AGENDA
Town of Atherton
City Council
DECEMBER 20, 2023
REGULAR MEETING
5:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
Join Zoom Meeting:
One tap mobile: 16699006833,,506897786#
US (San Jose)
Dial by your location: 1 669 900 6833 US (San
Jose)
Meeting ID: 506 897 786
Weblink: https://ciathertonca.zoom.us/j/506897786
Remote Public Comments:
Meeting participants are encouraged to submit
public comments before the meeting. The following
email will be monitored during the meeting and
public comments will be documented for the
record.
Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor HawkinsManuelian, Mayor Widmer
PRESENTATIONS
1. CITY COUNCIL REORGANIZATION
Message from Outgoing Mayor – Bill Widmer
Selection of Mayor and Vice Mayor – Administered by the City Clerk Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Message from Incoming Mayor – Mayor
2. STAFF INTRODUCTION: WILL BURSE, PUBLIC WORKS DEPARTMENT PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
Meeting Agenda
– December 20, 2023 –
1. CITY COUNCIL REORGANIZATION
Message from Outgoing Mayor – Bill Widmer
Selection of Mayor and Vice Mayor – Administered by the City Clerk Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Message from Incoming Mayor – Mayor
2. STAFF INTRODUCTION: WILL BURSE, PUBLIC WORKS DEPARTMENT PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to December 2023 Departmental Monthly Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 3 – 7)
3. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2023 IN THE AMOUNT OF $2,505,689
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for November 2023 in the amount of $2,505,689
Description: This is a routine item of the itemized bills and claims for Council review and approval.
4. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for November 15 , November 27 , and December 6 for the City Council.
Description: This is a routine item to approve meeting minutes from the City Council.
5. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND THE ATHERTON MUNICIPAL CODE CHAPTER 8.08 “DEAD OR DANGEROUS TREES” AND CHAPTER 8.10 “REMOVAL OF AND DAMAGE TO HERITAGE TREES,” AND APROVE AMENDMENTS TO THE “HERITAGE TREE PRESERVATION
STANDARDS AND SPECIFICATIONS”
Report: BRITTANY BENDIX, TOWN PLANNER, SALLY BENTZ, TOWN ARBORIST, & ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends that the City Council:
th th th
Meeting Agenda
– December 20, 2023 –
Recommendation: Approve minutes for November 15 , November 27 , and December 6 for the City Council.
Description: This is a routine item to approve meeting minutes from the City Council.
5. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND THE ATHERTON MUNICIPAL CODE CHAPTER 8.08 “DEAD OR DANGEROUS TREES” AND CHAPTER 8.10 “REMOVAL OF AND DAMAGE TO HERITAGE TREES,” AND APROVE AMENDMENTS TO THE “HERITAGE TREE PRESERVATION
STANDARDS AND SPECIFICATIONS”
Report: BRITTANY BENDIX, TOWN PLANNER, SALLY BENTZ, TOWN ARBORIST, & ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends that the City Council:
1. Approve for 2 Reading updates to Chapter 8.08 and Chapter 8.10 of the Atherton Municipal Code and updates to the Heritage Tree Preservation Standards and Specifications, related to tree removals associated with hazards in the public rightofway.
2. Approve an update to the “Heritage Tree Preservation Standards and Specifications” document changing the arborist reporting requirements for construction sites from monthly to quarterly.
Description: This is item involves the second reading of amendments to Atherton Municipal Code Chapter 8.08 “Dead or Dangerous Trees” and Chapter 8.10 “Removal of Damage to Heritage Trees,” and the “Heritage Tree Preservation Standards and Specifications.”
6. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CAPITAL PROJECT MANAGEMENT FOR PROJECT MANAGEMENT SERVICES ASSOCIATED WITH THE UPPER ATHERTON CHANNEL RELINING PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional services agreement with Capital Program Management, Inc., in the amount of $66,000 for project management services for the Upper Atherton Channel Relining Project; Authorize the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.
Description: This item will be a Council discussion to approve a contract for project management services related to the upper Atherton Channel project.
7. APPROVAL FOR ACCEPTANCE OF A ONETIME $125,000 DONATION TO THE POLICE DEPARTMENT FOR THE PURCHASE OF MOTOROLA PORTABLE RADIOS; APPROVAL FOR THE ACCEPTANCE OF A $250,000 ($50,000 PER YEAR FOR 5 YEARS) DONATION, WHICH WOULD FUND OVERTIME FOR ANNUAL ALL DEPARTMENT PERISHABLE SKILLS TRAINING AND FUND A
NUTRITIONAL SUPPORT PROGRAM AS PART OF THE POLICE DEPARTMENT'S OVERALL WELLNESS PROGRAM
TOTAL DONATION APPROVAL AMOUNT: $375,000
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approve and accept the $375,000 donation from two Atherton residents for the purchase of 15 portable police radios for a total cost of $125,000, and fund overtime for annual police training and funding of a nutritional support program, as part of the police department’s overall wellness program, over a fiveyear period at $50,000 per year for a total of $250,000.
Description: This is a routine item to accept donations for the Police Department.
PUBLIC HEARING (Items 8 – 9)
th th th
nd
Meeting Agenda
– December 20, 2023 –
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approve and accept the $375,000 donation from two Atherton residents for the purchase of 15 portable police radios for a total cost of $125,000, and fund overtime for annual police training and funding of a nutritional support program, as part of the police department’s overall wellness program, over a fiveyear period at $50,000 per year for a total of $250,000.
Description: This is a routine item to accept donations for the Police Department.
PUBLIC HEARING (Items 8 – 9)
8. PUBLIC HEARING TO CONSIDER AND APPROVE A TENTATIVE MAP TO ALLOW A THREE LOT SUBDIVISION ON A SIXACRE PARCEL ON 170178 ATHERTON AVENUE (APN’S 070070101 / 280), ZONED R1A
Report: RADHA HAYAGREEV, SENIOR PLANNER
Recommendation: The Planning Commission recommends that the City Council conditionally approve the threelot subdivision tentative map project on 170178 Atherton Avenue. Should the City Council concur, staff further recommends that the City Council certify and adopt the Notice of Exemption for the project.
Description: The two subject sites, 170 Atherton Avenue and 178 Atherton Avenue (APNs:
070070110/280) are two adjacent parcels, centrally located in the block between Austin Avenue and Selby Lane along the northern side of Atherton Avenue, approximately at the central part of the Town of Atherton. The land uses of both the parcels are designated as Low Density Residential, zoned R1. The average cross slope of the lots are 1.9 percent for 170 Atherton Avenue and 1.3 percent for 178 Atherton Avenue.
9. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE REPEALING AND REPLACING CHAPTER 6.04 –ANIMAL
CONTROL
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council waive the first reading and introduce by title only, an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.
Description: This will be the first introduction of an ordinance repealing and replacing chapter 6.04 – Animal Control.
REGULAR AGENDA (Items – )
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
Meeting Agenda
– December 20, 2023 –
REGULAR AGENDA (Items – )
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Meeting Agenda
– December 20, 2023 –