Agenda, regular meeting, first session — Arvin City Council, October 13, 2026 (part 1 of 2)

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY OCTOBER 13, 2026 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Calderón

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Calderón Mayor
Jaime Perez Mayor Pro Tem
Susana Reyes Councilmember
Donny Horton Councilmember
Tim Tarver Councilmember
******************************************
STAFF Jeff Jones City Manager
Stephanie Gutierrez City Attorney – Burke, Williams & Sorensen, LLP Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. Such comments shall be made in person and before the City during the meeting as prescribed below. There is a time limitation of two (2) minutes per person. However, the City shall allow a speaker using a translator four (4) minutes to ensure that non-English speakers receive the same opportunity to directly address the City. Sixteen Minutes (16) total (plus additional time based on use of a translator, if any) will be allowed for any one subject. For any item that is not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. The Brown Act does not permit any action or discussion on items not listed on the agenda. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced, and the Mayor or Chair opens Public Comment on the item. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media. Willful disruption of the meeting shall not be permitted. If the Mayor finds that there is in fact willful disruption of any City Council Meeting, he/she may order the disrupting parties out of the room and subsequently conduct the City’s business without them present.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to a regular meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers:

Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting;
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – October 13, 2026.

Page 1 of 4 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of September 18, 2026 – October 09, 2026.

B. Approval of Payroll Register(s) of September 11, 2026 and September 25, 2026.

C. Approval of Minutes of the Special Arvin City Council Meeting(s) of September 17, 2026; September 29, 2026; and October 01, 2026; and Regular Meeting of September 22, 2026.

D. Approval of Memorandum of Understanding Between the City of Arvin and Faro Church Assembly of God Regarding the City of Arvin Christmas Parade 2026 and Authorization for the City Manager to Execute the Agreement.

E. Approval of A Resolution of the City Council of the City of Arvin Approving Revisions to the City of Arvin’s Transit Title VI Compliance Program (2026) and Authorizing the City Manager to Make Future Conforming Revisions.

Staff recommends approval of the consent agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider:
1) Approval of a Resolution of the City Council of the City of Arvin approving Site Development Permit (“SDP”) 2026-02 pertaining to the LEEF Arvin Commercial Cannabis project, located at 818 South Derby Street, including adoption of a Categorical Exemption for the project according to Section 15301 of the California Environmental Quality Act (“CEQA”) Guidelines; and 2) Introduction and First Reading of an Uncodified Ordinance of the City Council of the City of Arvin approving a Development Agreement by and between the City of Arvin and LEEF Arvin LLC for the development of certain commercial cannabis operations located at 818 South Derby Street.

Staff recommends continuing the public hearing to the Regular City Council Meeting of October 27, 2026.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – October 13, 2026.

Page 2 of 4 ends

5. ACTION ITEM(S)
A. Approval of City Manager Employment Agreement and Appointment of Daniel Padilla as City Manager.

Staff recommends to approve the City Manager Employment Agreement and to appoint Daniel Padilla as the City Manager.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Amending the Non-Represented, Non-Department Head Employee Salary Schedule.

Staff recommends approval of the Resolution.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ C. Consideration and Approval of Authorization for the City Manager to Issue a Notice of Termination of Lease Agreement No. 2026-01 with Laborers of the Harvest (LOTH)/Shar-On Corp.

Staff recommends that the City Council authorize the City Manager to issue a Notice of Termination of Lease Agreement No. 2026-01 with Laborers of the Harvest (LOTH)/Shar-On Corp.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ D. Consideration and Approval of Lease Agreement Between the City of Arvin and Mi Pueblo Foundation for Use of the Facility Located at the Adobe Plaza Complex, 141 North A Street, Arvin, For the Operation of A Food Recovery Organization and Related Community Services, Contingent Upon the Proper Submission of All Required Application Materials, Insurance Documents, and Other Lease-Related Documentation Required by the City; and Authorizing the City Manager to Execute the Lease Agreement and Any Related or Implementing Documents on Behalf of the City, Subject to Approval as to Form by the City Attorney.

Staff recommends approval of lease agreement contingent upon the proper submission of all required application materials, insurance documents, and other lease-related documentation required by the City; and authorize the City Manager to execute the Lease Agreement and any related or implementing documents on behalf of the City, subject to approval as to form by the City Attorney.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ Arvin City Council Meeting Agenda – October 13, 2026.

Page 3 of 4 ends

E. Authorization for the City of Arvin to Conduct A Public Informational Town Hall Meeting and Provide Neutral, Factual Educational Resources Regarding Measure H (the Arvin Essential City Services Sales Tax), in a Manner Compliant with California Restrictions on the Use of Public Resources Concerning Ballot Measures.

Staff recommends City Council:

1. Authorize staff to organize and conduct a neutral, factual public informational town hall regarding Measure H, limited to an accurate, fair, and impartial presentation of relevant facts to aid voters in reaching an informed judgment, consistent with Government Code section 54964(c);

2. Direct staff to distribute factual, non-advocacy educational materials concerning Measure H, subject to prior review and approval by the City Attorney’s Office for legal compliance before publication or distribution; and

3. Authorize the use of the Veteran’s Hall and communication platforms to provide neutral and objective public information regarding the measure, provided that no City funds, staff time, facilities, or other public resources are used to support or oppose the measure or to urge a “yes” or “no” vote.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ F. Consideration and Approval to Authorize the Arvin Police Department to Proceed with A Fentanyl Awareness and Education Workshop – Community Education and Outreach Under the Kern County Fentanyl Misuse and Overdose Prevention Task Force Grant.

Staff recommends that the City Council receive and discuss this report and authorize the Arvin Police Department to proceed with the Fentanyl Awareness and Education Workshop on Friday, October 23, 2026, from 6:00p.m. to 7:30p.m., as part of the City's community education and outreach efforts under the Kern County Fentanyl Misuse and Overdose Prevention Task Force Fund.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____ G. Consideration and Approval of A Resolution of the City Council of the City of Arvin (1) Finding That An Emergency Has Required the City to Waive Formal Bidding Requirements as Outlined in the California Public Contract Code Sections 20168 and 22050 and Arvin Municipal Code Section 3.08.070(B), (2) Ratifying the Emergency Action Taken to Remove A Fallen and Hazardous Eucalyptus Tree at DiGiorgio Park and to Clear Meyer Street, and (3) Ratifying the Emergency Contract with Legacy Landscaping Lawn and Tree Services. (4/5 Vote Required)
Arvin City Council Meeting Agenda – October 13, 2026.

Page 4 of 4 ends

Staff recommends that the City Council adopt the Resolution, by a four-fifths vote, (1) declaring that an emergency existed and that the public interest and necessity demanded the immediate expenditure of public funds to safeguard life, health, and property; (2) finding, based on substantial evidence, that the emergency would not permit the delay resulting from a competitive solicitation for bids and that the emergency action was necessary to respond to the emergency; and (3) ratifying and approving the emergency action taken by City staff, including the emergency contract with Legacy Landscaping Lawn and Tree Services in the amount of $24,000.00.

Motion __________ Second __________ Vote __________
Roll Call: CM Tarver ____ CM Horton ____ CM Reyes ____ MPT Perez ____ Mayor Calderón _____

6. COUNCIL MEMBER COMMENTS AND REPORTS FOR FUTURE AGENDA

ITEM(S)
A. Request by Councilmembers Reyes and Horton for A Future Agenda Discussion Regarding the City's Process for Issuance of Checks in Relation to Council Approval of the Demand Register.

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): two cases
B. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Laurie Brock - AIMs File No. FR104142
Against: City of Arvin

8. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated October 09, 2026.

Cecilia Vela, City Clerk
9/25/2026 11:55:49 AM Page 1 of 6
Payment Register
City of Arvin APPKT01352 - FOR AP 9/24/2026
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
973.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 973.71
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5778150210 INTERNET ACC 08.11.26 - 09.10.26 09/11/2026 09/11/2026 0.00 973.71 1772
Vendor Number

AUTOZONE STORES LLC
Total Vendor Amount

64.29 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 64.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 03760421105 PD 268 HOSE ASSY / SUCTION 08/27/2026 09/27/2026 0.00 64.29 1856
Vendor Number

BEST BEST & KRIEGER LLP
Total Vendor Amount
2,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 2,200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1073906 PROF. SERVICES THROUGH AUGUST 2026 09/18/2026 09/18/2026 0.00 2,200.00 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
1,291.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 1,291.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 43683778 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT AUG2026 08/12/2026 10/01/2026 0.00 1,291.39 1624
Vendor Number

CD - DATA
Total Vendor Amount
2,999.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 2,999.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9214-8-2026 AVIATOR + MOBILE 1-2 RENEWAL 08/24/2026 10/05/2026 0.00 2,999.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
159.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 159.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 29185 CHAIN SAW OIL TO TRIM TREES AT LLMD'S 08/22/2026 09/22/2026 0.00 32.90 29425 WD40 FOR PW YARD 08/25/2026 09/25/2026 0.00 56.24 631438 CLEANER CONTACT ELECTRIC 110 08/18/2026 09/18/2026 0.00 34.62 631771 PW YARD - SOLID BRASS ROUND SWIVEL 08/22/2026 09/22/2026 0.00 35.42 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
1,737.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 1,737.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 40301 NEW COMPUTERS - DELL MAX TOWER PD 08/27/2026 09/11/2026 0.00 1,737.22

DIVERSIFIED PROJECT SERVICES INTERNATIONAL INCORPORATED Total Vendor Amount
107,471.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 107,471.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9577583 ON CALL ENGINEERING SERVICES THROUGH JULY 31 2026 08/17/2026 09/17/2026 0.00 46,791.25 9577584 PROF. SERVICES 4TH STREET PROJECT JULY 2026 08/17/2026 09/17/2026 0.00 550.00 9577585 PROF. SERVICES SOUTH A , SOUTH DERBY JULY 2026 08/17/2026 09/17/2026 0.00 42,125.00 9577586 PROF. SERVICES REAP 2.0 JULY 2026 08/17/2026 09/17/2026 0.00 8,825.00 9577601 PROF. SERVICES WALNUT DR. REHABILITATION JULY 2026 08/17/2026 09/17/2026 0.00 9,180.00 1602
Vendor Number

GLOBAL INDUSTRIAL
Total Vendor Amount
9,579.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 9,579.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 124500664 FRAMELESS STEEL MIRROR - AMOUNT DIFF. FROM PO 07/01/2026 08/01/2026 0.00 254.34 INV0002401 PARK RESTROOMS - SIGNS, TRASHCANS , TISSUE DISPESN 09/24/2026 09/24/2026 0.00 9,325.63 1830
Vendor Number

GLORIA HUGHES
Total Vendor Amount
375.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 375.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8262026 INTERPRETING SERVICES 08.25.26 08/26/2026 09/26/2026 0.00 375.56 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
2,935.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 2,935.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 670881 PW FUEL USAGE AUGUST 2026 08/31/2026 09/30/2026 0.00 2,935.84 1081
Vendor Number

HABERFELDE FORD
Total Vendor Amount
1,498.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 1,498.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002400 UNIT 299 - REPAIRS TO WIRING POLICE 09/24/2026 09/24/2026 0.00 1,498.79 1902
Vendor Number
I-N-C. INC.

Total Vendor Amount
8,120.21
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 8,120.21
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20260498 PROF. SERVICES 08.01.26 - 08.15.26 08/16/2026 08/16/2026 0.00 2,925.00 20260499 PROF. SERVICES 08.01.26 - 08.15.26 08/16/2026 08/16/2026 0.00 5,195.21 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
237.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 237.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6836 KOVACEVICH PARK - WRR DEADBOLT 08/24/2026 09/23/2026 0.00 237.84 2009
Vendor Number
KENT M. KAWAGOE, PH.D.

Total Vendor Amount
375.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 375.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount AUG2026 PRE-EMPLOYMENT EVALUATION CECILIO V. 07/21/2026 08/21/2026 0.00 375.00

KERN CRAFT CONSTRUCTION INC
Total Vendor Amount
39,390.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 39,390.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002399 CNG EQUIPMENT REMOVAL 09/24/2026 09/24/2026 0.00 39,390.48 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
455.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 455.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101-1359909 LLMD'S TREES - PICCO MICRO MINI 08/22/2026 09/22/2026 0.00 192.36 101-1359911 LLMD TREES -PICCO MICRO MINI 08/22/2026 09/22/2026 0.00 54.64 101-1361057 SAFETY CHAP, SAFETY HELMET 08/27/2026 09/27/2026 0.00 208.66 1834
Vendor Number

MARANATHA KERN RIVER POWER
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 65116 KERN RIVER POWER REPAIR 08/25/2026 09/25/2026 0.00 50.00 1881
Vendor Number
MOTIVE TECHNOLOGIES, INC.

Total Vendor Amount
846.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 846.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV05750047 AI DASHCAM DUAL-FACING SUBSCR. 08.30.26 - 09.29.26 09/24/2026 09/24/2026 0.00 846.00 1107
Vendor Number

OPEN & SHUT ENTERPRISES
Total Vendor Amount
260.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 260.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 117857 GATE #4 STUCK HALFWAY 08/27/2026 09/27/2026 0.00 260.41 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
612.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 612.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-145096 PD 288 ALTERNATOR 08/20/2026 09/20/2026 0.00 432.45 4451-145180 PW 302 O'REILYY DEF 08/21/2026 09/21/2026 0.00 40.27 4451-145248 PD 288 CREDIT 08/21/2026 08/21/2026 0.00 -43.30 4451-146243 PW 302 HD CABIN AIR FILTER 08/25/2026 09/25/2026 0.00 183.44 1108
Vendor Number
PG & E
Total Vendor Amount
23,381.81
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 23,381.81
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 08.11.26-09.09.26 ELEC SVC 08.11.26-09.09.26 09/10/2026 09/28/2026 0.00 23,381.81 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
773.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 773.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 170122429-001 KOVACEVICH PARK - RAIN BIRD 08/19/2026 09/18/2026 0.00 631.65 170179890-001 SMOTHERMON PARK VALVE BOX RECTANGLE 08/20/2026 09/20/2026 0.00 141.55

STAPLES BUSINESS CREDIT
Total Vendor Amount
2,328.03
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 2,328.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7011093645 OFFICE SUPPLIES FOR THE CITY AUGUST 2026 08/25/2026 09/24/2026 0.00 2,328.03 1891
Vendor Number
TCID
Total Vendor Amount
130.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 130.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 158598 PD STOCK MOUNTING TAPE 08/18/2026 09/18/2026 0.00 50.34 158599 PW 302 FIL DEF FILTER 08/18/2026 09/18/2026 0.00 80.01 1959
Vendor Number
TOWNSEND PUBLIC AFFAIRS, INC.

Total Vendor Amount
9,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 9,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25648 CONSULTING SERVICES FOR JULY 2026 07/10/2026 08/09/2026 0.00 4,500.00 25810 CONSULTING SERVICES AUGUST 2026 08/10/2026 09/09/2026 0.00 4,500.00 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
15,417.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 15,417.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000256339 PASSTHROUGH WASTEWATER TREATMENT JULY 2026 08/25/2026 09/25/2026 0.00 15,417.00 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
551.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 551.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5040032960 COPIER LEASE ARVIN PD 07.29.26 - 09.28.26 09/24/2026 09/24/2026 0.00 551.58 1937
Vendor Number

WESTROCK LLC
Total Vendor Amount
79,162.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/25/2026 79,162.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ROADWAY IMPROVEMENT DERBY ST. ROADWAY IMPROVEMENT DERBY ST. 07.20.26 - 07.31.26 09/10/2026 09/10/2026 0.00 79,162.05

3.A.1
Attachment: Demand Register(s) of September 18, 2026 – October 09, 2026. (Demand Register(s) of September 18, 2026 - October 09, 2026.) Payment Register APPKT01352 - FOR AP 9/24/2026
9/25/2026 11:55:49 AM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 46 29 0.00 312,378.68
Packet Totals: 46 29 0.00 312,378.68

3.A.1
Attachment: Demand Register(s) of September 18, 2026 – October 09, 2026. (Demand Register(s) of September 18, 2026 - October 09, 2026.) Payment Register APPKT01352 - FOR AP 9/24/2026
9/25/2026 11:55:49 AM Page 6 of 6
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -312,378.68
Packet Totals: -312,378.68

3.A.1
Attachment: Demand Register(s) of September 18, 2026 – October 09, 2026. (Demand Register(s) of September 18, 2026 - October 09, 2026.) Detail Register
City of Arvin Payroll Summary
Packet: PYPKT01106 - PY 09.11 .26108.25.26 - 09.07.26)
Payroll Set: 01 - Payroll Set 01
Total Direct Depositsl
Total Check Amounts:
t38,397.37
136.57
Pay Period: 08125 12026 - 09 | 07 12026
Males Paid: 4t
Females Paid: 12
Unknown Paid:
0 Total Employees: 53
9/9/2026 6:07:49 Plvl Page 36 of 42

3.B.1
Attachment: Payroll Register(s) of September 11, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.)

EARNINGS
Pay Code
1X
2X

AUTO ALLOW

BILINGUAL

CELL ALLOW
cro-crAsstc

CTO-PEPRA
DEGREE
DI FFL
HOL
HOL PD
HOL SC
H PD3X
INSUR
LONG
PBD
PBD3
PDADL
POST
REG
REGNP
RETOT
RETRO

RETRO-NP
SALARY
scKco
stcK
SSWEP

STIPEND
TUPGR

TUPGR-NP
Vacation
VACCO
VACTO

DEDUCTIONS
Code
457K-Flat
4571O
ALLST
APOA Dues
BLUE
COLONIAL.AT
COPRE

DUES-COPE
EWO

GARNISHMENT
GUARDl
GUARD2
KAISR

PERS SCP
PERS2
PERS2 ER CTASSIC
PERS2D.E E/ER-CLASSIC
PERS3-EE/ER SAFEW
PERS3-ER.SAFETY
PERS6 PEPRA
PERS6.ER-PEPRA
PERS8 ER SAFEW
PERS8.SAFETY

PERS-CL DED
SEIU Dues
Units
366.2s

7.OO

0.00 0.00

0.00 4.00

24.00 0.00
154.00
219.00

58.00 115.00

40.00 0.00

0.00 85.25

2.OO
121.00

0.00 2,842.2s

22.0O

0.00 0.00

0.00 5.00

40.00 192.!9

27.0O

0.00 160.00
632.66
150.62

40.00 180.00
s,4g7.22
Pay Amount
27,628.O4
627.44
200.00
972,76
225.O0
252.45
L,069.62
484.63
2t3.20
7,2L8.74
3,467.84
4,527.19
5,46L.47
L,450.74
3,900.50
2,700.o2

49.24 4,788.88
r,43t.s4
LOo,428.32
561.93
319.20
1,008.88

24.24 1,050.00
1,074.00
6,786.73
691.20
800.00
24r.24
L,562.90
5,942.07
3,999.20
6,322.42
191,501.03
Employer

0.00 0.00

0.00 2,586.87
555.58
367.r9
882.04

0.00 5,139.52
5,970.54

0.00 359.24

0.00 15,870.98

BENEFITS
Pay Code
COMP
PERS-Classic
Uniform Classic
TAXES
Code
Federal W/H
MC
sDr
ss
State WH
Unemployment
Subject To
L74,750.62
188,933.41
185,595.12
188,933.41
L74,750.62
190,451.03
Total:

Employee
I0,s9r.73
2,739,5a
2,475.75
7L,7t3.89
5,396.43

0.o0
32,867 3a
Pay Amount

0.00 369.24

22.L5
3e1.i0
Employer

0.00 2,739.58

0.00 t|,713.89

0.00 0.00
14,453.47
Total:

Units
249.O1

6.00 2.00
257.Ot
Total:

Subject To

0.00 0.00

0.00 0.00
13,482.89
2t,727.45
7,936,86
5,245.56
5,307.10
64,811.06
64,811.05
53,451.38
53,451.38

0.00 0.00
Totali
Employee
2,338.29

9.95 94,10
750.00
822.42
4L2.23
323.68

10.00 79.62
951.57
384.24
423.52
998.00

44.65 942.O7

0.00 0.00

0.00 0.00
5,O22.83

0.00 0.00
5,a79.66

0.00 612.83
9/9/2026 6:07:49 IrNl
20,o99.7t

Page 37 of 42 ends

3.B.1
Attachment: Payroll Register(s) of September 11, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) RECAP 01 - Payroll Set 01
Earnings: 191,501.03 Benefits: 391.40 Deductions: 2O,O99.71 Taxes: 32,867.38 Net Pay: 138,533.94 9/9i 2A25 b:Lr7i49
'ri\]

Page 33 of 42 ends

3.B.1
Attachment: Payroll Register(s) of September 11, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) Detail Register
Clty of Arvln PayrollSummary
P.rt $ PYPfiTo1lo6 - PY 09.11.26 {0&25.26 - 09.07261 Pey Pdod: 08/25l2m6 -UII0.7/2O26 Dcpertmcnt: 023 - TRANSIT
Totd Dh.ct lhporltr:

Tstd Clild(Amoutilt:

CANflTGS
layCo&
1X
CARltlll{GS
Payfode
1X
t ohs

30.(x!
PayAmount
t,2y.2l
. STREEIS - 6A5TA'(
Totrl Dlnd Drporltr:

Totrl Chrck Amountr:

Unlti

30.00 PayAmdmt
1,27t.96
014 - POI,ICE DEPARTMENT
Totel Dlnc Drporltr:

Totel Chrck Amountr:

EARMI{GS
Pey
1X
2X
Code
Dcpartmant: 013 - Non Sworn PD
Unlb
229.25

7.OO
PeyAmount
f6,qtt[.88
627.4
Total Dlnct Drporlte:

Toti Chrdt Amoufit$
EARtrllt{Gs
pavc6oe
lX
Unlts

76.00 Pey Amorint
3,W.52
Ilcoertmcnt: 003 - ANIMAI CONTROT

EARISTIGS
iltcode
tx
Totel Dlrct Drpodtr:

Totd GhrdcAnount :

Unlts Pay6|r91rn1

1.00 52.47

3.B.1
Attachment: Payroll Register(s) of September 11, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) Detail Register
City of Arvin Payroll Summary
Packet: PYPKTO1116 - PY 09.25.26 (09108126 - 09l2Ll26l
Payroll Set: 01 - Payroll Set 01
Total Direct Deposits:

Total Check Amounts:

Pay Period: 09|0812026 - 0912112026
Males Paid: 39
Females Paid: t3
Unknown Paid: 0
Total Employees: 52

EARNINGS
Pay Code
1X
2X

AUTO ALLOW

BILINGUAL

CELL ALLOW
CTO.PEPRA
DEGREE
DI FFL
INSUR
LONG
PBD
PBD3
PDADL
POST
REG
REGNP
SALARY
stcK
TUPGR

TUPGR-NP
Vacation
VACCO
VACTO

DEDUCTIONS
Code
457K-Flat
457LO
AFLAC
ALLST
APOA Dues
BLUE

COLONIAT-AT
COPRE

DUES-COPE
EWO

GARNISHMENT
GUARDl
GUARD2
KAISR

PERS SCP
PERS2
PERS2 ER CLASSIC
PERS2D-EE/ER-CLASSIC
PERS3.EElER SAFETY
PERS3-ER-SAFETY
PERS6 PEPRA
PERS6-ER-PEPRA

PERSS ER SAFETY

PERSS-SAFETY

PERS-CL DED
SElu Dues
Units
541.00

8.00 0.00

0.00 0.00

41.00 0.00
t77.50

0.00 0.00

45.50 6.00
188.75

0.00 2,873.7s

27.OO

5.00 232.47
150.00
777.37
203.00

40.00 295.50
5,544.72
Pay Amount
34,390.66
579.40
200.00
1,053.53
225.00
7,598.20
507.77
222.95
7,450.74
4,159.84
r,204.7r
L77.78
7,227.66
1,457.54
103,883.93
s42.74
1,050.00
7,888.78
24t.24
1,690.53
8,776.38
1,785.20
13,392.41
193,100.93
Employer

0.00 0.00

0.00 ' 0.00

0.00 0.00

0.00 0.00
2,906.50
555.s8
503.63
1,205.99

0.00 4,70E.t7
5,732.76

0.00 492.32

0.00 1s,500.55
143,429.87
L36.57

BENEFITS
Pay Code
r COMP
PERS-Classic
Uniform Classic
TAXES
Code
Federal W/H
MC
sDt
ss
State w/H
[Jnemployment
Subject To
r77,228.57
190,343.88
188,005.59
190,343.88
r77,228.57
192,050.93
Total:

Employee
9,353.55
2,759.97
2,444.06
77,579.67
4,r55.34

0.00 30,242.59
Pay Amount

0.00 430.78

22.76 452.94
Employer

0.00 2,759.97

0.00 7r,579.67

0.00 0.00
74,27g.64
Total:

Units
195.00

7.00 2.00
204.00
Total:

Subject To

0.00 0.00

0.00 76,077.24
24,383.34
7,936.86
7,794.75
7,256.29
59,315.90
59,315.90
45,95r.r4
45,95t.74

0.00 0.00
Total:

Employee
2,338.29

9.96 40.98
123.36
750.00
1,011.85
412.23
323.68

10.00 79.62
951.67
384.24
423.52
998.00

44.65 7,r25.47

0.00 0.00

0.00 0.00
4,596.96

0.00 0.00
5,054.65

0.00 672.83
79,2g7.go
9i23/2026 2:5J:3o PN1 Page 35 of 40

3.B.2
Attachment: Payroll Register(s) of September 25, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) RECAP- 01 - Payroll Set 01
Earnings: 193,100.93 Benefits 452.94 Deductions: 19,297.90 Taxes: 30,242.59 Net Pay: 743,566.44 9'23/2026 2:53:36 PN1 Page 36 of 40

3.B.2
Attachment: Payroll Register(s) of September 25, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) City of Arvin
pd(Gft Prflfit1116 - PY Ct.2s.26 l@/d,/26
- sel?l'126l
@lset01-P"ylollS€tot
Detail Registet
Department Summan
Pay Perlod: {B/8l[26 - gYAfN2
l)eoartmenE O23 - TnAilSlT
Tdal Dhed Degoclts:

TotalChcdrAmmb.
ql!rulqq
Pry€odc
tx
t nlts

20.0 PrtAnolnt
8n2.8.
ttepartment: O2O - STREETS - GAS TAX
Total Ofoect D€poctb:

Totaldpd:Arnomts:
q4!il{195
PsyCodc
rx
tnb

54.{p
PryAmosnt
2,2?5.49
Ileoartment: OliI . POlICf, DEPARTMEITIT
Iotal Olrect Depodts:

TdaldrcdrArnoun$:

EARTIII{GS
Pay
tx
D(
Codc Utffr
:}ELg'

6.(n
PryAmount
27fit-92
M.t2
Ileoartment O1:l - ilon llwom PD
Tdel Dkect Depoclb:

IddChedrAnnmts

EIRTNFS
PctCo.!c Unfrr

85.50 L6
PryAmoun
3,645.{4

92.88 lx
tx

3.B.2
Attachment: Payroll Register(s) of September 25, 2026 (Payroll Register(s) of September 11, 2026 and September 25, 2026.) Special Arvin City Council Meeting Minutes – September 17, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
SEPTEMBER 17, 2026
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton Second CM Tarver Vote 5-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

3. ADJOURNED @ 7:50PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.1
Attachment: Minutes of the Special Arvin City Council Meeting of September 17, 2026 (Minutes of Special Meetings of 9/17/26, 9/29/26, 10/01/26; Special Arvin City Council Meeting Minutes – September 29, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
SEPTEMBER 29, 2026
CALL TO ORDER @ 6:34PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Perez absent; All others present; and CM Horton arrived late during Closed Session Item 3A at 6:41PM.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Tarver Second CM Reyes Vote 3-0

2. ACTION ITEM(S)
A. Consideration and Approval of Fourth Amendment to Agreement No. 2022-02, City Manager Employment Agreement between the City of Arvin and Jeff Jones.

