AGENDA PACKET
Town of Atherton
City Council
JANUARY 17, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
HIP Housing Calendar Presentation – Kevin Joyner, Outreach Assistant Park and Recreation Committee Annual Report – Alex Keh
Proclamation for Sandy Crittenden
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Meeting Agenda Packet – January 17, 2024
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 5)
1. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2023 IN THE AMOUNT OF $2,157,727
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for December 2023 in the amount of $ 2,157,727
Description: This is a routine item of the itemized bills and claims for Council review and approval.
2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for December 20, 2023 and January 10, 2024, City Council meetings.
Description: This is a routine item to approve City Council meeting minutes.
3. 2024 COUNCIL COMMITTEE ASSIGNMENTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Subcommittee.
Description: This item is a receive and file of the Mayor’s appointments to City Council Committee and Regional Agency Assignments and concurrence by the Council of the appointments to the Standing Committee for Refuse Services.
4. WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT AN ORDINANCE REPEALING AND REPLACING CHAPTER 6.04 (ANIMAL
CONTROL) OF TITLE 6 OF THE ATHERTON MUNICIPAL CODE
Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
Recommendation: Staff recommends that the City Council waive the second reading by substitution of title and adopt an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.
Meeting Agenda Packet – January 17, 2024
Description: This item is a receive and file of the Mayor’s appointments to City Council Committee and Regional Agency Assignments and concurrence by the Council of the appointments to the Standing Committee for Refuse Services.
4. WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT AN ORDINANCE REPEALING AND REPLACING CHAPTER 6.04 (ANIMAL
CONTROL) OF TITLE 6 OF THE ATHERTON MUNICIPAL CODE
Report: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
Recommendation: Staff recommends that the City Council waive the second reading by substitution of title and adopt an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.
Description: This item is the adoption of an ordinance regarding animal control in Town. The ordinance was previously introduced at the December 20, 2023 Council Meeting via Public Hearing.
5. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.
Description: This is a routine item for the Police Department to destroy records in accordance with the Town’s Retention Policy and all applicable regulations.
PUBLIC HEARING (Items 6 – 7)
6. REVIEW AND DISCUSSION OF THE TOWN’S USER MASTER FEE SCHEDULE; AND, IF APPROPRIATE, PROVIDE DIRECTION FOR SPECIFIC ADJUSTMENTS AND ADOPT RESOLUTION 24XX APPROVING AN AMENDED TOWN MASTER FEE SCHEDULE
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Review and discussion on the Town’s User Master Fee Schedule; and, if appropriate, provide direction for specific adjustments and adopt resolution 24XX approving an amended Town Master Fee Schedule.
Description: This item will involve a Council discussion and direction related to the recently updated Master Fee Schedule and modifications to associated fees.
7. FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY DWELLING UNITS,” AND TO AMEND CHAPTER 17.36 “PUBLIC FACILITIES AND SCHOOLS DISTRICT (PFS)” AND CHAPTER 17.60 “DEFINITIONS.”
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
Description: This is the first reading and introduction of an Ordinance to repeal and replace Chapter 17.52 related to Accessory Dwelling Units, Chapter 17.36 related to public facilities and school districts and lastly Chapter 17.60 definitions.
REGULAR AGENDA (Items 8 – 9)
Meeting Agenda Packet – January 17, 2024
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
Description: This is the first reading and introduction of an Ordinance to repeal and replace Chapter 17.52 related to Accessory Dwelling Units, Chapter 17.36 related to public facilities and school districts and lastly Chapter 17.60 definitions.
REGULAR AGENDA (Items 8 – 9)
8. PROVIDE FEEDBACK ON REACH CODE APPROACHES TO REDUCE
GREENHOUSE GAS EMISSIONS FROM BUILDINGS
Report: Rachael Londer, Management Analyst II
Recommendation: It is recommended that the Council consider various options in support of energy reach codes and provide feedback and direction to staff for the next steps.
Description: This item is an information presentation on a menu of policy options to encourage building electrification to reduce greenhouse gas emissions from buildings in town.
9. APPROVAL OF 2024 EARTH DAY WORK PLAN AND BUDGET AS
RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC) Report: Rachael Londer, Management Analyst II
Recommendation: It is recommended that the Council review, provide comment, and approve the 2024 Earth Day Event Work Plan and Budget as recommended by the Environmental Programs Committee (EPC).
Description: The purpose of this item is for the Council to approve the 2024 Earth Day Festival work plan and budget in order to give the Environmental Programs Committee and Staff the necessary guidance to continue to make progress in organizing the event.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
PursuanttotheAmericanswithDisabilitiesActifyouneedspecialassistanceinthismeetingplease Meeting Agenda Packet – January 17, 2024
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
AB 2449 & AB 361:
AB 2449 reiterated standard Brown Act teleconference rules, recodifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available Jan. 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial inperson) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:
One or more members of the legislative body (but less than a quorum) have “just cause” for not attending the meeting in person (childcare or family caregiving need, contagious illness, physical or mental disability need, or travel while on official public business); or One or more members of the legislative body (but less than a quorum) experience an “emergency circumstance” (a physical or family medical emergency that prevents inperson attendance).
The legislative body will continue to have the option to meet via teleconference by following traditional Brown Act rules of identifying, posting, and opening up their teleconference locations.
Meeting Agenda Packet – January 17, 2024
2024 Calendar
Winning drawing – Paavi L.
Town of Atherton
Park and Recreation Committee
FY 2023 – Annual Report
Committee FY 2023 Focus Update
• Circulation plan
▫ Finish plans, bid, and construction
• Pickleball
▫ Trial planning and execution
• Landscaping plan
▫ Onboarding Brightview
More FY 2023 Park Changes
• Event garden rehabilitation
▫ Reviewed and approved plans with work commencing
• Tennis program
▫ Reviewed, evaluated, and contract change recommendations made to staff ▫ Tennis courts 1 and 2 resurfaced
• Capital improvements
▫ Event garden landscaping refresh
▫ Repaired playground structural supports
▫ EV charger additions approved
Committee FY 2024 Focus
• Children’s playground
▫ Collect community feedback and
finalize design
• Pickleball
▫ Conduct trial, collect feedback, and
recommend long term direction
• Circulation plan
▫ Complete construction
• Atherton FY19 – no COVID
▫ 66.4% cost recovery
• Atherton FY20 – partial COVID year
▫ 51.0%
• Atherton FY21 – full Covid year
▫ 21.0%
• Atherton FY22
▫ 32.0%
• Atherton FY23
▫ 29.7%
• 2017-19 among 1,053 US parks
▫ 25.9% median
▫ 44.0% top quartile
• 2018-20 among 1,000 US parks
▫ 22.9% median
▫ 40.5% top quartile
• 2019-21 among >1,000 US parks
▫ 23.6% median
▫ 43.4% top quartile
• 2020-22 among >1,000 US parks
▫ 24.6% median
▫ 44.5% top quartile
Sources: NRPA Performance Review 2020, 2021, 2022, 2023 and Atherton financial reports Park Cost Recovery
Facility Rental and Use Post-COVID
• Corporate and private events are now smaller and fewer in number • Civic center area is first choice to host town and library events ▫ New
▫ Variety of indoor and outdoor spaces
▫ Library events easier to host in library and next door ▫ Café and seating areas
• Indoor park venues need renovation and refresh
• Possible directions
▫ Wait and see where venue rental market is headed longer term ▫ No to limited improvements even if demand improves
▫ Targeted facility updates and renovations
Which improvements have best rate of return
• Ask new event coordinator for recommendations based on town goals
Park and Recreation
Future Considerations
• Possible permanent pickleball courts
▫ Where to locate, how many, noise mitigation, and funding to build ▫ Consider changes to court key fees
• Senior playground
▫ Exercise and socialize
▫ Equipment designed for low impact, gentle strengthening and flexibility, and ease of balance
▫ Fitness steps, stretch boards, pendulum swings, etc.
• Community services director
▫ Organize, develop, and communicate park and recreation activities for residents
▫ Coordinate with library activities
Thank you!
• Park and Rec Committee FY 2023
▫ Alex Keh (chair), Walt Robinson (vice chair), Noah Eisner, Patricia Kubal, Frank Merrill, Julianna Robertson, and Robert Roeser • Robert Ovadia, Sally Bentz-Dalton, Will Burse, and town staff • Rick DeGolia and town council
Mayor Hawkins-Manuelian ● Vice Mayor Lewis ● Councilmember DeGolia ● Councilmember Holland ● Councilmember Widmer Town of Atherton
Proclamation
IN RECOGNITION OF SANDY CRITTENDEN FOR HIS
CONTRIBUTIONS AND COMMITMENT TO THE FRIENDS OF
THE ATHERTON COMMUNITY LIBRARY
WHEREAS, Sandy Crittenden has been a life-long Town resident attending Menlo-Atherton High School and earning a Boy Scout Eagle Badge along the way; WHEREAS, Mr. Crittenden commitment to community and public service was developed through his family’s history of civic engagement;
WHEREAS, Sandy has served on the Friends of the Atherton Community Library for over 20 years and served as the President for 8 years;
WHEREAS, Sandy also served as the President and Treasurer of Holbrook-Palmer Foundation for over 25 years and played a pivotal role in major projects at Holbrook-Palmer Park including repairs to the Gen Merrill Carriage House and Water Tower; WHEREAS, Sandy Crittenden has a robust history of volunteerism and charitable activities having served food at the Menlo Park holiday breakfast and Ronald McDonald House for 13 years and contributed to charities such as the Peninsula Family Service Agency, Silicon Valley Foundation, and Menlo Park Rotary College Scholarship Foundation to name a few.
NOW, THEREFORE, as Mayor of the Town of Atherton, and on behalf of the Atherton City Council, I hereby recognize an outstanding citizen of Atherton, Sandy Crittenden for his tremendous commitment to volunteerism and charitable work with the Friends of the Atherton Community Library and other local efforts.
IN WITNESS WHEREOF, I have hereunto set my
hand and caused the seal of the Town of Atherton to
be affixed this 17th day of January 2024.
____________________________
Diana Hawkins-Manuelian, Mayor
Town of Atherton
JANUARY | 2024
01 MONTHLY REPORTS
DEPARTMENT AND DIVISION
FACILITY RENTALS
5 COMMUNICATION
TOUCH POINTS
PARK RENTAL
ACTIVITY
Summary of facility rentals
for the Fiscal Year
Summary of Park Rental
Activity for the Fiscal Year
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 07
08 15
24 32
15 17
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are no non-Police Department vacancies. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Support Services Coordinator and (2) Code Enforcement Officer. 2024 Employment Wellness Workshops:
• Managing Stress and Competing Demands – Scheduling for week of February 19th • Learning Work Styles – Scheduling for week of April 22nd • Empowering Teams – Scheduling for week of June 24th
These workshops will be in-person and open to Town staff, consultants, and Council Members.
Once the exact date and times are confirmed with the vendor we will distribute.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Council Chambers audio/video improvements work has begun. Town consultants have installed switches to handle Zoom transmission and programming work is ongoing.
o Email account consolidation and clean up has begun.
o E-Waste cleanup project completed in IT closet.
o Holbrook-Palmer Park camera project troubleshooting and network testing. o Conducted switch ethernet tracing, RIMS maps troubleshooting, and TP-Link network testing.
o Performed routine police services maintenance including police car maintenance and troubleshooting.
o Performed routine system maintenance and updates for Administration and Public Works staff.
City Clerk Monthly Report
January 17, 2024
Sustainability Activities
The current sustainability projects and activities are:
• Environmental Programs Committee
o The EPC will meet in the City Council Chambers on January 18, from 1:00 PM to 3:00 PM.
o Earth Day planning has commenced with the EPC subcommittee and Design Tech High School student volunteers. A work plan detailing proposed activities, exhibitors, and budget requests will be presented to the Council on January 17, 2024.
• Climate Action Plan Update:
o Atherton residents now have a one-stop shop to participate in sustainability programs. It is available at climateaction.ci.atherton.ca.us. The second blog “What will 2024 look like for Atherton Climate Action?” has been posted here.
• Building Electrification:
o Information about building electrification is available at the Building Counter. Our new one-pager includes information about rebates, free technical assistance, and various technologies. It can also be accessed online here.
• Waste Reduction:
o The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the town meeting's commitment to procuring 552 tons of compost under the state’s SB 1383 requirement. To have compost delivered directly, please visit https://www.greenwaste.com/products/bay-area/
o Staff completed an application for $5,000 through CalRecycle’s City/County Payment program. If awarded, funds will be used to install a water bottle filling station in Holbrook Palmer Park and to support schools in improving beverage container recycling facilities.
• Electric Leaf Blower Program:
o Atherton residents are still able to receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
o As of January 5, 2023, 32 rebates have been distributed. There are 63 rebates remaining.
• Transportation
o The Town is scheduled to present to C/CAG during their TDA Article 3 FY2023/24 Project Presentation Meeting on January 25 starting at 6:40 PM. The Town is request for $100,00 in grant funding to update the Bike and Pedestrian Master Plan
City Clerk Monthly Report
January 17, 2024
City Clerk Activities CURRENT and ON THE HORIZON
The Spring 2024 Athertonian content development is underway with a target date to the post-office on March 12, 2024.
There are currently 7 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Annual Form 700 Conflict of Interest reporting is due April 1, 2024. This includes all City Council Members, Planning Commissioners, designated staff members and identified consultants.
Committee and Commissions Recruitment:
There are two vacancies on Town
Committees;
• Park and Recreation has a vacancy for
a term expiring June 2026
• Transportation, Bicycle and Pedestrian
Safety Committee has a vacancy for a
term expiring June 2026.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the Town from December 1 – December 31. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter Lost 2 followers, a total of 614
followers
1,038 impressions (74%
increase from November)
Instagram 12 new followers, a total of 1,409
followers
7,679 impressions (26%
increase from November)
Facebook 2 new followers, total of 566 followers 2,883 impressions (50%increase from November)
NextDoor 43 new members, a total of 4,947
members, and 2,309 households claimed
312 impressions (31% decrease
from November)
City Clerk Monthly Report
January 17, 2024
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,635
News Flash (CM & PD) 1,589 & 1,576
Alert Center (CM & PD) 1,337 & 1,460
Calendar (Meetings) 1,539
• Website Analytics:
o Jan 5 – Dec 12: 7,500 Users
o Last 7 Days Total Page Views: 4,782
§ News Flashes = 157
§ Business Licenses = 152
§ Housing Element Update = 99
• YouTube Analytics
o 300 Subscribers (3 new in the last 28 days)
o 983 Videos
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 6
% of Year Complete – 50%
Budget Revenue % Received
Park Program $ 207,500 $ 26,833 13%
Planning Permits $ 298,300 $ 166,580 56%
Business Licenses $ 283,600 $ 235,820 83%
Police $ 285,690 $ 467,440 164%
Sales Taxes $ 321,100 $ 234,476 73%
Miscellaneous $ 1,534,289 $ 301,917 20%
Public Works $ 635,700 $ 227,423 36%
Franchise Fees $ 1,056,000 $ 86,709 8%
Building Permits $ 1,677,000 $ 792,059 47%
Property Taxes $ 17,426,596 $ 8,527,778 49%
Total $ 23,766,475 $ 11,067,035 47%
Budget Expenditures % Received
City Council $ 69,015 $ 14,271 20.6%
Administration $ 1,265,979 $ 741,512 58.5%
City Attorney $ 310,000 $ 80,963 26.1%
Finance $ 866,652 $ 439,175 50.6%
Planning $ 1,649,819 $ 537,786 32.6%
Building $ 1,361,829 $ 665,723 48%
Interdepartmental $ 1,055,542 $ 466,903 44.2%
Police $ 9,285,827 $ 5,410,442 58%
Public Works $ 3,385,596 $ 1,250,579 36.9%
Total $ 19,250,260 $ 9,607,354 49.8%
The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager, Associate Engineer, Town Arborist and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).
MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December 36 6 12
January
February
March
April
May
June
Total 327 46 102
Services Requests
• Cleared storm drain inlets throughout
Town
• Finished installation of electrical cord
and air compressor hose reals in the PD
Motorcycle Garage
• Cleaned/weeded median and placed
wood chips at Alameda de las Pulgas
and Atherton Avenue
• Filled potholes in the following
locations:
o Atherton Avenue at Clay Drive
o Park Lane
o Alameda de las Pulgas at
Mandarin Drive
• Provided setup and takedown support for
the Tree Lighting event at the Town
Center
• Responded to fallen tree on Ashfield
Road at El Camino Real
• Completed flooding mitigation in the
permit center
• Trimming of median branches at Patricia
Drive at Austin Avenue
• Repaired fence near Exit Driveway at
Holbrook-Palmer Park
• Placed additional sandbags at the
Atherton Channel on Alameda de las
Pulgas near Walsh Road
• Initiated speed hump and signage
installation on Barry Lane
• Repaired tree lights in Civic Court
• Removed concrete planters from Event
Garden at Holbrook-Palmer Park
• Provided setup and takedown support for
the toy giveaway and holiday event at
the Town Center
• Installed yellow warning tape at
stairwells in City Hall
• Replaced faucets in PD locker rooms to
allow for temperature control
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
Photographs of Work Performed
Fallen Tree Ashfield Road at El Camino Real
Alemeda & Atherton
Before After
Fence Repairs at Holbrook-Palmer Park
Before After
Flooding Mitigation in Permit Center
Police Department Signage
See Click Fix December 2023
Public Works Maintenance
Budget versus Expenditures Thru December 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $1476,827 37%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $150,718 46%
A03 101-59-52031-059 Other Facilities $175,000 $42,407 24% A04 213-30-52031-000 Library $20,000 $4,028 20%
A05 101-58-52031-000 Tennis $10,000 $4,891 49%
E06 101-58-52030-058 Event Services $10,000 398 4%
Total $940,000 $349,270 37%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.
Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for December 2023
Catered Too manages Park Rentals
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
Dec – 22 0 0 0 2 0 0 0
Jan – 23 1 0 0 0 0 0 0
Feb – 23 0 0 1 0 0 0 0
Mar – 23 4 1 2 2 0 0 0
April – 23 3 3 1 2 0 0 0
May – 23 5 1 1 1 1 0 0
June -23 6 1 1 0 4 0 0
FY 22-23 Total 35 23 25 23 24 9 9
July - 23 4 7 0 0 2 0 0
August - 23 5 2 1 1 3 0 0
Sept – 23 2 1 0 1 0 0 0
Oct - 23 1 1 2 1 1 0 2
Nov – 23 0 1 0 0 0 0 2
Dec – 23 0 2 1 1 0 0 0
Jan – 24
Feb – 24
Mar – 24
April – 24
May - 24
June - 24
FY 23-24 Total 12 14 4 4 6 0 4
Parks Division Monthly Report Page 2 of 9
Types of Rental Activity for December 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Corporate Gathering Other Dec – 22 2 0 0 0
Jan – 23 1 0 0 0
Feb – 23 1 0 0 0
Mar – 23 6 0 0 3
April – 23 8 0 0 1
May – 23 8 0 0 2
June -23 13 0 0 1
FY 22-23
Total 122 5 6 18
July - 23 13 0 0 0
August - 23 9 0 0 3
Sept – 23 3 0 0 1
Oct - 23 7 0 1 0
Nov – 23 1 0 0 2
Dec – 23 4 0 0 0
Jan – 24
Feb – 24
Mar – 24
April – 24
May - 24
June - 24
Total 37 0 1 6
Parks Division Monthly Report Page 3 of 9
Revenue from Rental Activity for December 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
Dec – 22 $2,061.95 $56.00 $2,117.95
Jan – 23 $150.00 $0.00 $150.00
Feb – 23 $3,000.00 $838.33 $3,838.33
Mar – 23 $10,625.00 $1,475.30 $12,100.30
April – 23 $6,950.00 $2,121.09 $9,071.09
May – 23 $5,250.00 $3,151.36 $5,250.00
June -23 $10,650.00 $1,674.81 $12,324.78
FY 22-23 Total $215,641.18
July – 23 $3,400.00 $664.73 $4,064.73
August - 23 $6,750.00 $3,236.44 $9,986.44
September – 23 $1,250.00 $49.25 $1,299.25
October - 23 $5,560.00 $2,190.90 $7,750.90
November – 23 $430.00 $0 $430
December – 23 $2,500.00 $1,413.84 $3,913.84
January – 24
Feb - 24
Mar - 2
Apr-23
May-23
Jun-23
Total $27,295.16
Parks Division Monthly Report Page 4 of 9
General and Special Services for December 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms9
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
For December:
• Completed installation of sandbag station
• Hedge trimming near tennis courts
• Tree trimming pathway near pedestrian bridge
• Irrigation leak repair near Pavilion parking lot
• Irrigation leak repair in Event Garden
• Irrigation leak repair at North Meadow parking lot
• Removal of concrete planters neat pavilion
• Repair of Pavilion sign
• Fence repair along channel near exit drive
• Installed new bench by tennis courts
• Gutter/downspout repair at Pavilion
• Pavilion Sign Reinstall
New and Future Planned Projects
1. Pickleball pilot
2. Installation of AED
Parks Division Monthly Report Page 5 of 9
Tennis Court Usage
Player Capital Tennis (PCT) manages court operations.
Month
PC Court
# of
Students
Private Key
Holder Public
Court
Hours
Clay
Court
Hours Lessons Hours Court
Hours
Dec – 22 255 134 154 112 0 25
Jan – 23 185 109 117 76 0 6
Feb – 23 289 135 176 101 0 10
Mar – 23 390 163 257 215 0 5
April – 23 465 194 315 240 0 12
May – 23 534 223 417 265 0 10
June -23 615 252 435 311 0 76
July 645 279 458 325 0 12
August 675 295 482 337 0 6
September 687 307 497 387 0 5
October 715 353 488 407 0 9
November 690 307 413 353 0 12
December 672 309 397 349 0 6
January
February
March
April
May
June
Total 3,412 1,850 2,735 2,158 0 50
Parks Division Monthly Report Page 6 of 9
Photographs of Work Performed in December 2023
Sandbag Station
Pavillon Sign Repair
Bench Installation
Parks Division Monthly Report Page 7 of 9
Hedge and Tree Trimming
Before After
Parks Division Monthly Report Page 8 of 9
Planter Removal Neat Pavilion
Parks Division Monthly Report Page 9 of 9
Access and Circulation Improvements
Sandbag Station
Picnic Area Main House Plaza
Landscaping and Pathways
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
December 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1: $7,844,090 $67,738,094 $60,125,402 Plan Check Fees Collected: $41,553 $201,199 $187,353
Permit Fees Collected: $40,254 $467,063 $456,146
Other Fees Collected: $7,823 $39,872 $25,874
TOTAL: $89,630 $708,134 $669,373
Applications Received: 36 380 447
Residential:
New Single Family Residential Permits
Issued: 2 10 24
New Accessory Structures Issued: 15 108 96
Addition / Alteration Permits Issued: 6 64 59
Reroof / Water Well / Grading Permits
Issued: 8 86 63
Plumbing/Mechanical/Electrical
Permits Issued: 19 96 115
Demolition Permits Issued: 2 16 15
Non-Residential:
New Permits Issued: 0 0 0
TOTAL Permits Issued (2) 52 380 372
Inspections Performed: 520 3916 4,162
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Dec-23
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 45
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the December 13, 2023 Planning Commission regular meeting the following occured. 1 39 Barry - TPZ Exception for one heritage tree 6.7x from the proposed garage / Approved
2 9 Betty Ln - HTR of a protected Coast Oak 7' from main residence / Approved .
The next scheduled Planning Commission Meeting is on January 24, 2024 .
.
13 2
129
12 13 9 10
Planning Projects
December 1, 2023 to December 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
December 1, 2023 to December 31, 2023
Site Visits
Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
3 2 4 2 1 2
Jan. to June Totals 8 12 15 5 9 14
1 3 2 4 1 6
3 2 2 5 5 4
4 2 3 2 3 1
0 2 1 1 1 4
0 1 3 3 1 0
2 2 1 3 1 1
July to Dec Totals 10 12 12 18 12 16
18 24 27 25 21 30
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
70 9 10 0
100 4 5 0
14 3 3 0
0 2 0 0
Total Number of Plan Checks 184
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
December 1, 2023 to December 31, 2023
Major
Plan Check
Summary Graphs
92 47 54 69 67 101 99 76 70 60
89 49 36
53 42 48 52 55 60 95
52 68 91 60 66 52
732
645
744
793 789 728
622
444
941
688
792
530 520
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$23,986,693
$1,907.582
$4,870,184
$7,844,090
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Valuation
Summary Graphs
$120,285
$107,283
$127,197
$67,174
$235,344
$9,523,256
$236,492
$210,803
$245,582
$302,015
$95,907
$70,340
$120,809
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$39,872
$201,199
$467,063
$708,134
$80,000
$385,000
$1,200,000
$1,665,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 5 2 5 2 15 1 7 3 3 4 20 35
Pemitted ADU 2 0 2 5 0 6 15 6 7 8 4 1 3 29 44
Finaled ADU 1 0 6 1 3 0 11 1 2 2 3 1 4 13 24
Entitled JADU 1 1 1 1 5 0 1 1 2 0 4 9
Pemitted JADU 0 0 0 2 2 0 3 1 0 1 6 8
Finaled JADU 0 0 0 0 0 0 0 2 0 0 2 2
Entitled SFR 0 0 0 2 0 0 2 2 5 1 2 4 1 15 17
Permitted SFR 0 0 4 3 8 0 4 4 0 2 14 22
Finaled SFR 2 1 2 2 11 1 2 7 2 4 18 29
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 22
Finaled SFR 17 29
1 Jan
1 1
1 0
0 Sept
2 0
May
0 0
0 0
3 2
1 0
0 4
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Dec. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Dec. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Dec. 2023 NOTES:
89 Tallwood Ct. 12/1/2019 12/1/2022 10/28/2023 $30K Nov. 2023 NOTES: Paid $30K on October 31, 2023
Total Penalties Deposited: $780K
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
Total to Date $2,875,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
November 1, 2023 to November 30, 2023
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of December 2023
During this reporting period, there were 31 investigations. Of that total, 13 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included, driving with a suspended license, felony warrant, misdemeanor warrant, possession of unlawful paraphernalia, criminal evading, sexual battery, trespassing, and possession of fraudulent identification to commit forgery.
Of the 2,199 total police incidents for the month, 1,478 were officer-initiated incidents. These incidents resulted in 449 citations being issued for vehicle code and other violations. Officers initiated 1,138 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 335 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 9 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of December.
Bicycle Traffic Stops
There were 2 bicycle related calls initiated for improper lighting and these incidents resulted in 2 verbal warnings.
Criminal Activity and Suspicious Circumstances
The Department responded to 80 locations (some locations multiple times) for property crimes (16), person crimes (7), and incidents of suspicious circumstances (63).
Municipal Code Violations
The Department responded to approximately 24 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions.
Holbrook Palmer Park
Holbrook Palmer Park had 87 incidents during this reporting period, 78 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, found property, suspicious vehicles, and a public works issue.
Premise Watch
Officers completed 863 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 144 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• During the month, the SRO continued investigating a sexual assault case from the previous month.
