AGENDA
Town of Atherton – Joint Meeting
City Council
Audit & Finance Committee
APRIL 05, 2023
SPECIAL MEETING – STUDY SESSION
3:00 PM
Council Chambers
80 Fair Oaks Lane, Atherton, CA 94027
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Meeting ID: 506 897 786
Weblink: https://zoom.us/j/506897786
Remote Public Comments:
Meeting participants are encouraged to submit
public comments in writing in advance of the
meeting. The following email will be monitored
during the meeting and documented for the record.
Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
REMOTE TELECONFERENCE LOCATION
Vice Mayor Diana HawkinsManuelian
85 Running Waters
Murphy, NC 28906
Public Agenda posted and location is accessible: YES
SPECIAL MEETING STUDY SESSION
ROLL CALL –
City Council: Holland, DeGolia, Lewis, Vice Mayor HawkinsManuelian, Mayor Widmer Finance Committee: Scolnick, Patil, Hill, Vice Chair Sleeth, Chair Walker PUBLIC COMMENT – Public Comments can be emailed directly to [email protected]
As a Special Meeting, Public Comment is limited to items that are on the Agenda. Speakers’ time is limited to three minutes. Speakers may also speak when the item comes up on the Agenda during the meeting.
CONSENT AGENDA
1. DESIGNATION OF AGENT FOR EMERGENCY RESPONSE REIMBURSEMENT AND CERTIFICATION OF PROJECT ASSURANCES FOR FEDERAL ASSISTANCE Report: RACHAEL LONDER, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council approve and authorize the submission of the attached CalOES Forms 130 Designation of Applicant’s Agent Resolution for Non State Agencies and 89 Project Assurances for Federal Assistance to CalOES and FEMA.
Description: To designate a city agent for execution of required paperwork associated with requests for state and federal financial assistance related to emergency response during a Meeting Agenda
– April 05, 2023 –
As a Special Meeting, Public Comment is limited to items that are on the Agenda. Speakers time is limited to three minutes. Speakers may also speak when the item comes up on the Agenda during the meeting.
CONSENT AGENDA
1. DESIGNATION OF AGENT FOR EMERGENCY RESPONSE REIMBURSEMENT AND CERTIFICATION OF PROJECT ASSURANCES FOR FEDERAL ASSISTANCE Report: RACHAEL LONDER, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council approve and authorize the submission of the attached CalOES Forms 130 Designation of Applicant’s Agent Resolution for Non State Agencies and 89 Project Assurances for Federal Assistance to CalOES and FEMA.
Description: To designate a city agent for execution of required paperwork associated with requests for state and federal financial assistance related to emergency response during a recent storm and to assure that construction projects related to the recent storm emergencies are in compliance with federal regulations.
STUDY SESSION
2. FY 2023/24 GENERAL FUND/OPERATIONS BUDGET
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council review and discuss this Report.
Description: This item involves a discussion of the FY 2023/24 Operations Budget.
3. PROVIDE FEEDBACK AND DIRECTION REGARDING USE AND
MAINTENANCE RESPONSIBILITIES ASSOCIATED WITH THE PUBLIC RIGHTOFWAY Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council provide feedback and direction to staff regarding the use and maintenance responsibilities associated with the public rightofway.
Description: This item involves a discussion regarding the use and maintenance responsibilities of adjacent street frontages to property owners.
4. REVIEW AND COMMENT ON THE POLICE DEPARTMENT INTERNAL AUDIT AND INSPECTION REPORTS
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: It is recommended that the Council review the annual audit and inspection reports and provide staff with feedback.
Description: This item involves a discussion by the Council of the various Police Department internal audit and inspection reports.
COUNCIL REPORTS/COMMENTS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Meeting Agenda
– April 05, 2023 –
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
AB 2449 & AB 361:
AB 2449 reiterates standard Brown Act teleconference rules, recodifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available January 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial inperson) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:
One or more members of the legislative body (but less than a quorum) have “just cause” for not attending the meeting in person (childcare or family caregiving need, contagious illness, physical or mental disability need, or travel while on official public business); or One or more members of the legislative body (but less than a quorum) experience an “emergency circumstance” (a physical or family medical emergency that prevents inperson attendance).
The legislative body will continue to have the option to meet via teleconference by following traditional Brown Act rules of identifying, posting, and opening up their teleconference locations.
Meeting Agenda
– April 05, 2023 –