Item No. {{item.number}}
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 16, 2024
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2024 OVERLAY PROJECT,
PROJECT NUMBER 56089
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Overlay Project, Number 56089.
BACKGROUND
The Council awarded a construction contract on April 17, 2024, to G. Bortolotto & Company, Inc. of San Carlos for $787,787,78 and authorized change orders up to $75,000 for a total amount of $862,787.78. This project consists of milling 2” of asphalt, grinding and replacing pavement failures, performing crack sealing, and repaving asphalt per Town specifications. Work under the contract has been completed.
Street Overlay locations are shown in the attached map and include the following streets:
#1 Atherton Avenue (Alameda de las Pulgas to Ridgeview Drive) #2 Camino Port Los Arboles (Camino al Lago to Valparaiso Avenue) #3 Ralston Drive (Almendral Avenue to Stockbridge Avenue) #4 Robleda Drive (Austin Avenue to Serrano Drive)
#5 Shearer Drive (Stockbridge Avenue to Selby Lane)
#6 Encinal Avenue (Laurel Drive to Felton Drive)
#7 Linden Avenue (Middlefield Road to Felton Drive)
#8 Holbrook Lane (Middlefield Road to City Limit)
#9 Spencer Lane (Isabella Avenue to End)
ANALYSIS
2024 Overlay Project
OCTOBER 16, 2024
9 3
0 The original contract price was $787,787.78. Following contract award, it was confirmed that Spencer Lane is a private street and should not have been included in the project. The associated work was removed from the contract resulting in a credit of $$37,148.00. There were quantity adjustments related to the patching of pavement failures on the various streets, as well as additional pavement repairs and striping work on Encinal Avenue, beyond the project limits. A summary of changes to the contract is as follows:
1. Original Contract $787,787.78
2. Deletion of Spencer Lane ($37,148.00)
3. Additional Pavement Patching Various streets $37,148.00
4. Pavement Patching & Striping in front of Encinal School $9,003.15 Total $796,790.93
FISCAL IMPACT
Gas Tax, SB1 Roadway Maintenance and Rehabilitation Account, Special Parcel Tax, and Measure A funds in the amount of $1,500,000 were budgeted for the Roadway Maintenance Program in FY 2022-23, including this project. The final cost of this segment of work is $796,790.93.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
2024 Overlay Project
OCTOBER 16, 2024
9 3
0 COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Notice of Completion
2. Overlay location map