• On 12/04, two packages containing MacBook laptops were taken from a school campus. • On 12/04, a suspicious person was seen looking into vehicles on a school campus. The suspicious person fled the area when officers arrived.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 3 1:55 <4 minutes
Medium 172 7:33 <6 minutes
Low 365 4:59 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
November 2023 4:31
October 2023 4:39
September 2023 3:56
August 2023 8:02
July 2023 4:37
June 2023 4:31
Total Training Hours for the Reporting Period: 104 HOURS
NAME TRAINING/HOURS DATES
Dutta Assist Indiv. In Crisis/16 hours Dec. 1 – 2
Shum Assist Indiv. In Crisis/16 hours Dec. 1 – 2
Larsen Effective Police Trn./8 hours Dec. 4
Magami Effective Police Trn./8 hours Dec. 4
MacDonald CIT Course/40 hours Dec. 4 – 7
Dutta Photo Analysis/4 hours Dec. 12
Massagli Photo Analysis/4 hours Dec. 12
Andruha EVOC/8 hours Dec. 21
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
December 1,478 449
November 1,361 529
October 1,336 622
September 1,237 483
August 1,374 681
July 1,709 640
June 1,403 672
Code Enforcement Activity Report
Summary:
Activity Total for
Month
Year to Date
(From 01/01/2023)
1. Opened/Re-opened Cases 45 499
2. Resolved/Closed Cases 53 479
3. Written/Formal Notices Issued 10 108
4. Citations Issued 4 100
5. Amount in Citations Issued $ 900 $ 91,400
6. Amount in Citations Received (Payment) $ 0 $ 90,800
During the month of December 2023, there were approximately 50 incidents/calls for service referred to or initiated by code enforcement, and 9 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 25 trash receptacle related cases throughout Town this month, 16 properties receiving a courtesy letter, 9 cases re-opened and 7 notices issued for failure to comply.
There were 0 stop work order(s) issued to properties for non-permitted activities, 1 verbal warning given with specified deadlines to reach compliance, and 6 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.
There number of trash receptacle complaints/violations evened out this month, and an increase in construction sites (beginning stages/demo). CE continues to work on the weed abatement letter with Public Works and will be working with the new Maintenance Manager in the new year on sidewalk and easement cleanup/education. CE and Planning continue working together to establish protocols for proactive inspections to limit the amount of enforcement by CE, and to proactively work on the ADU Ordinance and internal procedures for education and enforcement.
CE continued conversations with collection service companies to align with our cost recovery policies specified in the Atherton Municipal Code starting in 2024.
2021 2022 2023
January $ 3,047,204 $ 3,932,174 $ 2,554,000
February $ 2,965,501 $ 1,535,792 $ 1,487,835
March $ 2,730,084 $ 2,338,442 $ 1,391,045
April $ 3,330,434 $ 7,114,054 $ 1,563,462
May $ 3,953,961 $ 1,895,271 $ 1,470,060
June $ 3,812,881 $ 2,452,489 $ 1,814,801
July $ 5,455,268 $ 3,336,861 $ 3,169,593
August $ 2,741,619 $ 2,254,058 $ 1,800,461
September $ 3,269,368 $ 1,722,938 $ 1,887,973
October $ 2,278,127 $ 1,495,823 $ 2,030,807
November $ 2,752,017 $ 1,317,065 $ 2,505,689
December $ 1,859,218 $ 2,051,605 $ 2,157,727
$ 38,195,682 $ 31,446,572 $ 23,833,453
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2021 $3,047,204 $2,965,501 $2,730,084 $3,330,434 $3,953,961 $3,812,881 $5,455,268 $2,741,619 $3,269,368 $2,278,127 $2,752,017 $1,859,218 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 $-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART
ITEM NO. 9
TOWN OF ATHERTON
CLAIMS LIST DECEMBER 2023
Previous Yr.
December
2023
December
2022
A/P Checks (#33147-33270)
Payroll Checks (#621-621)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 1,126,426
297
534,225
496,779
Amount
$1,140,962
935
449,326
460,382
DECEMBER 2023 Total $ 2,157,727 $2,051,605
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 621-621 (payroll), and 33147-33270 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,157,727 are true and correct based on the information provided to me and that there are sufficient funds for payment. _______________________________ George Rodericks
City Manager
The above claims, check numbers 621-621 (payroll), and 33147-33270 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,157,727 are true and correct and are authorized for payment. _______________________________
B. Widmer
Mayor, Town of Atherton
SOURCE OF FUNDS
December
2023
December
2022
101 General Fund $ 1,697,935 $1,883,298
105 Tennis Fund 2,320 776
201 Special Tax 48
202 Measure A 910
203 Gas Tax 9,347
205 Measure W 1,000
213 Library Fund 23,528 19,426
221 Refuse Rate Stabilization Fund 95
401 GF Projects 334,096 2,800
406 Facilities Construction 86,885
610 Equipment Replacement 90,396 1,539
615 General Liability Fund 1,364
616 Employee Benefits Funds 6,178 47,391
TOTAL $ 2,157,727 $2,051,605 Page 58 of 309
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Accident (Pre-Tax) 251.82 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Cancer Ins(Pre-Tax) 48.07 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Dental Plan (Pre-Tax) 28.02 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Life Emp (After -Tax) 38.40 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Speci Health (After-Tax) 6.63 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Speci Health (Pre-Tax) 29.10 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac STD (After-Tax) 607.08 33147 AFLAC 12/7/2023 501-11-2023 General Fund PR Batch 00501.11.2023 Aflac Vision Plan(Pre-Tax) 16.99 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Accident (Pre-Tax) 251.82 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Cancer Ins(Pre-Tax) 48.07 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Dental Plan (Pre-Tax) 28.02 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Life Emp (After -Tax) 38.40 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Speci Health (After-Tax) 6.63 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Speci Health (Pre-Tax) 29.10 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac STD (After-Tax) 607.08 33147 AFLAC 12/7/2023 502-11-2023 General Fund PR Batch 00502.11.2023 Aflac Vision Plan(Pre-Tax) 16.99 33147 Total 2,297.50
33148 BILL HAMILTON ROOFING INC 12/7/2023 BP23-00879 General Fund Refund Permit Fee -Duplicate Permit BP23-00879, 99 Manzanita 458.00 33148 BILL HAMILTON ROOFING INC 12/7/2023 BP23-00879 General Fund Refund Plng Surcharge -Duplicate Permit BP23-00879, 99 Manzanita 11.68 33148 BILL HAMILTON ROOFING INC 12/7/2023 BP23-00879 General Fund Refund Recycling Dep BP23-00879, 99 Manzanita 500.00 33148 BILL HAMILTON ROOFING INC 12/7/2023 BP23-00879 General Fund Refund Tech Surcharge -Duplicate Permit BP23-00879, 99 Manzanita 15.11 33148 Total 984.79
33149 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/7/2023 8691554 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Dec 2023 1,811.50 33149 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/7/2023 8691554 Library Fund Landscape Maint Svcs Library Dec 2023 2,150.67 33149 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/7/2023 8691676 General Fund DPW-Park Maint. Landscape Maint Svc HP Park Nov 2023 17,927.01 33149 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/7/2023 8691676 Tennis Fund Landscape Maint Svc Tennis Court HP Park Dec 2023 815.15 33149 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/7/2023 8707966 General Fund DPW-Street Maint. El Camino Real Landscape Maint Svcs Nov 2023 2,600.00 33149 Total 25,304.33
33150 CAL MOTO 12/7/2023 2073311 General Fund Police (1) Retainer Spring PD Motocycle Nov 2023 6.59 33150 CAL MOTO 12/7/2023 3032531/1 General Fund Police Installed New Rear Tire Tubeless 2013 BMW PD Nov 2023 390.72 33150 Total 397.31
33151 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 12/7/2023 231018 General Fund DPW-Street Maint. Traffic Signals Maint Svcs Oct 2023 165.00 33151 Total 165.00
33152 CINTAS CORPORATION 12/7/2023 5184937038 General Fund Administration First Aid Refills Admin 76.00 33152 CINTAS CORPORATION 12/7/2023 5184937038 General Fund DPW-Street Maint. First Aid Refills PW Corp Yard 60.39 33152 CINTAS CORPORATION 12/7/2023 5184937038 General Fund DPW-Engineering First Aid Refills PW Eng 72.98 33152 Total 209.37
33153 COMMERCIAL CONTROLS CORPORATION 12/7/2023 11625 General Fund Police Bldg Systems Support and Preventative Maint PD Dec 2023 3,202.00 33153 Total 3,202.00
33154 DELTA DENTAL OF CALIFORNIA 12/7/2023 501-12-2023 General Fund PR Batch 00501.12.2023 Dental Ins 4,143.15 33154 DELTA DENTAL OF CALIFORNIA 12/7/2023 BE005801023 General Fund Dental Cobra J. Wade Dec 2023 182.56 33154 DELTA DENTAL OF CALIFORNIA 12/7/2023 BE005801023 General Fund Police Dental Adj S. Koehler PD Nov 2023 (56.23) 33154 Total 4,269.48
33155 DOOLEY ENTERPRISES INC. 12/7/2023 66851 General Fund Police (15) 223 55gr Ranger Pointe PD Nov 2023 12,770.74 33155 Total 12,770.74
33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Car Rental Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 262.75 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Gas Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 17.54 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Meal Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 69.00 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Meal Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 69.00 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Meal Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 62.86 Checks by Date - Detail by Check Number
For the Month of December 2023
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Uber Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 50.92 33156 DUTTA GINA 12/7/2023 Nov30-Dec2 23 General Fund Police Uber Asst Indiv In Crisis Trng G. Dutta 11/30/23 -12/2/23 51.66 33156 Total 583.73
33157 DYNASTY CLEANERS 12/7/2023 23-Nov General Fund Police Uniforms Dry Cleaning Svcs PD Nov 2023 759.45 33157 Total 759.45
33158 FOLGER GRAPHICS INC 12/7/2023 13792 General Fund Administration (2646) Centennial Postcards & Postage Fees Admin Aug 2023 1,471.41 33158 FOLGER GRAPHICS INC 12/7/2023 136986 General Fund Administration (2672) Town Newsletter 2023 Winter Edition Admin Sept 2023 3,292.68 33158 Total 4,764.09
33159 FONG JON 12/7/2023 Dec 2 2023 General Fund Police Coffee for ADAPT Meeting PD Dec 2023 20.00 33159 FONG JON 12/7/2023 Dec 2 2023 General Fund Police Orange Juice & Donuts for ADAPT Meeting PD Dec 2023 29.96 33159 Total 49.96
33160 GREAT AMERICA FINANCIAL SERVICES CORPORATION 12/7/2023 35407462 General Fund Building (1/3) Lease Toshiba E-Stuidio5015 AC Copier Bldg 9/28/23 -10/27/23 229.62 33160 GREAT AMERICA FINANCIAL SERVICES CORPORATION 12/7/2023 35407462 General Fund Planning (1/3) Lease Toshiba E-Stuidio5015 AC Copier Plng 9/28/23 -10/27/23 229.62 33160 GREAT AMERICA FINANCIAL SERVICES CORPORATION 12/7/2023 35407462 General Fund DPW-Engineering (1/3) Lease Toshiba E-Stuidio5015 AC Copier PW 9/28/23 -10/27/23 229.62 33160 Total 688.86
33161 IRVINE & JACHENS INC. 12/7/2023 4461 General Fund Police (12) Replaced Sterling Silver Seals on Uniform Badges PD Dec 2023 328.13 33161 Total 328.13
33162 JOHNSON-GRAYSON AUTOMOTIVE INC. 12/7/2023 32464 Equipment Replacement Police (1) New 2023 Chevy Silverado PD Oct 2023 74,382.10 33162 Total 74,382.10
33163 KIM LUNDGREN ASSOCIATES INC. 12/7/2023 1574 General Fund Administration New Build Dashboard for Sustainability Program FY24-25 3,000.00 33163 Total 3,000.00
33164 LN CURTIS & SONS 12/7/2023 INV768097 General Fund Police (22) Pelican Cases for ADAPT PD Nov 2023 4,734.77 33164 Total 4,734.77
33165 MAZE & ASSOCIATES 12/7/2023 51635 General Fund Finance Gann Limit Audit Report FY2023 Fin 530.00 33165 MAZE & ASSOCIATES 12/7/2023 51635 General Fund Finance Basic Fin Stmt Report & Memo on Internal Control Audit FY2023 Fin 25,745.00 33165 MAZE & ASSOCIATES 12/7/2023 51635 Measure A Measure A Compliance Audit Report FY2023 Fin 910.00 33165 MAZE & ASSOCIATES 12/7/2023 51635 Measure W Measure W Compliance Audit Report FY2023 Fin 1,000.00 33165 Total 28,185.00
33166 NORTH AMERICAN RESCUE HOLDINGS LLC 12/7/2023 Q86863 General Fund Police (1) Mini First Aid Kit w/Combat Gauze D.Romero PD Nov 2023 96.88 33166 Total 96.88
33167 OCCASIONS ETC 12/7/2023 34346 General Fund Administration (2) 3.188x11.938" Black on White B. Bendix & P. Johnson Admin Nov2023 56.05 33167 Total 56.05
33168 PLATH & COMPANY INC 12/7/2023 APW23-00119 General Fund Refund Road Bond Dep APW23-00119, 17 Lowery 2,500.00 33168 Total 2,500.00
33169 SAN JOSE BMW/VESPA 12/7/2023 276547 General Fund Police (1) Renew Head Lamp Bulb 2020 BMW PD Nov 2023 122.05 33169 Total 122.05
33170 SAN MATEO CNTY FORENSIC LAB 12/7/2023 PS-INV104418 General Fund Police (1) Narcotic ID PD Nov 2023 45.00 33170 SAN MATEO CNTY FORENSIC LAB 12/7/2023 PS-INV104418 General Fund Police (2) Phlebotomy Svcs PD Nov 2023 410.00 33170 Total 455.00
33171 SAN MATEO CNTY-HEALTH SYSTEM 12/7/2023 AC23-24ATHERTON General Fund Police Annual Animal Control Costs PD FY 23-24 51,937.00 33171 Total 51,937.00
33172 SAN MATEO CO. PLANNING & BUILDING DEPARTMEN 12/7/2023 FY2023/24-ATHER General Fund Planning Contribution to the Multijurisdictional Safety Element FY22/23 21,033.80 33172 SAN MATEO CO. PLANNING & BUILDING DEPARTMEN 12/7/2023 FY2023/24-ATHER General Fund Planning Contribution to the Multijurisdictional Safety Element FY23/24 63,101.40 33172 Total 84,135.20
33173 SCA OF CA LLC 12/7/2023 23000897 General Fund DPW-Street Maint. Street Sweeping Svcs Sept 2023 2,187.85 33173 SCA OF CA LLC 12/7/2023 23001074 General Fund DPW-Street Maint. Street Sweeping Svcs Nov 2023 2,187.85 33173 Total 4,375.70
33174 STATE WATER RESOURCES CONTROL BOARD 12/7/2023 SW-0268394 General Fund DPW-Engineering State Water Resources Control Board Annual Permit Fee FY23/24 7,067.00 33174 Total 7,067.00
33175 SYSERCO INC. 12/7/2023 13610 General Fund DPW-Building Maint. Svc Support Program Energy Maint System 70% Town Allocation 1,716.63 33175 SYSERCO INC. 12/7/2023 13610 Library Fund Svc Support Program Energy Maint System 30% Library Allocation 735.70 33175 Total 2,452.33
33176 TOP TEN SCHOOL WEAR INC. 12/7/2023 63-9650 General Fund Police (1) 24x42 Podium Banner, Layout/Set Up, Design Fee Case PD Nov 2023 1,765.00 33176 Total 1,765.00
33177 TRIDENT K9 CONSULTING 12/7/2023 1525 General Fund Police K9 Maint Trng Jessie D. Romero PD Nov 2023 600.00
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33177 Total 600.00
33178 TURBO DATA SYSTEMS INC 12/7/2023 41668 General Fund Police Processing Fee (12) E-Cite, (124) Out of State, (6) Notice, (3) Final Letter, (2) Admin Letter PD 45.37
33178 TURBO DATA SYSTEMS INC 12/7/2023 41669 General Fund Police (10) E-Cite Lease PD Nov 2023 2,760.94 33178 TURBO DATA SYSTEMS INC 12/7/2023 41670 General Fund Police (554) Traffic Citation Processing PD Nov 2023 831.00 33178 Total 3,637.31
33179 VISION SERVICE PLAN 12/7/2023 819268744 General Fund Vision Cobra J. Wade Dec 2023 32.46 33179 VISION SERVICE PLAN 12/7/2023 819268744 General Fund Police Vision Adj S. Koehler Nov 2023 (12.08) 33179 VISION SERVICE PLAN 12/7/2023 501-12-2023 General Fund PR Batch 00501.12.2023 Vision Insurance 865.72 33179 Total 886.10
33180 WILLDAN ENGINEERING 12/7/2023 00419255 GF Projects Construction Mgmt & Insp Svcs HP Park Project Sept 2023 33,156.00 33180 WILLDAN ENGINEERING 12/7/2023 00626400 GF Projects Selby Bike Lane Improvement Project Sept 2023 11,451.50 33180 WILLDAN ENGINEERING 12/7/2023 00626608 GF Projects Selby Bike Lane Improvement Project Oct 2023 2,346.00 33180 Total 46,953.50
33181 WORKCARE INC 12/7/2023 0270159-IN General Fund Police Wellness Program Administration PD Sept 2023 12,500.00 33181 WORKCARE INC 12/7/2023 WCI-00300468 General Fund Police Wellness Program Administration PD Oct 2023 12,500.00 33181 Total 25,000.00
33182 ACTION TOWING 12/14/2023 100533 General Fund Police Towing Svs 2021 Chevrolet PD Dec 2023 148.50 33182 ACTION TOWING 12/14/2023 100534 General Fund Police Towing Svs Chevrolet Silverado PD Dec 2023 148.50 33182 Total 297.00
33183 AT&T CALNET 3 12/14/2023 000020875978 General Fund Police Pd Radio Circuits BAN#9391061602 10/27/23 -11/26/23 640.74 33183 AT&T CALNET 3 12/14/2023 000020907056 General Fund Police Pd Radio Circuits BAN#9391080028 11/01/23 -11/30/23 724.10 33183 Total 1,364.84
33184 BENCHMARK BUILDERS INC. 12/14/2023 APW20-00352 General Fund Refund Road Bond Dep APW20-00352, 54 Reservoir 2,500.00 33184 Total 2,500.00
33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Park Program 150 Watkins (Fire Protection) Nov 2023 36.89 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) Nov 2023 129.34 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Park Program 150 Watkins 10/24/23 -11/21/23 621.66 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Administration 80 Fair Oaks (2 Meter) Admin Oct 2023 24.66 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Building 80 Fair Oaks (2 Meter) Bldg Oct 2023 24.66 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Police 80 Fair Oaks (2 Meter) PD Oct 2023 295.88 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Planning 80 Fair Oaks (2 Meter) Plng Oct 2023 24.66 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW Oct 2023 24.66 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Administration 80 Fair Oaks Admin Oct 2023 30.44 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Building 80 Fair Oaks Bldg Oct 2023 30.44 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Police 80 Fair Oaks PD Oct 2023 284.11 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund Planning 80 Fair Oaks Plng Oct 2023 30.44 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Engineering 80 Fair Oaks PW Oct 2023 30.44 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Street Maint. Alameda/Atherton Oct 2023 280.95 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Street Maint. El Camino Real M#62327517 Oct 2023 280.95 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 General Fund DPW-Street Maint. El Camino Real M#62514200 Oct 2023 280.95 33185 CAL WATER SERVICE 12/14/2023 4726166666/Nov2023 Library Fund Library CCAP (Irrigation) Oct 2023 4,592.61 33185 Total 7,023.74
33186 CALIFORNIA STATE DISBURSEMENT UNIT 12/14/2023 502-12-2023FR General Fund PR Batch 00502.12.2023 Garnishment 323.07 33186 CALIFORNIA STATE DISBURSEMENT UNIT 12/14/2023 502-12-2023NT General Fund PR Batch 00502.12.2023 Garnishment 177.69 33186 Total 500.76
33187 CASTILLO PLUMBING INC. 12/14/2023 10/26-12/6/23 GF Projects Atherton Rail Station Rehabilitation Project 10/26/23 -12/6/23 73,555.00 33187 CASTILLO PLUMBING INC. 12/14/2023 10/26-12/6/23 GF Projects Atherton Rail Station Rehabilitation Project -5% Retention 10/26/23 -12/6/23 (3,677.75) 33187 Total 69,877.25
33188 CINTAS CORPORATION 12/14/2023 4173882656 General Fund Police (4) Traffic Mats, (3) Active Scraper PD Nov2023 133.41 33188 CINTAS CORPORATION 12/14/2023 4175253783 General Fund Police (4) Traffic Mats, (3) Active Scraper PD Nov2023 133.41 33188 Total 266.82
33189 CONSTRUCTION EXAM CENTER 12/14/2023 5559 General Fund Police Combination Prop Maint & Zoning Inspector Exam L. Daley PD Dec 2023 950.00 33189 Total 950.00
33190 CRITICAL REACH 12/14/2023 3048 General Fund Police 2024 APBnet Annual Support Fee PD Dec 2023 325.00
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33190 Total 325.00
33191 DAANE JOHN P & LINDA E TRS 12/14/2023 BP20-00207 General Fund Refund Recycling Dep BP20-00207, 112 Almendral 1,187.00 33191 Total 1,187.00
33192 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/14/2023 81539206 General Fund Police Lease Sharp BP-70M36 Copier PD Dec 2023 236.12 33192 Total 236.12
33193 DUCKY'S CAR WASH LLC 12/14/2023 90402245904 General Fund Police Car Wash Svs PD Nov 2023 160.86 33193 Total 160.86
33194 EPS INC 12/14/2023 APW23-00066 General Fund Refund Road Bond Dep APW23-00066, 84 Stockbridge 2,500.00 33194 Total 2,500.00
33195 EXHIBITONE CORPORATION 12/14/2023 1001571 General Fund Interdepartmental Tech Sup Svc Troubleshoot Audio & Speaker Conf Room Oct 2023 975.00 33195 EXHIBITONE CORPORATION 12/14/2023 1001585 General Fund Interdepartmental Tech Sup Svc Troubleshoot Audio & Speaker Council Chamber Oct 2023 825.00 33195 Total 1,800.00
33196 FASTSIGNS OF REDWOOD CITY 12/14/2023 395-51948 General Fund Police (1) Alarm Sign PD Dec 2023 38.46 33196 FASTSIGNS OF REDWOOD CITY 12/14/2023 395-51964 General Fund Police (1) Alarm Sign PD Dec 2023 38.46 33196 Total 76.92
33197 GOLDEN GATE OFFICE SOLUTIONS 12/14/2023 200642 General Fund Administration Freight Charge Yellow Toner Admin Nov 2023 9.87 33197 Total 9.87
33198 HOLT TOM 12/14/2023 Dec 11 2023 General Fund Administration Leaf Blower Rebate T. Holt Admin Dec 2023 218.24 33198 Total 218.24
33199 MAGAMI BOBBY 12/14/2023 Dec 4 2023 General Fund Police Mileage Effective Police Trng B. Magami Dec 2023 16.77 33199 Total 16.77
33200 MCCULLEY STEVE 12/14/2023 Dec 12 2023 General Fund Police Meal for Code Enf Recruitment Chief S. McCulley PD Dec 2023 86.62 33200 MCCULLEY STEVE 12/14/2023 Dec 5 2023 General Fund Police Catering ADAPT/RVP Recognition Dinner PD Dec 2023 1,521.41 33200 MCCULLEY STEVE 12/14/2023 Dec 5 2023 General Fund Police (8) Tablecloth, (6) Tumbler ADAPT/RVP Dinner Dec 2023 43.19 33200 MCCULLEY STEVE 12/14/2023 Dec 6 2023 General Fund Police Meal Team Bldg Event for 8 PD Membrs Dec 2023 427.36 33200 MCCULLEY STEVE 12/14/2023 Nov28-Dec1 2023 General Fund Police Lodging SMCPCSA Retreat Chief S. McCulley PD 11/28/23 -12/1/23 849.72 33200 MCCULLEY STEVE 12/14/2023 Nov28-Dec1 2023 General Fund Police Meal SMCPCSA Retreat Chief S. McCulley PD 11/28/23 -12/1/23 69.00 33200 MCCULLEY STEVE 12/14/2023 Nov28-Dec1 2023 General Fund Police Meal SMCPCSA Retreat Chief S. McCulley PD 11/28/23 -12/1/23 17.48 33200 Total 3,014.78
33201 MCE CORPORATION 12/14/2023 2311027 General Fund DPW-Park Program Contract Maint Svcs -Event Svc Setup/Breakdwn Luncheon 11/21/23 397.79 33201 MCE CORPORATION 12/14/2023 2311027 General Fund DPW-Building Maint. Contract Maint Svs Facilities Nov 2023 3,216.79 33201 MCE CORPORATION 12/14/2023 2311027 Library Fund Contract Maint Svs Library Nov 2023 2,313.05 33201 MCE CORPORATION 12/14/2023 2311027 General Fund DPW-Park Maint. Contract Maint Svs Park Nov 2023 6,286.10 33201 MCE CORPORATION 12/14/2023 2311027 General Fund DPW-Street Maint. Contract Maint Svs Street Nov 2023 34,950.88 33201 Total 47,164.61
33202 METRO MOBILE COMMUNICATIONS INC 12/14/2023 47795 Equipment Replacement Police (1) PVP Wireless Motor Kit APX8500 New 2024 BMW PD Nov 2023 1,713.59 33202 Total 1,713.59
33203 MID-PENINSULA ANIMAL HOSPITAL 12/14/2023 777228 General Fund Police Canine Influenza Virus Annual Vaccine K9 Red I. Davidovich PD Nov 2023 247.17 33203 Total 247.17
33204 PG&E 12/14/2023 11940786962/Nov2023 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber 10/19/23 -11/16/23 445.95 33204 PG&E 12/14/2023 11940786962/Nov2023 General Fund Building Civic Center 80 Fair Oaks Bldg 10/19/23 -11/16/23 445.95 33204 PG&E 12/14/2023 11940786962/Nov2023 Library Fund Civic Center 80 Fair Oaks Library 10/19/23 -11/16/23 7,135.20 33204 PG&E 12/14/2023 11940786962/Nov2023 General Fund Police Civic Center 80 Fair Oaks PD 10/19/23 -11/16/23 8,919.00 33204 PG&E 12/14/2023 11940786962/Nov2023 General Fund Planning Civic Center 80 Fair Oaks Plng 10/19/23 -11/16/23 445.95 33204 PG&E 12/14/2023 11940786962/Nov2023 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW 10/19/23 -11/16/23 445.95 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Park Program Activity Bldg 150 Watkins 10/30/23 -11/29/23 158.02 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Park Program Modular Bldg 150 Watkins 10/30/23 -11/29/23 562.72 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Park Maint. Pump150 Watkins 10/30/23 -11/29/23 421.63 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Street Maint. Signal Marsh/Middlefield 10/25/23 -11/22/23 66.44 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Street Maint. Signal Middlefield/Oak Grove 10/25/23 -11/22/23 81.36 33204 PG&E 12/14/2023 56788311910/Dec2023 General Fund DPW-Street Maint. Street Lights 10/31/23 -11/30/23 4,767.11 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 10/24/23 -11/21/23 198.31 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Street Maint. El Camino/Atherton Signal 10/24/23 -11/21/23 114.15 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Street Maint. NE Cor Marsh/Middlefield Rd 10/19/23 -11/16/23 36.25 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Street Maint. 330 El Camino (Beacon Lights) 10/20/23 -11/17/23 98.23
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Street Maint. Signal Encinal/Middlefield Rd 10/25/23 -11/22/23 74.21 33204 PG&E 12/14/2023 PGE-MTPL/Nov2023 General Fund DPW-Street Maint. Dinkelspiel(Corp Ofc/Storage) 10/23/23 -11/20/23 117.12 33204 Total 24,533.55
33205 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 12/14/2023 3106402459 General Fund Interdepartmental Lease USPS Digital Mailing System Post Office 9/30/23 -12/29/23 752.49 33205 Total 752.49
33206 PLAN JPA 12/14/2023 PLAN-2024-0095 General Liability Fund GL Claim#4A2206D10Y6 Nov 2023 795.50 33206 PLAN JPA 12/14/2023 PLAN-2024-0095 General Liability Fund GL Claim#4A230521TQH Nov 2023 568.50 33206 Total 1,364.00
33207 PRIORITY 1 PUBLIC SAFETY EQUIP. 12/14/2023 9520 General Fund Police Repair Svc Ground Wire for Power Supply/Installed SIM Card Silverado PD 150.00 33207 Total 150.00
33208 SAFEGUARD BUSINESS SYSTEMS 12/14/2023 434736 General Fund Finance 2023 W-2 & 1099 Forms Fin 168.77 33208 Total 168.77
33209 SAN MATEO CNTY INFO SERV DEPT 12/14/2023 1YAT12311 General Fund Police (2) Microwave Mux DSO PD Nov 2023 164.51 33209 Total 164.51
33210 SCOTT SAVAGE 12/14/2023 2364 General Fund Police Reg Fee Effective Police Trng B. Magami PD 12/4/2023 299.00 33210 Total 299.00
33211 SHARP ELECTRONICS CORPORATION 12/14/2023 9004605038 General Fund Police (419) Billable Copies BW PD 8/30/23 -11/29/23 3.42 33211 SHARP ELECTRONICS CORPORATION 12/14/2023 9004613729 General Fund Police (550) Billable Copies Color PD 8/30/23 -11/29/23 29.97 33211 Total 33.39
