Agenda packet — Atherton City Council, July 19, 2023 (part 1 of 2)

AGENDA PACKET
Town of Atherton
City Council
JULY 19, 2023
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor HawkinsManuelian, Mayor Widmer

PRESENTATIONS
Recognize the contributions of Planning Commissioners Perry Narancic and Randy Lamb PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

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not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

July 2023 Departmental Monthly Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 9)

1. APPROVAL OF BILLS AND CLAIMS FOR JUNE 2023 IN THE AMOUNT OF $ 1,814,801
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for June 2023 in the amount of $1,814,801.

Description: This is a routine item of the itemized bills and claims for Council review and approval.

2. APPROVAL OF MINUTES
Report: Recommendation: Approve minutes for June 19 and June 21 Council meetings.

Description: This is a routine item to approve Council minutes.

3. ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 202324 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 202324 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000 in accordance with California state requirements.

Description: This item is for Council to consider and adopt the balance of FY 202324 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000 in accordance with California state requirements.

4. APPROVAL FOR ACCEPTANCE OF A $120,000 DONATION TO THE POLICE DEPARTMENT FOR THE CANINE PROGRAM, WHICH WOULD FUND ONE POLICE CANINE, RELATED TRAINING/EQUIPMENT, AND CANINE POLICE VEHICLE.

Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approve and accept the $120,000 donation from an Atherton resident for one police canine, related canine training/equipment, and a canine patrol vehicle.

Description: This item is for Council consideration to approve and accept a donation for the police canine program.

5. WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT Meeting Agenda Packet – July 19, 2023

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4. APPROVAL FOR ACCEPTANCE OF A $120,000 DONATION TO THE POLICE DEPARTMENT FOR THE CANINE PROGRAM, WHICH WOULD FUND ONE POLICE CANINE, RELATED TRAINING/EQUIPMENT, AND CANINE POLICE VEHICLE.

Description: This item is for Council consideration to approve and accept a donation for the police canine program.

5. WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT ORDINANCE NO. 661 OF THE CITY COUNCIL OF THE TOWN OF ATHERTON, STATE OF CALIFORNIA, AMENDING ATHERTON MUNICIPAL CODE SECTION

8.20.140 TO PROVIDE FOR RECOVERY OF REASONABLE ATTORNEYS' FEES TO PREVAILING PARTIES OF ACTIONS AND PROCEEDINGS BROUGHT BY THE TOWN OF ATHERTON TO ABATE PUBLIC NUISANCES
Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
Recommendation: It is recommended that the Town Council waive the second reading by substitution of title and adopt Ordinance No. 661, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances.

Description: This is the second reading and adoption of an ordinance amending Section

8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees.

6. APPROVE THE FINAL PARCEL MAP TO ALLOW THE SUBDIVISION OF A 2.5 ACRE LOT INTO TWO LOTS IN THE R1A ZONING DISTRICT, WITH A CONDITIONAL EXCEPTION FOR LOT WIDTHS AT 43 SANTIAGO AVENUE (APN 070343310/PERMIT SUB2300004 /EXC2300001
CEQA: The proposal has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15332 Infill Development Project and under Section 15061(b)(3).

Report: RADHA HAYAGREEV, CONSULTING SENIOR PLANNER
Recommendation: Approve the Final Parcel Map, Conditional Exception and Certify the Notice of Exemption to allow the subdivision of a 2.5acre lot into two substandard lots in the R1A zoning district, with a conditional exception for lot widths at 43 Santiago Avenue (APN 070 343310)
Description: This is the Final Parcel Map which is in substantial compliance with the Tentative Parcel Map with conditional exception on lot widths, as approved by the City Council on April 19 , 2023.

7. APPROVAL OF CONTRACT AMENDMENT WITH BRIGHTVIEW LANDSCAPE SERVICES FOR CLEANUP OF EL CAMINO REAL MEDIANS AND RIGHT OF WAY AND LANDSCAPE MAINTENANCE SERVICES ALONG EL CAMINO REAL Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council appropriate funds and authorize an amendment to the Town’s Contract with Brightview Landscape Services for the cleanup of the medians and shoulder areas along El Camino Real in the amount of $70,499; and authorize an additional amendment for landscape maintenance services along El Camino Real in the amount of $25,844 per year.
th
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Council on April 19 , 2023.

Description: This item is approval of work to improve the current landscape condition of the medians along El Camino Real.

8. REVIEW AND CONSIDERATION OF REVISIONS TO THE RESOLUTION GOVERNING TOWN COMMITTEES AND COMMISSIONS TO MERGE THE
BICYCLE AND PEDESTRIAN AND TRANSPORTATION COMMITTEES
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review and consider revising the Resolution No. 2224 Governing Town Committees and Commissions by merging the Bicycle and Pedestrian and Transportation Committees.

Description: This item will involve a Council discussion and review of amendments to the Town resolution that governs committees and commissions with a proposal to merge the Transportation and Bicylce and Pedestrian Committees.

9. CLAIM REJECTION FOR ALL DAMAGES – TORRES, EMMANUEL (CLAIM NO. 4A2208H3P8K0001)
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: A claim for damages was received from Mr. Emmanuel Torress on August 16, 2022. The amount of the claim is $3,811. It is recommended that the Council deny this claim.

Description: This is an action item to reject a claim filed against the Town.

PUBLIC HEARING (Items 10 – 10)

10. NOTICE OF CONTINUANCE FOR INTRODUCTION OF ORDINANCE NO.__ ADDING SECTION 12.06.030D AND CHAPTER 12.10 TO THE ATHERTON MUNICIPAL CODE CLARIFYING MAINTENANCE RESPONSIBILITIES OF OWNERS OF PROPERTY ADJACENT TO PUBLIC RIGHTS OF WAY AND IMPOSING LIABILITY ON OWNERS OF PROPERTY ADJACENT TO PUBLIC SIDEWALKS FOR INJURIES SUFFERED ON PUBLIC SIDEWALKS, AS DEFINE
Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
Recommendation: It is recommended to continue this item to a date certain of September 20, 2023. All written and verbal public comments will be received and documented for the record.

Description: This item was scheduled to be the 1 reading and introduction of an ordinance and will be continued to the September 20, 2023, Regular City Council meeting.

REGULAR AGENDA (Items 11 – 12)

11. REVIEW AND RECOMMEND POTENTIAL MULTIFAMILY HOUSING SITES AND LAND USE STRATEGIES TO INCLUDE IN THE PROJECT DESCRIPTION th
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Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
Recommendation: It is recommended to continue this item to a date certain of September 20, 2023. All written and verbal public comments will be received and documented for the record.

Description: This item was scheduled to be the 1 reading and introduction of an ordinance and will be continued to the September 20, 2023, Regular City Council meeting.

REGULAR AGENDA (Items 11 – 12)

11. REVIEW AND RECOMMEND POTENTIAL MULTIFAMILY HOUSING SITES AND LAND USE STRATEGIES TO INCLUDE IN THE PROJECT DESCRIPTION FOR THE ENVIRONMENTAL REVIEW OF THE 6TH CYCLE HOUSING ELEMENT Report: GEOFF BRADLEY, AICP, PRINCIPALINCHARGE, MGROUP & BRITTANY BENDIX, TOWN PLANNER AND HOUSING ELEMENT PROJECT MANAGER, MGROUP Recommendation: Staff recommends that the City Council review and recommend potential multifamily housing sites and land use strategies to include in the 6th Cycle Housing Element and comply with State law. Recommended sites and strategies will then be included in the project description, which is a necessary step in commencing environmental review pursuant to the California Environmental Quality Act (CEQA).

Description: This item will involve a City Council review to recommend potential multifamily housing sites and land use strategies to include in the 6th Cycle Housing Element and comply with State law. Recommended sites and strategies will then be included in the project description, which is a necessary step in commencing environmental review pursuant to the California Environmental Quality Act (CEQA).

12. DISCUSSION OF PICKLEBALL SURVEY RESULTS AND DIRECTION TO STAFF Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and discuss the 2023 Pickleball Survey Results and provide direction to staff on next steps.

Description: This item is review of the Survey results and recommendations for next steps for Pickleball at HolbrookPalmer Park.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
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PLEASE NOTE THE FOLLOWING INFORMATION:

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF

35.104 ADA Title II)
AB 2449 & AB 361:

AB 2449 reiterated standard Brown Act teleconference rules, recodifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available Jan. 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial inperson) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:

One or more members of the legislative body (but less than a quorum) have “just cause” for not attending the meeting in person (childcare or family caregiving need, contagious illness, physical or mental disability need, or travel while on official public business); or One or more members of the legislative body (but less than a quorum) experience an “emergency circumstance” (a physical or family medical emergency that prevents inperson attendance).

The legislative body will continue to have the option to meet via teleconference by following traditional Brown Act rules of identifying, posting, and opening up their teleconference locations.

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JULY | 2023
7 MONTHLY REPORTS

DEPARTMENT AND DIVISION

CONSTRUCTION TIME
LIMITS
4 SUSTAINABILITY

ACTIVITIES

RESPONSE TIMES
Summary of properties
currently within the
Construction Time Limit
Penalty phase
Police Department
Response Times

DEPARTMENTAL REPORTS

GENERAL ADMIN REPORT
Reports from Ad Hoc Subcommittees, General Administration, City Clerk's Office, Human Resources, Information
Technology, and Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

FINANCE REPORT

PUBLIC WORKS REPORT

PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic

POLICE DEPARTMENT REPORT
03 08
09 19
27 35
34 42
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Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through G.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

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The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide the support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are two (2) vacancies with active recruitment (Associate Engineer and Junior Accountant). Staff has narrowed a candidate pool for both roles and anticipate onboarding the Junior Account before the end of August. Police Dispatcher Kohler will be retiring in October 2023. That position will be filled by Fred Tartour who will transition into a full-time Dispatcher position. We will have front desk support coverage in beginning in July through September. The Town is currently at 95% staffing with the listed vacancies. However, there are an additional four (4) staff on some form of leave making actual staff capacity at 86%.

Labor Relations:

Council approved Resolution No. 23-15, Memorandum of Understanding (MOU) with the Atherton Police Officers Association (APOA) at the June 19th meeting. The term of the MOU is July 1, 2023, through June 30, 2027.

IT Systems & Activities
The Town’s IT Contractor has continued to recruit for a full-time onsite support. Current support is 2 days per week with remote support the remaining days.

The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Holbrook-Palmer Park camera replacement.
o Support with operational improvement projects related to records management. o Support with evaluating digital signage and information kiosks. • Website Analytics:
o June 13 – July 12: 6,874 Users
o Last 7 Days Total Page Views: 18,845
§ Civic Alerts = 2,085
§ Business Licenses = 849
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City Clerk Monthly Report
July 19, 2023
§ Agenda & Minutes = 813
§ Holbrook-Palmer Park = 545
o Sessions by device: 59% Desktop / 39% Mobile / 2% Tablet Sustainability Activities
The Environmental Programs Committee (EPC) remains with two (2) current vacancies and residents interested in becoming members can contact Rachael Londer, [email protected].

We have received interest from residents and are engaging with candidates. The EPC will hold a meeting on Thursday, July 20th from 1:00 PM – 3:00 PM.

§ The EPC and staff developed a survey that is now open to get feedback from Atherton residents to inform 2024 Earth Day Planning. The survey can be accessed here: 2024 Love Our Earth Festival Survey (surveymonkey.com)

1. Climate Action Plan Update:
a. Staff presented a draft 2023 Climate Action Plan Update to the Council during their June 21 Regular Meeting. The Council provided direction to have an in-depth conversation on the specific actions needed to achieve the high level goals and objectives for a carbon neutral community.
b. Next steps include discussing and adopting the 2023 Climate Action Plan Update at a future City Council meeting.
c. Atherton residents will soon be able to interact with the Climate Action Plan online. Staff is working to create an open data portal that will inspire and direct residents to actions that they can take to achieve a carbon-neutral household.

2. Waste Reduction:
a. The self-service organic compost pile continues to be available Holbrook Palmer Park.

Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the Town meeting its commitment to procure 552 tons of compost, under the State’s SB 1383 requirement.
b. Staff have been working to submit our Electronic Annual Report (EAR) to CalRecycle by the August 15th deadline to demonstrate the Town’s compliance with SB 1383.

3. Electric Leaf Blower Program:
a. Atherton residents can now receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers

4. Regional Coordination
a. Staff attended the County’s Regionally Integrated Climate Action Planning Suite (RICAPS) meeting on June 27 that focused on electrifying municipal buildings. The Page No. 4

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City Clerk Monthly Report
July 19, 2023
Town worked with RICAPS to create an inventory of all remaining gas equipment at Holbrook Palmer Park. A final report will be presented to the Town in the next month.
b. Staff attended Thrive’s Environment and Sustainability TAG on June 29 that focused on rethinking mobility in San Mateo County including using e-bikes, promoting biking and walking, and best practices for public engagement for bike and pedestrian infrastructure projects.

Emergency Management Activities

Staff continues to meet with FEMA weekly in preparation for the Town’s Request for Public Assistance to FEMA for costs incurred during the storms that occurred between December 27, 2022, to January 31, 2023.

City Clerk Activities CURRENT and ON THE HORIZON
The Fall Athertonian is in progress and will arrive in Atherton mailboxes at the beginning of September.

There are currently 4 active Public Records Act Requests to which staff are responding. There are currently 5 open General Liability Claims.

Committee and Commissions Recruitment:

Council will consider the consolidation of the Transportation and Bicycle and Pedestrian Committees at the July 19th meeting. This consolidation will result in a seven (7) member committee that will scale down to 5 members through term expirations and resignations. Council appointed several members to various committees at the June 21st meeting, the remaining vacancies are as follows:
• Transportation, Bicycle and Pedestrian Safety – 1 vacancy • Environmental Programs – 2 vacancies
• Rail – 1 vacancy
Public Information Stats

Town staff have been sharing information about Sounds of Summer, the ADU Match Program, and other Town programs and news on social media. Residents, community members, and other public agencies have viewed and interacted with the Town from June 1 – June 30 as follows.

Impressions refer to the number of reactions, views, comments, shares, and reposts of Town generated content.

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City Clerk Monthly Report
July 19, 2023
Platform Number of followers Impressions or Accounts
Reached
Twitter 16 new followers, total of 606
followers
4,727 impressions
Instagram 9 new followers, total of 1,178
followers
635 accounts reached
Facebook 10 new follower, total of 542
followers
770 accounts reached
NextDoor 21 new members, total of 4,568
members and 2,223 households
claimed
805 impressions
Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,643
News Flash (CM & PD) 1,628 & 1,617
Alert Center (CM & PD) 1,347 & 1,457
Calendar (Meetings) 1,608
Community Outreach Initiatives
Sounds of Summer
The Atherton Sounds of Summer Concerts Series concluded after three concerts and two outdoor movies:

June 1 - Jazz Night Featuring Five
Ten Music and Mozzeria Pizza
June 8 - Cook'n Fenny Combo and
Anabelitas
June 15 - Mercy and The Heartbeats
and Vana Maria BBQ
June 23 – Puss in Boots: The Last
Wish
June 30 – Lyle, Lyle, Crocodile
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City Clerk Monthly Report
July 19, 2023
Centennial 100 – Year Celebration
The Town of Atherton turns 100 on September 12, 2023. Staff are working with the 100 – Year Centennial Committee on two community events:
• September 12, 2023: Residents are invited to join the City Council for a screening of a centennial video celebration, toast, and cake.
• September 24, 2023, from 11 am to 3 pm: Centennial Celebration at Town Center promises to be the event of the century with history exhibits, catered food, family activities, live music, and tree giveaway. Register for the event here: https://www.eventbrite.com/e/648223773757.

Leading up to those celebrations, each week in the Atherton Online and on our website, we are featuring icons, places, and historical moments that have made this Town the vibrant community that it is today. Check out the features here: https://www.ci.atherton.ca.us/665/100---YearCentennial-Celebration.

Center for Age-Friendly Excellence – Standing Committee The Town held its 1st Center for Age-Friendly
Excellence meeting on July 6, 2023. This will be
a short-term Standing Committee of the City
Council with a goal to gather resident input and
feedback that will guide initiatives and programs
focused on improving the community for our
55+ members. The committee is actively
seeking resident volunteers to participate in the
committee either by joining a Task Force or by
attending a focus group/workshop. If any
community member is interested in learning
how to get involved please contact Anthony
Suber at [email protected].

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The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2022/2023 Revenues and Expenditures
Year to Date
Months Complete – 12
% of Year Complete – 100%
Budget Revenue % Received
Park Program $ 232,800 $ 176,322 76%
Planning Permits $ 290,300 $ 321,041 105.8%
Business Licenses $ 278,000 $ 266,633 95.8%
Police $ 316,390 $ 142,617 45.1%
Sales Taxes $ 315,000 $ 269,431 85.5%
Miscellaneous $ 1,047,758 $ 1,541,893 147%
Public Works $ 836,700 $ 464,587 55.5%
Franchise Fees $ 1,011,000 $ 994,168 98.3%
Building Permits $ 1,919,000 $ 1,506,988 79.1%
Property Taxes $ 17,254,051 $ 16,256,904 94.2%
Total $ 23,500,999 $ 21,940,584 93.3%
Budget Expenditures % Received
City Council $ 61,513 $ 55,816 90.7%
Administration $ 1,470,217 $ 1,367,699 93%
City Attorney $ 310,000 $ 282,725 91.2%
Finance $ 897,696 $ 835,385 93.1%
Planning $ 762,071 $ 925,779 121%
Building $ 1,523,034 $ 1,053,418 69.1%
Interdepartmental $ 1,024,511 $ 927,524 90.1%
Police $ 9,526,866 $ 9,177,944 96.3%
Public Works $ 3,233,233 $ 1,980,256 57.8%
Total $ 18,809,141 $ 16,606,546 88.2%
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The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).

MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
July 60 12 4
August 60 12 3
September 66 4.4 2
October 60 4 2
November 80 4.4 2.2
December 80 6.2 4.2
January 80 12 6
February 32 6 6
March 42 12 16.8
April 42 6 12
May 46 6 12
June 48 12 12
Total 696 97 82.2
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Services Requests
• Repaired potholes on:
o Greenoaks Drive
o Alameda de las Pulgas
o Oakwood Drive
o Oak Grove Avenue
• Cleaned up tree branches from Queens
Court
• Collected garbage and other debris from:
o 181 Selby Lane
o Middlefield Road at Encina Avenue
o Middlefield Road at Palmer Avenue
o 217 Stockbridge
• Cleared debris from Atherton Channel at
Alameda de las Pulgas
• Trimmed vegetation around traffic
signals for visibility at:
o El Camino Real/Atherton Avenue
o Middlefield Road/Ravenswood
Avenue
• Painted repaired fence between El
Camino Real and Lloyden Park Drive
• Clean the Atherton Arts Room in Main
House and re-install furniture
• Clean up dumped garden trash Austin
Avenue at Robleda Drive
• Fair Oaks Lane bio-swale maintenance
• Weed abatement at Elena
Avenue/Isabella Avenue median island
• Assisted Atherton Heritage Association
with the relocation of historic documents
from the Carriage House to Historic
Town Hall
• Cleaned exterior windows at Town
Cener
• Repaired two irrigation leaks at
Holbrook-Palmer Park.
• Cleaned weeds along Middlefield Road,
Marsh Road and El Camino Real.
• Installed 2 15 mph speed limit signs
along Station Lane through the Town
Center parking lot
• Tested art display hangers with Atherton
Arts Foundation for potential use in the
Town Center
• Removed baseball fence at HolbrookPalmer Park
• Troubleshoot plumbing issues at
Holbrook-Palmer Park playground
restrooms
• Repaired back door at Police
Department
• Repaired window sashes in Town Center
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Continue weed removal on Middlefield Road.
• Weed removal on El Camino Real in progress.
• Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
• Enhancement of Event Garden at Holbrook-Palmer Park on-going and nearing completion Page No. 10

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Photographs of Work Performed
Repair pot holes Lindenwood
Before After
Queens court tree brush clean up
Before After
Page No. 11

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Transfer of Historical pictures HP park to Historical Society Town Center Window Sash Repair Police briefing room Interior Before After
Page No. 12

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Atherton Arts Foundation testing of Art Hangers for Art Display Before After
Front Bio-Swale Maintenance Town Center
Before After
Page No. 13

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El Camino Real/Lloyden Park Fence
Before After
Page No. 14

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See Click Fix
Page No. 15

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Public Works Maintenance
Budget versus Expenditures Thru April 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $227,380 57%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $319,584 98%
A03 101-59-52031-059 Other Facilities $175,000 $99,896 57% A04 213-30-52031-000 Library $20,000 $3,055 15%
A05 101-58-52031-000 Tennis $10,000 $9,355 94%
E06 101-58-52030-058 Event Services $10,000 $1,941 19%
Total $940,000 $661,211 70%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
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Current Fiscal Year Capital Project Updates
Streets & Transportation
Capital Project Budget Current Status
Traffic Control Devices $15,000 Restriped school crosswalks at Laurel School (Lower), Las Lomitas Elementary, and MenloAtherton High School. Purchased additional signage. Installed chevron markers at
Isabella/Britton and warning signs on Barry
Lane.

ADLP Traffic Safety
Improvement Project
$600,000 Executed task order for project management
Solar Radar Indicators
Purchase
$15,000 Purchased Radar Indicators
Traffic Counts/Speed Surveys $25,000 Not started
Grant Funding Opportunities $25,000 Submitted OBAG3 Grant application for Adelante-Selby Safe Routes bikeway
improvements. (contingency funding list)
Submitted SMTA Bike Ped Grant application
for El Camino Real Complete Streets Gap
Closure - Grant agreement executed.

Refresh Class III Pavement
Markings
$100,000 Project design 75% complete.

Watkins Avenue Ped
Improvements/Middlefield to
McCormick
$100,000 Conceptual design completed and reviewed by
City Council.

Selby Lane Bicycle Lane
Improvements
$250,000 Submitted OBAG3 Grant application for
Adelante-Selby Safe Routes bikeway
improvements. (contingency funding list).

Project design initiated.

Fair Oaks Lane @ Lloyden
Improvements
$175,000 Conceptual design completed and reviewed by
BPC. Design proceeding.

Annual Road Maintenance
Program
$1,500,000 Pavement Management Program assessments
through MTC PTAP grant completed. Project
design 75% complete.

NTMP Projects $160,000 Installed median striping on Atherton Ave., Stockbridge Ave. Restriped high-visibility
crossings and shark-tooth limit lines at
Adelante-Selby School and Encinal
Elementary. Installed larger stop signs in
various locations. Purchased speed feedback
signs and temporary speed humps. Initiated
outreach regarding speed humps. Initiated
Middlefield Road signal timing analysis
through MTC PASS Grant. Installed new
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speed limit signs in various locations. Installed
speed humps and speed feedback signs on
Glenwood Avenue.

Drainage
Capital Project Budget Current Status
Atherton Channel
Assessment/Relining
Upstream of ADLP
$400,000 Not started. Completed field review with
FEMA.

Green Infrastructure
Implementation
$300,000 Cooperative project on Encina Avenue under
construction as part of Encina Avenue
Reconstruction project by County completed.

Lloyden Drive/Fair Oaks Lane stormwater
treatment included with Intersection
improvements. Project design 75% complete.

Evaluation of Intersections @
ECR
$150,000 Not started
Upper Atherton Channel
Monitoring
$10,000 Not started
Town Buildings, Park & Facilities
Capital Project Budget Current Status
ADA Improvement Program $10,000 Scope TBD
Town Center Project (Station) $300,000 Construction proceeding.

Fencing Improvements Along
Watkins
$200,000 Conceptual design completed and reviewed by
City Council.

Parking Lot Repairs $350,000 Not started
General/Misc Repairs $100,000 Pathways, Playground Repair and Event Garden awarded. Event Garden 90% complete.

Park Circulation Plan $1,050,000 Construction contract awarded and being processed.

Total $5,985,000
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The Town Arborist oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.

Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for JUNE 2023 Catered Too manages Park Rentals Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
July 3 4 3 5 2 4 1
August 2 3 7 5 5 2 0
September 4 5 3 3 8 1 3
October 5 4 4 2 4 1 4
November 2 1 2 1 0 1 1
December 0 0 0 2 0 0 0
January 1 0 0 0 0 0 0
February 0 0 1 0 0 0 0
March 4 1 2 2 0 0 0
April 3 3 1 2 0 0 0
May 5 1 1 1 1 0 0
June 6 1 1 0 4 0 0
Total 35 23 25 23 24 9 9
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Types of Rental Activity for JUNE 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Soccer Other
July 11 3 4 4
August 22 0 2 0
September 25 0 0 2
October 20 0 0 4
November 5 2 0 1
December 2 0 0 0
January 1 0 0 0
February 1 0 0 0
March 6 0 0 3
April 8 0 0 1
May 8 0 0 2
June 13 0 0 1
Total 122 5 6 18
Revenue from Rental Activity for JUNE 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
July $11,825.45 $1,722.28 $13,547.73
August $25,477.80 $7,739.92 $33,217.72
September $59,144.35 $17,112.77 $76,257.12
October $21,774.75 $6,794.70 $28,569.45
November $7,577.00 $3,218.35 $10,795.35
December $2061.95 $56.00 $2,117.95
January $150.00 $0 $150
February $3000.00 $838.33 $3838.33
March $10,625.00 $1,475.30 $12,100.30
April $6950.00 $2121.09 $9071.09
May $5250.00 $3151.36 $5250.00
June $10650.00 $1674.81 $12324.78
Total $215,641.18
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Tennis Court Usage
Player Capital (PC) manages court operations.

Month PC Court
Hours
# of
Students
Private
Lessons
Key Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
July 303 107 161 102 113 6
August 315 104 132 116 107 9
September 233 95 92 76 93 11
October 277 117 147 101 0 15
November 292 125 162 101 0 6
December 255 134 154 112 0 25
January 185 109 117 76 0 6
February 289 135 176 101 0 10
March 390 163 257 215 0 5
April 465 194 315 240 0 12
May 534 223 417 265 0 10
June 615 252 435 311 0 76
General and Special Services for JUNE 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
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For JUNE:
• Spreading mulch
• Brightview is weeding daily.
• WCA removed and pruned trees throughout the park
• Brightview placed mulch.
• Brightview fixed leak
• Fixed bathroom backup
• Fixed bathroom leak
• Helped set up and break down for events.
• Performed mowing of lawn.
• Brightview removed weeds and weed removal
• MCE & Brightview responded to an afterhours call out for a sprinkler problem and shut the stuck valve off.

