AGENDA
Town of Atherton
City Council
OCTOBER 16, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor HawkinsManuelian
PRESENTATIONS
Proclamation – Congresswoman Anna Eshoo
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
Meeting Agenda
– October 16, 2024 –
Proclamation – Congresswoman Anna Eshoo
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 6)
1. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER 2024 IN THE AMOUNT OF $1,681,357
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for September 2024 in the amount of $1,681,357.
Description: This is a routine item of the itemized bills and claims for Council review and approval.
2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for September 4, September 18, 2024 Description: This is a routine item to approve the meeting minutes from past City Council meetings.
3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2024 SPRING PATCHING PROJECT, PROJECT NUMBER 56086
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Spring Patching Project, Number 56086.
Description: This is a routine item to accept the work and authorize staff to record a notice of completion for the 2024 Sprint Patching Project, Project Number 56086
4. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2024 OVERLAY PROJECT, PROJECT NUMBER 56089 Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Overlay Project, Number 56098.
Description: This is a routine item to accept the work and authorize staff to record a notice fltifth2024OlPjtPjtNb56089
Meeting Agenda
– October 16, 2024 –
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Spring Patching Project, Number 56086.
Description: This is a routine item to accept the work and authorize staff to record a notice of completion for the 2024 Sprint Patching Project, Project Number 56086
4. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2024 OVERLAY PROJECT, PROJECT NUMBER 56089 Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Overlay Project, Number 56098.
Description: This is a routine item to accept the work and authorize staff to record a notice of completion for the 2024 Overlay Project, Project Number 56089.
5. ADOPT A RESOLUTION 24XX APPROVING AN UPDATE OF THE TOWN'S CONFLICT OF INTEREST CODE AND APPENDIX “A” DESIGNATING
POSITIONS IN THE CONFLICT OF INTEREST CODE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council adopt a Resolution Amending Conflict of Interest Code of NonElected Officials and Designated employees of the Town of Atherton.
Description: This is a routine item that occurs every twoyears to review and update the Town’s Conflict of Interest policy as it relates to financial dislcosures of elected officials, appointed officials, key staff and select consultants.
6. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2024
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2024.
Description: This item is a treasurer report for fourth quarter ended June 30, 2024 prepared by our Finance Director.
PUBLIC HEARING (Items 7 – 7)
7. CONSIDERATION OF RESOLUTIONS RECOMMENDING ADOPTION OF AN INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION AND
MITIGATION AND MONITORING REPORTING PROGRAM AND
AMENDMENTS TO THE ATHERTON GENERAL PLAN, AND SECOND READING OF AN ORDINANCE TO AMEND THE ATHERTON MUNICIPAL CODE TO IMPLEMENT THE 20232031 HOUSING ELEMENT AND ZONING CODE
UPDATES
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council continue their public hearing that began at their meeting on September 18, 2024 and adopt the following actions that will revise and implement the 20232031 Housing Element to comply with State law:
Resolution adopting an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation and Monitoring Reporting Program (MMRP)
Resolution adopting amendments to the Atherton General Plan Second Reading and Adoption of an Ordinance to Amend the Atherton Municipal Code.
Description: This item involves a review and discussion of recommendations from the Planning Commission to adopt an environmental analysis and findings that support the updates to the 20232031 Housing Element and related amendments to the Towns General Plan and Municipal Code. This item is the second reading from the introduction held on Meeting Agenda
– October 16, 2024 –
began at their meeting on September 18, 2024 and adopt the following actions that will revise and implement the 20232031 Housing Element to comply with State law:
Resolution adopting an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation and Monitoring Reporting Program (MMRP)
Resolution adopting amendments to the Atherton General Plan Second Reading and Adoption of an Ordinance to Amend the Atherton Municipal Code.
Description: This item involves a review and discussion of recommendations from the Planning Commission to adopt an environmental analysis and findings that support the updates to the 20232031 Housing Element and related amendments to the Towns General Plan and Municipal Code. This item is the second reading from the introduction held on September 18, 2024 and continued on October 2, 2024.
REGULAR AGENDA (Items 8 – 9)
8. PICKLEBALL PROGRAM AT HOLBROOKPALMER PARK
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an ongoing pickleball program at HolbrookPalmer Park.
Description: This item is for a Council discussion to provide direction related to the continuace of a pickleball program at HolbrookPalmer Park.
9. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEYHORN AND ASSOCIATES, INC. FOR THE ALAMEDA DE LAS PULGAS TRAFFIC AND SAFETY IMPROVEMENTS PROJECT TO INCLUDE A ROUNDABOUT AT THE ALAMEDA DE LAS PULGAS / ATHERTON AVENUE INTERSECTION AND TO PROVIDE ENVIRONMENTAL SUPPORT FOR THE
PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to the professional services agreement with KimleyHorn and Associates, Inc. for the Alameda del las Pulgas Traffic and Safety Improvements project in the amount of $212,993.60 for the incorporation of the proposed roundabout at the Alameda de las Pulgas / Atherton Avenue intersection as well as related project environmental support.
Description: This item is a request to the Council for the consideration of approving an amendment to a contract with KimleyHorn and Associates for the Alameda De Las Pulgos Traffice and Safety Improvement Poject to include a roundabout and provide environmental support for the project.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrativedecisionmaybehadonlyifapetitionisfiledwiththecourtnotlaterthanthe90thday Meeting Agenda
– October 16, 2024 –
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting.
If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
– October 16, 2024 –