DECEMBER | 2023
12 MONTHLY REPORTS
DEPARTMENT AND DIVISION
REVISED TABLES FOR
PERMIT DATA
6 COMMUNICATION
TOUCH POINTS
SCHOOL INCIDENTS
Summary of permit data.
Tables were revised to
show 6-month totals for
easier FY comparisons
Police Department
incidents at local schools
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 08
09 17
25 33
28 39
Page No. 1
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
Page No. 2
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide the support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. The Public Works Department is at full staff for the first time since June 2022 with the onboarding of Maintenance Manager Will Burse. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Support Services Coordinator and (2) Code Enforcement Officer. 2024 Wellness Initiatives:
We are in the process of enhancing staff engagement activities to include team walks and a series of workshops with our EAP vendor on;
• Managing Stress and Competing Demands
• Learning Work Styles
• Empowering Teams.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o New network switches have been installed for both the Town and Police Department to prevent future outages. We should experience improved reliability for all systems including the phones.
o Conducted switch ethernet tracing, RIMS maps troubleshooting, and TP-Link network testing.
o Configuration of a Police truck.
o Performed routine Police services and maintenance including working with Axon, RIMS, and Dispatch cameras.
o Performed routine system maintenance and updates.
o Executed a contract with Cal Coast for technical support and maintenance services for audio and video needs townwide.
Page No. 3
City Clerk Monthly Report
December 20, 2023
Sustainability Activities
The current sustainability projects and activities are:
• Environmental Programs Committee
o The EPC will be meeting on January 18, from 1:00 PM to 3:00 PM in the City Council Chambers.
o Earth Day planning has commenced with the EPC subcommittee and high school student volunteers. A work plan detailing proposed activities, exhibitors, and budget requests will be presented to the Council on January 17, 2024.
• Climate Action Plan Update:
o Atherton residents now have a one-stop shop to participate in sustainability programs. It is available at climateaction.ci.atherton.ca.us. The first blog has been posted here.
• Waste Reduction:
o A Free Home Composting Workshop hosted on Tuesday, November 14, attracted 41 residents. Attendees received their choice of a free backyard compost bin or worm bin. Staff plans to host additional workshops in 2024 pending grant funding from CalRecycle’s Local Assistance Market Development program. Many thanks to the County’s Office of Sustainability for providing the instructors
o Staff completed CalRecycle reporting on current CalRecycle Grants and applied to CalRecycle for $75,000 to support SB 1383 compliance. Activities included in the grant are compost giveaways, improving the compost station at Holbrook Palmer Park, increased education on compost quality improvement and eliminating contamination, and continuing participation in the County’s compost brokerage program.
o The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the Town meeting its commitment to procure 552 tons of compost, under the State’s SB 1383 requirement. To have compost delivered directly, please visit:
https://www.greenwaste.com/products/bay-area/
o GreenWaste completed their annual route reviews, a CalRecycle requirement.
GreenWaste reviewed the three bins at 25 residential and 2 commercial accounts (randomly selected) during the week of November 13 – 17. Out of the 27 accounts that were audited, only two accounts had carts that were contaminated. In both instances, there was food waste in the yard waste bin.
Educational materials were left where contamination was found. • Electric Leaf Blower Program:
Page No. 4
City Clerk Monthly Report
December 20, 2023
o Atherton residents are still able to receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
o As of December 11, 2023, 32 rebates have been distributed. There are 68 rebates remaining.
• Transportation
o The Town applied for a grant under the Transportation Development Act (TDA) Article 3 for $100,000 to support updating the Town’s Bicycle and Pedestrian Master Plan. The selection process will begin in early 2024. o The RFP for the Holbrook Palmer Park EV chargers closed, and staff were not able to select a vendor due to insufficient budget. Staff will return to Council during the January 17 meeting with an updated proposal and a plan to re-release the RFP.
GreenWaste
City Clerk Activities CURRENT and ON THE HORIZON
The Spring 2024 Athertonian content development is underway to be delivered by the end of March 2024.
