Agenda packet — Atherton City Council, February 15, 2023

AGENDA PACKET
Town of Atherton
City Council
FEBRUARY 15, 2023
CLOSED SESSION – 5:00 P.M.

REGULAR MEETING – 6:00 P.M.

This meeting is being held virtually and inperson
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
This meeting is being held via teleconference pursuant to Government Code section 54953(e) (1)(B) and in compliance with the Brown Act. Section 54953(e)(1)(B) permits the Town to hold a meeting during a proclaimed state of emergency via teleconference in order to determine whether as a result of the emergency meeting in person would present an imminent risk to attendees' health or safety. The meeting will be held by tele or video conferencing.

The public may participate via: Zoom Meeting.

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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
5:00 P.M. CLOSED SESSION IN ADMINISTRATIVE CONFERENCE ROOM 1011 A. CONFERENCE WITH LABOR NEGOTIATORS, Unrepresented Employees (Gov. Code Section 54957.6)
Agency designated representatives: George Rodericks, Anthony Suber, Mark Wilson Employee organization: Atherton Police Officers Association 6:00 P.M. REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor HawkinsManuelian, Mayor Widmer PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the Town of Atherton City Council Regular Meeting Agenda Packet – February 15, 2023

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Employee organization: Atherton Police Officers Association 6:00 P.M. REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor HawkinsManuelian, Mayor Widmer PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at [email protected]
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

Each speaker may address the Council once for a limit of three minutes.)

PRESENTATIONS
Introduction of Facilities Maintenance Manager – Tony Enochson Introduction of Police Officer – Karena Shum
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Monthly Reports – February 2023
REPORT OUT OF CLOSED SESSION – by City Attorney Ebrahimi CONSENT AGENDA (Items 1 – 7)

1. APPROVAL OF BILLS AND CLAIMS FOR JANUARY 2023 IN THE AMOUNT OF $2,554,000
Report: Robert Barron III, Finance Director
Recommendation: Approve the bills and claims for January 2023 in the amount of $ 2,554,000.

Description: This is a routine report to review the bills and claims from January 2023.

2. APPROVAL OF MINUTES
Report: Anthony Suber, City Clerk
Recommendation: Approve minutes for City Council meetings from January 11, January 18, January 31, and February 1, 2023.

Description: This item involves Council approval of Regular and Special City Council meeting minutes

3. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2022
Report: Robert Barron III, Finance Director
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Description: This is a routine report to review the bills and claims from January 2023.

2. APPROVAL OF MINUTES
Report: Anthony Suber, City Clerk
Recommendation: Approve minutes for City Council meetings from January 11, January 18, January 31, and February 1, 2023.

Description: This item involves Council approval of Regular and Special City Council meeting minutes

3. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2022
Report: Robert Barron III, Finance Director
Recommendation: Accept the Treasurer’s Report for the Second Quarter Ended December 31, 2022.

Description: This will be a Council review and discussion of the Treasurer’s Report which provides an update on the cash and investment position of the Town of Atherton.

4. CONSIDERATION OF RESOLUTION RATIFYING PROCLAMATION OF A STATE OF EMERGENCY IN THE TOWN AND AUTHORIZING TELECONFERENCE MEETINGS OF TOWN LEGISLATIVE BODIES PURSUANT TO THE BROWN ACT GOVERNMENT CODE SECTION 54953(E)
Report: George Rodericks, City Manager
Recommendation: It is recommended that the Town Council adopt the attached Resolution No. 23XX, finding a proclamation of the state of emergency to apply within the Town, conditions of which pose an imminent threat to the health and safety to attendees of inperson public meetings, and authorizing teleconference meetings of Town legislative bodies pursuant to Government Code Section 54953(e).

Description: This item involves approval of a Resolution Certifying the Continuing Emergency Under COVID19. The Resolution expires February 28, 2023.

5. AUTHORIZE RELEASE OF A REQUEST FOR PROPOSAL (RFP) TO UPDATE THE TOWN’S COST ALLOCATION PLAN AND MASTER FEE SCHEDULE
Report: Robert Barron III, Finance Director
Recommendation: Authorize the release of a RFP to update the Town’s Cost Allocation Plan and Master Fee Schedule.

Description: Authorize the release of a RFP to update the Town’s Cost Allocation Plan and Master Fee Schedule. A detailed Cost Allocation Plan provides detailed cost analyses on which to base new fees. The results of the plan inform the development of the Town’s Master Fee Schedule (MFS) that includes all fees charged by all Town Departments. Discussion will include the RFP to seek a qualified consultant for update to the Town’s Cost Allocation Plan.

6. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Steve McCulley, Chief of Police
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.

Description: This item involves Council review and approval of a resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.

7. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2022/23 BUDGET
Report: Robert Barron III, Finance Director
Recommendation: Adopt the attached Resolution authorizing a Budget Amendment for the FY 2022/23Bd
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Description: This item involves Council review and approval of a resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.

Description: Adopt the attached Resolution authorizing a Budget Amendment for the FY 2022/23 Budget. The MidYear Budget Report is an opportunity to make adjustments and operations corrections based on unanticipated changes and the goals and priorities of the City Council. It updates the Council on the Town’s financial position at the halfway point of the fiscal year.

PUBLIC HEARING (Items 8 – 8)

8. WAIVE THE SECOND READING BY SUBSTITUTION OF THE TITLE AND ADOPT AN ORDINANCE AMENDING TITLE 9 OF THE ATHERTON MUNICIPAL CODE TO CHAPTER 9.18 RELATED TO TARGETED RESIDENTIAL PICKETING Report: Steve McCulley, Chief of Police
Recommendation: Waive the second reading by substitution of the title and adopt an Ordinance of the Atherton Municipal Code Chapter 9.18 related to Targeted Residential Picketing.

Description: Staff recommends Council authorize amending Title 9 of the Atherton Municipal Code and adopt Chapter 9.18 related to targeted residential picketing. This is a contentneutral, narrowly tailored time, place, and manner restriction on picketing in a limited public forum that will preclude picketers from targeting individual residences by remaining at least 300 feet from any individual residence, while leaving open ample alternative channels for communication available to picketers REGULAR AGENDA (Items 9 – 11)

9. CONSIDERATION OF APPOINTMENT TO THE PLANNING COMMISSION TO FILL A VACANT UNEXPIRED TERM
Report: George Rodericks, City Manager
Recommendation: It is recommended that the Council consider an appointment to the Planning Commission to fill the currently vacant, unexpired term ending in June 2025.

Description: The Council will consider the appointment of a volunteer to the Planning Commission to fill an unexpired term.

10. DISCUSSION OF ATHERTON HOUSING COALITION LETTER AND OTHER ALTERNATIVE HOUSING SOLUTIONS
Report: George Rodericks, City Manager
Recommendation: It is recommended that the Council review and discuss the proposals put forth by the Atherton Housing Coalition and other alternative housing solutions.

Description: This item involves a discussion by the City Council of the Atherton Housing Coalition Letter and the suggestions for housing solutions it contains as well as a discussion of other possible alternative housing solutions in order to comply with the 6 Cycle Housing Eltit
th
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Commission to fill the currently vacant, unexpired term ending in June 2025.

Description: The Council will consider the appointment of a volunteer to the Planning Commission to fill an unexpired term.

11. DISCUSSION AND CONSIDERAATION OF CREATION OF A 100YEAR CELEBRATION COMMITTEE OR RATIFICATION OF THE CITY COUNCIL STANDING COMMITTEE; AND CONSIDERATION OF APPOINTMENTS AND/OR RECRUITMENT OF MEMBERS
Report: George Rodericks, City Manager
Recommendation: It is recommended that the Council discuss the creation of a formal 100Year Celebration Committee (to include creation of membership and charter), ratify the City Council Standing Committee; and/or consideration of appointments to said Committee.

Description: The Council will discuss the creation of a formal 100Year Celebration Committee (to include creation of membership and charter), ratification of the City Council Standing Committee; and/or consideration of appointments to said Committee.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.

Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
TELECONFERENCING AND COVID19 NOTICE:

The Council is required (1) to post notice and agendas as otherwise provided by the Brown Act th
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The Council is required (1) to post notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allow members of the public to access the meeting via callin line or internetbased service line, (3) provide details on the agenda on how to access the meeting and give public comment, (4) provide an opportunity to comment pursuant to Government Code section 54954.3 and allow a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitor the callin line and/or internetbased service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The Town is not required to provide a location to attend inperson.

The Governor proclaimed a state of emergency due to the COVID19 virus pandemic on March 4, 2020. The proclamation remains active and applies statewide. The Council is meeting pursuant to Section 54953(e)(1)(B) to determine if the emergency conditions pose a threat to attendees' health and safety, warranting teleconference meetings. The Council is complying with other public access and participation obligations, as required and to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business.

Town of Atherton City Council Regular Meeting Agenda Packet – February 15, 2023

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2021 2022 2023
January $ 3,047,204 $ 3,932,174 $ 2,554,000
February $ 2,965,501 $ 1,535,792
March $ 2,730,084 $ 2,338,442
April $ 3,330,434 $ 7,114,054
May $ 3,953,961 $ 1,895,271
June $ 3,812,881 $ 2,452,489
July $ 5,455,268 $ 3,336,861
August $ 2,741,619 $ 2,254,058
September $ 3,269,368 $ 1,722,938
October $ 2,278,127 $ 1,495,823
November $ 2,752,017 $ 1,317,065
December $ 1,859,218 $ 2,051,605
$ 38,195,682 $ 31,446,572 $ 2,554,000
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2021 $3,047,204 $2,965,501 $2,730,084 $3,330,434 $3,953,961 $3,812,881 $5,455,268 $2,741,619 $3,269,368 $2,278,127 $2,752,017 $1,859,218 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

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ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST JANUARY 2023
Previous Yr.

January
2023
January
2022
A/P Checks (#31377-31517)
Payroll Checks (#603-604)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 1,874,507
1,130
330,276
348,087
Amount
$3,283,330
497
301,445
346,902
JANUARY 2023 Total $ 2,554,000 $3,932,174
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 603-604 (payroll), and 31377-31517 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,554,000 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 603-604 (payroll), and 31377-31517 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,554,000 are true and correct and are authorized for payment. _______________________________
B. Widmer
Mayor, Town of Atherton

SOURCE OF FUNDS
January 2023 January 2022
101 General Fund $ 1,417,996 $1,027,117
105 Tennis Fund 1,880
202 Measure A 19,375
213 Library Fund 20,175 6,839
401 GF Projects 17,120 1,353,722
403 Ath Channel Drainage Dt. 2,031
406 Facilities Construction 987,902 1,391,816
610 Equipment Replacement 45,569 107,338
615 General Liability Fund 695
616 Employee Benefits Funds 43,983 42,616
TOTAL $ 2,554,000 $3,932,174 Page 8 of 124
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31377 A. K. D. HOMES 1/12/2023 IRB22-00360 General Fund Refund Accessory Bldg Fee -Error IRB22-00360, 85 Rittenhouse 1,067.00 31377 A. K. D. HOMES 1/12/2023 IRB22-00360 General Fund Refund Address Change Fee -Error IRB22-00360, 85 Rittenhouse 275.00 31377 A. K. D. HOMES 1/12/2023 IRB22-00360 General Fund Refund Review & Revision Bldg Permit Fee -Error IRB22-00360, 85 Rittenhouse 198.00
31377 A. K. D. HOMES 1/12/2023 IRB22-00360 General Fund Refund Tech surcharge Fee -Error IRB22-00360, 85 Rittenhouse 38.41 31377 Total 1,578.41
31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Accident (Pre-Tax) 251.82 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Cancer Ins(Pre-Tax) 48.07 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Dental Plan (Pre-Tax) 28.02 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Hosp.Conf.Id (After-Tax) 19.26 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Life Emp (After -Tax) 38.40 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Speci Health (Pre-Tax) 29.10 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac STD (After-Tax) 571.38 31378 AFLAC 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Aflac Vision Plan(Pre-Tax) 16.99 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Accident (Pre-Tax) 251.82 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Cancer Ins(Pre-Tax) 48.07 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Dental Plan (Pre-Tax) 28.02 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Hosp.Conf.Id (After-Tax) 19.26 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Life Emp (After -Tax) 38.40 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Speci Health (Pre-Tax) 29.10 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac STD (After-Tax) 571.38 31378 AFLAC 1/12/2023 502-12-2022 General Fund PR Batch 00502.12.2022 Aflac Vision Plan(Pre-Tax) 16.99 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Accident (Pre-Tax) 251.82 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Cancer Ins(Pre-Tax) 48.07 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Dental Plan (Pre-Tax) 28.02 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Hosp.Conf.Id (After-Tax) 19.26 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Life Emp (After -Tax) 38.40 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Speci Health (Pre-Tax) 29.10 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac STD (After-Tax) 571.38 31378 AFLAC 1/12/2023 503-12-2022 General Fund PR Batch 00503.12.2022 Aflac Vision Plan(Pre-Tax) 16.99 31378 Total 3,319.26
31379 ALHAMBRA 1/12/2023 21903512 122822 General Fund Administration Drinking Water Svcs Admin Dec 2022 135.35 31379 ALHAMBRA 1/12/2023 21928698 122222 General Fund Police Drinking Water Svcs PD Dec 2022 313.24 31379 Total 448.59
31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Program 150 Watkins HP Activity Bldg 10/25/22 -12/22/22 16.07 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Program 150 Watkins HPActivity Bldg TrueUp Allcton 10/25/22 -12/22/22 89.03 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Program 150 Watkins Town of Atherton 11/23/22 -12/22/22 41.32 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Program 150 Watkins Town True-Up Allocation 11/23/22 -12/22/22 89.03 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Maint. 160 Watkins (GH) True-Up Allocation 11/23/22 -12/22/22 89.03 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 11/23/22 -12/22/22 394.79 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Street Maint. 99 Dinkenspiel/Corp Office 11/21/22 -12/21/22 127.82 31380 ASSOCIATION OF BAY AREA GOVERNMENT 1/12/2023 AR030433 General Fund DPW-Street Maint. 99 Dinkenspiel/Corp True-Up Allocation 11/21/22 -12/21/22 89.02 31380 Total 936.11
Checks by Date - Detail by Check Number
For the Month of January 2023

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31381 AT&T CALNET 3 1/12/2023 19269546 General Fund Interdepartmental 0576 PRI T-1 Circuit 11/27/22 -12/26/22 167.08 31381 AT&T CALNET 3 1/12/2023 19269546 General Fund Interdepartmental 5301 PRI Svc 11/27/22 -12/26/22 461.03 31381 AT&T CALNET 3 1/12/2023 19297536 General Fund Police (3) 911 BTNS Circuit PD Dec 2022 709.53 31381 Total 1,337.64
31382 AT&T MOBILITY 1/12/2023 388102X12192022 General Fund Police Data Mobile Comm PD 11/12/22 -12/11/22 1,493.11 31382 Total 1,493.11
31383 BENCHMARK BUILDERS INC. 1/12/2023 APW21-00332 General Fund Refund Road Bond Dep APW21-00332, 70 Maple Leaf 2,500.00 31383 Total 2,500.00
31384 BENTZ-DALTON SALLY 1/12/2023 Jan3 2023 General Fund DPW-Street Maint. Reimb-Lyft Fee S. Bentz PW 1/3/23 13.97 31384 Total 13.97
31385 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/12/2023 8221349 General Fund DPW-Park Maint. Contract Landscape Svcs & Maint Park Jan 2023 17,073.34 31385 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/12/2023 8221349 Tennis Fund Contract Landscape Svcs & Maint Tennis Court Jan 2023 776.33 31385 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/12/2023 8221349 General Fund DPW-Building Maint. Contract Landscape Svcs & Maint Town Jan 2023 2,048.25 31385 Total 19,897.92
31386 BRINK'S INCORPORATED 1/12/2023 12169540 General Fund Finance Armored Car Services Fin Jan 2023 274.51 31386 Total 274.51
31387 BUILD HOME CONSTRUCTION 1/12/2023 BP17-00635 General Fund Refund Construction Time Limit Dep BP17-00635, 78 Shearer 250,000.00 31387 Total 250,000.00
31388 BUSCHMAN SCOTT 1/12/2023 220054 General Fund Police Photo Sessions- Briefing, Patrol, Dispatch for Annual Report & 43 Digital Images PD 10/19/22 2,200.00
31388 BUSCHMAN SCOTT 1/12/2023 220062 General Fund Police Photo Session -Sgts & 3 Digital Images PD 11/29/22 371.88 31388 Total 2,571.88
31389 CALIFORNIA STATE DISBURSEMENT UNIT 1/12/2023 501-01-2023FR General Fund PR Batch 00501.01.2023 Garnishment 323.07 31389 Total 323.07
31390 CALIFORNIA STATE DISBURSEMENT UNIT 1/12/2023 501-01-2023NT General Fund PR Batch 00501.01.2023 Garnishment 177.69 31390 Total 177.69
31391 CALIFORNIA STATE DISBURSEMENT UNIT 1/12/2023 503-12-2022FR General Fund PR Batch 00503.12.2022 Garnishment 323.07 31391 Total 323.07
31392 CALIFORNIA STATE DISBURSEMENT UNIT 1/12/2023 503-12-2022NT General Fund PR Batch 00503.12.2022 Garnishment 177.69 31392 Total 177.69
31393

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 1/12/2023 221101 General Fund DPW-Street Maint. Traffic Signal Maint Svcs Nov 2022 165.00 31393

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 1/12/2023 221102 General Fund DPW-Street Maint. Street Light Repair Svcs @ 65 Ashfield Nov 2022 195.02 31393 Total 360.02
31394 CINTAS CORPORATION 1/12/2023 4140167151 General Fund Police (1) 4X6 Active Scraper, (6) Traffic Mat PD Nov 2022 106.72 31394 CINTAS CORPORATION 1/12/2023 4141622722 General Fund Police (1) 4X6 Active Scraper, (6) Traffic Mat PD Dec 2022 106.72 31394 Total 213.44
31395 CONLON GREG 1/12/2023 Nov8th 2022 General Fund City Council Reimb-Candidate Statements for Nov 8th Election Council 79.88 31395 Total 79.88
31396 CORDICO PSYCHOLOGICAL CORPORATION 1/12/2023 6336 General Fund Police Pre-Emp Psych Eval Police App PD 12/20/22 400.00 31396 Total 400.00
31397 DEGOLIA RICHARD 1/12/2023 Nov8th 2022 General Fund City Council Reimb-Candidate Statements Nov 8th Election Council 64.15 31397 Total 64.15
31398 DELTA DENTAL OF CALIFORNIA 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Dental Ins 4,465.59 31398 DELTA DENTAL OF CALIFORNIA 1/12/2023 BE005288550 General Fund Finance Dental Adj R. Barron Fin Jan 2023 (43.69) 31398 DELTA DENTAL OF CALIFORNIA 1/12/2023 BE005288550 General Fund Dental Cobra A. Kockler PD Jan 2023 192.17 31398 DELTA DENTAL OF CALIFORNIA 1/12/2023 BE005288550 General Fund Dental Cobra J. Wade PD Jan 2023 192.17 31398 Total 4,806.24

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Dinner SRO Response to School Violence Trng D. Andruha PD 11/29/22 28.00 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Dinner SRO Response to School Violence Trng D. Andruha PD 11/30/22 28.00 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Dinner SRO Response to School Violence Trng D. Andruha PD 12/1/22 16.00 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Lunch SRO Response to School Violence Trng D. Andruha PD 11/29/22 17.00 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Resort Fee SRO Response to School Violence Trng D. Andruha PD 12/2/22 31.99
31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Resort Fee SRO Response to School Violence Trng D. Andruha PD 11/30/22 -12/2/22 108.84
31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Uber SRO Response to School Violence Trng D. Andruha PD 11/29/22 32.09 31399 DIMITRI ANDRUHA 1/12/2023 Nov30-Dec2 2022 General Fund Police Uber SRO Response to School Violence Trng D. Andruha PD 12/2/22 32.09 31399 Total 294.01
31400 DOUGLAS CHUNG KIM 1/12/2023 2539 General Fund Administration Consulting Svcs Sustainability Coordinator Mngmt Nov 202 5,000.00 31400 Total 5,000.00
31401 DUTTA GINA 1/12/2023 Dec12-14 2022 General Fund Police Lunch Cellular Tech Records & Analysis Trng G. Dutta PD 12/12/22 17.00 31401 DUTTA GINA 1/12/2023 Dec12-14 2022 General Fund Police Lunch Cellular Tech Records & Analysis Trng G. Dutta PD 12/13/22 17.00 31401 DUTTA GINA 1/12/2023 Dec12-14 2022 General Fund Police Lunch Cellular Tech Records & Analysis Trng G. Dutta PD 12/14/22 17.00 31401 Total 51.00
31402 DYNASTY CLEANERS 1/12/2023 Dec-22 General Fund Police Uniform Cleaning Services PD Dec 2022 624.01 31402 Total 624.01
31403 FASTSIGNS OF REDWOOD CITY 1/12/2023 395-46967 General Fund Police (1) Alarm Sign PD 38.46 31403 Total 38.46
31404 FOLGER GRAPHICS INC 1/12/2023 133627 General Fund Planning (2700) Housing Element & Mailers Plng Sept 2022 1,403.62 31404 FOLGER GRAPHICS INC 1/12/2023 133662 General Fund Administration (2) bx #10 Regular Envelopes, (2) bx #10 Window Envelopes Admin Sept 2022 432.03
31404 Total 1,835.65
31405 GARAVAGLIA ARCHITECTURE INC. 1/12/2023 20220322 GF Projects Town of Atherton Station Building Improvements Nov 2022 17,694.14 31405 Total 17,694.14
31406 GOYAL VARISH TR 1/12/2023 BP18-00865 General Fund Refund Construction Time Limit Dep BP18-00865, 180 Hawthorne 1,200.00 31406 Total 1,200.00
31407 GRAPHICS ON THE EDGE 1/12/2023 4888 General Fund Police (16) Vinyl Black Reflective Lettering "Celebrating 100 Years of Svc" PD 500.00 31407 Total 500.00
31408

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 1/12/2023 33141165 General Fund Building (1/3) Lease Toshiba E-Studio5015 AC Copier Bldg Dec 2022 133.44 31408

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 1/12/2023 33141165 General Fund Planning (1/3) Lease Toshiba E-Studio5015 AC Copier Plng Dec 2022 133.44 31408

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 1/12/2023 33141165 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio5015 AC Copier PW Dec 2022 133.44 31408 Total 400.32

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31409 HOLIDAY LIGHTS INC. 1/12/2023 5062 General Fund Administration Repair Svc from Squirrel Damage to Holiday Lights Trees 2,000.00 31409 Total 2,000.00
31410 ICON ENTERPRISES INC. 1/12/2023 250679 General Fund Interdepartmental Annual Fee for Hosting & Support 2/1/23 -1/31/24 6,111.04 31410 ICON ENTERPRISES INC. 1/12/2023 250679 General Fund Interdepartmental Annual Fee for Website Media Center Storage 2/1/23 -1/31/24 1,477.45 31410 ICON ENTERPRISES INC. 1/12/2023 250679 General Fund Interdepartmental Annual SSL Certificate 2/1/23 -1/31/24 134.01 31410 ICON ENTERPRISES INC. 1/12/2023 250679 General Fund Interdepartmental CivicSend Annual Renewal 2/1/23 -1/31/24 1,470.07 31410 Total 9,192.57
31411 INFINITY TECHNOLOGIES 1/12/2023 1066 General Fund Interdepartmental Contract IT Support Svcs Dec 2022 13,600.00 31411 Total 13,600.00
31412 IRON MOUNTAIN INC 1/12/2023 HDGL112 General Fund Police Onsite Shredding Svcs PD 11/22/22 -12/20/22 141.61 31412 Total 141.61
31413 JESSE T ROGERS 1/12/2023 BP22-00158 General Fund Refund Permit Fee -App Withdrawn BP22-00158, 278 Park 228.80 31413 JESSE T ROGERS 1/12/2023 BP22-00158 General Fund Refund Tree 1st Inspec Fee -App Withdrawn BP22-00158, 278 Park 219.20 31413 Total 448.00
31414 KIM TURNER LLC 1/12/2023 2165 General Fund Police Reg Fee De-Escalation Trng G. Abarca PD 11/21/22 175.00 31414 Total 175.00
31415 KREFELD'S AWARDS INC 1/12/2023 32411 General Fund City Council (1) Name Plate Engraved for Council Member S. Holland 38.46 31415 Total 38.46
31416 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/12/2023 306269 General Fund City Attorney Town Attorney-CCAP Svcs Nov 2022 1,225.50 31416 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/12/2023 306270 General Fund City Attorney Town Attorney-Monsanto Svcs Nov 2022 313.50 31416 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/12/2023 306271 General Fund City Attorney Town Attorney-Belbrook Svcs Nov 2022 1,718.86 31416 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/12/2023 306273 General Fund City Attorney Town Attorney-Retainer Fees Nov 2022 17,788.49 31416 Total 21,046.35
31417 LIEBERT CASSIDY WHITMORE 1/12/2023 230696 General Fund Administration Professional Svc Re: Claim (ERMA) Nov 2022 4,490.37 31417 Total 4,490.37
31418 LIFETIME ROOFING & RENOVATION INC. 1/12/2023 BP22-00841 General Fund Refund Recycling Dep BP22-00841, 10 Redwood Way 1,000.00 31418 Total 1,000.00
31419 MAKONI CONSTRUCTION 1/12/2023 APW22-00298 General Fund Refund Road Bond Dep APW22-00298, 60 Shearer 2,500.00 31419 Total 2,500.00
31420 MATAROZZI PELSINGER BUILDERS INC. 1/12/2023 200300*022 General Fund Police Car Collateral Damage Buried Mercedes -351 Stockbridge 18,782.48 31420 MATAROZZI PELSINGER BUILDERS INC. 1/12/2023 BP21-00052 General Fund Refund Recycling Dep BP21-00052, 351 Stockbridge 80.00 31420 Total 18,862.48
31421 MAZE & ASSOCIATES 1/12/2023 47849 General Fund Finance Annual Report of Fin Transaction for Town and Special District Audit FY 2022 8,290.00
31421 Total 8,290.00
31422 MCE CORPORATION 1/12/2023 2212022 General Fund DPW-Park Maint. Contract Maint Svcs -Electrical Repairs Jan 2023 324.50 31422 MCE CORPORATION 1/12/2023 2212022 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Dec 2022 1,370.08 31422 MCE CORPORATION 1/12/2023 2212022 Library Fund Contract Maint Svcs Library Dec 2022 152.90 31422 MCE CORPORATION 1/12/2023 2212022 General Fund DPW-Park Maint. Contract Maint Svcs Park Dec 2022 11,596.79 31422 MCE CORPORATION 1/12/2023 2212022 General Fund DPW-Street Maint. Contract Maint Svcs Streets Dec 2022 13,966.49 31422 Total 27,410.76
31423 METRO MOBILE COMMUNICATIONS INC 1/12/2023 46866 General Fund Police (4) KMC-72W Remote Speaker Microphone PD 496.88 31423 Total 496.88
31424 MICHAELA KINDLER 1/12/2023 BP22-00745 General Fund Refund Recycling Dep BP22-00745, 1 Elm 8,142.66