Staff recommends that the City Council approve the Fourth Amendment to Agreement No. 2022-02 for the City Manager’s Employment Agreement, extending the term to November 30, 2026, and authorize the Mayor to execute the amendment.

Motion to approve the Fourth Amendment to Agreement No. 2022-02 for the City Manager’s Employment Agreement, extending the term to November 30, 2026, and authorize the Mayor to execute the amendment.

Motion CM Tarver Second CM Reyes Vote 3-0
Agreement No. 2026-24

3. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY MAYOR CALDERON: No reportable action.

4. ADJOURNED @ 7:12PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of September 29, 2026 (Minutes of Special Meetings of 9/17/26, 9/29/26, 10/01/26; Special Arvin City Council Meeting Minutes – October 01, 2026.

Page 1 of 1 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
OCTOBER 01, 2026
CALL TO ORDER @ 6:30PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Perez absent; All others present; and CM Reyes arrived late during Closed Session Item 2A at 6:33PM.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton Second CM Tarver Vote 3-0

2. CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957(b)
Title: City Manager
CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action.

3. ADJOURNED @ 7:50PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of October 01, 2026 (Minutes of Special Meetings of 9/17/26, 9/29/26, 10/01/26; & Arvin City Council Meeting Minutes – September 22, 2026.

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
SEPTEMBER 22, 2026
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the agenda with the following change:
- Move Consent Agenda Item 3D to be considered as an Action Item prior to Action Item 4A.

Motion Mayor Calderon Second CM Horton Vote 5-0

3. CONSENT AGENDA ITEMS
A. Approval of Demand Register(s) of September 04, 2026 – September 17, 2026.

B. Approval of Minutes of the Regular Arvin City Council Meeting of September 08, 2026.

C. Approval of Second Amendment to Temporary Effluent Water Agreement No. 2025-14 between the City of Arvin and Zam Farming, LLC, extending the agreement term through December 31, 2026.

Agreement No. 2026-23
D. Approval of A Resolution of the City Council of the City of Arvin Establishing an Independent Citizens Oversight Committee for Measure H, to Become Operative Upon Approval of Measure H by the Voters at the November 3, 2026 General Municipal Election.

Above Consent Agenda Item 3D was moved to be considered as an Action Item prior to Action Item 4A. Resolution No. 2026-45.

3.C.4
Attachment: Minutes of the Regular Arvin City Council Meeting of September 22, 2026 (Minutes of Special Meetings of 9/17/26, 9/29/26, 10/01/26; Arvin City Council Meeting Minutes – September 22, 2026.

Page 2 of 3 ends

E. Approval of A Proclamation Proclaiming September 2026 as Hispanic Heritage Month.

Staff recommends approval of the consent agenda.

Motion to approve Consent Agenda Items 3A, 3B, 3C, and 3E.

Motion CM Horton Second MPT Perez Vote 5-0
Consent Agenda Item 3D considered as Action Item Prior to Action Item 4A:

Approval of A Resolution of the City Council of the City of Arvin Establishing an Independent Citizens Oversight Committee for Measure H, to Become Operative Upon Approval of Measure H by the Voters at the November 3, 2026 General Municipal Election.

Motion to approved the Resolution.

Motion CM Horton Second MPT Perez Vote 5-0
Resolution No. 2026-45

4. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing the Police Department to Organize and Participate in the Arvin Community Night Trunk or Treat Event on October 28, 2026, Subject to Compliance with City Policies, Procedures, Insurance Requirements, and Budget Approvals.

Staff recommends approval of the Resolution.

Motion to approve the Resolution.

Motion CM Horton Second CM Tarver Vote 5-0
Resolution No. 2026-46

5. DISCUSSION ITEM(S)
A. Arvin Christmas Parade Committee
Council discussed item 5A. City Attorney informed the Council that an entity, association, organization, business, a Chamber of Commerce, company, etc. can be identified to organize as the parade committee. Council requested that Ms.

Margarita Perez (Arvin resident) inquire with the Arvin Hispanic Chamber of Commerce to determine whether they wish to serve as a committee to organize the Christmas Parade and if they agree, to bring an item for the next regular Council meeting for Council to consider approving a Memorandum of Understanding.

6. COUNCIL MEMBER COMMENTS

Page 3 of 3 ends

7. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): two cases
B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Jeffrey Jones, City Manager Employee organization: Service Employees International Union Local 521 CTW, CLC and Arvin Police Officers Association.

CLOSED SESSION REPORT BY CITY ATTORNEY: No reportable action for Closed Session Items 7A and 7B.

8. ADJOURNED @ 9:48PM
Respectfully submitted,
Cecilia Vela, City Clerk

3.C.4
Attachment: Minutes of the Regular Arvin City Council Meeting of September 22, 2026 (Minutes of Special Meetings of 9/17/26, 9/29/26, 10/01/26;

Page 1 of 2 ends

MOU with Faro Church Assembly of God for Coordination of the 2026 Christmas Parade

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Approval of Memorandum of Understanding with Faro Church Assembly of God for Coordination of the City of Arvin Christmas Parade 2026 and Authorization for the City Manager to Execute the Agreement.

BACKGROUND:

The City of Arvin has long supported community events that promote civic pride, family participation, and community engagement. The annual Christmas Parade is a valued tradition that brings together residents, local organizations, businesses, and visitors in celebration of the holiday season. The proposed MOU formalizes a partnership between the City and Faro Church Assembly of God (“Faro”) for the planning and execution of the 2026 Christmas Parade.

Under the proposed MOU, Faro will serve as the lead organizer and coordinator of the parade and will be responsible for event planning, participant coordination, volunteer management, event operations, sponsorship coordination, and the provision of event-specific materials and resources.

DISCUSSION:

The MOU clearly defines the responsibilities of each party to ensure the successful and safe operation of the Christmas Parade. As lead coordinator, Faro will organize and manage all aspects of the event, including participant registration, volunteer recruitment and supervision, parade staging and operations, marketing, sponsorship solicitation, and compliance with applicable laws and regulations.

The City will provide municipal support services necessary to facilitate the event, including:
• Review and processing of required permits and approvals; • Coordination among City departments;
• Police services for public safety, crowd management, and traffic control; • Public Works assistance for street closures, barricades, signage, traffic-control devices, and post-event cleanup; and
• Special event insurance coverage consistent with the City's risk management requirements.

3.D.1
Attachment: Staff Report - Christmas Parade MOU - Faro Church Assembly of God_101326 (MOU with Faro Church Assembly of God for

Page 2 of 2 ends

MOU with Faro Church Assembly of God for Coordination of the 2026 Christmas Parade The MOU also contains provisions establishing Faro as an independent contractor and requiring the organization to defend, indemnify, and hold harmless the City from claims arising from its organization and operation of the event, except to the extent caused by the City's sole negligence or willful misconduct.

The agreement will become effective upon execution and remain in effect through completion of the event and associated obligations, or until December 31, 2026, whichever occurs first.

FINANCIAL IMPACT:

The MOU does not require the City to provide direct financial funding for parade operations.

The City will provide in-kind municipal services, including police support, traffic control, public works assistance, cleanup services, and event insurance as determined necessary. Faro will remain responsible for costs associated with planning, organizing, promoting, and operating the event unless otherwise approved in writing by the City.

RECOMMENDATION:

Staff recommends City Council:

1. Approve the Memorandum of Understanding ("MOU") between the City of Arvin and Faro Church Assembly of God regarding the planning, coordination, and operation of the 2026 Christmas Parade; and

2. Authorize the City Manager to execute the MOU on behalf of the City.

ATTACHMENTS:

1. Memorandum of Understanding between the City of Arvin and Faro Church Assembly of God Regarding the 2026 Christmas Parade.

3.D.1
Attachment: Staff Report - Christmas Parade MOU - Faro Church Assembly of God_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 1
AGREEMENT NO. ________

MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF ARVIN,

CALIFORNIA AND FARO CHURCH ASSEMBLY OF GOD REGARDING THE CITY OF ARVIN CHRISTMAS PARADE 2026
This Memorandum of Understanding (“Agreement”) is entered into this _____ day of ____________________, 2026, by and between the FARO CHURCH ASSEMBLY OF GOD, a California Nonprofit Corporation (“FARO”), and the CITY OF ARVIN, a California municipal corporation (“CITY”). FARO and CITY are collectively referred to herein as the "Parties" and individually as a “Party.”

RECITALS
WHEREAS, FARO is a faith-based organization committed to serving the spiritual, social, and community needs of residents of the City of Arvin through worship services, outreach programs, educational activities, and community support initiatives; and WHEREAS, the annual Christmas Parade has become a valued community tradition that fosters civic pride, community involvement, family participation, and support for local businesses; and
WHEREAS, the CITY desires to conduct and sponsor the annual Christmas Parade (“Special Event”) for the benefit of the community; and WHEREAS, the FARO has agreed to partner with the CITY and assist in the planning, coordination, promotion, and execution of the Special Event by serving as the lead event coordinator; and
WHEREAS, the CITY shall provide municipal support services, including public safety, traffic control, public works assistance, event insurance, and other resources necessary to facilitate the safe and successful operation of the Special Event; and WHEREAS, the Parties desire to memorialize and define their respective responsibilities related to the planning, coordination, and execution of the Special Event.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:

AGREEMENT

1. Incorporation of Recitals.

The foregoing recitals are true and correct and are incorporated herein by this reference.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 2

2. Purpose.

The purpose of this Agreement is to establish the duties, responsibilities, and expectations of the Parties regarding the planning, organization, and execution of the Christmas Parade.

3. FARO Responsibilities and Obligations.

FARO shall serve as the lead organizer, coordinator, and operator of the Special Event and shall be responsible for the overall success and management of the event. FARO shall:

3.1. Event Planning and Management.

3.1.1. Plan, coordinate, organize, and administer all aspects of the Special Event.

3.1.2. Establish the event schedule, rules, theme, judging criteria, and parade operations.

3.1.3. Coordinate all pre-event planning activities.

3.1.4. Conduct and lead all event planning meetings.

3.1.5. Serve as the primary point of contact for parade participants, sponsors, vendors, volunteers, and the public.

3.2. Participant Management.

3.2.1. Recruit, register, and coordinate all parade entries.

3.2.2. Communicate participation requirements and safety rules to all entrants.

3.2.3. Manage parade lineup, staging, check-in, and dispatch.

3.2.4. Coordinate float inspections and participant compliance with applicable safety requirements.

3.3. Volunteers and Staffing.

3.3.1. Recruit, train, supervise, and manage volunteers necessary to conduct the Special Event.

3.3.2. Provide volunteer support for staging areas, participant check-in locations, crowd assistance, and barricade monitoring where appropriate.

3.3.3. Ensure adequate staffing to safely operate the event.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 3

3.4. Event Operations.

3.4.1. Provide all equipment, supplies, materials, signage, decorations, awards, promotional items, and operational resources necessary for the Special Event unless specifically provided by CITY.

3.4.2. Coordinate entertainment, announcers, sound systems, judges, master of ceremonies, and ceremonial activities.

3.4.3. Coordinate sponsorships, fundraising, and event marketing in coordination with the City Manager.

3.4.4. Ensure compliance with all laws, regulations, permits, and governmental requirements associated with the Special Event.

3.5. Equipment and Materials.

3.5.1. Provide all event specific equipment, decorations, registration materials, awards, promotional materials, and operational supplies not otherwise provided by the CITY.

3.5.2. Provide sufficient volunteers to assist with parade operations and participant management.

3.5.3. Be responsible for costs associated with the organization and production of the Special Event unless otherwise agreed to in writing by the CITY.

4. City Responsibilities.

The CITY shall provide municipal support services necessary for the safe and successful conduct of the Special Event. The City Manager or his/her designee shall serve as the CITY's primary point of contact and liaison with FARO. The City shall:

4.1. Event Coordination.

4.1.1. Review and process special event permit and related approvals.

4.1.2. Coordinate applicable City departments involved in the Special Event.

4.1.3. Participate in planning meetings as necessary.

4.1.4. Review and approve parade routes, staging areas, and traffic-control plans.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 4

4.2. Public Safety Services.

4.2.1. Provide police services deemed necessary by the Police Department for public safety, crowd management, and traffic control.

4.2.2. Coordinate emergency vehicle access and emergency response planning.

4.2.3. Coordinate with emergency service providers as needed.

4.2.4. Provide public safety oversight relating to roadway closures and parade operations.

4.3. Public Works Support

4.3.1. Provide traffic control measures deemed necessary by the CITY.

4.3.2. Furnish and place City owned barricades, cones, detour signs, and traffic-control devices.

4.3.3. Assist with street closures and reopening of streets following the event.

4.3.4. Coordinate temporary no parking zones where necessary.

4.3.5. Assist in preparing the parade route for public use.

4.4. Clean up.

4.4.1. Provide reasonable Public Works assistance for post event cleanup of public streets, sidewalks, and public rights-of-way affected by the Special Event.

4.4.2. Remove City-owned barricades, cones, traffic-control devices, and temporary street-closure equipment following the Special Event.

4.4.3. Restore City streets to normal traffic operations upon conclusion of the Special Event.

4.5. Insurance.

4.5.1. Obtain and maintain any special event insurance coverage required by the CITY for the Special Event.

4.5.2. Determine the type, limits, and scope of insurance necessary for the Special Event consistent with the CITY's risk management requirements.

4.5.3. Provide evidence of such coverage upon request.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 5

4.5.4. Retain all governmental immunities, defenses, and protections available under California law.

All CITY services provided under this Agreement shall be subject to the availability of staff and resources and shall be coordinated through the City Manager or his/her designee. This protects the City if staffing levels change before the parade.

5. No Financial Obligations.

5.1. Except as specifically provided in this Agreement, including police services, public works assistance, event cleanup, traffic-control measures, barricades, and special event insurance coverage, the CITY shall have no obligation to fund parade operations or reimburse FARO for event-related expenses.

5.2. FARO shall remain responsible for costs associated with planning, organizing, promoting, and operating the Special Event unless otherwise approved in writing by the CITY.

6. Term and Termination.

This Agreement shall become effective upon execution by both Parties and shall remain in effect until the earlier of (1) the completion and fulfillment of all obligations of the Parties under this Agreement, including the conclusion of the Special Event and any post event activities required herein; or (2) December 31, 2026. Upon termination or expiration of this Agreement, neither Party shall have any further obligations under this Agreement except for those provisions that expressly survive termination, including but not limited to indemnification, release, attorneys’ fees, and any other provisions which by their nature are intended to survive expiration or termination of this Agreement.

7. Representations and Warranties.

Each Party represents and warrants that:
a. It has the authority to enter into and perform this Agreement. b. The person executing this Agreement on its behalf is duly authorized to do so.
c. The execution and performance of this Agreement do not violate any law, regulation, or contractual obligation applicable to that Party.

8. Independent Contractor.

8.1. CITY and FARO agree that FARO shall act as an independent contractor and shall have control of all parade operations, activities, and the manner in which such activities are performed. FARO shall be free to organize,

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 6
manage, and conduct similar events and activities for other entities while this Agreement remains in effect.

8.2. FARO is not an agent, employee, partner, joint venturer, or representative of CITY and is not entitled to participate in any pension plan, insurance program, vacation, sick leave, workers’ compensation benefits, bonus program, or any other employee benefit provided by CITY to its officers, employees, or agents.

8.3. Any provision of this Agreement that may appear to give CITY the right to direct FARO as to the details of performing its obligations shall mean only that FARO shall coordinate with and follow the reasonable direction of CITY regarding public safety, traffic control, use of public property, permit compliance, and the desired end results of the Special Event. Except as expressly provided herein, FARO shall retain sole responsibility and control over the planning, organization, administration, and operation of the Special Event.

8.4. Nothing contained in this Agreement shall be construed as creating a partnership, joint venture, employment relationship, or agency relationship between CITY and FARO.

9. Indemnification.

To the fullest extent permitted by law, FARO shall defend, indemnify, and hold harmless the CITY, its elected officials, officers, employees, agents, and volunteers from and against any and all claims, demands, liabilities, damages, losses, costs, and expenses, including reasonable attorneys’ fees, arising out of or relating to FARO’s organization, administration, management, or operation of the Special Event, except to the extent caused by the sole negligence or willful misconduct of the CITY. The obligations contained in this section shall survive the expiration or termination of this Agreement.

10. Release.

FARO acknowledges that it is the lead organizer and operator of the Special Event and releases the CITY from responsibility for FARO’s operational decisions, participant conduct, volunteer activities, sponsorship obligations, vendor activities, or event-related contracts, except to the extent caused by the sole negligence or willful misconduct of the CITY.

11. Legal Representation.

Each Party acknowledges that it has had the opportunity to consult with legal counsel of its choosing regarding this Agreement and enters into this Agreement voluntarily and with full knowledge of its terms.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 7

12. Notices.

All communications to either Party by the other Party will be deemed made when received by such Party at its respective name and address as follows:

If to FARO: If to CITY:

Attention: Angela Vasquez Attention: City Manager
Faro Church Assembly of God City of Arvin
500 Campus Drive 200 Campus Drive
Arvin, CA 93203 Arvin, CA 93203
Phone: 661.854.3134
Email:

With a copy to:

Stephanie Gutierrez, City Attorney
Burke, Williams & Sorensen LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507-2479
Phone: 951.801.6623
Email: [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

13. Attorneys’ Fees.

In any action arising out of or relating to this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys’ fees and costs.

14. Entire Agreement.

This Agreement constitutes the entire agreement between the Parties concerning the subject matter herein and supersedes all prior negotiations, understandings, and agreements, whether oral or written.

15. Amendments.

No amendment, modification, or waiver of any provision of this Agreement shall be valid unless in writing and signed by both Parties.

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 8

16. Assignment.

Neither Party may assign, transfer, delegate, or otherwise convey any of its rights, duties, or obligations under this Agreement without the prior written consent of the other Party.

Any attempted assignment or delegation without such written consent shall be void and of no force or effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective permitted successors and assigns.

17. Governing Law and Venue.

This Agreement shall be governed by the laws of the State of California. Venue for any action arising under this Agreement shall lie exclusively in the Superior Court of the County of Kern.

18. Severability.

If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

19. Electronic Signatures.

This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code Section 16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

20. Force Majeure.

Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

SIGNATURES ON FOLLOWING PAGE

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 09196-0001 4935-1049-9796 v1 9
IN WITNESS WHEREOF, the Parties have executed this Memorandum of Understanding as of the dates set forth below.
“FARO”
Faro Church Assembly of God
By: ____________________________
Angela Vasquez,
Chairperson
Date: ___________________________
“CITY”
City of Arvin, a municipal corporation
By: ______________________________
Jeff Jones, City Manager
Date: ____________________________
ATTEST
By: _____________________________
Cecilia Vela, City Clerk

APPROVED AS TO FORM
Burke, Williams & Sorensen LLP
By: ____________________________
Stephanie Gutierrez, City Attorney

3.D.2
Attachment: MOU with Faro Church Assembly of God re Christmas Parade 2026_101326 (MOU with Faro Church Assembly of God for 2026 City of Arvin ‘A Storybook’ Christmas Parade General Info & Entry Form

Page 1 of 6 ends

City of Arvin Christmas Parade 2026
Theme: “A Storybook Christmas”
Participants Entry Form
The following information shall be used in meeting the requirements as otherwise stated within the Parade General Information Rules and Regulations provided with this entry form. The responding contact person has read, acknowledges and understands same and agrees said information is incorporated herein by reference.

1. GENERAL INFORMATION
Parade Date: Saturday, December 5, 2026
Parade Entrant Arrival: 6:30pm (Float entries and their representative must be in their assigned staging area by 6:30 p.m.)
Parade Start: 8:00pm
Entry Forms Accepted Beginning: Oct. XX, 2026
Entry Form Submittal Deadline: Nov. XX, 2026, 4:30pm
Questions: Call [Name], Parade Coordinator, at (661) XXX-XXXX.

The City of Arvin and the Faro Church Assembly of God (Faro) reserve the sole right to determine the actual number of Entries based upon Arvin Christmas Parade’s (Parade) operational considerations. To be considered for Entry, applicants MUST submit a completed and signed Participant Entry Form. Submittal of an incomplete Participant Entry Form and any requirements may be considered as cause for non-acceptance.

Read all rules and requirements and complete the Participant Entry Form (Form). PLEASE print or type legibly.

Retain a copy for your records. Submittal of a Participant Entry Form does not guarantee participation in the Parade.

2. ENTRANT CONTACT INFORMATION
Person in charge of the entry: All contact will be with the person below regarding the parade Entry. All correspondence will be sent to the e-mail address or phone number provided. A physical address is needed should a USPS mailing be necessary.

Organization/Business name:

Contact name:

Address:

City: State: _ Zip Code:

Please list cell and e-mail information capable of after hour and weekend contact. No work or school numbers.

Cell Phone #: ( ______ ) ________________________ E-mail address:

If you represent a school, please list the School District and School below.

District: School:

3.D.3
Attachment: Participant Entry Form - 2026 City of Arvin Christmas Parade_101326 (MOU with Faro Church Assembly of God for Christmas 2026 City of Arvin ‘A Storybook’ Christmas Parade General Info & Entry Form

Page 2 of 6 ends

3. PARADE ENTRY CATEGORIES (PLEASE SELECT ONE)
Type of Entry and number of units ALL parade entries must select one category by placing an “X or check mark” in the appropriate space.
_____ Marching Band Name:

_____ Walking / Dancing / Drill Team /Similar Group
Name & Description:

_____ Equestrian – Name & Description:
_____ Vehicle(s) – Description/Make/Model:

_____ Motorcycle(s) – Description/Make/Model:
_____ Bicycle(s) – Description/Make/Model:
_____ Wagon – Description:
_____ Other – Please provide name & description:

4. Please list estimated number of participants in your entry: ____________.

5. ENTRY SCRIPT (Please provide description of your entry for broadcast announcements. (50 word limit).

Page 3 of 6 ends

PARADE GENERAL INFORMATION RULES AND REGULATIONS
Parade Theme: “A Storybook Christmas”. Entries must be decorated to parade standards in keeping with the Christmas spirit and theme of the Parade.

Contract: Once Faro representative has notified the applicant of the acceptance of their entry into the Parade, the Participant General Information Rules and Regulations; along with the Release of Liability, Waiver of Claims, Assumption of Risk, & Indemnification; and the Participant Entry Form shall constitute a binding contract between Faro, the City of Arvin and the Parade Entry Applicant.

Line-up: Qualified entries will be reviewed from the pool of entries. Faro shall determine the optimum number of each entry type to comprise the upcoming Parade’s lineup. There is no guarantee for a specific lineup position.

The parade entry number must be posted ON THE DASHBOARD, PASSENGER SIDE, FACING FORWARD, of the entry.

No stopping is permitted unless directed to do so by Parade officials. Continual movement of the parade is very important. Parade personnel will be located along the Parade route to direct entries and ensure continuity.

Individuals or groups not following requirements of participation may be removed and denied subsequent participation.

The published lineup schedule will be adhered to, regardless of weather conditions. Every entry must be ready to proceed to the Parade by 6:30pm. It is the responsibility of each Parade entry to keep your staging space clean of any trash or debris. Any remedy will be at the sole responsibility and cost of the entry. The final Parade schedule and assembly area map will be provided by Faro starting on or about mid-November.

Each entry must be familiar with Faro’s route map. This map identifies the beginning and ending of the parade locations. Study the map to identify your staging and disbanding areas. To avoid confusion, please identify dropoff and pickup locations for your participants before the Parade night. Individual or group Entry security is the sole responsibility of each approved participant.

Candy/Giveaways: Do not throw items from floats or vehicles. Items may only be handed out by walkers for child safety. Per the City of Arvin Municipal Code, “No person shall throw any advertising material, product samples, candy or any other item from a parade unit or line of march. If samples of items or candy or materials are to be given away to the crowd along the line of march, those items shall be handed to members of the crowd on the side of the line of march.” Violators may be cited under Municipal Code Section 10.16.120, or similar, a misdemeanor, and your future participation in the Parade may be suspended.

Security: Faro or its agents and City of Arvin are not responsible for the security of any entry, at any time, for any reason. No commercial advertising of any kind is allowed without prior written approval from the City of Arvin.

Self Suff ciency: All entrants must be self-sufficient with regards to electricity, water or any other material or resource.

Clean Up: Each Entry is responsible for cleaning up after themselves. Equestrian groups shall provide a “sweeper” to immediately clean up after the animals and likewise from their staging area. Not doing so will subject your entry to clean up costs.

Page 4 of 6 ends

Non-Compliance: Per the Arvin Police Department, “consumption of alcoholic beverages in the assembly area or parade route is strictly prohibited.” Violators may be cited under Penal Code section 647(f), a misdemeanor and future participation in the Parade may be suspended.” Faro reserves the right to limit or exclude any entry for non-compliance. All participants must conduct themselves in a respectful and orderly fashion. Faro has a zero-tolerance policy toward dangerous/reckless driving within the Parade route, pre-staging or disbanding area at any time. The use of flying or street level drones within the Parade route is prohibited.

Withdraw: If your Parade unit must withdraw, notify us at (661) XXX-XXXX or email us at [email address].

