE

SMOTHERMON PARK (BOTH SOCCER FIELDS)
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday 9/28/2026 9/29/2026 9/30/2026 10/1/2026 10/2/2026 10/3/2026 10/4/2026 10/5/2026 10/6/2026 10/7/2026 10/8/2026 10/9/2026 10/10/2026 10/11/2026 7:00am 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 8:00am 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 9:00am 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 10:00am 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 11:00am 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 12:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 1:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 3:00pm
4:00pm
5:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 6:00pn 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 7:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 8:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 9:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

ARVIN SOCCER LEAGUE

SMOTHERMON PARK (BOTH SOCCER FIELDS)
7:00am
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pn
7:00pm
8:00pm
9:00pm
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday 10/12/2026 10/13/2026 10/14/2026 10/15/2026 10/16/2026 10/17/2026 10/18/2026 10/19/2026 10/20/2026 10/21/2026 10/22/2026 10/23/2026 10/24/2026 10/25/2026 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

ARVIN SOCCER LEAGUE

SMOTHERMON PARK (BOTH SOCCER FIELDS)
7:00am
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pn
7:00pm
8:00pm
9:00pm
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday 10/26/2026 10/27/2026 10/28/2026 10/29/2026 10/30/2026 10/31/2026 11/1/2026 11/2/2026 11/3/2026 11/4/2026 11/5/2026 11/6/2026 11/7/2026 11/8/2026 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

ARVIN SOCCER LEAGUE

SMOTHERMON PARK (BOTH SOCCER FIELDS)
7:00am
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pn
7:00pm
8:00pm
9:00pm
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday 11/9/2026 11/10/2026 11/11/2026 11/12/2026 11/13/2026 11/14/2026 11/15/2026 11/16/2026 11/17/2026 11/18/2026 11/19/2026 11/20/2026 11/21/2026 11/22/2026 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 7:00am - 2:00pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

ARVIN SOCCER LEAGUE

SMOTHERMON PARK (BOTH SOCCER FIELDS)
7:00am
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pn
7:00pm
8:00pm
9:00pm
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday 11/23/2026 11/24/2026 11/25/2026 11/26/2026 11/27/2026 11/28/2026 11/29/2026 11/30/2026 7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
7:00am - 2:00pm 7:00am - 2:00pm
5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm 5:00pm - 9:30pm

3.E.4
Attachment: Arvin Soccer League License Agreement for Use of City Park 2026_090826_Redacted (Arvin Soccer League Fee Waiver for Use of

Page 1 of 3 ends

Staff Report - PSA with Precision Civil Engineering, Inc.

CITY OF ARVIN
Staff Report
Meeting Date: September 08, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of the First Amendment to Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. (PCE) for On-Call Planning Services.

EXECUTIVE SUMMARY:

Since approval of the agreement on September 24, 2024, the level of planning support required by the City has substantially exceeded the workload anticipated when the original contract was prepared. PCE provides more than just occasional on-call planning services. PCE staff provides day-to-day City Planner functions, regular in-person coverage, applicant assistance, entitlement processing, California Environmental Quality Act (CEQA) review, development agreement and condition compliance, Housing Element implementation, grant-related planning support, project management for cannabis related uses, and presence at public meetings, and assistance to City management, other departments, and the City Council.

The requested amendment does not change the City's ability to direct or control the work. It raises the agreement's expenditure ceiling so that services already required by the City's active workload can continue without interruption. PCE will continue to bill only for services actually authorized and performed under the agreement. It should be noted that, in addition to some work being partially funded by grants, all private development projects are processed through the cost recovery process, meaning the applicant pays for these services and this is not paid out of the General Fund.

BACKGROUND:

The City of Arvin has a significant need for continued on-call planning services based on current project workload, grant funding already awarded, pending grants, and planned projects. The City entered into an agreement with PCE effective September 24, 2024. The scope was intentionally broad and allows PCE to represent the City in the planning capacities needed to maintain normal operations and process development activity. As the workload developed, the City's need became closer to a sustained contract planning function and not more limited on-call level staffing as originally anticipated.

A main driver has been regular on-site coverage. For much of the contract period, one PCE planner worked in Arvin two days each week. Including travel, preparation, follow-up, coordination, and evening meetings, this assignment generally represented approximately 18 to 20 hours per week and occasionally as much as 25 hours in weeks involving City Council or other evening meetings.

The City's overall planning workload, including work completed by additional PCE planners outside those on-site days, has generally required approximately 30 to 50 staff hours per week.

4.A.1
Attachment: Staff Report - Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering

Page 2 of 3 ends

Staff Report - PSA with Precision Civil Engineering, Inc.

WORKLOAD AND SERVICES PROVIDED
The City's planning workload includes both general municipal services and numerous projectspecific assignments. Currently there are 30+ separate PCE project accounts or assignments in the City of Arvin, in addition to ongoing administrative and process-improvement work. Precision staff serve as the City Planner handling all day-to-day planning duties, including processing of development permits, addressing applications, subdivision applications, business license applications, building permit reviews, assisting the building division, and providing over-thecounter support to residents and contractors. PCE has also been working to modernize the Community Development Department’s processes and procedures to align with State planning laws, as well as creating easy to follow charts, diagrams and instructional materials to provide future planning staff a single guidebook to follow establishing standard operating procedures and ensuring ongoing operational efficiencies.

The workload has required multiple staff members with different levels of expertise so that routine requests, complex entitlements, CEQA matters, housing programs, and public meetings can proceed concurrently.

Representative project work has included:
• Processing conditional use permits, site development permits, parcel and final map matters, annexation and prezone work, and General Plan and zoning amendments; • Reviewing solar facilities, service stations, commercial centers, multifamily housing, selfstorage, truck parking, cannabis-related matters, and other private development proposals; • Preparing or reviewing CEQA documents, staff reports, resolutions, conditions of approval, agreements, correspondence, presentations, and public hearing materials; • Coordinating with applicants, property owners, consultants, the City Engineer, City Attorney, City departments, regional and state agencies, and elected and appointed officials; and
• Supporting Housing Element implementation, grant programs, development agreement monitoring, OpenGov improvements, standard conditions and checklists, building permit coordination, and other ongoing Community Development functions.

A sample of pending projects include:
• Kern County Multi-Jurisdictional Hazard Mitigation Plan Update • Future Commercial Shopping Center
• Final Buildout of Tract 5816, Phase 11
• CCF Affordable Housing Project Construction Coordination • Future Commercial Solar Generation Facility
• Housing Element Program Implementation
Existing grant funded projects to which PCE provides some support include:

AB 617 $ 6.0 million
FTA Microgrid Project $ 3.5 million
SB 1 projects $ 2.8 million
Potential CDBG Project $ 3.6 million
4 th Street Build-out $ 2.5 million

4.A.1
Attachment: Staff Report - Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering

Page 3 of 3 ends

Staff Report - PSA with Precision Civil Engineering, Inc.

Potential CDBG Project $ 3.0 million
REAP 2.0 CCF Affordable $ 250 thousand
STAFF RECOMMENDATION:

Staff recommends approval of the First Amendment to the Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. for On-Call Planning Services.

FINANCIAL IMPACT:

The proposed amendment modifies the total not-to-exceed compensation amount. This contract shall not exceed $750,000 unless further amended by both parties. A portion of the funding will be via reimbursable grants. In addition, all private development projects are processed through the cost recovery process, meaning the applicant pays for these services and this is not paid out of the General Fund. The remaining financing for non-grant reimbursable services is included in the Fiscal Year 2026-2027 budget as the existing City Planning budget for City Planning activities.

ATTACHMENTS:
- First Amendment to the Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. for On-Call Planning Services.

4.A.1
Attachment: Staff Report - Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering

Page 1 of 3 ends

First Amendment to Professional Consultant Services Agreement for On-Call Planning Services
AGREEMENT NO. 2026-XX

FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR ON-CALL PLANNING SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA
AND
PRECISION CIVIL ENGINEERING, INC.

THIS FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR ON-CALL PLANNING SERVICES (this "Amendment") is made as of September 8, 2026 (the "Effective Date") by and between the City of Arvin, a California municipal corporation (the "City") and Precision Civil Engineering, Inc. ("Consultant").

RECITALS
A. City and Consultant entered that certain Professional Consultant Services Agreement for On-Call Planning Services dated September 24, 2024 ("Agreement").

