APRIL | 2024
04 MONTHLY REPORTS
DEPARTMENT AND DIVISION
ADU PROGRESS
8 REVENUE & EXPENSES
CODE
ENFORCEMENT
Summary of ADU SUMMARY
construction activity New Code Enforcement
Summary Reporting
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 08
09 16
24 32
30 41
Page No. 1
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
Page No. 2
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are no non-Police Department vacancies. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Police Officer and (2) Code Enforcement Officer. 2024 Employment Wellness Workshops:
All workshops will be in person and take place from 12pm – 1pm. We will provide lunch. • Engaging and Empowering Your Team – 4/25/24
• Time Management – 6/27/24
• Effective Communication – 9/12/24
To RSVP to join any of the wellness workshops please scan the QR Code to complete the form.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Conducted extensive email records search and filtering in response to public records request and camera footage exports for Administration and Police. o Performed routine spam/phishing email blocking and KnowBe4 active user reporting.
o Performed routine desktop support including mounting monitors, creating VPN access, computer configuration, and ShareFile troubleshooting. o Continue to tag and track various technology assets.
o Assisted with Holbrook Palmer Park camera project.
o Collected and prepared Town e-waste for April event.
Page No. 3
City Clerk Monthly Report
April 17 2024
o Performed routine police services maintenance including RIMS setup and police car maintenance.
o Performed routine system maintenance and updates for Administration and Public Works staff.
Sustainability Activities
The current sustainability projects and activities are:
1. Environmental Programs Committee
a. The next meeting of the EPC will be on May 16, from 1:00 PM to 3:00 PM in the City Council Chambers.
b. Earth Day Update:
There are currently 39 vendors confirmed including Peninsula Clean Energy, GreenWaste, CalWater, Atherton Library, SMC Office of Sustainability, Commute.org and others. Town marketing and advertising is underway with banners erected at Marsh Road, Watkins Road, and upcoming events flag-pole banners advertising Earth Day and other events spread throughout the Town Center campus. The social media campaign is running with posts out across all platforms. Review X, Instagram, or Facebook. The Almanac included the Town in their feature of where to celebrate Earth Day in the Peninsula – click here.
Residents can register for the event here:
https://climateaction.ci.atherton.ca.us/event/170-atherton-earthday-festival
2. Climate Action Plan Update:
a. Atherton residents now have a one-stop shop to participate in sustainability programs. It is available at
[climateaction.ci.atherton.ca.us]climateaction.ci.atherton.ca.us.
The third blog “Energizing Atherton” has been posted here.
3. Building Electrification:
a. The Town received a Capital Improvement Plan (CIP) assesment that included a list of project descriptions and details for electrifiable projects. The assessment is a tool to help the Town identify potential electrification projects in concert with exiting CIP projects. To view the full report click here.
Page No. 4
City Clerk Monthly Report
April 17 2024
4. Waste Reduction:
a. The annual Waste Wise event was held on April 6
and 7th. This year included a partnership with
Goodwill who collected clothing, art, electronics
(working or not) all with the purpose to be re-used.
GreenWaste was onsite as usual with their e-waste
services, paper shredding services and 30 cubic
yards of organic compost was delivered for
collection.
GreenWaste Data:
• Car Count = 172
• Electronic Waste: 1.62 tons
b. The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants.
GreenWaste will regularly restock the pile with their highest quality product. This effort is part of the town meeting's commitment to procuring 552 tons of compost under the state’s SB 1383 requirement. To have compost delivered directly, please visit https://www.greenwaste.com/products/bay-area/
5. Electric Leaf Blower Program:
a. Atherton residents are still able to receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
b. As of April 14, 2024, 69 rebates have been distributed. There are 35 rebates remaining.