There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 3 open General Liability Claims and 1 pending claim.
Committee and Commissions Recruitment:
There is one remaining vacancy on the Transportation, Bicycle and Pedestrian Safety Committee.
Page No. 5
City Clerk Monthly Report
December 20, 2023
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the Town from November 1 – November 31 as follows. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter No change in followers, 616
followers
595 impressions (28.1%
decrease from October)
Instagram 16 new followers, total of 1,397
followers
5,527 impressions (4.6%
decrease from October)
Facebook 4 new followers, total of 564
followers
1,898 impressions
(25%increase from
October)
NextDoor 40 new members, a total of 4,904
members, and 2,309 households
claimed
405 impressions (105%
increase)
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,649
News Flash (CM & PD) 1,614 & 1,609
Alert Center (CM & PD) 1,346 & 1,462
Calendar (Meetings) 1,571
• Website Analytics:
o Dec 8 – Dec 14: 7,500 Users
o Last 7 Days Total Page Views: 4,789
§ News Flashes = 169
§ Business Licenses = 144
§ Housing Element Update = 101
• YouTube Analytics
o 299 Subscribers (3 new in the last 28 days)
o 2,162 views in the last 28 days
Page No. 6
City Clerk Monthly Report
December 20, 2023
Community Outreach Initiatives
• Holiday Celebration and Tree Lighting was hosted on December 7th in collaboration with the Atherton Library and Friends of the Library.
Page No. 7
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 5
% of Year Complete – 41%
Budget Revenue % Received
Park Program $ 207,500 $ 24,642 12%
Planning Permits $ 298,300 $ 138,554 46%
Business Licenses $ 283,600 $ 231,261 82%
Police $ 285,690 $ 134,654 47%
Sales Taxes $ 321,100 $ 213,629 67%
Miscellaneous $ 1,534,289 $ 293,635 19%
Public Works $ 635,700 $ 211,317 33%
Franchise Fees $ 1,056,000 $ 68,536 6%
Building Permits $ 1,677,000 $ 708,971 42%
Property Taxes $ 17,426,596 $ 2,572,763 15%
Total $ 23,766,475 $ 4,597,962 20%
Budget Expenditures % Received
City Council $ 69,015 $ 13,626 19.7%
Administration $ 1,265,979 $ 609,961 48.1%
City Attorney $ 310,000 $ 80,963 26.1%
Finance $ 866,652 $ 342,662 39.5%
Planning $ 1,649,819 $ 443,216 26.8%
Building $ 1,361,829 $ 586,070 43%
Interdepartmental $ 1,055,542 $ 325,176 30.8%
Police $ 9,285,827 $ 4,365,337 47%
Public Works $ 3,385,596 $ 1,025,025 30.2%
Total $ 19,250,260 $ 7,792,036 40.4%
Page No. 8
The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).
MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December
January
February
March
April
May
June
Total 291 40 90
Page No. 9
Services Requests
• Cleared roofs and gutters in the Town
Center and at Holbrook-Palmer Park
• Replaced banners throughout the Town
Center
• Flushed sewer line behind the library
• Patched potholes on Marsh Road, Fair
Oaks Lane
• Cleared storm drain inlets
• Replaced filters for the drinking fountain
at the Civic Center and in the Library
• Began installation of electrical cord and
air compressor hose reals in the PD
Motorcycle Garage
• Initiated flooding mitigation in the
permit center
• Replaced Stop sign pole at Linda Vista
Avenue at Atherton Avenue
• Placed Flooded barricades throughout
Town in advance of rains
• Installed sandbags at the Atherton
Channel on Alameda de las Pulgas at
Walsh Road
• Adjusted clocks for Daylight Savings
Time
• Placed boot scrubbers around Civic
Center building at entries
• Filled sidewalk gaps at 40 Wilburn
Avenue
• Patched walkway on Middlefield Road
and Ravenswood Avenue
• Installed roadway reflectors along the
bike lane on Alameda de las Pulgas
southbound, approaching Atherton
Avenue
• Continued lighting repairs around the
Jennings Pavilion
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
Page No. 10
Photographs of Work Performed
Alameda de las Pulgas Bike Lane
Before After
Sidewalk and Walkway Filling
Before After
Page No. 11
Pothole Repairs
Before After
Page No. 12
Roof and Gutter Cleaning
Page No. 13
Permit Center Flooding
Banner Replacements
Page No. 14
See Click Fix October 2023
Page No. 15
Public Works Maintenance
Budget versus Expenditures Thru November 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $123,772 31%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $124,238 38%
A03 101-59-52031-059 Other Facilities $175,000 $33,800 19% A04 213-30-52031-000 Library $20,000 $3,548 18%
A05 101-58-52031-000 Tennis $10,000 $4,076 41%
E06 101-58-52030-058 Event Services $10,000 398 4%
Total $940,000 $289,833 31%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Page No. 16
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.
Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for November 2023 Catered Too manages Park Rentals Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
July 4 7 0 0 2 0 0
August 5 2 1 1 3 0 0
September 2 1 0 1 0 0 0
October 1 1 2 1 1 0 2
November 0 1 0 0 0 0 2
December
January
February
March
April
May
June
Total 12 12 3 3 6 0 4
Page No. 17
Types of Rental Activity for November 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Corporate
Gathering
Other
July 13 0 0 0
August 9 0 0 3
September 3 0 0 1
October 7 0 1 0
November 1 0 0 2
December
January
February
March
April
May
June
Total 33 1 6
Revenue from Rental Activity for November 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
July $3,400.00 $664.73 $4,064.73
August $6,750.00 $3,236.44 $9,986.44
September $1,250.00 $49.25 $1,299.25
October $5,560.00 $2,190.90 $7,750.90
November $430.00 $0 $430
December
January
February
March
April
May
June
Total $23,531.32
Page No. 18
Tennis Court Usage
Player Capital Tennis (PCT) manages court operations.
Month PC Court
Hours
# of
Students
Private
Lessons
Key Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
July 645 279 458 325 0 12
August 675 295 482 337 0 6
September 687 307 497 387 0 5
October 715 353 488 407 0 9
November 690 307 413 353 0 12
December
January
February
March
April
May
June
General and Special Services for October 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
Page No. 19
For November:
• Spreading mulch
• Brightview is weeding daily.
• Performed mowing of lawn.
• HPP Access and Circulation project – on-going
• Brightview responded to water shut-off requests associated with the construction projects
• Shrub planting at the Gilmore House
• Roof and gutter cleaning at park buildings
• Park sign repair near tennis court pathway
• Flood light replacement at the Jennings Pavilion
• Initiated warranty replacement of Event Garden trees
• Installation of sandbag station at the park
New and Future Planned Projects
• Holbrook-Palmer Park Playground Improvements
Page No. 20
Photographs of Work Performed in October 2023
Planting of Shrubs at the Gilmore House
Park Sign Repair
Page No. 21
Roof and Gutter Cleaning
Jennings Pavilion Flood Light Replacements
Page No. 22
Event Garden Tree Waranty Replacement
Page No. 23
Sandbag Station
Page No. 24
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
November 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Page No. 25
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1: $4,870,184 $59,894,004 $52,369,375 Plan Check Fees Collected: $41,553 $201,199 $187,353
Permit Fees Collected: $40,254 $467,063 $456,146
Other Fees Collected: $7,823 $39,872 $25,874
TOTAL: $89,630 $708,134 $669,373
Applications Received: 49 344 355
Residential:
New Single Family Residential Permits
Issued: 0 8 22
New Accessory Structures Issued: 13 93 84
Addition / Alteration Permits Issued: 10 58 52
Reroof / Water Well / Grading Permits
Issued: 17 78 39
Plumbing/Mechanical/Electrical
Permits Issued: 25 86 89
Demolition Permits Issued: 1 14 19
Non-Residential:
New Permits Issued: 0 0 0
TOTAL Permits Issued (2) 66 337 305
Inspections Performed: 530 3396 3,893
Footnotes:
1 Valuation: For permitted projects during this period. 2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Oct-23
Page No. 26
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 47
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
There was no Planning Commission meeting in November 2023.
