Atherton City Council
May 1, 2024

AGENDA PACKET
Town of Atherton – Joint Meeting
City Council
Audit & Finance Committee
MAY 01, 2024
SPECIAL MEETING – STUDY SESSION
4:00 PM
Council Chambers
80 Fair Oaks Lane, Atherton, CA 94027
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This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

SPECIAL MEETING ­ STUDY SESSION
ROLL CALL –
City Council: DeGolia, Holland, Widmer, Vice Mayor Lewis, Mayor Hawkins­Manuelian Finance Committee: Scolnick, Patil, Hill, Sleeth, Walker PUBLIC COMMENT – Public Comments can be emailed directly to [email protected]
As a Special Meeting, Public Comment is limited to items that are on the Agenda. Speakers’ time is limited to three minutes. Speakers may also speak when the item comes up on the Agenda during the meeting.

ACTION ITEMS
STUDY SESSION

1. REVIEW OF THE FY 2024/25 SPECIAL REVENUE, INTERNAL SERVICE FUNDS AND CAPITAL IMPROVEMENT PROGRAM
Report: ROBERT BARRON III, FINANCE DIRECTOR
ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Review, discuss, and provide feedback on Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP) for FY 2024/25.

Description: The City Council will discuss and provide feedback on Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP) for FY 2024/25.

COUNCIL REPORTS/COMMENTS
Meeting Agenda Packet – May 01, 2024

STUDY SESSION

1. REVIEW OF THE FY 2024/25 SPECIAL REVENUE, INTERNAL SERVICE FUNDS AND CAPITAL IMPROVEMENT PROGRAM
Report: ROBERT BARRON III, FINANCE DIRECTOR
ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Review, discuss, and provide feedback on Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP) for FY 2024/25.

Description: The City Council will discuss and provide feedback on Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP) for FY 2024/25.

COUNCIL REPORTS/COMMENTS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
PUBLIC COMMENTS:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.

Meeting Agenda Packet – May 01, 2024

Item No. 1
Town of Atherton
CITY COUNCIL STAFF REPORT – STUDY SESSION
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR

ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
DATE: MAY 1, 2024
SUBJECT: REVIEW OF THE FY 2024/25 SPECIAL REVENUE, INTERNAL SERVICE

FUNDS AND CAPITAL IMPROVEMENT PROGRAM

RECOMMENDATION
Review, discuss, and provide feedback Special Revenue, Internal Service Funds and Capital Improvement Program (CIP) for FY 2024/25.

BACKGROUND
This is the third item of the Town’s Budget Meeting Calendar for the FY 2024/25 Budget – Special Revenue Funds, Internal Service Funds, and the Town’s 5-Year CIP.

The Town maintains a variety of Special Revenue and Internal Service Funds that are “restricted funds” designated for a specific purpose. Special Revenue Funds are used to account for revenues derived from specific sources. Revenue to Internal Service Funds comes from the various departmental operational budgets based on allocated charges to those departments. Special Revenue and Internal Service Funds include the Library Fund, Tennis Fund, COPS Grant fund, Equipment Replacement Fund, Workers’ Compensation Fund, General Liability Fund, and Employee Benefit Fund.

The Town’s Capital Improvement Program (CIP) is a five-year program that proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The Town is focusing on capital project needs in the community. The Holbrook Palmer Park Access and Circulation Project is nearing completion by the end of the fiscal year as well as the Atherton Station remodel. The General Fund continues to new funding capacity in the next several years for project priorities within the CIP Master Plans. Priority projects are derived from the Bicycle Pedestrian Master Plan, Drainage Master Plan, Green Infrastructure Plan, and Road Improvement Plan.

The CIP program consists of (6) six capital improvement fund sources that the Town uses for capital improvement/infrastructure needs. The capital improvement fund sources include:

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

• Atherton General Fund
• Measure M – County Congestion Management Fee on vehicle registration • Measure A – County ½-cent Transportation Sales Tax
• Measure W- County ½-cent tax Congestion Relief Plan
• Gas Tax
• Atherton Channel Fund

ANALYSIS
This section is a fund-by-fund analysis of the various Town Funds.

LIBRARY FUND

REVENUES
The Town is a member of the San Mateo County Library JPA system. The Library is funded through property taxes that are collected and allocated to library services. Under the JPA, jurisdictions are permitted to retain excess funds generated from the local property taxes as long as the basic library services are met. The Town most recent use of all excess funds have been for the Town Center Project – Library – as well as extended library hours of daily operation, utilities, and maintenance costs. With the completion of the new Atherton Library, annual excess funds minus amounts needed for yearly operation of the Library will be retained by the Library JPA until the total advancement amount is reimbursed. Once the advancement of funds is reimbursed, any remaining funds will be evenly split between the Library and the Town for library-related activities.

The projected FY 2023/24 ending balance for the Library Fund is $2,502,142. This includes the SMCL funds held in trust retained by the Library JPA. The County holds all future excess funds.

During the agreement on advancement of Library funds, it was estimated that the projected Library Fund Revenue would be in the range of approximately $1,600,000. It is estimated that it will take approximately 3 years for reimbursement of the advancement of Library JPA funds. The estimated ending fund balance for FY 2024/25 Library Trust funds is $2,518,142.

EXPENDITURES
The FY 2024/25 projected expenditures for the Library are $650,902 for operations, utilities, maintenance costs and development of spaces. There is an increase in utilities costs of $9,000 for electricity and water. Maintenance costs for facility contracts for Library increased $5,000 for systems maintenance on new facilities. These amounts are based on the building needs and operations, campus wide. There is Building Maintenance manager allocation of $18,852 of Town personnel to oversee management of Library facility and systems. There is an allocation for Other Supplies and Materials of $300,000 for Town programming and needs around the Library and outdoor spaces. These include purchases of various items for the development of spaces such as

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

tables, canopies, umbrellas, café benches, community room furniture and community programs for an estimate of $100,000. Also includes an allocation of $200,000 toward a facilities replacement and improvement fund.

OTHER RESTRICTED FUNDS
The Town maintains a variety of Special Revenue and Internal Service funds that are “restricted funds” for specific purposes beyond basic capital improvement. Revenue to internal service funds are in the form of General Fund department charges based on allocations by department and uses.

EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internal depreciation fund for the replacement of large assets. The Fund is the Town’s set aside accumulation account to replace large equipment assets over time – such as computer equipment, software assets, vehicles, trailers, emergency equipment, etc. Annual depreciation-style departmental allocations to this Fund reduces the impact to the Town’s Operational year funding to replace the equipment. There continues to remain sufficient funds in the fund to accommodate emergency replacement needs as well as planned needs.

The FY 2024/25, departmental allocations (revenues) total $431,758 and the expenditures total $724,620. The largest allocation charge is $363,658 in the Police Department for FY 2024/25.

This allocaton reflects the purchase of 2 vehicles each year as part of the regular maintenance and replacement schedule for vehicles and for replacement for portable radios. The Department is anticipating the purchase of 2 Tahoe patrol vehicles as part of its regular equipment replacement schedule. These are replacement vehicles to the patrol fleet and the Town uses the State and Federal Multiple-Award Schedule pricing to purchase vehicles from the Equipment Replacement Fund.

In FY 2024/25 the Police Department will also purchase $469,120 in other miscellaneous equipment assets. These supplemental items include the remaining purchase of Red Dot pistols for sworn staff $5,658, drug detection mobile test system $6,000, Equipment CCTV installation in the bike storage, garage, and evidence room to monitor activity $20,000, a property and evidence audit contract $17,000, and new quality communication equipment radios (30) APX NEXT all band portable radios $420,462. The majority of the $420K purchase of radios is coming from the Equipment Replacement Fund. There is a $125,000 allocation expense to the replacement fund in Police Department operations budget for these radios as a portion of the expense is covered by a donation previously accepted by the Council. These were noted in the General Fund Budget presentation. Public Works aniticpates replacing an older vehicle in the fleet with a hybrid vehicle alternative.

WORKERS’ COMPENSATION FUND
The Workers’ Compensation Fund accounts for the cost and expense of managing the Workers’ Compensation Program through the Town’s self-insurance risk pool, Cities Group Joint Powers

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

Authority. This Fund includes costs related to risk management and prevention – safety training, educational materials, and accident prevention programs. As a member of a JPA, the Town contributes an annual assessment to the JPA based on all recognized and potential liabilities. These assessments or contribution rates are calculated annually based on claims history and any increases in loss recovery due to excessive claims losses.

The Town maintains an active Workers’ Compensation Risk Management Program. There are approximately thirteen (13) open claims (down from 15) that incur a reserve claims cost of approximately $937,052 in the current year. This is an increase of $357,426 in reserve claims from the previous fiscal year. Claim costs and reserves are established for each claim; however, these amounts are not indicative of the actual claim paid. The three-year average claim loss/expense is approximately $316,070, an increase of $118,955.

The Workers’ Compensation Fund tracks expenditures for related expenses across the various departments. Each department is responsible for an allocated cost for Workers’ Compensation.

Allocations vary based on the risk assessed for each department (by type) and the number of employees. For the FY 2023/24 budget the Workers’ Compensation charge for the Police Department was reduced to 1% from 7% of salary costs and other departments charges reduced from 3% to 1%. This produced total savings of approximately $245,000 in the General Fund operating departments. The reduction was due to the Workers’ Compensation Fund maintaining enough reserves for future allocations of equity replenishments. The FY 2024/25 budget maintains the 1% charge of salary costs for all departments. Staff will continue to monitor this expense and may need to increase the allocation in future years to maintain adequate reserves.

The Town maintains an equity reserve designed to keep overall operational rates low. If the equity reserve is not maintained, annual operational rates are subject to increase due to a “special assessment” imposed by the Cities Group JPA. The current year assessment is $141,568 and is expected to increase to $188,709 in FY 2024/25. The increase is due to the Town equity reserve share is at ($191,556) and the Town needs to make a replenishment of $263,798 to maintain its equity reserve requirement of $72,242. Currently, there are enough reserves in the Town’s Worker’s Compensation Fund for equity replenishment and current reserve claims. The FY 2024/25 expense is $458,287 in the fund.

