Agenda — Arvin City Council, September 22, 2026

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY SEPTEMBER 22, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – September 22, 2026.

Page 1 of 2 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of September 04, 2026 – September 17, 2026.

B. Approval of Minutes of the Regular Arvin City Council Meeting of September 08, 2026.

C. Approval of Second Amendment to Temporary Effluent Water Agreement No. 2025-14 between the City of Arvin and Zam Farming, LLC, extending the agreement term through December 31, 2026.

D. Approval of A Resolution of the City Council of the City of Arvin Establishing an Independent Citizens Oversight Committee for Measure H, to Become Operative Upon Approval of Measure H by the Voters at the November 3, 2026 General Municipal Election.

E. Approval of A Proclamation Proclaiming September 2026 as Hispanic Heritage Month.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

4. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the Police Department to Organize and Participate in the Arvin Community Night Trunk or Treat Event on October 28, 2026, Subject to Compliance with City Policies, Procedures, Insurance Requirements, and Budget Approvals.

Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – September 22, 2026.

Page 2 of 2 ends

5. DISCUSSION ITEM(S)
A. Arvin Christmas Parade Committee

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): two cases
B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated September 18, 2026.

Cecilia Vela, City Clerk
9/11/2026 11:40:57 AM Page 1 of 5
Payment Register
City of Arvin APPKT01339 - FOR AP 9/10/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1267
Vendor Number

ADRIAN CHAVEZ MENDOZA
Total Vendor Amount
410.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 410.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount COMMUNICATION TRAINING OFFICER COURSE COMM. TRAINING OFFICER COURSE 09.21.26 -09.25.26 09/10/2026 09/10/2026 0.00 410.00 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
16,389.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 16,389.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount

07.24.26 - 08.24.26 WATER SERVICES 07.24.26 - 08.24.26 08/31/2026 09/10/2026 0.00 16,389.49 2007
Vendor Number

ARVIN DMV
Total Vendor Amount

28.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 28.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount NEW LICENSE PLATE - 888 NEW LICENSE PLATE - 888 09/09/2026 09/09/2026 0.00 28.00 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,644.94
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 1,644.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5193602-0814531 SUPPLEMENTAL INS AUGUST 2026 08/25/2026 09/10/2026 0.00 1,644.94 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

83.46 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 83.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 28394 PW YARD WIRE CONN COPPR 08/10/2026 09/10/2026 0.00 12.94 28411 PPE FOR PW EE'S 08/10/2026 09/10/2026 0.00 61.69
28481 APD MOUSE GLUE TRAP 08/11/2026 09/11/2026 0.00 8.83 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
160.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 160.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 063638 FINGERPRINT SVCS JULY 2026 08/31/2026 08/31/2026 0.00 160.00 1776
Vendor Number

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
27,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 27,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9577529 PROF. SERVICES THROUGH JUNE 30 , 2026 07/13/2026 08/13/2026 0.00 27,725.00

Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2768 207-EV PARTS 07/28/2026 08/27/2026 0.00 308.36
1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
55,290.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 55,290.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2130 24-CDBG-10026 APRIL 2026 08/18/2026 08/18/2026 0.00 9,611.65 2147 24-CDBG-10026 MAY 2026 08/18/2026 08/18/2026 0.00 24,143.69 2155 24-CDBG-10026 JUNE 2026 08/18/2026 09/18/2026 0.00 21,534.76 1846
Vendor Number

GREATAMERICA FINANCIAL SERVICES CORPORATION
Total Vendor Amount
2,451.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 2,451.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 42947294 DELL OPTIPLEX COMPUTERS AGREEMENT 09/06/2026 09/06/2026 0.00 2,451.42 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
16,438.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 16,438.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20260524 PROF. SERVICES 08.16.26 - 08.31.26 09/02/2026 09/02/2026 0.00 7,557.75 20260525 PROF SERVICES 08.16.26 - 08.31.26 09/02/2026 09/02/2026 0.00 8,880.87 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
487.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 487.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1357294 HT135 HEAD BROKEN - POLE PRUNER 08/13/2026 09/13/2026 0.00 487.70 1425
Vendor Number

NEXTALK INC
Total Vendor Amount
263.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 263.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount NT-15822 INTERPRETING SERVICES JULY 2026 08/15/2026 09/14/2026 0.00 263.83 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
525.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 525.73
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-142661 WELDING MACHINE BATTERY 08/10/2026 09/10/2026 0.00 269.71 4451-143343 PD 294 BATTERY 08/13/2026 09/13/2026 0.00 256.02 1342
Vendor Number

OSCAR MIRANDA
Total Vendor Amount
850.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 850.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1089 REPAIR BEAR MNT. BLVD. FLOWER BED IRRIGATION 08/11/2026 09/11/2026 0.00 850.00

3.A.1
Attachment: Demand Register(s) of September 04, 2026 - September 17, 2026 (Demand Register(s) of September 04, 2026 - September 17, Payment Register APPKT01339 - FOR AP 9/10/2026
9/11/2026 11:40:57 AM Page 3 of 5
1108
Vendor Number
PG & E
Total Vendor Amount
291.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 291.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8440977428-2 07.30.26 - 08.28.26440977428-2 07.30.26 - 08.28.26 08/28/2026 09/14/2026 0.00 291.64 1917
Vendor Number

PHILLIP R ASUNCION
Total Vendor Amount

59.95 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 59.95
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 245210 MONTHLY MONITORING CELL BACKUP 09/01/2026 09/15/2026 0.00 59.95 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
1,940.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 1,940.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34485 PROF SERVICES THROUGH 06.26.26 - 07.25.26 08/03/2026 09/03/2026 0.00 1,940.00 1596
Vendor Number

ROBERT HALF
Total Vendor Amount
1,067.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 1,067.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66587017 WEEK ENDING 08.28.26 FOR YAQUELIN G. 09/03/2026 09/03/2026 0.00 647.00 66591132 WEEK ENDING 09.04.26 FOR YAQUELIN G. 09/07/2026 09/07/2026 0.00 420.55 1122
Vendor Number

SIRCHIE
Total Vendor Amount
138.72
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 138.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0750844-IN EVIDENCE BOX , GUN/25EA 08/13/2026 09/13/2026 0.00 138.72 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,614.15
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 1,614.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES AUGUST 2026 UNIFORM SERVICES AUGUST 2026 09/01/2026 09/15/2026 0.00 1,614.15 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
326.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 326.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901090126 SERVICE 09.01.26 - 09.30.26 09/01/2026 09/01/2026 0.00 326.59 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/11/2026 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 929395 ARVIN ADOBE COMPLEX FIRE MONITORING SEPT. 2026 09/01/2026 09/15/2026 0.00 55.00

3.A.1
Attachment: Demand Register(s) of September 04, 2026 - September 17, 2026 (Demand Register(s) of September 04, 2026 - September 17, Payment Register APPKT01339 - FOR AP 9/10/2026
9/11/2026 11:40:57 AM Page 4 of 5
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 30 23 0.00 128,550.25
Packet Totals: 30 23 0.00 128,550.25

3.A.1
Attachment: Demand Register(s) of September 04, 2026 - September 17, 2026 (Demand Register(s) of September 04, 2026 - September 17, Arvin City Council Meeting Minutes – September 08, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
SEPTEMBER 08, 2026
CALL TO ORDER @ 6:01PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present; CM Horton arrived late during Agenda Item #1.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with removal of Closed Session Item 7C.

Motion CM Tarver Second MPT Perez Vote 5-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of August 14, 2026 – September 03, 2026.

B. Approval of Payroll Register(s) of August 28, 2026.

C. Approval of Minutes of the Special Arvin City Council Meeting of August 21, 2026; and Regular Meeting of August 25, 2026.

D. Approval of A Proclamation Proclaiming September 2026 as Community Action Partnership of Kern (CAPK) Food Bank and Hunger Action Month.

E. Approval of A Resolution of the City Council of the City of Arvin Approving A Fee Waiver Request from Arvin Soccer League for Use of Smothermon Park Soccer Fields for 2026 Contingent Upon Execution of A License Agreement for Use of the Soccer Fields with the City of Arvin and Providing the Requisite General Liability Insurance.

Resolution No. 2026-44
Staff recommends approval of the consent agenda.

3.B.1
Attachment: Minutes of the Regular Arvin City Council Meeting of September 08, 2026 (Minutes of Regular Arvin City Council Meeting of Arvin City Council Meeting Minutes – September 08, 2026.

Page 2 of 3 ends

Consent Agenda Item 3A was pulled for discussion.

Motion to approve Consent Agenda Items 3B, 3C, 3D, and 3E.

