NOVEMBER | 2023
11 MONTHLY REPORTS
DEPARTMENT AND DIVISION
CONSTRUCTION TIME
LIMITS
3 IT PROJECTS &
ISSUES
RESPONSE TIMES
Summary of properties
currently within the
Construction Time Limit
Penalty phase
Police Department
Response Times
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 07
08 15
21 29
28 36
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide the support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. Public Works plans to extend a conditional offer letter for the Maintenance Manager position in November and the Police Department will conduct a hiring panel for the Code Enforcement Officer position this month as well. Office Assistant Reyes has returned from leave. The Town is currently at 98% staffing with the listed vacancies.
Open Enrollment FSA/HSA:
Staff are currently able to enroll in Flexible Spending, Health Care, and Dependent Care Accounts through December 12, 2024. These enrollments will go into effect in 2024.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Addressed Townwide network issues and developed SharePoint access for external filesharing functions.
o Testing, troubleshooting network and connection issues at Holbrook-Palmer Park and planning for the installation of a sound meter related to the pickleball trial. o Troubleshoot and test Council Chamber equipment in collaboration with contract vendor to test connectivity issues.
o Assisted with evaluating door locking issues.
o Performed routine Police services and maintenance including working with Axon, RIMS, and Dispatch cameras.
o Performed routine system maintenance and updates.
o Evaluating proposals for reconfigurations to the Council Chambers Audio and Video operations.
City Clerk Monthly Report
November 15, 2023
Sustainability Activities
The current sustainability projects and activities are:
• Environmental Programs Committee
o The EPC has two new members. The full committee list can be found here. o The EPC will be meeting on Thursday, November 16, from 1:00 PM to 3:00 PM in the City Council Chambers.
o Earth Day planning has commenced with the EPC subcommittee and four high school student volunteers. A work plan detailing activities, exhibitors, and budget requests will be presented to the Council in early 2024. • Climate Action Plan Update:
o Atherton residents now have a one-stop shop to participate in sustainability programs. It is available at climateaction.ci.atherton.ca.us • Waste Reduction:
o Residents have embraced composting! A Free Home Composting Workshop will be hosted on Tuesday, November 14, where attendees will receive a free backyard compost bin or worm bin.
o The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the Town meeting its commitment to procure 552 tons of compost, under the State’s SB 1383 requirement. To have compost delivered directly, please visit:
https://www.greenwaste.com/products/bay-area/
o Staff began coordinating with GreenWaste for annual route reviews, a CalRecycle requirement. The route reviews will be conducted by GreenWaste at the end of November on regular collection days and will only include a small sample of randomly selected residents. GreenWaste is specifically looking for contamination in the green and blue bins. Educational materials will be left in the event contamination is found.
o Town staff are in the process of applying for Local Assistance funds from CalRecycle to support SB 1383 compliance. Activities include outreach, compost broker with the San Mateo Resource Conservation District, and improving compost giveaway facilities at Holbrook Palmer Park.
• Electric Leaf Blower Program:
o Atherton residents can now receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
o As of November 2, 2023, 29 rebates have been distributed. There are 71 rebates remaining.
• Bike and Pedestrian
o The Town is in the process of applying for a grant under the Transportation Development Act (TDA) Article 3 for $100,000 to support updating the Town’s
City Clerk Monthly Report
November 15, 2023
Bicycle and Pedestrian Masterplan. The selection process will begin in early 2024.
City Clerk Activities CURRENT and ON THE HORIZON
The Winter edition of the Athertonian is in progress and will arrive in mailboxes approximately December 4th.
There are currently 4 active Public Records Act Requests to which staff are responding. There are currently 3 open General Liability Claims.
