AGENDA
Town of Atherton
City Council
MAY 15, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
Peninsula Clean Energy – Shawn Marshall, Chief Executive Officer Midpeninsula Regional Open Space District – Margaret MacNivenm, Board President and Joshua Hugg, Government Affairs Manager
Recognition of May 2024 as Mental Health Month
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the Meeting Agenda
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Peninsula Clean Energy – Shawn Marshall, Chief Executive Officer Midpeninsula Regional Open Space District – Margaret MacNivenm, Board President and Joshua Hugg, Government Affairs Manager
Recognition of May 2024 as Mental Health Month
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 5)
Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.
1. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for April 17, April 29, and May 1, 2024.
Description: This is a routine item of City Council meeting minutes for review and approval.
2. APPROVAL OF BILLS AND CLAIMS FOR APRIL 2024 IN THE AMOUNT OF $1,935,667
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for April 2024 in the amount of $1,935,667.
Description: This is a routine item of the itemized bills and claims for Council review and approval.
3. COST SHARING AGREEMENT WITH CITY OF MENLO PARK FOR PAVEMENT REPAIR AND SLURRY SEALING OF VALPARAISO AVENUE FROM EL CAMINO REAL TO ELENA AVENUE
Report: TIM AU, ASSOCIATE ENGINEER
Recommendation: It is recommended that the Council authorize the City Manager to execute a cost sharing agreement with City of Menlo Park for pavement repairs and slurry seal of Valparaiso Avenue.
Description: This item involves discussion by the Council of the approval of a cost sharing agreement with the City of Menlo Park for pavement repairs, slurry seal and restriping of ValparaisoAvenuebetweenElCaminoRealandElenaAvenue
Meeting Agenda
– May 15, 2024 –
approval.
3. COST SHARING AGREEMENT WITH CITY OF MENLO PARK FOR PAVEMENT REPAIR AND SLURRY SEALING OF VALPARAISO AVENUE FROM EL CAMINO REAL TO ELENA AVENUE
Report: TIM AU, ASSOCIATE ENGINEER
Recommendation: It is recommended that the Council authorize the City Manager to execute a cost sharing agreement with City of Menlo Park for pavement repairs and slurry seal of Valparaiso Avenue.
Description: This item involves discussion by the Council of the approval of a cost sharing agreement with the City of Menlo Park for pavement repairs, slurry seal and restriping of Valparaiso Avenue between El Camino Real and Elena Avenue.
4. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 202425.
Description: This item involves adoption of a Resolution stating the Town’s compliance with SB1 for Road Maintenance Projects.
5. AWARD OF CONTRACT FOR THE 2024 SLURRY SEAL PROJECT, PROJECT NUMBER 56091
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2024 Slurry Seal Project, Project Number 56091 to the lowest responsive bidder, American Asphalt Repairs and Resurfacing Company, Inc. of Hayward in the amount of $361,989.75 and authorize change orders up to $35,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the discussion of bids received and award of a construction contract for the 2024 Slurry Seal project to American Asphalt Repair and Resurfacing Company, Inc. in the amount of $361,989.75 and authorize change orders up to $35,000 for the project.
PUBLIC HEARING (Items 6 – 6)
6. CONSIDER AN APPEAL OF COSTS FOR DEAD AND DANGEROUS TREE REMOVAL AT 175 RAVENSWOOD AVENUE
Report: ANDREAS BOOHER, DEPUTY CITY ATTORNEY
Recommendation: Staff recommends that the Council denies the appeal and require Mr. Foster to pay the full amount of costs for the removal of the tree ($6,900).
Description: This item involves Council conducting a hearing to consider appeal regarding property owner’s responsibility for cost of removal of a dead and dangerous tree from the rightofway immediately adjacent to 175 Ravenswood Avenue.
REGULAR AGENDA (Items 7 – 7)
7. AWARD OF CONTRACT FOR PROFESSIONAL SERVICES IN THE COMPLETION OF A COMMUNITY SURVEY
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council award a Professional Services Contract to Probolsky Research for an amount up to $19,000; direct the City Attorney to prepare the Meeting Agenda
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to pay the full amount of costs for the removal of the tree ($6,900).
Description: This item involves Council conducting a hearing to consider appeal regarding property owner’s responsibility for cost of removal of a dead and dangerous tree from the rightofway immediately adjacent to 175 Ravenswood Avenue.
REGULAR AGENDA (Items 7 – 7)
7. AWARD OF CONTRACT FOR PROFESSIONAL SERVICES IN THE COMPLETION OF A COMMUNITY SURVEY
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council award a Professional Services Contract to Probolsky Research for an amount up to $19,000; direct the City Attorney to prepare the Contract; and authorize the City Manager to execute the Contract on behalf of the Town.
Description: This item involves review and consideration of an award of contract to a survey and research firm to assist the Town in completion of a Community Survey.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Meeting Agenda
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35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Meeting Agenda
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