Motion CM Reyes Second MPT Perez Vote 5-0
Request from CM Reyes for Staff to provide background documents related to payments for vendor #’s 1342, 1984, and 1961 for review.

Motion to approve Consent Agenda Item 3A.

Motion Mayor Calderon Second CM Horton Vote 5-0

4. ACTION ITEM(S)
A. Consideration and Approval of the First Amendment to Professional Consultant Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. for On-Call Planning Services.

Staff recommends approval of the First Amendment to the Professional Services Agreement.

Motion to approve the First Amendment to the Professional Services Agreement between the City of Arvin and Precision Civil Engineering, Inc. for On-Call Planning Services.

Motion CM Tarver Second MPT Perez Vote 5-0
Agreement No. 2026-22

5. DISCUSSION ITEM(S)
A. Discussion Regarding Public Contracting and California Uniform Public Construction Cost Accounting Act (CUPCAA).

6. COUNCIL MEMBER COMMENTS

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): two cases
B. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
C. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

3.B.1
Attachment: Minutes of the Regular Arvin City Council Meeting of September 08, 2026 (Minutes of Regular Arvin City Council Meeting of Arvin City Council Meeting Minutes – September 08, 2026.

Page 3 of 3 ends

Above Closed Session Item 7C was removed from the agenda.

CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action for Closed Session Items 7A and 7B.

8. ADJOURNED @ 9:20PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.B.1
Attachment: Minutes of the Regular Arvin City Council Meeting of September 08, 2026 (Minutes of Regular Arvin City Council Meeting of

Page 1 of 2 ends

Second Amendment to Temporary Effluent Water Agreement with Zam Farming, LLC

CITY OF ARVIN
Staff Report
Meeting Date: September 22, 2026
TO: Honorable Mayor, Mayor Pro Tem and Members of City Council FROM: Stephanie Gutierrez, City Attorney
Jeff Jones, City Manager
SUBJECT: Second Amendment to Temporary Effluent Water Agreement with Zam Farming, LLC
BACKGROUND / DISCUSSION:

The City of Arvin is the owner of a Wastewater Treatment Plant that currently produces between

1.2 to 4 million gallons of effluent water per day. In order to discharge this water, the City must apply the water to land in compliance with Waste Discharge Requirements Order No. 5-00-093 (WDRs), adopted by the California Regional Water Quality Control Board, Central Valley Region on April 28, 2000.

Following the termination of its agricultural lease with Apothio, LLC/Quantum Farms, the City entered into an Effluent Agreement with Zam Farming, LLC effective August 5, 2025, to provide for the continued receipt, management, and land application of the City's effluent water.

Zam Farming, LLC is a qualified agricultural operator that controls and farms property located near the City's Wastewater Treatment Plant and is capable of utilizing the effluent water in compliance with applicable regulatory requirements.

On November 17, 2025, the City Council approved a First Amendment to the Agreement extending the term through September 30, 2026. Since that time, the City has continued evaluating long-term options for effluent management and disposal to ensure ongoing compliance with the WDRs and other applicable legal and operational requirements. Additional time is needed to complete that evaluation and implement a long-term solution. Accordingly, the City and Zam Farming, LLC desire to enter into a Second Amendment to extend the term of the Agreement through December 31, 2026.

Approval of the Second Amendment will ensure uninterrupted management and application of the City's effluent water while the City continues its review of long-term alternatives and maintains compliance with applicable regulatory requirements. The extension will also allow Zam Farming, LLC to continue farming operations and harvest crops currently planted on the property.

FISCAL IMPACT:

There is no additional financial impact associated with the Second Amendment. The amendment

3.C.1
Attachment: Staff Report - Second Amendment to Temporary Effluent Agreement - Zam Farming LLC_092226 (Second Amendment to

Page 2 of 2 ends

Second Amendment to Temporary Effluent Water Agreement with Zam Farming, LLC only extends the term of the existing Agreement, and all other terms and conditions remain unchanged.

RECOMMENDATION:

City Council approve the Second Amendment to Agreement No. 2025-14, attached hereto as Attachment 1, between the City of Arvin and Zam Farming, LLC, extending the agreement term through December 31, 2026.

ATTACHMENTS:

1. DRAFT Second Amendment to Effluent Agreement

2. Effluent Agreement Between Arvin and Zam Farming, LLC

3.C.1
Attachment: Staff Report - Second Amendment to Temporary Effluent Agreement - Zam Farming LLC_092226 (Second Amendment to 1 RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF ARVIN
Attn: City Clerk
200 Campus Drive
Arvin, CA 93203
No fee required pursuant to
Government Code Section 27383
SECOND AMENDMENT TO AGREEMENT NO. 2025-14

EFFLUENT AGREEMENT
THIS SECOND AMENDMENT (“Amendment”) is made and entered into on September 22, 2026, (“Effective Date”) by and between the CITY OF ARVIN, a general law city and municipal corporation (“City”), and Zam Farming LLC, a California limited liability company with its principal place of business at 5777 W. Century Boulevard, Suite 1485, Los Angeles, California 90045 (“Water Manager”). Water Manager and City may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. The Parties entered into an Effluent Agreement effective August 5, 2025 (“Agreement”) for a term of six (6) months.

B. The Parties subsequently entered into a First Amendment to the Agreement extending the term of the Agreement through September 30, 2026;
C. Due to the City's ongoing need to comply with Waste Discharge Requirements and all other legal obligations regarding the application of effluent water to land, the Parties desire to further amend the Agreement to extend the term through December 31, 2026.

AGREEMENT

1. AMENDMENTS. Pursuant to Section 20 of Agreement No. 2025-14 (“Agreement”), the following sections are amended to read:
1) TERM. This Agreement shall commence on the Effective Date and shall remain in effect through December 31, 2026 (the “Term”), unless earlier terminated upon the execution of a long-term effluent agreement between the Parties. Upon expiration or termination of this Agreement, Water Manager shall have the right to enter the Property for a reasonable period of time to harvest and remove any crops planted by Water Manager that remain on the Property. The City and Water Manager shall cooperate in good faith to facilitate the orderly harvest and removal of such crops, and Water Manager shall complete such harvest and removal within a commercially reasonable time.

3.C.2
Attachment: DRAFT Arvin_Zam Farming_ Second Amendment to Temporary Effluent Agreement 4931-7415-6407 v.1_092226 (Second 2 2. ELECTRONIC SIGNATURES. This Second Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the parties agree that this Second Amendment, agreements ancillary to this Second Amendment, and related documents to be entered into in connection with this Second Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. AGREEMENT IN FULL EFFECT. Except as modified by this Second Amendment, all other terms and conditions of Agreement No. 2025-14 remain the same. [SIGNATURES ON NEXT PAGE]

3.C.2
Attachment: DRAFT Arvin_Zam Farming_ Second Amendment to Temporary Effluent Agreement 4931-7415-6407 v.1_092226 (Second 3 IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the Effective Date.
“WATER MANAGER”
Zam Farming, LLC
By: ____________________________
Mojgan M. Amin, President
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Olivia Calderón, Mayor
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

3.C.2
Attachment: DRAFT Arvin_Zam Farming_ Second Amendment to Temporary Effluent Agreement 4931-7415-6407 v.1_092226 (Second

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF ARVIN
Attn: City Clerk
200 Campus Drive
Arvin, CA 93203
No fee required pursuant to
Government Code Section 27383

AGREEMENT NO. 2025-14

EFFLUENT AGREEMENT
THIS EFFLUENT AGREEMENT (this “Agreement”) is made and entered into as of August 5, 2025 (the “Effective Date”) by and between THE CITY OF ARVIN, a municipal corporation (the “City”) and Zam Farming LLC, a California limited liability company with its principal place of business at 5777 W Century Boulevard, Suite 1485, Los Angeles, California 90045 (the “Water Manager”).

RECITALS
WHEREAS, the City is the owner of a wastewater treatment plant (the “Plant”) which currently produces about 1.2 mil gallons (the “Min gallons”) up to 4 mil gallons (the “Max Gallons”) per day of Title 22 water (the “Effluent”) which shall be applied to land in compliance with Waste Discharge Requirements and all other legal requirements including the Regional Water Quality Control Board (“RWQCB”) and all other public agencies and entities allowing Effluent to be applied to land; and WHEREAS, the City is the owner of record of all of that certain real property (the “Property”) situated in Kern County, California, located in Arvin, California, and more particularly described in Exhibit A; and
WHEREAS, the Water Manager is a qualified farmer and controls and farms certain real properties located nearby within 3 miles of the Plant; and is capable of farming the farmable acreage of the Property with permitted crops and is able to receive the treated Effluent to use and irrigate and absorb the Effluent and nitrates contained therein by growing forage and other state-approved crops on its properties; and
WHEREAS, the Effluent shall be delivered by the City to the northeast corner of Millux Rd. and S. Edison Rd., described in Exhibit B (the “Delivery Location”) where then the Water Manager has authority and is able to operate pipeline to further manage and utilize the Effluent for land application. 4903-6896-7509 v2 Page 1 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with NOW, THEREFORE, incorporating the foregoing recitals herein, the City and the Water Manager mutually agree as follows:
1)
2)
3)
TERM. The Term of this Agreement shall commence on the Effective Date and shall terminate in six (6) months (“Term”). Following expiration of this Agreement, City shall allow Water Manager to harvest any crops planted by Water Manager that may exist on the Property.