GENERAL LIABILITY FUND
The General Liability Fund accounts for the insurance cost of general liability claims and property losses. The Town is part of an insurance pool administered by PLAN JPA. The activities within this Fund provide for expenses related to general liability insurance, employment practice insurance and self-insured retention claims. Total internal service charges from the General Fund for FY 2024/25 are estimated at $614,432. The total FY 2024/25 projected expenditures for this fund are $714,432. This includes the self-insurance retention expense of $100,000 that allows the payout of four (4) claims at $25,000 per claim. The Town does not anticipate expending retention expenses of 4 claims in the fiscal year, however, the amount is a requirement established by PLAN JPA. Average retention claims are about 2 per year.

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

EMPLOYEE BENEFITS FUND
The Employee Benefits Fund tracks expenditures across various departments for employment, unemployment, retirement, and healthcare benefits. The Fund also represents an audit compliant set aside for compensated absences (time earned) – vacation, sick leave, holiday, compensatory time, etc.). Revenue to the fund comes through charges allocated back to each departmental budget based on number and type of personnel within each department. Revenue to the Fund for FY 2024/25 is $413,664. Expenditures for FY 2024/25 are $345,000. The expenditure includes $79,735 for the Town contribution of the minimum retiree health PEMHCA amount to CalPERS.

These costs are included and charged to the respective departments based on retiree health and allocated to the Employee Benefits Fund. The Town is no longer budgeting the “pay as you go” retiree health benefit contribution as an operation expense as the retiree benefits are now funded through the OPEB Trust.

Within this fund is also the employee benefits charge of $258,447. This is a charge of 3% to 4% of the General Fund Operational Departments salary expense that is allocated for personal leave contributions of sick, vacation, and holiday pay. The Police Department allocation is 4% and all other departments 3%. The Town has a total compensated absences balance of $1,096,373.

Compensated absences comprise of accrued time-off, vacation, and holiday pay for all employees and are recorded as a liability. These are amounts that would be liquidated or mature due to the termination of Town staff.

Included within this fund are also unemployment insurance charges if there are any future claims charged to the Town. Any claims would be paid out of this fund. The total budgeted charge is $70,982.

TENNIS FUND
The Tennis Fund projected revenues are $69,500. The majority of this revenue comes through the facility management servies contract with Player Capital. During the fiscal year the contract amount was amended and increased by $10,000. The contract provides yearly revenue of $50,000 to the Park. Keys are sold on an annual basis to any person (resident or non-resident) that wishes to use the Tennis courts. The standard key for residents is $100 and includes clay court key, and the non-resident key increased is $275 and clay court access of $30/ hour.

Every year the Town attempts to resurface and maintain the courts as needed. The tennis court resurfacing treatment includes crack filling and taping, followed by a new surface coating and striping. This is done on approximately every 3-5 years on a cyclical basis on each of the five (5) non-clay tennis courts. The previous two fiscal years the Town performed comprehensive repairs at the facility that inlcuded overlay and urgent rehabilitation needs of the courts. There was also maintenance and reconditioning of the clay court. During the current fiscal year, the Town embarked on a pilot program and added pickleball capabilities at one of the tennis courts.

Maintenance and facility enhancements were made to allow for pickleball play. Reservations and use of this court for pickleball will be monitored as the Town observes if permanent enhancements are warranted. A report will be provided to the Council after a 6-month trial period.

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

The FY 2024/25 budget includes the purchase of tennis keys by residents and non-residents providing annual revenue of approximately $18,300. Each January, new tennis keys go on sale for the new court locks that get installed in February.

For FY 2024/25, the Town anticipates expenditures of $57,500. This includes $10,000 for contract maintenance services for MCE, general court maintenance and facility repairs needs of $45,000 and $2,500 for building security court gates upkeep.

COPS - CITIZEN’S OPTION FOR PUBLIC SAFETY
The COPS Office was created as a result of the Violent Crime Control and Law Enforcement Act of 1994. As a component of the Department of Justice, the mission of the COPS Office is to advance community policing in jurisdictions of all sizes across the nation. Community policing focuses on crime and social disorder through the delivery of police services that includes aspects of traditional law enforcement, as well as prevention, problem-solving, community engagement, and partnerships. In FY 1996/97, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program. Funds have been available through the State of California to local entities in the form of Citizen’s Option for Public Safety (COPS) Grant. The Town in recent years has received approximately $165,000 per year from the grant. Funds must be used for front-line law enforcement only. The Town anticipates receipt of this funding on an annual basis and funds are used for sworn personnel salary related expenditures.

CAPITAL IMPROVEMENT FUND
The five-year CIP proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. Major capital projects are categorized into three areas:
• Streets & Transportation
• Drainage
• Town Buildings, Park, and Facilities
Projects have been developed based on needs identified by City Council, residents, staff, and adopted master plans.

The 1st year (FY 2024/25) of the CIP is incorporated into the Town’s Budget and is the only year for which the City Council applies available funding. The remaining four (4) years of the CIP reflect proposed projects and funding. These “out years” are revised annually to reflect changes in City Council priorities, direction, needs and funding availability. The CIP is reviewed by the Town’s Planning Commission each year for consistency with the Town’s General Plan. This year’s CIP will be reviewed by the Planning Commission at their May 22 meeting. The Commission will send their comments in writing to the City Council prior to the Council’s June 19 meeting at which the Council is scheduled to adopt the budget, inclusive of the CIP.

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

ANALYSIS
The 5-year CIP is presented to City Council tonight in the Study Session workshop format to allow for questions and discussion of individual projects, general discussion about broader objectives to be considered for future proposed projects and priorities for allocating funds. It is important to remember that in many cases, costs shown are projections based on high-level estimates. Actual project costs will depend on market-driven bids at the time the project is undertaken.

In broad areas of the five largest CIP expenditures, this year’s CIP recommends:
• $5.3 million for Drainage Improvements Program ($11.38 million over 5 years); • $2 million for Park Improvements Program ($3.55 million over 5 years); • $1.4 million for the Road Maintenance Program ($7.275 million over 5 years); • $0.6 million for the Traffic Safety Improvements Program ($0.76 million over 5 years); and
• $0.5 million for Bicycle & Pedestrian Program; ($5.38 million over 5 years); The total proposed allocation for the Fiscal Year 2024/25 Capital Improvement Program is $10.13.

The 5-year Capital Improvement Program projection for FY 2024/25 through FY 2028/29 totals nearly $29.24 million – the largest expenditures attributable drainage improvement project.

Following the workshop, staff will implement changes directed by the Council and present the CIP to the City Council for consideration at the June Council meeting.

POLICY FOCUS
There are a number of issues inherent in the selection of proposed projects, project schedules and project funding. The Town has a number of Master Plans that identify a variety of projects to be completed. Based on critical needs, recommendations from Town committees, and goals set by the City Council, staff has compiled the proposed CIP.

As staff reviews the CIP with the Council at the Study Session, staff will articulate where some projects were shifted from the 5-Year Financial Outlook to address funding availability, project timing, and project design. Larger projects will often require that project design occur in the fiscal year prior to actual project construction.

Clear priorities include: the Annual Road Maintenance Program, Traffic and Safety Improvements, the completion of identified projects within the Drainage Master Plan, Bike/Ped Master Plan and the Neighborhood Traffic Management Action Plan and Park Master Plan improvements. Funding for the CIP consists of a variety of sources, some of which are restricted, such as Measures A, Measure M and Measure W funds, as well as funds from Gas Taxes, and the General Fund.

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

The CIP includes a number of basic maintenance improvement projects that are routine in nature and occur year over year, projects that are carried over from the previous fiscal year, as well as projects that are funded over several years.

Current projects that are anticipated to be completed by the end of the current fiscal year (FY 2023/24) include:
• Holbrook-Palmer Park Access and Circulation Improvements • Atherton Station Remodel
• Alameda de las Pulgas / Stockbridge Avenue Pedestrian Improvements Projects that have been awarded to a contractor and anticipated to be completed in the upcoming fiscal year, include:
• Fair Oaks Lane / Lloyden Drive Intersection Improvements • Pavement Maintenance projects
For these projects, budgeted funds are “encumbered” as part of the FY 2023/24 budget spent into FY 2024/25.

Projects that are currently under design and are anticipated to move into construction in the upcoming fiscal year include:
• Alameda de las Pulgas Traffic and Safety Improvements • Atherton Channel Relining – west of Alameda de las Pulgas • Holbrook-Palmer Park Playground Improvements
The construction portion of these projects have either been allocated in the FY2023/24 CIP Budget and/or will be included in the FY 2024/25 CIP Budget.

Other projects such as the El Camino Real Complete Streets Gap Closure Project and the El Camino Real Long-Term Drainage Assessment are multi-year projects that have just initiated or will soon initiate the planning efforts to outline improvement needs.

The proposed CIP also includes several projects that may require policy feedback from the City Council. Specific projects for which staff anticipates Council policy feedback are:
• Bicycle Pedestrian Master Plan Implementation Program – Page 15, #56059 o This program includes $250,000 for an update of the Town’s Bicycle and Pedestrian Master Plan. Previously programmed projects including the design of Class II bike lanes on Atherton Avenue and evaluation of a walkway along Watkins Avenue from the Dinkelspiel Station Lane to El Camino Real have been deferred to allow for the Bicycle and Pedestrian Master Plan to provide guidance and prioritization of the projects.
• Drainage Improvements Program – Page 21, #56034

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

o Staff is working on securing the Grant funding allocated with the efforts of Congresswoman Anna Eshoo for the Atherton Channel Culvert and Detention System project through the Community Funding Project program. The grant funding allocation was $1.38 million, while the initial request was $2,250,000.

