AGENDA
Town of Atherton
City Council
SEPTEMBER 18, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
Introduce Code Enforcement Officer, Elizabeth Dalby
Recognition of September 2024 as Suicide Prevention Month PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items in the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Meeting Agenda
– September 18, 2024 –
Introduce Code Enforcement Officer, Elizabeth Dalby
Recognition of September 2024 as Suicide Prevention Month PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items in the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 6)
Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.
1. APPROVAL OF BILLS AND CLAIMS FOR JULY 2024 IN THE AMOUNT OF $3,965,335 AND FOR AUGUST 2024 IN THE AMOUNT OF $3,403,932 Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for July 2024 in the amount of $3,965,335 and for August 2024 in the amount of $3,403,932.
Description: This is a routine item of the itemized bills and claims for Council review and approval.
2. INFORMATIONAL – CAL CITIES 2024 RESOLUTIONS PACKET
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Cal Cities 2024 Resolutions Packet; and, if there are specific comments related to the Voting Delegate’s support or opposition to the Resolutions to so advise.
Description: This item is a summary of the CaCities Resolutions set for consideration at the General Assembly Conference in October.
3. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for July 17, 2024 and August 20, 2024 Meeting Agenda
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2. INFORMATIONAL – CAL CITIES 2024 RESOLUTIONS PACKET
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Cal Cities 2024 Resolutions Packet; and, if there are specific comments related to the Voting Delegate’s support or opposition to the Resolutions to so advise.
Description: This item is a summary of the CaCities Resolutions set for consideration at the General Assembly Conference in October.
3. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for July 17, 2024 and August 20, 2024 Description: This is a routine item to approve past City Council meeting minutes.
4. ADOPTION OF BUDGET AMENDMENT ($5,000) FOR ANNUAL EARTH DAY EVENT
Report: ROBERT BARRON III, FINANCE DIRECTOR
CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: It is recommended that the Council adopt the budget amendment for the annual Earth Day Event.
Description: This item involves discussion of the annual Earth Day budget and consideration of approving a budget amendment.
5. APPROVAL FOR ACCEPTANCE OF A $200,000 ANONYMOUS DONATION FOR THE CONTINUATION OF A FULLTIME CONTRACT POLICE WELLNESS PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM
Report: STEVEN MCCULLEY, CHIEF OF POLICE
Recommendation: Approve and accept the $200,000 anonymous donation for the continuation of a fulltime contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.
Description: Approve and accept the $200,000 anonymous donation for the continuation of a fulltime contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments.
6. ADOPTION OF REVISIONS TO THE CITY COUNCIL HANDBOOK, RULES OF PROCEDURE, AND CODE OF CONDUCT; ADOPTION OF RESOLUTION 24XX – RULES GOVERNING COMMITTEES
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council adopt the revised City Council Handbook, Rules of Procedure and Code of Conduct; and adopt Resolution 24XX – Rules Governing Committees.
Description: This item involves the adoption of modifications made to the City Council Handbook, Rules of Procedure, and Code of Conduct. The Council will also consider adoption of amendments to the Resolution Governing Town Committees.
PUBLIC HEARING (Items 7 – 7)
7. CONSIDERATION OF RESOLUTIONS RECOMMENDING ADOPTION OF AN INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION AND
MITIGATION AND MONITORING REPORTING PROGRAM AND
AMENDMENTSTOTHEATHERTONGENERALPLANANDINTRODUCTIONOF
Meeting Agenda
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Rules of Procedure and Code of Conduct; and adopt Resolution 24XX Rules Governing Committees.
Description: This item involves the adoption of modifications made to the City Council Handbook, Rules of Procedure, and Code of Conduct. The Council will also consider adoption of amendments to the Resolution Governing Town Committees.