City and Water Manager shall cooperate in good faith to ensure appropriate crops are harvested and removed from the Property in a reasonably timely manner.

CONSIDERATION. In consideration of the Water Manager services managing the City’s Effluent, the City shall lease the Property to the Water Manager for the Term of this Agreement and the Water Manager shall pay to the City as rental for the use of the Property and receipt of the Effluent for its crops, One dollar ($1.00) per farmable acre (approx. 208 acres). Rent for the Term is payable in advance of Commencement Date and is delinquent on the next day. Commencement Date will be the Effective Date. The City agrees to use the rental proceeds for improvements to the Property.

RIGHT AND DUTY.
a. The City agrees that such Effluent shall be treated to a level of quality no less than is required to permit, under applicable governmental requirements, the growing of fiber, fodder and seed crops on the Property. Should governmental regulations for the growing of such crops or discharge requirements be revised after the effective date of this Agreement to require a higher degree of treatment of Effluent for irrigation of such crops, the City agrees to upgrade its Plant to treat Effluent or otherwise produce higher-treated Effluent in compliance with newly promulgated or amended governmental requirements. In the event that it becomes unfeasible or materially uneconomic to upgrade the Plant to comply with newly promulgated or amended governmental requirements, as determined by the City in its sole discretion, the City may serve a Notice of Termination of this Agreement to the Water Manager no less than 60 days prior to the effective date for any newly promulgated or amended governmental requirements. In the event the City fails to serve a Notice of Termination, the Water Manager, in its sole discretion, may serve a Notice of Termination to become effective upon the effective date of any newly promulgated or amended governmental requirements which could place the Water Manager’s practices of spreading Effluent out of compliance.

b. The City shall be responsible for obtaining any and all amendments to the Waste Discharge Requirements or other governmental rules or regulations to allow the Water Manager to be able to utilize Effluent disposal and manage the disposal of Effluent in accordance with the terms of this Agreement. In the event that the City fails to maintain continuous approval from any and all applicable governmental entities to apply Effluent to land during the Term, the Water Manager may terminate this Agreement on 60 days’ notice. c. The City shall be responsible for repair of all Effluent delivery and irrigation facilities, including but not limited to pipelines, valves, standpipes required to transmit the Effluent to the Delivery Location (including the County right-of-way). The City shall be responsible for delivering the Property in a condition suitable for farming or, alternatively, reimbursing the 4903-6896-7509 v2 Page 2 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with Water Manager for the costs to restore the land to a farmable state as determined by applicable California Regional Water Quality Control Board regulations. The Water Manager may submit reimbursement requests to the City for any repairs or replacements of the irrigation equipment, with payment due within 60 days of receipt.
d. The City shall be responsible for the cost of the electrical power necessary to operate the irrigation pump and other mechanisms to transmit the Effluent from the Plant to the Delivery Location.
e. The Water Manager may farm the Property with an approved crop at all times during the Term of this Agreement to allow for the land application up to the Max Gallons of Effluent. The Water Manager shall be solely responsible for all costs arising from or related to the farming activities and shall retain all the proceeds from the Property. f. The Water Manager may apply to the California Department of Public Health for exceptions allowing for the irrigation of food crops which must undergo processing sufficient to destroy pathogenic agents within the Effluent before such crops are suitable for human consumption, or a determination that such food crops are permitted to be grown with secondarily treated Effluent; provided, however, that should the Water Manager proceed to grow such crops on the Property pursuant to an exception, it shall do so at its own risk and shall have no vested right under this Agreement to continue to grow such crops should subsequently a higher degree of treatment of the Effluent be required for such crops. It is the intent and understanding of the parties that the City shall not be required to provide a higher level of treatment to allow the Water Manager to continue production of a crop initially permitted by exception. g. The Water Manager acknowledges that it shall have the right as provided herein to take up to Max Gallons of Effluent from the Plant for and during the term of this Agreement. The Water Manager shall obtain the written consent from the City to dispose of Effluent in a manner other than as herein provided. Nothing in this Agreement shall restrict the City from utilizing treated Effluent within the Plant prior to ultimate disposal of the Plant Effluent as herein provided.

The delivery of Effluent to the Water Manager properties shall be directly communicated and solely managed through the Water Manager.
4) REGULATORY AGENCY REQUIREMENTS. The City shall ensure that the use of Effluent complies with all laws and regulations including Waste Discharge Requirements issued by the California Regional Water Quality Control Board and any other governmental entity and all other regulatory requirements. The Water Manager shall obtain written approval, as needed, from relevant governmental entities of cropping plans for any and all portions of the property to be irrigated with treated Effluent. The Water Manager shall be responsible for lawfully utilizing and disposing of all treated Effluent received, within the boundaries of the property unless otherwise previously agreed to by the City in writing. The Water Manager shall comply with all applicable requirements of the California Regional Water Quality Control Board for wastewater reclamation in its use of the Property. The Water Manager shall provide a setback as specified in the discharge requirements from any traffic lane of a dedicated public road or highway for any Effluent storage reservoirs which are, or may be, constructed within the Property.

4903-6896-7509 v2 Page 3 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with 5) INDEMNITY.
a. Neither party shall be liable to the other party for any loss, damage, liability, claim or cause of action for damage to or destruction of property or for injury to or death of persons arising solely from any act or omission of the other party's officers, agents or employees. However, the City shall defend, indemnify and hold the Water Manager harmless for any claims, demands, liabilities, losses or causes of action, fees, penalties, charges, attorney’s fees, costs or expenses resulting from the City’s management of applicable contracts with third parties, or failure to maintain compliance with the Waste Discharge Requirements and any and all regulatory or governmental requirements or approvals to permit the spreading of Effluent on the Property. b. The Water Manager and the City agree to indemnify and hold each other harmless from any and all claims, contracts, demands, liabilities, losses or causes of action which arise by virtue of its own grossly negligent or willful acts or omissions (either directly or through or by its agents, officers or employees) to such extent and in such part as the respective parties are found by reason of law to have proximately caused the injury or damage. c. The party against whom any claim arising from any subject matter of this Agreement is filed shall give prompt notice of the filing of the claim to the other party. 6) EMINENT DOMAIN. If the whole or substantial portion of the Water Manager property should be taken by any public or quasi-public authority under the power or threat of eminent domain during the Term, so as to materially impair the delivery of the Effluent contemplated by the City, and thereby frustrate the City’s purpose in entering into this Agreement, then, in either of such events, this Agreement shall terminate at the time such taking is reported in writing.

7) NONWAIVER. If any action or proceeding related to this Agreement is instituted or if any other steps are taken by the Water Manager or the City, and a compromise, partial payment or settlement thereof shall be made, either before or after judgment, the same shall not constitute or operate as a waiver by the Water Manager or the City of any, covenant or condition of this Agreement or of any subsequent breach thereof. No waiver of any default under this Agreement shall constitute or operate as a waiver of any subsequent default hereunder, and no delay, failure or omission in exercising or enforcing any right, privilege, or option under this Agreement shall constitute a waiver, abandonment or relinquishment thereof or prohibit or prevent any election under or enforcement or exercise of any right, privilege, or option hereunder. No waiver of any provision hereof by the Water Manager or the City shall be deemed to have been made unless and until such waiver shall have been reduced to writing and signed by the Water Manager or the City, as the case may be. The receipt by the Water Manager of rent with knowledge of any default under this Agreement shall not constitute or operate as a waiver of such default. Payment by the City or receipt by the Water Manager of a lesser amount than the stipulated rent or other sums due the Water Manager shall operate only as a payment on account of such rent or other sums. No endorsement or statement on any check or other remittance or in any communication accompanying or relating to such payment shall operate as a compromise or accord and satisfaction unless the same is approved in writing by the Water Manager, and the Water Manager may accept

4903-6896-7509 v2 Page 4 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with such check, remittance or payment without prejudice to its right to recover the balance of any rent or other sums due by the City and pursue any remedy provided under this Agreement or by law. 8) NO PARTNERSHIP. It is expressly understood and agreed that the City does not, in any way or for any purpose by executing this Agreement, become a partner of the Water Manager in the conduct of business, or otherwise, or a joint venture or a member of a joint enterprise with the Water Manager, and nothing contained herein shall be deemed to create the relationship of employer and employee, or principal and agent, between the Water Manager and the City. 9) ASSIGNMENT AND SUBLETTING. Neither the Water Manager nor the City of Arvin may assign any rights contained herein without the express prior written consent of the other party. 10) COVENANTS RUN WITH LAND. The agreements, covenants and conditions in this Agreement contained are and shall be deemed to be covenants running with the land and the reversion and shall be binding upon and shall inure to the benefit of the Water Manager and the City and their respective successors and assigns hereunder. All references in this Agreement to “the City of Arvin” or “the City,” or “the Water Manager” shall be deemed to refer to and include successors and assigns of the City or the Water Manager, respectively, without specific mention of such successors or assigns.