City Clerk Activities CURRENT and ON THE HORIZON
The Spring 2024 Athertonian has been published on the Town website and will be mailed the week of March 18. To read the digital copy visit: https://shorturl.at/nKV69 There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Committee and Commissions Recruitment:
Page No. 5
City Clerk Monthly Report
April 17 2024
There are two vacancies on Town
Committees;
- Park and Recreation has a vacancy for
a term expiring June 2026
- We have one applicant for the
Transportation, Bicycle and Pedestrian
Safety Committee vacancy being
considered for appointment on April 17,
2024.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the town from March 1 to March 31. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 6 new followers, a total of
661followers
1,421 impressions (22%
increase from February)
Instagram 9 new followers, a total of
1,443followers
410 accounts reached (18%
increase from February)
Facebook 4 new followers, total of 572 followers 310reach (30% increase from February)
NextDoor 68 new members, a total of 5,089
members, and 2,359 households
claimed
170 impressions (20%
increase from February)
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,639
News Flash (CM & PD) 1,591 & 1,572
Alert Center (CM & PD) 1,341 & 1,466
Calendar (Meetings) 1,540
Page No. 6
City Clerk Monthly Report
April 17 2024
• Website Analytics:
o April 1 – April 13: 8,110 Users
o Last 7 Days Total Page Views: 4,789
§ News Flashes – Police Department = 166
§ News Flash – Tennis Key = 62
§ City Manager Monthly Report = 55
• YouTube Analytics
o 309 Subscribers (3 new in the last 28 days)
o 992 Videos
Page No. 7
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 9
% of Year Complete – 75%
Budget Revenue % Received
Park Program $ 74,500 $ 39,744 53%
Planning Permits $ 405,300 $ 218,044 54%
Business Licenses $ 283,600 $ 252,727 89%
Police $ 561,690 $ 536,196 95%
Sales Taxes $ 409,100 $ 307,096 75%
Miscellaneous $ 1,831,188 $ 1,386,961 75%
Public Works $ 660,700 $ 358,738 54%
Franchise Fees $ 1,056,000 $ 362,662 34%
Building Permits $ 2,119,000 $ 1,212,756 57%
Property Taxes $ 17,798,309 $ 11,011,682 62%
Total $ 23,766,475 $ 15,686,605 62.2%
Budget Expenditures % Received
City Council $ 69,015 $ 40,102 58.1%
Administration $ 1,354,479 $ 1,011,209 74.6%
City Attorney $ 310,000 $ 179,992 58.0%
Finance $ 866,652 $ 622,750 71.8%
Planning $ 1,674,819 $ 1,003,482 59.9%
Building $ 1,604,829 $ 942,138 58.7%
Interdepartmental $ 1,102,542 $ 650,358 58.9%
Police $ 9,584,827 $ 7,530,058 78.5%
Public Works $ 3,681,445 $ 1,693,560 46.0%
Total $ 20,248,608 $ 13,673,650 67.5%
Page No. 8
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December 36 6 12
January 38 6 12
February 38 12 6
March 38 6 12
April
May
June
Total 441 70 132
Page No. 9
Services Requests
• Installed speed humps on Fairview
Avenue
• Installed speed humps on Monte Vista
Avenue
• Installed speed humps on Linda Vista
Avenue
• Patched potholes on Atherton Avenue,
Marsh Road, Stockbridge Avenue,
Fletcher Drive, Green Oaks Avenue
• Replaced No Parking signs on
Dinkelspiel Station Lane
• Cleaned catch basins and drywells
throughout the Town.