33212 SOUTH BAY REGIONAL PUBLIC SAFETY TRNG CONSOR 12/14/2023 161006 INV General Fund Police Reg Fee Basic Trffc Collision Trng J. Taylor PD 3/4/24 -3/8/24 400.00 33212 Total 400.00
33213 SUAREZ AND MUNOZ CONSTRUCTION INC 12/14/2023 4 GF Projects HPP Access and Circulation Imp Project -5% Retention Nov 2023 (10,769.41) 33213 SUAREZ AND MUNOZ CONSTRUCTION INC 12/14/2023 4 GF Projects HPP Access and Circulation Improvement Project Nov 2023 215,388.25 33213 Total 204,618.84
33214 WEX BANK 12/14/2023 93723705 General Fund Police Fuel Charges PD 11/7/2023 -12/6/2023 7,375.69 33214 Total 7,375.69
33215 WOBBLY WORLD LLC 12/14/2023 1193 General Fund Administration Music Performance for Christmas Event Admin 12/20/23 600.00 33215 Total 600.00
33216 WORKCARE INC 12/14/2023 WCI-00310322 General Fund Police Wellness Program Equipment Included PD Nov 2023 19,424.32 33216 Total 19,424.32
33217 ZONES IT SOLUTIONS INC. 12/14/2023 W03605150102 General Fund Interdepartmental CSP Office 365 Cloud Subscription Nov 2023 9.06 33217 ZONES IT SOLUTIONS INC. 12/14/2023 W03613610102 General Fund Interdepartmental CSP Office 365 G3 GCC Monthly Fee Nov 2023 64.95 33217 ZONES IT SOLUTIONS INC. 12/14/2023 W03613920102 General Fund Interdepartmental CSP Visio Plan for GCC Monthly Fee Nov 2023 14.12 33217 Total 88.13
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (1) 12-5/8x18-11/16 Laminating Carrier Sheet PD Nov 2023 16.50 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (1) Grapes (2) Crackers for Dispatch Meeting PD Nov 2023 30.97 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (1) ID Letter Size Lamination Carriers Sheet PD Nov 2023 28.42 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (1) Pre-Moistened Wipes Glasses Cleaner PD Nov 2023 20.23 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (1) Wall hooks to Hang Belts in the Women's Bathroom PD Nov 2023 21.86 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police (8) Eyewash Solution PD Nov 2023 41.92 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police CA Assoc of Property & Evidence Membership E. Johnson Nov 2023 50.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police First Aid Kit Supplemental Supplies Nov 2023 143.12 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police Monthly Subscription 50GB Storage Plan E. Johnson PD Nov 2023 0.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ Equipment Replacement Reflective Decal Installed New 2023 Chevy Silverado PD Nov 2023 433.59 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3299/11-22-23EJ General Fund Police USB Flash Drive (1) 128GB, (1) 16GB, (1) 64GB, (1) 8GB PD Oct 2023 157.84 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (1) Pistol Pouch, (1) Rifle Pouch D. Romero PD Nov 2023 140.64 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (11) Midland Tool, (4) Waterproof Notebook, (22) EQ Survival Tool ADAPT 850.15 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (2) Dispatch Stamps PD Nov 2023 31.23 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (2) Bike Skewer Set, (2) Fingerprint Ink Pads, (8) pk Wipes PD Nov 2023 187.75 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (2) Fruit Platter, (7) Cookies, (2) Coffee, (1) Tea for Community Meeting PD Nov 2023 339.03
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (300) Woven Patches PD Nov 2023 308.95 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (37) Veterans Pins PD Oct 2023 125.63 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (4) pk Waterproof Matches ADAPT Nov 2023 98.11 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (4) Candles Gifts for ADAPT Committee Members Nov 2023 131.20
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (4) Toners, (1) Light Cable for Sgt Office Oct 2023 321.51 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (75) Holiday Poscards PD Nov 2023 93.91 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (16) hr Anger Mgmt Course PD Nov 2023 79.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police AA Batteries for Kitchen Scrubber PD Oct 2023 88.58 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Airfare Evidence/Property Function Mgmt Trng J. Taylor 1/25/24 318.28 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Reg Fee CEOSF Trng L. Daley PD Oct 2023 250.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Reg Fee Evidence/Property Function Mgmt Trng J. Taylor 1/25/24 215.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Gerber Multi-Plier Tool to Repair Drone PD Nov 2023 58.21 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Lodging Evidence/Property Mgmt Trng J. Taylor 1/25/24 164.19 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Lodging POST Trng PD 2/26/24 205.20 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (4) days Dog Boarding K9 Jessie D. Romero PD Nov 2023 140.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (1) Sweater w/Logo K. Shum PD Oct 2023 76.55 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police (30) Printed -CPTED Booklets PD Oct 2023 402.47 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Refreshments (1) Muffins, (1) Cookies, (3) Coffee for Staff Meeting PD Oct 2023 39.54
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Refreshments (2) Muffins, (2) Strudel, (1) lb Banana PD Meeting Nov 2023 25.09 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 3663/11-22-23JF General Fund Police Response to Incidents/In-Progress Crime Trng J. Yamsuan Nov2023 268.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Copy-Editing Subscription for Accurate Grammar Nov 2023 144.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Lodging adjustmnt Due to Room Issues MMANC Conf Oct 2023 234.68 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Lodging Credit Due to Room Issues MMANC Conf Oct 2023 (87.00) 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Online Listing to Promote Compost Workshop Event Nov 2023 9.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Online Listing to Promote Earth Day Event Nov 2023 49.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Refreshments for the Home Composing Workshop Event 11/14/23 192.67 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4380/11-22-23RL General Fund Administration Vista Social -Town's Media Subscription Nov 2023 15.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL General Fund DPW-Engineering (1) bx Jasmin Green Tea PW Oct 2023 17.36 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL GF Projects (2) GalleryOne Pro Picture Hanging System Set Nov 2023 579.68 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL Tennis Fund (3) Tennis Net Tennis Court HP Park Nov 2023 689.85 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL General Fund DPW-Park Program (3) Hand Soap & Hand Sanitizer Dispenser PW Oct 2023 85.29 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL General Fund DPW-Building Maint. (3) Replacement filter for use in ezH2O Bottle Filling Station 220.28 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL General Fund DPW-Street Maint. ASFPM Membership PW Director R. Ovadia Oct 2023 180.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 4525/11-22-23HL General Fund DPW-Park Program Wireless Home Sensor Monitor & Annual Plan PW Nov 2023 274.37 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Interdepartmental (1) Phone Cord Nov 2023 6.17 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund City Council (1) Pizza for the Council Meeting Nov 2023 63.35 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration (1) Cookies, (1) Drinking Water, (1) Brownies for Council Meeting/Staff Nov 2023 126.05
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration (1) Mac & Cheese Bwl, (1) Jamaicn Jrk Bwl for Counncil Meeting/Staff Nov2023 53.30
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration (1) Ramen Bowl, (1) Wafer, (1) Fruitsnack for Council Meeting/Staff Nov 2023 157.91 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration (20) Gingerbread Houses for the Holiday Event Dec 2023 339.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration Drinks for Luncheon Admin Nov 2023 70.43 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund City Council Food Catering Delivery for the Council Meeting Nov 2023 581.68 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration Halloween Costumes (1) Deer Poncho, (1) Astrnt Helmet, (1) NASA 137.31 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5279/11-22-23FR General Fund Administration Inflatable Jumpers & Generator for the Halloween Event 11/27/23 375.17 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund DPW-Park Maint. (5) lb Fescua Grass Seed for the Gilmore House Lawn Nov 2023 27.09 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police ADAPT Supplies (11) Multi-Utility Tool, (5) Headlamps PD Nov 2023 710.23 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police American EBP Associate Membership D. Larsen PD Nov 2023 40.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police Error Trans-Reimbursed Town via Check Nov 2023 10.89 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police IACP Membrship D. Larsen PD Nov 2023 190.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police Investigative Svs -TLO Transunion Nov 2023 75.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 5762/11-22-23DL General Fund Police Refund Lodging L. Daley 11/6/23 -11/9/23 (474.87) 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 6914/11-22-23PD General Fund Police (1) Stretch Trouser, Zipper Velcro J. Gatto Nov 2023 852.66 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 6914/11-22-23PD General Fund Police Coffee for the ADAPT Meeting PD Nov 2023 20.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 6914/11-22-23PD General Fund Police Lodging CCUG Trng K. Cisco 11/6/23 -11/10/23 909.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 6914/11-22-23PD General Fund Police Orange Juice/Donuts for the ADAPT Meeting PD Nov 2023 33.96 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration Auto Car Wash CM G. Rodericks Oct 2023 64.99
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration Auto Maint Svc Engine oil, Gasket Filter, Wiper Blades CM G. Rodericks Nov 2023 612.50
33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration Donuts for Staff Meeting Nov 2023 95.45 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration OmniFocus Subscription Task Management Software Nov 2023 99.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration Survey Monkey Yearly Subscription 11/8/23 -10/3/24 816.16 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 7361/11-22-23GR General Fund Administration The Wall Street Journal CM G. Rodericks Nov 2023 38.99 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Interdepartmental ADOBE Pro Monthly Fee 10/25/23 -10/24/23 575.76 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Administration Alamac Online Membership Monthly Fee Nov 2023 120.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Administration Almanac Online Membership Monthly Fee Oct 2023 120.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Planning Coffee for Housing Element Workshop Oct 2023 47.45 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Interdepartmental Dropbox Account for Business Covid-19 Related Oct 2023 72.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Interdepartmental MS Storage/Security Office365 Oct 2023 1.00 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Planning Refreshments for Housing Element Workshop Oct 2023 11.85 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Administration Team Lunch Admin Nov 2023 276.90 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Planning Team Lunch Hosted by Planning Dept Nov 2023 1,061.50 33218 IMPAC. GOVERNMENT SERVICES 12/13/2023 9369/11-22-23AS General Fund Interdepartmental Zoom Virtual Meeting Monthly Fee Nov 2023 299.90 33218 Total 17,129.58
33219 54 RESERVOIR LLC 12/21/2023 BP20-00045 General Fund Refund Recycling Dep BP20-00045, 54 Reservoir 1,000.00 33219 Total 1,000.00
33220 AARDVARK 12/21/2023 PIN17412 Equipment Replacement KBT Breaching Tool Includes Sling, 2 Cylinder, 100 Rounds & Case w/Foam PD Dec 2023 13,866.88
33220 Total 13,866.88
33221 AIR TREATMENT CORPORATION 12/21/2023 FS214448 Library Fund Qtly Svcs Maint Multi-Stack Heat Exhanger Library Nov 2023 875.00 33221 AIR TREATMENT CORPORATION 12/21/2023 FS214448 General Fund DPW-Building Maint. Qtly Svcs Maint Town's Multi-Stack Heat Exhanger Town Nov 2023 1,312.00 33221 Total 2,187.00
33222 BARNES JOHN 12/21/2023 34 General Fund Administration Leaf Blower Rebate J. Barnes Admin Dec 2023 250.00 33222 Total 250.00
33223 BENCHMARK BUILDERS INC. 12/21/2023 APW23-00140 General Fund Refund Road Bond Dep APW23-00140, 54 Reservoir 2,500.00 33223 BENCHMARK BUILDERS INC. 12/21/2023 BP20-00045 General Fund Refund 2nd Utility Dep BP20-00045, 54 Reservoir 5,000.00 33223 Total 7,500.00
33224 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/21/2023 8605733 General Fund DPW-Park Maint. Landscaping Maintenance HP Park Oct 2023 17,927.01 33224 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/21/2023 8605733 Tennis Fund Landscaping Maintenance Tennis Court Oct 2023 815.15 33224 Total 18,742.16
33225 CALIFORNIA STATE DISBURSEMENT UNIT 12/21/2023 503-12-2023FR General Fund PR Batch 00503.12.2023 Garnishment 323.07 33225 CALIFORNIA STATE DISBURSEMENT UNIT 12/21/2023 503-12-2023NT General Fund PR Batch 00503.12.2023 Garnishment 177.69 33225 Total 500.76
33226 CALNENA 12/21/2023 122023-1006-088 General Fund Police Reg Fee 2024 Calnena Conf K. Cisco PD 3/4/24 850.00 33226 Total 850.00
33227 CATERED TOO INC. 12/21/2023 12784 General Fund Administration Catering Svcs -Holiday Dinner 12/20/23 9,338.88 33227 Total 9,338.88
33228 COLMA POLICE DEPARTMENT 12/21/2023 Training General Fund Police (2) Reg Fee Inner Perspectives Trng D. Romero & G. Dutta PD Dec 2023 1,000.00 33228 Total 1,000.00
33229 DAVIDOVICH IGOR 12/21/2023 Dec 18 2023 General Fund Police Gas for New K9 Red Pickup (Chevron Card Declined) I. Davidovich PD Dec 2023 80.00
33229 Total 80.00
33230 DLT SOLUTIONS LLC 12/21/2023 5204578A General Fund DPW-Engineering AutoCAD w/Specialized Toolsets Gov't Single-User 3-yr Subscription PW Eng 2,534.33 33230 Total 2,534.33
33231 EMBARCADERO MEDIA 12/21/2023 80059 General Fund Planning Legal Ad Planning Commission Noticed for Meeting Plng 12/13/23 525.00 33231 EMBARCADERO MEDIA 12/21/2023 80059 General Fund Administration Legal Ad Public Hearing Noticed -Lot Line Redesignation Admin Nov 2023 420.00 33231 EMBARCADERO MEDIA 12/21/2023 80059 General Fund Administration Legal Ad Public Hearing Noticed for Meeting Draft Master Fee Schedule 12/20/23 420.00
33231 Total 1,365.00
33232 FLOCK GROUP INC. 12/21/2023 INV-24992 General Fund Police (2) Flock Cameras @ Emilie/Winchester & El Camino E. Goodstein Dec 2023 5,000.00
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33232 FLOCK GROUP INC. 12/21/2023 INV-26155 General Fund Police (16) Flock Cameras Town Owned Nov 2023 32,000.00 33232 Total 37,000.00
33233 GROVE CONSTRUCTION 12/21/2023 IRB23-00301 General Fund Refund Accessory Structions Fee -App Withdrawn IRB23-00301, 19 Shelby 506.00 33233 GROVE CONSTRUCTION 12/21/2023 IRB23-00301 General Fund Refund Tech Surcharge -App Withdrawn IRB23-00301, 19 Shelby 18.22 33233 Total 524.22
33234 INFINITY TECHNOLOGIES 12/21/2023 1925 General Fund Interdepartmental Datto Cloud Backup Appliance Renewal 7/1/23 -6/30/24 27,600.00 33234 INFINITY TECHNOLOGIES 12/21/2023 1926 General Fund Interdepartmental Contract IT Support Svcs Nov 2023 13,898.02 33234 Total 41,498.02
33235 INTERWEST CONSULTING GROUP INC 12/21/2023 155152 GF Projects Alameda De La Pulgas Taffic & Safety Improvement Nov 2023 2,520.00 33235 INTERWEST CONSULTING GROUP INC 12/21/2023 155152 GF Projects HPP Playground -Design/Sub Nov 2023 3,997.50 33235 INTERWEST CONSULTING GROUP INC 12/21/2023 155152 GF Projects HPP Playground -Outreach Nov 2023 2,388.75 33235 INTERWEST CONSULTING GROUP INC 12/21/2023 155152 General Fund Building Surveying & Development Review Bldg Nov 2023 910.00 33235 INTERWEST CONSULTING GROUP INC 12/21/2023 164296 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Nov 2023 53,906.78 33235 INTERWEST CONSULTING GROUP INC 12/21/2023 164296 General Fund Building Reimb Lease Dell Computer Bldg Nov 2023 (148.92) 33235 Total 63,574.11
33236 JOE A. GONSALVES & SON 12/21/2023 161297 General Fund Administration RPPG/Professional Legislative Svcs Dec 2023 4,000.00 33236 Total 4,000.00
33237 KLFT HOLDINGS LLC 12/21/2023 BP18-00814 General Fund Refund Recycling Dep BP18-00814, 295 Atherton 1,000.00 33237 KLFT HOLDINGS LLC 12/21/2023 BP18-00815 General Fund Refund Recycling Dep BP18-00815, 295 Atherton 1,000.00 33237 Total 2,000.00
33238 LHO SANTA CRUZ ONE LESSEE INC 12/21/2023 A General Fund Police Lodging for 9 Officers Team Bldg Workshop 1/22/24 -1/23/24 6,659.00 33238 Total 6,659.00
33239 LONDER RACHEL 12/21/2023 Dec 12 2023 General Fund Administration Mileage Q4 Countywide RICAPS Meeting R. Londer 12/12/23 26.99 33239 Total 26.99
33240 MCCULLEY STEVE 12/21/2023 Dec 20 2023 General Fund DPW-Park Maint. (1) Pulldown Kitchen Faucet for Replacemnt GilmoreHouse Dec2023 131.24 33240 MCCULLEY STEVE 12/21/2023 Dec 20 2023 General Fund DPW-Park Maint. (2) Overhead Lights for Replacemnt Gilmore House Kitchen Dec2023 269.78 33240 Total 401.02
33241 MCE CORPORATION 12/21/2023 2311136 General Fund DPW-Street Maint. Creek Channel Concrete Misc Cleanup PW Dec 2023 24,280.00 33241 Total 24,280.00
33242 METROPOLITAN PLANNING GROUP 12/21/2023 2004187 General Fund Planning Revised Zoning Code, Zoning Map, Land Use Map Project Plng Nov 2023 3,314.60 33242 METROPOLITAN PLANNING GROUP 12/21/2023 2004202 General Fund Planning ADU Ordinance Update Plng Nov 2023 4,243.75 33242 Total 7,558.35
33243 MID-PENINSULA ANIMAL HOSPITAL 12/21/2023 777228 General Fund Police CIV Vaccine Shot K9 Red I. Davidovich PD Nov 2023 80.25 33243 Total 80.25
33244 NAPOLI STEVE 12/21/2023 35 General Fund Administration Leaf Blower Rebate S. Napoli Admin Dec 2023 250.00 33244 Total 250.00
33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337724063001 General Fund Building (1/3) Veriety Snack, Stapler, Bottle Water Bldg Oct 2023 35.37 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337724063001 General Fund DPW-Engineering (1/3) Veriety Snack, Stapler, Bottle Water PW Eng Oct 2023 35.36 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337724063001 General Fund Planning (1/3) Veriety Snack, Stapler, Bottle Water Plng Oct 2023 35.36 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725215001 General Fund Building (1/3) Veriety Chips Bldg Oct 2023 8.69 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725215001 General Fund DPW-Engineering (1/3) Veriety Chips Engr Oct 2023 8.69 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725215001 General Fund Planning (1/3) Veriety Chips Plng Oct 2023 8.69 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725216001 General Fund Building (1/3) Cookies, TrailMix, Pist Bldg Oct 2023 28.86 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725216001 General Fund DPW-Engineering (1/3) Cookies, TrailMix, Pist PW Eng Oct 2023 28.86 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 337725216001 General Fund Planning (1/3) Cookies, TrailMix, Pist Plng Oct 2023 28.85 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340511010001 General Fund Building (1/3) Pencil, Lotion, Wipes, Tea Bldg Nov 2023 20.29 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340511010001 General Fund DPW-Engineering (1/3) Pencil, Lotion, Wipes, Tea PW Eng Nov 2023 20.28 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340511010001 General Fund Planning (1/3) Pencil, Lotion, Wipes, Tea Plng Nov 2023 20.28 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340720000001 General Fund Building (1/3)Tote Container Erasables Calendr Desk Calender Bldg Nov 2023 63.27 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340720000001 General Fund DPW-Engineering (1/3)Tote Container Erasables Calendr Desk Calender Engr Nov 2023 63.27 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 340720000001 General Fund Planning (1/3)Tote Container Erasables Calendr Desk Calender Plng Nov 2023 63.27 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342160272001 General Fund Planning (1) Electric Sharpener, (1) Flag-Sign Here, (3) Calendar Plng Nov2023 84.20 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342295085001 General Fund Building (1/3) Water Filter Dishwasher Bldg Nov 2023 21.14 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342295085001 General Fund DPW-Engineering (1/3) Water Filter Dishwasher Engr Nov 2023 21.13 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342295085001 General Fund Planning (1/3) Water Filter Dishwasher Plng Nov 2023 21.13
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342503387001 General Fund Police (1) Organizer Comp Mesh PD Nov 2023 39.36 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 342504478001 General Fund Police (1) Notes, (3) Plastic Key Tags PD Nov 2023 38.51 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 344036107001 General Fund DPW-Engineering (1) Sharp, (1) Fldr, (1),HgFldr (2) Post It, (1)Pad (1) Clip, (1) Pin PW Eng 97.63 33245 ODP BUSINESS SOLUTIONS LLC 12/21/2023 344661673001 General Fund Planning (1) Thunderbolt 4 Pro Cable Plng Dec 2023 173.91 33245 Total 966.40
33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 338312738001 General Fund Administration (1) Heavy Cover Report Admin Oct 2023 21.75 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 338313088001 General Fund Administration (1),Bottle Water, (1) Paper Towel, (3) Paper, (4) Soda, (3) Snack Adm Oct2023 371.43 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 338313089001 General Fund Administration (2) Snacks Chex Admin Oct 2023 55.58 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 338313089002 General Fund Administration (2) Snacks Rice Crispy Admin Oct 2023 46.48 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 338313094001 General Fund Administration (1) Noodles Admin Oct 2023 20.99 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 339091081001 General Fund Building (1/3) Copy Paper, (2) Mouse, (1) Sticky Note Pad Bldg Oct 2023 88.64 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 339091081001 General Fund DPW-Engineering (1/3) Copy Paper Engr Oct 2023 14.22 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 339091081001 General Fund Planning (1/3) Copy Paper Plng Oct 2023 14.22 33246 ODP BUSINESS SOLUTIONS LLC 12/21/2023 339385032001 General Fund Police (1) Binder, (1) Divider PD Nov 2023 34.25 33246 Total 667.56
33247 OVADIA ROBERT 12/21/2023 Dec 15 2023 General Fund DPW-Engineering ADPL Panel Lunch R. Ovadio PW Dec 2023 62.79 33247 Total 62.79
33248 PACIFIC PENINSULA GROUP 12/21/2023 ADU23-00064 General Fund Refund Address Change Fee ADU23-00064, 96 Marymont 275.00 33248 Total 275.00
33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203004 General Fund Police (1) Pants Stryke, (1) Acoustic Audio Tube D.,Andruha PD Oct 2023 133.99 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203065 General Fund Police (1) Pants, (2) Shirts Remove, (1) Tie Clip on, (2) Belt F.Tartour PD Oct 2023 244.52 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203070 General Fund Police Res Vol Patrol Vest (4) Logo Set Up, (14) Screen Print S. McCulley PD Oct 2023 571.35 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203071 General Fund Police Res Vol Patrol Vest (4) Logo Set Up, (16) Screen Print J. Fong PD Oct 2023 637.28 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203072 General Fund Police Res Vol Patrol Vest (4) Logo Set Up, (12) Screen Print J. Fong PD Oct 2023 505.43 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203075 General Fund Police Res Vol Patrol Vest (4) Logo Set Up, (11) Screen Print S. McCulley PD Oct 2023 472.46 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203222 General Fund Police (1) Lapel Pin K9 I. Davidovich PD Oct 2023 14.23 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203269 General Fund Police Taper, Patch, Altered, (1),Hat, (4),Shirts, (4),Pants V. Kumar Oct 2023 1,036.84 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203281 General Fund Police (1) Shirt Sew on Patch B. Magami PD Oct 2023 5.00 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203282 General Fund Police (4) Shirt Removed Patch E. Rivera PD Oct 2023 16.00 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203505 General Fund Police (3) Jacket Sew on Button J. Fong PD Nov 2023 6.00 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203567 General Fund Police (2) Acoustic Audio, (1) Hat Embroider, (1) Whistle Cord, (1) Adapter Easy Connect J. Gatto PD 144.71
33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203637 General Fund Police (8) Shirt Remove Patch J. Yamsuan PD Nov 2023 64.00 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203902 General Fund Police (4) Embroidered Name/Logo, (2) Polo J. Taylor PD Nov 2023 184.37 33249 PENINSULA UNIFORMS & EQUIPMENT 12/21/2023 203973 General Fund Police (1) Hat Embroidered Name, Sew on Patch I. Davidovich PD Nov 2023 29.56 33249 Total 4,065.74
33251 PERSSON DENISE 12/21/2023 357 General Fund Refund Park Dep Inv#357, 10/21/23 600.00 33251 PERSSON DENISE 12/21/2023 364 General Fund Refund Park Dep Inv#364, 12/14/23 1,200.00 33251 Total 1,800.00
33252 PET FOOD EXPRESS 12/21/2023 21-101623BEL General Fund Police (1) Chicken Dry Dog Food K9 Jessie D. Romero PD Oct 2023 27.18 33252 PET FOOD EXPRESS 12/21/2023 24-2311SJ General Fund Police (4) DryFood, (1) Treat, (1) Poe Bag K9 Jessie D. Romero PD Nov 2023 126.36 33252 PET FOOD EXPRESS 12/21/2023 56-102523BEL General Fund Police (1)Toy, (1) DryFood, (2),Treats, (2),Bowl, (1) Containr K9 Jessie D. Romero Oct 2023 204.29
33252 PET FOOD EXPRESS 12/21/2023 86-2312LM General Fund Police (1) Treat Xmas Box, (1) Dry Food K9 Jessie D. Romero PD Dec 2023 124.00 33252 PET FOOD EXPRESS 12/21/2023 86-2312LM General Fund Police Credit from INV#13-2308RC PD Aug 2023 (62.61) 33252 Total 419.22
33253 PG & E 12/21/2023 APW23-00269 General Fund Refund Road Bond Dep APW23-00269 484 Walsh 2,500.00 33253 Total 2,500.00
