JANUARY | 2024
01 MONTHLY REPORTS
DEPARTMENT AND DIVISION
FACILITY RENTALS
5 COMMUNICATION
TOUCH POINTS
PARK RENTAL
ACTIVITY
Summary of facility rentals
for the Fiscal Year
Summary of Park Rental
Activity for the Fiscal Year
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 07
08 15
24 32
15 17
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are no non-Police Department vacancies. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Support Services Coordinator and (2) Code Enforcement Officer. 2024 Employment Wellness Workshops:
• Managing Stress and Competing Demands – Scheduling for week of February 19th • Learning Work Styles – Scheduling for week of April 22nd • Empowering Teams – Scheduling for week of June 24th
These workshops will be in-person and open to Town staff, consultants, and Council Members.
Once the exact date and times are confirmed with the vendor we will distribute.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Council Chambers audio/video improvements work has begun. Town consultants have installed switches to handle Zoom transmission and programming work is ongoing.
o Email account consolidation and clean up has begun.
o E-Waste cleanup project completed in IT closet.
o Holbrook-Palmer Park camera project troubleshooting and network testing. o Conducted switch ethernet tracing, RIMS maps troubleshooting, and TP-Link network testing.
o Performed routine police services maintenance including police car maintenance and troubleshooting.
o Performed routine system maintenance and updates for Administration and Public Works staff.
City Clerk Monthly Report
January 17, 2024
Sustainability Activities
The current sustainability projects and activities are:
• Environmental Programs Committee
o The EPC will meet in the City Council Chambers on January 18, from 1:00 PM to 3:00 PM.
o Earth Day planning has commenced with the EPC subcommittee and Design Tech High School student volunteers. A work plan detailing proposed activities, exhibitors, and budget requests will be presented to the Council on January 17, 2024.
• Climate Action Plan Update:
o Atherton residents now have a one-stop shop to participate in sustainability programs. It is available at climateaction.ci.atherton.ca.us. The second blog “What will 2024 look like for Atherton Climate Action?” has been posted here.
• Building Electrification:
o Information about building electrification is available at the Building Counter. Our new one-pager includes information about rebates, free technical assistance, and various technologies. It can also be accessed online here.
• Waste Reduction:
o The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the town meeting's commitment to procuring 552 tons of compost under the state’s SB 1383 requirement. To have compost delivered directly, please visit https://www.greenwaste.com/products/bay-area/
o Staff completed an application for $5,000 through CalRecycle’s City/County Payment program. If awarded, funds will be used to install a water bottle filling station in Holbrook Palmer Park and to support schools in improving beverage container recycling facilities.
• Electric Leaf Blower Program:
o Atherton residents are still able to receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
o As of January 5, 2023, 32 rebates have been distributed. There are 63 rebates remaining.
• Transportation
o The Town is scheduled to present to C/CAG during their TDA Article 3 FY2023/24 Project Presentation Meeting on January 25 starting at 6:40 PM. The Town is request for $100,00 in grant funding to update the Bike and Pedestrian Master Plan
City Clerk Monthly Report
January 17, 2024
City Clerk Activities CURRENT and ON THE HORIZON
The Spring 2024 Athertonian content development is underway with a target date to the post-office on March 12, 2024.
There are currently 7 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Annual Form 700 Conflict of Interest reporting is due April 1, 2024. This includes all City Council Members, Planning Commissioners, designated staff members and identified consultants.