• Set up for Atherton Arts Foundation Art
Show at the Town Center
• Responded to downed tree on Atherton
Avenue
• Cleanup of major debris on Atherton
Avenue
• Removal of benches in Civic Court near
the Oak tree in front of the Counsil
Chambers
• Clearing of roofs and gutters at Town
Center
• Replacement of street monument sign at
Camino al Largo and Linda Vista
• Clean up of vehicular accident debris on
Middlefield Road at Encinal Avenue,
including removal of traffic signal
controller damaged by the accident
• Installation of temporary signal
controller at the Middlefield Road /
Encinal Avenue intersection
• Cleanup of multi-stack heat pump area
behind Library
• Installed door stops in Heritage Room
• Cleanup of encampment area on El
Camino Real
• Installed blinds at front windows in PD
Dispatch Area
• Repairs to the Library Makers’ Space
deck
• Weed abatement along Middlefield Road
pathway from Marsh Road to Oak Grove
Avenue
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Page No. 10
Photographs of Work Performed
Speed Hump Installation on Fairview Avenue, Linda Vista Avenue, and Monte Vista Avenue
Downed Tree on Atherton Avenue
Page No. 11
Atherton Arts Foundation Art Show at the Town Center
Library Makers’ Space Deck Reapir
Before After
Page No. 12
Installation of Binds at PD Dispatch
Before After
Roof and Gutter Cleaning at Town Center
Corporation Yard Town Center
Page No. 13
See Click Fix March 2024
Page No. 14
Public Works Maintenance
Budget versus Expenditures Thru February 2024
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $227,679 57%
A02 101-57-52031-057 Parks (Grounds
& Facilities)
$325,000 $223,949 69%
A03 101-59-52031-059 Other Facilities $175,000 $63,174 36% A04 213-30-52031-000 Library $20,000 $7,041 35%
A05 101-58-52031-000 Tennis $10,000 $7,336 73%
E06 101-58-52030-058 Event Services $10,000 398 4%
Total $940,000 $519,375 55%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Page No. 15
Parks Division Monthly Report Page 1 of 8
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park event and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for March 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
22-Dec 0 0 0 2 0 0 0
23-Jan 1 0 0 0 0 0 0
23-Feb 0 0 1 0 0 0 0
23-Mar 4 1 2 2 0 0 0
23-Apr 3 3 1 2 0 0 0
23-May 5 1 1 1 1 0 0
23-Jun 6 1 1 0 4 0 0
FY 22-23 35 23 25 23 24 9 9
23-Jul 4 7 0 0 2 0 0
23-Aug 5 2 1 1 3 0 0
23-Sep 2 1 0 1 0 0 0
23-Oct 1 1 2 1 1 0 2
23-Nov 0 1 0 0 0 0 2
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 4 5 0 1 1 0 0
24-Apr
24-May
24-Jun
FY 23-24 16 20 4 6 7 0 4
Page No. 16
Parks Division Monthly Report Page 2 of 8
Types of Rental Activity for March 2024
Month Social Gathering Wedding Corporate
Gathering Other
22-Dec 2 0 0 0
23-Jan 1 0 0 0
23-Feb 1 0 0 0
23-Mar 6 0 0 3
23-Apr 8 0 0 1
23-May 8 0 0 2
23-Jun 13 0 0 1
FY 22-23 122 5 6 18
23-Jul 13 0 0 0
23-Aug 9 0 0 3
23-Sep 3 0 0 1
23-Oct 7 0 1 0
23-Nov 1 0 0 2
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 2
24-Apr
24-May
24-Jun
Total 49 0 1 8
Page No. 17
Parks Division Monthly Report Page 3 of 8
Revenue from Rental Activity for March 2024
Month Revenue Fees 10% Catering Fee Revenue to Town
22-Dec $2,061.95 $56.00 $2,117.95
23-Jan $150.00 $0.00 $150.00
23-Feb $3,000.00 $838.33 $3,838.33
23-Mar $10,625.00 $1,475.30 $12,100.30
23-Apr $6,950.00 $2,121.09 $9,071.09
23-May $5,250.00 $3,151.36 $5,250.00
23-Jun $10,650.00 $1,674.81 $12,324.78
FY 22-23 Total $215,641.18
23-Jul $3,400.00 $664.73 $4,064.73
23-Aug $6,750.00 $3,236.44 $9,986.44
23-Sep $1,250.00 $49.25 $1,299.25
23-Oct $5,560.00 $2,190.90 $7,750.90
23-Nov $430.00 $0.00 $430.00
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,400.00 $0.00 $9,400.00
24-Apr
24-May
24-Jun
Total $37,695.16
Page No. 18
Parks Division Monthly Report Page 4 of 8
General and Special Services for March 2024
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
For March:
• Installed Art Hanging System in Main House living room and hallway • Replaced wood slats in patio between the Pavilion and Event Garden • Replaced broken bricks in patio between the Pavilion and Event Garden • Replaced gutter downspout at Pavilion
• Prepare for oak tree removal by Pavilion.
