Town of Atherton City Council Regular Meeting – June 19, 2024
REGULAR MEETING
CALL TO ORDER: Vice Hawkins-Manuelian called the meeting to order at 6:01 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, Widmer, DeGolia (Excused Absence), Vice Mayor Lewis, Mayor Hawkins-Manuelian – Present
PRESENTATIONS
• Proclamation to designate June 2024 as Pride Month
Mayor Hawkins-Manuelian read the proclamation.
PUBLIC COMMENTS – NONE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members - NONE
DEPARTMENTAL WRITTEN REPORT
No Comments.
REPORT OUT OF CLOSED SESSION – by City Attorney Ebrahimi There is no closed session report.
CONSENT AGENDA (Items 1 – 9)
1. APPROVAL OF MINUTES FOR MAY 15 AND JUNE 5, 2024
2. APPROVAL OF BILLS AND CLAIMS FOR MAY 2024 IN THE AMOUNT OF $1,978,239
3. ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 2024-2025 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
MINUTES
Town of Atherton
City Council
JUNE 19, 2024
REGULAR MEETING
Town of Atherton City Council Regular Meeting – June 19, 2024
4. APPROVAL OF THE AGREEMENT BETWEEN REDWOOD CITY AND THE
TOWN OF ATHERTON FOR VEHICLE MAINTENANCE
5. BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH
INTERWEST CONSULTING GROUP
6. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH FREYER & LAURETA, INC. FOR THE EL CAMINO REAL STORMWATER AND DRAINAGE
IMPROVEMENTS PROJECT
7. ADOPT A RESOLUTION REQUESTING ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDING FROM THE METROPOLITAN TRANSPORTATION COMMITTEE FOR THE UPDATE OF THE TOWN’S
BICYCLE AND PEDESTRIAN MASTER PLAN
8. APPROVE A 2-YEAR CONTRACT EXTENSION TO THE JANITORIAL SERVICES CONTRACT WITH TONY’S CLEAN TEAM, LLC
9. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED MARCH 31, 2024
MOTION by Lewis, Seconded by Widmer to approve the Consent Agenda Items 1 – 9.
AYES: Holland, Widmer, Lewis, Hawkins
NOES:
ABSENT: DeGolia
ABSTAIN:
PUBLIC HEARING – (Item 10 - 11)
10. CONSIDER ORDINANCE AMENDING CHAPTER 15.19 OF THE ATHERTON
MUNICIPAL CODE (GREEN BUILDING CODE)
Assistant City Attorney Booher briefly presented the item.
Public Comments:
• Farhad Farahmand
MOTION by Lewis, Seconded by Widmer to introduce by title only and waive the first reading of an Ordinance ("Ordinance"), repealing and replacing Section 15.19.030 of the Atherton Municipal Code ("AMC") for consistency with federal law, as articulated by the Ninth Circuit Court of Appeals ruling in California Restaurant Association v. City of Berkeley.
AYES: Holland, Widmer, Lewis, Hawkins
NOES:
ABSENT: DeGolia
Town of Atherton City Council Regular Meeting – June 19, 2024
ABSTAIN:
11. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2024/25
OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF; 2024/25 SALARY AND CLASSIFICATION SCHEDULE,
GANN LIMIT APPROPRIATIONS, AND TOWN MASTER FEE SCHEDULE Finance Director Barron III presented the report.
Council held a brief discussion before moving to adopt the fiscal year 2024/2025 Budget.
MOTION by Widmer, Seconded by Holland to adopt
• Resolution 2024-07 of the City Council of the Town of Atherton Adopting the Fiscal Year 2024-2025 Operating and Capital Improvement Program Budget; and • Resolution 2024-08 of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff; and
• Resolution 2024-09 of the City Council of the Town of Atherton Approving Fiscal Year 2024-2025 Salary Schedules and Classifications; and • Resolution 2024-10 of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2024-2025 Pursuant to Article XIII B of the California Constitution; and
• Resolution 2024-11 of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.
AYES: Holland, Widmer, Lewis, Hawkins
NOES:
ABSENT: DeGolia
ABSTAIN:
REGULAR AGENDA (Items 12 - 16)
The Council moved Item No. 15 forward on the Agenda as the first item on the Regular Agenda.
12. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN
COMMITTEES AND PLANNING COMMISSION
City Clerk Suber presented the item reviewing the vacant seats and committees with terms expiring that a due for appointment. He noted the applicants for the openings and advised that Council could appoint to select committees with one motion.
Council briefly discussed challenges with continuity on the Planning Commission as well as membership size of the Transportation Bicycle and Pedestrian Committee.