6. STATEMENT OF COMPLIANCE
I acknowledge and understand that this year’s entries may be limited. Participants are asked to remember that the purpose of the parade is to provide enjoyment and fun for members of the community. I acknowledge that I will follow all parade rules and instructions.

Authorized Entry Representative:
___________________________________________ Date:

Print Name
___________________________________________ 24/7 Cell number (______)_____________________ Sign Name

SUBMIT FORM TO BE RECEIVED BY NO LATER THAN NOVEMBER XX, 2026:

USPS Mail:

City of Arvin, Christmas Parade, P.O. Box 548, Arvin, CA 93203

Drop Ot At:

City of Arvin, City Hall, 200 Campus Dr., Arvin, CA 93203 8am to 5pm., Monday – Thursday
Questions: Call [Name], Parade Coordinator @ (661) XXX-XXXX or send an email to: [Email address]

Page 5 of 6 ends

City of Arvin Christmas Parade 2026
Theme: “A Storybook Christmas”

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISK, AND INDEMNIFICATION This Release is given by the undersigned on behalf of the above-named Organization/Business and every participant, member, driver, rider, walker, animal handler, chaperone, guest, and representative associated with its entry (collectively, the “Participants”), as a condition of, and in consideration for, acceptance of the entry into the 2026 City of Arvin “A Storybook Christmas” Christmas Parade (the “Parade”). As used in this Release, the “Released Parties” means: (1) the City of Arvin and its council members, officials, officers, employees, agents, and volunteers; (2) Faro and its officers, directors, members, employees, agents, and volunteers; (3) the Parade’s sponsors; together with each of their respective officers, officials, employees, agents, and volunteers.

ASSUMPTION OF RISK. I UNDERSTAND AND ACKNOWLEDGE THAT PARTICIPATION IN THE PARADE

IS A POTENTIALLY HAZARDOUS ACTIVITY INVOLVING INHERENT AND OTHER RISKS OF SERIOUS BODILY INJURY, DISABILITY, DEATH, AND PROPERTY DAMAGE. THESE RISKS INCLUDE, WITHOUT

LIMITATION, RISKS ARISING FROM MOVING VEHICLES, FLOATS, TRAILERS, MOTORCYCLES, BICYCLES, AND WAGONS; ANIMALS AND EQUESTRIAN UNITS; CROWDS AND SPECTATORS ALONG THE PARADE ROUTE; THE ACTS OR OMISSIONS OF OTHER PARTICIPANTS; WEATHER, LIGHTING, AND ROADWAY CONDITIONS; AND THE FACT THAT THE RELEASED PARTIES PROVIDE NO SECURITY FOR ANY ENTRY

AND THAT EACH ENTRY IS SOLELY RESPONSIBLE FOR ITS OWN SECURITY, SUPERVISION, STAGING, AND CLEAN-UP. KNOWING AND UNDERSTANDING THESE RISKS, I KNOWINGLY AND VOLUNTARILY

AGREE TO ACCEPT AND ASSUME ANY AND ALL SUCH RISKS, WHETHER CAUSED BY THE ORDINARY NEGLIGENCE OF THE RELEASED PARTIES OR OTHERWISE.

RELEASE AND WAIVER OF CLAIMS. ON BEHALF OF MYSELF AND ALL PARTICIPANTS, AND OUR

RESPECTIVE HEIRS, FAMILY MEMBERS, PERSONAL REPRESENTATIVES, ASSIGNS, AND NEXT OF KIN, I

HEREBY FOREVER WAIVE, RELEASE, AND DISCHARGE THE RELEASED PARTIES FROM ANY AND ALL

CLAIMS, DEMANDS, CAUSES OF ACTION, DAMAGES, LOSSES, LIABILITIES, COSTS, AND EXPENSES OF

EVERY KIND, WHETHER NOW KNOWN OR UNKNOWN, FOR BODILY INJURY, PERSONAL INJURY, DEATH,

PROPERTY DAMAGE, OR FINANCIAL LOSS ARISING OUT OF OR IN ANY WAY CONNECTED WITH

PARTICIPATION IN THE PARADE OR PRESENCE IN THE STAGING, ROUTE, OR DISBANDING AREAS, EVEN

IF CAUSED IN WHOLE OR IN PART BY THE ORDINARY NEGLIGENCE OF ANY OF THE RELEASED PARTIES. I ALSO COVENANT NOT TO SUE ANY OF THE RELEASED PARTIES ON ACCOUNT OF ANY SUCH CLAIM. This Release does not apply to, and the Released Parties are not released from, liability for gross negligence, willful or wanton misconduct, fraud, or any other liability that California law does not permit to be released by agreement.

WAIVER OF UNKNOWN CLAIMS. I understand that this Release covers claims that are unknown or unsuspected at this time. WITH THE INTENTION OF WAIVING ALL SUCH UNKNOWN AND UNSUSPECTED

CLAIMS, I EXPRESSLY WAIVE ALL RIGHTS AND PROTECTIONS UNDER CALIFORNIA CIVIL CODE SECTION 1542, WHICH PROVIDES: “A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.” INDEMNIFICATION. To the fullest extent permitted by law, I agree to defend, indemnify, and hold harmless the Released Parties from and against any and all third-party claims, demands, losses, liabilities, damages, judgments, settlements, costs, and expenses (including reasonable attorneys’ fees) arising out of or resulting from

Page 6 of 6 ends

our entry’s or any Participant’s participation in the Parade, including any act, omission, or failure to comply with the Parade rules by any Participant. This indemnification does not extend to liability arising from the gross negligence or willful misconduct of a Released Party.

CONSENT TO USE OF IMAGE AND LIKENESS. I represent that I have authority to consent on behalf of all Participants, and I grant the Released Parties the royalty-free, irrevocable right to photograph, film, record, broadcast, reproduce, publish, and distribute the name, image, voice, and likeness of each Participant, in any media now known or hereafter devised, in connection with the Parade. I waive and release the Released Parties from any and all claims arising out of or relating to such use.

EMERGENCY MEDICAL TREATMENT. I consent to emergency medical treatment for any Participant who is injured or requires attention during the Parade, agree that the Participant is solely responsible for all costs of such treatment and related transportation, and release the Released Parties from any claim arising from such treatment.

BINDING EFFECT; GOVERNING LAW; SEVERABILITY. I understand that acceptance of this entry forms a binding contract and that this Release is part of that contract and a condition of participation. This Release is governed by the laws of the State of California, and any dispute arising from it shall be brought exclusively in the state or federal courts located in Kern County, California. If any provision of this Release is held invalid or unenforceable, that provision shall be enforced to the greatest extent permitted by law and the remaining provisions shall continue in full force and effect.

BY SIGNING BELOW, I ACKNOWLEDGE THAT I HAVE READ THIS RELEASE, FULLY UNDERSTAND

IT, AND AM VOLUNTARILY GIVING UP SUBSTANTIAL LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE THE RELEASED PARTIES. I AM AT LEAST 18 YEARS OF AGE AND SIGN ON BEHALF OF THE ORGANIZATION/BUSINESS AND ITS PARTICIPANTS WITH FULL AUTHORITY TO DO SO.

MINOR PARTICIPANTS. For each Participant under 18 years of age, I represent that I am that minor’s parent or legal guardian, or that I have obtained the agreement of the minor’s parent or legal guardian. As parent or legal guardian, I consent to the terms of this Release and sign it on the minor’s behalf, intending to release the Released Parties from the minor’s claims and from my own and the minor’s family’s derivative claims. A parent or legal guardian of each minor participant must also sign below.

Parent/Legal Guardian (for minor participants): _________________________________ Date: _______________ Print Name: ______________________________________

Once the appointed parade entry representative has submitted ALL requested information required as stated in this form AND is notified via e-mail by a Faro representative of their acceptance, the submitted entry form shall be considered a viable contract between both parties.

Organization/Business name:

Authorized Entry Representative:
___________________________________________ Date:

Print Name
___________________________________________ 24/7 Cell number (______)_____________________ Sign Name

3.D.3
Attachment: Participant Entry Form - 2026 City of Arvin Christmas Parade_101326 (MOU with Faro Church Assembly of God for Christmas 09196-0002 4917-3341-0261 v1 1

CITY OF ARVIN
Agenda Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Hesham Elshazly, Transportation Manager
Jeff Jones, City Manager
SUBJECT: Consideration and Adoption of a Resolution of the City Council of the City of Arvin Approving Revisions to the City of Arvin’s Transit Title VI Compliance Program (2026) and Authorizing the City Manager to Make Future Conforming Revisions

RECOMMENDATION
Staff recommends that the City Council adopt the Resolution of the City Council of the City of Arvin approving the revised City of Arvin Transit Title VI Compliance Program, authorize submission of the revised Program to the California Department of Transportation (“CalTrans”) and authorize the City Manager or designee to make any further conforming revisions to the Program that may be necessary or appropriate in the future to maintain compliance or to respond to comments from state or federal agencies.

BACKGROUND
The Federal Transit Administration (“FTA”) requires that all direct and primary grant recipients document their compliance by submitting a Title VI Compliance Program to their FTA regional civil rights officer once every three years or as otherwise directed by FTA. The City’s prior Program was approved by the Council and submitted in September 2023, and the City Council adopted the updated 2026 Transit Title VI Compliance Program (the “Program”) on August 25, 2026.

Following its review of the Program, CalTrans, by correspondence dated September 24, 2026, requested that the City revise the Program to address two items. First, the Notice to the Public identified that it was posted at Arvin City Hall, but did not specify where at City Hall. The Program has been revised to specify that the Title VI Notice to the Public is posted on the Notice Board and in the information binder available at the front counter of City Hall. Second, the heading for Factor 3 of the four-factor Limited English Proficiency Analysis on page number 24, which reads: “the nature and importance of the programs, activities, or services provided by ArvinTrans to the LEP population,” appeared without any accompanying narrative. The Program has been revised to add that narrative.

3.E.1
Attachment: Staff Report Revised Arvin Transit Title VI Compliance Program 2026 (Revised City of Arvin Transit Title VI Compliance Program 09196-0002 4917-3341-0261 v1 2
Staff has revised the Program to address and incorporate both items requested by CalTrans. The revised Program is now before the City Council for approval. To streamline future compliance, the accompanying Resolution also authorizes the City Manager or designee to make any additional conforming revisions to the Program that may be necessary or appropriate in the future to maintain compliance with applicable federal and state requirements or to respond to comments from state or federal agencies, without further action from City Council.

FISCAL IMPACTS
There will be no fiscal impact to the General Fund. All expenses, printing and translating costs will be paid from the Arvin Transit Division fund.

ATTACHMENTS

1. Resolution, with attached revised Arvin Transit Title VI Compliance Program

3.E.1
Attachment: Staff Report Revised Arvin Transit Title VI Compliance Program 2026 (Revised City of Arvin Transit Title VI Compliance Program Reso Updating the City of Arvin 2026 Transit Title VI Compliance Program

Page 1 of 2 ends

4912-7118-4597 v1
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING REVISIONS TO THE CITY OF ARVIN 2026 TRANSIT

TITLE VI COMPLIANCE PROGRAM AND AUTHORIZING THE CITY

MANAGER TO MAKE FUTURE CONFORMING REVISIONS
WHEREAS, Title VI of the Federal Civil Right Act of 1964 states that: No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance; and
WHEREAS, as a subrecipient of federal transportation funds, the City of Arvin is required to comply with Title VI of the Civil Rights Act of 1964, including provisions detailed in U.S.

Department of Transportation's FTA Circular 4702.1B, Title VI Requirements and Guidelines for Federal Transit Administration Recipients and the California Department of Transportation (“CalTrans”) regulations; and
WHEREAS, the City Council of the City of Arvin previously approved City of Arvin’s Transit Title VI Compliance Program on September 12, 2023; and WHEREAS, to remain in compliance with the above agencies’ regulations, the City updated its Title VI Compliance Program, covering the period 2026 through 2029; and WHEREAS, the City Council of the City of Arvin previously adopted and approved the Program on August 25, 2026, pursuant to Resolution No. 2026-43; and WHEREAS, following its review of the Program, the California Department of Transportation (“CalTrans”), by correspondence dated September 24, 2026, requested that the City revise the Program to (1) specify where the Title VI Notice to the Public is posted at City Hall, rather than identifying City Hall only as a building, and (2) provide the narrative addressing Factor 3 (the nature and importance of the programs, activities, or services provided by ArvinTrans to the limited English proficient population) in the four-factor analysis of the Program’s Limited English Proficiency Plan; and
WHEREAS, City staff has revised the Program to address and incorporate the revisions requested by CalTrans, and the revised Program is attached hereto and incorporated herein by this reference; and
WHEREAS, the City Council of the City of Arvin desires to approve the revised Program to comply with the Federal Transportation Act and CalTrans requirements, to authorize the City Manager or designee to submit the revised Program to the appropriate state and federal agencies, and to authorize the City Manager or designee to make any further conforming revisions to the Program that may be necessary or appropriate in the future to maintain compliance or to respond to comments from state or federal agencies.

3.E.2
Attachment: Reso Approving Revised Transit Title VI Compliance Program 2026_101326 (Revised City of Arvin Transit Title VI Compliance Reso Updating the City of Arvin 2026 Transit Title VI Compliance Program

Page 2 of 2 ends

4912-7118-4597 v1

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARVIN AS FOLLOWS:

Section 1. The revised City of Arvin 2026 Title VI Compliance Program, incorporating the revisions requested by CalTrans and attached hereto (the “revised Program”), is hereby approved and adopted.

Section 2. The City Manager or designee is hereby authorized and directed to submit the revised Program to the California Department of Transportation and other appropriate state and federal agencies, and is further authorized to make any additional conforming revisions to the Program that may be necessary or appropriate in the future to maintain compliance with the applicable federal and state requirements or to respond to comments from state or federal agencies, without further action of the City Council.

Section 3. This Resolution is approved as of October 13, 2026.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 13th day of October 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CITY OF ARVIN CECILIA VELA, City Clerk
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
Burke, Williams & Sorensen, LLP
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

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eTrans
Title VI Program
Fiscal Years 2025-2026 to 2028-2029

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CITY OF ARVIN
TITLE VI PROGRAM FOR ArvinTrans
FISCAL YEARS 2025-2026 to 2028-2029

TABLE OF CONTENTS

Page
Introduction..................................................................................................................... 1 City of Arvin ArvinTrans Policy Statement ..................................................................... 1 Environmental Justice Requirements………………………………………………........ 2 ArvinTrans Service Area Map.......................................................................................... 3

Title VI Requirements.................................................................................................... 7

1. Requirement to Notify Beneficiaries of Protection under Title VI............................. 7 Title VI Notice to the Public....................................................................................... 7

2. Requirement to Post Notice of Title VI...................................................................... 7 ArvinTrans Locations Where Title VI Notice is Posted…………………………….. 8

3. Requirement to Develop Title VI Complaint Procedures and Complaint Form.......................................................................................................... 9 City of Arvin ArvinTrans Title VI Complaint Procedures......................................... 9

4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits...................................................................................................................... 16

5. Promoting Inclusive Public Participation and Language Assistance Plan ............................................................................................................................. 16

6. Title VI Equity Analysis……………………………………………………………. 21

7. Requirement to Provide Meaningful Access to LEP Persons..................................... 21

8. Minority Representation on Planning and Advisory Bodies ...................................... 30

9. Requirement to Develop System-Wide Standards and Policies................................. 31

EXHIBITS
EXHIBIT A: Notice to the Public – English…………………………………………….. 8 EXHIBIT B: Title VI Complaint Procedure……………………………………..………... 9 EXHIBIT C: Title VI Complaint Form – English………………………….…………....... 12 EXHIBIT D: Public Participation Plan……………………………………………….. ….. 17 EXHIBIT E: Limited English Proficiency (LEP) Plan …………………………………… 22 EXHIBIT F: System-wide Standards and Policies……………………………………… 31

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CITY OF ARVIN - ArvinTrans

TITLE VI PROGRAM
FISCAL YEARS 2025-2026 to 2028-2029
Reference: FTA Circular 4702.1B Title VI Requirements and Guidelines for Federal Transit Administration (FTA) Recipients (October 1, 2012).

INTRODUCTION
The purpose of this Title VI Program is to establish guidelines to effectively monitor and ensure that the City of Arvin transit services (“ArvinTrans”) are in compliance with FTA Title VI requirements.

Title VI states that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The FTA is required to ensure that federally supported transit services and related benefits are provided consistent with Title VI. The Title VI Program requires an update every three years.

The City of Arvin (ArvinTrans) will ensure that its programs, policies, and activities comply with Department of Transportation’s (DOT) Title VI Regulations (49 CFR Part 21) and with Limited English Proficient (LEP) Persons requirements (70 FR 74087, December 14, 2005). The City of Arvin is committed to creating and maintaining a public transportation system that is free of all forms of discrimination. The City of Arvin will take necessary preventive corrective and disciplinary actions to stem behavior that violates this policy or the rights and privileges it is designed to protect. FTA requires recipients to document compliance with DOT Title VI regulations by submitting a Title VI Program once every three years.

City of Arvin - Title VI Policy Statement
The City of Arvin is committed to ensuring that
no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended.

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ENVIRONMENTAL JUSTICE REQUIREMENTS
The City of Arvin shall integrate an environmental justice analysis into its National Environmental Protection Act (NEPA) documentation of construction projects. The City of Arvin is not required to conduct environmental justice analyses of projects where NEPA documentation is not required.

City of Arvin will consider preparing an environmental assessment (EA) or environmental impact statement (EIS) to integrate into its documents the following components when performing construction projects:
• A description of the low-income and minority population within the study area affected by the project, and a discussion of the method used to identify this; • Population (e.g., analysis of Census data, direct observation, or a public involvement process);
• A discussion of all adverse effects of the project both during and after construction that would affect the identified minority and low-income populations; • A discussion of all positive effects of the project that would affect the identified minority and low-income populations, such as improvements in transit service, mobility, or accessibility;
• A description of all mitigation and environmental enhancement actions incorporated into the project to address the adverse effects, including, but not limited to, any special features of the relocation program that go beyond the requirements of the Uniform Relocation Act and address adverse community effects such as separation or cohesion issues; and the replacement of the community resources destroyed by the project; • A discussion of the remaining effects, if any, and why further mitigation is not proposed; • For projects that traverse predominantly minority and low-income and predominantly nonminority and non-low-income areas, a comparison of mitigation and environmental enhancement actions that affect predominantly low-income and minority areas with mitigation implemented in predominantly non-minority or non-low-income areas.

In addition, the State of California through the California Environmental Quality Act (CEQA), is a statute that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those impacts, if feasible. When NEPA documents are prepared, the City will also comply with CEQA regulations.

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Arvin Transit SERVICE AREA MAP
Local Routes:

Fares / Tarifas
General Public │ Publico General $1.50
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $1.25 ADA Certified │ Clasificado de ADA $1.25
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $1.50
Children 5 & older │Niños 5 años y mayor $1.50
Children 4 and younger │Niños 4 años y menor son gratis. FREE Monthly Pass / Pase Mensual
General Public │Publico General $40.00
Senior or ADA │Mayor de Edad or AD: $35.00
Students │Estudiantes $35.00
*Exact fare only. Drivers DO NOT provide change.
*Solamente tarifa exacta. Conductores NO PROPORCIONAN cambio.

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Arvin to Lamont:

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Arvin to Tejon:

Location Pickup
Arvin Transit Center 4:00am 1:00pm
Hwy 223 & Hwy 184 4:05am 1:05pm
Tejon Ranch Arrive 4:30am 1:30pm
Tejon Ranch Depart 4:35am 1:35pm
Hwy 223 & Hwy 184 4:50am 1:50pm
Arvin Transit Center 5:00am 2:00pm
Fares / Tarifas
General Public │ Publico General $2.00
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $1.50 ADA Certified │ Clasificado de ADA $1.50
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $2.00
Children 5 & older │Niños 5 años y mayor $2.00
Children 4 and younger │Niños 4 años y menor son gratis. FREE Monthly Pass / Pase Mensual
General Public │Publico General $45.00
Senior or ADA │Mayor de Edad or AD: $35.00
Students │Estudiantes $35.00
*Exact fare only. Drivers DO NOT provide change.
*Solamente tarifa exacta. Conductores NO PROPORCIONAN cambio.

Fares / Tarifas
All Fares │ $3.00
Monthly Pass / Pase Mensual
All Monthly Passes │ $50.00
*Exact fare only. Drivers DO NOT provide change
*Solamente tarifa exacta. Conductores NO PROPORCIONAN cambio.

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Arvin to Bakersfield
Location Pickup
Arvin Transit Center 8:00am 11:30am
7-Eleven 8:05am 11:35am
Di Giorgio & Comanche 8:10am 11:40am
Bakersfield Adult School (Brundage & Mt. Vernon R R
Social Security Office (Haley St.) 8:35am 12:00pm
Bakersfield College 8:40am 12:10pm
K.M.H (Kern Medical Hospital) 8:45am 12:15pm
Chester & 21st Street (Downtown) 8:55am 12:25pm
Walmart (Panama Lane) 9:20am 12:55pm
Job Spot (Panama Lane) R R
Arvin Transit Center 9:50am 1:40pm
R= REQUEST ONLY, the bus will only stop on request, to request must call office, as well as for pick-up 1 hour in advance. Pick up and Drop off will be on the EASTSIDE of Mt Vernon ONLY.

Fares / Tarifas
General Public │ Publico General $3.00
Seniors (60 & above) │ Mayores de Edad (60 o mayor) $2.00 ADA Certified │ Clasificado de ADA $2.00
ADA Attendant/2nd Attendant │Acompañante de ADA/2nd compañante FREE $3.00
Children 5 & older │Niños 5 años y mayor $3.00
Children 4 and younger │Niños 4 años y menor son gratis. FREE Monthly Pass / Pase Mensual
General Public │Publico General $50.00
Senior or ADA │Mayor de Edad or AD: $40.00
Students │Estudiantes $45.00
*Exact fare only. Drivers DO NOT provide change.
*Solamente tarifa exacta. Conductores NO PROPORCIONAN cambio.

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Dial-A-Ride
Dial-A-Ride service is available to seniors 60 or older, and a person with disabilities. For more information call (661) 854-3139.

Servicio de Dial-A-Ride - El servicio de Dial-A-Ride es disponible para los mayores de 60 años O más y para personas con de información llame al (661) 854-3139.

The City of Arvin’s objectives are to:
• Ensure that the level and quality of transportation service is provided without regard to race, color, or national origin.
• Identify and address, as appropriate, disproportionately high, and adverse human health, and environmental effects, including social and economic effects of programs and activities on minority populations and low-income populations. • Promote the full and fair participation of all affected populations in transportation decision making.
• Prevent the denial, reduction or delay in benefits related to programs and activities that benefit minority populations or low-income populations. • Ensure meaningful access to programs and activities by persons with limited English proficiency (LEP).

TITLE VI REQUIREMENTS

1. Requirement to Notify Beneficiaries of Protection under Title VI.

To comply with 49 CFR, Section 21.9(d), the City of Arvin shall provide information to the public regarding the City of Arvin’s obligations under DOT’s Title VI regulations and apprise members of the public of the protections against discrimination afforded to them by Title VI.

2. Requirement to Post Notice of Title VI.

The City of Arvin is required to post a public notice of the protections against discrimination afforded by Title VI.

The City of Arvin informs members of the public of its Title VI protection rights by posting a Title VI Notice to the Public and providing bilingual complaint procedures, as shown in Exhibits A and B. The Title VI Notice to the Public is posted at several locations, including on the Arvin City Hall notice board, and in the information binder available at the front counter of City Hall, on buses, inside ArvinTrans Rider’s Guide, and on the City’s website, www.Arvin.org.

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EXHIBIT A

NOTICE TO THE PUBLIC
In compliance with the U.S. Department of Transportation Title VI regulations (49 CFR part 21), the City of Arvin operates programs without regard to race, color, and national origin. Contact the City of Arvin Transit at 200 Campus Drive, Arvin, CA 93203, (661) 854-3134, or email [email protected] to request additional information regarding City of Arvin’s nondiscrimination obligations.

Any person who believes himself, herself, or any specific class of persons to be subjected to discrimination prohibited by Title VI may by himself, herself, or by a representative file a written complaint with the City of Arvin or with the Federal Transit Administration (FTA) Office of Civil Rights, Attention: Title VI Program Coordinator, East Building – 5th Floor TCR, 1200 New Jersey Avenue SE, Washington, DC 20590. A complaint must be filed no later than 180 days after the date of the alleged discrimination unless the time for filing is extended by the FTA.

En cumplimiento con las regulaciones del Título VI del Departamento de Transporte de los Estados Unidos (49 CFR parte 21), la Ciudad de Arvin opera programas sin distinción de raza, color y origen nacional. Comuníquese con la Ciudad de Arvin Tránsito en 200 Campus Drive, Arvin, CA 93203, (661) 854-3134, o envíe un correo electrónico a [email protected] para solicitar información adicional sobre las obligaciones de no discriminación de la Ciudad de Arvin.

Cualquier persona que crea que sí misma o cualquier clase específica de personas está sujeta a discriminación prohibida por el Título VI puede presentar una queja por escrito ante la Ciudad de Arvin o ante la Oficina de Derechos Civiles de la Administración Federal de Tránsito (FTA), Atención: Coordinador del Programa del Título VI, Edificio Este - 5to Piso TCR, 1200 New Jersey Avenue SE, Washington, DC 20590. Una queja debe presentarse a más tardar 180 días después de la fecha de la presunta discriminación, a menos que el plazo para la presentación sea extendido por el TLC.

City of Arvin Locations Where Title VI Notice is Posted The following is a list of locations where transit-related bilingual Title VI Public Notices are posted: www.arvin.org/transportation.htm.
• ArvinTrans buses
• ArvinTrans Ride Guide
• City of Arvin website: www.Arvin.org
• Arvin City Hall: 200 Campus Drive, Arvin, CA 93203 (on the Arvin City Hall Notice Board, and in the information binder available at the front counter of City Hall)

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3. Requirement to Develop Title VI Complaint Procedures and Complaint Form.

The City of Arvin is required to develop procedures for investigating and tracking Title VI complaints filed against the City of Arvin and to make these procedures for filing a complaint available to the general public.

EXHIBIT B

CITY OF ARVIN TITLE VI COMPLAINT PROCEDURES
Submission of Complaint: Any person who believes she or he has been discriminated against on the basis of race, color, or national origin by the City of Arvin (hereinafter referred to as “City”) may file a Title VI complaint by completing and submitting the City of Arvin Title VI Complaint Form.