33254 POWERPLAN 12/21/2023 1072469 General Fund DPW-Street Maint.
Performed 1000 Hour Service -Backhoe Repair (3) Air Filter, (4) Filter Elem, (3) Oil Filter PW 1,862.44
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33254 Total 1,862.44
33255 RANGER INDUSTRIES LLC 12/21/2023 1016327 General Fund Police (3) Signs TOA Police, To Serve w/Honor, Atherton Police PD 2,350.00 33255 Total 2,350.00
33256 ROWELL ROBERT 12/21/2023 340 General Fund Refund Park Dep Inv#340, 12/16/23 600.00 33256 Total 600.00
33257 SAN FRANCISCO DAILY L.L.C. 12/21/2023 86450 General Fund Administration Legal Ad Public Hearing Notice -Amend Heritage Tree Specs Admin Nov 2023 292.50 33257 SAN FRANCISCO DAILY L.L.C. 12/21/2023 86451 General Fund Administration Legal Ad Public Hearing Notice -Accessory Dwelling Units Admin Nov 2023 292.50 33257 Total 585.00
33258 SAN MATEO CNTY CONTROLLERS OFFICE 12/21/2023 Nov-23 General Fund Allocation of Parking Penalties PD Nov 2023 200.00 33258 Total 200.00
33259 SAN MATEO CNTY RECORDERS OFFICE 12/21/2023 Ref.CEQA General Fund Planning CEQA Notice of Exemption Filling 170-178 Atherton Plng 50.00 33259 Total 50.00
33260 SHUM KARENA 12/21/2023 Nov30-Dec2 2023 General Fund Police Meal Asstng Indv in Crisis Trng K. Shum 11/30/23 57.87 33260 SHUM KARENA 12/21/2023 Nov30-Dec2 2023 General Fund Police Meal Asstng Indv in Crisis Trng K. Shum 12/1/23 69.00 33260 SHUM KARENA 12/21/2023 Nov30-Dec2 2023 General Fund Police Meal Asstng Indv in Crisis Trng K. Shum 12/2/23 63.82 33260 SHUM KARENA 12/21/2023 Nov30-Dec2 2023 General Fund Police Lyft Asstng Indv in Crisis Trng K. Shum11/30/23 -12/2/23 132.74 33260 Total 323.43
33261 SMCPCSA 12/21/2023 2024-01 General Fund Police Police Chiefs Assoc Membership S. McCulley Jan 2024 1,000.00 33261 Total 1,000.00
33262 SMITH MICHAEL 12/21/2023 36 General Fund Administration Leaf Blower Rebate M. Smith Admin Dec 2023 250.00 33262 Total 250.00
33263 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 12/21/2023 699624 General Fund Police (2) Fingerprint for W. Burse (PW) & J. Santiago (Janitorial) PD Nov 2023 64.00 33263 Total 64.00
33264 TELECOMMUNICATIONS ENGINEERING 12/21/2023 48549 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Dec 2023 2,603.50 33264 Total 2,603.50
33265 TONY'S CLEAN TEAM LLC 12/21/2023 15-3654 General Fund DPW-Building Maint. (3) Handyman Svcs Flood Emergency at Permit Center 11/28 -11/30/23 3,718.50 33265 TONY'S CLEAN TEAM LLC 12/21/2023 15-3654 Library Fund Janitorial Maint Svcs Library 11/12/23 -12/11/23 4,745.00 33265 TONY'S CLEAN TEAM LLC 12/21/2023 15-3654 General Fund DPW-Park Maint. Janitorial Maint Svcs Park 11/12/23 -12/11/23 3,220.00 33265 TONY'S CLEAN TEAM LLC 12/21/2023 15-3654 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 11/12/23 -12/11/23 9,457.00 33265 Total 21,140.50
33266 TRIDENT K9 CONSULTING 12/21/2023 1533 General Fund Police K9 Patrol School Training for K9 Red I. Davidovich 11/7/23 -12/14/23 8,500.00 33266 Total 8,500.00
33267 ULINE INC. 12/21/2023 171698564 General Fund DPW-Street Maint. (1) Safety Vest, (2) Work Boot, (3) A-Frame Sign, (1) Rain Pants PW 598.27 33267 Total 598.27
33268 US BANK VOYAGER FLEET SYSTEMS INC. 12/21/2023 8690164772347 General Fund Police Motorcycle Fuel Charge PD 10/23/23 -11/24/23 1,646.13 33268 Total 1,646.13
33269 WESCOTT CONSTRUCTION 12/21/2023 BP20-00204 General Fund Refund 2nd Utility Dep BP20-00204, 30 Stockbridge 5,000.00 33269 WESCOTT CONSTRUCTION 12/21/2023 BP20-00204 General Fund Refund Recycling Dep BP20-00204, 30 Stockbridge 1,000.00 33269 Total 6,000.00
33270 WILLDAN ENGINEERING 12/21/2023 00626764 GF Projects Selby Bicycle Lane Improments Project Mgmt Nov 2023 3,160.00 33270 Total 3,160.00
Grand Total 1,126,426.29
Town of Atherton City Council Regular Meeting Minutes – December 20, 2023
REGULAR MEETING
CALL TO ORDER: Mayor Widmer called the meeting to order at 5:00 p.m.
PLEDGE OF ALLEGIANCE
Council voted unanimously to approve Council Member Holland remote participation.
ROLL CALL – Holland (Remote Participation via AB2449), DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – Present
PRESENTATIONS
1. CITY COUNCIL REORGANIZATION
• Message from Outgoing Mayor
Mayor Bill Widmer made remarks related to the accomplishments made by Council and staff in 2023.
• Selection of Mayor and Vice Mayor – Administered by the City Clerk Council Member Diana Hawkins-Manuelian was appointed as Mayor for 2024 • Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Council Member Elizabeth Lewis was appointed as Vice Mayor for 2024 • Message from Incoming Mayor – Mayor
Mayor Hawkins made remarks related to plans and goals for 2024.
2. STAFF INTRODUCTION: WILL BURSE, PUBLIC WORKS DEPARTMENT Public Works Director Ovadia introduced Will Burse as the new Maintenance Manager within the Public Works Department.
MINUTES
Town of Atherton
City Council
DECEMBER 20, 2023
REGULAR MEETING
Town of Atherton City Council Regular Meeting Minutes – December 20, 2023
PUBLIC COMMENTS – None
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members – None
DEPARTMENTAL WRITTEN REPORT
REPORT OUT OF CLOSED SESSION - None
CONSENT AGENDA (Items 3 – 7)
3. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2023 IN THE AMOUNT OF $2,505,689
4. APPROVAL OF MINUTES FOR NOVEMBER 15, NOVEMBER 27, AND DECEMBER 6, 2023
5. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND THE ATHERTON MUNICIPAL CODE CHAPTER 8.08 “DEAD OR DANGEROUS TREES” AND CHAPTER 8.10 “REMOVAL OF AND DAMAGE TO HERITAGE TREES,” AND APROVE AMENDMENTS TO THE “HERITAGE TREE
PRESERVATION STANDARDS AND SPECIFICATIONS”
Adopted Ordinance No. 664
6. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CAPITAL
PROJECT MANAGEMENT FOR PROJECT MANAGEMENT SERVICES
ASSOCIATED WITH THE UPPER ATHERTON CHANNEL RELINING PROJECT Pulled for questions by Council Member Lewis
7. APPROVAL FOR ACCEPTANCE OF A ONE-TIME $125,000 DONATION TO THE
POLICE DEPARTMENT FOR THE PURCHASE OF MOTOROLA PORTABLE RADIOS; APPROVAL FOR THE ACCEPTANCE OF A $250,000 ($50,000 PER YEAR FOR 5 YEARS) DONATION, WHICH WOULD FUND OVERTIME FOR ANNUAL
ALL DEPARTMENT PERISHABLE SKILLS TRAINING AND FUND A
NUTRITIONAL SUPPORT PROGRAM AS PART OF THE POLICE
DEPARTMENT'S OVERALL WELLNESS PROGRAM
Pulled for discussion by Lewis and Council Member Widmer Council discussed the dollar amount being donated and the use of the donation amounts.
Chief McCulley responded to a variety of Council inquiries and provided commentary related to wellness initiatives and training goals within the Police Department.
Town of Atherton City Council Regular Meeting Minutes – December 20, 2023
Public Comment:
• Judy Massey
Council Member Widmer requested that it be noted he opposed accepting the donation of $25,000 for food.
MOTION by DeGolia, Second by Lewis to approve the Consent Agenda Item 7 AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:
ABSENT:
ABSTAIN:
MOTION by DeGolia, Second by Lewis to approve the Consent Agenda Items 3 – 6.
AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:
ABSENT:
ABSTAIN:
PUBLIC HEARING (Items 8-9)
8. PUBLIC HEARING TO CONSIDER AND APPROVE A TENTATIVE MAP TO ALLOW A THREE LOT SUBDIVISION ON A SIX-ACRE PARCEL ON 170-178 ATHERTON AVENUE (APN’S 070-070-101 / 280), ZONED R1-A
Senior Planner Hayagreev presented a comprehensive review of the tentative map allowing three lot subdivision on the six-acre parcel at 170-178 Atherton Avenue. Hayagreev provided a thorough description of the sites 170 Atherton Avenue and 178 Atherton Avenue (APNs:
070-070-110/280) are two adjacent parcels, centrally located in the block between Austin Avenue and Selby Lane along the northern side of Atherton Avenue, approximately at the central part of the Town of Atherton. The land uses of both the parcels are designated as Low Density Residential, zoned R-1. The average cross slope of the lots are 1.9 percent for 170 Atherton Avenue and 1.3 percent for 178 Atherton Avenue.
She noted that staff and the Planning Commission recommends that the City Council conditionally approve the three-lot subdivision tentative map project on 170-178 Atherton Avenue.
Council discussed issues related to lot size, minimum lot requirements, and future development. Following discussion, the Council conditionally approved the Tentative Parcel Map and certified and adopted the Notice of Exemption for the Project.
Jim Toby, Civil Engineer with Lea and Braze Engineering provided a brief summary of the design for the project.
Town of Atherton City Council Regular Meeting Minutes – December 20, 2023
Public Comment:
• Mary Widmer
MOTION by DeGolia, Second by Widmer to conditionally approve the three-lot subdivision tentative map project on 170-178 Atherton Avenue.
AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:
ABSENT:
ABSTAIN:
9. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE REPEALING AND REPLACING CHAPTER 6.04 –ANIMAL
CONTROL
City Attorney Ebrahimi introduced the item to Council to repeal and replace Chapter 6.04 of Title 6 of the Atherton Municipal Code to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services. City Attorney described the process that the County and local stakeholder undertook to accomplish the proposed revisions. The City Attorney articulated a few changes including definitions and conformance with existing state law.
Council discussed issues related to changes to the Ordinance, leash law requirements, provocation, hearing process, trespass, and competency of leash holder.
Lori Morton-Feazell, Chief of Animal Control and Licensing addressed a few concern concerns and spoke to the process the County took to update the Ordinance.
MOTION by Lewis, Second by DeGolia to waive the first reading and introduce by title only, an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code
AYES: Holland, DeGolia, Lewis, Hawkins-Manuelian
NOES: Widmer
ABSTAIN:
ABSENT:
REGULAR AGENDA - NONE
COUNCIL REPORTS/COMMENTS – None
FUTURE AGENDA ITEMS – None
ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 6:19 pm. ________________________
Anthony Suber, City Clerk
Town of Atherton City Council Special Meeting – January 10, 2024
Vice Mayor Lewis called the meeting to order at 4:00 p.m.
SPECIAL MEETING
ROLL CALL - Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins-Manuelian (Remote participation pursuant to Government Code Section 54953) – All Present PUBLIC COMMENTS – None
ACTION ITEMS
1. DISCUSSION OF THE CENTER FOR AGE-FRIENDLY EXCELLENCE FOCUS GROUP
AND TASK FORCE RECCOMENDATIONS AND CONSIDERATION OF AARP APPLICATION PROCESS.
Deputy City Manager Suber briefly presented the item reviewing the recommendations from the Center for Age-Friendly Excellence Task Force and Standing Committee of Vice Mayor Lewis and Mayor Hawkins-Manuelian.
The Council held a brief discussion to gain clarity related to the specific recommendations from the Task Force and potential next steps for a volunteer led senior committee.
Public Comment:
• Ken Frederick – CAFE Task Force Member
• Jo-Ann Sockolov – CAFE Task Force Member
Cynthia Nakaya, Deputy Director of the Center for Age-Friendly Excellence addressed Council and shared her gratitude for the experience of supporting the Town and residents.
The Council accepted the Task Force and Standing Committee reccomendation and directed staff to prepare a letter of endorsement and support for the Center for Age-Friendly Excellence staff and work product in lieu of completing an application to AARP for age-friendly certification.
MINUTES
Town of Atherton
City Council
JANUARY 10, 2024
SPECIAL MEETING – STUDY SESSION
Town of Atherton City Council Special Meeting – January 10, 2024
STUDY SESSION
2. PROVIDE DIRECTION TO STAFF REGARDING EVENT MANAGEMENT SERVICES
AT HOLBROOK-PALMER PARK
Public Works Director Ovadia presented the report to the City Council and addressed a variety of options for Council consideration as it relates to renting facilities at Holbrook-Palmer Park.
Public Comment:
• Ken Frederick
Council held a discussion related to the costs associated with managing the park, contract structure for future event management structures and the advantages of brining on a temporary staff person to manage the services and a potential full or part-time permanent Town staff person. The Council discussed facilities improvements and challenges related to identifying vendors to perform the work.
Council directed that staff release a request for proposal to solicit contract services for event management support at Holbrook-Palmer Park and authorize staff to engage temporary staffing support until proposals can be vetted and presented for award to Council.
This item will be returned to Council for consideration of award in June 2024 after the request for proposal has been released and proposals have been evaluated and vetted.
COUNCIL REPORTS/COMMENTS – None
ADJOURN
Vice Mayor Lewis Widmer adjourned the meeting at 5:01 p.m. _______________________
City Clerk, Anthony Suber
Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JANUARY 17, 2024
SUBJECT: 2024 COUNCIL COMMITTEE ASSIGNMENTS
RECOMMENDATION
It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Subcommittee.
BACKGROUND
The newly selected Mayor reorganizes the City Council committees and regional assignments each January. A complete list of the 2024 Council assignments selected by Mayor Hawkins-Manuelian is attached for reference.
In addition to the Standing Committee for Refuse Services, there is one City Council Ad Hoc Subcommittee - the existing Historic Train Station Ad Hoc Subcommittee. This Subcommittee existed previously and has a charter to provide the City Council with a recommendation for consideration on what to do with the interior of the Historic Train Station. Membership on this Ad Hoc Subcommittee has not changed.
ANALYSIS
None.
FISCAL IMPACT
None.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
2024 City Council Committee Assignments
JANUARY 17, 2024
POLICY FOCUS
There are no significant policy issues associated with this item. Councilmembers annual provide their preferred committee selections ot the Mayor. The Mayor then makes appointments.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. 2024 Committee Assignments
Friday, January 12, 2024
Atherton City Council
Committee and Regional Agency Assignments
Mayoral Assignments 2024
APPOINTMENT 2024
Board/Voting Position Representative/Alternate
Association of Bay Area Governments (ABAG) (Link) Lewis/Hawkins Cal/Mod Local Agency Policy Maker Group (Link) Hawkins/Holland City/Council Association of Governments (C/CAG) (Link) Lewis/DeGolia League of California Cities (Link) Holland/Widmer
Library JPA Governing Board (Link) DeGolia/Lewis
Peninsula Clean Energy (Link) DeGolia/Holland
Commute.org (Link) Lewis/Holland
San Francisco Airport Roundtable (Link) Holland/Widmer
SMC Emergency Services Council (Link) Hawkins/Lewis
Liaison-Only Agencies or Groups Representative/Alternate Grand Boulevard Task Force (Link) Hawkins/Holland
Holbrook-Palmer Park Foundation Widmer/DeGolia
Menlo Park Fire Protection District (Link) Hawkins/Lewis Town Committee Liaisons Representative/Alternate
Audit & Finance Committee Widmer/Lewis
Transportation, Bike & Ped Advisory Committee Holland/Widmer Environmental Programs Committee Hawkins/Holland
Park & Recreation Committee DeGolia/Widmer
City Council Ad Hoc or Standing Subcommittees Members
Refuse Services Subcommittee (Standing) Widmer/DeGolia
Historic Train Station Ad Hoc Subcommittee Hawkins/DeGolia
Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
THROUGH: ANTHONY SUBER, DEPUTY CITY MANAGER / CITY CLERK FROM: ANDREAS BOOHER, ASSISTANT CITY ATTORNEY
DATE: JANUARY 17, 2024
SUBJECT: WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE
AND ADOPT AN ORDINANCE REPEALING AND REPLACING
CHAPTER 6.04 (ANIMAL CONTROL) OF TITLE 6 OF THE
ATHERTON MUNICIPAL CODE
RECOMMENDATION
Staff recommends that the City Council waive the second reading by substitution of title and adopt an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.
BACKGROUND
This is the final reading by substitution of title and adoption of an ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code (AMC) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services. Since the December 20, 2023, introduction there have been a few minor clerical revisions to the draft Ordinance. Chapter 6.04 of the Atherton Municipal Code contains regulations regarding animal control within the Town of Atherton. The animal control regulations are in place to protect the health and safety the Town’s residents.
Historically, the Town and nineteen other cities in San Mateo County have contracted with the County of San Mateo for animal control services through an animal control services agreement.
The County in turn provides these services through an agreement with the Peninsula Humane Society.
The Animal Control and Licensing Program Manager, of San Mateo County Health, informed each of the Cities within the County that a process would begin to revise and update the Animal Control Ordinances, and invited all to participate in the discussion and development process. From
Animal Control & Licensing
JANUARY 17, 2024
7 3
7 that open invitation, the Program Manager worked with a committee of five (5) City Attorneys, representing South San Francisco, Millbrae, Pacifica, Half Moon Bay and Redwood City, as well as the County Attorney’s Office, and with ongoing input from the Peninsula Humane Society & SPCA (including their counsel), to develop a Draft Animal Control Ordinance representative of all key stakeholders (the County, Cities, and the contractor animal control agency) of San Mateo County animal control.
The committee of stakeholders identified opportunities to clarify existing language, remove repetitive language, and add substantive changes to the existing ordinances, with an emphasis on increasing efficiency in enforcement, clarifying language deemed confusing, and addressing deficiencies that had emerged after years of experience and enforcement under the current Chapter
6.04. The intent of the revised Chapter 6.04 is enhanced enforceability, streamlined processes, clarity in definitions based on real-world experience, and above all else, public safety.
As part of the development process, the Program Manager undertook a comprehensive study of other jurisdictions within California and in some circumstances sought feedback from those jurisdictions on how certain elements worked or did not work. The Program Manager carefully considered input from all relevant parties (including the Cities within the County) to draft a proposed Ordinance which reflects the interests of all stakeholders.
That ordinance was then reviewed by staff and the city attorneys of all contracting cities, including the Town of Atherton.
ANALYSIS
The following are the key provisions of the proposed ordinance updating Chapter 6.04:
Updates existing definitions to improve enforcement capabilities and remove potential areas of confusion, particularly as relates to “Dangerous” and “Vicious” animal designations within the County.
Lowers the rabies vaccination age requirement as consistent with current state law. Updates language and enforcement regarding “Vicious” animals. An animal designated as “Vicious” is, in many circumstances, to be humanely euthanized. The proposed code raises the threshold for when an animal may be declared “Vicious” (and thus is to be euthanized) as is consistent with current standards and practical enforcement. For offending animals deemed a significant danger to the public, a “Vicious” animal designation is still applicable. Updates language and enforcement regarding “Dangerous” animals. An animal designated as “Dangerous” is one which has exhibited behavior which indicates that heightened safety requirements for the keeping of such animal are required to ensure public protection. The proposed revised Chapter 6.04 revises and clarifies the threshold for when an animal may be designated as “Dangerous.” Currently, a Dangerous animal designation remains for the
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7 life of the animal; under the proposed revisions, an owner may apply for the designation to be lifted after a period of three (3) years if it has been safely maintained under the permit, removing the need for County oversight and enforcement. The Program Manager has found that most animals deemed “Dangerous” (about 90%) do not re-offend, and that the lifting of designations for animals deemed no longer a danger to the public is consistent with other jurisdictions, as well as state recommendations under the California Food and Agriculture Code.
Removes language indicating that an animal owner may not maintain a “Dangerous” animal in a home with a juvenile person under the age of eighteen (18). The committee could not find any other jurisdiction that had this restriction in an ordinance and is not aware of any instance in which it had actually improved public safety or in which it was enforceable.
Revises and updates the fee schedule and further clarifies the offenses for which administrative citations may be issued for violations of the Chapter.
ENVIRONMENTAL CONSIDERATIONS
The proposed Ordinance is exempt from environmental review under the California Environmental Quality Act, Public Resource's Code section 21000 et seq. ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that the project has no potential for causing a significant effect on the environment.
FISCAL IMPACT
The proposed Ordinance does not involve or authorize and direct any new expenditures.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
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7 This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Draft Ordinance - ORD No. 665
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ORDINANCE 6XX
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO REPEAL AND REPLACE CHAPTER 6.04 (ANIMAL CONTROL) OF THE ATHERTON MUNICIPAL CODE WHEREAS, the Town of Atherton and other cities in San Mateo County have historically delegated animal control responsibility to the County of San Mateo (“County”) through an animal control services agreement; and
WHEREAS, for the uniform and orderly administration of the County’s animal control program, the County has adopted an Animal Control Ordinance that it has requested all parties to the animal control services agreement to adopt; and
WHEREAS, the Animal Control and Licensing Program Manager invited all participating entities to participate in a the process of reviewing and updating the Animal Control Ordinance to participate in clarifying, revising, and updating the Animal Control Ordinance; and WHEREAS, the stakeholder committee that formed following that solicitation has developed a revised Animal Control Ordinance that clarifies existing language, removes repetitive language, and adds substantive changes to the existing ordinances, with an emphasis on increasing efficiency in enforcement, clarifying language deemed confusing, and addressing deficiencies that had emerged after years of experience and enforcement under the current Chapter 6.04.
The City Council of the Town of Atherton does hereby ordain as follows:
Section 1. TITLE
This Ordinance shall be known as the Town of Atherton ("Town") Animal Control Ordinance.
This Ordinance shall be applicable in the incorporated territory of the Town.
Section 2. PURPOSE & AUTHORITY
The purpose of this Ordinance is to update the Town’s Animal Control Ordinance to align with the Animal Control Ordinances of the County as well as the other cities within the County that have delegated animal control responsibilities to the county through the animal control services agreement with the county.
Section 3. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER 6.04 Chapter 6.04 is hereby deleted and re-enacted to read as follows:
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CHAPTER 6.04 ANIMAL CONTROL
6.04.010 – Definitions
The following words and phrases, when used in this Chapter shall have the meaning set forth below:
"Animal Control Officer" – any person designated as the Animal Control Program Manager for the County, as well as the head of the County’s animal control contractor and their duly authorized officers or deputies. In the event the County has no animal control contractor to provide animal control officers, or in cases of emergency in which additional animal control officers are needed, “animal control officer(s)” may include persons so designated by the Animal Control Manager.
"Animal Control Program" – that program established by the County and participating cities, and the Program’s animal control contractor(s), if any, which contractor is specifically charged with regulating and enforcing laws dealing with animal control within the participating jurisdictions. Animal Control Program includes the Licensing Program. "Animal Control Program Manager" - that person employed by the County to oversee the Animal Control Program or designee.
"Animal Control Shelter" - A San Mateo County facility operated by the County, or by another public entity, an accredited, tax-exempt humane non-profit organization contracted with the County, or a for-profit business contracted with the County for the purpose of impounding, sheltering, adopting, or euthanizing seized, stray, distressed, homeless, abandoned, or unwanted animals.
“Caretaker” - any person 18 years of age, or older, who has assumed responsibility for the care, custody, or control of an animal(s). "Dangerous Animal" - any animal, except a trained animal assisting a peace officer engaged in law enforcement duties, that constitutes a danger to persons or animals, and/or demonstrates any of the following behavior(s):
(a) behavior that results in bodily harm that is less serious than a “Severe Injury”, or constitutes a substantial threat of bodily harm to a person; or (b) an attack on another animal which results in an injury that is sufficient to require veterinary care even if not received.
An animal which has been declared by an out of county jurisdiction as "potentially dangerous," "dangerous," "vicious," or any other similar designation, may be deemed a Dangerous or Vicious animal for the purposes of this Chapter, as determined by an Animal Control Officer. “Health Officer” - that person so designated by the County of San Mateo.
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“Humane Officer” - any person who is qualified and appointed pursuant to California Corporations Code Section 14502, and who is an employee of the County and designated as such by the County or an employee of a society for prevention of cruelty to animals or humane society that has contracted with the County to provide animal control services. "Licensing Program” - that program within San Mateo County Health, including but not limited to, any County contractor specifically charged with regulating and selling animal licenses in the County of San Mateo.
“Owner" - any person 18 years of age or older who:
(a) holds the license to the animal; or
(b) if the animal is not licensed, is legally entitled to possession of the animal; or
(c) has exercised primary responsibility for the care of the animal for thirty (30) or more consecutive calendar days.
“Person” – means any individual, partnership, corporation, organization, trade or professional association, firm, limited liability company, joint venture, association, trust, estate, or any other legal entity, and any officer, member, shareholder, director, employee, agent, or representative thereof.
“Severe injury" - Any physical injury to a human caused by an animal attack that involves tooth derived muscle tears, disfiguring wounds or laceration(s), multiple bites requiring sutures, broken bones and/or requires corrective surgery. “Service Animal” - any animal defined as such by federal or state law. "Vicious Animal" - any animal, except a trained animal assisting a peace officer engaged in law enforcement duties, which meets any or all of the following criteria:
(a) Any animal that, at the time of the attack, is already designated as a Dangerous Animal and/or is the subject of a Dangerous Animal Permit, and which is found to have engaged in any of the following:
(1) behavior that results in bodily harm, or constitutes a substantial threat of bodily harm, to a person; or
(2) an attack on another animal which results in an injury that is sufficient to require veterinary care, whether or not received.
(b) Any animal that inflicts Severe Injury to or kills a person. (c) Any animal which cannot be safely maintained with a Dangerous Animal permit. (d) Any animal designated by another governmental jurisdiction as, “dangerous”, "vicious", or any other similar designation, if that prior designation is based on
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behavior which would meet the definition of Vicious under this Chapter, as determined by an Animal Control Officer.
6.04.20 - Animal Control Program.
(a) The Animal Control Program is responsible for the enforcement of this Chapter.
