NOVEMBER | 2024
11 MONTHLY REPORTS
DEPARTMENT AND DIVISION
PARK FACILITY
RENTALS
4 ADU MIXER
NEW RESIDENCES
Summary of the number
and types of facility rentals
occuring at the Park
Summary of the number
and types of new units
constructed - SFR, ADUs,
and JADUs
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
03 08
09 17
26 34
17 32
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 44 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 13 are local miscellaneous. The Town is currently at 95% staffing. The Police Department has conditional offers extended to a Management Analyst and Sergeant pending completed background examinations. The Public Works Department will on-board a new Management Analyst in November and the City Manager Receptionist / Clerk role closed and all interviews have been completed. We anticipate extending a conditional offer for that role within the next few weeks.
Outreach Events & Activities:
Assemblymember Berman Coffee
The Town assisted Assemblymember Marc
Berman host a community coffee event on
November 19, 2024, on the Atherton
Library Deck. The Assemblymember was
available to connect with residents on state
issues.
Holiday Celebration
The Town will host the annual holiday celebration on Friday, December 13, 2024. The event will begin around 4:00 PM. This will be a family friendly event that is being co-hosted by the Atherton Library and Friends of the Atherton Library. There will be a tree lighting taking place on the library deck, hot coco and arts & crafts for visitors.
City Council Re-Org and Holiday Party
City Clerk Monthly Report
November 20, 2024
Town staff are in the early stages of organizing the annual holiday party and City Council Reorganization taking place on December 18, 2024. The holiday party will take place directly after the conclusion of the City Council meeting and will be hosted in the transformed Town Hall Lobby. Invitations will be going out by late next week.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Performed user accessibility work related to Code Enforcement systems o Began an update project on police systems related to CJIS compliance requirements o Performed new hire set ups, system evaluations and access o Performed maintenance work in Dispatch workspace related to camera profiles o Cybersecurity and server routine maintenance including report generation for ESET and Cylance
o Assessed and purchased RAM for BMS and evaluated an uninterrupted power supply for Council Chambers to prevent server and system outages for Audio / Video equipment.
ADU Mixer
The City Manager’s Office and Planning
Department hosted an ADU Mixer on November
14, 2024. The goal was to connect local home
seekers and providers in-person, from housing
experts and urban planners about ADU benefits
and requirements, and provide resources on
ADU construction, financing, and legal
considerations.
HIP Housing was in attendance and presented on
a variety of benefits of their Home Sharing
Program that includes matching ADU rental
opportunities and shared success stories of
current Atherton matches.
ADU Mixer, November 14, 2024
Sustainability Activities
The current sustainability projects and activities are:
1. Environmental Programs Committee
a. The EPC will meet on November 21, 2024, at 1:00 PM, priority topics will be Earth Day updates, Reach Code review and subcommittee reports.
City Clerk Monthly Report
November 20, 2024
2. Waste Reduction
a. GreenWaste + Hefty ReNew Program
Staff met with Greenwaste and a representative from the Hefty Renew Program at the beginning of October. The Hefty ReNew Program is designed to complement existing recycling efforts by providing a curbside collection system for hard-to-recycle plastics.
These materials, often not accepted in traditional recycling programs, include everyday items like candy wrappers, foam takeout containers, and other plastics. The program aims to divert these materials from landfills, reducing fossil fuel dependence and improving overall recycling efficiency.
We discussed how the program can be integrated into the Town's sustainability efforts, through GreenWaste. The program offers a simple and convenient way for residents to collect these hard-to-recycle plastics in special orange bags, which are then picked up curbside alongside regular recycling and trash services.
As the Town of Atherton continues to explore ways to enhance its waste management and sustainability programs, the Hefty ReNew Program could be a valuable addition.
Staff is considering potential partnerships, logistics, and educational outreach to ensure successful implementation. The Program will be introduced at the next Environmental Programs Committee (EPC) and Refuse & Recycling subcommittee meetings for consideration and feedback.
b. Facility Tour Planning for Jan/February
Staff is working with GreenWaste to schedule a facility tour for the EPC in early 2025, likely January or February. If any members of the council would like to join, please contact Christabel at [email protected]
d. Compost Pile
The Compost pile continues to be a free and well used product offered at Holbrook Palmer Park. The pile is restocked regularly every 2-3 months, or when it is visibly low.
