Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 16, 2024
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2024 SPRING PATCHING
PROJECT, PROJECT NUMBER 56086
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Spring Patching Project, Number 56086.
BACKGROUND
The Council awarded a construction contract on April 17, 2024, to G. Bortolotto & Co., Inc. for $297,694.86 and authorize change orders up to $25,000 for a total amount of $322,694.86. This project includes grinding and replacing approximately 33,000 square feet of asphalt to a six-inch depth to remediate local pavement failures. Work under the contract has been completed.
ANALYSIS
The original contract price was for $297,694.86. There were quantity increases in the amount of $24,999.93 bringing the project total to $322,694.79.
FISCAL IMPACT
Gas Tax, SB1 Roadway Maintenance and Rehabilitation Account, Special Parcel Tax, and Measure A funds in the amount of $1,500,000 were budgeted for the Roadway Maintenance Program in FY 2022-23, including this project. The final cost of this segment of work is $322,694.79.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
2024 Spring Patching Project
OCTOBER 16, 2024
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Notice of Completion
2. Patching Location Map