Any passenger, vendor, supplier, or member of the public who feels that he or she has been subjected to conduct that violates this policy may file a complaint with the Transit Manager in which the alleged discriminatory action originated. Complaints may be filed either in writing, setting out the details of the complaint, or by telephone. The Transit Manager will follow up with the complainant and determine the appropriate venue for investigation of the complaint.

The complaint shall be in writing and signed by the complainant(s). Written complaints shall include:
• Date of the alleged discrimination.
• Date when the complainant(s) became aware of the alleged act of discrimination; or • Date that conduct was discontinued or the latest instance of conduct. • Detailed description of the issues, including names and job titles of those individuals perceived as parties in the complaint.

The complaint can be sent to the following:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
 State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001.  Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Investigation of Complaints
The City of Arvin investigates complaints received no more than 180 days after the alleged incident. The City will process complaints that are complete. Once the complaint is received, the City will review it to determine if our office has jurisdiction. The complainant will receive an

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acknowledgement letter informing her/him whether the complaint will be investigated by our office.

Any passenger, vendor, supplier, or member of the public who feels that he or she has been subjected to conduct that violates this policy may file a complaint with the Transit Manager in which the alleged discriminatory action originated. This may be done either in writing, setting out the details of the complaint, or by telephone. The Transit Manager will follow up with the complainant and determine the appropriate venue for investigation of the complaint.

All complaints which allege illegal harassment are serious and shall be investigated immediately.

Depending upon the circumstances of the complaint, the investigation will be conducted by the Transit Manager, City Manager, or private investigator. If, through investigation, the complaint is found to have merit, appropriate disciplinary action, which may include termination, will be taken against the offender. The disciplinary action/termination will be taken pursuant to the collective bargaining unit, if any, applicable to the offender.

After the investigator reviews the complaint, she/he will issue one of two letters to the complainant:
a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member, or other action will occur.

Appeals Process
If the complainant wishes to appeal the decision, she/he has 180 days after the date of the letter or the LOF to do so with the following agencies:
• The Federal Transit Administration Office of Civil Rights, 1200 New Jersey Avenue SE, Washington, DC 20590 if the complainant believes the occurrence of the discriminatory act is in violation of federal laws. Complainants must be filed within 180 days of the alleged discriminatory act.
• The Federal Equal Employment Opportunity Commission if the complainant believes the occurrence of the discriminatory act is in violation of federal laws. Complainants are reminded that the complaint to the federal Equal Employment Opportunity Commission must be filed within 180 days of the alleged discriminatory act or 300 days if the charge is also covered by a state or local anti-discrimination law.

In accordance with FTA Circular 4702.1B, Chapter 9, Complaints, such a complaint must be filed within 180 calendar days after the date of the alleged discrimination.

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ANEXO B
CIUDAD DE ARVIN TÍTULO VI PROCEDIMIENTOS DE QUEJA
Presentación de la Queja: Cualquier persona que crea que ha sido discriminada por motivos de raza, color u origen nacional por la Ciudad de Arvin (en lo sucesivo denominada "Ciudad") puede presentar una queja conforme al Título VI completando y enviando el Formulario de Quejas del Título VI de la Ciudad de Arvin.

Cualquier pasajero, vendedor, proveedor o miembro del público que sienta que ha sido víctima de una conducta que viola esta política puede presentar una queja ante el Coordinador de Tránsito en el que se originó la supuesta acción discriminatoria. Las quejas se pueden presentar por escrito, exponiendo los detalles de la queja o por teléfono. El Coordinador de Tránsito hará un seguimiento con el demandante y determinará el lugar apropiado para la investigación de la queja.

La queja debe ser por escrito y firmada por el denunciante (s). Las quejas escritas incluirán:

Fecha de la supuesta discriminación.
• Fecha en que el querellante se dio cuenta del presunto acto de discriminación; o • Fecha en que se discontinuó la conducta o la última instancia de conducta. • Descripción detallada de los problemas, incluidos los nombres y los títulos de los puestos de trabajo de las personas consideradas partes en la denuncia.

La queja se puede enviar a lo siguiente:
• City of Arvin, Attn: Transit Coordinador, 200 Campus Drive, Arvin, CA 93203; or email to: [email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001. • Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Investigación de Quejas
La Ciudad de Arvin investiga las quejas recibidas no más de 180 días después del presunto incidente. La Ciudad procesará las quejas que estén completas. Una vez que se reciba la queja, la Ciudad la revisará para determinar si nuestra oficina tiene jurisdicción. El demandante recibirá una carta de acuse de recibo en la que le informará si nuestra oficina investigará la queja.

Cualquier pasajero, vendedor, proveedor o miembro del público que sienta que ha sido víctima de una conducta que viola esta política puede presentar una queja ante el Coordinador de Tránsito en el que se originó la supuesta acción discriminatoria. Esto puede hacerse por escrito, exponiendo los detalles de la queja, o por teléfono. El Coordinador de Tránsito hará un seguimiento con el demandante y determinará el lugar apropiado para la investigación de la queja.

Todas las quejas que alegan acoso ilegal son serias y se investigarán de inmediato. Dependiendo de las circunstancias de la queja, la investigación será conducida por el Coordinador de Tránsito, el Administrador de la Ciudad o el investigador privado.

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EXHIBIT C
CITY OF ARVIN (ArvinTrans) TITLE VI COMPLAINT FORM
The City of Arvin operates it programs and services without regard to race, color and national origin in accordance with Title VI of the Civil Rights Act of 1964. Any person who believes that she or he has been aggrieved by any unlawful discriminatory practice under Title VI must file a complaint within 180 days of the alleged occurrence to any of the following by mail, in person, fax and/or email as explained at the end of the form.

Section I:

Name:

Address:

Telephone (Home): Telephone (Work):

Electronic Mail Address:

Accessible Format Requirements?
☐ Large Print ☐ Audio Tape
☐ TDD ☐ Other
Section II:

Are you filing this complaint on your own behalf? ☐Yes* ☐No *If you answered “yes” to this question, go to Section III.

If not, please supply the name and relationship of
the person for whom you are complaining.

Please explain why you have filed for a third party:

Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. ☐Yes ☐No Section III:

I believe the discrimination I experienced was based on (check all that apply):
☐ Race ☐ Color ☐ National Origin ☐ Disability
Date of Alleged Discrimination (Month, Day, Year):

Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form.

Section VI:

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Have you previously filed a discrimination complaint with this agency? ☐Yes ☐No
If yes, please provide any reference information regarding your previous complaint.

Section V:

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
☐ Yes ☐ No
If yes, check all that apply:
☐ Federal Agency:
☐ Federal Court: ☐ State Agency:
☐ State Court: ☐ Local Agency:

Please provide information about a contact person at the agency/court where the complaint was filed.

Name:

Title:

Agency:

Address:

Telephone:

Section VI:

Name of agency complaint is against:

Name of person complaint is against:

Title:

Location:

Telephone Number (if available):

You may attach any written materials or other information that you think is relevant to your complaint. Your signature and date are required below
Signature Date
Mail, fax, email or deliver completed form to:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001.

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• Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

If any transit related information is needed in an alternative language, contact the City of Arvin Transit Manager at 200 Campus Drive, Arvin, CA 93203; or email to: [email protected].

ANEXO C
CIUDAD DE ARVIN (Arvin Trans) TÍTULO VI FORMULARIO DE QUEJA La Ciudad de Escalón opera sus programas y servicios sin distinción de raza, color y origen nacional de acuerdo con el Título VI de la Ley de Derechos Civiles de 1964. Cualquier persona que crea que ha sido perjudicada por alguna práctica discriminatoria ilegal bajo el Título VI debe presentar una queja dentro de los 180 días de la supuesta ocurrencia a cualquiera de los siguientes por correo, en persona, fax y / o correo electrónico como se explica al final del formulario.

Sección I:

Nombre:

Teléfono (Casa):

Telephone (Home): Teléfono (Trabajo):

Dirección de correo electrónico:

Requisitos de formato accesible? ☐ Impresión grande ☐ Cinta de audio ☐ TDD ☐ Otro
Sección II:
¿Está presentando esta queja en su propio nombre? ☐Sí * ☐No * Si respondió "sí" a esta pregunta, vaya a la Sección III.

De lo contrario, proporcione el nombre y la
relación de la persona por la que se queja.

Explique por qué ha solicitado un tercero:

Confirme que ha obtenido el permiso de la parte perjudicada si está presentando una demanda en nombre de un tercero ☐Sí ☐No Sección III:

Creo que la discriminación que experimenté se basó en (marque todo lo que corresponda):
☐ Raza ☐ Color ☐ Origen nacional ☐ Discapacidad
Fecha de presunta discriminación (mes, día, año): __________________________ Explique con la mayor claridad posible qué sucedió y por qué cree que fue discriminado.

Describe a todas las personas que estuvieron involucradas. Incluya el nombre y la información de contacto de la persona (s) que lo discriminó (si lo conoce), así como los nombres y la información de contacto de los testigos. Si necesita más espacio, utilice la parte de atrás de este formulario.

Sección VI:
¿Ha presentado anteriormente una queja por discriminación con esta agencia? ☐Sí ☐No

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En caso afirmativo, proporcione cualquier información de referencia con respecto a su queja anterior.

Sección V:

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
☐ Sí ☐ No
En caso afirmativo, marque todo lo que corresponda:☐ Tribunal Federal:
☐ Tribunal Federal: ☐ Agencia Estatal:
☐ Tribunal estatal: ☐ Agencia local:

Proporcione información sobre una persona de contacto en la agencia / tribunal donde se presentó la queja.

Nombre:

Título:

Agencia:

Dirección:

Teléfono:

Sección VI:

El nombre de la queja de la agencia está en contra:

La queja del nombre de la persona es contra:

Título:

Ubicación:

Número de teléfono (si está disponible):

Puede adjuntar cualquier material escrito u otra información que considere relevante para su reclamo. Su firma y fecha son requeridas a continuación Firma Fecha
Envíe por correo, fax, correo electrónico o entregue el formulario completo a:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203; or email to:

[email protected].
• State of California Department of Transportation, Division of Rail and Mass Transportation, PO BOX 942874, MS #39, Sacramento, CA 94274-0001. • Federal Transit Administration (FTA), Office of Civil Rights, Attn: Title VI Program Manager, East Building, 5th Floor-TCR, 1200 New Jersey Ave, SE, Washington, DC 20590.

Si se necesita información relacionada con el tránsito en un idioma alternativo, comuníquese con el Coordinador de Tránsito de la Ciudad de Arvin en 200 Campus Drive, Arvin, CA 93203; o por correo electrónico a: [email protected].

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4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits.

The City of Arvin is required to prepare and maintain a list of investigations, complaints, or lawsuits that pertain to allegations of discrimination on the basis of race, color, and/or national origin in transit-related activities and programs and that pertain to the entity submitting the report, not necessarily the larger agency or department of which the entity is a part.

The City of Arvin has not been involved in any transit-related Title VI investigations, complaints or lawsuits. The City of Arvin’s Transit Manager will maintain a list of Title VI investigations, complaints, and lawsuits and include a summary and description of actions taken by the City of Arvin , as required by the Title VI regulations The list will include the date that the investigation, lawsuit, or complaint was filed; a summary of the allegations(s); the status of the investigation; lawsuit, or complaint; and actions taken in response, or final findings related to the investigation, lawsuit, or complaint. The list will be included in the City of Arvin’s Title VI Program submittal every three (3) years.

5. Promoting Inclusive Public Participation and Language Assistance Plan.

The City of Arvin is required to develop a Public Participation Plan that includes an outreach plan to engage minority and limited English proficient populations, as well as a summary of outreach efforts made since the last Title VI Program submission. These plans are shown in Exhibit D respectively.

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EXHIBIT D - CITY OF ARVIN

PUBLIC PARTICIPATION PLAN
Introduction
Located in California's Central Valley, Arvin is an attractive city of 19,495 persons (2024 United States Census Bureau population estimates) in a productive area of Kern County, which comprises of 4.9 square miles. The city is surrounded on all sides by scenic agricultural land and open spaces.

The City of Arvin (City) is geographically located approximately 25 minutes from Bakersfield.

As part of this transportation planning process, The City desires and requests citizen input on the work, projects, and products proposed and created by the City.

ArvinTrans is provided directly by the City, without the need for a private operator. The present services include a local dial-a-ride service within the City limits and local bus service as well as bus service from between Arvin, Lamont, Tejon, and Bakersfield.

The City recognizes the importance and necessity of the public participation process.

The following groups govern the activities of the City:

The Arvin City Council sets the overall policy for the transit system. There is a total of five City Council members. The City Council meets on the 2nd and 4th Tuesday of each month at 6:00 pm at Arvin City Hall.

All meetings of the Arvin City Council are open to the public. Members of the public may speak at Arvin City Council meetings during the initial public comment period or when the Mayor announces that an agenda item is open for public comment.

Additional subcommittees and working groups may be appointed at any time by Mayor to address specific transportation- related topics or areas of interest to the City.

Goals and Objectives
The public participation process required by 23 CFR 450 should “… provide complete information, timely public notice, full public access to key decisions, and support early and continuing participation of the public in developing plans and Transportation Improvement Programs…”
The City is committed to the availability of timely, complete information; to the notification of and public access to the decision-making process; and to ongoing public participation throughout the transportation planning process including, but not limited to, the development of the Short Range Transit Plan, the Transportation Improvement Program, review of transit services, fares and operating perimeters and Federal Transit Administration civil rights issues such as Title VI, Disadvantage Business Enterprise (DBE), Equal Opportunity Program (EEO), Americans With Disabilities Act (ADA), Unmet Transit Needs Hearing and the Public Participation Process.

Through this Public Participation Process, the City aims to identify methods for obtaining public

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input and encouraging public participation in the transportation planning process.

Stakeholders and Public Groups
The City has identified the following groups and individuals as those having potential interest in public input and participation opportunities:
• Neighborhood organizations;
• Homeowner associations;
• Chamber of Commerce and other business groups;
• Groups representing travel modes - transit, bicycle, pedestrian, freight; • Advocacy groups for the disadvantaged and/or minority groups; • Media – newspapers, television, radio;
• Governmental agencies;
• Educational Institutions (school districts, community colleges, private schools, State universities;
• Organizations or individuals who have been notified of public hearings for major projects, or organizations and individuals who have submitted written comments relating to public hearings for major projects, service changes and plans. These individuals and organizations would remain on the mailing list as long as the major project is under development.

Information Access
All planning and programming information of the City's transit system is available for public review. The information can be viewed at the Arvin City Hall, 200 Campus Drive, Arvin, CA 93203.

Title VI information, including Notice to the Public, Complaint Procedures and Complaint Forms are available to the public at Arvin City Hall, 200 Campus Drive, Arvin, CA 93202, and at the City’s website, www.Arving.org.

Outreach Techniques
Information about all the City meetings is placed on the City's website. In addition, the agenda for the meetings is posted at Arvin City Hall and on the website, all regular meeting agendas are posted a minimum of seventy-two (72) hours prior to the meetings. Special meeting agendas are posted twenty-four (24) hours prior to special meetings.

Press releases to area newspapers, social media, and City website are used to notify citizens of upcoming activities of the City.

The City's website, www.Arvin.org, is be used to provide information about the City's activities including information about the development of the Short-Range Transit Plan, the Transportation Improvement Program, Unmet Transit Needs Hearing and Federal Transit Administration civil rights documents such as Title VI and others. The City's representatives are listed along with

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contact information.

Formal notices for public meetings are posted at Arvin City Hall, Arvin Police Department, Arvin Community Development Department, and on the City of Arvin website. Meeting agendas are posted at Arvin City Hall and on the City of Arvin website.

The City of Arvin posts transit schedules and rider information on its website in English and Spanish. The City of Arvin also provides easy access to bilingual (English and Spanish) administrative staff and bus operators during operating hours to answer questions for limited English proficiency passengers.

Public Meetings
The City of Arvin reaches out to the community directly through meetings with agency and community staff and their clients, as needed. Information regarding the City of Arvin’s transit services is disseminated at these meetings. Information is also made available at various locations throughout the community, including Arvin City Hall, and on the City of Arvin’s website at www.Arvin.org.

The City of Arvin Transit Manager participates in monthly meetings with the Kern County Council of Governments (KernCOG) Interagency Transit Committee, Social Services Transportation Advisory Committee, Technical Advisory Committee to discuss transit planning activities and coordination.

When transit issues are discussed, the City of Arvin schedules transit workshops to invite the public to provide feedback on transit related issues and also uses the City Council, whom sets the policy for the transit system, as an opportunity to gather public feedback before enacting on a decision.

General Awareness Surveys
The City of Arvin, from time to time conducts on-board rider and general awareness surveys in conjunction with various service planning related projects. These personal one-on-one surveys allow passengers to convey any concerns or comments they have regarding ArvinTrans transit services.

Bilingual Outreach
ArvinTrans provide Spanish speaking passengers with bilingual information on public transit services. Staff assistance is utilized in outreach programs and offered for programs and public meetings. In addition, if any transit related information is needed an alternative language, passengers can contact the City’s Transit Manager. The city has contracted with the NexTalk app allowing for translation services in over 200 languages affording accessibility for all.

Input Mechanisms
The City accepts input and comments from the public through a variety of means:

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a) The City's website at www.Arvin.org
b) By mail to 200 Campus Drive, Arvin, CA 93203.
c) By emailing to [email protected].

The public may submit comments to the individual Arvin City Council members or directly to the City Council itself. Comments on the City's transit services, plans, reports, and programs may be made at public input meetings. The City ensures that all public input meeting locations are accessible in accordance with the Americans with Disabilities Act.

Members of the public, or a representative of a group, with expressed comments on a particular topic may make a request to the Mayor an appointment to serve as a citizen representative on an appropriate subcommittee, if one is activated.

Interested members of the public are able to offer input to the committees at a public forum element of each agenda.

The City does consider and respond to all public input received during the planning and program development processes. If significant written oral comments are received on transit services, FTA civil rights or plans, a summary, analysis, and report on the disposition of the comments is made a part of the conclusion of the public participation process.

Schedule
Notification and announcement of all upcoming public meetings are made approximately 30 days in advance of the scheduled meeting through the methods described in the Outreach Techniques section of this plan. Legal notices of a public input meeting are posted at Arvin City Hall, Arvin Police Department, Arvin Community Development Department, and on the City of Arvin website approximately 7 to 10 days prior to the meeting.

Regularly scheduled public meetings occur on an as needed basis based on specific subject matter such as the development of the Short-Range Transit Plan, the Transportation Improvement Program, review of transit services, fares and operating perimeters, Unmet Transit Needs Hearing, Federal Transit Administration civil rights issues such as Title VI, Disadvantage Business Enterprise, Equal Opportunity Program and Americans With Disabilities Act. Other public input meetings are held throughout the year, as necessary.

Updates and revisions to the City's Public Participation Plan require a 10-day public comment period. The City Council will approve this plan following the completion of the public comment period, if revisions are needed after the initial adoption of the plan.

Evaluation
The City will review this Public Participation Plan periodically in order to monitor the effectiveness of the procedures outlined in this document. Following evaluation of the outputs and outcomes of the Public Participation Plan, The City may revise these methods to incorporate new and innovative ways to involve the public in the transportation decision-making process.

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Summary of Public Participation Activities
During Fiscal Years 2023-2026, the following is a summary of Title VI policy planning activities that took place:
• Promoted the Title VI Policy and Public Participation Process for a 10-day period and sought feedback from the public. The public outreach process included https://www.arvin.org/199/Transportation and lastly holding a formal public meeting at the Arvin City Council on August 25, 2026. The draft plan was available for review by the public at Arvin City Hall, 200 Campus Drive, Arvin, CA 93203 and online at www.Arvin.org.
• There have been no changes to routes and services since 2023.

6. Title VI Equity Analysis.

The City of Arvin does not have transit related facilities in the planning stages and that would soon be under construction using Federal Transit Administration funding. A separate Title VI Equity Analysis would be prepared by a third-party consultant and will be submitted separate cover if applicable. Therefore, this section does not apply.

7. Requirement to Provide Meaningful Access to LEP (Limited English Proficiency) Persons.

The City of Arvin must have a language assistance plan for providing language assistance to persons with LEP. Title VI and its implementing regulations require that FTA recipients take responsible steps to ensure meaningful access to the benefits, services, information, and other important portions of their programs and activities for individuals who are LEP. This plan is shown in Exhibit E.

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EXHIBIT E

CITY OF ARVIN

LIMITED ENGLISH PROFICIENCY (LEP) PLAN
Introduction
This Limited English Proficiency (LEP) Plan has been prepared to address the City of Arvin’s responsibilities as a recipient of federal financial assistance as they relate to the needs of individuals with limited English language skills. The Plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, Federal Transit Administration Circular 4702.1A dated October 1, 2012, which states that no person shall be subjected to discrimination on the basis of race, color, or national origin.

Executive Order 13166, titled Improving Access to services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person’s inability to speak, read, write, or understand English is a type of national origin discrimination. It directs each federal agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discrimination does not take place. This order applies to all State and local agencies which receive federal funds, including City departments receiving federal grant funds.

Background
The City of Arvin directly administers transit services. The Arvin City Council is the policymaking body for the transit system.

Transit services consist of a fixed route and demand response service. Transit generally operates from Monday to Friday.

The City of Arvin has developed this LEP Plan to help identify reasonable steps for providing language assistance to persons with limited English proficiency who wish to access services provided by the City. As defined by Executive Order 13166, LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write, or understand English.

This plan outlines how to identify a person who may need language assistance, the ways in which assistance may be provided, and how to notify LEP persons that assistance is available. In order to prepare this plan, the City of Arvin undertook the U.S. Department of Transportation four-factor LEP analysis which considers the following factors:

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the transit activities or services.

2. The frequency with which LEP persons come in contact with transit activities or services.

3. The nature and importance of programs, activities, or services provided by the City to the LEP population.

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4. The interpretation services available to City ArvinTrans passengers and overall cost to provide LEP assistance.

A summary of the results of ArvinTrans four-factor analysis is reflected in the following section.

Meaningful Access: Four-Factor Analysis

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the City of Arvin’s transit activities, or services.

Service-area summary (City of Arvin) (2020-2024 American Community Survey) Measure Value
Total population 19,495
Population density 4,045 per sq.
mile
Speak a language other than English at home 83.9%
Primary LEP language Spanish
Spanish speakers — English "very well" / first language 55% Spanish speakers — English "less than very well" 45%
Of those speaking English less than very well/not well/not at all — Hispanic 99.7% Of those speaking English less than very well/not well/not at all — other descent 0.3% Languages spoken at home by English-speaking ability (2024 American Community Survey)
Language group
Total
speakers (age
5+)
Speak English
"very well"
Speak English less
than "very well"
(LEP)
% of total
population
Speak only English 2,893 2,893 0 16.1
Spanish 15,013 8,313 6,700 83.6
Other Indo-European
languages
0 N/A N/A N/A

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Language group
Total
speakers (age
5+)
Speak English
"very well"
Speak English less
than "very well"
(LEP)
% of total
population
Asian and Pacific
Islander languages
18 12 6 0.1
Other languages 32 16 16 0.2
Total population
age 5+
17,956 11,234 6,722 100%
The 2020-2024 American Community Survey United States Census reported that Arvin had a population of 19,495. The population density was 4,045 people per square mile. The racial makeup of Arvin was 34.1% White alone, 1.4% African American alone, .7% Native American alone, .1% Asian alone, 0% Pacific Islander alone, , and 34.9% from two or more races. Hispanic or Latino of any race were 94.6%.

Based on the 2024 American Community Survey 5-Year Estimates, Spanish-speaking residents comprise 83.6% of Arvin's population age 5 and over. Of those Spanish speakers, approximately 6,700 persons (44.6%) speak English less than "very well." Spanish therefore exceeds the FTA Safe Harbor threshold and the City provides vital Title VI documents in both English and Spanish.

No other language group meets the Safe Harbor threshold for written translation. Language assistance and oral interpretation services are available free of charge upon request.

2. The frequency with which LEP come in contact with ArvinTrans transit services.

ArvinTrans staff reviewed the frequency with which the Transit Manager and staff could have contact with LEP persons. To date, the City of Arvin has had 0 requests for interpreters and 0 requests for translated transit program documents. This is a result as all documentation being provided in English and Spanish. Should requests for interpretation come, the City will use certified translators on staff or the use of NextTalk to provide the interpretation.

Bus operators are in regular contact with LEP persons on ArvinTrans transit services of which the majority is Spanish. All transit information is available in alternative languages. City of Arvin staff have Spanish proficiency or access to Spanish speaking staff at all times as well as the use of NexTalk.

3. The nature and importance of programs, activities, or services provided by the ArvinTrans transit services to the LEP population.

ArvinTrans provides fixed-route local service within Arvin, regional connector service to Lamont, and intercity service to Tejon and Bakersfield, along with Dial-A-Ride service for seniors and persons with disabilities. These services connect residents to employment, medical and health care facilities, schools, shopping, government offices, social services agencies, and other essential destinations both within the community and throughout the region. Because Spanish-speaking residents comprise 83.6% of the service area’s population age five and over, and approximately 6,700 of those residents speak English less than “very well,” the LEP population relies heavily on

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ArvinTrans for access to jobs, education, health care, and essential goods and services. Limiting meaningful access to transit information, such as schedules, fares, route changes, and service announcements, could deny LEP persons these critical benefits. ArvinTrans therefore treats language assistance to its predominantly Spanish-speaking LEP population as a matter of high importance and provides all vital transit information, and oral interpretation upon request, in both English and Spanish at no cost.

4. The resources available to ArvinTrans and overall cost to provide LEP assistance.

City of Arvin Transit Manager has access to a variety of services and resources that can help in outreaching and providing LEP assistance at low or no cost. Community and regionally based resources include:
• Arvin Senior Lunch Program
• Kern County Social Services Agencies
The above resources will be used on a regular basis or as needed to assist in identifying the needs of the City of Arvin LEP population. They will also serve as a means to widely disseminate bilingual transit service information and announcements and to notify the LEP population of planned workshops and outreach efforts.

Based on the four-factor analysis, the City of Arvin will develop its LEP Plan as outlined in the following section.

Identification of LEP Population
The City of Arvin has developed several possible ways to assist in identifying LEP populations within the City, including:

1. Examine records to see if requests for language assistance have been received in the past, either at meetings or over the phone, to determine whether language assistance might be needed at future events or meetings.

2. Have a staff person greet participants as they arrive to City sponsored transit events or other community events where ArvinTrans has a presence. By informally engaging participants in conversation, it is possible to gauge each attendee’s ability to speak and understand English.

3. Survey vehicle operators and other front-line staff, such as ArvinTrans bus operators, on their experience concerning any contacts with LEP persons.