3. Electric Leaf Blower Program
As of November 2024, there are approximately 54 rebates remaining under the FY24- 25 program.
We continue to encourage residents who haven't yet taken advantage of this offer to do so, as the rebates are available on a first-come, first-served basis until the funds are depleted.
Based on some of the residents' feedback, folks are concerned that the battery life of electric leaf blowers won’t keep up with Atherton acre+ lot/s and adds stress and labor onto their landscapers.
4. Refuse & Recycling Subcommittee
The Refuse & Recycling subcommittee met to discuss amendments to the GWR Francise agreement. Recommendations went to the City Council in October.
City Clerk Monthly Report
November 20, 2024
5. Climate Action Plan Dashboard
There are no active updates.
6. RICAPS Meetings
Building Electrification
1. REACH Code Update
A revised Electric Readiness Ordinance was presented at the October 30, 2024, Special Council Meeting and Council provided direction. Staff has regrouped with consultants and this will return to the City Council for introduction and adoption.
City Clerk Activities CURRENT and ON THE HORIZON
2024 Winter Athertonian Edition is in the development stages and slated to be delivered to homes in late January 2025.
There are currently 5 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Public Information Stats & Analytics
Town staff have been sharing timely information
about the Housing Element, community events and
meetings, programs, emergency preparedness
information, and news on social media. Residents,
community members, and other public agencies have
viewed and interacted with the town from October 1
to October 31. Impressions refer to the number of
reactions, views, comments, shares, and reposts of
Town-generated content.
The post to the right represents those that received
the most engagement over the 10/1 to 10/31 period.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 1 new followers, a total of 697
followers
190 impressions (10%
decrease from September)
City Clerk Monthly Report
November 20, 2024
Instagram 3 new followers, a total of 1,417
followers
520 accounts reached (25 %
increase from September)
Facebook 4 new followers, total of 591 followers 2K reach (10 % decrease from September)
NextDoor 30 new members, a total of 5,280
members, and 2,365 households
claimed
105 impressions (25 %
decrease from Septembers)
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,669
News Flash (CM & PD) 1,566 & 1,572
Alert Center (CM & PD) 1,359 & 1,488
Calendar (Meetings) 1,574
• Website Analytics:
o October 1 – October 31: 7,400 Users
o Last 7 Days Total Page Views: 4,786
§ News Flash – Police Department = 101
§ ADU Mixer = 67
• YouTube Analytics
o 341 Subscribers (3 new in the last 30 days)
o 1014 Videos
Newsflashes
1. NewsFlashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public.
Recently, we've shared several important updates, including:
• Community events (ADU Mixer and Police Department Community Meeting) These newsflashes offer formal and precise communication to residents about ongoing developments and priorities in town.
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 4
% of Year Complete – 33.3%
Budget Revenue % Received
Park Program $ 115,000 $ 30,630 27%
Planning Permits $ 850,300 $ 163,955 19%
Business Licenses $ 290,000 $ 215,069 74%
Police $ 368,861 $ 330,743 90%
Sales Taxes $ 442,400 $ 125,979 28%
Miscellaneous $ 1,150,096 $ 255,471 22%
Public Works $ 659,700 $ 190,084 29%
Franchise Fees $ 1,076,000 $ 111,070 10%
Building Permits $ 2,203,280 $ 927,963 42%
Property Taxes $ 15,845,385 $ 2,397,082 15%
Total $ 23,001,022 $ 4,748,046 20.64%
Budget Expenditures % Received
City Council $ 66,615 $ 9,339 14.0%
Administration $ 1,400,943 $ 469,174 33.4%
City Attorney $ 310,000 $ 57,752 18.6%
Finance $ 882,763 $ 316,318 35.8%
Planning $ 1,426,970 $ 368,241 25.8%
Building $ 1,659,166 $ 615,212 37.0%
Interdepartmental $ 1,172,460 $ 376,963 32.1%
Police $ 10,171,871 $ 3,824,584 37.6%
Public Works $ 3,683,887 $ 883,355 24%
Total $ 20,774,676 $ 6,920,937 33.3%
The Public Works Department consists of a Public Works Director, Maintenance Manager, Management Analyst I/II, Associate Engineer, Town Arborist and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).
MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
January 24 38 6 12
February 24 38 12 6
March 24 38 6 12
April 24 39 6 12
May 24 39 6 12
June 24 38 6 12
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24
December 24
January 25
Total 176 23 47
Services Requests
• Cleared Atherton Channel between Alameda de las Pulgas and El Camino Real • Replaced guard rail on Middlefield Road at Marsh Road • Setup and support for Halloween Event at the Town Center • Placed sandbags atop Atherton Chanel at Alameda de las Pulgas / Walsh Road • Repainted handicap parking stops blue
• Replenished decomposed granite pathway along rear of Library • Responded to tree down on Cebalo Lane
• Responded to tree down on Catala Drive
• Trimmed vegetation trimming along El Camino Real around signs • Coordinated spot slurry repairs in Holbrook Palmer Park rear parking lot • Installed sandbag station at Holbrook Palmer Park
• Cleaned roof gutters at Library, City Hall, Main House, Jennings Pavillion, Carriage House • Repaired HPP playground bathroom pump
• Removed graffiti on Barry Lane (Atherton Channel)
• Removed encampment along El Camino Real
• Installed banners on Middlefield Road at Marsh Road
• Cleaned up accident debris near 74 Fair Oaks Lane
• Installed new street markers on Selby Lane at Gresham Lane General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Photographs of Work Performed
Banner Installation on Middlefield Road
Channel Clearing Alameda de las Pulgas to El Camino Real Middlefield Road Guard Rail Replacement
Grafftii Removal on Barry Lane (Atherton Channel)
HPP Playground Restroom Pump Repair
Library DG Replenishment
Halloween Event at The Town Center
Holbrook Palmer Park Sandbag Station
Street Marker Replacement
Trees Down on Catalpa Drive & Cebalo Lane
See Click Fix October 2024
Public Works Maintenance
Budget versus Expenditures Thru September 2024
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $146,898.11 36.7% A02 101-57-52031-057 Parks (Grounds
& Facilities)
$325,000 $44,866.96 13.8%
A03 101-59-52031-059 Other Facilities $175,000 $7,983.39 4.6% A04 213-30-52031-000 Library $20,000 $22.015.53 110.1%
A05 101-58-52031-000 Tennis $10,000 $3,427.68 34.3%
E06 101-58-52030-058 Event Services $10,000 $226.48 2.3% Total $940,000 $225,418.15 24.0%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report –October 2024 Page 1 of 9 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for October 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 0 0 0 0 0 0 0
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 18 5 4 4 4 0 0
Parks Division Monthly Report –October 2024 Page 2 of 9 Types of Rental Activity for October 2024
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15
24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 0 0 0 0
24-Dec 0 0 0 0
25-Jan 0 0 0 0
25-Feb 0 0 0 0
25-Mar 0 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 33 1 1 0
Parks Division Monthly Report –October 2024 Page 3 of 9 Revenue from Rental Activity for October 2024
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $1085.00 $0.00 $1085.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov
24-Dec
25-Jan
25-Feb
25-Mar
25-Apr
25-May
25-Jun
TOTAL $24,897.00
Parks Division Monthly Report –October 2024 Page 4 of 9 General and Special Services for September 2024
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For October:
• Tennis Court water fountain repair
• Sandbag station installed in parking lot of Holbrook Palmer Park • Furniture staging for Main house events
• Clay court (Clay Delivery) and staging
• Playground bathroom pump repair
• Art room Patching for rodent issue
• Parking lot Slurry Project repair
• Playschool Lights removed
• Parking Stoppers installed
• Gutter and roofs cleaned of Jennings Pavilion, Carriage House, Playschool & Baseball Stadium New and Future Planned Projects:
Flooring project for Main House and Jennings Pavilion Setup Meeting with Dorothy and Rick
Parks Division Monthly Report –October 2024 Page 5 of 9 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr 677 344 462 422 0 11 52.5
24-May 724 365 472 433 0 8 84.5
24-Jun 741 371 496 425 0 42 124
FY-23-
24 8,052 3,889 5,306 4,465 0 126 308.5
24-Jul 812 415 443 465 0 64 75
24-Aug 705 408 433 380 0 39 117.5
24-Sep 805 315 407 395 0 15 116
24-Oct 797 342 397 325 0 22 132.5
24-Nov 0 0 0 0 0 0 0
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