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31424 Total 8,142.66
31425 MUNISERVICES LLC 1/12/2023 INV06-015571 General Fund Finance Bus Lic Admin Processing Svcs Fin Nov 2022 1,625.00 31425 Total 1,625.00
31426 MYERS-STEVENS & TOOHEY CO. INC. 1/12/2023 1394326 General Fund Police Long-Term Ins Premium PORAC Feb 2023 302.00 31426 MYERS-STEVENS & TOOHEY CO. INC. 1/12/2023 1394326 General Fund Police Short-Term Ins Premium PORAC Feb 2023 302.00 31426 Total 604.00
31427 ODP BUSINESS SOLUTIONS LLC 1/12/2023 279446651001 General Fund Administration (1) Planner, (1) Organizer, (1) Deskpad Admin 39.07 31427 ODP BUSINESS SOLUTIONS LLC 1/12/2023 279446814001 General Fund Administration (1) Incase Classic Sleeve Admin 38.27 31427 Total 77.34
31428 OVADIA ROBERT 1/12/2023 Dec 22 2022 GF Projects Reimb -Parking Fee for CEQA Filing Atherton Rail Station Remodel PW 1.00 31428 OVADIA ROBERT 1/12/2023 Dec 22 2022 GF Projects Reimb-Fee for CEQA Filing Atherton Rail Station Remodel PW 50.00 31428 Total 51.00
31429 PATRICK HAWKINS PRINTING INC. 1/12/2023 20146 General Fund Police (2) bx #10 Reg Envelopes PD 213.28 31429 Total 213.28
31430 PENINSULA UNIFORMS & EQUIPMENT 1/12/2023 195409 General Fund Police Uniforms-(1) Jkt , (1) Embroidered Name, (2) Shoulder Patch J. Taylor PD 184.48
31430 PENINSULA UNIFORMS & EQUIPMENT 1/12/2023 195436 General Fund Police Uniforms-(1) Hat Flexfit, (1) Hat Embroidered Logo K. MacDonald PD 29.56 31430 PENINSULA UNIFORMS & EQUIPMENT 1/12/2023 195437 General Fund Police Uniforms-(1) Sew on Patch, (2) Shirt L/S, (2) Shirt Zipper & Sides & Arm in, (4) Shoulder Patch I. Davidovich 345.50
31430 PENINSULA UNIFORMS & EQUIPMENT 1/12/2023 195555 General Fund Police Uniforms-(1) Polo S/S, (1) Shirt Sew on Patch, (1) Jkt, (1) Embroidered Name, (1) Back Patch, (2) Pants D. Andruha 440.49
31430 PENINSULA UNIFORMS & EQUIPMENT 1/12/2023 195561 General Fund Police Uniforms-(2) Jkts Sew on Patch B. Magami PD 10.00 31430 Total 1,010.03
31431 PET FOOD EXPRESS 1/12/2023 02-2210RC General Fund Police Dog Food K9 Jessie D. Romero PD 10/2/22 83.20 31431 PET FOOD EXPRESS 1/12/2023 10-2209SEQ General Fund Police Dog Food K9 Jessie D. Romero PD 9/6/22 81.54 31431 PET FOOD EXPRESS 1/12/2023 124-2208RC General Fund Police Dog Food K9 Jessie D. Romero PD 8/10/22 37.89 31431 PET FOOD EXPRESS 1/12/2023 50-2212RC General Fund Police Dog Food K9 Jessie D. Romero PD 12/19/22 53.55 31431 PET FOOD EXPRESS 1/12/2023 86-2211SEQ General Fund Police Dog Food K9 Jessie D. Romero PD 11/21/22 91.43 31431 Total 347.61
31432 PG & E 1/12/2023 08963023620/Dec2022 General Fund DPW-Park Maint. 160 Watkins (GM House) 11/22/22 -12/21/22 313.95 31432 PG & E 1/12/2023 34579695882/Dec2022 General Fund DPW-Street Maint. Signal El Camino/Atherton 11/22/22 -12/21/22 126.29 31432 PG & E 1/12/2023 80296999248/Dec2022 General Fund DPW-Street Maint. Traffic Control/Beacon Light 11/19/22 -12/19/22 67.67 31432 PG & E 1/12/2023 86713555828/Dec2022 General Fund DPW-Street Maint. Signal Middlefield/Encinal 11/23/22 -12/22/22 66.39 31432 PG & E 1/12/2023 92913025489/Dec2022 General Fund DPW-Street Maint. Corp Office/Storage 11/21/22 -12/20/22 139.20 31432 Total 713.50
31433 ROTO ROOTER SERVICES CO 1/12/2023 193-24600568 General Fund DPW-Street Maint. Clean Receptacle of Debris w/High Volume Vacuum PW 12/13/22 15,200.00 31433 Total 15,200.00
31434 ROWELL ROBERT 1/12/2023 Inv #276 General Fund Refund Park Event Dep Inv#598, 12/17/22 598.00 31434 Total 598.00
31436 SAFEGUARD BUSINESS SYSTEMS 1/12/2023 427000 General Fund Finance 2022 W2 & 1099 Forms w/Envelopes Fin 208.73 31436 Total 208.73
31437 SAN JOSE BMW/VESPA 1/12/2023 272283 General Fund Police Replaced Brake Light 2020 BMW PD 12/20/22 291.50 31437 SAN JOSE BMW/VESPA 1/12/2023 272661 General Fund Police 6K Maint Svc 2019 BMW PD 12/20/22 715.18 31437 Total 1,006.68
31438 SAN MATEO CNTY CONTROLLERS OFFICE 1/12/2023 Dec-22 General Fund Police Allocation of Parking Penalties Dec 2022 205.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31438 Total 205.50
31439 SAN MATEO CNTY FORENSIC LAB 1/12/2023 PS-INV104145 General Fund Police (2) National Med Forensic Lab Svc PD Dec 2022 292.60 31439 SAN MATEO CNTY FORENSIC LAB 1/12/2023 PS-INV104145 General Fund Police (4) Phlebotomy Svcs PD Dec 2022 520.00 31439 SAN MATEO CNTY FORENSIC LAB 1/12/2023 PS-INV104145 General Fund Police Field Investigation Svcs PD Dec 2022 782.00 31439 Total 1,594.60
31440

SAN MATEO CNTY REGISTRATION AND ELECTION
DIVISION 1/12/2023 Nov8th 2022 General Fund City Council Candidate Statement Costs for Nov 8th Election Council 1,316.64 31440 Total 1,316.64
31441 SCA OF CA LLC 1/12/2023 22001039 General Fund DPW-Street Maint. Street Sweeping Services Oct 2022 2,187.85 31441 SCA OF CA LLC 1/12/2023 210002899 General Fund DPW-Street Maint. Street Sweeping Services -Addt'l Oct 2022 38.17 31441 Total 2,226.02
31442 SHARP ELECTRONICS CORPORATION 1/12/2023 78396625 General Fund Police Lease Sharp MX-4071 2nd Copier PD Dec 2022 252.79 31442 Total 252.79
31443 SMCPCSA 1/12/2023 January10 2023 General Fund Police Administrative Assistant Appreciation Luncheon PD 50.00 31443 Total 50.00
31444 STACY MILES HOLLAND 1/12/2023 Nov8Th 2022 General Fund City Council Reimb-Candidate Statements for Nov 8th Election Council 67.72 31444 Total 67.72
31445 TIAA COMMERCIAL FINANCE INC. 1/12/2023 9331576 General Fund Police Lease Sharp MX-M3570 Copier PD Jan 2023 232.84 31445 Total 232.84
31446 TONY'S CLEAN TEAM LLC 1/12/2023 15-2976 General Fund DPW-Park Maint. Janitorial COVID-19 Electrostatic Spraying PD 11/12/22 -12/11/22 998.00 31446 TONY'S CLEAN TEAM LLC 1/12/2023 15-2976 Library Fund Janitorial Maint Svcs Library 11/12/22 -12/11/22 4,745.00 31446 TONY'S CLEAN TEAM LLC 1/12/2023 15-2976 General Fund DPW-Park Maint. Janitorial Maint Svcs Park 11/12/22 -12/11/22 2,083.34 31446 TONY'S CLEAN TEAM LLC 1/12/2023 15-2976 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 11/12/22 -12/11/22 10,593.66 31446 Total 18,420.00
31447 TOSHIBA FINANCIAL SERVICES 1/12/2023 33030209 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Dec 2022 1,534.20 31447 Total 1,534.20
31448 TRIDENT K9 CONSULTING 1/12/2023 1440 General Fund Police Maint Trng K9 Jessie D. Romero PD 12/7, 12/14, 12/ 21 & 12/28/22 500.00 31448 Total 500.00
31449 TRIPEPI SMITH & ASSOCIATES INC. 1/12/2023 9187 General Fund Administration Comm Support Svcs -Monthly Strategy, Qrtly Newsletter, Design & Website Content Maint Dec 2022 4,915.00
31449 Total 4,915.00
31450 TURBO DATA SYSTEMS INC 1/12/2023 39217 General Fund Police Citation Processing Fee PD Dec 2022 34.29 31450 TURBO DATA SYSTEMS INC 1/12/2023 39218 General Fund Police (10) E-Cite Lease PD Dec 2022 3,264.94 31450 Total 3,299.23
31451 US BANK VOYAGER FLEET SYSTEMS INC. 1/12/2023 8690164772252 General Fund Police Motorcycle Fuel Charges PD Dec 2022 601.72 31451 Total 601.72
31452 VISION SERVICE PLAN 1/12/2023 816787630 General Fund Vision Cobra A. Kockler PD Jan 2023 32.46 31452 VISION SERVICE PLAN 1/12/2023 816787630 General Fund Vision Cobra J. Wade PD Jan 2023 32.46 31452 VISION SERVICE PLAN 1/12/2023 501-12-2022 General Fund PR Batch 00501.12.2022 Vision Insurance 876.34 31452 Total 941.26
31453 WAGEWORKS INC. 1/12/2023 INV4561451 General Fund Police Aflac Compliance Fee Dec 2022 142.40 31453 Total 142.40
31454 WEX BANK 1/12/2023 86301946 General Fund Police Vehicle Fuel Charges PD 12/7/22 -1/6/23 6,268.25 31454 Total 6,268.25
31455 WIDMER WILLIAM R. 1/12/2023 Nov8th 2022 General Fund City Council Reimb-Candidate Statements Costs for Nov 8th Election Council 71.61 31455 Total 71.61

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31456 WRNS STUDIO 1/12/2023 1500700105 Facilities Construction CCAP-LEED Documentation (Part B) Nov 2022 22,750.00 31456 Total 22,750.00
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) Calendars for Code Enf, (1) Expo Markers, (1) Post-its, (1) Plastic Cover Sheet PD 100.84
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) Bash Sledge Hammer for Sgt Vehicle PD 249.36 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) Black Plastic Floor Runner/Protector for Report Writing Room PD 108.27 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) Cookware Set, (1) Cooktop Cleaning Kit for Kitchen PD 82.34 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) Master Lock for Trailer PD 31.90 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) New Tire Bait Bike PD 30.61 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (1) pk Keurig Coffee, (1) pk Peet's Coffee, (2) Wet Wipes, (1) pk Paper Towels PD 137.29
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (10) Sabre Defense Spray PD 188.19 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (2) dz Waterproof Notebooks PD 45.04 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (2) Indoor Thermometer for Ammo Room PD 30.57 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (2) Year Ext Warranty CPU PD 225.78 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (2) Year Ext Warranty CPU PD 206.98 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (2) Year Ext Warranty CPU -Refund PD (206.98) 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (3) Gift Wrap for Selby Toy Drive PD 26.22 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (3) pk Batteries-Radar/Lidar Guns PD 44.26 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police (4) Logo Polos G. Abarca PD 204.32 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police 8"X12" Magnetic Sheet-Faucet PD 14.85 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Coffee for Selby Toy Drive PD 29.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Flight Change Fee SRO Trng 11/29/22 -12/2/22 PD 45.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Hex Boot Wrench-Armorer PD 13.06 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Lodging Basic Hostage Trng D. Andruha PD 1/22/22 -1/27/22 PD 801.95 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Magnetic Basket Organizer Dispatch PD 17.20 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Reg Fee Cellular Tech Record & Analysis Trng G. Dutta PD 12/12/22 - 12/14/22 PD 600.00
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 0866/12-22-22JF General Fund Police Reg Fee Police Hostage/Crisis Negotiations Trng D. Andruha PD 1/17/23 289.00
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police (1) Magnetic Whiteboard for Evidence Packaging Area PD 18.89 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police (1) Plastic Sheeting for Evidence Garage Floor PD 21.86 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police (1) Rubber Door Stoppers PD 43.74 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police (2) Deodorizer for Restrooms PD 14.26 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police (2) Gallon Prestone Bug Wash Windshield Wiper Fluid for Patrol Vehicles PD 97.86
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police Apple Storage Plan E. Johnson PD 0.99 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police Donuts for Selby Toy Drive PD 161.58 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police Food for Department Dispatch Meeting PD 49.94 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police Property Destruction @ Covanta Environmental Solutions PD 401.10 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 3299/12-22-22EJ General Fund Police Restocked 1st Aid Cabinetry PD 79.76 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL General Fund DPW-Park Maint. (1) Elements Garden Bench HP Park 1,012.82 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL GF Projects (2) U-Rack Bike Rack 289.10 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL General Fund DPW-Building Maint. (4) School Crossing Sign, (4) Left Diagonal Arrow Sign PW 934.64 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL General Fund DPW-Street Maint. Civil Eng Biennal Renewal PW Director R. Ovadia 180.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL General Fund DPW-Building Maint. Outdoor Timer for Christmas Lights -Refund PW (10.70) 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 4525/12/22/22HL General Fund Building (1) Telephone Headset -Refund Bldg (115.88) 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) 22X28 Posters Sign Admin 90.75

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) bx Inst Oatmeal, (1) bx Cookies, (1) pk Planters Nuts, (1) pk Cashews, (1) ca Dr Pepper Admin 154.88
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) ca Potato Chips, Jack Popcorn Admin 41.05 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) ca Sprite, (1) ca Diet Coke, & (1) ca Coke Admin 62.05 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) ca Variety Potato Chips Admin 23.29 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) DashPass for Meetings Food Orders Admin 9.99 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) Logo S/S Polo, (1) Fleece Jkt Admin 113.63 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) Mail Drop Door Sign Admin 19.68 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) pk Dark Chocolate Cookies 37.99 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) Ruger Wafers Admin 40.29 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) Sandwich Crackers dmin 16.49 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Interdepartmental (1) USB C to HDMI Cable 6Ft 20.77 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (2) ca Potato Chips Admin 47.98 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (3) Gift Cards for Panels -Maint Manager Position 75.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) 20X30 Internet Poster Board Admin 40.46 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration (1) 4X6 American Flag Admin 28.35 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration Catering Svcs Breakfast & Lunch for Interview Maint Manager Position 502.17 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration Fee-Amazon Fresh AutoTip Admin 5.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5279/12-22-22FR General Fund Administration Fee-Amazon Fresh AutoTip Admin 5.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5762/12-22-22DL General Fund Police (1) Bike Rack, (1) Saddle Bag Inner Tubes (Bait Bike) PD 68.95 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5762/12-22-22DL General Fund Police (1) Goggle Thermal Lens for Active Shooter Trng E. Rivera PD 48.62 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5762/12-22-22DL General Fund Police (1) Set Hanging Caddy Flatware Dispatchers PD 18.15 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5762/12-22-22DL General Fund Police (7) Sets of Portable Travel Utinsels Dispatchers PD 122.42 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 5762/12-22-22DL General Fund Police Investigating Tool Svc PD 75.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration (10) USB Extension Cable Admin 109.30 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration Adobe Software CM G. Rodericks 239.88 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration Office Supplies CM G. Rodericks 13.07 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration Office Supplies CM G. Rodericks 52.38 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration Performed 30K Maint Svc, Oil Change, Replaced Air Filter, Rotated All Tires Toyota RAV4 CM G. Rodericks 570.37
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 7361/12-22-22GR General Fund Administration The Wall Street Journal Digital CM G. Rodericks 38.99 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Interdepartmental Adobe Lic Fee Admin 312.82 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Interdepartmental Dropbox Business Membership Admin 72.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Interdepartmental Dropbox Business Membership Admin 54.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Interdepartmental Microsoft Fee Admin 0.96 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Administration Office Equip to Organize Council Chamber, Committee Name Plate & Items for Meetings 183.67
31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Administration Poster Boards for Town Holiday Dinner 267.02 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund DPW-Street Maint. Cleaning Services -Table Clothes Admin 260.00 31457 IMPAC. GOVERNMENT SERVICES 1/12/2023 9369/12-22-22AS General Fund Interdepartmental Zoom Large Meeting Capacity Membership Admin 299.90 31457 Total 10,637.33
31458 AT&T CALNET 3 1/19/2023 19329610 General Fund Police Miscellaneous Centrex Main line PD 12/10/22 -1/9/23 511.70 31458 Total 511.70
31459 BUSCHMAN SCOTT 1/19/2023 220052 General Fund Police Photos - Former Chiefs for Pd Wall of Honor 601.56 31459 Total 601.56
31460 CA BUILDING STANDARDS COMMISSION 1/19/2023 October-Dec2022 General Fund CA Bldg Standards Commission Report -10% Local Gov't Retainer OctDec 2022 (153.90) 31460 CA BUILDING STANDARDS COMMISSION 1/19/2023 October-Dec2022 General Fund CA Bldg Standards Commission Report Oct-Dec 2022 1,539.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31460 Total 1,385.10
31461 CACEO 1/19/2023 200023076 General Fund Police CA Assoc of Code Enforcement Webinar L. Daley PD 11/15/22 40.00 31461 Total 40.00
31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Park Program 150 Watkins (Fire Protection) Dec 2022 37.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) Dec 2022 82.52 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Park Program 150 Watkins 11/22/22 -12/21/22 561.87 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Administration 80 Fair Oaks (2 METER) Admin Nov 2022 23.26 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Building 80 Fair Oaks (2 METER) Bldg Nov 2022 23.26 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Police 80 Fair Oaks (2 METER) PD Nov 2022 279.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Planning 80 Fair Oaks (2 METER) Plng Nov 2022 23.26 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Engineering 80 Fair Oaks (2 METER) PW Nov 2022 23.26 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Administration 80 Fair Oaks Admin Nov 2022 38.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Building 80 Fair Oaks Bldg Nov 2022 38.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Police 80 Fair Oaks PD Nov 2022 457.47 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund Planning 80 Fair Oaks Plng Nov 2022 38.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Engineering 80 Fair Oaks PW Nov 2022 38.12 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Street Maint. Alameda/Atherton 10/29/22 -11/30/22 264.07 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Street Maint. El Camino Real M#62280052 Nov 2022 264.07 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 General Fund DPW-Street Maint. El Camino Real M#62327517 Nov 2022 274.88 31462 CAL WATER SERVICE 1/19/2023 4726166666/Dec2022 Library Fund Temp Library CCAP (Irrigation) 10/29/22 -11/30/22 2,752.26 31462 Total 5,218.90
31463 COMCAST 1/19/2023 0243773/Jan2023 General Fund Interdepartmental High Speed Internet Town 1/10/23 -2/9/23 226.72 31463 Total 226.72
31464 DEPT OF CONSERVATION 1/19/2023 Oct-Dec 2022 General Fund SMIP Report -5% Admin Fee Bldg Oct-Dec 2022 (245.07) 31464 DEPT OF CONSERVATION 1/19/2023 Oct-Dec 2022 General Fund SMIP Report Bldg Oct-Dec 2022 4,901.42 31464 Total 4,656.35
31465 DESSAURE JADA 1/19/2023 9 General Fund Police (1) Polygraph Exam Police Officer App PD 10/20/22 450.00 31465 Total 450.00
31466 DUCKY'S CAR WASH LLC 1/19/2023 Dec-22 General Fund Police Car Wash Services PD Dec 2022 114.90 31466 Total 114.90
31467 EMBARCADERO MEDIA 1/19/2023 77737 General Fund Administration Legal Ad Notices of Public Hearing Add Def Noise Cont Admin 12/2/22 396.00 31467 EMBARCADERO MEDIA 1/19/2023 77737 General Fund Planning Legal Ad Notices of Public Hearing Sev Projects Plng 12/2/22 1,056.00 31467 Total 1,452.00
31468 EVO ENERGY INC. 1/19/2023 BP22-01080 General Fund Refund Permit Fee -Overcharged BP22-01080, 52 Isabella 143.00 31468 EVO ENERGY INC. 1/19/2023 BP22-01080 General Fund Refund Plng Surcharge -Overcharged BP22-01080, 52 Isabella 3.65 31468 EVO ENERGY INC. 1/19/2023 BP22-01080 General Fund Refund Tech Surcharge -Overcharged BP22-01080, 52 Isabella 4.72 31468 Total 151.37
31469 FOLGER GRAPHICS INC 1/19/2023 134429 General Fund Administration (2725) Athertonian Newsletter Winter 2022 Edition 3,073.75 31469 Total 3,073.75
31470 KREFELD'S AWARDS INC 1/19/2023 32512 General Fund Police (1) Perpetual Plate Engraved Employee of 4th Qrt Sgt Fong PD 38.46 31470 Total 38.46
31471 MCCULLEY STEVE 1/19/2023 Jan 17 2023 General Fund DPW-Park Maint.