4. Network with local social and human services organizations to assist in identifying LEP groups and individuals most in need of LEP assistance and to further facilitate dissemination of information about the ArvinTrans transit services.

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Language Assistance Measures
There are plans for several language assistance options available to LEP persons, including both oral and written language services. There are also various ways in which transit staff can respond to LEP persons, whether in person, by telephone, or in writing. • Provide a bilingual transit representative at community events and public hearings. • Placement of statements in notices and publications that interpreter services are available for these meetings.
• Survey bus operators, dispatchers, and other front-line staff on their experience concerning any contacts with LEP persons during the previous year. • Post City of Arvin Title VI Policy and LEP plan on the City’s website, www.Arvin.org. • When an interpreter is needed, for a language other than Spanish, in person or on the telephone, staff will attempt to access language assistance services from a professional translation service or qualified community volunteers.

Outreach Techniques
When staff prepares a document or schedules a meeting, for which the target audience is expected to include LEP individuals, documents, meeting notices, flyers, and agendas will be printed in an alternative language based on the known LEP population. Interpreters will be available as needed.

The City of Arvin currently uses a variety of outreach approaches, as described below.

Public Outreach Activities
The City of Arvin website posts transit information at www.Arvin.org. The City provides easy access to bilingual (English and Spanish) administrative staff and bus operators during operating hours to answer questions during their regular shift schedules for those LEP passengers who use the ArvinTrans transit services.

The City of Arvin reaches out to the community directly through meetings with agency and community staff and their clients, as needed. Information regarding the ArvinTranstransit services is disseminated at these meetings, including schedules and appropriate fliers. Transit information also is made available at a variety of locations throughout the community and on ArvinTrans buses.

Public Meetings
The City of Arvin conducts and participates in transit meetings that are open to the general public.

The City of Arvin collaborates with the KernCOG, and other agencies regarding public meetings relating to public transit services.

Participation in Community Activities
The City staff uses a number of public outreach techniques, including the following:

Public Meetings & Workshops

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• Encourage opportunities for public input directly to City Council members and City staff. • When City staff makes community presentations to groups whom they know in advance are limited-English speakers, an interpreter is hired to translate information from the presentation to meeting attendees.
• When passengers communicate with City staff and state a language preference, requested materials are provided in the requested language.
• English
• Spanish
• On-call translators for meetings. (Nextalk available for other translation) Techniques for Public Meetings/Workshops
• Open Houses.
• Facilitated discussions.
• Question and Answer session with City transit staff and City Council members. • Customized presentations.
• Vary the time of day for workshops (day/evening).

Visualization Techniques
• Maps.
• Charts, Illustrations, Photographs.
• Web content.
• PowerPoint presentations.

Polls/Surveys
• For major planning studies, conduct statistically valid telephone polls in English as well as in Spanish.
• Printed surveys distributed at meetings, transit hubs, on-board transit vehicles etc.

Printed Materials
• User- friendly documents (including use of executive summaries. • Outside review of written materials to ensure clear, concise language. • Maps, charts, photographs, and other visual means of displaying information.

Targeted Mailings/Flyers
• Work with community-based organizations to distribute flyers. • Distribute "Take-one" flyers to key community organizations. • Notices that are posted on City transit vehicles are provided in English and Spanish, as drivers most frequently come into contact with Spanish-speaking individuals. The City provides these notices to other limited-English speaking passengers upon request.

Utilize local media
• News releases.
• Civic journalism and non-profit partnerships.

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Use of the Internet/Electronic Access to Information
• Web site with updated content.
• Use social media to reach a larger audience.
• Access to planning data (such as maps, charts, background on travel models, forecasts, census data, and research reports.
• Provide information in advance of public meetings.

Notify Public via
• Notice widely disseminated through new partnerships with community-based and interest organizations.
• Printed materials.
• Electronic access to information.
• Local media.
• Notices placed on board transit vehicles at transit hubs.

Techniques for Involving Low Income Communities and Communities or Color • "Take One" flyer on transit vehicles and transit hub. • Outreach in the community (flea markets, churches, health centers, etc.). • Include information on meeting notices and how to request translation assistance. • Robust use of "visualization" techniques, including maps and graphics to illustrate trends, choices being debated, etc.

Techniques for Reporting on Impact of Public Comments
• Direct mail and email to participants from meetings, surveys, etc., to report final outcomes. • Updated and interactive web content.

Techniques for Involving Limited-English Proficient Populations • Personal interviews or use of audio recording devices to obtain oral comments. • Translated documents and web content on key initiatives. • On-call translators for meetings. (Nextalk available for other translation) • Translated news releases and outreach to alternative language media, such as radio, television, newspapers, and social media.
• Include information on meeting notices on how to request translation services. • Robust use of visualization techniques, including maps and graphics to choices being debated, etc.
• Train staff to be alert to and anticipate the need of low-literacy participants in meetings, workshops, and the like.
• Information/comment tables or booths at community events and public gathering places. • Comment cards/”take one” cards on board transit vehicles.

LEP Training and Implementation by City Staff
• When new hires start employment, City’s transit contractor provides copies to the City of its own policies and procedures regarding Title VI. These materials have been updated to

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include City’s policy on outreach to and communication with limited-English speaking persons.
• As new policies/procedures are developed, or existing policies/procedures are amended, these new documents are distributed to affected employees through various methods, including but not limited to paper distribution, electronic documents, postings in employee break rooms, and scheduled group or individual training sessions. • Vehicle operators, who are the most direct point of contact for LEP persons, have several methods to respond to an LEP individual. In many instances, LEP individuals are accompanied by a companion who speaks English and can translate for the passenger. In addition, some vehicle operators are bilingual. If vehicle operators are not bilingual, they are instructed to ask for assistance from a bilingual passenger. In the few cases where there is no one on the bus who can offer language assistance, the bus operator contacts a dispatcher. Some of ArvinTrans dispatchers speak Spanish, and they are available to assist bus operators in translating for their passengers.

Assurances
The City of Arvin will ensure that no person, on the grounds of race, color, national origin, as provided by Title VI of the Civil Rights Act of 1964, will be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination. Further, City of Arvin will notify the public of protections against discrimination afforded them by Title VI regulations and will take preventive corrective and disciplinary action necessary to stem behavior that violates the rights and privileges the regulations are designed to protect.

The City of Arvin will post information on its website and ensure that it reflects current information consistent with the requirements of 49 CFR Section 21.9(d).

Monitoring and Updating the LEP Plan
The City of Arvin will update the LEP as required by U.S. DOT. At a minimum, the plan will be reviewed and updated when data the U.S. Census is available, or when it is clear that higher concentrations of LEP individuals are present in the ArvinTrans transit service area. Updates will include the following:

Documentation of LEP Personal Contacts
• How the needs of LEP persons have been addressed.
• Determination of the current LEP population in the service area. • Determination as to whether the need for translation services has changed. • Determine whether local language assistance programs have been effective and sufficient to meet the need.
• Determine whether the City of Arvin’s financial resources are sufficient to fund language assistance resources needed.
• Determine whether the City of Arvin has fully complied with the goals of this LEP Plan.

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• Determine whether complaints have been received concerning the City of Arvin failure to meet the transit needs of LEP individuals.

Safe Harbor Provision
The Federal Transit Administration (FTA) has adopted the U.S. Department of Justice Safe Harbor Provision regarding translation of written materials for Limited English Proficient (LEP) populations. The City of Arvin (“Recipient”) will comply with the Safe Harbor Provision which outlines circumstances that can provide a "safe harbor" for recipients regarding translation of written materials for LEP populations. Under the Safe Harbor Provision, if a recipient provides written translation of vital documents for each eligible LEP language group that constitutes five percent (5%) or 1,000 persons, whichever is less, of the total population of persons eligible to be served or likely to be affected or encountered, such action will be considered strong evidence of compliance with the recipient's written translation obligations.

Translation of non-vital documents, if needed, may be provided orally. If there are fewer than 50 persons in a language group that reaches the 5 percent threshold, the recipient is not required to translate vital written materials but should provide written notice in the primary language of the LEP language group of the right to receive competent oral interpretation of those written materials, free of cost.

These Safe Harbor provisions apply to written translations only and do not affect the requirement to provide meaningful access to LEP individuals through competent oral interpreters where oral language services are needed and reasonable.

Based on the City's Four-Factor Analysis and review of U.S. Census/American Community Survey data, Spanish is the only language that meets the Safe Harbor threshold within the service area.

Accordingly, the City provides translations of vital Title VI documents in English and Spanish and provides oral interpretation services upon request at no cost to the public.

A recipient may determine, based on the Four Factor Analysis, that even though a language group meets the threshold specified by the Safe Harbor Provision, written translation may not be an effective means to provide language assistance measures. For example, a recipient may determine that a large number of persons in that language group have low literacy skills in their native language and therefore require oral interpretation. In such cases, background documentation regarding the determination shall be provided to FTA in the Title VI Program.

Availability of Title VI Plans and Procedures
The City of Arvin LEP Plan and the Title VI procedures are included in the City of Arvin’s website at www.Arvin.org or at City Hall, 200 Campus Drive, Arvin CA 93203. Any person or agency with internet access will be able to access and download the plan from the City of Arvin’s website.

Alternatively, any person or agency may request a copy of the plan via telephone, fax, mail, or in person. LEP individuals may request copies of the plan in translation which the City of Arvin will provide, if feasible.

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Questions or comments regarding the LEP Plan may be submitted to City of Arvin’s Transit Manager:
• City of Arvin, Attn: Transit Manager, 200 Campus Drive, Arvin, CA 93203, call to: 661- 854-3134 or email to: [email protected].

8. Minority Representation on Planning and Advisory Bodies.

The City of Arvin must describe efforts to encourage participation of minorities on committees, board, councils, or other bodies. The City of Arvin must provide a table of transit-related, nonelected planning boards, advisory councils or committees, or similar bodies, the membership of which is selected by the City of Arvin City Council and must indicate the racial breakdown of the membership of such committees or councils.

The City of Arvin does not have any transit advisory committees or non-elected committees.

9. Requirement to Develop System-Wide Standards and Policies.

FTA requires all fixed-route transit providers to develop quantitative service standards and policies for their fixed-route service. Individual public transportation providers may set standards that best reflect their local environment.

Since the City of Arvin operates a fixed route bus service, the exhibit on the next page will discuss system-wide standards and policies.

EXHIBIT F
CITY OF ARVIN ArvinTrans

SYSTEM-WIDE STANDARDS AND POLICIES
In addition to the general reporting requirements, FTA Circular 4702.1B requires providers of fixed route public transportation to submit additional information specific to fixed route service.

Since the City of Arvin does NOT operate fifty or more fixed route vehicles in peak service, it is subject only to the requirements for system-wide standards and policies.

Title 40 CFR Section 21.5(b)(2) specifies that a recipient shall not utilize criteria or methods of administration which have the effect of subjecting persons to discrimination because of their race, color, or national origin. In addition, Appendix C to 49 CFR part 21 establishes that no person or group of persons shall be discriminated against with regard to routing, scheduling, or quality of service on the basis of race, color, or national origin. Frequency of service, age and quality of vehicles assigned to routes, quality of stations serving different routes, and locations of routes may not be determined on the basis of race, color, or national origin.

City of Arvin has adopted the following service standards and policies in compliance with these regulations:

1. Vehicle Load

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Measure: Provides service levels to prevent overcrowding and standees.

The City of Arvin system‐wide goal is to have an average maximum load factor for local service not to exceed 1.25, as measured by a ratio of total passengersto seats on board the vehicles. This equates to a maximum of approximately five (5) standees on a 21-foot vehicle.

The City works to ensure passengers are not left behind due to overcrowding or overloads.

Overcrowding is particularly monitored on routes monthly. The City provides bus service using 40 foot buses to minimize overcrowding and ensure passengers wait no longer than 15 minutes for the next local bus during peak periods.

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Buses in City fleet currently used have seating capacities of:

Length Make Model Seats

26.3 Glaval Ford 16
35ft Proterra Catalyst 35 27
35ft Proterra Catalyst 35 27
35ft Proterra Catalyst 35 27

39.1 Glaval F Liner 38

2. Vehicle Headway
Measure: Provides adequate service frequency based on the corridor of operation and ridership demand.

The City system‐wide goal is to provide service every 15 minutes during the peak, 30 minutes during times between Arvin and Lamont, 30 minutes during times between Arvin and Tejon, and 45 minutes during times between Arvin and Bakersfield, as demand warrants. Services in rural areas of the City is deployed as demand warrants. The vehicle headway standard is designed to ensure that passengers have equitable wait times for transit vehicles. Vehicle headways are measured as the amount of time between the departure of two subsequent buses along the same route or service corridor. The peak period is defined as Monday through Friday between 7:00a.m. and 10:00a.m. and 2:00 p.m. to 4:00 p.m.

3. On-time Performance
Measure: Provides accessible and reliable transit services to Arvin To ensure reliable services, the city aimsto have a 99% on‐time performance target at majorstops and transfer hubs and a 99% on‐time performance target at minor timepoint stops for fixed route operations. In addition, the City standard is less than 0% of fixed‐route trips missed or removed from the daily schedule. For dial-a-ride services, the standard for on‐time performance is at least 99% of all dial-a-ride trips arriving within the 5minute (15) pick‐up window.

4. Service Availability
Measure: Provides accessible and reliable transit services to Arvin The city’s goal is to provide transit service to major origins and activity centers within Arvin and in Bakersfield. This goal includes providing transit within ½ mile of 100% of all Arvin residents by census block, 50% of major employers and other large trip generators, and 50% of large multifamily housing developments as well as ensuring that 40% and 100% of middle and high schools are within 2 mile and 5 miles, respectively, of transit service.

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Service Policies

1. Distribution of Transit Amenities
The transit amenities policy is designed to provide the framework for the distribution of bus stop amenities equitably throughout the system. When resources allow for improvements at multiple stop locations, the City will prioritize resources based on passenger activity and transfer opportunities. The city will also recognize the amount of observed boarding versus alighting activity when citing amenities such as shelters, benches, and real‐time information screens.

In situations where the City has the authority and available resources to site new amenities at multiple bus stops, amenities will be programmed for placement at those stops based on a ranked score. Amenities may include, but are not limited to, shelters, seating, trash receptacles, and transit information displays. Rankings are based on total scores assigned to each candidate stop and are based on weighted factors, including passenger boardings, transfer opportunities, and access to major activity nodes. While the City will use rankings to program the installation of amenities, external factors (e.g., site limitations, regulations of local jurisdictions, etc.) may dictate that amenities be installed out of order or not at all. The maintenance and replacement of existing amenities will not be subject to ranked scoring.

2. Vehicle Assignment
The vehicle assignment policy is designed to provide the framework for the distribution of buses in an equitable fashion throughout the system. All vehicles used in transit service will be ADA accessible and accommodate at least two wheelchairs and two bicycles. Vehicle size and capacity will be assigned based on demand and passenger load factors.

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Attachment: Transit Title VI Compliance Program 2023-2026_101326 (Revised City of Arvin Transit Title VI Compliance Program 2026)

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Staff Report re Public Hearing to Consider Actions
Pertaining to LEEF Arvin Commercial Cannabis Project

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Isaiah Medina, Consultant Planner
Jeff Jones, City Manager / Finance Director
SUBJECT: Public Hearing to Consider the Following Actions Pertaining to the LEEF Arvin Commercial Cannabis Project:
1) Approval of a Resolution of the City Council of the City of Arvin approving Site Development Permit (“SDP”) 2026-02 pertaining to the LEEF Arvin Commercial Cannabis project, located at 818 South Derby Street, including adoption of a Categorical Exemption for the project according to Section 15301 of the California Environmental Quality Act (“CEQA”) Guidelines; and
2) Introduction and First Reading of an Uncodified Ordinance of the City Council of the City of Arvin approving a Development Agreement by and between the City of Arvin and LEEF Arvin LLC for the development of certain commercial cannabis operations located at 818 South Derby Street
STAFF RECOMMENDATION:

Following posting and mailing of the required Notice of Public Hearing setting the hearing date for this item, staff discovered an error in the working draft documents while undergoing a final review. Staff was unable to correct this error in time for publication of the meeting agenda. As such, staff is recommending the City Council continue the Public Hearing to the Regular City Council Meeting of October 27, 2026.

4.A.1
Attachment: Request for Hearing Continuance - LEEF Commercial Cannabis_101326 (Public Hearing: SDP2026-02 and 1st Reading of Ord,

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City Manager Employment Agreement and Appointment of Daniel Padilla

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Stephanie Gutierrez, City Attorney
SUBJECT: Approval of City Manager Employment Agreement and Appointment of Daniel Padilla as City Manager.

BACKGROUND:

The City of Arvin is a general law city operating under the council-manager form of government, in which the City Council sets policy and the City Manager serves as Chief Executive Officer responsible for day-to-day municipal operations. The City Manager oversees all municipal departments, implements Council policy, develops and administers the annual budget, and advises the Council on operations and long-term strategic direction.

After careful consideration of organizational priorities, the City Council engaged Bob Murray & Associates, an executive search firm, to conduct a competitive recruitment for the position of City Manager. Under the recruitment process, resumes were screened against the published qualifications, and the most qualified candidates were interviewed by Bob Murray & Associates.

Finalists were then asked to provide references and participated in interviews with the City Council prior to selection.

Following that process, the City Council determined that Daniel Padilla possesses the experience, qualifications, and leadership skills necessary to serve as City Manager and that his appointment is in the best interest of the City.

DISCUSSION:

The City Council established the minimum qualifications and ideal candidate profile for the position, and Mr. Padilla meets or exceeds each of them. The position requires a bachelor’s degree in a related field, with a master’s degree such as an MPA or MBA highly desirable. Mr.

Padilla holds a Master of Public Administration from CSU Bakersfield and a Bachelor of Science in Civil Engineering from CSU Fresno, satisfying both the required degree and the preferred graduate credential.

The City Council was also seeking a candidate that has at least seven (7) years of progressively responsible municipal government experience, including a minimum of three (3) years as a department head or Assistant City Manager. Mr. Padilla has more than a decade of California municipal government service dating to 2012, and since 2019 has held a succession of department head positions, including Director of Engineering/City Engineer in Ceres, City

5.A.1
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City Manager Employment Agreement and Appointment of Daniel Padilla Engineer/Acting Public Works Director in Gilroy, and Public Works Director/City Engineer in Baldwin Park, comfortably exceeding both experience thresholds.

His background is well aligned with the City Council's priorities, including municipal finance, budgeting, capital improvement planning, and long-term strategic planning, complemented by a proven track record of leadership and collaboration with City Councils and municipal staff. Mr.

Padilla manages operating and project budgets, served as Construction Manager on five capital improvement projects totaling $22 million, and has administered a five-year Capital Improvement Program, while directly supervising engineering and public works teams and collaborating with City Council and staff across departments. He also brings professional credentials beyond the position’s requirements, holding licensure as a California Registered Civil Engineer and Professional Land Surveyor.

Taken together, Mr. Padilla’s combination of an MPA, professional engineering and surveying licensure, sustained department head experience, and hands on capital project and budget management aligns closely with a rural city’s need for infrastructure, finance, and long-term planning leadership.

Summary of Proposed Agreement
Key terms of the proposed Employment Agreement are as follows:
• Effective dates: Agreement effective October 13, 2026; employment as City Manager effective November 16, 2026.
• Term: Two (2) years.
• Status: At-will, serving at the pleasure of the City Council. • Salary: $180,000 annually plus an annual cost-of-living adjustment of 3% or the Los Angeles–Long Beach index, whichever is greater.
• Benefits: 100% employer-paid health, dental, and vision coverage; a $300,000 ten-year term life policy; a $400/month vehicle allowance; a $150/month cell phone allowance; CalPERS and Social Security contributions; and professional development support. • Performance review: Annual evaluations.
• Severance: If terminated without cause, a $45,000 lump sum plus three months of insurance premiums, subject to Government Code Section 53261. • Governing law and venue: California law; Kern County Superior Court.

FINANCIAL IMPACT:

The first-year base salary of $180,000 falls at the low end of the Council established range of $180,000 to $210,000, plus the benefits and allowances summarized above. These costs are consistent with the compensation authorized for the position and can be accommodated within the City’s budget for the City Manager’s office.

RECOMMENDATION:

Approve the City Manager Employment Agreement and appoint Daniel Padilla as City Manager

5.A.1
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City Manager Employment Agreement and Appointment of Daniel Padilla effective November 16, 2026, and authorize the Mayor to execute the Agreement on behalf of City Council.

ATTACHMENTS:

1. City Manager Employment Agreement – D. Padilla

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Attachment: Staff Report - City Manager Employment Agreement and Appointment of Daniel Padilla_101326 (City Manager Employment

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CITY MANAGER EMPLOYMENT AGREEMENT
AGREEMENT NO. 2026-XX

CITY MANAGER EMPLOYMENT AGREEMENT
This Employment Agreement (“Agreement”) is made and entered into and effective on the 13th day of October, 2026, by and between the City of Arvin (“City”), a California municipal corporation, and Daniel Padilla, MPA, PE, PLS (“Employee” or “Padilla”). City and Employee are sometimes referred to in this Agreement individually as “Party” and collectively as “Parties.”

RECITALS
WHEREAS, the City Council conducted a recruitment process for the position of City Manager and determined that Padilla possesses the experience, qualifications, and leadership skills necessary to serve in that role; and
WHEREAS, the City Council wishes to appoint Padilla as City Manager; and WHEREAS, the position of City Manager is an at-will position and is not subject to the City’s personnel rules; and
WHEREAS, the City Council finds that appointing Padilla as City Manager is in the best interest of the City.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth hereinafter, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation. The Parties incorporate the foregoing recitals as if fully set forth herein verbatim.

2. Hire. City acknowledges that it is appointing and/or hiring Padilla as City Manager effective November 16, 2026, (“Effective Date”) pursuant to the terms and conditions of this Agreement. Padilla shall remain in the exclusive hire of City during the term of this Agreement and shall neither accept other employment nor become employed by any other employer until the end of the Term or earlier termination of this Agreement.

3. “At-Will” Employment. Padilla acknowledges he is employed at the pleasure of the City Council and is thus an at-will employee. The terms of the City’s personnel rules, policies, procedures, ordinances, or resolutions (collectively “Personnel Policies”) shall not apply to Employee unless made expressly applicable to Employee. Nothing in this Agreement is intended to, or does, confer upon Employee any right to any property interest in continued employment, or any due process property right to a hearing before or after a decision by the City Council to terminate his employment. Nothing contained in this Agreement shall in any way prevent, limit, or otherwise interfere with the right of the City to terminate the services of Employee as provided in Section 7 of this Agreement.

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CITY MANAGER EMPLOYMENT AGREEMENT
Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from this position with City, subject only to the provisions set forth in Section 7 of this Agreement.

4. Duties.

A. City Manager. Employee accepts employment with the City as its City Manager and agrees to perform all functions, duties and services set forth in Arvin Municipal Code Chapter 2.06, City regulations and procedures, the City Manager job description (Exhibit “A”), and each of them currently or may in the future exist. Such duties include, but not limited to the following:
• Advise City on all issues and activities related to city management; • Perform all duties typical of a city manager in a general law city manager run government;
• Enforce and faithfully observe all franchises, contracts, privileges, and permits granted by the City Council;
• Exercise authority over heads of departments, subordinate officers and employees, except the city attorney and other positions specified by state or local law;
• Conduct studies and recommend administrative reorganization to the City Council as needed;
• Recommend ordinances and the adoption of measures for the benefit of the City to the City Council;
• Attend all meetings of the City Council;
• Prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council;
• Provide reports to City Council relating to city expenditures; • Make investigations into the affairs of the city and any department or division thereof, ensure proper performance of city contracts, and investigate all complaints relating to city administration; • Exercise general supervision over all public places and public property under the control and jurisdiction of the City Council; • Cooperate with all City Agencies, Boards and Commissions and attend meetings as necessary; and

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CITY MANAGER EMPLOYMENT AGREEMENT
• Perform all tasks and duties as deemed necessary by the City Council as also discussed in the Recitals above.

At the option of City, Padilla shall serve as the Executive Director of or a representative toa any other authority or agency created by or studied by the City.

Padilla shall exercise such other powers and perform such other duties as the City, by the City Council, may from time-to-time assign.

Padilla shall devote his full energies, interests, abilities, and productive time to the performance of this Agreement, and utilize his best efforts to promote City’s interests. Padilla shall not engage in any activity, consulting service or enterprise, for compensation or otherwise (together “Outside Employment”), which is actually or potentially in conflict with or inimical to, or which materially interferes with, his duties and responsibilities to the City. Additionally, Padilla shall not undertake any Outside Employment except with the consent of the City Council.

5. Hours of Work; Expectation. Employee agrees to and shall faithfully discharge the duties of City Manager and devote his full-time attention and energies to the performance of these duties to the satisfaction of the City Council. It is recognized that the City Manager is considered to be a management personnel position which often requires more than a conventional forty-hour week to provide the desired level of professional service.

It is further recognized that to properly fulfill his duties and responsibilities, Employee shall devote a considerable amount of time outside normal office hours to the business of the City. Employee is required to maintain a regular on-site presence during normal business hours that is sufficient to properly administer and oversee the activities of the City and its employees, to provide accessibility to City Council Members, Department Heads, residents, and other persons or firms who have business with the City and to generally ensure that the City functions appropriately on a day-to-day basis. Employee is expected to be available at all times, except for time taken for personal matters, such as vacations, in accordance with Section 7(D) of this Agreement.

6. Term. Except as hereinafter described, the term of this Agreement shall be for two (2) years commencing on the Effective Date.

7. Salary and Benefits. Padilla’s salary and other benefits for all work or services called for under this Agreement shall be as follows:

A. Salary. Commencing on the Effective Date, Padilla’s annual salary shall be one hundred eighty thousand dollars ($180,000.00), which shall be paid according to the payroll schedule in place for City Employees. Padilla shall be entitled to a three percent (3%) Cost of Living Adjustment (“COLA”), or the annual cost of living index for the Los Angeles-Long Beach Metropolitan area, whichever is greater during each year of this Agreement. Any salary increases in addition to COLA shall be implemented by written amendment to this Agreement and upon approval by the City Council.

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Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

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CITY MANAGER EMPLOYMENT AGREEMENT
The compensation set forth in this section shall be Employee’s total compensation under this Agreement, and Employee shall not be eligible for any other benefits or compensation not specifically provided for in this Agreement.

The position of City Manager shall be deemed an exempt position under the Fair Labor Standards Act and, therefore, Employee’s compensation (whether salary or benefits or other allowances) is not based on hours worked and Employee shall not be entitled to any compensation at an overtime rate.