Committee and Commissions Recruitment:
There are two vacancies on Town
Committees;
• Park and Recreation has a vacancy for
a term expiring June 2026
• Transportation, Bicycle and Pedestrian
Safety Committee has a vacancy for a
term expiring June 2026.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the Town from December 1 – December 31. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter Lost 2 followers, a total of 614
followers
1,038 impressions (74%
increase from November)
Instagram 12 new followers, a total of 1,409
followers
7,679 impressions (26%
increase from November)
Facebook 2 new followers, total of 566 followers 2,883 impressions (50%increase from November)
NextDoor 43 new members, a total of 4,947
members, and 2,309 households claimed
312 impressions (31% decrease
from November)
City Clerk Monthly Report
January 17, 2024
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,635
News Flash (CM & PD) 1,589 & 1,576
Alert Center (CM & PD) 1,337 & 1,460
Calendar (Meetings) 1,539
• Website Analytics:
o Jan 5 – Dec 12: 7,500 Users
o Last 7 Days Total Page Views: 4,782
§ News Flashes = 157
§ Business Licenses = 152
§ Housing Element Update = 99
• YouTube Analytics
o 300 Subscribers (3 new in the last 28 days)
o 983 Videos
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 6
% of Year Complete – 50%
Budget Revenue % Received
Park Program $ 207,500 $ 26,833 13%
Planning Permits $ 298,300 $ 166,580 56%
Business Licenses $ 283,600 $ 235,820 83%
Police $ 285,690 $ 467,440 164%
Sales Taxes $ 321,100 $ 234,476 73%
Miscellaneous $ 1,534,289 $ 301,917 20%
Public Works $ 635,700 $ 227,423 36%
Franchise Fees $ 1,056,000 $ 86,709 8%
Building Permits $ 1,677,000 $ 792,059 47%
Property Taxes $ 17,426,596 $ 8,527,778 49%
Total $ 23,766,475 $ 11,067,035 47%
Budget Expenditures % Received
City Council $ 69,015 $ 14,271 20.6%
Administration $ 1,265,979 $ 741,512 58.5%
City Attorney $ 310,000 $ 80,963 26.1%
Finance $ 866,652 $ 439,175 50.6%
Planning $ 1,649,819 $ 537,786 32.6%
Building $ 1,361,829 $ 665,723 48%
Interdepartmental $ 1,055,542 $ 466,903 44.2%
Police $ 9,285,827 $ 5,410,442 58%
Public Works $ 3,385,596 $ 1,250,579 36.9%
Total $ 19,250,260 $ 9,607,354 49.8%
The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager, Associate Engineer, Town Arborist and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).
MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December 36 6 12
January
February
March
April
May
June
Total 327 46 102
Services Requests
• Cleared storm drain inlets throughout
Town
• Finished installation of electrical cord
and air compressor hose reals in the PD
Motorcycle Garage
• Cleaned/weeded median and placed
wood chips at Alameda de las Pulgas
and Atherton Avenue
• Filled potholes in the following
locations:
o Atherton Avenue at Clay Drive
o Park Lane
o Alameda de las Pulgas at
Mandarin Drive
• Provided setup and takedown support for
the Tree Lighting event at the Town
Center
• Responded to fallen tree on Ashfield
Road at El Camino Real
• Completed flooding mitigation in the
permit center
• Trimming of median branches at Patricia
Drive at Austin Avenue
• Repaired fence near Exit Driveway at
Holbrook-Palmer Park
• Placed additional sandbags at the
Atherton Channel on Alameda de las
Pulgas near Walsh Road
• Initiated speed hump and signage
installation on Barry Lane
• Repaired tree lights in Civic Court
• Removed concrete planters from Event
Garden at Holbrook-Palmer Park
• Provided setup and takedown support for
the toy giveaway and holiday event at
the Town Center
• Installed yellow warning tape at
stairwells in City Hall
• Replaced faucets in PD locker rooms to
allow for temperature control
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
Photographs of Work Performed
Fallen Tree Ashfield Road at El Camino Real
Alemeda & Atherton
Before After
Fence Repairs at Holbrook-Palmer Park
Before After
Flooding Mitigation in Permit Center
Police Department Signage
See Click Fix December 2023
Public Works Maintenance
Budget versus Expenditures Thru December 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $1476,827 37%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $150,718 46%
A03 101-59-52031-059 Other Facilities $175,000 $42,407 24% A04 213-30-52031-000 Library $20,000 $4,028 20%
A05 101-58-52031-000 Tennis $10,000 $4,891 49%
E06 101-58-52030-058 Event Services $10,000 398 4%
Total $940,000 $349,270 37%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.
Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for December 2023
Catered Too manages Park Rentals
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
Dec – 22 0 0 0 2 0 0 0
Jan – 23 1 0 0 0 0 0 0
Feb – 23 0 0 1 0 0 0 0
Mar – 23 4 1 2 2 0 0 0
April – 23 3 3 1 2 0 0 0
May – 23 5 1 1 1 1 0 0
June -23 6 1 1 0 4 0 0
FY 22-23 Total 35 23 25 23 24 9 9
July - 23 4 7 0 0 2 0 0
August - 23 5 2 1 1 3 0 0
Sept – 23 2 1 0 1 0 0 0
Oct - 23 1 1 2 1 1 0 2
Nov – 23 0 1 0 0 0 0 2
Dec – 23 0 2 1 1 0 0 0
Jan – 24
Feb – 24
Mar – 24
April – 24
May - 24
June - 24
FY 23-24 Total 12 14 4 4 6 0 4
Parks Division Monthly Report Page 2 of 9
Types of Rental Activity for December 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Corporate Gathering Other Dec – 22 2 0 0 0
Jan – 23 1 0 0 0
Feb – 23 1 0 0 0
Mar – 23 6 0 0 3
April – 23 8 0 0 1
May – 23 8 0 0 2
June -23 13 0 0 1
FY 22-23
Total 122 5 6 18
July - 23 13 0 0 0
August - 23 9 0 0 3
Sept – 23 3 0 0 1
Oct - 23 7 0 1 0
Nov – 23 1 0 0 2
Dec – 23 4 0 0 0
Jan – 24
Feb – 24
Mar – 24
April – 24
May - 24
June - 24
Total 37 0 1 6
Parks Division Monthly Report Page 3 of 9
Revenue from Rental Activity for December 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
Dec – 22 $2,061.95 $56.00 $2,117.95
Jan – 23 $150.00 $0.00 $150.00
Feb – 23 $3,000.00 $838.33 $3,838.33
Mar – 23 $10,625.00 $1,475.30 $12,100.30
April – 23 $6,950.00 $2,121.09 $9,071.09
May – 23 $5,250.00 $3,151.36 $5,250.00
June -23 $10,650.00 $1,674.81 $12,324.78
FY 22-23 Total $215,641.18
July – 23 $3,400.00 $664.73 $4,064.73
August - 23 $6,750.00 $3,236.44 $9,986.44
September – 23 $1,250.00 $49.25 $1,299.25
October - 23 $5,560.00 $2,190.90 $7,750.90
November – 23 $430.00 $0 $430
December – 23 $2,500.00 $1,413.84 $3,913.84
January – 24
Feb - 24
Mar - 2
Apr-23
May-23
Jun-23
Total $27,295.16
Parks Division Monthly Report Page 4 of 9
General and Special Services for December 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms9
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
For December:
• Completed installation of sandbag station
• Hedge trimming near tennis courts
• Tree trimming pathway near pedestrian bridge
• Irrigation leak repair near Pavilion parking lot
• Irrigation leak repair in Event Garden
• Irrigation leak repair at North Meadow parking lot
• Removal of concrete planters neat pavilion
• Repair of Pavilion sign
• Fence repair along channel near exit drive
• Installed new bench by tennis courts
• Gutter/downspout repair at Pavilion
• Pavilion Sign Reinstall
New and Future Planned Projects
1. Pickleball pilot
2. Installation of AED
Parks Division Monthly Report Page 5 of 9
Tennis Court Usage
Player Capital Tennis (PCT) manages court operations.