Reimb-Repair Svc Replaced Board & Panel Kitchen Aid Oven Gilmore House HP Park 75.00
31471 Total 75.00
31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 277560531001 General Fund Administration (3) Plastic Folding Table Admin 262.47 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 277560531001 General Fund Police (3) Plastic Folding Table PD 262.46 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 279446813001 General Fund Administration (1) Headphone Admin 54.68 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281041965001 General Fund Administration (1) ca Coke, (1) ca Diet Coke, & (1) ca Ginger Sodas Admin 71.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281882236001 General Fund Building (1) bx Mask, (1/3) pk Water Filter, (2/3) pk Tissues Bldg 20.19 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281882236001 General Fund Planning (1) bx Mask, (1/3) pk Water Filter, (2/3) pk Tissues Plng 20.18 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281882236001 General Fund DPW-Engineering (1) bx Mask, (1/3) pk Water Filter, (2/3) pk Tissues PW 20.19 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281968014001 General Fund Administration (2) bx Graham Crackers Admin 71.24 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281968536001 General Fund Administration (2) bx Cookies, (1) ca Mini Pretzels, (1) bx Nuts Admin 64.68 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 281968537001 General Fund Administration (1) bx Fritolay Variety Chip Admin 37.51 31472 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282217810001 General Fund Administration (1) ct Paper Admin 54.68 31472 Total 939.78
31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282433383001 General Fund Building (1/3) pk Sponges, (1/3) ea Dishwash, (1/3) ea Lqd Detergent, (2/3) ca Water Bldg 18.64
31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282433383001 General Fund Planning (1/3) pk Sponges, (1/3) ea Dishwash, (1/3) ea Lqd Detergent, (2/3) ca Water Plng 18.63
31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282433383001 General Fund DPW-Engineering (1/3) pk Sponges, (1/3) ea Dishwash, (1/3) ea Lqd Detergent, (2/3) ca Water PW 18.64
31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282537420001 General Fund Administration (1) Planner, (3) pk Hot Cups, (1) ca Paper Admin 92.31 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282668344001 General Fund Building (1) Wall Calendar Bldg 17.49 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282668444001 General Fund Building (3) Wall Calendars, (3) dz Pens, (1) Deskpad Bldg 139.49 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 282925193001 General Fund Administration (6) bx Insecticide Ant Bait Admin 59.00 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 283960585001 General Fund Building (1/3) ct Paper, (1/3) rm Paper Bldg 23.53 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 283960585001 General Fund Planning (1/3) ct Paper, (1/3) rm Paper Plng 23.52 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 283960585001 General Fund DPW-Engineering (1/3) ct Paper, (1/3) rm Paper PW 23.53 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 284656731001 General Fund Administration (1) bx Advil, (1) bx Bandage, (1) pk Motrin, (2) bx Green Tea Admin 56.50 31473 ODP BUSINESS SOLUTIONS LLC 1/19/2023 285221899001 General Fund Police (5) Toner Black & Color, (2) pk Batteries, (1) ca Hot Cups, (1) pk Paper Clips PD 804.78
31473 Total 1,296.06
31474 PALADIN DRONES INC. 1/19/2023 1005 Equipment Replacement (1) Drone Response Svcs -DJI M300, Zenmuse H20T, 5 Set of TB60 Batteries, Full Watchtower Access PD 45,568.98
31474 Total 45,568.98
31475 PATRICK HAWKINS PRINTING INC. 1/19/2023 20198 General Fund Police (250) Business Cards Officer D. Andruha PD 68.59 31475 Total 68.59
31476 PG & E 1/19/2023 11940786962/Dec2022 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber 11/18/22 - 12/18/22 486.22
31476 PG & E 1/19/2023 11940786962/Dec2022 General Fund Building Civic Center 80 Fair Oaks Bldg 11/18/22 -12/18/22 486.22 31476 PG & E 1/19/2023 11940786962/Dec2022 Library Fund Civic Center 80 Fair Oaks Library 11/18/22 -12/18/22 7,779.46 31476 PG & E 1/19/2023 11940786962/Dec2022 General Fund Police Civic Center 80 Fair Oaks PD 11/18/22 -12/18/22 9,724.36 31476 PG & E 1/19/2023 11940786962/Dec2022 General Fund Planning Civic Center 80 Fair Oaks Plng 11/18/22 -12/18/22 486.22 31476 PG & E 1/19/2023 11940786962/Dec2022 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW 11/18/22 -12/18/22 486.22 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Park Program Activity Bldg 150 Watkins 11/30/22 -12/28/22 123.19 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Park Program Modular Bldg 150 Watkins 11/30/22 -12/28/22 436.80 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Park Maint. Pump 150 Watkins 11/30/22 -12/28/22 371.02 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Street Maint. Signal Marsh/Middlefield 11/23/22 -12/22/22 59.90 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Street Maint. Signal Middlefield/Oak Grove 11/23/22 -12/22/22 76.24 31476 PG & E 1/19/2023 56788311910/Dec2022 General Fund DPW-Street Maint. Street Lights Dec 2022 4,297.45 31476 PG & E 1/19/2023 70862266965/Dec2022 General Fund DPW-Street Maint. Middlefield Smart Corridor 11/18/22 -12/18/22 27.55 31476 Total 24,840.85
31477 RIVERA EDUARDO 1/19/2023 January12 2023 General Fund Police Mileage Intoximeter Trng E. Rivera PD 1/12/23 78.12 31477 Total 78.12
31478 SAN FRANCISCO DAILY L.L.C. 1/19/2023 82083 General Fund Administration Job Posting @ Daily Post Admin 10/7/22 562.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31478 SAN FRANCISCO DAILY L.L.C. 1/19/2023 93624 General Fund Administration Job Posting @ Daily Post Admin 1/12/23 & 1/20/23 675.00 31478 Total 1,237.50
31479 SAN MATEO CNTY INFO SERV DEPT 1/19/2023 1YAT12212 General Fund Police (2) Microwave Mux DSO PD Dec 2022 164.51 31479 Total 164.51
31480 SAN MATEO CNTY SHERIFF'S OFFICE 1/19/2023 March6-9 2023 General Fund Police Reg Fee Crisis Intervention Trng I. Davidovich PD 3/6/23 -3/9/23 275.00 31480 SAN MATEO CNTY SHERIFF'S OFFICE 1/19/2023 March6-9 2023 General Fund Police Reg Fee Crisis Intervention Trng V. Kumar PD 3/6/23 -3/9/23 275.00 31480 Total 550.00
31481 SHARP ELECTRONICS CORPORATION 1/19/2023 78718745 General Fund Police Lease Sharp MX-4071 2nd Copier PD Jan 2023 252.91 31481 Total 252.91
31482 TELECOMMUNICATIONS ENGINEERING 1/19/2023 48016 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Jan 2023 2,603.50 31482 Total 2,603.50
31483 226 PARK LANE 1/26/2023 APW22-00337 General Fund Refund Road Bond Deposit APW22-00337, 226 Park 2,500.00 31483 Total 2,500.00
31484 A-A LOCK & ALARM INC 1/26/2023 6437 Tennis Fund DPW-Park Program (200) Keys for Tennis Court HP Park 1,104.06 31484 Total 1,104.06
31485 ALDEN SIGNER ARCHITECTURE 1/26/2023 BP22-00858 General Fund Refund SMIP Fee -Issued in Error BP22-00858, 268 Atherton 0.50 31485 ALDEN SIGNER ARCHITECTURE 1/26/2023 BP22-00858 General Fund Refund Plng Surcharge Fee -Issued in Error BP22-00858, 268 Atherton 16.86 31485 ALDEN SIGNER ARCHITECTURE 1/26/2023 BP22-00858 General Fund Refund Tree Removal Fee -Issued in Error BP22-00858, 268 Atherton 293.00 31485 ALDEN SIGNER ARCHITECTURE 1/26/2023 BP22-00858 General Fund Refund Tech Surcharge Fee -Issued in Error BP22-00858, 268 Atherton 21.81 31485 ALDEN SIGNER ARCHITECTURE 1/26/2023 BP22-00858 General Fund Refund Permit Fee -Issued in Error BP22-00858, 268 Atherton 661.00 31485 Total 993.17
31486 ALHAMBRA 1/26/2023 21928698 011923 General Fund Police Drinking Water Svcs PD Jan 2023 275.77 31486 Total 275.77
31487 ALLIANT INSURANCE SERVICES INC. 1/26/2023 Oct-Dec 2022 General Fund Special Event Liability Program Oct-Dec 2022 1,058.00 31487 Total 1,058.00
31488 BIANCHINI'S CATERING 1/26/2023 42997 General Fund City Council Catering Svcs Dinner for Council Meeting 1/18/23 496.29 31488 Total 496.29
31489 CALIFORNIA STATE DISBURSEMENT UNIT 1/26/2023 502-01-2023NT General Fund PR Batch 00502.01.2023 Garnishment 177.69 31489 Total 177.69
31490 CALIFORNIA STATE DISBURSEMENT UNIT 1/26/2023 502-01-2023FR General Fund PR Batch 00502.01.2023 Garnishment 323.07 31490 Total 323.07
31491 CISCO KRISTY 1/26/2023 Jan17-18 2023 General Fund Police Breakfast Public Records Act Trng K. Cisco PD 1/18/23 7.30 31491 CISCO KRISTY 1/26/2023 Jan17-18 2023 General Fund Police Dinner Public Records Act Trng K. Cisco PD 1/16/23 27.48 31491 CISCO KRISTY 1/26/2023 Jan17-18 2023 General Fund Police Dinner Public Records Act Trng K. Cisco PD 1/17/23 11.99 31491 CISCO KRISTY 1/26/2023 Jan17-18 2023 General Fund Police Lunch Public Records Act Trng K. Cisco PD 1/17/23 18.00 31491 CISCO KRISTY 1/26/2023 Jan17-18 2023 General Fund Police Lunch Public Records Act Trng K. Cisco PD 1/18/23 17.28 31491 Total 82.05
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund DPW-Engineering Perform A Service 2010 Ford F350 Utility Truck PW 10/31/22 298.69 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund DPW-Engineering Perform A Service 2011 Ford Pick Up Truck PW 10/26/22 298.69 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform A Service 2017 Ford Exp PD 11/7/22 274.81 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform A Service 2018 Ford Exp PD 10/17/22 270.24 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform A Service 2018 Ford Exp PD 10/24/22 270.44 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform A Service 2018 Ford Exp PD 11/2/22 270.45 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform A Service 2021 Chevrolet Tahoe PD 10/26/22 286.60 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform Express Service 2009 Toyota Camry PD 10/28/22 122.39

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform Express Service 2015 Ford Taurus PD 10/21/22 131.42 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Perform Express Service 2016 Ford Taurus PD 11/4/22 131.41 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund DPW-Engineering Replaced 2 Front Tires, Wiper Blades, Oil Drain Plug 2010 Ford F350 Utility Truck PW 10/31/22 991.19
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Brake Pads, (3) Tires & Wiper Blade 2018 Ford Exp PD 10/25/22 1,555.17
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Cabin Filter & Wiper Blades 2009 Toyota Camry PD 10/28/22 46.07 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Right Front Tire & Front Wipers 2017 Ford Exp PD 11/7/22 244.02 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund DPW-Engineering Replaced Rear Brake Pads & Wiper Blades 2011 Ford Pick Up Truck PW 10/27/22 493.30
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Both Front Tires, Wiper Blades, & Both Front Sway Bar Links 2018 Ford Exp PD 11/2/22 681.28
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund DPW-Engineering Replaced Transmission Pan & Gasket 2011 Ford Pick up Truck PW 10/31/22 277.90
31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Battery 2017 Ford Exp Pd 10/10/22 237.12 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Replaced Wiper Blades 2016 Ford Taurus PD 11/4/22 22.92 31492 CITY OF REDWOOD CITY 1/26/2023 364001 General Fund Police Reupholstered Driver Seat Cushion and Back Seat, Replaced Backrest Frame 2018 Ford Exp PD 10/19/22 1,131.34
31492 Total 8,035.45
31493 CITY OF REDWOOD CITY 1/26/2023 364001F General Fund DPW-Street Maint. Fuel Charge PW 10/16/22 -11/15/22 78.19 31493 Total 78.19
31494 DAVEY TREE EXPERT CO 1/26/2023 917281954 General Fund DPW-Street Maint.

Tree Removal Svc -Storm Damage Uprooted Live Oak Tree Blocking Street & Lying on Comm Wires @ 377 Austin 2,400.00
31494 Total 2,400.00
31495 DIVISION OF THE STATE ARCHITECT 1/26/2023 Oct-Dec 2022 General Fund Disability Access & Education Fee Report (Bus Lic) Oct-Dec 2022 1,016.00 31495 DIVISION OF THE STATE ARCHITECT 1/26/2023 Oct-Dec 2022 GF Projects Disability Access & Education Fee Report -Retainer Fee (Bus Lic) OctDec 2022 (914.40) 31495 Total 101.60
31496 ELAN CITY INC. 1/26/2023 20-2765 Measure A (6) Solar Evolis Solution w/Solar Panel, (12) 12V 22AH Battery 18,675.00 31496 Total 18,675.00
31497 HDL COREN & CONE 1/26/2023 SIN024771 General Fund Finance Contract Svcs Property Tax Fin Jan-Mar 2023 1,125.00 31497 Total 1,125.00
31498 ICON ENTERPRISES INC. 1/26/2023 252756 General Fund Interdepartmental Atherton Police Dept Website Annual Fee for Hosting & Support 3/7/23 -3/6/24 829.58
31498 Total 829.58
31499 INTERSTATE TRAFFIC CONTROL PRODUCTS 1/26/2023 253840 Measure A (8) Sign 24X30 Stock Add Speed: 25 PW 700.00 31499 Total 700.00
31500 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/26/2023 306555 General Fund City Attorney Town Attorney-Retainer Fees Dec 2022 17,023.58 31500 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/26/2023 306566 General Fund City Attorney Town Attorney-CCAP Svcs Dec 2022 940.50 31500 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/26/2023 306567 General Fund City Attorney Town Attorney-Belbrook Svcs Dec 2022 136.38 31500 Total 18,100.46
31501 LEBLANC ASSOCIATES INC. 1/26/2023 184605 General Fund Building (1/3) Shipping Fee for Toner Bldg 3.17 31501 LEBLANC ASSOCIATES INC. 1/26/2023 184605 General Fund Planning (1/3) Shipping Fee for Toner Plng 3.16 31501 LEBLANC ASSOCIATES INC. 1/26/2023 184605 General Fund DPW-Engineering (1/3) Shipping Fee for Toner PW 3.16

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31501 Total 9.49
31502 LENCIONI CONSTRUCTION COMPANY INC 1/26/2023 APW22-00357 General Fund Refund Inspection Fee -App Withdrawn APW22-00357, 80 Tuscaloosa 450.00 31502 LENCIONI CONSTRUCTION COMPANY INC 1/26/2023 APW22-00357 General Fund Refund Tech Surcharge Fee -App Withdrawn APW22-00357, 80 Tuscaloosa 14.22
31502 LENCIONI CONSTRUCTION COMPANY INC 1/26/2023 APW22-00357 General Fund Refund Road Bond Dep -App Withdrawn APW22-00357, 80 Tuscaloosa 2,500.00 31502 Total 2,964.22
31503 LIEBERT CASSIDY WHITMORE 1/26/2023 232701 General Fund Administration Professional Svc Re: Claim (ERMA) Dec 2022 30,324.80 31503 Total 30,324.80
31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVA General Fund Pass Thru Sacred Heart Dep WTF22-00001, 150 Valparaiso Plng Oct 2022 2,635.00 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVA General Fund Planning Contract Planning Svcs Oct 2022 59,248.75 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVA General Fund Planning Reimb Exp -Notice Svcs Plng Oct 2022 894.00 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVA General Fund Storm Water Compliance Review PW Oct 2022 4,605.00 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVB General Fund Pass Thru Sacred Heart Dep WTF22-0002, 150 Valparaiso Plng Nov 2022 1,201.25 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVB General Fund Planning Contract Planning Svcs Nov 2022 61,125.00 31504 METROPOLITAN PLANNING GROUP 1/26/2023 2003586REVB General Fund Storm Water Compliance Review PW Nov 2022 2,162.50 31504 Total 131,871.50
31505 MUNISERVICES LLC 1/26/2023 INV06-015719 General Fund Finance Bus Lic Admin Processing Svcs (Muni Svc) Fin Dec 2022 1,075.00 31505 Total 1,075.00
31506 MYERS-STEVENS & TOOHEY CO. INC. 1/26/2023 1395768 General Fund Police Short-Term Insurance Premium PORAC Mar 2023 387.00 31506 MYERS-STEVENS & TOOHEY CO. INC. 1/26/2023 1395768 General Fund Police Long-Term Insurance Premium PORAC Mar 2023 387.00 31506 Total 774.00
31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 280955677001 General Fund Building (3) bx Envelopes Bldg 65.63 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 282273540001 General Fund Police (2) bx Envelopes PD 23.53 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 282769708001 General Fund Administration (1) Anti-Fatigue Mat R. Londer Admin 184.72 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 283030917001 General Fund Administration (1) pk AA Battery, (3) st Index Admin 32.63 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 283043767001 General Fund Administration (1) Black+Decker Space Heater Front desk F. Reyes Admin 53.58 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 284679616001 General Fund Administration (3) ca Soda (2) ct Paper Admin 229.17 31507 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285245668001 General Fund Building (1) pk AA Batteries, (1) Toner HP Bldg 109.39 31507 Total 698.65
31508 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285667177001 General Fund Building (1/3) ct Coffee K-Cup Bldg 22.37 31508 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285667177001 General Fund Planning (1/3) ct Coffee K-Cup Plng 22.36 31508 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285667177001 General Fund DPW-Engineering (1/3) ct Coffee K-Cup PW 22.36 31508 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285974177001 General Fund Administration (1) Erasable Admin 20.11 31508 ODP BUSINESS SOLUTIONS LLC 1/26/2023 285985022001 General Fund Administration (10) Binders Admin 75.67 31508 Total 162.87
31509 RYAN SWEENEY 1/26/2023 BP22-00911REV General Fund Refund Recycling Dep BP22-00911, 39 Barry 6,984.38 31509 Total 6,984.38
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 196 Install Header Board Where V Ditch is Too Close To Walkway ASI 24 40.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 212 Install Heating Hot Water Piping @ Library VAVs per RFI 545 28,984.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 225 Credit for The Demo of the Shed (2,193.00) 31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 226 Narcotics Cabinet Venting per Town's Request 4,571.00 31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 227 Furnish & Install Future Ceiling Fans in Library & Old Town Hall RFI 798-R1 103,075.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 228 Furnish & Install Window Contacts RFI 718 72,877.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 229 Changes to Above Ground Chilled Water Piping @ Council Chambers & Added Closet ASI 11 & ASI 11.1 165,935.00 31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 230 Adj to Existing Mechanical Piping & Duct Work Due to Congestion in The Ceiling/Elevator Changes ASI 9.1 116,556.00 31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 231 Cost Associated w/The Routing of The Underground Pre-Insulated Mechanical Piping 155,040.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 232 Install of Pedestal Inclosure for Irrigation Controller RFI 816 21,019.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 233 Install Conduit 7 Feeders to Disconnect 2 & Install/Disconnect 3 along w/Conduit Feeders 74,513.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 234 Provide CAT6A Cable at All Above Counter Outlets RFI 241 112,200.00
31510 S.J. AMOROSO CONSTRUCTION CO. LLC 1/26/2023 42 Facilities Construction CCAP CO No. 235 Different DP for the Heat Pump & Relocation of The DP Closer to The Heat Pump 103,785.00
31510 Total 956,402.00
31511 SCA OF CA LLC 1/26/2023 2001136 General Fund DPW-Street Maint. Street Sweeping Services Nov 2022 2,187.85 31511 SCA OF CA LLC 1/26/2023 22000944 General Fund DPW-Street Maint. Street Sweeping Services Sept 2022 2,187.85 31511 SCA OF CA LLC 1/26/2023 22001257 General Fund DPW-Street Maint. Street Sweeping Services Dec 2022 2,187.85 31511 Total 6,563.55
31512 STARVISTA 1/26/2023 6700 General Fund Police Contribution for The First Chance Program PD Jan-Jun 2023 4,112.17 31512 Total 4,112.17
31513 SUMMIT UNIFORMS CORP 1/26/2023 83544 General Fund Police (1) Posse Bx, (2) Name Tag, (2) Blauer ArmorSkin S/S, (2) Patches, (3) Sgt Chevrons, (2) Hash Marks, (1) Metal Hat Band B. Magami PD 296.41 31513 Total 296.41
31514 TONY'S CLEAN TEAM LLC 1/26/2023 15-3059 General Fund DPW-Park Maint. Janitorial COVID-19 Electrostatic Spraying PD 12/12/22 -1/11/23 998.00 31514 TONY'S CLEAN TEAM LLC 1/26/2023 15-3059 Library Fund Janitorial Maint Svcs Library 12/12/22 -1/11/23 4,745.00 31514 TONY'S CLEAN TEAM LLC 1/26/2023 15-3059 General Fund DPW-Park Maint. Janitorial Maint Svcs Park 12/12/22 -1/11/23 2,083.34 31514 TONY'S CLEAN TEAM LLC 1/26/2023 15-3059 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 12/12/22 -1/11/23 10,593.66 31514 Total 18,420.00
31515 TOSHIBA FINANCIAL SERVICES 1/26/2023 33234104 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Jan 2023 1,525.73 31515 Total 1,525.73
31516 WEST COAST ARBORISTS INC. 1/26/2023 192640 General Fund DPW-Park Maint. Tree Maint Svcs HP Park 10/16/22 -10/31/22 9,589.00 31516 WEST COAST ARBORISTS INC. 1/26/2023 194990 General Fund DPW-Street Maint.

Tree Maint Svcs -Pick up Fall Tree @ 81 Fair Oaks & 1646X Valparaiso PW Streets 12/16/22 -12/31/22 6,880.00
31516 Total 16,469.00
31517 WRNS STUDIO 1/26/2023 1500700106 Facilities Construction CCAP-LEED Documentation (Part B) Dec 2022 8,750.00 31517 Total 8,750.00
Grand Total 1,874,507.42

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Town of Atherton City Council Special Meeting Minutes – January 11, 2023

Page 1 of 4 ends

Mayor Widmer called the Closed Session to order at 3:00 PM 3:00 P.M. CLOSED SESSION
A. Conference with Legal Counsel – Exposure to Litigation Significant Exposure to Litigation Pursuant to Gov. Code section 54956.9(d)(2) and (e)(1)(One Case)
4:00 P.M. SPECIAL MEETING
Mayor Widmer called the Special Meeting to order at 4:03 PM ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – All Present
REPORT OUT OF CLOSED SESSION – by City Attorney Ebrahimi City Attorney Ebrahim reported that Council met in Closed Session and there was no reportable action.

PUBLIC COMMENT:
• Bob Polito
• Greg Conlon
• Dianne Jensen
• Marty Brill

ACTION ITEMS

1. RATIFICATION AND CERTIFICATION OF PROCLAMATION OF LOCAL EMERGENCY; MAKE SUCH FINDINGS AS REQUIRED UNDER GOVERNMENT CODE SECTION 54953(E)(3); AND RATIFY SUCH RULES AND REGULATIONS

ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO DECEMBER 31, 2022 STORM EVENT(S)
City Manager Rodericks presented a proclamation of local emergency that was issued on January 4, 2023 that needs ratification and adoption with following changes;

MINUTES
Town of Atherton
City Council
JANUARY 11, 2023
CLOSED SESSION – 3:00 P.M.

SPECIAL MEETING - 4:00 P.M.

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Town of Atherton City Council Special Meeting Minutes – January 11, 2023

Page 2 of 4 ends

• an additional Whereas to include the Town is requesting Federal and State assistance for response and recovery to the December 2022/January 2023 storm events, • additional findings: number 5 requesting that the Governor of the State of California proclaim a state of emergency and request a federal declaration to provide assistance funding, but not limited to the California Disaster Assistance Act, Federal Individual Assistance Act and US Small Business Administration Disaster Declaration, to assist with losses and emergency preparedness, number 6- Town Staff are authorized and directed to take any action that may be necessary to seek Federal, State, or Regional Disaster Recovery funding.

MOTION by Lewis, Second by DeGolia to ratify the proclamation of local emergency as enacted by the Director of Emergency Services in response to the December 31, 2022, Storm Event(s); and make such findings as required under Government Code Section 54953(e)(3) to meet remotely to ensure the continued health and safety of the public.

AYES: Holland, DeGolia, Lewis, Hawkins, Mayor Widmer
NOES:

ABSTAIN:

ABSENT:

2. REVISIONS TO THE DRAFT HOUSING ELEMENT IN RESPONSE TO HCD

COMMENTS
City Manager Rodericks presented the item with revisions to the Draft Housing Element to include changes based on the HCD comments. He reported that the Housing unit table and related ADU production estimates did not match the final direction of that the Council gave on December 17, 2022, will be corrected, and will be reflected in any associated narrative changes.

There has also been some additional data and narrative added in direct response to comments.

There are a few other minor areas of corrective text changes that will be made but the current draft is presented in an overall final form. He presented possible discussions points such as 23 Oakwood, the Gilmore House, properties along Bay Road and properties along El Camino Real.

He noted that discussion of the 23 Oakwood property be considered as a rezone, not an overlay, and consider adding 20 units to per acre to meet the very low and low-income categories but added that anything less than 20 units per acre then it would not qualify as very-low and low income but as moderate or above moderate.

Rodericks informed Council that if the Gilmore House were to be included in the Housing Element, he suggested that it would be a rezone at 20 units per acre and that the Town could build 6 to 10 housing units on the site. Regarding properties along Bay Road and El Camino Real, the suggestion to Council is that minimum as an overlay would be 20 units per acre.

Lastly, Rodericks noted the deadline of January 31, 2023, for the submission of the Final Housing Element to the State.

Council member Lewis questioned if there were any specific recommendations that would meet the requirements and address the HCD comments.

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Town of Atherton City Council Special Meeting Minutes – January 11, 2023

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Nazanin Salehi informed Council that HCD is concerned about the lack the multi-family zoning, fair housing analysis regarding the ADU and SB 9 program, and the lack of planning for housing for the extremely low-income housing similarly with housing for individuals with disabilities.

Diana Elrod added that the focus would be on multi-family housing and zoning to accommodate the lower income through ADU will not be sufficient with the State.

Vice Mayor Hawkins-Manuelian questioned if the multi-family housing proposal on schools is insufficient. Diana responded that the housing would need to meet the criteria of low-income housing and address fair housing needs to be available to other people besides staff and students.

Nazinin commented that adding designated sites reduces the risks of future issue and demonstrates adequate sites to meet the criteria.

City Attorney Ebrahimi commented that on page 67 of the draft housing element there is language based on correspondence with the college president and staff that there is interest in developing that a multi-family housing. She clarified that the purpose of the Housing Element is allow for future development to be allowed to meet the State’s requirements, but it is not under the Town’s obligation to ensure that the development occurs. The government code in the Housing Element discusses that when a jurisdiction plans for a 20 unit per acre multi-family project, that is presumptively meeting the very low and low-income needs.

City Manager Rodericks clarified that including Menlo College in the housing element in the sixth cycle requires a development to be in place.

Council member DeGolia commented that he had a conversation with Steve Weiner about the school being offered funds to discuss schematic of the development but there is no official letter. Additionally, he questioned about the issue of financing and if it was related to adding the school to the current cycle. City Attorney Ebrahimi confirmed that the programs that are offered in the town's housing element need to be capable of being accomplished.

Council member Holland asked for further clarification regarding financing. City Manager Rodericks confirmed that the school is facing a financing issue and although the Town is not required to fund, it would be in the best interest to consider that. Additionally, he informed Council that the developer for 23 Oakwood may take advantage of the Builder’s Remedy without a multi-family housing option.

Public Comments:
• Tom Georgie and Stephanie Seargent
• Jim Massey
• Scott Wylie
• Greg Conlon
• Ali Sapirman
• Jeremy Levine

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Town of Atherton City Council Special Meeting Minutes – January 11, 2023

Page 4 of 4 ends

• Mike McPherson
• Jordan Grimes
• Ellen Jamason
Planning Consultant Costa Sanders presented information about the Inclusionary Ordinance and clarified the Inclusionary Fee for new development in the current proposed Housing Element. City Manager Rodericks added that if Town moves in the direction of multi-family housing then an Inclusionary Ordinance will be presented to Council for consideration.

Council discussed utilize property at Holbrook-Palmer Park for multi-family housing and along El Camino Real
Council member DeGolia commented that there are deed restrictions for Holbrook-Palmer Park and use of the park for multi-family housing could risk losing the property to Stanford. He expressed that he is not in support of 23 Oakwood nor does he support any zoning changes, permanent or overlay, unless it is with a 20% Inclusionary Ordinance requiring low-income options.

MOTION by Lewis, Second by Hawkins Council to include upzoning along El Camino from Stockbridge to Menlo College at 20 units per acre with the Town adopting an inclusionary zoning ordinance and an incentives program to encourage consolidation of parcels.

AYES: Holland, Hawkins-Manuelian, Lewis, Widmer
NOES: DeGolia
ABSTAIN:

ABSENT:

MOTION by Widmer, Second by Lewis to include 23 Oakwood in the Housing Element at 10 units per acre in the Draft Housing Element.

AYES: Holland, Hawkins-Manuelian, Lewis, Widmer
NOES: DeGolia
ABSTAIN:

ABSENT:

COUNCIL REPORTS/COMMENTS
Chief McCulley distributed a centennial coin in celebration of the 100 year of the Town.

ADJOURN
Mayor Widmer adjourned the meeting at 6:38 p.m.
________________________
Anthony Suber
City Clerk

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Town of Atherton City Council Special Meeting Minutes – February 1, 2023

Page 1 of 2 ends

Mayor Widmer called the meeting to order at 4:03 PM

SPECIAL MEETING
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – All Present

PUBLIC COMMENTS - NONE

ACTION ITEM

1. RECEIVE AND FILE THE MIDYEAR BUDGET REPORT FOR FY 2022/23 City Manager Rodericks introduced the item and noted that these budget adjustments are some of the largest in his tenure. He reviewed a few of the most significant adjustments and noted that the Town still has $1.7 MIL in ARPA funds and the finance team are looking at expenses that those funds can be used to offset.