The duties of the Animal Control Program shall include, but not be limited to, the following:
(1) Provide animal control, sheltering services, and a rabies control program to carry out and enforce all provisions of this Chapter and California Health & Safety Code section 121690, and keep such records as may be required by law or contract.
(2) Enforce the provisions of this Chapter and all applicable state and local laws relating to the care, treatment, and impounding of animals, and specifically to issue citations and to make arrests for violations of the provisions of this Chapter and related state laws, to the extent authorized by law.
(3) Impound animals found to be in violation of this Chapter in the interest of protecting public health and safety.
(4) Investigate animals pursuant to this Chapter or applicable state law and, if deemed appropriate, designate any such animals as Dangerous or Vicious pursuant to this Chapter.
(5) Impound animals which are in imminent or ongoing danger, or which are in need of safekeeping in order to protect the health and safety of the animal.
(6) Impound animals that are causing a threat to public safety. (7) Where authorized under the law, to enter upon any premises upon which any animal is kept in order to seize or impound of any animal if reasonable cause exists to believe that such animal is being kept or has behaved in violation of the provisions of this Chapter.
(8) To remove and dispose of the carcass of any animal(s) found on any public right of way, except freeways or other areas maintained by Caltrans.
(9) Quarantine animals under the direction of the County Health Officer to ensure public health and safety.
(10) Euthanize and/or dispose of animal(s) humanely and in accordance with the law.
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(11) Place for adoption, when appropriate, properly impounded animals if such animals are not redeemed after due notice to known Owners in accordance with the law.
(12) Provide and hold vaccination clinics in strategic locations throughout the County pursuant to Health and Safety Code 121690.
(13) Provide or make available at low cost, spay/neuter surgeries to dogs, cats, and rabbits.
(14) Provide for issuance of an animal license for a period not to exceed the term of the anti-rabies vaccination, as provided by state law. (15) To collect any fees or charges provided for in this Chapter for the licensing, impounding and/or keeping of any animal, or for the enforcement of this Chapter.
(b) Animal Control Officers qualified under Penal Code section 830.9, who are either employees of the County designated as such by the County, or employee(s) of and designated as such by a society for prevention of cruelty to animals or humane society which has contracted with the County to provide animal control services, shall have the authority to issue citations and/or notices to appear in court, and obtain and execute search warrants to the maximum extent allowed by law, for violations of state and local animal control laws. Animal Control Officers shallhave the authority provided by state law including, but not limited to, that described by Penal Code section 830.9. Animal Control Officers must complete Penal Code section 832 training.
(c) Those employees of a society for prevention of cruelty to animals or humane society under contract with the County to provide animal control services, who have been appointed and qualify as humane officers under California Corporations Code section 14502, or its successor statute, shall have the authority to issue citations and/or notices to appear in court, and obtain and execute search warrants, to the maximum extent allowed by law, for violations of state and local animal control laws.
(d) The County may contract for animal control services to be performed countywide, including within cities, provided agreement is made with the participating jurisdictions.
6.04.30 - Rabies Vaccinations.
(a) Every dog or cat Owner shall ensure their animal is vaccinated for rabies by a licensed veterinarian in the manner prescribed or approved by state law and the State of California Department of Public Health, after the dog or cat attains the age of three (3) months of age and/or within ten (10) calendar days of acquiring an unvaccinated animal. This vaccination shall be obtained prior to issuing a license for the dog or cat. In addition, proof of vaccination shall be provided by the Owner or Veterinarian to the Licensing Program or the County’s animal control contractor.
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(b) Every veterinarian who vaccinates or causes or directs to be vaccinated in the County any dog, or cat with rabies vaccine shall certify that such animal has been vaccinated. Every veterinarian shall submit to the licensing authority a copy of the County-approved rabies vaccination form, within ten (10) calendar days of the beginning of each month, for any dog or cat which they vaccinate or direct to be vaccinated with anti-rabies during the previous month. An Animal Control Officer or Animal Licensing staff shall have the right to inspect records of rabies vaccinations during normal business hours.
(c) Upon receipt of a written request from a licensed veterinarian to exempt a microchipped pet from receiving a one or three-year vaccination, for medical reasons, the County Health Officer and/or designee shall review the basis for the request for exemption and approve or/deny said request.
6.04.40 - Dog and Cat Licenses.
(a) Licensing requirements for dogs and cats shall be as follows:
(1) An annual license shall be obtained, and an annual license fee shall be paid by the Owner for every dog or cat over the age of three (3) months owned or kept in unincorporated San Mateo County, and all cities within the County which adopt this Chapter. Said annual license fee shall be first due when the animal reaches three (3) months of age or within sixty (60) calendar days after the dog or cat is acquired, and due on the expiration date of the rabies vaccination and each year thereafter. (2) New residents shall have sixty (60) calendar days in which to acquire such license.
(3) Persons renewing their license shall have thirty (30) calendar days following their due date before being found delinquent and assessed a late penalty.
(4) The fee for such license shall be as set forth in section 6.04.350 of this Chapter. The fee paid for the licensing of altered dogs and cats shall be less than said license fee for unaltered cats or dogs upon presentation of the proper certification. The license fee paid by persons over the age of 60 shall be at a discount.
(5) An Owner may obtain a three-year license for a cat or dog by submitting to the Licensing Program adequate proof of a three-year rabies vaccination of the animal to be licensed and payment of the applicable fees, as set forth in section 6.04.350 of this code.
(6) Any person who fails to pay such license fee after said fee is due or said dog or cat is required to be licensed, in addition to paying any past due license fee(s), may also be required to pay a late fee in accordance with Section 6.04.350 of this Chapter or may receive an administrative citation.
(7) A license shall be obtained, but no license fee shall be payable, by the Owner of any dog being raised, trained or used as a service animal, or for dogs that have served as a member of the armed forces of the
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United States of America, or any dog used by a local law enforcement agency for the purposes of law enforcement.
(8) Animals with microchip implants or other permanent identification acceptable to the Animal Control Program are not exempt from the mandatory licensing requirements.
(b) The licensing provisions in this Chapter are not applicable to the following:
(1) Dogs or cats used for diagnostic purposes or research, the use having been approved by the California State Department of Health Services pursuant to section 1666 of the Health and Safety Code.
(2) Dogs or cats used for teaching purposes in recognized educational institutions.
(3) Dogs or cats owned by veterinarians licensed by the State and kept on the premises used by said veterinarians in their practice. (c) Tags for dogs and cats shall be issued as follows:
(1) The Licensing Program shall procure and, when licensing fee is paid, issue a lifetime tag which shall bear the number of the license. A record shall be kept with the name of the Owner together with a description of the dog or cat for which the license is issued and the number of the license, and a tag shall be provided to such person upon payment for such license as provided by this Chapter.
(2) Whenever a tag has been lost or stolen, the Owner of the animal may request a duplicate tag upon payment of the required fee. (3) The Owner of a licensed dog or cat shall affix such tag to a suitable collar, which collar shall remain on the dog or cat at all times. (4) When an animal has been designated as a service animal, the Owner may obtain a lifetime service tag and shall be required to follow the requirements in Section 6.04.030 (a). Said tag will replace a regular dog license.
(5) The owner or operator of any kennel, animal breeding facility, pet shop, or any place or establishment where animals are sold, adopted, or given away shall keep a permanent record of the name, address, and phone number of the purchaser of any dog or cat, along with the breed, color, sex, and age of each animal sold, adopted, or given away and shall forward such information to Animal Control Services within thirty (30) calendar days thereafter. An Animal Control Officer, County representative, or employee of the County’s animal control contractor shall have the right to inspect such records during normal business hours, with forty-eight (48) hours prior notice to the Owner or operator.
6.04.50 - Public Protection from Dogs.
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(a) No Owner or possessor of a dog shall cause or allow such dog to bite, or physically threaten or harass any person unless necessary to protect the physical safety of a person.
(b) Every Owner or possessor of a dog shall prevent such dog from causing injury to another animal while such animal is lawfully upon public or private property. The failure of the owner of a victim animal to have the animal on a leash shall not, in itself, constitute a mitigating factor in any attack.
(c) No Owner or possessor of a dog shall command or provoke such dog to attack, sic or threaten a person unless such action is necessary to protect the physical safety of a person.
(d) No Owner or possessor of a dog that resides in another county and is found to have violated this section shall thereafter allow such dog to be brought into San Mateo County unless the dog is fully enclosed in a vehicle and passing through to another location without stopping at any public or private premises within the County.
6.04.60 - Prohibited Conduct.
No Owner or other person having care, custody or control of any animal shall cause or permit it to do any of following:
(a) To be upon any public street, sidewalk, park, school ground, any public property, or upon any unenclosed premises in this jurisdiction unless:
1) the animal is properly licensed, if such licensing is necessary hereunder, and
2) the animal is controlled by a chain, lead rope, or leash, which is connected to the animal’s collar, saddle, harness, or halter. This requirement is not applicable to cats, or to service animals under the complete control of the Owner or caretaker.
An electric or invisible fence does not constitute an enclosure for the purposes of this requirement.
(b) To trespass upon any private property without the consent of the owner thereof, and to knowingly permit the animal to remain upon the property, or to habitually continue to trespass thereon.
(c) To suffer or permit such animal to habitually bark or meow or otherwise act to disturb the peace of any citizen or to be a public nuisance. (d) To be without proper and adequate food, water, shelter, care, and attention. (e) No person shall possess within San Mateo County any animal designated by another jurisdiction as “potentially dangerous”, “dangerous”, or “vicious,” or other designation based on the animal’s potential danger to humans and/or animals,
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without previously notifying Animal Control and receiving express written permission from the Animal Control Manager for the animal’s presence or residence in San Mateo County. A failure to receive prior permission is in itself a sufficient basis for an Animal Control Officer or peace officer to seize and impound such animal.
(f) Subsection (a)(2) of this section shall not be applicable to cats.
6.04.70 - Protection of Animals in Motor Vehicles.
(a) No person shall leave or confine an animal in any unattended motor vehicle under conditions that endanger the health or well-being of said animal due to heat, cold, lack of adequate ventilation, lack of water, or other circumstances that could reasonably be expected to cause suffering, disability, or death of said animal.
(b) An Animal Control Officer, Humane Officer or peace officer may remove an animal from a motor vehicle if the animal’s safety reasonably appears to be in immediate danger from heat, cold, lack of adequate ventilation, lack of water, or other circumstances that could reasonably be expected to cause suffering, disability, or death to the animal. An Animal Control Officer, Humane Officer or peace officer is authorized to take all steps that are necessary for the removal of such animal from the motor vehicle, including, but not limited to, breaking into the motor vehicle, after a reasonable effort has been made to locate the Owner or other person responsible.
(c) If an animal is removed from a motor vehicle as set forth herein, the removing officer shall, if deemed necessary by the officer, take it to an animal shelter, veterinary hospital, or other place of safekeeping. (d) An Animal Control Officer or peace officer who removes an animal from a motor vehicle shall, in a conspicuous location on or within the motor vehicle, leave written notice bearing their name and office, and the address of the location where the animal can be claimed. The animal may be released to the Owner only after payment of all fees that have accrued for the maintenance, care, medical treatment, or impoundment of the animal.
(e) Nothing in this section shall preclude prosecution under both this section and California Penal Code Section 597 or any other provision of state or local law.
6.04.080 - Release from Confinement.
No person other than the Owner, or person authorized by the Owner of the animal shall release any animal from any confinement, vehicle, or restraint unless such release is necessary for the immediate health and safety of the animal. This section shall not apply to Animal Control Officers, Humane Officers, and/or peace officers.
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6.04.90 - Declaration of Dangerous Animal.
(a) No person shall knowingly keep, have, maintain, sell, trade, or let for hire an animal designated as Dangerous under this Chapter without obtaining a Dangerous Animal Permit from the Animal Control Officer. The animal Owner shall comply with all conditions of the Dangerous Animal Permit including, but not limited to, all requirements of section 6.04.100 of this Chapter. Any animal which is determined to be Dangerous under this Chapter and for which a permit has not been obtained shall be surrendered to an Animal Control Officer, Peace Officer, or a County animal control contractor agency for appropriate disposition, which may include humane euthanasia.
(b) In determining whether or not an animal shall be designated as Dangerous, the Animal Control Officer, peace officer, or hearing officer may consider any relevant facts and circumstances, including but not limited to:
(1) the alleged attacking animal’s prior history.
(2) the alleged attacking animal’s Owner(s) ability to comply with this Chapter, and/or compliance with any prior Dangerous Animal Permits held by the alleged attacking animal’s Owner(s).
(3) whether any of the animals involved were previously deemed by a governmental jurisdiction as “potentially dangerous, “dangerous”, “vicious” or any other similar designation.
(c) In determining whether or not an animal shall be designated as Dangerous, the Animal Control Officer, peace officer, or hearing officer, may consider the following mitigating factors:
(1) Whether at the time of the injury, attack or molestation, the person or animal suffering the injury, attack or molestation:
(i) provoked, tormented, teased, abused or assaulted the animal, thereby causing or contributing to the alleged
behavior;
(ii) committed a willful trespass or other tort upon the private property of the Owner or caretaker of the animal in the presence of the animal;
(iii) threatened or committed an unjustified attack or assault against the Owner, caretaker or other person in control of the animal in the presence of the animal
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(2) Any other mitigating factor relevant to whether the animal poses a threat to public health or safety. The failure of the Owner or person in control of a victim animal to have the victim animal on a leash shall not, in itself, constitute a mitigating factor in any attack.
(d) The unwillingness of a victim or a particular witness to testify at a hearing shall not prevent designation of an animal as a Dangerous Animal, as long as sufficient evidence exists to support the designation.
(e) In the event that an Animal Control Officer or peace officer determines it necessary to protect the health or safety of the public, or of any animal, they may immediately impound any animal according to the procedures set forth in this Chapter.
(f) If an Animal Control Officer or peace officer has investigated and determined that an animal is Dangerous, the Animal Control Officer or peace officer shall deliver written notice of such determination to the Owner of the animal pursuant to section 6.04.260.
(g) Should the Owner of the animal wish to contest the Dangerous Animal designation, the Owner may request a hearing, which hearing shall be conducted according to the procedures set forth in section 6.04.150 of this Chapter. The Owner shall submit a written request for a Dangerous Animal hearing to the Animal Control Officer within seven (7) calendar days of the written notification by the Animal Control Officer and/or peace officer that the animal has been declared dangerous.
(1) Should the animal Owner not submit a request for an administrative hearing within the required timeframe, the administrative hearing process shall be deemed waived, the Dangerous Animal designation will be final, and the animal Owner shall obtain a Dangerous Animal permit within seven (7) calendar days of the written notification that the animal has been declared Dangerous.
(2) If the animal Owner requested a hearing and the hearing officer confirms the determination that the animal is Dangerous, the Owner must obtain the Dangerous Animal permit and meet the conditions required by such permit, within seven (7) calendar days of notice of such decision, unless the time is extended by an Animal Control Officer.
(3) If an animal is designated as Dangerous, but the Owner fails to obtain a Dangerous Animal Permit within the required timeframe, the animal will be deemed abandoned, and will be subject to disposition as deemed appropriate, including potential euthanasia by the County’s animal control contractor, at the discretion of the Animal Control Officer, peace officer or City or County representative. If not already impounded, the animal will be promptly impounded. The Owner of the animal shall be responsible for all costs of impoundment of the animal incurred prior to such abandonment.
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(h) If after investigation by an Animal Control Officer or peace officer, that officer determines that the animal is not Dangerous, the victim or an Owner of a victim animal may appeal that determination, within seven (7) calendar days of notice of the decision given pursuant to section 6.04.260, by submitting to the Animal Control Officer or peace officer a written request for a hearing and paying the required fee. The Animal Control Officer or peace officer shall prepare a written report documenting its reasons for determining the animal not Dangerous and shall include evidence it has considered for and against the designation in its report. The hearing shall be conducted according to the procedures set forth in section 6.04.150 of this Chapter.
(i) No animal designated by the County as a Dangerous Animal may be transferred to a new place of residence or to a new Owner or Caretaker without prior written approval of the Animal Control Program Manager. Prior to the relocation, a written request for the relocation must be delivered to the Animal Control Program Manager and the County’s animal control contractor, if any, at least 30 calendar days prior to the relocation.
(j) If an Animal Control Officer declares an animal as Dangerous which has already been declared Potentially Dangerous or Dangerous by another jurisdiction located outside of the County of San Mateo, the Owner of such animal must obtain and comply with a Dangerous Animal Permit at least seven (7) calendar days prior to moving the animal into the County. The animal shall not reside in the County of San Mateo until the Dangerous Animal Permit has been issued by the Animal Control Program and the Owner meets the conditions of said permit. (k) A permit issued under this section is subject to renewal annually. An annual inspection of the location where the animal resides will be performed by an Animal Control Officer. Inspections may occur at any reasonable hour and will occur at least annually. The fee for such permit and inspection shall be as set forth in section 6.04.350 of this Chapter. Fees shall not be refundable. If the registered Owner fails to pay the permit fee and/or comply with the requirements of the permit within ten (10) calendar days of the annual inspection date, the permit may be revoked and the animal may be impounded for appropriate disposition, as determined by an Animal Control Officer, peace officer, County contracted agency or City designee, including humane euthanasia.
(l) A Dangerous Animal designation is a designation that remains with that animal for its lifetime, unless terminated as provided by this subsection. A Dangerous Animal designation may be terminated if all of the following criteria have been met, as determined by an Animal Control Officer or peace officer and the Animal Control Manager and/or City designee:
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(1) The Owner has complied with all Dangerous Animal Permit requirements for a period of three (3) years and the animal has not been found to have committed any violations of the requirements of the permit, or of this Chapter, or any other applicable animal control laws, for the duration of that period.
(2) The animal has remained current on all rabies or similar required vaccinations and has remained current on its licensing and paid all fees for the duration of the three (3) year period.
If an animal Owner disputes a finding that the Dangerous Animal designation will not be terminated, the animal Owner may request an administrative hearing to be held according to the procedures set forth in section 6.04.150 of this Chapter.
6.04.100 - Dangerous Animal Permit Requirements.
(a) Any Owner of a Dangerous Animal shall ensure compliance with the following rules and regulations which shall be mandatory requirements for any Dangerous Animal Permit:
(1) When the animal is off the property of its Owner, ensure that the animal is not kept upon any unenclosed premise unless said animal is leashed and muzzled with a cage or basket muzzle, or any other muzzle approved by the Animal Control Officer. The leash shall not exceed four (4) feet in length and having a minimum tensile strength of 300 pounds and shall be under the direct control and supervision of the Owner or a person of such age, size, and strength as can easily control such animal.
Extraordinary care shall be taken by the Owner and/or caretaker to ensure that such restraint is sufficient to control the animal in a manner which it will not endanger other persons or animals.
(2) Ensure said animal is never kept on any unenclosed premises even if tethered, tied or staked.
(3) Ensure said animal is kept in a fenced yard, kennel, dog run or other enclosure, sufficient to prevent the escape of the animal or entry of young children, as approved by the Animal Control Officer or peace officer. An electric or invisible fence is not an acceptable means of enclosure for the purpose of this requirement.
(4) Maintain the animal so that it is not a threat to any mail carrier, sanitation worker, meter person, or other person who has the lawful right to enter the property.
(5) Ensure that all structures used to confine the animals are locked with a key
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or combination lock when such animals are within the fenced yard, kennel, run or enclosure.
(6) Regularly inspect the fenced yard, kennel, dog run or enclosure to ensure that it is secure to maintain the animal and keep young children out.
(7) Allow inspections by any Animal Control Officer or peace officer at any reasonable hour of the premises or premises upon which the animal is maintained.
(8) Pay permit and property inspection fees as set forth in section 6.04.350 of this Chapter within (10) ten calendar days of the permit issuance or renewal.
(9) Obtain and post approved sign(s) from the Animal Control Program after payment of a non-refundable fee as set forth in Section 6.04.350 of this Chapter. Sign(s) shall be conspicuously posted in a manner visible to the public at all entrances to the property where the animal is kept, warning persons of the presence of a Dangerous Animal as directed by the Animal Control Officer or peace officer. Such sign(s) must be surrendered in the event of the revocation of the permit, death of animal, or approved relocation of the animal.
(10) Advise all members who reside in the same household and on the same premises of the conditions established by the permit for keeping or maintaining said Dangerous Animal.
(11) Ensure said animal wears, at all times, a separate Dangerous Animal tag issued by the Animal Control Program in addition to complying with license requirements as defined in Section 6.04.040 of this Chapter. (12) Ensure said animal be microchipped and inform the Animal Control Officer with the microchip number within thirty (30) calendar days from the date the Dangerous Animal Permit was issued.
(13) Within forty-five (45) calendar days from the date the Dangerous Animal Permit was issued, unless this period is extended by the Animal Control Manager or city representative at their sole discretion, said animal shall be spayed or neutered by a California licensed veterinarian, at Owner expense, and within those forty-five (45) days, the Owner shall also present written proof to the Animal Control Officer that the surgery was performed. In the event an animal cannot be safely altered, due to a medical reason, the Owner shall present the Animal Control Program Manager and Animal Control Officer with a written request from a California licensed Veterinarian stating the medical reason(s) that the animal should not be altered. The County Health Officer or designee will
2452609.2 14537.009 15
approve or deny the request. If said request is denied, the animal shall be altered by a California licensed Veterinarian within fifteen (15) calendar days from the date of notification that the request was not approved, and within those fifteen (15) calendars days provide such written proof to the Animal Control Officer that the surgery was performed.
(14) Notify an Animal Control Officer and the Animal Control Program Manager of the animal's death within twenty-four (24) hours and produce the animal's body for verification upon request.
(15) Notify an Animal Control Officer and the Animal Control Program Manager immediately in the event the animal becomes lost, stolen, or escapes from its fenced yard, kennel run, or enclosure. (16) Pay all reoccurring of additional fees within ten (10) calendar days of service of the invoice or annual permit. Non-payment of fee may result in the permit being revoked unless a payment plan has been approved by the County or City.
(17) Comply with all other permit conditions or requirements imposed by an Animal Control Officer, peace officer, or hearing officer pursuant to this Chapter.
(18) Comply with all local and state laws regarding the care, use, control, and maintenance of animals.
(b) Any Owner of a Dangerous Animal shall ensure compliance with the following additional requirements, if directed to do so by an Animal Control Officer, peace officer and/or hearing officer:
(1) Prove financial responsibility by posting a bond or certificate of insurance for an amount of three hundred thousand dollars ($300,000) per animal within thirty (30) calendar days from the date of the Dangerous designation. Bond or certificate of insurance will be provided to the Animal Control Program Manager annually prior to expiration of said bond or certificate. (2) Provide private behavioral and obedience training to the animal, at the Owner’s expense and within the time set forth by the hearing officer or an Animal Control Officer following the issuance of a Dangerous Animal Permit.
Proof of participation, a report of behavioral assessment, and/or a certificate of satisfactory completion from an animal behaviorist or organization approved by an Animal Control Officer shall be provided to the Animal Control Officer and Program Manager of Animal Control within seven (7) calendar days following the completion of the mandatory training, but not more than ninety (90) calendar days from the date of the Dangerous designation.
(3) Comply with any other permit requirements determined to be reasonably necessary to protect the public’s health or safety and/or the health or safety of other animals.
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(c) No more than two Dangerous Animals may be kept by any person(s) at any one household, residence, business, or other location, without prior written approval of the designee of the appropriate jurisdiction.
6.04.110 - Revocation or Modification of Dangerous Animal Permit. (a) Any Dangerous Animal permit issued pursuant to this Chapter may be revoked or modified by the inclusion of additional requirements or otherwise, if the Animal Control Officer or peace officer has reasonable cause to believe any of the following to be true:
(1) The dangerous animal Owner or any person to whom the Owner has given care, custody, or control of the animal has violated any local or state laws relating to the keeping, care or use of any animals. (2) The Owner or any person to whom the Owner has given care, custody, or control of the animal has violated any dangerous animal permit conditions, or any requirement imposed by the Animal Control Officer, peace officer, or hearing officer.
(3) The Owner or any person to whom the Owner has given care, custody, or control changed the location of his/her residence or his/her place of business or sells, assigns, transfers, donates, leases, or otherwise disposes of the animal for which the permit was issued without first notifying an Animal Control Officer as outlined in Section 6.04.090 (4) The Owner or any person to whom the Owner has given care, custody or control of the animal has changed the residence or premises where the animal is maintained without first complying with the guidelines set forth in Section 6.04.090
(5) The Owner or any person to whom the Owner has given care, custody, or control of the animal is unable or unwilling to comply with the conditions of the dangerous animal permit.
(b) In the event that it is reasonably necessary to protect the public or an animal’s health and safety, the Animal Control Officer or peace officer may impound or cause to be impounded the animal while an investigation is taking place.
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(c) If, after investigation, the Animal Control Officer or peace officer concludes that there is probable cause to believe that one or more of the above conditions for revocation or modification of the permit has occurred, the officer shall deliver written notice of revocation or modification to the Owner. Said notice shall specify the grounds of revocation or modification of the permit. Should the Owner of the animal wish to contest the revocation or modification of the permit, the Owner may request an administrative hearing to be held before a hearing officer, as designated by the Animal Control Program Manager, within seven (7) calendar days of receiving the notice of revocation. Said administrative hearing date shall be not less than seven (7) calendar days or no more than (20) twenty calendar days after the date the request for hearing is received by the Animal Control Manager. The administrative hearing shall be conducted as set forth in section 6.04.150 of this chapter. The hearing officer conducting the hearing may either modify the terms of the permit or revoke the permit.
Any party to the hearing has the right to appeal the administrative hearing decision to the County of San Mateo Superior Court by filing a Petition for a Writ of Administrative Mandate pursuant to California Code of Civil Procedure, Section 1094.5 and 1094.6.
(d) Upon written notice by the Animal Control Officer, peace officer, or hearing officer, if a hearing was held, if any modifications to a dangerous animal permit are made, the Owner shall immediately comply with such modified permit requirements.
(e) Upon written notice from an Animal Control Officer, peace officer or hearing officer of the revocation of a Dangerous Animal permit, the Owner of such animal shall within two (2) calendar days of such notification, surrender said animal to an Animal Control Officer. The Dangerous Animal shall be impounded and humanely euthanized unless the County designee or City designee has approved a different disposition. At the sole discretion of the appropriate City or County representative, such animal may be permanently removed from the County of San Mateo to another jurisdiction with written approval from that jurisdiction.
6.04.120 - Possession of Animals After Revocation of Dangerous Animal Permit.
No Person who has been determined to be in possession of or had Ownership of a Dangerous Animal for which a permit has been revoked under this chapter shall be granted any Dangerous Animal permit for a period of three years following such determination or revocation.
6.04.130 - Declaration of Vicious Animals.
(a) No person shall keep, have, maintain, sell, trade, or let for hire an animal which has been designated as Vicious under the provisions of this Chapter.
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(b) If an Animal Control Officer and/or peace officer has investigated and determined that an animal is Vicious, the Animal Control Officer or peace officer shall deliver written notice of such determination to the Owner of the animal. Service of notice shall be made in accordance with section 6.40.260 subdivision (a) of this Chapter. An Animal Control Officer and/or Peace Officer shall immediately impound the animal, or cause to be impounded, the animal according to the procedures set forth in Section 6.04.160 of this Chapter. The animal shall be deemed abandoned and shall be humanely euthanized unless the County designee or City designee has approved a different disposition or unless the Owner timely requests an administrative hearing.