Though the proposed CIP includes allocations consistent with the previous CIP outlook, it is anticipated that additional funds will be required to complete the project. Such funds have not been forecasted in the CIP outyears pending securing of the grant funds and design development. As the project proposes detention facilities at Las Lomitas Elementary School, coordination with the school, their consultants and the State Architect’s Office will be required. It is anticipated that a joint maintenance agreement will be required to outline long-term maintenance responsibilities for the facilities will be required. There may be an opportunity to request support from the School District to fund the project. o Funding to initiate evaluation of long-term drainage improvements along El Camino Real was approved in FY 2023/24 at $250,000, with funding for programmed for potential implementation in the amount of $2.75 million in FY 2024/25. The design proposal received was significantly higher than the available budget. Should the Town proceed with the proposal received or decide to solicit additional proposals, additional funds will be needed for the evaluation/design and construction will likely be pushed out beyond FY2024/25. • Park Master Plan Implementation Program – Page 27, #56063 o $1,000,000 is proposed in FY 2024/25 for construction of a new playground at Holbrook-Palmer Park. During the public outreach effort, significant input was received regarding the condition of the restrooms near the playground. The Park and Recreation Committee has recommended that the restrooms be replaced. A request in the amount of $800,000 has been included in the FY 2024/25 CIP for construction – selection and design associated with a prefabricated restroom is included in the design scope for the playground project. o As major projects at the park are completed, there may be a need to refresh the Park Master Plan. The CIP forecast includes a potential refresh of the master plan in FY 2025/26.
• Traffic Safety Improvement Program – Page 13, #56064
o As the Alameda de las Pulgas Traffic and Safety Improvements project moves through design and into construction, input on future projects is desired, including potential traffic signals, HAWK beacons or other major traffic improvements for planning purposes.

FISCAL IMPACT
There is no fiscal impact of the review and discussion of the CIP. Upon Council approval of the projects and funding for FY 2024/25, those approved projects will be incorporated into the Town’s Budget and their approved amounts will be reflected in the Budget and in remaining fund balances.

PUBLIC NOTICE

FY 2024/25 Special Revenue, Internal Service Funds & CIP May 1, 2024

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,400 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

The Town maintains a Fiscal Transparency web portal and includes all budget information on its website. Links to these various areas are below:

Fiscal Transparency Web Page:
http://www.ci.atherton.ca.us/index.aspx?NID=269
Archive of Town Budgets:
http://www.ci.atherton.ca.us/index.aspx?nid=273
Financial Data Portal (OpenGov):
http://www.ci.atherton.ca.us/index.aspx?nid=361
Financial Audit Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=39&Type=&ADID= Actuarial Valuations Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=61&Type=&ADID= Labor Contracts, Agreements, and Salary/Benefit Information:
http://www.ci.atherton.ca.us/index.aspx?nid=192

ATTACHMENTS

1. FY 2024/25 Internal Service, Library, Tennis Funds & Other Special Revenue

2. FY 2024/25 Capital Improvement Program

3. 5-Year Fiscal Outlook Spreadsheet and Project list

4. Out Year Financial Planning Tool

5. Project Description Tool

Adopted Proposed
Actuals Budget Budget
Account Description 2022-23 2023-24 2024-25
213-00-40001-000 Secured Property Tax 931,066 637,102 650,902 213-00-48001-000 Interest Income 130 16,000 16,000
Advancement of Funds 548,854
Total Revenues 1,480,050 653,102 666,902
213-00-58003-000 Trans to Facilities Const-406 800,918 - - 213-30-52007-000 Other Legal Services -
213-30-52011-000 Contract Planner -
213-30-52024-000 Architectural Services -
213-30-52027-000 Environmental Consulting Svs -
213-30-52031-000 Contract Maint Services 3,055 19,000 19,000 213-30-53003-000 Building Security - 250 250
213-30-53004-000 Facility Repair & Maintenance 892 2,000 2,000 213-30-53008-000 Contract Custodial Services 52,195 75,000 75,000 213-30-53014-000 Utilities - Electricity 98,647 96,000 105,000 213-30-53015-000 Utilities - Gas - 200 -
213-30-53016-000 Utilities Water 29,026 40,000 40,000
213-30-53017-000 Utilities - Sewer -
213-30-53024-000 Advertising & Noticing -
213-30-53035-213 Other Rents & Leases - - -
213-30-53036-000 Contract Pesticid & Fertilizer - 800 800 213-30-54010-000 Other Contract Services 58,863 85,000 90,000 213-30-55016-000 Other Supplies & Materials 459 300,000 300,000 Buiding Maintenance Manager Allocation 18,852 18,852
Total Operations 1,044,055 637,102 650,902
Total Expenditures 1,044,055 637,102 650,902
Excess (Deficiency) of Rev Over Exp 435,995 16,000 16,000 Beginning Fund Balance 2,050,148 2,486,142 2,502,142
Ending Fund Balance 2,486,142 2,502,142 2,518,142
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
Library Fund
ATTACHMENT 1

Adopted Recomm
Fund 610 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
610-00-48001-000 Interest on Investments 11,048 2,600 2,600 610-00-47509-012 Equip Replace Charges - Admin
610-00-47509-018 Equip Replace Charges - Finance 10,500 10,500 10,500 610-00-47509-040 Equip Replace Charges - Police 422,240 245,663 363,658 610-00-47509-050 Equip Replace Charges - DPW Engineering 18,000 18,000 18,000 610-00-47509-053 Equip Replace Charges - DPW Street Maint 9,000 9,000 9,000 610-00-47509-057 Equip Replace Charges - DPW Park Maint 3,000 3,000 3,000 610-00-47509-059 Equip Replace Charges - Building Maint 25,000 25,000 25,000 610-00-48004-000 Sale of Property
Total Revenues 498,788 313,763 431,758
Depreciation 156,306
610-18-57006-018 Computer Software - 10,500
610-25-57006-025 Computer Software - -
610-12-57004-012 Machinery & Equipment - -
610-30-57005-030 Vehicles & Accessories -
610-40-57004-040 Machinery & Equipment 69,662 60,663 469,120 610-40-57005-040 Vehicles & Accessories 67,282 277,500 190,000 610-50-57004-050 Machinery & Equipment - - -
610-50-57005-050 Vehicles & Accessories - 55,000 55,000 Total Expenditures 293,249 393,163 724,620
Excess (Deficiency) of Revenues Over
Expenditures 205,539 (79,400) (292,862)
Beginning Net Asset (Deficit) 1,054,451 1,259,990 1,180,590 Ending Net Asset (Deficit) 1,259,990 1,180,590 887,728
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Equipment Replacement Budget By Account
ATTACHMENT 1

Adopted Recomm
Fund 614 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
614-00-47503-012 Charges for Services - Admin Dept 21,182 6,717 6,836 614-00-47503-018 Charges for Services - Finance Dept 14,346 4,700 4,882 614-00-47503-025 Charges for Services - Building Dept 3,625 1,855 1,708 614-00-47503-040 Charges for Services - Police Dept 303,577 45,654 49,249 614-00-47503-050 Charges for Services - DPW Engineering 1,466 1,454 2,216 614-00-47503-053 Charges for Services - DPW Street Maint 4,531 1,879 2,312 614-00-47503-057 Charges for Services - DPW Park Maint 3,808 1,348 1,355 614-00-47503-058 Charges for Services - DPW Park Prog & Tennis Fd 1,488 460 471 614-00-47503-059 Charges for Services - DPW Building Maint 1,393 813 804 614-00-48001-000 Interest on Investments 23,801 4,000 4,000 614-00-49001-000 Transfer From General Fund
Total Revenues 379,217 68,880 73,833
614-30-51013-000 Worker's Comp Expense 274,676 141,568 452,508 614-30-51017-000 Safety/Compliance Program Assessment 5,012 6,618 5,779 614-00-49001-000 Reserve Equity Contribution
Total Expenditures 279,688 148,186 458,287
Excess (Deficiency) of Revenues Over Expenditures 99,528 (79,306) (384,454) Transfer-in
Beginning Net Assets (Deficit) 1,865,150 1,964,678 1,885,372 Ending Net Assets (Deficit) 1,964,678 1,885,372 1,500,918 Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Worker's Compensation Budget By Account
ATTACHMENT 1

Adopted Recomm
Fund 615 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
615-00-47504-000 Liability Insurance Charge 341,325 499,124 567,824 615-00-47505-000 Employment Practice Liability Charge 132,487 37,171 46,608 615-00-48001-000 Interest on Investments 8,754 2,200 5,000 Total Revenues 482,566 538,495 619,432
615-30-53019-000 Liability Insurance Expense 438,411 499,124 567,824 615-30-53020-000 Employment Practice Liability 35,401 37,171 46,608 615-30-53022-000 Liability Claim Expense 55,167 100,000 100,000 Total Expenditures 528,979 636,295 714,432
Excess (Deficiency) of Revenue Over
Expenditures (46,413) (97,800) (95,000)
Beginning Net Assets (Deficit) 685,958 639,545 541,745
Ending Net Assets (Deficit) 639,545 541,745 446,745
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
General Liability Budget By Account
ATTACHMENT 1