B. City and Consultant desire to amend the Agreement to modify the total not-to-exceed compensation amount under the Agreement.

NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, and the above recitals which are by this reference incorporated herein, the sufficiency of which is hereby acknowledged by the parties hereto, the parties hereto agree as follows:

AGREEMENT

1. Defined Terms. All initially capitalized terms used but not defined herein shall have the meanings ascribed to such terms in the Agreement.

2. Page 2, Section 3.1 of the Agreement entitles Payment for Services shall be amended as follows:

Payment to Consultant to perform its Scope of Work is set forth in Attachment “A” attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment “A”. This contract shall not exceed $750,000 unless further amended by both parties.

4.A.2
Attachment: Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering Inc. - 1st

Page 2 of 3 ends

First Amendment to Professional Consultant Services Agreement for On-Call Planning Services

3. Page 16, Attachment “A” Scope of Work and Payment for Services, Project Budget, Project Schedule and Timeline shall be amended as follows:

Contract Amount and Fee Schedule: The contract amount shall not exceed $750,000 unless both parties further amend it. For the schedule of fees, refer to the attached Proposal to Provide On-Call Planning Services from Precision Civil Engineering, Inc., dated August 22, 2024.

4. Ratification; Conflicts; Headings. Except as modified by this Amendment, the Agreement and all the terms, covenants, conditions and agreements thereof are hereby in all respects ratified, confirmed and approved. In the event of any conflict or inconsistency between the terms and provisions of the Agreement and the terms and provisions of this Amendment, the terms and provisions of this Amendment shall govern and control. The headings herein are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of this Amendment.

5. Entire Understanding. This Amendment contains the entire understanding between the parties with respect to the matters contained herein. Except as modified by this Amendment, the Agreement shall remain unchanged and shall continue in full force and effect. No representations, warranties, covenants or agreements have been made concerning or affecting the subject matter of this Amendment, except as are contained herein and in the Agreement. This Amendment may not be changed orally, but only by an agreement in writing signed by the party against whom enforcement of any waiver, change or modification or discharge is sought.

6. Counterparts; Electronic Signatures. This Amendment may be executed in any number of identical counterparts each of which shall be deemed to be an original and all, when taken together, shall constitute one and the same instrument. In accordance with Government Code §16.5, the parties agree that this Amendment, agreements ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

7. Signature Authority. The parties warrant that its signatory (or signatories, as applicable) have the legal authority to enter this Amendment and bind the parties accordingly. [SIGNATURES ON FOLLOWING PAGE]

4.A.2
Attachment: Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering Inc. - 1st

Page 3 of 3 ends

First Amendment to Professional Consultant Services Agreement for On-Call Planning Services
IN WITNESS WHEREOF, the Parties hereto have duly executed this First Amendment to the Professional Consultant Services Agreement for On-Call Planning Services dated September 8, 2026, as of the date and year first written above.

CITY CONSULTANT

CITY OF ARVIN,
A California municipal corporation
By:__________________________________
Jeff Jones, City Manager
Dated: _______________________________
PRECISION CIVIL ENGINEERING, INC.

By: ___________________________________
Name: Edward D. Dunkel, Jr._______________
Title: President___________________________
Dated: _________________________________
Approved as to Form
Burke, Williams & Sorensen LLP
By: _____________________________
Stephanie Gutierrez, City Attorney
PRECISION CIVIL ENGINEERING, INC.

By: ___________________________________
Name:_______________
Title: ___________________________
Dated: _________________________________

4.A.2
Attachment: Precision Civil Engineering - First Amend to PSA for On-Call Planning Services_090826 (Precision Civil Engineering Inc. - 1st

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call S
ource:googleimages

REQUESTFORPROPOSAL

ON-CALLPLANNINGSUPPORTSERVICESFOR

CITYOFARVIN
Prepared by August 22
,2024
Prepared for City of Ar
vin

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call TABLE OF CONTENTS On-Call Planning Support
ServicesforCityofArvin
A. LETTEROF INTRODUCTION........................................................ 1 B.EXPERIENCEANDQUALIFICATIONS ............................................. 2 C. REFERENCES ........................................................................... 12 D. COMPENSATION ..................................................................... 16 E. ADDITIONAL ITEMS.................................................................. 18 i

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call A. LETTER OF INTRODUCTION
1 City of Arvin
ATTN: Cecilia Vela, City Clerk
200 Campus Drive, Arvin CA 93203
RE: Request For Proposals: On-Call Planning Support Services for the City of Arvin Dear Cecilia Vela:

Precision Civil Engineering, Inc. (PCE) is pleased to submit our request for proposals (RFP) to the City of Arvin in response to the Request for Proposals (RFP) for On-Call Planning Support Services for City of Arvin. PCE understands that the City is requesting proposals from a master consultant for services related to the processing of zoning verifications, ministerial permits, performing plan check functions for various project, assist with discretionary applications and with preparation of a variety of documents and presentations.

PCE is a California corporation, and a state-certified small business located in Fresno, CA. PCE offers a full range of development consulting services, including Civil Engineering, Land Surveying, Landscape Architecture, Construction Management, and Environmental and Land Use Planning. The PCE Project Team has extensive experience in providing on-call planning services for jurisdictions throughout California. PCE’s Project Team brings:

Recent Similar Experience | PCE's Project Team has extensive experience working with public sector clients, including environmental planning and on-call planning services for the City of Atwater, City of Clovis, City of Dunsmuir, City of Hanford, City of Kerman, City of Lemoore, City of Modesto, City of Porterville, City of Reedley, City of Salinas, City of San Fernando, City of Vacaville, and City of Yreka.

Management and Coordination | PCE's key to successful project management is responding to clients' requests and smooth communication to ensure that projects are prioritized and delivered as needed.

Strong Project Team | PCE's Project Team is composed of individuals who bring experience on similar projects throughout California. PCE's Vice President of Planning and Senior Project Manager, Bonique Emerson, MAUP, AICP will serve as the Project Manager providing technical direction, oversight, and overall project management for On-Call Planning Support Services requested by the City. Bonique will oversee PCE’s multidisciplinary team of Senior Planners, Senior Associate Planner, Associate Planners, and Assistant Planners, bringing years of experience in planning and environmental services.

On behalf of the PCE team, I would like to thank you for considering our firm to provide these services. We greatly look forward to the opportunity to work together.

Edward D. Dunkel, Jr.

President & CEO, Precision Civil Engineering
Office: 1234 O Street, Fresno, CA 93721
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]
Project Manager (Main Contact)
Bonique Emerson, MAUP, AICP
VP of Planning Division | Senior Project Manager
Office: 1234 O Street, Fresno, CA 93721
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call B. EXPERIENCE AND QUALIFICATIONS
2 Precision Civil Engineering’s History
Precision Civil Engineering, Inc. (PCE) was founded in Fresno in 2002. PCE is an established, full-service firm with a history of providing comprehensive and sustainable solutions on a wide range of complex projects and issues throughout California. We have built a notable reputation by providing services and solutions which parallel our commitment and expertise in executing well-planned, timely, and cost-efficient results for public agencies and private sector companies.

Our key asset is our highly-skilled core team of staff members who have worked together for many years. Collectively, our team has an incomparable background of knowledge and experience working with local and state-wide standards, polices, and procedures. Today, our firm employees over 50 full-time staff members with offices in Fresno, Merced, and Visalia. Our divisions include:

Firm Founded:
2002
Firm Legal Identity:

California Corporation
State-Certified Small Business
Firm Representative:

Edward D. Dunkel, Jr.

CEO & President
Firm Size:
50 Total Staff Members
Firm Website:
www.precisioneng.net
Office Locations:
1234 O Street, Fresno, CA
2807A G Street, Merced, CA
3000 W Main street, Visalia, CA
Main Point of Contact/
Project Manager:

Bonique Emerson, AICP
VP of Planning Division
(559) 449-4500
[email protected]
Planning / Entitlements
Land Surveying
Civil Engineering
Landscape Architecture
Construction Management
Qualifications
PCE’s Planning Division Team is led by Bonique Emerson, AICP, who brings more than 20 years of experience as a Planner and Project Manager, spending a majority of those years in municipal planning. PCE’s Planning Division Team ranges from entry-level to experienced Senior Planners. Qualifications are further described on the following pages. Resumes are also attached to this proposal.
8 Urban & Environmental Planners
3 Certified Planners
2 GIS Specialists

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call 3 Experience and Planning Team Highlights
PCE’s Planning Division recent experience providing planning and environmental services to public sector agencies is summarized below.