11) NOTICES. Except as otherwise provided hereunder; any notice or communication to the Water Manager or the City shall be in writing and be mailed by certified mail, postage prepaid. Notices or communications shall be addressed to the City or such other address or addresses as the City shall from time to time designate, or to such agent of the City as it may from time to time designate, by notice in writing to the Water Manager. Notices or communications shall be addressed to the Water Manager, other address or addresses as the Water Manager shall from time to time designate, or to such agent of the Water Manager as it may from time to time designate, by notice in writing to the City. Any notice mailed in the manner above set forth shall be deemed to have been received unless returned to the sender by the post office. 12) LIMITATION OF THE WATER MANAGER’S LIABILITY. In the event of any transfer of the Water Manager's interest in this Agreement, the Water Manager herein named (and in case of any subsequent transfer, the then transferor) shall be automatically freed and relieved from, as of the date of such transfer and thereafter, of all personal liability for the subsequent performance of any covenants or obligations on the part of the Water Manager contained in this Agreement thereafter to be performed; provided, that upon any such transfer, the transferee shall expressly assume subject to the limitations of all of the agreements, covenants and conditions in this Agreement.

13) HOLDING OVER. This Agreement shall terminate without further notice upon the expiration of the Term, it being understood and agreed that this Agreement cannot be renewed, extended or in any manner modified except in writing signed by the Water Manager and the City and approved by the City’s City Council.

4903-6896-7509 v2 Page 5 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with 14)
DISPUTE RESOLUTION.
a. Mediation of Disputes. Any action, claim, controversy or demand arising out, concerning or relating to this Agreement, or the making, performance, or interpretation thereof, may be subject to a good faith effort at resolution through mediation. Any party may initiate mediation by giving the other party written notice describing the issue(s) the initiating party wishes to mediate. If the parties agree to mediate per this Section 14, then within thirty (30) days of the notice of mediation, the parties may mutually agree to a mediator and retain such person to mediate the issue in a timely manner. In the event that the parties cannot mutually agree to a mediator within thirty (30) days of the notice of mediation, the party requesting the mediation may within ten (10) days after the expiration of the initial thirty (30) day period submit a list of three (3) retired judges, justices or attorneys unrelated to the party by current or prior personal, business or professional relationship, with experience mediating similar issues, and the other party may within ten (10) days of receipt of such list select the mediator from such list. If the other party fails to do so either timely or at all, then the party requesting mediation may elect the mediator; The cost of the mediation shall be borne equally by the parties. b. Arbitration of Disputes Following Mediation. The parties may choose to resolve any action, claim, controversy or demand in law or equity arising out of, concerning or related in any way to this Agreement, or the making, performance, or interpretation thereof, by arbitration to take place in Kern County, California. Ifthe parties agree to arbitrate, the arbitration shall be before one (1) arbitrator selected by mutual agreement of the parties. In the event that the parties cannot mutually agree to an arbitrator within thirty (30) days of the notice of arbitration, the party requesting the arbitration shall within ten (10) days after the expiration of the initial thirty (30) day period submit a list of three (3) arbitrators who are members of the American Arbitration Association and unrelated to the party by current or prior personal, business or professional relationship, with experience arbitrating similar issues, and the other party shall within ten (10) days of receipt of such list select the arbitrator from such list. Any party requesting arbitration under this Agreement shall make a demand on the other party by registered or certified mail. The arbitration shall be conducted under the then-current Commercial Arbitration Rules of the American Arbitration Association, except that the arbitrator shall be bound to apply and follow the Law of the State of California. Judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The charges, costs, expenses and fees of the arbitrator shall be shared equally by the parties.

c. Waiver of Jury Trial. To the maximum extent permitted under the Laws of the State of California, each party waives, to the fullest extent permitted by Law, any right to trial by jury of any Action, claim, controversy or demand that the parties choose to resolve by the procedures contained in this Section 14, as applicable, in each case whether now existing or hereafter arising, and whether in contract, tort, equity, or otherwise.

15) TIME OF THE ESSENCE. Time is of the essence of each and all of the agreements, covenants, and conditions of this Agreement. 4903-6896-7509 v2 Page 6 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with 16) SEPARATE COUNTERPARTS; FACSIMILE & ELECTRONIC SIGNATURES, This Agreement may be executed in two (2) or more separate counterparts, each of which, when so executed, shall be deemed to be an original and to constitute the one and same contract. This Agreement may be signed and signatures transmitted by facsimile, and any such facsimile copy shall be equivalent to a binding signed original for all purposes. This Agreement also may be executed electronically, whether using an electronic signature and delivery service including, but not limited to, DocuSign or eSignLive, or by use of electronically copied/saved and transmitted executed documents, such as by emailing a PDF of the signed document. The parties expressly agree that the actual execution and delivery of this Agreement specifically shall be governed by the Electronic Signatures in Global and National Commerce Act (ESIGN), 15 United States Code Section 7001 et seq., and the governing law applicable to the remainder of this Agreement shall be as otherwise stated herein.
17) SEVERABILITY. Incase any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement, but this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had not been contained herein.

18) CONSENTS. Whenever in this Agreement the consent or approval of either the Water Manager or the City is required or permitted, the party requested to give such consent or approval will act promptly and will not unreasonably withhold its consent or approval. 19 INTEGRATION. This instrument constitutes the entire agreement between the Water Manager and the City with respect to the subject matter hereof and supersedes all prior offers and negotiations, oral or written. This Agreement may not be amended or modified in any respect whatsoever except by an instrument in writing signed by the Water Manager and the City.

20) AMENDMENTS. This Agreement may be modified only in writing and only if signed by the parties at the time of the modification and approved by the City‘s City Council. 21) GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any lawsuit arising out of or pertaining to this Agreement shall be brought in Kern County, California.

22) RECORDED. This Agreement shall be recorded with the Kern County Recorder's Office. [SIGNATURES ON NEXT PAGE]
4903-6896-7509 v2 Page 7 of 10

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. “WATER MANAGER”
Zam Farming, LLC
By:

Mojgan M. Amin, President
Date:

08-01-2025
4903-6896-7509 v2
“CITY”
City of Arvin, a municipal corporation
By:

Olivia Calderón, Mayor
Date: DELS 257 2 /

ATTESY
e 一
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: Stéphanie Gutierrez, Gity Attorney.

Page 8 of 10 ends

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with 4903
-6896-7509 v2 Page 9 of 10
Exhibit A
Property
APN: 446-010-60-007 52.29 acres City of Arvin
446-010-59-005 52.34 acres City of Arvin
446-010-73-005 77.01 acres City of Arvin
189-340-27-004 80.95 acres Arvin Co Sanitation District

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with Exhibit B
Delivery Location
Address: Northeast corner of Millux Rd. and S. Edison Rd, APN 189-330-13

4903-6896-7509 4903-6896-7509 vv2 2 Page Page 1010 of of 1010 Exhibit B
Delivery Location
Address:Northeast corner of Millux Rd. and S. Edison Rd, APN 189-330-13

3.C.3
Attachment: 2025-14 Effluent Agreement with Zam Farming LLC_080525 (Second Amendment to Temporary Effluent Water Agreement with 4915-0446-9201 v1 Page 1 of 8

CITY OF ARVIN
Staff Report
Meeting Date: September 22, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Establishment and Implementation of an Independent Measure H Citizens Oversight Committee

RECOMMENDED ACTION
Staff recommends that the City Council:

1. Receive this staff report and public comment regarding the proposed Measure H Citizens Oversight Committee;

2. Adopt the Resolution establishing an independent seven-member Measure H Citizens Oversight Committee, contingent upon voter approval of Measure H at the November 3, 2026 General Municipal Election;

3. Direct the City Clerk to immediately begin a public application and community outreach process for prospective Committee members;

4. Direct staff to prepare the administrative procedures, financial reporting system, public information webpage, training program, and other materials necessary for the Committee to begin its work promptly following certification of the election, should Measure H be approved; and

5. Direct staff to return to the City Council following certification of the November 3, 2026 election results for appointment of Committee members and final implementation, if Measure H is approved.