B. Paid Time Off (“PTO”). Employee shall accrue 13.71 hours of Paid Time Off per pay period during the term of this Agreement. Any accrued but unused PTO earned by Employee prior to the execution of this Agreement shall be carried forward and included in the calculation of total PTO. PTO shall be used for all absences including sick leave, vacation, management leave, and personal business.

C. The maximum accrual for the City Manager position shall be 460 hours.

The Employee may elect to cash out accrued PTO at any time, provided that a minimum balance of 160 hours remains in the Employee’s PTO bank following the cash-out transaction.

D. Holiday and Other Leaves. Padilla shall receive the same leaves, holidays, and other time off as provided to other managers at the City. However, City Hall closures, alternate Friday closures or similar non-working days shall not be deemed leave for Padilla and shall not relieve Padilla of the obligation to perform the duties of the position or to remain available to City Council Members, the City Attorney, and Department Heads by email and telephone, as required by City staffing and Council needs, unless Padilla has obtained prior approved leave. Due to the nature of the position, Padilla shall coordinate planned leave with the City and ensure continuity of services.

E. Employee Benefits. City agrees to provide Employee with health, dental and vision insurance benefits. City shall pay all premiums for Employee and Employee’s Dependents’ coverage as provided herein.

F. Term Life Insurance. The City shall pay the premiums for a 10-year term life insurance policy in the amount of $300,000.00. Padilla shall name the beneficiary of the life insurance policy, provided said beneficiary has and maintains an insurable interest in Padilla.

G. Vehicle. City agrees to pay to Employee, during the term of this Agreement, the total sum of four hundred dollars ($400.00) per month, as a vehicle allowance to be used to lease, own, operate and maintain a vehicle. Employee shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon such vehicle and shall be responsible

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CITY MANAGER EMPLOYMENT AGREEMENT
for all expenses relating to the ownership, operation, maintenance, repair, and regular replacement of said vehicle.

H. Cell Phone. City shall pay Padilla a maximum of $150.00 per month to be used to purchase and pay the monthly premium for a cell phone, which shall be used to conduct official city business. Padilla acknowledges that use of the City provided cell phone, or his personal cell phone, for City business may be subject such usage to disclosure under the California Public Records Act.

I. Laptop. City shall provide Padilla with a laptop to use during his employment. Padilla shall return the laptop when he ceases his employment with the City. The laptop shall be used exclusively for City business.

J. Public Employees’ Retirement System (CalPERS) And Social Security.

Padilla shall participate in CalPERS and be enrolled in the retirement benefit formula determined by CalPERS based on his membership status and the retirement formulas available for City of Arvin employees. The City shall pay both the employer and employee required contributions to CalPERS, as well as all required employer contributions to Social Security. Padilla shall pay employee required Social Security contributions.

K. Professional Development. City shall pay the professional dues for three (3) professional organizations, which are necessary and desirable for Padilla’ continued professional participation, growth, enhancement or for the good of the City. Subject to the prior approval of the City Council, City shall budget and pay the attendance for Padilla’ attendance at two (2) professional organization conferences annually. City shall allow attendance at other conferences identified by Padilla that may benefit the City or enhance his development and growth so long as the City Council approves of the leave in advance.

L. Expenses. City shall reimburse Employee for all reasonable out-of-pocket expenses incurred while performing the duties described in this Agreement, which may include travel, meals and lodging expenses, mileage at current IRS rate, and parking fees. Employee shall submit a receipt and a description of the expenses to the City’s Finance Department within (30) days of the date each expense incurred as a condition of obtaining reimbursement.

8. Termination. Padilla’s “at-will” employment as City Manager may be terminated as follows:

A. Resignation. If Padilla elects to resign at any time during the term of this Agreement, he may do so upon giving City thirty (30) days’ written notice.

Termination pursuant to such action shall occur thirty (30) calendar days after service of said notice, or on such other date as may be agreed to by the Parties.

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CITY MANAGER EMPLOYMENT AGREEMENT
B. Retirement. If Padilla elects to retire, he shall inform City, in writing, at least thirty (30) days prior to the effective date of such retirement. City shall cooperate fully with Employee to provide all information in a timely manner.

C. Termination “Without Cause.” The City reserves the right to terminate this Agreement and Employee’s employment as City Manager at any time, without cause, upon thirty (30) days’ written notice pursuant to Arvin Municipal Code section 2.06.250. Notwithstanding the foregoing, proceedings to remove the City Manager shall not be instituted other than for cause during the six (6) month period immediately following any general municipal election at which a member of the City Council is elected.

D. Termination “With Cause.” The City reserves the right to terminate this Agreement and Padilla’s employment as City Manager with cause. Cause shall include, but not be limited to:
i. Theft, or attempted theft, financial mismanagement, material dishonesty, willful or persistent breach of duties, engaging in conduct tending to bring embarrassment or disrepute to the City, unauthorized or excessive absences.
ii. A formal investigation commissioned by the City Council and conducted by a third-party investigator hired by the City Council in which the City Council has determined that the Employee has engaged in unlawful discrimination or harassment of Employees or any third party while on City Premises or on City time. City is not required to wait until Employee has exhausted any appeal rights prior to terminating this Agreement “for cause.”
iii. Conviction of any felony, or for any misdemeanor involving moral turpitude, corruption or dishonesty. “Conviction” shall include any guilty plea, plea of nolo contendre, or any other disposition other than a dismissal of charges or acquittal. City is not required to wait until Employee has exhausted any appeal rights prior to terminating this Agreement "for cause."
iv. Padilla’s death.
v. Padilla’s permanent disability if such disability precludes Padilla from performing his essential job duties for more than six (6) cumulative months after attempts at a reasonable accommodation pursuant to the Americans with Disabilities Act and/or California’s Fair Employment & Housing Act have been made.

E. No Notice for Expiration. Nothing in this Section 7 shall be construed to require either Party to give advance written notice in order for the Agreement to expire as set forth in Section 6.

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CITY MANAGER EMPLOYMENT AGREEMENT
F. Termination Obligations. Padilla agrees that all property, including, without limitation, all equipment, Confidential Information (as defined below), documents, records, notes, contracts, and computer-generated materials furnished to or prepared by him incident to his employment belongs to City and shall be returned promptly to City upon termination of Padilla’s employment. Padilla’s obligations under this subsection shall survive the termination of his employment and the expiration of this Agreement. i. Confidential Information. “Confidential Information” shall include, but not be limited to, all information or material that Padilla learns of or obtains during his employment with City that is or was confidential or privileged by virtue of it having been discussed or presented in a dulynoticed closed session meeting of the City Council, or otherwise privileged and/or confidential under applicable law, including but not limited to personnel information, information pertaining to on-going or potential litigation, information learned in the context of the attorneyclient relationship with the City Attorney or special counsel to the City.

Confidential Information as defined includes, but is not limited to, all data, materials, products, technology, computer programs, specifications, manuals, business plans, software, marketing plans, financial information, internal processes and procedures, and other information disclosed or submitted, orally, in writing, or by any other media, to Employee by City.

Nothing herein shall require City to disclose any of its information to Employee. During his employment with City as Interim City Manager, Employee shall use and disclose Confidential Information only for the benefit of City and as is, or may be, necessary to perform his job responsibilities under this Agreement. Following the termination of this Agreement, Employee shall not use or disclose any Confidential Information, except with the express written consent of City. Padilla’s obligations under this Section shall survive the termination of his employment and the expiration of this Agreement.

G. Severance. In the event that Padilla is terminated “Without Cause,” he shall be entitled to severance pay as follows:
i. A lump-sum severance payment in the amount of Forty-Five Thousand Dollars ($45,000).
ii. Premium Payments for three (3) months of health, dental and vision insurance, at the same level Padilla was provided during his employment, subject to Government Code Section 53261.

The severance pay will be in addition to pay accrued, but not remitted, prior to the notice of termination, and any accrued PTO. The severance rights provided in this Paragraph 7(G) shall constitute the sole and only entitlement of Employee with respect to severance pay in the event of the termination other than for cause or by expiration of this Agreement. Padilla expressly waives any and all other rights

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CITY MANAGER EMPLOYMENT AGREEMENT
with respect to severance pay except as provided herein, including any and all rights he may have to a separation payment pursuant to any joint powers insurance authority memorandum of liability coverage then in effect. Any and all severance rights are conditioned upon and in consideration for execution of the Standard “Agreement of Separation, Severance, and General Release” attached hereto in form only as Exhibit “B.”

9. Bonding and Indemnification. City shall bear the full costs of any fidelity or other bond required of Padilla under any law or ordinance. City shall defend, save harmless and indemnify Padilla from any and all demands, claims, suits, actions, or other legal proceedings (“Claims”) brought against him in his individual capacity or in his official capacity as City Manager or Finance Director, provided the Claims arise while Padilla is acting within the scope of his employment and provided he did not act or fail to act because of actual fraud, corruption or malice. The provision shall not extend to claims brought by City itself or where indemnity is otherwise prohibited by law.

10. Performance Evaluation. City Council shall evaluate Padilla at least one (1) time each year during the pendency of this Agreement. The City Council, with Padilla’s input, will develop the criteria upon which Padilla will be evaluated. The City Council shall have the right to establish the format and the forms to be used. Padilla shall be responsible for initiating the evaluation. The City Council may conduct more frequent performance evaluations at their discretion. In addition, the City Council shall conduct a performance evaluation of Padilla approximately six (6) months after the commencement of employment. If the City Council determines, in its sole discretion, that Padilla’s performance has met or exceeded expectations, the City Council may consider a merit based salary increase.

11. Notices. Notices pursuant to this Agreement shall be deemed to be given when personally delivered to the party to whom directed or when deposited in the United States Mail, postage prepaid, and addressed as follows:

City
Mayor, City of Arvin
200 Campus Drive
Arvin, California 93203
Padilla
Daniel Padilla, MPA, PE, PLS
On File with Human Resources
Either party may change his or its address by providing written notice to the other party in the manner described herein.

12. General Provisions.

A. Entire Agreement. This Agreement constitutes the complete understanding between the Parties, is fully integrated, and supersedes all prior agreements - including the Parties’ City Manager Employment Agreement - promises, representations, or inducements, no matter their form, concerning the subject

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

Page 9 of 12 ends

CITY MANAGER EMPLOYMENT AGREEMENT
matter of this Agreement. No subsequent agreements, promises, representations, or inducements will be binding unless recorded in a written document, which specifically references this Agreement and is signed by the Parties or their authorized representatives. The Parties acknowledge that this Agreement may be used as evidence in any subsequent proceeding in which either Party alleges a breach of this Agreement or seeks to enforce its terms, provisions, obligations, or as compelled by law.

B. Captions. The headings used in this Agreement are inserted for reference purposes only and shall not be deemed to limit or affect in any way the meaning or interpretation of any of the terms or provisions of this Agreement.

C. Severability. If any provision contained in this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be deemed severable and shall not be affected thereby and same shall remain in full force and effect.

D. Amendment. This Agreement may not be amended except in a written document signed by Employee, approved by the City Council and signed by the City’s Mayor.

E. Assignment. Employee shall not assign any rights or obligations under this Agreement, nor any interest in it. City may, upon prior written notice to Employee, assign its rights and obligations hereunder.

F. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action or motion to enforce the terms or conditions of this Agreement shall be brought only in the Superior Court of California for the County of Kem.

G. Waiver. Waiver by any party of any breach of this Agreement by the other party, whether such waiver be direct or implied, shall not be construed as a continuing waiver or consent to any subsequent breach of this Agreement on the part of the other party.

H. Attorneys’ Fees. If either party commences any action or proceeding relating to this Agreement or the enforcement of any provision of this Agreement against the other party, the prevailing party, in such action or proceeding, shall be entitled to recover reasonable attorneys’ fees, costs, and all other litigation costs.

I. Counterparts. This Agreement may be executed in counterparts and the respective signature pages for each party may thereafter be attached to the body of this Agreement to constitute one integrated Agreement which is as fully effective and binding as if the entire document had been signed at one time.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

Page 10 of 12 ends

CITY MANAGER EMPLOYMENT AGREEMENT
J. Acknowledgement of Statutes That May Affect Employment Relationship. City and Employee acknowledge that, in addition to the statutes previously referenced in this Agreement, the following statutes shall govern this employment relationship under the circumstances described in the statutes:
i. Government Code section 53243 states that on or after January 1, 2012, any contract executed or renewed between a local agency, such as the City, and an officer or Employee of a local agency, such as Padilla, that provides paid leave salary offered by the local agency to the officer or Employee pending an investigation shall require that any salary provided for that purpose be fully reimbursed if the officer or Employee is convicted of a crime involving an abuse of his or her office or position. ii. Government Code section 53243.1 states that on or after January 1, 2012, any contract executed or renewed between a local agency, such as the City, and an officer or Employee of a local agency, such as Employee that provides funds for the legal criminal defense of an officer or Employee shall require that any funds provided for that purpose be fully reimbursed to the local agency if the officer or Employee is convicted of a crime involving an abuse of his or her office or position.
iii. Government Code section 53243.3 states that on or after January 1, 2012, if a local agency, such as the City, provides, in the absence of a contractual obligation, for any of the payments described in the corresponding article of the Government Code, then the Employee or officer, such as Employee, receiving any payments provided for those purposes shall fully reimburse the local agency that provided those payments in the event that the Employee or officer is convicted of a crime involving the abuse of his or her office or position.
iv. Government Code sections 87100 et seq., section 1090 and section 1126, and all other similar statutory and administrative rules, prohibit conflicts of interest. During the term of this Agreement, Padilla shall comply with all those requirements of law, and shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of Employee’s duties under this Agreement.
v. Padilla represents that he has reviewed, is familiar with, and agrees to comply fully with each of these provisions if any of these provisions are applicable to him, including that Employee agrees that any cash settlement or severance related to a termination that Employee may receive from City shall be fully reimbursed to the local agency if Employee is convicted of a crime involving an abuse of Employee’s office or position.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

Page 11 of 12 ends

CITY MANAGER EMPLOYMENT AGREEMENT
K. Independent Legal Advice. City and Padilla represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement or had the opportunity to do so and City and Padilla further represent and warrant that each has carefully reviewed this entire Agreement and that each term thereof is understood and that the terms of this Agreement are contractual and not a mere recital. This Agreement shall not be construed against the Party or its representatives who drafted it or who drafted any portion thereof. By way of example and not in limitation, this Agreement shall not be construed in favor of the party receiving a benefit nor against the party responsible for any particular language in this Agreement. Captions are used for reference purposes only and should be ignored in the interpretation of the Agreement.

This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means.

Each party waives their future right to claim, contest or assert that this Agreement was modified, cancelled superseded or changed by any oral agreement, course of conduct, waiver or estoppel.

L. Further Assurances. Each party shall execute and deliver such papers, documents, and instruments, and perform such acts as are necessary or appropriate, to implement the terms of this Agreement and the intent of the parties to this Agreement.

M. Binding Effect. The rights and obligations of this Agreement shall inure to the benefit of, and be binding upon, the parties to the contract and their heirs, administrators, executors, personal representatives, successors and assigns, and whenever the context so requires, the masculine gender and includes the feminine and neuter, and the singular number includes the plural. This Agreement may be executed in any number of counterparts, each of which shall be considered as an original and be effective as such.

N. Non-Interest. With the exception of Employee, no officer or employee of the City shall hold any interest in this Agreement (California Government Code section 1090).
[Signature Page Follows]

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

Page 12 of 12 ends

CITY MANAGER EMPLOYMENT AGREEMENT
IN WITNESS WHEREOF, City has caused this Agreement to be signed and executed on its behalf by its Mayor and duly attested to by its City Clerk, and Employee has signed and executed this Agreement, as of the date written below.

Dated: ____________________ CITY OF ARVIN
By:

Olivia Calderón, Mayor
Dated: ____________________ EMPLOYEE
By:

Daniel Padilla, MPA, PE, PLS
ATTEST:

By:

Cecilia Vela, City Clerk
APPROVED AS TO FORM:

By:

Stephanie Gutierrez, City Attorney
Burke, Williams & Sorensen, LLP
Attachments:

Exhibit “A”: City Manager Job Description
Exhibit “B”: Agreement of Separation, Severance, and General Release

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit
A

CITY MANAGER JOB DESCRIPTION
EXHIBIT “A”

CITY MANAGER JOB DESCRIPTION

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit
A: Page 1 of 4

CITY MANAGER JOB DESCRIPTION

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit
A: Page 2 of 4

CITY MANAGER JOB DESCRIPTION

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit
A: Page 3 of 4

CITY MANAGER JOB DESCRIPTION

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit
A: Page 4 of 4

CITY MANAGER JOB DESCRIPTION

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 1 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE EXHIBIT “B”

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE

1. PARTIES
This Agreement of Separation, Severance, and General Release (hereinafter referred to as the “Agreement”) is entered into effective this _____ day of __________, 20_____ by and between the City of Arvin, a municipal corporation (“City” herein), and Daniel Padilla (“Employee” herein).

2. RECITALS

2.1. Employee was hired by the City as an at-will City Manager effective on or about serving at the pleasure of the of the City Council of the City pursuant to a written Employment Agreement, a copy of which is attached hereto as Exhibit “A” ("Employment Agreement"). Employee is currently years old.

2.2. On or about, Employee provided the City with a letter of resignation, wherein Employee informed the City of his intent to resign.

Thereafter, on or about the City’s Council met to discuss Employee’s resignation letter. Pursuant to the Employee’s resignation letter, The City and Employee desire that Employee separate from employment with the City and enter into this Agreement whereby Employee receives severance compensation in exchange for executing a general release and waiver of any and all claims that Employee may have against the City, including but not limited to, its elected and non-elected officials, Employees, attorneys, and agents.

Accordingly, the parties hereto intend by this Agreement to mutually conclude any and all employment relationships between the City and Employee by means of Employee’s separation as City Manager and Finance Director as of the day of 20_. This Agreement sets forth the full and complete terms and conditions concluding Employee’s employment relationship with the City and any obligations related thereto, including any provided under the Employment Agreement.

2.3. In accordance with this Agreement and with applicable state and federal laws, Employee acknowledges that Employee has been advised of Employee’s postemployment rights, including but not limited to, Employee’s rights under the Consolidated Omnibus Budget Reconciliation Act of 1985 (“COBRA”), the Employee Retirement Income Security Act of 1974 (“ERISA”), and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), and of his rights under the Age Discrimination in Employment Act, and the Older Workers Benefit Protection Act.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 2 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE

3. CONSIDERATION

3.1. Employee shall receive payment to him at the time of his voluntary separation all earned salary, accrued fringe benefits as detailed in the Employment Agreement, and/or all other wage compensation/benefits owed to Employee upon separation of employment, as required by state, federal or municipal law or any other Agreement with the City.

3.2. In exchange for the waivers and releases set forth herein, the City shall cause to be paid to Employee an additional compensatory payment as severance pay by means of a lump sum payment of ($ ), as set forth in in the form of a check made payable to Employee to be mailed to Employee at Employee’s home address via certified mail return receipt requested within thirty (30) business days after the Effective Date (as defined below) of this Agreement. The lump sum payment shall be subject to applicable state and federal withholdings as determined appropriate by the City. Additionally, the City shall cause to be paid to Employee an amount equal to the Premium Payments for one (1) year of health, dental and vision insurance, at the same level Employee was provided during his employment.

3.3. In exchange for the severance payment provided for herein, Employee, and on behalf of Employee’s Spouse, heirs, representatives, successors, and assigns, hereby releases, acquits, and forever discharges the City, and each of its predecessors, successors, assigns, officials, employees, representatives, agents, insurers, attorneys, and all persons and entities acting by, through, under, or in concert with any of them, and such of them (hereinafter referred to as “the City Parties”), from any and all claims, charges, complaints, contracts, understandings, liabilities, obligations, promises, benefits, Agreements, controversies, costs, losses, debts, expenses, damages, actions, causes of action, suits, rights, and demands of any nature whatsoever, known or unknown, suspected or unsuspected, which Employee now has or may acquire in the future, or which Employee ever had, relating to or arising out of any act, omission, occurrence, condition, event, transaction, or thing which was done, omitted to be done, occurred or was in effect at any time from the beginning of time up to and including the effective date of this Agreement (hereinafter referred to collectively as “Claims”), without regard to whether such Claims arise under the federal, state, or local constitutions, statutes, rules or regulations, or the common law. Employee expressly acknowledges that the Claims forever barred by this Agreement specifically include, but are not limited to, claims based upon any alleged breach of the contract or any other Agreement of employment, any demand for wages, overtime or benefits, any claims of violation of the provisions of ERISA, COBRA or HIP AA, any alleged breach of any duty arising out of contract or tort, any alleged wrongful termination in violation of public policy, any alleged breach of any express or implied contract for continued employment, any alleged employment discrimination or unlawful discriminatory act or any claim or cause of action including but not limited to, any and all claims whether arising under any federal, state or local law

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 3 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE prohibiting breach of employment contract, wrongful termination, or employment discrimination based upon age, race, color, sex, religion, handicap or disability, national origin or any other protected category or characteristic, and any and all rights or claims arising under the California Labor Code or Industrial Welfare Commission Wage Orders, the Federal Fair Labor Standards Act, the California Fair Employment and Housing Act, California Government Code §§ 12, 900 et seq., the Americans With Disabilities Act, Title VII of the Civil Rights Act of 1964, the Public Safety Officers Procedural Bill of Right Act, and any other federal, state, or local human rights, civil rights, or employment discrimination or Employee rights statute, rule, or regulation.

Nothing herein shall be interpreted as a release or waiver of any workers’ compensation claims or in any way prohibit or prevent Employee from participating in any claims or administrative action brought by a state or federal agency.

Furthermore, nothing herein shall be interpreted as a release or waiver of the City’s statutory obligations relative to providing defense and indemnification of public Employees, if any, including but not limited to Government Code Sections 825-825.6 and Sections 995-996.6.

4. SPECIFIC ACKNOWLEDGMENT OF WAIVER OF CLAIMS UNDER ADEA

AND OWBPA
The Age Discrimination in Employment Act of 1967 (hereinafter referred to as the “ADEA”) makes it illegal for an employer to discharge any individual or otherwise discriminate with respect to the nature and privileges of an individual’s employment on the basis that the individual is age forty (40) or older. The Older Workers Benefit Protection Act (hereinafter referred to as the “OWBPA,” 29 U.S.C. § 626, et. seq., Pub L 101-433, 104 Stat. 978 (1990)) further augments the ADEA and prohibits the waiver of any right or claim under the ADEA, unless the waiver is knowing and voluntary. By entering into this Agreement, Employee acknowledges that Employee knowingly and voluntarily, for just compensation in addition to anything of value to which Employee was already entitled, waives, and releases any rights he may have under the ADEA and/or OWBPA. Employee further acknowledges that Employee has been advised and understands, pursuant to the provisions of the ADEA and OWBPA, that:
a) This waiver/release is written in a manner understood by Employee; b) Employee is aware of, and/or has been advised of, Employee’s rights under the ADEA and OWBPA, and of the legal significance of Employee’s waiver of any possible claims Employee currently may have under the ADEA, OWBPA and/or similar age discrimination laws; c) Employee is entitled to a reasonable time of at least twenty-one (21) days within which to review and consider this Agreement and the waiver and release of any rights Employee may have under the

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 4 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE ADEA, the OWBPA and similar age discrimination laws; but may, in the exercise of Employee’s own discretion, sign or reject this Agreement at any time before the expiration of the twenty-one (21) days;
d) The waivers and releases set forth in this Agreement shall not apply to any rights or claims that may arise under the ADEA and/or OWBPA after the Effective Date of this Agreement;
e) Employee has been advised by this writing that Employee should consult with an attorney prior to executing this Agreement; f) Employee has discussed this waiver and release with, and been advised with respect thereto by, Employee’s counsel of choice or at least had the opportunity to do so, and Employee represents by signing this Agreement that Employee does not need any additional time within which to review and consider this Agreement;
g) Employee has seven (7) days following Employee’s execution of this Agreement to revoke the Agreement;
h) Notice of revocation within the seven (7) day revocation period must be provided, in writing, to the City pursuant to Paragraph 8.9 herein, and must state, “I hereby revoke my acceptance of our Agreement of Severance and General Release;” and
i) This Agreement shall not be effective until all parties have signed the Agreement and ten (10) days have passed since Employee’s execution of same (“Effective Date”).

5. UNKNOWN CLAIMS
In relation to the release provisions of Paragraphs 3, and 4 above, Employee understands that California Civil Code section 1542 reads as follows:
“GENERAL RELEASE--CLAIMS EXTINGUISHED”
“A GENERAL RELEASE DOES NOT EXTEND TO

CLAIMS WHICH THE CREDITOR DOES NOT

KNOW OR SUSPECT TO EXIST IN HIS OR HER

FAVOR AT THE TIME OF EXECUTING THE

RELEASE, WHICH IF KNOWN BY HIM OR HER

MUST HAVE MATERIALLY AFFECTED HIS OR
HER SETTLEMENT WITH THE DEBTOR.”
Employee hereby waives the protection of California Civil Code section 1542.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 5 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE

6. WAIVER OF ADDITIONAL CLAIMS
Employee hereby waives any provisions of state or federal law that might require a more detailed specification of the claims being released pursuant to the provisions of Paragraphs 3, 4, and 5 above.

7. REPRESENTATIONS AND WARRANTIES
Each of the parties to this Agreement represents and warrants to, and agrees with, each other party as follows:

7.1. Advice of Counsel: The parties hereto have received independent legal advice from their respective attorneys concerning the advisability of entering into and executing this Agreement or have been given the opportunity to obtain such advice. The parties acknowledge that they have been represented by counsel of their own choice in the negotiation of this Agreement, that they have read this Agreement; that they have had this Agreement fully explained to them by such counsel or have had such opportunity to do so and that they are fully aware of the contents of this Agreement and of its legal effect.

7.2. No Fraud in Inducement: No party (nor any officer, agent, employee, representative, or attorney of or for any party) has made any statement or representation or failed to make any statement or representation to any other party regarding any fact relied upon in entering into this Agreement, and neither party relies upon any statement, representation, omission or promise of any other party in executing this Agreement, or in making the settlement provided for herein, except as expressly stated in this Agreement.

7.3. Independent Investigation: Each party to this Agreement has made such investigation of the facts pertaining to this settlement and this Agreement and all the matters pertaining thereto, as it deems necessary.

