MAY | 2024
05 MONTHLY REPORTS
DEPARTMENT AND DIVISION
PICKLEBALL
4 SAFETY ELEMENT
UPDATE
CODE
ENFORCEMENT
Summary of Court Usage SUMMARY
Activity New Code Enforcement
Summary Reporting
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 09
10 18
28 36
22 45
Page No. 1
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
Page No. 2
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are no non-Police Department vacancies. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Police Officer and (2) Code Enforcement Officer. We are in the final stages of releasing a job announcement for the Public Works Department Management Analyst in the first week of June. The City Manager’s Office has onboarded Molara Mabogunje, a summer Intern to support a variety of projects including outreach activities and operational support.
2024 Employment Wellness Workshops:
• Time Management – 6/27/24
• Effective Communication – 9/12/24
To RSVP to join any of the wellness workshops please
scan the QR Code to complete the form.
Outreach Events & Activities:
• May 9 – Senior Seminar
The Volunteer Senior Committee coordinated three speakers and in partnership with the City Manager’s Office and Police Department engaged approximately 50 seniors in-person and virtually in a discussion related to the needs of seniors within Town. The committee intends to prepare a report for City Council review.
Page No. 3
City Clerk Monthly Report
May 15, 2024
• May 13 – Safety Element Discussion with the Planning Department • May 20 – ADU Workshop with the Planning Department
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Conducted troubleshooting for network outage.
o Renewed Sharefile
o Audio/Video support with Crestron devices
o Performed annual computer replacement work with Dell for 28 computers. o Performed routine spam/phishing email blocking.
o Holbrook-Palmer Park camera project support including setting up and configuring the Verkada account.
o Conducted extensive email records search and filtering in response to public records request.
o Continue to tag and track various technology assets.
o Performed routine police services maintenance including iRIMS setup and police car maintenance.
o Performed routine system maintenance and updates for Administration and Public Works staff.
Page No. 4
City Clerk Monthly Report
May 15, 2024
Sustainability Activities
The current sustainability projects and activities are:
1. Environmental Programs Committee
a. The next meeting of the EPC will be on May 16, from 1:00 PM to 3:00 PM in the City Council Chambers.
Atherton Earth Day Recap:
In total there were 45 vendors that participated in Atherton’s Earth Day, 3 Food Trucks, CalWater refill station, autonomous lawn equipment, goats, chickens, Tesla’s autonomous vehicles for test drives, clothing recycling/swaps, boy scout service projects, art exhibits, bug exhibits, Silicon Valley Bike Coalition valet that had 90 bikes parked and more.
The EPC Earth Day planning committee held one debrief session to review successes and areas for improvement for future events. A few key takeaways were:
- Staff will be curating the vendor lists to ensure we connect with targeted exhibitors early in the 2025 planning process.
- Begin planning efforts and engage the Council for support and feedback much sooner.
- Assign designated and specific roles early in the process to have point people.
The planning committee has also begun to deliberate how to manage a similar event in future years, if the Town should consider soliciting support from an event planner, what other town groups could be engaged to participate, how to engage a more diverse set of volunteers amongst other critical questions. There will be a full report and debrief on the June Regular agenda that will include a summary report from the EPC.
2. Climate Action Plan Update:
a. Climate Action Dashboard vendor KLA assisted with preparing social media content for April Earth Month which was shared across our social media platforms. To follow the Town’s social media accounts click here.
3. Building Electrification:
a. San Mateo County Office of Sustainability is preparing an electrification communication campaign and staff will participate in a working group to help develop messaging and content. The next Regionally Integrated Climate Action Planning Support (RICAPS) meeting will be in mid-June.
4. Waste Reduction:
a. GreenWaste (GW) distributed a 2023 Sustainability Report for their entire organization. The report provided a few highlights including a strategic shift to using 100% renewable and alternative fuel sources in their collection fleet, support vehicles, and off-road equipment, GW noted they achieved a 36.3% reduction in their total combined Scope 1 and Scope 2 emissions from their 2022 baseline. For a definition of Scope 1 and Scope 2 Inventory visit US Environmental Protection Agency – click here.