• Repaired fence at Playschool
• Replace Bathroom Faucet at Ballfield Bathroom
• Spread and place fresh wood chips throughout the park • Replaced light bulbs at Ballfield grandstands
• Addressed odor issues in Main House downstairs
New and Future Planned Projects
1. Installing sound baffle on pickleball courts
2. Removal of Oak tree near Pavilion
Page No. 19
Parks Division Monthly Report Page 5 of 8
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
22-Dec 255 134 154 112 0 25 N/A
23-Jan 185 109 117 76 0 6 N/A
23-Feb 289 135 176 101 0 10 N/A
23-Mar 390 163 257 215 0 5 N/A
23-Apr 465 194 315 240 0 12 N/A
23-May 534 223 417 265 0 10 N/A
23-Jun 615 252 435 311 0 76 N/A
23-Jul 645 279 458 325 0 12 N/A
23-Aug 675 295 482 337 0 6 N/A
23-Sep 687 307 497 387 0 5 N/A
23-Oct 715 353 488 407 0 9 N/A
23-Nov 690 307 413 353 0 12 N/A
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr
24-May
24-Jun
Total 5,910 2,809 3,876 3,185 0 65 47.5
Page No. 20
Parks Division Monthly Report Page 6 of 8
Photographs of Work Performed in March 2024
Art Hanging System Installion Main House
Before After
Brick Replacement Jennings Pavilion Patio
Before After
Page No. 21
Parks Division Monthly Report Page 7 of 8
Oak Tree Removal Prepreaction Near Jennings Pavilion
Wooden Slat Replacement Jennings Paviolion Patio
Before After
Jennings Pavilion Gutter Downspout Replacement
Playschool Fence Repair
Before After
Page No. 22
Parks Division Monthly Report Page 8 of 8
Ballfield Grandstand Lightbulb Replacement
Page No. 23
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
March 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Page No. 24
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1:
$15,725,004 $116,954,891 $71,577,222
Plan Check Fees Collected: $23,334 $269,185 $299,491
Permit Fees Collected: $87,564 $801,766 $694,936
Other Fees Collected: $5,834 $56,992 $56,387
TOTAL: $116,732 $1,127,943 $1,050,814
Applications Received: 90 590 617
Residential:
New Single Family Residential Permits
Issued: 2 20 25
New Accessory Structures Issued: 16 156 134
Addition / Alteration Permits Issued: 14 94 83
Reroof / Water Well / Grading Permits
Issued: 22 134 62
Plumbing/Mechanical/Electrical
Permits Issued: 27 172 165
Demolition Permits Issued: 1 20 21
Non-Residential:
New Permits Issued: 0 0 4
TOTAL Permits Issued (2) 82 596 494
Inspections Performed: 566 5453 7,219
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Mar-24
Page No. 25
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 71
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the March 27, 2024 Planning Commission regular meeting the following occured. 1 Request by Menlo School for increased enrollmen of students fro 795 to 835 students over a 4 year period begining 2024-2025 school year - Approved
2. The Commission received a briefing from Radha Hayagreeve, Senior Planner. It was highlighted that the City Council adopted an updated ADU Ordinance that will be effective on April 20, 2024.
The next scheduled Planning Commission Meeting is on April 24, 2024 .
20 2
181
15 10 12 14
Planning Projects
March 1, 2024 to March 31, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
March 1, 2024 to March 31, 2024
Site Visits
Page No. 26
Summary of New Single Family Residential Permits Issued by Month 2024 2023 2022 2021 2020 2019
5 1 1 0 1 4
3 0 1 2 1 1
2 0 2 5 0 1
4 2 3 0 1
0 4 1 3 1
3 3 4 2 1
Jan. to June Totals 10 8 13 15 7 9
1 3 2 4 1
3 2 2 5 5
4 2 3 2 3
0 3 1 1 1
0 1 3 3 1
2 2 1 3 1
July to Dec Totals 10 13 12 18 12
10 18 26 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
117 8 10 0
107 4 5 0
5 3 3 0
0 2 0 0
Total Number of Plan Checks 229
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
January 1, 2023 to January 31, 2023
Major
Plan Check
Page No. 27
Summary Graphs
69 67 101 99 76 70 60
89 49 36
58 62 90
52 55 60 95 52 68 91 60 66 52 78 65 82
793 789
728
622
444
941
688
792
530
520 509 532
566
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$23,986,693
$5,757,652
$4,870,184
$7,844,090
$1,907.582
$12,970,492
$15,725,004
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Valuation
Page No. 28
Summary Graphs
$67,174
$235,344
$127,197
$236,492
$98,958
$9,523,256
$302,015
$210,803
$70,340
$120,809
$233,830
$138,598
$187,126
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$56,992
$269,185
$801,766
$1,127,943
$127,000
$510,000
$1,470,000
$2,107,000
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Page No. 29
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 8 8
Pemitted ADU 5 3 4 12 12
Finaled ADU 1 1 4 6 6
Entitled JADU 0 0 0 0
Pemitted JADU 2 1 4 4
Finaled JADU 0 0 1 1
Entitled SFR 2 3 3 8 8
Permitted SFR 3 2 10 10
Finaled SFR 3 0 5 5
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 18
Finaled SFR 17 29
2 Jan
4 0
5 1
1 May Sept
Page No. 30
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion Total Penalties Deposited:
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,655,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
February 1, 2024 to February 29, 2024
Forfieted Construction Time Limit Penalties
Page No. 31
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of March 2024
During this reporting period, there were 45 investigations. Of that total, 13 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, driving under the influence of alcohol, possession of paraphernalia, possession of a controlled substance, false identification to a peace officer, and domestic violence.