Committee and Commissions Recruitment:
The City Council appointed two members to the Environmental Programs Committee at the October meeting. There is one remaining vacancy on the Transportation, Bicycle and Pedestrian Safety Committee.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, and news on social media. Residents, community members, and other public agencies have viewed and interacted with the Town from October 1 – October 31 as follows. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter 3 new followers, 616 followers 828 impressions (18.1% increase)
Instagram 23 new followers, total of 1,381
followers
6,226 impressions (33%
decrease)
Facebook 1 new follower, total of 560
followers
1,599 impressions (9%
increase)
NextDoor 44 new members, total of 4,860
members and 2,294 households
claimed
405 impressions (105%
increase)
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,647
News Flash (CM & PD) 1,616 & 1,607
Alert Center (CM & PD) 1,348 & 1,460
City Clerk Monthly Report
November 15, 2023
Calendar (Meetings) 1,575
• Website Analytics:
o Nov 3 – Nov 9: 7,500 Users
o Last 7 Days Total Page Views: 4,801
§ BID Posting = 255
§ News Flashes = 173
§ Business Licenses = 152
§ Housing Element Update = 94
o New Users = 1,600
• YouTube Analytics
o 296 Subscribers (3 new in the last 28 days)
o 2,177 views in the last 28 days
Community Outreach Initiatives
• Halloween Activities: Atherton
Police Department hosted the
annual Halloween event and there
200 + visitors who enjoyed a
bounce house, costume contest,
food, pumpkin decorating, and
trick-or treating through the
Administrative Building and Police
Department
• On December 7th in collaboration with the Atherton Library and Friends of the Library we will host the annual Holiday celebration. Join us for a plan to host residents for seasonal refreshments, and kid friendly activities in partnership with the Atherton Library and Friends of the Library.
Center for Age-Friendly Excellence – Standing Committee The Committee and Task Force Members will be prepared to discuss the recommendations for programs or initiatives that were the results from the focus groups. The Council will discuss the recommendations and next steps at the November meeting.
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 4
% of Year Complete – 33%
Budget Revenue % Received
Park Program $ 207,500 $ 19,834 10%
Planning Permits $ 298,300 $ 124,367 42%
Business Licenses $ 283,600 $ 215,172 76%
Police $ 285,690 $ 27,110 9%
Sales Taxes $ 321,100 $ 188,546 59%
Miscellaneous $ 1,534,289 $ 228,733 15%
Public Works $ 635,700 $ 172,205 27%
Franchise Fees $ 1,056,000 $ 68,536 6%
Building Permits $ 1,677,000 $ 618,883 37%
Property Taxes $ 17,426,596 $ 1,386,127 8%
Total $ 23,766,475 $ 3,049,514 13%
Budget Expenditures % Received
City Council $ 69,015 $ 13,334 19.3%
Administration $ 1,265,979 $ 500,275 39.5%
City Attorney $ 310,000 $ 40,752 13.1%
Finance $ 866,652 $ 294,771 34%
Planning $ 1,649,819 $ 405,521 24.5%
Building $ 1,361,829 $ 486,431 35.7%
Interdepartmental $ 1,055,542 $ 255,370 24.1%
Police $ 9,285,827 $ 3,610,707 38.8%
Public Works $ 3,385,596 $ 758,247 22.3%
Total $ 19,250,260 $ 6,365,407 33%
The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).
MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November
December
January
February
March
April
May
June
Total 211 32 66
Services Requests
• Patched/painted wall and installed
carpeting in PD Dispatch Supervisor’s
Office addressing flood damage.
Additional carpet tiles to be purchased to
complete.