Council held a discussion on the ERAF funds and Mayor Widmer sought clarity around how the County intended to disperse funds previously withheld.

This item will return to Council at the February 15, 2023, Regular meeting for a mid-year budget approval.

STUDY SESSION

2. REVIEW AND PROVIDE DIRECTION TO STAFF REGARDING LEGISLATIVE

ADVOCACY
City Manager Rodericks introduced the item and sought Council support for Staff and the Mayor to have the authority to provide letters of support or opposition from the Town on topics that are areas of interest to the Town.

Council discussed methods of providing subcommittee reports for future meetings.

Council discussed a desire to have input and ultimately provided support giving the City Manager and Mayor authority to offer legislative advocacy on topics with areas of interest to the Town.

MINUTES
Town of Atherton
City Council
February 1, 2023
SPECIAL MEETING - 4:00 P.M.

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Town of Atherton City Council Special Meeting Minutes – February 1, 2023

Page 2 of 2 ends

COUNCIL REPORTS/COMMENTS – NONE

ADJOURN
Mayor Widmer adjourned the meeting at 4:46 p.m.
________________________
Anthony Suber
City Clerk

Page 28 of 124 ends

Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 1 of 6 ends

Mayor Widmer called the meeting to order at 2:00 PM
2:00 P.M. SPECIAL MEETING
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian (Attended Remotely), Mayor Widmer – All Present

PUBLIC COMMENTS

PUBLIC HEARING

1. CONSIDERATION OF A RESOLUTION ADOPTING A GENERAL PLAN AMENDMENT TO REPEAL THE 20152022HOUSING ELEMENT AND REPLACE IT WITH THE 20232031 HOUSING ELEMENT (SIXTH CYCLE).

Mayor Widmer indicated that he would ask Council to provide comments on the item prior to receiving public comments in an attempt to address questions or comments the public may have.

Council member Holland recused herself on any discussion related to the Overlay to avoid the appearance of a conflict of interest due to the location of her property. City Attorney Ebrahimi added context related to the recusal and noted there were no legal concerns with the Council members participation in the Overlay conversation. Ebrahimi noted that the FPPC has considered elected official participation in General Plan update decisions including Housing Elements and adopted regulations 18702.2c which allows participation of local officials when deciding on Housing Elements, when specific factors are met.

City Manager Rodericks introduced the staff report providing the CEQA information related to the Housing Element and the requirements around approval and adoption. He clarified that a full CEQA study would be later conducted and combined with any future zoning amendments or changes when they are considered. Rodericks continued by reciting the Council direction at the January 11, 2023, meeting. He shared several risks of not having an approved Housing Element including loss of land use control and the Builders Remedy.

MINUTES
Town of Atherton
City Council
JANUARY 31, 2023
SPECIAL MEETING - 2:00 P.M.

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Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 2 of 6 ends

Council member Holland left the dais as per her recusal at 2:12 PM City Attorney noted that she can return for Public Comment.

Widmer indicated that the Council would discuss the potential Upzone first and Ebrahimi confirmed that Holland could participate in that conversation.

Holland returned at 2:14 p.m.

Council held a discussion on the Upzone option along El Camino Real within Town boundaries and after receiving comments from each member of Council a consensus was reached that there was no support to include an upzone along El Camino Real.

Council continued with a discussion on including the 23 Oakwood property citing reasons to include such risks related to the Builders Remedy, having a willing property owner, access to transit, and having an inclusionary multi-family housing option within the plan.

Rodericks clarified that design standards must be objective and not subjective adding that the standards cannot be imposed in a manner that prevent development for taking place and any applicable changes to the proposed overlay, RM-10 Zone, would apply to all RM-10 Zones within Town.

Ebrahimi provided context related to what action the Council would be taking today, which is to adopt the Housing Element and submit to HCD, who would then review it for certification. She clarified that the Housing Element by itself is a chapter within the Town’s General Plan and alone does not amend or change any zoning rules within Town. She clarified that additional zoning and municipal code changes would be needed at a later date in order to effectuate the changes.

Holland left at 2:49 PM Due to Recusal for the Overlay conversation.

Council continued the discussion picking up the topic of the Overlay with members indicating a desire to keep in line with a defined set of criteria for inclusion, limiting an Overlay to major transit areas along El Camino at entry points into Town.

Rodericks noted that the State has provided clarity around the requirement of multi-family housing by combining rules and addressing exclusionary housing or other barriers.

Council discussed limiting height restrictions at the property and adding rules related to setback requirements, fencing and landscape screening to limit the impact on the neighbors.

PUBLIC COMMENTS:
• Frank Burke
• Tom Giorgi
• Joan Kronin
• Mary Gilless
• Tom Hayes

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Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 3 of 6 ends

• Morad
• Kevin McKinly
• Rod Shepard
• Pam Severula
• Rosa C.
• Public Commenter
• Young
• Julie Quinlan
• Carol Flaherty
• Vasily Shikin
• Stephanie James
• Jeff Morris
• Christine David
• Laurie Shepard
• David Asid.
• Steve Wadsworth
• Sue Thomas
• Public Commenter
• Tony Sanchez
PUBLIC COMMENTS on ZOOM (Chat and Verbal):
• Mike Childs iPhone
• Matt Chen
• Joan Lambert
• Betsy Bradford
• Kaia Eakin
• Brenda Woodson
• Jeremy Levine, Housing Leadership Council
• Jim Reese
• Ana Chase
• Jing Yi
• Iphone – Jay Come
• Diane Howard
MOTION by Widmer, Second by___________ to limit the overlay to run along El Camino Real from the Redwood City boarder to Menlo College.

AYES:

NOES:

ABSENT
ABSTAIN:

Motion did not receive a second and fails.

Page 31 of 124 ends

Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 4 of 6 ends

MOTION by DeGolia, Second by Widmer to reject the Planning Commission recommendations entirely.

AYES: Hawkins, Lewis, DeGolia, Widmer.

NOES:

ABSENT:

ABSTAIN:

Holland was recused from this item.

Holland returned at 4:25 p.m.

Rodericks clarified that Council came to a consensus to not include the Overaly along El Camino Real or Upzone of the 17 properties in the Housing Element at this time.

PUBLIC COMMENTS:
• Tom Giorgi
• Francine Miltenberger
• Scott Wiley
• Diane Howard
• Kaia Eakin
• David Perry
• Kenneth Kilen
• Anush Ganar
• Shepard
• Carol Flaherty
• Anurag Chandra
• Pam Silvaroli
• Jeff Morris
• Stephanie Sergeant
• Mr. Shelton
City Attorney Ebrahim addressed that the Town of Atherton does not have any ordinances that address development standards for multi-family housing. She again clarified that the Housing Element is a policy document and to effectuate it staff will return to the Planning Commission and Council with ordinance and zoning amendments. She added that until that level of detail is done there is no opportunity to conduct a formal or accurate environmental study determine any impacts.

She added that an environmental review will be conducted.

PUBLIC COMMENTS ONLINE:
• Catherine
• Jeremy Levine, Housing Leadership Council
• Jim Reese

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Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 5 of 6 ends

• Aline Ng
• Debra iPhone
Public Comment was closed at 5:16 PM.

Council continued a discussion on the strategies to include in the Housing Element, risks related to submitting a plan that is out of compliance, the State review process and what actions could take place during the State 60-day review, and the possibility of making revisions to the Housing Element while the State is reviewing the plan.

City Attorney Ebrahimi provided extensive clarity around the requirements of submission, rules and steps related to the review process and how revisions or changes may be incorporated moving forward.

MOTION by Lewis, Second by Widmer to include the property at 23 Oakwood into the Housing Element as an Overlay Zone at 10 units per acre with 20% of the development be reserved for low-income.

AYES: Holland, DeGolia, Lewis, Hawkins, Widmer
NOES:

ABSENT:

ABSTAIN:

MOTION by Lewis, Second by Hawkins to remove the 17 properties along El Camino Real along Cebalo Lane and Gresham Lane from Stockbridge Avenue to the Redwood City boarder.

AYES: Holland, DeGolia, Lewis, Hawkins, Widmer
NOES:

ABSENT:

ABSTAIN:

MOTION by DeGolia, Second by Lewis to allow two Accessory Dwelling Units per parcel applying only to parcels that are at least 2 acres.

AYES: Holland, DeGolia, Lewis, Hawkins
NOES: Widmer
ABSENT:

ABSTAIN:

MOTION by DeGolia, Second by Lewis to adopt Resolution No. 2023-02, as amended with 3 additional findings, adopting and certifying a general plan amendment to repeal the 2015- 2022 Housing Element and replace with the 2023-2031 Housing Element (Sixth Cycle).

AYES: Holland, DeGolia, Lewis, Hawkins, Widmer
NOES:

ABSENT:

ABSTAIN

COUNCIL REPORTS/COMMENTS

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Town of Atherton City Council Special Meeting Minutes – January 31, 2023

Page 6 of 6 ends

ADJOURN
Mayor Widmer adjourned the meeting at 6: 13 p.m.
________________________
Anthony Suber
City Clerk

Page 34 of 124 ends

Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 1 of 6 ends

Mayor Widmer called the meeting to order at 5:00 PM
5:00 P.M. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS, Unrepresented Employees (Gov.

Code Section 54957.6.)
Agency designated representatives: George Rodericks, Anthony Suber, Mark Wilson Employee Organization: Atherton Police Officers Association There were no public comments.
6:00 P.M. REGULAR MEETING
CALL TO ORDER: Mayor Widmer called the Regular Meeting to order at 6:05 PM

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – All Present
PUBLIC COMMENTS:
• Meris Ota, HIPhousing Board President shared comments and noted the calendars that were provided.

PRESENTATIONS – None

DEPARTMENTAL WRITTEN REPORTS
There were no Council questions.

REPORT OUT OF CLOSED SESSION by City Attorney Ebrahimi
City Attorney Ebrahimi noted there were no public comments and that City Council met in Closed Session and appointed a negotiation team of City Manager Rodericks, Deputy City Manager / City Clerk Suber, and Attorney Mark Wilson, Burke, Williams & Sorensen, LLP.

CONSENT AGENDA (Items 1 – 6)

1. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2022 IN THE AMOUNT OF $2,051,605

MINUTES
Town of Atherton
City Council
JANUARY 18, 2023
CLSOED SESSSION - 5:00 PM
REGULAR MEETING - 6:00 P.M.

Page 35 of 124 ends

Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 2 of 6 ends

2. APPROVAL OF MINUTES FROM DECEMBER 21, 2022, CITY COUNCIL

MEETING

3. COUNCIL COMMITTEE ASSIGNMENTS

4. CONSIDERATION OF RESOLUTION RATIFYING PROCLAMATION OF A STATE

OF EMERGENCY IN THE TOWN AND AUTHORIZING TELECONFERENCE

MEETINGS OF TOWN LEGISLATIVE BODIES PURSUANT TO THE BROWN ACT GOVERNMENT CODE SECTION 54953(E)
Adopted Resolution 2023-21

5. WAIVE THE SECOND READING BY SUBSTITUION OF THE TITEL AND ADOPT AN ORDINANCEAMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.16

RELATED TO NOISE CONTROL
Adopted Ordinance No. 657

6. APPROVE THE SETTLEMENT AGREEMENT WITH S.J. AMOROSO
CONSTRUCTION, INC. FOR TOWN CENTER PROJECT CLOSEOUT
MOTION by DeGolia, Second by Lewis to approve the Consent Calendar Items AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian, Mayor Widmer NOES:

ABSTAIN:

ABSENT:

PUBLIC HEARING (Items 7 – 8)

7. INTRODUCTION FOR 1ST READING AND WAIVE FUTURE READINGS TO AMEND TITLE 9 OF THE ATHERTON MUNICIPAL CODE TO ADOPT CHAPTER

9.18 RELATED TO TARGETED RESIDENTIAL PICKETING
City Manager Rodericks introduced the item and provided a brief background. Chief McCulley provided additional context and noted tools in place for Officers and the benefits incorporating these changes would have on managing future instances.

City Attorney Ebrahimi provided additional guidance for Council consideration.

Public Comments:
• Bo Shein
• Mr. Seabolt
• Rush Housenbold
• Attorney Representing Bo Shein

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Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 3 of 6 ends

Council held a discussion related requiring permits and other measures related to protecting the health and safety of residents.

Ebrahimi clarified a few key points within the Ordinance and noted that the Town is able to abate picketing violations under the current municipal code. She cautioned Council against adding a requirement for permits.

MOTION by Lewis, Second by DeGolia to waive the first reading by substitution of the title and introduce an ordinance of the Atherton Municipal Code Chapter 9.18 related to Targeted Residential Picketing as amended.

AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian, Mayor Widmer NOES:

ABSTAIN:

ABSENT:

8. ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 15.19 OF THE ATHERTON MUNICIPAL CODE BY AMENDING AND ADOPTING THE 2022

CALIFORNIA GREEN BUILDING CODE AND AN EV CHARGING AND ALL

ELECTRIFICATION REACH CODES, WITH EXCEPTIONS
City Manager Rodericks introduced the item and Council held a discussion related to public health, cost of utilities, cost of construction, permitting delays, and the applicability of the ordinance.

Public Comments:
• Jeff Morris
• Laura
MOTION by DeGolia, Second by Widmer to adopt an ordinance amending chapter 15.19 of the Atherton Municipal code by adopting the 2022 California Green Building Code and Electric Vehicle and All Electrification Reach Codes with exceptions.

AYES: DeGolia, Mayor Widmer
NOES: Holland, Lewis, Hawkins-Manuelian,
ABSTAIN:

ABSENT:

REGULAR AGENDA (Items 9 – 12)

9. CONSIDERATION OF AN APPOINTMENT TO THE BICYCLE AND

PEDESTRIAN COMMITTEE
City Manager Rodericks introduced the item and Council offered applicant Raymond Juballa an opportunity to speak to his interests in serving on the Bicycle and Pedestrian Committee.

Mr. Juballa confirmed that he is currently a senior at Menlo College and will be graduating in the Spring of 2023.

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Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 4 of 6 ends

Rodericks clarified the governing rules related to serving on the Bicycle and Pedestrian Committee for Council consideration.

MOTION by Lewis, Second by Widmer to appoint Raymond Juballa to the Bicycle and Pedestrian Committee for a term expiring June 30, 2023.

AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian, Mayor Widmer NOES:

ABSTAIN:

ABSENT:

10. APPROVAL OF PROPOSAL FROM THE AMERICAN GREEN ZONE ALLIANCE (AGZA) FOR A WORKSHOP FOR PROFESSIONALS TRANSITIONING TO

BATTERY ELECTRIC LAND CARE EQUIPMENT AND OPERATIONS
Management Analyst II Londer introduced the item providing background and information of how it developed within the Environmental Program Committee and made it’s way to a reccomendation to the City Council. Londer confirmed that staff was seeking approval to host the training and approve the contract with the vendor.

Council discussed the benefits and the training, timing of hosting the training and the target audience. Council suggested a target goal of participants for staff monitor.

Environmental Programs Committee Member Farrell provided additional background information related to the timing of the event and the possibility of combining it with the Earth Day Event in April.

MOTION by Lewis Second by Holland to approve the proposal for the American Green Zone Alliance (AGZA) Workshop as recommended by the Environmental Programs Committee (EPC) with a target of 50 attendees.

AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian, Mayor Widmer NOES:

ABSTAIN:

ABSENT:

11. APPROVAL OF 2023 EARTH DAY WORK PLAN AND BUDGET AS
RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC).

Management Analyst II Londer introduced the item listing the goals of the event and proposed potential locations at Menlo Atherton High School or Menlo College. Londer reviewed a few planned events and confirmed the plan is to have the same community partners used in 2022.

Environmental Programs Committee Member Farrell provided additional background information related to planned activities and partners that the EPC has connected with.

MOTION by Holland, Second by Lewis to approve the work plan for Earth Day 2023.

AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian, Mayor Widmer

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Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 5 of 6 ends

NOES:

ABSTAIN:

ABSENT:

12. REVISIONS TO THE DRAFT HOUSING ELEMENT IN RESPONSE TO HCD

COMMENT
City Manager Rodericks introduced the item and provided an overview of the activities related to the Housing Element process to date including outreach activities, public meetings and next steps including HCD’s 60-day review. He noted the January 19, 2023 Planning Commission Meeting and January 31, 2023 City Council Special Meeting to approve the Housing Element and submission to HCD.

Council discussed issues related to identifying properties for upzoning, the criteria for selection of those properties, other properties considered, penalties and risk exposure to the Town, impact of upzoning on private property, development standards for multi-family zoning, access on El Camino Real, long-term vision for the Town, lot consolidation, and corrections to the Housing Element narrative.

Upon return from recess, the Council discussed the preceding issues further. Following discussion, the Council closed the item without making substantive changes to the Draft Housing Element, as submitted.

The Council noted that there would be a Public Engagement Planning Commission meeting on Thursday, January 19 at 6 pm and the final City Council Meeting on January 31 at 2 pm for adoption and submission to the State.

Public Comments:
• Stan Hsu
• Mary Alexander
• Etka Hutton (online text comment)
• Tom Giorgia
• Stephanie Sargent
• Loren Gruner
• Pam Silvaroli
• Jennifer Ryan
• Donna Chandra
• Anurag Chandra
• Jin Wang
• Sharin Bronner
• Andrew Ryan
• Jing Yi
• Brian Clark
• Francine Miltenberger
• Lisa Thomas

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Town of Atherton City Council Regular Meeting Minutes – January 18, 2023

Page 6 of 6 ends

• Remi Thomas
• Rosa Cornelio
• Anurag Chandra
• Aline NG
• Jennifer & Albert Cheung (online)
• Stephanie Corey (online)
• Kaleb Hum (online)
Public Comments was closed at 8:41 p.m.

Council took a recess at 8:50 and resumed the session at 9:01 p.m.

Council continued the discussion and City Attorney Ebrahimi provided details related to the next steps, potential outcomes from the Housing Element and timelines.

Council provided direction to staff making no substantive changes to the Draft Hosing Element, as submitted.

COUNCIL REPORTS/COMMENTS
Mayor Widmer made reference to the Committee Assignments that were distributed and encouraged Council members to provide input or suggestions. He also noted that the 100 Year Celebration Committee had not met but would be added to the February Regular Meeting for a report.

FUTURE AGENDA ITEMS – None
PUBLIC COMMENTS – None

ADJOURN
Mayor Widmer adjourned the meeting at 9:58 p.m.
________________________
Anthony Suber
City Clerk

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Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: FEBRUARY 15, 2023
SUBJECT: ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2022

RECOMMENDATION
Accept the Treasurer’s Report for the second Quarter Ended December 31, 2022.

BACKGROUND
The Treasurer’s Report provides an update on the cash and investment position of the Town of Atherton.

The First Quarter Treasurer’s report for FY 2022/23 as of September 30, 2022, is attached. The total cash and investments for the Town is $33,050,522. Of the total amount, $27,092,597 is listed as “non-restricted” and although may be listed as such, this amount is not all available for spending. “Non-restricted” is to mean not legally restricted but the Town does have obligations and unfunded liabilities that must or may be met with non-restricted funds. Also attached is the PARS Trust account available balance as of December 31, 2022. The total amount in the PARS account is $7,966,929. This is a “restricted” investment that is used for the Town’s OPEB liabilities.

Insight Asset Management provides non-discretionary investment advisory services to the Town for investments. Staff is working in conjunction with Insight to ensure cash and investments adhere to our goals of safety, liquidity, and yield. To facilitate the trading and safekeeping of securities, Principal serves as the safe-keeping agent for the Town.

With a reduced need for liquidity for the Town Center project, staff anticipates reinvesting maturing funds. Staff will continue to ensure cash liquidity of funds are readily available for operational needs. LAIF offers the most liquidity and as of December 31, 2022 holds $10,488,561.

POLICY FOCUS
The Town’s Statement of Investment Policy requires the City Manager or designee to submit quarterly and annual Treasurer’s Report to the City Council. The California Government Code Page 41 of 124 Treasurer’s Report
February 15, 2023

Page 2 of 2 ends

Section 53646, Subsection B (1) requires that the quarterly Treasurer’s Report be submitted to the legislative body within 30 days of the close of a given quarter or within a reasonable time of scheduled council meetings. Staff strives to make this deadline. The current reporting quarter closed on December 31, 2022.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal A – Maintain Fiscal Transparency

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

In addition, the Town keeps its financial information up to date via a transparency webpage. https://ca-atherton.civicplus.com/index.aspx?NID=269

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item ____ has or __X___ has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Civic Center Advisory Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)

ATTACHMENTS
Treasurer’s Report for Second Quarter Ended December 31, 2022

Page 42 of 124 ends

% of
Par Value Market Value Book Value Portfolio
Cash In Bank (Schedule A) 7,170,230 7,170,230 7,170,230 21.7% LAIF Statement 10,488,561 10,293,361 10,488,561 31.7%
Investments (Schedule B) 15,419,000 14,883,139 15,391,731 46.6% Total Cash and Investments 33,077,791 32,346,731 33,050,522 100% 12/31/2022
Robert Barron, Finance Director Date
Town of Atherton
Quarterly Treasurer's Report
Portfolio Summary
December 31, 2022
The above investments are consistent with the Town's Statement of Investment Policy and are allowable under current legislation of the State of California. Investments are selected using safety, liquidity, and yield as the criteria. The Town has sufficient cash flow to cover anticipated expenditures through the next six months.

ATTACHMENT 1

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Schedule A
Reconciled
Name of Depository Investment Type Bank Balance
Wells Fargo General Account 6,557,389
Wells Fargo Wells Fargo Trust MMF-Cash 612,841
Total 7,170,230
Town of Atherton
Quarterly Treasurer's Report
Portfolio Details - Cash In Bank
December 31, 2022
ATTACHMENT 1

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Schedule B
Town of Atherton
Treasurer's Report Schedule B
Portfolio Details - Investments
December 31, 2022
See next pages Insight Report
ATTACHMENT 1

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Town of Atherton
Quarterly Treasurer's Report
Cash & Investments Balance By Fund
December 31, 2022
Fund No. Fund Name
December
Balance
101 General Fund 22,163,895
105 Tennis Fund 100,245
610 Equipment Replacement Fund 803,087
614 Worker's Compensation 1,932,505
615 General Liability 516,458
616 Employee Benefits 1,576,407
Total Non-Restricted 27,092,597
201 Special Tax Fund 633,815
202 County Measure A Fund 1,070,061
203 Gas Tax Fund 259,855
204 Measure M 231,378
205 Measure W 528,781
209 SLES/COPS Grant 104,240
210 Road Constructions Impact Fee -
213 Library Fund 255,679
215 Evans Creative Design (formerly fund 715) -
221 Refuse Rate and Stabilization 551,158
401 GF Projects 1,300,493
402 Storm Drainage 32,325
403 Atherton Channel Drainage District 852,526
406 Facilities Construction 104,618
730 H-P Park Improvement 6,557
740 Tree Committee 26,440
Total Restricted 5,957,925
Total Cash & Investments 33,050,522
ATTACHMENT 1

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Date Begin $$$ Contribution Earnings Expenses Distribution Ending $$$ Date 12/1/2022 10,488,561 - - 10,488,561 9/30/2022
Town of Atherton
Quarterly Treasurer's Report
Local Agency Investment Fund Summary (LAIF)
December 31, 2022
ATTACHMENT 1

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Date Begin $$$ Contribution Earnings Expenses Distribution Ending $$$ Date 12/1/2022 8,194,988 37,638 (224,389) (3,670) (37,638) 7,966,929 12/31/2022 (*) Town of Atherton
Quarterly Treasurer's Report
PARS Trust Account Summary
December 31, 2022
* Recent available PARS report
ATTACHMENT 1

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FOR PROFESSIONAL CLIENTS ONLY
NOT TO BE REPRODUCED WITHOUT PRIOR WRITTEN APPROVALPLEASE REFER TO ALL RISK DISCLOSURES AT THE BACK OF THIS DOCUMENTTOWN OF ATHERTONDecember 2022 Treasurer's Report Schedule B
ATTACHMENT 1

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Contents
Fixed income market review 3Activity and performance summary 4Recap of securities held 6Maturity distribution of securities held 7Securities held 8GASB 40 - Deposit and investment risk disclosure 11Securities purchased 14Securities sold and matured 15Detail of return and interest received 16Transaction report 18Additional information 19 ATTACHMENT 1

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FIXED INCOME MARKET REVIEW
As of December 31, 2022

TOWN OF ATHERTON
Chart 1: The Fed adjusted its dot plot again, but to a lower extent againSource: Federal Reserve, December 31, 2022Chart 2: Wage growth remained strongSource: Bloomberg, December 31, 2022 Economic Indicators and Monetary Policy
The Federal Reserve, as expected, announced a “downshift” in its policy tightening. It raisedthe upper bound of its policy rate by 50bp, from 4% to 4.5%, following four consecutive 75bphikes. The Fed was, however, clear that it still has more hiking to do in 2023. Fed Chair Powellstated that rates are still “not sufficiently restrictive”. The Fed once again raised its “dot plot”projections, albeit to a lesser extent than they have at each quarterly meeting this year (seeChart 1). The Fed's most notable (and most anticipated) change was to its 2023 year-endforecast, now at 5.13%, up from 4.65%. Only two of the 19 voting members projected a lowerrate (at 4.88%).For the second month in a row, inflation came in lower than expected. Headline CPI was 0.1%month-on-month and core CPI was 0.2%, taking the year-on-year figures to 7.1% (the lowestsince last December) and 6% (the lowest since July), respectively. Most areas of the reportoffered good news, outside of the stubborn rental and food components. For the secondmonth in a row, core goods prices were in deflation, this time at -0.4% month-on-month. Usedcar prices were the second largest negative contributor and leading indicators, such as theManheim Used Car Index, fell -14.2% last month, its largest decrease ever.The labor market remained tight. US economy added 263,000 new jobs in November, aboveconsensus for 200,000. Job growth was broad-based. The service sector remained strongwith leisure and hospitality up 88,000. Wage growth surged higher, up 0.6%, or 5.1% year-onyear, raising further inflation concerns (Chart 2). The unemployment rate stayed at 3.7%. Theparticipation rate fell from 62.2% to 62.1%. The ratio of jobs to unemployed people remainedat ~1.7.The housing market also continued to struggle. Existing home sales have fallen 40% from thepeak in late 2020. Building permits fell by 11.2% month-on-month in November and housingstarts fell 0.5% month-on-month.