(c) In determining whether an animal shall be designated Vicious, in addition to any other facts and circumstances of the incident(s), the applicable decision-maker may consider the following potentially mitigating factors. (1) Whether at the time of the injury, attack or molestation, the person or animal suffering the injury, attack, or molestation:
(i) provoked, tormented, teased, abused, or assaulted the animal, thereby causing or contributing to the alleged
behavior
(ii) committed a willful trespass or other tort upon the private property of the Owner or caretaker of the animal; and/or
(iii) threatened or committed an unjustified attack or assault against the Owner, caretaker, or other person in control of the charged animal.
The failure of the Owner or other person in control of a victim animal to have the animal on a leash shall not, in itself, constitute a mitigating factor in any attack.
(2) Whether the Owner is willing and able to comply with the conditions of a Dangerous Animal permit, and whether the animal can be safely maintained on a Dangerous Animal permit considering the nature of the attack and cooperativeness and abilities of the Owner.
(d) The decision-maker may also consider, among any other relevant facts and circumstances, the following factors:
(1) whether any of the animals involved were previously deemed by any governmental jurisdiction as, "dangerous", "vicious", or any other similar designation, and/or the animal Owner’s prior compliance or lack thereof with any applicable dangerous animal permit requirements or this Chapter;
(2) the attacking animal’s history of attacks, bites or threatening behavior;
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(3) whether the animal demonstrated such aggressive behavior that it is reasonable to conclude that the animal cannot be safely maintained with a Dangerous Animal permit; and
(4) whether the Owner is unable or unwilling to comply with the conditions of a Dangerous Animal permit.
(e) Should the Owner of the animal wish to contest the Vicious Animal designation, the Owner may request an administrative hearing to be conducted according to the procedures set forth in section 6.04.150 of this Chapter. The Owner shall submit a written request for a Vicious Animal hearing to the Animal Control Officer within seven (7) calendar days of the written notification by the Animal Control Officer and/or peace officer that the animal has been declared Vicious. (f) Should the Owner not submit a request for an administrative hearing within the required timeframe, the administrative hearing process shall be deemed waived, the Vicious Animal designation will be considered final for purposes of exhaustion of administrative remedies, and the animal will be subject to disposition by the Animal Control Officer, peace officer, or City or County designee. The Owner shall lose all rights of Ownership and control of the animal, and the animal will be subject to humane euthanasia, unless another disposition is deemed appropriate by a City and/or County designee, without further notice to the Owner.
(g) The unwillingness of a victim or a particular witness to testify at a hearing shall not prevent designation of an animal as Vicious as long as sufficient evidence exists to support the designation.
(h) If after investigation, an Animal Control Officer and/or peace officer determines that the animal is not Vicious, the Officer will prepare a written decision upon request by any victim suffering physical injury or an Owner of a victim animal, either of whom may appeal that determination. Any victim suffering physical injury as a result of the attack, or Owner of a victim animal, may appeal the determination that an animal is not Vicious by submitting, within seven (7) calendar days of the service of the decision pursuant to section 6.04.260, a written request to the Animal Control Officer for an administrative hearing and paying the required fee as set forth in Section 6.04.350 of this Chapter. The administrative hearing shall be conducted according to the procedures set forth in section
6.04.150 of this Chapter.
6.04.140 - Providing False Information.
It shall be unlawful for a person to willfully and knowingly provide false or misleading information to Animal Control Program staff, including but not limited to an Animal Control Officer, Peace Officer, Animal Control Program Manager, and/or Hearing Officer regarding animal Ownership, licensing, rabies vaccination, medical treatment and condition, and/or any other matter pertaining to the enforcement of state or local law.
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6.04.150 - Administrative Hearing Procedures.
(a) Administrative hearings held under this Chapter shall be conducted by a hearing officer or designated representative appointed by the Director or designee of the San Mateo County Health. Any city contracting with the County for animal control services may elect to utilize the services of any San Mateo County designated hearing officer to conduct hearings on behalf of the city pursuant to that city's animal control ordinances. The hearings shall be scheduled no less than seven (7) calendar days and no more than fifteen (15) calendar days from the receipt of the request for the hearing unless the hearing officer finds good cause for continuance.
(b) The Animal Control Officer or peace officer conducting the investigation shall provide their investigation report and any evidence gathered by the officer to the Animal Control Manager or designee no less than 72 hours prior to said administrative hearing. The Animal Control Manager or designee will promptly provide the report to the parties to the case, including the Owner of the subject dog and the Owner of the victim dog.
(c) The administrative hearing shall be conducted in an informal manner consistent with due process of law. Any party may be represented by counsel. The parties may present relevant evidence including witnesses. The strict rules of evidence shall not be applicable. Any relevant evidence, including but not limited to hearsay evidence, may be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely on in the conduct of serious affairs.
The hearing officer shall decide the matter based on preponderance of the evidence presented at the hearing. The administrative hearing shall be recorded, and all documentary evidence submitted at the administrative hearing shall be preserved by the Animal Control Manager for a period of no less than two years.
Any party may arrange for a court reporter to be present. Any party desiring the presence of a court reporter shall make all necessary arrangements and shall be responsible for payment of all costs.
(d) The hearing officer may exclude disorderly or disruptive persons from the hearing or make other orders as necessary to ensure the fair and orderly conduct of the administrative hearing.
(e) The hearing officer may decide all issues for or against the Owner(s) of the involved animal(s) even if the Owner(s) fail to appear at the hearing. (f) Within seven (7) calendar days of the administrative hearing, the hearing officer shall render a written decision, which shall be final for the purposes of exhaustion of administrative remedies upon the date of mailing. The Animal Control Manager or designee shall mail the written decision and affidavit/certificate of mailing showing the date of mailing, on behalf of the hearing officer, by first class mail, postage prepaid. The decision will be mailed to the Owner of the alleged Dangerous or Vicious Animal, the victim or Owner of the victim animal, and the investigating Animal Control Officer or peace officer.
(g) If the animal is designated Dangerous, the Owner must apply for and obtain a Dangerous Animal permit as provided by this Chapter within seven (7) calendar
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days of the decision letter in order to maintain the animal and the Owner must comply with all mandatory Dangerous Animal permit rules and regulations as defined in section 6.04.120 of this Chapter. A hearing officer may impose additional permit requirements as set forth in this Chapter. (h) If the animal is designated Vicious, the Owner of such animal shall lose all rights of Ownership and control of the animal, and the animal will be subject to humane euthanasia, unless another disposition is deemed appropriate by a City and/or County designee, without further notice to the Owner. An animal designated as Vicious will be held at the animal shelter for a minimum of seven (7) calendar days from the date of the hearing officer's decision, prior to any proposed euthanasia.
(i) Unless the hearing officer for good cause otherwise determines, the party requesting the administrative hearing is liable for all costs related to such hearing. A determination by the hearing officer that the animal is not dangerous or vicious shall constitute good cause.
(j) Hearing officer decisions are appealable to the San Mateo County Superior Court by filing a Petition for Writ of Administrative Mandate pursuant to California Code of Civil Procedure, Section 1094.5 and 1094.6.
(k) The procedures and/or definitions pertaining to potentially dangerous and vicious dogs set forth in the California Food and Agricultural Code Chapter 9, beginning with section 31601, are not adopted and do not apply within San Mateo County.
As authorized by Food and Agricultural Code section 31683, the County has adopted its own program for regulation of dangerous and vicious dogs as contained in this Chapter.
6.04.160 - Animals to Be Impounded.
(a) The Animal Control Program may impound any animal kept or found under conditions that constitute a violation of this Chapter or other state or local law.
The animal's Owner shall be responsible for all costs incurred or fees applicable with respect to such impoundment and maintenance in the shelter. (b) An Animal Control Officer or peace officer may impound or cause to be impounded an animal when there is reasonable cause to believe that such animal posed, or poses, a threat to the public’s health and safety, or the health and safety of another animal. The animal may remain impounded for a period not to exceed fifteen (15) calendar days in order to investigate, and to determine whether or not said animal is Dangerous or Vicious as defined by this Chapter. In calculating the fifteen (15) calendar days, the first day of impoundment is not included. If an animal is not impounded within fifteen (15) calendar days after an investigation began, the Animal Control Officer or peace officer shall make a determination whether or not the animal is Vicious or Dangerous and shall notify the Owner of said animal as soon as reasonably practical thereafter.
(c) Within twenty-four (24) hours of the impoundment of any animal, the impounding Animal Control Officer shall serve the Owner of the animal with notice of the impoundment.
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(d) No impounded animal may be redeemed unless and until any required license fee and/or other applicable charges and fees have been paid. In the event such animal is not redeemed within the time set forth by State law, it shall be deemed abandoned and may be adopted, transferred to a rescue, or disposed of in the manner determined by the Animal Control Program. The Animal Control Program shall issue to the Owner or person responsible of the care, custody, and control of said animal a receipt showing an itemized description and the amount of the fee(s) paid.
(e) The Animal Control Program shall keep a record of all animals impounded, which record shall include a description of the animal, the date of its receipt, the date and manner of disposal, the name of the person redeeming, adopting, or purchasing, the fees, and/or charges related to the animal. Said records shall be kept for a period of seven (7) years.
6.04.170 - Stray Animals.
Any person who finds or picks up a stray or lost animal shall report the same to the Animal Control Shelter within twenty-four hours thereafter and shall release such animal to the Animal Control Shelter upon demand.
6.04.180 - Epidemics.
The San Mateo County Health Officer may determine and declare that rabies or other contagious diseases are epidemic or that other health and safety hazards exist among dogs or other animals within the County. Upon the making of such a declaration, the Health Officer shall prepare and promulgate such orders, rules, and regulations as are necessary for appropriate control of all the animals concerned within the County. Said rules and regulations of the Health Officer may include, but are not limited to, impoundment, quarantine, vaccination, or destruction. It shall be the duty of the Animal Control Officers to assist the Health Officer in carrying out such rules and regulations.
6.04.190 Bite Reporting Requirements.
(a) Any Owner or other person who is responsible for the care, custody, or control of an animal that bites a human or other animal shall provide their name and current residence address and telephone number and shall present their driver's license or other form of identification and any information regarding any rabies vaccination for the biting animal to the person bitten or the Owner of the animal bitten. If the person bitten is a minor, the Owner or person in control of the biting animal shall provide the required information to the parent or guardian of the minor. (b) In addition to the above requirements, it shall be the duty of any person having knowledge of any animal which has bitten a human being or other animal within the County to immediately, in no case later than the end of the next calendar day, report the bite to an Animal Control Officer or peace officer and to furnish as much information as possible, including date, time and location of bite, description of animal or person bitten, name and license number of the biting animal, and rabies vaccination history of the biting animal.
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6.04.200 - Administrative Citations.
(a) Should an Animal Control Officer, Humane Officer or peace officer determine that a person has violated any provision this Chapter, that enforcement officer shall have authority to issue and serve notice of an administrative citation as set forth in section 6.04.260, to the person violating the Chapter. (b) Each administrative citation shall contain the following information:
(1) The name and address of the Owner or other person to be cited. (2) The date(s) of the violation.
(3) The address or a specific description of the location where the violation occurred.
(4) The section, subsection, and/or provision of this Chapter violated by the person cited and a description of that violation.
(5) A prohibition of the continuation or repetition of the violation described in the administrative citation.
(6) If applicable a description of the potential consequence(s) should the violation continue or be repeated.
(7) Either:
i) The amount of the administrative fine charged and to be paid by the person cited as a result of the violation; or
ii) A notice to correct a certain violation within a reasonable time, and the amount of an administrative fine that may occur if the violation is not corrected or remedied by the date specified.
(8) A description of the procedure to pay the fine, to include the time period for and place of payment, and the process by which the County may collect any unpaid amount owed.
(9) A description of the administrative citation review process, including the time within which the administrative citation may be appealed and how to appeal the administrative citation, including any form to do so. (10) The name and signature of the citing Animal Control Officer, Humane Officer or peace officer or County designee.
(c) An administrative citation may be any format, including letter, which conveys the information set forth above.
6.04.210 - Appeal of Administrative Citation.
(a) A recipient of an administrative citation may contest the citation including, but
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not limited to, on the basis that the underlying violation did not occur, or that recipient is not the party responsible for the violation and thus was the improper recipient of the administrative citation. The recipient must contest the citation on the form provided by the Animal Program Manager or Animal Control Officer and file the appeal with the Animal Control Program Manager within twelve (12) calendar days from the date of service of the administrative citation. Any appeal not timely filed will be rejected.
(b) The appeal shall contain the following provided by the person appealing the citation:
(1) The name, mailing address, and telephone number of the party requesting the appeal;
(2) A copy of the administrative citation or a reference number thereto; (3) A statement of the grounds for the contest, including a description of the evidence to be presented in support of the contest and copies of any statements or documents to be submitted at the hearing in support of the appeal.
(4) The signature of the appealing party;
(5) A deposit of the fine assessed as set forth in the citation(s), to be refunded if the appeal is successful.
(c) Should an appeal be properly and timely requested, the requesting party shall be provided a hearing before a hearing officer to be held pursuant to the procedures set forth in section 6.04.150 as applicable. The Animal Control Program shall notify the person requesting the appeal hearing of the time and place set for the hearing pursuant to section 6.04.260.
6.04.220 - Payment of Administrative Fines.
(a) In the absence of an appeal by the recipient of the administrative citation, the person cited shall pay the administrative fine in full within thirty (30) calendar days from the date of service of the notice of citation. In the event of an appeal, after which the violation is upheld, if not already paid, the fine shall be paid in full within ten (10) calendar days after the date that the decision of the hearing officer was served on the recipient.
(b) Payment of any fine shall not excuse the failure to correct the violation, nor shall it bar further enforcement of the same or any similar violation or any other violation by any applicable means.
(c) Failure to pay any fines assessed within the guidelines set forth in this Chapter will result in a late charge pursuant to section 6.04.230, which will be collected by the Animal Control Program Manager.
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6.04.230 - Amount of Administrative Fines.
(a) Any person issued an administrative citation for a violation of, and pursuant to, this Chapter shall be assessed and pay a fine as follows:
(1) One hundred dollars ($100) for a first citation.
(2) Two hundred dollars ($200) for a second citation for the same violation within a one-year period.
(3) Five hundred ($500) for each additional citation for the same violation within a one-year period.
6.04.240 - Misdemeanor Violations.
(a) A person violating any provision of this Chapter shall be guilty of an infraction except as otherwise specifically provided.
(b) A person violating any provision of section 6.04.050, subsection (a) of section
6.04.090 or subsection (a) of section 6.04.130 of this Chapter shall be guilty of a misdemeanor.
(c) This section shall not limit any other available criminal, civil or administrative remedies. Any or all applicable remedies shall remain available for violation of the provisions of this Chapter.
6.04.250 - Violation of Chapter a Public Nuisance; Remedies Cumulative. (a) Violation of this Chapter is a public nuisance subject to any and all applicable civil, administrative, and criminal remedies, according to the provisions and procedures set forth in this Chapter and other applicable state and local law. (b) This section is not intended to limit any other available criminal, civil or administrative remedies. Any or all applicable administrative, civil and /or criminal remedies shall be available for violation of the provisions of this Chapter. (c) Each day a violation continues shall constitute a separate violation.
6.04.260 - Service of Documents and Notices.
(a) Unless otherwise specified herein, the appropriate representative of the Animal Control Program shall provide any required notice or service of documents in the one of the following manners: (1) by personal delivery to the person to be notified or served; or (2) by posting on the property at the address where the subject animal is licensed or the Owner of such animal resides; or (3) by depositing in the United States Mail, in a sealed envelope, first class postage prepaid, and addressed to such person to be notified or served at their last-known business or residence address or as the same appears in the last equalized County assessment roll. Service by mail shall be deemed complete at the time of deposit in the United States Mail receptacle and shall include a declaration or affidavit of service which shall include notice of the date mailed. If agreed in writing by the
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person to be served, notices or documents may be served electronically at the address provided by the person to be served, to be effective upon being sent. (b) Failure to receive any notice specified herein does not affect the validity of proceedings conducted hereunder.
6.04.270 - Field Return Fee.
A fee shall be charged for any animal impounded by a representative of the Animal Control Program and returned by an Animal Control Officer in the field to the Owner or person who is responsible for the care, custody, or control of the animal. The fee charged shall be paid by the Owner or person who is responsible for the care, custody, or control of said animal. Such fee shall be set forth in Section 6.04.350.
6.04.280 - Redemption and Spay/Neuter Fee.
(a) Upon redemption of any impounded unaltered animal, the person responsible for the care, custody or control of any animal will be required to pay a spay or neuter fee in the amount of $100.00 in addition to the impound fees imposed under Section 6.04.350 of this Chapter. Such fee shall be refundable upon proof of spay and neuter of the animal within thirty (30) calendar days following the date of redemption.
(b) Any unaltered animal impounded twice or more within a three-year period shall be altered at a cost to be paid by the Owner/caretaker or person responsible for the care, custody, or control of said animal prior to redemption. At the option of the Owner/caretaker or person responsible for the care, custody or control of said animal, required spaying or neutering may be performed by a private veterinarian within thirty (30) calendar days
(c) Any Owner or Caretaker of an impounded animal subject to mandatory spay/neuter under Subsection (b) of this Section may appeal this requirement by submitting a written request for an administrative hearing to the Animal Control Program Manager. The administrative hearing will be conducted according to the provisions of Section 6.04.150 of this Chapter.
(d) The Animal Control Program Manager may waive any County or City fee for County or City spay/neuter, vaccination or impoundment of an animal, if the animal is a feral or stray cat and the person bringing the animal to the shelter agrees that the person shall have no rights in the animal or any right to direct or control treatment or disposition of the animal by the Animal Control Program which will retain sole discretion in determining the disposition of the animal, which may include but not be limited to treatment and/or adoption, or euthanasia.
6.04.290 - Quarantine Fee.
A quarantine fee, as set forth in Section 6.04.350, shall be paid by the Owner or caretaker of any animal involved, or potentially involved, in a bite. Such quarantine fee is in addition to any other fees charged set forth in Section 6.04.350 of this Chapter to recover costs incurred by the Animal Control Program for the sheltering and caring for the quarantined animal.
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6.04.350 - Schedule of Fees and Charges.
This Section 6.04.350 sets forth the fees for the Animal Control Program and Licensing Program. No animal shall be released to its Owner, or other person responsible for the care, custody, or control of the animal, unless applicable fees have been paid.
Animal Control and Licensing fees and charges established by this code are as follows:
(a) License Fees.
Dogs
Unaltered dog
1-year license $55.00
3-year license $160.00
Unaltered dog Senior Pet Owner (over 60 yrs.)
1-year license
3-year license
$23.00
$64.00
Altered dog
1-year license $25.00
3-year license $70.00
Altered dog Senior Pet Owner (over 60 yrs.)
1-year license $10.00
3-year license $25.00
Misc. dog fees
Late fee $20.00
Duplicate tag $10.00
Cats
Unaltered cat
1-year license $20.00
3-year license $55.00
Unaltered cat Senior Pet Owner (over 60 yrs.)
1-year license
3-year license
$12.00
$31.00
Altered cat
1-year license $8.00
3-year license $19.00
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Altered cat/ Senior Pet Owner (over 60 yrs.)
1-year license $5.00
3-year license $12.00
Misc. cat fees
Late fee $7.00
Duplicate tag $5.00
(b) Redemption Charges
Type A & B (large or medium size animals — horses, cows, hogs, sheep, etc.) Impound cost $100.00
Board cost per day $30.00
Trailering cost (per use) $100.00
Type C (dogs, and cats)
Impound Costs — First Impound
Altered — licensed, wearing tag $40.00
Unaltered — licensed, wearing tag $65.00
Altered — unlicensed, no tag $55.00
Unaltered — unlicensed, no tag $85.00
Impound Costs — Second Impound
Altered — licensed, wearing tag $90.00
Unaltered — licensed, wearing tag $125.00
Altered — unlicensed, no tag $105.00
Unaltered — unlicensed, no tag $140.00
Impound Costs — Third Impound
Altered — licensed, wearing tag $135.00
Unaltered — licensed, wearing tag $155.00
Altered — unlicensed, no tag $155.00
Unaltered — unlicensed, no tag $180.00
Impound Costs — Fourth Impound
Altered — licensed, wearing tag $180.00
Unaltered — licensed, wearing tag $215.00
Altered — unlicensed, no tag $200.00
Unaltered — unlicensed, no tag $240.00
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Impound Costs — Fifth Impound and up
Altered — licensed, wearing tag $225.00
Unaltered — licensed, wearing tag $260.00
Altered — unlicensed, no tag $245.00
Unaltered — unlicensed, no tag $285.00
Board charges (per day)
Altered — dogs/ $25.00
Unaltered — dogs/ $35.00
Altered — cats $16.00
Unaltered — cats $22.00
Type D (small size animals, e.g., birds, hamsters, or other) Impound cost $20.00
Board cost $10.00
(c) Surrender, Euthanasia and DOA (Dead on Arrival) Disposal Fees Dog — Licensed or unlicensed
Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Cat — Licensed or unlicensed
Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Rabbit/Small Animal
Surrender $40.00
Euthanasia $30.00
DOA Disposal $15.00
Litter of Three or more
Surrender $50.00
Euthanasia $40.00
DOA Disposal $20.00
Bird/Fowl
Surrender $20.00
2452609.2 14537.009 30
Euthanasia $15.00
DOA Disposal $20.00
All Other Companion Animals (Reptiles, Amphibians, etc.) Surrender $25.00
Euthanasia $25.00
DOA Disposal $20.00
Farm Animals
Surrender $60.00
Euthanasia: Under 100 pounds
Over 100 pounds
$60.00
$125.00
DOA Disposal: Under 100 Pounds
Over 100 pounds
$30.00
$100.00
(d) Other Animal Control Fees
Quarantine Fee $60.00
Dangerous Animal Permit (DAP) Fee $300.00
DAP Inspection Fee $100.00
DAP Signage $15.00
Field Retrieval/Return Fee $40.00
Breeding Permit Fee $150.00
Fancier Permit and/or Exotic Pet Fee $100.00
Return Check Fee $25.00
Service Dog Application Processing Fee $50.00
(b) Miscellaneous Fee Provisions
(1) The Animal Control Program, and/or Licensing Program, may establish license discounts for recognized animal rescue organizations. (2) License fees include a one dollar ($1) annual surcharge on all licenses for the animal population trust fund.
(3) At the discretion of the Animal Control Program Manager, a payment plan for all fees outstanding may be permitted upon a showing of good cause.
If a person is in compliance with an agreed upon payment plan, their outstanding balance shall never be considered “nonpayment” as that term is used in this Chapter.
2452609.2 14537.009 31
(4) The animal control fees for any animal related service not specified in this section shall be reviewed by the Chief of Health or their designee for reimbursement of costs. The Chief of Health or their designee shall have the authority to determine the fee charged for said services. The fee charged shall be paid by the Owner or caretaker of the animal(s) for which said service(s) have been provided.
(5) Each calendar year, the Animal Control Program Manager shall designate one month as an amnesty period for payment of cat and dog license late fees and for compliance with section 6.04.020 of this Chapter, as provided herein. During the amnesty period, applicants for cat and dog licenses shall not be assessed any late penalty fee or any other penalty for failure to obtain such license or pay any applicable license fee, notwithstanding sections 6.04.040 and 6.04.350 of this Chapter.
(6) All revenue derived from the fees, fines, forfeitures, and penalties related to the enforcement of this ordinance shall be used to offset the cost of enforcement and administration of this Chapter. (7) If the Animal Control Program Manager determines that payment of any fees by the Owner or Caretaker for an impounded animal would cause extreme financial difficulty to the Owner or Caretaker, and that it is in the best interests of the County to allow release of the animal upon these terms, the Animal Control Program Manager may, at their discretion, set up a payment plan or waive all or part of the fees incurred for the animal.
6.04.360 – Scope.
The provisions of this Chapter shall be in effect in the Town of Atherton.
6.04.370 – Severability.
If any section, subsection, sentence, clause, phrase, or word of this Chapter should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, clause, phrase, or word of this Chapter.
SECTION 2. This ordinance shall become effective thirty days after adoption. * * * * * *
Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, POLICE CHIEF
DATE: January 17, 2024
SUBJECT: RESOLUTION AUTHORIZING THE DESTRUCTION OF
RECORDS PURSUANT TO GOVERNMENT CODE SECTION
34090
RECOMMENDATION
Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.
BACKGROUND
Government Code Section 34090 authorizes the Chief of Police, upon resolution of the City Council and written consent of the City Attorney, to destroy records, documents, instruments and other papers under his charge pursuant to an adopted records retention policy if the records are no longer required to be maintained by law or the retention policy.
The Police Department has 8 files that have exceeded the 4-year retention period and are no longer required to be maintained. These files are partial background investigations of potential applicants that were not hired. The Chief of Police and City Attorney have reviewed the status of the files noted above to ensure there is no legal or other reason to maintain such files.
The Police Department maintained old background and personnel files on former sworn and nonsworn employees in the Carriage House for many years. Numerous boxes were removed and transported back to the Police Department for review. A master list of all current and former employees with their name, rank, date of hire, date of termination or retirement for historical purposes has been created and will be maintained. The Chief of Police and City Attorney have reviewed the status of the files noted above to ensure there is no legal or other reason to maintain such files.
The Police Department also has 2020 citations due for destruction which are kept for 3 years per our policy on retention of records.
Certification of Continuing Emergency
January 17, 2024
For 2018, the Police Department did not have any citizen complaints or internal affairs investigations that year, thus no files for destruction.
ANALYSIS
The California Government Code authorizes the destruction of records and requires agencies to adopt compliant records retention schedules. These schedules ensure that certain records are maintained in perpetuity and other records are maintained for sufficient time periods, dependent on the type of records, to allow standards and structure for local government records management efforts.
Maintaining old files can lead to the use of stale information in personnel and litigation matters that can be detrimental to staff, the department, and the Town. The information is of no useful value to the Town, is out of date and should be destroyed in compliance with Town and State records retention policies.
It is recommended that the City Council authorize this timely and appropriate destruction of old files in accordance with the law.
FISCAL IMPACT
There is no fiscal impact in approving this resolution for the destruction of records.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area D – Manage Circulation and Improve Safety
• Goal Area E – Strengthen Community Engagement and Transparency
POLICY FOCUS
Once records have been retained for the applicable period set forth in law and the Records Retention Schedule, they should be prepared for destruction in the manner prescribed by the Town’s Original Resolution # 15-09 adopted March 18, 2015.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
Certification of Continuing Emergency
January 17, 2024
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
ATTACHMENT 1 - Resolution
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF
ATHERTON AUTHORIZING THE DESTRUCTION OF RECORDS PER
GOVERNMENT CODE SECTION 34090
WHEREAS, Government Code Section 34090 expressly authorizes the Chief of Police for the Town of Atherton, upon resolution of the City Council and written consent of the City Attorney, to destroy City records, documents, instruments and other papers under his charge that are no longer required to be retained by the City; and
WHEREAS, the Chief of Police has agreed to review the status of any such report prior to its destruction and per the Records Retention Policy; and
WHEREAS, the City Attorney hereby gives her written consent for the destruction of the following records:
ITEM NUMBER RECORD TITLE RETENTION
001 Old Police Background and Personnel Files 5 years after employment
002 Partial Backgrounds of non-hired Police
Applicants
4 years after denial of
employment
003 2020 Citations 3 years
NOW, THEREFORE, BE IT RESOLVED, The Chief of Police and City Attorney have reviewed the status of the above listed documents;
BE IT FURTHER RESOLVED that nothing in this resolution is intended to supersede or otherwise conflict with any other law or any lawful judicial process which might affect retention or destruction of such records.