Entitlement Processing (staff reports, conditions of approval, resolutions, etc.): City of Kerman | City of Atwater | City of Hanford
Zoning Ordinance Amendments, Reorganization, and Updates:

Current Planning
Long Range Planning
General Plan Amendments
CEQA/NEPA Environmental
Assessment and Technical
Studies
Zoning Text Amendments
Area Plan and Specific Plans
Areas of Expertise:

Environmental Review
Municipal Planning
Land Development and
Entitlement Processing
Design Review
Geographic Information
Systems, Spatial Analysis, and
Mapping
Policy, Procedure, and
Program Development
Community and Stakeholder
Engagement
Research, Data Collection, and
Analysis
Visualization, Digital
Communication, Branding, and
Graphic Design
Site Planning
Public Agency Clients:

City of Arvin (Pop: 19,611)
City of Atwater (Pop: 32,372)
City of Chowchilla (Pop: 18,738)
City of Clayton (Pop: 11,585)
City of Clovis (Pop: 124,556)
City of Dunsmuir (Pop: 1,687)
City of Fresno (Pop: 545,567)
City of Hanford (Pop: 58,470)
City of Kerman (Pop: 16,208)
City of Lemoore (Pop: 27,185)
City of Merced (Pop: 91,563)
City of Modesto (Pop: 218,069)
City of Oakley (Pop: 44,688)
City of Orange Cove (Pop: 9,525)
City of Porterville (Pop: 62,998)
City of Salinas (Pop: 161,020)
City of San Clemente (Pop: 63,457)
City of San Fernando (Pop: 23,685)
City of Taft (Pop: 7,034)
City of Vacaville (Pop: 101,918)
City of Yreka (Pop: 7,827)
PCE has experience managing various types of private and public sector projects. PCE’s experience in processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects aids the understanding of how long-range plans are implemented by private and public developers. PCE has experience in processing smaller applications including zoning verifications, various ministerial permits, planning applications, and building permits. We have a strong understanding of the planning process including
understanding how to implement complex development codes and general plans at the project level. We will follow the protocols outlined by the governing agency to make sure projects are processed consistently and accurately. However, if there is no established procedure for a project type or process, we have the experience and expertise to be able to write up a procedure. Due to this experience, our firm is intimately aware of the challenges and requirements of governmental processes while also being aware of constraints that are often caused by regulations. We bring a unique perspective of understanding municipal and state requirements while providing the efficiency, timeliness, and cost-effectiveness of the private sector.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call The following provides the name, title, project roles, short profile, and certification/training of the key personnel assigned to this project. Resumes are provided at the end of this proposal. 4 MEET THE TEAM MEMBERS
Name | Title Role | Qualifications
NOTE: Substitution of the Project Manager must receive prior written approval of the County. The Project Manager will attend all public meetings or hearings.

Vice President of
Planning Division
Project Manager | Primary Point of Contact
Bonique has over 20 years of experience as a Planner and Project Manager, spending the majority of those years with the City of Fresno. From Planner I to the Current Planning Division Manager, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At PCE, Bonique leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

Bonique Emerson,

MAUP, AICP
Project Planner | Community Engagement & CEQA Lead
Jenna brings more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for public and private sector clients.

Current Planning Experience: Processed entitlements for City of Kerman, City of Hanford, and City of Clovis. Current entitlement processing includes two residential projects in the City of Kerman, Whispering Falls (Annexation, Prezone/Rezone, General Plan Amendment, Tentative Subdivision Map, Conditional Use Permit, Variance, Development Plan) and Crown-Schaad (Annexation, Prezone/Rezone, Tentative Subdivision Map), in addition to all hearing documents, resolutions, ordinances, and the environmental review.

Jenna Chilingerian,

MCRP, AICP
Senior Planner
Project Planner | Entitlement Processing
Tom brings over 25 years of experience in planning, community and economic development, and project management. Tom worked as a Planner in governments and private firms, with a diverse portfolio of projects: Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, maps, and entitlements.

Current Planning Experience: Processed entitlements and/or was the on-call planner for the City of Gustine, City of Atwater and the City of Kerman. Worked as a planner in the City of Sanger, County of Fresno and the County of Madera.

Tom Navarro
Senior Planner
[email protected]
| (559) 449-4500
[email protected]
| (559) 449-4500
[email protected]
| (559) 449-4500

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call 5 Shin Tu, MUP, AICP
Senior Associate
Planner
Project Planner | Data and Visualization Lead / CEQA Support Shin brings her experience in site planning, data analysis, environmental planning, and digital communications. Shin provides services to public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management, fiscal analysis, data visualization, and branding/graphic design.

Current Planning Experience: City of Kerman the Orchards at Gill Estates Residential Project Entitlement Processing and CEQA (ANX/GPA/RZ/TPM/TTM), City of Fresno Mira Vista Residential Subdivision Entitlement Submittal (TTM/PD), City of Fowler Industrial Subdivision Entitlement Submittal (ANX/TTM) Project Planner | Entitlement Processing and Zoning Update Support Luke brings experience in planning and planning entitlement processes. He holds a Bachelor of Arts degree in Geography with a minor in Anthropology from California State University, Fresno. Luke has worked as a planner with City government processing and reviewing entitlement applications and CEQA documents.

Current Planning Experience: City of Fresno Site Plan Review for 3 Multi-Family Development Permits, City of Fresno AB 2162 Affordable Housing Entitlement (2), City of Fresno Staff Laison for Tower District Design Review Committee required public notice
Luke Risner
Associate Planner
Project Planner | Zoning Update and CEQA Support
Isaiah brings experience in planning, environmental planning, planning entitlement processes, and data analysis. He holds a Bachelor of Science degree in Environmental Policy Analysis and Planning with a concentration in City and Regional Planning from the University of California, Davis.

Current Planning Experience: City of Kerman Whispering Falls and Crown-Schaad noticing documents, City of Atwater noticing, City of Porterville South of Tule River Master Plan staff reports and EIR
Isaiah Medina
Assistant Planner
Project Planner | Research and Zoning Update Support
Sonia brings experience in planning and community development to our team.

She holds a Bachelor of Arts degree in Urban Studies and Master of Urban and Regional Planning from the University of California, Irvine.

Current Planning Experience: City of San Fernando Reorganization of Zoning Ordinance and Text Amendments, City of San Clemente Objective Design Standards, City of Madera Avenue 17 Notice of Preparation (NOP) Sonia Ho, MURP
Assistant Planner
[email protected]
| (559) 449-4500
[email protected]
| (559) 449-4500
[email protected]
| (559) 449-4500
[email protected]
| (559) 449-4500

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call This section describes the general tasks and deliverables that would be provided for on-call planning services. PCE will provide a strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting schedules, and staying within budget.

PCE understands that the City of Arvin is seeking assistance from qualified Planning firms to provide oncall current planning services to support the City’s Community Development Department to provide timely responses to planning inquiries and application submittals. PCE also understands that the City desires a firm with a range of expertise and experience because experience level is dependent on project type and project types will vary. PCE also understands that on-call services will include answering phone calls and emails, providing zoning and land use information to developers, and processing various types of planning applications (both ministerial and discretionary). We understand that processing applications will include preparing all necessary documentation for such applications and being available to present at public hearings.

PCE has staff ranging from entry-level to Senior Planners. PCE’s Division Manager has experience managing a Current Planning Division in a city of over half a million and thus has the experience needed to delegate and respond to emails and inquiries as needed.

APPROACH TO PROCESSING PLANNING/DEVELOPMENT APPLICATIONS PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. PCE has a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. PCE will follow the protocols outlined by the agency to make sure projects are processed consistently and accurately. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms.

PCE’s approach to processing planning applications is grounded in our perspective that project management is ultimately about managing expectations through project mobilization, delivery, and closeout, always keeping the end user(s) in mind. With that in mind, every project will be approached as follows:
6 Task 1. Reconnaissance/Background Research: PCE will review the City’s planning application submittal requirements and development review processes in addition to the zoning code, land use plans, and other relevant regulations.

Task 2. Coordination Meeting: PCE will facilitate a coordination meeting with City staff to ensure that we have a clear understanding of the City's processes and procedures for reviewing and managing development applications and ensure we are utilizing all standard and current forms and documents when processing applications. The end goal is to make sure work products are consistent with those produced internally.