PUBLIC HEARING (Items 7 – 7)
7. CONSIDERATION OF RESOLUTIONS RECOMMENDING ADOPTION OF AN INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION AND
MITIGATION AND MONITORING REPORTING PROGRAM AND
AMENDMENTS TO THE ATHERTON GENERAL PLAN, AND INTRODUCTION OF AN ORDINANCE WITH FIRST READING TO AMEND THE ATHERTON
MUNICIPAL CODE TO IMPLEMENT THE 20232031 HOUSING ELEMENT AND ZONING CODE UPDATES
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council conduct a public hearing to consider the following actions that will revise and implement the 20232031 Housing Element to comply with state law:
Resolution adopting an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation and Monitoring Reporting Program (MMRP)
Resolution adopting amendments to the Atherton General Plan Introduction and First Reading of an Ordinance to Amend the Atherton Municipal Code.
Description: This item involves review and discussion of recommendations from the Planning Commission to adopt a environmental analysis and findings that support the updates to the 20232031 Housing Element and related amendments to the Town’s General Plan and Municipal Code.
REGULAR AGENDA (Items 8 – 11)
8. CONSIDERATION AND DIRECTION REGARDING ADOPTION OF A TOWN CHARTER – TO INCLUDE APPOINTMENT OF A STANDING SUBCOMMITTEE OF THE CITY COUNCIL
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive the staff report, discuss and provide direction regarding adoption of a Town Charter, to include consideration of appointment of a Standing Subcommittee of the City Council.
Description: This item involves discussion of the process for adoption of a Town Charter and the possible appointment of a City Council Standing Subcommittee to work with staff toward creation of a Charter.
9. REVIEW AND APPROVE THE RESPONSE TO GRAND JURY REPORT:
“ASSESSING AND REPORTING INTERNAL CONTROLS IN SAN MATEO COUNTY AGENCIES AND SCHOOL DISTRICTS”
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Review and approve the attached response to the San Mateo County Grand Jury Report on their report entitled “Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts.”
Description: This item involves a review by staff of the Grand Jury Report on Assessing and Reporting Internal Controls findings and recommendations to government agencies. Council will discuss and provide feedback on the Grand Jury Report and the proposed responses to the findings and recommendations. Discussion may also include general overview of internal tldhifdfihtdti
Meeting Agenda
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9. REVIEW AND APPROVE THE RESPONSE TO GRAND JURY REPORT:
“ASSESSING AND REPORTING INTERNAL CONTROLS IN SAN MATEO COUNTY AGENCIES AND SCHOOL DISTRICTS”
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Review and approve the attached response to the San Mateo County Grand Jury Report on their report entitled “Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts.”
Description: This item involves a review by staff of the Grand Jury Report on Assessing and Reporting Internal Controls findings and recommendations to government agencies. Council will discuss and provide feedback on the Grand Jury Report and the proposed responses to the findings and recommendations. Discussion may also include general overview of internal controls, processes, and mechanisms of procedure for oversight and reporting.
10. REVIEW AND APPROVE RESPONSE TO GRAND JURY REPORT: “RESTAURANT EXTERIORS: THE NEGLECTED SPACE”
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends to approve the Town of Atherton’s Response Letter to the San Mateo County Civil Grand Jury Report entitled “Restaurant Exteriors: the Neglected Space” and authorize the Mayor to execute the letter response.
Description: This item involves Council discussion on the review by staff to the Civil Grand Jury Report entitled “Restaurant Exteriors: the Neglected Space” to address issues of exterior trash areas of food service businesses.
11. GRAND JURY RESPONSE – "THE STATE OF COMPOST COMPLIANCE IN SAN MATEO COUNTY”
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: It is recommended that the Council review and discuss the Town’s response to the San Mateo County Civil Grand Jury on their report entitled "The State of Compost Compliance in San Mateo County," and if appropriate, authorize the Mayor to sign the response letter.
Description: This item is routine for the Council to review, discuss and respond to the Civil Grand Jury’s report/s.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Meeting Agenda
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If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting.
If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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