BACKGROUND
The City Council has placed Measure H before Arvin voters at the November 3, 2026 General Municipal Election.

Measure H proposes a one-cent transactions and use tax to support local municipal services, including public safety, police and fire services, 911 emergency response, streets and roads, parks, youth and senior services, and other City services. The ballot language further provides that Measure H revenues would remain local and be subject to accountability provisions including independent audits and public disclosure.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 2 of 8
The City’s FY 2026–27 budget demonstrates the financial conditions that led the Council to place Measure H before voters. The adopted budget includes approximately $9.04 million in General Fund revenues and an equal amount in General Fund expenditures following significant reductions in personnel and operating costs.

The FY 2026–27 budget includes 10.5 unfunded positions compared with the prior fiscal year, representing approximately an 18 percent reduction in City staffing. Those reductions include six police positions, 2.5 public works positions, one animal control position and one finance position. The City also reduced training and eliminated or deferred other nonessential expenditures.

At the same time, several essential City costs continue to increase. The City's contract for Kern County fire protection increased from approximately $700,000 in FY 2021–22 to an anticipated $1.15 million in FY 2025–26 and approximately $1.4 million in FY 2027–28.

These financial circumstances reinforce the importance of strong public accountability for any additional locally generated revenue.

Staff therefore recommends that the City Council establish the Measure H Citizens Oversight Committee before the election, with its operation expressly contingent on voter approval of Measure H.

DISCUSSION
Purpose of the Citizens Oversight Committee
The purpose of the proposed Citizens Oversight Committee is to create an additional, independent layer of public review over Measure H revenues and expenditures.

Under the proposed resolution, the Committee would review:
• Measure H revenues received by the City;
• Measure H expenditures;
• Annual financial reports;
• Independent audits concerning Measure H;
• Accounting procedures used to identify and track Measure H funds; • Whether expenditures are consistent with Measure H and applicable law; and • Any concerns or discrepancies identified through its review.

The Committee would also receive public comments (as required by the Brown Act) and prepare an annual written report to the City Council and Arvin residents describing its findings and recommendations.

The intent is simple:

Arvin residents should be able to see where Measure H money comes from, where it goes, and how it is used.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 3 of 8

INDEPENDENCE OF THE COMMITTEE
Staff recommends establishing the Committee as an independent advisory body rather than an extension of any City department.

No City Councilmember would serve as a voting member.

The Committee would not have authority to appropriate funds, approve expenditures, direct employees, enter into contracts, or otherwise exercise authority legally assigned to the City Council or City administration. Its responsibility would be independent review, transparency and reporting. In short, it is a purely advisory body of the City.

This structure provides meaningful citizen oversight while preserving the City Council and City Manager's legal responsibilities.

COMMITTEE COMPOSITION
Staff recommends a seven-member Citizens Oversight Committee, with all members appointed by the City Council at a publicly noticed meeting.

The Resolution states that Council must endeavor to appoint a Committee that reflects Arvin's geographic, economic, professional, cultural and community diversity.

Where practical, the Resolution provides that the Committee should include residents with experience or demonstrated interest in areas such as:
• Finance or accounting;
• Auditing and financial controls;
• Public budgeting;
• Business and economic development;
• Public safety;
• Streets, infrastructure, parks or public works;
• Community service and nonprofit organizations; and
• General civic involvement.

However, professional financial experience is not a requirement. The Committee should also include residents with strong community involvement, sound judgment and a demonstrated interest in responsible stewardship of taxpayer dollars.

The purpose is not to create a committee of accountants.

The purpose is to create a committee of Arvin residents who will ask questions, review the numbers and report publicly to their neighbors.

MEMBER ELIGIBILITY AND CONFLICT-OF-INTEREST REQUIREMENTS Committee members should be at least 18 years old and residents of the City of Arvin. Members would be required to comply with applicable ethics, transparency and conflict-of-interest requirements.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 4 of 8
The proposed resolution also contains safeguards intended to ensure the Committee's independence. Current Councilmembers, City employees under circumstances inconsistent with Committee independence, certain City contractors or vendors, and individuals with disqualifying financial interests would not be eligible to serve.

However, a resident would not be disqualified merely because he or she voted for or against Measure H or publicly expressed an opinion about the measure.

That is an important distinction. The Committee should be independent, but it should also be representative of the community.

APPLICATION AND RECRUITMENT PROCESS
Upon adoption of the resolution, the City Clerk would immediately open an application period for interested residents.

The proposed resolution calls for applications to remain open through 5:00 p.m. on November 1, 2026, unless an earlier administrative deadline is established with appropriate public notice.

Staff recommends a broad community recruitment effort using:
• The City's website;
• City social media;
• Public notices;
• Community organizations;
• Neighborhood groups;
• Local schools and educational institutions;
• Business organizations;
• Community events; and
• Other appropriate public outreach channels.

The City should actively seek applicants from throughout Arvin rather than relying solely upon individuals who regularly participate in City government.

PRE-ELECTION VERSUS POST-ELECTION ACTIVITY
Establishing the oversight framework before November 3 should not be interpreted as assuming Measure H will pass.

The proposed resolution specifically provides that the Committee becomes operative only if Measure H is approved by voters, the City is authorized to collect and begins collecting the revenue, and Council has appointed all the members of the Committee. If Measure H is not approved, the Committee is automatically dissolved upon the Resolution automatically being repealed.

Prior to the election, City activity would therefore be limited to administrative preparation, public recruitment and establishment of the oversight structure.

The Committee itself would not campaign for or against Measure H, and City resources could not be used for campaign advocacy.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 5 of 8

PROPOSED IMPLEMENTATION SCHEDULE
Staff recommends the following implementation schedule:

Date/Period Action
September/October 2026 City Council considers and adopts resolution establishing Citizens Oversight Committee
Immediately following
adoption City Clerk opens public application period
September–November 1,
2026 City conducts broad community recruitment and outreach November 1, 2026 Proposed application deadline
November 3, 2026 General Municipal Election
Following election
certification
If Measure H passes, City Clerk confirms eligibility and provides applicant list to Council
December 2026/January
2027
Council conducts applicant review/interviews and appoints seven members
Following appointments Ethics, Brown Act, public records and conflict-of-interest orientation
First Committee Meeting Election of Chair/Vice Chair; adoption of meeting calendar and procedures
Quarterly thereafter Review of revenues, expenditures, financial information and implementation
Annually Committee reviews independent audit and issues annual public report

TERMS OF OFFICE
To provide continuity while preventing the entire Committee from turning over simultaneously, the initial terms would be staggered:
• Two members — three-year terms;
• Two members — two-year terms; and
• Three members — one-year terms.

Future appointments would generally be for three-year terms, with a two-consecutive-term limitation unless the Council determines that an exception is needed for continuity or expertise.

MEETINGS AND PUBLIC ACCESS
The Committee would meet at least quarterly.

Meetings would be publicly noticed and conducted in accordance with applicable open-meeting requirements. Agendas, minutes, reports and recommendations would be made publicly available.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 6 of 8
Staff further recommends maintaining a dedicated Measure H Accountability page on the City website.

That page should eventually contain:
• Measure H ballot and ordinance documents;
• Revenue received;
• Expenditures;
• Annual financial reports;
• Independent audits;
• Committee agendas;
• Committee minutes;
• Annual Committee reports;
• Committee recommendations;
• City responses; and
• Other significant Measure H financial information.

The proposed resolution expressly contemplates this level of ongoing public access.

ANNUAL INDEPENDENT AUDIT
Measure H's accountability structure includes independent financial review.

The ordinance enacting Measure H requires revenues and expenditures to be included in an annual independent financial audit.

The Citizens Oversight Committee would receive and review that audit and could submit questions or recommendations to the City Council.

This creates multiple layers of accountability:

City financial controls → independent financial audit → citizen review → public report → City Council review.

ANNUAL CITIZENS OVERSIGHT REPORT
The Committee's most important public responsibility would be issuance of an annual written report.

At a minimum, that report should identify:
• Measure H revenue collected;
• Measure H funds spent;
• Programs, services or projects supported;
• Comparison of actual spending with the City's budget; • Status of Measure H-funded activities;
• Audit findings;
• Committee findings and recommendations;
• Any unresolved concerns; and
• The City's response to those concerns, where available.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 7 of 8
The report would then be presented publicly to the City Council and made available to the community.