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
616-00-47506-000 GASB 45 ARC - Contribution - - -
616-00-47506-012 GASB 45 ARC - Admin 29,934 19,757 7,851 616-00-47506-018 GASB 45 ARC - Finance 26,332 6,586 3,945 616-00-47506-025 GASB 45 ARC - Building 28,994 6,586 3,992 616-00-47506-040 GASB 45 ARC - Police 437,601 72,443 50,054 616-00-47506-050 GASB 45 ARC - DPW Engineering 36,477 9,879 5,956 616-00-47506-053 GASB 45 ARC - DPW Street Maint 58,298 16,464 5,974 616-00-47506-057 GASB 45 ARC - DPW Park Maint 6,400 3,293 1,963 616-00-47506-058 GASB 45 ARC - DPW Park Program 5,300 3,293 - 616-00-47507-012 EE Benefits Earned - Admin 17,930 20,152 20,507 616-00-47507-018 EE Benefits Earned - Finance 12,602 14,101 14,647 616-00-47507-025 EE Benefits Earned - Building 3,325 5,415 4,974 616-00-47507-040 EE Benefits Earned - Police 161,398 182,617 196,996 616-00-47507-050 EE Benefits Earned - DPW Engineering 1,231 4,211 6,498 616-00-47507-053 EE Benefits Earned - DPW Street Maint 4,083 5,636 6,935 616-00-47507-057 EE Benefits Earned - DPW Park Maint 3,565 4,043 4,065 616-00-47507-058 EE Benefits Earned - DPW Park Program 1,310 1,381 1,414 616-00-47507-059 EE Benefits Earned - DPW Bldg Maint 1,301 2,438 2,411 616-00-47508-012 Unemploy Benefits - Admin 6,488 6,717 6,836 616-00-47508-018 Unemploy Benefits - Finance 4,409 4,700 4,882 616-00-47508-025 Unemploy Benefits - Building 1,193 1,805 1,658 616-00-47508-040 Unemploy Benefits - Police 48,631 46,903 50,498 616-00-47508-050 Unemploy Benefits - DPW Engineering 483 1,404 2,166 616-00-47508-053 Unemploy Benefits - DPW Street Maint 1,448 1,879 2,312 616-00-47508-057 Unemploy Benefits - DPW Park Maint 1,235 1,348 1,355 616-00-47508-058 Unemploy Benefits - DPW Park Program 471 460 471 616-00-47508-059 Unemploy Benefits - DPW Building Maint 452 813 804 616-00-48001-000 Interest on Investments 21,756 4,500 4,500 616-00-49001-000 Transfer from General Fund
Total Revenues 922,645 448,824 413,664
616-xx-51009-xxx Retiree Health-Care OPEB - 138,301 -
616-12-51009-012 Retiree Health-Care (Admin) 13,968 - 7,851 616-18-51009-018 Retiree Health-Care (Finance) 10,484 - 3,945 616-25-51009-025 Retiree Health-Care (Building) 16,167 - 3,992 616-40-51009-040 Retiree Health-Care (Police) 238,132 - 50,054 Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Employee Benefits Budget By Account
ATTACHMENT 1

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Employee Benefits Budget By Account
616-50-51009-050 Retiree Health-Care (Engineering) 20,083 - 5,956 616-53-51009-053 Retiree Health-Care (Street Maint) 30,496 - 5,974 616-57-51009-057 Retiree Health-Care (Park Maint) 3,357 - 1,963 616-58-51009-058 Retiree Health-Care (Park Program) 2,533 - - 616-30-51016-030 Unemployment Insurance - 15,000 15,000 616-40-51016-040 Unemployment Insurance
616-30-50013-030 Employee Benefits Earned 317,876 235,000 250,000 616-30-51021-000 Net OPEB Expense
Total Expenditures 653,097 388,301 344,735
Excess (Deficiency) of Revenues Over
Expenditures 269,548 60,523 68,929
Beginning Net Assets (Deficit) 425,556 695,104 755,627
Ending Net Assets (Deficit) 695,104 755,627 824,556
ATTACHMENT 1

Adopted Recomm
Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
105-00-47027-058 Tennis Classes 38,333 40,000 50,000
105-00-47026-058 Tennis Keys 10,788 18,300 18,300
105-00-48001-058 Interest Income 1,494 600 1,200
105-00-48501-000 Donation & contributions
Total Revenues 50,615 58,900 69,500
105-58-52031-000 Contract Maint Services 9,355 10,000 10,000 105-58-53003-000 Building Security 1,927 2,500 2,500
105-58-53004-000 Facility Repair & Maint 86,000 40,000 40,000 105-58-55012-000 Construction Materials - 5,000 5,000
Total Operations 97,282 57,500 57,500
Total Expenditures 97,282 57,500 57,500
Excess (Deficiency) of Rev
Over Exp (46,667) 1,400 12,000
Contribution from MALL
Player Capital contract
Beginning Fund Balance 173,024 126,357 127,757
Ending Fund Balance 126,357 127,757 139,757
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
Tennis Fund 105
ATTACHMENT 1

Adopted Proposed
Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
209-00-45019-040 Grant 165,271 160,000 171,000
209-00-45020-040 Other Reimbursements 20,000 - -
209-00-48001-040 Interest Income 2 146 145
Total Revenue 185,273 160,146 171,145
209-40-50001-040 Salaries related expenditures 185,271 160,329 171,000 Total Expenditure 185,271 160,329 171,000
Excess (Deficiency) of Rev
Over Exp 2 (183) 145
Beginning Fund Balance 183 185 185
Ending Fund Balance 185 2 330
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
COPS Grant
ATTACHMENT 1

Town of Atherton
Capital Improvement Program
FY 2024/25 -2028/29
Town of Atherton
Public Works Department
80 Fair Oaks Lane
Atherton, CA 94027
www.ci.atherton.ca.us
Streets & Transportation
Drainage
Town Buildings, Park & Facilities
ATTACHMENT 2

TABLE OF CONTENTS
I. Introduction ............................................................................................................ 2 About the Capital Improvement Program........................................................ 3 CIP Document Organization.............................................................................. 4 II. Fund Sources and Revenues ................................................................................... 5 Funding Descriptions ........................................................................................ 6 Funding Revenue Sources FY 2023/24.............................................................. 9 Capital Program Expenditures FY 2023/24 ..................................................... 10 III. Capital Projects Five-Year Budget Summaries....................................................... 11

STREETS & TRANSPORTATION
Traffic Control Devices Program..................................................................... 12 Traffic Safety Improvement Program ............................................................. 13 Bicycle & Pedestrian Master Plan Implementation Program ........................ 15 Road Maintenance Program........................................................................... 17 Neighborhood Traffic Management Program ………………….……………………….…19

DRAINAGE
Drainage Improvements Program ................................................................. 21 Upper Atherton Channel Monitoring ............................................................ 24

TOWN BUILDINGS, PARK & FACILITIES
Accessibility Improvements ........................................................................... 25 Civic Center Master Plan Implementation Program....................................... 26 Park Master Plan Implementation Program .................................................. 27 ATTACHMENT 2

Section I:

Introduction
ATTACHMENT 2

I. INTRODUCTION
About the Capital Improvement Program
The Town of Atherton’s Five-Year Capital Improvement Program (CIP) summarizes anticipated resources and their estimated uses for major infrastructure and other capital construction, improvement, and maintenance projects.

The CIP is a five-year planning tool that identifies anticipated capital improvements and their funding sources from fiscal years 2024/25 through 2028/29. The CIP does not appropriate funds, but rather, it functions as a budgeting and planning tool which supports appropriations that are made through adoption of the annual budget. The CIP is updated annually to reflect the latest community priorities, infrastructure master plans, completed projects, updated project cost estimates and available revenue sources.

Master Plans
Atherton’s City Council commissioned a number of Master Plans and studies, starting in FY 2012-13, in order to become well informed on the status of infrastructure needs.

These master plans, evaluations and studies are for the following Town-owned facilities:
• Bicycle and Pedestrian Master Plan
• Holbrook-Palmer Park Master Plan
• Civic Center Master Plan
• Storm Drainage Master Plan
• Pavement Management Program Update
• Neighborhood Traffic Management Action Plan
• Street Light Inventory
The purpose of the CIP is to incorporate the results from these Plans, along with other input including resident requests, to identify and describe capital projects that will be of long-term benefit to the residents of Atherton. As such, the programs and projects enclosed in this CIP are dedicated to enhancing accessibility, safety, and the built environment throughout the Town by targeting various transportation, drainage, park, and facilities improvements.

ATTACHMENT 2

The CIP projects were selected based on the following factors:
• Implementation of the Town’s General Plan Guidelines
• Town Council and Community direction
• Implementation of accepted and approved Master Plans
• Implementation of Facilities’ planning and priorities • Maintenance needs of roadways and safety of roadway users • Ability to improve transportation deficiencies
• Drainage facilities improvement needs
The five-year CIP identifies the highest priority capital needs that can be addressed within the available and forecasted revenue. These capital needs are matched to their eligible funding consisting of the previous year’s fund balances and five-year revenue projections identified by the Finance department.

CIP Document Organization
The CIP is organized to serves two primary purposes. First, it describes funding sources and discusses their sources and uses. Next, it provides a description of the planned transportation, drainage, park, and facility capital improvements developed through an examination of the Town’s capital needs.

As such this CIP is organized into three parts.

I. Introduction: This provides an overview of the purposes of the Capital Improvement Program.

II. Detail of Funding Sources and Revenues: This section describes the anticipated funding and revenue sources supporting the projects and programs contained in this CIP.

III. CIP Project List and Budgeting Schedule: This section provides a detailed overview of the projects and budgeting of project expenditures in relation to available forecasted funding over the next five years.

ATTACHMENT 2

Section II:

Funding Sources
& Revenues
ATTACHMENT 2

II. FUNDING DESCRIPTIONS
The Town of Atherton’s Capital Projects contained in this CIP are financed through a variety of funding and revenue sources. These funding sources may include:
 General Fund
 Gas Tax
 Atherton Channel Fund
 Measure A
 Measure M
 Measure W
General Fund (Capital Improvement)
The General Fund provides funding for the Town’s general programs and day-today operations. This includes Town management, administration, parks and recreation operations, public works operations, law enforcement, trash hauling, special operational programs, planning, and general Town services. It also includes an annual payment to mitigate accessibility risks from ABAG Plan, the Joint Powers Authority that provides liability insurance.

When accounting for General Fund use, the fund description on the individual project pages are listed as Capital Improvement. The General Fund includes the money raised by the local property tax for a given year as well as one-time grant funds received for specific projects and purposes. The intent is to budget annually a certain amount from the General Fund to address Town priorities.

Measure A
Measure A is a voter approved half-cent sales tax for countywide transportation projects and programs. In 2009, county voters overwhelmingly approved a reauthorization of Measure A through 2033.

The purpose of these funds are to maintain local streets and roads, repair potholes and sidewalks, develop alternative transportation options such as bicycling and pedestrian programs, and to develop and implement traffic operations and safety projects.

ATTACHMENT 2

Measure A dollars are distributed on a formula allocation based on population and the number of road-miles. Atherton receives approximately $370,000 annually through Measure A.

Measure M
________________________________________________________________________ Approved by voters in November 2010, the Congestion Management Agency for San Mateo County levies a $10 registration fee on vehicles registered in San Mateo County. This Measure is set to expire in 2035 (25 years).