New and Future Planned Projects
• Convert Playground restrooms from well water to potable water • Repair header boards at Pavilion
• Fence Large Oak Tree
• Install decomposed granite pathway along Field D
• Fix playschool fence (completed)
• Repair playground (Po’s approved sent to contractors waiting for materials Early July is estimated to be delivered.) this is the most up-to-date info as 6/30/23 Page No. 22

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Photographs of Work Performed in june 2023
HP PARK rehab work event area
Page No. 23

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Event Garden work moving along
Page No. 24

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Event pavillion work.

Page No. 25

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HP Park Sprinkler repair BRIGHTVIEW.

Page No. 26

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Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
June 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560
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Town of Atherton
Building Safety Inspections
Construction and Permit Summary
June 1, 2023 to June 30, 2023
Fiscal Year Fiscal Year
2022-23 2021-22
Total Construction Valuation1: $16,198,812 $148,890,902 $157,349,189 Plan Check Fees Collected: $55,100 $424,657 $408,671
Permit Fees Collected: $137,671 $1,144,499 $1,200,793
Other Fees Collected: $6,586 $64,990 $60,767
TOTAL: $199,357 $1,634,146 $1,670,231
Applications Received: 99 896 847
Residential:

New Single Family Residential Permits
Issued: 3 37 40
New Accessory Structures Issued: 21 224 234
Addition / Alteration Permits Issued: 13 117 120
Reroof / Water Well / Grading Permits
Issued: 25 127 121
Plumbing/Mechanical/Electrical
Permits Issued: 25 226 233
Demolition Permits Issued: 3 41 32
Non-Residential:

New Permits Issued: 5 8 4
TOTAL Permits Issued: 95 780 784
Inspections Performed: 622 9,439 9,666
Footnotes:
1Valuation: For permitted projects during this period.
2Other.

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
May-23
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Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 64
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the June 28, 2023 Planning Commission regular meeting the following occured.

1. 345 Stockbridge - TPZ exception for 3 trees up to 6x | Approved 2). 92 Inglewood - Heritage tree removal permit |Conditionally Approved 3). 60 Adam Way | Withdrawn
4). Sacred Hearts School - 2023 Master Plan Update| Accepted 5). Sacred Hearts School - CUP for Protective netting around Bollinger & Gavello Fields | Approved 6). Menlo School - 2023 Master Plan Update | Accepted 7). Menlo School - CUP for Kindergarten facility improvements | Approved .

The next regularly scheduled Planning Commission is July 21, 2023. 15 7
282
27 26 24 26
Planning Projects
June 1, 2023 to June 30, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
June 1, 2023 to June 30, 2023
Site Visits
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Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
3 2 4 2 1 2
3 2 4 1 6
2 2 5 5 4
2 3 2 3 1
2 1 1 1 4
1 3 3 1 0
2 1 3 1 1
8 24 27 25 21 30
Project
Type
No of Plan
Checks
Target
**
Overdue
Plan
Checks
141 10 0
87 5 0
19 3 0
0 2 0
Total Number of Plan Checks 247
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small additions, Reroof, Alterations, PV, Gates, Misc.

Town of Atherton
Building Inspection & Plan Check
Month
January
Cycles
November
December
Total New SFD
Permits:

Plan Check Performance
June 1, 2023 to June 30, 2023
July
August
September
October
February
March
April
May
JuneMajor
Plan Check
Minor
Plan Check
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

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Summary Graphs
83 68 73 64 88 62 92 47 54 69 67 1… 99
60 61 62 55 52 53 42 48 52 55 60
95 663
416
656
789 789
898
732
645
744 793 789
728
622
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$10,312,235
$13,239,259
$8,270,463
$9,513,356
$14,104,945
$7,241,352
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$1,907.582
$2,790,189
$16,198,812
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000 Valuation
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Summary Graphs
$159,507
$166,257
$127,197
$130,978
$165,908
$9,523,256
$120,285
$210,803
$70,928
$67,174
$235,344
$141,015
$236,492
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Fees
$64,990
$424,657
$1,144,499
$1,634,146
$72,000
$484,000
$1,236,000
$1,792,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 22-23
Budgeted 22-23
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Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 June 1, 2023 to June 30, 2023 Feb March April June July Aug Oct Nov Dec Totals
Entitled ADU 5 2 5 2 15
Pemitted ADU 2 0 2 5 0 6 15
Finaled ADU 1 0 6 1 3 0 11
Entitled JADU 1 1 1 1 5
Pemitted JADU 0 0 0 2 2
Finaled JADU 0 0 0 0 0
Entitled SFR 0 0 0 2 0 0 2
Permitted SFR 0 0 4 3 8
Finaled SFR 2 1 2 2 11
2022 2023 2024 2025 2026 2027
Entitled ADU 53
Pemitted ADU 25
Finaled ADU 17
Entitled JADU 10
Pemitted JADU 5
Finaled JADU 0
Entitled SFR 20
Permitted SFR 35
Finaled SFR 17
1 Jan
1 1
1 0
0 May Sept
0 0
0 0
3 0
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Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 25 Isabella 5/26/2016 5/22/2019 N/A $250K
NOTES: Project has not been finalized. Neighbor dispute. Still a $48K CTL Refund to be issued when finaled 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Aug. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Aug. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Aug. 2023 NOTES: Paid $220K on 12/14/2022
Total Penalties Deposited: $1,000,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $309,000.00
Total to Date $2,625,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
June 1, 2023 to June 30, 2023
Forfieted Construction Time Limit Penalties
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The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, a Code Enforcement Officer, a Community Services Officer, a Hybrid Code Enforcement/Dispatcher, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of June 2023
During this reporting period, there were 36 investigations. Of that total, 17 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving under the influence of alcohol, driving with a suspended license, possession of paraphernalia, possession of a controlled substance, felony warrant, misdemeanor warrant, burglary, driving under the influence of alcohol on a bicycle, and possession of a stolen vehicle.

Of the 2,227 total police incidents for the month, 1,403 were officer-initiated incidents. These incidents resulted in 672 citations being issued for vehicle code and other violations. Officers initiated 1,070 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

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Traffic Incidents
Overall, there were 371 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

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Traffic Collisions
There were 10 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of June.

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Bicycle Traffic Stops
There were 4 bicycle related calls initiated for impoper lighting. These incidents resulted in 4 verbal warnings.

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Criminal Activity and Suspicious Circumstances
The Department responded to 110 locations (some locations multiple times) for property crimes (13), person crimes (4), and incidents of suspicious circumstances (100).

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Municipal Code Violations
The Department responded to 59 locations (some locations multiple times) for municipal code/health order violations/quality of life issues. The municipal code violations were for construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 14 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and several notices issued for failure to comply.

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Holbrook Palmer Park
Holbrook Palmer Park had 83 incidents during this reporting period, 72 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, animal calls, traffic stops, found property, and a burglary.

Premise Watch
Officers completed 690 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 215 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.

Incidents of note from this reporting period:
• On 06/09, MAHS held their commencement ceremony.
• On 06/27, a school reported a suspicious adult subject sleeping on campus. The subject was contacted an arrested for burglary, loitering on school grounds, and possession of a controlled substance.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

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Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 3 3:15 <4 minutes
Medium 218 4:31 <6 minutes
Low 411 9:43 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
May 2023 4:21
April 2023 4:12
March 2023 4:26
February 2023 4:35
January 2023 5:42
December 2022 4:27
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Total Training Hours for the Reporting Period: 303 HOURS

NAME TRAINING/HOURS DATES
Gutierrez CTO Update/16 hours June 4 – 5
Koehler AICC/40 hours June 5 – 9
Dutta Peer Support/40 hours June 5 – 9
Shum Peer Support/40 hours June 5 – 9
Pronske SLI Session 6/24 hours June 15 – 17
Taylor ICI – Burglary & GTA/40 hours June 19 – 23
Daley Res. Building Inspector/40 hours June 19 – 23
Cisco Team Building/4 hours June 20
Gutierrez Team Building/4 hours June 20
Koehler Team Building/4 hours June 20
Allen Team Building/4 hours June 20
Abarca Team Building/4 hours June 20
Tartour Team Building/4 hours June 20
Andruha Adv. Crisis Negotiations/20 hours June 21 – 23
Larsen UOF for Command Staff June 22
Torres CIT/40 hours June 26 – 29
Frew Ofc. Management/1 hour June 28
Larsen Ofc. Management/1 hour June 28
McCulley Ofc. Management/1 hour June 28
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
June 1,403 672
May 1,685 743
April 1,388 683
March 1,397 425
February 1,459 440
January 1,285 372
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Code Enforcement Activity Report
Summary:

Activity Total for
Month
Year to Date
(From 01/01/2023)

1. Opened/Re-opened Cases 61 312

2. Resolved/Closed Cases 17 118

3. Written/Formal Notices Issued 29 71

4. Citations Issued 3 73

5. Amount in Citations Issued $ 300 $ 64,500

6. Amount in Citations Received (Payment) $ 300 $ 20,200 During the month of June 2023, there were approximately 70 incidents/calls for service referred to or initiated by code enforcement, and 0 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 14 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and several notices issued for failure to comply.

There were 2 stop work order(s) issued to properties for non-permitted activities, 15 verbal warnings given with specified deadlines to reach compliance, and 8 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.

There were fewer construction vehicle parking violations this month, and an increase in construction sites (beginning stages/demo). Code Enforcement Officer successfully completed the International Code Council (ICC) Residential Building Inspector Class and became a Certified Residential Building Inspector. CE has been working on a weed abatement letter draft with Maintenance Manager Tony Enochson and will start sending them out in July 2023 (mostly easement weed abatement along bike and pedestrian paths. New building inspectors for Interwest came onboard; CE and Building are working together to establish protocols for proactive inspections to limit the amount of enforcement by CE.

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2021 2022 2023
January $ 3,047,204 $ 3,932,174 $ 2,554,000
February $ 2,965,501 $ 1,535,792 $ 1,487,835
March $ 2,730,084 $ 2,338,442 $ 1,391,045
April $ 3,330,434 $ 7,114,054 $ 1,563,462
May $ 3,953,961 $ 1,895,271 $ 1,470,060
June $ 3,812,881 $ 2,452,489 $ 1,814,801
July $ 5,455,268 $ 3,336,861
August $ 2,741,619 $ 2,254,058
September $ 3,269,368 $ 1,722,938
October $ 2,278,127 $ 1,495,823
November $ 2,752,017 $ 1,317,065
December $ 1,859,218 $ 2,051,605
$ 38,195,682 $ 31,446,572 $ 10,281,203
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2021 $3,047,204 $2,965,501 $2,730,084 $3,330,434 $3,953,961 $3,812,881 $5,455,268 $2,741,619 $3,269,368 $2,278,127 $2,752,017 $1,859,218 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

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ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST JUNE 2023
Previous Yr.

June 2023 June 2022
A/P Checks (#32146-32300)
Payroll Checks (#612-613)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 893,780
715
484,346
435,960
Amount
$1,627,619
1,313
473,148
350,409
JUNE 2023 Total $ 1,814,801 $2,452,489
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 612-613 (payroll), and 32146-32300 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,814,801 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 612-613 (payroll), and 32146-32300 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,814,801 are true and correct and are authorized for payment. _______________________________
B. Widmer
Mayor, Town of Atherton

SOURCE OF FUNDS
June 2023 June 2022
101 General Fund $ 1,641,984 $1,361,757
105 Tennis Fund 25,500
201 Special Tax 275,241
202 Measure A 3,137
204 Measure M 6,195
213 Library Fund 17,380 33,388
221 Refuse Rate Stabilization Fund 185
401 GF Projects 1,023 37,807
406 Facilities Construction 25,221 665,583
610 Equipment Replacement 49,241
614 Worker’s Comp Insurance 62,325
615 General Liability Fund 11,551
616 Employee Benefits Funds 6,076 43,696
TOTAL $ 1,814,801 $2,452,489 Page 52 of 244
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Accident (Pre-Tax) 251.82 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Cancer Ins(Pre-Tax) 48.07 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Dental Plan (Pre-Tax) 28.02 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Life Emp (After -Tax) 38.40 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Speci Health (After-Tax) 6.63 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Speci Health (Pre-Tax) 29.10 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac STD (After-Tax) 607.08 32146 AFLAC 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Aflac Vision Plan(Pre-Tax) 16.99 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Accident (Pre-Tax) 251.82 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Cancer Ins(Pre-Tax) 48.07 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Dental Plan (Pre-Tax) 28.02 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Life Emp (After -Tax) 38.40 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Speci Health (After-Tax) 6.63 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Speci Health (Pre-Tax) 29.10 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac STD (After-Tax) 607.08 32146 AFLAC 6/1/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Aflac Vision Plan(Pre-Tax) 16.99 32146 Total 2,297.50
32147 ARCELLX 6/1/2023 339 General Fund Refund Park Dep Inv#339, 4/23/23 600.00 32147 Total 600.00
32148 BUSCHMAN SCOTT 6/1/2023 220070 General Fund Administration Photo Session (2) Digital Images & (2) Color Prints for R. Londer & Council Member Holland Admin 300.44
32148 Total 300.44
32149 CA CHAMBER COMMERCE 6/1/2023 11686919 General Fund Administration (7) Labor Law Posters Admin Jan 2023 247.66 32149 Total 247.66
32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Park Program 150 Watkins (Fire Protection) 4/1/23 -4/30/23 36.89 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 3/23/23 -4/24/23 122.04 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Park Program 150 Watkins 3/23/23 -4/24/23 452.16 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Administration 80 Fair Oaks (2 Meter) Admin 3/2/23 -4/3/23 22.73 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Building 80 Fair Oaks (2 Meter) Bldg 3/2/23 -4/3/23 22.73 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Police 80 Fair Oaks (2 Meter) PD 3/2/23 -4/3/23 272.68 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Planning 80 Fair Oaks (2 Meter) Plng 3/2/23 -4/3/23 22.73 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 3/2/23 -4/3/23 22.73 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Administration 80 Fair Oaks Admin 3/2/23 -4/3/23 35.27 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Building 80 Fair Oaks Bldg 3/2/23 -4/3/23 35.27 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Police 80 Fair Oaks PD 3/2/23 -4/3/23 423.24 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund Planning 80 Fair Oaks Plng 3/2/23 -4/3/23 35.27 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Engineering 80 Fair Oaks PW 3/2/23 -4/3/23 35.27 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Street Maint. Alameda/Atherton 3/2/23 -4/3/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Street Maint. El Camino Real M#62280052 3/23/23 -4/24/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 General Fund DPW-Street Maint. El CaminoReal M#62327517 3/2/23 -4/3/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Apr2023 Library Fund Temp Library CCAP (Irrigation) 3/2/23 -4/3/23 1,015.65 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Park Program 150 Watkins (Fire Protection) 3/1/23 -3/31/23 36.89 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 2/23/23 -3/22/23 112.37 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Park Program 150 Watkins 2/23/23 -3/22/23 443.88 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Administration 80 Fair Oaks (2 Meter) Admin 2/1/23 -3/1/23 21.47 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Building 80 Fair Oaks (2 Meter) Bldg 2/1/23 -3/1/23 21.47 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Police 80 Fair Oaks (2 Meter) PD 2/1/23 -3/1/23 257.64 Checks by Date - Detail by Check Number
For the Month of June 2023

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Planning 80 Fair Oaks (2 Meter) Plng 2/1/23 -3/1/23 21.47 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 2/1/23 -3/1/23 21.47 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Administration 80 Fair Oaks Admin 2/1/23 -3/1/23 31.51 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Building 80 Fair Oaks Bldg 2/1/23 -3/1/23 31.51 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Police 80 Fair Oaks PD 2/1/23 -3/1/23 378.06 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund Planning 80 Fair Oaks Plng 2/1/23 -3/1/23 31.51 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Engineering 80 Fair Oaks PW 2/1/23 -3/1/23 31.51 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Street Maint. Alameda/Atherton 2/1/23 -3/1/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Street Maint. El Camino Real M#62280052 2/23/23 -3/22/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 General Fund DPW-Street Maint. El Camino Real M#62327517 2/1/23 -3/1/23 263.22 32150 CAL WATER SERVICE 6/1/2023 4726166666/Mar2023 Library Fund Temp Library CCAP (Irrigation) 2/1/23 -3/1/23 1,617.85 32150 Total 7,192.59
32151 CALIFORNIA STATE DISBURSEMENT UNIT 6/1/2023 501-06-2023FR General Fund PR Batch 00501.06.2023 Garnishment 323.07 32151 CALIFORNIA STATE DISBURSEMENT UNIT 6/1/2023 501-06-2023NT General Fund PR Batch 00501.06.2023 Garnishment 177.69 32151 Total 500.76
32152 CAPITAL ACCOUNTING PARTNERS LLC 6/1/2023 81275 General Fund Finance User Fee Study Cost Allocation Fin May 2023 10,733.59 32152 Total 10,733.59
32153 CAROUSEL INDUSTRIES 6/1/2023 IN504824 General Fund Police Fortinet Maintenance Security PD 5/01/23 -4/30/24 503.41 32153 Total 503.41
32154 CARTER STEVE IRVING 6/1/2023 5302023 General Fund Administration Concert In The Park Admin May 2023 3,000.00 32154 Total 3,000.00
32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Dental Ins 4,524.78 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005494178 General Fund Administration Dental Rate Change Adj Admin May 2023 (16.28) 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005494178 General Fund Building Dental Rate Change Adj Bldg May 2023 (5.14) 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005494178 General Fund DPW-Engineering Dental Rate Change Adj DPW Eng May 2023 (21.42) 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005494178 General Fund Finance Dental Rate Change Adj Fin May 2023 (5.92) 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005494178 General Fund Police Dental Rate Change Adj PD May 2023 (177.40) 32156 DELTA DENTAL OF CALIFORNIA 6/1/2023 BE005528301 General Fund Dental Cobra J. Wade Jun 2023 182.56 32156 Total 4,481.18
32157 INDASPEC LLC 6/1/2023 BP23-00220 General Fund Refund Recycling Dep BP23-00220, 8 Barmetta 500.00 32157 Total 500.00
32158 INTOXIMETERS INC. 6/1/2023 734658 General Fund Police (1) Repair Handheld/TC Device PD May 2023 206.00 32158 Total 206.00
32159 KREFELD'S AWARDS INC 6/1/2023 33083 General Fund City Council (11) Name Badges for Council Members May 2023 208.76 32159 Total 208.76
32160 LEUNG LEO QIN 6/1/2023 2023051901 General Fund Administration Concert In The Park Admin May 2023 1,225.00 32160 Total 1,225.00
32161 MIMELES MICHAEL 6/1/2023 346 General Fund Refund Park Dep Inv#346, 5/23/23 1,200.00 32161 Total 1,200.00
32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 309669000000 General Fund Administration (1) pk Tape, (4) Binders Admin May 2023 48.99 32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 309685000000 General Fund Administration (1) ct Binder Admin May2023 50.28 32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 311074000000 General Fund Administration (1) Board Display Admin May2023 4.25 32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 311645000000 General Fund DPW-Building Maint. (1) White-Board, (1) Eraser, (1) dz Marker Bldg May 2023 93.75 32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 311650000000 General Fund DPW-Building Maint. (2) Mailboxes Keys & Lock Bldg May 2023 286.54 32162 ODP BUSINESS SOLUTIONS LLC 6/1/2023 313598000000 General Fund DPW-Building Maint. (1) Mouse Bldg May 2023 87.49 32162 Total 571.30
32163 PG & E 6/1/2023 11940786962/May2023 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber May 2023 368.20 32163 PG & E 6/1/2023 11940786962/May2023 General Fund Building Civic Center 80 Fair Oaks Bldg May 2023 368.20 32163 PG & E 6/1/2023 11940786962/May2023 Library Fund Civic Center 80 Fair Oaks Library May 2023 5,891.25 32163 PG & E 6/1/2023 11940786962/May2023 General Fund Police Civic Center 80 Fair Oaks PD May 2023 7,364.05 32163 PG & E 6/1/2023 11940786962/May2023 General Fund Planning Civic Center 80 Fair Oaks Plng May 2023 368.20 32163 PG & E 6/1/2023 11940786962/May2023 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW May 2023 368.20 32163 Total 14,728.10
32165 TERRYBERRY 6/1/2023 M44720 General Fund Administration (3) 5 Yrs of Svc Folio Kit, (3) 10 Yrs of Svc Folio Kit Admin Feb 2023 140.87

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32165 TERRYBERRY 6/1/2023 M66783 General Fund Administration Emp Recognition Yrs of Svc Award (1) Bulova Mens Watch F. Reyes Admin Mar 2023 144.46
32165 Total 285.33
32166 U.S. DEPARTMENT OF THE TREASURY 6/1/2023 501-06-2023 General Fund PR Batch 00501.06.2023 Garnishment 531.99 32166 Total 531.99
32167 VISION SERVICE PLAN 6/1/2023 817963108 General Fund Vision Cobra J. Wade Jun 2023 32.46 32167 VISION SERVICE PLAN 6/1/2023 501-04-2023 General Fund PR Batch 00501.04.2023 Vision Insurance 894.44 32167 Total 926.90
32168 WAGEWORKS INC. 6/1/2023 INV5211070 General Fund Police FSA Compliance Fee PD May 2023 162.20 32168 Total 162.20
32173 ADO PROFESSIONAL SOLUTIONS INC. 6/8/2023 12872322 General Fund Finance Temp Emp P. Morin Fin 5/22/23 -5/26/23 2,400.00 32173 Total 2,400.00
32174 ADVANCED LISTING SERVICES INC. 6/8/2023 11755 General Fund Planning Citywide Mailings & Ownership Listings Plng Jun 2023 812.25 32174 Total 812.25
32175 AT&T CALNET 3 6/8/2023 19999197 General Fund Police AT&T Services PD 4/27/23 -5/26/23 623.60 32175 Total 623.60
32176 BIANCHINI'S CATERING 6/8/2023 44206 General Fund City Council Dinner Council 5/26/23 2,693.66 32176 Total 2,693.66
32177 BOUND TREE MEDICAL 6/8/2023 84956406 General Fund DPW-Building Maint. (5) AED Wall Signs PW May 2023 152.86 32177 BOUND TREE MEDICAL 6/8/2023 84960981 General Fund DPW-Building Maint. (5) "DS ONLY" AED Cabinet PW May 2023 524.74 32177 Total 677.60
32178 CINTAS CORPORATION 6/8/2023 4155689025 General Fund Police (1) Active Scraper, (7) Traffic Mats PD May 2023 106.72 32178 CINTAS CORPORATION 6/8/2023 4157342851 General Fund Police (1) Active Scraper, (7) Traffic Mats PD May 2023 106.72 32178 Total 213.44
32179 CMS SOLUTIONS 6/8/2023 2303231-IN General Fund Interdepartmental Mitel Maintenance Support 6/8/23 -6/30/23 243.08 32179 CMS SOLUTIONS 6/8/2023 2303231-IN General Fund Interdepartmental Mitel Maintenance Support 7/1/23 -6/7/24 2,673.92 32179 Total 2,917.00
32180 COOK CATHY MARIE 6/8/2023 June 1 2023 General Fund Administration Concerts In The Park Admin Jun 2023 2,500.00 32180 Total 2,500.00
32181 COUNTY OF SAN MATEO 6/8/2023 ASC22-23-Athert General Fund Police Animal Care Shelter Construction Costs PD May 2023 9,186.00 32181 Total 9,186.00
32182 CREATIVE MASONRY INC. 6/8/2023 1-FINAL GF Projects Installation Donor Bricks in Civic Court May 2023 903.00 32182 Total 903.00
32183 DUCKY'S CAR WASH LLC 6/8/2023 23-May General Fund Police Car Wash Services PD May 2023 114.90 32183 Total 114.90
32184 DYNASTY CLEANERS 6/8/2023 23-May General Fund Police Uniform Cleaning Services PD May 2023 699.76 32184 Total 699.76
32185 ENGRAVED BRICKS 6/8/2023 206938 GF Projects (1) 4X8 Brick Engraved CC May 2023 119.66 32185 Total 119.66
32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (1) 16X20 Shadow Box for Koehler Retirement PD May 2023 49.60 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (1) Benefect Wipes, (1) Gym Wipes PD May 2023 73.70 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (1) HP Color LaserJet Pro, (2) Pak-N-Seal, (1) Paper PD May 2023 432.03 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (1) Storage Trunk- Emergency Supplies PD Apr 2023 54.68 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (1) SWAT Bag D. Romero PD May 2023 311.72 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (2) 50 Ft Outdoor Ext Cords, (1) Gear IT 30-Amp-4 Outlets -Returned PD (248.26) 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (2) Flushable Wipes PD May 2023 29.22 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police (6)) Paper Towels, (2) Envelope Moistener PD May 2023 60.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police 2021 International Bldg Code -Return PD Apr 2023 (149.08) 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Adv Crisis Neg Trng Reg Fee D. Andruha PD 6/21/23 -6/23/23 357.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare ICI-Burglary,Theft & Rec Trng J. Taylor PD May 2023 541.75 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare Records Sup K. Cisco PD 5/7-5/12/23 51.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare Records Sup K. Cisco PD 5/7-5/12/23 51.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare Records Sup Trng K. Cisco PD 5/7-5/12/23 282.80 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare Records Sup Trng K. Cisco -Refund PD 5/7-5/12/23 (51.00)