Of the 2,263 total police incidents for the month, 1,429 were officer-initiated incidents. These incidents resulted in 443 citations being issued for vehicle code and other violations. Officers initiated 1,139 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Page No. 32
Traffic Incidents
Overall, there were 301 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Page No. 33
Traffic Collisions
There were 14 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints during the month of March.
Page No. 34
Bicycle Traffic Stops
There was 1 bicycle related call initiated for riding on the wrong side of the roadway, which resulted in a verbal warning.
Page No. 35
Criminal Activity and Suspicious Circumstances
The Department responded to 122 locations (some locations multiple times) for property crimes (20), person crimes (6), and incidents of suspicious circumstances (100).
Page No. 36
Municipal Code Violations
The Department responded to approximately 15 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 91 incidents during this reporting period, 82 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for a citizen assist, animal calls, suspicious vehicles, a welfare check, and suspicious persons.
Premise Watch
Officers completed 802 House/Vacation checks during the reporting period.
Page No. 37
School Incidents
Officers responded to 178 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• On 03/05, school staff reported that on 03/02, a suspicious person was on campus. The suspicious person lit a fire, urinated, and defecated on school grounds. The suspicious person was later identified and the investigation is ongoing. • On 03/05, the SRO spoke with a parent at their request regarding issues they were having with their child. The SRO provided guidance.
• On 03/19, APD received a call regarding a suspicious person walking near a school campus holding a “butterknife” during student arrivals. The suspicious person was contacted and arrested for possession of a controlled substance and possession of paraphernalia. • On 03/25, the SRO investigated graffiti spray painted on a school campus. The investigation is ongoing.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Page No. 38
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 3 2:28 <4 minutes
Medium 346 5:38 <6 minutes
Low 297 8:50 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
February 2024 4:46
January 2024 4:34
December 2023 7:33
November 2023 4:31
October 2023 4:39
September 2023 3:56
Page No. 39
Total Training Hours for the Reporting Period: 368 HOURS
NAME TRAINING/HOURS DATES
Dutta EVOC/8 hours Mar. 2
Cisco Cal-NENA Conf./24 hours Mar. 3 – 6
Taylor Collision Invest./40 hours Mar. 4 – 8
Patel Firearms Inst./80 hours Mar. 4 – 15
Dutta Inner Perspectives/16 hours Mar. 6 – 7
Romero Inner Perspectives/16 hours Mar. 6 – 7
Yamsuan CPTED/40 hours Mar. 11 – 15
Dutta Sex Abuse & Assault Prot./16 hours Mar. 13 – 14
Metzger SLI-Session 1 of 8/24 hours Mar. 18 – 22
Romero Canine Tracking/40 hours Mar. 18 – 22
Daley Prop. Maint. & Zoning/40 hours Mar. 25 – 29
Pronske UOF & De-Escalation SB230/24 hours Mar. 25 - 27 The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
March 1,429 443
February 1,457 360
January 1,349 413
December 1,478 449
November 1,361 529
October 1,336 622
Page No. 40
Code Enforcement Activity Report
Summary:
Page No. 41