Total 3,119 1,480 1,680 1,1565 0 140 441
Parks Division Monthly Report –October 2024 Page 6 of 9 Photographs of Work Performed in October 2024
Sandbag Station
Clay Court material delievery
Parks Division Monthly Report –October 2024 Page 7 of 9 Playschool Lighting repair
Tennis Court water fountain repair
Parks Division Monthly Report –October 2024 Page 8 of 9 Mainhouse Event staging
Playground bathroom pump repair
Before After
Parks Division Monthly Report –October 2024 Page 9 of 9 Art room Water leak and rodent repair
Before After
Park Slurry Repair
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
October 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1:
$33,871,412 $128,588,639 $55,023,820
Plan Check Fees Collected: $31,786 $198,427 $159,646
Permit Fees Collected: $177,142 $677,702 $426,809
Other Fees Collected: $12,343 $50,315 $32,049
TOTAL: $221,271 $926,444 $618,504
Applications Received: 88 323 295
Residential:
New Single Family Residential Permits
Issued: 5 14 8
New Accessory Structures Issued: 27 102 80
Addition / Alteration Permits Issued: 9 34 48
Reroof / Water Well / Grading Permits
Issued: 27 71 61
Plumbing/Mechanical/Electrical
Permits Issued: 16 75 61
Demolition Permits Issued: 3 13 13
Non-Residential:
New Permits Issued: 0 1 0
TOTAL Permits Issued (2) 87 310 271
Inspections Performed: 950 2954 2,866
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Oct-24
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 80
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the October 23, 2024 Planning Commission regular meeting the following occured.
Public Hearing:
4A . Consideration of a Tree Protection Zone Exception (PTPZ24-00006) for a detached carport and driveway at 251 Selby Lane. The Commission received a presentation from Staff, the Town Arborist, and the Applicant.
The Commission voted to APPROVE the tree protection zone exception 4B . Consideration of a Tree Protection Zone Exception (PTPZ24-00008) for pool, retaining wall, and hardscape at 9 Knoll Vista. The Commission received a presentation from Staff, the Town Arborist, and the Applicant. The Commission voted to APPROVE the tree protection zone exception. 4C. Consideration of a Tree Protection Zone Exception (PTPZ24-00007) for a detached garage and driveway at 64 Winchester. The Commission received a presentation from Staff, the Town Arborist, and the Applicant.
The Commission voted to APPROVE the tree protection zone exception. The Commission voted to APPROVE the tree protection zone exception.
4D. Discussion on a 2025 Atherton Community Survey. The Commission discussed issues related to an upcoming Atherton Community Survey and requested clarification on details related to goals and intended outcomes of the survey to Town residents. Issues related to the Planning Commission process, Planning Department process satisfaction, grading and drainage requirements, existing PTPZ/Heritage Tree Removal Standards, construction timelines in neighborhoods, ADU code updates, among other items to highlight in the survey.
The next scheduled Planning Commission meeting is December 11, 2024 (No meeting in November) 16 4
57 15
10 23 17
Planning Projects
October 1, 2024 to October 31, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
October 1, 2024 to October 31, 2024
Site Visits
Summary of New Single Family Residential Permits Issued by Month 2024 2023 2022 2021 2020 2019
5 1 1 0 1 4
3 0 1 2 1 1
2 0 2 5 0 1
1 4 2 3 0 1
2 0 4 1 3 1
0 3 3 4 2 1
Jan. to June Totals 13 8 13 15 7 9
2 1 3 2 4 1
5 3 2 2 5 5
2 4 2 3 2 3
5 0 3 1 1 1
0 1 3 3 1
2 2 1 3 1
July to Dec Totals 14 10 13 12 18 12
27 18 26 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
130 9 10 0
144 4 5 0
13 2 3 0
0 0 0 0
Total Number of Plan Checks 287
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
October 1, 2024 to October 31, 2024
Major
Plan Check
Summary Graphs
89 49 36 58 62 90 71 89
76 95 75 65 88
60 66 52 78 65 82 55 50 62 53
105
68 87
792
530 520 509 532
566
514 548 543
522
715 767
950
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$5,757,652
$4,870,184
$7,844,090
$20,521,301
$12,970,492
$15,725,004
$9,041,275
$4,550,746
$8,500,073
$14,588,655
$1,907.582
$29,398,259
$33,871,412
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation
Summary Graphs
$95,907
$70,340
$127,197
$233,830
$138,598
$9,523,256
$121,195
$210,803
$145,756
$187,509
$385,239
$172,902
$321,439
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$50,315