Interest Rate Summary
Yields rose toward the belly of the curve. At the end of December, the 3-month US Treasurybill yielded 4.41%, the 6-month US Treasury bill yielded 4.77%, the 2-year US Treasury noteyielded 4.43%, the 5-year US Treasury note yielded 4.01% and the 10-year US Treasury noteyielded 3.88%. 3 ATTACHMENT 1

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ACTIVITY AND PERFORMANCE SUMMARY
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Amortized Cost Basis Activity Summary
Opening balance 15,861,374.75
Income received 20,123.02
Total receipts 20,123.02
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Realized gain (loss) 0.00Change in accruals from security movement 0.00 Total amortization expense (9,533.25)
Total OID/MKT accretion income 7,813.01
Return of capital 0.00
Closing balance 15,879,777.53Ending fair value 15,495,980.93 Unrealized gain (loss) (383,796.60)
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 1.68 1.46 0.34
Overnight Repo 1.64 1.44 0.34
Merrill Lynch 3m US Treas Bill 1.95 1.62 0.35
Merrill Lynch 6m US Treas Bill 2.30 1.80 0.37
ML 1 Year US Treasury Note 2.79 2.00 0.39
ML 2 Year US Treasury Note 2.98 1.94 0.36
ML 5 Year US Treasury Note 2.86 1.66 0.31
* rates reflected are cumulative
Summary of Amortized Cost Basis Return for the Period
Total portfolio
Interest earned 18,997.96Accretion (amortization) (1,720.24)Realized gain (loss) on sales 0.00Total income on portfolio 17,277.72Average daily amortized cost 15,876,449.38Period return (%)Weighted average final maturity in days 386YTD return (%) Detail of Amortized Cost Basis Return
Interest
earned
Realized
gain (loss)
Accretion
(amortization)
Total
income
Cash and Cash Equivalents 1,567.94 0.00 0.00 1,567.94Corporate Bonds 9,391.49 (2,388.88) 0.00 7,002.61Government Agencies 4,804.34 (3,520.19) 0.00 1,284.15Government Bonds 3,234.19 4,188.83 0.00 7,423.02Total 18,997.96 (1,720.24) 0.00 17,277.72

0.110.59
4 ATTACHMENT 1

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ACTIVITY AND PERFORMANCE SUMMARY
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Fair Value Basis Activity Summary
Opening balance 15,449,206.34
Income received 20,123.02
Total receipts 20,123.02
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Unrealized gain (loss) on security movements 0.00Change in accruals from security movement 0.00Return of capital 0.00Change in fair value for the period 26,651.57 Ending fair value 15,495,980.93
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 1.68 1.46 0.34
Overnight Repo 1.64 1.44 0.34
ICE Bofa 3 Months US T-BILL 1.46 1.31 0.36
ICE Bofa 6m US Treas Bill 1.34 1.35 0.43
ICE Bofa 1 Yr US Treasury Note (1.02) 0.25 0.39
ICE BofA US Treasury 1-3 (3.65) (0.84) 0.20
ICE BofA US Treasury 1-5 (5.25) (1.35) 0.06
* rates reflected are cumulative
Detail of Fair Value Basis Return
Interest
earned
Change in
fair value
Total
income
Cash and Cash Equivalents 1,567.94 0.00 1,567.94
Corporate Bonds 9,391.49 1,599.10 10,990.59Government Agencies 4,804.34 14,834.28 19,638.62Government Bonds 3,234.19 10,218.19 13,452.38Total 18,997.96 26,651.57 45,649.53 Summary of Fair Value Basis Return for the Period
Total portfolio
Interest earned 18,997.96Total income on portfolio 45,649.53Average daily total value * 15,546,173.06Period return (%) 0.29Weighted average final maturity in days 386Change in fair value 26,651.57YTD return (%) (1.47)* Total value equals market value and accrued interest 5 ATTACHMENT 1

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RECAP OF SECURITIES HELD
As of December 31, 2022

TOWN OF ATHERTON
Weighted
average
final
maturity (days)
Weighted
average
effective
duration (years)
Percent
of
portfolio
Amortized
cost
Historical
cost
Fair value Unrealized
gain (loss)
Cash and Cash Equivalents 612,841.47 612,841.47 612,841.47 0.00 1 3.83 0.00 Corporate Bonds 4,731,425.50 4,659,496.91 4,549,667.38 (109,829.53) 395 29.56 1.04 Government Agencies 4,814,558.24 4,752,934.44 4,622,122.45 (130,811.99) 235 30.08 0.62Government Bonds 5,845,747.22 5,854,504.71 5,711,349.63 (143,155.08) 544 36.53 1.43 Total 16,004,572.43 15,879,777.53 15,495,980.93 (383,796.60) 386 100.00 1.02 Cash and Cash EquivalentsCorporate BondsGovernment AgenciesGovernment Bonds Portfolio diversification (%)
Cash and Cash Equivalents 3.83Corporate Bonds 29.56Government Agencies 30.08Government Bonds 36.53 Portfolio diversification (%)
6 ATTACHMENT 1

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MATURITY DISTRIBUTION OF SECURITIES HELD
As of December 31, 2022

TOWN OF ATHERTON
Maturity Historic cost PercentUnder 90 days 1,362,488.97 8.5190 to 179 days 2,927,234.56 18.29180 days to 1 year 5,207,330.57 32.541 to 2 years 4,266,367.18 26.662 to 3 years 738,899.00 4.623 to 4 years 1,502,252.15 9.394 to 5 years 0.00 0.00Over 5 years 0.00 0.00 16,004,572.43 100.00
Maturity distribution

0.002.004.006.00
Historical cost (mm)
Under 90 days
90 to 179 days
180 days to 1 year
1 to 2 years
2 to 3 years
3 to 4 years
4 to 5 years
Over 5 years
7 ATTACHMENT 1

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SECURITIES HELD
As of December 31, 2022

TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Cash and Cash Equivalents
Cash and Cash Equivalents 0.000 612,841.47 612,841.47 612,841.47 612,841.47 0.00 0.00 3.83 Total Cash and Cash Equivalents 612,841.47 612,841.47 612,841.47 612,841.47 0.00 0.00 3.83 Corporate Bonds037833AK6 APPLE INC 2.4% 03MAY2023 2.400 05/03/2023 650,000.00 660,075.00 652,772.32 644,794.57 (7,977.75) 2,513.33 4.12 90331HNV1 3.400 07/24/2023 689,442.00 659,651.30 (15,605.23) 9,638.06 06/24/2023
US BANK NA CINCINNATI 3.4% 24JUL2023 (CALLABLE 650,000.00 644,046.07 4.3123JUN23) 459200HP9 IBM CORP 3.375% 01AUG2023 3.375 08/01/2023 650,000.00 690,144.00 661,369.64 643,674.77 (17,694.87) 9,140.63 4.3189236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 0.450 01/11/2024 650,000.00 648,745.50 649,438.58 621,968.70 (27,469.88) 1,381.25 4.0546625HJT8 JPMORGAN CHASE & CO 3.875% 01FEB2024 3.875 02/01/2024 600,000.00 632,604.00 617,273.93 592,373.83 (24,900.10) 9,687.50 3.95717081DM2 PFIZER INC 3.4% 15MAY2024 3.400 05/15/2024 500,000.00 499,270.00 499,414.34 490,346.17 (9,068.17) 2,172.22 3.12 02665WDS7 AMERICAN HONDA FINANCE 0.55% 12JUL2024 0.550 07/12/2024 500,000.00 471,975.00 477,047.77 467,027.78 (10,019.99) 1,290.97 2.9524422EVK2 JOHN DEERE CAPITAL CORP 0.7% 15JAN2026 0.700 01/15/2026 500,000.00 439,170.00 442,529.03 445,435.49 2,906.46 1,613.89 2.74 Total Corporate Bonds 4,700,000.00 4,731,425.50 4,659,496.91 4,549,667.38 (109,829.53) 37,437.85 29.56 8 ATTACHMENT 1

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SECURITIES HELD
As of December 31, 2022

TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3130ALRG1 FEDERAL HOME LOAN BANK 0.125% 17MAR2023 0.125 03/17/2023 750,000.00 749,647.50 749,961.99 743,437.60 (6,524.39) 270.83 4.68 3135G04Q3 FANNIE MAE 0.25% 22MAY2023 0.250 05/22/2023 1,000,000.00 1,001,200.00 1,000,224.51 983,315.95 (16,908.56) 270.83 6.26 3133834G3 FEDERAL HOME LOAN BANK 2.125% 09JUN2023 2.125 06/09/2023 500,000.00 514,521.50 503,906.80 494,429.27 (9,477.53) 649.31 3.213137EAEW5 FREDDIE MAC 0.25% 08SEP2023 0.250 09/08/2023 219,000.00 219,100.74 219,029.88 212,410.46 (6,619.42) 171.85 1.373133EM6N7 FEDERAL FARM CREDIT BANK 0.17% 27SEP2023 0.170 09/27/2023 500,000.00 497,945.00 499,215.04 483,658.69 (15,556.35) 221.94 3.113137EAFA2 FREDDIE MAC 0.25% 04DEC2023 0.250 12/04/2023 500,000.00 500,338.50 500,125.90 479,296.94 (20,828.96) 93.75 3.133133EJ2B4 FEDERAL FARM CREDIT BANK 3% 06DEC2023 3.000 12/06/2023 750,000.00 803,760.00 768,735.39 737,422.97 (31,312.42) 1,562.50 5.023135G0V34 FANNIE MAE 2.5% 05FEB2024 2.500 02/05/2024 500,000.00 528,045.00 511,734.93 488,150.57 (23,584.36) 5,069.44 3.30 Total Government Agencies 4,719,000.00 4,814,558.24 4,752,934.44 4,622,122.45 (130,811.99) 30.08 8,310.45 Government Bonds912828ZH6 USA TREASURY 0.25% 15APR2023 0.250 04/15/2023 750,000.00 751,438.06 750,200.79 741,269.54 (8,931.25) 396.64 4.70912828T91 USA TREASURY 1.625% 31OCT2023 1.625 10/31/2023 500,000.00 515,527.34 505,482.36 487,597.66 (17,884.70) 1,369.13 3.2291282CAW1 USA TREASURY 0.25% 15NOV2023 0.250 11/15/2023 500,000.00 498,007.81 499,160.49 480,781.25 (18,379.24) 158.84 3.11 9 ATTACHMENT 1

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SECURITIES HELD
As of December 31, 2022

TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CBA8 USA TREASURY 0.125% 15DEC2023 0.125 12/15/2023 800,000.00 793,065.18 796,836.27 766,343.75 (30,492.52) 43.96 4.96 91282CBE0 USA TREASURY 0.125% 15JAN2024 0.125 01/15/2024 500,000.00 495,216.52 497,716.43 476,855.47 (20,860.96) 287.02 3.0991282CBM2 USA TREASURY 0.125% 15FEB2024 0.125 02/15/2024 500,000.00 494,904.02 497,467.42 475,156.25 (22,311.17) 234.38 3.0991282CBR1 USA TREASURY 0.25% 15MAR2024 0.250 03/15/2024 500,000.00 495,607.14 497,741.99 474,199.22 (23,542.77) 369.48 3.1091282CFK2 USA TREASURY 3.5% 15SEP2025 3.500 09/15/2025 750,000.00 738,899.00 739,151.30 735,615.23 (3,536.07) 7,758.98 4.62 91282CBC4 USA TREASURY 0.375% 31DEC2025 0.375 12/31/2025 1,200,000.00 1,063,082.15 1,070,747.66 1,073,531.26 2,783.60 2,250.00 6.64 Total Government Bonds 6,000,000.00 5,845,747.22 5,854,504.71 5,711,349.63 (143,155.08) 12,868.43 36.53Grand total 16,031,841.47 16,004,572.43 15,879,777.53 (383,796.60) 15,495,980.93 58,616.73 100.00 10 ATTACHMENT 1

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GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond912828ZH6 USA TREASURY 0.25% 0.250 04/15/2023 AA+ Aaa 750,000.00 751,438.06 4.70 741,269.54 4.78 0.29912828T91 USA TREASURY 1.625% 1.625 10/31/2023 AA+ Aaa 500,000.00 515,527.34 3.22 487,597.66 3.15 0.8191282CAW1 USA TREASURY 0.25% 0.250 11/15/2023 AA+ Aaa 500,000.00 498,007.81 3.11 480,781.25 3.10 0.8691282CBA8 USA TREASURY 0.125% 0.125 12/15/2023 AA+ Aaa 800,000.00 793,065.18 4.96 766,343.75 4.95 0.9491282CBE0 USA TREASURY 0.125% 0.125 01/15/2024 AA+ Aaa 500,000.00 495,216.52 3.09 476,855.47 3.08 1.0191282CBM2 USA TREASURY 0.125% 0.125 02/15/2024 AA+ Aaa 500,000.00 494,904.02 3.09 475,156.25 3.07 1.1091282CBR1 USA TREASURY 0.25% 0.250 03/15/2024 AA+ Aaa 500,000.00 495,607.14 3.10 474,199.22 3.06 1.1791282CFK2 USA TREASURY 3.5% 3.500 09/15/2025 AA+ Aaa 750,000.00 738,899.00 4.62 735,615.23 4.75 2.5191282CBC4 USA TREASURY 0.375% 0.375 12/31/2025 AA+ Aaa 1,200,000.00 1,063,082.15 6.64 1,073,531.26 6.93 2.91Issuer total 6,000,000.00 5,845,747.22 36.53 5,711,349.63 36.86 1.43Federal National Mortgage Association3135G04Q3 FANNIE MAE 0.25% 0.250 05/22/2023 AA+ Aaa 1,000,000.00 1,001,200.00 6.26 983,315.95 6.35 0.383135G0V34 FANNIE MAE 2.5% 2.500 02/05/2024 AA+ Aaa 500,000.00 528,045.00 3.30 488,150.57 3.15 1.05Issuer total 1,500,000.00 1,529,245.00 9.56 1,471,466.52 9.50 0.61Federal Home Loan Banks3130ALRG1 FEDERAL HOME LOAN 0.125 03/17/2023 AA+ Aaa 750,000.00 749,647.50 4.68 743,437.60 4.80 0.213133834G3 FEDERAL HOME LOAN 2.125 06/09/2023 AA+ Aaa 500,000.00 514,521.50 3.21 494,429.27 3.19 0.43Issuer total 1,250,000.00 1,264,169.00 7.90 1,237,866.87 7.99 0.30Federal Farm Credit Banks Funding Corp3133EM6N7 FEDERAL FARM CREDIT 0.170 09/27/2023 AA+ Aaa 500,000.00 497,945.00 3.11 483,658.69 3.12 0.723133EJ2B4 FEDERAL FARM CREDIT 3.000 12/06/2023 AA+ Aaa 750,000.00 803,760.00 5.02 737,422.97 4.76 0.90Issuer total 1,250,000.00 1,301,705.00 8.13 1,221,081.66 7.88 0.83 11 ATTACHMENT 1

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GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Federal Home Loan Mortgage Corp3137EAEW5 FREDDIE MAC 0.25% 0.250 09/08/2023 AA+ Aaa 219,000.00 219,100.74 1.37 212,410.46 1.37 0.673137EAFA2 FREDDIE MAC 0.25% 0.250 12/04/2023 AA+ Aaa 500,000.00 500,338.50 3.13 479,296.94 3.09 0.91 Issuer total 719,000.00 719,439.24 4.50 691,707.40 4.46 0.84 Apple Inc037833AK6 APPLE INC 2.4% 2.400 05/03/2023 AA+ Aaa 650,000.00 660,075.00 4.12 644,794.57 4.16 0.33 Issuer total 650,000.00 660,075.00 4.12 644,794.57 4.16 0.33 US Bank NA/Cincinnati OH90331HNV1 US BANK NA CINCINNATI 3.400 07/24/2023 06/24/2023 AA- A1 650,000.00 689,442.00 4.31 644,046.07 4.16 0.54 Issuer total 650,000.00 689,442.00 4.31 644,046.07 4.16 0.54 International Business Machines Corp459200HP9 IBM CORP 3.375% 3.375 08/01/2023 A- A3 650,000.00 690,144.00 4.31 643,674.77 4.15 0.56 Issuer total 650,000.00 690,144.00 4.31 643,674.77 4.15 0.56 Toyota Motor Credit Corp89236THU2 TOYOTA MOTOR CREDIT 0.450 01/11/2024 A+ A1 650,000.00 648,745.50 4.05 621,968.70 4.01 1.00 Issuer total 650,000.00 648,745.50 4.05 621,968.70 4.01 1.00 Cash and Cash Equivalents
INVESTED CASH 0.000 612,841.47 612,841.47 0.00 612,841.47 3.95 0.00 Issuer total 612,841.47 612,841.47 0.00 612,841.47 3.95 0.00 JPMorgan Chase & Co46625HJT8 JPMORGAN CHASE & CO 3.875 02/01/2024 A- A1 600,000.00 632,604.00 3.95 592,373.83 3.82 1.03 Issuer total 600,000.00 632,604.00 3.95 592,373.83 3.82 1.03 12 ATTACHMENT 1

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GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Pfizer Inc717081DM2 PFIZER INC 3.4% 3.400 05/15/2024 A+ A1 500,000.00 499,270.00 3.12 490,346.17 3.16 1.31 Issuer total 500,000.00 499,270.00 3.12 490,346.17 3.16 1.31 American Honda Finance Corp02665WDS7 AMERICAN HONDA 0.550 07/12/2024 A- A3 500,000.00 471,975.00 2.95 467,027.78 3.01 1.48 Issuer total 500,000.00 471,975.00 2.95 467,027.78 3.01 1.48 John Deere Capital Corp24422EVK2 JOHN DEERE CAPITAL 0.700 01/15/2026 A A2 500,000.00 439,170.00 2.74 445,435.49 2.87 2.92 Issuer total 500,000.00 439,170.00 2.74 445,435.49 2.87 2.92 Grand total 16,031,841.47 16,004,572.43 100.00 15,495,980.93 100.00 1.02 13 ATTACHMENT 1

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SECURITIES PURCHASED
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Par value or
shares
Unit cost Accrued
interest
Trade date
Settle date
Coupon Maturity/
Call date
Principal
cost
Cusip Description / Broker
Government Bonds91282CFK2 12/08/2022 09/15/2025 750,000.00 98.52 (738,899.00) (6,163.67) 3.500 12/09/2022
USA TREASURY 3.5% 15SEP2025GOLDMAN, SACHS AND CO.

Total Government Bonds 750,000.00 (738,899.00) (6,163.67) Grand total Grand total 750,000.00 (738,899.00) (6,163.67) 14 ATTACHMENT 1

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SECURITIES SOLD AND MATURED
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Historical cost Amortized cost
at sale or
maturity
Fair value at
sale or
maturity
Realized
gain
(loss)
Trade date Coupon Price
Settle date
Maturity/
Call date
Par value or
shares
Cusip Accrued
interest
sold
Description / Broker
Government Agencies313381BR5 12/09/2022 1.875 (750,000.00) 771,667.50 750,000.00 0.00 750,000.00 0.00 0.00 12/09/2022
FEDERAL HOME LN BKS CONS BD1.875 12-09-2022
Total (Government Agencies) (750,000.00) 771,667.50 750,000.00 750,000.00 0.00 0.00 Grand total (750,000.00) 771,667.50 750,000.00 750,000.00 0.00 0.00 15 ATTACHMENT 1

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DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Cash
Cash and Cash Equivalents 0.00 0.00 0.00 1,567.94 1,567.94 Total Cash 0.00 0.00 0.00 1,567.94 1,567.94
Corporate Bonds
02665WDS7 AMERICAN HONDA FINANCE 0.55% 12JUL2024 1,247.40 0.00 909.56 236.80 0.00 037833AK6 APPLE INC 2.4% 03MAY2023 (676.17) 0.00 1,270.99 1,343.33 0.00 459200HP9 IBM CORP 3.375% 01AUG2023 (1,616.54) 0.00 236.65 1,889.07 0.00 24422EVK2 JOHN DEERE CAPITAL CORP 0.7% 15JAN2026 1,574.54 0.00 25.66 301.39 0.00 46625HJT8 JPMORGAN CHASE & CO 3.875% 01FEB2024 (1,325.37) 0.00 (2,036.16) 2,002.08 0.00 717081DM2 PFIZER INC 3.4% 15MAY2024 35.49 0.00 (1,668.84) 1,463.89 0.00 89236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 45.40 0.00 2,553.72 251.87 0.00 90331HNV1 US BANK NA CINCINNATI 3.4% 24JUL2023 (CALLABLE 23JUN23) (1,673.63) 0.00 307.52 1,903.06 0.00 Total Corporate Bonds (2,388.88) 0.00 1,599.10 9,391.49 0.00 Government Agencies
3135G04Q3 FANNIE MAE 0.25% 22MAY2023 (47.43) 0.00 4,190.24 215.27 0.00 3135G0V34 FANNIE MAE 2.5% 05FEB2024 (891.26) 0.00 567.76 1,076.38 0.003133EM6N7 FEDERAL FARM CREDIT BANK 0.17% 27SEP2023 88.19 0.00 2,203.42 73.19 0.00 3133EJ2B4 FEDERAL FARM CREDIT BANK 3% 06DEC2023 (1,612.24) 0.00 1,154.55 1,937.50 11,250.00 313381BR5 FEDERAL HOME LN BKS CONS BD 1.875 12-09-2022 (320.21) 0.00 353.60 351.56 7,031.25 3130ALRG1 FEDERAL HOME LOAN BANK 0.125% 17MAR2023 14.82 0.00 2,721.05 80.73 0.00 3133834G3 FEDERAL HOME LOAN BANK 2.125% 09JUN2023 (737.13) 0.00 800.54 914.93 5,312.50 16 ATTACHMENT 1

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DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3137EAFA2 FREDDIE MAC 0.25% 04DEC2023 (11.31) 0.00 1,859.03 107.64 625.00 3137EAEW5 FREDDIE MAC 0.25% 08SEP2023 (3.62) 0.00 984.09 47.14 0.00 Total Government Agencies (3,520.19) 0.00 14,834.28 24,218.75 4,804.34 Government Bonds
91282CBA8 USA TREASURY 0.125% 15DEC2023 281.02 0.00 3,625.00 84.94 500.00 91282CBM2 USA TREASURY 0.125% 15FEB2024 191.03 0.00 1,523.44 52.65 0.0091282CBE0 USA TREASURY 0.125% 15JAN2024 186.29 0.00 1,484.37 52.64 0.00 912828ZH6 USA TREASURY 0.25% 15APR2023 (59.28) 0.00 3,076.18 159.69 0.00 91282CBR1 USA TREASURY 0.25% 15MAR2024 159.09 0.00 1,406.25 107.05 0.00 91282CAW1 USA TREASURY 0.25% 15NOV2023 81.58 0.00 1,757.81 107.04 0.00 91282CBC4 USA TREASURY 0.375% 31DEC2025 3,655.86 0.00 (796.87) 379.08 0.00 912828T91 USA TREASURY 1.625% 31OCT2023 (559.06) 0.00 1,425.78 695.79 0.00 91282CFK2 USA TREASURY 3.5% 15SEP2025 252.30 0.00 (3,283.77) 1,595.31 0.00 Total Government Bonds 4,188.83 0.00 10,218.19 3,234.19 500.00Grand total (1,720.24) 0.00 26,651.57 18,997.96 26,286.69 17 ATTACHMENT 1

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TRANSACTION REPORT
For the period December 1, 2022 - December 31, 2022

TOWN OF ATHERTON
Maturity Par value or
shares
Trade date Cusip Transaction Sec type Description Principal Interest Transaction totalSettle date Realized
gain(loss)
12/04/2022 625.0012/04/2022
3137EAFA2 Government Agencies FREDDIE MAC 0.25% Income 12/04/2023 500,000.00 0.00 0.00 625.00 12/06/2022 11,250.0012/06/2022
3133EJ2B4 Income Government Agencies FEDERAL FARM CREDIT BANK 12/06/2023 750,000.00 0.00 0.00 11,250.00 12/08/2022 (6,163.67)12/09/2022
91282CFK2 Bought Government Bonds USA TREASURY 3.5% 09/15/2025 750,000.00 0.00 (738,899.00) (745,062.67) 12/09/2022 7,031.2512/09/2022
313381BR5 Income Government Agencies FEDERAL HOME LN BKS CONS 12/09/2022 750,000.00 0.00 0.00 7,031.25 12/09/2022 0.0012/09/2022
313381BR5 Capital Change Government Agencies FEDERAL HOME LN BKS CONS 12/09/2022 (750,000.00) 0.00 750,000.00 750,000.00 12/09/2022 5,312.5012/09/2022
3133834G3 Income Government Agencies FEDERAL HOME LOAN BANK 06/09/2023 500,000.00 0.00 0.00 5,312.50 12/15/2022 500.0012/15/2022
91282CBA8 Income Government Bonds USA TREASURY 0.125% 12/15/2023 800,000.00 0.00 0.00 500.00 12/31/2022 Income Cash and Cash Equivalents Cash 0.00 0.00 0.00 1,567.94 1,567.94 18 ATTACHMENT 1

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ADDITIONAL INFORMATION
As of December 31, 2022

TOWN OF ATHERTON
Past performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not get back the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changesin market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is for your reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. Thisdocument must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment InternationalLimited (IIIL). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may be referred to as Insight, Insight Group or Insight Investment.INA is an investment adviser registered with the Securities and Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training.You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from INA's Form ADV Part 2A, which isavailable without charge upon request.Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. INA charges management fees on all portfolios managed and these feeswill reduce the returns on the portfolios. For example, assume that $30 million is invested in an account with INA, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years.

At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end of the five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. INA's investment advisory fees are discussed in Part 2A of its Form ADV.

Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insight’s own at the date of this document (or as otherwise specified) and may change. Material in this publication is for general information only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an account should or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy willremain in any fund, account, or strategy, or that a previously held security will not be repurchased. It should not be assumed that any of the security transactions or holdings referenced herein have been or will prove to be profitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed.Please compare the information provided in this statement to the information provided in the statement received from your Custodian.

For trading activity the Clearing broker will be reflected. In certain cases the Clearing broker will differ from the Executing broker.In calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. WhenMoody’s, S&P and Fitch rate a security, Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower of Moody’s and S&P ratings.Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is anappropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of theindices may be materially different from that of the strategy. In addition, the strategy’s holdings may differ substantially from the securities that comprise the indices shown.

The ICE BofA 3 Month US T-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income.The ICE BofA 6 Month US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months.The ICE BofA 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years.

The ICE BofA 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years. 19 ATTACHMENT 1

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ADDITIONAL INFORMATION
As of December 31, 2022

TOWN OF ATHERTON
Insight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment.

Insight is a group of wholly owned subsidiaries of The Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference the Corporation as a whole or its various subsidiaries generally. Products and services may be provided under various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New York Mellon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity)and are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data and disclaims all expressed or implied warranties in connection therewith.© 2022 Insight Investment. All rights reserved. 20 ATTACHMENT 1

Page 68 of 124 ends

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: FEBRUARY 15, 2023
SUBJECT: CONSIDERATION OF RESOLUTION

RATIFYING PROCLAMATION OF A STATE OF EMERGENCY

IN THE TOWN AND AUTHORIZING TELECONFERENCE

MEETINGS OF TOWN LEGISLATIVE BODIES PURSUANT TO
THE BROWN ACT GOVERNMENT CODE SECTION 54953(E)

RECOMMENDATION
It is recommended that the Town Council adopt the attached Resolution No. 22-XX, finding a proclamation of the state of emergency to apply within the Town, conditions of which pose an imminent threat to the health and safety to attendees of in-person public meetings, and authorizing teleconference meetings of Town legislative bodies pursuant to Government Code Section 54953(e).

BACKGROUND
The Town Council adopted Resolution 2021 – 15 pursuant to AB 361 to meet via teleconference on October 6, 2021. The City Council last met on December 21, 2022, ratified findings pursuant to AB 361 and certified the continuing emergency ratifying such rules and regulations.

That Resolution has expired, and now, the Town Council must reevaluate its decision. The Governor's Proclamation of State of Emergency related to the COVID-19 virus pandemic remains in effect to this day in San Mateo County and statewide. The virus, and its variants, are highly transmissible when in close proximity to an infected person, no matter if the infected person is showing symptoms or not. Further, new variants of varying community impact and transmissibility are revealed each month the pandemic continues, most recently the Omicron/BA.2 subvariant.

Meeting in person imminently risks attendees' health and safety by necessitating attendees – Town officers, staff, and members of the public – be in close proximity to a potentially infected person, no matter if he or she is showing symptoms or not. The proposed Resolution makes requisite findings to allow Town legislative body meetings to be held via teleconference pursuant to Government Code section 54953(e). Specifically, the resolution resolves for meetings to be conducted in either in a hybrid format or solely via teleconference, as determined by the legislative

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Certification of Continuing Emergency
February 15, 2023

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body in consideration of risks to attendee health and safety. In either option, the teleconference option is to be offered in conformity with requirements of Section 54953(e) to preserve public access and participation.

The Council is to make the following findings as part of the resolution:

1. The Governor proclaimed a state of emergency on March 4, 2020 related to the COVID19 virus pandemic and that state of emergency remains active within the jurisdiction of the Town.

2. The Town Council has reconsidered the circumstances of the state of emergency.

3. The state of emergency continues to directly impact the ability of attendees to safely meet safely in person.

4. To decrease the risk to the health and safety of attendees, all meetings of Town legislative bodies shall be conducted in either a hybrid format with options for meeting attendees to appear in person, social distancing permitting, and via teleconference in accordance with Government Code section 54953(e) or in a solely teleconference format.

ANALYSIS
It is recommended that the Town Council pass the resolution and direct staff to take all actions necessary to effectuate its intent to hold all Town legislative body meetings in compliance with Section 54953(e). If the Council does not pass the proposed resolution, all Town legislative bodies will be required to meet pursuant to traditional teleconference requirements – e.g. opening teleconference locations to the public, listing addresses on meeting agendas, quorum of members in the Town – because the Town's most recent resolution to meet via Section 54953(e) has expired as a matter of law.

The Resolution expires on February 28, 2023.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The policy issues are limited to the continuing emergency.

PUBLIC NOTICE

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Certification of Continuing Emergency
February 15, 2023

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Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution

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2238704.1 14537.001 1
RESOLUTION NO. 23-XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ATHERTON

RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR GAVIN NEWSOM (MARCH 4, 2020) AS APPLICABLE IN THE TOWN AND

AUTHORIZING TELECONFERENCE MEETINGS OF ITS LEGISLATIVE BODIES OF THE TOWN PURSUANT TO THE RALPH M. BROWN ACT

RECITALS
WHEREAS, the Town of Atherton ("Town") is committed to preserving and nurturing public access and participation at meetings of its Town Council and other Town legislative bodies; and
WHEREAS, all meetings of the Town's legislative bodies are open and public, as required by the Ralph M. Brown Act, Government Code section 54950 et seq. ("Brown Act"), so that any member of the public may attend, participate, and watch the Town's legislative bodies conduct their business; and
WHEREAS, section 54953(e)(1) provides a legislative body may meet via teleconference if the Governor has proclaimed a state of emergency pursuant to Government Code section 8625 and either (i) state or local officials have imposed or recommended measures to promote social distancing, (ii) the legislative body meets to determine by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees, or (iii) the legislative body has voted as such and is meeting pursuant to that vote; and WHEREAS, a legislative body's decision to meet pursuant to section 54953(e) must be reevaluated and renewed at least every thirty (30) days, or else the body will be required to adopt new initial findings; and
WHEREAS, while a legislative body meets via teleconference pursuant to section 54953(e), it must take actions to preserve public access and public participation and give notice of the meeting and post agendas as otherwise required, allow members of the public to access the meeting via call-in line or internet-based service line, provide details on the agenda on how to access the meeting and give public comment, give an opportunity to comment pursuant to Government Code section 54954.3 and allow a reasonable amount of time during public comment for a person to register, login, and comment, and monitor the call-in line and internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored; and
WHEREAS, on March 4, 2020, Governor Gavin Newsom proclaimed a state of emergency pertaining to the threat to human health and safety posed by the COVID-19 virus pandemic and that proclamation remains in effect to this day in Solano County and statewide; and WHEREAS, the virus has short- and long-term effects – fever and chills, cough, shortness of breath and difficulty breathing, fatigue, headache, nausea, vomiting, gastrointestinal issues, loss

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2238704.1 14537.001 2
of taste and smell, death – and it's prolific spread is severely impacting the health care system, inhibiting access to care for COVID-19 symptoms and other ailments; and WHEREAS, the COVID-19 virus, and its variants, is spread through the air when a person who is carrying the virus, whether he or she is showing symptoms or not, is in close proximity to another person; and,
WHEREAS, while the COVID-19 virus remains present in the community, allowing members of the Town's legislative bodies and members of the public to meet virtually when cases have surged will reduce the risk of imminent risk to attendee health and safety beyond the control of Town services, personnel, equipment, and facilities; and, WHEREAS, pursuant to Government Code section 8635 et seq., the Council has the authority during a state of emergency to take all actions necessary to perform its functions in the preservation of law and order, preservation of the furnishing of local services, and protection of life and property, which includes the authority to direct meetings of all Town legislative bodies to be held via teleconference pursuant to this Resolution; and WHEREAS, the Council desires to ratify the Governor's March 4, 2020, proclamation of state of emergency related to the COVID-19 virus pandemic as it applies to the jurisdiction of the Town and authorize teleconference meetings of Town legislative bodies pursuant to section 54953(e), as long as all provisions of that section are followed to provide public access and opportunity for public comment; and
WHEREAS, the Town has taken and will continue to take measures to ensure access for the public, including by providing the public a call-in option and/or internet-based service option for all meetings of Town legislative bodies.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF ATHERTON DOES HEREBY RESOLVE AS FOLLOWS:

1. The recitals set forth above are true and correct and are incorporated herein by reference as if set forth in full.

2. The Governor's March 4, 2020 proclamation of state of emergency related to the COVID-19 virus pandemic applies to the jurisdiction of the Town and is re-ratified by the Town Council.

3. A state of emergency exists within the jurisdiction of the Town related to the COVID19 virus pandemic and the conditions of that emergency may present an imminent risk to the health and safety of attendees at Town legislative body meetings.

4. In order to decrease the risk to the health and safety of attendees to Town legislative body meetings, all meetings of Town legislative bodies shall be conducted in a hybrid format with an option for attendees to appear in person, social distancing permitting, or via a teleconference in accordance with Government Code section 54953(e) and staff

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2238704.1 14537.001 3
are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Section 54953(e) and other applicable provisions of the Brown Act.

5. This Resolution shall take effect immediately upon its adoption and be effective until February 28, 2023, unless the Council takes action to rescind the Resolution. On or before expiration, the Council may take action to extend the Resolution's permissions pursuant to Government Code section 54953(e)(3).

The foregoing Resolution was introduced at a regular meeting of the Town Council of the Town of Atherton held on February 15, 2023.

The motion was passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Bill Widmer, Mayor
ATTEST:

Anthony Suber, City Clerk,

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Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: FEBRUARY 15, 2023
SUBJECT: AUTHORIZE RELEASE OF A REQUEST FOR PROPOSAL (RFP) TO UPDATE THE TOWN’S COST ALLOCATION PLAN AND

MASTER FEE SCHEDULE

RECOMMENDATION
Authorize the release of a RFP to update the Town’s Cost Allocation Plan and Master Fee Schedule.

BACKGROUND
The Town last adopted a Cost Allocation Plan in 2013. The results of that Plan inform the development of the Town’s Master Fee Schedule. The Master Fee Schedule includes all fees charged by all Town Departments. It was recommended that the Town update the Cost Allocation Plan once the Town Center completed and there was sufficient data related to administrative overhead (facility costs).

Fees for Town services are required to represent actual costs and may not be set at an amount that exceeds actual cost. A detailed Cost Allocation Plan provides detailed cost analyses on which to base new fees. Most fees are set at full cost recovery; however, some fees, such as those for planning applications, are intentionally set below full cost recovery to encourage compliance and to account for customer service hours provided to applicants as part of the process. Fees for marketdriven services, such as rental of public spaces (Park or Town Hall) may be set independent of a cost analysis.

The Cost Allocation Plan will include a recommended cost escalator based on the Consumer Price Index. The last increase to the Master Fee Study was in 2020 and the schedule of fees were adjusted to reflect accumulated CPI adjustments. No changes were made to valuation-driven fees (Building and Plan Check Fees) until a new cost study is performed. Valuation-driven fees, such as Building Permit fees and Plan Check fees, have remained consistent with the market since 2013. These fees were not adjusted by the labor component increases. These fees will be reviewed during this phase of the comprehensive Master Fee Study.

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RFP For Cost Allocation Plan
February 15, 2023

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Attached is the RFP to seek a qualified consultant to complete the Plan.

The timing for the required work under this RFP is tight and the timeline may need to be extended.

Once the study is complete and the proposed fees are incorporated into a Master Fee Schedule, that Schedule would be adopted at a Public Hearing, tentatively scheduled to coincide with adoption of the FY 2023/24 Budget in June 2023. However, if work does not complete timely, adoption may be postponed. If postponed, revenue anticipation for the budget would be adjusted accordingly.

POLICY ISSUES
The City Council’s policy discussion should revolve around ensuring the Town’s compliance with Proposition 26 which requires the Town’s fees to be set at or below full cost recovery.

FISCAL IMPACT
None. Any proposed fee adjustments would be incorporated into the Town’s Master Fee Schedule and would be reflected in the FY 2023/24 Budget for anticipated revenues.

GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility

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RFP For Cost Allocation Plan
February 15, 2023

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____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)

ATTACHMENTS
RFP for Cost Allocation Plan

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 1 Request for Proposal
Update Town Cost Allocation Plan, Fully Burdened
Staff Hourly Rate, and the Master Fee Schedule
Date Issued: February 16, 2023
Date Due: March 3, 2023 at 4:00 p.m.

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 2 TOWN OF ATHERTON, CALIFORNIA

REQUEST FOR PROPOSAL UPDATE COST ALLOCATION PLAN, FULLY-BURDEN

STAFF HOURLY RATE, AND MASTER FEE SCHEDULE
I. INTRODUCTION
A. General Information
The Town is soliciting proposals from qualified consulting firms to assist in reviewing and revising the Town’s comprehensive cost allocation plans, calculation of fully burdened staff hourly rates, with underlying updates to the town Master Fee Schedule (MFS). The update to the cost allocation plan distributes the general governmental and support services of the Town to the direct services and activities to the public. The cost allocation plan assists the Town in determining the fully loaded cost basis for fees and service charges.

The calculated full cost recovery of staff hourly labor rates is a significant part of the comprehensive fee study. The Town last conducted its Cost Allocation Plan (CAP) User Fee Study in August 2013. Since that time, the Town has constructed a new Town Center Building that houses the Town departments of Administration, Finance, Public Works, Community Development, and Police Department services and made modifications to staffing.

The Town has approximately 42 full-time equivalent employees of which 30 are police department personnel. The Town contracts its Planning and Building Department services and contracts a portion of its Public Works staff. Since the last adoption of the CAP and MFS, the Town’s fees, excluding building permit fees, have been increased by a yearly CPI. It is the intent that this review of the CAP, Fully Burdened Staff hourly rates, and the MFS consider direct and indirect costs, and central support services costs increases since the last User Fee Study. Part of the fee review should also account for future building and equipment replacement costs of newly constructed facilities and Town unfunded liabilities.

The Town will incorporate the CAP and Fully Burdened Staff Hourly Rates into grant applications, grant reimbursement claims, and interfund/interagency labor distributions.

Accordingly, results and recommendations of the Project must comply in all respects with requirements of the California Constitution, Proposition 218, Proposition 26, and federal OMB A-87 and ASMB C-10.

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 3 The Town MFS contains community development fees for building permits, planning fees, and engineering permits fees. The Town also has park rental fees and police services fees.

The Town would like a review of its MFS based on an updated CAP and fully burdened staff hourly rates. We seek to update the existing fee schedule to reflect the current cost of providing services and meet the requirement of Proposition 26. There is also a flat fee model for Town Fees. Some Planning and Building permit fees are based on a service requirement factor times a multiplier to calculate a fee for plan review and inspection. This applies to new home construction, and major remodels of habitable and non-habitable construction. The cost of building and planning permits must be designed to allow the Town to recover the full cost of service.

The Town is requesting a report that updates and identifies each Town service, its full cost, the cost currently being recovered, and the recommended cost recovery levels. For each services the report should define and identify direct and indirect costs. The Town has a Comprehensive User Fee Indirect CAP and Production Hourly Rate Calculations for staff that can be used for review as consultant processes and updates a new Town Comprehensive User Fee Study.

The Town is a residential community located in San Mateo County in the San Francisco Bay Area Peninsula. There are no commercial businesses located in the Town. The Town has extensive residential construction and this typically means that permits are issued to a variety of residential development contractors, specialists, and services.

The Consultant shall meet with the Town Staff Team to clarify the intended goals and purpose(s) of the Project; discuss perceived issues; gain an understanding of Town operations; and establish responsibilities. During the course of the Study, the Town may request periodic progress reports. To assure timely availability of staff and other resources, Consultant shall submit a viable work plan to the Finance Director along with a written request for documents and schedules to be prepared by staff, and the dates by which such items are required.

Specific Services Requested of Consultant

1. Cost Allocation Plan – Update the CAP and develop Overhead Rates including overhead rates that can be applied to contractor or consultant rates when seeking cost recovery through fees or other direct charge mechanisms. Provide an Excel based model to the Finance Director for Town’s future use. Present a preliminary plan to the Town and adjust as necessary.

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 4 2. Fully Burdened Staff Hourly Rate – Identify all staff positions whose time can properly be allocated to or among Town departments, funds, programs, activities and/or fees charged for Town services. Determine each staff position’s direct cost (stated USD per hour) that includes fringe benefits (stated both in USD and as a percentage of salary) and overhead rate (stated as a percentage of direct cost). Deliver an Excel-based model(s) to the Finance Director for Town’s future use. Present the Fully Burdened Staff Hourly Rate and Contract Overhead rate to the City Council.

3. Master Fee Schedule – Update existing MFS to reflect the current cost of providing services and meet the requirement of Proposition of 26. Prepare a report that identifies each Town service, its full cost, the costs currently being recovered, and the recommended cost recovery levels. This entails extensive review and potential restructure of planning fees to a cost recovery model similar to building fees. For each activity, the report should define and identify direct and indirect costs. Prepare a report that compares the Town’s fees and service charges to similar cities selected by Town with Consultant’s input. Provide an Excel based model to the Finance Director for Town’s future use. Present initial findings and recommendations to management and adjust as necessary. Prepare and deliver to the City Council a report on findings and recommendations, to facilitate an understanding by the City Council and the public of the methodologies, issues and recommendations resulting from the update.

There is no implied obligation for the Town of Atherton to reimburse the responding consultants for any expenses incurred in preparing proposals in response to this request.

For a consultant to be considered, Town must receive three (3) hard copies and one (1) electronic copy of the proposal by 4:00 pm on Friday March 3, 2023 at the following address:

Attn: Robert Barron, III
Finance Department
Town of Atherton
80 Fair Oaks Lane
Atherton, CA. 94027
[email protected]
All proposals must be sealed and marked “Proposal: User Fee Study-Update Cost Allocation Plan, Fully-Burdened Staff Hourly Rate, and Master Fee Schedule” "

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 5 A selection committee will evaluate proposals submitted. During the evaluation process the committee and the Town reserve the right to request additional information or clarifications from proposers. Firms submitting proposals may be subject to in-person interviews as part of the evaluation process.

The Town reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the Town of Atherton and the firm selected.

It is anticipated the selection of a firm and approval by City Council will be completed on or after March 15, 2023.

B. Terms of Engagement
A single term contract or until the User Fee Study is completed. Proposal package shall be inclusive of fees for preparation, community meetings, and presentation of the analysis.

Conduct periodic coordination meetings with Town staff and designees to review progress and discuss issues.

II. NATURE OF SERVICES REQUIRED
A. Scope of Work to be performed:

1. The Town requires a consultant to complete an update to a full cost, direct cost allocation plan.

2. Calculate fully burdened hourly rates for each staff position as well as those contract positions that are charged directly to external customers.

3. Review of the Town’s current fee schedules, particular review of “flat fees” which assumes that the time for plan review and inspection is relatively constant for each type of project. Also work with staff to identify new fees whether new structures flat fees or service requirement fees.

4. This includes review of building permit fees which use a service requirement factor, the time and resources it takes to services the project time a multiplier to calculate a fee for plan review and inspection. This review of building permits applies to new home construction, major remodels of habitable construction and of non-habitable

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 6 construction. It is important to note that residential construction projects have a limit of three years to completion and the Town does have projects that exceed these limits and are subject to penalty.

5. Interviewing key staff from indirect and direct service departments and calculating the costs of fee generating services.

6. Analyze the cost recovery levels for fee generating services for Community Development Departments (Building, Planning, and Engineering Departments).

7. Provide the Town with various rate fees structures and estimates for Council review, community, and stakeholder input. Provide comparison surveying other cities from other agencies for optimal rate fee methodologies for staff and city council review.

8. Reviewing and updating a fee schedule that fully accounts for the range of services that the Town provides and providing recommendations on how to adjust fees annually.

9. Provide presentation of User Fee Study to the Town Council to review the detail of the project, the methodology used to update and calculate costs with particular review of planning and building fees.

10. The Town expects the consultant to assist and coordinate with the City Attorney to ensure that all legal requirements are met with respect to communication with Proposition 26.

III. DESCRIPTION OF GOVERNMENT
A. Contact Persons
The consultant’s principal contact at the Town of Atherton will be Robert Barron III, Finance Director, who will coordinate the assistance to be provided by the Town to the consultant.

B. Background information
The Town of Atherton was incorporated in 1923 as a general law city operating as a Council-Manager form of government. The Town is 5.049 square miles and has a population of about 7,100. It is located in the San Francisco Bay Area peninsula region in San Mateo County. The Town provides most municipal services except for fire protection and water services. The Town also owns a Library building, but the library operation is run by the County of San Mateo through a Library Joint Powers Agreement. The Town has 42 full time employees and has a combined all funds operating budget of approximately $26 million. It is a residential community; some parcels range from quarter acre lots to 4 acre lots. There is no commercial business located in the Atherton.

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 7 The Town of Atherton uses the following fund types and account groups in its financial reporting:

Governmental Fund Types
General Fund (1)
Special Revenue Funds (7 funds) Capital Project Funds (2) Proprietary Fund Types
Internal Service Funds (4)
The Town Building and Planning Department functions are performed by two (2) outside private firms. The Public Works Street Maintenance performed by an outside contractor and Park & Facilities Maintenance performed by an outside contractor.

Property Taxes and Community Development Fees are the major sources of revenue for the Town. Town Budgets, Basic Financial Statements, and Current Town Master Fee Schedule are available online at www.ci.atherton.ca.us.

C. Services Provided
The Town of Atherton provides the following services to its citizens:
• General Government
• Public Safety
• Community Development
• Public Works
• Parks
• Capital Projects
IV. TIME REQUIRMENTS
A. Proposal Calendar
The following is the timeline of key dates (subject to change):

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 8 Date Activity
2/16/23 Request for proposal issued
3/3/2023 Due date for proposals
3/16/23 Notification to selected firm
3/17/23 Contract Date
3/20/23 – 5/31/23
Review and discuss understanding of Town operations. Meet with Town staff to discuss current Town services provided and its full cost to provide various services. Engage discussions of the process of the cost allocation plan, hourly rate calculations and the user fee study. Identify all staff positions whose time can be properly allocated to departments, funds, programs, activities, and fees charged for Town services to calculate fully burdened rate.

Review and understand the flow of direct and indirect costs for each service in updating Cost Allocation Plan. Review cost recovery costs and seek to recover through fees or direct charging mechanisms. Provide progress of the Cost Allocation Plan, Fully Burdened Staff hourly rate and Master Fee schedules updates.
6/7/23 Council Study Session to discuss the User Fee Study and Master Fee Schedule in detail to discuss the cost of service and the alignment of fees to costs. 6/21/23 Review and Adoption of User Fee Study and Master Fee Schedule V. PROPOSAL REQUIREMENTS
A. Submission of Proposal
The proposal material is required to be received by 4:00 pm on March 3, 2023 B. Proposal Requirements

1. General Requirements
For a consultant to be considered the following is the proposal requirements:

Four (4) hard copies and one (1) electronic copy of the proposal to include the following:

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 9 • Title page – Shows the request for proposal subject, the consultant’s name, address and telephone number of the contact person and date of the proposal. • Transmittal Letter – Signed letter of transmittal acknowledging the proposer’s understanding of the work to be performed, commitment to perform the work within the time frame, a statement as why the consultant believes itself to be best qualified to perform the analysis.
• Detailed proposal – the proposal is to demonstrate qualifications and capacity of the consultant to perform the User Fee Study – Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule • Identification of Staff – Proposal shall identify staff to be assigned to the analysis. The proposal should be prepared simply and economically, and concise description of the consultant’s qualifications, competence, and capacity of the consultants seeking to undertake this study analysis. Must also demonstrate the capability to satisfy the requirements of the request for proposal.
• Timeline – Proposal shall also include timeline for engagement with Town Staff and City Council.

2. Consultant Qualifications and Experience
The consulting firm should state qualifications for performing the User Fee Study.

Identify the number and nature of professional staff to be used in performing this analysis. The consultant should identify the principal supervisor or management staff who would be assigned to this engagement.

3. Prior Engagements with Town of Atherton
The consultant should list separately any professional engagements with Town of Atherton over the past four years and the nature of the type of engagement. A statement is welcomed explaining why such relationships do not present a conflict of interest in performing the proposed analysis.

4. Report Format
The proposal should include sample of reports for the performed analysis.

C. Cost of Proposal

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ATTACHMENT 1
Town of Atherton
RFP for Update Cost Allocation Plan, Fully Burdened Staff Hourly Rate, and Master Fee Schedule 10 The cost of the proposal should include all costs directly related to performing the analysis on the Town’s Hourly rates of staff performing the analysis should be included. Total maximum bid price is to include all direct and indirect costs.

VI. EVALUATION PROCEDURES
A. Selection Committee
Proposals will be reviewed by a selection committee which is expected to include the following: City Manager, Finance Director, and Public Works Staff.

B. Selection Criteria
Submitted proposals will be evaluated based on professional experience, qualifications, responsiveness, and cost.

C. Final Selection
The City Council will select a firm based upon recommendations from the selection committee.

D. Right to Reject Proposals
The Town reserves the right to reject any or all proposals submitted and to request additional information from proposers. If the Town cannot successfully negotiate a professional agreement acceptable to both parties, the Town reserves the right to award the contract to any firm determined to be qualified to conduct the analysis study.

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Item No. 6
Town of Atherton

CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, CHIEF OF POLICE
DATE: FEBRUARY 15, 2023
SUBJECT: RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090

RECOMMENDATION
Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.

BACKGROUND
Penal Code Section 832.5 requires that citizen complaints or internal affairs investigations against police department personnel and any related reports or findings be maintained for a period of at least five years where there is no sustained finding of misconduct and at least 15 years if there is such a sustained finding.

Government Code Section 34090 authorizes the Chief of Police, upon resolution of the City Council and written consent of the City Attorney, to destroy records, documents, instruments and other papers under his charge pursuant to an adopted records retention policy if the records are no longer required to be maintained by law or the retention policy.

The Police Department has 4 files that have exceeded the 5-year retention period and is no longer required to be maintained because it does not relate to a sustained finding of misconduct. In addition, 2 partial backgrounds – one for Police Officer and one for Dispatcher – both are past the 4 years of retention of the files. The Chief of Police and City Attorney have reviewed the status of the files noted above to ensure there is no legal or other reason to maintain such files.