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 17th day of January, 2024, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ATTACHMENT 1
ABSENT: Council Members:
____________________________________
Mayor
Mayor ATTEST:
______________________________
Anthony Suber
City Clerk
______________________________
Mona Ebrahimi
City Attorney
Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: JANUARY 17, 2024
SUBJECT: REVIEW AND DISCUSSION OF THE TOWN’S USER MASTER FEE SCHEDULE; AND, IF APPROPRIATE, PROVIDE
DIRECTION FOR SPECIFIC ADJUSTMENTS AND ADOPT
RESOLUTION 24-XX APPROVING AN AMENDED TOWN
MASTER FEE SCHEDULE
RECOMMENDATION
Review and discussion on the Town’s User Master Fee Schedule; and, if appropriate, provide direction for specific adjustments and adopt resolution 24-XX approving an amended Town Master Fee Schedule.
BACKGROUND
At the December 6 City Council Study session, the User Study Cost Allocation was reviewed. Dan Edd’s of Capital Accounting Partners presented and discussed the results of the User Fee Study.
Discussion included the process of the cost allocation plan, the hourly rate calculation, and the user fee study. Most of the discussion revolved around the establishment of fees designed for full cost recovery where appropriate and the calculation of building permit fees. Identifying cost components of providing services is important in establishing the fees and rates of cost recovery.
Mr. Edd’s met with individual departments to assess the full cost associated with the services provided. The process involved understanding each task provided at an operational level and identifying tasks involved in the core business processes used to provide services. The primary focus of the Study was development services fees - Building, Planning, and Engineering. These services provide a set amount of core processes that include pre-application review, application intake, plan check, and inspection. Core to this process was understanding the direct and indirect costs for each service delivery for each development service.
User Fee Study Results
January 17, 2024
FINDINGS
The Master Fee Schedule includes all the fees charged by all Town Departments. Provided in the User Fee Study analysis were fees based on full cost recovery. The Fee Study provided a comparative of the total assigned cost of service and the actual fees being charged. The Study revealed that if the cost to provide the service exceeded the fee charged, there would be a unit surcharge or (subsidy). Staff recommends that fees be set as close to 100% cost recovery as possible within the fee schedule. The Town last performed a User Fee Study Cost Allocation Plan in 2013. Since then, the Town has only increased fees by the CPI index in 2020 and 2022 to reflect accumulated CPI adjustments. During those times, no changes were made to valuation-driven fees or flats fees for Building and Plan check fees. These fees have remained constant since 2013.
Most of the fees in the Town Master Fee Schedule are for specific services where fees are specific to an individual or group that benefits from the regulated use. The Town currently provides development services of which entail Engineering, Planning, and Building departments. Most of the services provided are regulated activities which require compliance with government codes and regulate private development. These are high demand services and setting fees at full cost recovery seeks to recover the cost of services provided to those that receive a private/individual benefit. Any services provided by the Town where the fee for such service is set below full cost recovery results in a public service being provided for private benefit that is subsidized by public funds. The Town may set fees below full cost recovery to incentivize an activity with a strong public purpose or benefit. The Town may not set fees at a cost greater than the cost to provide the service.
The December Study Session provided an opportunity for the City Council to identify areas for cost recovery and areas of public policy consideration. Staff provided broad guidance and options for setting cost recovery. At the Study Session, the Council directed that each Councilmember provide the City Manager with suggestions for specific fee adjustments that could be consolidated and presented to the Council at a Public Hearing in January.
After the December Study Session there were suggestions provided on possible fee adjustments to various fees within the Fee Schedule. The following table lists the suggestions received for policydriven fee adjustment.
Valuation Based Fees
• Extract ADUs and JADUs from the valuation calculation for building permits.
The cost of a Building Permit is valuation-driven and is based on a per square foot calculation.
The Study advises that to maintain full cost recovery, valuation-based fees should be adjusted from $350 per square foot to $509 per square foot. This amount per square foot does not represent actual construction cost per square foot but is solely a multiplier for fee calculation. If a property owner is obtaining a permit for new square footage, the cost of the ADU or JADU could be removed from the permit cost entirely or at some reduced calculation amount. Removing the ADU or JADU from
User Fee Study Results
January 17, 2024
the valuation calculation entirely and at lower percentages is shown in the table below (using the recommended valuation adjusted amount of $509 per square foot).
Valuation Based Fee Model – JADU
Number of SF (max 500) 500 500 500 500
Valuation Per SF $509 $305 (60%) $255 (50%) $204 (40%)
Total Valuation $254,500 $152,500 $127,500 $102,000
Permit Fee (Permit Only) $2,052.21 $1,421.85 $1,267.35 $1,109.76 Plan Check (% of permit) $1,333.94 $924.20 $823.78 $721.34 Total Fees $3,386.15 $2,346.05 $2,091.13 $1,831.10
Valuation Based Fee Model – ADU
Number of SF (max 1,200) 1,200 1,200 1,200 1,200
Valuation Per SF $509 $305 (60%) $255 (50%) $204 (40%)
Total Valuation $610,800 $366,480 $305,400 $244,320
Permit Fee (Permit Only) $4,152.73 $2,744.25 $2,366.77 $1,989.30 Plan Check (% of permit) $1,868.73 $1,783.76 $1,538.40 $1,293.04 Total Fees $6,021.46 $4,528.01 $3,905.17 $3,282.34
Assuming the Town meets its RHNA target of 35 new ADUs per year, the annual permit loss would be approximately $210,751. Since the building services contract is percentage based, some portion of that amount would be required to be paid to the service provider regardless of the amount of fee waived by the Town. This does not include the loss associated with JADUs.
Another suggestion was to consider a “graduated scale” fee for ADUs based on square footage with larger ADUs paying larger fees. Staff did not run the possible permutations of this suggestion.
However, since the building permit is valuation based, the larger square footage ADU would pay a larger fee assuming there is a fee assigned.
• Extract green-permit fees from the Mechanical, Plumbing and Electrical Permits and set them to $0
Building Permits (called Mechanical, Plumbing and Electrical or MP&E) are required for battery back-up systems, installation of heat pumps, electric water heaters, removal of gas lines, and appliances such as cooktops, washers, and dryers. Inspections are required but the fee is a flat fee of $301. Fees for specific “green” upgrades could be identified and be set to $0. Staff would like some specific Council direction on the specific green improvements contemplated. • Set the Solar Permit Fee to $0
The current fee for installation of solar is set to $0. • Set the Planning Permit Fee for JADUs and ADUs to $0
User Fee Study Results
January 17, 2024
The Study adjusts the planning fee for JADUs to $778. It was suggested to reduce this fee to $0.
The Study adjusts the planning fee for ADUs to $2,516. It was suggested to reduce this fee to $0.
These fees were originally tied to an Accessory Building or Structures Permit. This made them more difficult to track and did not adequately account for the staff time involved in processing the permit. The new fee schedule culls out these processes as distinct permit applications. As with the building services contract, the Town would be obligated to pay the staff time involved in processing applications even if the fee was waived. The planning services contract are direct costs, not fee based. Assuming approximately 35 ADU applications per year, this would represent a cost of $88,060. However, it is projected that the Town will process up to 50+/- applications per year – a potential cost of $125,800.
• Set Landscape Screening Permit Fees to 30% of Cost Recovery The Study adjusts the Planning review fee for a Landscape Screening Permit to $518. It was recommended to reduce this cost to 30%. The fee would be reduced to $155. There are approximately 30-35 permits processed each year. This would represent a cost recovery revenue of $18,130 at 100% cost recovery (35 permits). Reducing this to 30% represents a cost of $12,691. • Set Staff Level Heritage Tree Removal Permits to Direct Costs Only The Study adjusts the Staff Level Heritage Tree Removal Permit to $716 for the first tree and $248 for each additional tree. The “direct unit” costs for these permits is $309 and $107, respectively.
There are approximately 200+/- removal permits reviewed each year (1st tree only). This would represent a cost recovery revenue of $143,200. Setting recovery to direct costs only reduces this to $61,800 – a cost of $81,400.
• Set Fence Permit fees to 30% of Cost Recovery
The Study adjusts the Fence Permit fee to $986. It was recommended to reduce this cost to 30%.
The fee would be reduced to $296. There are approximately 68 permits reviewed each year. This would represent a cost recovery revenue of $67,048. Reducing this to 30% represents a cost of $49,934.
• Maintain the Alarm Registration Fees at $100
The current initial alarm registration fee is $100. The Study recommends adjusting the fee to full recovery at $108. It was suggested to maintain the current fee amount of $100. Annual renewal is $50 and not recommended for adjustment.
• Maintain or adjust upward fees for 4th, 5th, or 6th + False Alarm Fees
User Fee Study Results
January 17, 2024
The current fees for 4th, 5th, and 6th + False Alarms is $200, $300, and $400, respectively. The Study recommends adjusting these fees to full cost at $679, $795, and $854, respectively. It was suggested to maintain or adjust these fees upward to be consistent with full cost recovery. • Other Fees
The preceding were the broad policy recommendations for changes to the Study recommendations.
Staff recommends 100% cost recovery to the extent possible; however, the Council is free to set fees at lower amounts for policy purposes. Specific direction on the preceding is requested.
The Council can also review the attached Appendices and go through the fees one by one. The Total Cost Assigned represents the new fee. Staff recommends that when considering reductions from the Study recommendations that particular attention be paid to:
Actual Work Volume which represents an estimate of the number of times such permits would be processed (staff workload); and
Direct Unit Cost which represents the basic staff time involved in each permit.
When considering a reduction, setting the reduction no lower than the Direct Unit Cost will ensure that at a minimum, the staff time involved in the permit is recovered.
Indexed Escalation
The Master Fee Schedule from the Appendices of the Fee Study Report is provided. The User Fee Study recommends updating fees through a CPI adjustment every year and conducting a thorough assessment of Town fees every 3 to 5 years.
Instead of building the CPI escalator into the Resolution, staff suggests that the Resolution be returned for Council review each year as part of the budget adoption.
POLICY ISSUES
The City Council’s policy discussion should revolve around ensuring the Town’s compliance with Proposition 26 which requires the Town’s fees to be set at or below full cost recovery.
FISCAL IMPACT
None. Any proposed fee adjustments would be incorporated into the Town’s Master Fee Schedule and would be reflected in the remainder of the FY 2023/24 anticipated revenues.
GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility
User Fee Study Results
January 17, 2024
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials. The Town maintains an active and up to date Project Website at http://caatherton.civicplus.com/index.aspx?NID=290.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission.
ATTACHMENTS
1. User Fee Appendices
2. Resolution
Building Fee Table
Town of Atherton
Building Fees
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge
or (Subsidy)
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Permitted Value of Construction
New Habitable Construction
Valuation base:
per SF $509 $509
$350
($159)
Remodeled Habitable Construction
Valuation base:
per SF $437 $437
$300
($137)
New or Remodeled Non-Habitable Construction
Valuation base:
per SF $182 $182
$125
($57)
Valuation - non defined project Valuation base
$1
$1
Non-habitable construction: ie. Patio covers &
gazebos (> 1000 Sq Ft or attached to new
construction)
Valuation base:
per SF $146 $146
$100
($46)
Flat Fees **
Swimming pools (first 1000 sf )
Plan check and
inspection 21.00 $918 $1,207 $2,125
$1,095
($1,030) $44,625 $22,995 ($21,630)
Swimming pools (Over 1000 sf)
Plan check and
inspection 7.00 $1,098 $1,444 $2,542
$1,313
($1,229) $17,793 $9,191 ($8,602)
Patio covers & gazebos (up to 1000 Sq Ft)
Plan check and
inspection 9.00 $675 $888 $1,563
$813
($750) $14,070 $7,317 ($6,753)
Drive way gates
Plan check and
inspection 31.00 $558 $734 $1,291
$661
($630) $40,027 $20,491 ($19,536)
Non Habitable new pool house including
cabanas (up to and including 1500 sf)
Plan check and
inspection 2.00 $1,090 $1,435 $2,525
$1,336
($1,189) $5,049 $2,672 ($2,377)
Other Building (Flat) Fees
Plumbing, Mechanical, Electrical (MP&E) Permit
(single inspection) 263.00 $130 $171 $301 $143 ($158) $79,186 $37,609 ($41,577) MP&E each additional inspection $94 $123 $217 $97 ($120) MP&E plan check (min .5 hour) $55 $72 $127 $88 ($39)
Unit Cost Summary Annual Cost Calculations
Capital Accounting Partners
APPENDIX
Town of Atherton
Building Fees
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge
or (Subsidy)
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Demolition Permit Fee 43.00 $283 $372 $654 $286 ($368) $28,134 $12,298 ($15,836) Landscape Screening Permit Fee 33.00 $224 $294 $518 $389 ($129) $17,101 $12,837 ($4,264) Water Well Permit Fee 15.00 $393 $517 $909 $397 ($512) $13,636 $5,955 ($7,681) Solar Panels Permit Fee * $283 $372 $654 $500 ($154)
Heritage Tree Removal - Staff Level (First Tree) 207.00 $309 $407 $716 $261 ($455) $148,298 $54,027 ($94,271) Heritage Tree Removal - Staff Level (Each
Additional Tree) $107 $141 $248 $103 ($145)
Excavation Permit
Plan check revision Fee (1 hour min) Hourly 193.00 $134 $176 $310 $198 ($112) $59,786 $38,214 ($21,572) Address Change $285 $375 $660 $275 ($385)
Property Search (plus photocopying and/or
printing posts and excludes public records
searches) Hourly $95 $125 $220
$92
($128)
Reactivation of an Expired Permit (Up to OneHalf the Amount Required for a New Permit for Such Work)
(Up to OneHalf the
Amount
Required for a
New Permit for
Such Work)
Work Without Permit (Penalty)
2x the Permit
Cost
Code Enforcement - Administrative (Penalty) Hourly
Second Utility Deposit (Ordinance 15.04.040) $5,000 $5,000 Landscape Screening Deposit (Ordinance
17.50.060) $5,000 $5,000
Temporary Occupancy Deposit: $5,000 $5,000
$176 $176
Administrative Fee (TOC) $173 $227 $400 $176 ($224)
Excavation Road Deposit (Ordinance 15.04.045) $5,000 $5,000 Recycled Deposit
$1000 Min &
$500 Min for
reroof permits
Capital Accounting Partners
APPENDIX
Town of Atherton
Building Fees
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge
or (Subsidy)
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Reinspection and additional inspections
exceeding the normal number of inspections T&M $118 $155 $272 $120 ($152) Unusual custom projects not reflected in the fee
schedule T&M
Technology surcharge (to fund updates and new
acquisition of permit systems and digital storage
of plans) (3.3% of fee) 1.00
3.30%
$0 $0 $0
Storm water compliance review/inspection T&M $500 $500
Tree protection verification (deposit) + COP T&M $2,500 $2,500 Tree protection administration for flat fee
permits (initial inspection) 44.00 $321 $423 $745 $293 ($452) $32,762 $12,892 ($19,870) Tree protection administration for flat fee
permits (full inspection) $393 $517 $910 $732 ($178)
Additional Arborists Inspection $107 $141 $248 ($248)
Tree protection zone execption (staff level) $309 $407 $716 $732 $16 Tree protection verification (deposit) + COP
Reroofing < 5000SF Per app 57.00 $321 $423 $744 $328 ($416) $42,410 $18,696 ($23,714) Reroofing > 5000SF Per app $446 $587 $1,034 $458 ($576) Reroofing requiring additional inspections Per insp. $125 $165 $290 $130 ($160) Reroofing requiring plan check (min one hour) Per PC $110 $145 $255 $176 ($79) SMIP Fee (State Mandate)
Building Standards Administration Special
Revolving Fund ( Senate Bill No. 1473 State
Mandate)
Surcharge for General Plan Maintenance and
Update (2.0%) 1.00 2.55% $0 $0 $0
57 Generator installation (per valuation schedule) New
63 Minimum New Construction Fee $73 $96 $168 ($168)
67 68
69 70
Capital Accounting Partners
APPENDIX
Town of Atherton
Building Fees
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge
or (Subsidy)
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
323 Current $ -
Note: plan review assumes 2 reviews. Each
additional plan review at the applicable hourly
rate
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
$ 2,133,135 $ 1,347,670 ($785,465)
Annual Revenue Impacts
Capital Accounting Partners
APPENDIX
Total Valuation Building Permit Fee Plan Review Fee
$1.00 to $500 $24.70 65% of Building Permit Fee
$501 to $2,000 $25.95 for the first $2,000, plus $3.37 for each additional $1,000, or fraction thereof, to and including $2,000 65% of Building Permit Fee $2,001 to $25,000 $76.47 for the first $2,000, plus $15.46 for each additional $1,000, or fraction therof, to and including $25,000 65% of Building Permit Fee $25,001 to $50,000 $432.06 for the first $25,000, plus $11.15 for each additional $1,000, or fraction thereof, to and including $50,000 65% of Building Permit Fee $50,001 to $100,000 $710.89 for the first $50,000, plus $7.73 for each additional $1,000, or fraction therof, to and including $100,000 65% of Building Permit Fee $100,001 to $500,000 $1,097.40 for the first $100,000, plus $6.18 for each additional $1,000, or fraction thereof, to and including $500,000 65% of Building Permit Fee $500,001 to
$1,000,000
$3571.03 for the first $500,000, plus $5.25 for each additional $1,000, or fraction thereof, to and including $1,000,000 45% of Building Permit Fee 1,000,001 and up $6,193.74 for the first $1,000,000, plus $4.03 for each additional $1,000, or fraction thereof. 45% of Building Permit Fee
Planning Fee Table
Town of Atherton
Planning Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Conditional Use Permit 4.00 $5,723 $2,638 $8,360 $2,920 ($5,440) $33,442 $11,680 ($21,762) Variance 2.00 $7,138 $3,290 $10,428 $2,920 ($7,508) $20,855 $5,840 ($15,015) Heritage Tree Removal Permit 6.00 $4,642 $2,139 $6,781 $2,245 ($4,536) $40,688 $13,470 ($27,218) Special Structures New 4.00 $5,525 $2,547 $8,072 ($8,072) $32,287 ($32,287) Excessive Height Delete
Lot Line Redesignation $4,014 $1,850 $5,864 $2,920 ($2,944) Lot Line Adjustment $2,059 $949 $3,008 $1,685 ($1,323)
Tentative Parcel Map 2.00 $7,652 $3,527 $11,179 $2,920 ($8,259) $22,358 $5,840 ($16,518) Final Parcel Map 2.00 $3,593 $1,656 $5,249 $2,920 ($2,329) $10,498 $5,840 ($4,658) Appeal 6.00 $4,020 $1,853 $5,873 $842 ($5,031) $35,237 $5,052 ($30,185) School Master Plan 6.00 $4,523 $2,085 $6,607 $842 ($5,765) $39,644 $5,052 ($34,592) Initial Review/Negative Declaration $6,416 $2,957 $9,373 $2,245 ($7,128) Zoning Ordinance Amendment $9,154 $4,219 $13,374 $5,615 ($7,759) General Plan Amendment $21,657 $9,982 $31,639 $5,615 ($26,024) Zoning Review for Home Occupation
Business
$554 $255 $809 $107 ($702)
Pre-Application Review Hourly $180 $83 $263 $51 ($212)
Street Easement Vacation $4,560 $2,102 $6,661 ($6,661)
Code Enforcement - Administrative
(Penalty) $904 $416 $1,320 $1,065 ($255)
Initial Review (2 reviews for fee amount;
additional reviews billed hourly):
a. Fence 68.00 $675 $311 $986 $180 ($806) $67,043 $12,240 ($54,803) b. Accessory Structures (includes pools) 172.00 $820 $378 $1,198 $506 ($692) $206,084 $87,032 ($119,052) c. Accessory Buildings 52.00 $856 $395 $1,251 $1,067 ($184) $65,064 $55,484 ($9,580) d. Additions 20.00 $1,403 $647 $2,050 $1,095 ($955) $41,002 $21,900 ($19,102) e. New Construction 30.00 $1,857 $856 $2,712 $1,570 ($1,142) $81,369 $47,100 ($34,269) Unit Cost Summary Annual Cost Calculations
Capital Accounting Partners
APPENDIX
Town of Atherton
Planning Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Revisions to Previously Approved Plans
School Master Plan Plus CUP $6,257 $2,884 $9,141 ($9,141) Technology Surcharge (upgrade and
maintain development technology) Percentage 3.60% $0
Subdivision Exception New 2.00 $7,228 $3,331 $10,559 ($10,559) $21,118 ($21,118) SB 9 Tentative Map New 16.00 $7,690 $3,544 $11,234 ($11,234) $179,747 ($179,747) SB 9 Final Map New 8.00 $4,744 $2,186 $6,930 ($6,930) $55,439 ($55,439) Wireless WTF (minor modification) new 6.00 $4,857 $2,239 $7,095 ($7,095) $42,572 ($42,572) Wireless WTF (major modification) new $7,042 $3,246 $10,288 ($10,288) Junior accessory dwelling unit new 10.00 $532 $245 $778 ($778) $7,779 ($7,779) Accessory dwelling unit new 52.00 $1,722 $794 $2,516 ($2,516) $130,842 ($130,842) Environmental Impact Report (deposit for
staff time plus consultant actual cost plus
25% admim)
new $1,424 $656 $2,080 ($2,080)
Recording Fees (County and State) new
Planning Commission Tree Protection
Zone Exceptions (PTPZ) 18.00 $2,708 $1,248 $3,956 ($3,956) $71,214 ($71,214) Town Planner $203 $94 $297 ($297)
Sr. Planner $180 $83 $263 ($263)
Associate Planner $163 $75 $238 ($238)
Assistant Planner $128 $59 $187 ($187)
Admin $84 $39 $123 ($123)
$ -
Revenue at
Full Cost of
Services
Projection of
Revenues at
Current Fees
Annual
Surplus
(subsidy)
$ 1,204,283 $ 276,530 ($927,753)
Annual Revenue Impacts
Capital Accounting Partners
APPENDIX
Engineering Fee Table
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Encroachment Permits and Fees $ - $ - $ - $ -
Class A - One Inspection Required: Per app
Driveway Connection to Street: Per app 2.00 $274 $178 $451 $270 ($181) $903 $540 ($363) Additional Plan Check Per app $43 $28 $71 $60 ($11)
Additional Inspection Per app $57 $37 $95 $91 ($4)
Per app
Class B - Two Inspections Required: Per app
Driveway Connection to Street: Per app 4.80 $359 $233 $593 $360 ($233) $2,844 $1,728 ($1,116) Additional Plan Check Per app $43 $28 $71 $60 ($11)
Additional Inspection Per app 45.57 $57 $37 $95 $91 ($4) $4,320 $4,147 ($173) Per app
Class C - Three or More Inspections
Required: Per app
Driveway Connection to Street -
Asphalt/Pavers: Per app
Without Driveway Culvert (up to 3
inspections) Per app $445 $289 $734 ($734)
Additional Plan Check Per app $43 $28 $71 ($71)
Additional Inspection Per app $57 $37 $95 ($95)
Per app
With Driveway Culvert (up to 4
inspections) Per app 34.80 $530 $345 $875 $450 ($425) $30,439 $15,660 ($14,779) Additional Plan Check Per app $56 $37 $93 $60 ($33)
Additional Inspection Per app 118.09 $57 $37 $95 $91 ($4) $11,194 $10,746 ($448) Per app
Unit Cost Summary Annual Cost Calculations
Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Driveway Connection to Street - Concrete: Per app
Without Driveway Culvert (up to 4
inspections) Per app $530 $345 $875 $560 ($315)
Additional Plan Check Per app $56 $37 $93 $80 ($13)
Additional Inspection Per app $57 $37 $95 $91 ($4)
Per app
With Driveway Culvert (up to 5
inspections) Per app $701 $456 $1,157 $650 ($507)
Additional Plan Check Per app $56 $37 $93 $80 ($13)
Additional Inspection Per app $57 $37 $95 $91 ($4)
Class D - Public Right of Way Per app
Right-of-Way Landscaping, Fence, Etc. -
Minor Construction (up to 2 inspections) Per app 45.60 $316 $206 $522 $362 ($160) $23,804 $16,507 ($7,297) Additional Plan Check Per app $85 $56 $141 $122 ($19)
Additional Inspection Per app $57 $37 $95 $123 $28
Per app
Right-of-Way Landscaping, Fence, Etc. -
Standard (up to 2 inspections) Per app 20.40 $359 $233 $593 $484 ($109) $12,088 $9,874 ($2,214) Additional Plan Check Per app $85 $56 $141 $123 ($18)
Additional Inspection Per app 49.78 $57 $37 $95 $123 $28 $4,719 $6,123 $1,404 Per app
Connection to Storm Drain or Atherton
Channel: Per app
a. In Pavement Per app 1.20 $615 $400 $1,016 $864 ($152) $1,219 $1,037 ($182) Additional Plan Check Per app $85 $56 $141 $266 $125
Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Additional Inspection Per app $214 $139 $353 $133 ($220) Per app
b. Outside Pavement Per app 1.20 $530 $345 $875 $665 ($210) $1,050 $798 ($252) Additional Plan Check Per app $256 $167 $423 $266 ($157) Additional Inspection Per app 2.47 $57 $37 $95 $133 $38 $234 $329 $94 Per app
Utility - Minor (One Inspection Required): Per app 27.60 $274 $178 $451 $331 ($120) $12,461 $9,136 ($3,325) Additional Plan Check Per app $43 $28 $71 $61 ($10)
Additional Inspection Per app 63.94 $57 $37 $95 $91 ($4) $6,061 $5,819 ($243) Per app
Utility Connect/Disconnect: Per app
a. In Pavement Per app 118.80 $445 $289 $734 $450 ($284) $87,153 $53,460 ($33,693) Additional Plan Check Per app $43 $28 $71 $61 ($10)
Additional Inspection Per app 953.18 $57 $37 $95 $91 ($4) $90,357 $86,739 ($3,617) Per app
b. Outside Pavement Per app 15.60 $359 $233 $593 $259 ($334) $9,244 $4,040 ($5,203) Additional Plan Check Per app $43 $28 $71 $61 ($10)
Additional Inspection Per app 245.20 $57 $37 $95 $91 ($4) $23,244 $22,313 ($931) Per app
Utility Main (up to 100 LF) Per app
Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
a. In Pavement Per app 56.40 $487 $317 $804 $602 ($202) $45,354 $33,953 ($11,401) Additional Plan Check per 100 LF Per app $85 $56 $141 $123 ($18) Additional Inspection per 100 LF Per app $171 $111 $282 $91 ($191) Per app
b. Outside Pavement (up to 100 LF) Per app $487 $317 $804 $511 ($293) Additional Plan Check per 100 LF Per app $85 $56 $141 $123 ($18) Additional Inspection per 100 LF Per app $85 $56 $141 $91 ($50) Per app
Wireless Telecommunication and Utilities
Installation Permit (25 LF or less): Per app
i. Without Trenching Per app 4.80 $1,462 $951 $2,412 $2,246 ($166) $11,580 $10,781 ($799) ii. With Trenching Per app 56.40 $1,720 $1,118 $2,838 $2,337 ($501) $160,063 $131,807 ($28,256) iii With Trenching > 25 LF (per 100 LF or
fraction thereof) Per app $342 $222 $564 $426 ($138)
Property Improvement Permits and
Reviews
Per app
Grading and Drainage: Per app
a. Without Detention or Treatment System Hourly/min $1,795 $1,167 $2,962 $1,625 ($1,337) b. With Detention System Hourly/min $2,393 $1,556 $3,950 $1,625 ($2,325) c. With Multiple Detention / treatment
Systems
Hourly/min $3,077 $2,001 $5,078 $2,167 ($2,911)
d. With Stormwater treatment system Hourly/min $2,393 $1,556 $3,950 ($3,950) Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Detention System Annual Report Filing Per app $684 $445 $1,129 $542 ($587) Detention System Annual Report -
Submittals Out of Compliance Per app $513 $334 $846 $542 ($304) StormWater Permit Compliance
Review/Inspection Deposit Hourly $639 $639
StormWater Permit Compliance
Review/Inspection Hourly
Stop Work Order (Penalty) 100% of
permit
Code Enforcement - Administrative
(Penalty) Hourly
Work without a permit (penalty) 100% of
pemit
Public Works application fee Per app 376.80 $94 $61 $155 $150 ($5) $58,483 $56,520 ($1,963) Oversized load permit (outside of right of
way) Per app $342 $222 $564 $426 ($138)
Technology Surcharge (upgrade and
maintain development technology) (2.37%
of fee)
Per app 2.37% $0
Additional work not reflected above - at
cost
Hourly
New Fees $ - $ - $ - $ -
Traffic Control Permit (includes plan check
& first week of inspection) Base $274 $178 $451 ($451)
Traffic Control Inspection
(each
additional
week)
$85 $56 $141 ($141)
Traffic Control Inspection (for longer term
projects)
Inspection
(per
month)
$256 $167 $423 ($423)
Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
Contract Services
Actual cost
plus 25%
NPDES Stormwater Maintenance
Agreements
$1,340 $872 $2,212 ($2,212)
Additional Fees for Engineering Review $ - $ - $ - $ -
Building Review
Landscape Screening Permit Fee $51 $33 $85 ($85)
Excavation Road Deposit (Ordinance
15.04.045)
Storm water compliance review/inspection
/ month
$128 $83 $212 ($212)
Planning Review $ - $ - $ - $ -
Lot Line Adjustment $991.56 $644.82 $1,636.38 ($1,636.38) Tentative Parcel Map $1,572.30 $1,022.47 $2,594.77 ($2,594.77) Final Parcel Map $1,237.78 $804.94 $2,042.72 ($2,042.72) Street Easement Vacation (deposit) $3,507.05 $2,280.65 $5,787.71 ($5,787.71) Note: all plan reviews include two reviews.