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare Records Sup Trng K. Cisco -Refund PD 5/7-5/12/23 (51.00) 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Airfare SLI Session#6 Trng K. Pronske PD 6/15/23 -6/17/23 236.96 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Boarding Fee K9 Jessie D. Romero PD 5/12-5/15/23 140.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Bridge Toll Case Follow Up PD May 2023 7.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Coffee Staff Meeting PD 6/28/23 100.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Lodging Adv Crisis Neg Trng D. Andruha PD 6/21/23 -6/23/23 669.81 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Lodging Adv IACP Traffic Summit Trng I. Davidovich PD May 2023 214.34 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Lodging Records Sup Course Trng K. Cisco PD 5/7-5/12/23 704.35 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Motorized Blinds for Door PD May 2023 199.60 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 0866/5-22-23JF General Fund Police Pregnant Workers Fairness Act Trng J. Frew PD 5/10/23 199.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (1) bx Brownie Bars Admin May 2023 32.79 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (1) bx Chex Mix Admin May 2023 23.79 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund City Council (1) bx Choco Biscuit Cookies CC May 2023 10.99 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund City Council (1) bx Rice Krospies, (1) bx Mini Wafers Council May 2023 28.78 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (1) bx Tea Cake Cookies Admin May 2023 37.95 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (1) Events Poster Admin May 2023 78.81 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (1) pk Fork Set Admin May 2023 12.02 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (3) pk Yogurts, (3) pk Apple Juice, (1) pk Sprite, (1) pk Coke Admin May 2023 94.39 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration (5) Custom Name Badges Admin May 2023 51.31 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund Administration Amazon Grocery Tip Admin Apr 2023 7.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund City Council Dinner Council 5/16/23 489.93 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 1602/5-22-23FR General Fund City Council Dinner Utensils Council May 2023 62.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police (2) Micro USB Cables for Evidence Storage PD May 2023 18.98 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police (2) USB C Chargers, (1) Laptop Bag PD May 2023 114.65 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police (8) Tapes, (6) Brushes PD May 2023 278.48 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police Apple Storage Fee E. Johnson PD Apr 2023 0.99 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police Coffee County Records Monthly APD Meeting PD May 2023 20.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police Food County Records Monthly Meeting PD May 2023 51.90 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 3299/5-22-23EJ General Fund Police Windshield Repair -Rock Chip SUV 20 PD May 2023 60.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4380/5-22-23RL General Fund Administration Lodging Dep MMANC Annual Conf R. Londer 10/24/23 -10/27/23 87.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4380/5-22-23RL General Fund Administration MMANC Annual Conf Reg Fee R. Londer 10/24/23 -10/27/23 300.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4525/5-22-23HL General Fund Planning (1) Building Construction Book Plng May 2023 43.87 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4525/5-22-23HL General Fund DPW-Park Maint. (1) pk DeWalt Drill Bit Holder Extension PW May 2023 17.48 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4525/5-22-23HL General Fund DPW-Building Maint. (1) pk Screws to Anchor Masonry Bldg PW May 2023 17.49 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4525/5-22-23HL General Fund DPW-Park Maint. Coffee for Arbor Day HP Park 27.95 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 4525/5-22-23HL General Fund DPW-Street Maint. The Tree Science, Design and Sustainability Webinar Reg Fee S. Bentz 319.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 5762/5-22-23DL General Fund Police (500) Police Paper Hats with Atherton PD Logo May 2023 446.38 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 5762/5-22-23DL General Fund Police Investigative Services PD May 2023 75.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 5762/5-22-23DL General Fund Police Lodging IRC Bldg Codes Trng L. Daley PD 6/19/23 -6/23/23 963.30 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 5762/5-22-23DL General Fund Police Lodging Wellness Trng D. Larsen PD 5/10/23 -5/12/23 482.66 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 5762/5-22-23DL General Fund Police Parking Welllness Trng D. Larsen PD 5/10/23 -5/12/23 66.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 6914/5-22-23APD General Fund Police Coffee ADAPT Meeting PD 5/6/23 40.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 6914/5-22-23APD General Fund Police Food ADAPT Meeting PD 5/6/23 11.98 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 6914/5-22-23APD General Fund Police Gas Extradition PD 4/29/23 6.25 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 6914/5-22-23APD General Fund Police Lodging SLI Session#5 Trng K. Pronske PD 5/17/23 -5/20/23 320.70 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 6914/5-22-23APD General Fund Police Lunch MacDonald & Metzger Extradiction Case PD 4/28/23 36.62 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 7361/5-22-23GR General Fund Administration (3) Large Maps Admin May 2023 146.90 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 7361/5-22-23GR General Fund Administration Microsoft 365 Personal Admin Apr 2023 69.99 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 7361/5-22-23GR General Fund Administration Wall Street Journal CM G. Rodericks Admin May 2023 38.99 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 9369/5-22-23AS General Fund Interdepartmental Adobe ACROPRO Subcription May 2023 551.77 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 9369/5-22-23AS General Fund Interdepartmental Business Dropbox Apr 2023 72.00 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 9369/5-22-23AS General Fund Interdepartmental Microsoft A. Suber May 2023 0.96 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 9369/5-22-23AS General Fund City Council Sprinkles Council Meeting 5/17/23 190.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32186 IMPAC. GOVERNMENT SERVICES 6/8/2023 9369/5-22-23AS General Fund Interdepartmental Zoom Business May 2023 299.90 32186 Total 10,373.67
32187 INTERSTATE TRAFFIC CONTROL PRODUCTS 6/8/2023 256466 General Fund DPW-Street Maint. (6) 30' STOP Signs PW 433.13 32187 Total 433.13
32188 INTERWEST CONSULTING GROUP INC 6/8/2023 87951 General Fund Building Private Development Plan Review Bldg Apr 2023 2,940.00 32188 INTERWEST CONSULTING GROUP INC 6/8/2023 87952 General Fund Building Contract Bldg & Safety Svcs -50% Rev Bldg Apr 2023 83,091.04 32188 INTERWEST CONSULTING GROUP INC 6/8/2023 87952 General Fund Building Reimb Lease Dell Computer Bldg Apr 2023 (148.92) 32188 Total 85,882.12
32189 IRON MOUNTAIN INC 6/8/2023 HNTC263 General Fund Police Onsite Shredding Services PD 4/26/23 -5/23/23 300.54 32189 Total 300.54
32190 JEMELIAN DR PAUL 6/8/2023 BP21-00978 General Fund Refund Recycling Dep BP21-00978, 297 Catalpa 1,000.00 32190 Total 1,000.00
32191 MCCULLEY STEVE 6/8/2023 June 6 2023 General Fund Police Lunch Meeting w/APD, MPPD, EPAPD & Menlo Fire Chiefs PD 6/6/23 132.15 32191 Total 132.15
32192 MIP V WASTE (ECI) AIV LP 6/8/2023 202304385 General Fund DPW-Street Maint. Soil Amendment PW Apr 2023 280.00 32192 Total 280.00
32193 MORIN PATRICIA 6/8/2023 0243773APR2023 General Fund Interdepartmental Reimb AT&T High Speed Internet Town 4/10/23 -5/09/23 226.72 32193 MORIN PATRICIA 6/8/2023 0243773MAY2023 General Fund Interdepartmental Reimb AT&T High Speed Internet Town 5/10/23 -6/09/23 236.72 32193 Total 463.44
32194 MUNISERVICES LLC 6/8/2023 INV06-011640 General Fund Finance Bus Lic Admin Processing Svcs Fin May 2023 775.00 32194 Total 775.00
32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 311277000000 General Fund Police (4) Pocket Card Readers PD May 2023 76.56 32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 311465000000 General Fund Police (1) Binder PD May 2023 38.96 32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 312785000000 General Fund Building (1/3) pk Post It Notes, (1/3) ct Paper Bldg May 2023 22.56 32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 312785000000 General Fund Planning (1/3) pk Post It Notes, (1/3) ct Paper Plng May 2023 22.56 32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 312785000000 General Fund DPW-Engineering (1/3) pk Post It Notes, (1/3) ct Paper PW May 2023 22.56 32195 ODP BUSINESS SOLUTIONS LLC 6/8/2023 312786000000 General Fund Building (1) USB Speaker Bar Bldg May 2023 27.33 32195 Total 210.53
32196 PENINSULA UNIFORMS & EQUIPMENT 6/8/2023 198785 General Fund Police (8) Shirts Remove Patch & Sew on Patch, (1) Jacket Remove Patch, (2) Jacket Sew on Patch G. Dutta 80.00
32196 PENINSULA UNIFORMS & EQUIPMENT 6/8/2023 199144 General Fund Police (1) Belt Keeper, (1) Hat FlexFit, Embroidered Logo, & Embroidered Name, (2) Shoulder Patch, (1) Name Patch, (1) Jkt Badge D. Rojas 306.22 32196 PENINSULA UNIFORMS & EQUIPMENT 6/8/2023 199518 General Fund Police (2) Service Stripes, (2) Sergeant Chevron Sets, (2) Shirt Sew on Patch, (5) Jkt Remove Patch & Sew on Patch J. Taylor PD May 2023 98.58 32196 PENINSULA UNIFORMS & EQUIPMENT 6/8/2023 199670 General Fund Police (1) Badge Holder, (1) Belt Trainer D. Andruha PD May 2023 102.13 32196 PENINSULA UNIFORMS & EQUIPMENT 6/8/2023 199673 General Fund Police (2) Ear Molds, (1) Hat Snapback, (1) Hat Patch & Sew on Patch, (2) Pants Wool, (2) Pant Taper Leg N. Torres PD 324.11
32196 Total 911.04
32197 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/8/2023 3105813517 General Fund Interdepartmental Lease DM400C Digital Mailing System Town 9/30/22 -12/29/22 748.92 32197 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/8/2023 3105868511 General Fund Interdepartmental Lease Digital Mailing System Post Office 10/20/22 -1/19/23 1,060.65 32197 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/8/2023 3106006529 General Fund Interdepartmental Lease Digital Mailing System Post Office 1/20/23 -4/19/23 1,060.65 32197 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/8/2023 3106113409 General Fund Interdepartmental Lease DM400C Digital Mailing System Town 3/30/23 -6/29/23 752.49 32197 Total 3,622.71
32198 SAN MATEO CNTY CONTROLLERS OFFICE 6/8/2023 23-May General Fund Police Allocation Parking Penalties PD May 2023 248.20 32198 Total 248.20
32199 SAN MATEO CNTY ENVIRNMNTL HEALTH 6/8/2023 382297 General Fund DPW-Engineering 4208 Alternate/Pressure Dosed Sys-Annual Oversight PW Jun 2023 515.00 32199 Total 515.00
32200 SAN MATEO CNTY FORENSIC LAB 6/8/2023 PS-INV104263 General Fund Police (2) Phlebotomy Svcs Case #2172 PD May 2023 410.00 32200 Total 410.00
32201 SUPERION LLC 6/8/2023 381674 General Fund Building eTRAKiT Citizen Portal Annual Maintenance Fee 7/1/23 -9/30/23 1,503.59 32201 SUPERION LLC 6/8/2023 381674 General Fund Building iTRAKiT Suite Annual Maintenance Fee PW 7/1/23 -9/30/23 1,127.69 32201 SUPERION LLC 6/8/2023 381674 General Fund Building TRAKiT9 Comm Develop Suite User License 7/1/23 -9/30/23 6,771.87 32201 Total 9,403.15
32202 TRAVLN TOYS 6/8/2023 Jan-86 General Fund Police Emerg Supply ADAPT Trailer Disaster Prep/Storage PD Jun 2023 4,506.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32202 Total 4,506.50
32203 TRIDENT K9 CONSULTING 6/8/2023 1482 General Fund Police Maint Trng K9 Jessie D. Romero PD 5/3,5/10, 5/17, 5/24 & 5/31/23 500.00 32203 Total 500.00
32204 TRIPEPI SMITH & ASSOCIATES INC. 6/8/2023 10148 General Fund Administration Q2 Newsletter Svc Admin May 2023 3,300.00 32204 TRIPEPI SMITH & ASSOCIATES INC. 6/8/2023 10149 General Fund Administration Graphic Arts Services Admin May 2023 505.00 32204 Total 3,805.00
32205 TURBO DATA SYSTEMS INC 6/8/2023 40331 General Fund Police Citation Processing PD May 2023 37.32 32205 TURBO DATA SYSTEMS INC 6/8/2023 40332 General Fund Police (10) Lease E-Cite PD May 2023 3,950.44 32205 Total 3,987.76
32206 US BANK VOYAGER FLEET SYSTEMS INC. 6/8/2023 5690160000000 General Fund Police Motorcycle Fuel Charges PD May 2023 577.29 32206 Total 577.29
32207 WEX BANK 6/8/2023 89717168 General Fund Police Vehicle Fuel Charges PD May 2023 9,120.30 32207 Total 9,120.30
32208 ADO PROFESSIONAL SOLUTIONS INC. 6/15/2023 12879823 General Fund Finance Temp Emp P. Morin Fin 5/30/23 -6/2/23 1,920.00 32208 Total 1,920.00
32209 ALFTIN CONSTRUCTION INC. 6/15/2023 APW21-00145 General Fund Refund Road Bond Dep APW21-00145, 189 Greenoaks 2,500.00 32209 Total 2,500.00
32210 ALHAMBRA 6/15/2023 21928698 060823 General Fund Police Drinking Water Services PD Jun 2023 229.81 32210 Total 229.81
32211 AT&T CALNET 3 6/15/2023 20026342 General Fund Police BAN#9391080028 (6) Radio Circuits PD May 2023 1,362.17 32211 Total 1,362.17
32212 BAY CITY EVENTS INC. 6/15/2023 4863 General Fund Administration Entertainment Svc for Movie Night HP Park 6/23/23 & 6/30/23 3,500.00 32212 Total 3,500.00
32213 BELL PLUMBING OF SAN MATEO INC. 6/15/2023 APW23-00062 General Fund Refund Road Bond Dep APW23-00062, 41 Wilburn 2,500.00 32213 Total 2,500.00
32214 BIANCHINI'S CATERING 6/15/2023 44130 General Fund Police Breakfast for CHP Enforcement Day PD 6/13/23 276.17 32214 Total 276.17
32215 BOUND TREE MEDICAL 6/15/2023 84955199 Library Fund (1) AED -Stop The Bleed Kit & Pouch for Library May 2023 240.46 32215 BOUND TREE MEDICAL 6/15/2023 84955199 General Fund DPW-Park Program (1) AED -Stop The Bleed Kit & Pouch HP Park May 2023 334.85 32215 BOUND TREE MEDICAL 6/15/2023 84955199 General Fund DPW-Building Maint. (7) Curaplex Stop The Bleed Kit, (7) Utility Pouch PW May 2023 1,111.23 32215 Total 1,686.54
32216 BRYCE HR CONSULTING INC. 6/15/2023 4346 General Fund Administration HR Technical Services Admin Apr 2023 11,305.00 32216 BRYCE HR CONSULTING INC. 6/15/2023 4389 General Fund Administration HR Technical Services Admin May 2023 2,755.00 32216 Total 14,060.00
32217 CALIFORNIA CITY MGMT FOUNDATION 6/15/2023 655 General Fund Administration CCMF Membership CM G. Rodericks FY 2023-24 400.00 32217 Total 400.00
32218 CALIFORNIA STATE DISBURSEMENT UNIT 6/15/2023 502-06-2023FR General Fund PR Batch 00502.06.2023 Garnishment 323.07 32218 CALIFORNIA STATE DISBURSEMENT UNIT 6/15/2023 502-06-2023NT General Fund PR Batch 00502.06.2023 Garnishment 177.69 32218 Total 500.76
32219 COMCAST 6/15/2023 0243773/Jun2023 General Fund Interdepartmental High Speed Internet Town 6/10/23 -7/9/23 226.72 32219 Total 226.72
32220 DUTTA GINA 6/15/2023 June 6 2023 General Fund Police Lunch Basic Peer Support Trng G. Dutta PD 6/6/23 18.00 32220 DUTTA GINA 6/15/2023 June 6 2023 General Fund Police Lunch Basic Peer Support Trng G. Dutta PD 6/7/23 18.00 32220 DUTTA GINA 6/15/2023 June 6 2023 General Fund Police Lunch Basic Peer Support Trng G. Dutta PD 6/8/23 18.00 32220 Total 54.00
32221 FOLGER GRAPHICS INC 6/15/2023 136081 General Fund Administration (2668) Athertonian Newsletter Admin May 2023 3,273.40 32221 Total 3,273.40
32222 INFINITY TECHNOLOGIES 6/15/2023 1420 General Fund Interdepartmental IT Support Svcs May 2023 15,771.49 32222 INFINITY TECHNOLOGIES 6/15/2023 1421 General Fund Planning General Data Housing & ADU Research Plng May 2023 540.00 32222 INFINITY TECHNOLOGIES 6/15/2023 1458 General Fund DPW-Engineering GIS Support PW May 2023 1,160.00 32222 Total 17,471.49
32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Car Wash AICC Trng S. Koehler PD 6/4/23 9.00 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Food AICC Trng S. Koehler PD 6/6/23 36.25 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Lunch AICC Trng S. Koehler PD 6/5/23 18.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Lunch AICC Trng S. Koehler PD 6/6/23 18.00 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Lunch AICC Trng S. Koehler PD 6/7/23 18.00 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Lunch AICC Trng S. Koehler PD 6/8/23 18.00 32223 KOEHLER SHARON 6/15/2023 June 12 2023 General Fund Police Lunch AICC Trng S. Koehler PD 6/9/23 18.00 32223 Total 135.25
32224 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/15/2023 308160 General Fund City Attorney Town Attorney -Monsanto May 2023 57.00 32224 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/15/2023 308161 General Fund Planning Town Attorney -Housing Element May 2023 4,857.00 32224 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/15/2023 308162 General Fund City Attorney Town Attorney -25 Isabella May 2023 1,396.50 32224 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/15/2023 308163 General Fund City Attorney Town Attorney Retainer Fees May 2023 17,352.24 32224 Total 23,662.74
32225 L.C. ACTION POLICE SUPPLY LTD. 6/15/2023 453220 General Fund Police (2) Mbus Pro Adj Rear Sight MAG276 Magpul PD Jun 2023 177.19 32225 Total 177.19
32226 MAK CHU PEGGY 6/15/2023 APW22-00053 General Fund Refund Road Bond Dep APW22-00053, 18 Linda Vista 2,500.00 32226 MAK CHU PEGGY 6/15/2023 APW22-00105 General Fund Refund Road Bond Dep APW22-00105, 18 Linda Vista 2,500.00 32226 MAK CHU PEGGY 6/15/2023 APW22-00106 General Fund Refund Road Bond Dep APW22-00106, 18 Linda Vista 2,500.00 32226 Total 7,500.00
32227 MERCY & THE MENZ ENTERTAINMENT LLC 6/15/2023 June 14 2023 General Fund Administration Concerts for Summer Music Events Series Admin Jun 2023 3,000.00 32227 Total 3,000.00
32228 METROPOLITAN PLANNING GROUP 6/15/2023 2003823 General Fund Planning Consulting Planning Services Apr 2023 74,884.95 32228 METROPOLITAN PLANNING GROUP 6/15/2023 2003825 General Fund Planning ADU Ordinance Update Plng Apr 2023 1,283.75 32228 Total 76,168.70
32229 MILLER JOHN 6/15/2023 332 General Fund Refund Park Dep Inv #332 6/3/23 600.00 32229 Total 600.00
32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 310475000000 General Fund Building (2) pk Clip Magnet, (1) bx Pocket, (1) Organizer, (1) pk Post-it Note Bldg May 2023 86.81
32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 310562000000 General Fund Building (1) Charms Mini Pops Bldg May 2023 24.15 32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 310562000000 General Fund Building (1) dz Post It Notes Bldg May 2023 6.02 32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 313928000000 General Fund Building (1/3) ca Paper Bldg May 2023 25.35 32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 313928000000 General Fund Planning (1/3) ca Paper Plng May 2023 25.36 32230 ODP BUSINESS SOLUTIONS LLC 6/15/2023 313928000000 General Fund DPW-Engineering (1/3) ca Paper PW Eng May 2023 25.35 32230 Total 193.04
32231 PARIKH SHILPA 6/15/2023 315 General Fund Refund Park Dep Inv #315, 6/10/23 1,200.00 32231 Total 1,200.00
32232 PLAN JPA 6/15/2023 PLAN-2023-0215 General Liability Fund General Liabilities Claims# 4A2206D10Y6 & Claim# ABGV27640A1 May 2023 11,551.25 32232 Total 11,551.25
32233 POLYTEC CONSTRUCTION CO. 6/15/2023 BP23-00254 General Fund Refund Permit Fee -App Withdrawn BP23-000254, 83 Fairview 508.52 32233 POLYTEC CONSTRUCTION CO. 6/15/2023 BP23-00254 General Fund Refund Tree Permit Fee -App Withdrawn BP23-000254, 83 Fairview 293.00 32233 Total 801.52
32234 SAN MATEO CNTY ASSESSOR 6/15/2023 2223027 General Fund City Council General Election Services Nov 8, 2022 13,305.86 32234 Total 13,305.86
32235 SAN MATEO CNTY CONTROLLERS OFFICE 6/15/2023 FY 23-24 General Fund Town Share of LAFCO Net Operating Expenses FY 2023-24 2,670.00 32235 Total 2,670.00
32236 SAN MATEO CNTY INFO SERV DEPT 6/15/2023 1YAT12305 General Fund Police (2) Microwave Mux PD May 2023 164.51 32236 Total 164.51
32237 SHARP ELECTRONICS CORPORATION 6/15/2023 9004357213 General Fund Police Lease Sharp MX-4071 2nd Copier -Billable Copies PD Jun 2023 26.05 32237 Total 26.05
32238 TELECOMMUNICATIONS ENGINEERING 6/15/2023 48235 Facilities Construction Telecomm Eng Svc Related to Install of Radio Console & Base Station Radio Equip Dispatch PD Jun 2023 25,221.00
32238 Total 25,221.00
32239 U.S. DEPARTMENT OF THE TREASURY 6/15/2023 502-06-2023 General Fund PR Batch 00502.06.2023 Garnishment 469.69 32239 Total 469.69
32240 WEST COAST ARBORISTS INC. 6/15/2023 200139 General Fund DPW-Street Maint. Tree Maint Svcs Streets PW 5/1/23 -5/15/23 7,262.50 32240 Total 7,262.50

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32241 72 HOUR LLC 6/22/2023 WC9298 Equipment Replacement Police (1) 2023 Chevy Tahoe PPV 9CI 2WD PD Jun 2023 49,241.34 32241 Total 49,241.34
32242 A-1 FENCE AND DECK INC. 6/22/2023 25379 General Fund DPW-Street Maint. Fence Repairs Svc at Lloyden Park Ln PW Jun 2023 5,900.00 32242 Total 5,900.00
32243 ACTERRA 6/22/2023 MS02 General Fund Administration Love Our Earth Festival & Acterra's Plant Based Mkt -Zaida's Kitchen 1,200.00 32243 ACTERRA 6/22/2023 MS02 General Fund Administration Love Our Earth Festival & Acterra's Plant Based Mkt -Zero Waste Chef 1,200.00 32243 Total 2,400.00
32244 AT&T CALNET 3 6/22/2023 20061522 General Fund Police 2302 Main Line PD 5/10/23 -6/9/23 523.63 32244 Total 523.63
32245 AT&T MOBILITY 6/22/2023 388102X06192023 General Fund Police Data Mobile Comm PD 5/12/23 - 6/11/23 1,665.50 32245 Total 1,665.50
32246 BAKER TILLY US LLP 6/22/2023 BT2379659 General Fund City Council 2023 Town of Atherton Council Workshop 4/20/23 4,995.00 32246 Total 4,995.00
32247 CAL MOTO 6/22/2023 3031389/1 General Fund Police
Replace Main & Aux Battery, Install Fnont Wheel Cover 2021 BMW PD Jun 2023 868.61
32247 CAL MOTO 6/22/2023 3031775/1 General Fund Police Replace Main & Aux Battery 2019 BMW PD Jun 2023 547.72 32247 Total 1,416.33
32248 COMMERCIAL CONTROLS CORPORATION 6/22/2023 11375 General Fund DPW-Building Maint. Building Systems Support & Preventive Maint PW Jun 2023 3,202.00 32248 Total 3,202.00
32249 DUCKY'S CAR WASH LLC 6/22/2023 Jun-23 General Fund Police Car Wash Services PD May 2023 137.88 32249 Total 137.88
32250 EPS INC 6/22/2023 50620 General Fund DPW-Park Program Plumbing Svc Use Camera to Inspect Sewer Pipe & Storm Drains PW 1,611.00 32250 Total 1,611.00
32251 FASTSIGNS OF REDWOOD CITY 6/22/2023 395-49338 General Fund Police (2) Alarm Signs PD Jun 2023 76.92 32251 Total 76.92
32252 GOVERNMENT TRAINING AGENCY 6/22/2023 17057 General Fund Police (6) Interpersonal Comm Using Disc Online Assessments & Trng PD 6/20/23 840.00 32252 Total 840.00
32253 JAMES CACCIA PLUMBING 6/22/2023 APW22-00124 General Fund Refund Road Bond Dep APW22-00124, 188 GreenOaks 2,500.00 32253 Total 2,500.00
32254 L.C. ACTION POLICE SUPPLY LTD. 6/22/2023 453311 General Fund Police (2) A410 40MM Retro Fit Rail System w/Barrel Protector, (2) Mbus Pro Adj Front Sight PD Jun 2023 887.93
32254 Total 887.93
32255 ODP BUSINESS SOLUTIONS LLC 6/22/2023 314096191001 General Fund Police (3) pk AA Battery, (2) bx AAA Battery, (1) bx 9 Volt Battery PD May 23 165.67 32255 ODP BUSINESS SOLUTIONS LLC 6/22/2023 316685921001 General Fund Police (1) Tablet/Cell Phone PD Jun 2023 15.30 32255 ODP BUSINESS SOLUTIONS LLC 6/22/2023 316686147001 General Fund Police (1) Surge Protector PD Jun 2023 30.83 32255 ODP BUSINESS SOLUTIONS LLC 6/22/2023 316686147002 General Fund Police (1) PVC C-C 2.0 Black PD Jun 2023 12.02 32255 Total 223.82
32256 PG & E 6/22/2023 08963023620/May2023 General Fund DPW-Park Maint. 160 Watkins Gilmore House 4/25/23 -5/23/23 192.56 32256 PG & E 6/22/2023 34579695882/May 2023 General Fund DPW-Street Maint. El Camino/Atherton Traffic Lights 4/25/23 -5/23/23 114.44 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Park Program Activity Bldg 150 Watkins 5/1/23 -5/30/23 271.12 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Park Program Modular Bldg 150 Watkins 5/1/23 -5/30/23 720.03 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Park Maint. Pump150 Watkins 5/1/23 -5/30/23 930.81 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Street Maint. Signal Marsh/Middlefield 4/26/23 -5/24/23 59.60 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Street Maint. Signal Middlefield/Oak Grove 4/26/23 -5/24/23 76.64 32256 PG & E 6/22/2023 56788311910/May2023 General Fund DPW-Street Maint. Street Lights 5/2/23 -5/31/23 4,539.60 32256 PG & E 6/22/2023 80296999248/May2023 General Fund DPW-Street Maint. Traffic Control Beacon Light 4/21/23 -5/19/23 45.03 32256 Total 6,949.83
32257 PRONSKE KRYSTAL 6/22/2023 May 18 2023 General Fund Police Dinner SLI Session#5 K. Pronske PD 5/18/23 27.79 32257 PRONSKE KRYSTAL 6/22/2023 May 18 2023 General Fund Police Dinner SLI Session#5 K. Pronske PD 5/19/23 34.00 32257 PRONSKE KRYSTAL 6/22/2023 May 18 2023 General Fund Police Dinner SLI Session#5 K. Pronske PD 5/20/23 34.00 32257 PRONSKE KRYSTAL 6/22/2023 May 18 2023 General Fund Police Lunch SLI Session#5 K. Pronske PD 5/18/23 18.00 32257 PRONSKE KRYSTAL 6/22/2023 May 18 2023 General Fund Police Lunch SLI Session#5 K. Pronske PD 5/19/23 18.00 32257 Total 131.79