STAFF SUPPORT
The City Clerk or City Manager's designee would provide reasonable administrative support to the Committee, including preparation and posting of agendas, meeting notices, minutes, records and logistical assistance.

City financial staff would provide the Committee reasonable access to budgets, financial reports, expenditure information, contracts, invoices, audits and other documents necessary to perform its oversight role, subject to applicable confidentiality and legal restrictions.

Members would serve without compensation, although authorized and reasonable expenses could be reimbursed consistent with City policy.

FISCAL IMPACT
Adoption of the proposed resolution would result in relatively limited administrative costs associated with recruitment, meeting preparation, staff support, training, financial reporting and maintenance of the Measure H public information webpage.

The independent financial audit would also involve professional audit costs, although portions of this work may be incorporated into the City's existing annual financial auditing process.

These administrative costs would support the City's broader goal of ensuring transparent management and public accountability for Measure H revenue.

The FY 2026–27 City budget already demonstrates the importance of financial discipline. The City adopted a balanced General Fund budget of approximately $9.04 million following significant reductions in staffing and operating expenditures.

PUBLIC ACCOUNTABILITY
The creation of the Citizens Oversight Committee provides an opportunity to establish the City's accountability structure before any Measure H revenue could ever be collected.

That is significant.

Residents should not have to wait until after revenue is received to ask:

Who is watching the money?
The City can answer that question now.

If voters approve Measure H, the City's accountability structure would include:

Independent audits.

Public financial disclosure.

Open budget hearings.

Citizen oversight.

Quarterly public meetings.

An annual public report.

And direct accountability to Arvin residents.

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4915-0446-9201 v1 Page 8 of 8
The City's existing Measure H materials emphasize that accountability should accompany any discussion of new revenue and that residents should be able to review how local funds are budgeted and spent.

CONCLUSION
Measure H is ultimately a decision for Arvin voters.

The City's responsibility is to provide residents with accurate information and, if the measure is approved, to demonstrate that every dollar is handled transparently and responsibly.

Establishing the Citizens Oversight Committee before the election accomplishes two important goals.

First, it tells residents exactly what oversight will mean rather than simply promising accountability in general terms.

Second, it allows the City to begin recruiting qualified residents now so the Committee can begin its work promptly if Measure H is approved.

For these reasons, staff recommends that the City Council adopt the Resolution establishing the Measure H Citizens Oversight Committee, authorize immediate recruitment of prospective members, and direct staff to complete the administrative preparations necessary for implementation following voter approval.

ALTERNATIVES
The City Council may:

1. Adopt the resolution as presented;

2. Adopt the resolution with modifications;

3. Provide additional direction regarding Committee membership, recruitment, terms, duties or implementation;

4. Direct staff to return with additional information; or

5. Take no action.

ENVIRONMENTAL REVIEW
The proposed action consists of governmental organizational and administrative activities and does not constitute a project having the potential to result in a direct or reasonably foreseeable indirect physical change in the environment.

ATTACHMENT
- Resolution Establishing the Measure H Citizens Oversight Committee

3.D.1
Attachment: Staff Report Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight 4935-0960-7889 v1 Page 1 of 10
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA, ESTABLISHING AN INDEPENDENT CITIZENS

OVERSIGHT COMMITTEE FOR MEASURE H, TO BECOME

OPERATIVE UPON APPROVAL OF MEASURE H BY THE VOTERS AT
THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION
WHEREAS, the City Council of the City of Arvin ("City") has placed a transactions and use tax measure on the ballot for consideration by the voters at the November 3, 2026 General Municipal Election (“Measure H”); and’
WHEREAS, Measure H, if approved by the voters, will provide additional local revenue to the City for the purposes identified in the measure and applicable ballot materials; and WHEREAS the City Council recognizes that public confidence in Measure H depends upon transparency, accountability, prudent financial management, and meaningful citizen participation in monitoring the use of revenues generated by the measure; and WHEREAS, the City Council believes that an independent Citizens Oversight Committee will provide an additional and meaningful layer of public accountability by reviewing the receipt and expenditure of Measure H revenues and reporting its findings publicly to the residents of Arvin; and
WHEREAS, the City Council intends that the Citizens Oversight Committee be independent in its membership and deliberations, while remaining advisory in nature and respecting the statutory authority of the City Council, City Manager, and other City officers and employees; and
WHEREAS, the City already recognizes the value of citizen oversight in the administration of municipal revenues, including through the City's existing municipal code provisions concerning citizen oversight of cannabis-tax revenues; and WHEREAS, the City Council desires to establish the structure and operating principles of the Citizens Oversight Committee before the election so that, should Measure H be approved, residents will have an opportunity to apply for appointment and the Committee can begin its work promptly following voter approval and certification of the election results; and WHEREAS, opening the application period prior to the election will provide sufficient time for broad community outreach and consideration of qualified applicants without prejudging the outcome of the election; and
WHEREAS, the City Council further finds that the Committee should be composed of residents who are committed to impartial public oversight and who do not have financial interests that could compromise, or reasonably appear to compromise, their independence; and WHEREAS, the City Council intends that the Committee operate consistently with all applicable provisions of California law, including applicable open-government, public-records, ethics, and conflict-of-interest requirements.

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 2 of 10
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin, California, as follows:

SECTION 1. Recitals.

The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. Establishment.

An independent Measure H Citizens Oversight Committee (“Committee”) is hereby established as a seven (7) member advisory body of the City of Arvin, provided that this Committee shall not become operative until both of the following requirements are met:

A. The City Council declares that the voters of the City of Arvin have approved Measure H by a vote of no less than a majority of the votes cast by the electors voting at the general municipal election held on Tuesday, November 3, 2026, and B. The tax authorized by Measure H is thereafter collected by or on behalf of the City.

C. The City Council has appointed all seven (7) members pursuant to this Resolution.

In the event that Measure H is not approved by a majority of the votes cast by the electors voting at the general municipal election held on Tuesday, November 3, 2026, the Committee shall immediately be dissolved upon the automatic repeal of this Resolution pursuant to Section 21.

SECTION 3. Purpose.

The purpose of the Committee is to provide independent citizen review and public transparency concerning the collection and expenditure of revenues generated by Measure H.

Accordingly, the Committee shall carry out the following duties:

A. Review the City's receipt and expenditure of Measure H revenues; B. Review the City's annual financial reports and any independent audit concerning Measure H revenues and expenditures;
C. Review whether Measure H revenues are being used for purposes authorized by the measure and applicable law;
D. Review whether appropriate accounting controls and procedures are being used to identify and track Measure H revenues and expenditures; E. Identify and bring to the attention of the City Council any material concerns, discrepancies, or questions regarding the expenditure of Measure H revenues; F. Receive public comment concerning the use of Measure H revenues; G. Prepare and submit an annual written report to the City Council and the

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 3 of 10
residents of Arvin summarizing the Committee's review, findings, recommendations, and any unresolved concerns; and
H. Perform such other advisory oversight functions as may be assigned by the City Council consistent with the purposes of Measure H and this Resolution.

SECTION 4. Independence.

A. The Committee shall operate independently of City departments and City officers in carrying out its oversight and reporting responsibilities.

B. No member of the City Council shall serve as a member of the Committee.

C. The Committee shall not direct City personnel, enter into contracts on behalf of the City, approve expenditures, appropriate funds, or exercise any authority reserved by law to the City Council, City Manager, or other City officer.

D. Nothing in this Resolution shall be construed to limit the lawful authority of the City Council or any City officer or employee.

SECTION 5. Composition.

A. The Committee shall consist of seven (7) members, all of whom shall be appointed by and serve at the pleasure of the City Council.

B. The City Council shall endeavor to appoint members who collectively reflect the geographic, economic, professional, cultural, and community diversity of the City of Arvin.

C. To the extent practicable, the Committee should include individuals with experience or demonstrated interest in one or more of the following areas:
(i) municipal finance or accounting;
(ii) auditing or financial controls;
(iii) public budgeting;
(iv) business or economic development;
(v) public safety;
(vi) infrastructure, streets, parks, or public works;
(vii) community service or nonprofit organizations; and (viii) general community advocacy and civic engagement.

D. No applicant shall be denied consideration solely because the applicant lacks professional financial or governmental experience. A principal purpose of the Committee is to provide meaningful citizen participation, and residents with demonstrated integrity, community

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 4 of 10
involvement, and an interest in responsible stewardship of public funds are encouraged to apply.

SECTION 6. Eligibility.

A. To be eligible for appointment, an applicant shall:
(i) Be at least eighteen (18) years of age;
(ii) Be a resident of the City of Arvin, unless the City Council determines that a particular category of membership requires specialized expertise that is not reasonably available among City residents;
(iii) Demonstrate an interest in the responsible and transparent use of public funds; and
(iv) Agree to comply with all applicable laws, policies, ethics requirements, conflict-of-interest rules, and Committee procedures.