• Door repair at Carriage House
• Electrical repair in Council Chambers
• Refilled doggie stations at Civic Court
• Replaced water pump at Dostart fountain
• Repaired lighting in PD Motorcycle
Garage
• Cleaned graffiti form signs on El
Camino Real
• Repaired disabled parking sign in Town
Center Parking lot
• Installed outlet for monitor in PD lobby
• Continued vegetation trimming/removal
Atherton Channel in preparation for
winter (MCE crews)
• Continued debris clearing from Atherton
Channel in preparation for winter (MCE
contract work)
• Removed pictures/frames from Heritage
Room at the Historic Town Hall
• Installed coat hooks in Library, Historic
Town Halla and Council Chambers
restrooms
• Assisted with setup for Halloween event
• Light bulb replacement in Main House
upstairs
• Patched pothole on Marsh Road
• Completed heat pump repairs at Town
Center
• Completed HVAC condensate line
relocation with new pumps in PD server
room
• Installed delineators and reflectors at
Tuscaloosa median tree
• Conducted semi-annual fire alarm
testing
• Conducted elevator inspection and
testing at Town Hall
• Trimmed branches away from the
Holbrook-Palmer Park play structure
• Replaced various No Parking signs
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
Photographs of Work Performed
Tuscaloosa Tree
Before After
HPP Play Structure Tree Trimming
Before After
Haloween Event
New Condensate Pumps Server Room
Channel Clearing
See Click Fix October 2023
Public Works Maintenance
Budget versus Expenditures Thru October 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $88,821 22%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $100,025 31%
A03 101-59-52031-059 Other Facilities $175,000 $26,621 15% A04 213-30-52031-000 Library $20,000 $1,234 6%
A05 101-58-52031-000 Tennis $10,000 $3,261 33%
E06 101-58-52030-058 Event Services $10,000 0 0%
Total $940,000 $219,962 23%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.
Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for October 2023 Catered Too manages Park Rentals Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
July 4 7 0 0 2 0 0
August 5 2 1 1 3 0 0
September 2 1 0 1 0 0 0
October 1 1 2 1 1 0 2
November
December
January
February
March
April
May
June
Total 12 11 3 3 6 0 2
Types of Rental Activity for October 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Corporate
Gathering
Other
July 13 0 0 0
August 9 0 0 3
September 3 0 0 1
October 7 0 1 0
November
December
January
February
March
April
May
June
Total 32 0 1 4
Revenue from Rental Activity for October 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
July $3,400.00 $664.73 $4,064.73
August $6,750.00 $3,236.44 $9,986.44
September $1,250.00 $49.25 $1,299.25
October $5,560.00 $2,190.90 $7,750.90
November
December
January
February
March
April
May
June
Total $23,101.32
Tennis Court Usage
Player Capital (PC) manages court operations.
Month PC Court
Hours
# of
Students
Private
Lessons
Key Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
July 645 279 458 325 0 12
August 675 295 482 337 0 6
September 687 307 497 387 0 5
October 715 353 488 407 0 9
November
December
January
February
March
April
May
June
General and Special Services for October 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
For October:
• Spreading mulch
• Brightview is weeding daily.
• Performed mowing of lawn.
• HPP Access and Circulation project – on-going
• Brightview responded to water shut-off requests associated with the construction projects
• Sprinkler head repairs along Main House walkway
• Valve repair near Main House
• Tree well mulching
• Park Corporation yard cleanup
• Sewer lift station cleaning at Playschool
• Pruning of low branches and dead limbs
• Shrub pruning
• Planting along rear pathway
New and Future Planned Projects
• Holbrook-Palmer Park Playground Improvements
Photographs of Work Performed in October 2023
Pruning of Shrubs and Tree Limbs
Corporation Yard Cleanup
Tree Mulching
Irrigation Repairs
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
October 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
October 1, 2023 to October 31, 2023
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1: $5,757,652 $55,023,820 $45,128,023 Plan Check Fees Collected: $23,232 $159,646 $131,617
Permit Fees Collected: $76,365 $426,809 $369,321
Other Fees Collected: $7,620 $32,049 $18,936
TOTAL: $107,218 $618,504 $519,874
Applications Received: 89 295 293
Residential:
New Single Family Residential Permits
Issued: 0 8 8
New Accessory Structures Issued: 14 80 66
Addition / Alteration Permits Issued: 13 48 43
Reroof / Water Well / Grading Permits
Issued: 13 61 37
Plumbing/Mechanical/Electrical
Permits Issued: 18 61 71
Demolition Permits Issued: 2 13 15
Non-Residential:
New Permits Issued: 0 0 0
TOTAL Permits Issued: 60 271 240
Inspections Performed: 793 2866 2,532
Footnotes:
1Valuation: For permitted projects during this period.
2Other.
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Oct-23
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 12 18 8 44
Planning Projects
October 1, 2023 to October 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
October 1, 2023 to October 31, 2023
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the October 25, 2023 Planning Commission regular meeting the following occured. 1). 170-178 Atherton Ave - Tentative Parcel Map with a three-lot subdivision and lot re-designation | Approved
2) 97 Hollbrook - TPZ Exception l Approved
.