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32258 RENNE PUBLIC LAW GROUP LLP 6/22/2023 10099 General Fund Administration RPPG/Atherton Consulting and Grant Writing Svcs May 2023 2,083.00 32258 Total 2,083.00
32259 RODERICKS GEORGE 6/22/2023 June 20 2023 General Fund Administration Tech Reimb CM G Rodericks Jun 2023 73.44 32259 Total 73.44
32260 RUSS BASSETT CORP. 6/22/2023 92078 General Fund Police (3) Fully Articulating Monitor Arms for Comm Center PD Jun 2023 1,673.22 32260 Total 1,673.22
32261 SAN MATEO MEDICAL CENTER 6/22/2023 1886 General Fund Police Outpatient Svcs Medical Legal Exam PD 12/9/22 300.00 32261 Total 300.00
32262 SCA OF CA LLC 6/22/2023 23000516 General Fund DPW-Street Maint. Street Sweeping Services May 2023 2,187.85 32262 Total 2,187.85
32263 SHUM KARENA 6/22/2023 June 6 2023 General Fund Police Lunch Basic Peer Supporting Trng K. Shum PD 6/6/23 18.00 32263 SHUM KARENA 6/22/2023 June 6 2023 General Fund Police Lunch Basic Peer Supporting Trng K. Shum PD 6/7/23 18.00 32263 SHUM KARENA 6/22/2023 June 6 2023 General Fund Police Lunch Basic Peer Supporting Trng K. Shum PD 6/8/23 18.00 32263 SHUM KARENA 6/22/2023 June 6 2023 General Fund Police Mileage Basic Peer Supporting Trng K. Shum PD 6/6/23 -6/8/23 157.50 32263 Total 211.50
32264 SUTTER STEVEN 6/22/2023 231658 General Fund Police (1) Lepto Vaccination K9 Jessie D. Romero PD 6/15/23 19.20 32264 Total 19.20
32265 SYSERCO INC. 6/22/2023 12430 Library Fund Svc Support Program Energy Mgmt Systems Library Jun 2023 1,716.63 32265 SYSERCO INC. 6/22/2023 12430 General Fund DPW-Building Maint. Svc Support Program Energy Mgmt Systems PW Jun 2023 735.70 32265 Total 2,452.33
32266 TIAA COMMERCIAL FINANCE INC. 6/22/2023 9561965 General Fund Police Lease Sharp MX-M3570 Copier PD Jun 2023 232.84 32266 Total 232.84
32267 TOSHIBA FINANCIAL SERVICES 6/22/2023 34247545 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Jun 2023 1,374.85 32267 Total 1,374.85
32268 WILLDAN ENGINEERING 6/22/2023 625328 General Fund Storm Water Inspection Svcs/NPDES Compliance PW Mar 2023 1,544.00 32268 Total 1,544.00
32269 ADO PROFESSIONAL SOLUTIONS INC. 6/29/2023 12891228 General Fund Finance Temp Emp P. Morin Fin 6/5/23 -6/9/23 1,920.00 32269 ADO PROFESSIONAL SOLUTIONS INC. 6/29/2023 12897797 General Fund Finance Temp Emp P. Morin Fin 6/12/23 -6/15/23 1,920.00 32269 ADO PROFESSIONAL SOLUTIONS INC. 6/29/2023 12900505 General Fund Finance Temp Emp P. Morin Fin 6/20/23 -6/23/23 1,920.00 32269 Total 5,760.00
32270 BIANCHINI'S CATERING 6/29/2023 43383 General Fund City Council Dinner for Council Meeting 2/15/2023 350.22 32270 Total 350.22
32271 BOBBY MAGAMI 6/29/2023 Dec1-2 2022 General Fund Police Replace Stale Ck#31324 Mileage Practical De-escalation Trng B. Magami 85.12 32271 Total 85.12
32272 CALIFORNIA STATE DISBURSEMENT UNIT 6/29/2023 503-06-2023FR General Fund PR Batch 00503.06.2023 Garnishment 323.07 32272 CALIFORNIA STATE DISBURSEMENT UNIT 6/29/2023 503-06-2023NT General Fund PR Batch 00503.06.2023 Garnishment 177.69 32272 Total 500.76
32273 CAPITAL ACCOUNTING PARTNERS LLC 6/29/2023 81279 General Fund Finance User Fee Study Cost Allocation Plan Phase 2 Fin Jun 2023 2,000.00 32273 Total 2,000.00
32274 CITIES GROUP THE 6/29/2023 FY 22/23 Worker's Comp Insurance Contribution Atherton Worker's Comp Reserve FY 2022-23 62,325.00 32274 Total 62,325.00
32275 DAVIDOVICH IGOR 6/29/2023 Aug 6-7 2022 General Fund Police Replace Stale Ck#30845 Mileage DRE certification Trng I. Davidovich 165.98 32275 DAVIDOVICH IGOR 6/29/2023 Sept/27-29 2021 General Fund Police Replace Stale Ck#29345 Mileage Std Field Sobriety Test Trng I. Davidovich 17.25 32275 Total 183.23
32276 DOOLEY ENTERPRISES INC. 6/29/2023 65868 General Fund Police (10,000) Rounds 9mm 147 gr Ranger T-Ser Ammo PD Jun 2023 4,312.43 32276 Total 4,312.43
32277 FLOCK GROUP INC. 6/29/2023 INV-14232 General Fund Police (2) Flock Cameras Linden & James Funded By Resident PD Apr 2023 5,000.00 32277 FLOCK GROUP INC. 6/29/2023 INV-15572 General Fund Police (3) Flock Cameras Wilburn/El Camino, Lloyden/Fair Oaks, & Lloyden/El Camino Funded By Reisdent PD May 2023 7,500.00
32277 FLOCK GROUP INC. 6/29/2023 INV-15573 General Fund Police (2) Flock Cameras Oak Grove/Manzanita & Oak Grove/Encino Funded By Resident PD May 2023 5,000.00
32277 FLOCK GROUP INC. 6/29/2023 INV-15574 General Fund Police (1) Flock Camera Alejandra/Brittary Meadow Funded by Resident PD May 2023 2,500.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32277 Total 20,000.00
32278 GATTO JOSHUA 6/29/2023 Jul-20 General Fund Police Replace Stale Ck#27119 Livescan Fingerprint Fee J. Gatto 35.00 32278 Total 35.00
32279 GETTY PAUL 6/29/2023 351 General Fund Refund Park Dep Inv #351, 6/25/23 600.00 32279 Total 600.00
32280 GOOD CITY COMPANY 6/29/2023 3082 General Fund Planning Housing Element Assistance Plng 10/31/22 -2/2/23 9,203.00 32280 Total 9,203.00
32281 GREAT AMERICA FINANCIAL SERVICES CORPORATION 6/29/2023 34152559 General Fund Building (1/3) Lease Toshiba E-Studio5015 AC Copier Bldg May 2023 452.77 32281 GREAT AMERICA FINANCIAL SERVICES CORPORATION 6/29/2023 34152559 General Fund Planning (1/3) Lease Toshiba E-Studio5015 AC Copier Plng May 2023 452.77 32281 GREAT AMERICA FINANCIAL SERVICES CORPORATION 6/29/2023 34152559 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio5015 AC Copier PW May 2023 452.77 32281 Total 1,358.31
32282 HDL COREN & CONE 6/29/2023 SIN027275 General Fund Finance Contract Services Property Tax Fin Apr-Jun 2023 1,125.00 32282 Total 1,125.00
32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Breakfast ICI-Burglary Property Investigation Trng J. Taylor PD 6/19/23 10.32 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Breakfast ICI-Burglary Property Investigation Trng J. Taylor PD 6/20/23 16.82 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Breakfast ICI-Burglary Property Investigation Trng J. Taylor PD 6/21/23 15.18 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Breakfast ICI-Burglary Property Investigation Trng J. Taylor PD 6/22/23 15.18 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Breakfast ICI-Burglary Property Investigation Trng J. Taylor PD 6/23/23 15.23 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Dinner ICI-Burglary Property Investigation Trng J. Taylor PD 6/19/23 34.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Dinner ICI-Burglary Property Investigation Trng J. Taylor PD 6/20/23 32.17 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Dinner ICI-Burglary Property Investigation Trng J. Taylor PD 6/22/23 34.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Dinner ICI-Burglary Property Investigation Trng J. Taylor PD 6/23/23 34.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police DinnerICI-Burglary Property Investigation Trng J. Taylor PD 6/21/23 34.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Incidentals ICI-Burglary Property Investigation Trng J. Taylor PD 6/19/23 5.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Incidentals ICI-Burglary Property Investigation Trng J. Taylor PD 6/20/23 5.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Incidentals ICI-Burglary Property Investigation Trng J. Taylor PD 6/22/23 3.44 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Lunch ICI-Burglary Property Investigation Trng J. Taylor PD 6/19/23 13.51 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Lunch ICI-Burglary Property Investigation Trng J. Taylor PD 6/20/23 18.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Lunch ICI-Burglary Property Investigation Trng J. Taylor PD 6/21/23 17.03 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Lunch ICI-Burglary Property Investigation Trng J. Taylor PD 6/22/23 18.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Lunch ICI-Burglary Property Investigation Trng J. Taylor PD 6/23/23 18.00 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Rental Car ICI-Burglary Property Investigation Trng J. Taylor PD 6/19 -6/23/23 84.25 32283 JEFF TAYLOR 6/29/2023 June 27 2023 General Fund Police Rental Car ICI-Burglary Property Investigation Trng J. Taylor PD 6/19/23 - 6/23/23 485.72
32283 Total 908.85
32284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/29/2023 308387 General Fund City Attorney Town Attorney -Retainer Fees Through 6/22/23 17,000.00 32284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/29/2023 308389 General Fund Planning Town Attorney -Housing Element Through 6/22/23 456.00 32284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/29/2023 308390 General Fund City Attorney Town Attorney -25 Isabella Through 6/22/23 1,541.00 32284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/29/2023 608388 General Fund City Attorney Town Attorney -Civic Center Through 6/22/23 57.00 32284 Total 19,054.00
32285 LARSEN DANIEL 6/29/2023 Aug 10-11 2015 General Fund Police Replace Stale Ck#18668 Mileage Instructor Dev Trng D. Larsen 28.72 32285 Total 28.72
32286 LEUGERS JERRY 6/29/2023 June 26 2023 General Fund Police Mileage New ADAPT Trailer Pickup & Delivery J. Leugers PD Jun 2023 86.07 32286 Total 86.07
32287 LEUNG LEO QIN 6/29/2023 20230607001 General Fund Administration Photography Svc Frog Event Admin 6/15/23 70.00 32287 LEUNG LEO QIN 6/29/2023 20230607002 General Fund Administration Protography Svc Centennial Event Admin 9/24/23 385.00 32287 Total 455.00
32288 MASSAGLI JOHNATHAN 6/29/2023 Aug 3-23 2019 General Fund Police Repalce Stale Ck#25648 Mileage Traffic Coll Inv Trng J. Massagli 69.14 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug 3-23 2019 General Fund Police Replace Stale Ck#25648 Lunch Traffic Coll Inv Trng J. Massagli 17.11 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug 3-23 2019 General Fund Police Replace Stale Ck#25648 Lunch Traffic Coll Inv Trng J. Massagli 18.38

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug 3-23 2019 General Fund Police Replace Stale Ck#25648 Lunch Traffic Coll Inv Trng J. Massagli 18.38 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug 3-23 2019 General Fund Police Replace Stale Ck#25648 Lunch Traffic Coll InvTrng J. Massagli 18.30 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Breakfast Tactical Medicine Trng J. Massagli 14.87 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 28.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 20.77 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 27.96 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 24.62 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 28.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Dinner Tactical Medicine Trng J. Massagli 28.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 17.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 17.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 11.09 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 15.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 17.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J. Massagli 11.09 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Lunch Tactical Medicine Trng J.Massagli 17.00 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Mileage Tactical Medicine Trng J. Massagli 325.36 32288 MASSAGLI JOHNATHAN 6/29/2023 Aug22-Sep2 2022 General Fund Police Replace Stale Ck#30923 Toll Tactical Medicine Trng J. Massagli 11.95 32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Dinner Crime Prev through Env Design Trng J.

Massagli 19.07
32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Dinner Crime Prev through Env Design Trng J.

Massagli 25.17
32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Lunch Crime Prev through Env Design Trng J. Massagli 17.18 32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Lunch Crime Prev through Env Design Trng J. Massagli 4.51 32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Lunch Crime Prev through Env Design Trng J. Massagli 15.07 32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#28564 Lunch Crime Prev through Env Design Trng J. Massagli 20.47 32288 MASSAGLI JOHNATHAN 6/29/2023 Feb1-5 2021 General Fund Police Replace Stale Ck#2B564 Brkfst Crime Prev through Env Design J. Massagli 2.99 32288 MASSAGLI JOHNATHAN 6/29/2023 June4-7 2019 General Fund Police Replace Stale Ck#25133 Lunch Radar/Lidar Trng J. Massagli 42.02 32288 MASSAGLI JOHNATHAN 6/29/2023 June4-7 2019 General Fund Police Replace Stale Ck#25133 Lunch Radar/Lidar Trng J. Massagli 14.14 32288 MASSAGLI JOHNATHAN 6/29/2023 June4-7 2019 General Fund Police Replace Stale Ck#25133 Mileage Radar/Lidar Trng J. Massagli 65.77 32288 MASSAGLI JOHNATHAN 6/29/2023 May 3 2022 General Fund Police Replace Stale Ck#30392 Lunch EVOC Trng J.Massagli 17.00 32288 MASSAGLI JOHNATHAN 6/29/2023 May 3 2022 General Fund Police Replace Stale Ck#30392 Mileage EVOC Trng J. Massagli 42.34 32288 Total 1,041.75
32289 METROPOLITAN PLANNING GROUP 6/29/2023 2003849 General Fund Planning Town of Atherton -Objective Standards Plng May 2023 12,737.50 32289 METROPOLITAN PLANNING GROUP 6/29/2023 2003850 General Fund Planning Contract Planning Services Plng May 2023 88,885.00 32289 Total 101,622.50
32290 ODP BUSINESS SOLUTIONS LLC 6/29/2023 314516567001 General Fund Administration (1) bx Badge Name Clip, (1) pk Fabreze, (1)bx Creamer, (1) ct Paper Admn May 2023 103.82
32290 ODP BUSINESS SOLUTIONS LLC 6/29/2023 316175726001 General Fund Administration (2) dz Pen, (1) pk Tissue, (1) rm Paper Admin Jun 2023 56.95 32290 ODP BUSINESS SOLUTIONS LLC 6/29/2023 317025970001 General Fund Administration (2) Money Receipts, (1) ct Paper, (1) pk AAA Battery, (1) ca Bottle Water Admn Jun 2023 100.18
32290 ODP BUSINESS SOLUTIONS LLC 6/29/2023 317384989001 General Fund Administration (3) ct Paper Admn Jun 2023 162.39 32290 Total 423.34
32291 PG & E 6/29/2023 11940786962/Jun2023 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber Jun 2023 413.15 32291 PG & E 6/29/2023 11940786962/Jun2023 General Fund Building Civic Center 80 Fair Oaks Bldg Jun 2023 431.15 32291 PG & E 6/29/2023 11940786962/Jun2023 Library Fund Civic Center 80 Fair Oaks Library Jun 2023 6,898.40 32291 PG & E 6/29/2023 11940786962/Jun2023 General Fund Police Civic Center 80 Fair Oaks PD Jun 2023 8,623.00 32291 PG & E 6/29/2023 11940786962/Jun2023 General Fund Planning Civic Center 80 Fair Oaks Plng Jun 2023 431.15 32291 PG & E 6/29/2023 11940786962/Jun2023 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Jun 2023 431.15

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32291 Total 17,228.00
32292 PG&E 6/29/2023 APW19-00051 General Fund Replace Stale Ck#27168 Refund Road Dep APW19-00051, 36 Middlefield 100,000.00 32292 Total 100,000.00
32293 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/29/2023 1023232152 General Fund Interdepartmental (4) Double Tape Sheets, (4) Red Ink Ctg Post Office Jun 2023 324.91 32293 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 6/29/2023 3106139859 General Fund Interdepartmental Lease Digital Mailing System Post Office 4/20/23 -7/19/23 1,060.65 32293 Total 1,385.56
32294 ROTO ROOTER SERVICES COMPANY 6/29/2023 193-25049194 General Fund DPW-Street Maint. Inspect & Replace Backflow Device PW May 2023 647.50 32294 ROTO ROOTER SERVICES COMPANY 6/29/2023 193-25049194 General Fund DPW-Park Maint. Inspect & Replace Backflow Device PW May 2023 647.50 32294 Total 1,295.00
32295 SAN MATEO CNTY FORENSIC LAB 6/29/2023 PS-INV104294 General Fund Police Toxicology Svcs Case #22378 PD Jun 2023 94.60 32295 Total 94.60
32296 SAN MATEO CNTY INFO SERV DEPT 6/29/2023 1YAT12306 General Fund Police (2) Microwave Mux PD Jun 2023 164.51 32296 Total 164.51
32297 TELECOMMUNICATIONS ENGINEERING 6/29/2023 48260 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Jun 2023 2,603.50 32297 Total 2,603.50
32298 TORRES NIKOLAS J 6/29/2023 Nov 16-19 2020 General Fund Police Replace Stale Ck#27783 Mileage Radar Operator & Lidar Trng N. Torres 166.98 32298 Total 166.98
32299 WAGEWORKS INC. 6/29/2023 INV5327013 General Fund Police FSA Compliance Fee PD Jun 2023 162.20 32299 Total 162.20
32300 WEST COAST ARBORISTS INC. 6/29/2023 200849 General Fund DPW-Street Maint. Tree Maint Svcs Streests PW 5/16/23 -5/31/23 8,575.00 32300 Total 8,575.00
Grand Total 893,780.32

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Town of Atherton City Council and Planning Commission Special Joint Meeting – June 19, 2023

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MINUTES
Town of Atherton – Joint Meeting
City Council & Planning Commission
JUNE 19, 2023
SPECIAL MEETING – STUDY SESSION
6:00 PM
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER: Mayor Widmer called the meeting to order at 6:00 p.m.

ROLL CALL –
City Council: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian (Absent), Mayor Widmer – Present
Planning Commission: Lerner (Absent), Narancic (Absent), Polito (Present), Lamb (Absent), Lane (Absent)
PUBLIC COMMENT – None

STUDY SESSION

1. HOUSING WORKSHOP
Mayor Widmer made opening remarks and shared a broad overview of the Town’s housing element process to date. He described the public outreach conducted to date including the noticed Council meetings and workshops.

Geoff Bradley, President, and Principal with M-Group (Atherton’s Contract Planners) presented on overview of the housing element process, Regional Housing Needs Allocation (RHNA), the required needs assessment, Affirmatively Furthering Fair Housing (AFFH requirements), and possible programs to address AFFH.

Bradley provided a variety of components that staff are continuing to evaluate to incorporate into the analysis for the housing element. Some of the data points Bradley reviewed included housing income categories, Town population growth in comparison to the County at large, types of housing units in Town, transit and school access in Town, and racial and ethnic ratios in Town.

Members from the community had an opportunity to make comments and ask questions of the Town staff.

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Following a question-and-answer session Bradley continued with the presentation leading the group through a review of site selection for multi-family housing.

City Manager Rodericks commented on circulation and transit routes noting a concern is that the transit routes that exist on the Town’s collector and arterial roads are primarily school routes with limited services.

Bradley presented tools the Town plans to utilize to aide in affordable housing development.

The tools included an inclusionary housing ordinance, an affordable housing fee, State density bonus, SB 9, and SB 10. He later provided a brief review of three (3) strategies to meet State requirements that included creating multi-family overlay zone, rezoning sites to multi-family, and developing an SB 10 program.

Rodericks responded to public comments related to the Town’s General Plan noting that the General Plan must comply with State law. He added that staff is currently considering revisions to the Town’s Accessory Dwelling Unit Ordinance and Heritage Tree Ordinance to relax restrictions and encourage development.

Members from the community had an additional opportunity to make comments and ask questions of the Town staff.

Councilmember DeGolia made remarks indicating that Town staff and Councilmembers were fully committed to submitting a housing element that is compliant with State law. He noted that he has been evaluating the issue of what affordable housing needs exist within Town.

COUNCIL REPORTS/COMMENTS – None

ADJOURN
Mayor Widmer adjourned the meeting at 8:07 p.m.
_______________________
Anthony Suber
City Clerk

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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REGULAR MEETING
CALL TO ORDER: Mayor Widmer called the meeting to order at 6:01 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian (Absent), Mayor Widmer – Present
PRESENTATIONS - None
PUBLIC COMMENTS - None
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members – None

DEPARTMENTAL WRITTEN REPORT
No Comments.

REPORT OUT OF CLOSED SESSION - None
CONSENT AGENDA (Items 1 – 10)

1. APPROVAL OF BILLS AND CLAIMS FOR MAY 2023 IN THE AMOUNT OF $1,470,060

2. APPROVAL OF MINUTES FOR MAY 10, MAY 17, and JUNE 7, 2023, CITY COUNCIL MEETINGS.

3. SECOND READING AND ADOPTION OF AN ORDINANCE REPLACING ATHERTON MUNICIPAL CODE CHAPTER 2.04 RELATED TO MEETING

LOCATIONS FOR THE CITY COUNCIL
Adopted Ordinance No. 660

4. RATIFY AGE-FRIENDLY COMMUNITIES CITY COUNCIL STANDING

COMMITTEE

5. ADOPT RESOLUTION 23-XX UPDATING THE PURCHASING LIMITS AS REQUIRED BY ATHERTON MUNICIPAL CODE CHAPTER 3.16

MINUTES
Town of Atherton
City Council
JUNE 21, 2023

REGULAR MEETING

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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Adopted Resolution No. 23-09

6. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Adopted Resolution No. 23-10

7. AWARD OF CONTRACT FOR THE HOLBROOK-PALMER PARK ACCESS AND CIRCULATION PROJECT, PROJECT NUMBER 56083

8. APPROVAL FOR ACCEPTANCE OF A $195,000 ANONYMOUS DONATION FOR A

MUTLI-POLICE AGENCY ONE YEAR FULL TIME POLICE WELLNESS

PROGRAM COORDINATOR

9. MCE CORPORATION PUBLIC WORKS MAINTENANCE AND MAINTENANCE

MANAGEMENT SERVICES CONTRACT EXTENSION

10. BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH

INTERWEST CONSULTING GROUP
MOTION by Lewis, Second by Widmer to approve the Consent Agenda Items 1-10.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

ABSENT: Hawkins-Manuelian
PUBLIC HEARING (Items 11 – 12)

11. INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF ORDINANCE NO. 661, AMENDING SECTION 8.20.140 OF THE ATHERTON

MUNICIPAL CODE TO PROVIDE FOR RECOVERY OF REASONABLE

ATTORNEYS' FEES TO PREVAILING PARTIES OF ACTIONS AND

PROCEEDINGS BROUGHT BY THE TOWN OF ATHERTON TO ABATE PUBLIC

NUISANCES
City Attorney Ebrahimi provided a brief description related to the minor amendment.

There was no public comment.

MOTION by Widmer, Second Holland by to introduce by title only and waive the first reading of Ordinance No. 661, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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ABSENT: Hawkins-Manuelian

12. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2023/24

OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR

UNREPRESENTED STAFF, MEMORANDUM OF UNDERSTANDING FOR THE ATHERTON POLICE OFFICERS ASSOCIATION; 2023/24 SALARY AND

CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND ARPA

FUNDING
Finance Director Barron made provided a brief overview of the item to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2023/2024, the salary and benefits for unrepresented staff, Salary and Classification Schedules, FY 2023/2024 Gann Limit Appropriations, Atherton APOA (Police Officers Association) MOU and ARPA Funds Resolution
The Council held a brief discussion and moved to adopt all recommendations and the associated resolutions.

MOTION by DeGolia, Second by Lewis to adopt;
• Resolution No. No. 23-11 of the City Council of the Town of Atherton Adopting the Fiscal Year 2023-2024 Operating and Capital Improvement Program Budget; • Resolution No. 23-12 of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;
• Resolution No. 23-13 of the City Council of the Town of Atherton Approving Fiscal Year 2023-2024 Salary Schedules and Classifications;
• Resolution No. 23-14 of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2023-2024 Pursuant to Article XIII B of the California Constitution;
• Resolution No. 23-15 of the City Council of the Town of Atherton ratifying the Memorandum of Understanding between the Town and the Atherton Police Officers Association for the period commencing July 1, 2023 through June 30, 2027; • Resolution No. 23-16 of the City Council of the Town of Atherton regarding the receipt and use of Coronavirus State and Local Fiscal Recovery Funds from the American Rescue Plan Act of 2021.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

ABSENT: Hawkins-Manuelian
REGULAR AGENDA (Items 13 – 17)

13. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN

COMMITTEES AND PLANNING COMMISSION
City Clerk Suber made a brief report and noting the vacancies across all Committees and Commissions and candidates for the open seats.

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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MOTION by Widmer, Second by Holland to appoint;
• Walter Sleeth to the Audit and Finance Committee for a term expiring June 30, 2027; • Greg Loew to the Environmental Programs Committee for a term expiring June 30, 2027;
• Alex Key and Julianna Robertson to the Park and Recreation Committee for terms expiring June 30, 2027, and Walter Robinson to the Foundation Seat of the Park and Recreation Committee for a term expiring June 30, 2025; • Paul Tonelli and Thom Bryan to the Planning Commission for terms expiring June 30, 2027;
AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

ABSENT: Hawkins-Manuelian
City Manager Rodericks introduction the discussion related to transitioning the Rail committee from a formal Brown Act committee with a staff liaison to a resident lead committee. Council directed that staff connect with the Rail members to evaluate their interest and return to Council at the September regular meeting.

Public Comment:
• Jerome Leugers
Councilmember DeGolia added that he would be in favor of starting the merged committee with seven members.