These funds help to maintain neighborhood streets, fix potholes, provide transportation options, improve traffic circulation, reduce congestion, reduce water pollution from oil and gas runoff, and provide safe routes to schools.

Approximately 50% of Measure M revenues fund Countywide Transportation Programs, and the other 50% is formula-allocated to local agencies. The Town of Atherton receives approximately $75,000 per year from Measure M.

Measure W
________________________________________________________________________ Approved by voters in November 2018, Measure W is a half-cent sales tax on qualified retail transactions for use on transportation improvements and maintain affordable transit. This Measure is set to expire in 30 years (2048).

The distribution of funds are shaped by the San Mateo County Congestion Relief Plan. The Plan includes the five (5) following investment categories:
• Countywide Highway Congestion Improvements
• Local safety, pothole and congestion relief improvements • Bicycle and pedestrian improvements
• Regional Transit Connections
• County public transportation improvements.

Ten percent (10%) of the annual revenue is allocated to the County of San Mateo and the cites of the County for transportation investments using a distribution formula that is based 50% on population and 50% on road miles (adjusted annually). The Town’s allocation of the Measure W funds is approximately 1.74% ATTACHMENT 2

of the City/County distribution, which is projected to be approximately $145,000.

The Town may use Measure W funds for street paving and pothole repair, bicycle/pedestrian safety projects, promoting alternative modes of transportation, planning and implementing traffic and safety projects including signal coordination, and implementing advanced technologies and communications of the roadway system.

Gas Tax
Atherton receives a formula allocation of funds based upon population and lane miles. In FY 2024-25 the Town will receive approximately $195,000 in regular Gas Tax revenues. This amount is augmented with additional revenues from the Road Repair and Accountability Act of 2017 (SB 1). Effective November 1, 2017, the gasoline excise tax was increased 12 cents per gallon and the excise tax on diesel was increased 20 cents per gallon. SB 1 also increased the vehicle registration tax effective January 1, 2018 and an additional vehicle registration tax will be applied to zero emission vehicles effective July 1, 2020. As a result, the total Gas Tax allocations to the Town is expected to be approximately $360,000 in FY 2024/25.

With the proposed funding through the Capital Improvements Program, the Town will be able to achieve the Maintenance of Effort requirements to continue to receive SB1 funds.

Atherton Channel Fund
Fees collected by the Town to finance drainage and related improvements/ repairs and environmental monitoring for those portions of the Channel for which the Town is responsible.

ATTACHMENT 2

Fund Sources in FY 2024/25
The sources used to fund the FY 2024/25 capital improvements total approximately $10.53 million and consist of existing fund balances plus new income. The three major sources of these funds are the General Fund (Capital Improvement), Measure A and Gas Tax. These funds are used to fund bicycle, pedestrian and traffic safety improvements, and road maintenance and drainage projects. These and other capital projects are described in detail in the next section of this CIP.

The chart below depicts this fiscal year’s funding sources for the Town’s capital improvements.

Measure A,
$370,000 , 4%
Gas Tax,
$360,000 , 3%
Measure M,
$75,000 , 1%
Atherton Channel,
$125,000 , 1%
Capital Improvements,
$9,455,000 , 90%
Measure W,
$145,000 , 1%
Funding Revenue Sources
Fiscal Year 2024/25
ATTACHMENT 2

Capital Program Expenditures for FY 2024/25
The CIP anticipates appropriating approximately $10.13 million in Fiscal Year 2024/25.

The major expenditures planned are for roadway maintenance, drainage, traffic safety, and bicycle and pedestrian improvement projects. These project expenditures, in addition to other capital projects are identified in the chart below.

Measure A,
$440,000 , 4%
Gas Tax,
$150,000 , 2%
Measure M,
$75,000 , 1%
Atherton Channel,
$110,000 , 1%
Capital Improvements,
$9,215,000 , 91%
Measure W,
$140,000 , 1%
Funding Expenditure Sources
Fiscal Year 2024/25
ATTACHMENT 2

Section III:

Capital Projects
ATTACHMENT 2

Project Type: Streets & Transportation
Project Name: Traffic Control Devices Program - #56070
Project Description: This program provides ongoing funding for the repair and replacement of regulatory, warning and advisory street signage, striping, cross walks, and markings, necessary to maintain safe and efficient roadways within the Town of Atherton.

This program also provides a funding source to install additional signage identified by staff and/or the Transportation Committee and approved by the City Council, as necessary.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Measure A $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Totals $15,000 $15,000 $15,000 $15,000 $15,000 $75,000
ATTACHMENT 2

Project Type: Streets & Transportation
Project Name: Traffic Safety Improvement Program - #56064 Project Description: This program provides funding for data collection and studies such as engineering technical reports, traffic counts, speed surveys, and traffic signal warrant studies. It also funds traffic control measures and roadway improvements to improve vehicular, bicycle and pedestrian safety items such as fixed solar powered radar speed indicators, and flashing LED pedestrian activated crossing signs. Priority projects include:

Previously Funded
• Alameda de las Pulgas Traffic and Safety Improvements – Funded over multiple Fiscal Years $600,000 (FY 2022/23), $1,850,000 (FY 2023/24), including a $2,000,000 Federal grant. This project is currently in design with construction anticipated to begin in FY 2024/25.

Proposed FY 2024/25
• Alameda de las Pulgas Traffic and Safety Improvements – $600,000 (2024/25) towards construction
• Purchase fixed solar powered radar speed indicators estimate – $15,000 (Carryforward from FY 2023/24)
• Traffic Counts and Speed Surveys – $25,000 (Carryforward from FY 2023/24) Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvements $450,000 $0 $0 $0 $0 $450,000
Measure A $150,000 $25,000 $25,000 $25,000 $25,000 $250,000 Measure M $0 $15,000 $15,000 $15,000 $15,000 $60,000
Totals $600,000 $40,000 $40,000 $40,000 $40,000 $760,000 ATTACHMENT 2

ATTACHMENT 2

Project Type: Streets & Transportation
Project Name: Bicycle & Pedestrian Master Plan Implementation Program - #56059 Project Description: The Town's Bicycle
and Pedestrian Master Plan was accepted
by the Council in November of 2014. The
Master Plan identifies priority Bicycle and
Pedestrian improvement projects
throughout Town. This program funds
improvements to the routes as identified
in the Master Plan. Work continues to
implement various projects funded in the
previous fiscal year.

Previously Funded
• Fair Oaks Lane at Lloyden Drive Pedestrian Improvements – Funded in FY 2022/23 and FY 2023/24. A construction contract has been awarded and is anticipated to be completed in the 2024/25 Fiscal Year.
• Selby Lane Bicycle Lane Improvements – Funded over multiple Fiscal Years - $250,000 (FY 2022/23), $1,150,000 (FY 2023/24). Project design is underway and construction is anticipated to start in FY 2024/25.
• El Camino Real Complete Streets Gap Closure Project – Planning Study Funded in FY 2023/24 (partially funded by SMCTA Bike and Pedestrian Program Grant). Planning study is underway and is anticipated to be completed in the 2024/25 Fiscal Year. • Stockbridge Avenue at Alameda de las Pulgas Pedestrian Crossing Improvements (Rectangular Rapid Flashing Beacons) – Funded in FY 2023/24. Construction is anticipated to be completed in FY 2023/24.
• Watkins Avenue Pedestrian Improvements, Middlefield Road to McCormick Lane – Funded in FY 2022/23. Conceptual design completed and final design is pending.

Proposed FY 2024/25
• Identify opportunities to improve safety and awareness on heavily used routes servicing schools and parks
• Selby Lane Bicycle Lane Improvements – Funded over multiple Fiscal Years - $250,000 (FY2024/25) towards construction
• Bicycle and Pedestrian Master Plan Update – estimate $250,000 (FY 2024/25) ATTACHMENT 2

• Seek grant funding and partnership opportunities to implement improvements identified in the Town of Atherton Bicycle and Pedestrian Master Plan – estimate $25,000 (FY 2024/25)
Projects Planned for Future Years
• Watkins Avenue Pedestrian Improvements Study – Dinkelspiel Station Lane to El Camino Real (2025/26)
• El Camino Real Complete Streets Gap Closure – Project Approval/Environmental Documentation Phase (Beginning FY 2025/26 – contingent on grant funding) • Atherton Avenue Bicycle Lanes (Beginning FY 2025/26)
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvements $500,000 $500,000 $1,750,000 $1,500,000 $1,00,000 $5,250,000 Measure A Fund $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Totals $525,000 $525,000 $1,775,000 $1,525,000 $1,025,000 $5,375,000 ATTACHMENT 2

Project Type: Streets & Transportation
Project Name: Road Maintenance Program - #56003
Project Description: This is an annual program
combining patching, sealing and overlays to maintain
roads in a cost-effective manner. Every two years, an
engineering survey of pavement condition is performed
by independent assessors, who determine a pavement
condition index (PCI) and also recommends specific
maintenance strategies for each road. Staff analyzes the data, conducts physical inspections, and recommends an
annual program to cost-effectively maintain roads. The
funds proposed for this program include the allocation of SB-1, Gas Tax, Measures A, M and W, and Capital Improvement Funds in the amount of $1,455,000 for FY 2024/25. Funds associated with the Roadway Maintenance and Rehabilitation Account (RMRA) approved through SB-1 in 2017 are subject to maintenance of effort requirements which is supported by the proposed Capital Improvement funds in the current and future years.