Task 3. Project Review: After having a clear understanding of the process, when PCE is assigned an individual development project, we will devise a simple implementation strategy that includes a project understanding, key dates, and deliverables.

APPROACH TO SERVICES PROVIDED

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call PCE will complete the following tasks on each individual project. Our timelines will be dependent on the individual project but will range from 3-16 weeks :

Task a: Outline Project Requirements (i.e., deliverables, key deadlines, budget, etc.).

Task b: Assess the capability (e.g. skill levels, experience) and capacity (e.g. resources) of the PCE project team. PCE will assign project accordingly.

Task c: Confirm deliverables and key dates with City.

Task d: Route Project and Coordinate Project comments from other departments and agencies.

Task e: Review Project in accordance with City standards (design review, site plan review, zoning ordinance compliance, general plan compliance, etc.). Conduct site visit if needed.

Task f: Coordinate CEQA document and required technical studies with consultant or prepare the document in-house.

Task g: Revise documents as needed based on staff review and input.

Task h: Prepare staff reports, resolutions, presentations, and attend public hearings, as needed.

APPROACH TO GENERAL INQUIRIES
Our approach to responding to general inquiries is to have either our Division Manager or most Senior Planner review the inquiry and delegate or respond to the inquiry, depending on the level of expertise needed. PCE will swiftly respond to phone calls and emails.

Timeline: PCE will respond to simple inquiries within 24 hours (excluding weekends) of receiving call or email. For more complex inquiries, PCE will provide an initial response within 24 hours indicating that the inquiry has been received and that a response will be provided within 5 business days.

APPROACH TO ENVIRONMENTAL ASSESSMENT AND DOCUMENTATION (CEQA) Task 1. Review Project Information
Upon receiving receipt of Task Order for a CEQA and/or NEPA project, PCE will review the provided project information and prepare a Scope of Work, Schedule, and Budget estimate for the project. PCE will also prepare a Preliminary Environmental Review (PER) memo (as needed) to identify and recommend impact areas that would need technical studies from sub-consultants. PCE will identify the level of CEQA review. The following tasks are most relevant for an Initial Study/Negative Declaration/Mitigation Negative Declaration. If an exemption is more appropriate, a simplified approach will be taken.

Task 2. Kick-Off Meeting (1)
After agreeing with the City on a scope of work, PCE will coordinate a kick-off meeting with City staff to refine the scope of work, confirm timeline, and identify technical studies to be performed. For the kick-off meeting, PCE will prepare a detailed Work Program. During the meeting, PCE and City staff will review and discuss the approach, deliverables, and timelines. PCE will finalize the work program based on the discussions at the kick-off meeting. The work program will include a budget, tasks and subtasks, revised schedule, and deliverables. This meeting will ensure that the direction PCE takes is based on clear City input and consideration of PCE's research and recommendations. 7 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call Task 3. Administrative Draft
PCE will prepare an Administrative Draft in conformance with CEQA or NEPA and any relevant case law.

PCE will utilize any established templates, specifications, background information, or setting language provided by the City. The NEPA Administrative Draft will be compliant to established templates and contents as required by the Lead Agency. This usually includes project description, purpose and need, alternatives, environmental impact analysis, determination, and mitigation measures as required. The CEQA Administrative Draft will include the following at a minimum:

Introduction - Regulatory Information and Document Format Project Description - Project Title, Lead Agency, Contacts, Location and Coordinates, Land Use and Zoning, Project Description, Setting, Required Approval from Other Agencies, Tribal Consultation Environmental Determination (ND/ MND)
Impact Analysis (per CEQA Guidelines Appendix G: Aesthetics, Agriculture, etc.) Mitigation Monitoring and Reporting Program - Mitigation Measure(s), Responsible Party for Implementation, Responsible Party for Monitoring, Timeframe for Implementation, Confirmation of Implementation
Technical Appendices – technical studies, including air quality/greenhouse gas emission study, biological assessment, traffic study, cultural resources study, noise study, and infrastructure study as necessary;
Cover Page, Table of Contents, List of Tables and Figures As part of drafting the environmental document, PCE will do the following:

Utilize the applicant’s project description and project drawings to prepare a more detailed project description/operational statement for the IS.

Establish thresholds of significance and analyze the project in relation to these thresholds for all impact sections identified in the 2024 (or any updated) CEQA Guidelines, Appendix G and/or as identified by the Lead Agency.

Analyze and determine the significance of project impacts for each area of potential impact. (Adverse) Impacts that are found to be less than significant will be described, and impacts found to be potentially significant (if any) will be described and mitigation measures that will bring impacts below the significance thresholds, will be identified.

Identify and evaluate further permitting needs, which will be listed in the Project Description.

Task 4. Public Review Draft
Following City review, PCE will revise the Administrative Draft for public review. PCE will provide the City with a Screencheck Draft before finalizing the document. After City reviews and accepts, PCE will finalize the Public Review Draft for public circulation, review, and comment. PCE will complete all required materials for submittal to the State Clearinghouse (e.g., Notice of Completion and Summary Form) as well as Public Noticing (e.g., Notice of Intent, Legal Blurb). In the case that the Public Review Draft shall be submitted to the OPR, PCE will prepare and electronically submit the required materials including the Notice of Completion (NOC) and Summary Form. PCE will track comments received during the public review period and prepare a response to comments for inclusion/incorporation in the final environmental document. 8 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call Task 1.5. Notice of Determination/ FONSI
For CEQA projects, PCE will prepare a Notice of Determination (NOD) to be filed with the City Clerk and State Clearinghouse within five (5) days of approval. For NEPA projects, PCE will prepare a FONSI and send to the commenting/affected units of federal, state, and local government and to the State Clearinghouse in compliance with Executive Order 12372. PCE will be responsible for filing of the determination documents.

Task 1.6. Attend Public Hearings
PCE will prepare presentation slides as needed. PCE staff will be available to attend public hearings for adoption, present, and answer questions, as necessary. PCE expects to attend public hearings inperson.

Timeline:
"Tier 1" CEQA/NEPA Documents (Categorical Exemptions/Exclusions): administrative drafts can typically be completed within 4 weeks from receiving application materials including site plan and operational statement. PCE prepares more robust exemption documents that range from 8-12 pages.

PCE also consults with responsible agencies/divisions as required or appropriate (e.g., air district, water purveyor, school district). Lastly, as available, PCE will incorporate project comments and draft conditions of approval.
"Tier 2" CEQA/NEPA Documents (Mitigated Negative Declarations/Negative Declarations/Environmental Assessments): administrative drafts can typically be completed within 6 weeks from receiving application materials including site plan and operational statement, project comments and draft conditions of approval, and all technical studies and analysis completed for the project. For NEPA documents, the timeline may be shortened or lengthened based on required consultation processes.
"Tier 3" CEQA/NEPA Documents (EIRs/EISs): for CEQA, administrative drafts can typically be completed within 6 months from the notice to proceed with the entire EIR process taking approximately 12 months (or more for more complex projects). For NEPA, the entire process would occur within 24 months.
9 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call C. REFERENCES
Relevant Services with References
The following provides descriptions and references of past projects in the last three (3) years that PCE's Planning Division worked on. We are uniquely qualified to serve the City of Arvin based on our experience working on planning projects in both the private and public sectors in both large and small communities throughout California. Our staff understands the dynamics of local government planning and responds quickly to needs.

City of Kerman On-Call Planning Support Staff (2021-Present) PCE provides on-call Planning staff support services to the City of Kerman Community Development Department on an as-needed basis. Completed projects include:

Application Processing and Review for Conditional Use Permits and Site Plan Review applications including the preparation of the staff reports, resolutions, and conditions of approval.

Ongoing projects include providing entitlement review and processing, preparing CEQA noticing, drafting initial studies, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, for three residential development projects:

Whispering Falls: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Subdivision Map, Conditional Use Permit, and Development Plan applications for 119 single-family lots and 56 multifamily units on a 20-acre parcel.

Crown & Schaad: Annexation, Rezone/Prezone, Ordinance Text Amendment, and Tentative Subdivision Map applications for 123 single-family lots two parcels totaling 29 acres.

Gill Orchard Estates: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Parcel Map, and Tentative Subdivision Map applications for 179 single-family lots on a 39-acre parcel.