3). Town of Atherton Planning Department ADU Ordinance | Approved .
The next scheduled Planning Commission Meeting is on December 13, 2023 26 3
85 10
Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
3 2 4 2 1 2
1 3 2 4 1 6
3 2 2 5 5 4
4 2 3 2 3 1
0 2 1 1 1 4
1 3 3 1 0
2 1 3 1 1
16 26 27 25 21 30
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
130 9 10 0
80 4 5 0
19 3 3 0
0 2 0 0
Total Number of Plan Checks 229
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
December
Total New SFD
Permits:
Plan Check Performance
October 1, 2023 to October 31, 2023
Major
Plan Check
Minor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June
Summary Graphs
88 62 92 47 54 69 67
101 99 76 70 60 89
55 52 53 42 48 52 55 60 95
52 68 91 60
789
898
732
645
744
793 789
728
622
444
941
688
792
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$14,104,945
$7,241,352
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$1,907.582
$23,986,693
$5,757,652
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000 Valuation
Summary Graphs
$165,908
$123,734
$127,197
$107,283
$70,928
$9,523,256
$235,344
$210,803
$236,492
$98,958
$245,582
$302,015
$95,907
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$32,049
$159,646
$426,809 $618,504
$80,000
$385,000
$1,200,000
$1,665,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 October 1, 2023 to October 31, 2023 Feb March April June July Aug Oct Nov Dec Totals
Entitled ADU 5 2 5 2 1 7 3 28
Pemitted ADU 2 0 2 5 0 6 6 7 8 4 40
Finaled ADU 1 0 6 1 3 0 1 2 2 3 19
Entitled JADU 1 1 1 1 0 1 1 7
Pemitted JADU 0 0 0 2 0 3 1 7
Finaled JADU 0 0 0 0 0 0 2 2
Entitled SFR 0 0 0 2 0 0 2 5 1 2 12
Permitted SFR 0 0 4 3 0 4 4 20
Finaled SFR 2 1 2 2 1 2 7 23
2022 2023 2024 2025 2026 2027
Entitled ADU 53
Pemitted ADU 25
Finaled ADU 17
Entitled JADU 10
Pemitted JADU 5
Finaled JADU 0
Entitled SFR 20
Permitted SFR 26
Finaled SFR 17
0 0
3 2
1 0
0 4
Sept
2 0
May
0 0
1 Jan
1 1
1 0
0
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Dec. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Dec. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Dec. 2023 NOTES:
89 Tallwood Ct. 12/1/2019 12/1/2022 10/28/2023 $30K Nov. 2023 NOTES: Paid $30K on October 31, 2023
Total Penalties Deposited: $780K
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
Total to Date $2,875,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
October 1, 2023 to October 31, 2023
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, a Code Enforcement Officer, a Community Services Officer, a Hybrid Code Enforcement/Dispatcher, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of October 2023
During this reporting period, there were 64 investigations. Of that total, 32 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included, driving with a suspended license, felony warrant, misdemeanor warrant, petty theft, possession of burglary tools, possession of narcotics, false vehicle registration tabs, driving under the influence of alcohol, felony & misdemeanor domestic violence, resist/delay a peace officer, violation or a domestic violence restraining order, trespassing, disorderly conduct, violation of probation, robbery, and conspiracy to commit a crime.
Of the 2,184 total police incidents for the month, 1,336 were officer-initiated incidents. These incidents resulted in 622 citations being issued for vehicle code and other violations. Officers initiated 916 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 423 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 16 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
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Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of October.
Bicycle Traffic Stops
There were 11 bicycle related calls initiated for improper lighting (7), riding in the wrong direction (2), a red light violation (1) and a stop sign violation (1). These incidents resulted in 10 verbal warnings and 1 written warning.
Criminal Activity and Suspicious Circumstances
The Department responded to 104 locations (some locations multiple times) for property crimes (23), person crimes (9), and incidents of suspicious circumstances (77).