The streets are to be determined based on their PCI index listing when it comes out in November along with visual assessments and other priorities. Special attention will be paid the Town’s roadside drainage systems to ensure that the edges of pavement do not create situations that could be hazardous to pedestrians or impede drainage.
• Two-inch grind and overlay (on various streets throughout Town) – estimate $850,000 • Maintenance Dig-outs (on various streets throughout Town) – estimate $360,000 • Cape Seal/Slurry Seal (on various streets throughout Town) – estimate $370,000 ATTACHMENT 2

Funding Plan and Project Costs

Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement $840,000 $840,000 $840,000 $840,000 $840,000 $4,200,000 Measure A $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Gas Tax $150,000 $150,00 $150,000 $150,000 $150,000 $750,000 Measure M $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Measure W $140,000 $140,000 $140,000 $140,000 $140,000 $700,000 Totals $1,455,000 $1,455,000 $1,455,000 $1,455,000 $1,455,000 $7,275,000 ATTACHMENT 2

Project Type: Streets & Transportation
Project Type: Streets and Transportation
Project Name: Neighborhood Traffic Management Program - #56078 Project Description: This is a program in support of the Neighborhood Traffic Management Program (NTMP) and Neighborhood Traffic Management Action Plan (NTMAP). The NTMP was designed to respond to concerns regarding increasing traffic volumes and vehicular speeds in residential neighborhoods. The NTMP was approved by the City Council in 2016 as a blueprint for addressing neighborhood traffic concerns.

The NTMP provides a framework for the selection, application, and implementation of traffic calming improvement measures in the Town of Atherton. The NTMAP was approved by the City Council in 2021 following extensive public outreach and identified short and long term measures to address various traffic calming and safety concerns throughout the Town. The NTMP and NTMAP represent the Town of Atherton’s commitment to enhance the safety and livability of residential neighborhoods.

This program provides funding for improvements on neighborhood streets that meet program qualifying criteria and have demonstrated support of affected residences under the policy document.

This program provides funding to initiate implementation of the traffic calming pilot projects identified through the Neighborhood Traffic Management Action Plan and the Neighborhood Traffic Management Program. Funding for 2024/25 is proposed with carryover funds from previous fiscal years, No new funding is requested for FY 2024/25.

ATTACHMENT 2

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Measure A $0 $20,000 $20,000 $20,000 $20,000 $80,000
Totals $0 $20,000 $20,000 $20,000 $20,000 $80,000
ATTACHMENT 2

Project Type: Drainage
Project Name: Drainage Improvements Program - #56034
Project Description: In FY 2013-14, the City Council approved an update the Town’s Drainage Master Plan. The Master Plan identified Tier 1 projects, those with the highest need based on improving safety, reducing flooding, and mitigating environmental degradation as all being in the upper reach of the Atherton Channel.

This program also includes the implementation of a Green Infrastructure associated with Capital Improvement Program projects and as otherwise required by the Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board. Green infrastructure improvements would include: required stormwater treatment measures associated with the Selby Lane Bicycle Lanes Project, roadway improvements, and Alameda de las Pulgas Traffic and Safety Improvements (at Atherton Avenue). Funding shown for FY 2024/25 is in addition to carryover funds from previous fiscal years.

The Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board requires that all municipally-maintained storm drain inlets be marked with an appropriate stormwater pollution prevention message, such as “No dumping, drains to Bay” or equivalent by June 2026 for reporting in the 2026 Annual Report.

Previously Funded
• Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas – Funded over multiple fiscal years $400,000 (FY 2022/23), $2,400,000 (FY 2023/24). Request for proposals for evaluation and design services has been released. Completion of project design and start of construction are anticipated in FY 2024/25. • El Camino Real Long-Term Solutions – to be funded over multiple fiscal years $250,000 (FY2023/24). Request for proposals for evaluation and design services has been released, finalization of a services contract is pending. Design is anticipated to be completed in FY 2024/25.
• Green Infrastructure Plan Implementation. FY 2023/24 funds were allocated to the green infrastructure improvements associated with Fair Oaks Avenue / Lloyden Drive Pedestrian Improvements project.
• Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School – Funded over multiple fiscal years $225,000 (FY 2023/24). Initiation of the project has been deferred pending approval of grant funding.

ATTACHMENT 2

Proposed FY 2024/25
• El Camino Real Long-Term Solutions – estimate $2,750,000 (FY 2024/25) to support design and initiate construction.
• Green Infrastructure Plan Implementation – estimate $350,000 (FY 2024/25). These funds are intended to support the construction of green infrastructure improvements associated with the Selby Lane Bicycle Lanes Project and the Alameda de las Pulgas Traffic and Safety Improvements Project.
• Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School – estimate $2,750,000 (FY 2024/25), including $1,380,000 in grant funding (pending approval). Initiation of design is anticipated in FY 2024/25, with construction to follow.
• Replacement and installation of storm drain inlet markers – This project is to be funded over multiple fiscal years - estimate $10,000 (FY 2024/25), $10,000 (FY 2025/26) Projects Planned for Future Years
• Green Infrastructure Improvements – various locations (TBD) • Drainage Master Plan Implementation Projects (TBD)
Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Atherton Channel $100,000 $50,000 $50,000 $50,000 $50,000 $300,000 Capital Improvement $5,215,000 $210,000 $450,000 $2,750,000 $2,750,000 $11,375,000 Totals $5,315,000 $260,000 $500,000 $2,800,000 $2,800,000 $11,675,000 ATTACHMENT 2

ATTACHMENT 2

Project Type: Drainage
Project Name: Upper Atherton Channel Monitoring - #56037 Project Description: The Upper Atherton Channel Phase 2 project was completed in December 2011. As part of the permit requirements, a 10-year monitoring period was required to assess the health and habitat for the red-legged frog population and plants installed to provide an adequate frog habitat. The completion of the Belbrook Culvert Repair and Slope Stabilization project required a 5-year monitoring period for plant establishment. It is anticipated that additional monitoring will be required as the Atherton Channel and associated drainage is improved.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Atherton Channel $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
ATTACHMENT 2

Project Type: Town Buildings, Park and Facilities
Project Name: Accessibility Improvements Program - #56060 Project Description: Title 28 of the Code of Federal Regulations (CFR) Part 35.150 requires public entities to make each of its existing facilities accessible to and usable by individuals with disabilities. The Town performs a required annual evaluation of facilities to identify areas that need to be improved.

The Accessibility Improvements Program provides funding to design and implement improvements necessary to correct deficiencies identified as part of the evaluation process. Sample improvements may include projects such as installation of new ADA compliant sidewalk ramps and access improvements to and within Town owned and operated facilities.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement
Projects $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
ATTACHMENT 2

Project Type: Town Buildings, Park and Facilities
Project Name: Civic Center Master Plan Implementation Program - #54015 Project Description: The construction of the Town Center complex, including Administration offices, Community Services, Police Station, new Atherton Library and Civic Court was completed in FY 2022-23. The improvement and integration of the former Atherton Rail Station building was also included in this program. Master Plan implementation is moving into its next phase in accommodating uses of the Town Center complex. Potential improvements include improved pedestrian accommodation, paving for additional parking stalls and landscaping enhancements.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement
Projects $150,000 $100,000 $100,000 $0 $0 $350,000
Totals $150,000 $100,000 $100,000 $0 $0 $350,000
ATTACHMENT 2

Project Type: Town Buildings, Park and Facilities
Project Name: Park Master Plan Implementation Program - #56063 Project Description: The Holbrook-Palmer Park Improvements Program is designed to implement a number of the proposed projects from the 2015 Park Facilities Master plan update, as recommended by the Park and Recreation Committee and approved by the Atherton City Council. The completion of the Holbrook-Palmer Park Access and Circulation Improvements Project was a major accomplishment in FY 2023/24.

Previously Funded
• Park Playground Improvements - Funded over multiple fiscal years $200,000 (FY 2023/24) – Completion of project design and start of construction are anticipated in FY 2024/25.
• Fencing Improvements along Watkins Avenue, Middlefield Road to McCormick Lane – Funded in FY 2022/23. To be implemented with the Watkins Avenue Pedestrian Improvements Project.

Proposed FY 2024/25
• Park Playground Improvements – Funded over multiple fiscal years $1,000,000 (FY2024/25) to support construction.
• Park Playground Restroom Replacement – estimate $800,000 (FY 2024/25) • Jennings Pavilion Flooring and Cosmetic Improvements, and Main House Flooring – Estimate $150,000 (FY 2024/25)
• General assessment and miscellaneous repairs – estimate $100,000 (FY 2023/24) Projects Planned for Future Years
• Solar and Energy Resiliency Improvements – estimate $150,000 (FY 2025/26) • Holbrook Palmer Park Master-Plan Refresh (2025/26)
Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement $2,050,000 $450,000 $350,000 $350,000 $350,000 $3,550,000 Totals $2,050,000 $450,000 $350,000 $350,000 $350,000 $3,550,000 ATTACHMENT 2

ATTACHMENT 2

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
BEGINNING FUND BALANCE $ 731,907 $ 661,907 $ 696,907 $ 731,907 $ 766,907 Revenue
202-00-41003-050 Transportation Co Measure A Sales Tax $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 202-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 202 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 Expenditures
202-50-52001-000 Annual Financial Audit (Measure A) $
202-50-54025-000 Congestion Relief (C/CAG) Fee $
202-50-56003-000 Road Maintenance Program $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 202-50-56059-000 Bike & Pedestrian Improvement Program Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement Program $ 150,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 250,000 202-50-56070-000 Traffic Control Devices Program $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 202-50-56078-000 Neighborhood Traffic Management Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 TOTAL EXPENDITURES - FUND 202 $ 440,000 $ 335,000 $ 335,000 $ 335,000 $ 335,000 $ 1,780,000 MEASURE A - FUND 202
ENDING FUND BALANCE $ 661,907 $ 696,907 $ 731,907 $ 766,907 $ 801,907 BEGINNING FUND BALANCE $ 268,869 $ 328,869 $ 388,869 $ 448,869 $ 508,869 Revenue
203-00-45001-050 Gas Tax - 2105 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 1,800,000 $
TOTAL REVENUE - FUND 203 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 1,800,000 Expenditures
203-50-52001-000 State Controller Street Report Preparation Fee $ 203-50-54026-000 C/CAG Gas Tax Fee $
203-50-56003-000 Road Maintenace Program $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56999-000 Engineering/Staff Costs (estimate) $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 TOTAL EXPENDITURES - FUND 203 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 GAS TAX - FUND 203
ENDING FUND BALANCE $ 328,869 $ 388,869 $ 448,869 $ 508,869 $ 568,869 GAS TAX - FUND 203
Account Fund Name
MEASURE A - FUND 202