The next scheduled Planning Commission Meeting is on December 13, 2023 .
.
31 0
116
10 11 19 7
Planning Projects
November 1, 2023 to November 30, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
November 1, 2023 to November 30, 2023
Site Visits
Page No. 27
Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
3 2 4 2 1 2
Jan. to June Totals 8 12 15 5 9 14
1 3 2 4 1 6
3 2 2 5 5 4
4 2 3 2 3 1
0 2 1 1 1 4
0 1 3 3 1 0
2 1 3 1 1
July to Dec Totals 8 12 12 18 12 16
16 24 27 25 21 30
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
119 9 10 0
59 4 5 0
19 3 3 0
0 2 0 0
Total Number of Plan Checks 197
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
November 1, 2023 to November 30, 2023
Major
Plan Check
Page No. 28
Summary Graphs
62 92
47 54 69 67 101 99
76 70 60 89 49
52 53 42 48 52 55 60 95
52 68 91
60 66
898
732
645
744
793 789
728
622
444
941
688
792
530
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$7,241,352
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$1,907.582
$5,757,652
$4,870,184
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000 Valuation
Page No. 29
Summary Graphs
$123,734
$120,285
$127,197
$70,928
$67,174
$9,523,256
$141,015
$210,803
$98,958
$245,582
$302,015
$95,907
$70,340
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$39,872
$201,199
$467,063
$708,134
$80,000
$385,000
$1,200,000
$1,665,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Page No. 30
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 5 2 5 2 15 1 7 3 3 16 31
Pemitted ADU 2 0 2 5 0 6 15 6 7 8 4 1 26 41
Finaled ADU 1 0 6 1 3 0 11 1 2 2 3 1 9 20
Entitled JADU 1 1 1 1 5 0 1 1 2 4 9
Pemitted JADU 0 0 0 2 2 0 3 1 0 5 7
Finaled JADU 0 0 0 0 0 0 0 2 0 2 2
Entitled SFR 0 0 0 2 0 0 2 2 5 1 2 4 14 16
Permitted SFR 0 0 4 3 8 0 4 4 0 12 20
Finaled SFR 2 1 2 2 11 1 2 7 2 14 25
2022 2023 2024 2025 2026 2027
Entitled ADU 53
Pemitted ADU 25
Finaled ADU 17
Entitled JADU 10
Pemitted JADU 5
Finaled JADU 0
Entitled SFR 20
Permitted SFR 26
Finaled SFR 17
1 Jan
1 1
1 0
0 Sept
2 0
May
0 0
0 0
3 2
1 0
0 4
Page No. 31
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Dec. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Dec. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Dec. 2023 NOTES:
89 Tallwood Ct. 12/1/2019 12/1/2022 10/28/2023 $30K Nov. 2023 NOTES: Paid $30K on October 31, 2023
Total Penalties Deposited: $780K
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
Total to Date $2,875,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
November 1, 2023 to November 30, 2023
Forfieted Construction Time Limit Penalties
Page No. 32
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of November 2023
During this reporting period, there were 46 investigations. Of that total, 21 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included, driving with a suspended license, felony warrant, misdemeanor warrant, petty theft, possession of burglary tools, violation of probation, embezzlement, possession of unlawful paraphernalia, carrying a concealed dirk or dagger, and smuggling a controlled substance into jail.
Of the 2,167 total police incidents for the month, 1,361 were officer-initiated incidents. These incidents resulted in 529 citations being issued for vehicle code and other violations. Officers initiated 997 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
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Traffic Incidents
Overall, there were 344 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
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Traffic Collisions
There were 14 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
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Traffic Complaints
The Atherton Police Department received one (1) traffic complaint for the month of November. 1) A resident reported commercial vehicle violations on Glenwood Avenue Monday-Friday from 8:00 a.m. to 9:30 a.m.