PCE is also providing entitlement review and processing, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, and providing peer review of the environmental document (EIR) for the following residential development project:

Del Norte Estates: Annexation, Rezone/Prezone, General Plan Amendment, and Tentative Subdivision Map applications for 200 single-family lots on a 38-acre parcel.

PCE is also managing and developing three (3) housing programs for Kerman:

Management of the City's ADU Program including preparation of pre-approved ADU plans and a howto-guide for homeowners. PCE also peer-reviewed City’s ADU ordinance. (complete, see next page) Management of the City's Mixed-Use Conceptual Design Program which includes the preparation of mixed-use conceptual designs and design guidelines. (complete) Management of the City's Multi-Family Conceptual Design Program including preparation of an infill and site evaluation report and multi-family conceptual designs and design guidelines. (complete) Cost and Time Control: All projects/tasks are currently on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Arvin because it demonstrates PCE‘s proficiency in handling entitlement processes, maintaining schedule/timeline, coordinating City staff, applicant, and sub-consultants, managing LAFCo applications, and managing City programs.

Current Status: Completed
Reference: John Jansons, City Manager | jjansons@cityof kerman.org | (559) 846-9450. 10 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

H O W - T O G U I D E
3 sets of code-compliant, pre-approved detached ADU
standard plans available at no-cost for use by residents and property owners for the permitting and
construction of ADUs in the city of Kerman. The PreApproved ADU Plans are available in three sizes and layouts including a 386 square foot studio/1 bathroom,
498 square foot 1 bedroom/1 bathroom, and 748
square foot 1 bedroom with flex space/1 bathroom,
each available in three varying architectural styles
including California Ranch, Spanish/Mediterranean,
and Cottage. The pre-approved plans ultimately help
interested residents and property owners avoid design
costs and reduce the overall time it takes to submit
and receive building permit approval.

P R E - A P P R O V E D A D U P L A N S

A D U B U I L D I N G P E R M I T A P P L I C A T I O N The City of Kerman ADU Program also
consists of a detailed, how-to guide with
step-by-step instructions for building an
ADU in the city of Kerman. The 20-page
How-to Guide introduces residents and
property owners to ADU basics and walks
them through ADU requirements,
designing an ADU, and preparing and
submitting an ADU application. ADU
concepts and requirements are illustrated
with graphics, icons, and checklists for
ease of use and understanding. The Howto Guide also provides an overview of the available Pre-Approved ADU Plans,
answers frequently asked questions, and
offers references and further reading for
additional assistance and information.

The ADU building permit application specifies submittal requirements that are unique to ADUs, provides general information about ADUs, introduces the pre-approved ADU program, and describes the permit processing procedure.

The submittal requirements checklist contained in the application describes each requirement in detail. This takes the guesswork out of the application process for residents and property owners and ensures that current and future City staff are consistent in implementing the City’s process and procedure for permitting ADUs.

The City of Kerman ADU Program is designed for Kerman residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

C I T Y O F K E R M A N A D U P R O G R A M ( 2 0 2 1 ) 2023 SAN JOAQUIN VALLEY BLUEPRINT AWARD
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black Reference: John Jansons, City Manager | [email protected] | (559) 846-9450

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call 12 City of Yreka On-Call Planning and Environmental Consulting Services (2022-Present) PCE provides on-call planning staff support services to the City of Yreka Planning Department on an asneeded basis. Current, on-going projects include:

Preparation and submittal of California Department of Fish and Wildlife Lake and Streambed Alteration Program Routine Maintenance Agreement.

Assisting with a comprehensive zoning code update to facilitate two new housing programs.

Assisting with general department work on an as-need basis which includes processing entitlements as well as staff training and environmental services.

Cost and Time Control: All projects/tasks are currently on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Arvin because it demonstrates PCE’s proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Current Status: Ongoing
Reference: Juliana Lucchesi, Planning Director | [email protected] | (530) 841-2324 City of Hanford On-Call Planning Support Staff (2021-2022) PCE provided on-call Planning staff support services to the City of Hanford Community Development Department on an as-needed basis. Completed projects include:

Preparation of CEQA Documents for three (3) General Plan Amendment/Rezone projects, including technical analyses, public noticing, and State Clearinghouse documents.

Application Processing and Review for three (3) General Plan Amendment/Rezone projects through Public Hearing and Adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Application Processing and Review for two (2) Roadway Abandonments through adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Weekly processing of Plan Checks for single-family, accessory structures, and pools.

Cost and Time Control: All projects/tasks were on time and within budget.

Current Status: Completed
Reference: Gabrielle Myers, Senior Planner | [email protected] | (559) 585-2580 City of Atwater On-Call Planning Support Staff (2020- Present) Since 2020, PCE has been offering comprehensive on-call planning services to the City of Atwater. These services encompass the preparation of CEQA documents, from Categorical Exemptions to Initial Studies, and include the drafting of public notices. Additionally, PCE handles the processing and review of Conditional Use Permit Applications, and assists in the creation of staff reports for the City. Beyond these services, PCE also provides in-person staff augmentation, supporting the City of Atwater's planning needs directly. In this role, PCE acts on behalf of the City in pre-application meetings with developers and applicants, processing and reviewing planning entitlements, and creating applicable procedures and standardized approval documents. At the end of 2023, PCE signed another on-call contract for on-call planning services for the City of Atwater. PCE is currently providing in-person staff at a minimum of 8 hours per week under this contract.

Relevance: This experience is relevant to the services requested by the City of Chowchilla because it demonstrates PCE‘s proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Reference: Greg Thompson, Community Development Director | [email protected] | 209-357- 6370

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

C I T Y O F P O R T E R V I L L E S O U T H O F T U L E R I V E R M A S T E R P L A N ( 2 0 2 2 - C O N T . )
PCE is preparing the South of the Tule River (SoTu) Master Plan for the City of Porterville under Local Early Action Plan (LEAP) funding. The SoTu Master Plan will create a vision and direction for future development and further refine the goals and objectives of the Porterville General Plan for the SoTu area. The SoTu Master Plan will serve as a guiding comprehensive planning document that will encourage and facilitate development on a parcel-by-parcel basis, meaning individual projects may come in and develop their parcel without needing to annex or master plan the entire plan area. The content of the Master Plan includes: 1) goals and objectives, 2) community design and development, 3) land use element, 4) circulation element, and 5) implementation and administration. PCE is also preparing the CEQA environmental assessment that will assess the environmental impacts of the SoTu Master Plan.

S O C I A L

M E D I A

P O S T E R
PCE established a community outreach strategy that
worked well for the City of Porterville and the
community. This strategy included:

Property owner meetings in person
Interactive community-wide workshops
Social media posts, website and event
calendar content
Branding, including flyer and social media
post creation
Market analysis with graphics outlining data
collected
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Isaiah Medina

C O N C E P T U A L L A N D U S E M A P S K E T C H

I N - P E R S O N &

O N L I N E

W O R K S H O P S
Reference: Jason Ridenour, Assistant City Manager | [email protected] | (559) 784-7460 Approved Budget: $260,000

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

C I T Y O F S A N C L E M E N T E H O U S I N G E L E M E N T R E Z O N I N G P R O G R A M ( 2 0 2 2 - C O N T . )
PCE is working with city staff to update the city's Zoning Ordinance on multi-family residential zones and the housing overlay district, rezone several properties to add a Housing Overlay District, and develop Objective Design Standards (ODS) for residential development in the City of San Clemente. This will streamline the processing time for residential projects as well as introduce more housing opportunities within the city. PCE is also responsible for one (1) community survey, one (1) stakeholder workshop, one (1) property owner workshop, and four (4) stakeholder interviews to ensure public engagement and input in these efforts.

PCE conducted extensive public
outreach for the City of San
Clemente's Housing Element
Implementation. The Public
Outreach and Engagement efforts
included the following tasks:

Community-wide survey
1-on-1 stakeholder
interviews
In-person and virtual
community workshops
Branding, including flyer
and social media post
creation
Outreach Report that
aesthetically depicted the
summary and results of the
combined outreach efforts
Assessment of ODS
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu

O U T R E A C H R E P O R T

P R E S E N T A T I O N
Approved Budget: $106,000
Reference: Adam Atamian, Deputy Community Development Director/ City Planner | [email protected] | (949) 361-6190

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call PCE is preparing the 2024-2032 Housing Element for the City of Chowchilla. PCE has prepared a public outreach plan and has conducted outreach that has included a survey, community workshops, stakeholder interviews, and attendance at community events. PCE prepared all required components of the housing element document and published the public review draft. In addition to work on the Housing Element itself, PCE is also preparing zoning code text amendments to comply with various housing element programs, the related CEQA document, and is also preparing the Public Safety Element and Environmental Justice Element of the Chowchilla General Plan.