Council also discussed the need to require that members be registered voters or of a certain age and City Attorney Ebrahimi noted that the State code has no requirements for voting age or registered voters related to the Planning Commission.

Council continued the discussion focused on consolidating the Bicycle and Pedestrian (BPAC) and Transportation Committee. Councilmember Holland indicated that members of the BPAC seemed supportive of the merger.

Council directed staff to make revisions to the governing resolution and return to Council for approval at the July regular meeting.

MOTION by Lewis, Second by Widmer to appoint Jerome Leagues and Raymond Juballa to the consolidated Transportation, Bicycle and Pedestrian Safety Committee for terms expiring on June 30, 2027.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSENT:

ABSTAIN: Hawkins-Manuelian

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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14. KNOX PLAYSCHOOL LEASE AMENDMENT TO EXTEND THE LEASE AND

ADJUSTMENT TO THE CURRENT LEASE RATE
Public Works Director Ovadia presented the item, he noted the rates before Council for approval and articulated that pre-Covid was a fixed rate and since COVID the lease agreement has been set at for a per student rate.

Susan Knox, Director of the Knox Playschool shared the student enrollment differences from pre and post COVID and other changes related to lower enrollment rates.

Council discussed the option of returning the agreement to a fixed rate or continuing with the staff recommended per student rate.

MOTION by LEWIS, Second Holland to approve a contract amendment to the current lease with Knox Playschools, Inc., extending the lease including an adjustment to the payable rent amount for the September 1, 2023, through August 31, 2024, term, with two one-year renewal options.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

ABSENT: Hawkins

15. PROVIDE FEEDBACK AND DIRECTION REGARDING THE CONCEPTUAL

DESIGN OF THE WATKINS AVENUE PEDESTRIAN IMPROVEMENTS
Public Works Director Ovadia introduced the item noting the enhancements being proposed and recommendations from the Bicycle and Pedestrian Committees.

Council held a discussion about the proposed improvements including the chain link fence, walkway and concrete curb. Suggestions were made related to improving the road surface and other facilities.

Public Comment:
• Gary Bloom, Menlo Park Fire Protection District Board Member • Jerome Leaguers, Bicycle and Pedestrian Committee Member Kevin Custado, Wildan Consultant to the Town for the project commented on the cost of the different types of materials urb proposals.

Council directed that staff make revisions to the Conceptual Design and return a new design based on Council comments with an engineer's price estimate for revisions to include a curb cut at the pedestrian bridge, a concrete squared curb along the entire pathway, a new and smooth paved pathway versus asphalt, and matching fencing to the Circulation Project of tubular design, white powder coating, and keeping the fence as low as Code will allow. The revised Conceptual Design will return to a future City Council meeting for consideration.

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Town of Atherton City Council Regular Meeting Minutes – June 21, 2023

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16. PROVIDE DIRECTION ON OR ADOPT THE 2023 CLIMATE ACTION PLAN UPDATE
Management Analyst Londer presented the item and provided a review of the 2016 Climate Action Plan (CAP) including a discussion of the progress made toward goals and a comprehensive overview of the proposed Climate Action Plan. Londer added that a goal for adopting a revised CAP would be to establish a plan of action for the Town’s Sustainability Coordinator and Environmental Programs Committee.

Council discussed the various goals listed within the CAP with particular focus on Climate Inventory, GHG forecast, Energy Goals and separation of Town-specific goals versus community goals, Transportation Goals, and Solid Waste Goals. The Council provide some substantive suggestions to revise the document and asked that staff return the CAP for more in-depth discussion by the Council at a Study Session in the Fall with a focus on the underlying objectives for each Goal.

This item will return for further discussion in the Fall of 2023.

17. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF

AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
City Attorney Ebrahimi presented and noted that Council indicated the City Manager’s performance was outstanding.

Council briefly discussed compensation related to the City Manager’s performance review.

MOTION by Lewis, Second by Holland to approve a contract amendment to the employment agreement between the Town and George Rodericks.

AYES: Holland, DeGolia, Lewis, Widmer
NOES:

ABSTAIN:

ABSENT: Hawkins-Manuelian
COUNCIL REPORTS/COMMENTS – None
FUTURE AGENDA ITEMS – None

ADJOURN
Mayor Widmer adjourned the meeting at 8:19 pm.
________________________
Anthony Suber, City Clerk

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Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, POLICE CHIEF
DATE: JULY 19, 2023
SUBJECT: ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES
FOR BALANCE OF FISCAL YEAR 2023-24 SUPPLEMENTAL
LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S

OPTION FOR PUBLIC SAFETY (COPS) GRANT

RECOMMENDATION
Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 2023-24 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000 in accordance with California state requirements.

BACKGROUND
In FY 1996-1997, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program. Funds have been available through the State of California to local entities in the form of Citizen’s Option for Public Safety (COPS) Grant. This year, as in past years, the Atherton Police Department will receive $100,000. The grant requires that all money be used for front line law enforcement purposes. On behalf of the State, the County of San Mateo manages the program at the local level. Once the planned distribution of funds is approved by San Mateo County’s Law Enforcement Oversight Committee and the resolution is adopted by Council, the Town will use the COPS Grant award for the funding of sworn personnel.

Each city must create a Supplemental Law Enforcement Services Fund (SLESF) for the COPS Grant money. The funds cannot be used for administrative overhead costs in excess of 0.5 percent of the total allocation. The allocation may not be used to fund the costs of any capital project or construction project that does not directly support frontline law enforcement.

FISCAL IMPACT
There is no fiscal impact and no matching requirements for grant money expended.

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COPS Grant 2023-2024
JULY 19, 2023

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GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area D – Manage Circulation and Improve Safety
• Goal Area E – Strengthen Community Engagement and Transparency

POLICY FOCUS
The program has continued every year since its inception and the Atherton Police Department anticipates receiving COPS funds on an annual basis. There are no policy issues related to this item.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution – COP’s Grant 2023-24

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RESOLUTION 23-

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

TO ACCEPT A STATE COPS GRANT FROM THE STATE OF CALIFORNIA AND

APPROVE USE OF THE FUNDS
WHEREAS, the FY 2023-24 State Budget includes funding the State COPS program which includes funding of at least $100,000 to the Town of Atherton Police Department for Fiscal Year 2023-24; and
WHEREAS, the Legislature mandated this money to be spent for the front-line law enforcement purposes; and
WHEREAS, the Atherton Police Department wishes to spend the grant to place a Police Officer on the streets; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton, California does hereby approve the use of the State COPS Grant for the Atherton Police Department to place a Police Officer on the streets.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 19th day of July 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ATTEST: Bill Widmer, MAYOR

TOWN OF ATHERTON
Anthony Suber, City Clerk
APPROVED AS TO FORM:
______________________________
Mona Ebrahimi, City Attorney

ATTACHMENT A

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Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, POLICE CHIEF
DATE: JULY 19, 2023
SUBJECT: APPROVAL FOR ACCEPTANCE OF A $120,000 DONATION TO

THE POLICE DEPARTMENT FOR THE CANINE PROGRAM,

WHICH WOULD FUND ONE POLICE CANINE, RELATED
TRAINING/EQUIPMENT, AND CANINE POLICE VEHICLE.

RECOMMENDATION
Approve and accept the $120,000 donation from an Atherton resident for one police canine, related canine training/equipment, and a canine patrol vehicle.

BACKGROUND
The Atherton Department of Police Canine Unit was created to help the department with its primary function, the preservation of life and property. The Canine Unit assists in achieving this goal by promoting an atmosphere of service and safety in the community, utilizing canines in general and specialized patrol to enhance crime prevention, crime suppression, criminal investigation, and Police Officer/Citizen protection.

The Atherton Department of Police utilizes two canine units to provide canine coverage every day of the week. Currently, there is only one (1) canine in the unit and the vacancy was created when Canine Art retired with its handler on May 24, 2023.

ANALYSIS
Filling the vacant Canine Unit position would allow for canine coverage every day of the week for the Town of Atherton. The Canine Unit is used for scent detection (explosives, firearms, etc.), narcotic detection, and searching for humans. It often takes a trained canine team only minutes to check a building or large open area for scent detection, narcotic detection or searching for humans, where it might take hours and a host of officers to safely contain an area long enough to do a thorough search without the canine. The canine’s nose can discern scent some 200-300 times better than a human. When the Canine Unit is not being used to search, they are great partners to

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Acceptance of $120,000 Donation for Canine Program
JULY 19, 2023

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have as backup on a traffic stop, or any other call involving a subject who may not want to cooperate with the police. Subjects tend to become very cooperative, and they seldom try to evade officers when a canine is on scene. Canines use a patrol vehicle that is specially designed and outfitted for the comfort and safety of the canine.

The $120,000 donation would fully fund the following:
 Canine – Approximately $13,500.
 Canine Equipment – Approximately $900.
o Hard sleeve
o Muzzle
o Multiple leashes of different sizes
o Multiple collars
o Fur saver
o Water bowls (for vehicle and home)
o Police Service Animal toy or other reward
o Deployment bag or box
o Soft body armor (Police Service Animal)
o Tracking/rappelling harnesses
 Canine/Handler Training – Approximately $7,000
 Kennel for Home – Approximately $3,600
 Canine Patrol Vehicle – Approximately $95,000

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
 Goal Area B – Preserve Small Town Character and Quality of Life  Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

COMMISSION/COMMITTEE FEEDBACK/REFERRAL

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Acceptance of $120,000 Donation for Canine Program
JULY 19, 2023

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This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Lexipol Police Service Animal Policy

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Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
DATE: JULY 19, 2023
SUBJECT: WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT ORDINANCE NO. 661 OF THE CITY COUNCIL OF

THE TOWN OF ATHERTON, STATE OF CALIFORNIA,
AMENDING ATHERTON MUNICIPAL CODE SECTION 8.20.140

TO PROVIDE FOR RECOVERY OF REASONABLE ATTORNEYS'

FEES TO PREVAILING PARTIES OF ACTIONS AND

PROCEEDINGS BROUGHT BY THE TOWN OF ATHERTON TO

ABATE PUBLIC NUISANCES

RECOMMENDATION
It is recommended that the Town Council waive the second reading by substitution of title and adopt Ordinance No. 661, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances.

BACKGROUND
This is the final reading by substitution of the title and adoption of Ordinance No. 661 of the City Council of the Town of Atherton, State of California, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances. The City Council waived the first reading of substitution of the title and introduced the ordinance at the Regular City Council Meeting of June 21, 2023. If approved, this ordinance will be effective thirty days following the adoption.

Chapter 8.20 of the AMC provides for recovery of costs associated with nuisance abatement.

However, in order to recover attorneys' fees, a City must adopt an ordinance compliant with Gov.

Code, § 38773.5, that provides for the recovery of reasonable attorneys' fees to the prevailing party in an action or proceeding brought by the City.

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Ordinance – Public Nuisances
JULY 19, 2023

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ANALYSIS
This ordinance, "may limit recovery of attorney’s fees by the prevailing party to those individual actions or proceedings in which the city elects, at the initiation of that individual action or proceeding, to seek recovery of its own attorney’s fees" [Gov. Code, § 38773.5(b)]. Under Gov.

Code, § 38773.5, no party is entitled to recover attorneys' fees that exceed the reasonable attorneys' fees incurred by the City in the action or proceeding.

ENVIRONMENTAL CONSIDERATION
The proposed Ordinance is exempt from environmental review under the California Environmental Quality Act, Public Resource's Code section 21000 et seq. ("CEQA") pursuant to CEQA Ordinance Related to Recovery of Attorneys’ Fees JUNE 21, 2023 Page 2 of 2 Guidelines Section 15061(b)(3) as it can be seen with certainty that the project has no potential for causing a significant effect on the environment.

FISCAL IMPACT
The proposed Ordinance does not involve or authorize any expenditure by the Town, but would allow the Town to recover some of its attorneys' fees in code enforcement actions.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Through adoption of the ordinance, the Town would be able to recover some of its attorney’s fees.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

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Ordinance – Public Nuisances
JULY 19, 2023

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1. Ordinance No. 661

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2364919.3 14537.008
ORDINANCE NO. 661

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING SECTION 8.20.140 CODE TO PROVIDE FOR RECOVERY OF REASONABLE ATTORNEYS'

FEES TO PREVAILING PARTIES OF ACTIONS AND PROCEEDINGS BROUGHT BY THE

TOWN OF ATHERTON TO ABATE PUBLIC NUISANCES
Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to amend Section 8.20.140, in accordance with Government Code section 38773.5.

Section 2. AMENDMENT OF SECTION 8.20.140 OF THE ATHERTON MUNICIPAL CODE
Section 8.20.140 is amended to add subsection (D) to read:

8.20.140 Costs of abatement—Assessment—Notice—Protests—Attorneys’ Fees.

A. Unpaid Costs Forwarded to the City Clerk. When any costs assessed pursuant to this chapter remain unpaid for a period of sixty days or more after the date on which they were billed, the city manager or his/her designee, in the city manager or his/her designee’s discretion, may forward the abatement costs and administrative expenses report described in Sections

8.20.130 and 8.20.140 to the city clerk.

B. Hearing Notice. Upon receipt of the abatement costs and administrative expenses report, the clerk shall fix a time and place for hearing and passing upon the report. The clerk shall cause notice of the amount of the proposed assessment shown in this report to be given in the manner and to the persons specified in Section 8.20.070. Such notice shall contain a description of the property sufficient to enable the persons served to identify it, and shall specify the day, hour and place when the city council will hear and pass upon the report, together with any objections or protests which may be raised by any landowner liable to be assessed for the costs of such abatement. Notice of the hearing shall be given not less than fifteen days prior to the time fixed by the clerk for the hearing, and shall also be published once, at least fifteen days prior to the date of the hearing, in a newspaper of general circulation in the town.

C. Protests. Any interested person may file a written protest with the city clerk at any time prior to the time set for the hearing on the report of the city manager or his/her designee.

Each such protest shall contain a description of the property in which the person signing the protest is interested, and the grounds of such protest. The city clerk shall endorse on every such protest the date and time of filing, and shall present such protest to the city council at the time set for hearing. Any interested person may also register a protest at the time of the hearing. (Ord. 490 § 18 (part), 1996)
D. Attorneys' Fees. In any individual action or proceeding brought by the city to abate a public nuisance, the prevailing party shall be entitled to the recovery of reasonable attorneys'

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2364919.3 14537.008
fees and costs where the city elects, at the initiation of that individual action or proceeding, to seek recovery of its own attorneys' fees and costs. For the purposes of this section, the term "public nuisance" means any violation of the Atherton Municipal Code or other conduct that has been declared to be a public nuisance by any provision of this code.

Section 3. SEVERABILITY
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional or otherwise invalid by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council of the Town of Atherton hereby declares that it would have adopted the remainder of this chapter and ordinance, including each section, subsection, sentence, clause, phrase or portion irrespective of the invalidity of any other article, section, subsection, sentence, clause, phrase or portion. To the extent that prior Town ordinances governed any portion of this Ordinance held invalid, such prior Town ordinances shall again become effective if any portion of this Ordinance is held invalid.

Section 4. EFFECTIVE DATE AND PUBLICATION
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption. The City Clerk is hereby directed to publish a summary of this Ordinance in an adjudicated newspaper of general circulation serving the residents of the Town of Atherton within fifteen (15) days after its passage.

Introduced on the ___ day of ____________________, 2023.

Passed and adopted as an ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of __________________, 2023 by the following vote:

Ayes:

Noes:

Abstentions:
______________________________
Mayor Bill Widmer
ATTEST:
______________________________
Anthony Suber, City Clerk/ACM

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2364919.3 14537.008

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Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: RADHA HAYAGREEV, CONSULTING SENIOR PLANNER
DATE: JULY 19, 2023
SUBJECT: APPROVE THE FINAL PARCEL MAP TO ALLOW THE SUBDIVISION OF A 2.5-ACRE LOT INTO TWO LOTS IN THE R1-A ZONING DISTRICT, WITH A CONDITIONAL EXCEPTION FOR LOT WIDTHS AT 43 SANTIAGO
AVENUE (APN 070-343-310/PERMIT SUB23-00004 /EXC23-00001 CEQA: The proposal has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) to CEQA Section 15332 In-fill Development Project. This Project is exempt from environmental review under CEQA under Section 15061(b)(3), Title 4 of the California Code of Regulations.

Under Section 15061(b)(3), “A Project is exempt from CEQA if: (3) The activity is covered by the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” Staff finds that this project does not have a potential for causing a significant effect on the environment since the applicant does propose any improvement, modification, or development on the property at this time. Therefore, staff respectfully recommends approval of the attached Notice of Exemption indicating the project is exempt under Section 15061(b)(3) and 15332.

RECOMMENDATION
Approve the Final Parcel Map with Conditional Exception and Certify the CEQA Notice of Exemption, to allow the subdivision of a 2.5-acre lot into two substandard lots in the R1-A zoning district, with a conditional exception for lot widths at 43 Santiago Avenue (APN 070-343-310/ Permit SUB23-00004 /EXC23-00001)

BACKGROUND
On April 19th, 2023, the City Council approved the Conditional exception to the subdivision of the 2.5-acre parcel at 43 Santiago Avenue to result in two substandard lots with a conditional exception to the lot widths. The Parcel map that was presented at that meeting was a Tentative Parcel Map. Today, the Council is reviewing the Final Parcel Map for the same project.

The Council is requested to review the Final Parcel Map, see Attachment-1, showing legal language, signature blocks, county recorder’s block, surveyor signature and conditions of

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43 Santiago Final Map Staff Report
July 19th 2023

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approval of this map and approve it, pursuant to the provisions of Title 16 of the Atherton Municipal Code.

The Final map is called 53-63 Santiago Avenue. Formal address assignments will be processed once the map is recorded and legal lots are established (new Assessor’s parcel map numbers assigned.)

LOT DETAILS
The subject site at 43 Santiago Avenue (APN: 070-343-310) is a 2.50 acres (108,991 square-foot) lot with a street frontage of 314.97 feet. and an average lot depth of approximately 341 feet along Santiago Avenue, located within the R1-A zoning district. The average site cross slope from is two percent (falls at zero-to-nineteen-point nine percent in Table 16.24.050) and the lot shape is trapezoidal with no right angles.

The applicant is proposing a subdivision of the existing 314.95-foot-wide lot into two lots with non-conforming lot widths of 176.50 and 138.45 feet, when 175 feet is required. The substandard lots conform to the minimum lot area of 1 acre and minimum lot depth of 200 feet required for R1-A, pursuant to the provisions of Atherton Municipal Code (AMC) Chapter-16.

A summary of the requirements is provided in in Table A.

Table A: R1-A Lot Standards and Proposed Lot Dimensions R1-A Lot Standards* Proposed
Lot-1
Proposed
Lot-2
Size 43,560 sq. ft. (1 acre) 56, 451 sq. ft. (1.3 acres) 52,540 sq. ft. (1.2 acres) Lot Width 175 ft 176.50 ft. 138.45 ft.

Lot Depth 200 ft 341.98 ft. 337.80 ft.
* Per AMC Section 16.24.050: Requirements for lots with an average cross slope of 0 to 19.9 percent.

Both the proposed lots are substandard for lot widths as shown above. The applicant was granted a tentative map approval with conditions to allow the substandard lot widths. (See Attachment 2 – Resolution 2023-5dated April 19th, 2023)
The applicant proposes to develop both the proposed newly created lots to include a primary residence and accessory structures, including Accessory Dwelling Units, in a separate development application.

POLICY FOCUS
The subdivision with a conditional exception will support the Town’s Housing Element and housing programs by facilitating more housing units in the Town.

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43 Santiago Final Map Staff Report
July 19th 2023

Page 3 of 3 ends

FISCAL IMPACT
There is no fiscal impact owing to this project. All required fees are collected by the Town for performing planning review and analysis for this project.

GOAL ALIGNMENT
Goal Area B – Preserve Small Town Character and Quality of Life

PUBLIC NOTICE
A 500ft Radius notice to the property owners was sent for this Final Parcel Map. Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

ATTACHMENT
Attachment 1: Final Parcel Map for 43 Santiago Avenue subdivision.

Attachment 2: Resolution 2023-05 of the City Council of the Town of Atherton for the Conditional exception approval of the Tentative Parcel Map.

Attachment 3: Resolution 2023-XX for the approval of the Final Parcel Map.

Attachment 4: CEQA Notice of Exemption
Attachment 5: 500ft radius public notice

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32935
EXP. 06/30/2024
’ CIVIL

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RESOLUTION NO. 23-05

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING THE PROPOSED TENTATIVE MAP AND CONDITIONAL EXCEPTION TO ALLOW THE SUBDIVISION OF A 2.5 ACRES LOT INTO TWO LOTS WITH NON-CONFORMING LOT WIDTHS (LESS THAN REQUIRED 175 FT.) AT 43 SANTIAGO AVENUE. (APN 070-343-310)
WHEREAS, the City Council finds that the proposal has been determined to be exempt from the provisions of California Environmental Quality Act (CEQA) under Section 15332 Infill Development Project and under Section 15061(b)(3) (Common Sense Exemption); and WHEREAS, the City Council approves the Conditional Exception based on the Findings below;

1. There are special circumstances or conditions that are currently affecting the property.

The City Council found that this standard could be met. The subject site had a lot depth deeper than the required lot depth. In addition, this standard could be met based on the testimony of the applicant regarding the parcel being identified in the Housing Element, information in the Planning Commission staff report about the adjacent neighborhood, and the discussion of the Planning Commission/City Council about the what the lot dimensions should be for this site and neighborhood.

2. Granting the Conditional Exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

The City Council found that this standard could be met. The lot is not big enough to subdivide in compliance with the code provisions of lot width of standard 175 ft. lot widths due to the shape of the existing 2.5 acre. The lot width exception is necessary for this particular site geometry in order to meet the required 1acre density of the subdivided lots.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located.

The City Council found that this standard could be met. This exception is for the substandard lot widths for two new lots. The two new lots would remain at a density that conforms to the General Plan and granting of the substandard lot width will not be detrimental to the public welfare or injurious to other property near of 43 Santiago Avenue. The granting of the substandard lot width would not create any new concerns such as traffic ingress/egress, the development will be in compliance with required setback and other requirements for screening to protect privacy of the property. It will not result in injuries to other property in the territory.

Resolution No. 23-05 Page 1 of 6 April 19, 2023

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4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law; and
The City Council found that this standard could be met. The granting of a substandard lot width would be in conflict with the zoning requirements for R1-A, as the district allows for 1 acres lots.

The subdivision would be consistent with the General Plan goals for maintain the general character of the neighborhood and maintain the spirit of the subdivision law to seek lawful exception under the provisions of the Atherton Municipal Code.

The State of California encourages the development of additional housing. This conditional exception would allow for additional housing to be built and is consistent with the adopted Housing Element.
• Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

WHEREAS, the City Council recommends approval of the proposed Tentative Map proposed substandard lots at 43 Santiago Ave based on the Subdivision findings below;

1. Whether the proposed subdivision is in conformity with law and this chapter.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The proposed subdivision would be in conformity with law and Chapter 16 of the Atherton Municipal Code with the approval of the Conditional Exception.

2. Whether the size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards.

The City Council found that this standard could be met. The size of the proposed lots would be in conformance with that of the minimum requirement of 1 acre in R1-A zone.

The shape of the proposed lots are approximate trapezoids in shape, much similar to the original parcel shape. The subdivision would be in general conformance with the town requirements and the general pattern of the neighborhood and would not cause significant traffic, health or safety hazards.

3. Whether the proposed lots will have proper and sufficient access to a public street.

The City Council found that this standard could be met. Both the newly subdivided lots have its frontage along the public street Santiago Avenue for the entire length of Resolution No. 23-05 Page 2 of 6 April 19, 2023

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proposed front lot line. The new lots would have proper and sufficient access to a public street.

4. Whether the proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The new lot sizes are consistent with the General Plan. The proposed map and the design of the proposed subdivision would create two lots. The following General Plan Goal and Policy apply. • Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

5. Whether the site is physically suitable for the type of development.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The site is physically suitable and large enough to be subdivided into two lots. The site is just not large enough to create 2 new lots with standard lot widths, as required by the subdivision chapter of the Atherton Municipal Code, without a conditional exception.

6. Whether the site is physically suitable for the proposed density of development.

The City Council found that this standard could be met. The site is physically suitable and large enough to be subdivided into two lots at the required density of 1 acre per lot. As noted above, the two new lots would each have a size that is over an acre.

7. Whether the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

The City Council found that this standard could be met. The subject site at 43 Santiago is not located adjacent to a creek and would have no impact on fish, wildlife, or their habitat.

8. Whether the design of the subdivision or the type of improvements is not likely to cause serious public health problems.

The City Council found that this standard could be met. This subdivision will not cause serious public health problems because the design follows all required parameters of subdivision except that of the lot widths. The widths are shown to be at 172 ft. and 144 ft. where the required lot width is 175 ft.

9. Whether the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. This subsection shall apply only to easements of Resolution No. 23-05 Page 3 of 6 April 19, 2023

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record or to easements established by judgment of a court of competent jurisdiction.

The City Council found that this standard could be met. There are no conflicts with easements that exist currently on the lot. Nor are there any proposed easements outside of that required for utilities along the very margins of the front lot line. There would be no access or use restrictions on the proposed parcels.

10. Whether discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board.

The City Council found that this standard could be met. The site is flat and drainage can be handled on site. The project would be conditioned to meet all regional water quality requirements at the time of development.

WHEREAS, the City Council recommends approval based on the Conditions of Approval listed in the Tentative Map Certificate; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the proposal for Tentative Map and conditional Exception to allow the subdivision of a 2.5 acre lot into two lots with non-conforming lot widths (less than required 175 ft) at 43 Santiago Avenue (APN 070-343-310) subject to the conditions of approval in Exhibit A.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 19th day of April 2023 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney
5 0
0 Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer Resolution No. 23-05 Page 4 of 6 April 19, 2023

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EXHIBIT A

TENTATIVE MAP & CONDITIONAL EXECEPTION CONDITIONS OF APPROVAL 43 SANTIAGO (APN: 070-343-310)
Conditions of Approval

1. Tentative Parcel Map shall be in substantial compliance with those prepared by Dan MacLeod of MacLeod & Associates, Inc. and as reviewed by the Planning Commission at its March 22, 2023, meeting. Any substantive changes to the plans (see Attachment 3) shall be reviewed by the Planning Commission.