Each additional will be at the applicable
hourly rate
Office Specialist (0.5) $102.62 $66.73 $169.36 ($169.36) Associate/Senior Engineer $170.96 $111.17 $282.13 ($282.13) PW Director/City Engineer $206.30 $134.16 $340.45 ($340.45) Capital Accounting Partners
APPENDIX
Town of Atherton
Engineering Division
Fee Type Fee Type
Actual Work
Volume
Direct Unit
Cost
Support and
Service Costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
$ -
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
$ 596,812 $ 482,055 ($114,756)
Annual Revenue Impacts
Capital Accounting Partners
APPENDIX
Police Fee Table
Town of Atherton
Pollice Dept
Fee # Fee Type
Actual Work
Volume
Direct Unit
Cost
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Copy of Police Report:
Without Photos or digital media 737.84 $0.32 $0 $0.32 $236 $236 With Photos or digital media Hourly $250 $250 $64 ($186) Vehicle Releases 5.70 $108 $108 $83 ($25) $613 $473 ($140) Vehicle Repossession Fee $43 $43 $19 ($24)
Initial Alarm Registration fee 23.82 $108 $108 $100 ($8) $2,562 $2,382 ($180) Renewal Alarm Fee 967.00 $50 $50 $50 $48,350 $48,350
Alarm Alert Signs 32.00 $197 $197 $40 ($157) $6,292 $1,280 ($5,012) Garage Sale/Estate Sale Permits $36 $36 $27 ($9)
Fingerprints (plus DOJ processing of
$53) Delete $96 $96
Solicitor Permit (Valid for six months;
business license required)
$43 $43 $40 ($3)
After Hours Emergency Construction
Permits
$289 $289 $79 ($210)
Special Service Request 362.84 $31 $31 $27 ($4) $11,330 $9,797 ($1,534) Administrative Fee Delete
On-Site Personnel Fee Hourly (4 Hr
min) $684 $684 $332 ($352)
Police Department Clearance Letter $36 $36 $27 ($9)
Microfilmed Reports Delete $94 $94 $79 ($15)
Subpoena Acceptance fee (police
personnel)
Per day $275 $275
Code Enforcement - violation fee
(varies)
Fine
Unit Cost Summary Annual Cost Calculations
Capital Accounting Partners
APPENDIX
Town of Atherton
Pollice Dept
Fee # Fee Type
Actual Work
Volume
Direct Unit
Cost
Other
external
costs
Total Cost
Assigned
Current
Fee / Revenue
Unit Surcharge or
(Subsidy)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
Unit Cost Summary Annual Cost Calculations
False Alarms: (first 3, warnings-no fee) $1,164 $1,164 ($1,164) False Alarm - 4th 40.50 $388 $291 $679 $200 ($479) $27,501 $8,100 ($19,401) False Alarm - 5th $388 $407 $795 $300 ($495)
False Alarm - 6th and above $388 $466 $854 $400 ($454)
Citation Sign Off Fee new $47 $47 ($47)
Sign (e.g. Real Estate Sign) Removal
Fee
new $36 $36 ($36)
Revenue at Full
Cost of Services
Projection of
Revenues at
Current Fees
Annual Surplus
(subsidy)
$ 97,432 $ 70,618 ($26,814)
Annual Revenue Impacts
Capital Accounting Partners
APPENDIX
RESOLUTION NO. 24-xx
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON
ADOPTING A MASTER FEE SCHEDULE FOR THE TOWN OF ATHERTON WHEREAS, the City Council commissioned Capital Accounting Partners to update the cost allocation plan and fully burdened staff hourly rate to establish a new Master Fee Schedule for the Town; and
WHEREAS, the Comprehensive Fee Study provides the necessary data to substantiate that the proposed fees will not exceed the estimated reasonable cost of providing the services for which the fees are to be levied; and
WHEREAS, the City Council has reviewed the User Fee Study and determined that all of the proposed fees which are the subject of this Resolution will not exceed the estimated reasonable cost of providing the services for which the fees are to be levied; and
WHEREAS, none of the fees outlined in the Master Fee Schedule are Development Impact Fees (fees imposed as a condition of approval of a development project) subject to State law requirements pertaining to such fees; and
WHEREAS, in accordance with State law, the User Fee Study was made available for public review at least 10 days prior to the meeting at which the Master Fee Schedule was adopted; and
WHEREAS, in compliance with relevant provisions of the Mitigation Fee Act (Government Code sections 66000 et seq.), the City Council held a noticed public hearing on the proposed Master Fee Schedule at a regular meeting on January 17, 2024 and published notice in accordance with Government Code section 6062a.
NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Findings.
The City Council declares that the above recitations are true and correct.
Section 2. Amount of Fee.
The City Council hereby approves and adopts the Master Fee Schedule as set forth in Appendices of fees as Staff Recommended fee to this Resolution, attached hereto and incorporated by this reference.
Section 3. Waiver of Fee.
The City Council is hereby authorized to waive any of the fees outlined in User Fees Appendix. If such a waiver occurs, the City Manager or his/her designee will ensure that any fee category for which a waiver was granted does not exceed the estimated reasonable cost of providing the service.
Section 4. No Increase in Amount of Any Town Mitigation Fee.
In calculating any Town mitigation fee based upon fees or factors modified by this Resolution, the fee shall be calculated using the previously existing fees or factors if the result is a lower mitigation fee.
Section 5. Environmental Clearance.
The adoption of the Master Fee Schedule is not subject to the California Environmental Quality Act (CEQA) in that the establishment of such a funding mechanism is not a "project." Specifically, in accordance with CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms that do not involve any commitment to any specific project that may cause a significant effect on the environment is not deemed to be a "project" under CEQA.
Section 6. Severability.
If any action, subsection, sentence, clause or phrase of this Resolution or the fees levied by this Resolution shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution or the fees levied by this Resolution that can be given effect without the invalid provisions.
Section 7. Effective date.
Pursuant to Government Code section 66017(a), the fees identified in Exhibit A shall take effect 60 days following the adoption of this Resolution by the Town Council. * * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 17th day of January, 2024, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Diana Hawkins-Manuelian, Mayor
ATTEST:
Anthony Suber, City Clerk
APPROVED AS TO FORM:
Mona G. Ebrahimi, City Attorney
Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: BRITTANY BENDIX, TOWN PLANNER
DATE: JANUARY 17, 2024
SUBJECT: FIRST READING OF AN ORDINANCE TO REPEAL AND
REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52
“ACCESSORY DWELLING UNITS,” AND TO AMEND CHAPTER
17.36 “PUBLIC FACILITIES AND SCHOOLS DISTRICT (PFS)”
AND CHAPTER 17.60 “DEFINITIONS.”
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
BACKGROUND
The City Council introduced and discussed updates to the Town’s Accessory Dwelling Unit (ADU) ordinance at its meeting on November 15, 2023. Because many of the proposed updates are required by state law, discussion among Councilmembers focused on the following topic areas where local jurisdictions have ability to influence ADU development:
1. Bonus ADU Program
2. ADUs Above Detached Garages
3. Heritage Tree Standards
Additionally, Councilmember DeGolia raised specific text modifications intended to provide greater transparency.
Each topic area is discussed further in the analysis section of this report and includes a response from staff and any recommended changes to the draft ordinance as introduced at the November 15, 2023, City Council meeting. A link to the staff report and attachments for the November 15, 2023, City Council meeting is available at Attachment 1.
ADU Ordinance
JANUARY 17, 2024
ANALYSIS
The following analysis addresses the topics identified above. The draft ordinance, with red-lined text that shows changes from existing language in the Atherton Municipal Code (AMC) is included as Attachment 2, a clean copy of the draft ordinance is included as Attachment 3.
1. Bonus ADU Program. The Council discussed the establishment of a Bonus ADU program to incentivize the development and documentation of ADUs that are available to lower income households. A consensus on this topic has not been reached.
One Councilmember in support of the program noted that the development of a bonus ADU would be voluntary and would provide documentation to the State that the Town provides lower income housing through its ADU program. Another Councilmember noted their opposition to the program because the total number of dwelling units on a property, regardless of lot size, approaches similar densities under consideration for multifamily housing.
Staff has not included any modifications to section 17.52.040(B)(3) of the draft ordinance, which states:
On lots that allow single-family dwellings and are a minimum of two (2) acres, the property owner may have up to two (2) detached ADUs provided that one of the two units is deed restricted as low-income for a period of 15 years or more.
2. ADUs Above Detached Garages. The Council discussed allowance for ADUs located above detached garages to encourage development that complies with the Town’s existing setback standards. Councilmembers conveyed consensus on allowing this type of development and directed staff to craft privacy screening standards that would address protections for existing mature landscaping and to specify the height, location, and extent of required fencing for ADUs that are within the Town’s required setbacks.
At the November 15, 2023, City Council meeting, the draft ordinance included the following language for required fencing in Section J(3):
A solid 8-foot-high fence shall be provided along the entire front, side, or rear property line adjacent to where the ADU is located. Fences shall be at the property line.
Based on feedback from the City Council and review of the Town’s existing landscaping policies in the Atherton Municipal Code (AMC), staff recommends replacing the language cited above with the proposed language provide below. This language references AMC Chapter 17.50 which identifies landscaping requirements, including ongoing maintenance, for similar scales of development. This approach will protect and maintain any landscaping that was previously required by the Town.
New ADUs constructed within 10-feet of the subject property’s side (interior) or rear property lines, or are constructed above a detached accessory garage, must provide an 8-foot-high fence for screening. The required fence shall extend along the entire side or rear property line adjacent to the new ADU. If the property line is already adequately screened with landscaping installed subject to Atherton Municipal Code Chapter 17.50, then no new fencing is required. Page 148 of 309 ADU Ordinance
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3. Heritage Tree Standards. The Council considered the establishment of streamlined review for ADUs subject to the Heritage Tree Ordinance (HTO), which also serves to encourage development that complies with the Town’s existing setback standards. The Council indicated support for the recommended policy changes. Additionally, the Council directed staff to craft a policy to address situations where a smaller ADU, exempt from the HTO, could remove a protected tree and then seek an expansion in the future, when such tree removal would have been subject to the HTO.
In response to concerns regarding an expansion to an existing ADU that was not previously subject to the HTO, staff recommends adding the following language to Section I of the draft ordinance:
Expansion to Existing ADUs. If an existing ADU was previously exempt from the Heritage Tree Ordinance due to its square footage and therefore, resulted in the removal of a heritage tree; then any expansion to the subject ADU must provide a replacement planting consistent with AMC Chapter 8.10.
4. Other Topics. The following are additional topics raised by Councilmember DeGolia:
a. A definition for “High Quality Transit Corridor,” which is defined by state law, should be included for clarity.
Staff has added the definitions for both “High Quality Transit Corridor” and “Major Transit Stop” to Section 17.52.030 “Definitions” of the draft ordinance:
“High-quality transit corridor” pursuant to Section 21155 of the Public Resources Code means a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours. A project shall be considered to be within one-half mile of a major transit stop or high-quality transit corridor if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor. “Major Transit Stop” pursuant to Sections 21064.3 and 21155 of the Public Resources Code, means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute period, or major transit stops that are included in the applicable regional transportation plan. A project shall be considered to be within one-half mile of a major transit stop if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor. b. Section I of the draft ordinance should include a clause that indicates that ADUs less than 800 square feet are only exempt from the Heritage Tree Ordinance, if applicable by state law.
Staff has changed the underlined language in Section I(1) as follows:
Pursuant to California Government Code Section 65852.2(a), ADUs up to 800 square feet and JADUs up to 500 square feet are exempt from the Heritage Tree Ordinance. However, if state law changes and enables the application of the Heritage Tree Ordinance to ADUs that are 800 square feet or less and JADUs that are 500 square feet or less, this exemption will cease immediately. In all other cases, the Heritage Tree Ordinance applies. The main residence and all other accessory Page 149 of 309 ADU Ordinance
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buildings/structures are subject to the Heritage Tree Ordinance.
FINDINGS:
The proposed zoning text amendments are consistent with the General Plan goals, policies, and implementation programs. The proposed Zoning Ordinance amendments allow the Town to be compliant with recent changes in state law related to the development of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). Amendments proposed address the following General Plan Goal, Objectives, and Policy:
Housing Element Goal 3.720
Use Accessory Dwelling Units to meet a substantial portion of the Town’s moderate to very lowincome housing need.
Housing Element Objective 3.721
A. Realize the construction of 280 new accessory dwelling units planned for occupancy by moderate to extremely low-income households in Atherton from 2023-2031.
Housing Element Policy 3.722
A. Actively promote the Accessory Dwelling Unit provision of the Atherton Zoning Ordinance by encouraging homeowners and developers to include attached or detached Accessory Dwelling Units in existing or new homes.
B. Comprehensively update the Town’s Accessory Dwelling Unit (ADU) Ordinance to amend any identified zoning development standards which may unduly constrain development of ADUs.
Housing Element Policy 3.762
B. The Town shall continue to encourage the production and availability of more affordable housing through the development of new accessory dwelling units, and private and public-school faculty and student housing.
CONCLUSION:
To respond to the current state housing crisis, the state passed a series of bills designed to encourage the production of both ADUs and JADUs. Cities are expected to update their local ordinances to comply with the state legislation. If the Town fails to conform its local ordinance, applicants would be permitted to develop under the state legislation. Since the Town currently has several ADU applications pending, adopting the local updates will allow the Town to process applications with more clarity and compliance. The attached ordinance is drafted to comply with the minimum, more permissive state regulations. Additionally, adoption of amendments to the ADU Ordinance to incorporate the more permissive state requirements, may further promote the development of ADUs in Town, which may in turn assist the Town fulfilling its Regional Housing Needs Allocations (RHNA) requirements for the adopted 6th Cycle Housing Element.
ADU Ordinance
JANUARY 17, 2024
FISCAL IMPACT
The cost associated with the preparation of the draft Ordinance amendments are included within the annual Planning Department budget. The cost to implement the Ordinance will be paid for the applicants of related development projects.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
POLICY FOCUS
The project is Categorically Exemption per Section 15305 of the CEQA Guidelines. Section 15305 relates to Minor Alterations in Land Use Limitations, as the ordinance amendments would not result in any changes to land use or density.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. City Council November 15, 2023, Staff Report (Link)
2. Draft ADU Ordinance (Changes shown in red)
3. Draft ADU Ordinance (Tracked changes)
Attachment 2 (Changes in Red)
Ordinance ______ Page 1 of 17 Date
DRAFT ORDINANCE _____
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO REPEAL AND REPLACE CHAPTER 17.52 AND AMEND CHAPTERS 17.36 AND
17.60 OF THE ATHERTON MUNCIPAL CODE REGULATING ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
WHEREAS, the Town of Atherton has historically regulated the construction of accessory structures within zones designated for residential use in a manner that is consistent with the character of the Town and that values the privacy of the Town’s residents, and
WHEREAS, California has a shortage of housing and particularly affordable housing and the State Legislature has in recent years undertaken a number of measures to incentivize the construction of additional housing stock to address this shortage, and WHEREAS, the City Council supports the construction of additional housing stock throughout the state but strongly opposes the State Legislature’s approach to incentivizing such construction where that approach usurps local land use control, and WHEREAS, the City Council opposes the changes in state law that take away local land use control over the development of accessory dwelling units and junior accessory dwelling units, and makes conforming changes to the Atherton Municipal Code under protest.
The City Council of the Town of Atherton does hereby ordain as follows:
Section 1. TITLE
This Ordinance shall be known as the Town of Atherton ("Town") Accessory Dwelling Unit Ordinance. This Ordinance shall be applicable in the incorporated territory of the Town.
Section 2. PURPOSE & AUTHORITY
The purpose of this Ordinance is to adopt regulations governing the development of accessory dwelling units ("ADUs") and junior accessory dwelling units ("JADUs]") in accordance with the changes made to State ADU laws found at Government Code section 65852 et seq. by various Senate and Assembly Bills, including SB 13, AB 68, and AB 881.
Section 3. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER
17.52 Chapter 17.52 is hereby deleted and re-enacted to read as follows:
Attachment 2 (Changes in Red)
Ordinance ______ Page 2 of 17 Date
Chapter 17.52
ACCESSORY DWELLING UNITS
Sections:
17.52.010 Purpose.
17.52.020 Zones Allowed.
17.52.030 Definitions.
17.52.040 Development Standards and General Requirements.
17.52.050 Application Review.
17.52.010 Purpose.
The purpose of this chapter is to regulate accessory dwelling units in residential zoning districts and on residential property consistent with state law (California Government Code Section 65852 et seq.). Implementation of this chapter is intended to provide for additional housing opportunities by increasing the number of units available within existing neighborhoods while maintaining the character of the area. The City Council of the Town of Atherton adopts this chapter to comply with SB 13, AB 68, AB 881, AB 2221, and AB 2097 under protest, as it is the Council’s position that in enacting these laws, the legislature has improperly usurped local land use authority.
17.52.020 Zones Allowed.
Junior accessory dwelling units shall be allowed in all areas zoned to allow single-family residential and accessory dwelling units shall be allowed in all areas zoned to allow singlefamily residential and multifamily residential uses in compliance with the development standards set forth in section 17.52.040 (Development Standards and General Requirements) of this Chapter.
17.52.030 Definitions.
A. “Accessory dwelling unit” or “ADU” means a building or portion of a building designed for use and occupancy by people living independently of the occupants of the main residence building. The ADU shall be on the same lot as the main residence. An ADU can be an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing single-family or multifamily development. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation. An accessory dwelling unit also includes the following:
1. An efficiency unit.
2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.
Attachment 2 (Changes in Red)
Ordinance ______ Page 3 of 17 Date
B. “Attached accessory dwelling unit” means a newly constructed unit that is connected to the primary single-family home by at least one wall.
C. “Detached accessory dwelling unit” means an accessory dwelling unit that is not structurally attached to the main residence.
D. “Efficiency unit” means a living unit which includes all the following:
• Size of at least 150 square feet.
• For units that are not accessible or adaptable, a partial kitchen with a sink (minimum 18 inches wide), a permanently installed two or more burner cooktop and oven, hood vent, and refrigerator (minimum 10 cubic feet), each having a clear working space of not less than 30 inches in front of the counter. o Food preparation counter or counters that total at least 20 square feet. o Storage cabinets that total at least 30 cubic feet of shelf space o A separate closet.
• Compliance with light and ventilation requirements of the Atherton Building Code. • A separate bathroom containing a water closet (toilet), lavatory (bathroom sink) and bathtub and/or shower.
E. “High-quality transit corridor” pursuant to Section 21155 of the Public Resources Code means a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours. A project shall be considered to be within one-half mile of a major transit stop or high-quality transit corridor if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.
F. “Junior Accessory dwelling unit” or “JADU” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit shall include an efficiency kitchen, which shall include all of the following: a cooking facility with appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure.
G. “Living area” for the purpose of this chapter, means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.
H. “Major Transit Stop” pursuant to Sections 21064.3 and 21155 of the Public Resources Code, means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute period, or major transit stops that are included in the applicable regional transportation plan. A project shall be considered to be within one-half mile of a major transit stop if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.
Attachment 2 (Changes in Red)
Ordinance ______ Page 4 of 17 Date
I. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. Pursuant to Section 21155 of the Public Resources Code.
17.52.040 Development Standards and General Requirements.
Unless otherwise stated in Section 17.52.050 of this Ordinance, ADUs and JADUs are permitted, provided the following standards and requirements are incorporated and met.
A. Accessory Dwelling Use. All ADUs and JADUs shall be located on the same lot with an existing or proposed dwelling and considered an accessory residential use to the primary residence. ADUs and JADUs do not count towards the allowable density for the lot upon which it is located.
B. Maximum Number of ADUs and JADUs per lot.
1. One ADU and one JADU per lot with a proposed or existing single-family dwelling if all of the following apply:
a. The ADU or JADU is within the proposed space of a single-family dwelling, existing space of a single-family dwelling or in an accessory structure. The ADU may include an expansion of not more than 150 square feet beyond the same physical dimensions as an existing accessory structure. An expansion beyond the physical dimensions of an existing accessory structure shall be limited to accommodating ingress and egress. b. The space has exterior access separate from the proposed or existing single-family dwelling.
c. The side and rear setbacks are sufficient for fire and safety. d. The JADU complies with the requirements of Section 65852.22.
2. One detached, new construction, ADU that does not exceed 800 square-feet, complies with the height restrictions in this section, and provides a minimum of four-foot side and rear yard setbacks for a lot with a proposed or existing single-family dwelling. The accessory dwelling unit may be combined with a JADU.
3. On lots that allow single-family dwellings and are a minimum of two (2) acres, the property owner may have up to two (2) detached ADUs provided that one of the two units is deed restricted as low-income for a period of 15 years or more.
4. Lots that allow multifamily dwellings.
a. Multiple accessory dwelling units are allowed within the portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics,
Attachment 2 (Changes in Red)
Ordinance ______ Page 5 of 17 Date
basements, or garages, if each unit complies with state building standards for dwellings.
b. At least one ADU is allowed within an existing multifamily dwelling. The total number of ADUs allowed is up to 25 percent of the existing multifamily dwelling units.
c. Not more than two ADUs that are located on a lot that has an existing or proposed multifamily dwelling, but are detached from that multifamily dwelling and are subject to applicable height limits and a four-foot rear and side setbacks.
i. If an existing multifamily dwelling has a rear or side setback of less than four feet, no modification of the existing multifamily dwelling is required as a condition of approving an ADU.
C. Floor Area Requirements.
1. No ADU or JADU may be smaller than the size required to allow an efficiency unit pursuant to Health and Safety Code Section 17958.1, which is 150 square feet. The maximum size of an efficiency unit is 500 square feet.
2. The maximum size for a JADU is 500 square feet.
3. The maximum size for an ADU is 1,200 square feet.
4. The floor area of an attached ADU shall not exceed fifty percent of the existing floor area of the main residence, unless necessary to accommodate at least an 800 square foot ADU.
5. Garage and accessory structures ancillary to an ADU are not considered part of the ADU living area and are not included in the ADU floor area calculations.
D. Exemptions from Maximum Floor Area Limitations.
1. The first 800 square feet of floor area of each ADU, attached and detached, and up to five hundred square feet for each JADU shall be excluded from maximum floor area calculations.
2. Additional floor area for each ADU may be excluded from maximum floor area calculations where staff determines the following conditions are met:
a. If a detached ADU meets and/or exceeds the minimum side and rear setbacks of Chapter 17.40 Accessory Buildings and Structures, then the ADU will be allowed an additional floor area exemption beyond the first 800 square feet of floor area, up to a total of 1,200 square feet. b. If an attached ADU is located in the main buildable area and encroaches into the side and rear yard setbacks by not more than twenty percent (20%) of the required setback, then the ADU shall be allowed an
Attachment 2 (Changes in Red)
Ordinance ______ Page 6 of 17 Date
additional floor area exemption beyond the first 800 square feet of floor area, up to a total of twelve 1,200 square feet.
3. No floor area limitation shall be required for any conversion of an existing legal non-conforming building to an ADU.
4. Interior stairs are exempt from floor area calculations if the stairs accommodate access to a new ADU located above an existing or proposed detached garage that complies with accessory structure setback requirements.
E. Basements.
1. Habitable basements are allowed under detached ADUs; however, these basements shall count toward the floor area of the ADU. An internal connection from the ADU to the habitable basement is required. No special structures permit is required for these basements.
2. Habitable basements are allowed under attached ADUs; however, these basements shall count toward the floor area of the ADU if located outside the main building area setback. An internal connection from the ADU to the habitable basement is required.
3. Habitable basements are allowed under a JADU; however, these basements will be considered as the basement for the main residence and will not count toward the square footage of the JADU. No internal connection from the JADU will be allowed into the basement. Basements accommodating JADUs must be within the main building area.
4. Non-habitable basements under ADUs are only allowed outside the accessory structure setback and are subject to the Heritage Tree Ordinance. Exterior access to the non-habitable basement shall be located outside the accessory structure setback.
5. The floor area of an attached ADU or JADU does not count toward the basement allowance under 17.44.030.A.
F. Setback Requirements. Except as specified below, all ADUs and JADUs shall comply with the setback requirements of the zone in which a unit is to be located.
1. JADUs shall have the same setbacks as required for the main residence.
2. A newly constructed detached or attached ADU that is 800 square feet or less must be located at least 4 feet from a side or rear property line. This type of ADU does not have a front yard setback.
a. No decks or mechanical equipment are allowed in the four-foot side and rear setback.
3. A newly constructed attached ADU that has a floor area greater than 800 square feet and no more than 1,200 square feet shall be located in the main