Page No. 5
City Clerk Monthly Report
May 15, 2024
Staff will be coordinating a meeting with the Refuse and Recycling Subcommittee to review the 2023 Sustainability Report from GW and the Q1 Report for Atherton. b. The Annual Waste Wise Data
GreenWaste Goodwill
• Car Count = 172 • Served 65 residents
• Electronic Waste = 1.62 tons • Diverted 2,482 pounds from landfills
• Paper Shred = 3.46 tons
• Organic Compost = 30 cubic yards
5. Electric Leaf Blower Program:
a. Atherton residents are still able to receive a $250 rebate to help with the purchase of an electric leaf blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
b. As of May 10, 2024, 79 rebates have been distributed. There are 27 rebates remaining.
City Clerk Activities CURRENT and ON THE HORIZON
The Summer Athertonian is underway with a target ship date in mid-July.
There are currently 5 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Page No. 6
City Clerk Monthly Report
May 15, 2024
Committee and Commissions Recruitment:
All Town Committees and Commission have term
expirations in 2024 and staff are actively recruiting
for candidates. To apply scan the QR code in the
flyer image to the left or email
[email protected] directly.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the town from April 1 to April 30. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 15 new followers, a total of 670
followers
1,004 impressions (35%
decrease from April)
Instagram 31 new followers, a total of 1,467
followers
438 accounts reached (45%
decrease from April)
Facebook 4 new followers, total of 572 followers 209 reach (11 % decrease from April)
NextDoor 56 new members, a total of 5,141
members, and 2,370 households
claimed
150 impressions (10 %
decrease from April)
Town website subscriber group:
Page No. 7
City Clerk Monthly Report
May 15, 2024
Distribution List Subscribers
Atherton Online 1,642
News Flash (CM & PD) 1,594 & 1,578
Alert Center (CM & PD) 1,338 & 1,474
Calendar (Meetings) 1,548
• Website Analytics:
o April 1 – April 10: 7,400 Users
o Last 7 Days Total Page Views: 4,650
§ News Flashes – City Manager’s Office = 148
§ News Flash – Senior Seminar = 22
§ City Manager Monthly Report = 59
• YouTube Analytics
o 314 Subscribers (8 new in the last 28 days)
o 1000 Videos
Page No. 8
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 10
% of Year Complete – 83%
Budget Revenue % Received
Park Program $ 74,500 $ 47,894 64%
Planning Permits $ 405,300 $ 271,597 67%
Business Licenses $ 283,600 $ 259,730 92%
Police $ 561,690 $ 544,916 97%
Sales Taxes $ 409,100 $ 348,726 85%
Miscellaneous $ 1,831,188 $ 1,569,936 85%
Public Works $ 660,700 $ 407,784 62%
Franchise Fees $ 1,056,000 $ 781,840 74%
Building Permits $ 2,119,000 $ 1,330,591 63%
Property Taxes $ 17,798,309 $ 15,840,734 87%
Total $ 23,766,475 $ 21,043,749 84%
Budget Expenditures % Received
City Council $ 69,015 $ 40,926 59.2%
Administration $ 1,354,479 $ 1,103,633 81.4%
City Attorney $ 310,000 $ 209,286 67.5%
Finance $ 866,652 $ 673,062 77.6%
Planning $ 1,674,819 $ 1,251,124 74.7%
Building $ 1,604,829 $ 1,026,183 64.1%
Interdepartmental $ 1,102,542 $ 781,112 70.8%
Police $ 9,584,827 $ 8,215,262 85.7%
Public Works $ 3,681,445 $ 1,776,432 48.2%
Total $ 20,248,608 $ 15,077,021 74.4%
Page No. 9
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December 36 6 12
January 38 6 12
February 38 12 6
March 38 6 12
April 39 6 12
May
June
Total 480 76 144
Page No. 10
Services Requests
• Accident Cleanup on Fair Oaks Lane
• Banner Installation on Marsh
• Rodent Issues at Town Center
• Earth Day Setup and Clean up.
• Median cleanup and vegetation trimming
o Atherton Avenue at Alameda de
las Pulgas
o Elena Avenue at Elena Avenue
• Graffiti cleanup on Stockbridge Avenue
• Fair Oaks Lane weed abatement
• Carpet repair in Library
• Loyden Park Lane and El Camino Real
vegetation trimming along Lloyden Park
Lane Fence.
• Loyden Park Lane fence power wash
and painting
• Centerline restriping on Selby Lane from
El Camino Real to Selby Lane
• Pothole repairs on Atherton Avenue,
Britton Avenue, Elena Avenue, Isabella
Avenue, Fair Oaks Lane, Oakwood
Drive, Tuscaloosa Avenue, Glenwood
Avenue, and Oak Grove Avenue
• PD storage rack assembly
• Painted street markers on James Avenue
at Heather Drive
• Replaced street markers on Atherton
Avenue at Atherton Avenue, and
Camino al Lago at Linda Vista Avenue
• Removed Flooded Signs throughout
Town
• Removed Sandbags on Alameda de las
Pulgas at Walsh Road
• Set up and support for WasteWise event
• Started vegetation cleanup along
Watkins Avenue (channel area)
• Earth Day/Arbor Day set up and support
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Page No. 11
Photographs of Work Performed
Center Line Restripping on Selby Lane
Marsh Road Banner Installaion
Page No. 12
Pothole Repairs
PD Storage Rack Assembly
Before After
Page No. 13
Street Marker Replacemnent
Camino al Lago Atherton Avenue
Graffti Cleanup Stockbridge Avenue
Before After
Page No. 14
PD Storage Rack Assembly
Before After
Loyden Park Lane Fence (El Camono Real) Clean Up
Before After
Loyden Park Lane Fence Painting
Before After
Page No. 15
See Click Fix April 2024
Page No. 16
Page No. 17
Parks Division Monthly Report Page 1 of 10
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for April 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
22-Dec 0 0 0 2 0 0 0
23-Jan 1 0 0 0 0 0 0
23-Feb 0 0 1 0 0 0 0
23-Mar 4 1 2 2 0 0 0
23-Apr 3 3 1 2 0 0 0
23-May 5 1 1 1 1 0 0
23-Jun 6 1 1 0 4 0 0
FY 22-23 35 23 25 23 24 9 9
23-Jul 4 7 0 0 2 0 0
23-Aug 5 2 1 1 3 0 0
23-Sep 2 1 0 1 0 0 0
23-Oct 1 1 2 1 1 0 2
23-Nov 0 1 0 0 0 0 2
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May
24-Jun
FY 23-24 19 21 5 6 6 0 6
Page No. 18
Parks Division Monthly Report Page 2 of 10
Types of Rental Activity for April 2024
Month Social Gathering Wedding Corporate
Gathering Other
22-Dec 2 0 0 0
23-Jan 1 0 0 0
23-Feb 1 0 0 0
23-Mar 6 0 0 3
23-Apr 8 0 0 1
23-May 8 0 0 2
23-Jun 13 0 0 1
FY 22-23 122 5 6 18
23-Jul 13 0 0 0
23-Aug 9 0 0 3
23-Sep 3 0 0 1
23-Oct 7 0 1 0
23-Nov 1 0 0 2
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May
24-Jun
Total 52 0 1 13
Page No. 19
Parks Division Monthly Report Page 3 of 10
Revenue from Rental Activity for April 2024
Month Revenue Fees 10% Catering Fee Revenue to Town
22-Dec $2,061.95 $56.00 $2,117.95
23-Jan $150.00 $0.00 $150.00
23-Feb $3,000.00 $838.33 $3,838.33
23-Mar $10,625.00 $1,475.30 $12,100.30
23-Apr $6,950.00 $2,121.09 $9,071.09
23-May $5,250.00 $3,151.36 $5,250.00
23-Jun $10,650.00 $1,674.81 $12,324.78
FY 22-23 Total $215,641.18
23-Jul $3,400.00 $664.73 $4,064.73
23-Aug $6,750.00 $3,236.44 $9,986.44
23-Sep $1,250.00 $49.25 $1,299.25
23-Oct $5,560.00 $2,190.90 $7,750.90
23-Nov $430.00 $0.00 $430.00
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May
24-Jun
Total $38,770.16
Page No. 20
Parks Division Monthly Report Page 4 of 10
General and Special Services for April 2024
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For April:
• Installation Of Sound Baffling on Tennis Court One for pickle ball • Installed new faucet in Ballfield Bathroom
• Drained and Cleaned Fountain
• Repaired roof and installed new gutter system at Playschool. • Painted Gutter at Jennings Pavilion
• Main House AC Fence Replaced
• Painted Conduent at Jennings Pavilion
• Installed Skylight on park shed.
• Pothole Repair Near Main house
• Setup and working of the Earth Day event on 4/21/24.
• Paving Project from 4/9/24 thru 4/12/24
• New road signs have been installed at the park.
• Installed Pump for drainage in event garden.
New and Future Planned Projects
Jennings Pavilion Flooring Quotes
Carriage House Bathroom Quotes for remodel
Page No. 21
Parks Division Monthly Report Page 5 of 10
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
22-Dec 255 134 154 112 0 25 N/A
23-Jan 185 109 117 76 0 6 N/A
23-Feb 289 135 176 101 0 10 N/A
23-Mar 390 163 257 215 0 5 N/A
23-Apr 465 194 315 240 0 12 N/A
23-May 534 223 417 265 0 10 N/A
23-Jun 615 252 435 311 0 76 N/A
23-Jul 645 279 458 325 0 12 N/A
23-Aug 675 295 482 337 0 6 N/A
23-Sep 687 307 497 387 0 5 N/A
23-Oct 715 353 488 407 0 9 N/A
23-Nov 690 307 413 353 0 12 N/A
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr 677 344 462 422 0 11 52.5
24-May
24-Jun
Total 6587 3153 4338 3607 0 76 100
Page No. 22
Parks Division Monthly Report Page 6 of 10
Photographs of Work Performed in April 2024
Installation Of Baffling on Court 1
Before After
Event Garden Drainage pump Installed
Before After
Page No. 23
Parks Division Monthly Report Page 7 of 10
Play School Roof and Gutter Repair
Before After
Jennings Pavilion Gutter painting
Page No. 24
Parks Division Monthly Report Page 8 of 10
Paving project
Mainhouse AC Fence Replaced
Before After
Page No. 25
Parks Division Monthly Report Page 9 of 10
New Road signs installed at the park
Before After
Earth Day Event Planting of trees
Page No. 26
Parks Division Monthly Report Page 10 of 10
Earth Day Event Residents and Vendors
Page No. 27
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
April 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Page No. 28
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1:
$9,041,275 $125,996,166 $129,901,235
Plan Check Fees Collected: $24,123 $293,308 $350,212
Permit Fees Collected: $79,478 $881,244 $943,410
Other Fees Collected: $14,233 $71,224 $51,033
TOTAL: $117,834 $1,245,776 $1,344,655
Applications Received: 71 661 696
Residential:
New Single Family Residential Permits
Issued: 1 21 18
New Accessory Structures Issued: 12 168 194
Addition / Alteration Permits Issued: 11 105 94
Reroof / Water Well / Grading Permits
Issued: 12 146 87
Plumbing/Mechanical/Electrical
Permits Issued: 16 188 201
Demolition Permits Issued: 3 23 30
Non-Residential:
New Permits Issued: 0 0 4
TOTAL Permits Issued (2) 55 651 628
Inspections Performed: 514 5967 8,089
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Apr-24
Page No. 29
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 46
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the April 24, 2024 Planning Commission regular meeting the following occured. 1 4A, Variance request to construct a detached garage within the required front setback at 123 Hawthorne Dr. Applicant requested to postpone the public hearing to the July 24, 2024 Planning Commission meeting - Approved
2. The Commission received a briefing from Town Planner Brittany Bendix. The Commission was informed that a joint study session between the City Council and Planning Commission will take place on April 29 at 4:00 pm, with discussion on text changes to the adopted Housing Element and topics related to demographic and population information. the Town will also soon release the environmental review (CEQA) document associated witg the Housing Element and start a 30 day notification process fpr public comments.
The next scheduled Planning Commission Meeting is on May 22, 2024 .
8 2
189
17 11 14 10
Planning Projects
April 1, 2024 to April 30, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
April 1, 2024 to April 30, 2024
Site Visits
Page No. 30
Summary of New Single Family Residential Permits Issued by Month 2024 2023 2022 2021 2020 2019
5 1 1 0 1 4
3 0 1 2 1 1
2 0 2 5 0 1
1 4 2 3 0 1
0 4 1 3 1
3 3 4 2 1
Jan. to June Totals 11 8 13 15 7 9
1 3 2 4 1
3 2 2 5 5
4 2 3 2 3
0 3 1 1 1
0 1 3 3 1
2 2 1 3 1
July to Dec Totals 10 13 12 18 12
11 18 26 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
92 9 10 1
81 4 5 0
2 3 3 0
0 2 0 0
Total Number of Plan Checks 175
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
April 1, 2024 to April 30, 2024
Major
Plan Check
Page No. 31
Summary Graphs
67 101 99 76 70 60 89 49
36 58 62 90
0 55 60
95 52 68 91 60 66 52 78 65 82
0 789
728
622
444
941
688
792
530 520
509 532 566
0 0
100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$23,986,693
$5,757,652
$4,870,184
$7,844,090
$20,521,301
$1,907.582
$15,725,004
$9,041,275
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Valuation
Page No. 32
Summary Graphs
$235,344
$141,015
$127,197
$98,958
$245,582
$9,523,256
$95,907
$210,803
$120,809
$233,830
$138,598
$187,126
$121,195
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$71,224
$293,308
$881,244
$1,245,776
$127,000
$510,000
$1,470,000
$2,107,000
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24
Page No. 33
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 3 11 11
Pemitted ADU 5 3 4 1 13 13
Finaled ADU 1 1 4 0 6 6
Entitled JADU 0 0 1 1 1
Pemitted JADU 2 1 0 4 4
Finaled JADU 0 0 0 1 1
Entitled SFR 2 3 3 2 10 10
Permitted SFR 3 2 1 11 11
Finaled SFR 3 0 3 8 8
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 18
Finaled SFR 17 29
2 Jan
4 0
5 1
1 May Sept
Page No. 34
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion Total Penalties Deposited:
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,655,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
February 1, 2024 to February 29, 2024
Forfieted Construction Time Limit Penalties
Page No. 35
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of April 2024
During this reporting period, there were 49 investigations. Of that total, 23 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, felony warrant, driving under the influence of alcohol while on DUI probation, possession of paraphernalia, possession of a controlled substance, possession of a stolen vehicle, criminal evading, reckless driving, trespassing, violation of probation, mail theft, possession of stolen property, felon in possession of a firearm, and carrying a loaded firearm in public.
Of the 2,061 total police incidents for the month, 1,273 were officer-initiated incidents. These incidents resulted in 282 citations being issued for vehicle code and other violations. Officers initiated 989 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Page No. 36
Traffic Incidents
Overall, there were 299 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Page No. 37
Traffic Collisions
There were 11 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints during the month of April.
Page No. 38
Bicycle Traffic Stops
There were 3 bicycle related calls initiated for riding on the wrong side of the roadway, improper lighting, and a stop sign violation. This resulted in 3 verbal warnings.
Page No. 39
Criminal Activity and Suspicious Circumstances
The Department responded to 114 locations (some locations multiple times) for property crimes (23), person crimes (7), and incidents of suspicious circumstances (89).
Page No. 40
Municipal Code Violations
The Department responded to approximately 9 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 87 incidents during this reporting period, 79 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for a traffic stop, lost or found property, ordinance violations, an event, and a dispute over a picnic area.
Page No. 41
Premise Watch
Officers completed 729 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 131 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.
Incidents of note from this reporting period:
• On 04/18, the SRO investigated a theft from a locker room. • On 04/18, the SRO attempted to stop a vehicle driving recklessly through a school campus, but the vehicle did not yield and fled the area. The SRO was able to identify the driver of the vehicle and submitted a case to the DA for felony evading a peace officer. • On 04/22, the SRO investigated a theft of credit cards from an office.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Page No. 42
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 5 1:42 <4 minutes
Medium 332 4:51 <6 minutes
Low 254 3:14 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
March 2024 5:38
February 2024 4:46
January 2024 4:34
December 2023 7:33
November 2023 4:31
October 2023 4:39
Page No. 43
Total Training Hours for the Reporting Period: 472 HOURS
NAME TRAINING/HOURS DATES
Yamsuan EVOC/8 hours April 2
Dutta Inner Perspectives/16 hours April 3-4
Romero Inner Perspectives/16 hours April 3-4
Shum Physical Trn. Inst./32 hours April 8-11
Andruha Force Options & De-Escalation/24 hours April 8-11 Davidovich Force Options & De-Escalation/24 hours April 8-11 Magami Force Options & De-Escalation/24 hours April 8-11 Metzger SLI Session 2/24 hours April 11-13
Dutta ICI/40 hours April 15-19
Rivera EVOC/8 hours April 21
All PD Staff In-House Training/8 hours April 23 & 25
Yamsuan Gang Investigations/24 hours April 29-May 1
Rivera Gang Investigations/24 hours April 29-May 1
Allen Civilian Police Leadership/16 hours April 30-May 1 The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
April 1,273 282
March 1,429 443
February 1,457 360
January 1,349 413
December 1,478 449
November 1,361 529
October 1,336 622
Page No. 44
Code Enforcement Activity Report
Summary:
Page No. 45