2. The Tentative Parcel Map is limited to the location of the lot line proposal as shown on the plans stated in COA#1

3. Final Map shall be in accordance with the Municipal Code and the Subdivision Map Act of the State of California.

4. Vehicular access gates shall be set back a minimum of 25 feet from the improved roadway.

5. Transformers and other utility structures to be located on each respective property and not constructed within the right-of-way.

6. All existing trees within the project area shall be preserved, except where specifically approved for removal pursuant to the Town’s Heritage Tree protection Ordinance. All construction shall comply with standard Tree Protection Zone requirements, without variance.

7. Best Management practices shall be used for erosion and sediment control during construction to prevent tracking or discharge of materials into the right-of-way.

8. Install new street survey monuments – replace iron spikes (and install any missing monumentation) in Santiago Avenue in the vicinity of the subdivision with permanent monuments set in concrete and protected by traffic rated boxes prior to issuance of Certificate of Occupancy.

9. The lot-split is a Regulated Project under the SF Bay Regional Water Quality Control Board Municipal Regional Stormwater permit. As such, all runoff associated with impervious areas created or replaced shall be treated on-site prior to discharge into the public right-of-way. Frontage run-off shall also be treated. The property owner shall enter into a stormwater maintenance agreement with the Town to guarantee maintenance of stormwater treatment measures, which shall be recorded prior to issuance of the certificate of occupancy.

10. All development shall comply with town’s grading and drainage requirements including stormwater detention and treatment. Development of the subdivision lots shall comply with the requirements for “full site residential development project” outlined in the Town’s Grading and Drainage checklist.

11. There shall be no parking of construction equipment or construction worker's vehicles on residential streets at any time; all vehicles shall be maintained on-site.

12. All structures and fences to be removed from the right-of-way and located on private property.

13. All new utilities and services shall be constructed underground prior to issuance of certificate of occupancy.

Resolution No. 23-05 Page 5 of 6 April 19, 2023

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14. The full roadway width of Santiago Avenue shall be resurfaced across the frontage of each lot prior to issuance of certificate of occupancy.

15. A separate formal application for any future site improvements shall be submitted to the Planning Department. This and all other present and future improvements to the property shall comply with R1-A zoning provisions and other applicable ordinances.

16. Applicant, its contractors, employees, assigns and agents shall comply with all applicable state laws and the Town’s Municipal Code.

17. If no action has been taken in one year, this approval will become null and void.

18. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

19. The tentative and final maps shall comply with all state and local laws and ordinances, including the Atherton Municipal Code.

Resolution No. 23-05 Page 6 of 6 April 19, 2023

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RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING THE PROPOSAL FOR FINAL PARCEL MAP TO ALLOW THE SUBDIVISION OF A 2.5 ACRES LOT INTO TWO LOTS WITH NONCONFORMING LOT WIDTHS (LESS THAN REQUIRED 175 FT.) AT 43 SANTIAGO AVENUE. (APN 070-343-310)
WHEREAS, the City Council finds that the proposal has been determined to be exempt from the provisions of California Environmental Quality Act (CEQA) to CEQA Section 15332 In-fill Development Project and under Section 15061(b)(3); and
WHEREAS, the City Council conditionally approved the Tentative Parcel Map with conditional exception on 19th April, 2023, resolution 2023-05; and
WHEREAS, the City Council approves the Conditional Exception based on the Findings below;

1. There are no special circumstances of conditions that are currently affecting the property.

2. Granting the Conditional Exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law; and
WHEREAS, the City Council recommends approval of the proposed Final Parcel Map with lot width exception to allow the subdivision of a 2.5-acre lot into two substandard lots in the R1-A zoning district, with a conditional exception for lot widths at 43 Santiago Avenue (APN 070- 343-310/ Permit SUB23-00004 /EXC23-00001), based on the Subdivision findings below;

1. The proposed subdivision is in conformity with law and this chapter;

2.The size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards;

3. The proposed lots will have proper and sufficient access to a public street;

4. The proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans;

5. The site is physically suitable for the type of development;

6. The site is physically suitable for the proposed density of development;

7. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat;

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8. The design of the subdivision or the type of improvements is not likely to cause serious public health problems;

9. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction.

10. Discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board; and WHEREAS, the City Council recommends approval based on the Conditions of Approval listed in the Final Map Certificate; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the proposal for Final Map and Conditional Exception to allow the subdivision of a 2.5 acre lot into two lots with non-conforming lot widths (less than required 175 ft) at 43 Santiago avenue (APN 070-343-310) subject to the findings and conditions of approval in Exhibit A Final Map Certificate
Exhibit A attached hereto.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 19th day of April 2023 by the following vote:

AYES: Council members:

NOES: Council members:

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EXHIBIT A

TOWN OF ATHERTON CITY COUNCIL

FINAL MAP & CONDITIONAL EXCEPTION CERTIFICATE
THIS IS TO CERTIFY THAT the Atherton City Council at a regular meeting thereof, held on July 19, 2023 recommended approval of the Final Map and Conditional Exception application at 43 Santiago Avenue (APN: 070-343-310) pursuant to Atherton Municipal Code Title 16 for the proposed lot subdivision of a 2.5 acre parcel into two lots (1.2 and 1.3 acres in size) with substandard lot widths.

Conditions of Approval

1. Vehicular access gates shall be set back a minimum of 25 feet from the improved roadway.

2. Transformers and other utility structures to be located on each respective property and not constructed within the right-of-way.

3. All existing trees within the project area shall be preserved, except where specifically approved for removal pursuant to the Town’s Heritage Tree protection Ordinance. All construction shall comply with standard Tree Protection Zone requirements, without variance.

4. Best Management practices shall be used for erosion and sediment control during construction to prevent tracking or discharge of materials into the right-of-way.

5. Install new street survey monuments – replace iron spikes (and install any missing monumentation) in Santiago Avenue in the vicinity of the subdivision with permanent monuments set in concrete and protected by traffic rated boxes prior to issuance of Certificate of Occupancy.

6. The lot-split is a Regulated Project under the SF Bay Regional Water Quality Control Board Municipal Regional Stormwater permit. As such, all runoff associated with impervious areas created or replaced shall be treated on-site prior to discharge into the public right-of-way. Frontage run-off shall also be treated. The property owner shall enter into a stormwater maintenance agreement with the Town to guarantee maintenance of stormwater treatment measures, which shall be recorded prior to issuance of the certificate of occupancy.

7. All development shall comply with town’s grading and drainage requirements including stormwater detention and treatment. Development of the subdivision lots shall comply with the requirements for “full site residential development project” outlined in the Town’s Grading and Drainage checklist.

8. There shall be no parking of construction equipment or construction worker's vehicles on residential streets at any time; all vehicles shall be maintained on-site.

9. All structures and fences to be removed from the right-of-way and located on private property.

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10. All new utilities and services shall be constructed underground prior to issuance of certificate of occupancy.

11. The full roadway width of Santiago Avenue shall be resurfaced across the frontage of each lot prior to issuance of certificate of occupancy.

12. A separate formal application for any future site improvements shall be submitted to the Planning Department. This and all other present and future improvements to the property shall comply with R1-A zoning provisions and other applicable ordinances.

13. Applicant, its contractors, employees, assigns and agents shall comply with all applicable state laws and the Town’s Municipal Code.

14. If no action has been taken in one year, this approval will become null and void.

15. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

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Notice of Exemption
To: County Clerk From: Town of Atherton
County of San Mateo 80 Fair Oaks Lane
555 County Center Atherton, CA 94070
Redwood City, CA 94063-1665 (650) 752-0544
To be filed at OPR via https://ceqasubmit.opr.ca.gov
Project Title: Two Lot Subdivision with a conditional exception for lot width Project Applicant: Town of Atherton
Project Location – Specific: 43 Santiago Avenue (APN 070-343-310/ Permit SUB23-00004 /EXC23- 00001)
Project Location – City: Town of Atherton Project Location – County: San Mateo Description of Nature, Purpose, and Beneficiaries of Project: The Project consists of a two lot subdivision with a conditional exception for lot width. The lots will have conforming lot sizes and lot depths.

Name of Public Agency Approving Project: Town of Atherton Name of Person or Agency Carrying Out Project: Town of Atherton Exempt Status: (check one)
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: 15332 In-fill Development Project and under Section 15061(b)(3);
Statutory Exemptions. State code number:

Reasons why project is exempt:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. The project is compatible with the following General Plan Goal:
• Housing Goal 3.750 Promote private efforts to conserve and improve Atherton’s existing housing supply.
• Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developer to encourage new housing development.

This conditional exemption can be granted by the City Council and is not in conflict with the Zoning Code as no variances are requested.
(b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. The proposed project is within city limits. The size of the project is approximately 2.50 acres.
(c) The project site has no value as habitat for endangered, rare or threatened species. The project site is not located near a creek and is vacant residential lot surrounded single family homes. (d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality. The project is a two lot subdivision with both lots having a lot size of over one acre (standard size lot). No significant impacts related to traffic, noise, air quality or water quality will result as the minimum lot size for the area would be maintained. (e) The site can be adequately served by all required utilities and public services.

Will serve letters for all utilities have been obtained by the applicant.

Lead Agency
Contact Person: Radha Hayagreev Area Code/Telephone/Extension: (408) 796-4370

Signature: Date: _______ Title: Senior Planner
Signed by Lead Agency Date received for filing at OPR:

Signed by Applicant

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_____________________________________________________________________________________________________

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Atherton City Council will hold a public hearing to consider a tentative map for a two-lot subdivision with a conditional exception for non-conforming lot widths at 43 Santiago Avenue (APN 070-343-310) based on the Planning Commission’s recommendation pursuant of Atherton Municipal Code Title 16.

This meeting will be held in person. The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 80 Fair Oaks Lane Atherton, CA 94027.

Join Zoom Meeting:
https://zoom.us/j/506897786
Meeting ID: 506 897 786
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+16699006833, 506897786# US (San Jose)
Dial by your location
+1 669 900 6833 US (San Jose)
Meeting ID: 506 897 786
Remote Public Comments:

Meeting participants are encouraged to submit
public comments in writing in advance of the
meeting. The following email will be monitored
during the meeting and public comments received
will be read into the record.

Email: [email protected]
Description: The project is located at 43 Santiago Avenue, Atherton (Assessor’s Parcel Number 070- 343-310). The proposal includes a FINAL MAP for the subdivision of a 2.5-acre parcel of land to allow two individuals lots approximately 1.2 acre and 1.3 acre in size, with conditional exceptions for non-conforming lot widths.

A copy of the meeting agenda, City Council staff report, and application materials can be found online by Thursday, July 13th , 2023 here: https://www.ci.atherton.ca.us/641/Agendas-Minutes The proposal has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15332 In-fill Development Project and under Section 15061(b)(3).

NOTICE IS FURTHER GIVEN that said the proposed project is set for hearing by the City Council at its meeting on July 19th , 2023 at 6:00 PM In person. City Council decisions are final on the date of decision and may not be further appealed.

If you have any questions on the item, please contact the Project Manager. Radha Hayagreev, Senior Planner at [email protected], or (650) 752-0576. If you have any questions about the City Council meeting, please contact Francesca Reyes, Office Specialist, at [email protected] or (650) 752-0500. Any attendee who wishes accommodation for a disability should contact the Building Division at (650) 752-0542 at least 48 hours prior to the meeting.

Date Mailed and Posted: July 10th, 2023

ATHERTON CITY COUNCIL
/s/ Francesca Reyes
Francesca Reyes, Office Specialist
Town of Atherton
Town Administrative Office
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544

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Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 19, 2023
SUBJECT: APPROVAL OF CONTRACT AMENDMENT WITH BRIGHTVIEW

LANDSCAPE SERVICES FOR CLEANUP OF EL CAMINO REAL

MEDIANS AND RIGHT OF WAY AND LANDSCAPE

MAINTENANCE SERVICES ALONG EL CAMINO REAL

RECOMMENDATION
It is recommended that the Council appropriate funds and authorize an amendment to the Town’s Contract with Brightview Landscape Services for the cleanup of the medians and shoulder areas along El Camino Real in the amount of $70,499; and authorize an additional amendment for landscape maintenance services along El Camino Real in the amount of $25,844 per year.

BACKGROUND
El Camino Real is a state highway, managed by Caltrans. In 1984, the Town entered into a maintenance agreement with Caltrans regarding certain maintenance activities along El Camino Real within Town Limits. In 2003, the Town entered into a new maintenance agreement with Caltrans, which includes provisions for slopes/drainage/vegetation, litter/debris, landscaping, and Electrical. MCE has been responsible to conduct median maintenance, vegetation trimming for safety and sight visibility, as well as the frontage along landscaping between Lloyden Park Drive and El Camino Real. MCE staff availability to maintain the median islands, particularly related to weed abatement has been constrained due to other priorities.

In addition to the desire to enhance the medians along El Camino Real, the Town has been implementing programs to comply with Senate Bill (SB) 1383, which requires municipalities to procure and apply compost as a mechanism to reduce organic waste from going to the landfill. The median islands along El Camino Real provide an opportunity to apply compost materials to both make progress towards meeting SB 1383 requirements and assist in reducing weed growth to improve the appearance of the medians.

Pursuant to the Town’s Municipal Code, property owners are responsible to maintain their onPage 118 of 244 El Camino Real Landscape Services
JULY 19, 2023

Page 2 of 3 ends

property landscaping, including tress and shrubs, as well as their frontage strips and frontage landscaping such that they do not cause any safety issues or nuisances. It is noted, however, that maintenance of landscaping along El Camino Real can be a challenge for property owners.

ANALYSIS
Staff consulted with Brightview Landscape Services regarding the need and level of effort required to clean up the median islands and surrounds, address the shoulder areas and to provide regular maintenance of the areas.

Brightview outlined a scope of work that includes the following:

Median Island Cleanup
• Daily traffic control
• Labor to clean up median islands within Town limits
• Labor to spread Town provided compost/mulch
• Hauling of debris to Holbrook-Palmer Park for disposal by Town Shoulder Area Cleanup
• Daily traffic control
• Labor to cut back and clean up both sides of El Camino Real within Town limits • Hauling of debris to Holbrook-Palmer Park for disposal by Town Maintenance Services
• Bi-weekly maintenance
• Weeding and edging
• Pruning and seasonal trimming
• Regular irrigation inspection
The cost of the proposed cleanup services is as follows:

Median Cleanup $23,693.62
Shoulder Area Cleanup $42,805.38
Additive alternate for off-site disposal of green waste and debris $4,000.00 Total $70,499.00
The cost of the proposed bi-weekly maintenance services is $25,844 annually ($2,153.67 monthly).

Through its franchise agreement with GreenWaste Recovery, recycled organic waste products are provided at reduced costs, with certain compost products provided at the cost of delivery. Staff will coordinate with GreenWaste Recovery to deliver the compost products to Holbrook-Palmer Park for use in dressing the median islands and to assist in reducing weed growth.

Though staff is proposing to conduct a one-time cleanup of El Camino Real frontages, as well as some associated maintenance, predominantly related to safety, it is not staff’s intent to alleviate property owners from their overall responsibility to maintain their frontages and landscaping.

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El Camino Real Landscape Services
JULY 19, 2023

Page 3 of 3 ends

Brightview is in the process of developing a proposal for potential enhancement of the median islands along El Camino Real for review by the Town. At this time, we are seeking authorization to amend the existing contract with Brightview Landscape Services for cleanup and regular maintenance of the landscaping along El Camino Real. This will allow MCE staff to focus on other priority maintenance activities. MCE will continue with weekly trash collection along El Camino Real.

FISCAL IMPACT
Funding in the amount of $70,499 is needed to support cleanup of the median islands and shoulder areas along El Camino Real. The cost of bi-weekly maintenance services, in the amount of $25,844, would be funded through the FY 2023-24 streets maintenance budget.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety

POLICY FOCUS
The Council’s policy focus should be on the desire to improve maintenance capacity of the medians and shoulder areas along El Camino Real.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. El Camino Real Exhibit

2. Brightview Cleanup Quote

3. Brightview Maintenance Quote

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Atherton
San Mateo County
San Mateo County
Atherton

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Atherton
San Mateo County
Atherton

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Atherton
Atherton

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Atherton Menlo Park
Menlo Park
Menlo Park Atherton

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Proposal for Extra Work at
Town of Atherton Town Center
July 11, 2023

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Ahterton, CA 94027
Atherton, CA 94027
Holbrook Palmer Park 80 Fair Oaks Ln
Holbrook-Palmer Park 80 Fair
Oaks Lane
Town of Atherton Town Center
Robert Ovadia
Billing Address
To
Town of Atherton Town Center Contact
Project Description
Project Name
Property Address
Property Name
El Camino Real Clean Up
Provide labor to clean up El Camino within city limits
Scope of Work
QTY UoM/Size Material/Description Total
El Camino Side Clean Ups $42,805.38
Labor to cut back and clean up both sides of El Camino
Real. All Landscape Debris to be hauled to Holbrook Park and disposed in dumpster
320.00 HOUR

10.00 EACH Daily Traffic Control

2.00 WEEK Bobcat to load Brightview Truck and haul to Holbrook Center Median $23,693.62
Labor to clean up and spread city provided
mulch/compost on center median islands 160.00 HOUR
Medium Skip Loader - Weekly Equipment Rate to load
Brightview Truck offsite and bring mulch to work area 1.00 WEEK

5.00 EACH Daily Traffic Control
Travel time from Town Center to load and pick up mulch.

Bulk mulch to be delivered to Town Center and loaded
into Brightview Trucks

20.00 HOUR
Add Alternate $4,000.00
Brightview to Off Haul and Dispose of all green waste and Debris 1.00 EACH
Service Line
JOB# 310700616
SO# 8152874
130
For internal use only
Total Price $70,499.00

THIS IS NOT AN INVOICE
825 Mahler Rd, Burlingame, CA 94010 ph. (650) 289-9324 fax (650) 298-0290 This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President

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July 11, 2023

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Town of Atherton - ECR Medians
855 Mahler Road
Burlingame, CA
Phone: (650) 444-9892
Email: [email protected]

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Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JULY 19, 2023
SUBJECT: REVIEW AND CONSIDERATION OF REVISIONS TO THE

RESOLUTION GOVERNING TOWN COMMITTEES AND

COMMISSIONS TO MERGE THE BICYCLE AND PEDESTRIAN

AND TRANSPORTATION COMMITTEES

RECOMMENDATION
Review and consider revising the Resolution No. 22-24 Governing Town Committees and Commissions by merging the Bicycle and Pedestrian and Transportation Committees.

BACKGROUND | ANALYSIS
In September 2021 the City Council considered a merger of the Bicycle and Pedestrian and Transportation Committees due to the overlapping focus of the groups. Council opted to keep both committees operating separately and suggested joint meetings. At the June 21, 2023, Regular meeting Council directed staff to move forward with consolidating the committees to begin as an initial 7-member Committee with the intent to reduce membership through attrition to 5-members.

The current membership of the consolidated Transportation, Bicycle and Pedestrian Safety Committee is as follows:

Transportation, Bicycle and
Pedestrian Safety Committee
Name Appointment Expiration
Raymond Juballa 6/2023 6/30/2027
Jerome Leugers 6/2023 6/30/2027
VACANT 6/30/2026
Steve Baloff 6/2021 6/30/2025
Joseph Davis 6/2021 6/30/2025
David Jones 6/2020 6/30/2024
Tom Owen 6/2020 6/30/2024

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Transportation BPAC Merger
JULY 19, 2023

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If the Council wants to achieve the merger immediately the attached Resolution language has been modified as follows:

The Transportation, Bicycle and Pedestrian Safety Committee makes recommendations to the City Council on issues related to transportation, traffic, roadway, pedestrian and bicycle safety. This Committee shall satisfy the requirements of the Metropolitan Transportation Committee as the Town’s Bicycle and Pedestrian Advisory Committee. Membership should be composed of both bicyclists and pedestrians. The Committee typically meets every other month. The Committee consists of seven (7) appointed members and one City Council Member Liaison. The committee membership will be reduced to five (5) members through term expirations and member resignations. Committee-appointed members shall serve terms of four-years.

Acting in an advisory capacity, the Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to transportation, traffic, and roadway safety within the Town. b. As needed, assist staff in the identification and review of traffic and roadway safety enhancements.
c. As needed, assist staff in the review of regional project impacts on local traffic and transportation corridors.
d. As needed, assist staff in the review of traffic safety enforcement measures. e. As needed, assist staff in the review of Neighborhood Traffic Management Program requests. f. Work with staff in providing recommendations on issues related to the Town’s bicycle and pedestrian network and Bicycle and Pedestrian Master Plan. g. Make recommendations to the City Council on the selection of bicycle and pedestrian projects to be submitted for state and federal funding opportunities. h. Work with staff to promote bicycling and walking as safe and healthy alternative modes of transportation, including safe routes to schools.
i. Assist Town staff in the planning, operations and maintenance of bicycle and pedestrian facilities in Town.

The Police Department shall have overall responsibility of the Transportation, Bicycle and Pedestrian Safety Committee. The Chief of Police will coordinate with the Public Works Department when Public Works staff are needed for the meeting.

Role of Liaisons and Staff
The merger will improve staff liaison efforts and result in less time and resources in committee support function (agendas, minutes, etc.). The Police Department will have overall responsibility for the merged Committee and the Public Works Department will provide support as needed.

Councilmember Holland is the primary liaison for the BPAC with Mayor Widmer as the alternate.

Mayor Widmer is the primary liaison for Transportation with Councilmember Lewis as the alternate. Upon merger, the Council liaison role would need to be merged as well.

FISCAL IMPACT

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Transportation BPAC Merger
JULY 19, 2023

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None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Commissions and Committees are a vital part of the Town’s public engagement and review process. These groups gather public input on an issue and provide feedback and recommendations to the City Council for consideration. When providing a framework for the operation of committees, the City Council should consider the role of each committee, the amount of oversight needed, cost effectiveness, efficiency in decision-making, and the desire of the City Council for direct policy involvement on issues. There are no other Committee changes proposed at this time.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution No. 23 - XX Governing Resolution

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Resolution No. 23-XX Page 1 of 12 July 19, 2023
RESOLUTION 23-XX
AMENDS RESOLUTION 22-24
A Resolution of the City Council of the Town of Atherton Establishing and Governing Town Committees
Amended May 16, 2018
Amended May 15, 2019
Amended October 26, 2020
Amended September 15, 2021
Amended January 19, 2022
Amended October 19, 2022
The City Council of the Town of Atherton hereby resolves as follows:

Section 1. Establishment of Committees
The following committees are established for the Town of Atherton:

1. Audit/Finance Committee

2. Environmental Programs Committee

3. Park and Recreation Committee

4. Rail Committee

5. Transportation, Bicycle and Pedestrian Safety Committee

6. Bicycle and Pedestrian Advisory Committee
Section 2. Committee Principles and Rules of Procedure
Principles: All committees shall follow the City Council Rules of Procedure, the Atherton Municipal Code, the Political Reform Act, and the provisions of the California Open Public Meeting Law (Brown Act). These resources may be found on the Town’s website and/or via the City Clerk’s Office. All members shall attend an education and training session hosted by the City Attorney and City Clerk upon appointment.

The responsibility and accountability for all work necessary to efficiently and cost effectively carry out the advisory functions of each committee shall rest exclusively with the Chairman or Council Member assigned to the committee.

A Town Department is assigned to each Committee. Each Department Manager is responsible for providing the necessary staff (in the most cost-effective manner) to prepare for and attend committee meetings. This includes but is not limited to meeting with the Committee Chair and City Council Liaison in advance of each meeting to create an agenda; prepare the agenda packet; take and prepare minutes; and conduct follow up from meetings.

Committee Agenda Preparation: In general practice, the staff liaison to each committee shall meet with the Committee Chair and the City Council Liaison in advance of each upcoming meeting to review the meeting agenda. Regular agenda items, such as approval of meeting minutes, followPage 147 of 244 Resolution No. 23-XX Page 2 of 12 July 19, 2023
up staff reports, and general information reports shall be added to the agenda as needed. Other items shall be added through one of the methods described below.

One of the following methods may be used for placing an item on a Committee agenda:

1. Council: A majority vote of the Council may direct staff to add an item to a Committee agenda.

2. City Manager: The City Manager may receive requests for agenda items from the public, staff, a committee member or a Council Member. The City Manager will review the request with the Committee Chair and City Council liaison. The City Manager shall have sole discretion to refer the request to the City Council at the next available meeting, or schedule the item for the Committee agenda.

3. Staff and Committees: There may be a need for routine agenda items which may arise out of committee meeting discussions; are requested and agreed on by a majority of the Committee as part of Future Agenda Items; or items created from staff follow up of previous Committee and/or staff meetings. These items may be added to a future agenda following an agenda preparation meeting between the Committee Chair, Council Member liaison and staff liaison.

4. Colleagues’ Memorandum: If at least two committee members prepare a colleagues' memo, the staff liaison shall place the item on the Committee’s agenda under a Future Agenda Items Section. A colleague's memo is a written request, no more than two pages in length, presenting an item to be added to a future agenda. Upon review of the colleagues’ memo, the Committee shall not discuss the merits of the item itself; but shall solely discuss whether to add the item to a future agenda for discussion. Upon majority vote of the Committee, the item shall be added to the next agenda or a specific designated Agenda.

Committee Procedures for placing items on Council agenda:

1. Committee Action: Any formal recommendation to Council taken by a Committee shall be placed on a City Council agenda within the next two regular meetings.

The City Clerk has overall responsibility for posting committee agendas.

Advocate: Collectively, committees are encouraged to advocate positions to the City Council on matters under the purview of their committee. Otherwise, no committee or any of its members shall represent itself or themselves as speaking on behalf of the Town, City Council, and/or committee without prior approval of the City Council. Individual members are not authorized to make public statements or comments on matters within the purview of their committee outside of the normal committee process. It could be perceived as using the member’s position to indicate some special knowledge or understanding of the matter, or to confuse members of the public with respect to whether the comments are being made to improperly influence an agency decision.

Committee members should refrain from using their title when addressing other boards, commissions, committees, or the City Council to avoid creating an appearance of special status to the public. Statements of previously approved City Council policy may be made without additional City Council approval. When there is a question, a committee member shall consult the City Attorney for advice. Members of committees may attend meetings of other committees and

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Resolution No. 23-XX Page 3 of 12 July 19, 2023
the City Council; however, members shall not present opinions of their own committee at such meeting unless the position is previously approved by their committee. A quorum of a committee may attend such a meeting, but they may not discuss among themselves Town business, nor comment or discuss the matter under consideration unless authorized to do so by the committee to avoid a possible Brown Act violation.