Municipal Code Violations
The Department responded to approximately 20 incidents/calls for service referred to or initiated by code enforcement, and 1 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 11 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and no notices issued for failure to comply.
There was 1 stop work order(s) issued to properties for non-permitted activities, 7 verbal warnings given with specified deadlines to reach compliance, and 4 initial inspections that are pending follow-up.
Holbrook Palmer Park
Holbrook Palmer Park had 81 incidents during this reporting period, 84 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were ordinance violations, suspicious vehicles, a roadway hazard, and a public works issue.
Premise Watch
Officers completed 494 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 228 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• On 10/13, the SRO investigated a court order violation. A report was taken and forwarded to the DA.
• On 10/14, multiple fights and medical calls occurred at a homecoming dance. • On 10/15, the SRO investigated a report of paintballs being launched at vehicles. • On 10/22, multiple fights occurred between parents at a pop warner football game. • On 10/24, the SRO investigated an assault on school campus. A report was taken and submitted to the DA
• On 10/27, multiple juveniles robbed another juvenile. A report was taken and submitted to the DA.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 8 2:31 <4 minutes
Medium 178 4:39 <6 minutes
Low 440 6:25 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
September 2023 3:56
August 2023 8:02
July 2023 4:37
June 2023 4:31
May 2023 4:21
April 2023 4:12
Total Training Hours for the Reporting Period: 324 HOURS
NAME TRAINING/HOURS DATES
MacDonald FTO Update/24 hours Oc. 2 – 4
Metzger AICC/40 hours Oc. 2 - 6
Rojas Traffic Coll. Invest./40 hours Oct. 2 – 6
Cisco RIMS Conf./32 hours Oct. 8 – 13
Taylor RIMS Conf./16 hours Oct. 8 – 10
Gatto APEC Motor Trn./8 hours Oct. 11
MacDonald APEC Motor Trn./8 hours Oct. 11
Metzger APEC Motor Trn./8 hours Oct. 11
Rojas APEC Motor Trn./8 hours Oct. 11
Pronske Comm. a Positive Approach/8 hours Oct. 11
Taylor Use of Force for Sup./16 hours Oct. 11 – 12
Rojas FTO Update Mod. 1/8 hours Oct. Oct. 12
Larsen IACP Conf./24 hours Oct. 14 – 17
Davidovich Canine Agitator/8 hours Oct. 19
Rojas FTO Update Mod. 2/8 hours Oct. 19
Pronske Canine Evaluator/8 hours Oct. 19
Fong Assertive Supervision/8 hours Oct. 23
Taylor Assertive Supervision/8 hours Oct. 23
Kumar Street Racing Enf./8 hours Oct. 25
Daley Code Enf. Building Blocks/8 hours Oct. 25
Rivera Mobile Field Force/3 hours Oct. 25
Rojas FTO Update Mod. 3/8 hours Oct. 26
Andruha Responding to Fentanyl/8 hours Oct. 30
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
October 1,336 622
September 1,237 483
August 1,374 681
July 1,709 640
June 1,403 672
May 1,685 743
April 1,388 683
Code Enforcement Activity Report
Summary:
Activity Total for
Month
Year to Date
(From 01/01/2023)
1. Opened/Re-opened Cases 13 430
2. Resolved/Closed Cases 33 419
3. Written/Formal Notices Issued 0 95
4. Citations Issued 0 92
5. Amount in Citations Issued $ 0 $ 73,500
6. Amount in Citations Received (Payment) $ 1,400 $ 39,500 During the month of October 2023, there were approximately 20 incidents/calls for service referred to or initiated by code enforcement, and 1 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 11 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and no notices issued for failure to comply.
There was 1 stop work order(s) issued to properties for non-permitted activities, 7 verbal warnings given with specified deadlines to reach compliance, and 4 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.
There were fewer trash receptacle complaint/violations this month, and an increase in construction sites (beginning stages/demo). CE has been working on a weed abatement letter draft with Public Works; pending the new sidewalks code to be approved by Council in October/November 2023. CE and Planning continue working together to establish protocols for proactive inspections to limit the amount of enforcement by CE.