ANALYSIS
The California Government Code authorizes the destruction of records and requires agencies to adopt compliant records retention schedules. These schedules ensure that certain records are maintained in perpetuity and other records are maintained for sufficient time periods, dependent

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Records Destruction
February 15, 2023

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on the type of records, to allow standards and structure for local government records management efforts.

Maintaining old files can lead to the use of stale information in personnel and litigation matters that can be detrimental to staff, the department, and the Town. The information is of no useful value to the Town, is out of date and should be destroyed in compliance with Town and State records retention policies.

It is recommended that the City Council authorize this timely and appropriate destruction of old files in accordance with the law.

POLICY FOCUS
Once records have been retained for the applicable period set forth in law and the Records Retention Schedule, they should be prepared for destruction in the manner prescribed by the Town’s Original Resolution # 15-09 adopted March 18, 2015.

FISCAL IMPACT
There is no fiscal impact in approving this resolution for the destruction of records.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:

Goal E – Strengthen Community Engagement and Transparency Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,600 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but not limited to media outlets, school districts, Menlo Park Fire District, service providers (water, power, and sewer) and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item ____ has or X has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Civic Center Advisory Committee (meets as needed)

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Records Destruction
February 15, 2023

Page 3 of 3 ends

____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month) ____ Tree Committee (meets each month)

ATTACHMENTS
ATTACHMENT 1 - Resolution

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RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON AUTHORIZING THE DESTRUCTION OF RECORDS PER
GOVERNMENT CODE SECTION 34090
WHEREAS, Penal Code Section 832.5 requires that citizen complaints or internal affairs investigations against police department personnel and any related reports or findings be maintained for a period of at least five years if there is no sustained finding of misconduct and at least 15 years if there is such a sustained finding; and WHEREAS, Government Code Section 34090 expressly authorizes the Chief of Police for the Town of Atherton, upon resolution of the City Council and written consent of the City Attorney, to destroy City records, documents, instruments and other papers under his charge that are no longer required to be retained by the City; and
WHEREAS, the Chief of Police has agreed to review the status of any such citizen complaint or internal affairs investigation in excess of five years for pending related civil or criminal litigation prior to its destruction and only if the employee no longer works for the Town of Atherton shall said records be destroyed; and
WHEREAS, the City Attorney hereby gives her written consent for the destruction of the following records:

ITEM NUMBER RECORD TITLE RETENTION
2017-001 Citizens Complaint with No Sustained
Finding of Misconduct 5 years
2017-002 Citizens Complaint with No Sustained
Finding of Misconduct 5 years
2017-001 Internal Affairs Investigation with No
Sustained Finding of Misconduct 5 years
2017-002 Internal Affairs Investigation with No
Sustained Finding of Misconduct 5 years
N/A Partial Background – Police Officer
applicant 4 years
N/A Partial Background – Dispatcher applicant 4 years

ATTACHMENT 1

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NOW, THEREFORE, BE IT RESOLVED, The Chief of Police and City Attorney have reviewed the status of the 2 Citizen Complaint Investigations, 2 Internal Affairs Investigations, and 2 partial backgrounds.

BE IT FURTHER RESOLVED that nothing in this resolution is intended to supersede or otherwise conflict with any other law or any lawful judicial process which might affect retention or destruction of such records.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 15th day of February, 2023, by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
____________________________________
Mayor Widmer
Mayor ATTEST:
______________________________
Anthony Suber
City Clerk
______________________________
Mona Ebrahimi
City Attorney

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TownClerk/RecordsManagement/Forms/RecordsDestructionForm

TOWN OF ATHERTON

NOTICE OF RECORDS DESTRUCTION
DEPARTMENT: POLICE DEPARTMENT

ITEM NUMBER RECORD TITLE RETENTION
2017-001 Citizens Complaint with No
Sustained Finding of Misconduct Closure + 5 years
2017-002 Citizens Complaint with No
Sustained Finding of Misconduct Closure + 5 years

ITEM NUMBER RECORD TITLE RETENTION
2017-001
Internal Affairs Investigation with
No Sustained Finding of
Misconduct
Closure + 5 years
2017-002
Internal Affairs Investigation with
No Sustained Finding of
Misconduct
Closure + 5 years

ITEM NUMBER RECORD TITLE RETENTION
N/A Partial background – Police
Officer 2-6-2019 4 years retention
N/A Partial background – Dispatcher
9-11-2018 4 years retention

CONSENT TO DESTRUCTION OF RECORDS
DEPARTMENT HEAD: __________________________________________ DATE: __________________ CITY MANAGER: _____________________________________________ DATE: __________________ CITY ATTORNEY: ____________________________________________ DATE: __________________ CITY CLERK: ________________________________________________ DATE: __________________ DESTROYED BY: ______________________________________________ DATE: __________________

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Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: FERBUARY 15, 2023
SUBJECT: ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2022/23 BUDGET

RECOMMENDATION
Adopt the attached Resolution authorizing a Budget Amendment for the FY 2022/23 Budget.

BACKGROUND
Staff presented the Mid-Year budget review for the General Fund FY 2022/23 at its February 1, 2023 Study Session. Staff noted that the FY 2022/23 Budget reflects the Town’s positive financial outlook while maintaining City Council priorities. The City Council priorities continue to focus on reducing long-term liabilities, addressing capital project needs, and ensuring that operational needs are met. The City Council recently authorized the use of the OPEB Trust account to begin the payment of retiree health expenses. This will begin in March and staff estimates that the use of the Trust will reduce General Fund expenditures by $150,000 for the remainder of the fiscal year.

The Council discussed revenue and expenditure summaries across all departments. Staff advised that there were six areas that required a Mid-Year Budget Amendment. The majority of items identified are one-time expenditures for operations or maintenance; and/or one-time priority projects such as the Housing Element and contract revenue adjustment. For FY 2022/23, the MidYear adjustment is $808,250 spread across the six identified areas. Overall, revenues are expected to exceed projections for the fiscal year by $1,601,693 (inclusive of ERAF).

FINDINGS | ANALYSIS
Of the $808,250, $650,000 were identified as one-time expenditures related to specific staffing, one-time operational and facility maintenance expenditures, planning contract services and related expenditures for the Housing Element Update. In addition to these one-time adjustments, staff advised that due to an increase in revenue projections, there is a related expenditure adjustment of $68,750 for building contract services. Staff also advised that there is

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Mid-year Budget Staff Report
February 15, 2023

Page 2 of 2 ends

Administration Department adjustment of $166,500 for Environmental Program Committee AGZA event programming ($6,500), contact costs for newsletter, website and recruitment support ($40,000); and legal human resource assistance ($120,000). Contract Planning ramped up services for land use and the Housing Element and requires a budget adjustment to accommodate the changes ($150,000). There is a budget adjustment in the Interdepartmental Department for property insurance cost increase of $43,000. The Police Department requires a budget adjustment for overtime expense of $193,000 for backfill to maintain staffing model for shifts, as well as sick time, training, COVID related absences, and vacation catch up not being taken during the pandemic. The Department also experienced additional costs ($30,000) related to the investigation of the buried vehicle. Lastly, there is a need for a budget adjustment in Public Works ($157,000) for consultant engineering services and facility repairs.

POLICY FOCUS
The Mid-Year Budget Report is an opportunity to make adjustments and operations corrections based on unanticipated changes and the goals and priorities of the City Council. If there are projects or priorities that the Council wishes to address at mid-year, this is the opportunity to do so. The Mid-Year Budget Report encompasses all changes to the budget thus far in the Fiscal Year. Staff is presenting a Budget Amendment Resolution for adoption to reflect the noted adjustments.

FISCAL IMPACT
The overall fiscal impact to the General Fund due to Mid-Year adjustments is a General Fund Net expenditure increase of $658,250 (3.7%) against a General Fund (plus ERAF) revenue increase of $1,601,693 (7.3%).

GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility

ATTACHMENT
Resolution of the City Council of the Town of Atherton Approving Mid-Year FY 2022/23 Budget Adjustment

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ATTACHMENT 1
RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING MID-YEAR BUDGET AMENDMENT
FOR FY 2022/23
_________________________________________
WHEREAS, the City Council supports the proposal of the Mid-Year Budget review; and WHEREAS, to account for increase in Building department expense, a $68,750 corresponding adjustment in expenditures is necessary for Building Services contract expense; and
WHEREAS, to account for increase in Administration Department expense, a $166,500 corresponding adjustment in expenditures is necessary for Other Contract Services expense, Contract Human Resources and Environmental Program expense; and WHEREAS, to account for increase in Planning Department expense, a $150,000 corresponding adjustment in expenditures is necessary for Contract Planner expense; and WHEREAS, to account for increase in Inter-Departmental expense, a $43,000 corresponding adjustment in expenditures is necessary for Property Insurance expense; and WHEREAS, to account for increase in Police Department expense, a $223,000 corresponding adjustment in expenditures is necessary for Overtime, Technical Services, Other Contract Services expense; and
WHEREAS, to account for increase in Public Works Department expense, a $157,000 corresponding adjustment in expenditures is necessary for Contract Engineering, and Facility Repair & Maintenance expense; and
WHEREAS, in review of the General Fund at Mid-Year for Fiscal Year 2022-2023, these adjustments are to be made to the Operating Budget as set forth in Exhibit A, attached hereto and incorporated herein.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve an amendment to the FY 2022-23 Town Budget to enact the changes identified on Exhibit A attached hereto.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 15th day of February 2023 by the following vote:

AYES: Council members:

NOES: Council members:

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ATTACHMENT 1
ABSENT: Council members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

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ATTACHMENT 1

EXHIBIT A
Town of Atherton
Budget Amendment Request
Transfer $808,250 From:
2022/2023
Un-appropriated General Fund Balance
To:
2022/2023
101-25-52033-025 Contract Bldg. & Life Safety Services $68,750 101-12-54010-012 Other Contract Service $40,000
101-12-52023-012 Contract Human Resources $120,000
101-12-54011-012 Environmental Programs Committee $6,500 101-20-52011-020 Contract Planner $150,000
101-30-53021-030 Property Insurance $43,000
101-40-50006-040 Overtime $193,000
101-40-52017-040 Technical Services $11,000
101-40-54010-040 Other Contract Services $19,000
101-50-52010-050 Contract Engineering $77,000
101-57-53004-057 Facility Repair & Maintenance $80,000
$808,250
Total Adjustment $808,250

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Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, CHIEF OF POLICE
DATE: FEBRUARY 15, 2023
SUBJECT: WAIVE THE SECOND READING BY SUBSTITUTION OF THE TITLE AND ADOPT AN ORDINANCE AMENDING TITLE 9 OF
THE ATHERTON MUNICIPAL CODE CHAPTER 9.18 RELATED

TO TARGETED RESIDENTIAL PICKETING

RECOMMENDATION
Waive the second reading by substitution of the title and adopt an Ordinance of the Atherton Municipal Code Chapter 9.18 related to Targeted Residential Picketing.

BACKGROUND
During the last two weeks of November 2022, and the first two weeks of December 2022, organized protestors demonstrated in front of a residence located on Carolina Avenue in Atherton. The protests took place daily for up to 8 hours per day.

The resident feared for his safety, the safety of his family, and temporarily moved from their residence during these protests.

ANALYSIS
Under the First Amendment to the United States Constitution, “Congress shall make no law respecting an establishment of religion or prohibiting the free exercise thereof; or abridging the freedom of speech, or of the press; or the right of the people peaceably to assemble, and to petition the Government for a redress of grievances.” There is a balance of the right to exercise free speech through public protests and the basic rights of residents to feel safe, secure, and to protect the peace and tranquility in their homes.

The purpose of this amendment is to amend Title 9 of the Atherton Municipal Code to adopt Chapter 9.18 Targeted Residential Picketing, to protect the peace and tranquility of Atherton

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Adopt Chapter 9.18 of the Atherton Municipal Code related to Targeted Residential Picketing February 15, 2023

Page 2 of 3 ends

residents in their homes. This is a content-neutral, narrowly tailored time, place, and manner restriction on picketing in a limited public forum that will preclude picketers from targeting individual residences by remaining at least 300 feet from any individual residence, while leaving open ample alternative channels for communication available to picketers. Chapter 9.18 additionally creates a private right of action enabling persons aggrieved by targeted picketing to bring an action against any person who has violated, conspires, or proposes to violate acts prohibited under Chapter 9.18 and recover an award of a civil penalty of up to one thousand dollars, as well as costs and reasonable attorneys' fees.

Any person violating the provisions of this proposed ordinance shall first be verbally warned. If, after the warning, the person continues to violate this Chapter, he or she will be guilty of a misdemeanor and separately subject to the provisions of Chapter 8.20 (Nuisance Abatement).

RECOMMENDATIONS
Staff recommends amending Title 9 of the Atherton Municipal Code and adopt Chapter 9.18 related to targeted residential picketing.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Managing Circulation and Improve

FISCAL IMPACT
There is no fiscal impact related to the adoption of this ordinance.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but not limited to, media outlets, school districts, Menlo Park Fire District, service providers (water, power, and sewer), and regional elected officials.

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Adopt Chapter 9.18 of the Atherton Municipal Code related to Targeted Residential Picketing February 15, 2023

Page 3 of 3 ends

____ Civic Center Advisory Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month) ____ Tree Committee (meets each month)

ATTACHMENTS

1. ORD No. 658 - Targeted Residential Picketing

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ATTACHMENT 1
Ordinance No. 658 Page 1 of 4 February 15, 2023
2328640.2 14537.001
ORDINANCE No. 658

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADOPTING CHAPTER 9.18 RELATED TO TARGETED RESIDENTIAL PICKETING
WHEREAS, the Town of Atherton ("Town") has a duty to protect the public peace, and safety, welfare, and tranquility of its residents, and; WHEREAS, the targeted picketing of individual residences in the Town of Atherton creates threats to the public peace, safety, welfare, along with the tranquility of the residents of the Town of Atherton. This is particularly true given the Town's small geographic size with narrow roads that are mostly devoid of sidewalks. People loitering or standing in front of such residences, doing nothing else, could pose traffic and safety concerns for residents coming and leaving their homes, as well as vehicular and bicyclist traffic, generally, and; WHEREAS, the public health, safety, welfare and the good order of the community require that citizens enjoy in their homes and neighborhoods with a feeling of safety, tranquility, privacy and to enjoy freedom from being a captive audience to unwanted speech in their homes. The practice of targeted picketing in residential areas causes emotional disturbance and distress to residents, and has the potential to incite breaches of the peace. Full opportunity exists for individuals to exercise their right of free speech without resorting to targeted residential picketing.

The provisions of this chapter are enacted for the purpose of protecting the significant public interests stated above and not to suppress free speech rights or any particular viewpoint.

WHEREAS, the Town, through its police powers, has the authority to enforce a contentneutral, narrowly-tailored, time, place and manner restriction on picketing in a limited public forum to protect the peace, welfare and tranquility of its residents while leaving open ample alternative channels for communication available to picketers; and, WHEREAS, the Town wishes to protect its residents from the targeted picketing of their personal residences and finds that the prohibitions and buffers provide ample alternative avenues for communicating messages and ideas by those who wish to picket or protest in Atherton; and, WHEREAS, this Ordinance is a necessary time, place and manner restriction, intended to reconcile the needs and rights of protesters to peacefully and effectively communicate and express their views and of residents to enjoy privacy and respite in their own homes; and, WHEREAS, local ordinances prohibiting the targeted picketing of homes have been upheld by the United States Supreme Court in Frisby vs. Schulz (1988) 487 U.S. 474, and a three hundred (300) foot buffer zone has been upheld by a California Court of Appeal as a reasonable exercise of the City's legislative discretion in regulating such targeted picketing (City of San Jose v. Superior Court of Santa Clara County (1995) 32 Cal. App. 4th 330).

NOW, THEREFORE, the City Council of the Town of Atherton incorporates the findings in the recitals above and adopts them as though fully set forth herein and does hereby ordain as follows:

Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to amend Title 9 of the Atherton Municipal Code to adopt Chapter 9.18 related to Targeted Residential Picketing, in order to protect the peace and

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ATTACHMENT 1
Ordinance No. 658 Page 2 of 4 February 15, 2023
2328640.2 14537.001
tranquility of Atherton residents in their homes. This is a content-neutral, narrowly-tailored time, place and manner restriction on picketing in a limited public forum that will preclude picketers from targeting individual residences by remaining at least 300 feet from any individual residence, while leaving open ample alternative channels for communication available to picketers. Chapter 9.18 additionally creates a private right of action enabling persons aggrieved by targeted picketing to bring an action against any person who has violated, conspires or proposes to violate acts prohibited under Chapter 9.18 and recover an award of a civil penalty of up to one thousand dollars, as well as costs and reasonable attorneys' fees.

Section 2. ADOPTION OF CHAPTER 9.18 OF THE ATHERTON MUNICIPAL CODE Title 9 is amended to include Chapter 9.18, which reads:

Chapter 9.18

TARGETED RESIDENTIAL PICKETING
Sections:

9.18.010 Definitions.

9.18.020 Targeted residential picketing prohibited.

9.18.030 Picketing before or about a residential dwelling prohibited.

9.18.040 Private right of action.

9.18.050 Penalties.

9.18.010 Definitions.

A. Picketing – When a person or a group of people stands, marches, or patrols inside, in front of, or about any premise with the intent to persuade an occupant or patron of the premise regarding some point of view or to protest an action, attitude, or belief, or to publicly express any sentiment directed at an occupant or patron of said premise.

B. Residential Dwelling – Any permanent building being lawfully used by its occupants for residential uses.

C. Targeted Residential Picketing – Picketing activity that is targeted at a particular residential dwelling and proceeds on a definite course or route in front of, adjacent to or around that particular residential dwelling.

D. Picketing Before or About a Residential Dwelling – Picketing activity that proceeds on a definite course or route in front of or adjacent to a residential dwelling and is directed at or about that residential dwelling.

9.18.020 Targeted residential picketing prohibited.

A. No person shall engage in any picketing activity that is targeted at, and is within, three hundred (300) feet of a residential dwelling.

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ATTACHMENT 1
Ordinance No. 658 Page 3 of 4 February 15, 2023
2328640.2 14537.001
B. This chapter does not and shall not be interpreted to preclude picketing in a residential area that is not targeted at a particular residential dwelling.

C. This chapter does not and shall not be interpreted to preclude canvassing, advertising, or any other form of speech besides targeted residential picketing or picketing before or about a residential dwelling.

D. This chapter does not, and shall not be interpreted to, preclude targeted picketing of individual residents of the Town of Atherton in locations other than the targets' private residential neighborhoods, or in non-residential areas, to the extent permitted by law.

9.18.030 Picketing before or about a residential dwelling prohibited.

A. It is unlawful for any person to engage in picketing before or about a residential dwelling of any individual in the Town of Atherton.

B. Enforcement of this section shall be limited to those situations where the picketing proceeds on a definite course or route in front of or adjacent to a residential dwelling and is directed at that residential dwelling. The intent of this section is to prohibit picketers from evading the requirements set forth in Section 9.28.020 by attempting to march around or past the targeted residence.

C. This section does not and shall not be interpreted to preclude general marching through residential neighborhoods, provided no specific residential dwelling is targeted by the march.

9.18.040 Private right of action.

A. Any person who is aggrieved by an act prohibited by this chapter may bring an action for damages, injunctive and/or declaratory relief, as appropriate, in a court of competent jurisdiction against any person who has violated, has conspired to violate, or proposes to violate the provisions of this chapter. Such action will be a civil dispute between the affected parties.

B. Any aggrieved person who prevails in such an action shall be entitled to recover from the violator those damages, costs, reasonable attorneys' fees and such other relief as determined by the court. In addition to all other damages or relief, the court may award to the aggrieved person a civil penalty of up to one thousand ($1,000) dollars for each violation of this chapter.

C. The remedies provided by this chapter are in addition to any other legal or equitable remedies the aggrieved person may have and are not intended to be exclusive.

9.18.050 Penalties.

It shall be unlawful for any person to violate or fail to comply with this Chapter. Any person violating the provisions of this chapter shall first be verbally warned. If, after the warning, the person continues to violate this Chapter, he or she will be guilty of a misdemeanor and separately subject to the provisions of Chapter 8.20 (Nuisance Abatement). Whenever in this Chapter any act or omission is made unlawful, it shall include causing, permitting, aiding, or abetting another to violate this Chapter.

Section 3. SEVERABILITY

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ATTACHMENT 1
Ordinance No. 658 Page 4 of 4 February 15, 2023
2328640.2 14537.001
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional or otherwise invalid by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council of the Town of Atherton hereby declares that it would have adopted the remainder of this chapter and ordinance, including each section, subsection, sentence, clause, phrase or portion irrespective of the invalidity of any other article, section, subsection, sentence, clause, phrase or portion. To the extent that prior Town ordinances governed any portion of this Ordinance held invalid, such prior Town ordinances shall again become effective if any portion of this Ordinance is held invalid.

Section 4: EFFECTIVE DATE
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Introduced on the 18th day of January, 2023.

Passed and adopted as an ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the 15th day of February, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________

Mayor Bill Widmer
ATTEST:
______________________________
Anthony Suber, City Clerk/ACM

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Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: FEBRUARY 15, 2023
SUBJECT: CONSIDERATION OF APPOINTMENT TO THE PLANNING

COMMISSION TO FILL A VACANT UNEXPIRED TERM

RECOMMENDATION
It is recommended that the Council consider an appointment to the Planning Commission to fill the currently vacant, unexpired term ending in June 2025.

BACKGROUND
As the Council is aware, pursuant to Resolution No. 22-24, a member of the Planning Commission recently automatically vacated their office due to absences from two or more consecutively scheduled meetings. Over the last 12-month period, the Commission met for 13 meetings. The member attended 6 meetings and had unexcused absences for the remaining 7, some of which were consecutive. After review and discussion with Mayor, the member was notified of the automatic vacation.

This unanticipated vacancy leaves open an expired 4-year term, expiring June 2025.

ANALYSIS
Former Councilmember Bob Polito has volunteered to fill the unexpired term through June 2025 at the pleasure of the Council. The Council may consider the appointment of Bob Polito to the unexpired term; or direct staff to add the vacancy to the list of ongoing vacancy recruitments.

Currently, there are vacancies on the Bicycle and Pedestrian Committee, Environmental Programs Committee, and Transportation Committee.

FISCAL IMPACT
None.

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Appointment to Planning Commission
February 15, 2023

Page 2 of 2 ends

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency

POLICY FOCUS
The City Council policy focus is on ensuring that the Town’s appointed Commission and Committees operate with a full complement of appointed members with competent expertise for the role.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None.

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Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: FEBRUARY 15, 2023
SUBJECT: DISCUSSION OF ATHERTON HOUSING COALITION LETTER

AND OTHER ALTERNATIVE HOUSING SOLUTIONS

RECOMMENDATION
It is recommended that the Council review and discuss the proposals put forth by the Atherton Housing Coalition and other alternative housing solutions.

BACKGROUND
As part of the Public Comment on the Town’s 6th Cycle Housing Element, the City Council received correspondence from a group of Atherton residents coalescing around the name Atherton Housing Coalition (AHC). The letter sought to provide the City Council with options for consideration as part of the Housing Element review and approval process.

The AHC articulated a number of concerns with the Town’s Draft Housing Element and made a number of recommendations for changes. During review of the Housing Element on January 31, 2023, the Council asked staff to return the AHC letter for discussion by the Council at the next Regular Meeting of the City Council (February 15, 2023).

ANALYSIS
Specifically, the AHC proposal accepts the Town’s inclusion of ADUs, vacant lots, urban lot splits (SB 9), and multi-family opportunities at school sites but also recommends that the Council consider Town-owned property for multi-family. AHC proposed that the Town consider the following:
• Gilmore House – proposal to include 6 housing units in the area where the Gilmore House sits now in Holbrook-Palmer Park. AHC proposes that 2 of those units be set aside as affordable.

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AHC Letter and Other Alternative Housing Solutions
February 15, 2023

Page 2 of 3 ends

• Corporation Yard @ Town Center – proposal to include 4 housing units in the area where the Town Center Corporation Yard sits now in the Town Center. AHC proposes that 2 of those units be set aside as affordable.
• 28 Almendral (Menlo Park Fire Protection District Property) – proposal to rezone this parcel to the PFS Zone and include 4 workforce housing units at 28 Almendral.

AHC also objected to the inclusion of 23 Oakwood @ 10 units per acre and made suggestions regarding several of the Housing Element’s independent Policy Goals. Further, AHC proposed that the Town petition the State for legislation to provide an extension of the timeline for obtaining a certified Housing Element.

This item is an opportunity for the City Council to have a discussion around the recommendations included in the AHC Letter (attached) as well as a discussion of other alternative housing solutions.

It is important to remember that because this discussion can be wide-ranging and cover a variety of solutions or suggestions, there has not been any specific public noticing done in anticipation of Council discussion of specific properties. The Gilmore House and the Town’s Corporation Yard have both been discussed by the Council at prior meetings on the Housing Element. However, 28 Almendral and/or other prospective properties have not. Staff does not know where the Council’s discussion this evening will lead and cannot provide adequate notice with specificity, as required, in advance of it. Therefore, should the Council wish to drill down the discussion to specific property solutions, staff recommends that the Council provide proper advance notice to any affected property and a 500-foot radius of said property before hosting a granular discussion at a future meeting.

Notice was provided to AHC that their correspondence would be discussed at the February 15 meeting.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Policy focus for the City Council should be on the suggestions provided in the AHC correspondence as well as other potential alternative housing solutions and suggestions raised during public comment.

Page 109 of 124 ends

AHC Letter and Other Alternative Housing Solutions
February 15, 2023

Page 3 of 3 ends

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Atherton Housing Coalition Letter

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01404.0001/854534.1
Atherton Housing Coalition
January 30, 2023
Dean Mayor Widmer and Members of the City Council,
Atherton Housing Coalition is a group of Atherton residents who are concerned about making sure that the Town of Atherton fulfills its RHNA obligations in a thoughtful manner to maintain the character of our town. We are submitting this letter to outline Atherton Housing Coalition’s proposal for alternative housing inventory sites and zoning options that will not only meet, but exceed, the Town’s RHNA obligations and provide for planning and development consistent with the goals and objectives of the Town and the existing character of our community. We hope that the City Council seriously considers this proposal as part of the Town’s 6th cycle Housing Element.