Educational Materials: Committees may provide approved educational materials to the public regarding the functions and actions of the committee, but shall not engage in advocating to the public any particular position which is contrary to City Council policy. Any educational materials sent to the public shall be approved by the City Manager, and shall follow the Town’s procurement process. It shall be the City Manager’s discretion on whether or not the educational materials need Council approval beforehand.

Meetings: The Committee shall establish a regular meeting schedule on an annual basis in July.

The Department assigned to the committee shall update the website to reflect the meeting schedule.

Changes in the dates or time of meetings from the established schedule may be made by majority vote of the committee.

Minutes: Staff shall prepare action minutes for all committees. Action minutes shall be presented to the City Clerk within 7 days following the meeting or as soon as feasible if there is a reason not to produce them within that timeframe. Finalized minutes should be sent electronically to the City Clerk for posting, after the Committee has approved them. The City Clerk will share appropriate information received from the minutes with the City Manager and City Council.

Reports: If desired by the City Council, an annual report shall be created and approved by the Committee and provided to the City Manager, City Clerk and City Council of committee activities for the preceding year.

Special Meetings: The Chair or a majority of the Committee may call a special meeting at any time in accordance with the Brown Act.

Website: Any website created for a Committee by the Town shall be incorporated into the Town’s website. If created, websites shall be developed in accordance with the “advocate” section of this resolution.

Section 3: Appointment of Voting Members to Committees
Appointment: Members other than City Council Members shall be appointed following recruitment process set forth by the City Clerk and approved by the City Council. With the exception of the Bicycle and Pedestrian Advisory Committee as described, all appointed members shall be registered voters in the Town. Members shall serve at the pleasure of the City Council, or until the expiration of their terms set out below. The terms of the Members were staggered pursuant to Resolution No. 19-07 with subsequent terms of appointment reverting to the standard 4-year term. Vacancies in any committee arising from any reason, including expiration of term, shall be filled by temporary appointment of the City Council, or by annual recruitment. The Committee Chairperson or staff assigned shall notify the City Clerk of resignations and vacancies.

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Resolution No. 23-XX Page 4 of 12 July 19, 2023
Each Committee which cannot fill at least 50% of its seats shall be postponed until the Town can recruit at least a quorum (50%+1). During that time, the City Council shall continually recruit qualified individuals and town staff shall continue to advertise periodically.

Term expiration dates shall end on June 30. Appointed committee members shall serve no more than two full consecutive terms on the committee to which they are appointed. A member may be reappointed to the committee following a minimum two (2) year hiatus. However, if a seat is vacant and no one applies, City Council may grant an exemption.

City Council representatives and any alternates on committees are selected by the Mayor and approved by the City Council to serve a one (1) year term. Appointed City Council Members and City Council Member Alternates shall serve as liaisons to Committees; but shall not serve as voting members to Committees. Alternates participate on committees in the absence of the appointed Council Members. For each Committee, unless otherwise directed by the City Council, one City Council member shall be appointed as a primary liaison and one as an alternate. Members shall coordinate attendance to ensure appropriate representation.

Members who intend to be absent from a meeting shall alert the chairperson and/or staff person assigned. The Chairperson shall state during the meeting, under roll call whether the member is excused (notification was given) or absent (no notification was given). Unexcused absences of members, other than City Council Members, from two or more consecutively scheduled meetings shall result in the automatic vacation of the member’s office. The staff person assigned to the Committee shall work with the Chairperson to alert the City Clerk of consecutive absences. The City Clerk shall alert the City Manager who shall decide how to inform City Council. City Council has the authority to override this rule based on the information received.

Chairperson and Staff: Each committee shall have a Chairperson. The Committee shall select its Chair on an annual basis in July. Council Members shall not serve as Chair or Vice Chair of Committees. The Department assigned to the committee shall have the authority to appoint staff member(s) to serve Town committees. Any requests by a committee for staff work, information, or assistance from Town staff shall be made to the City Manager.

Section 4: Funding for Committees
Committees do not have authorization to expend Town resources. In the event funding for a committee activity is desired, a budget shall be prepared and presented to the City Council for review and approval as part of the Town’s regular budget process. The committee shall follow the guidelines set forth by the purchasing policy approved by City Council through Ordinance 595 and any expenditure policies developed and approved by the City Council. No Committee member shall use his or her own personal credit card. For items under $150 a committee member may request a cash advance and then come back to the Town with itemized receipts. For items over $150, a committee member shall complete a check request from the Town or have the Town purchase the goods/services.

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Resolution No. 23-XX Page 5 of 12 July 19, 2023
Section 5: Committee Composition, Powers and Duties

1. Audit/Finance Committee
The Audit/Finance Committee makes recommendations to the City Council on issues related to the Town’s audit and finances. The Committee typically meets every other month. Acting in an advisory capacity, the Audit/Finance Committee shall have the following powers and duties:
a. Make recommendations to the City Council in all matters pertaining to Town finances; b. Discuss and consult with the City Manager on any matter pertaining to the budget, capital spending plan and the long-range financial plan for the Town; c. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s annual audit;
d. Assist staff, as needed, in the provision of oversight to the annual audit process; and, assist in the presentation of the annual audit to the City Council with recommendations as to acceptance;
e. Upon request, advise the City Council regarding appointment of outside auditors to complete the annual audit;
f. Assist staff as needed in the review of the proposed audit scope prior to commencement of annual audit.

The Committee consists of two (2) City Council liaisons, typically the Mayor and Vice Mayor, and five (5) appointed resident members Resident appointed members shall serve a term of four (4) years. The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The Finance Department is assigned overall responsibility of the Audit/Finance Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

2. Environmental Programs Committee
The Environmental Programs Committee provides the City Council with recommendations, outreach programs, and education on environmental issues facing the Town’s natural and built environment. The Environmental Programs Committee typically meets every other month. Acting in an advisory capacity, the Environmental Programs Committee shall have the following powers and duties:
a. Upon request, make recommendations (programmatic and legislative) to the City Council on all matters pertaining to the Town’s natural and built environment and the Town’s regional role and responsibilities as one of the communities on the San Francisco Bay Peninsula.

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Resolution No. 23-XX Page 6 of 12 July 19, 2023
b. Pursuant to established City Council programs and policy, assist staff in the creation of pro-active community engagement programs for residents, commercial and public enterprises active within the Town’s jurisdiction.

The Environmental Programs Committee consists of five (5) appointed resident members and one (1) City Council Member liaison. Resident appointed members shall serve a term of four (4) years. The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The City Manager’s Department is assigned overall responsibility of the Environmental Programs Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

3. Park and Recreation Committee
The Park and Recreation Committee makes recommendations to the City Council on issues related to Holbrook Palmer Park and any active or passive recreational space within the Town. The Committee typically meets monthly. Acting in an advisory capacity, the Park and Recreation Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s active and passive parks and public recreation services; b. Work with staff, as needed, to assist other governmental agencies and public and private groups in the advancement of park and recreation planning and programming; c. Work with staff to develop and maintain a Master Plan for active and passive recreational spaces within the Town; and, annually, in the month of April, present a report to the City Council;
d. Work with staff to review the annual budget for the Town’s park and recreation programs and services during the budget process and make recommendations with respect thereto to the City Council.
e. Assist staff with a review of fees and services within the Park and make recommendations with respect thereto to the City Council. f. Upon request, study and make recommendations on the acquisition and development of recreation areas, activities and facilities such as playgrounds, buildings, parks, open space and other centers of recreation;
g. Assist staff in the planning of recreation programs for the community.

The Park and Recreation Committee consists of seven (7) appointed resident members and one (1) City Council Member liaison. Of the appointed members, two members shall be representatives of the Holbrook-Palmer Park Foundation. Each of the foregoing representatives shall serve a term of two (2) years. When a vacancy arises, the City Clerk will contact each organization to request a new representative. If the organization submits more than two candidates, the City Council shall select the candidate to serve as the representative.

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Resolution No. 23-XX Page 7 of 12 July 19, 2023
Remaining resident appointed members serve a term of four (4) years. The Park and Recreation Committee meets in Holbrook-Palmer Park.

The Public Works Department is assigned overall responsibility of the Park and Recreation Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

4. Rail Committee
The Atherton Rail Committee makes recommendations to the City Council on issues related to the Town’s Rail Corridor, High Speed Rail, and Caltrain consistent with the City Council’s adopted Rail Related Policy Issues, attached hereto as Exhibit A. The Committee typically meets once per quarter. Acting in an advisory capacity, the Rail Committee shall have the following powers and duties:
a. Advise the City Council on all matters pertaining to High Speed Rail (HSR), the Rail Corridor and Caltrain, consistent with the City Council adopted Rail Related Policy Issues.
b. Assist staff in the research of specific impacts that HSR and other rail infrastructure and services may have on the Rail Corridor and the Town. c. Rail Committee members are authorized to act as spokespersons to articulate and advocate the Town’s Rail Related Policy Issues as they pertain to Rail Committee matters to legislatures, HSR and Caltrain board of directors, regional organizations, press and other interested parties.

The Rail Committee consists of seven (7) appointed resident members and one (1) City Council Member liaison. Resident appointed members shall serve a term of four (4) years.

The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The Public Works Department is assigned overall responsibility of the Rail Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

5. Transportation, Bicycle and Pedestrian Safety Committee The Transportation, Bicycle and Pedestrian Safety Committee makes recommendations to the City Council on issues related to transportation, traffic, and roadway safety, pedestrian and bicycle safety. This committee shall satisfy the requirements of the Metropolitan Transportation Commission as the Town’s Bicycle and Pedestrian Advisory Committee Membership should be composed of both bicyclists and pedestrians. The Committee typically meets every other month once per quarter. The Committee consists

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Resolution No. 23-XX Page 8 of 12 July 19, 2023
of seven (7) appointed members and one (1) City Council Member liaison. The committee membership will be reduced to five (5) members through term expirations and member resignations. Committee appointed members shall serve terms of four-year (4) years.

Acting in an advisory capacity, the Transportation Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to transportation, traffic, and roadway safety within the Town. b. As needed, assist staff in the identification and review of traffic and roadway safety enhancements.
c. As needed, assist staff in the review of regional project impacts on local traffic and transportation corridors.
d. As needed, assist staff in the review of traffic safety enforcement measures. e. As needed, assist staff in the review of Neighborhood Traffic Management Program requests.
f. Work with staff in providing recommendations on issues related to the Town’s bicyle and pedestrian network and Bicycle and Pedestrian Master Plan. g. Make recommendations to the City Council on the selection of bicycle and pedestrian projects to be submitted for state and federal funding opportunities. h. Work with staff to promote bicycling and walking as safe and healthy alternative modes of transportation, including safe routes to schools. e.i. Assist Town staff in the planning, operations and maintenance of bicycle and pedestrian facilities in Town.

The Transportation Committee consists of five (5) appointed resident members and one (1) City Council Members liaison. Resident appointed members shall serve a term of four (4) years. The Chair of the Transportation Committee also serves as a non-voting liaison to the Bicycle and Pedestrian Advisory Committee. The Chair shall select another member as his or her alternate. The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The Police Department shall have overall responsibility of the Transportation Committee.

The Chief of Police will coordinate with the Public Works Department when Public Works staff are needed for the meeting.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

6. Bicycle and Pedestrian Advisory Committee (BPAC)
The Bicycle and Pedestrian Advisory Committee makes recommendations to the City Council on issues related to the Town’s Bicycle and Pedestrian Master Plan and bicycle and pedestrian network. The Committee typically meets as needed. Acting in an advisory capacity, the BPAC shall have the following powers and duties:

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Resolution No. 23-XX Page 9 of 12 July 19, 2023
a. Work with staff in providing recommendations on issues related to the Town’s bicycle and pedestrian network and Bicycle and Pedestrian Master Plan. b. Make recommendations to the City Council on the selection of bicycle and pedestrian projects to be submitted for state and federal funding opportunities. c. Work with staff to promote bicycling and walking as safe and healthy alternative modes of transportation.
d. Assist Town staff in the planning, operations and maintenance of bicycle and pedestrian facilities in Town.

The BPAC consists of at least five (5) appointed members plus two non-voting liaisons, one (1) Transportation Committee Member and one (1) City Council Member. At least three (3) appointed members of the Committee must meet the requirements of the Metropolitan Transportation Committee and live or work in the Town of Atherton. Other members of the BPAC must be residents of the Town. Members shall be composed of both active bicyclists and pedestrians. The Chair and Vice Chair of the Committee shall be residents of the Town. BPAC appointed members shall serve terms of four (4) years.

The makeup of the Committee members is encouraged as follows:
• At least one member should represent schools.
• At least one member should represent an established bicycle and/or pedestrian related organization or coalition.
• At least one member should have knowledge and interest in Countywide pedestrian and bicycle facility planning and operations.

The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The Public Works Department is assigned overall responsibility of the Bicycle and Pedestrian Advisory Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

Section 6: Advice
Appointed members of committees are encouraged to seek advice from Town staff when they are uncertain of the foregoing rules.

This Resolution shall be effective immediately upon adoption. All previous resolutions governing Town committees and commissions including are hereby superseded and rescinded.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the _ day of July, 2023, by the following vote.

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Resolution No. 23-XX Page 10 of 12 July 19, 2023
AYES: 5 COUNCIL MEMBERS:

NOES: 0 COUNCIL MEMBERS:

ABSENT: 0 COUNCIL MEMBERS:

ABSTAIN: 0 COUNCIL MEMBERS:
_________________________________
Bill Widmer, Mayor
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
___________________________
Andreas Booher, City Attorney

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Resolution No. 23-XX Page 11 of 12 July 19, 2023

EXHIBIT A

RAIL POLICY ISSUES

ADOPTED BY THE TOWN OF ATHERTON
A. HIGH-SPEED RAIL (HSR)
Legislative
In 2008, the Town voters decided against Prop 1A which authorized the HSR project. At that time, Town Resolutions, passed unanimously by the Council, opposed the HSR project, including the Program Environmental Impact Report (EIR), Business Plan and use of the rail corridor by HSR.

The Town remains opposed to the HSR project and supports legislative initiatives to prevent the implementation of the HSR project, in its current form, through the Town. If the HSR project moves forward, the Town fully expects that the project will minimize and fully mitigate environmental impacts to the Town.

Litigation
The Town may take the position to use legal means, as deemed appropriate by the City Council, to delay, hinder or halt the implementation of Prop 1A which Atherton residents and the City Council voted to oppose.

Lobbying
The Town has engaged a lobbyist, in conjunction with other communities, to represent the Town’s interests on HSR matters.

The Council encourages members of the Town’s Rail Committee to advocate on behalf of the Town with respect to HSR in manners consistent with the above HSR Rail Policy.

B. RAIL CORRIDOR AND CALTRAIN
The Town was one of the earliest train stops on the rail corridor between San Francisco and San Jose.

Families, and later commuters, used the Atherton station for rail service to and from ‘the City’ for over 100 years. Lloyden Park was developed for residents desiring easy access to public transportation provided by the train.

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Resolution No. 23-XX Page 12 of 12 July 19, 2023
In years past, Caltrain provided the Atherton Station with weekday and weekend rail service until it declared its first “fiscal emergency” citing the need to reduce costs, including station stops. As a result, the number of weekday rail stops at the Atherton Station were reduced to zero while weekend service is still provided.

Atherton is the only city on the Caltrain line that receives no weekday train service. Atherton residents have been using nearby stations in Redwood City and Menlo Park for weekday commute services and for express service on the weekends. Atherton understands that Caltrain is an integral part of the transportation system in the peninsula and still serves as an important alterative to automotive travel in and through the Town.

Further Caltrain’s fiscal health is important to maintain rail as a viable transit option.

The Atherton Station building serves as an important historical and cultural resource to the Town and should be preserved.

Town Priorities Regarding Caltrain Line and Corridor
The Town recognizes that successful implementation of the Town’s rail corridor priorities with Caltrain require a partnership with Caltrain. To that end, the Town will endeavor to work with Caltrain to address the following priorities for the Atherton Station and Rail Corridor:
• Modernization of the rail system must minimize and fully mitigate any environmental impact to the Town.
• Safety improvements along the rail corridor through the Town, including safety fencing and screening along the corridor, and the installation of four-quadrant gates at the Watkins Avenue rail crossing.
• Conversion of the Atherton Station building to a public amenity and civic space integrated with the Atherton Town Center, including the installation of safety fencing, removal of the center boarding platform and associated access points.
• Installation of an active transportation route to the Menlo Park Caltrain Station. • The Town seeks to perfect the Quiet Zone within the Town through the addition of four quadrant gates at the Watkins Avenue crossing, closure of the Atherton Station and repurposing of the Atherton Station building. These measures require the support and partnership of Caltrain.

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Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JULY 19, 2023
SUBJECT: CLAIM REJECTION FOR ALL DAMAGES – TORRES,
EMMANUEL (CLAIM NO. 4A2208H3P8K-0001)

RECOMMENDATION
A claim for damages was received from Mr. Emmanuel Torress on August 16, 2022. The amount of the claim is $3,811. It is recommended that the Council deny this claim.

BACKGROUND
Mr. Torress alleges that due to negligence on the part of the Town of Atherton, a defective and dangerous condition existed along El Camino Real and Valparaiso driving southbound. Mr.

Torress alleges that due to an overgrowth of brush obstructing the roadway, his vehicle sustained paint damage along the passenger side. The Town has confirmed that the subject area is outside of the Town’s jurisdiction. Sedgwick, the Town’s Risk Advisor recommend a plan of action to reject the claim as the location in question is not owned or maintained by the Town of Atherton.

FISCAL IMPACT
None at this time. Rejection of a claim does not cause an immediate financial impact.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility

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Claim Rejection
JULY 19, 2023

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as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Claim Form

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8-16-2022 4A2208H3P8K0001 6020220816048385

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8-16-2022 4A2208H3P8K0001 6020220816048385

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Item No. 10
Town of Atherton
NOTICE OF CONTINUACE – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
DATE: JULY 19, 2023
SUBJECT: NOTICE OF CONTINUANCE FOR INTRODUCTION OF ORDINANCE NO.__ ADDING SECTION 12.06.030-D AND CHAPTER 12.10 TO THE

ATHERTON MUNICIPAL CODE CLARIFYING MAINTENANCE

RESPONSIBILITIES OF OWNERS OF PROPERTY ADJACENT TO

PUBLIC RIGHTS OF WAY AND IMPOSING LIABILITY ON OWNERS

OF PROPERTY ADJACENT TO PUBLIC SIDEWALKS FOR INJURIES

SUFFERED ON PUBLIC SIDEWALKS, AS DEFINE

NOTICE OF CONTINUANCE TO A DATE CERTAIN TO THE CITY COUNCIL REGULAR MEETING ON SEPTEMBER 20, 2023, CITY COUNCIL

ATTACHMENTS
NONE

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Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: GEOFF BRADLEY, AICP, PRINCIPAL-IN-CHARGE, M-GROUP

BRITTANY BENDIX, TOWN PLANNER AND HOUSING ELEMENT

PROJECT MANAGER, M-GROUP
DATE: JULY 19, 2023
SUBJECT: REVIEW AND RECOMMEND POTENTIAL MULTI-FAMILY HOUSING

SITES AND LAND USE STRATEGIES TO INCLUDE IN THE PROJECT DESCRIPTION FOR THE ENVIRONMENTAL REVIEW OF THE 6TH
CYCLE HOUSING ELEMENT.

RECOMMENDATION
Staff recommends that the City Council review and recommend potential multi-family housing sites and land use strategies to include in the 6th Cycle Housing Element and comply with State law. Recommended sites and strategies will then be included in the project description, which is a necessary step in commencing environmental review pursuant to the California Environmental Quality Act (CEQA).

BACKGROUND
On April 4, 2023, the Town received a letter (Attachment 1) from the Department of Housing and Community Development (HCD) that found that while Atherton’s adopted 2023-2031 Housing Element addresses many statutory requirements, additional revisions are necessary to substantially comply with California housing element law (Article 10.6 of the Government Code).

Furthermore, because the Town did not adopt an HCD certified housing element within 120 days of the statutory deadline (January 31, 2023), any rezoning required to enact the element’s housing programs and achieve its regional housing needs allocation must be completed by January 31, 2024.

At the City Council meeting on May 17, 2023, the Council received a summary of HCD’s comments, a discussion of actions necessary to achieve compliance, and an explanation of the CEQA review process necessary to complete the housing element and related changes to the Town’s Zoning Ordinance. The Staff Report for the May 17, 2023, City Council meeting is available at Attachment 2.

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Establishing a stable project description is an important component of the CEQA process because it establishes a baseline for all subsequent analysis and studies of the project. Substantial changes to the project description occurring later in the CEQA process can result in potential delays, especially if those changes expand the project scope. For the purpose of initiating the CEQA review process of the housing element and meeting the State’s January 31, 2024, deadline, the housing element project team has emphasized the importance of refining a project description with the City Council at their regularly scheduled meeting on July 19, 2023.

Because the State has indicated that the Town’s Housing Element should include a multi-family program to address Affirmatively Furthering Fair Housing (AFFH) requirements, it is recommended that the project description also identify potential multi-family housing sites and programs to be considered during the CEQA review process. At the May 17, 2023 City Council meeting, the Council requested that staff provide additional information relating to AFFH that has been requested from HCD, as to inform the Council prior to selecting any sites for multi-family housing.

This report provides a summary of the additional AFFH analysis, a summary of public feedback received from a public meeting on June 19, 2023, and a recommendation to the City Council of which sites and programs to include in the CEQA review, including the methodology used for site selection.

FINDINGS | ANALYSIS
Affirmatively Furthering Fair Housing (AFFH) & Needs Analysis AFFH is a policy that derives from the nation’s Fair Housing Act (FHA) adopted in 1968. The FHA prohibits discrimination in the sale, rental and financing of housing based on race, religion, national origin, color, sex, disability and familial status. The FHA also directs the federal government, through the Department of Housing and Urban Development (HUD) to ensure that the agency and its programs’ participants “will proactively take meaningful actions to overcome patterns of segregation, promote hair housing choice, eliminate disparities in housing-related opportunities, and foster inclusive communities that are free from discrimination.” This commitment is referred to as “affirmatively furthering fair housing” or AFFH.

In 2018, the State of California adopted AB 686 and integrated the federal policies into the housing element process by requiring jurisdictions to identify AFFH issues. As a result, the California Government Code Section 8899.50 defines “affirmatively furthering fair housing” as follows:
“taking meaningful actions that, taken together, address significant disparities in housing needs and in access to opportunity, replacing segregated living patterns with truly integrated and balanced living patterns, transforming racially and ethnically concentrated areas of poverty into areas of opportunity, and fostering and maintaining compliance with civil rights and fair housing laws. The duty to affirmatively further fair housing extends to all of a public agency’s activities and programs relating to housing and community development.”

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At the May 17, 2023 City Council meeting, members of the Council indicated a desire to have the additional AFFH information requested by HCD, prior to selecting sites for study as multi-family development. Specifically, this additional information relates to the comments in the April 4, 2023 letter from HCD requesting that the Town provide an analysis of how past and recently adopted programs in the Housing Element support housing opportunities for extremely low-income (ELI) households and special needs populations (elderly, persons with disabilities, large households, female-headed households, farmworkers and persons experiencing homelessness). HCD also requested that this analysis provide a comparison between the Town and the region, and then identify gaps in resources and constraints on the Town’s ability to provide housing for these populations. The housing element must then address how its programs mitigate any identified (AFFH or special needs) issues.

The underlying concern asserted in HCD’s letter is that the current suite of programs in the Town’s housing element, without a multi-family housing component, would not likely contribute to the improvement of AFFH issues that will become evident through further comparative analysis between the Town of Atherton and the region. This concern is most clearly expressed on page 9 of HCD’s Letter:
“Finally, among other factors, the Town is entirely the highest resource category in access to opportunity, wholly a concentrated area of affluence and predominantly consists of households with the highest median income, a stark contrast to the rest of the region. These conditions and circumstances warrant significant and robust actions (not limited to the RHNA) to promote housing mobility and increasing housing choices and affordability throughout and beyond the Town, including in lower-density neighborhoods… Based on this evaluation, the Town should consider appropriate and additional action (e.g., missing middle housing types and targeted funding or other strategies to encourage affordability) to further promote housing choices and affordability in all areas of the Town, including lower-density neighborhoods.”
The concerns raised by HCD are consistent with the Department’s Guidance for All Public Entities and for Housing Elements (Attachment 3) and supported by four critical fair housing issues1 in the Town, as compared to the region, that limit fair housing choice.2 The first issue is that the Town is a racially concentrated area of affluence that deviates from regional trends as demonstrated by Figures 1 and 2. The second issue is that the Town, which reflects a racially concentrated area of affluence is predominately zoned for, and developed with, single family 1 HCD defines a ‘Fair Housing Issue’ as a condition in a geographic area of analysis that restricts fair housing choice or access to opportunity, and includes such conditions as ongoing local or regional segregation or lack of integration, racially or ethnically concentrated areas of poverty and affluence, significant disparities in access to opportunity, disproportionate housing needs, and evidence of discrimination or violations of civil rights law or regulations related to housing. (Attachment 3: HCD’s Guidance for All Public Entities and for Housing Elements) 2 HCD defines “Fair Housing Choice” as requiring that individuals and families have the information, opportunity, and options to live where they choose without unlawful discrimination and other barriers related to race, color, religion, sex, familial status, national origin, disability or other protected characteristics. (Attachment 3: HCD’s Guidance for All Public Entities and for Housing Elements)

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homes(Figure 3). Fair Housing policies seek to break down residential segregation based on race and income.

The third issue relates to the multi-family housing sites in the adopted housing element that are on private school sites, as these programs limit residential eligibility to institutional affiliates (i.e faculty, staff or students of Menlo College and Menlo School). While this program provides lowincome units that satisfy the Town’s RHNA, the program is not a fair housing choice for individuals and families that are non-affiliates.

The fourth issue relates to the ADU programs provided in the adopted housing element because ADUs are limited in size and generally not as accessible to rent as multi-family rental properties.

Fair housing concerns about ADUs are well documented in the recent San Mateo Civil Grand Jury report (Attachment 4). Therefore, ADUs, as the Town’s primary low-income housing program may not provide adequate fair housing choices for low-income households, Black households, and other people of color, and large families, which consists of five or more individuals.