B. A person shall not serve on the Committee if the person:
(i) Is a current City Councilmember;
(ii) Is a current City employee, unless expressly permitted by applicable law and determined by the City Attorney to be consistent with the independence of the Committee; (iii) Is a current officer or employee of an entity that is receiving, or is reasonably anticipated to receive, Measure H funds in a manner that creates a disqualifying conflict of interest pursuant to the Political Reform Act;
(iv) Is a current contractor, consultant, vendor, or other service provider to the City whose financial interests, as defined by the Political Reform Act, would create a disqualifying conflict of interest concerning Measure H expenditures; (v) Served as the treasurer, principal officer, paid consultant, or paid campaign consultant of a committee primarily formed to support or oppose Measure H, where such service creates a conflict or reasonably compromises the appearance of independence; (vi) Has a financial interest that would require disqualification from matters regularly considered by the Committee; or
(vii) Is otherwise prohibited by applicable law from serving on the Committee.

Nothing in this Section shall prohibit a person from serving merely because that person voted for or against Measure H or expressed a personal opinion concerning Measure H.

SECTION 7. Conflict of Interest and Ethics Requirements.

A. All Committee members shall comply with applicable provisions of California law relating to conflicts of interest, financial disclosure, ethics, and governmental

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 5 of 10
transparency, including, without limitation, the Political Reform Act.

B. Prior to beginning service, each Committee member shall receive ethics and conflict-of-interest training appropriate to the Committee member’s responsibilities.

C. Each Committee member shall promptly disclose any actual or potential conflict of interest and shall abstain from participation in any matter in which the member is legally required to disqualify himself or herself.

D. The City Attorney shall advise the Committee and City Clerk regarding the applicability of the Political Reform Act, the City's conflict-of-interest code, Government Code Section 1090, the Brown Act, the California Public Records Act, and other applicable laws.

SECTION 8. Application Period.

A. Upon the Effective Date, the City Clerk is directed to immediately establish and publicize an application process for appointment to the Measure H Citizens Oversight Committee.

B. Applications shall be accepted beginning upon the Effective Date of this Resolution and continue through 5:00 PM on November 1, 2026, unless the City Clerk establishes an earlier administrative deadline that provides adequate public notice (“Application Period”).

C. The application shall request sufficient information to permit the City Council to evaluate an applicant's qualifications, community involvement, relevant experience, potential conflicts of interest, and ability to serve impartially.

D. The City shall make reasonable efforts to publicize the application opportunity throughout the community, including through the City's website, social media, public notices, community organizations, neighborhood groups, local schools and educational institutions, business organizations, and other appropriate means.

SECTION 9. Appointment Process.

A. Following the Application Period, the City Clerk shall provide the City Council with a list of eligible applicants.

B. The City Council shall make appointments at a duly noticed public meeting.

C. In making appointments, the City Council shall seek a Committee whose members collectively demonstrate independence, integrity, community representation, and the capacity to provide meaningful oversight.

D. The City Council may establish reasonable procedures for reviewing applications, including interviews conducted in a properly noticed public meeting or other lawful process.

SECTION 10. Terms of Office.

The initial Committee members shall be appointed as follows:

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 6 of 10
A. Two (2) members shall serve initial terms of three (3) years; B. Two (2) members shall serve initial terms of two (2) years; and C. Three (3) members shall serve initial terms of one (1) year.

Thereafter, each appointment shall be for a term of three (3) years. No member shall serve more than two consecutive full terms unless the City Council determines that an exception is necessary to maintain appropriate continuity, expertise, or community representation. Members shall continue to serve until their successors are appointed and qualified, subject to applicable law.

SECTION 11. Officers and Meetings.

A. At its first meeting, the Committee shall elect a Chair and Vice Chair from among its voting members.

B. The Committee shall meet at least quarterly and may meet more frequently as necessary to fulfill its responsibilities.

C. All meetings shall be conducted in accordance with applicable openmeeting laws, including, without limitation, the Brown Act.

D. The Committee shall make agendas, minutes, reports, recommendations, and other public documents available to the public in accordance with applicable law and City procedures.

E. A majority of the appointed voting members shall constitute a quorum.

SECTION 12. Annual Report.

The Committee shall prepare an annual written report concerning Measure H revenues and expenditures. The annual report shall include the following:

A. The amount of Measure H revenue collected during the reporting period; B. The amount of Measure H revenue expended during the reporting period; C. A description of the principal programs, services, projects, or activities funded with Measure H revenues;
D. A comparison of actual expenditures with the City's adopted budget or other applicable expenditure plan;
E. The status of any Measure H-funded projects or programs; F. The results of any audit or financial review considered by the Committee; G. Any findings concerning compliance with the purposes and requirements of Measure H;

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 7 of 10
H. Any recommendations made by the Committee; and
I. Any material concerns identified by the Committee and the City's response, if available.

The report shall be presented at a duly noticed public meeting of the City Council and shall be made available to the public.

SECTION 13. Independent Audit.

A. Measure H requires the City to conduct an independent annual audit of the Measure H revenues and expenditures, which may also be combined with the City’s annual financial audit.

B. The Committee shall receive and review the independent annual audit provided in Section 13(A) above but only as it pertains to Measure H revenues and expenditures.

The Committee may submit written questions or recommendations to the City Council concerning its findings relating to Measure H.

C. The Committee shall not select or direct the City's auditor unless the City Council expressly delegates such authority by separate action.

SECTION 14. Access to Information.

A. To the extent permitted by law, the City Manager, Finance Director, City Clerk, and other appropriate City personnel shall provide the Committee with reasonable access to financial information, expenditure records, budgets, audits, contracts, invoices, project reports, and other documents reasonably necessary for the Committee to perform its oversight responsibilities.

B. Nothing in this Resolution authorizes the Committee to obtain or disclose confidential, privileged, personnel, protected personal, or otherwise legally restricted information.

SECTION 15. No Compensation.

Committee members shall serve without compensation. Members may be reimbursed for reasonable and necessary expenses incurred in the performance of authorized Committee duties if such reimbursement is permitted by City policy and approved through the City's normal administrative procedures.

SECTION 16. Administrative Support.

The City Clerk or the City Manager's designee shall provide reasonable administrative support to the Committee, including meeting notices, agendas, minutes, public records, and logistical support. City staff shall remain neutral and professional in providing administrative support and shall not interfere with the Committee's independent review or reporting function.

SECTION 17. Public Access and Transparency.

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 8 of 10
The City shall maintain a publicly accessible Measure H information page, to the extent practicable, containing:

A. the text of Measure H;
B. the annual financial reports concerning Measure H revenues and expenditures;
C. independent audits or financial reviews;
D. Citizens Oversight Committee agendas and minutes;
E. annual Committee reports;
F. Committee recommendations and City responses; and
G. other significant public information concerning the use of Measure H revenues.

SECTION 18. No Campaign Activity.

A. The Committee shall not advocate for or against Measure H before the November 3, 2026, general municipal election.

B. The Committee shall not use City resources to campaign for or against Measure H.

C. Prior to Committee becoming operative pursuant to Section 1, all Committee activities under this Resolution shall be limited to establishing the oversight structure, receiving applications, conducting lawful appointment activities, and performing other administrative functions necessary to implement this Resolution.

SECTION 19. Conditional Effectiveness.

A. This Resolution is adopted in anticipation of voter consideration of Measure H.

B. Sections establishing the Committee's ongoing powers, duties, meetings, oversight responsibilities, and reporting obligations shall become operative only upon the Committee becoming operative pursuant to Section 1.

C. The application and recruitment provisions of Section 7 shall become effective immediately upon adoption of this Resolution.

SECTION 20. Severability.

If any provision of this Resolution or its application to any person or circumstance is held invalid, the remainder of the Resolution, and the application of its provisions to other persons or circumstances, shall not be affected thereby.

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 9 of 10
SECTION 21. Effective Date; Automatic Repeal.

A. This Resolution shall take effect immediately upon its adoption.

B. Notwithstanding anything to the contrary in this Resolution, if the results of the November 3, 2026, general municipal election, as declared by the City Council, show that Measure H did not pass, then this Resolution shall automatically be repealed.

SECTION 22. Certification.