ATTACHMENT 3

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 79,048 $ 79,048 $ 64,048 $ 49,048 $ 34,048 Revenue
204-00-45025-050 SMCVehicle Registration Fee $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 204 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
204-50-56003-000 Road Maintenance Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-50-56064-000 Traffic Safety $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 TOTAL EXPENDITURES - FUND 204 $ 75,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 435,000 ENDING FUND BALANCE $ 79,048 $ 64,048 $ 49,048 $ 34,048 $ 19,048 NNING FUND BALA BEGINNING FUND BALANCE $ 544,662 $ 549,662 $ 554,662 $ 559,662 $ 564,662 Revenue
205-00-45030-000 Measure W County half cent Sale Tax Congestion Relief Tax $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 $
TOTAL REVENUE - FUND 205 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 Expenditures
205-50-56003-000 Road Maintenance $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 TOTAL EXPENDITURES - FUND 205 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 ENDING FUND BALANCE $ 549,662 $ 554,662 $ 559,662 $ 564,662 $ 569,662 COUNTY MEASURE M- FUND 204
COUNTY MEASURE M- FUND 204
COUNTY MEASURE W- FUND 205
COUNTY MEASURE W- FUND 205

ATTACHMENT 3

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 2,119,663 $ 2,109,663 $ 2,099,663 $ 2,089,663 $ 2,079,663 Revenue
CalTrain revenue Grant (Measure A) $
Other Reimbursements- Middlefield Class II $
401-00-49001-000 Transfer In from General Fund $ 8,075,000 $ 2,400,000 $ 3,790,000 $ 5,840,000 $ 5,340,000 $ 25,445,000 401-00-45023-050 Eshoo Grant - pending (Atherton Channel - Culvert & Detention) $ 1,380,000 $ 1,380,000 TOTAL REVENUE - FUND 204 $ 9,455,000 $ 2,400,000 $ 3,790,000 $ 5,840,000 $ 5,340,000 $ 26,825,000 Expenditures
401-50-54015-000 Town Center $ 150,000 $ 100,000 $ 100,000 $ 350,000 401-50-56059-000 Bike & Ped $ 500,000 $ 500,000 $ 1,750,000 $ 1,500,000 $ 1,000,000 $ 5,250,000 $
Bike & Ped Funding for Fairoaks Lloyden drive additional amount to come from Street Maintenance $ 401-50-56063-000 Park Master Plan $ 1,950,000 $ 350,000 $ 250,000 $ 250,000 $ 250,000 $ 3,050,000 General Assessment & Repairs $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 401-50-56085-000 Atherton Station Improvements $
401-50-56091-000 Drainage Improvements (Atherton Channel Assessment and Relining) $ 5,215,000 $ 10,000 $ 250,000 $ 2,500,000 $ 2,500,000 $ 10,475,000 401-50-56003-203 Road Maintenace Program $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 4,200,000 401-50-56093-000 Traffic Safety Improvement Program-Alameda De Las Pulgas Improvement $ 450,000 $ 450,000 401-50-56060-000 Accessibility Improvement Program $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 401-50-56080-000 Green Infrasturcture Plan- $ 200,000 $ 200,000 $ 250,000 $ 250,000 $ 900,000 401-50-56055-000 Facility Replacement/Improvements $ 250,000 $ 300,000 $ 300,000 $ 400,000 $ 400,000 $ 1,650,000 TOTAL EXPENDITURES - FUND 401 $ 9,465,000 $ 2,410,000 $ 3,800,000 $ 5,850,000 $ 5,350,000 $ 26,875,000 ENDING FUND BALANCE $ 2,109,663 $ 2,099,663 $ 2,089,663 $ 2,079,663 $ 2,069,663 CAPITAL IMPROVEMENT PROJECTS - FUND 401
CAPITAL IMPROVEMENT PROJECTS - FUND 401

ATTACHMENT 3

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 654,004 $ 669,004 $ 734,004 $ 799,004 $ 864,004 Revenue
403-00-40001-050 Secured Property Tax $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 496,500 403-00-40002-050 Unsecured Property Tax $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 18,425 403-00-40004-050 SB 813 Redemption-supplemental $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 16,375 403-00-40005-050 Home Owners Exemption $ 240 $ 240 $ 240 $ 240 $ 240 $ 1,200 403-00-40008-050 ERAF Subvention $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 86,500 403-00-48001-050 Interest Income $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 6,000 $
TOTAL REVENUE - FUND 403 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
403-50-56037-000 Upper Channel Repair Monitoring Phase 1 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Drainage Improvements $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 403-50-56080-000 Green Infrastructure Plan $
TOTAL EXPENDITURES - FUND 403 $ 110,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 350,000 ATHERTON CHANNEL- FUND 403
ENDING FUND BALANCE $ 669,004 $ 734,004 $ 799,004 $ 864,004 $ 929,004 ATHERTON CHANNEL- FUND 403

ATTACHMENT 3

A B C D E F G H H
FY 2021/22 (Actual) FY 2022/23 Actual FY 2023/24 Budget FY 2024/25 Proj. FY 2025/26 Proj. FY 2026/27 Proj. FY 2027/28 Proj. FY 2028/29 Proj. Average General Fund Revenue Projections
1 5% Basic Property Tax $ 11,968,447 $ 12,368,980 $ 13,781,171 $ 14,371,360 $ 15,018,071 $ 15,693,884 $ 16,400,109 $ 17,138,114 $ 14,592,517 2 2% Sales Taxes $ 305,010 $ 300,138 $ 435,000 $ 442,400 $ 451,248 $ 460,273 $ 469,478 $ 478,868 $ 417,802 3 2% Franchise Fees $ 969,422 $ 1,063,409 $ 1,035,000 $ 1,076,000 $ 1,097,520 $ 1,119,470 $ 1,141,860 $ 1,164,697 $ 1,083,422 4 2% Business License $ 253,779 $ 269,739 $ 283,600 $ 290,000 $ 295,800 $ 301,716 $ 307,750 $ 313,905 $ 289,536 5 3% Planning $ 289,279 $ 321,042 $ 405,300 $ 850,300 $ 875,809 $ 902,083 $ 929,146 $ 957,020 $ 691,247 6 3% Building $ 1,680,961 $ 1,506,988 $ 1,781,291 $ 2,203,280 $ 2,269,378 $ 2,337,460 $ 2,407,584 $ 2,479,811 $ 2,083,344 7 2% Police $ 131,111 $ 162,541 $ 517,715 $ 368,861 $ 376,238 $ 383,763 $ 391,438 $ 399,267 $ 341,367 8 3% Public Works $ 626,910 $ 457,981 $ 535,700 $ 659,700 $ 679,491 $ 699,876 $ 720,872 $ 742,498 $ 640,378 9 2% Park $ 164,392 $ 176,322 $ 52,700 $ 115,000 $ 117,300 $ 119,646 $ 122,039 $ 124,480 $ 123,985 10 2% Other/Misc $ 573,859 $ 1,597,984 $ 1,872,514 $ 1,190,896 $ 1,214,714 $ 1,239,008 $ 1,263,788 $ 1,289,064 $ 1,280,228 11 Hypothetical GF Revenue Stream $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
12 4% Excess ERAF $ 2,488,713 $ 2,339,064 $ 2,633,605 $ 2,500,000 $ 2,600,000 $ 2,704,000 $ 2,812,160 $ 2,924,646 $ 2,625,274 13 4% VLF In Lieu $ 1,264,027 $ 1,873,858 $ 1,000,507 $ 1,433,225 $ 1,490,554 $ 1,550,176 $ 1,612,183 $ 1,676,671 $ 1,487,650 14 Bayfront Canal $ 1,350,000 $ - $ - $ - $ - $ - $ - $ - $ 168,750 15 America Rescue Plan $ 1,707,322 $ - $ - $ - $ - $ - $ - $ 243,903 16 $ 23,773,232 $ 22,438,046 $ 24,334,103 $ 25,501,022 $ 26,486,124 $ 27,511,356 $ 28,578,408 $ 29,689,042 $ 26,038,916 General Fund Expenditure Projections
17 5% Operational Expenditures $ (14,070,510) $ (15,572,591) $ (18,000,999) $ (19,212,336) $ (20,172,953) $ (21,181,600) $ (22,240,680) $ (23,352,714) $ (18,635,953) 18 CIP - GF Allocations $ (4,990,557) $ (4,529,037) $ (5,890,000) $ - $ - $ - $ - $ - $ (2,201,371) 19 COP Debt Service $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) 20 ARC - OPEB $ (182,419) $ - $ - $ - $ - $ - $ - $ (30,403) 21 UAL - CalPERS Pension $ (6,400,819) $ (1,268,243) $ (1,223,001) $ (1,570,384) $ (1,715,600) $ (1,856,200) $ (1,971,000) $ (2,223,000) $ (2,286,464) 22 $ (26,506,176) $ (22,231,743) $ (25,975,871) $ (21,644,591) $ (22,750,424) $ (23,899,671) $ (25,073,551) $ (26,437,585) $ (24,011,718) 23 $ (2,732,944) $ 206,303 $ (1,641,768) $ 3,856,431 $ 3,735,700 $ 3,611,684 $ 3,504,856 $ 3,251,456 $ 1,505,752 24 $ 16,318,279 $ 13,585,335 $ 13,791,638 $ 12,149,870 $ 6,551,301 $ 7,887,001 $ 7,708,685 $ 5,373,541 $ 11,141,730 25 $ 13,585,335 $ 13,791,638 $ 12,149,870 $ 16,006,301 $ 10,287,001 $ 11,498,685 $ 11,213,541 $ 8,624,998 $ 12,647,482 26 $ (3,098,062) $ (2,526,125) $ (2,883,600) $ (3,117,408) $ (3,283,283) $ (3,455,670) $ (3,631,752) $ (3,836,357) $ (3,142,271) 27 $ (3,098,062) $ (2,526,125) $ (2,883,600) $ (3,117,408) $ (3,283,283) $ (3,455,670) $ (3,631,752) $ (3,836,357) $ (3,142,271) 28 $ 7,389,211 $ 8,739,387 $ 6,382,670 $ 9,771,485 $ 3,720,435 $ 4,587,345 $ 3,950,037 $ 952,283 $ 6,362,939 Proj. # Proj. # Proj. # Proj. # Proj. # Totals
29 Bike/Ped Master Plan $ 25,000 $ 650,000 $ 1,250,000 1-A,B $ 500,000 8-A,B,C $ 500,000 13-A,B $ 1,750,000 19-A,B $ 1,500,000 25 $ 1,000,000 $ 5,250,025 30 Drainage Master Plan $ 1,350,000 $ 550,000 $ 2,825,000 2-A,B,C $ 3,485,000 $ - 14 $ 250,000 20 $ 2,500,000 26 $ 2,500,000 $ 8,735,060 31 Park Master Plan $ - $ 1,700,000 $ 200,000 3-A,B,C $ 1,950,000 9-A,B $ 350,000 15 $ 250,000 21 $ 250,000 27 $ 250,000 $ 3,050,063 32 Federal Funding (Eschoo) Grant $ - $ 600,000 $ 75,000 4 $ 1,380,000 $ - $ - $ - $ 1,380,000 33 Road Improvement Plan $ 1,125,000 $ 1,500,000 $ 840,000 5 $ 840,000 10 $ 840,000 16 $ 840,000 22 $ 840,000 28 $ 840,000 $ 4,200,076 34 Long Term Liabilities (Pension UAL) $ 5,000,000 $ - $ - $ - $ - $ - $ - $ - 35 Long Term Liabilities (OPEB UAL) $ - $ - $ - $ - $ - $ - $ - $ - $ - 36 COP/Debt Service $ - $ - $ - $ - $ - $ - $ - $ - $ - 37 Green Infrastructure Plan $ 140,000 $ 300,000 $ 200,000 2-D $ 350,000 11-A,B $ 210,000 17 $ 200,000 23 $ 250,000 29 $ 250,000 $ 1,260,069 38 Traffic Safety Improvement 6 $ 450,000
39 Affordable Housing Allocation $ -
40 Facility Replacement/Improvements $ - $ - $ 500,000 7-A,B,C $ 500,000 12-A,B,C $ 500,000 18-A,B,C $ 500,000 24-A,B $ 500,000 30-A,B $ 500,000 $ 2,500,000 41 Totals $ 7,640,000 $ 5,300,000 $ 5,890,000 $ 9,455,000 $ 2,400,000 $ 3,790,000 $ 5,840,000 $ 5,340,000 $ 26,825,000 42 $ 7,389,211 $ 8,739,387 $ 6,382,670 $ 316,485 $ 1,320,435 $ 797,345 $ (1,889,963) $ (4,387,717) 43 $ 1,032,687 $ 842,042 $ 961,200 $ 1,039,136 $ 1,094,428 $ 1,151,890 $ 1,210,584 $ 1,278,786 44 PERS UAL $ 19,585,904 $ 18,317,661 $ 17,094,660 $ 15,524,276 $ 13,808,676 $ 11,952,476 $ 9,981,476 $ 7,758,476 45 OPEB UAL $ (426,932) $ - $ - $ - $ - $ - $ - $ - $ - 46 COP $ 7,756,842 $ 6,894,971 $ 6,033,099 $ 5,171,228 $ 4,309,357 $ 3,447,486 $ 2,585,615 $ 1,723,744 $ 861,873 15% Operational
Out Year Financial Planning Tool
Major Revenues
At Risk/One-Time Revenue
Total General Fund Revenues
Major Expenditures
Total General Fund Expenditures
Net
Beginning General Fund Balance
Net Beginning General Fund Balance
Annual Reserve Requirements
15% Emergency
Available Fund Balance
Set-Aside Buckets
Net Available Fund Balance (After Set-Asides)
Rec'd Minimum Unallocated Fund Balance (5%)
Long Term Liability