C I T Y O F C H O W C I L L A 2 0 2 4 - 2 0 3 2 H O U S I N G E L E M E N T U P D A T E ( 2 0 2 3 - P R E S E N T )
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu Reference: Mark Hamilton | Director of Community Development | [email protected]| (559) 665-8615 x400 Approved Budget: $199,900

C I T Y W E B S I T E

O U T R E A C H F L Y E R S

P R E S E N T A T I O N

S O C I A L M E D I A P O S T
The City of Chowchilla Housing Element Update webpage
is here: https://www.cityofchowchilla.org/397/HousingElement-Update-2024-2032 View the following on the website:

HCD Review Draft
Introduction to the Housing Element
Ways to Get Involved (including past presentations)

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call Hourly rates for all positions and classifications of key personnel that may be involved are provided below for Precision Civil Engineering staff as identified in this RFP. PCE will bill for services rendered at the beginning of each month. For larger projects, PCE will provide the City with a not to exceed amount with a proposed scope prior to initiating a project. For small projects and tasks, PCE will bill the hourly rates noted below.

NOTES
Direct, Indirect, and Transportation Fees: Travel costs are based on direct reimbursements for mileage, and door-to-door travel time. Per diem is charged at the government rate for the region. Equipment (GPS, sampling equipment, etc.) rates are based on full- and half-day rates.

Overhead: Overhead is included in labor rates, otherwise, only direct costs are charged. No markups are charged on expenses.

D. COMPENSATION
Hourly Rates
Planning Manager ...................................................................................................................

Senior Planner ........................................................................................................................

Senior Associate Planner .......................................................................................................

Assistant Planner ....................................................................................................................

Associate Planner ...................................................................................................................

Position
$215
$160
$135
$120
$105
Hourly Rate
Price Increases/Decreases
PCE understands hourly rates shall remain in effect during the first twelve (12) months of the contract term and no price increases will be permitted during the first year of the Contract. Upon the one-year anniversary of the contract, and upon each anniversary thereafter, the hourly rates may be increased once a year. The Community Development Department requires bona fide proof of rate increases on Contracts prior to any price adjustment. Any proposed adjustments to the rates shall be submitted to the City Manager, in writing, no later than forty-five (45) days prior to the one-year anniversary date of the Agreement, and prior to the annual anniversary date in any subsequent year. The City Manager may enforce, adjust, negotiate, or cancel price increases or take any other action it deems appropriate.

Payment Terms
PCE understands invoices are to be submitted in arrears, after services have been completed, to the address specified below. Payment will be net thirty (30) days after receipt of an invoice in a format acceptable to the City. Each invoice shall have a unique number and be verified and approved by the City and subject to routine processing requirements. The responsibility for providing an acceptable invoice to the City for payment rests with the Consultant for correction. Invoices from the Consultant will be made available to project applicants at their request.
16 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

INVOICING INSTRUCTIONS
PCE will provide invoices for the City each month. The invoices will include hours and tasks that identify work progress and the stage of the project is currently under. PCE will ensure that all invoices include all needed information. See below example invoice:
17 4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call R
ESUMES

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Project Management. Managed the building and implementation of the City of Fresno's Land Management Software System, a citywide, multi-million dollar project that modernized the way permits and entitlements were processed.

Business Analyst. Regularly analyzed organizational and procedural issues and developed solutions, including but not limited to modifying project workflows through a land management system, implementing new processing procedures, and delegating work assignments.

Implementation. Responsible for reviewing, interpreting, and analyzing new legislation and maintaining current knowledge of directives, policies, and regulations that affected the operation of the current planning division. Also responsible for implementation of the General Plan and Development Code at the project level.

Process Management. Managed (both directly and indirectly, through subordinate supervisors) all operations of a division which processes approximately 3,000 entitlement applications a year and operates a planning public front counter serving hundreds of customers weekly.

Supervisor and Trainer. Performed various supervisorial duties, including training, employee selection, evaluations, coaching, and discipline by supervising 4-5 staff directly, and managing a division of 20 staff directly and indirectly through subordinate supervisors.

VICE PRESIDENT OF PLANNING | SENIOR PROJECT MANAGER

BONIQUE EMERSON, MAUP, AICP

AREAS OF EXPERTISE

PUBLIC SECTOR PROJECTS

EXPERIENCE - MASTER PLANNING PROJECTS
Project Management
Processing Entitlement Applications
Environmental On-Call Planning Support Services (CEQA/NEPA) Policies, Procedures, and Processes
VMT Screening and Trip Generation Analysis
Oversight and Management of Environmental Consultants
City of Atwater- On-Call Environmental Planning
City of Kerman - On-Call Planning Staff Support Services City of Clovis- On-Call Planning Staff Support Services City of Hanford- On-Call Planning Staff Support Services City of Oakley- Pre-Approved Accessory Dwelling Unit Program Project Manager and Planner - Villages at Almond Grove Specific Plan | Madera, CA Mrs. Emerson was involved in the drafting sections of the Specific Plan and provided planning consultation and services, including drafting staff reports, ordinances, resolutions, annexation documents, etc.

Project Manager - Citywide Density Increase Text Amendment CEQA Environmental Review | City of Fresno, CA
Mrs. Emerson managed the PCE Planning Division to prepare an IS/MND for environmental clearance for Fresno's citywide density increase text amendment. The text amendment removed the density cap in 5 mixed-use zones. During the process, Mrs. Emerson provided various approach to move the project forward and corresponded with multiple agencies and city departments to address all environmental concerns.

Bonique Emerson, MAUP, AICP has over 20 years of experience as a Planner and Project Manager, spending a majority of those years with the City of Fresno Current Planning Division. While at the City of Fresno, Mrs. Emerson worked her way from a Planner I to the Current Planning Division Manager. Through these roles, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At Precision Civil Engineering, Mrs. Emerson leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

EXPERIENCE
Master of Arts Urban
Planning, University of
California, Los Angeles with an
emphasis in transportation
planning
Bachelor of Arts, Political
Science with minor in Public
Policy, University of California,
Los Angeles

EDUCATION
20 years (PCE: 4 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP)
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Master of Community and
Regional Planning, University of
Oregon
Bachelor of Arts, Political Science
with minor in Civic Engagement,
University of California, Los
Angeles

EDUCATION
10 years (PCE: 3.5 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34152)
American Planning Association,
California Chapter, Central
Section (Member and Director
for Membership and Public
Information)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Environmental Review and Compliance. Assisted with the preparation of environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies/MNDs and NDs and categorical exemptions, coordination of the environmental review process (e.g., early consultation, tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis. To date, have completed over 35 CEQA documents.

ADU Program Implementation and Technical Assistance. After successfully implementing Pre-Approved ADU Programs in Clayton, Kerman, Merced, and Oakley, established the San Joaquin Valley ADU Program through the San Joaquin Valley Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADU Programs in Valley communities. Prepared the “Local Agency’s Guide to Implementing ADUs in the San Joaquin Valley” guidebook and suite of tools including templates for: ADU ordinance, staff report and hearing presentation, building permit application and checklist, internal policy and procedure, front counter handout, and how-to guide. Coordinated the design of four standard ADU plans for adoption by San Joaquin Valley communities. Currently providing technical assistance to local governments to customize the suite of tools and standard plans. Assisted agencies include: Kings County, Lodi, Madera County, Merced County, Parlier, Selma, Stockton, and Wasco.

Community and Stakeholder Engagement. Organized community and stakeholder outreach and engagement for the City of Chowchilla 6th Cycle Housing Element Update, City of San Clemente Objective Design Standards and Rezoning Program, and City of Arvin Multi-Family Residential Text Amendments; assisted with outreach efforts for City of Porterville South of Tule River Master Plan. Outreach and engagement methods have included websites, surveys, workshops (in-person and virtual), focus groups, and public meetings. Prepared outreach and engagement materials including social media, newspaper, and newsletter content, press releases, and interactive activities and presentations.