Enforcement Time: 385 Minutes Results: 1 citation and 0 warning citation Page No. 35
Bicycle Traffic Stops
There were 6 bicycle related calls initiated for improper lighting (3), a red light violation (1), and stop sign violations (2). These incidents resulted in 5 verbal warnings and 1 written citation.
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Criminal Activity and Suspicious Circumstances
The Department responded to 103 locations (some locations multiple times) for property crimes (13), person crimes (7), and incidents of suspicious circumstances (87).
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Municipal Code Violations
The Department responded to approximately 40 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions.
Holbrook Palmer Park
Holbrook Palmer Park had 66 incidents during this reporting period, 61 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for an ordinance violation, a traffic collision, found property, a suspicious person, and a public works issue.
Premise Watch
Officers completed 649 House/Vacation checks during the reporting period.
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School Incidents
Officers responded to 218 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• On 11/02, a kitchen knife was located in the parking lot of a school. • On 11/10, two students were dropped off at school on a non-school day. The student’s parents were contacted and picked them up.
• On 11/14, the SRO investigated possible child abuse. The possible abuse did not occur in Atherton and the investigation was turned over to the proper jurisdiction. • On 11/23, a subject was arrested for attempting to steal a bicycle from a school campus. • On 11/30, the SRO investigated a possible child molestation case. This case is still under investigation.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
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Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 7 1:56 <4 minutes
Medium 186 4:31 <6 minutes
Low 423 4:50 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
October 2023 4:39
September 2023 3:56
August 2023 8:02
July 2023 4:37
June 2023 4:31
May 2023 4:21
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Total Training Hours for the Reporting Period: 108.5 HOURS
NAME TRAINING/HOURS DATES
Kumar Mobile Field Force Trn./3 hours Nov. 1
Rivera Mobile Field Force Trn./3 hours Nov. 1
Cisco CLEARS Conf./40 hours Nov. 6 – 10
Daley CACEO Conf./20 hours Nov. 6 – 9
Kumar Mobile Field Force Trn./3 hours Nov. 8
Rivera Mobile Field Force Trn./3 hours Nov. 8
Yamsuan Tactics for Critical Incidents/8 hours Nov. 8
Gutierrez PRA, PRI Mgmt./6 hours Nov. 15
McCulley Chiefs Seminar/20 hours Nov. 28-Dec. 1
Allen Sealing & Expunging Records/2.5 hours Nov. 30
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
November 1,361 529
October 1,336 622
September 1,237 483
August 1,374 681
July 1,709 640
June 1,403 672
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Code Enforcement Activity Report
Summary:
Activity Total for
Month
Year to Date
(From 01/01/2023)
1. Opened/Re-opened Cases 21 454
2. Resolved/Closed Cases 7 426
3. Written/Formal Notices Issued 3 98
4. Citations Issued 4 96
5. Amount in Citations Issued $ 17,000 $ 90,500
6. Amount in Citations Received (Payment) $ 51,300 $ 90,800 During the month of November 2023, there were approximately 25 incidents/calls for service referred to or initiated by code enforcement, and 1 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 11 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, 1 case re-opened and 2 notices issued for failure to comply.
There were 0 stop work order(s) issued to properties for non-permitted activities, 3 verbal warnings given with specified deadlines to reach compliance, and 6 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.
There number of trash receptacle complaints/violations evened out this month, and an increase in construction sites (beginning stages/demo). CE continues to work on the weed abatement letter with Public Works and will be working with the new Maintenance Manager in the new year on sidewalk and easement cleanup/education. CE and Planning continue working together to establish protocols for proactive inspections to limit the amount of enforcement by CE, and to proactively work on the ADU Ordinance and internal procedures for education and enforcement.
CE began conversations with collection service companies to align with our cost recovery policies specified in the Atherton Municipal Code starting in 2024.
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