FY 2024/25 Projects
Bike|Ped Master Plan (Line 29) Project # Amount Description (CIP Program pg.15) 1-A $ 250,000 Selby Bike Lane Improvements/Construction 1-B $ 250,000 Bicycle & Pedestrian Master Plan Update
$ 500,000
Drainage Master Plan (Line 30) Project # Amount Description (CIP Program pg. 22) 2-A $ 2,750,000
El Camino Real Long Term Drainage/additional
design and construction
2-B $ 725,000 Drainage Town Match Eschoo
2-C $ 10,000 Drainage Inlet Markers
$ 3,485,000
Federal Funding Grant (Line 32) 4 $ 1,380,000
Eschoo- Atherton Channel Culvert & Detention
System Drainage Grant (CIP Program pg. 22)
Green Infrastructure Plan (Line 37) 2-D $ 350,000 Green Infrastructure (Selby & ADLP) $ 5,215,000 Drainage Total
Park Master Plan (Line 31) Project # Amount Description (CIP Program pg. 27) 3-A $ 1,000,000 New Playground construction at HPP
3-B $ 800,000 Playground Restroom Replacement/Construction 3-C $ 150,000
Jennings Pavilion Flooring, Cosmetic Improvements;
Main House Flooring
$ 1,950,000
Road Maintenance Improvement (Line 33) Project # Amount Description (CIP Program pg. 17) 5 $ 840,000 Road Maintenance Program
Traffic Safety Improvement Plan (Line 38) Project # Amount Description (CIP Program pg. 13) 6 $ 450,000 Additional Funding for ADLP
Facility Replace/Improvements (Line 40) Project # Amount Description (CIP Program pg. 26) 7-A $ 100,000 HPP General Assessment & Miscellaneous Repairs 7-B $ 150,000 Town Center Potential Improvements
7-C $ 250,000 Facility Replacements
$ 500,000
$ 9,455,000 Total Amount
ATTACHMENT 5

FY 2025/26 Projects
Bike|Ped Master Plan (Line 29) Project # Amount Description (CIP Program pg.16) 8-A $ 250,000 Atherton Avenue Bicycle Lanes Design
8-B $ 100,000 Watkins Avenue Pedestrian Improvement Study 8-C $ 150,000
ECR Complete Streets/Project Approval &
Environmental
$ 500,000
Park Master Plan (Line 31) Project # Amount Description (CIP Program pg. 27) 9-A $ 200,000 Master Plan Refresh
9-B $ 150,000 Solar and Energy Resilient Improvements
$ 350,000
Road Maintenance Improvement (Line 33) Project # Amount Description (CIP Program pg. 22) 10 $ 840,000 Road Maintenance Program
Green Infrastructure Plan (Line 37) Project # Amount Description 11-A $ 200,000 Green Infrastructure To Be Determined
11-B $ 10,000 Drainage Inlet Markers
$ 210,000
(CIP Program pg. 26)
Facility Replace/Improvements (Line 40) Project # Amount Description 12-A $ 100,000 HPP General Assessment & Miscellaneous Repairs 12-B $ 100,000 Town Center Potential Improvements
12-C $ 300,000 Facility Replacements
$ 500,000
$ 2,400,000 Total Amount
ATTACHMENT 5

FY 2026/27 Projects
Bike|Ped Master Plan (Line 29) Project # Amount Description 13-A $ 1,500,000 Atherton Avennue Bicycle Lanes Construction 13-B $ 250,000
ECR Complete Streets/Project Approval &
Environmental
$ 1,750,000
Project # Amount Description
Drainage Master Plan (Line 30) 14 $ 250,000 Drainage Master Plan Project to be determined Green Infrastructure Plan (Line 37) 17 $ 200,000 Green Infrastructure To Be Determined $ 450,000
Park Master Plan (Line 31) Project # Amount Description 15 $ 250,000 Master Plan Improvements To Be Determined
Road Maintenance Improvement (Line 33) Project # Amount Description 16 $ 840,000 Road Maintenance Program
Facility Replace/Improvements (Line 40) Project # Amount Description 18-A $ 100,000 HPP General Assessment & Miscellaneous Repairs 18-B $ 100,000 Town Center Potential Improvements
18-C $ 300,000 Facility Replacements
$ 500,000
$ 3,790,000 Total Amount
ATTACHMENT 5

FY 2027/28 Projects
Bike|Ped Master Plan (Line 29) Project # Amount Description 19-A $ 1,000,000 Atherton Avennue Bicycle Lanes Construction 19-B $ 500,000 To Be Determined Projects
$ 1,500,000
Project # Amount Description
Drainage Master Plan (Line 30) 20 $ 2,500,000 Drainage Master Plan Project To Be Determined Green Infrastructure Plan (Line 37) 23 $ 250,000 Green Infrastructure To Be Determined $ 2,750,000
Park Master Plan (Line 31) Project # Amount Description 21 $ 250,000 Master Plan Improvements To Be Determined
Road Maintenance Improvement (Line 33) Project # Amount Description 22 $ 840,000 Road Maintenance Program
Facility Replace/Improvements (Line 40) Project # Amount Description 24-A $ 100,000 HPP General Assessment & Miscellaneous Repairs 24-B $ 400,000 Facility Replacements
$ 500,000
$ 5,840,000 Total Amount
ATTACHMENT 5

FY 2028/29 Projects
Bike|Ped Master Plan (Line 29) Project # Amount Description 25 $ 1,000,000 To Be Determined Projects
Project # Amount Description
Drainage Master Plan (Line 30) 26 $ 2,500,000 Drainage Master Plan Project To Be Determined Green Infrastructure Plan (Line 37) 29 $ 250,000 Green Infrastructure To Be Determined $ 2,750,000
Park Master Plan (Line 31) Project # Amount Description 27 $ 250,000 Master Plan Improvements To Be Determined
Road Maintenance Improvement (Line 33) Project # Amount Description 28 $ 840,000 Road Maintenance Program
Facility Replace/Improvements (Line 40) Project # Amount Description 30-A $ 100,000 HPP General Assessment & Miscellaneous Repairs 30-B $ 400,000 Facility Replacements
$ 500,000
$ 5,340,000 Total Amount
ATTACHMENT 5