Month
PC Court
# of
Students
Private Key
Holder Public
Court
Hours
Clay
Court
Hours Lessons Hours Court
Hours
Dec – 22 255 134 154 112 0 25
Jan – 23 185 109 117 76 0 6
Feb – 23 289 135 176 101 0 10
Mar – 23 390 163 257 215 0 5
April – 23 465 194 315 240 0 12
May – 23 534 223 417 265 0 10
June -23 615 252 435 311 0 76
July 645 279 458 325 0 12
August 675 295 482 337 0 6
September 687 307 497 387 0 5
October 715 353 488 407 0 9
November 690 307 413 353 0 12
December 672 309 397 349 0 6
January
February
March
April
May
June
Total 3,412 1,850 2,735 2,158 0 50
Parks Division Monthly Report Page 6 of 9
Photographs of Work Performed in December 2023
Sandbag Station
Pavillon Sign Repair
Bench Installation
Parks Division Monthly Report Page 7 of 9
Hedge and Tree Trimming
Before After
Parks Division Monthly Report Page 8 of 9
Planter Removal Neat Pavilion
Parks Division Monthly Report Page 9 of 9
Access and Circulation Improvements
Sandbag Station
Picnic Area Main House Plaza
Landscaping and Pathways
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
December 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1: $7,844,090 $67,738,094 $60,125,402 Plan Check Fees Collected: $41,553 $201,199 $187,353
Permit Fees Collected: $40,254 $467,063 $456,146
Other Fees Collected: $7,823 $39,872 $25,874
TOTAL: $89,630 $708,134 $669,373
Applications Received: 36 380 447
Residential:
New Single Family Residential Permits
Issued: 2 10 24
New Accessory Structures Issued: 15 108 96
Addition / Alteration Permits Issued: 6 64 59
Reroof / Water Well / Grading Permits
Issued: 8 86 63
Plumbing/Mechanical/Electrical
Permits Issued: 19 96 115
Demolition Permits Issued: 2 16 15
Non-Residential:
New Permits Issued: 0 0 0
TOTAL Permits Issued (2) 52 380 372
Inspections Performed: 520 3916 4,162
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Dec-23
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 45
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the December 13, 2023 Planning Commission regular meeting the following occured. 1 39 Barry - TPZ Exception for one heritage tree 6.7x from the proposed garage / Approved
2 9 Betty Ln - HTR of a protected Coast Oak 7' from main residence / Approved .
The next scheduled Planning Commission Meeting is on January 24, 2024 .
.
13 2
129
12 13 9 10
Planning Projects
December 1, 2023 to December 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
December 1, 2023 to December 31, 2023
Site Visits
Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
3 2 4 2 1 2
Jan. to June Totals 8 12 15 5 9 14
1 3 2 4 1 6
3 2 2 5 5 4
4 2 3 2 3 1
0 2 1 1 1 4
0 1 3 3 1 0
2 2 1 3 1 1
July to Dec Totals 10 12 12 18 12 16
18 24 27 25 21 30
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
70 9 10 0
100 4 5 0
14 3 3 0
0 2 0 0
Total Number of Plan Checks 184
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
December 1, 2023 to December 31, 2023
Major
Plan Check
Summary Graphs
92 47 54 69 67 101 99 76 70 60
89 49 36
53 42 48 52 55 60 95
52 68 91 60 66 52
732
645
744
793 789 728
622
444
941
688
792
530 520
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$23,986,693
$1,907.582
$4,870,184
$7,844,090
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Valuation
Summary Graphs
$120,285
$107,283
$127,197
$67,174
$235,344
$9,523,256
$236,492
$210,803
$245,582
$302,015
$95,907
$70,340
$120,809
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$39,872
$201,199
$467,063
$708,134
$80,000
$385,000
$1,200,000
$1,665,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 5 2 5 2 15 1 7 3 3 4 20 35
Pemitted ADU 2 0 2 5 0 6 15 6 7 8 4 1 3 29 44
Finaled ADU 1 0 6 1 3 0 11 1 2 2 3 1 4 13 24
Entitled JADU 1 1 1 1 5 0 1 1 2 0 4 9
Pemitted JADU 0 0 0 2 2 0 3 1 0 1 6 8
Finaled JADU 0 0 0 0 0 0 0 2 0 0 2 2
Entitled SFR 0 0 0 2 0 0 2 2 5 1 2 4 1 15 17
Permitted SFR 0 0 4 3 8 0 4 4 0 2 14 22
Finaled SFR 2 1 2 2 11 1 2 7 2 4 18 29
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 22
Finaled SFR 17 29
1 Jan
1 1
1 0
0 Sept
2 0
May
0 0
0 0
3 2
1 0
0 4
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Dec. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Dec. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Dec. 2023 NOTES:
89 Tallwood Ct. 12/1/2019 12/1/2022 10/28/2023 $30K Nov. 2023 NOTES: Paid $30K on October 31, 2023
Total Penalties Deposited: $780K
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
Total to Date $2,875,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
November 1, 2023 to November 30, 2023
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of December 2023
During this reporting period, there were 31 investigations. Of that total, 13 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included, driving with a suspended license, felony warrant, misdemeanor warrant, possession of unlawful paraphernalia, criminal evading, sexual battery, trespassing, and possession of fraudulent identification to commit forgery.