Policy, Procedure, and Program Development. Assisted several communities with preparation of policies, procedures, and programs including Zoning Ordinance Text Amendments, internal policies and procedures, Housing Element programs, ADU Programs, and General Plan Elements. Projects range from establishing a new permit type and review procedure for multi-family residential development in Arvin, objective design standards and an Affordable Housing Overlay in San Clemente, ADU Programs for various agencies, Duplex/Triplex Program in Merced, Multi-Family Conceptual Design Program in Kerman, and preparation of Environmental Justice, Public Safety, and Housing General Plan Elements in Chowchilla.

SENIOR PLANNER

JENNA CHILINGERIAN, MCRP, AICP
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

AREAS OF EXPERTISE

PUBLIC SECTOR PROJECTS
CEQA/NEPA Process, Compliance, and Guidance
Project-Level land use planning/permitting
Policy writing for housing element updates, zoning ordinances, general plans Project Coordination and Management
City of Arvin- Pre-Approved ADU Program; Multi-Family Residential Test Amendments City of Chowchilla- 6th Cycle Housing Element Update; General Plan Amendments; Zoning Ordinance Text Amendments
City of Clovis- On-Call Land Use and Environmental Planning City of Fresno- Mixed-Use Zoning Density Increase Text Amendment CEQA Project; Office-to-Residential Conversion Text Amendment CEQA Project
Jenna serves as a senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for private sector clients. Jenna is an active AEP and APA member, participating in webinars and workshops to remain up to date on current environmental legislation, procedures, and best practices. She received her Masters of Community and Regional Planning from the University of Oregon and holds a bachelor’s degree in Political Science from UCLA. She joined the American Institute of Certified Planners (AICP) in July 2022.

EXPERIENCE

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Principal Planner, City of Gustine. Principal Planner (PT) in charge of entitlement applications including Conditional Use Permits, Rezoning, and Ordinance Amendments. The primary area of focus is to address the completion of the Multijurisdictional Housing Element Update.

Community Development Director, City of Sanger. Responsible for residential and commercial projects throughout the City. Managed the Building Department, Code Enforcement Department, and the Planning Department. Coordinated and managed the Planning Commission and presented projects to the City Council. Proposed amendments to the ordinance, development incentives, and special programs.

Management of the annual budget as required for the daily functions and operations of the City. Ongoing coordination with consultants for project review Principal Planner, CSG Engineering. Planning Consultant for Central California jurisdictions. Areas of focus include Housing Element Updates, Entitlements, New Development, Economic Development, Acquisition and Management of State Grants, Zoning Ordinance updates, and Amendments.

Senior Planner, Fresno County. Supervised the Zoning and Permitting Units.

Supervised the Code Enforcement Unit. Oversaw the permitting and Land Use process
Project Manager/Department Manager, CEI Engineering. Management of the Fresno office for a national civil engineering firm. Marketing work for engineering and survey departments. Development of the office-wide annual budget. Preparation of consultant proposals and contracts for the development of commercial projects.

Planning Consultant, Law Firm. Coordinate with commercial developers, city staff, attorneys, real estate agents, and sub-consultants to oversee the completion of commercial development projects. Preparation and management of various entitlement applications including; conditional use permits, rezoning, and general plan amendments. Coordination with private firms, county and city staff, and state and federal agencies such as Caltrans and FEMA Oversight of environmental impact reports for each project.

Senior Planner, County of Madera. Preparation of staff reports for Planning Commission review. Site Plan reviews for commercial developments. Analysis and review of subdivisions and parcel maps for residential developments. Development and management of the county-wide dairy standards. Oversee and manage State funding for the development of County standards under Proposition 13 funding.

SENIOR PLANNER

TOM NAVARRO

AREAS OF EXPERTISE
Municipal Planning
Land Development
Planning Entitlement Processing
Economic Development
Tom serves as a Senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 25 years of experience in planning, community and economic development, and project management to our team. Tom has worked as a Planner in both City and County governments, as well as at private consulting firms. He has experience in municipal planning throughout the state of California and has worked on a diverse portfolio of urban planning projects including Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles he has developed extensive experience in writing zoning codes, processing entitlement applications, and managing large scale projects.

EXPERIENCE
Bachelor of Arts, Social
Science (Geography/Urban
Planning), California State
University, Fresno

EDUCATION
25 years

YEARS OF EXPERIENCE
California Association of Code
Enforcement Officers (CACEO)
CALBO – California Building
Officials
ICSC – International Council of
Shopping Centers

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

RECENT PUBLIC SECTOR PROJECTS
City of Sanger – Academy Annexation Project
City of Sanger Housing Element Update
City of Sanger General Plan Update
City of Sanger – Amend to City/County Tax Share Agreement City of Gustine Housing Element Update
City of Sonora – Accessory Dwelling Unit Ordinance

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Environmental Review and Compliance. Assisted with the preparation of 30+ environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies and (mitigated) negative declarations, categorical exemptions, coordination of the environmental review process (e.g., tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis.

Land Development Processing and Review. Submitted and managed 15+ private land development projects through the planning entitlement process, including preapplication, annexation, tentative parcel map, tentative tract map, rezone/prezone, planned development, general plan amendment, and Williamson act contract cancellation processes. On the other hand, as Kerman’s on-call contract planner, processed entitlement applications including tentative parcel map, tentative subdivision map, annexation, pre-zones/rezone, general plan amendment, and environmental review. Coordinated project comments, conduct review of entitlement applications on behalf of the City, carry out the environmental review process including preparation of environmental documents, prepare approval and public hearing documents (e.g., conditions of approval, staff reports, resolutions, ordinances), and handle applicant correspondence and management of subconsultants.

Urban Design and Site Planning. Drafted 20+ conceptual site plans and land use plans for various land development, including commercial, residential, and mixed-use projects. Drafted and submitted for tentative tract and parcel maps for single-family residential subdivisions, industrial subdivisions, and mixed use projects. Designed according to City, County, and Caltrans restrictions and regulations. Received awards for 2 design competitions that focused on designing human-oriented space/streets for transit and pedestrian connectivity and revitalization.

Graphics Communication. Designed branding and data visualization for multiple Housing Programs in the Valley. Leaded Graphics and Written Communications Team to develop the first comprehensive plan of the City of Caldwell, TX. Coordinated with data analytics and public outreach team to design flyers, posters, presentations, and the final plan document.

Research and Analysis. Conducted data cleansing, labeling, categorizing, and statistical analysis. Co-authored for journal publication and was responsible for the management of 2+ datasets. Performed technical studies, including 1) Infill Study to inform the development of Merced’s Duplex/Triplex Program, 2) Infill and Site Evaluation Report for Kerman’s Multi-Family Conceptual Design Program, 2) Fiscal Analysis reports for annexation projects, 3) Biological Assessment Reports for environmental review (CEQA), 4) Agricultural Mitigation Cost Analysis for the establishment of Agricultural Mitigation Program in Modesto.

Planning Assistant. Performed traffic flow and land use analysis for 3 city-scale plans to provide a fact base for the planning process. Performed zoning inquiries, environmental assessments, building and conditional use permit applications.

Produced multiple exhibits, drafted proposals, and corresponded with clients and agencies.

SENIOR ASSOCIATE PLANNER

SHIN TU, MUP, AICP

AREAS OF EXPERTISE

PUBLIC SECTOR PROJECTS
Research, Data Collection and Analysis
Geographic Information Systems, Spatial Analysis, and Mapping Visualization, Digital Communication, Branding, and Graphic Design Planning Entitlement Processing
Environmental Analysis and Planning
On-Call Planning Staff
Support (planning permit
review and
environmental/CEQA): City
of Atwater, City of Hanford,
City of Kerman, City of
Lemoore, City of Yreka
City of Modesto Agricultural
Mitigation Program Cost
and Feasibility Study

EXPERIENCE
Master of Urban Planning,
Environmental Hazard
Management Certificate, GIS
Graduate Certificate, Texas
A&M University
Bachelor of Science, Urban
Planning, National Cheng Kung
University, Taiwan

EDUCATION
5 years (PCE: 3 years)

YEARS OF EXPERIENCE
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (Candidate)

CERTIFICATION
Shin brings over 5 years of experience in site planning, data analysis, environmental planning, and digital communications. With a Master of Urban Planning degree from Texas A&M University and graduate certificates in Environmental Hazard Management and Geographic Information Science (GIS), Shin has experience working in the public, private, and academic sectors. At PCE, Shin provides services to both public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management and mapping, fiscal analysis, data visualization, and branding/graphic design. Shin joined the American Institute of Certified Planners (AICP) in December 2023. Portfolio | https://tushin2.wixsite.com/tushin

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Planner II, City of Fresno
Planner in charge of entitlement applications including, but not limited to, Conditional Use Permits, Tentative Parcel Maps, Tentative Tract Maps, Development Permits (Site Plan Review), Zone Clearances, Planned Developments, Variances, and Certificates of Compliance. Ensured all proposed projects met local development codes and ordinances. Served as the staff liaison to the Tower District Design Review Committee, and reviewed projects for conformance with adopted Tower District Design Guidelines.

