AGENDA
Town of Atherton
City Council
APRIL 17, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
Join Zoom Meeting:
One tap mobile: 16699006833,,506897786#
US (San Jose)
Dial by your location: 1 669 900 6833 US (San
Jose)
Meeting ID: 506 897 786
Weblink: https://ciathertonca.zoom.us/j/506897786
Remote Public Comments:
Meeting participants are encouraged to submit
public comments before the meeting. The following
email will be monitored during the meeting and
public comments will be documented for the
record.
Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
REMOTE PARTICIPATION:
TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by Council Member
Diana HawkinsManuelian
Hyatt Regency Sacramento
1209 L Street
Sacremento, CA 95814
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
National Peace Officers Memorial Day Proclamation
Proclamation to the Menlo College Wrestling Team
Meeting Agenda
– April 17, 2024 –
Sacremento, CA 95814
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
National Peace Officers Memorial Day Proclamation
Proclamation to the Menlo College Wrestling Team
Arbor Day Proclamation
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 6)
1. APPROVAL OF BILLS AND CLAIMS FOR MARCH 2024 IN THE AMOUNT OF $1,715,865
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for March 2024 in the amount of $1,715,865.
Description: This is a routine item of the itemized bills and claims for Council review and approval.
2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for the May 20 and April 3, 2024 City Council Meeting.
Description: This is a routine item to approve minutes from City Council meetings.
3. AWARD OF CONTRACT FOR THE FAIR OAKS LANE/LLOYDEN
DRIVE/DINKELSPIEL STATION LANE INTERSECTION IMPROVEMENTS PROJECT, PROJECT NUMBER 56093
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation:ItisrecommendedthattheCouncilawardaconstructioncontractforFair Meeting Agenda
– April 17, 2024 –
approval.
2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for the May 20 and April 3, 2024 City Council Meeting.
Description: This is a routine item to approve minutes from City Council meetings.
3. AWARD OF CONTRACT FOR THE FAIR OAKS LANE/LLOYDEN
DRIVE/DINKELSPIEL STATION LANE INTERSECTION IMPROVEMENTS PROJECT, PROJECT NUMBER 56093
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award a construction contract for Fair Oaks Lane/Lloyden Dive/Dinkelspiel Station Lane Intersection Improvements Project, project number 56093 to the lowest responsive bidder, Suarez Munoz Construction Inc. for bid schedule A & B (exclude bid alternative A) in the amount of $443,575.00; and authorize change orders up to $45,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This will be a Council discussion to consider awarding a contract for the Fair Oaks Lane/Lloyden Dive/Dinkelspiel Station Lane Intersection Improvements Project.
4. AWARD OF CONTRACT FOR THE 2024 OVERLAY PROJECT, PROJECT NUMBER: 56089
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2024 Overlay Project, project number 56089 to the lowest responsive bidder, G. Bortolotto & Company, Inc. of San Carlos for $787,787.78 and authorize change orders up to $75,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This will be a Council discussion to consider awarding a contract for the 2024 Overlay Project.
5. AWARD OF CONTRACT FOR THE 2024 SPRING PATCHING PROJECT PROJECT NUMBER: 56086
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council Award the construction contract for the 2024 Spring Patching Project, project number 56086 to the lowest responsive bidder, G.
Bortolotto & Company, Inc. of San Carlos in the amount of $297,694.86 and authorize change orders up to $25,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This will be a Council discussion to consider awarding a contract for the 2024 Spring Patching Project.
6. STRATEGIC COMMUNICATIONS SUPPORT SERVICES
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council authorize the City Manager to execute on behalf of the Town an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $40,000, for one year.
Description: The City Council will consider authorizing the City Manager to execute an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $40,000, for one year.
PUBLIC HEARING (Items – )
Meeting Agenda
– April 17, 2024 –
6. STRATEGIC COMMUNICATIONS SUPPORT SERVICES
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council authorize the City Manager to execute on behalf of the Town an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $40,000, for one year.
Description: The City Council will consider authorizing the City Manager to execute an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $40,000, for one year.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 7 – 8)
7. CONSIDERATION OF AN APPOINTMENT TO THE TRANSPORTATION, BICYCLE AND PEDESTRIAN SAFETY COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review one applicant for one (1) vacant seat on the Transportation, Bicycle and Pedestrian Safety Committee for a term expiring June 2026.
Description: This is a routine item for the Council to consider appointment to a Town Committee.
8. CONSIDERATION OF NEXT STEPS FOR THE TRAIN STATION RENOVATION AND HISTORY MUSEUM
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council Review and Consider Recommendations from the Train Station Renovation Ad Hoc Subcommittee Regarding Next Steps for the Train Station Museum; and, if appropriate, authorization of a Budget Amendment in the amount of $50,000 in Support of Next Steps.
Description: This will be a Council discussion to review and consider recommendations from the Train Station Renovation Ad Hoc Subcommittee regarding the Train Station Museum.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Meeting Agenda
– April 17, 2024 –
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Meeting Agenda
– April 17, 2024 –