MOTION by Holland, Seconded by Widmer to appoint
• Kate Scolnick to the Audit and Finance Committee for a 4-year term expiring June 30, 2028; and
Town of Atherton City Council Regular Meeting – June 19, 2024
• Amy Farrell to the Environmental Programs Committee for a 4-year term expiring June 30, 2028; and
• Dorothy Hunter to the Parks and Recreation Committee for a 4-year term expiring June 30, 2028 and Frank Merrill to the Parks and Recreation Foundation Seat for a 2-year term expiring June 30, 2026.
AYES: Holland, Widmer, Lewis, Hawkins
NOES:
ABSENT: DeGolia
ABSTAIN:
MOTION by Holland, Seconded by Hawkins to appoint David Jones and Tom Owen to the Transportation, Bicycle, and Pedestrian Safety Committee to 4-year terms expiring on June 30, 2028;
AYES: Holland, Lewis, Hawkins
NOES: Widmer
ABSENT: DeGolia
ABSTAIN:
MOTION by Widmer, Second______ to extend the term of Nancy Learner for one additional year to expire on June 30, 2025 and reconsider the application of Andy Blazer in 2025
Motion died on the floor due to no Second
MOTION by Lewis, Seconded Holland to appoint Andy Blazer to the Planning Commission for a 4-year term expiring June 30, 2028.
AYES: Holland, Lewis, Hawkins
NOES: Widmer
ABSENT: DeGolia
ABSTAIN:
13. EVENT MANAGEMENT SERVICES AT HOLBROOK-PALMER PARK
Public Works Director Ovadia presented the staff report and reviewed the included Request for Proposal (RFP) noting no responses were received. Ovadia noted that Sodexo (food services vendor at Menlo College) has shown interest in responding to the RFP but had not submitted a proposal for review at this point.
Council discussed current events at the Holbrook-Palmer Park, benefits of sending out the current Request for Proposal (RFP) again, revisions to the current RFP, potential respondents, shared services, event planners, catering companies, advertisement of the RFP, marketing of the facilities, and cost of part-time or full-time staffing.
Council directed that staff work with a Subcommittee of the City Council to revise the RFP and reissue it.
Town of Atherton City Council Regular Meeting – June 19, 2024
14. ADOPTION OF A RESOLUTION TO CONSOLIDATE AND CALL THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND CONTRACT WITH
THE CHIEF ELECTIONS OFFICE FOR ELECTION SERVICES
City Clerk Suber presented the item and a brief discussion was held.
MOTION by Widmer, Seconded by Lewis to adopt
• Resolution 2024-12 calling and ordering a Tuesday, November 5, 2024, General Municipal Election for the Town of Atherton, for the purpose of electing two members to the City Council; and
• Resolution 2024-13 requesting the Board of Supervisors of the County of San Mateo to consolidate a Municipal Election to be held on November 5, 2024, with the Statewide Presidential General Election held on that date pursuant to Section 10403 of the Election Code; and
• Authorizing the City Manager to enter into a service agreement with San Mateo County’s Chief Election Officer to conduct the election.
AYES: Holland, Widmer, Lewis
NOES:
ABSENT: DeGolia, Hawkins
ABSTAIN:
15. RECEIVE AND FILE THE 2024 ATHERTON EARTH DAY REPORT AND PROVIDE
COMMENTS REGARDING FUTURE EVENTS
This item was heard before Item
Deputy City Manager / City Clerk Suber presented the item and outlined options for Council consideration to provide direction to staff on the future of Earth Day planning.
Public Comment:
• Amy Farrell, EPC Chair
• Ken Frederick, EPC Member
Council uniformly supported the Atherton centric style of an Earth Day celebration hosted within the Town at Holbrook-Palmer Park or Town Center with the logistics and planning led exclusively by Town Staff with the Environmental Programs Committee providing programmatic and policy input.
Staff will return to Council in September with a theme for Earth Day 2025 set by the EPC and a date selected.
16. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF
AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Town of Atherton City Council Regular Meeting – June 19, 2024
Assistant City Attorney Booher presented the results from the June Closed Session and Council direction to increase in the City Manager contract and one-time bonus of $12,000.
MOTION by Widmer, Seconded by Holland to authorize an amendment to the employment agreement between the Town of Atherton and George Rodericks for the role of City Manager.
AYES: Holland, Widmer, Lewis
NOES:
ABSENT: DeGolia, Hawkins
ABSTAIN:
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS – None
ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 7:52 pm. ________________________
Anthony Suber, City Clerk