Environmental Planning and Review. Reviewed and drafted environmental planning documents throughout the CEQA process to ensure compliance with all rules and regulations, document integrity, and general proofreading. CEQA documents reviewed include IS/MNDs and Categorical Exemptions.

Gas Station, Categorical Exemption, Fresno, CA (while at City of Fresno) Water's Edge (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) Blythe Village (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) 10+ Tentative Parcel Maps, Categorical Exemptions, Fresno, CA (while at City of Fresno) Tentative Tract Map, Review of IS/MND, Fresno, CA (while at City of Fresno) Welcome Home Affordable Housing (AB 2162) Planning Entitlement (while at City of Fresno) West Creek Village Multi-Family Residences (AB 2162) Planning Entitlement (while at City of Fresno) 15+ ADU and SFR Planning Entitlements (while at City of Fresno) Fresno Mission City Center Planning Entitlements (while at City of Fresno)

ASSOCIATE PLANNER

LUKE RISNER

AREAS OF EXPERTISE
Municipal Planning
Environmental Planning
Planning Entitlement Processes
Design Review
State Housing laws

EXPERIENCE

EXPERIENCE (ENVIRONMENTAL PLANNING)

EXPERIENCE (HOUSING)
Bachelor of Arts, Geography
with a minor in Anthropology,
California State University,
Fresno
GIS Certificate, California State
University, Fullerton

EDUCATION

1.5 years

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Luke serves as an associate planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing experience in planning and planning entitlement processes. He holds a Bachelor of Arts degree in Geography with a minor in Anthropology from California State University, Fresno. Luke has worked as a planner with City government processing and reviewing entitlement applications and CEQA documents.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Associate Regional Planner-Fresno Council of Governments Presented project at board meetings,
Managed and conducted research for a regional feasibility study for microtransit, Managed multi-jurisdictional housing elements and managed various grants.

Community Development Specialist-Self Help Enterprises
Developed and managed work plans and budgets,
Evaluated and prepared CEQA documents,
Conducted community outreach.

Held monthly meetings with community water boards and stakeholders Planning Intern-Senior Level Sacramento Planning & Environmental Review Provided policy information and research on ADUs and other planning topics, Reviewed environmental documents for planning projects to determine compliance with CEQA
Provided Spanish translation for customers and in documents.

Project Manager for the 6th Cycle Multijurisdictional Housing Element in Fresno County. Managed the 16 jurisdictions of Fresno County and PlaceWorks consultant team to complete the Multi-Jurisdictional Housing Element Ensured compliance by HCD for the housing elements and became the only County throughout the San Joaquin Valley to have all housing elements sent to HCD by the deadline.

Project Manager for Congestion Mitigation & Air Quality Conformity (CMAQ). Developed guidelines and scoring criteria to fund projects throughout that would reduce traffic congestion and improve air quality throughout Fresno County. Managed a scoring committee and awarded projects based primarily on their impact for reducing traffic congestion and improving air quality.

Project Manager for Fresno County Microtransit Feasibility Study. Managed consultants and managed the three major transit agencies in Fresno County, Fresno Area Express, Fresno County Rural Transit Agency, and Clovis Transit to conduct a Micro transit Feasibility Study for the region.

Community Development-Wastewater & Drinking Water. Provided Technical Assistance to small water systems in Kern County to apply for State funding to resolve drinking water and wastewater treatment.

ASISSTANT PLANNER/PROJECT COORDINATOR

JUAN RAMIREZ

AREAS OF EXPERTISE
Project coordination and management
Environmental Compliance
Transportation Planning
Grant Writing & Management
Air Quality Conformity & Analysis
Housing Policy

EXPERIENCE

EXPERIENCE (PROJECTS)
Bachelor of Science, Community
and Regional Development
and
Minor in International
Agricultural Development,
University of California, Davis

EDUCATION

4.5 years

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Juan serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 4 years of experience in planning, community and economic development, and project management to our team. He has gained experience working with a variety of government agencies, non-profits, and academic institutions. He has experience in land use management, planning and policy development, and grant management throughout his career.

Over the years he has provided technical assistance and managed wastewater and drinking water projects for small water systems in Kern County. Juan also has experience in managing state and federal projects for environmental compliance throughout Fresno County. Juan holds a Bachelor of Science in Community and Regional Development and a minor in International Agricultural Development from the University of California, Davis.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Land Entitlement and Development Review. Reviewed development projects throughout the planning entitlement process, including, pre-application, annexation, tentative parcel map, tentative tract map, rezoning, planned development, general plan amendment, and Williamson act contract cancellation processes. Ensured all proposed projects met local development codes and ordinances.

Environmental Planning and Review. Reviewed environmental planning documents throughout the CEQA process to ensure compliance with all rules and regulations, document integrity, and general proofreading.

Data Analysis and Visualization. Researched, compiled, and analyzed datasets for various academic projects using various languages and methods. Visualized data sets in various formats, such as maps, tables, and graphs.

ASSISTANT PLANNER

ISAIAH MEDINA

AREAS OF EXPERTISE
Environmental Planning
Land Use Planning
Planning Entitlement Processes
Data Analysis

EXPERIENCE
Bachelor of Science,
Environmental Policy Analysis
and Planning (City & Regional
Planning), University of
California, Davis

EDUCATION
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-606-0609

CONTACT
Isaiah serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in planning, environmental planning, planning entitlement processes, and data analysis. He holds a Bachelor of Science degree in Environmental Policy Analysis and Planning with a concentration in City and Regional Planning from the University of California, Davis.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

PROFILE
Planning Intern, Precision Civil Engineering.

Assisted in drafting housing element updates, reviewing CEQA documents, and comprehensive Municipal Code updates. Ensured all documents met federal standards and were updated according to new laws/regulations in California.

Housing Element Assistance. Drafted and reviewed sections of the Affirmatively Furthering Fair Housing for a Housing Element update.

Resident Services Coordinator Assistant Intern, Jamboree Housing Corporation.

RSC intern in charge of managing the training calendar for the entire staff. In charge of calling residents and conducting Wellness Checks to assess their needs and concerns living on-site. Designed flyers and organized events each month for residents.

Neighborhood Plan Vision Poster. Researched, compiled, and engaged with residents at Garden Grove, CA to understand the needs of the neighborhood. Visualized planning projects on areas of opportunity in the neighborhood by creating a vision poster compiling all the proposed design features for the neighborhood.

Site Plan Design. Conducted SWOT analysis on-site and researched various designs and ideas for creating a mixed-use development project. Designed and drafted multiple iterations of housing and commercial development following municipal code regulations and on-site issues. Performed grading, cross-section drawings, vignettes, and bubble diagrams to present the final site plan.

ASSISTANT PLANNER

SONIA HO, MURP

AREAS OF EXPERTISE
Municipal Planning
Policy writing for housing element updates

EXPERIENCE

EXPERIENCE (ACADEMIC PROJECTS)
Master of Urban and Regional
Planning, University of
California, Irvine
Bachelor of Arts, Urban Studies,
University of California, Irvine

EDUCATION
1 year

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Sonia serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in planning and community development to our team. She holds a Bachelor of Arts degree in Urban Studies and Master of Urban and Regional Planning from the University of California, Irvine.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call Edward Dunkel, Jr., CEO & President
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]
Location: 1234 O Street, Fresno, CA 93721 PROVEN EXPERTISE.

4.A.3
Attachment: 2024-30 PSA Precision Civil Engineering_092424_Redacted (Precision Civil Engineering Inc. - 1st Amend to PSA for On-Call

5.A.1
Attachment: Public Contracting & Purchasing PPT_090826 (Discussion: Public Contracting and CUPCAA.)

Arvin City CouncilSeptember 8, 2026

Arvin City Council
September 8, 2026