7.4. Mistake Waived: In entering into this Agreement, each party assumes the risk of any misrepresentation, concealment, or mistake. If any party should subsequently discover that any fact relied upon by it in entering into this Agreement was untrue, or that any fact was concealed from it, or that its understanding of the facts or of the law was incorrect, such party shall not be entitled to any relief in connection therewith, including without limitation on the generality of the foregoing any alleged right or claim to set aside or rescind this Agreement. This Agreement is intended to be, and is, final and binding between the parties, regardless of any claims of misrepresentation, promise made without the intent to perform, concealment of fact, mistake of fact or law, or any other circumstance whatsoever.

7.5. Later Discovery: The parties are aware that they may hereafter discover claims or facts in addition to or different from those they now know or believe

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 6 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE to be true with respect to the matters related herein. Nevertheless, it is the intention of the parties that Employee fully, finally, and forever settle and release all such matters, and all claims relative thereto, which do now exist, may exist or have previously existed against the City or the City Parties. In furtherance of such intention, the releases given here shall be, and remain, in effect as full and complete releases of all such matters, notwithstanding the discovery or existence of any additional or different claims or facts relative thereto.

7.6. Indemnification: Employee agrees to indemnify and hold harmless the City or the City Parties from, and against, any and all claims, damages, or liabilities sustained by them as a direct result of the violation or breach of the covenants, warranties, and representations undertaken pursuant to the provisions of this Agreement. Employee understands and agrees that Employee shall be exclusively liable for the payment of all taxes for which Employee is responsible, if any, as a result of Employee’s receipt of the consideration referred to in Paragraph 3 of this Agreement. In addition, Employee agrees fully to indemnify and hold the City Parties harmless for payment of tax obligations as may be required by any federal, state, or local taxing authority, at any time, as a result of the payment of the consideration set forth in Paragraph 3 of this Agreement.

7.7. Future Cooperation: Employee shall execute all such further and additional documents as shall be reasonable, convenient, necessary, or desirable to carry out the provisions of this Agreement.

7.8. Return of Confidential Information and Property: Prior to the separation all City keys, equipment, passwords, computer identification cards or codes, and other equipment or materials or confidential documents provided to or obtained by Employee during the course of Employee’s employment with the City shall be provided by Employee to the Finance Director or designee.

7.9. No Pending Claims and/or Actions: Employee represents that Employee has not filed any complaints or charges against the City or the City Parties with any local, state or federal agency or court; that Employee will not do so at any time hereafter for any claim arising up to and including the Effective Date of this Agreement; and that if any such agency or court assumes jurisdiction of any such complaint or charge against the City or the City Parties on behalf of Employee, whenever or where ever filed, Employee will request such agency or court to withdraw from the matter forthwith. Nothing herein shall be interpreted as a release or waiver of any workers’ compensation claims or in any way prohibit or prevent Employee from participating in any claims or administrative action brought by a state or federal agency.

7.10. Ownership of Claims: Employee represents and warrants as a material term of this Agreement that Employee has not heretofore assigned, transferred, released, or granted, or purported to assign, transfer, release, or grant, any of

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 7 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE the Claims disposed of by this Agreement. In executing this Agreement, Employee further warrants and represents that none of the Claims released by Employee thereunder will in the future be assigned, conveyed, or transferred in any fashion to any other person and/or entity.

7.11. Enforcement Fees and Costs: Should any legal action be required to enforce the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees and costs in addition to any other relief to which that party may be entitled.

7.12. Authority: Each party represents to the other that it has the right to enter into this Agreement, and that it is not violating the terms or conditions of any other Agreement to which they are a party or by which they are bound by entering into this Agreement. The parties represent that they will obtain all necessary approvals to execute this Agreement. It is further represented and agreed that the individuals signing this Agreement on behalf of the respective parties have actual authority to execute this Agreement and, by doing so, bind the party on whose behalf this Agreement has been signed.

7.13. Unemployment: Nothing in this Agreement shall limit Employee’s ability to apply for unemployment benefits.

8. MISCELLANEOUS

8.1. No Admission: Nothing contained herein shall be construed as an admission by the City of any liability of any kind. The City denies any liability in connection with any claim and intends hereby solely to avoid potential claims and/or litigation and buy its peace.

8.2. Governing Law: This Agreement has been executed and delivered within the State of California, and the rights and obligations of the parties shall be construed and enforced in accordance with, and governed by, the laws of the State of California.

The Parties agree that the exclusive jurisdiction for any legal proceeding arising out of or relating to this Agreement shall be the Kem County Superior Court and all Parties hereby waive any challenge to personal jurisdiction or venue in that court.

8.3. Full Integration: This Agreement is the entire Agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral and written Agreements and discussions. This Agreement may be amended only by a further Agreement in writing, signed by the parties hereto.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 8 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE

8.4. Continuing Benefit: This Agreement is binding upon and shall inure to the benefit of the parties hereto, their respective agents, spouses, employees, representatives, officials, attorneys, assigns, heirs, and successors in interest.

8.5. Joint Drafting: Each party agrees that it has cooperated in the drafting and preparation of this Agreement. Hence, in any construction to be made of this Agreement, the parties agree that same shall not be construed against any party.

8.6. Severability: In the event that any term, covenant, condition, provision, or Agreement contained in this Agreement is held to be invalid or void by any court of competent jurisdiction, the invalidity of any such term, covenant, condition, provision or Agreement shall in no way affect any other term, covenant, condition, provision or Agreement and the remainder of this Agreement shall still be in full force and effect.

8.7. Titles: The titles included in this Agreement are for reference only and are not part of its terms, nor do they in any way modify the terms of this Agreement.

8.8. Counterparts: This Agreement may be executed in counterparts, and when each party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterparts, shall constitute one Agreement, which shall be binding upon and effective as to all parties. Delivery of executed originals of this Agreement, as well as any instrument contemplated in connection with this Agreement, may be affected by facsimile and/or electronic transmission, and in such event, copies of executed originals so delivered may be used in place of, and shall have the same force and effect as, the executed originals.

8.9. Notice: Any and all notices given to any party under this Agreement shall be given as provided in this paragraph. All notices given to either party shall be made by certified or registered United States mail, or personal delivery, at the noticing party’s discretion, and addressed to the parties as set forth below.

Notices shall be deemed, for all purposes, to have been given and/or received on the date of personal service or three (3) consecutive calendar days following deposit of the same in the United States mail.

City: City of Arvin
City Hall
200 Campus Drive
Arvin, California 93203
Employee: Daniel Padilla*
*Address set forth in Employee’s Personnel File. If no address is in the Personnel File, notice may be sent to Employee’s business or home.

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and Exhibit B: Page 9 of 9

AGREEMENT OF SEPARATION, SEVERANCE, AND GENERAL RELEASE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed, the day and year first-above written.

Dated: “Employee”
By:

DANIEL PADILLA
Dated: City of Arvin
By:

Name:

Title: Mayor
APPROVED AS TO FORM:

For City:

By:

Name:

Title: City Attorney
For Employee (if represented):

By:

Name:

Title:

5.A.2
Attachment: Agreement No. 2026-XX - City Manager Employment Agreement - PADILLA (City Manager Employment Agreement and

Page 1 of 2 ends

Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Adoption of Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule
BACKGROUND:

During deliberations and adoption of the Fiscal Year 2026-27 Budget, the City Council provided direction to staff to return with actions necessary to implement budgetary decisions regarding employee compensation and organizational expenditures. As part of those discussions, the City Council reviewed the City's fiscal condition, ongoing budget challenges, and the need to ensure long-term financial sustainability while maintaining essential public services.

Consistent with that direction, staff has prepared the attached resolution amending the salary schedule for non-represented, non-department head employees. The existing salary schedule for these classifications was adopted by the City Council through Resolution No. 2021-68 on December 14, 2021.

The proposed resolution updates the salary schedule and supersedes the prior schedule established under Resolution No. 2021-68. The revised schedule reflects a ten percent (10%) reduction to salary rates for affected non-represented classifications.

DISCUSSION:

The City continues to evaluate staffing costs and operational expenditures in light of available financial resources. During the Fiscal Year 2026-27 budget adoption process, the City Council discussed measures necessary to balance service delivery needs with fiscal constraints and directed staff to bring forward the necessary compensation related actions for Council consideration.

The attached resolution finds that temporary compensation adjustments are necessary to align personnel expenditures with available financial resources while preserving essential municipal services and maintaining the City's fiscal stability. The revised salary schedule attached as Exhibit A implements the Council's budgetary direction by reducing salary rates for nonrepresented, non-department head positions by ten percent (10%) from the rates previously established under Resolution No. 2021-68.

5.B.1
Attachment: Staff Report - Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule_101326 (Resolution

Page 2 of 2 ends

Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule If adopted, the revised salary schedule will become effective as specified in the resolution and will replace the salary schedule previously approved by Resolution No. 2021-68 for the affected classifications. All classifications and provisions not expressly modified will remain in effect.

FINANCIAL IMPACT:

Adoption of the proposed resolution will implement a ten percent (10%) reduction to the salary schedule applicable to non-represented, non-department head positions. The proposed adjustment is expected to reduce personnel expenditures associated with affected classifications and assist the City in maintaining fiscal stability and aligning ongoing expenditures with available revenues.

RECOMMENDATION:

Staff recommends the City Council adopt the proposed resolution entitled, “A Resolution of the City Council of the City of Arvin, California Amending the Non-Represented, Non-Department Head Employee Salary Schedule" approving the revised Non-Represented, Non-Department Head Employee Salary Schedule.

ATTACHMENTS:

1. Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule

2. Resolution No. 2021-68 and Existing Non-Represented Employee Salary Schedule

5.B.1
Attachment: Staff Report - Resolution Amending the Non-Represented, Non-Department Head Employee Salary Schedule_101326 (Resolution

Page 1 of 3 ends

Reso Amending Non-Represented, Non-Department Head Salary Schedule RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,
CALIFORNIA AMENDING THE NON-REPRESENTED, NONDEPARTMENT HEAD EMPLOYEE SALARY SCHEDULE WHEREAS, pursuant to California Government Code section 36506, the City Council is authorized to fix the compensation of appointive officers and employees by resolution or ordinance; and
WHEREAS, the City Council has adopted employee classifications and salary schedules for non-represented employees; and
WHEREAS, the City Council previously adopted salary schedules for non-represented employees through Resolution No. 2021-68; and
WHEREAS, the City Council has reviewed the City's current fiscal conditions and operational needs and finds it necessary to revise the salary schedule for non-represented employees; and
WHEREAS, the revised salary schedule attached as Exhibit A reflects a ten percent (10%) reduction to the salary rates previously adopted for non-represented positions; and WHEREAS, the City Council finds that temporary compensation adjustments are necessary to align personnel expenditures with available financial resources while preserving essential municipal services and maintaining the City's fiscal stability.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

Section 1. The revised Non-Represented Employee Salary Schedule attached hereto as Exhibit A is hereby approved and adopted.

Section 2. Exhibit A shall supersede and replace the salary schedule for non-represented employees previously adopted under Resolution No. 2021-68. All classifications, ranges, and other provisions not expressly modified by Exhibit A shall remain in full force and effect.

Section 3. The City Manager, or designee, is authorized to provide any additional information, The City Manager, or designee, is authorized to take all actions necessary to implement this Resolution.

Section 4. This Resolution shall become effective immediately upon its adoption. / / /
/ / /
/ / /

5.B.2
Attachment: Reso Amending Non-Represented, Non-Department Head Employee Salary Schedule_101326 (Resolution Amending Non-

Page 2 of 3 ends

Reso Amending Non-Represented, Non-Department Head Salary Schedule I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 13 th day of October
2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA CALDERON, Mayor
APPROVED AS TO FORM:

By:

STEPHANIE GUTIERREZ, City Attorney
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.B.2
Attachment: Reso Amending Non-Represented, Non-Department Head Employee Salary Schedule_101326 (Resolution Amending Non-

Page 3 of 3 ends

Reso Amending Non-Represented, Non-Department Head Salary Schedule

EXHIBIT A

CITY OF ARVIN

NON-REPRESENTED EMPLOYEE SALARY SCHEDULE
Effective: October 13, 2026
The salary rates contained in this Exhibit reflect a ten percent (10%) adjustment from the salary rates previously adopted pursuant to Resolution No. 2021-68. This Exhibit supersedes all prior non-represented employee salary schedules for the classifications identified herein.

5.B.2
Attachment: Reso Amending Non-Represented, Non-Department Head Employee Salary Schedule_101326 (Resolution Amending Non-

5.B.3
Attachment: 2021-68 Reso Non-Represented Employee Salary Resolution 2021_121421_Redacted (Resolution Amending Non-Represented,

B C D E
$ 14.79 $ 15.53 $ 16.31 $ 17.13
$ 14.94 $ 15.96 $ 16.47 $ 17.13
$ 15.69 $ 16.47 $ 17.30 $ 18.17
$ 17.99 $ 18.89 $ 19.83 $ 20.82
$ 18.91 $ 19.85 $ 20.84 $ 21.89
$ 19.86 $ 20.85 $ 21.89 $ 22.99
$ 22.11 $ 23.21 $ 24.38 $ 25.59
$ 22.11 $ 23.21 $ 24.38 $ 25.59
$ 22.42 $ 23.53 $ 24.71 $ 25.95
$ 24.13 $ 25.34 $ 26.61 $ 27.94
$ 26.57 $ 27.90 $ 29.29 $ 30.76
$ 28.64 $ 30.08 $ 31.58 $ 33.16
$ 30.07 $ 31.58 $ 33.16 $ 34.81
$ 33.92 $ 35.62 $ 37.40 $ 39.27
$ 14.00
$ 19.49

B C D E
$ 24.73 $ 25.97 $ 27.23 $ 28.63
$ 25.97 $ 27.28 $ 28.63 $ 30.06
$ 28.63 $ 30.06 $ 31.57 $ 33.14

B C D E
$ 30.07 $ 31.58 $ 33.15 $ 34.81
$ 30.07 $ 31.58 $ 33.15 $ 34.81
$ 33.26 $ 34.93 $ 36.67 $ 38.51
$ 33.26 $ 34.93 $ 36.67 $ 38.51
$ 33.26 $ 34.93 $ 36.67 $ 38.51
$ 33.26 $ 34.93 $ 36.67 $ 38.51
$ 33.92 $ 35.61 $ 37.39 $ 39.26
$ 42.62 $ 44.75 $ 46.99 $ 49.34
$ 42.62 $ 44.75 $ 46.99 $ 49.34
$ 42.62 $ 44.75 $ 46.99 $ 49.34
$ 46.78 $ 49.12 $ 51.57 $ 54.15
Minimum Maximum
$ 47.50 $ 61.89
$ 47.50 $ 61.89
$ 47.50 $ 61.89
$ 49.15 $ 68.06
$ 66.06 $ 66.06
$ 73.78 $ 73.78
$ 900.00
$ 300.00
$ 300.00

CITY OF ARVIN

EMPLOYEE CLASSIFICATION & SALARY SCHEDULE
City Council Approved 12/14/2021 Not all positions are currently in budget Classification Range A F
Hourly Rates
SEIU Union Positions
Groundskeeper I 4 $ 14.09 $ 17.98
Receptionist 5 $ 14.23 $ 18.17
Groundskeeper II 6 $ 14.94 $ 19.07
Bus Drivers 8 $ 17.13 $ 21.87
Public Works 9 $ 18.00 $ 22.98
Police Dispatchers 10 $ 18.91 $ 24.14
Animal Control 12 $ 21.05 $ 26.87
Community Services Officer 12 $ 21.05 $ 26.87
Accounting Technician 13 $ 21.35 $ 27.25
Police Admin Asst. 14 $ 22.98 $ 29.33
Accountant 15 $ 25.30 $ 32.29
Part Time - Unrepresented
Grant Writer 16 $ 27.28 $ 34.81
Public Works Supervisor 17 $ 28.64 $ 36.55
City Clerk 18 $ 32.30 $ 41.23
Custodian (Part-time)
Animal Control Services Officer (Part-time)
APOA Union Hourly Schedule
Classification Range A F
Officer 13-A $ 23.56 $ 30.06
Senior Officer 14-A $ 24.73 $ 31.57
Sergeant 16-A $ 27.27 $ 34.84
Mid-Manager Non-Union/Exempt Hourly Schedule (unrepresented) Classification Range A F
Financial Analyst 35 $ 28.64 $ 36.55
Transportation Manager 35 $ 28.64 $ 36.55
Management Analyst 45 $ 31.68 $ 40.43
Building Official/Code Enforcement 45 $ 31.68 $ 40.43
Human Resources Administrator 45 $ 31.68 $ 40.43
Senior Planner 45 $ 31.68 $ 40.43
Parks Manager 50 $ 32.30 $ 41.22
City Planner 60 $ 40.59 $ 51.80
Lieutenant - Police Dept. 60 $ 40.59 $ 51.80
City Engineer 65 $ 44.55 $ 56.86
Executive Tier/Exempt Hourly Schedule
Classification Range
Director of Administrative Services D
Community Dev Director D
Finance Director D
Per Month
Police Chief F
Interim City Manager (contract) W
City Manager (contract) X
Council Members EL-C
Sr.Building Officer/CodeEnforcement 60 $ 40.59 $ 51.80
Mayor EL-M
Mayor Pro Tem EL-C
Elected Officials (Monthly)
Classification Range

5.B.3
Attachment: 2021-68 Reso Non-Represented Employee Salary Resolution 2021_121421_Redacted (Resolution Amending Non-Represented,

Page 1 of 2 ends

Notice of Termination of Lease Agreement – Adobe Plaza – LOTH/Shar-On Corp.

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Authorization for the City Manager to Issue a Notice of Termination of Lease Agreement No. 2026-01 with Laborers of the Harvest (LOTH)/Shar-On Corp BACKGROUND:

The City has historically leased available space at the Adobe Plaza Complex located at 141 North A Street to nonprofit and civic organizations that provide beneficial services to the community. In January 2026, the City Council approved Lease Agreement No. 2026-01 with Laborers of the Harvest (LOTH)/Shar-On Corp for use of a suite at the Adobe Plaza facility.

The primary purpose of the lease was to support the operation of a food recovery organization responsible for collecting, receiving, and redistributing surplus edible food in accordance with California Senate Bill (SB) 1383. Through these activities, the organization assisted local businesses and commercial food generators in meeting state-mandated edible food recovery requirements while ensuring recovered food was made available to residents. The operation also included related community services and workforce training opportunities for seniors, families, and youth.

As part of the lease approval, the City Council authorized a reduced rental rate of $1.00 per year in lieu of fair market rent based upon LOTH's status as a 501(c)(3) nonprofit organization and the significant public benefit derived from its food recovery operations. The reduced rent recognized the organization's role in supporting the City's compliance efforts under SB 1383 by helping divert edible food from landfills and providing a reliable distribution network for recovered food within the community. The lease otherwise established a fair market rental value of approximately $1,315 per month for the premises.

Pursuant to Section 2.2 of the lease agreement, the City may terminate the lease at any time, with or without cause, upon thirty (30) days' written notice to the tenant.

DISCUSSION:

Since approval of the lease agreement, staff determined that Laborers of the Harvest (LOTH) has dissolved and is no longer operating as a 501(c)(3) nonprofit organization. As a result, the circumstances that formed the basis for the City's reduced rent lease arrangement no longer exist.

5.C.1
Attachment: Staff Report - Termination Notice - LOTH Lease Agreement_101326 (Notice of Termination of Lease Agreement No. 2026-01 with

Page 2 of 2 ends

Notice of Termination of Lease Agreement – Adobe Plaza – LOTH/Shar-On Corp.

The reduced rent lease approved by the City Council was premised upon the organization's nonprofit status and its commitment to providing food recovery and related community services for the benefit of Arvin residents and SB 1383 compliance. Staff believes it is appropriate to transition the lease to a qualified food recovery operator that can continue providing these important services while ensuring the use of City property remains consistent with the intent of the City's leasing policies and the objectives underlying the original lease approval.

The proposed action is intended to align the City's lease arrangements with the current operations occurring at the facility and to ensure that the organization occupying City owned property satisfies the qualifications and operational structure contemplated when the lease was originally approved. Staff is actively working with a replacement operator that is capable of continuing food recovery services and maintaining uninterrupted service to the community.

Staff has discussed the proposed transition with representatives of Shar-On Corp. Shar-On Corp understands and supports the City's objective of transitioning the facility to a qualified food recovery operator that can continue providing essential food recovery services to the community.

Based on these discussions, staff is confident the transition can be completed in a cooperative manner with minimal disruption to ongoing operations and services.

To facilitate a timely transfer of the premises and ensure continuity of food recovery activities, staff and Shar-On Corp have mutually agreed to make the lease termination effective immediately, thereby allowing a new operator to assume occupancy and commence operations as expeditiously as possible.

Approval of the recommended action will authorize the City Manager to provide notice of termination pursuant to Section 2.2 of Lease Agreement No. 2026-01 and to immediately terminate the lease with Shar-On Corp., consistent with the mutual agreement of the parties, to facilitate the timely transition of the premises to a qualified food recovery operator.

FINANCIAL IMPACT:

There is no immediate fiscal impact associated with issuance of the termination notice. Approval of the recommended action will allow staff to transition the Adobe Plaza facility to a qualified food recovery operator upon City Council approval of a lease agreement that supports the continued delivery of food recovery services.

RECOMMENDATION:

Authorize the City Manager to issue a Notice of Termination of Lease Agreement No. 2026-01 with Laborers of the Harvest (LOTH)/Shar-On Corp.

ATTACHMENTS:

1. DRAFT Notice of Termination of Lease Agreement No. 2026-01

2. Lease Agreement No. 2026-01 between the City of Arvin and Laborers of the Harvest (LOTH)/Shar-On Corp

5.C.1
Attachment: Staff Report - Termination Notice - LOTH Lease Agreement_101326 (Notice of Termination of Lease Agreement No. 2026-01 with October 13, 2026

VIA CERTIFIED MAIL AND EMAIL
Laborers of the Harvest (LOTH)/Shar-On Corp
508 Woodrow Street
Taft, CA 93268
[email protected]
Re: NOTICE OF TERMINATION OF LEASE AGREEMENT NO. 2026-01 Dear Ms. Rightmer:

Pursuant to Section 2.2 of Lease Agreement No. 2026-01, dated October 1, 2025, between the City of Arvin ("Landlord") and Laborers of the Harvest (LOTH)/Shar-On Corp ("Tenant"), the City of Arvin hereby provides notice that it is terminating the Lease. Pursuant to Section 2.2 of the Lease, the City reserves the right to terminate the Lease at any time, with or without cause, upon thirty (30) days' written notice.

However, as discussed, you have agreed to waive the notice period and consent to termination of the Lease effective immediately upon approval by the City Council.

Accordingly, Tenant shall vacate and surrender possession of the leased premises located at 141 North A Street, Arvin, California 93203, on or before October 13, 2026.

Tenant is required to surrender the Lease Premises in the condition required by the Lease, including removing all personal property and returning all keys, access devices, and other City property in Tenant's possession.

Following vacating of the premises, Tenant shall execute any documents reasonably requested by the City to document termination of the Lease and any required recordation matters.

If you have any questions regarding this notice, please contact me at [email protected].

Sincerely,
Jeff Jones
City Manager
MAYOR
Olivia Calderón

MAYOR PRO TEM
Jaime Perez

COUNCIL MEMBERS
Donny Horton
Susana Reyes
Tim Tarver

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

5.C.2
Attachment: Notice of Termination of LOTH Lease Agreement No. 2026-01_101326 (Notice of Termination of Lease Agreement No. 2026-01 with

5.C.3
Attachment: 2026-01 Lease Agreement Adobe Plaza_Laborers of the Harvest_SharOn Corp_012726_Redacted (Notice of Termination of Lease

Page 19 of 24 ends

THE ADOBE COMPLEX
North A Street
4THAVE
A@ 247 sq. ft.

B@ 344 sq. ft.

C@ 228 sq. ft.

D@ 219 sq. ft.

E@ 213 sq. ft.

F@ 224 sq. ft.

G@ 218 sq. ft.

H@ 267 sq. ft.

I@ 521 sq. ft.

J@ 161 sq. ft.

K@ 172 sq. ft.

L@ 155 sq. ft.

M@ 158 sq. ft.

Total sq. ft. : 3127 sq. ft.

AB
CDE
FGHI
JKLM
Laborers of the
Harvest
(1,315 sq. ft.)
Restroom
Kitchen
Suite Y
Fountain
Veteran’s Hall
Gazebo

5.C.3
Attachment: 2026-01 Lease Agreement Adobe Plaza_Laborers of the Harvest_SharOn

5.C.3
Attachment: 2026-01 Lease Agreement Adobe Plaza_Laborers of the Harvest_SharOn Corp_012726_Redacted (Notice of Termination of Lease

Page 23 of 24 ends

ADOBE COMPLEX

MOVE-OUT INSPECTION LIST
(Page 2 of 2)

LESSEE/COMPANY
I acknowledge receipt of this move-out inspection list and understand the City of Arvin will deduct the above-mentioned amount for repairs and/or parts from our deposit previously provided to the City of Arvin for the above-mentioned Suite(s).

Lessee/Company Name:

Print Name:

Lessee/Company Authorized Personnel
Signature:

Lessee/Company Authorized Personnel
Date:

SUBMIT COMPLETED FORM TO THE CITY CLERK’S OFFICE ALONG WITH PHOTOS, IF ANY, AFTER INSPECTION.

For Office Use Only:

Hours Charged: ___________ @ $40.00 hour = $__________________ Damages/Parts Charges = $________________ Total Costs: $_____________ Date Received: Processed By

5.C.3
Attachment: 2026-01 Lease Agreement Adobe Plaza_Laborers of the Harvest_SharOn Corp_012726_Redacted (Notice of Termination of Lease

Page 1 of 3 ends

Lease Agreement with Mi Pueblo Foundation for a Portion of The Adobe Complex

CITY OF ARVIN
Staff Report
Meeting Date: October 13, 2026
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Lease Agreement with Mi Pueblo Foundation for a Portion of The Adobe Complex, 141 North "A" Street
BACKGROUND:

California Senate Bill (SB) 1383 established statewide organic waste reduction and edible food recovery requirements intended to divert edible food from landfills and increase food access for food-insecure populations. Local jurisdictions are required to support and expand edible food recovery capacity through partnerships with food recovery organizations and related service providers.

The City previously leased space within The Adobe Complex to Laborers of the Harvest/SharOn Corp. for food recovery operations that supported the City’s edible food recovery infrastructure. Because Laborers of the Harvest has dissolved and is no longer operating as a qualifying nonprofit organization, the existing lease is being terminated effective immediately upon City Council approval.