Of the 2,199 total police incidents for the month, 1,478 were officer-initiated incidents. These incidents resulted in 449 citations being issued for vehicle code and other violations. Officers initiated 1,138 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 335 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 9 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of December.
Bicycle Traffic Stops
There were 2 bicycle related calls initiated for improper lighting and these incidents resulted in 2 verbal warnings.
Criminal Activity and Suspicious Circumstances
The Department responded to 80 locations (some locations multiple times) for property crimes (16), person crimes (7), and incidents of suspicious circumstances (63).
Municipal Code Violations
The Department responded to approximately 24 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions.
Holbrook Palmer Park
Holbrook Palmer Park had 87 incidents during this reporting period, 78 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, found property, suspicious vehicles, and a public works issue.
Premise Watch
Officers completed 863 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 144 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• During the month, the SRO continued investigating a sexual assault case from the previous month.
• On 12/04, two packages containing MacBook laptops were taken from a school campus. • On 12/04, a suspicious person was seen looking into vehicles on a school campus. The suspicious person fled the area when officers arrived.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 3 1:55 <4 minutes
Medium 172 7:33 <6 minutes
Low 365 4:59 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
November 2023 4:31
October 2023 4:39
September 2023 3:56
August 2023 8:02
July 2023 4:37
June 2023 4:31
Total Training Hours for the Reporting Period: 104 HOURS
NAME TRAINING/HOURS DATES
Dutta Assist Indiv. In Crisis/16 hours Dec. 1 – 2
Shum Assist Indiv. In Crisis/16 hours Dec. 1 – 2
Larsen Effective Police Trn./8 hours Dec. 4
Magami Effective Police Trn./8 hours Dec. 4
MacDonald CIT Course/40 hours Dec. 4 – 7
Dutta Photo Analysis/4 hours Dec. 12
Massagli Photo Analysis/4 hours Dec. 12
Andruha EVOC/8 hours Dec. 21
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
December 1,478 449
November 1,361 529
October 1,336 622
September 1,237 483
August 1,374 681
July 1,709 640
June 1,403 672
Code Enforcement Activity Report
Summary:
Activity Total for
Month
Year to Date
(From 01/01/2023)
1. Opened/Re-opened Cases 45 499
2. Resolved/Closed Cases 53 479
3. Written/Formal Notices Issued 10 108
4. Citations Issued 4 100
5. Amount in Citations Issued $ 900 $ 91,400
6. Amount in Citations Received (Payment) $ 0 $ 90,800
During the month of December 2023, there were approximately 50 incidents/calls for service referred to or initiated by code enforcement, and 9 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 25 trash receptacle related cases throughout Town this month, 16 properties receiving a courtesy letter, 9 cases re-opened and 7 notices issued for failure to comply.
There were 0 stop work order(s) issued to properties for non-permitted activities, 1 verbal warning given with specified deadlines to reach compliance, and 6 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.
There number of trash receptacle complaints/violations evened out this month, and an increase in construction sites (beginning stages/demo). CE continues to work on the weed abatement letter with Public Works and will be working with the new Maintenance Manager in the new year on sidewalk and easement cleanup/education. CE and Planning continue working together to establish protocols for proactive inspections to limit the amount of enforcement by CE, and to proactively work on the ADU Ordinance and internal procedures for education and enforcement.
CE continued conversations with collection service companies to align with our cost recovery policies specified in the Atherton Municipal Code starting in 2024.