$198,427
$677,702 $926,444
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 3 2 14 2 2 3 9 23
Pemitted ADU 5 3 4 1 3 2 18 3 12 3 8 26 44
Finaled ADU 1 1 4 0 2 0 8 3 2 1 0 6 14
Entitled JADU 0 0 1 0 1 0 1 0 3 4
Pemitted JADU 2 1 0 1 5 0 1 0 2 7
Finaled JADU 0 0 0 0 1 0 0 0 0 1
Entitled SFR 2 3 3 2 1 2 13 3 3 2 2 10 23
Permitted SFR 3 2 1 0 13 2 5 5 14 27
Finaled SFR 3 0 3 1 9 2 0 0 2 11
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 18
Finaled SFR 17 29
2 Jan
4 0
5 1
1 Sept
2 2
May
1 0
0 0
0 0
1 0
2 2
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $30,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $30,000 12/31/2024 Total Penalties Deposited: $60,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,655,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
October 1, 2024 to October 31, 2024
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of October 2024
During this reporting period, there were 48 investigations. Of that total, 22 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant,, possession of paraphernalia, possession of a controlled substance, possession of a weapon (non-firearm) on school campus, trespass on school campus, violation of probation, assault on a school employee, marijuana sales, false registration tabs, illegal use of tear gas, concealed dirk or dagger, false ID, misappropriation of property, restricted driver operating a vehicle without an interlock device, burglary, conspiracy, vandalism, reckless driving, and assault & battery.
Of the 2,138 total police incidents for the month, 1,306 were officer-initiated incidents. These incidents resulted in 643 citations being issued for vehicle code and other violations. Officers initiated 982 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 332 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 21 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of October.
Bicycle Traffic Stops
There were 5 bicycle related calls initiated during October. 4 calls were for improper lighting (2), riding on the wrong side of the roadway, and a red light violation, which resulted in verbal warnings. One call was an investigative consensual incounter.
Criminal Activity and Suspicious Circumstances
The Department responded to 106 locations (some locations multiple times) for property crimes (16), person crimes (7), and incidents of suspicious circumstances (88).
Municipal Code Violations
The Department responded to approximately 36 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 91 incidents during this reporting period, 89 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for an ordinance violation and a traffic collision.
Premise Watch
Officers completed 666 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 220 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.
Incidents of note from this reporting period:
• On 10/01, a student assaulted a school employee and sold marijuana. • On 10/11, a student illegally sprayed another student with pepper spray. • On 10/13, an adult nonstudent was apprehended while stealing a bicycle from a school campus.
• On 10/25, a student was found to be in possession of a knife on school campus. • On 10/25, a nonstudent was found to be in possession of a knife while attending a football game.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 5 2:31 <4 minutes
Medium 383 5:20 <6 minutes
Low 282 4:22 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
September 2024 4:50
August 2024 5:50
July 2024 6:00
June 2024 3:50
May 2024 5:51
April 2024 4:51
Total Training Hours for the Reporting Period: 235 HOURS
NAME TRAINING/HOURS DATES
Larsen Decertification Process/3 hours Oct. 4
Metzger SLI Session 8/24 hours Oct. 2 – 4
Dalby Practical CE Operations/8 hours Oct. 2
Daley Practical CE Operations/8 hours Oct. 2
Dalby CA Accessory Dwelling/8 hours Oct. 3
Daley CA Accessory Dwelling/8 hours Oct. 3
Cisco RIMS 2024 Conf./24 hours Oct. 7 – 11
Madrigal RIMS 2024 Conf./24 hours Oct. 7 – 11
Taylor RIMS 2024 Conf./16 hours Oct. 7 – 8
Davidovich Firearms Instructor/80 hours Oct. 7 – 18
McCulley IACP 2024/20 hours Oct. 19 – 22
Dutta Arena (CIT)/8 hours Oct. 29
Taylor Supervising Property & Evidence/4 hours Oct. 30
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
October 1,306 643
September 1,579 734
August 1,735 632
July 1,634 639
June 1,142 496
May 1,371 522
Code Enforcement Activity Report
Summary: