TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] Customer information:
ATHERTON TOWN CENTER
80 Fair Oaks Lane
Atherton, Ca. 94027
650-752-0555
[email protected]
s
MAINTENANCE CONTRACT
Revised Date: 05/08/2024
Dear David and Robert,
Tony’s Clean Team proposes to furnish all labor, supplies and equipment to complete the following services at:
Project Name: ATHERTON TOWN CENTER & HOLBROOK-PALMER PARK Project Address: 80 Fair Oaks Lane Atherton, CA 94027
AREAS TO BE MAINTAIN:
• New City Hall – Level 1 & Level 2 (Approx. 28, 575sf) • New Ancillary Building (1,933sf)
• New Library (10,235sf)
• Heritage Building (Restrooms only)
• Old Council Chambers (1,815+45=1,860sf)
• Main House (Restroom Only)
• Carriage House (Restrooms)
• Playground Restrooms
• Little League Restrooms
AREAS/ROOMS WEEKLY MONTHLY YEARLY
RESTROOMS (At all buildings):
Empty trash & replace liners, as necessary.
Dust/Wet mop floors with germicidal cleaner
Clean and sanitize sinks & counters.
Clean and disinfect all toilets & urinals.
Clean light switches.
Clean all handles & knobs.
Clean partitions and walls by urinals
Clean all showers.
Dispose waste and clean receptacles.
7 7
7 7
7 7
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TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] Check for paper products and refill.
Check for soap products and refill as needed.
Clean and shine chrome fixtures
Clean glass and mirrors
Report burnt out lights and other issues.
Vacuum air vents as needed.
Flush floor drains with fresh water enzymatic/solution
High dust surface to six feet
Remove Cobwebs as needed
Clean fingerprints and smudges
Clean windows throughout (Inside)
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7 7
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1 CITY HALL (Level 1 & Level 2):
Empty trash & replace liners.
Dispose waste and clean receptacles.
Check for paper products and refill.
Vacuum carpet & remove spots.
Spot clean partition glass
Clean light switches.
Clean all handles & knobs.
Clean, mop and sanitize tile and office floors.
Clean/polish/sinks and kitchen areas.
Clean/polish/tables/countertops.
Straighten/align furniture.
Wipe off desks, bookshelves, and monitors.
Detail Vacuum under desks, wires, etc.
Spot clean walls
Dust surfaces/windowsills/countertops
Wipe/Clean microwave and faces of appliances.
Clean fingerprints and smudges .
Dust/wipe all moldings and remove cobwebs.
Clean and polish door kick plate
Vacuum air vents as needed.
Report burnt out lights and other issues.
Dust/clean equipment
Strip and refinish floors.
Clean all plexiglass
Clean windows at entrance/rear door/any inside windows/glass Clean lower-level windows (In/Out)
Clean windows throughout (In/Out)
Note: Locked offices will not be serviced
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7 7
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7 As needed.
7 7
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LIBRARY & TOWN HALL
Empty trash & replace liners.
7 7
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] Dispose waste and clean receptacles.
Check for paper products and refill.
Vacuum carpet & remove spots.
Spot clean partition glass
Clean light switches.
Clean all handles & knobs.
Clean, mop and sanitize tile and office floors.
Clean/polish sinks and kitchen areas.
Clean/polish/ tables/countertops.
Straighten/align furniture.
Wipe off desks, bookshelves, and monitors.
Detail vacuum under desks, wires, etc.
Spot clean walls
Dust surfaces/windowsills/countertops
Wipe/Clean microwave and faces of appliances.
Clean fingerprints and smudges
Dust/clean windows/blinds/door frames.
Dust/wipe all moldings and remove cobwebs.
Clean windows at entrance/rear door/patio/café
Clean and polish door kick plate
Vacuum air vents as needed.
Report burnt out lights and other issues.
Dust/clean equipment
Strip and refinish floors.
Clean all plexiglass
Clean windows at entrance/rear door/any inside windows/glass Clean lower-level windows (In/Out)
Clean windows throughout (In/Out)
Note: Locked offices will not be serviced
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 As needed.
As needed.
7 1
1 2
2 BREAK ROOMS:
Dust/wet mop floor with germicidal cleaner
Empty trash and replace liners.
Clean and sanitize sinks and counter tops.
Spot clean cabinet doors
Rinse clean coffee pots
Wipe clean microwaves inside and out
Wipe clean refrigerator outside
Wipe clean & properly arrange furniture.
Clean and refill towel dispenser as needed.
High dust surfaces to six feet
Remove cobwebs as needed.
Vacuum air vents
7 7
7 7
7 7
7 7
7 As needed.
As needed.
As needed
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TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] JANITORIAL CLOSETS:
Organize and store our janitorial supplies.
Clean, sanitize mop heads & hand dry.
Empty and clean mop bucket
Sweep and mop floor
Remove trash.
Deodorize
As needed.
As needed.
As needed.
As needed.
As needed.
As needed.
As needed
MONTHLY SERVICE PLAN: MAY 2024 to MAY 2025
All of the above buildings/areas have been included in this price and we will revise our price as needed.
PRICE BREAKDOWN PER FACILITY:
• New City Hall – Level 1 & Level 2:
o PD department 7x/week = $5,910
o Admin/Permit offices 5x/week = $2,521
• New Ancillary Building (1,933sf): 5x/week = $483
• New Library (10,235sf): 7x/week = $4,745
• Heritage Building (Restrooms only): 7x/week = $410
• Old Council Chambers (1,815+45=1,860sf) : 5x/week = $616 • Main House (Restroom Only) : 5x/week = $1,320
• Carriage House (Restrooms Only) : 4x/week = $450
• Playground Restrooms: 7x/week = $725
• Little League Restrooms: 7x/week = $725
Janitorial Maintenance Services (Labor & Materials).….………...$17,905 month TCT will supply all labor and materials to perform the above services per the specifications above.
OTHER OPTIONS THAT WE RECOMMEND:
#1). Continue with current COVID 19 disinfecting programs (7x/Week )…………………….….$6,930/month Add to contract ……………………………………………………………………………………………………….Yes____ No_____ #2). Add COVID 19 Electrostatic spraying at high traffic areas/rooms (3x/Week )…………TBD/month Add to
contract…………………………………………………………………………………………………………….Yes____ No_____ Pricing to be determined after confirming the desired rooms/areas. #3). Add carpet cleaning/shampoo at high traffic areas/rooms………………………………………TBD/each Add to contract…………………………………………………………………………………………………………….Yes____ No_____ Pricing to be determined after confirming the desired rooms/areas.
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] #4). Add solar panel maintenance/cleaning (1x/month RECOMMENDED)……………….………….TBD/month Add to contract…………………………………………………………………………………………………………….Yes____ No_____ Pricing to be determined.
#5). Handyman Services (Labor only).………………………………….$65/hr. Yes____ No_____ TCT will provide crew members to help with more skill tasks like replacement of light bulbs, basic carpentry, furniture installation, paint touchups, door hardware adjustment/install, etc.
TCT members will work full 8hr/days only.
#6). Add Power Washing maintenance on hardscape areas or exterior walls. (4x/year RECOMMENDED)……………………………………………………………………………………………………..TBD/month Add to contract……………………………………………………………………………………………………………..Yes____ No_____ Pricing to be determined.
#7). Add landscape maintenance……………………………………………………………….……………………….TBD/month Add to contract…………………………………………………………………………………………………………….Yes____ No_____ Pricing to be determined.
HEALTH AND SAFETY:
Maintain MSDS sheets in janitor’s closet always.
Report safe hazards immediately, repair, if possible, as needed SECURITY:
Janitors will set alarm upon their departure each workday.
No persons admitted into building by servicers.
No employee substitutions will be made without authorization.
Make sure all doors are locked during & following work.
Keep building secured when dumping trash.
OTHER MAINTENANCE SERVICES THAT WE CAN PROVIDE
Window/Door washing and cleaning ……………………….Upon Request.
TCT will provide window cleaning (inside and out) throughout the building.
Cleaning of open high ceiling area/ductwork (2x Year) …………...Upon Request TCT will clean the high ceiling areas, ductwork, and other hard to reach areas twotimes a year.
Floor Stripping……………………………………………………….……………...…….Upon Request Floor Scrub…………………………………….…………………….……………….…….Upon Request Carpet shampoo…………………………………………………….……………….…….Upon Request Power Washing on Hardscape areas (2x Year) …………………….…… Upon Request Power washing to be done at hardscape areas around the building.
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] Power Washing Exterior Walls (2x Year) …………………………….…….. Upon Request Cleaning of flat roof (2x Year) …………………………….……………………….Upon Request TCT will sweep/clean the flat roof of the main building.
Solar Panel Cleaning (2x Year) …………………………….………………………. Upon Request Landscape Maintenance …………………………….…………….……………………. Upon Request Hauling Services/Junk Removal………………………………………….………….Upon Request • TCT takes the utmost care in the cleaning of glass, tile,and fine stone. Previous scratches on these surfaces are often not detectable until after they are cleaned, therefore we will not be held liable for previous damage to those types of surfaces.
• This estimate is per site visit and plans emailed to us. This is also per our regular cleaning procedures, and does not include the removal of excess paint, concrete, caulking, glue, and stucco or water spots. A separate estimate will be discussed at the time of discovery of those items. Final pricing to be completed after later and after doing a job walk to confirm plan information. This bid is valid for 30 days. • Tony’s Clean Team will provide one field supervisor and team members to complete the services above. TCT is assuming that there will not be any heavy furniture or items that will need to be move when performing the work. Any delays will be charge on a Time & Material basis of $75/per man hour. • Our field supervisor will communicate with the project manager and be your “go-to-guy” on site to make sure the job is completed on point and meet your expectations. All work to be performed per the above specifications. • Payments to be made upon completion or no later than five working days from completion date.
Please give us a call on any questions that you might have. Thank you for giving us the opportunity to bid your project and we hope that we can provide you with our excellent services.
Respectfully,
________Nick Amaya__________ _______________________________ Authorized Signature Customer Signature
_______05/08/2024_______________ ________________________________ Date Date