To maintain local edible food recovery capacity and support ongoing implementation of SB 1383 requirements, staff recommends leasing the space to Mi Pueblo Foundation, a nonprofit organization that provides food recovery, food distribution, and related community assistance services. Approval of the proposed lease will allow these services to continue without interruption and further the City's efforts to support residents experiencing food insecurity.

DISCUSSION:

The proposed Lease Agreement will allow Mi Pueblo Foundation to occupy approximately 1,315 square feet within The Adobe Complex for the purpose of conducting edible food recovery, food distribution, storage, volunteer coordination, and related community support activities.

Maintaining an active food recovery organization at the facility provides several public benefits.

First, it preserves an established food recovery location within the City and supports ongoing efforts to divert edible food from disposal. Second, it increases access to recovered food for residents experiencing food insecurity. Third, it strengthens the City's local food recovery infrastructure and partnerships with organizations engaged in activities that support SB 1383 implementation.

5.D.1
Attachment: Staff Report - Lease Agreement Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

Page 2 of 3 ends

Lease Agreement with Mi Pueblo Foundation for a Portion of The Adobe Complex The immediate transition from the former tenant to Mi Pueblo Foundation will help avoid disruptions in food recovery operations and maintain continuity of services available to the community. In addition, continued occupancy of the facility by a nonprofit food recovery organization ensures that the City's investment in community serving public facilities remains aligned with its intended public purpose.

Staff finds that leasing the premises to Mi Pueblo Foundation serves a valid public purpose by supporting environmental sustainability, reducing food waste, enhancing food security, and maintaining local food recovery capacity consistent with the objectives of SB 1383.

Execution of the lease agreement shall be contingent upon Mi Pueblo Foundation's submission and approval of all required application materials, insurance certificates, business documentation, and any additional requirements established by the City.

The proposed Lease Agreement contains the following principal terms:

Term and Termination
The Lease commences October 13, 2026, and operates on a month-to-month basis. The City may terminate the Lease at any time, with or without cause, upon thirty (30) days' written notice. The Tenant is not entitled to relocation assistance or moving expenses upon termination.

Rent
The Lease establishes a fair market rental value of $1,315.00 per month. Because Mi Pueblo Foundation is a nonprofit organization providing significant public benefits to Arvin residents through food recovery and related services, the City will lease the Premises for $1.00 per year.

This arrangement is consistent with the City's policy permitting below-market rental rates for nonprofit organizations that provide qualifying community benefits.

The reduced rental rate is conditioned upon the Mi Pueblo Foundation’s continued provision of food recovery services and maintenance of its nonprofit status. If Mi Pueblo Foundation ceases providing qualifying services or loses its tax-exempt status, the rent will revert to the full fair market rate of $1,315.00 per month. The City may also adjust the fair market rental rate annually based on the Consumer Price Index, subject to the limitations contained in the Lease Agreement.

Risk Allocation
Mi Pueblo Foundation must indemnify and hold harmless the City from claims arising out of its use of the Premises and maintain all insurance required by the Lease Agreement, including commercial general liability insurance naming the City as an additional insured. Mi Pueblo Foundation is also responsible for applicable utilities, maintenance obligations, and possessory interest taxes.

Staff believes the proposed lease appropriately balances the substantial public benefits provided through the food recovery program with the City's responsibility to manage public assets and

5.D.1
Attachment: Staff Report - Lease Agreement Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

Page 3 of 3 ends

Lease Agreement with Mi Pueblo Foundation for a Portion of The Adobe Complex protect municipal interests. Approval of the lease will allow food recovery services to continue without interruption while supporting residents and advancing the City's SB 1383 compliance goals.

FINANCIAL IMPACT:

The Lease generates nominal direct rental revenue of $1.00 per year in lieu of the fair market rental rate of $1,315.00 per month. The reduced rental rate reflects the substantial community benefit provided through the operation of a food recovery program that serves Arvin residents and assists the City in meeting SB 1383 food recovery requirements. The Tenant is responsible for utilities, insurance, maintenance obligations, and other operational costs associated with its use of the Premises and provides a $1,315.00 security deposit to the City. If qualifying services cease or nonprofit status is lost, rent automatically reverts to the full fair market rental rate.

RECOMMENDATION:

Staff recommends City Council:

1. Approve the Lease Agreement between the City of Arvin and Mi Pueblo Foundation for the lease of approximately 1,315 square feet within The Adobe Complex located at 141 North "A" Street, Arvin, for the operation of a food recovery organization and related community services, contingent upon the proper submission of all required application materials, insurance documents, and other lease-related documentation required by the City; and

2. Authorize the City Manager to execute the Lease Agreement and any related or implementing documents on behalf of the City, subject to approval as to form by the City Attorney.

ATTACHMENTS:

1. Lease Agreement between the City of Arvin and Mi Pueblo Foundation

5.D.1
Attachment: Staff Report - Lease Agreement Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

Page 1 of 25 ends

RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:

Attention: City Clerk
City of Arvin
200 Campus Drive
Arvin, CA 93203
APNs 190-072-01 and 190-072-04 (portion) [SPACE ABOVE FOR RECORDER’S USE ONLY] Exempt from filing/recording fees per Govt. Code §27383 AGREEMENT NO. 2026-XX

LEASE AGREEMENT
This Lease Agreement (“Lease”) is made and entered into on this 22nd day of September, 2026 (“Lease Date”), by and between the CITY OF ARVIN, a municipal corporation (“Landlord”) and MI PUEBLO, a California nonprofit public benefit corporation recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code, with its principal place of business located at 4901 Green River Road #53, Corona, California 92878 (“Tenant”).

Landlord and Tenant are sometimes individually referred to as a “Party” and jointly as the “Parties.”
RECITALS:

A. Landlord owns that certain real property located at 141 North “A” Street, Arvin California 93203, commonly referred to as The Adobe Complex, which is legally described on Exhibit A attached hereto and incorporated herein by reference (“Real Property”). The Real Property is an improved business complex with thirteen suites, bordered by Fourth Avenue, Acala Street and North A Street. (“Building”).

B. Tenant desires to lease from Landlord and Landlord desires to lease to Tenant a portion of the Building pursuant to the terms set forth herein.

NOW, THEREFORE, the parties agree as follows:

1. Lease Premises; Statutory Notice.

1.1. Lease Premises. Subject to the terms of this Lease, Landlord hereby Leases to Tenant and Tenant hereby leases from Landlord, for Tenant’s exclusive use (i) that portion within the Building as depicted on Exhibit B attached hereto

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

Page 2 of 25 ends

consisting of the Office Space located at 141 North “A” Street, Arvin California 93203. (“Lease Premises”).

1.2. Common Areas. Excluding the Lease Premises, the portions of the Real Property such as the lobby/entrance area, trash and recycle areas, common hallways, restrooms, driveways, parking areas, landscaping, walkways, sidewalks, and the area around the fountain and gazebo are hereinafter referred to as the (“Common Areas.”)

1.3. Reserved Rights. Landlord shall have the right from time to time, in Landlord’s sole discretion, to do any of the following without Tenant’s consent but on not less than twenty-four (24) hours’ notice to Tenant:
i. To make changes to the Common Areas;
ii. To temporarily close any of the Common Areas for maintenance purposes, so long as reasonable access to the Lease Premises remains available; iii. To add additional buildings and improvements to the Common Areas; iv. To use the Common Areas while engaged in making additional improvements, repairs, or alterations to the Lease Premises, or other portions of the Building; and
v. To do or perform such other acts or make such other changes in, to or with respect to the Common Areas as Landlord may, in the exercise of its reasonable judgment, deem to be appropriate.

1.4. Parking. Tenant shall be assigned a parking area in the lot on the northwest corner of Fourth Ave. and North A Street. There is no long-term or permanent parking of any vehicles permitted. Vehicles left parked overnight will be subject to possible towing by the Landlord at the owner’s expense. Landlord will not be responsible for any damage or theft to cars parked on the premises at any time.

1.5. Statutory Disclosure Notice. Pursuant to California Civil Code Section 1938, Tenant is advised that the Lease Premises has not undergone inspection by a Certified Access Specialist (CASp) and, therefore, Landlord is not aware if the Lease Premises complies with the applicable construction-related accessibility standards pursuant to Civil Code Section 55.53.

2. Term; Right to Terminate.

2.1. Term. This Lease shall commence on September 22, 2026 (“Effective Date”) and be a month to month lease (“Term”).

2.2. Landlord’s Right to Terminate. At anytime, with or without cause, Landlord may terminate this Lease upon thirty (30) days written notice. Tenant shall remain obligated to pay Base Rent for the remaining period prior to termination of the Lease. Tenant shall surrender the Lease Premises in the condition described herein and Tenant shall not be eligible for moving or relocation expenses.

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

Page 3 of 25 ends

2.3. Recordation. Within ten (10) business days of the execution and acknowledgement of this Lease by both parties, Landlord shall cause a copy of this Lease to be recorded in the Official Records of Kern County (“Official Records”) pursuant to Government Code Section 37393. Upon termination or exercise of any rights under this Lease or an amendment of this Lease, the parties shall record a copy thereof in the Official Records. Upon termination of the Lease, Tenant shall promptly execute, acknowledge and deliver to Landlord any documents reasonably requested by Landlord in order to terminate the Lease in the Official Records.

3. Rent and Other Consideration.

3.1. Base Rent. City property generally will be leased for fair market rent although other public benefits will be considered. Leases for fair market rent will include provisions for annual or periodic rent increases to ensure the rent amount remains at fair market value throughout the term of the lease. First month’s rent shall be paid at the time of the lease execution by City. City may approve leases for below fair market value if the tenant is a non-profit or government agency and provides significant and beneficial services or programs to City residents through the leased property, which are not already available in the City or are in short supply.

In determining whether to offer a below fair market rent, the City will also consider whether the proposed tenant charges market rates for its services and programs or whether it offers them at a subsidized rate. A lease with lower than fair market rent shall require the tenant to provide the services or programs on an ongoing basis throughout the term of the lease and to provide City with regular documentation of such services and programs, and shall provide that rent will revert to market value if the tenant ceases to provide the services and programs or ceases to be a tax-exempt entity. City may approve leases with below fair market rent for a short time period to start-up businesses with demonstrated potential to create significant economic development in the City, provided that the rent shall be increased to fair market rent after a set time period or upon achievement of specified financial milestones by the tenant, as determined by City.

On the Effective Date and on the first (1st) day of each month during the Term, Tenant shall pay to Landlord the sum of one thousand three hundred fifteen dollars ($1,315.00) per month (“Base Rent”). However, because Lessee is nonprofit organization or government agency and provides significant and beneficial services or programs to City residents through the leased property, which are not already available in the City or are in short supply, City agrees to reduce the Base Rent and lease the Premises to Lessee for one dollar ($1.00) per year ("Reduced Rent"). Should Lessee cease to provide the significant and beneficial services or programs to City residents through the leased property, Lessee agrees that the rent due shall revert back to the Base Rent as stated above.

Payment shall be made to the City of Arvin, Post Office Box 548, Arvin, California 93203 on the first (1st) day of each month.

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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3.2. Base Rent Increase. On each anniversary of the Effective Date, Landlord, in its sole discretion and upon thirty (30) days’ written notice to Tenant, may adjust the Base Rent effective each anniversary of the Effective Date (“Anniversary Date”) during the Term by the Percentage Increase (but not more than three percent (3%) per lease year) in the Consumer Price Index factor for Los Angeles-Long Beach-Anaheim. "Percentage Increase" means the percentage by which the Index has increased or decreased from the month that is three (3) months before the Effective Date to the month that is three (3) months before the applicable anniversary of the Effective Date. In no event shall the Base Rent decrease from the amount previously being paid under this Lease.

3.3. Miscellaneous. All Base Rent shall be paid in advance without notice, demand, deduction or offset on or before the first day of each calendar month during the Term of this Lease. Rent for any period during the Term which is less than one (1) month shall be prorated, assuming a thirty (30) day month. Rent shall be paid to Landlord in lawful money of the United States of America, to Landlord at City of Arvin, Post Office Box 548, Arvin, California 93203 Attention: Finance Director, or at such other place as Landlord may designate in writing. All sums which may be due from Tenant under this Lease are deemed “Rent”.

3.4. Late Charge. If any Base Rent is not received by Landlord within ten (10) days of the due date, Tenant shall pay to Landlord an additional sum of ten percent (10%) of the overdue amount as a late charge, which is agreed to represent a reasonable estimate of the costs incurred by Landlord on account of such delinquency.

Acceptance of a late charge shall not constitute a waiver of Tenant's default with respect to the overdue amount or prevent Landlord from exercising any of the other rights and remedies available to Landlord.

4. Security Deposit. Tenant is required to provide a security deposit to Landlord.

As of the Effective Date, Tenant shall deliver to Landlord the sum of one thousand three hundred and fifteen dollars ($1,315.00) to be held during the entire Lease Term as security for the faithful performance by Tenant of all of its obligations under this Lease (“Security Deposit”). If Tenant defaults with respect to any provisions of this Lease, including, but not limited to, the provisions relating to the payment of Rent, Landlord may, without notice to Tenant, but shall not be required to apply all or any part of the Security Deposit for the payment of any Rent or any other sum in default and Tenant shall, upon demand therefor, restore the Security Deposit to its original amount. Any unapplied portion of the Security Deposit shall be returned to Tenant within sixty (60) days following the termination of this Lease. Tenant shall not be entitled to any interest on the Security Deposit and Landlord shall have the right to commingle the Security Deposit with Landlord's other funds. Tenant hereby waives the provisions of Section 1950.7 of the California Civil Code and all other provisions of law, now or hereafter in effect, which (i) establish the time frame by which a landlord must refund a security deposit under a lease, and/or (ii) provide that a landlord may claim from a security deposit only those sums reasonably necessary to remedy defaults in the payment of rent, to repair damage caused by a tenant or to clean the Lease

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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Premises, it being agreed that Landlord may, in addition, claim those sums specified in this Section 4 and/or those sums reasonably necessary to compensate Landlord for any loss or damage caused by Tenant's default of this Lease, including, but not limited to, all damages or rent due upon termination of this Lease pursuant to Section 1951.2 of the California Civil Code.

5. Use of Premises.

5.1. Use. Tenant shall use the Lease Premises for the operation of a food recovery organization and related activities, including the recovery, receipt, storage, handling, and distribution of edible food for human consumption, together with ancillary educational, workforce development, volunteer, administrative, and community support programs. Tenant may charge reasonable fees to support operational and facility maintenance costs, provided such fees are consistent with applicable law. Tenant shall not use or permit the Lease Premises to be used for any materially different purpose without the prior written consent of Landlord.

5.2. Compliance with Law. Tenant shall, at its sole cost and expense, promptly comply with all laws, statutes, ordinances and other governmental rules, regulations or requirements now in force or which may hereinafter be enacted or promulgated, relating to, or affecting Tenant’s use or occupancy of the Lease Premises.

5.3. Prohibitions. Tenant shall not do or permit anything to be done in or about the Lease Premises which will in any way obstruct or interfere with the rights of other parties, Landlord’s use of the Building, or injure or annoy them or use or allow or permit the Lease Premises to be used for any improper, immoral, unlawful or objectionable purpose. Tenant shall not cause, maintain or permit any nuisance in or about the Lease Premises, nor commit or suffer to be committed any waste or storage of any environmental hazardous materials in or upon the Lease Premises. Tenant shall not do or permit anything to be done in or about the Lease Premises, nor bring or keep anything therein, which will in any way increase the existing rate of or affect any fire or other insurance upon the Lease Premises, or part thereof, or the contents of the Lease Premises, or cause cancellation of any insurance policy covering the Lease Premises, or part thereof, or its contents.

Tenant shall not allow any animals on the Premises except service dogs as defined in federal and state law.

Tenant shall not permit smoking or vaping inside any area of the Lease Premises.

Persons wishing to smoke outside shall do so at a minimum of twenty (20) feet distance from any Lease Premises entrance, exit and operable window. Persons wishing to smoke are responsible for disposing of cigarette butts in an appropriate receptacle.

Tenant and their employees are advised of their responsibility to maintain direct supervision of any and all minor children present at their Lease Premises.

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Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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Tenant and their employees are expressly prohibited from using, allowing to be used or bringing any illegal drug or narcotic (under either Federal or state law) onto Lease Premises. In the interest of safety, anyone known to be under the influence of drugs and/or alcohol must be asked to, and shall, leave the Lease Premises immediately.

5.4. AS-IS. Tenant has had an opportunity to inspect the Lease Premise prior to the Effective Date and accepts it in AS-IS condition without any representations or warranties of any nature or kind whatsoever from Landlord. Tenant assumes all responsibility and expense of repairing, restoring or fixing the interior of premises so that they are suitable for the permitted uses.

5.5. Matters of Record. This Lease is subject to all existing easements, covenants, servitudes, licenses, rights-of-way and all matters of record with respect to the Common Area.

6. Maintenance and Repairs.

6.1. Tenant’s Duties. Tenant shall, at Tenant’s sole cost and expense, maintain the interior non-structural portions of the Lease Premises (including doors and glass) in good condition and repair at all times and, upon the expiration or sooner termination of this Lease, surrender the Lease Premises in good condition and repair, reasonable wear and tear excepted. Should Tenant fail to vacate the Lease Premises in a clean and undamaged condition, Landlord may arrange for the cleaning and/or repair of the Lease Premises, the cost of which will promptly be reimbursed by Tenant.

6.2. Landlord’s Duties.

6.2.1. Structural Elements. Landlord shall, at Landlord’s sole cost and expense, maintain the structural elements of the Building including building systems, plumbing, electrical, HVAC and other building or structural systems and the parking areas in good condition and repair.

Landlord shall not be required to make repairs necessitated by reason of (1) negligence or willful misconduct of Tenant, or any of Tenant’s staff, volunteers, contractors, invitees, employees, clients or customers; (2) by reason of failure of tenant to perform or observe and promptly report to Landlord any conditions the repair of which are Landlord’s responsibility; or (3) by reason of the failure of Tenant to perform or observe the conditions or agreements in this Lease, or caused by unauthorized alterations, additions or improvements made by Tenant or anyone claiming under Tenant. Tenant shall be solely responsible, at its cost and expense to repair any Tenant caused damage.

6.3. Common Areas. Landlord shall maintain the Common Areas in good condition and repair at all times.

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Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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7. Alterations and Additions. Tenant shall not make or suffer to be made any alterations, additions or improvements in, to or about the Lease Premises or any part thereof without the prior written consent of Landlord. Any alterations, additions or improvements in, to or about the Lease Premises including, but not limited to, wall coverings, carpeting, paneling and built-in cabinet work, but excepting Tenant’s movable furniture and trade fixtures, shall, on the expiration of the Term, and any extensions thereof, become a part of the realty and belong to Landlord and shall be surrendered with the Lease Premises.

8. Signs. Tenant shall not place any sign upon the Lease Premises without Landlord’s prior written consent. If Landlord consents to any sign, such sign shall be installed or affixed in the receptacle provided for such sign only. Landlord shall not unreasonably withhold its consent to a reasonable sign which Tenant, at Tenant’s sole cost and expense, may install in compliance with Landlord’s requirements and in compliance with all applicable municipal ordinances. Any damage to the Lease Premises occasioned by the installation, maintenance or removal of such sign shall be borne by the Tenant.

9. Utilities. Tenant shall pay, before delinquency, for all charges for water, gas, heat, electricity, power, sewer, telephone service, internet, and all other services and utilities used in, upon or about the Lease Premises by Tenant during the entire Lease. Tenant shall also be responsible for arranging such services directly with the utility service providers. No modifications to the Lease Premises (including any installations to the walls or roof) shall be made by Tenant’s service providers without the prior written consent of Landlord. Furthermore, Landlord shall not provide or be responsible for the use of emergency generator services to Tenant.

10. Claims Against Premises. Tenant shall not suffer or permit to be enforced against the Lease Premises, or any part thereof, any mechanic’s, materialman’s, contractor’s or subcontractor’s liens arising from any claim for any work of construction, repair, restoration, replacement or improvement of or to the Lease Premises or any other claim or demand how ever the same may arise, but Tenant shall pay or cause to be paid any and all such claims or demands before any action is brought to enforce the same against the Lease Premises. Tenant agrees to indemnify and hold Landlord and the Lease Premises free and harmless of all liability for any and all such claims and demands, together with Landlord’s reasonable attorneys’ fees and all costs and expenses in connection with any such claims or liens.

11. Real and Personal Property Taxes. Tenant shall pay, or cause to be paid, before delinquency, any and all taxes levied or assessed and which become payable during the term hereof upon all of Tenant’s possessory interest in and to the Lease Premises, leasehold improvements, equipment, furniture fixtures and personal property located in or about the Lease Premises. Tenant specifically acknowledges that the interest granted under this Lease may be subject to possessory interest taxes. Tenant agrees that, without prior demand or notice by Landlord, Tenant shall, not less than fifteen (15) days prior to the day upon which any such possessory interest or other such tax is due, provide Landlord with proof of payment of such tax.

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Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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12. Rules and Regulations. Tenant shall faithfully observe and comply with all the rules and regulations promulgated by Landlord from time to time. Any additions and modifications to those rules and regulations shall be binding upon Tenant upon delivery of a copy thereof to Tenant.

13. Holding Over. Tenant has no right to retain possession of the Lease Premises or any part thereof beyond the expiration or earlier termination of this Lease. Any holding over after the expiration of the term of this Lease, with the consent of the Landlord shall be a tenancy from month-to-month with Base Rent payable each month. The tenancy is cancelable upon thirty (30) days’ written notice upon the terms and conditions that existed during the last year of the Term.

14. Entry by Landlord. Tenant agrees that representatives of Landlord, as designated by Landlord, shall, during normal business hours, or outside normal business hours in the event of an emergency, have the right to enter the Lease Premises and inspect the same to determine if the same complies with each and every term and condition of this Lease and with all applicable municipal, county, state and federal laws, rules, ordinances and regulations relating to building occupancy and the conduct of Tenant’s business. Tenant waives any claim for damages or for any injury or inconvenience to or interference with Tenant’s business, any loss of occupancy or quiet enjoyment of the Lease Premises, and any loss occasioned thereby. For each of the aforementioned purposes, Landlord shall at all times have and retain a key with which to unlock all of the doors in, upon and about the Lease Premises, excluding Tenant’s vaults, safes and files, and Landlord shall have the right to use any and all means which Landlord may deem proper to open said doors in an emergency in order to obtain entry to the Lease Premises without liability to Tenant, except for any failure to exercise reasonable care for Tenant’s property. Any entry to the Lease Premises obtained by Landlord by any of said reasons, or otherwise, shall not, under any circumstances, be construed or deemed to be a forcible or unlawful entry into, or a detainer of, the Lease Premises, or an eviction of Tenant from the Lease Premises or any portion thereof.

15. Damage. In the event the Lease Premises are destroyed or damaged by fire or other casualty or act of God as to be rendered uninhabitable (“Casualty”), this Lease may be terminated by either party in its sole discretion upon written notice to Tenant within thirty (30) days of such occurrence. If the Lease is not terminated by Landlord or Tenant, Tenant shall be responsible to repair the damage to the Lease Premises and Landlord shall be responsible to repair any damage to the Building (other than the Lease Premises) or Common Areas unless such was caused by Tenant or its employees, agents or invitees in which event Tenant shall, at its sole cost and expense repair the damage.

16. Repair of Damage by Landlord. Tenant agrees to notify Landlord in writing promptly of any damage to the Lease Premises resulting from a Casualty, as defined above. If the Lease Premises are damaged by a Casualty or any Common Areas of the Building providing access to the Lease Premises are damaged by a Casualty such that Tenant does not have reasonable access to the Lease Premises and neither Landlord nor Tenant has elected to terminate this Lease, Landlord shall promptly and diligently restore such Common Areas to substantially the same condition as existed before the

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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Casualty, except for modifications required by building codes and other laws and except for any other modifications to the Common Areas considered desirable by Landlord. In making these modifications, Landlord shall reasonably endeavor to avoid impairing Tenant’s access to the Lease Premises. Landlord’s obligation to restore is subject to the availability of insurance proceeds and shall further be subject to reasonable delays for insurance adjustments and other matters beyond Landlord’s reasonable control and subject to the other clauses of this Lease. If Tenant requests that Landlord modify Tenant improvements in connection with the rebuilding, Landlord may condition its consent to those modifications on:
a. Tenant’s payment to Landlord before construction is begun of any sums in excess of the amount of insurance proceeds received by Landlord that are needed to complete the restoration of Tenant improvements; and b. Confirmation by Landlord’s architect or contractor that the modifications will not increase the scope of work or the time necessary to complete Tenant improvements.

17. Waiver of Relocation, Goodwill and Condemnation. Tenant knowingly and voluntarily acknowledges and agrees upon its vacation of the Lease Premises at the end of the Lease term, upon the sooner termination thereof, for any reason or vacation of the Lease Premises under any circumstances, in no event shall Tenant be entitled or shall Landlord, including its employees, agents and assignees, be required to provide any relocation benefits, compensation for loss of goodwill, or assistance under any applicable federal, state or local laws or regulations including without limitation, Uniform Relocation Assistance Laws, California Government Code section 7260, et seq. Further, Tenant being fully informed of any and all of its rights and obligations and all laws and regulations (including without limitation, the Uniform Relocation Assistance Laws, California Government Code section 7260, et seq.) in connection therewith fully waives, releases and rejects any all relocation assistance and benefits relating to or in any respect connected with Tenant vacating the Lease Premises.

Tenant knowingly and voluntarily acknowledges and agrees upon its vacation of the Lease Premises at the end of the Term, upon the sooner termination thereof for any reason, or vacation of the Lease Premises under any circumstances, in no event shall Tenant be entitled or shall Landlord be required to provide any compensation or consideration to Tenant for the leasehold interest of Tenant, improvements pertaining to realty, personal property, fixtures and equipment, pre-condemnation damages, severance damages or interest and litigation expenses, whether based on condemnation, inverse condemnation or any other reason. Upon vacation of the Lease Premises or termination of the Lease, Tenant knowingly waives and surrenders any claims or rights to the leasehold interest, improvements pertaining to really, personal property, fixtures and equipment, precondemnation damages, severance damages or interest and litigation expenses.

18. Estoppel Certificate. Tenant shall, at any time and from time to time, upon not less than ten (10) days’ prior written notice from Landlord, execute, acknowledge and deliver to Landlord a statement in writing (a) certifying that this Lease is unmodified

5.D.2
Attachment: Lease Agreement Adobe Plaza_Mi Pueblo_101326 (Lease Agreement with Mi Pueblo Foundation for Use of Adobe Plaza Complex

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Arvin City CouncilOctober 13, 2026

Arvin City Council
October 13, 2026