Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 17, 2024
SUBJECT: AWARD OF CONTRACT FOR THE FAIR OAKS LANE/LLOYDEN
DRIVE/DINKELSPIEL STATION LANE INTERSECTION
IMPROVEMENTS PROJECT, PROJECT NUMBER 56093
RECOMMENDATION
It is recommended that the Council award a construction contract for Fair Oaks Lane/Lloyden Dive/Dinkelspiel Station Lane Intersection Improvements Project, project number 56093 to the lowest responsive bidder, Suarez Munoz Construction Inc. for bid schedule A & B (exclude bid alternative A) in the amount of $443,575.00; and authorize change orders up to $45,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
BACKGROUND
With the completion of the Town Center, there has been the desire to improve pedestrian access to the Town Center from the Lloyden Park neighborhood. The City Council approval of the Capital Improvement Program included the Fair Oaks Lane at Lloyden Drive Pedestrian Improvements project.
On February 21, 2024, the Council approved project plans, and authorized bid solicitation for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project. The project has been advertised and is now ready to award the construction contract to the lowest responsive bidder.
ANALYSIS
Public Works staff administered a publicly noticed bid for the Fair Oaks Lane /Lloyden Drive / Dinkelspiel Station Lane Intersection Improvements Project.
Fair Oaks Lane Intersection Improvements
APRIL 17, 2024
Bids were opened on March 27, 2024, at 1:30pm. Five (5) bids were received for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project as follows:
CONTRACTOR SCHEDULE A
Sidewalk and
crossing
improvements
ALTERNATE A
East side sidewalk
extension
SCHEDULE B
Landscaping and
Green Infrastructure
TOTAL BID
Suarez Munoz
Construction Inc $326,825.00 $14,000.00 $116,750.00 $457,575.00 Golden Bay
Construction Inc. $312,386.00 $15,800.00 $129,973.50 $458,462.50 Ray’s Electric $333,525.00 $31,800.00 $149,709.00 $515,034.00 FBD Vanguard
Construction $395,756.00 $31,186.00 $191,901.00 $618,833.00 Interstate Grading &
Paving $470,550.00 $25,200.00 $126,955.00 $622,705.00
The Engineer’s Estimate for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project was as follows: Bid Schedule A: $144,670, Bid Alternate A:
$14,400, Bid Schedule B: $111,050, totaling: $270,120.
Staff is recommending that the City Council award a construction contract for project number 56093 to the lowest responsive bidder, Suarez Munoz Construction Inc. for bid schedule A & B (excluding Bid Alternate A) in the amount of $443,575 and authorize change orders up to $45,000.
FISCAL IMPACT
The FY 2023-24 Capital Improvement Program (CIP) budget included $175,000 for the base project and an allocation for green infrastructure in the amount of $200,000 that would be used to support the green infrastructure and landscaping components of the project. Costs for project design and construction management and inspection services are approximately $127,000.
An additional allocation of $300,000 is needed to award the construction contract for bid schedules A and B and to provide a contingency in the amount of $45,000 to address change orders and unforeseen conditions. Funding for this additional amount will come from the FY 2023-24 Road Improvement Program budget within the CIP. Since that funding is currently allocated to other Road Improvement Projects, the funds will be replenished as part of a Capital Improvement Program Budget transfer in the FY 2024-25 Budget.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life Fair Oaks Lane Intersection Improvements
APRIL 17, 2024
• Goal Area C – Create and Expand the Town Center/Library • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
POLICY FOCUS
The Policy Focus should be on the desire to improve pedestrian access and safety to the Civic Center from Fair Oaks Lane and Lloyden Drive as outlined in the approved FY 2023-24 Capital improvement program.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Bid Summary