Figure 1: Racial Segregation/Integration
Source: AFFH 2.0 Data Viewer

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Figure 2: Median Households Income by Block Group
Source: Urban Footprint (Mapping Software)
Figure 3: Areas Zoned for Single Family Housing
Source: Urban Footprint (Mapping Software)

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June 19, 2023 Public Meeting
Based on the identified fair housing issues, staff recommends including multi-family sites in the project description to enable further analysis and the development of programs that facilitate remediation of the issues. Inclusion of the multi-family sites in the project description will allow for additional analysis that will assist the Council in determining whether to include the site(s) in the final Housing Element. To further inform the City Council, this recommendation and a preliminary assessment of AFFH was shared at a public meeting/community workshop on June 19, 2023. The publicly noticed meeting had approximately 85 attendees in-person and 10 to 15 attendees on-line. A recording of the meeting is linked to this report at Attachment 5 and draft minutes from the meeting are provided at Attachment 6. Additionally, staff requested that attendees provide feedback through an online survey that queried the general demographics of the attendees, their concerns relative to fair housing issues, and perceptions of multi-family housing.

The survey also included a final write-in comment option. A summary of the survey is provided at Attachment 7.

The general sentiment of public comment at the meeting on June 19, 2023, reflected opposition to any type of multi-family housing strategy, with the exception to the potential for development of housing at local school sites. Concerns regarding multi-family development generally related to traffic congestion, perceived property value reduction and a change from Atherton’s semi-rural nature. Another concern raised included the challenge that multi-family developers could face in realizing low-income housing opportunities, relaying a concern that a multi-family strategy may not be successful. Finally, a number of residents expressed support for challenging the State’s requirements legally and indicated they that have retained attorneys to further investigate that option.

In response, Town staff and the Housing Element team acknowledged the continuity of community members’ opposition to general multi-family housing throughout the Housing Element adoption process and asserted that the team actively monitors all legal challenges relating to California housing law. This includes not just the legal challenges brought against the State by jurisdictions; but challenges brought against local jurisdictions that have missed critical deadlines during the certification process.

Although the public comment at the June 19, 2023, meeting indicated opposition to multi-family housing as described above, responses to the survey suggest support among some town residents for multi-family housing and a desire for future housing options to fit within the existing character of the Town. A summary of the survey responses is provided at Attachment 7.

Accordingly, the current recommendation from staff and consultants is to continue towards compliance by January 31, 2024. To achieve that effort and complete the necessary CEQA review, the City Council should select sites for further analysis as potential locations for multi-family housing. Upon selection of additional sites, the Housing Element team will evaluate the potential impacts associated with the development of any multi-family sites and recommend programs that balance concerns from the public with the requirements of State law.

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Multi-Family Site Identification Process
HCD provides guidance for jurisdictions proceeding through the site selection process in its Housing Element Sites Inventory Guidebook. (Attachment 8) The guidance is grounded in state law and provides two key objectives for the housing element’s site inventory: (1) accommodating the RHNA by income category and (2) affirmatively further fair housing through an evaluation process that assesses segregation and integration, racially and ethnically concentrated areas of poverty and affluence, access to opportunity and other factors. To achieve these objectives, the recommended site selection process includes identifying developable sites based on the following assessments:

1. Development potential: identify sites that are vacant, underdeveloped, residentially zoned, or owned by a local agency. HCD also encourages these sites to be at least 0.5 acres and no greater than 10 acres to accommodate lower income RHNA housing units. If the site is smaller or larger than the recommended acreage, then the housing element must demonstrate that the development of the site to accommodate lower income households is realistic and feasible. Evidence could include a comparison to similar successful sites, developer interest, potential for lot consolidation and appropriate zoning or zone overlays that facilitate the density necessary for feasibility.

2. Infrastructure availability: identify sites that have sufficient water, sewer, and dry utilities (energy, gas, phone, etc.) availability and accessibility necessary to support development.

3. AFFH: identify sites that distribute lower income RHNA housing units throughout a community, provide access to community resources (schools, jobs, parks, etc) and facilitate integration within the community.

4. RHNA Income Categories: identify the range of RHNA income categories supported by the site. HCD’s Best Practices for selecting sites to accommodate lower income RHNA units include:
a. Proximity to transit
b. Access to high-performing schools and jobs
c. Access to amenities, such as parks and service
d. Access to health care facilities and grocery stores
e. Locational scoring criteria for Low-income Housing Tax Credit (TCAC) Program funding
f. Proximity to available infrastructure and utilities. g. Sites that do not require environmental mitigation.
h. Presence of development streamlining processes, environmental exemptions and other development incentives.

Programs to Support AFFH
Throughout the guidance for site selection, the State acknowledges that to achieve the goals of this process, complementary programs and actions by jurisdictions may be necessary.

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Accordingly, once selected for further analysis sites would undergo review for impacts related to potential future development and to determine their realistic feasibility to accommodate lower income units. The City Council would then receive recommendations for complementary programs and actions to include in the housing element. These programs could include any one or a combination of the following actions:

1. Re-zone Selected Sites to allow Multi-Family Zoning. This action would replace the site’s existing single-family zoning with multi-family zoning at a specific density. Lower income units would then likely result through the Town’s forthcoming inclusionary housing policy. The total number of lower income inclusionary units would depend on the maximum density. For example, a one-acre site developed at a density of 10 units per acre and a 20 percent inclusionary requirement could result in two lower income units. The exact income level of the affordable unit would be determined by the inclusionary housing policy, which is currently under development.

2. Establish a Multi-Family Housing Overlay. Rather than replace the base zoning, the overlay option retains the single-family zoning designation but provides development incentives in the Zoning Ordinance to encourage multi-family development within specific parameters. Overlay requirements could include the Town’s inclusionary policy, or it could have distinct provisions to achieve goals specific to this effort.

3. Establish an SB-10 Program for the Town. Senate Bill 10 (SB 10) enables cities to zone any parcel at a density of up to 10 dwelling units per parcel consistent with a city’s obligation to AFFH. Additionally, SB 10 allows for the creation of up to two ADUs and two Junior ADUs on a subject parcel. Although this approach retains single-family zoning, it could address the Town’s AFFH issues by providing housing units at a scale and density not currently available in the Town, thereby broadening fair housing choices. With this approach, parcels smaller than 0.50 acres can be more easily considered.

Selecting Multi-Family Sites in Atherton
Based on the process described above, the range of complementary programs and the unique characteristics of Atherton, ten sites are included in Table 1 for consideration by the City Council.

For each site, Table 1 includes the site address, size in acres, and the estimated maximum number of units based on the required density through an SB 10 program or changes to the maximum density, measured as dwelling units per acre (du/ac). Individual data sheets for each site are provided as Attachment 9. For all of the sites included in Table 1 owners and occupants within 500-feet have previously, as part of the Town’s continuing discussions on the Housing Element, received public notice of the site’s potential inclusion in the Town’s housing element. At this time, the Housing Team recommends that all ten sites are included in the CEQA project description (Attachment 10) for further analysis and consideration. If the City Council wishes to remove specific sites from further consideration or include additional sites to the list, the Town will provide public notification for discussion of those properties at the next Council meeting.

The Town’s Gilmore House at the Park could be included without additional notice as notice has been previously provided.

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For context, Table 2 provides the multi-family housing sites already identified in the adopted Housing Element. The greatest density is 40 du/ac, which applied to two sites at Menlo College.

Although the Housing Team has not recommended densities up to 40 du/ac for any of the sites listed in Table 1, that could change pending any new sites added to the list.

Table 1:Multi-Family Sites at Varying Densities
Site Number of Units
No.

Address Size
(Acres) SB-10* 10 du/ac 15 du/ac 20 du/ac 30 du/ac
1 2 Selby Lane 0.33 5 3 5 7 --
2 8 Selby Lane 0.37 5 4 6 7 --
3 89 Victoria Dr. 0.32 5 3 5 6 --
4 99 Victoria Dr. 0.30 5 3 5 6 --
5 97 Santiago Ave. 1.43 10 14 21 29 --
6 290 Polhemus Ave. 1.7 10 17 26 34 --
7 999 Ringwood Ave. 0.90 9 9 14 18 27
8 352 Bay Rd. 0.92 9 9 14 18 28
9 318 Bay Rd. 0.94 9 9 14 18 28
10 296 Bay Rd. 0.93 9 9 14 19 28
*For Atherton, SB-10 assumes 5 dwelling units for parcels that are between 0.30 and 0.50 acres, with one additional unit every tenth of an acre up to 0.99 acres, and 10 units for parcels of 1 acre or greater.

Table 2:Multi-Family Sites Identified in Adopted Housing Element (Section 3.400) Address Size
(Acres)
Density
(du/ac)
Number of
Dwelling Units
23 Oakwood 1.62 10 16
Menlo College Site No. 1 (O’Brien Parking Lot) 1.7 40 60 Menlo College Site No. 2 (Existing Faculty Housing) -- 20 30 Menlo College Site No. 3 (Interior Administration Parking Lot) -- 40 40-60 Menlo School Site No. 1 1.28 20 25
Menlo School Site No. 2 1 20 20

CEQA REVIEW
Initial Study
The Town’s previously adopted 2023-31 Housing Element received an exemption from environmental review pursuant to the California Environmental Quality Act (CEQA) sections 15061(b)(3)(Common Sense exemption), 15002, and 15283. At that time the housing element was exempt from environmental analysis because it would be speculative to analyze potential environmental impacts from future development when zoning code changes and development standards have yet to be approved. Instead, the Town would conduct a CEQA review when it brought forth any zoning code amendments or land use ordinance to effectuate the Housing Element or upon receipt of development applications, whichever occurred first.

However, the Town has not yet adopted a State-certified housing element. Therefore, any rezoning required to enact the element’s housing programs that are necessary to achieve its regional needs allocation must be completed by January 31, 2024. To achieve this effort, the Town will now pursue certification of its housing element in tandem with zoning code modifications

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and the adoption of objective design standards. Accordingly, the Town must now prepare an initial study to evaluate the potential environmental impacts from the revised 2023-31 Housing Element.

FISCAL IMPACT
The overall fiscal impact to the General Fund would be $323,244 to complete the Housing Element and related CEQA review. Related work would be $159,553 to complete Objective Design Standards and $118,553 to complete Zoning Code modifications. Funds are incorporated as part of the Town’s FY 2023-24 Budget.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

CEQA
This item is statutorily exempt from CEQA under Section 15262, Feasibility and Planning Studies.

ATTACHMENTS
Attachment 1: HCD Letter dated April 4, 2023
Attachment 2: May 17, 2023 City Council Meeting Staff Report Attachment 3: AFFH: Guidance for All Public Entities and for Housing Elements Attachment 4: San Mateo Civil Grand Jury report
Attachment 5: Recording of June 19, 2023 Public Meeting Attachment 6: Draft Minutes June 19th Housing workshop
Attachment 7: Summary of June 19, 2023, Community Survey Response Attachment 8: HCD Memo, June 10, 2020: Housing Element Site Inventory Guidebook Attachment 9: Site Data Sheets
Attachment 10: CEQA Project Description

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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
April 4, 2023
George Rodericks, Town Manager
Town of Atherton
80 Fair Oaks Lane
Atherton, CA, 94027
Dear George Rodericks:

RE: Town of Atherton’s 6th Cycle (2023-2031) Adopted Housing Element Thank you for submitting the Town of Atherton’s (Town) housing element adopted January 31, 2023 and received for review on February 3, 2023. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review. In addition, HCD considered comments from Kevin Burke, Housing Action Coalition, and Housing Leadership Council of San Mateo County pursuant to Government Code section 65585, subdivision (c).

The adopted housing element addresses many statutory requirements described in HCD’s October 31, 2022 review; however, additional revisions are necessary to substantially comply with State Housing Element Law (Article 10.6 of the Gov. Code), see enclosed Appendix. The enclosed Appendix describes the revisions needed to comply with State Housing Element Law.

For your information, pursuant to Assembly Bill 1398 (Chapter 358, Statutes of 2021), if a local government fails to adopt a compliant housing element within 120 days of the statutory deadline (January 31, 2023), then any rezoning to make prior identified sites available or accommodate the regional housing needs allocation shall be completed no later than one year from the statutory deadline pursuant to Government Code sections 65583, subdivision (c) and 65583.2, subdivision (c). Otherwise, the local government’s housing element will no longer comply with State Housing Element Law, and HCD may revoke its finding of substantial compliance pursuant to Government Code section 65585, subdivision (i). Please be aware, if the Town fails to adopt a compliant housing element within one year from the statutory deadline, the element cannot be found in substantial compliance until these rezones are completed.

Public participation in the development, adoption and implementation of the housing element is essential to effective housing planning. During the housing element revision process, the Town must continue to engage the community, including organizations that

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George Rodericks, Town Manager

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represent lower-income and special needs households, by making information regularly available while considering and incorporating comments where appropriate. Please be aware, any revisions to the element must be posted on the local government’s website and to email a link to all individuals and organizations that have previously requested notices relating to the local government’s housing element at least seven days before submitting to HCD.

Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities programs; and HCD’s Permanent Local Housing Allocation consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the Town will meet housing element requirements for these and other funding sources.

For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the Town to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
https://www.opr.ca.gov/planning/general-plan/guidelines.html.

HCD is committed to assisting the Town in addressing all statutory requirements of State Housing Element Law. If you have any questions or need additional technical assistance, please contact Connor Finney, of our staff, at [email protected].

Sincerely,
Paul McDougall
Senior Program Manager
Enclosure

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Town of Atherton’s 6th Cycle Adopted Housing Element Page 1 April 4, 2023

APPENDIX

TOWN OF ATHERTON
The following changes are necessary to bring the Town’s housing element into compliance with Article 10.6 of the Government Code. Accompanying each recommended change, we cite the supporting section of the Government Code.

Housing element technical assistance information is available on HCD’s website at https://www.hcd.ca.gov/planning-and-community-development/hcd-memos. Among other resources, the housing element section contains HCD’s latest technical assistance tool, Building Blocks for Effective Housing Elements (Building Blocks), available at https://www.hcd.ca.gov/planning-and-community-development/housing-elements/buildingblocks and includes the Government Code addressing State Housing Element Law and other resources.

A. Review and Revision
Review the previous element to evaluate the appropriateness, effectiveness, and progress in implementation, and reflect the results of this review in the revised element. (Gov. Code, § 65588 (a) and (b).)
As part of the review of programs in the past cycle, the element must analyze the effectiveness of goals, policies, and related actions in meeting the housing needs of special needs populations (e.g., elderly, persons with disabilities, large households, female-headed households, farmworkers, and persons experiencing homelessness). While the element was revised to add information on Accessory Dwelling Units (ADUs) and a summary of needs for special needs groups, it did not analyze the cumulative effectiveness of goals, policies, and programs on special needs populations.

B. Housing Needs, Resources, and Constraints

1. Affirmatively further[ing] fair housing in accordance with Chapter 15 (commencing with Section 8899.50) of Division 1 of Title 2…shall include an assessment of fair housing in the jurisdiction (Gov. Code, § 65583, subd. (c)(10)(A)) Fair Housing Enforcement and Capacity: The element must still describe the Town’s process to refer fair housing complaints.

Integration and Segregation: The element should analyze concentrations of race and familial status geographically within the Town as well as analyze the differences between the town and the surrounding region. In addition, the element must provide a regional analysis on disability as well as analyze concentrations of higher incomes within the Town compared to broader surrounding areas.

Affirmatively Furthering Fair Housing (AFFH) and Sites Inventory: The element was not revised to address this finding. Please see HCD’s prior review for additional information.

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Town of Atherton’s 6th Cycle Adopted Housing Element Page 2 April 4, 2023
Local Data and Knowledge and Other Relevant Factors: The element must include local data, knowledge, and other relevant factors to discuss and analyze any unique attributes about the Town related to fair housing issues. This analysis should complement state and federal data to better understand the patterns of socio-economic concentrations and formulate appropriate policies and programs. For example, the analysis should address the history of zoning and land use and impacts on fair housing issues. Please see HCD’s prior review for additional information.

Contributing Factors to Fair Housing Issues: Based on the outcomes of a complete analysis, The element must re-assess and prioritize contributing factors to fair housing issues and formulate appropriate policies and programs.

2. Include an analysis of population and employment trends and documentation of projections and a quantification of the locality's existing and projected needs for all income levels, including extremely low-income households. (Gov. Code, § 65583, subd. (a)(1).)
Extremely Low-Income (ELI) Households: While the element was revised to quantify the total number of existing ELI households, it must still analyze their housing needs such as examining tenure (i.e., renter and owner). Please see HCD’s prior review for additional information.

3. Include an analysis and documentation of household characteristics, including level of payment compared to ability to pay, housing characteristics, including overcrowding, and housing stock condition. (Gov. Code, § 65583, subd. (a)(2).) Overpayment: While the element was revised to quantify the total number of households overpaying by tenure, it must quantify and analyze the number of lowerincome households overpaying by tenure (i.e., renter and owner).

Housing Cost: This element did not address this finding, please see HCD’s prior review for additional information.

4. An inventory of land suitable and available for residential development, including vacant sites and sites having realistic and demonstrated potential for redevelopment during the planning period to meet the locality’s housing need for a designated income level, and an analysis of the relationship of zoning and public facilities and services to these sites. (Gov. Code, § 65583, subd. (a)(3).)
Sites Inventory: The element was not revised to address this finding. Please see HCD’s prior review for additional information.

Realistic Capacity: While the element states the number of units assumed to develop on each site, it must describe assumptions for the calculation of residential capacity on identified sites included in the inventory and must also provide support for these assumptions. For example, the element should demonstrate what specific trends, factors, and other evidence led to the assumptions. The estimate of the number of units

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Town of Atherton’s 6th Cycle Adopted Housing Element Page 3 April 4, 2023
for each site must be adjusted as necessary, based on the land use controls and site improvements, typical densities of existing or approved residential developments at a similar affordability level in that jurisdiction, and on the current or planned availability and accessibility of sufficient water, sewer, and dry utilities.

Small and Large Sites: Sites smaller than a half-acre and larger than ten acres in size are deemed inadequate to accommodate housing for lower-income housing unless it is demonstrated that sites of equivalent size and affordability were successfully developed during the prior planning period or unless the housing element describes other evidence to HCD that the site is adequate to accommodate lower-income housing (Gov. Code, § 65583.2, subd. (c)(2)(A).). The element lists small and large sites but also should evaluate whether those sites are suitable to accommodate housing for lower-income households and add or modify programs as appropriate. For example, the element could list past consolidations by the number of parcels, number of owners, zone, number of units, affordability and circumstances leading to consolidation and then relate those trends to the identified sites or could explain the potential for consolidation on a site-by-site basis.

Zoning for Lower-Income Households: While some school sites were revised to state they will be rezoned to allow 20 dwelling units per acre, it is also assumed affordable units will be developed on a site that will be rezoned for up to 10 dwelling units per acre.

The element must demonstrate zoning appropriate to accommodate housing for lowerincome households. For sites with zoning meeting specified densities or default densities (20 units per acre in Atherton), no analysis is required. Otherwise, the element must include analysis based on statutory factors, including but not limited to financial feasibility and experience within the zone.

Suitability of Nonvacant Sites: While the element was revised to remove the CalWater site, the element must still demonstrate the potential for redevelopment on nonvacant sites listed in the inventory. The element must include an analysis demonstrating the potential for additional development on nonvacant sites. Specifically on the school sites and the 23 Oakwood site. The description of existing uses should be sufficiently detailed to facilitate an analysis demonstrating the potential for additional development in the planning period. In addition, the element should analyze the extent that existing uses may impede additional residential development. For example, the element includes sites identified as a private college, a school site, and existing single-family homes, but little analysis was provided to demonstrate whether these existing uses would impede development of these sites within the planning period. The element can summarize past experiences converting existing uses to higher density residential development, include current market demand for the existing use, provide analysis of existing leases or contracts that would perpetuate the existing use or prevent additional residential development and include current information on development trends and market conditions in the Town and relate those trends to the sites identified. The element could also consider indicators such as age and condition of the existing structure expressed developer interest, existing versus allowable floor area, low improvement to land value ratio, and other factors.

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SB 9 Sites: The element identifies SB 9 as a strategy to accommodate the part of the Town’s Regional Housing Needs Allocation (RHNA). To support these assumptions, the analysis must include experience, trends and market conditions that allow lot splits and missing middle uses. The analysis must list the potential SB 9 sites and demonstrate the likelihood of redevelopment, including whether existing uses constitute as an impediment for additional residential use. The analysis should describe how the Town determined eligible properties, whether the assumed lots will have turnover, if the properties are easy to subdivide, and the condition of the existing structures. The analysis should also describe interest from property owners as well as experience. The element must also clarify whether the SB 9 sites listed in Table HE-13 are included in the projections for the planning period. If they are included as part of the sites inventory, it must describe the status of the projects beyond pending or project approval to demonstrate feasibility during the planning period. The analysis should provide support for the units being developed within the planning period. Based on the outcomes of this analysis, the element should add or modify to establish zoning and development standards early in the planning period and implement incentives to encourage and facilitate development as well as monitor development every two years with and identify additional sites within six months if assumptions are not being met.

Publicly Owned Sites: The element was not revised to address this finding. Please see HCD’s prior review for additional information.

Accessory Dwelling Units (ADU): While the element was revised to add a program to monitor ADU development in Section 3.845, it must commit to timing earlier in the planning period for additional incentives or sites to accommodate RHNA will be identified (i.e., within six months of monitoring). In addition, the ADU trends must still be reconciled with HCD records and projections should be rescaled based on recent trends. Please see HCD’s prior review for additional information.

Infrastructure: While the element was revised to provide additional information on water capacity, it must demonstrate sufficient sewer capacity beyond stating analysis is on a case-by-case basis or add programs to address the constraint. In addition, the element must analyze sufficient existing or planned dry utilities supply capacity.

Zoning for a Variety of Housing Types:
• Emergency Shelters: While the element was revised to add program 3.853, it must discuss available sites, acreage, including typical parcel sizes and the presence of reuse opportunities, and any conditions inappropriate for human habitability.

Please be aware Chapter 654, Statues of 2022 (AB 2339), adds specificity on how cities and counties plan for emergency shelters and ensure sufficient and suitable capacity. Future submittals of the housing element may need to address these statutory requirements. For additional information and timing requirements, please see HCD’s memo at https://www.hcd.ca.gov/sites/default/files/docs/planning-andcommunity/ab2339-notice.pdf.

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• Multifamily Housing: While the element includes a program to create a new zone to allow ten dwelling units per acre, HCD understands that the zone only applies to one site and is limited to accommodating fewer units than the RHNA. The element should consider applying the new zone to additional areas to better promote a variety of housing types, specifically multifamily and supportive housing. In addition, the PFS zone requires a conditional use permit (CUP) and a master plan. The element must analyze and demonstrate realistic opportunities for multifamily and analyze the CUP requirement for multifamily as a potential constraint on housing supply, cost, feasibility and approval certainty. The analysis should identify findings of approval for the CUP and their potential impact on development approval certainty, timing, feasibility and cost.

5. An analysis of potential and actual governmental constraints upon the maintenance, improvement, or development of housing for all income levels, including the types of housing identified in paragraph (1) of subdivisi©(c), and for persons with disabilities as identified in the analysis pursuant to paragraph (7), including land use controls, building codes and their enforcement, site improvements, fees and other exactions required of developers, and local processing and permit procedures... (Gov. Code, § 65583, subd. (a)(5).)
Land Use Controls: While the element was revised to state four stories will be allowed in the PFS zone, the element did not address HCD’s findings on 34-foot height restrictions, setbacks, and lot coverage, as well as parking. Please see HCD’s prior review for additional information.

Fees and Exaction: While the element provides a cumulative analysis of fees for single family developments, it should also provide this analysis for multifamily developments.

In addition, the element should list all the various planning and impact fees associated with development, including but not limited to general plan amendments, zone changes, site plan or master plans, specific plans, environmental fees, and water/sewer fees.

Local Processing and Permit Procedures: While the element was revised to state design review is not required, the analysis must evaluate the processing and permit procedures’ impacts as potential constraints on housing supply and affordability. For example, the element must describe the CUP findings and procedures as well as describe master plan review requirements for multifamily development and analyze these as constraints on housing development. Based on the outcomes of the analysis, the element should add or modify programs to streamline approval of multifamily housing and promote approval certainty.

Local Ordinances: The element was not revised to address this finding, please see HCD’s prior review for additional information.

Streamlining Provisions: The element was not revised to address this finding, please see HCD’s prior review for additional information.

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Town of Atherton’s 6th Cycle Adopted Housing Element Page 6 April 4, 2023
Constraints on Housing for Persons with Disabilities: While the element states that the Town has a reasonable accommodation procedure, it must describe and analyze the findings and approval procedure.

6. An analysis of potential and actual nongovernmental constraints upon the maintenance, improvement, or development of housing for all income levels, including… …requests to develop housing at densities below those anticipated in the analysis required by subdivision (c) of Government Code section 65583.2, and the length of time between receiving approval for a housing development and submittal of an application for building permits for that housing development that hinder the construction of a locality’s share of the regional housing need in accordance with Government Code section 65584... (Gov. Code, § 65583, subd. (a)(6).)
Approval Time and Requests for Lesser Densities: The element was not revised to address this finding, please see HCD’s prior review for additional information.

7. Analyze any special housing needs such as elderly; persons with disabilities, including a developmental disability; large families; farmworkers; families with female heads of households; and families and persons in need of emergency shelter. (Gov. Code, § 65583, subd. (a)(7).)
Special Needs: While the element was revised to add some data on the Town’s special needs populations, it must include an assessment of any gaps in resources, and proposed policies, programs, and funding to help address those gaps. In addition, the element must quantify and analyze the number of persons experiencing homelessness in the Town.

C. Housing Programs

1. Include a program which sets forth a schedule of actions during the planning period, each with a timeline for implementation, which may recognize that certain programs are ongoing, such that there will be beneficial impacts of the programs within the planning period, that the local government is undertaking or intends to undertake to implement the policies and achieve the goals and objectives of the Housing Element... (Gov. Code, § 65583, subd. (c).)
To address the program requirements of Government Code section 65583, subdivision (c)(1-6), and to facilitate implementation, programs should include: (1) a description of the Town’s specific role in implementation; (2) definitive implementation timelines; (3) objectives, quantified where appropriate; and (4) identification of responsible agencies and officials. For example, programs should include timelines by a specified date instead of benchmarking to uncertain dates such as housing element compliance.

Programs to be revised include the following:
• Program 3.814 (Adoption of an Inclusionary Zoning Ordinance): While the program commits to create an inclusionary ordinance, it should also commit to ensure the requirement is not a constraint. In addition, the program should be

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Atherton City CouncilJuly 19, 2023

Atherton City Council
July 19, 2023