The City Clerk shall certify to the adoption of this Resolution and shall cause the same to be entered into the book of original Resolutions of the City of Arvin.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 22nd day of September 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for 4935-0960-7889 v1 Page 10 of 10
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

3.D.2
Attachment: Reso Measure H Independent Citizens Oversight Committee_092226 (Establishing Independent Citizens Oversight Committee for

PROCLAMATION

HISPANIC HERITAGE MONTH
WHEREAS, Hispanic Heritage Month, observed from September 15 through October 15, celebrates the history, culture, traditions, and contributions of Hispanic and Latino Americans; and
WHEREAS, September 15 marks the independence anniversaries of Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua, while Mexico and Chile celebrate their independence days on September 16 and September 18, respectively; and WHEREAS, the City of Arvin proudly recognizes that more than 90 percent of its residents are of Hispanic and Latino heritage, reflecting the deep cultural roots and traditions that help define our community; and
WHEREAS, generations of Hispanic families have strengthened Arvin through agriculture, education, public service, community involvement, and entrepreneurship; and WHEREAS, many Hispanic residents are local business owners whose thriving small businesses contribute to Arvin’s economy, create jobs, and add to the vitality of our community, particularly along Bear Mountain Boulevard; and WHEREAS, Hispanic residents continue to make significant contributions to the cultural, economic, civic, and community life of Arvin; and WHEREAS, Hispanic Heritage Month provides an opportunity for all Arvin residents to celebrate our shared community and honor the heritage and contributions of Hispanic and Latino Americans;
NOW, THEREFORE, We, the Mayor and City Council of the City of Arvin, California, hereby proclaim September 15 through October 15, 2026, as HISPANIC HERITAGE MONTH and we encourage all residents to celebrate the rich heritage, traditions, entrepreneurship, and contributions of the Hispanic and Latino community that help make Arvin a vibrant and welcoming city.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arvin, California to be affixed on this 22nd day of September 2026. ____________________________
Olivia Calderón, Mayor
City of Arvin

3.E.1
Attachment: Proclamation - Hispanic Heritage Month 2026_092226 (Proclamation Proclaiming September 15 through October 15, 2026 as

Page 1 of 2 ends

Reso Authorizing Participation in Arvin Community Night Trunk or Treat Subject to Compliance with City Policies

CITY OF ARVIN
Staff Report
Meeting Date: September 22, 2026
TO: Arvin City Council
FROM: Cecilio Velasco, Chief of Police
Jeff Jones, City Manager
SUBJECT: Resolution Authorizing Participation in the Arvin Community Night Trunk or Treat Event Subject to Compliance with City Policies, Procedures, Insurance Requirements, and Budget Approvals
BACKGROUND:

The Arvin Police Department is proposing to host an Arvin Community Night Trunk or Treat event on Wednesday, October 28, 2026, from 5:00 p.m. to 8:00 p.m.

The event is intended to provide a safe, family-friendly environment for children and families to celebrate the Halloween season while promoting positive interaction between the community, the Police Department, other City departments, local businesses, and community organizations. The event will provide an opportunity for participating organizations and community partners to decorate vehicles, distribute candy and other appropriate items, and engage with residents in a positive community setting.

The event also supports the Police Department's ongoing efforts to strengthen relationships with the community and create opportunities for residents, families, City staff, and law enforcement personnel to interact outside of traditional enforcement-related contacts.

DISCUSSION:

The proposed resolution authorizes the Police Department to plan, organize, and conduct the Arvin Community Night Trunk or Treat event on October 28, 2026, from 5:00 p.m. to 8:00 p.m., while ensuring compliance with all applicable City policies and administrative procedures.

Prior to the event, all required permits, insurance documentation, waivers, agreements, and risk management approvals shall be obtained and approved in accordance with City requirements.

The resolution also provides that the City Manager, or designee, will review event plans and associated documentation to ensure compliance with operational, insurance, risk management, and budgetary requirements.

The Arvin Community Night Trunk or Treat event provides an opportunity to enhance community engagement and strengthen partnerships between residents and the Police Department while providing a safe and enjoyable Halloween activity for children and families.

4.A.1
Attachment: Staff Report - Arvin Community Night Trunk or Treat Event Oct 28, 2026_092226 (Arvin Community Night Trunk or Treat Event)

Page 2 of 2 ends

Reso Authorizing Participation in Arvin Community Night Trunk or Treat Subject to Compliance with City Policies The Arvin Police Department will participate as part of its normal operations. The Public Works Department will flex staff hours as necessary to assist with event set-up and clean-up. Staff from other City departments are welcome to voluntarily participate in the event.

In addition, the Police Department will seek voluntary donations, sponsorships, candy, and other appropriate in-kind contributions from businesses, community organizations, and residents to help support the event and offset associated costs. Any donations or contributions accepted on behalf of the City will be handled in accordance with applicable City policies and procedures.

FINANCIAL IMPACT:

The Fiscal Year 2026-2027 adopted budget does not currently include a specific appropriation for the Arvin Community Night Trunk or Treat event. Adoption of the resolution does not authorize expenditures beyond existing appropriations.

Any use of City funds or resources requiring additional appropriations will require City Council approval through a budget amendment or other appropriate budgetary action. Any donations received and accepted by the City shall be administered in accordance with applicable City policies and procedures.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the Arvin Police Department to organize and participate in the Arvin Community Night Trunk or Treat event on Wednesday, October 28, 2026, from 5:00 p.m. to 8:00 p.m., subject to compliance with all applicable City policies, procedures, risk management requirements, insurance requirements, and budget approvals.

ATTACHMENTS:

1. Resolution Authorizing Participation in the Arvin Community Night Trunk or Treat Event Subject to Compliance with City Policies, Procedures, Insurance Requirements, and Budget Approvals.

4.A.1
Attachment: Staff Report - Arvin Community Night Trunk or Treat Event Oct 28, 2026_092226 (Arvin Community Night Trunk or Treat Event)

Page 1 of 2 ends

Reso Authorizing Participation in Arvin Community Night Trunk or Treat Subject to Compliance with City Policies
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA AUTHORIZING THE POLICE DEPARTMENT TO

ORGANIZE AND PARTICIPATE IN THE ARVIN COMMUNITY NIGHT
TRUNK OR TREAT EVENT ON OCTOBER 28, 2026, SUBJECT TO

COMPLIANCE WITH ALL CITY POLICIES, PROCEDURES,

INSURANCE REQUIREMENTS, AND BUDGET APPROVALS
WHEREAS, Arvin Community Night Trunk or Treat is a community-building event that promotes police-community partnerships, public safety awareness, neighborhood engagement, and crime prevention efforts; and
WHEREAS, the City Council recognizes the value of community outreach activities conducted by the Police Department and supports efforts that foster positive relationships between law enforcement and residents; and
WHEREAS, the Police Department has expressed interest in organizing and conducting a Arvin Community Night Trunk or Treat event within the City; and WHEREAS, the Fiscal Year 2026-2027 adopted budget does not currently include a specific appropriation for an Arvin Community Night Trunk or Treat event; and WHEREAS, any expenditure of City funds, use of City resources, or commitment of City personnel beyond existing budgeted appropriations must comply with applicable City policies and may require City Council approval of a budget amendment; and WHEREAS, all City sponsored or City supported events must comply with applicable City procedures, including but not limited to risk management review, insurance requirements, indemnification requirements, facility use approvals, procurement requirements, and any other administrative approvals required by City policy.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

Section 1. The City Council authorizes the Police Department to plan, organize, and participate in a Arvin Community Night Trunk or Treat event for the benefit of the community, subject to compliance with all applicable City policies, procedures, permits, approvals, and risk management requirements.

Section 2. Prior to the event, the Police Department shall ensure that all required insurance documentation, endorsements, waivers, permits, agreements, and risk management approvals are obtained and approved in accordance with City requirements.

Section 3. This Resolution does not authorize the expenditure of City funds that have not been appropriated by the City Council. Because no specific funding for a Arvin Community Night Trunk or Treat event is included in the Fiscal Year 2026-2027 adopted budget, any use of City funds or other City resources requiring additional appropriations shall be subject to a budget amendment or other budgetary action approved by the City Council.

4.A.2
Attachment: Reso - Arvin Community Night Trunk or Treat Event Oct 28, 2026_092226 (Arvin Community Night Trunk or Treat Event)

Page 2 of 2 ends

Reso Authorizing Participation in Arvin Community Night Trunk or Treat Subject to Compliance with City Policies
Section 4. The City Manager, or designee, is authorized to review and approve event plans and associated documentation to ensure compliance with City procedures, operational requirements, insurance requirements, and budgetary controls.

Section 5. This Resolution shall become effective immediately upon its adoption.

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.A.2
Attachment: Reso - Arvin Community Night Trunk or Treat Event Oct 28, 2026_092226 (Arvin Community Night Trunk or Treat Event)

Arvin City CouncilSeptember 22, 2026

Arvin City Council
September 22, 2026