Members of the community have been involved in discussions about the Housing Element for over a year and have reviewed several different properties for potential inclusion in the Housing Element so that Atherton achieves its goal of planning for 348 housing units allocated among the four income levels in Atherton’s RHNA allocation.

Atherton Housing Coalition’s proposal for the Housing Element complies with HCD requirements and incorporates ideas that have a higher likelihood of coming to fruition than what is in the current draft of the Housing Element. Furthermore, this proposal will create more lower income housing units than the proposed rezoning of eighteen properties along El Camino Real. Furthermore, the residents of the properties proposed for rezoning have made it clear that none of them will sell their houses to a developer during the 2023-2031 planning period, so the rezoning plan is unlikely to produce any new housing units.

We recognize that the City Council wants to submit what it hopes to be the final draft of the Housing Element to HCD on January 31, 2023. We appreciate that the City Council is limited in its ability to conduct Town-wide deliberations at this juncture, given the existing time constraints to adopt and self-certify the Housing Element as of January 31, 2023. However, we implore you to consider directing staff to submit a revised Housing Element, without the El Camino Real and Valparaiso rezonings or any changes to the Senate Bill 9 ordinance. Instead, Atherton Housing Coalition urges you to consider Atherton Housing Coalition’s proposal for the Housing Element, which is compliant with state law, exceeds the RHNA requirement of 348 new housing units, and meets the requirements for all income categories. Our proposal for the Housing Element is in contrast to the latest version of the Housing Element posted on January 20th and amended as of January 23rd, which we believe contains ideas that are not acceptable to either Atherton residents or HCD.

We request that the City Council incorporate our proposal into the Housing Element after making the required public noticing requirements, by voting to adopt a revised version of the

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Housing Element. Since the City Council is not able to add our recommendations to the Housing Element on January 31st, it is our hope that you will adopt a revised Housing Element at the earliest possible date in February and thereafter submit it to HCD for final review and certification. In order to consider the ideas and revisions proposed by the Atherton Housing Coalition’s proposal and incorporate them into the Town’s Housing Element, we recommend that the City Council take the following actions:
a. Adopt the Housing Element on January 31, 2023, without making the changes recommended by the Town’s Planning Commission (for the reasons stated below in this letter),and submit said Housing Element to HCD for review and certification. The Town may also want to inform HCD that the Town is also considering incorporating additional points from the Atherton Housing Coalition’s proposal and intends to submit an updated Housing Element for review as soon as possible after proper noticing requirements and approval by the City Council.
b. Provide the proper noticing requirements for hearings before the Planning Commission and the City Council (most likely in February, and potentially early March 2023) to consider the incorporation of Atherton Housing Coalition’s proposal into the Housing Element. Simultaneously, Town staff will need to analyze and incorporate Atherton Housing Coalition’s proposal into the updated Housing Element. c. Hold the required public hearings before the Planning Commission and subsequently the City Council on the adoption of the updated Housing Element that includes Atherton Housing Coalition’s proposal.1 Then the Town should provide the updated Housing Element to HCD for review and certification.2
A. Planning Commission Recommendations and Draft Housing Element dated January 23, 2023
On January 19, 2023, the Planning Commission reviewed the revised draft Housing Element and made three main recommendations for the City Council to consider as part of the final draft Housing Element. Atherton Housing Coalition recommends that the City Council reject all three recommendations for the following reasons:

1. El Camino Real:

Atherton Housing Coalition opposes the creation of a new multi-family “overlay zone” for eighty-eight (88) properties along both sides of El Camino Real (one property deep) that would allow for developments of up to twenty (20) units per acre. Residents were not properly notified about such a significant change to their neighborhood, and nobody has had time to study the consequences of such an action. Residents will undoubtedly 1 The Town is authorized to update its General Plan, including its Housing Element, up to four (4) times per year, under Government Code Section 65358.
2 If HCD has not completed its 60-day review of the Town’s January 31, 2023 Housing Element, HCD will simply begin reviewing the subsequently adopted Housing Element from February/March 2023 without having to complete the review of the January 31, 2023 Housing Element. HCD will then have an additional 60 days from the date it receives the February/March 2023 Housing Element to certify said Housing Element.

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voice their opposition to this proposal. We oppose the creation of the RM 20 zone for this area.

As you are aware, Government Code Section 65583.2(c)(2) requires the Town to demonstrate the projected residential development capacity of the sites identified in the Housing Element can realistically be achieved. Based on the opposition of existing residents of the subject properties, market demand, land costs, future development, and past production trends, it is clear that the proposed overlay zone fails to meet the statutory realistic development capacity requirement.

Also, we support the Planning Commission’s recommendation to remove the rezoning of eighteen (18) properties because residents are prepared to send letters to HCD to object, since none of them expect or want to move out of their houses.

2. Valparaiso Avenue:

Atherton Housing Coalition opposes the creation of a new “overlay zone” which would allow up to ten (10) units per acre on the twenty-two (22) lots on the Atherton side of Valparaiso Avenue. The neighbors were not properly notified of this proposal, and there has been insufficient time to properly analyze the consequences and adverse impacts of such an action. Furthermore, many residents on Valparaiso Avenue have voiced their opposition to this idea. We oppose the creation of the RM 10 zone for this area. Similar to the proposed overlay zone on El Camino Real, the opposition of existing residents of the subject properties, market demand, land costs, future development, and past production trends demonstrate that the Valparaiso Avenue overlay zone fails to meet the realistic development capacity requirement under Government Code Section 65583.2(c)(2).

3. Senate Bill 9 (SB9) Residency Requirement:

Atherton Housing Coalition strongly opposes the Town making any changes to its SB9 ordinance, which was adopted shortly after the State approved the bill in 2021, particularly to remove the owner residency requirement for lot splits. State legislation has a residency requirement specifically stating: “A local agency shall require an applicant for an urban lot split to sign an affidavit stating that the applicant intends to occupy one of the housing units as their principal residence for a minimum of three years from the date of the approval of the urban lot split.” (Gov. Code § 66411.7(g)(1) [emphasis added].)
Therefore, the Town is legally mandated to require the owner residency requirement for any and all lot sizes, and any amendment to the Town’s SB 9 ordinance that eliminates such a requirement, or a lack of enforcement of such a requirement, is in violation of State law. Accordingly, the Town should not make any local modifications to its SB9 ordinance as part of the Housing Element that is contrary to State law; doing so exposes the Town to legal liability.

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Additionally, the draft Housing Element dated January 23, 2023 includes the following ideas and proposals that Atherton Housing Coalition considers detrimental to the Town and unnecessary in achieving the required 348 housing units in the appropriate income categories required under the RHNA obligations:

New RM10 and RM20 Zones
The draft Housing Element dated January 23, 2023 mentions the creation of two new residential zones that permit multi-family housing by right, RM10 (up to ten (10) dwelling units per acre) and RM20 (up to twenty (20) dwelling units per acre). The proposed RM10 and RM20 zones will be rezoned on nineteen (19) private residential properties, plus the Planning Commission recommends the inclusion of an additional one hundred and ten (110) single family residences.

The purpose of this is to provide for a variety of housing types and purportedly to affirmatively further fair housing.

Atherton Housing Coalition strongly opposes the new zones because the existing zoning code already allows multifamily housing to be developed in the PFS zone. Furthermore, the draft Housing Element will amend the zoning code to allow multifamily developments in the PFS zone by right up to 20 units per acre with a possible forty (40) units per acre at Menlo College.

The removal of a required master plan, environmental review, and use permit, along with the increased density of up to twenty (20) units per acre, will already increase and improve the variety of housing types within the Town. It will also affirmatively further fair housing to provide a diverse type of housing options on all properties that are zoned PFS. Under this proposal, where property is owned and controlled by the Town or other public agencies, multifamily housing has a more realistic chance of being developed and constructed, without having to rezone private property with existing single-family homes, whose residents have already firmly stated that they will not sell or subdivide their properties for multi-family developments during this planning period.

Goal: Facilitate Development of Faculty and Student Housing On or Near Campus One of the goals listed under Section 3.370 includes facilitating development of faculty and student housing on or near campuses. Atherton Housing Coalition opposes the multifamily housing “near” campus, as we believe adequate multi-family faculty and student housing can be located wholly on campus, rather than off campus near the schools. Atherton Housing Coalition believes the goal has been and should continue to be the provision of housing on campus within the PFS zone. There is abundant and underutilized land suitable for multifamily faculty and student housing in the PFS zone, and as stated above and in previous sections, utilizing the PFS zone provides a greater and more realistic likelihood of property being developed for multi-family developments. Accordingly, “or near” should be stricken to provide for on-campus housing only.

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Goal: Development of Multi-Family Housing On Private Property As previously stated, the Atherton Housing Coalition strongly opposes the development of multi-family housing on private property. As already provided for in the existing Housing Element or the draft Housing Element dated January 23, 2023, there is abundant property located in the PFS zone owned by public agencies that can provide for multi-family developments without having the need to re-zone private property with existing single-family homes. There is no justification for this proposal, as multi-family developments are already permitted or will soon be permitted by right. Furthermore, the Atherton Housing Coalition proposal demonstrates that more than the required housing units under the RHNA allocation, including all within the appropriate income category, can be developed without the inclusion of multi-family developments on existing single family residential lots. Doing so would add nothing to increasing variety in housing types, diversity in households within the Town, or affirmatively furthering fair housing. In addition, such multi-family developments do not have a realistic development capacity requirement under Government Code Section 65583.2(c)(2), since the residents have already objected and will continue to assert that they will continue using the property as a single-family residential development.

B. Atherton’s Regional Housing Needs Allocation
HCD is requiring Atherton to plan for 348 new housing units as part of the Town’s RHNA obligations. The breakdown of the housing units by income levels is:

Income level # Percentage of total
Very Low Income 94 27.01%
Low Income 54 15.52%
Moderate Income 56 16.09%
Above Moderate Income 144 41.38%
Total 348 100.00%
The tables below present summaries of the number of proposed dwelling units projected to be constructed in Atherton, according to the Atherton Housing Coalition Proposal. The Atherton Housing Coalition Proposal contains 434 dwelling units, which represents a buffer of 86 units more than the required 348 units.

Atherton Housing Coalition - Summary of Projected Dwelling Units ADUs and JADUs 280 35 housing units per year
SB 9 lot splits 48 6 housing units per year
Vacant sites 12 1.5 housing units per year
Multi-Family:

Menlo College 60
Menlo School 20
Gilmore House 6
Corporation Yard 4
Menlo Park Fire District 4 28 Almendral Avenue

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Total 434
RHNA allocation 348
Buffer 86 buffer is 25% of Atherton’s RHNA allocation
Atherton Housing Coalition - Summary of Projected Dwelling Units by income categories Very low to low Moderate Above Moderate Total
ADUs and JADUs 112 76 92 280
SB 9 0 0 48 48
Vacant sites 0 0 12 12
Multi-family:

PFS – Private Schools 40 34 6 80
Gilmore House 3 1 2 6
Corporation Yard 2 1 1 4
Menlo Park Fire 1 0 3 4
Total 158 112 164 434
RHNA Allocation 148 56 144 348
Excess over RHNA 10 56 20 86
C. The Atherton Housing Coalition Proposal
Overall, the Atherton Housing Coalition proposal includes 86 more units than the Town’s RHNA allocation of 348 units. Moreover, the proposal provides for the appropriate number of units across all income levels, as required by HCD. It is important to note that HCD requires the Town’s Housing Element to address the required 348 housing units but leaves discretion to where the Town will plan for the development of these units and through what type of zoning.

Nowhere in statutory law or HCD’s guidelines is there a mandatory requirement to provide for these 348 housing units through multi-family housing. Likewise, there is no legal requirement to establish multifamily residential zones, if it can be shown that a city can meet its RHNA obligations through other types of residential zoning (e.g., single family residential zones, common interest development zones, etc.)

1. ADUs and JADUs:

The construction of 280 ADUs and JADUs during the 2023-2031 planning period is calculated at a total of 35 ADUs and JADUs per year, which should be achievable, given the number of ADU and JADU applications that have been approved within the past few years. For example, in 2020, thirty-four (34) ADUs were permitted, while in 2021, thirty three (33) ADUs were permitted. The construction of ADUs and JADUs has significantly increased in Atherton since the Town modified the rules in 2020 so that the square footage of both ADUs and JADUs are exempted from the calculation of the Floor Area Ratio (FAR) of eighteen (18%) percent. This allows residents to build more square footage on their properties than before the rule was changed in 2020. While it is too early to know the breakdown between new ADUs and JADUs, it is reasonable to assume,

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based on historical data, that the Town can expect a total average of thirty-five (35) ADUs per year or more during the planning period, which could end up being twentyfive (25) to thirty-five (35) new ADUs and five (5) to ten (10) new JADUs per year.

The current draft of the Housing Element states that two (2) ADUs will be permitted on a property, but this was not discussed in public. There may have been a discussion at a City Council meeting of allowing two ADUs on a property, but only if the lot size is two acres or greater. The Atherton Housing Coalition supports two (2) ADU’s per residential property if the parcel size is two (2) acres or greater. Otherwise, only one (1) ADU and one (1) JADU should be allowed per property.

Atherton will work with its residents to assist in the conversion of pool houses and garages to ADUs and JADUs. The rental rules for pool houses will be changed to permit the inclusion of these structures into the inventory of ADUs.

2. Senate Bill 9:

SB9 lot splits will contribute to forty-eight (48) new housing units, which is an average of six (6) new housing units per year from within the 2023-2031 planning period.

3. Vacant sites:

Vacant sites should contribute twelve (12) new housing units, which is an average of 1.5 new housing units per year.

4. Multi-Family Development - Schools:

Multi-family projects should be permitted at both public and private schools. The current draft of the Housing Element plans for eighty (80) new housing units at the schools. The plan is for Menlo College to build a faculty housing project of sixty (60) new housing units. Menlo School is planned to build twenty (20) new housing units.

Atherton should also provide Sacred Heart Schools and all the public schools in town with the same zoning rights in case any want to building housing on campus.

In addition, all school properties are zoned PFS, which allows multi-family residential uses that could accommodate housing for lower income households, when such uses are ancillary to the primary non-residential use of property on the same site. So providing for affordable, multi-family developments does not require additional re-zoning of single family residential zones, since multi-family residential housing is already permitted in all PFS zones through location and environmental reviews under the Town’s existing zoning code.

5. Multi-Family Development - Town-owned properties:

Atherton has two Town-owned properties which have been discussed at public meetings but were not included in the January 18th and January 23rd versions of the

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Housing Element. The Town should designate these two properties for residential development of housing units. These two developments should comply with the current height restrictions for residential buildings.

Gilmore House
Atherton owns a public park called Holbrook Palmer Park where there is a single-family residence called the Gilmore house. The residence is occupied by the Police Chief, but it is assumed that the residence will be available for development between 2023 and 2031.

Atherton Housing Coalition proposes that Atherton plan for up to six (6) housing units on this property. Thirty-three (33%) percent of the new housing units should be deed restricted for low-income individuals.

Atherton Housing Coalition is familiar with the decree of distribution for the estate of Oliver H. Palmer filed in 1959. In accordance with the decree requirements, the Town of Atherton can continue maintaining the park in a manner that is appropriate for a highclass public recreation park. Any housing located on the premises will be built as a replacement for the Gilmore House and will be an incidental use featuring high quality architecture which will not interfere with the primary use and enjoyment of the park.

Atherton will not be violating the terms of the will or deed restrictions and will obtain appropriate legal assurances before any project is started. Thus, the Town will not be put in a position where it could be subject to liability or risk losing the park to Stanford University.

Land around the Town Center and the Corporation Yard
Atherton owns property around the Town Center which includes a parcel near the Atherton train tracks called the Corporation Yard.

Atherton Housing Coalition recommends that the Town study the entire property to come up with a parcel where it can plan for a building with four (4) housing units. Fifty (50%) of the new housing units should be deed-restricted for lower income individuals.

The Town-owned properties have the possibility of creating five (5) new affordable housing units which is greater than the four (4) new affordable housing units which are planned for in the proposed rezoning of El Camino Real. Under Atherton Housing Coalition’s proposal, the Town creates more affordable housing units without the risks and uncertainties of a rezoning where neighbors will not sell their houses to a developer.

In addition, all Town-owned properties are zoned PFS, which allows multi-family residential uses that could accommodate housing for lower income households, when such uses are ancillary to the primary non-residential use of property on the same site.

So providing for affordable, multi-family developments does not require additional rezoning of single family residential zones, since multi-family residential housing is

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already permitted in all PFS zones through location and environmental reviews under the Town’s existing zoning code.

6. Multi-Family Development – Menlo Park Fire Protection District The Menlo Park Fire Protection District owns an L-shaped property at 28 Almendral Avenue, which is 39,843 square feet (0.91 acre). The property is improved with a small house that is being used as a gym and storage area. The size of this parcel is far greater than the Fire Station parcel of 13,068 square feet.

The property at 28 Almendral should be re-zoned to the PFS zone. The fire station at 32 Almendral is already in the PFS zone, so it is logical and reasonable to rezone all property owned by the Menlo Park Fire Protection District to PFS. PFS-zoned property already allows multi-family residential housing under the existing zoning code, as stated above.

In conjunction, Atherton Housing Coalition recommends that the Town work with the Menlo Park Fire Protection District to approve a plan for four (4) housing units located on this property. The units would be limited to employees of Menlo Park Fire Protection District who protect the safety of our community. There is demand for fire fighters to have housing near the fire station, since many of them drive several hours for their shifts and are already sleeping at the fire station.

7. Affordable Housing Fund:

Atherton’s Housing Element indicates a plan to start charging an inclusionary fee on all new construction. The town will propose fees after a comparison with peer cities.

The Atherton Housing Coalition wants Atherton to commit to create an Affordable Housing Fund, which will receive the proceeds from the new inclusionary fees. The Affordable Housing Fund should also be available for charitable donations to increase the size and scope of the affordable housing effort. The Affordable Housing Fund will be used for the preservation, rehabilitation, and production of affordable housing in Atherton.

8. 23 Oakwood
Atherton Housing Coalition opposes the rezoning of 23 Oakwood for up to ten (10) units per acre. In addition, it is understood that the property owner desires to rezone this property for multi-family residential development, whereas the surrounding properties are all single-family residential development. The nearest multi-family residential zone is located beyond the Town’s boundaries in Redwood City and is not adjacent to the subject property. All residential uses surrounding the subject property are single family residential uses.

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State law requires that city zoning regulations must be uniform within each class or kind of building, or land use within each zone. Under state law, the uniformity requirement means a city may not approve a use of property that is not allowed by applicable zoning rules without a formal amendment to the rule. Nor can a city get around the uniformity requirement by granting an exception from existing zoning by adopting a zone that is different from all other zones adjacent to the property (aka “spot zoning”.) Spot zoning occurs where a small parcel is restricted and given lesser rights or greater rights than surrounding properties, such as when a lot in the center of a single-family residential zone is allowed to develop multi-family units, thereby creating an island in the middle of a larger area devoted to other uses.

In this instance, the re-zoning of 23 Oakwood to multi-family residential development would likely be considered spot zoning. The neighbors and other interested parties of the affected parcel may challenge the zoning as unreasonable, and a court may agree and invalidate the zoning as applied to that parcel.

D. Housing Goals, Quantified Objectives and Policies
Atherton Housing Coalition supports the Town’s housing goals, quantified objectives, and policies outlined in the Housing Element, with the exception of goals 3.712, 3.730, 3.732, and

3.740 discussed above. We understand the need to address housing and affordable housing in the Town and the region.

Atherton’s Housing Element relies heavily upon ADUs, since the cost of land at approximately $8,000,000 per acre makes the development of affordable housing extremely challenging.

Development is further complicated with increased construction costs, high interest rates, and a weakening economy. There is not enough money available in the form of grant money and other sources of subsidies typically used by non-profit developers to construct affordable housing in California. The ADU and JADU plan under the Atherton Housing Coalition proposal takes advantage of residents’ willingness to construct these housing units either on land they already own or as part of a new construction project. We believe that overall, the Atherton Housing Coalition proposal furthers the Town’s housing goals, objectives, and policies and should be incorporated into the Housing Element.

E. Additional Legislative Relief
One additional approach regarding the Housing Element adoption process includes lobbying the State for emergency legislation to allow cities within ABAG a grace period of up to six months or one year to have a HCD-certified housing element, at least with respect to the threeyear rezoning requirement. Under Government Code Section 65583(c)(1)(A), if HCD does not certify a housing element within 120 days of the statutory deadline, a city must complete the rezoning of various sites identified in its housing element, including adopting minimum density and development standards, within one year, while under normal circumstances that city would have three years to complete its rezoning.

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Having a one-year rezoning requirement is very onerous task for a city to complete, since there are complicated analyses related to CEQA and noticing requirements that must be completed prior to rezoning. Since it is unlikely that more than a handful of cities within ABAG will have HCD-certified housing elements within 120 days of the January 31st deadline, most cities in the ABAG region will be subject to the one-year rezoning requirement. Thus, it will be beneficial for cities to seek emergency legislation applicable to ABAG jurisdictions to maintain their threeyear rezoning requirement if cities have HCD-certified housing elements within six months of the January 31, 2023 deadline, which is July 31, 2023 (or up to a year, which is January 31, 2024), which is a much more realistic deadline for both cities (to submit their final adopted housing elements) and for HCD (to review and certify said housing elements).

This same issue was addressed through legislation under SB 197 for jurisdictions in the Southern California Association of Governments (SCAG) region. Because none of the 197 cities within the SCAG region had adopted and HCD-certified housing elements by the statutory deadline of October 15, 2021, SB 197 allowed those jurisdictions one additional year to get their housing elements adopted and certified, by October 15, 2022, to maintain the three-year rezoning requirement, provided that the participating jurisdictions met other requirements.

Although such proposed legislation to extend will not shield cities from Builder’s Remedy project applications, it will greatly help cities to be in compliance without being exposed to additional penalties. ABAG has 109 member jurisdictions, and it is likely that fewer than 10 jurisdictions will have adopted and certified housing elements by the January 31, 2023 deadline.

Therefore, it is likely that emergency legislation applicable to ABAG will have a lot of support from local cities in the area. We strongly urge that the City Council explore this potential legislation with other cities for the benefit of the Town and the entire ABAG region.

We recognize that this is a difficult time for everyone and gratefully appreciate your efforts on behalf of the Town to ensure the character of the community is maintained, while we plan to satisfy our RHNA allocation. It is our hope that you will discuss our plan at the City Council meeting on January 31, 2023.

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Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: FEBRUARY 15, 2023
SUBJECT: DISCUSSION AND CONSIDERAATION OF CREATION OF A 100-

YEAR CELEBRATION COMMITTEE OR RATIFICATION OF
THE CITY COUNCIL STANDING COMMITTEE; AND

CONSIDERATION OF APPOINTMENTS AND/OR

RECRUITMENT OF MEMBERS

RECOMMENDATION
It is recommended that the Council discuss the creation of a formal 100-Year Celebration Committee (to include creation of membership and charter), ratify the City Council Standing Committee; and/or consideration of appointments to said Committee.

BACKGROUND
In January 2023, the Mayor appointed Councilmembers Lewis and DeGolia to serve as the Town’s Ad Hoc Council Subcommittee for the planning and execution of the 100-Year Celebration in September 2023 (Incorporation September 12, 2023). The Subcommittee met and discussed the need for additional support in the form of residents that may be interested in helping plan and execute the event(s). The Subcommittee spoke with a number of residents that may be interested in participating in varying capacity.

Ad Hoc Subcommittees are non-Brown Act Committees made up solely of less than a quorum of the City Council (plus staff or consultant assistance). However, when a Subcommittee adds the general public in support of their mission and begins to meet with outside members, the Ad Hoc Subcommittee converts to a Standing Committee (to be ratified by the Council). As a Standing Committee, the Committee is subject to the Brown Act and all communication must occur at open, publicly noticed meetings held in a publicly accessible locations. Such meetings must also include published and recorded minutes. Communication amongst the members of the Standing Committee with respect to their charge cannot occur in private.

ANALYSIS

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100-Year Celebration Committee
February 15, 2023

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Via tonight’s Agenda item, the Council can review and discuss the creation of a formal Town Committee (100-Year Celebration Committee) and consider the recruitment and/or immediate appointment of members to such a Committee. If the Council chooses to create such a Committee, it would also be appropriate for the Council to articulate the charter for the Committee and determine a size of voting membership for quorum purposes. For example, the Committee could be responsible for working with staff to develop a plan and program of activities for the 100-Year Celebration; select a date(s) for activities; and recommend a total budget and program for consideration by the City Council. Voting membership could be 7 members plus the Standing Committee of the City Council (non-voting). At that size, the Committee would be able to break down into non-quorum sized subcommittees to tackle tasks during the event (parking, entertainment, music, vendors, safety, communication, etc.).

Alternatively, the Council could ratify the Standing Committee of the City Council and allow the same activities to occur (i.e. working with staff to develop a plan, budget, present to Council, etc.) but the Standing Committee would be allowed to add the general public to the team as they go along based on the individual’s level of commitment and ability to contribute. The Standing Committee would still be required to meet in public (set up regular meetings), comply with the Brown Act (preparation/posting of a regular agenda and preparation of minutes); as well as coordination of events and activities. This event will require the commitment of Town resources, commitments to contracts, and engagement of personnel. Neither the Council individually nor the general public have the ability to do that; therefore, staff needs to be engaged in the planning and execution as early as possible.

The successful recruitment and appointment of volunteers to serve on a formal Town Committee could take 30-60 days. Realistically, it would take another week or so to organize a regular meeting schedule, orientation, discussion of the Brown Act, etc. It would likely be more nimble for the Council to ratify the Standing Committee with the ability to add people to the team as they go along based on level of commitment and ability to contribute. As a Standing Committee, the Councilmembers are still subject to the Brown Act, but it would be a more nimble approach to the event planning and execution.

FISCAL IMPACT
No budget or program has yet been developed for the 100-Year Celebration Event. The work of the formal Town Committee or Standing Committee will be focused on this as part of their recommendation to the Council.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS

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100-Year Celebration Committee
February 15, 2023

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The Council’s focus is on the creation of a formal Town Committee or the use of a Standing Committee for the 100-Year Celebration Event.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None.

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Atherton City CouncilFebruary 15, 2023

Atherton City Council
February 15, 2023